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HomeMy WebLinkAboutMinutes i� ��tJV� �ri°t � y � ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ���� �ri e ar�d PC�� t MINUTES COTTAGE GROVE CITY COUNCIL November 2, 2016 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M. 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on November 2, 2016 at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, and Mayor and City Council Members recited the Pledge of Allegiance. 3. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Steve Dennis, Council Member Justin Olsen, Council Member Jen Peterson, Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Ryan Burfeind, Project Engineer; Joe Fischbach, HR Manager/City Clerk; Jennifer Levitt, Community Development Director/City Engineer; Robin Roland, Finance Director. 4. OPEN FORUM Mayor Bailey asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the Open Forum. 5. ADOPTION OF AGENDA Motion by Council Member Olsen, second by Council Member Thiede, to adopt the agenda. Motion carried: 5-0. 6. PRESENTATIONS — None. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer City Council Meeting Minutes November 2, 2016 Page 2 7. CONSENT AGENDA A. Approve the August 24, 2016 City Council Special Meeting Minutes. B. Approve the October 5, 2016 City Council Meeting Minutes. C. Receive and place on file the approved minutes of the August 22, 2016 Planning Commission meeting. D. Adopt Resolution 2016-165 levying assessments for petitioned streets and utilities construction for Summers Landing 1 st Addition. E. Adopt Resolution 2016-166 levying assessments for offsite improvements to Hadley Avenue and 95th Street pursuant to the Summers Landing amended Development Agreement. F. Pass Ordinance 971 repealing City Code Title 8, Chapter 2, regarding individual sewage treatment systems effective December 31, 2016. G. Approve the Cottage Grove Water Conservation Plan. H. Adopt Resolution 2016-167 approving the feasibility report and establishing a December 7, 2016 public improvement hearing date for the 65th Street, Geneva Avenue, and new Oltman Middle School improvements. Council Member Thiede wished to pull Items D and H for further discussion and/or comment. Council Member Thiede stated he was surprised that they were assessing for street repairs, etc. over five years rather than putting the assessments in homeowners' mortgages, thereby allowing the City to have the money right away. Finance Director Robin Roland stated that the developer is responsible for the assessments that they're covering regarding this agreement. They've already priced the assessments that we're addressing in the price of the lots and the homes they're selling. Those amounts will be certified to Washington County, and as the lots sell, the developer will be responsible for paying the assessments up front, and the City will get the money. The only reason they filled in five years and the interest rate is just in case the developer can't sell all of the lots. As times goes on, the interest accrues and they have to pay more interest with the special assessments, which covers the City's risk in building the infrastructure for them and getting the costs back. They will collect those assessments as the lots are sold. Mayor Bailey asked the Council Members if they could pull Item H for separate vote. Motion by Council Member Olsen to approve the Consent Agenda, except for Item H, second by Council Member Thiede. A. Approve the August 24, 2016 City Council Special Meeting Minutes. B. Approve the October 5, 2016 City Council Meeting Minutes. C. Receive and place on file the approved minutes of the August 22, 2016 Planning Commission meeting. City Council Meeting Minutes November 2, 2016 Page 3 D. Adopt Resolution 2016-165 levying assessments for petitioned streets and utilities construction for Summers Landing 1 st Addition. E. Adopt Resolution 2016-166 levying assessments for offsite improvements to Hadley Avenue and 95th Street pursuant to the Summers Landing amended Development Agreement. F. Pass Ordinance 971 repealing City Code Title 8, Chapter 2, regarding individual sewage treatment systems effective December 31, 2016. G. Approve the Cottage Grove Water Conservation Plan. Motion carried: 5-0. Council Member Thiede had questions on Item H, the 65th Street, Geneva Avenue, and new Oltman Middle School improvements, regarding who's paying for what and when. Engineer Levitt stated tonight they're looking to approve the feasibility report and call for a public hearing on December 7. She stated on November 9 there would be a neighborhood meeting where the City, County, and School District would be present to talk about the proposed improvements. She provided a cost synopsis for the School District, Cottage Grove, Newport, and St. Paul Park. City Administrator Charlene Stevens stated Newport had agreed to participate in their share in the cost of Geneva Avenue, and they're working with St. Paul Park to see if they will participate in their section of the project. Mayor Bailey asked who plowed that road; Engineer Levitt stated Cottage Grove plows Geneva Avenue to the south. They hope they'll be able to do a Joint Powers Agreement with Newport and St. Paul Park for the future maintenance. John Kooyman, 6749 Geneva Avenue, had some questions on the feasibility report. 1) If St. Paul Park chooses not to participate in the Geneva Avenue improvement, would the Cottage Grove residents still be assessed? The City was actively working with three property owners on assessment waivers; he wondered which property owners those were and what was being waived and why. 2) Parking is currently being proposed along the east side of Geneva, between 66th and the south side of the school property; in previous meetings, that item had been removed and the school parking lot to the north was going to be used. Regarding parking on the east side of the road, he suggested a different turnaround perhaps could be where St. Paul Park and Cottage Grove meet, basically the end of the school property, and have people turn around there. 3) City park: Mr. Kooyman stated Mr. Vogel from the School District is insistent that this is not a City park; he indicated it would be owned by the School District with a maintenance and use agreement with the City; he asked if that was also the City's understanding. 4) He also spoke above the repaving of Geneva Avenue and felt that wasn't necessary. Richard Light, 9163-65th Street South, stated he got an assessment letter today for $45,483.35 to replace the road in front of his house that's in perfect condition. Mayor Bailey stated the School District did the referendum and they're the ones working through this project; he would need to address this with the School District. City Council Meeting Minutes November 2, 2016 Page 4 City Administrator Stevens stated they could respond in writing to both Mr. Kooyman and Mr. Light to give them some feedback on their concerns and questions. Motion by Council Member Olsen to Adopt Resolution 2016-167, approving the feasibility report and establishing a December 7, 2016 public improvement hearing date for the 65th Street, Geneva Avenue, and new Oltman Middle School improvements, second by Council Member Dennis. Motion carried: 5-0. 8. APPROVE DISBURSEMENTS A. Approve payment of check numbers 198444 to 198658 in the amount of $992,904.37 and EFT Payment of$87,634.38. Motion to approve disbursements by Council Member Dennis, second by Council Member Thiede. Motion carried: 5-0. 9. PUBLIC HEARINGS — None. 10. BID AWARDS — None. 11. REGULAR AGENDA— None. 12. COUNCIL COMMENTS AND REQUESTS Council Member Dennis stated the official grand opening of The Eagles Bar and Grill at River Oaks Golf Course will take place in approximately two weeks. It's a community- owned business and they're pushing hard to encourage people to shop local and enjoy having dinner there. Council Member Dennis shared that Cottage Grove was named 2016's 46th Best Small City in America in a study by WalletHub. They looked at housing costs, quality of the school systems, number of restaurants per capita, and other measures. Cottage Grove was measured against 1,268 different communities, whose population ranged from 20,000 to 100,000. He felt it was a reflection of the excellent work and management done by the City Council and the City staff. Council Member Peterson stated the next Fare For All for the month of November is on November 10 at All Saints Lutheran Church; that's an opportunity for everybody to buy frozen meat and fresh produce at bargain prices. It also helps support a nonprofit, the Food Group, a warehouse that also helps supply food shelves. There will also be Thanksgiving holiday packages available for $30. Council Member Peterson stated the Harvest Wine Dinner fundraiser will be on Wednesday, November 9, at River Oaks; it will be a fundraiser for the Stone Soup Thrift City Council Meeting Minutes November 2, 2016 Page 5 Shop in St. Paul Park. The tickets are $55 each and information is available on uvuvuv..���r�.��r�.�a.��h.rii���h.r� e�r�r� and information is also available on Facebook. She hoped they'd have a good turnout. Council Member Olsen stated that Tuesday, November 8, is election day. He wanted to remind everyone that we live in an amazing country; he encouraged everyone to get out and vote and reminded citizens that absentee voting is currently available. He stated there were some awesome local candidates this year and many great choices were available to the voters. He stated it was everyone's obligation to make certain their voice was heard, and he asked everyone to please vote. Mayor Bailey stated on November 11 there will be a Veterans' Day ceremony, open to the public, held at Park High School at 10:00 a.m. He stated it's a great tribute and encouraged everyone to attend, especially those who hadn't previously experienced it. Mayor Bailey stated regarding "My Cottage Grove", on November 15, at 8:00 p.m., there will be a virtual community visioning forum via Facebook Live at 8:00 p.m. on the City's Facebook page. He encouraged citizens to participate. Mayor Bailey stated on Saturday, November 19, at the American Legion in St. Paul Park, there will be a spaghetti dinner, a Holiday Train fundraiser for the Friends in Need Food Shelf. A prize offered will be the ability to ride on the Holiday Train with Mayor Bailey from Hastings to Cottage Grove. Mayor Bailey stated "Hale to the Bird," a 5K fun walk and run, a fundraiser for the Friends in Need Food Shelf, will take place on Thanksgiving Day morning at Hamlet Park. The race starts at 9:00 a.m., and Mayor Bailey will be there to pardon the turkey. On Sunday, November 20, Mayor Bailey and Cottage Grove Council Members will be bagging groceries at Cub Foods. There will be a free will offering taken, and the proceeds will go to the Friends in Need Food Shelf. He invited citizens to come have some fun with the Council Members at Cub Foods. 13. WORKSHOPS — OPEN TO PUBLIC — None. 14. WORKSHOPS — CLOSED TO PUBLIC — None. 15. ADJOURNMENT Motion by Council Member Thiede, second by Council Member Dennis, to adjourn the meeting at 7:43 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.