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Planning Staff Report
Central Fire Station
Planning Cases No. PP2016-066 and SP2016-067
November 28, 2016
Proposal
In preparation for the planned 2017 construction of the new Cottage Grove Central Fire Station,
Wold Architects and Engineers, on behalf of the City of Cottage Grove, submitted applications
for a preliminary plat and site plan review.
Location Map
Review Schedule
Application Received: November 2, 2016
Acceptance of Completed Application: November 2, 2016
Parks Commission: November 14, 2016
Public Services Commission: November 21, 2016
Planning Commission: November 28, 2016
Tentative City Council Date: December 21, 2016
60-Day Review Deadline: January 1, 2017
The intent is to complete the application reviews and keep the project in line with the planned
construction schedule to allow for construction bidding to be completed as early as possible so
as to have favorable results from that process. A year-long construction schedule is anticipated.
Construction is planned to begin in the spring of 2017.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 2 of 14
Background
On March 16, 2016, the City Council accepted a space needs study for Fire Station #2, author-
ized the construction of a new “Central Fire Station” at the current location of Fire Station #2,
and authorized the completion of a request for Proposal for Architectural Services. On May 18,
2016, the Council awarded the professional architectural services contract for the Central Fire
Station to Wold Architects and Engineers. Wold is the firm that designed the Cottage Grove City
Hall and Public Safety Building.
Site Plan
A Central Fire Station Core Team and various subcommittees assisted Wold in the preparation
of the current designs and layouts. The application material is being presented to the Parks and
Public Services Commissions for review and comment prior to the applications going before the
Planning Commission for the public hearing and the City Council for final decision.
The Parks and Public Services Commissions unanimously supported the project.
Planning Considerations
Land Use
The City of Cottage Grove’s Future Vision 2030 Comprehensive Plan identifies the property as
Parks/Private Open Space.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 3 of 14
Zoning
The zoning classification of the property is R-3, Single Family Residential. In this zoning district,
habitable or non-habitable structures for local, county, state, or federal government purposes
are permitted uses.
Preliminary Plat
The existing parkland and fire station sites consist of three lots of record which will be combined
into two lots of record with the approval and recording of the Cottage Grove Central Fire Station
Addition Final Plat. The preliminary plat is detailed below.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 4 of 14
Preliminary Plat
Public Utilities
The property is located within the Metropolitan Urban Service Area (MUSA) and can be ade-
quately serviced by public utilities.
Transportation
80th Street is designated as a minor arterial that is designed and constructed to accommodate
the proposed expanded operations at the site. The 2030 projected traffic count for 80th Street is
14,500 average daily trips (ADT) up from a 2016 actual count of 9,450 ADT. The planning level
ADT capacity of that roadway segment is 18,000 to 22,000. Emergency alert lighting signage is
planned to be installed as a component of the project to warn motorists on 80th Street of merg-
ing emergency vehicles. The use of Fire Station #2 at the current location has not had had a
negative effect on 80th Street.
Parks and Private Open Space
The Parks Element of the Comprehensive Plan designates the proposed expansion areas as
Parks and Private Open space.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 5 of 14
2030 Parks and Open Space Plan
The surrounding publicly-owned park and open space areas would be impacted by the planned
development and expansion of the new Central Fire Station. During the facility siting meetings,
thoughtful discussion and actions were given to creating a layout that would minimize grading
activities and disturbances to existing landscapes. The footprint of the existing developed area
of the site is detailed below in red, and the proposed expansion area is identified in blue.
Site Improvement Footprint Detail
As a part of the park impact discussions, one concept suggested by the architect was to create
a park-related amenity at the Central Fire Station. The suggested improvement was a “Future
Firefighter Playground.” This concept was well received by the current Council and may become
a reality in the future. It is not currently a component of the project, but a future development
pad needs to be incorporated into the site design process based on the expressed interest. The
link below goes to a video explaining the concept: http://wishtv.com/2016/02/05/new-firefighter-
themed-playground-to-be-built-in-greenwood/.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 6 of 14
Example of Playground Apparatus
The location of this unique play area would be south of the visitor parking lot and would need to
be sized at 5,000 to 10,000 square feet depending on a final design.
Proposed Playground Site
Trailways
As a component of the project, it is anticipated that additional paved and natural trailways be in-
corporated on the park property to complete and create additional loops of varied trailway
lengths. The green lines on the detail below are one of the routing options that is being
discussed by staff.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 7 of 14
Trailway Connection Details
Parking
The new facility will have 76 designated parking spaces. The concrete slab in front of the 80th
Street apparatus doors will be heated and offer outdoor parking of apparatus when needed for
cleaning, training, and other staging activities.
Parking Field Detail
Planning Staff Report
Central Fire Station
November 28, 2016
Page 8 of 14
Grading
The grading on the site was designed to minimized disturbances to the existing landscape as
much as possible, manage sightlines, balance onsite materials, and provide for proper pitch and
drainage. Best practices for stormwater management will be required of the contractor during
construction.
Proposed Grading Plan
Surface Water Management
The management of the surface water on the site will be completed in accordance with the
standards established by the South Washington Watershed District. No wetlands were identified
within the areas to be disturbed by development.
Environmental Review
A phase one environmental review was completed several years ago when redevelopment on
site was first discussed. No environmental issues were identified.
Landscaping
The landscaping for the project will be designed to meet the City’s landscaping ordinance
requirements. A landscaping detail identifying suggested tree locations and species is shown
below.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 9 of 14
Landscape Detail
Architecture
The proposed building was designed with exterior construction materials similar to and comple-
mentary with current design practices being followed by the City on other community projects.
The new Central Fire Station building will be is 33,593 square feet in size. The table below iden-
tifies the different uses and planned floor space.
Planned Use Square Footage
Apparatus Bay 18,040
Living Quarters 7,137
Administration 8,460
Total Square Footage 33,637
Planning Staff Report
Central Fire Station
November 28, 2016
Page 10 of 14
Concept graphic rendering of proposed Central Fire Station building – west perspective
Concept graphic rendering of proposed Central Fire Station building – south perspective
Concept graphic rendering of proposed Central Fire Station building – east perspective
Planning Staff Report
Central Fire Station
November 28, 2016
Page 11 of 14
Concept graphic rendering of proposed Central Fire Station building – north perspective
The proposed construction materials for the building exterior elevations are detailed below.
Construction Material Detail
Planning Staff Report
Central Fire Station
November 28, 2016
Page 12 of 14
Summary
The site is properly guided and zoned.
The current reconstruction location siting process has been thoroughly studied and publicly
discussed.
There is a demonstrated need fire department services within the community.
The site can be adequately served by public utilities.
All City departments have reviewed and support the project.
Fire Station #2 has served the community well but has been determined to be inefficient and
obsolete.
The Central Fire Station will support the current operational mode of the Public Safety
Department.
Recommendation
That the Planning Commission recommend that the City Council approve the preliminary plat,
site plan, and the preliminary building elevation architecture for the 2017 construction of the new
Cottage Grove Central Fire Station as designed by Wold Architects and Engineers, subject to
the following conditions:
1. The Central Fire Station Addition final plat is approved by the City and recorded at the
Washington County Recorder’s Office.
2. The recorded plat shall contain public drainage and utility easements as required by the
City Engineer.
3. The City shall provide and record any drainage and utility easements as required by the
City Engineer that are not included in the final recorded plat as a separate document.
4. All applicable permits (i.e.; building, electrical, grading, and mechanical) and a commercial
plan review packet must be completed, submitted, and approved by the City prior to the
commencement of any construction activities. Detailed construction plans must be
reviewed and approved by the Building Official and Fire Marshal.
5. The Contractor receives all required permits from the City of Cottage Grove Building Divi-
sion prior to construction.
6. Final grading and drainage plans must be submitted to the South Washington Watershed
District for review. The final grading plan shall meet the approval of the City Engineer.
7. Irrigation shall be provided for all sodded and mulched landscaped areas. Lawn care and
maintenance must extend all the way to the curb of 80th Street. The irrigation system shall
consist of an underground sprinkling system that is designed by a professional irrigation
installer to meet the water requirements of the site’s specific vegetation. The system shall
be detailed on the final landscape plan.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 13 of 14
8. Installation of landscaping shall occur in a timely fashion and be consistent with an ap-
proved plan. The landscaping improvement contractor shall provide a one year warranty
on the installed materials.
9. Final architectural plans, lighting details, and exterior construction materials and colors
must be reviewed and approved by the Community Development Department prior to the
issuance of a building permit.
10. All comments included in the memorandum from Ryan Burfeind, City Project Engineer,
dated November 23, 2016 shall be included on the final construction drawings.
11. All site lighting must meet City Code requirements. All light fixtures must be downward
directed with cut-offs. The specifications of all light fixtures must be provided with the ap-
plication for a building permit. The light poles and fixtures shall be consistent in design
and color with those at the other properties in the Southpoint Ridge Planned Develop-
ment Overlay project.
12. The grading and erosion control plan for the site must comply with NPDES II Permit re-
quirements. Erosion control devices must be installed prior to commencement of any
grading activity. Erosion control must be performed in accordance with the recommended
practices of the “Minnesota Construction Site Erosion and Sediment Control Planning
Handbook” and the conditions stipulated in Title 10-5-8, Erosion Control During Construc-
tion, of the City’s Subdivision Ordinance. The applicant shall be responsible for the costs
for the City to inspect the site in relation to erosion control conformance.
13. The Contractor for the project must provide the City with an as-built survey of all utilities
prior to issuance of certificate of occupancy.
14. All mechanical units shall be screened as required in Title 11-6-4 of the City’s Zoning Ordi-
nance.
15. All mechanical equipment screening consistent with the principal building architecture
must comply with City ordinance regulations and be reviewed and approved by the
Community Development Department prior to the issuance of a building permit.
16. The City shall be responsible for maintaining the sidewalks and removing snow and/or ice
from sidewalks on the site.
17. A bike rack will be required in the final parking design per City policy.
18. Storm sewer pipe must be reinforced concrete pipe (RCP).
19. Retaining walls greater than four feet in height shall be designed by an engineer and sub-
mitted to the City Engineer for review and approval. A fence or guard rail along the upper
elevation of a four-foot or higher retaining wall must be installed.
Planning Staff Report
Central Fire Station
November 28, 2016
Page 14 of 14
20. Decorative fencing not necessary for motor vehicle safety shall be commercial grade or-
namental fencing meeting the City’s Gateway North design specifications that are similar
to a Montage Commercial Majestic 3/4 – Rail Fence design.
21. The project contractor is responsible for removing debris from all adjacent public road-
ways during their grading and construction process. These streets shall be swept clean
daily or as needed.
22. A “STOP” sign shall be installed at each exit drive. Each sign shall be ten feet from the
roadway edge and two feet from the driveway edge. The bottom of the sign shall be six
feet from the ground. The “STOP” sign shall be a 30-inch sized sign having a high inten-
sity face. Said sign shall be mounted on a 6-foot – No. 3 and 8-foot – No. 2 steel post.
The applicant may request the City’s Public Works Department to install said “STOP”
signs, but must reimburse the City for actual costs incurred.
23. A photometric plan showing the calculated candlepower throughout the site showing
compliance with the City ordinance is required to be submitted prior to issuance of a
building permit.
24. Rubbish, garbage, and recycling containers must be stored within an enclosed structure
compliant with City ordinance screening requirements and shall be maintained at all
times so as not cause odors or other public nuisances.
25. Trash enclosures must be constructed with footings and building materials that are con-
sistent with the principal building’s exterior materials.
26. A pre-construction meeting with City staff and the contractor must be held before site
work begins. The contractor shall provide the City with a project schedule for the various
phases of construction.
27. One freestanding monument sign is allowed on the project site in the location detailed on
the approved site plan. The monument sign may exceed the City’s Sign Ordinance size
and height requirements in accordance with an approved sign plan and variance if
required. The sign must not encroach on any public right-of-way.
28. The planting of new trees within the 80th Street right-of-way must be spaced a minimum
of 45 feet apart. The City Forester is required to stake the location of each new tree
within the project area and public right-of-way.
29. No area charges are required.
Prepared by:
John M. Burbank, AICP
Senior Planner