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HomeMy WebLinkAboutMinutes Cottage J Grove �here Pride andP�OSperity Meet MINUTES COTTAGE GROVE CITY COUNCIL December 21 , 2016 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M. 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on December 21, 2016 at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Boy Scout Troop 5, from St. Ambrose of Woodbury, as a color guard, led the audience, staff, Mayor, and City Council Members in reciting the Pledge of Allegiance. 3. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Steve Dennis, Council Member Olsen, Council Member Jen Peterson, Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; John Burbank, City Planner; Les Burshten, Public Works Director; Christine Costello, Director of Economic Development; Zac Dockter, Parks and Recreation Director; Joe Fischbach, HR Manager/City Clerk; Sharon Madsen, Communications Coordinator; Rick Redenius, Fire Chief; Robin Roland, Finance Director; Craig Woolery, Director of Public Safety; Neil Belscamper, Deputy City Clerk. 4. OPEN FORUM Mayor Bailey asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the open forum. 5. ADOPTION OF AGENDA Motion by Council Member Olsen, second by Council Member Thiede, to adopt the agenda. Motion carried: 5-0. 6. PRESENTATIONS CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer City Council Meeting Minutes December 21, 2016 Page 2 A. Recognition of Outgoing Council Members and State Legislators Mayor Bailey invited all Council Members to step forward. Washington County Commissioner Karla Bigham presented service awards to Council Member Peterson and Council Member Olsen and thanked each of them for their eight years of service on the Cottage Grove City Council. Mayor Bailey stated they also wanted to thank Senator Katie Sieben and State Representative Dennis McNamara for their years of service; he gave a history of their accomplishments during their tenures. Mayor Bailey thanked both Council Member Peterson and Council Member Olsen for their service on the Cottage Grove City Council and also noted their many accomplishments. He thanked them all for their many hours away from their homes and thanked their families for allowing them to serve. Mayor Bailey presented plaques to Senator Katie Sieben, Council Member Peterson, and Council Member Olsen for their dedicated service to the City of Cottage Grove. He stated there would be a reception at the River Oaks Golf Course for the outgoing Council Members and State Legislators following tonight's Council Meeting. 7. CONSENT AGENDA A. Approve the December 7, 2016 City Council Special Meeting Minutes. B. Receive and place on file the approved minutes from the Arts Commission meeting on November 14, 2016. C. Receive and place on file the approved minutes for the Public Safety Commission meeting on September 19, 2016. D. Appoint Ryan Burfeind as Assistant City Engineer, effective December 26, 2016, at Step A in Grade IVA of the Non-Represented Pay Plan. E. Adopt Resolution 2016-190 amending the Part-time Pay Plan. F. Accept River Oaks 2016 Annual Report. G. Name the park and surrounding public land at 7600 Burr Oak Cove "Camel's Hump Park and Open Space". H. Authorize service agreement with Webber Recreation to construct a playground at Arbor Meadows Park for the amount of $41,862.03. I. Adopt Resolution 2016-191 authorizing renewal of liquor licenses for 2017. J. Central Fire Station 1. Adopt Resolution 2016-196 approving the Cottage Grove Central Fire Station preliminary and final plats. 2. Adopt Resolution 2016-197 approving the site plan and building elevation architecture for the 2017 construction of the new Cottage Grove Central Fire Station as designed by Wold Architects and Engineers. K. Adopt Resolution 2016-198 supporting the Bus Rapid Transit (BRT) Implementation Plan completed by Kimley-Horn in 2016 for the Red Rock Corridor Commission. City Council Meeting Minutes December 21, 2016 Page 3 L. Authorize placement of River Oaks Eagles Bar & Grill and Banquet Facilities operation under the direction of the Parks & Recreation Department. Council Member Dennis wished to pull Items D and L for further comment and/or discussion, and Mayor Bailey wished to pull Item I for a separate vote, as there was a revision that needed to be made. Council Member Dennis stated he pulled Item D, the appointment of Ryan Burfeind to Assistant City Engineer, because he felt Ryan deserved recognition for his ability to work with staff and customers and felt this was a great opportunity for him. Council Member Dennis stated he had pulled Item L, the River Oaks Golf Course management update, as the annual report for the River Oaks Golf Course was included in tonight's Council packet. He stated they'd received great feedback from the customers of the golf course. He reviewed the path that the golf course and The Eagles Bar & Grill had taken over the past year, which has been very successful. He stated he will be stepping down from the General Manager position as of December 31, and that role will be filled by Parks and Recreation Director Zac Dockter. Motion by Council Member Peterson to approve the Consent Agenda, except for Item I, second by Council Member Olsen. Motion carried: 5-0. Mayor Bailey stated Item I is the 2017 liquor license renewals, but it's been pulled for a separate vote because there were 17 liquor licenses that needed to be renewed; however, the Mississippi Dunes Golf Links hasn't yet submitted their renewal application, so they're looking to approve all but that one. Motion by Council Member Olsen to approve the remaining liquor licenses, second by Council Member Thiede. Council Member Dennis asked to recuse himself from the vote because he owns a business that has a liquor license in the City of Cottage Grove; therefore, he stated he will abstain from the vote. Motion carried: 4-0. 8. APPROVE DISBURSEMENTS A. Approve payment of check numbers 199137 to 199274 in the amount of $465,701.82 and EFT Payment of $556,021.61. Motion to approve disbursements by Council Member Dennis, second by Council Member Olsen. Motion carried: 5-0. 9. PUBLIC HEARINGS A. Cedarhurst Liquor License City Council Meeting Minutes December 21, 2016 Page 4 Staff Recommendation: Authorize issuance of on-sa/e intoxicating and special Sunday liquor licenses to Cedarhurst, Inc. at 6940 Keats Avenue South, and authorize waiver of the liquor license investigation fee. City Clerk Fischbach stated they had an application from Cedarhurst to take back their liquor license; they had a license for a number of years and then subcontracted it out to a company, A This Little Piggy Catering. In 2017, they're looking to bring the liquor license back in house, so will therefore do all of the food and liquor operations. Public Safety conducted a background investigation on the Applicant, and there was nothing found to disqualify the liquor license. Mayor Bailey opened the public hearing. As no one wished to speak, Mayor Bailey closed the public hearing. Motion by Council Member Olsen to approve issuance of on-sale intoxicating and special Sunday liquor licenses to Cedarhurst, Inc., second by Council Member Thiede. Motion carried: 5-0. 10. BID AWARDS — None. 11. REGULAR AGENDA A. Norris Square Redevelopment Staff Recommendation: 1) Pass Ordinance 973 approving a zoning amendment to amend the approved Planned Development Overlay (PDO). 2) Adopt Resolution 2016-192 approving the preliminary plat and final plat for PHS Cottage Grove Inc. 3rd Addition. 3) Adopt Resolution 2016-193 approving the site plan and conditional use permit. 4) Adopt Resolution 2016-194 authorizing the City to enter into a land exchange agreement, short-term occupancy/ease, license agreement for water tower maintenance, and all necessary access and utility easements. 5) Adopt Resolution 2016-195 approving a lot split for PIN 18.027.21.11.0059. 6) Acknowledge, consent to, and approve EDA Resolution No. 2016-013. Planner Burbank reviewed the staff recommendations for the Norris Square Redevelopment project, which includes senior housing and commercial opportunities. There will be independent living units and a skilled care center. The parking lot will be reconfigured. There will be underground parking, as well as additional green space. He reviewed the various resolutions before the Council tonight. Pamela Belz, 14023-50th Street South, Afton, addressed the Council and stated she's the Project Manager for Presbyterian Homes for completion of this campus and would be happy to answer any questions. Mayor Bailey stated he was happy to see they City Council Meeting Minutes December 21, 2016 Page 5 would be offering transitional care opportunities, which currently is not being offered in Cottage Grove. Motion by Council Member Dennis to pass Ordinance 973, approving a zoning amendment to approve the Planned Development Overlay (PDO), second by Council Member Peterson. Motion carried: 5-0. Motion by Council Member Thiede to Adopt Resolution 2016-192, approving the preliminary plat and final plat for PHS Cottage Grove Inc. 3rd Addition, second by Council Member Dennis. Motion carried: 5-0. Motion by Council Member Peterson to Adopt Resolution 2016-193, approving the site plan and conditional use permit, second by Council Member Olsen. Motion carried: 5-0. Motion by Council Member Dennis to Adopt Resolution 2016-194, authorizing the City to enter into a land exchange agreement, short term occupancy lease, license agreement for water tower maintenance, and all necessary access and utility easements, second by Council Member Thiede. Motion carried: 5-0. Motion by Council Member Peterson to Adopt Resolution 2016-195, approving a lot split for PIN 18.027.21.11.0059, second by Council Member Olsen. Motion carried: 5-0. Motion by Council Member Peterson to acknowledge, consent to, and approve EDA Resolution No. 2016-013, second by Council Member Dennis. Motion carried: 5-0. B. Grayson Meadows — Rezoning and Preliminary Plat Staff Recommendation: 1) Pass Ordinance 974 approving the rezoning of approximately 20 acres of land from AG-1, Agricultural Preservation District, to R-3, Single-family Residential District with a Planned Development Overlay Master Plan. 2) Adopt Resolution 2016-199 approving the revised Grayson Meadows preliminary plat. Planner Burbank stated this was an application for single-family homes in the upper ravine district of Cottage Grove in the East Ravine. It's a 45-unit subdivision and located south of the future Ravine Parkway, which will be installed as part of this project and 2018 Public Improvement Project to make the connection between Jamaica Avenue and Keats Avenue. They will be going from a 30-foot front yard setback to 25 feet. The Planning Commission held a public hearing, and there were concerns aired at that time. The City Engineers have responded to those concerns. Tim Thone, of Thone Development, 2242 Cottage Grove Alcove, Woodbury, Minnesota, 55129, stated he owns four acres of property, which is south of the Applicant's proposed planned area. He stated he had an issue with the access, as his road was not going to line up with the Applicant's road. He stated currently Military Road was a City Council Meeting Minutes December 21, 2016 Page 6 County road and County supersedes City, as far as access points, but he felt eventually the City would be taking over the road to the west. He just wanted to know his road was going to be accessed. He wanted to develop his property this year, and he'd like to see Ravine Parkway go in, but he understood that's a collector road. If he could access Military Road, he would do the project in the next year, but he didn't want to learn in 60 days that he didn't have an access. The Applicant, Mike Sewell, DR Horton Homes, 20860 Cambridge Court, Lakeville, Minnesota, addressed the Council. He stated there's one update, regarding a temporary access through the Watershed District's property, and they've agreed to allow them to build a temporary gravel road. He stated they're not sure what requirements the County would have for access on Military Road. As Mr. Thone pointed out, Washington County controls what happens out there. They hope to pull construction traffic out of the neighborhoods. He stated he'd be happy to answer any other questions. Motion by Council Member Thiede to pass Ordinance 974 approving the rezoning of approximately 20 acres of land from AG-1, Agricultural Preservation District, to R-3, Single-family Residential District, with a Planned Development Overlay (PDO) Master Plan, second by Council Member Peterson. Motion carried: 5-0. Motion by Council Member Peterson to Adopt Resolution 2016-199 approving the revised Grayson Meadows preliminary plat, second by Council Member Olsen. Motion carried: 5-0. Mayor Bailey advised Mr. Thone that they would be reaching out to him regarding his property concerns. 12. COUNCIL COMMENTS AND REQUESTS Council Member Dennis wanted to thank Council Member Olsen and Council Member Peterson for their service on the City Council; in the past 50 years, there have been 41 City Council Members, which is a very small percentage of citizens who have the privilege to sit on the Council. Council Member Dennis stated he wanted to review some of the good things that took place in Cottage Grove in 2016: The City's Strategic Plan; a Certificate of Achievement for Excellence in Financial Reporting Award for the Finance Department; a revised budgeting process for the City; three new Firefighter-Paramedic positions for 2017; plans for a new Central Fire Station on 80th Street; two new City parks were added, other parks had playgrounds renovations; successful fundraising efforts for the Inclusive Playground at Woodridge Park, which is 73% funded, to be built in 2017; Public Works used more than 3,000 tons of asphalt to keep roads repaired, and the shop completed more than 1,000 vehicle service requests; "My Future Cottage Grove," the community engagement project; 84.47% of Cottage Grove residents voted in this City Council Meeting Minutes December 21, 2016 Page 7 year's elections, with La Rae Mills and Wayne Johnson being elected to the City Council; Facebook Live was used to engage the public's opinions and social media sites were reformatted; two new monthly video shows, "My Cottage Grove" and "In a Snap", which is a snapshot of economic development taking place in Cottage Grove; Hy-Vee is being constructed and slated to open in 2017; additional housing opportunities for seniors increased and 98 new single-family home permits were issued; local businesses made improvements to their facilities. Council Member Dennis stated Cottage Grove's direction and position are very strong with an amazing team including the City Council, City staff, and a number of outstanding community members who volunteer their time and serve on various City Commissions. Council Member Peterson thanked the Cottage Grove community for having elected her twice as a Council Member; she stated it's been an honor, she's learned a lot, and has met many great people. She stated she's proud of the work they've done, as they've made it through some really tough times, and have progressed very well. She stated she's confident that the progress will continue with the new Council Members. She thanked her family and stated she's looking forward to spending more time with all of them. Council Member Olsen thanked the Boy Scouts, who were present tonight, for the color guard and leading the Pledge of Allegiance; he congratulated them for a job well done. Council Member Olsen stated it was very humbling to have such nice things said about Council Member Peterson and himself by both Mayor Bailey and Washington County Commissioner Bigham, as he respects them both. He hoped that over the past eight years people who did so much more for the City, on a daily basis, have felt that they've been supported by him; he truly felt those were the people who deserved the awards and recognition. As a City Council Member, he felt he stood on the shoulders of giants and what they had accomplished was a continuation of what previous Council Members had done. Council Member Olsen stated he's very proud of the work this Council has done over the past eight years; his fellow Council Members are tremendous colleagues who care deeply about this City, as do incoming Council Members Wayne Johnson and La Rae Mills. He hoped he had left the Council a little better than how he had found it; he'd learned that serving the community is not a "me" thing, it's a "we" thing. The City has young people, volunteers, civic group members, and, of course, the staff inembers of the City of Cottage Grove, who serve the community in many ways. There's a lot of work that goes into running the City of Cottage Grove, and he's damn proud to live here and proud that he had an opportunity to work with some of the people who deliver on their promise every single day, without fail. He encouraged citizens to remember the hard workers who provide for the citizens every day to keep their roads plowed, their streets and neighborhoods safe, and perform emergency medical services and fire services to keep the citizens, their families, and their properties safe. He thanked all of the people mentioned above; he's gotten to know some of them personally. He felt they're some of the best people, with the highest degree of character and concern for Cottage Grove's residents, that he's ever met. City Council Meeting Minutes December 21, 2016 Page 8 Council Member Olsen stated he began his work with the City on the Public Safety Commission and thanked Mayor Bailey for encouraging him to run for the City Council, as he's learned so much about how the City works and meets or exceeds citizens' expectations. He thanked Council Member Peterson and stated nobody works harder than she does to serve this community, South Washington County, and the State of Minnesota in many different capacities; he referred her to a "change agent" and states she makes things happen quietly and humbly. He thought it appropriate that they were both leaving the Council at the same time, as they were elected to the Council together eight years ago. In closing, he thanked the residents of Cottage Grove for allowing him the opportunity to serve them as a City Council Member. Mayor Bailey stated he'd like Council Member Peterson and Council Member Olsen to make the motion to adjourn the meeting tonight; he invited everyone down to River Oaks after the meeting to celebrate their many years of service. 13. WORKSHOPS — OPEN TO PUBLIC — None. 14. WORKSHOPS — CLOSED TO PUBLIC — None. 15. ADJOURNMENT Motion by Council Member Peterson, second by Council Member Olsen, to adjourn the meeting at 8:11 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.