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Home My WebLink About00 Agenda Cottage J Grove �'hQr�Pride ana PrpSperity Meet COTTAGE GROVE CITY COUNCIL APRIL 5, 2017 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MINNESOTA 55016 REGULAR MEETING - 7:00 P.M. 1 CALL TO ORDER 2 PLEDGE OF ALLEGIANCE 3 ROLL CALL 4 OPEN FORUM 5 ADOPTION OF AGENDA 6 PRESENTATIONS A Inclusive Playground Donation - West St Paul/Mendota Heights Rotary Club Staff Recommendation:Accept donation of$21,000 from the West St Paul/Mendota Heights Rotary Club to be used towards the construction of the inclusive playground at Woodridge Park. 7 CONSENT AGENDA A Arts Commission Meeting Minutes Staff Recommendation:Receive and place on file the approved minutes for the Arts Commission meeting on February 7, 2017. B Parks, Recreation and Natural Resources Commission Meeting Minutes Staff Recommendation:Receive and place on file the approved minutes for the Parks, Recreation and Natural Resources Commission meeting on December 12, 2016. C Planning Commission Minutes Staff Recommendation:Receive and place on file the approved minutes from the February 27, 2017 Planning Commission meeting. D City Code Amendment -Sunday Liquor Sales Staff Recommendation:Pass Ordinance 980 amending City Code Chapter 3-12-5-8-3 relating to Liquor Control, Sunday Sales. E Shared Use Agreement for School Recreational Facilities Staff Recommendation:Authorize entering into the Shared Use Agreement for Recreational Facilities Between School District 833 and City of Cottage Grove. F Purchase of Workers Compensation Insurance from the League of Minnesota Cities Insurance Trust Staff Recommendation:Authorize the purchase of workers compensation insurance from the League of Minnesota Cities Insurance Trust in the amount of$454,060.00, which includes the experience modifier, a premium discount and a$25,000.00 per occurrence medical deductible. G Cottage Grove Athletic Association Premises Permit at Junction 70 Grill Staff Recommendation:Adopt Resolution 2017-036 authorizing issuance of a premises permit to the Cottage Grove Athletic Association to conduct lawful purpose gambling at Junction 70 Grill, 6933 Pine Arbor Drive South. H Appointment to Advisory Committee on Historic Preservation Staff Recommendation:Appoint Marie Sumstine to a term on the Advisory Committee on Historic Preservation ending on February 28, 2018. I Minnesota High Speed Rail Commission Joint Powers Agreement Amendments Staff Recommendation:Adopt Resolution 2017-039 approving amendments to the Minnesota High Speed Rail Commission Joint Powers Agreement. J Safe Routes to Schools -Cooperative Agreements Staff Recommendation:1.Approve the Cooperative Agreement between the City of Cottage Grove and Washington County for Construction Cost of County State Aid Highway(CSAH)19, CSAH 13, and County Road(CR)74 Multi-Use Trails. 2.Approve the Cooperative Agreement between the City of Cottage Grove and Washington County for Maintenance of County State Aid Highway(CSAH)19, CSAH 13, and County Road(CR)74 Multi-Use Trails. K Harkness Avenue Small Area Study Staff Recommendation:Approve the Harkness Avenue small area planning study as identified in the March 16, 2017 proposal from Stantec, at a cost not to exceed$20,908. L Woodridge Park Inclusive Playground Quote Award Staff Recommendation:Adopt Resolution 2017-040 to:1.Award the 2017 Woodridge Park Inclusive Playground Contract to Landscape Structures, Inc.for the total base quote of$597,321.50;and 2.Award Alternate#1 for $42,241.55 and Alternate#2 for$49,251.07, contingent upon the availability of funds, by June 1, 2017. M East Point Douglas Road & West Point Douglas Road Right-of-Way Release Staff Recommendation:Adopt Resolution 2017-048 approving Contract No. 1027696 with the Minnesota Department of Transportation regarding the release of East Point Douglas Road and West Point Douglas Road right-of-way to the City of Cottage Grove. N Well No. 4 Maintenance Project - Final Payment Staff Recommendation:Adopt Resolution 2017-041 authorizing the final payment in the amount of$1,406.28 to E.H. Renner&Sons, Inc.for the Cottage Grove Well No. 4 Maintenance Project. O Designation of 12/31/2016 General Fund Balance Staff Recommendation:Receive information on the year end General Fund Balance for 12/31/2016. P Mandatory Write Off of 2016 Ambulance Charges Staff Recommendation:Adopt Resolution 2017-042 approving mandatory write off of 2016 Ambulance charges totaling$2,331,300. Q Replacement of Unit 70-8204-05 Staff Recommendation:Authorize staff to replace unit 70-8204-05, a 2005 New Holland Backhoe,for the Water Department. R County Road 74 and Goodview Avenue Improvements Maintenance Agreement Staff Recommendation:Approve the Maintenance Agreement between Washington County and the City of Cottage Grove for maintenance of the improvements at County Road 74 and Goodview Avenue. S 65th Street, Geneva Avenue, and New Oltman Middle School Improvements Project Assessment Waiver and Easement Agreements Staff Recommendation:1.Approve and execute the assessment waiver agreement between the City of Cottage Grove and The George L. Posavad,Jr. Trust, The Verene E. Posavad Trust, and the Posavad Family Limited Partnership. 2.Approve and execute the permanent and temporary construction easement agreement between the City of Cottage Grove and The George L. Posavad,Jr. Trust, The Verene E. Posavad Trust, and the Posavad Family Limited Partnership. T HERO Center- Construction Management Pre-Design Services Contract Staff Recommendation:Award the professional service contract to RJM for the Construction Management Pre- Design Services for the HERO Center in the val ue of$34,780. U Construction and Maintenance Agreements with Washington County for the CSAH 22 Management & Safety Project Staff Recommendation:1.Approve the Cooperative Agreement between Washington County and the City of Cottage Grove for construction of the CSAH 22 Management&Safety Project. 2.Approve the Cooperative Agreement between Washington County and the City of Cottage Grove for maintenance of the CSAH 22 Management&Safety Project. V Trunk Sanitary Sewer Rehabilitation Project (Hy-Vee Site) Quote Award Staff Recommendation:Adopt Resolution 2017-046 awarding the quote for the Trunk Sanitary Sewer Rehabilitation Project(Hy-Vee Site)to Lametti&Sons, Inc. in the amount of$48,600.00. W 70th Street &Jamaica Avenue Project -Change Order Staff Recommendation:Approve Change Order No. 1 for the 70th Street South(CSAH 22)and Jamaica Avenue Improvements Project. X Appointment of Public Services Commission Chair Staff Recommendation:Appoint Jodi Lewis as Chair of the Public Services Commission. 8 APPROVE DISBURSEMENTS A Approve payment of check numbers 200241 to 200477 in the amount of$998,798.46 and EFT payment of$649,538.41 9 PUBLIC HEARINGS 10 BID AWARDS A 2017 Pavement Management Project Staff Recommendation:Adopt Resolution 2017-037 awarding the bid for the 2017 Pavement Management Utility and Street Improvements to Northwest Asphalt, Inc. in the amount of$1,457,188.99, which includes Alternate#1. B 65th Street, Geneva Avenue, and New Oltman Middle School Improvements Staff Recommendation:Adopt Resolution 2017-043 awarding the bid for the 65th Street, Geneva Avenue, and New Oltman Middle School Improvements project to Eureka Construction, Inc. in the amount of$2,373,767.72. C Central Fire Station - Bid Award (Guaranteed Maximum Price Contract) and Carpentry Bid Awa rd Staff Recommendation:1)Adopt Resolution 2017-044 approving the Guaranteed Maximum Price Contract with Kraus-Anderson in the value of$7,668,057.2)Adopt Resolution 2017-045 awarding the Central Fire Station Carpentry Contract to Ebert, Inc., DBA Ebert Construction in the amount of$398,800.00. D East Point Douglas Road - 80th Street Intersection Improvements Project Staff Recommendation:Adopt Resolution 2017-047 awarding the bid for the East Point Douglas Road-80th Street Intersection Improvements Project to Hardrives, Inc. in the amount of$428,287.56. 11 REGULAR AGENDA A Innovation Road Renaming Staff Recommendation:Adopt Resolution 2017-038 renaming the Innovation Road(CSAH 19)segment located north of the Highway 61 Interchange and south of 90th Street to Keats Avenue South. 12 COUNCIL COMMENTS AND REQUESTS 13 WORKSHOPS - OPEN TO PUBLIC A Water and Sewer Rate Study Staff Recommendation:1. Consider evaluation of the current utility rate and area charge fee structures by conducting a comprehensive water and sewer utility rate study. 2. Utilize results from the water and sewer rate study to develop a fee structure that will adequately fund the water and sewer utility funds. 3. Review the existing tiered fee structure for services and implement measures to promote water efficiency with residential, commercial, industrial and institutional customers. 4. Continue to participate in the Coalition to further develop regional water use goals, objectives and water supply approaches. 5. Continue to promote the importance of water efficiency and conservation. B River Oaks Update - Quarter 1 Staff Recommendation:Review and update only, no action required. 14 WORKSHOPS - CLOSED TO PUBLIC 15 ADJOURNMENT