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HomeMy WebLinkAboutMinutes i� ��tJV� �ri°t � y � ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ���� �ri e ar�d PC�� t MINUTES COTTAGE GROVE CITY COUNCIL May 3, 2017 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M. 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on May 3, 2017, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, Mayor, and City Council Members recited the Pledge of Allegiance. 3. ROLL CALL The following were present: Mayor Myron Bailey, Council Member Steve Dennis, Council Member Wayne Johnson, Council Member La Rae Mills, and Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Les Burshten, Public Works Director; Joe Fischbach/HR Manager/City Clerk; Jennifer Levitt, Community Development Director/City Engineer; Robin Roland, Finance Director; Pete Koerner, Police Captain; Bob LaBrosse, Chief Building Official; Samantha Drewry, Code Enforcement Officer. 4. OPEN FORUM Mayor Bailey asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the open forum. 5. ADOPTION OF AGENDA Motion by Council Member Mills, second by Council Member Thiede, to adopt the agenda. Motion carried: 5-0. 6. PRESENTATIONS — None. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer City Council Meeting Minutes May 3, 2017 Page 2 7. CONSENT AGENDA A. Approve the April 5, 2017 City Council Regular Meeting Minutes. B. Approve the April 19, 2017 City Council Regular Meeting Minutes. C. Accept and place on file the March 20, 2017 Public Services Commission Meeting Minutes. D. Receive and place on file the approved minutes of the March 27, 2017, Planning Commission meeting. E. Adopt Resolution 2017-058 proclaiming National Police Week 2017. Locally there are two memorial services held: Washington County Sheriff's Office Law Enforcement Memorial Day, Date: May 15, 2017, at 12 noon, Location: Washington County Historic Court House, 101 W. Pine Street, Stillwater, MN; Minnesota Law Enforcement Memorial Services, Date: May 14-15, 2017 Location: Peace Officers' Memorial at the State Capitol, 20 12th Street, St. Paul, MN. F. Adopt Resolution 2017-059 proclaiming May 21-27, 2017 as National Public Works Week. G. Adopt Resolution 2017-061 accepting donations made to the City during the period January 1 to March 31, 2017. H. Approve the Purchase Agreement with 5th Street Ventures, LLC in the value of$148,500 for the West Point Douglas Road property to be used for the Belden Sanitary Lift Station Improvements Project. I. Adopt Resolution 2017-066 providing concurrence for awarding the CSAH 19 Roundabout & East Point Douglas Road Improvements to Max Steininger, Inc. for a total bid amount of$6,146,420.68, which includes the Base Bid and Bid A. J. Adopt Resolution 2017-067 Supporting Local Decision-Making Authority. Council Member Dennis wished to pull Items E and G, and Council Member Johnson wished to pull Item F for further comment and/or discussion; Mayor Bailey explained Item J was a late addition so he wished to pull that for an explanation. Council Member Dennis read the proclamation for National Police Week, May 14-20, 2017, and Peace Officers' Memorial Day on May 15. Council Member Dennis stated that while no police officers from Minnesota would be added to the National Law Enforcement Memorial for 2016, there were 144 police officers who died last year across the nation. Staff from the Cottage Grove Police Department will attend the Peace Officers' Memorial Day service held at the Minnesota Peace Officers' Memorial in St. Paul, Minnesota, on Monday, May 15, 2017. He urged all Cottage Grove residents and civic organizations to salute our dedicated law enforcement officers in our community and in communities across the nation. Council Member Johnson read aloud the proclamation for National Public Works Week, May 21-27, 2017. He stated he is the liaison for Public Safety, which includes Public City Council Meeting Minutes May 3, 2017 Page 3 Works, and he knew how hard they worked and what they bring to the community. He requested the Mayor and Council affirm the proclamation tonight; he asked the citizens to stop and say thank you whenever they see a Public Works employee. Council Member Dennis stated he wanted to recognize individuals and companies who had stepped up to make very generous donations to the City of Cottage Grove; tonight he acknowledged donations received from January 1 to March 31, 2017, by category: Inclusive Playground: Sandra K. Fuller, $2,000; the Eagan Lions Club, $2,500; Kraus- Anderson Construction, $2,500; Marine/Scandia Lions Club, $1,000; Eileen and Steven Colvin, $1,000; LSP Cottage Grove, LP, $1,000; Werner Electric, $1,000; St. Paul Park Lions, $5,000; Dawn Rankin, $240. Snowmobile & Trail-Grooming Equipment: Conway and Katherine Olson, $11,000. Safety Camp Donations: Borst Construction, $50; KOK Funeral Home, $50; Werner Electric, $200; T Mann Excavating, $25; Custom One Homes, $100; HealthPartners, $200; LSP Cottage Grove, LP, $1,000. Arts Commission: Former Council Member Justin Olsen, $250. Council Member Dennis stated the City appreciated all of the donations received, which totaled $29,115, and thanked those who had donated. Mayor Bailey stated Item J was a late addition, but he hoped the Council would vote on the Resolution this evening. As he's also on the Metro Cities Board of Directors, he follows the League of Minnesota Cities, and there's been some concern by many on attempts to take away local control in different areas. Mayor Bailey asked the Council to support a resolution from the League of Minnesota Cities, which he read aloud. He stated the one nice thing being at the local level is partisanship; the citizens come to us with their problems and concerns. He'd prefer that if the State sets policies and procedures in an attempt to restrict local government, that the Council would support local decision-making ability and oppose legislation that removes the ability for local elected officials to respond to the needs of their businesses and constituents. Administrator Charlene Stevens stated if the Resolution was approved by the Council this evening, it would be sent to the State delegates and to the League of Minnesota Cities. Council Member Dennis asked what effect we think we could reasonably achieve with this Resolution. Mayor Bailey stated that they've heard it is having an effect because so many cities are now indicating their concerns. Administrator Stevens stated there are bills proposed regarding the City's ability to regulate rights of way and usage of rights of way, which certainly impacts how we can do things at the local level, as well as some of our revenue sources. The League has used these types of Resolutions in the past, and it assists the League as they meet with legislators in reminding them of local control; it helps the League lobby on behalf of Minnesota cities of all sizes. If not reversed, this could lead to more State control over local decision making, whether that's budgetary or zoning or land use decisions. City Council Meeting Minutes May 3, 2017 Page 4 Council Member Johnson felt this was a reaction to something that a City did; he stated the first line on the Resolution left it very open. He felt the wording was too wide ranging, saw it as a partisan issue, and felt it was a reactionary issue. He stated he was uncomfortable voting on it tonight. Council Member Thiede stated when he first read it he thought it was pretty black and white. He received a few calls and other things started getting interjected. Council Member Thiede felt he'd much rather have control of making decisions on things that affect the City. Based on that, he was okay with making a statement that we'd want to control our decision making. Council Member Mills stated she'd spoken to the legislators about some of this; she completely supported adopting the Resolution. She felt the City should have control to make decisions; if the State starts putting too many restrictions on things, it could cause major problems. Council Member Johnson stated it concerns him about leaving things out; he thought the Council did so much to make sure we're all on the same page and how things were going to happen. He felt they need to think about how this could be used in the future. The Council answers to its citizens, but Council can do things that not everybody agrees with; something this open ended just had him concerned about the impression and message it gives to the citizens, whom we're supposed to be serving. Mayor Bailey stated he would pull Item J from the Consent Agenda and the Council could vote on that separately. He stated he didn't know what the future would hold with the next Mayor and Council, but things change over time. Mayor Bailey stated there were pieces of the legislation that really concerned him regarding restricting the ability of the City to do franchise fees or letting cell phone companies put cell towers or cell receptors anywhere they wanted without the City having input. Some items with this legislation have already fallen to the wayside, and he hopes maybe by the time it's all done they'll hone on just a couple things. Mayor Bailey felt right now it was so broad and so far reaching that the State needs to understand where we're coming from. Motion by Council Member Thiede to approve the Consent Agenda, without Item J; second by Council Member Dennis. Motion carried: 5-0. Motion by Council Member Mills on Item J, to Adopt Resolution 2017-067 Supporting Local Decision-Making Authority, second by Council Member Thiede. Motion carried: 4-1 (Nay by Council Member Johnson). 8. APPROVE DISBURSEMENTS A. Approve payment of check numbers 200597 to 200719 in the amount of $324,157.01 and EFT Payment of$434,452.36. City Council Meeting Minutes May 3, 2017 Page 5 Motion to approve disbursements by Council Member Thiede, second by Council Member Dennis. Motion carried: 5-0. 9. PUBLIC HEARINGS A. Agreement for Final Land Transfer, Replacement and Financial Satisfaction within Cottage Grove Ravine Regional Park Staff Recommendation: 1) Hold the Public Hearing on the transfer of ownership of Outlot 8, Eagle Ridge Addition, from the City of Cottage Grove to Washington County. 2) Adopt Resolution 2017-062 approving the ownership transfer of Outlot 8, Eagle Ridge Addition. 3) Approve the Land Transfer Agreement between the City of Cottage Grove and Washington County. 4) Approve the Warranty Deed for Outlot 8, Eagle Ridge Addition. 5) Approve the Warranty Deed for Outlot 8, Brown Farm Addition. 6) Approve the Quit Claim Deed for Outlot A, Cottage Grove Ravine Addition. 7) Approve the Quit Claim Deed for Lot 1, Block 1, and Outlot G, Cottage Grove Ravine Addition. Community Development Director/City Engineer Jennifer Levitt reviewed the history between Washington County and the City of Cottage Grove when it was determined they'd be carving out acreage from the actual Cottage Grove Ravine Regional Park. The County had to remove 17.7 acres of park land from the park, but the Metropolitan Council requires the land be replaced on a one-for-one exchange. In 2004, the land was removed from the park and needed to be replaced. The City of Cottage Grove took out an area and when we potentially move forward with the HERO Center, we actually need to replace that land. The City of Cottage Grove still has a debt to the replacement, 4.2 acres, the parcel for the City Hall site, and 9.16 acres for the area to the north of City Hall. Tonight's public hearing is related to the replacement land for the two City outlots. Washington County and the City of Cottage Grove have previously purchased other lands adjacent to the park, approved by the Metropolitan Council. The public hearing is for a piece of land, 7.22 acres, the Eagle Ridge Addition, which was dedicated through the platting process and is adjacent to the park; Washington County has reviewed that and feels it is an important piece of land to be added to the park and they'd be actively managing it. Earlier this year, the City Council actually acquired two acres, immediately adjacent to the Cottage Grove Regional Park, which will be transferred to Washington County; however, there's still a deficit. Mayor Bailey opened the public hearing. As no one wished to speak on this item, Mayor Bailey closed the public hearing. Motion by Council Member Thiede to Adopt Resolution 2017-062 approving the ownership transfer of Outlot B, Eagle Ridge Addition, second by Council Member Mills. Motion carried: 5-0. Motion by Council Member Thiede to approve the Land Transfer Agreement between City Council Meeting Minutes May 3, 2017 Page 6 the City of Cottage Grove and Washington County, second by Council Member Dennis. Motion carried: 5-0. Motion by Council Member Thiede to approve the Warranty Deed for Outlot B, Eagle Ridge Addition, second by Council Member Mills. Motion carried: 5-0. Motion by Council Member Mills to approve the Warranty Deed for Outlot B, Brown Farm Addition, second by Council Member Thiede. Motion carried: 5-0. Motion by Council Member Dennis to approve the Quit Claim Deed for Outlot A, Cottage Grove Ravine Addition, second by Council Member Thiede. Motion carried: 5-0. Motion by Council Member Johnson to approve the Quit Claim Deed for Lot 1, Block 1, and Outlot G, Cottage Grove Ravine Addition, second by Council Member Thiede. Motion carried: 5-0. B. Villas of Hidden Valley Staff Recommendation: 1) Hold the Public Hearing to vacate and discontinue all existing easements located on Tract A, Registered Land Survey No. 50. 2) Adopt Resolution 2017-063 approving the vacation and discontinuance of the easements shown on Tract A in Registered Land Survey No. 50, and authorize the City Clerk to prepare a notice to be presented to the Washington County Auditor regarding the completion of the proceedings herein. 3) Adopt Resolution 2017-064 approving the Villas of Hidden Valley final plat. 4) Approve the Development Agreement with Harkness Properties Homes. 5) Approve the Stormwater Easement with MJR Rentals Homes. 6) Approve the Road Maintenance Agreement with Harkness Properties Homes. 7) Adopt Resolution 2017-065 approving the Plans and Specifications for the Villas of Hidden Valley project. Director/Engineer Levitt stated the Council had already approved the preliminary plat for the Villas of Hidden Valley. As the survey work was being undertaken for the plat, it was discovered that there were actually two easements, adjacent to the north and south property lines. She explained the public hearing would need to be held to vacate those two easements and then the Council would need to take additional actions, as above. Mayor Bailey opened the public hearing. As no one wished to speak on this time, Mayor Bailey closed the public hearing. Motion by Council Member Thiede to Adopt Resolution 2017-063 approving the vacation and discontinuance of the easements shown on Tract A in Registered Land Survey No. 50 and authorize the City Clerk to prepare a notice to be presented to the Washington County Auditor regarding the completion of the proceedings herein; second by Council Member Mills. Motion carried: 5-0. City Council Meeting Minutes May 3, 2017 Page 7 Motion by Council Member Thiede to Adopt Resolution 2017-064 approving the Villas of Hidden Valley final plat, second by Council Member Dennis. Motion carried: 5-0. Motion by Council Member Johnson to approve the Development Agreement with Harkness Properties Homes, second by Council Member Thiede. Motion carried: 5-0. Motion by Council Member Dennis to approve the Stormwater Easement with MJR Rentals Homes, second by Council Member Mills. Motion carried: 5-0. Motion by Council Member Mills to approve the Road Maintenance Agreement with Harkness Properties Homes, second by Council Member Thiede. Motion carried: 5-0. Motion by Council Member Dennis to Adopt Resolution 2017-065 approving the Plans and Specifications for the Villas of Hidden Valley project, second by Council Member Thiede. Council Member Johnson asked why Mike Rygh had so many different companies involved to get this project done; Director/Engineer Levitt stated the Applicant has numerous entities with whom he does business. Those various parties will be responsible to set these forth; that's the way the developer had chosen to distribute the roles and responsibilities. Motion carried: 5-0. 10. BID AWARDS A. 2017 Joint Cities Seal Coating Project Staff Recommendation: Adopt Resolution 2017-060 awarding the 2017 Seal Coat Project to Asphalt Surface Technologies Corporation in the amount of$176,296.25. This project includes the Cities of Cottage Grove, Newport, St. Paul Park, and Denmark Township. Engineer Levitt stated the bid that they're recommending be awarded is for$176,296.25 to Asphalt Surface Technologies Corporation; the City of Cottage Grove's portion is $63,777. Cottage Grove will be administering the contract and will then collect administration fees from the Cities of Newport, St. Paul Park, and Denmark Township. Motion by Council Member Johnson to Adopt Resolution 2017-060, second by Council Member Dennis. Motion carried: 5-0. 11. REGULAR AGENDA— None. 12. COUNCIL COMMENTS AND REQUESTS Council Member Mills stated that the Fare ForAll will take place next Thursday, May 11, at All Saints Lutheran Church; produce and meat products will be for sale at reasonable prices. It's open to the public. City Council Meeting Minutes May 3, 2017 Page 8 Council Member Mills wanted to thank the Arts Commission for their hard work and their efforts in putting things together for the City of Cottage Grove. Council Member Dennis stated Saturday, May 6, is the Cottage Grove Spring Clean Up Day; it's a great opportunity for people to discard their used household goods, tires, batteries, hazardous materials, and electronics. The hazardous materials and electronics are accepted free of charge. Appliances, furniture, car batteries will also be accepted for a small fee. This event is held at the Cottage Grove Public Works garage at 8635 West Point Douglas Road South; if there are any questions, call the Public Works Department at 651-458-2808. Council Member Dennis stated Acacia Lodge #51 will have a pancake breakfast fundraiser at 11094-70th Street South, which is off of Lamar Avenue and 70th Street. The proceeds will benefit some scholarships for School District 833. He stated the food is excellent, it's a worthy cause, and encouraged people to attend. Council Member Dennis stated there had been a number of Comcast outages in the community, and he had asked if staff could reach out to Comcast to find out what had been going on. Administrator Stevens stated Comcast was contacted through the Cable Commission; they were told that what citizens can do in those situations is to make sure that they had contacted Comcast directly. If not successful, they should contact the Cable Commission because they hold the franchise and can work through that. As far as the cause of the outages, they didn't have a specific answer when asked. City staff has been trying to work with the Cable Commission on how to better publicize information with Comcast to remind citizens what to do during an outage; Communications Coordinator Madsen is working on that. Council Member Dennis asked that we put that information in the City newsletter. Council Member Thiede stated there's only about a month and a half until the Strawberry Fest. This year the theme is "Around the World in Berry Days," and there are berry festivals all around the world. They felt perhaps people might want to tell the public what this festival is like in another part of the world; they're looking for people to sign up and get the opportunity to be at the front of the parade as the parade marshals. There's a Strawberry Fest Facebook page, and Communications Coordinator Madsen is going to put some information on the City website pages, etc. He encouraged people to contact the Strawberry Fest via email to cottagegrovestrawberryfest.org or contact Council Member Thiede directly. Council Member Johnson stated there will be a blood drive at City Hall on June 5; he encouraged people to get out there and donate blood, as there are always people in need. Council Member Johnson stated when Strategic Planning was done, one of the items was how do we get the message about Cottage Grove out to other communities to bring in business. One of the ideas was reaching out to the Ice Arena to see if we could do more advertising there. Administrator Stevens stated Coordinator Madsen is City Council Meeting Minutes May 3, 2017 Page 9 working with the Ice Arena manager on what options are available; that should be happening shortly. Mayor Bailey stated the Primrose groundbreaking will take place on May 4, at 70th Street and Hinton Avenue. Mayor Bailey stated former Fire Station 2 on 80th Street has been taken down, and there will be an official groundbreaking on Tuesday, May 9. Mayor Bailey stated they will be doing the groundbreaking for the Inclusive Playground on May 10, at Woodridge Park. Mayor Bailey stated the Youth Service Bureau is having their first gala at the Lake Elmo Inn on May 18; there is a branch in Cottage Grove, so he encouraged everyone to check their website for details. Mayor Bailey stated also on May 18 there will be a Night to Unite informational picnic at Kingston Park; pizza, cookies, and pop are usually served, and that will be your opportunity to learn about Night to Unite and sign up to have a block party. 13. WORKSHOPS — OPEN TO PUBLIC A. Rental Ordinance Amendment Staff Recommendation: Review of proposed ordinance amendment to City Code Title 9-7 relating to the Structure and Property Maintenance Codes. Director Levitt stated that Samantha Drewry, the new Code Enforcement Officer, was present to give the background and outline the Ordinance amendment. Code Enforcement Officer Drewry stated the reason the City had a Rental Ordinance was to provide a standard for rental properties and to protect the health and safety of tenants living in the rental homes; one way the City does that is to provide rental inspections. When the inspections are done, they look for functioning smoke detectors, carbon monoxide detectors, egress windows, as well as other health and safety issues. There are approximately 500 single-family properties that are rentals in the City; the City requires that the property owner obtain a rental license from the City if their home is going to become a rental property. There are also eight multi-family rental complexes, which consist of 723 total units in multiple buildings. The general purpose of the revision to the Ordinance is to make it easier for City employees and citizens to interpret; it should also serve for improved management and promotion of rental properties in the City. The current Rental Ordinance is a bit out of date; it was adopted in 1993 and revised in 2007. We're using the 2003 International City Council Meeting Minutes May 3, 2017 Page 10 Property Maintenance Code for the already existing residential properties, as well as the rentals. Since 2003, there have been two revisions so there's now a 2015 version available. The City will now be using the most up-to-date International Property Maintenance Code for all properties. There have been struggles with interpretation of the current Ordinance, so we would like better language and organization. As the number of rental properties grow in the City, we should have the Ordinance evolve for better management of the properties. She reviewed some of the requested changes, and went on to explain each. In addition, the following changes are being requested: -Separation of the Property Maintenance Code from the Rental Code, as right now it's embedded in the Rental Code and is not very specific. The revised code would separate those into two different sections, with each having their own purpose statements. -Owners and/or Property Managers will need to be present at inspections. -Adding the definition of the word "family". Currently, the Ordinance states if an immediate family member is renting the home, Washington County will classify it as a "Relative Homestead" property. The City requires a rental license if compensation is exchanged. -Currently, there's no limit to the number of tenants that can be in a home. We would like to have some sort of limit to the number of tenants. The proposal is to define family and add that definition to a dwelling unit; the proposed definition is those persons legally related to each other in a linear relationship, such as spouses, grandparents, parents, children, grandchildren, and siblings. Family does not include branching relationships, such as aunts, uncles, or cousins. By defining family and adding that to the definition of dwelling unit, which is a single-family dwelling or portion of a dwelling, detached structure, garage designed for occupancy by one family, that will no longer require a rental license for certain family living situations. It will eliminate the need for the City to be checking on the Relative Homesteads. The City will encourage if you're renting your home to a family member, you change your home to a Relative Homestead with Washington County; essentially, it's one less thing for the City to check on. -A license will be required regardless of compensation being exchanged, and the City will now limit unrelated persons in the home to not more than five people. We want to make sure we have a limit on that. Discussion ensued amongst Council Members regarding Hmong families, who might be in violation of the Ordinance. Attorney Kori Land stated other communities have Rental Ordinances with fewer family members allowed and it's not become an issue, as the City is unaware of the number of people living there. It may become an issue if other code violations occur with many vehicles, etc., at which time the City learns of the violation when a report is made. As long as the residence is owner occupied and no one is paying rent, the number of people living there is not limited to five. -Background checks and investigations on property owners. Currently, the City does not do that for homeowners. It is required by State Statute that any Property Manager needs to do a background check; this applies more to the multi-family complexes who City Council Meeting Minutes May 3, 2017 Page 11 have a property management company running things. For single-family homes, there's nothing that would require a property owner to submit to a background check. The new proposal would require all rental property owners to submit a criminal history report from the Bureau of Criminal Apprehension with their rental application. Several local Cities already have this in place. The cost is approximately $15 to $20, and the owner would have to obtain the criminal history themselves; we're not going to require the Police Department to do the criminal background checks. If they fail the background check, they will simply not apply for the license. Much discussion ensued amongst Council Members, staff inembers, and Attorney Land regarding the background check process and possible different scenarios. Mayor Bailey requested a list of some more cities that currently do background checks on property owners. Code Enforcement Officer Drewry was asked to obtain the number of rental units in neighboring cities for a comparison. -License Term currently runs January 1 through December 31, and is a two-year license. We'd like to change the term from March 1 through February 28/29, as inspections need to be completed by the end of February even though the license may have expired at the end of December. By changing the term, we're avoiding the license lapse. -New City Council Responsibilities: All licenses need approval by the City Council; they will likely occur in batches every month on the Consent Calendar. Most will fall between November and March; there are approximately 250 renewals per year. The Council will also be responsible for denial of rental license and revocation. If the citizen wants to appeal the denial or revocation that could result in a hearing. The Council would also be responsible for approving provisional licenses. Provisional licenses can be granted to someone who hasn't passed their inspection, which may give them a shorter license term or cause them to have an inspection every six months instead of every two years. Ultimately, if they're not meeting the criteria, their license can be revoked or their next license can be denied. Council Member Thiede asked why this would need to go before the Council; he was informed all licenses should be approved by the Council and Attorney Land stated it was a surprise to her to learn that they're not. By State Statute, the Council is afforded that authority and it should not be delegated to staff. It will be a Consent Agenda item 99% of the time because most of the rental licenses are going to be approved. If the recommendation is to deny the license, that denial will need to appear on the regular agenda. You need to afford the person who's being denied the opportunity to be heard. If the recommendation is to deny, they will be notified of that, and they need to be afforded a hearing. If the person decides they don't want the license, they can just withdraw their license application and don't need to appear before the Council. Council Member Thiede asked if this process would start delaying a person's ability to get their license; Administrator Stevens stated potentially the delay could be two weeks. Council Member Thiede stated he'd like a list of the licenses that would ultimately begin coming before the Council. He was advised everything should be coming before the Council; he wanted to know how many there will be. Council Member Johnson asked Attorney Land if most other cities do this; he was advised that yes, they do. Mayor Bailey asked how this went on for so long; he was advised that was unknown but it would be corrected. City Council Meeting Minutes May 3, 2017 Page 12 -Accessory dwelling units and/or apartments will no longer require a rental license, which can have a completely separate entrance; it could also be a basement with the same common entrance. It's very difficult to specify and have different licenses for all these types of accessory units; generally, those are being rented to family members, so those would not need a license. There are very few of these in the City. -Conduct in Rental Dwellings: The current Ordinance has no stipulations regarding tenant conduct. The City currently has no power to remove problem tenants from the property. By adding a Code of Practice, the City will require rental property owners to remove any problem tenants who violate the Code; multiple noise violations, violations of laws relating to disorderly conduct, possession of controlled substances, violations of liquor laws pertaining to minors, etc. The Minnesota Crime Free Lease Addendum is something that every tenant will have to sign; it's very beneficial in assisting removing problem tenants. Captain Koerner stated the Lease Addendum was very helpful in alleviating problems at the Parkside Apartment complex in the City. Code Enforcement Officer Drewry asked if there were any questions; Mayor Bailey asked if a property owner was told their rental license was going to be revoked, what would stop that owner from renting the property to somebody else. The City will work with the tenants to find them alternative housing within 30 to 90 days. There will be a notice posted on the property that it's unlicensed. Mayor Bailey asked what type of penalty could be imposed; Attorney Land stated a misdemeanor citation for violation of the City Ordinance would be issued. A provisional license could also be issued; the good property owners will usually correct whatever issues have been found. 14. WORKSHOPS — CLOSED TO PUBLIC — None. 15. ADJOURNMENT Motion by Council Member Mills, second by Council Member Thiede, to adjourn the meeting at 9:15 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.