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MINUTES
COTTAGE GROVE CITY COUNCIL July 26, 2017
ST. CROIX CONFERENCE ROOM
12800 RAVINE PARKWAY SOUTH
SPECIAL MEETING - 6:00 P.M.
1. CALL TO ORDER
The City Council of the City of Cottage Grove, Washington County, Minnesota, held a
special meeting on July 26, 2017, at Cottage Grove City Hall, 12800 Ravine Parkway.
Mayor Bailey called the meeting to order at 6:00 p.m.
2. ROLL CALL
The following were present: Mayor Myron Bailey, Council Member Steve Dennis,
Council Member La Rae Mills, Council Member Wayne Johnson, Council Member Dave
Thiede.
Also present were: Charlene Stevens, City Administrator; Les Burshten, Public Works
Director; Zac Dockter, Parks and Recreation Director; Robin Roland, Finance Director;
Cathy Mohr, Assistant Finance Director; Rebecca Ahlvin, Management Assistant; Adam
Moshier, Management Assistant; Other Public Works Staff; Craig Woolery, Public
Safety Director.
3. AGENDA ITEM
A. BUDGET WORKSHOP
Finance Director Robin Roland lead off the discussion by talking about the 2017
Strategic Plan priorities, the 2018 proposed levy of$15,235,000 (increase of 3%)
and its impact on the taxes of several properties in the City based on what the
change in each of the property's valuation is for 2018. Roland reviewed the total
general fund revenues and expenditures and commented that, in effect, the
budget was "balanced" as presented — assuming an adjustment once the City's
2018 health insurance rates were finalized.
Park & Recreation Director Zac Dockter discussed Park Maintenance,
Recreation, Ice Arena and River Oaks proposed budgets for 2018 and 2019.
Council asked about a water filtration system at the Splashpad and the "movies
in the park" program that other cities are starting (and we just stopped doing).
CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016
www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer
Dockter also discussed the expenditure in the Ice arena for$200,000 for a
study/plans and specs for the replacement of the refrigeration system. This is
roughly 10% of the estimated project cost. Actual replacement project to be done
2019 or after. Dockter also acknowledged that River Oaks revenues and
expenditures had been adjusted subsequent to the Council workshop on July
19t".
Public Works Director Les Burshten covered the Streets, Signs, Snowplowing,
Forestry and Public Works Administration budgets. Costs for a space needs
study of public works and parks facilities were identified as coming from the
municipal building fund in 2018 and the costs for the portable loading dock to be
split between 3 enterprise funds. The radio replacement project identified in the
2017 budget is over the estimated $51,000 cost but Council allowed that the
project should be completed in 2017 for approximately $71,000 coming from the
Equipment Replacement fund.
Forestry was transferred back to Public Works in 2018 (from Parks &
Recreation).
Burshten addressed a staffing request in the Storm Water fund and a staffing
request to be split 3 ways between Water, Sewer and Streetlights. Fleet
operations were also discussed, including a request for a $95,000 replacement
for the Service Vehicle and other equipment for the shop.
The Equipment Replacement fund was presented with requests for new and
replacement vehicles and equipment from police, fire, city hall, streets,
snowplowing, parks and public works administration. 2018 requests total
$884,500; 2019 requests total $1,004,500.
Council members asked about the costs of maintenance on the vehicles being
replaced and asked for a variety of follow-up information from the staff
presentations.
4. ADJOURNMENT
Motion by Council Member Dennis, second by Council Member Thiede, to
adjourn the meeting. Motion carried 5-0. Meeting adjourned at 8:30 PM.
Minutes prepared by Robin Roland.