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HomeMy WebLinkAboutMinutes i� ��tJV� �ri°t � y � ............................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... ���� �ri e ar�d PC�� t MINUTES COTTAGE GROVE CITY COUNCIL February 7, 2018 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M. 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on February 7, 2018, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, Mayor, and City Council Members recited the Pledge of Allegiance. 3. ROLL CALL The following were present: Council Member Steve Dennis, Council Member Wayne Johnson, Council Member La Rae Mills, and Council Member Dave Thiede. Also present were: Charlene Stevens, City Administrator; Korine Land, City Attorney- LeVander, Gillen & Miller, PA; Becky Ahlvin, Management Assistant; Ryan Burfeind, Assistant City Engineer; Les Burshten, Public Works Director; Joe Fischbach/HR Manager/City Clerk; Jennifer Levitt, Community Development Director/City Engineer; Sharon Madsen, Communications Coordinator; Rick Redenius, Fire Chief; Robin Roland, Finance Director; Pete Koerner, Police Captain . 4. OPEN FORUM Mayor Bailey opened the open forum and asked if anyone in the audience wished to address the Council on any item that was not on the agenda. As no one wished to address the Council, Mayor Bailey closed the open forum. 5. ADOPTION OF AGENDA Mayor Bailey stated before the agenda was adopted, there would be a change in the order of tonight's presentations, with the Afton Apple Orchard Donation being first, then winners of the Capture Cottage Grove Photo Contest, and then the Interim Water Treatment Facility Awards. CITY OF COTTAGE GROVE • 12800 Ravine Parkway • Cottage Grove, Minnesota 55016 www.cottage-grove.org • 651-458-2800 • Fax 651-458-2897 • Equal Opportunity Employer City Council Meeting Minutes February 7, 2018 Page 2 Motion by Council Member Thiede to adopt the agenda with the changes mentioned above; second by Council Member Dennis. Motion carried: 5-0. 6. PRESENTATIONS A. Afton Apple Orchard Donation to Cottage Grove Public Safety Board Staff Recommendation: Accept the donation in the amount of$1,668 from Afton Apple Orchard to the Cottage Grove Public Safety Board to be earmarked for the new Police Explorer Program and a new Sparky the Fire Dog suit for the Fire Division. Fire Chief Rick Redenius stated the Afton Apple Orchard had once again partnered with the Public Safety Department to raise money; the Police Department would use their portion to support the new Police Explorer Program, and the Fire Department would use their portion for the new Sparky the Fire Dog outfit. He asked the Sarah Parkos and her mother, Cindy Femling, with Afton Apple Orchard, to come forward and Mayor Bailey asked the Council Members to join them; Chief Redenius asked members of the Public Safety Board to accept the donation on behalf of the Public Safety Department. Sarah gave the history of Afton Apple Orchard; they're a small family business that's operated for 29 years. They offer a memorable farming experience to the public with pick your own strawberries, apples, raspberries, and pumpkins. They offer many family- friendly activities to enjoy in the fall, including their 15-acre corn maze. They know the importance of community support and have experienced that firsthand. They're proud to be part of this community and are happy to support Public Safety. First responders had given them information to apply for an AED grant, and Afton Apple Orchard was one of 20 locations selected. The Public Safety personnel assisted them with First Aid and AED training. They chose the Washington County Sheriff's Office and Cottage Grove Public Safety to share in some of the proceeds from their corn maze on a weekend in October; the total raised for the Cottage Grove Public Safety Board is $1,668. Sarah thanked all Public Safety personnel for their service. Mayor Bailey stated even though Afton Apple was located in Hastings, they were giving back to Cottage Grove. On behalf of the Public Safety Department, the Public Safety Board, the Council Members, and the community, Mayor Bailey thanked them for their generosity; he stated they all appreciated having Afton Apple as part of our community. B. Winners of the Capture Cottage Grove Photo Contest Management Assistant Becky Ahlvin stated this year's Capture Cottage Grove photo contest had six categories, with 60 entries, an increase from last year. The categories included Nature; Celebration Events; Parks and Trails; People; Streetscapes; and a new category, Youth, for ages 15 and under. The photos were displayed, and she announced the winners, as follows: City Council Meeting Minutes February 7, 2018 Page 3 • Nature: "The Perfect November Morning," by Timothy Dardine; • Celebrations and Events: "Fire and Rain," by Bill Pohlmann; • Parks and Trails: There was a tie; "Morning at Mooers," by Bill Pohlmann, and "Discovery," by Peter Potyondy; • People: A photo taken at the Cottage Grove Ice Arena, by Nathan Klok; • Streetscapes: "Beautiful Sunrise in Cottage Grove," by Kevin Gallagher; • Youth: "Puppy Fluffy, by Jixiong Han. Ahlvin thanked everyone who participated, and she asked the winners to step forward and receive their certificates and their prize money. Mayor Bailey congratulated each of the winners; Jixiong Han could not be present, but the others were presented their certificates and prize money, and photographs were taken. Mayor Bailey thanked them all for entering the contest. Mayor Bailey stated the winners' photos would be posted on the City's website and Facebook page. C. Interim Water Treatment Facility Awards Staff Recommendation: 1) American Council of Engineering Companies (ACEC/MN) Engineering Excellence Award presented to Stantec for the Cottage Grove Interim Water Treatment Facilities. 2) City Engineers Association of Minnesota (CEAM) Project of the Year Special Recognition Award presented to the City of Cottage Grove for Rapid Response - Interim Water Treatment Facilities. Assistant City Engineer Ryan Burfeind stated recently the City had received two additional awards for the temporary water treatment facilities. The first from the Minnesota chapter of ACEC, the American Council of Engineering Companies, was the Honor Award for the temporary treatment facilities at Wells 3 & 10. The award was presented at the ACEC of Minnesota Annual Engineering Excellence Awards banquet on January 26. He explained the award criteria, including: Innovative Application of New or Existing Techniques; Future Value to the Engineering Profession; Complexity. The second award was from the City Engineers Award of Minnesota (CEAM); the City received the Project of the Year Special Recognition Award for Wells 3 & 10. It was presented at CEAM's annual conference on January 24. Some of the award criteria included: Public Benefit and Service Nature of the Project; Construction Management Scheduling and Control Techniques; Unusual Accomplishments Given Adverse Conditions; Safety Performance and Overall Safety Program. Mayor Bailey stated the awards were fantastic and congratulated all staff involved for their hard work to get the projects done in such a short period of time. The goal was to have the residents of the Cottage Grove community to once again have fresh, safe water. The fact that there were also no injuries or incidents at either site was a testament to the staff. He thanked everyone for their efforts. City Council Meeting Minutes February 7, 2018 Page 4 7 CONSENT AGENDA A. Approve the January 17, 2018 City Council Meeting Minutes. B. Receive and place on file the approved minutes for the Arts Commission Meeting on December 5, 2017. C. Authorize purchase of a Holmatro battery-powered Cutter, Spreader, and Combi-Tool extrication set at a cost of$24,946.45, and authorize the sale of oldest set of hydraulic extrication equipment. D. Pass Ordinance 990 amending City Code Title 11-4-10, Solar Energy Systems, which would allow solar energy systems on top of residential accessory structures in all zoning districts and increase the cumulative solar panel area from six square feet to 16 square feet without requiring a building permit. E. Approve the issuance of rental licenses to the properties in the attached table. F. Adopt Resolution 2018-013, approving the final payment in the amount of $27,388.08 to Hardrives, Inc. for the East Point Douglas - 80th Street Right Turn Lane Project. G. Adopt Resolution 2018-015, approving the final payment in the amount of $151,104 to Traut Companies forthe Well No 12 drilling project. H. Enter into a Joint Powers Agreement with the Minnesota Pollution Control Agency for the Temporary Well Treatment System Construction and Operation Project. I. Authorize the City to not waive the statutory tort limits where an individual claimant would be able to recover no more than $500,000 on any claim to which the statutory tort limits apply per Staff and City Attorney recommendation. The total all claimants would be able to recover for a single occurrence to which the statutory tort limits apply would be limited to $1,500,000. J. Authorize issuance of an On-Sale Intoxicating/Sunday liquor license to TJJL Corp. DBA Carbone's Kitchen and Pub, waive the investigation fee, and apply 2018 license fee paid by Carbone's of Cottage Grove, Inc. to the license. K. Authorize issuance of an off-sale intoxicating liquor license and a tobacco sales license to Walmart, Inc., DBA Walmart Store #2448, waive the investigation fee, and apply 2018 license fees paid by Walmart Stores, Inc. to the licenses. Mayor Bailey wished to pull Item D, the Solar Ordinance Amendment from the Consent Agenda, as he wanted to have a Workshop on that issue at a future meeting. Council Member Dennis wished to pull Item C for further comment and/or discussion. Council Member Dennis stated he wanted to pull Item C, Purchase of Battery-Operated Rescue Equipment, because this equipment will make a tremendous difference in saving lives. Battery-powered equipment allows flexibility that we previously did not City Council Meeting Minutes February 7, 2018 Page 5 have. In an emergency situation, seconds and minutes matter. As a Council, they like to promote safety and security for the residents of Cottage Grove and all visitors. He hoped the Council would approve this item tonight. Mayor Bailey requested the Council to make a motion on the Consent Agenda with the exception of Item D, on which they will vote separately. Motion by Council Member Mills to approve the agenda without Item D; second by Council Member Thiede. Motion carried: 5-0. Mayor Bailey stated there are a variety of solar farms in Cottage Grove, and one thing they noticed in the Ordinance was they weren't allowing solar panels on detached structures. Mayor Bailey stated he had a concern about the size of other types of solar panels that might be mounted to the ground, etc., so he asked staff to have a workshop on this issue in the next month or so to get a better understanding of the Ordinance Amendment. Motion by Council Member Dennis to table Item D until a future date, second by Council Member Johnson. Motion carried: 5-0. 8. APPROVE DISBURSEMENTS A. Approve payments for the period of 1/17/2018 through 1/31/2018 for the amount of$2,005,850.85. Motion by Council Member Dennis to approve disbursements; second by Council Member Mills. Motion carried: 5-0. 9. PUBLIC HEARINGS A. Hadley Avenue Reconstruction Project Staff Recommendation: 1) Hold the public hearing on the Hadley Avenue Reconstruction Project. 2) Adopt Resolution 2018-014 ordering the Hadley Avenue Reconstruction Project and authorizing the preparation of plans and specifications. Engineer Burfeind reviewed the improvements for this project, which will include fully reconstructing Hadley Avenue from 65th Street to the Woodbury border. It will be a two-lane urban collector roadway standard with curb and gutter; two 12' lanes and two 6' shoulders. It will include installation of City streetlights and storm sewer, as well as the installation of sanitary sewer and water main to serve the Eastbrook development. There will be grade corrections of the vertical curbs that are located along the roadway. He showed diagrams of the proposed changes and photos of the existing street conditions. Cutting down hills and raising low points along the roadway will occur. Water main and sanitary sewer will be extended to the Eastbrook development. Water City Council Meeting Minutes February 7, 2018 Page 6 and sewer services will be installed into the rural properties now, so the road will not have to be dug up in the future. Stormwater sewers will also be installed along the roadway. A trail along Hadley Avenue will not be installed on the north side of 65th Street due to safety concerns and topography conditions. A trail in the Highland Hills development will be extended to the Eastbrook development, and in the future, south of Eastbrook, there will be some additional trails that connect to 65th Street. Proposed assessments for the Eastbrook development: Development is responsible for 100% of the sanitary sewer and water main costs, along with a portion of the road costs. There will also be residential assessments on this development; per the City's Special Assessment Policy, 45% of the road costs are assessed to the properties with direct access to the roadway. The assessment amount will be approximately $36,000 per residential buildable lot equivalent, which is a single-family home. However, the City conducted a Special Benefit Appraisal that looked at the actual benefit to the property from the improvements that are being made. That Special Benefit Appraisal was $7,100, so the residential assessment will be capped at that amount. Engineer Burfeind stated they'd been meeting with residents who live along this corridor to review the project, the assessments, and the easement needs. They worked with the residents to execute an Assessment Appeal Waiver Agreement. The estimated total project cost is approximately $2,391,000; of that amount $943,000 is assessments, Sanitary Area Fund $240,000, Water Area Fund $102,000, Stormwater Area Fund $320,000, and bonding or the additional street costs are $786,000. Project schedule: If the project were to be ordered, construction would start in the spring of 2018 with substantial completion in the fall of 2018. Per Minnesota State Statute 429, the Resolution needs to be adopted by a 4/5 vote for the project to be ordered. Engineer Burfeind stated he'd take any questions from the Council Members. Council Member Johnson asked if every home that would be hit with an assessment would also have an easement to it; Engineer Burfeind stated that yes, they were looking at that for all of the properties, but one of them might not. Council Member Johnson stated a $7,100 assessment is quite steep and asked where it might actually even out with the easements; Engineer Burfeind stated the estimated value of the easements is $68,000 and the assessments were $71,000, so it's very close to balancing. It just depends on the property and how much easement is needed; the City might owe the property owner or the resident might still owe the City. Mayor Bailey asked if anyone had spoken with Woodbury for their input on the trail in their community, to make sure it wouldn't dead end at the Cottage Grove border. Engineer Burfeind stated they'd met with Woodbury and spoke about plans along the border, utility connections, etc. He stated Woodbury reconstructed Woodlane Avenue last year and Woodbury did not build a trail. City Council Meeting Minutes February 7, 2018 Page 7 Mayor Bailey opened the public hearing and asked if anyone wanted to speak on this issue. Mark Gallagher, Cottage Grove, stated he was wondering where Hadley Avenue connects with 65th Street on the east side of Highway 61. Mayor Bailey stated tonight they were talking about the Hadley Avenue near the Woodbury border, not the Hadley Avenue on the west side of Highway 61. As no one else wished to address the City Council on this item, Mayor Bailey closed the public hearing. Motion by Council Member Mills to Adopt Resolution 2018-014 ordering the Hadley Avenue Reconstruction Project and authorizing the preparation of plans and specifications; second by Council Member Thiede. Motion carried: 5-0. B. Boon Massage & Wellness Center LLC - Massage Business License Staff Recommendation: 1) Hold the public hearing to consider authorizing issuance of a massage business license. 2) Authorize issuance of a massage business license to Boon Massage & Wellness Center LLC at 7424 East Point Douglas Road. City Clerk Joe Fischbach stated that Boon Massage & Wellness Center, LLC, which is solely owned and operated by Anna Pereira, had applied for a massage business license to operate at 7424 East Point Douglas Road. She's also applied for a massage therapist license, and her business would operate alongside Oasis Chiropractic, at the same address. He reviewed Ms. Pereira's educational background and stated she's currently a licensed massage therapist in the City of Woodbury. Cottage Grove City Code requires that a hearing take place and notices be mailed to property owners and occupants within a 500-foot radius of the business property, at least 15 days before the public hearing. Notices were mailed on January 22, 2018. The Public Safety Department conducted a required background investigation, and no facts were found that would constitute a basis for denial of the application. Barring any negative comments at the public hearing, the recommendation is that the business license be issued to Boon Massage & Wellness Center, LLC. Mayor Bailey asked if there were any questions; Council Member Johnson asked if they were going to be right next to Oasis, and he was advised she would be in the same location as Oasis Chiropractic. He asked Ms. Pereira if she'd be expanding her business there, and she replied she'd work with Oasis Chiropractic patients but would also have her own clientele. Council Member Johnson asked where it went from being a chiropractor to turning into a place where someone is giving massages. Chiropractors do some kind of massage also so he asked when that changes. Clerk Fischbach explained technically primary therapeutic is a massage, which would need a massage license and a massage business license. A chiropractor would be separate and distinct, and if they wanted to City Council Meeting Minutes February 7, 2018 Page 8 do massage, they would have to have someone there with a massage license or they themselves would need to acquire a business license that's subject to background. Mayor Bailey opened the public hearing and invited anyone who wished to speak on this item to do so. As no one wished to speak on this item, Mayor Bailey closed the public hearing. Motion by Council Member Dennis to authorize issuance of a massage business license to Boon Massage &Wellness Center, LLC, at 7424 East Point Douglas Road; second by Council Member Thiede. Motion carried: 5-0. 10. BID AWARDS — None. 11. REGULAR AGENDA— None. 12. COUNCIL COMMENTS AND REQUESTS Council Member Thiede mentioned that they're looking for people to help with the annual Strawberry Fest planning. The next meeting will be on Monday, February 12. The meetings are at City Hall and they'd love to have more people participate and bring their ideas. Mayor Bailey stated next Monday, February 12, will be a special election; this is your opportunity to get out and vote. It's an important election for representation of our area, so he encouraged everyone to vote. Mayor Bailey stated he was scheduled to speak at a Toastmaster's event last month, but that was the night of the heavy snowfall so that didn't happen. That's been rescheduled to Monday night, February 26, at City Hall. He encouraged everyone to attend. Mayor Bailey stated they've got multiple groups meeting as a part of My Future Cottage Grove, a Community Center Task Force, a Mississippi River access workshop, a housing task force, etc. There are a lot of opportunities for residents to get their voices heard in our community, so feel free to reach out to a Council Member or go to the City's Facebook page or the website and gather more information. Council Member Thiede stated regarding the Mississippi River access, that's actually the Settlers Island, the area near Grey Cloud Island where they put the new bridge in, and he felt it was going to be a nice area. There will be things done with historic preservation in that area to note the history there. He encouraged anyone who wants to get involved to do so, and that will be on Tuesday, February 13, before the Parks & Recreation Commission meeting. Council Member Thiede stated there have been a lot of activities at the River Oaks Golf City Council Meeting Minutes February 7, 2018 Page 9 Course; there was a craft beer fest and there was a great turnout. There are other events out there, including an upcoming craft show. If you go to the River Oaks Golf Course website, all of the events are listed, and there's also the River Oaks Facebook page. There are more things to do at River Oaks than golf, so check out the website. 13. WORKSHOPS — OPEN TO PUBLIC — None. 14. WORKSHOPS — CLOSED TO PUBLIC — None. 15. ADJOURNMENT Motion by Council Member Dennis, second by Council Member Mills, to adjourn the meeting at 7:53 p.m. Motion carried: 5-0. Minutes prepared by Judy Graf and reviewed by Joe Fischbach, HR Manager/City Clerk.