HomeMy WebLinkAbout2018 Adopted BudgetPage
Introduction 3
Organizational Chart 4
Principal City Officials 5
Strategic Direction 6
City Administrator's Budget Message 7
Community Profile 11
Tax Levy 13
Personnel Schedule 14
Summary of Revenues and Expenditures 15
Revenue Summaries 17
Expenditure Summaries 20
Mayor-Council 24
Administration Department 28
Administration 31
Personnel 32
Professional Services 33
City Clerk & Elections 34
Community Programs 35
Transfers/Contingency 36
Finance Department 37
Finance 40
Self Insurance 41
Information Technology 42
Community Development Department 43
Building Inspection 46
Planning 47
Engineering 48
City Hall 49
Recycling 50
EDA 51
Public Safety / Police Department 52
Animal Control 55
Police Protection 56
Forfeitures 57
Public Safety / Fire Department 58
Emergency Management 60
Fire Protection 61
EMS (Ambulance)62
CITY OF COTTAGE GROVE
2018 BUDGET
INTRODUCTION
SUMMARY INFORMATION
OPERATING BUDGET
TABLE OF CONTENTS
1
Page
Public Works Department 63
Streets 66
Signs/Street Striping 67
Snow / Ice Control (Snow Plowing)68
Public Works Administration 69
Forestry 70
Storm Water 71
Sealcoating 72
Water Utility 73
Sewer Utility 74
Streetlight Utility 75
Fleet 76
Parks & Recreation Department 77
Park Maintenance 80
Forestry 81
Recreation 82
Ice Arena 83
Golf Course 84
Equipment Replacement Fund 85
OPERATING BUDGET
TABLE OF CONTENTS (continued)
2
The following funds are covered in the budget document: General fund; Special Revenue funds - Recycling
fund, Storm Water fund, Forfeiture fund, Ice Arena fund, Golf Course fund, and Economic Development
Authority (EDA) fund; Capital Project funds - Equipment Replacement fund and Sealcoating fund; Enterprise
funds - Water fund, Sewer fund, Streetlight fund and EMS (Ambulance) Fund; and Internal Service funds -
Self Insurance fund, Fleet fund and Information Services fund.
The City of Cottage Grove City code Title 1, Chapter 6-3(d) sets the requirement that the City Administrator
must prepare and submit an annual budget to the City Council. The budget follows the calendar year,
January 1 to December 31. Minnesota State Statutes requires that the preliminary budget and proposed tax
levy be approved by Council prior to September 30th each year and the preliminary levy must be certified to
the County Auditor by September 30th also. Once adopted, the preliminary tax levy may be decreased
before final adoption but not increased.
The City's budget process is guided by policies and ordinances which have been adopted by the City Council.
The City Administrator and City staff address the Council's direction as part of the budget preparations by
consideration of the financial impacts of implementation of said policies. Program and equipment requests
are evaluated and prioritized and appropriations are included in the final budget at the discretion of the City
Council.
The City continued its practice of preparing a two year budget - the second year as a draft to review the
ongoing impacts of any changes requested. In June, department heads submitted their budget requests
through online access to the City's financial and budgeting software. The software's Projection Scenario
module allowed for input of summary data along with detail and notes on budgetary changes to line item
requests. Paper forms for Budget additions and supporting documentation were also submitted for review
by the City Administrator and Finance Director during departmental meetings. Preliminary budget
projections, Budget Addition requests and supporting documents were submitted to the City Council in
workshops on July 26 and August 2 to determine what positions, expenses and equipment requests would be
included in the preliminary budget and tax levy. A Facebook Live Budget Presentation was done August 23 to
secure feedback from the public. The City Council adopted a preliminary levy and budget on September 6.
In November, Washington County sent each taxpayer a notice indicating the proposed property tax for 2018
and the date and time of the City's public meeting. On December 6 the Council approved the proposed 2018
budget and the property tax levy to finance the approved budget.
BUDGET ORGANIZATION
The City's operating budget is presented herein. The expenditure accounts within the funds that comprise
the budget are grouped by departments and divided by programs within each department. A fund is defined
as an independent fiscal and accounting entity with a self-balancing set of accounts and resources which are
dedicated to a specific purpose.
BUDGET PROCESS
City of Cottage Grove, Minnesota 2018 Budget
INTRODUCTION
3
4
Mayor:
Myron Bailey Term Expires 31-Dec-20
Council Members:
Steve Dennis Term Expires 31-Dec-18
Wayne Johnson Term Expires 31-Dec-20
La Rae Mills Term Expires 31-Dec-20
Dave Thiede Term Expires 31-Dec-18
City Administrator Charlene Stevens
Finance Director Robin Roland
City Clerk Joe Fischbach
City Engineer and Community Development Director Jennifer Levitt
Public Safety Director Craig Woolery
Public Works Director Les Burshten
Parks and Recreation Director Zac Dockter
Appointed Personnel
City of Cottage Grove, Minnesota 2018 Budget
PRINCIPAL CITY OFFICIALS
December 31, 2017
Elected Officials
5
6
To: Honorable Mayor and City Council
From: Charlene R. Stevens, City Administrator
Date: February 1, 2018
Subject: 2018 Budget Transmittal
The following is the Council Adopted Budget for the City of Cottage Grove municipal operations during the 2018
fiscal year. The document includes all major operating funds of the City and concludes nearly a year’s worth of
planning, evaluation, and discussion by the Council and staff. The budget, along with the Capital Improvements
Program, provides direction to staff to carry out community and Council initiatives throughout the year.
In January 2016, the City Council and the City’s Management Team participated in a strategic planning retreat to
define goals to guide the City of Cottage Grove for the future. At the retreat, a new vision was created. This
vision was affirmed at a similar retreat in February 2017.
By 2020, Cottage Grove:
• Will have a dynamic business environment which creates jobs and increases tax base;
• Will have a thriving retail environment that encourages residents to shop;
• Will have a Public Safety department that is known for its excellent delivery of services as a respected,
responsive, community oriented organization;
• Will meet or exceed financial targets toward improved financial best practices while maintaining a stable
tax burden for the residents;
• Will achieve an open organizational culture dedicated to excellence in all facets of operations where
great service is delivered;
• Will have housing options for everyone;
• Will have a recognized brand; and
• Will have a wide variety of premier recreational amenities for everyone.
The City Council and the City’s Management Team identified four strategic directions to help the City achieve its
vision: Positioning for Growth, Reforming Organizational Culture, Making Cottage Grove a Recreation
Destination, and Engaging the Community and Forming the Vision. These strategic directions have guided City
officials and staff through decision making processes, including the creation of the 2018 budget.
Creating a budget is an exercise in priorities. Over the past year, the strategic goal to position the City for
growth has been the priority of the Council and City staff. It will continue to be a priority, and is reflected in the
2018 budget through staffing and capital improvement projects.
7
This year’s budget process continued streamlined procedures from the 2017 process. Departments submitted
budgets that included everything they wanted. Council then provided direction on what should be kept in the
budget and what should be cut from the budget.
Budget Summary
When the budget was first given to Council in July, the 2018 levy was proposed as a 3% increase over the 2017
levy. This was despite the addition of the new debt service levy required by the GO Capital Improvement Plan
bonds issued in 2017 for the Central Fire Station Project which added $600,000 to the total levy. However, the
partial forgiveness of the interfund loan for the City Hall project and the call of the 2009 pavement management
bonds mitigated this increase by $420,000.
The approved property tax levy for 2018 totals $15.235 million.
Property Tax Rates
The total taxable value will increase in 2018 by 8%. This increase, combined with the levy increase will result in
a tax capacity rate of 40.53% in 2018; a 5% decrease from 42.94% in 2017.
It is also important to note that while the total tax base grew 8%, the change in median home value was less
than 6%. The other 3% in tax base growth is attributed to new businesses and housing in Cottage Grove, an
example of positioning for growth.
Impact on Taxpayers
For an owner of a median valued home in Cottage Grove at $242,070, the estimated annual property tax bill
from the City will increase by approximately $7, to $918 per year.
2018 Budget Initiatives
General Fund
General Fund revenues and expenditures are proposed to increase by 3.2%.
The following items are included in the proposed 2018 General Fund Expenditures:
• Contractual salary increases and steps – the budgeted cost of living increase for salaries is 3% for 2018
and 2019.
• Other Personnel Costs – Budget amounts for benefits include no increase in health insurance rates over
2017. Statutorily determined PERA rates for 2018 remain at the 2017 levels. Current mandated
employer contribution rates are 7.5% for those employees in the Co-ordinated plan and 16.20% in the
Police and Fire plan; employees contribute 7.25% and 10.8% to the respective plans.
• Staffing – The budget includes one increase in full time staffing for the seasonal building inspector to
become a full time year round position. This position is required to maintain service levels as the City
continues to grow.
• Commodity Reductions – The 2017 budget includes reductions from the 2016 budget in salt, asphalt,
and fuel costs. The 2018 budget allocates $3.00 per gallon for gasoline and diesel; no change from 2017.
8
• Transfer to the Equipment Replacement Fund – The General Fund transfer for capital equipment in 2018
is $550,000 to fund purchasing $884,500 of vehicles and equipment.
Special Revenue Funds
Ice Arena
Revenues are expected to remain constant through the 2018 budget. The debt issued in 2008 to expand the Ice
Arena was refinanced in 2016, resulting in expenditure reductions beginning in 2017.
Recycling
The revenue is the recycling grant amount expected to be received from Washington County. The Assistant City
Engineer position supports this function and part of the salary and benefits of that position are budgeted here.
EDA and Economic Development Trust Funds
The EDA property tax levy increases to $125,000 for 2018.
Utility and Enterprise Funds
Storm Water Utility Fund
The rates are proposed to increase from $57.60 annually to $60.00 (or $0.20 per month) per residential
customer for 2018. These increases are necessary to maintain the viability of the fund so the next five years of
the storm water utility plan can be financed.
Water and Sewer Funds
During 2017, the City undertook a Water/Sewer Rate study which was completed in December. Water and
Sewer rate increases were then adopted for 2018 implementation. However, these rate increases were not
reflected in revenue projections for either the Water or Sewer Funds in the 2018 budget.
The Water Fund includes a proposed continuation of the meter and radio read replacement project for 2018.
Met Council sewer services charges are increasing by 3.75% for 2018.
Street Light Fund
Street Light fees have increased by 5% annually beginning in 2015 to assure financial resources are available for
the replacement of streetlights as part of future pavement management projects. City-owned Residential
streetlight charges will increase from 2017 rates of $2.83 plus $0.99 to the 2018 rate of $2.97 plus $1.04 per
month.
Ambulance Fund
The budgeted 2018 revenue does not include any rate increase.
A change in staffing strategy which was adopted by the City Council in 2013 has been completed. This strategy
provides for primary response by the Fire Division providing an ALS ambulance and Paramedic service to the
Community. The total full time staff of Firefighters/Paramedics is twelve (12).
9
Capital Improvements
Equipment Replacement Fund
Replacement of capital equipment is budgeted at $884,500 and includes an investigations vehicle for Police, a
SUV for the Fire Department, a pick-up truck for city hall maintenance, five (5) trailers, an 11 ft. mower and
utility vehicle for Parks, and a large loader, hybrid SUV, tractor and tandem dump truck for Streets. Funding for
these equipment purchases will come from the sale/trade of the equipment being replaced as well as the
$550,000 budgeted transfer from the General Fund.
Conclusion
As we enter 2018, the City of Cottage Grove continues growing steadily. The national, state, and local
unemployment rates are 4.1%, 3.3%, and 2.7% respectively, reflecting full employment on nearly all levels. The
City’s focus over 2017 was to position for growth, as evidenced in the growth of the tax base and the addition of
new staff positions. The City continues to be well positioned to respond to whatever economic growth and
change will come. The City Council maintains a stated goal of ensuring the fiscal health of the organization while
strategically planning for economic cycles. The City of Cottage Grove City Council and staff consistently focus on
fiscal opportunities, potential challenges and fund balance growth. We continually evaluate systems and
operations to discover efficiencies and improve the delivery of City services.
The City continues to strive for fiscal stability. Like the eight budgets before it, the 2018 budget was created in
concert with a draft 2019 budget to see the impact initiatives have on the long term budget, assuring that
current initiatives did not create future budget imbalances. This model provides the base for long term financial
planning necessary for a well-managed and fiscally stable municipality.
Long term planning and fiscal conservatism has situated the City of Cottage Grove with strong fund balances and
cash reserves. This solid base provides the City with not only the ability to face economic challenges but also the
wherewithal to take advantage of economic development opportunities. All the planning and financial stability
is nothing however without quality City services provided to residents in a timely, responsive manner. Cottage
Grove city employees provide these services to the community in good times and bad. It is my honor to call
these dedicated workers my colleagues.
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BOND RATING
TAX BASE
Cottage Grove operates as a Statutory Plan A City under Minnesota law. Policy making and legislative
authority are vested in a City Council, consisting of the Mayor and four other members, elected at large and
on a non-partisan basis. The Mayor and Council appoint a full-time City Administrator, who is responsible for
overall supervision of City operations.
City of Cottage Grove, Minnesota 2018 Budget
Community Profile
Cottage Grove was organized as a village on July 13, 1965 and was incorporated as a city on January 1, 1974.
Cottage Grove is a suburban community located on the southern border of Washington County, sixteen miles
southeast of Downtown St. Paul. The City currently occupies 34 square miles of land.
With a population of 35,900, Cottage Grove is the second largest city in Washington County. Most of the
population of the City concentrates in two age groups 0 - 19 years, 32.5% and 30 - 50 years, 38.1%.
According to the 2010 census, the average age is 35 years and the median family income is $80,830. This
median family income is 141% higher than that of the Twin Cities Metro Area.
Standard & Poor’s has assigned the City’s bonds a rating of AA+. The rating is one step below AAA, the
highest rating available from Standard & Poor’s.
Cottage Grove’s tax base is comprised of 80% residential properties and 20% commercial/industrial property.
Although the total taxable market value of all City properties declined by 37% in the four year period 2010-
2013, a 15% recovery since 2014 brought the total taxable market value to $3.1 billion. Estimates from
Washington County for 2018 reflect an increase of 8% in taxable value for the coming year
0
500000
1000000
1500000
2000000
2500000
3000000
3500000
2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018
Taxable Market Value in $1,000's
11
DEVELOPMENT / REDEVELOPMENT
PARKS
PUBLIC SAFETY
PUBLIC UTILITIES
Cottage Grove has over 1,237 acres of parkland which is developed into 33 parks, playgrounds and fields. In
2017, with donations from the community the City constructed an Inclusive Playground at Woodridge park.
This playground includes activities that all people, no matter their level of ability, can participate in. The City
also operates an Ice Arena with three sheets of ice and an 18-hole golf course, River Oaks, which overlooks
the Mississippi River.
The City’s public safety services include a police department with 42 sworn officers, a fire department with
46 paid on call firefighters and 12 full time firefighter/paramedics who also staff the Cottage Grove
Emergency Medical Service (EMS) Ambulance.
Cottage Grove’s water and sewer public utility provide water service to over 11,400 residential and
commercial customers. The City operates 11 wells with a 12th well under construction in 2018. Wastewater
treatment and disposal (sanitary sewer) are provided by the Metropolitan Council Environmental Services
(MCES).
Renewal by Andersen invested nearly $13 million into their facility in the business park which adds 113,000
square feet of manufacturing space and 11,000 square feet of office space along with 200 jobs.
Gardenworld, a plant wholesaler, broke ground on their office, warehouse, and distribution center in the
business park in 2016 and will add 14 jobs to the business park when it opens in 2017.
There are 10,159 residential housing units in Cottage Grove. Over 3,900 housing units were constructed
from 1960 through 1979. More recently, significant housing growth took place between 1990 and 1999
when an average of 313 homes were built each year. Since 2007 the average has been 70 new homes per
year. However, in 2017, Cottage Grove saw building permits for new single family housing top 115 with
developments including Summers Landing 1st addition and the Villas of Hidden Valley. Developments on the
horizon in 2018 include Summers Landing 2nd, Calarosa 1st and 2nd and Kingston Fields.
The city has over 2,500 acres of vacant land in the MUSA (Municipal Urban Service Area) which are planned
and available for residential development. Most of this acreage lies in the north and east quadrant of the
City, adjacent to the Woodbury border.
The City’s 600 acre business park is home to 1,150,000 square feet of industrial and manufacturing
businesses, including Up North Plastics, Renewal by Andersen, and Werner Electric. Other major employers
in the City include 3M Company, Target, Menard’s, Walmart, and Aggregate Industries. The City's
commercial areas include four community shopping centers and several restaurants.
City of Cottage Grove, Minnesota 2018 Budget
12
2017 Levy 2018 Levy Amount Percent
General Levies
General Fund 13,176,400$ 13,325,000$ 148,600$ 1.1%
Public Safety/City Hall interfund loan 500,000 250,000 (250,000) -50.0%
Economic Development 111,500 125,000 13,500 12.1%
Debt Levies
GO CIP bonds - Fire Station - 600,000 600,000 100.0%
GO Refunding bonds 2016A 190,000 190,000 - 0.0%
Pavement Mgmt 2008 150,000 - (150,000) -100.0%
Pavement Mgmt 2010/2011 70,000 70,000 - 0.0%
Pavement Mgmt 2013 300,000 325,000 25,000 8.3%
Pavement Mgmt bonds 2015 275,000 250,000 (25,000) -9.1%
Pavement Mgmt bonds 2016/2017 - 100,000 100,000 100.0%
Total - All Funds 14,772,900$ 15,235,000$ 462,100$ 3.1%
TAX LEVY BY FUND
Change
City of Cottage Grove, Minnesota 2018 Budget
TAX LEVY 2015 - 2018
The City's tax levy has increased from $13,402,100 in 2015 to $15,235,000 in 2018. The
average annual increase has been 4.66%.
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
2015 2016 2017 2018
General fund City Hall Interfund loan Economic Development
Ice Arena debt Pavement management debt GO CIP Debt
13
**The totals include part-time and seasonal employee hours converted to Full-time Equivalents
(FTE). These do not include Mayor and Council members nor paid on call firefighters.
135.96 139.71 149.94 150.30
7.05 6.80 6.80 6.90
Administration
Finance
18.50
54.40
10.20 11.75 15.10 15.10
29.96 30.96 33.09 34.10
2018
City of Cottage Grove, Minnesota
SUMMARY OF PERSONNEL BY DEPARTMENT
2018 Budget
Public Works
16.30
Public Safety/Police
Public Safety/Fire
2015 2016 2017DEPARTMENT
4.90 5.00 5.00 5.00
Parks & Recreation
TOTALS**
13.55 13.90 15.80
50.12 51.12 54.40
20.18 20.18 19.75
Community Development
14
2018 BudgetCity of Cottage Grove, Minnesota
2018 OPERATING BUDGET
Summary of Revenues & Expenditures
Taxes
41%
Special Assessments
0%
Franchise & other taxes
2%Licenses & Permits
4%
Intergovernmental Revenue
2%
Charges for Services
45%
Fines and Penalties
1%
Interest
1%Miscellaneous1%
Transfer
s in
3%
Mayor & Council
0%
Administration**
5%
Finance
10%
Community Development7%
Police
19%
Fire
9%
Public Works
33%
Parks & Recreation
14%
Equipment Replacement
3%
Revenues by Source$32.8 Million
Expenditures by Department$33.7 Million
15
2018 Budget
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Percent
Over
(Under)
2017 budget
Revenues by Source
Taxes $ 12,482,528 $ 12,973,195 $ 13,337,900 $ 13,450,000 0.8%
Special Assessments 39,313 25,171 54,000 42,000 -22.2%
Franchise & other taxes 563,777 556,679 571,000 615,000 7.7%
Licenses & Permits 1,324,342 1,323,680 1,007,850 1,297,015 28.7%
Intergovernmental Revenu 927,961 1,096,955 668,740 663,790 -0.7%
Charges for Services 12,943,255 13,897,998 14,888,555 14,717,965 -1.1%
Fines and Penalties 229,562 236,260 190,000 200,000 5.3%
Interest 244,088 169,089 303,500 237,200 -21.8%
Miscellaneous 506,045 687,646 342,185 462,600 35.2%
Transfers in 971,661 1,410,505 871,500 1,121,500 28.7%
Totals 30,232,532$ 32,377,178$ 32,235,230$ 32,807,070$ 1.8%
Expenditures by Department
Mayor & Council 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Administration** 1,902,005 2,126,104 1,358,290 1,660,305 22.2%
Finance 2,708,289 2,958,921 3,329,780 3,508,330 5.4%
Community Development 1,937,063 1,974,417 2,191,350 2,214,345 1.0%
Police 5,777,550 6,259,212 6,530,950 6,529,975 0.0%
Fire 2,704,145 2,991,336 3,095,155 2,969,425 -4.1%
Public Works 10,197,655 9,146,209 11,708,965 11,066,630 -5.5%
Parks & Recreation 4,630,474 4,948,974 4,979,895 4,772,555 -4.2%
Equipment Replacement 521,994 575,187 541,800 884,500 63.3%
Totals 30,476,579$ 31,111,649$ 33,867,700$ 33,703,945$ -0.5%
City of Cottage Grove, Minnesota
2018 OPERATING BUDGET
SUMMARY OF REVENUES & EXPENDITURES
16
2018 BudgetCity of Cottage Grove, Minnesota
ALL BUDGETARY FUNDS
REVENUE SUMMARY
Taxes
41%
Special Assessments
0%
Franchise & other taxes2%Licenses & Permits
3%Intergovernmental Revenue
2%
Charges for Services
46%
Fines and Penalties
1%
Interest
1%
Miscellaneous
1%
Transfers in
3%2017 Budget
Taxes
41%
Special Assessments
0%
Franchise & other taxes
2%Licenses & Permits
4%Intergovernmental Revenue
2%
Charges for Services
45%
Fines and Penalties
1%
Interest
1%
Miscellaneous
1%
Transfers in
3%
2018 Budget
17
2018 Budget
SOURCE 2017 Budget
PERCENT OF
TOTAL 2018 Budget
PERCENT OF
TOTAL
Taxes $ 13,337,900 41.4% $ 13,450,000 41.0%
Special Assessments 54,000 0.2%42,000 0.1%
Franchise & other taxes 571,000 1.8% 615,000 1.9%
Licenses & Permits 1,007,850 3.1% 1,297,015 4.0%
Intergovernmental Revenue 668,740 2.1%663,790 2.0%
Charges for Services 14,888,555 46.2%14,717,965 44.9%
Fines and Penalties 190,000 0.6%200,000 0.6%
Interest 303,500 0.9%237,200 0.7%
Miscellaneous 342,185 1.1%462,600 1.4%
Transfers in 871,500 2.7%1,121,500 3.4%
Totals 32,235,230$ 100.0%32,807,070$ 100.0%
City of Cottage Grove, Minnesota
REVENUE SOURCES AS PERCENT OF TOTAL
18
2018 Budget
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Percent Over
(Under) 2017
budget
Total by Source
Taxes $ 12,482,528 $ 12,973,195 $ 13,337,900 $ 13,450,000 0.8%
Special Assessments 39,313 25,171 54,000 42,000 -22.2%
Franchise & other taxes 563,777 556,679 571,000 615,000 7.7%
Licenses & Permits 1,324,342 1,323,680 1,007,850 1,297,015 28.7%
Intergovernmental Revenue 927,961 1,096,955 668,740 663,790 -0.7%
Charges for Services 12,943,255 13,897,998 14,888,555 14,717,965 -1.1%
Fines and Penalties 229,562 236,260 190,000 200,000 5.3%
Interest 244,088 169,089 303,500 237,200 -21.8%
Miscellaneous 506,045 687,646 342,185 462,600 35.2%
Transfers in 971,661 1,410,505 871,500 1,121,500 28.7%
Totals 30,232,532$ 32,377,178$ 32,235,230$ 32,807,070$ 1.8%
Total by Fund
General 15,806,959$ 16,542,912$ 16,326,635$ 16,848,225$ 3.2%
Equipment Replacement 477,892 787,701 419,000 689,000 64.4%
Recycling 86,330 81,335 77,490 57,140 -26.3%
Storm Water 728,795 756,925 787,300 807,000 2.5%
Sealcoating 760,639 761,356 571,000 575,000 0.7%
Forfeitures 19,170 40,085 29,500 29,200 -1.0%
Ice Arena 1,234,681 1,333,516 1,052,000 1,073,000 2.0%
Golf Course 1,459,557 1,571,676 1,842,980 1,623,200 -11.9%
EDA 244,872 424,016 171,500 164,500 -4.1%
Water Operating 1,901,671 1,874,243 2,267,950 2,094,000 -7.7%
Sewer Operating 2,370,548 2,434,536 2,391,800 2,407,500 0.7%
Cottage Grove EMS 1,437,798 1,776,641 1,568,000 1,650,000 5.2%
Streetlights 558,602 618,895 817,820 776,000 -5.1%
Self Insurance 1,702,709 1,996,847 2,263,305 2,333,805 3.1%
Fleet 1,013,078 949,203 1,114,950 1,130,500 1.4%
Information Technology 429,231 427,291 534,000 549,000 2.8%
Totals 30,232,532$ 32,377,178$ 32,235,230$ 32,807,070$ 1.8%
City of Cottage Grove, Minnesota
OPERATING BUDGET
REVENUE SUMMARY
19
2018 BudgetCity of Cottage Grove, Minnesota
EXPENDITURE SUMMARY
Mayor &
Council
0%
Administration**
4%Finance
10%
Community
Development
6%
Police
19%
Fire
9%
Public Works
35%
Parks & Recreation
15%
Equipment Replacement
2%
2017 EXPENDITURES BY DEPARTMENT
Mayor & Council
0%
Administration**
5%Finance
10%
Community Development
7%
Police
19%
Fire
9%
Public Works
33%
Parks & Recreation
14%
Equipment Replacement
3%
2018 EXPENDITURES BY DEPARTMENT
20
2018 Budget
TYPE 2017 Budget
PERCENT OF
TOTAL 2018 Budget
PERCENT OF
TOTAL
Personnel Services $ 17,477,275 51.6% $ 17,866,960 53.0%
Commodities 2,844,679 8.4% 2,797,460 8.3%
Contractual Services 9,840,826 29.1% 9,563,025 28.4%
Capital Outlay 2,291,910 6.8% 2,034,750 6.0%
Other Charges 130,000 0.4% 130,000 0.4%
Transfers out 1,283,010 3.8% 1,311,750 3.9%
Totals $ 33,867,700 100.0% $ 33,703,945 100.0%
DEPARTMENT
Mayor & Council 131,515$ 0.4%97,880$ 0.3%
Administration** 1,358,290 4.0% 1,660,305 4.9%
Finance 3,329,780 9.8% 3,508,330 10.4%
Community Development 2,191,350 6.5%2,214,345 6.6%
Police 6,530,950 19.3% 6,529,975 19.4%
Fire 3,095,155 9.1% 2,969,425 8.8%
Public Works 11,708,965 34.6%11,066,630 32.8%
Parks & Recreation 4,979,895 14.7%4,772,555 14.2%
Equipment Replacement 541,800 1.6%884,500 2.6%
Totals 33,867,700$ 100.0%33,703,945$ 100.0%
City of Cottage Grove, Minnesota
EXPENDITURE TYPES BY DEPARTMENT AS PERCENT OF TOTAL
21
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
Percent Over
(Under)
Revised 2016
budget
Mayor & Council 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Administration** 1,902,005 2,126,105 1,358,290 1,660,305 22.2%
Finance 2,708,289 2,958,922 3,329,780 3,508,330 5.4%
Community Development 1,937,063 1,974,418 2,191,350 2,214,345 1.0%
Police 5,777,550 6,259,213 6,530,950 6,529,975 0.0%
Fire 2,704,145 2,991,336 3,095,155 2,969,425 -4.1%
Public Works 10,197,655 9,146,210 11,708,965 11,066,630 -5.5%
Parks & Recreation 4,630,474 4,948,975 4,979,895 4,772,555 -4.2%
Equipment Replacement 521,994 575,187 541,800 884,500 63.3%
Totals 30,476,579$ 31,111,655$ 33,867,700$ 33,703,945$ -0.5%
Total by Type
Personnel Services 15,236,284 16,829,038 17,477,275 17,866,960 2.2%
Commodities 2,397,938 2,096,607 2,844,679 2,797,460 -1.7%
Contractual Services 8,554,187 9,012,021 9,840,826 9,563,025 -2.8%
Capital Outlay 1,835,642 1,067,796 2,291,910 2,034,750 -11.2%
Other Charges 125,172 134,034 130,000 130,000 0.0%
Transfers out 2,327,356 1,972,159 1,283,010 1,311,750 2.2%
Totals 30,476,579 31,111,655 33,867,700 33,703,945 -0.5%
Total by Fund
General 15,065,661$ 16,355,501$ 16,326,635$ 16,848,225$ 3.2%
Equipment Replacement 521,994 575,192 541,800 884,500 63.3%
Recycling 83,682 80,402 109,480 56,445 -48.4%
Storm Water 644,195 480,523 749,610 531,570 -29.1%
Sealcoating 563,558 553,483 698,800 242,600 -65.3%
Forfeitures 32,179 55,943 29,120 28,620 -1.7%
Ice Arena 1,353,776 1,178,127 1,042,250 1,255,505 20.5%
Golf Course 1,442,336 1,679,868 1,782,680 1,745,410 -2.1%
EDA 383,156 318,181 309,135 291,570 -5.7%
Water Operating 2,680,350 1,635,478 2,234,950 2,212,135 -1.0%
Sewer Operating 2,284,618 2,458,017 2,822,215 2,889,070 2.4%
Streetlights 656,096 628,598 1,424,440 854,635 -40.0%
Cottage Grove EMS 1,526,508 1,708,774 1,909,015 1,771,910 -7.2%
Self Insurance 1,806,772 1,992,955 2,263,305 2,333,805 3.1%
Fleet 1,059,111 962,501 1,090,265 1,149,320 5.4%
Information Technology 372,587 448,112 534,000 608,625 14.0%
30,476,579$ 31,111,655$ 33,867,700$ 33,703,945$ -0.5%
City of Cottage Grove, Minnesota
OPERATING BUDGET
EXPENDITURE SUMMARY
22
2018 Budget
DEPARTMENT PROGRAM 2015 Actual 2016 Actual 2017 Budget 2018 Budget
Percent Over
(Under) Revised 2016 budget
Mayor & Council Mayor & Council 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Administration Administration 347,111 365,656 323,320 337,480 4.4%
Administration Personnel 140,984 131,319 184,395 175,260 -5.0%
Administration City Clerk/Elections 157,880 164,810 118,775 162,390 36.7%
Administration Professional Services 372,091 356,505 360,000 370,000 2.8%
Administration Community Programs 66,462 55,214 71,800 65,175 -9.2%
Administration Transfers to other funds 817,473 1,052,600 300,000 550,000 83.3%
Finance Finance 528,930 517,854 532,475 565,900 6.3%
Finance Self Insurance 1,806,772 1,992,955 2,263,305 2,333,805 3.1%
Finance Information Technology 372,587 448,112 534,000 608,625 14.0%
Community Development Building Inspections 535,803 557,550 596,965 663,170 11.1%
Community Development Planning 330,159 360,870 376,080 383,665 2.0%
Community Development Engineering 194,374 208,936 338,635 360,995 6.6%
Community Development City Buildings 409,889 448,478 461,055 458,500 -0.6%
Community Development Recycling 83,682 80,402 109,480 56,445 -48.4%
Community Development EDA 383,156 318,181 309,135 291,570 -5.7%
Public Safety Animal Control 28,934 27,002 40,745 35,760 -12.2%
Public Safety Police 5,716,437 6,176,267 6,461,085 6,465,595 0.1%
Public Safety Forfeitures 32,179 55,943 29,120 28,620 -1.7%
Public Safety Emergency Management 58,049 50,373 60,420 56,730 -6.1%
Public Safety Fire 1,119,588 1,232,188 1,125,720 1,140,785 1.3%
Public Safety Cottage Grove EMS 1,526,508 1,708,774 1,909,015 1,771,910 -7.2%
Public Works Streets 1,204,374 1,203,315 1,322,690 1,427,300 7.9%
Public Works Signs/Striping 218,949 185,072 214,630 223,870 4.3%
Public Works Snow Removal 434,971 557,039 596,620 612,505 2.7%
Public Works Public Works Administration 451,432 482,183 554,745 575,835 3.8%
Public Works Storm Water 644,195 480,523 749,610 531,570 -29.1%
Public Works Sealcoating 563,558 553,483 698,800 242,600 -65.3%
Public Works Water Operations 2,680,350 1,635,478 2,234,950 2,212,135 -1.0%
Public Works Sewer Operations 2,284,619 2,458,017 2,822,215 2,889,070 2.4%
Public Works Streetlights 656,096 628,598 1,424,440 854,635 -40.0%
Public Works Fleet 1,059,111 962,501 1,090,265 1,149,320 5.4%
Parks & Recreation Park Maintenance 1,171,828 1,390,246 1,384,510 1,357,325 -2.0%
Public Works Forestry 320,998 360,909 372,440 347,790 -6.6%
Parks & Recreation Recreation 341,540 339,826 398,015 414,315 4.1%
Parks & Recreation Ice Arena 1,353,774 1,178,127 1,042,250 1,255,505 20.5%
Parks & Recreation Golf Course 1,442,334 1,679,868 1,782,680 1,745,410 -2.1%
Equipment Replacement Equipment Replacement 521,994 575,192 541,800 884,500 63.3%
30,476,575$ 31,111,655$ 33,867,700$ 33,703,945$ -0.5%
City of Cottage Grove, Minnesota
OPERATING BUDGET
EXPENDITURES BY PROGRAM
TOTALS
23
City of Cottage Grove, Minnesota
Mayor/Council
Myron Bailey, Mayor
mbailey@cottage-grove.org
2018 Budget
Mission Statement
Provide excellence in the delivery of public services to community residents, businesses
Department Overview
Composed of five elected officials, the City Council meets the first and third Wednesday
each month to consider adoption of legislative and administrative measures providing
services to citizens. They also meet periodically in workshops for in-depth discussion of
Service Areas
• Debate and adopt local ordinances and policies
Department Organizational Chart
Cottage Grove Citizens
City Council Advisory
Commissions
City Administrator City Attorney
Parks and
Recreation
Community
Development Administration Finance Public Safety Public Works
Cottage Grove Citizens
City Council Advisory Commissions
City Administrator City Attorney
Parks and
Recreation
Community
Development Administration Finance Public Safety Public Works
24
City of Cottage Grove, Minnesota 2018 Budget
Budget Additions
None
Engaging the Community and
Forming the Vision
• Review and refine communications plan.
• Implement new communications strategies.
• Analyze data from My Future Cottage Grove.
• Analyze data from BR&E study to create messaging to
business community.
• Continue using the 2017 Strategic Plan to guide the City of Cottage Grove.
• Be an employer of choice through a culture of continuous improvement, a spirit of
collaboration between departments and divisions, a proactive approach to internal and
external communications, job enrichment, employee growth and training, injury reduction
• Meet or exceed financial targets toward improvement of rating agency outlooks.
2018 Strategic Initiatives
Positioning for Growth
• Develop a technology strategy for delivering online
• Develop a comprehensive business subsidy policy.
• Collect data on business transportation needs.
• Collaborate with Washington County on redevelopment
and planning for the library site.
• Propose any necessary zoning changes for desired
• Utilize BR&E data to develop partnerships.
2018 Departmental Goals
Reforming Organizational Cultur
• Review and update the performance evaluation system.
• Develop a mentorship program for new employees.
• Develop recruitment, retention, and transition plans.
• Budget for a Public Works and Parks Facility Space Needs
Making Cottage Grove a
Recreation Destination
• Plan and implement projects with park improvement plan.
• Complete River Oaks Golf Course and Event Center
• Create Mississippi River access.
• Create Natural Resources Master Plan for Settler's Island.
• Establish Community Center Task Force.
25
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018
Percent
Over (Under)
2017 Budget
Mayor & Council 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Totals 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Total by Type
Personnel Services 38,942$ 38,942$ 47,015$ 47,030$ 0.0%
Commodities 911 626 1,100 1,100 0.0%
Contractual Services 57,551 91,721 83,400 49,750 -40.3%
Capital Outlay - - -
Other Charges - - -
Transfers out - - -
Totals 97,404 131,289 131,515 97,880 -25.6%
Total by Fund
General 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
Totals 97,404$ 131,289$ 131,515$ 97,880$ -25.6%
City of Cottage Grove, Minnesota
MAYOR & COUNCIL
EXPENDITURE SUMMARY
$-
$20,000
$40,000
$60,000
$80,000
$100,000
$120,000
$140,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
26
City of Cottage Grove, Minnesota 2018 Budget
Department:
Program:Mayor & Council
2015 2016 2017 2018
Program Expenditures ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 38,942$ 38,942$ 47,015$ 47,030$
Commodities 911 626 1,100 1,100
Contractual Services 57,551 91,721 83,400 49,750
Capital Outlay - - -
Total 97,404$ 131,289$ 131,515$ 97,880$
Percent Change 34.8% 0.2% (-25.6%)
Full-Time Equivalent positions - - - -
The City Council meets to consider adoption of legislative and administrative measures
providing services to citizens. They also meet periodically in workshops for in-depth
discussion of other potential actions.
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
Personnel Services
Commodities
Contractual Services
Capital Outlay
27
City of Cottage Grove, Minnesota
Service Areas
The City Administrator and department staff provide general administrative services for
management of the City to ensure that all Council policies and directives are implemented.
The City Administrator consults with the Mayor and City Council in their responsibilities as
the community’s elected decision makers. Department support includes managing Council
agendas and directing information flow and action requests to the Council. The department
provides general oversight and supervision of all City operating departments and
consultants who provide the direct delivery of services to the community.
2018 Budget
Department Organizational Chart
• Strategic Plan Management
• City Clerk
• Personnel
• Agenda Management
• Elections
• Community Engagement
Facilitation
Charlene Stevens, City Administrator
cstevens@cottage-grove.org
Mission Statement
Department Overview
The Administration Department facilitates the linkage of Cottage Grove citizens, elected
Mayor and City Council, and the City’s operating departments and employees in the process
of empowered community decision-making, and in the delivery of superior municipal
Administration Department
• Community Programs
• Marketing and
Communications
• Implement and Administer
City Policies
• Professional Services
• Record Keeping
• Provide City Direction and
Guidelines
HR Manager/City
Clerk
Communications
Coordinator
Deputy City Clerk Management
Assistant
City Administrator
28
City of Cottage Grove, Minnesota 2018 Budget
Reforming Organizational
Culture
• Review and update the performance evaluation system.
None.
Engaging the Community
and Forming the Vision
Budget Additions
• Review and refine communications plan.
• Implement new communications strategies.
• Analyze data from My Future Cottage Grove.
• Analyze data from BR&E study to create messaging to
business community.
• Develop a mentorship program for new employees.
• Develop recruitment, retention, and transition plans.
• Work to achieve an open organizational culture dedicated to excellence in all facets of
operations where great service is delivered.
• Continue to explore new health insurance coverage options to lower costs for the City and
the employees, and encourage healthier lifestyles for employees and dependents.
• Continue managing the Strategic Plan and supporting departments where needed to
achieve the strategies for each direction.
• Review and refine the communications plan to disseminate the City's message.
• Use the results of My Future Cottage Grove to provide guidance for initiatives for the City.
• Become an employer of choice.
• Recruit and retain talented, qualified individuals to be city employees.
2018 Departmental Goals
2018 Strategic Initiatives
29
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018 Percent
Over (Under)
2017 budget
Administration 347,115$ 365,656$ 323,320$ 337,480$ 4.4%
Personnel 140,984 131,319 184,395 175,260 -5.0%
City Clerk/Elections 157,880 164,810 118,775 162,390 36.7%
Professional Services 372,091 356,505 360,000 370,000 2.8%
Community Programs 66,462 55,214 71,800 65,175 -9.2%
Transfers out 817,473 1,052,600 300,000 550,000 83.3%
Totals 1,902,005$ 2,126,104$ 1,358,290$ 1,660,305$ 22.2%
Total by Type
Personnel Services 585,452 618,504 - 556,020 - 619,495 11.4%
Commodities 2,404 - 1,796 - 2,350 - 4,250 80.9%
Contractual Services 496,676 - 453,204 - 499,920 - 486,560 -2.7%
Transfers out 817,473 1,052,600 300,000 550,000 83.3%
Totals 1,902,005 2,126,104 1,358,290 1,660,305 22.2%
Total by Fund
General 1,902,005$ 2,126,104$ 1,358,290$ 1,660,305$ 22.2%
Totals 1,902,005$ 2,126,104$ 1,358,290$ 1,660,305$
City of Cottage Grove, Minnesota
ADMINISTRATION
EXPENDITURE SUMMARY
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
30
Department Administration Fund 100Program:Administration Program 0110
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 333,850$ 353,733$ 308,120$ 318,540$
Commodities 1,699 496 800 2,200
Contractual Services 11,566 11,427 14,400 16,740
Capital Outlay - - - -
Total 347,115$ 365,656$ 323,320$ 337,480$
Percent Change 42.5% 5.3% (-11.6%) 4.4%
Full-Time Equivalent positions 2.20 2.00 2.50 2.50
Program Expenditures by Classification
• Video production equipment
• Continuation of summer administration management internship
Program Expenditures
City of Cottage Grove, Minnesota 2018 Budget
The City Administrator provides general oversight and supervision of all City operating departments and
consultants who provide direct delivery of services to the community. The division provides general
administration services to ensure that all Council policies and directives are implemented.
Program Description
Program Expenditure Highlights
Personnel Services
Commodities
Contractual Services
31
Department Administration Fund # :100Program:Personnel Program # :0120
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 104,568$ 117,240$ 147,560$ 163,900$
Commodities 76 - 200 200
Contractual Services 36,340 14,079 36,635 11,160
Capital Outlay - - -
Total 140,984$ 131,319$ 184,395$ 175,260$
Percent Change 33.3% (-6.9%) 40.4% (-5.0%)
Full-Time Equivalent position 1.10 1.50 1.50 1.50
City of Cottage Grove, Minnesota 2018 Budget
This division assures that all employment functions and activities comply with Federal and State laws,
regulations, and case law. The division is responsible for recruitment, union contract negotiation, administration
of the compensation and pay equity programs, employee benefits, wellness, workplace safety, FMLA, workers'
compensation and the coordination of citywide training efforts.
• None
Program Expenditures by Classification
Program Description
Program Expenditure Highlights
Program Expenditures
Personnel Services
Commodities
Contractual Services
32
Department:Administration Fund 100
Program:Professional Services Program 0150
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities - - - -
Contractual Services 372,091 356,505 360,000 370,000
Capital Outlay - - - -
Total 372,091$ 356,505$ 360,000$ 370,000$
Percent Change 8.4% (-4.2%) 1.0% 2.8%
Full-Time Equivalent positions - - - -
City of Cottage Grove, Minnesota 2018 Budget
The City contracts for legal services to provide legal advice to City Council, staff and advisory commissions
and for prosecution of criminal matters and representation in civil matters.
Assessing services provide fair and equitable property valuations for all properties within the City.
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
• None
Contractual Services
33
Department:Administration Fund 100
Program:City Clerk/Elections Program 0200
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 144,181$ 145,181$ 100,340$ 135,080$
Commodities 587 720 850 1,350
Contractual Services 13,112 18,909 17,585 25,960
Capital Outlay - -
Total 157,880$ 164,810$ 118,775$ 162,390$
Percent Change (-21.5%) 4.4% (-27.9%) 36.7%
Full-Time Equivalent position 1.60 1.50 1.00 1.00
City of Cottage Grove, Minnesota
Program Expenditures
2018 Budget
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
The City Clerk records all regular, special, and emergency City Council meetings and is the keeper of
official minutes and permanent archival records. The City Clerk supervises work of the Deputy City Clerk.
The City Clerk’s Office is the Licensing arm of the City. This function also manages the City's Risk
management and insurance. The City Clerk is the Responsible Authority and Data Practices Compliance
Official for the City in compliance with the Data Practices Act. This division is also responsible for
conducting elections in accordance with Federal, State and Local laws.
• 2018 is a State and Local election with appropriate staffing levels.
Personnel Services
Commodities
Contractual Services
34
Department:Administration 100Program:Community Programs Progra 0395
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 2,853$ 2,350$ -$ 1,975$
Commodities 42 580 500 500
Contractual Services 63,567 52,284 71,300 62,700
Capital Outlay - -
Total 66,462$ 55,214$ 71,800$ 65,175$
Percent Change 8.0% (-16.9%) 30.0% (-9.2%)
Full-Time Equivalent positions - - - -
City of Cottage Grove, Minnesota 2018 Budget
This division's budget accounts for the publishing costs of the Cottage Grove Reports newsletter. Further, it
accounts for City contributions to community programs such as the volunteer recognition dinner.
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
• Annual Volunteer Recognition Banquet
• Monthly newsletter
• Alliance for Innovation dues and Academy
Personnel Services
Commodities
Contractual Services
35
Department:Administration Fund 100Program:Transfers out Program 9100
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Transfer to Equip. Replacemen 412,951$ 754,792$ 300,000$ 550,000$
Transfer to Debt Svc 404,522 115,388
Transfer to Capital Projects 82,420
Transfer to Golf Course 100,000
Total 817,473$ 1,052,600$ 300,000$ 550,000$
Percent Change 119.5% 28.8% (-71.5%) 83.3%
Full-Time Equivalent positions - - - -
• None
Program Expenditures
City of Cottage Grove, Minnesota 2018 Budget
This budget line item accounts for transfers out of the General Fund to the Equipment Replacement fund and other
Special Revenue, Debt service and Capital project funds at year end in accordance with the City's Fund Balance
policy.
Program Expenditure Highlights
Program Description
36
City of Cottage Grove, Minnesota 2018 Budget
Department Organizational Chart
Financial Reporting
Audit of Financial Records
Finance Department
The Finance Department supports all city departments by providing financial management,
accounting and treasury services.
Department Overview
Mission Statement
rroland@cottage-grove.org
Robin Roland, Finance Director
The Finance Department oversees the daily financial operations of the City and prepares the
City's budget, annual financial report (CAFR) and five year capital improvement plan for the
benefit of residents and all interested parties including the State Auditor's Office and bond rating
agencies. The department is also responsible for the debt management, investments and
information technology.
Service Areas
Accounts Payable
Payroll
Fixed Assets
Treasury Operations
Debt Administration
Revenue Collection Budget and CIP
Finance Director
MIS
Coordinator
MIS Specialist
(PT)
Accountant
Accounting Clerk II
– AP/AR
Customer Service
Representative –
General
Government
Customer Service
Representative –
Utility Billing
Payroll Specialist
Assistant Finance
Director
37
City of Cottage Grove, Minnesota 2018 Budget
None
Positioning for Growth
• Assure that appropriate financial resources are identified
and budgeted.
Make Cottage Grove a Recreation
Destination
• Provide financial operational support
Reforming Organizational Culture
• Provide appropriate staff training opportunities.
Budget Additions
2018 Strategic Initiatives
2018 Departmental Goals
• Determine financing sources for capital and development
initiatives.
• Assist in implementation of new permitting software and interface with financial software.
Including on-line and credit card capabilities.
• Complete implementation of Executime scheduling and Payroll processing software.
• Maintain the City's AA+ bond rating.
38
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2017 Percent
Over (Under)
Revised 2016
budget
Finance 528,930$ 517,854$ 532,475$ 565,900$ 6.3%
Self Insurance 1,806,772 1,992,955 2,263,305 2,333,805 3.1%Information Technology 372,587 448,112 534,000 608,625 14.0%
Totals 2,708,289$ 2,958,921$ 3,329,780$ 3,508,330$ 5.4%
Total by Type
Personnel Services 2,089,715 2,226,784 2,476,810 2,642,435 6.7%
Commodities 72,067 54,114 62,630 140,040 123.6%
Contractual Services 421,336 495,453 569,340 575,855 1.1%
Capital Outlay 125,171 182,570 221,000 150,000 -32.1%
Totals 2,708,289$ 2,958,921$ 3,329,780$ 3,508,330$ 5.4%
Total by Fund
General 528,930$ 517,854$ 532,475$ 565,900$ 6.3%
Self Insurance 1,806,772 1,992,955 2,263,305 2,333,805 3.1%
Information Technology 372,587 448,112 534,000 608,625 14.0%
2,708,289$ 2,958,921$ 3,329,780$ 3,508,330$ 5.4%
City of Cottage Grove, Minnesota
FINANCE
EXPENDITURE SUMMARY
$-
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
$4,000,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
39
2018 Budget
Department:Finance 100
Program:Finance 0300
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 493,885$ 479,710$ 486,880$ 517,720$
Commodities 911 751 1,700 2,230
Contractual Services 34,134 37,393 43,895 45,950
Capital Outlay - - - -
Total 528,930$ 517,854$ 532,475$ 565,900$
Percent Change (-2.1%) 2.8% 6.3%
Full-Time Equivalent positions 4.95 5.00 5.00 5.00
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
City of Cottage Grove, Minnesota
Fund # :
Program # :
To manage financial operations for the city, plan and implement borrowing for capital projects, invest city funds, prepare
and monitor annual city budget. Conduct annual financial audit in concert with external audit firm; produce comprehensive
annual financial report. Collect revenues and disperse payments to employees and vendors.
Personnel Services
Commodities
Contractual Services
Capital Outlay
40
2018 Budget
Department:Finance 700
Program:Self Insurance 9700
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 1,432,083$ 1,576,546$ 1,834,170$ 1,948,670$
Commodities - 7,817 300 1,500
Contractual Services 249,518 245,139 298,835 253,635
Claims & Deductibles 125,171 163,453 130,000 130,000
Total 1,806,772$ 1,992,955$ 2,263,305$ 2,333,805$
Percent Change 10.3%13.6%3.1%
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
City of Cottage Grove, Minnesota
Fund # :
Program # :
The Self Insurance activity accounts for property, liability and Workers Compensation insurance premiums paid by the
City, along with claims, losses and deductibles incurred. This activity also provides funding for safety and wellness
activities.
Health insurance premiums anticipate no increase over 2017 premiums. Property and Liability insurance anticipate a 3%
increase over 2017 premiums. Workers compensation anticipates the largest increase due to significant claim history in
the 5 year period immediately previous.
Personnel Services
Commodities
Contractual Services
Claims & Deductibles
41
2018 Budget
Department:Finance 720
Program:Information Technology 0380
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 163,747$ 170,528$ 155,760$ 176,045$
Commodities 71,156 45,546 60,630 136,310
Contractual Services 137,684 212,921 226,610 276,270
Capital Outlay - 19,117 91,000 20,000
Total 372,587$ 448,112$ 534,000$ 608,625$
Percent Change 20.3% 19.2% 14.0%
Full-Time Equivalent positions 2.10 1.80 1.80 1.90
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
City of Cottage Grove, Minnesota
Fund # :
Program # :
This division develops and coordinates computer solutions that provide easy access to information and
operating/processing software. Division staff support all City departments in implementing technology systems
including phone, voicemail and internet
• Contractual services includes the implementation and maintenance costs for several new software agreements.
• 2018 is the year of scheduled replacements for most laptop computers and other equipment which accounts for the
significant increase in commodities.
Personnel Services
Commodities
Contractual Services
Capital Outlay
42
City of Cottage Grove, Minnesota 2018 Budget
Grading Permits
Code Enforcement
Zoning and Land-use
Mission Statement
The Community Development Department provides direction and vision for the future economic and
physical growth of Cottage Grove in a professional and courteous manner.
Community Development
Rental Licensing
jlevitt@cottage-grove.org
Jennifer Levitt, Community Development Director/City Engineer
Department Overview
The Community Development Department is responsible for Planning, Engineering, Economic Development,
Code Enforcement, Building Inspections, and facilities maintenance. The Department assists and supports
the Planning Commission, Economic Development Authority, Environmental Commission, Committee on
Historic Preservation and provides technical support the Public Services Commission.
Service Areas
Building Permits
Building Inspections
Building Maintenance
Right-Of-Way Management
Economic Development
Department Organizational Chart
Historic Preservation
Community Development Director/City Engineer
Economic Development Director
Economic Development specialist
Senior Planner (2)Chief Building Official
Building Inspector (3)
Code Enforcement Officer
Secretary -Building Inspections
Public Service Worker -Facilities Maint
Secretary -Planning Assistant City Engineer
Project Engineer
43
Cost
$49,645
$7,000
•Promote high quality building and site design by recommending and requiring enhanced
amenities during the city development and building reviews.
•Continue to monitor emerging trends and recommend ordinance changes that will keep Cottage
Grove competitive.
•Increase cooperation and coordination between public and private sectors in the formulation of
economic development plans and programs.
•Attract new businesses that enhance and diversify and complement the economic profile of the
City of Cottage Grove though continued marketing.
•Manage and complete transportation and utility infrastructure projects as listed within the CIP.
•Support efforts to implement a water conservation strategy plan for the City in order to protect
aquifers in the community.
•Establish and implement a program to ensure energy efficiency for all City facilities.
Planning
Addition
Full-Time Building Inspector
Planning Intern
Program
Building
• Improve the public health, safety, and general welfare of the community by planning for future
development.• Maintain excellent customer service with all those who interact with the Community
Development Department.
•Maintain the quality of homes and buildings within the City by eliminating building safety
concerns through building inspections and enforcing the Minnesota State Building Code.
2018 Departmental Goals
•Implement the project objectives that came from the completion
of the BR&E program.
2018 Strategic Initiatives
Budget Additions
•Collect data on business transportation needs.
•Collaborate with Washington County on the redevelopment and
planning for the Park Grove library site.
•Update any necessary zoning changes for desired growth.Positioning for Growth
•Develop messaging and marketing materials that streamlines City
processes for the business community as well as update
businesses on City Code changes that may impact their business.
• Complete the 2040 Comprehensive Plan and begin
implementation strategies of the plan.
Engaging the Communtiy and Forming
the Vision
44
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018 Percent
Over (Under)
2017 Budget
Building Inspections 535,803$ 557,550$ 596,965$ 663,170$ 11.1%
Planning & Zoning 330,159 360,870 376,080 383,665 2.0%Engineering 194,374 208,936 338,635 360,995 6.6%
City Hall 409,889 448,478 461,055 458,500 -0.6%
Recycling Program 83,682 80,402 109,480 56,445 -48.4%
EDA 383,156 318,181 309,135 291,570 -5.7%
Totals 1,937,063$ 1,974,417$ 2,191,350$ 2,214,345$ 1.0%
Total by Type
Personnel Services 1,186,485 1,253,910 1,459,010 1,552,325 6.4%
Commodities 69,509 48,029 41,950 44,520 6.1%
Contractual Services 681,069 672,478 665,390 617,500 -7.2%
Capital Outlay - - 25,000 - -100.0%
Totals 1,937,063 1,974,417 2,191,350 2,214,345 1.0%
Total by Fund
General 1,470,225$ 1,575,834$ 1,772,735$ 1,866,330$ 5.3%
Recycling 83,682 100,680 109,480 56,445 -48.4%EDA 383,156 318,181 309,135 291,570 -5.7%
1,937,063$ 1,994,695$ 2,191,350$ 2,214,345$ 1.0%
City of Cottage Grove, Minnesota
COMMUNITY DEVELOPMENT
EXPENDITURE SUMMARY
$1,500,000
$1,600,000
$1,700,000
$1,800,000
$1,900,000
$2,000,000
$2,100,000
$2,200,000
$2,300,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
45
2018 Budget
Department: Community Development 100
Program: Building Inspection 1000
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 437,487$ 441,646$ 482,400$ 547,600$
Commodities 9,113 6,988 8,050 8,400
Contractual Services 89,203 108,916 106,515 107,170
Capital Outlay - -
Total 535,803$ 557,550$ 596,965$ 663,170$
Percent Change 4.1% 7.1%11.1%
Full-Time Equivalent positions 5.07 5.07 5.50 6.00
City of Cottage Grove, Minnesota
Fund #
Program #
The Building Division's primary responsibility is the enforcement of the adopted building codes. The division also
provides quality customer service, technical information, permit processing, inspections and code enforcement to
ensure compliance with State and local standards for livability and the integrity of the community and surrounding
area.
•Provide a full-time Building Inspector to support the increase in inspection services for the City of Cottage Grove,
Newport, St. Paul Park, and Denmark Township. This ensures that all communities receive the same quality
Buildign Service Division services.
•Continue to maintain a high level of sustomer service in the plan review and inspection process. This includes
prompt response to customer compliants concerning construction sites, code enforcement, and other Building
Division responsibilities.
•Continue expenditure to coordinate that all buildign plan sets are permits are inteh City's official electronic record
system.
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
46
2018 Budget
Department: Community Development 100
Program:Planning 1100
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 299,155$ 316,245$ 323,110$ 331,265$
Commodities 1,046 2,340 1,440 1,950
Contractual Services 29,958 42,285 51,530 50,450
Capital Outlay - - - -
Total 330,159$ 360,870$ 376,080$ 383,665$
Percent Change 9.3% 4.2% 2.0%
Full-Time Equivalent positions 3.08 3.08 3.00 3.00
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
City of Cottage Grove, Minnesota
Fund # :
Program # :
The Planning Division provides guidance for the growth and long term stability of the community and surrounding areas
through the preservation of natural and historic resources and the built environment for an enhanced quality of life.
•Implementation of the goals and policies of the 2040 Comprehensive Plan.
•Enusre the Zoning Ordinance continues to guide the community for growth and long term stability.
Personnel Services
Commodities
Contractual Services
Capital Outlay
47
2018 Budget
Department:Community Development 100
Program: Engineering 2040
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 153,784$ 173,269$ 288,900$ 305,805$
Commodities 978 1,986 2,080 2,380
Contractual Services 39,612 33,681 47,655 52,810
Capital Outlay - - - -
Total 194,374$ 208,936$ 338,635$ 360,995$
Percent Change 7.5% 62.1% 6.6%
Full-Time Equivalent positions 1.38 1.38 2.45 2.45
Program Expenditures by Classification
Program Expenditures
City of Cottage Grove, Minnesota
Fund # :
Program # :
The Engineering division provides project management of City construction projects, oversight of consulting
engineers, review and inspection of all privately constructed public infrastructure management of the right-of-way
permit program, and plans and implements engineering design, construction and maintenance activities.
•Develop engineering guideline document to guide private design of public infrastructure.
•Continue to provide revenue generating activities to support well planned and designed infrastructure.
•Engineering consulting fees for services remain low do to well-designed infrastructure projects.
•Representing the community's interests in regional transportation planning and construction projects.
Program Description
Program Expenditure Highlights
Personnel Services
Commodities
Contractual Services
Capital Outlay
48
2018 Budget
Department:Community Development Fund # :100
Program: City Hall Program # :2500
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 80,741$ 137,719$ 147,550$ 146,870$
Commodities 35,758 28,663 20,080 21,480
Contractual Services 293,390 282,096 293,425 290,150
Capital Outlay - - - -
Total 409,889$ 448,478$ 461,055$ 458,500$
Percent Change 9.4% 2.8% (-0.6%)
Full-Time Equivalent positions 1.50 2.00 2.00 2.00
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
Program Expenditures
The Facilities Maintenance division is responsible for the maintenance and operating costs of the Cottage Grove City Hall
complex, Fire Stations 1-4, Public Works Facility, Ice Arena, and all other city-owned facilities. This division ensures that the
City buildings are clean, safe, and well-maintained environment for those working or visiting any of the City facilities.
•Protect the investment the City and the community have made it its facilities through the implementation of long term facility
maintenance programs to keep the life cycle costs of the facilities as low as possible.
• Plan and procure services, equipment, tools and supplies necessary for effective and efficient operations. Buy and contract
with local vendors when possible. Provide preventive maintenance programs.
•Plan, organize, coordinate, assign, and monitor work of facility maintenance contractors and cleaning staff necessary to
perform required job functions.
•Manage facilities maintenance and repair projects.
•Administer and streamline contracts. As well as direct contractors for HVAC, generator maintenance, electrical, plumbing,
and janitorial services.
Program Expenditure Highlights
Personnel Services
Commodities
Contractual Services
Capital Outlay
49
City of Cottage Grove, Minnesota 2018 Budget
Department:Community Development Fund # 215
Program: Recycling Program # 1900
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 31,527$ 33,534$ 34,700$ 28,115$
Commodities 10,269 4,349 9,100 9,100
Contractual Services 41,886 42,519 40,680 19,230
Capital Outlay - - 25,000 -
Total 83,682$ 80,402$ 109,480$ 56,445$
Percent Change (-3.9%) 36.2% (-48.4%)
Full-Time Equivalent positions 0.37 0.37 0.35 0.25
The creation of an environmentally focused and sustainable organization that maintains an active
presence in the community in order to educate the community on alternatives for disposing of
household items that could be recycled, reduced, or reused.
Program Expenditures by Classification
Program Expenditure Highlights
Program Description
Program Expenditures
•Implement Recycling Grant Work Plan from Washington County.
Personnel Services
Commodities
Contractual Services
Capital Outlay
50
2018 Budget
Department:Community Development Fund # 285
Program: EDA Program # 1135
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 183,791$ 151,497$ 182,350$ 192,670$
Commodities 12,345 3,703 1,200 1,210
Contractual Services 187,020 162,981 125,585 97,690
Capital Outlay - -
Total 383,156$ 318,181$ 309,135$ 291,570$
Percent Change (-17.0%) (-2.8%) (-5.7%)
Full-Time Equivalent positions 2.15 2.00 2.00 2.00
Program Expenditures by Classification
City of Cottage Grove, Minnesota
The Economic Development Authority is led by a seven member board that provides public development in various
activities to promote economic growth in the City. It is the business development entity of the City. Activities include
strategic planning, program implementation, financial program management and business park development.
•Implementation of the strategies developed by the Business Retention and Expansion (BR&E) Taskforce to further
Cottage Grove as a business-friendly environment. •Continue
to market Cottage Grove as a community that is positioned for business growth. •Represent the
community in county and regional economic development initiatives.
Program Expenditures
Program Description
Program Expenditure Highlights
Personnel Services
Commodities
Contractual Services
Capital Outlay
51
Craig Woolery, Director of Public Safety/Police Chief
cwoolery@cottage-grove.org
Public Safety/Police
Cottage Grove Public Safety collectively serves our community compassionately, providing protection of
life and property. We do this with honor, pride and professionalism. We are Cottage Grove Public
Safety.
The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality
community based services, while finding creative ways to better deliver those services. The department
has an authorized strength of 42 sworn officers and 8 non-sworn staff. In addition to a proactive and call-
for-service patrol division, the department has specialty personnel in criminal investigations, computer
forensics, narcotics, and a school resource officer assignment. The department is focused on building
community trust through regular outreach efforts, such as participation in community events, a Citizen's
Academy, and neighborhood block clubs.
• Community Affairs
City of Cottage Grove, Minnesota 2018 Budget
Department Organizational Chart
Mission Statement
• Patrol
• Investigations
Service Areas
• Records
• Animal Control
• Property & Evidence
• School Resource Officers
• Narcotics Task Force
• Crime Prevention
• Emergency Medical Support
Department Overview
Public Safety
Director/Police
Chief
Police Captain –
Investigations/Support
Services
Police Captain - Patrol
Assistant to the
Public Safety
Director
Management
Analyst
Police Sergeant (6)
Investigative Aide
Police Sergeant -
Investigations
Detective (3)
School Resource Officer/Detective
(2)
Police Officer (26)
Property Room
Technician (PT)
Support Services
Supervisor
Records
Coordinator
Secretary (2)
Transcriptionist PT
(2)
Community Service Officer PT (7)
52
City of Cottage Grove, Minnesota 2018 Budget
Budget Additions
Police Training (2019)$10,000
Police New Records Management System (TriTech - 2019)$42,000
Positioning for Growth
• Succession planning - preparing for retirements
• Training/Development
• Assessment of staffing levels to meet business and population
growth
• Implemented mentor program for new Officers
2018 Strategic Initiatives
Excellent Delivery of Service
• Focused policing priorities (i.e. business partnerships, domestic
and family violence, etc.)
• Apply a data driven approach to our policing strategy by
targeting resources to known problem areas
Reforming Organizational Culture • Performance appraisals - training and development (utilized
Guardian Tracking Software)
• Strive to make this a desired department for new employees
while still engaging and retaining current staff
• Employee wellness initiatives
• Training initiatives based on 21st Century policing standards
• Achieve Design of HERO Center - secure Legislative bonding for construction
• Threat Assessment
• Body Cameras - explore limited deployment of body cameras in 2018
• Maintain consistent average daily staffing levels - reducing 2080 and overtime
2018 Departmental Goals
• Traffic Safety
• Domestic and family violence
• Train and implement the Records Management System with Washington County
• Focus policing priorities
• Quality of Life - noise, problem properties
• Business Partnerships
• Code Enforcement
53
2018 Budget
Total by Department 2015 Actual 2016 ACTUAL 2017 Budget 2018 Budget
2018 Percent Over (Under)
2017 Budget
Animal Control 28,934$ 27,002$ 40,745$ 35,760$ -12.2%Police 5,716,437 6,176,267 6,461,085 6,465,595 0.1%Forfeitures 32,179 55,943 29,120 28,620 -1.7%
Totals 5,777,550$ 6,259,212$ 6,530,950$ 6,529,975$ 0.0%
Total by Type
Personnel Services 4,827,018 5,263,578 5,574,335 5,626,015 0.9%
Commodities 280,006 289,797 273,104 263,470 -3.5%
Contractual Services 465,708 493,549 491,011 504,340 2.7%
Capital Outlay 204,818 212,288 192,500 136,150 -29.3%
Totals 5,777,550 6,259,212 6,530,950 6,529,975 0.0%
Total by Fund
General 5,745,371$ 6,203,269$ 6,501,830$ 6,501,355$ 0.0%
Forfeitures 32,179 55,943 29,120 28,620 -1.7%
5,777,550$ 6,259,212$ 6,530,950$ 6,529,975$ 0.0%
City of Cottage Grove, Minnesota
PUBLIC SAFETY/POLICE
EXPENDITURE SUMMARY
$5,000,000
$5,200,000
$5,400,000
$5,600,000
$5,800,000
$6,000,000
$6,200,000
$6,400,000
$6,600,000
$6,800,000
2015 Actual 2016 ACTUAL 2017 Budget 2018 Budget
Expenditures
54
2018 Budget
Department:Public Safety Fund # 100
Program: Animal Control Program # 0450
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 14,600$ 14,633$ 15,045$ 15,060$
Commodities 3,808 3,171 6,800 6,000
Contractual Services 10,526 9,198 18,900 14,700
Capital Outlay - - - -
Total 28,934$ 27,002$ 40,745$ 35,760$
Percent Change (-6.7%) 50.9% (-12.2%)
Full-Time Equivalent positions - - - -
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Expenditure Highlights
Program Description
The Animal Control Program within the Department of Public Safety functions out of the Police Division. The City
maintains a comprehensive program primarily for regulating dogs and cats, which includes licensing, patrolling,
apprehending, impounding dangerous and/or unrestrained animals, and issuing citations for violations of City
Ordinances pertaining to animals.
Program Expenditures
• Maintain contractual services with the Animal Humane Society
• Continue to utilize an animal microchip scanner to have access to the National Pet Recovery Database to
decrease animal transports to the Animal Humane Society
Personnel Services
Commodities
Contractual Services
Capital Outlay
55
2018 Budget
Department:Public Safety Fund # 100
Program: Police Protection Program # 0500
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 4,812,418$ 5,248,945$ 5,559,290$ 5,610,955$
Commodities 269,378 280,013 261,804 252,970
Contractual Services 438,318 462,527 457,491 475,520
Capital Outlay 196,323 184,782 182,500 126,150
Total 5,716,437$ 6,176,267$ 6,461,085$ 6,465,595$
Percent Change 8.0% 4.6% 0.1%
Full-Time Equivalent positions 50.12 51.12 52.40 52.40
Program Expenditures by Classification
City of Cottage Grove, Minnesota
• New Records Management System (TriTech) in 2019 through Washington County
• Additional POST mandated training for Officers in 2018 and State Reimbursement in 2019
Program Expenditure Highlights
Program Description
Program Expenditures
To provide public safety, the investigation of crime, the apprehension of criminals, animal control, and participation in
public service programs.
Personnel Services
Commodities
Contractual Services
Capital Outlay
56
2018 Budget
Department:Public Safety Fund # 240
Program: Forfeitures Program # 9240
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 6,820 6,613 4,500 4,500
Contractual Services 16,864 21,824 14,620 14,120
Capital Outlay 8,495 27,506 10,000 10,000
Total 32,179$ 55,943$ 29,120$ 28,620$
Percent Change 73.8% (-47.9%) (-1.7%)
Full-Time Equivalent positions - - - -
City of Cottage Grove, Minnesota
Program Expenditures by Classification
Program Expenditure Highlights
Under the authority of Federal and State statutes, the Police department initiates asset forfeiture actions against
those who commit designated felony offenses, controlled substance violations and designated DWI violations.
Forfeiture activities are classified as DWI or Criminal: each has specific regulated uses.
Program Description
Program Expenditures
• Continue to maintain the forensic equipment in the evidence/forensics area. Ensure training on forensic
equipment stays current and in compliance with applicable laws and procedures
Personnel Services
Commodities
Contractual Services
Capital Outlay
57
Rick Redenius, Deputy Director of Public Safety/Fire Chief
rredenius@cottage-grove.org
Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and
property. We do this with honor, pride and professionalism. We are Cottage Grove Public Safety.
The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community
based services, while finding creative ways to better deliver those services. The Fire Department utilizes a Duty
Crew response system twenty-four hours a day. This Duty Crew is responsible for station duties, EMS and fire
calls, building preplans, inspections, identification of life safety hazards, as well as public education. Emergency
Medical Services are delivered 24/7 to the citizens of Cottage Grove, St. Paul Park, Newport and Grey Cloud Island
Township. The Department is made up of 14 full time staff and an authorization of 55 paid on-call staff members.
The service is also supported by Police Officer Paramedics and First Responders.
Service Areas
Department Overview
• Fire Prevention Education
City of Cottage Grove, Minnesota 2018 Budget
Department Organizational Chart
Mission Statement
Public Safety/Fire
• Community Outreach
• Pre-Hospital Emergency Medical Care
• Hazardous Material Response
• Emergency Management Planning
• Fire Suppression
• Life Safety Inspections
Public Safety Director
Fire Chief
Deputy Fire Chief
Firefighter/Paramedic (9)
58
City of Cottage Grove, Minnesota 2018 Budget
2018 Strategic Initiatives
• Continue to maintain a high level of training through both in-house and external instruction
• Continue collaboration with Woodbury/Shared Services Committee to research and recommend direction on
the delivery of service
• Consolidation of fire stations and complete the construction of the new fire station
• Continue operations of a primarily Fire-based EMS service
• Evaluate new services and techniques to improve our customer service
• Strive to make the department an employer of choice through
employee engagement, positive work environment, and quality training
Positioning for Growth
• Assessment of staffing levels to meet business and population growth
• Provide excellent delivery of service by maintaining excellent response
times, being proactive in fire prevention and public education
Budget Additions
• Training/Development
Reforming Organizational Culture
• Maintain an average fire response time under 7 minutes within the City and PSAP
• Continued recruitment of paid on-call staff to offset attrition of current personnel
• Maintain medical equipment to industry standards to reduce incidents of employee injury
• Research performance tracking system
• Employee wellness initiatives
• Develop an improved part time performance appraisal
• Implement Peer Mentorship Program
2018 Departmental Goals
59
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018 Percent Over (Under) 2017 Budget
Emergency Management 58,049$ 50,373$ 60,420$ 56,730$ -6.1%
Fire 1,119,588 1,232,188 1,125,720 1,140,785 1.3%
Cottage Grove EMS 1,526,508 1,708,775 1,909,015 1,771,910 -7.2%
Totals 2,704,145$ 2,991,336$ 3,095,155$ 2,969,425$ -4.1%
Total by Type
Personnel Services 1,841,602 2,123,793 2,089,300 2,067,190 -1.1%Commodities 156,526 138,284 156,180 154,390 -1.1%
Contractual Services 611,337 637,576 439,375 467,815 6.5%Capital Outlay - - 315,870 185,600 -41.2%
Transfers out 94,680 91,683 94,430 94,430 0.0%
Totals 2,704,145$ 2,991,336$ 3,095,155$ 2,969,425$ -4.1%
Total by Fund
General 1,177,637$ 1,282,561$ 1,186,140$ 1,197,515$ 1.0%Cottage Grove EMS 1,526,508 1,708,775 1,909,015 1,771,910 -7.2%
2,704,145$ 2,991,336$ 3,095,155$ 2,969,425$ -4.1%
City of Cottage Grove, Minnesota
PUBLIC SAFETY/FIRE
EXPENDITURE SUMMARY
$2,000,000
$2,200,000
$2,400,000
$2,600,000
$2,800,000
$3,000,000
$3,200,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
60
2018 Budget
Department:Public Safety Fund # 100
Program: Emergency Management Program # 0400
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 27,700$ 16,297$ 32,900$ 34,480$
Commodities 1,700 4,176 100 100
Contractual Services 28,649 29,900 27,420 22,150
Capital Outlay - - -
Total 58,049$ 50,373$ 60,420$ 56,730$
Percent Change (-13.2%) 19.9% (-6.1%)
Full-Time Equivalent positions 0.20 0.20 0.20 0.20
City of Cottage Grove, Minnesota
Program Expenditures by Classification
• Continue partnership with City of Woodbury on monitoring system, 8 of 11 have been upgraded
Program Expenditure Highlights
The Emergency Management Division, managed by the Director of Public Safety and Fire Chief, work with
Washington County Emergency Management and the State of Minnesota - Department of Homeland Security
for preparedness and mitigation of natural and manmade disasters.
Program Description
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
61
2018 Budget
Department:Public Safety Fund # 100
Program: Fire Department Program # 0800
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 632,451$ 739,297$ 808,200$ 809,700$
Commodities 60,497 54,828 77,880 77,590
Contractual Services 426,640 438,063 239,640 253,495
Capital Outlay - - - -
Total 1,119,588$ 1,232,188$ 1,125,720$ 1,140,785$
Percent Change 10.1% (-8.6%) 1.3%
Full-Time Equivalent positions 3.75 4.25 5.35 5.35
Paid on call Firefighters FTE 6.96 5.75 6.75 7.00
City of Cottage Grove, Minnesota
Program Expenditures by Classification
• Budget for repair cost of aging apparatus
Program Expenditure Highlights
Provide preservation of life and property to the citizens by way of fire prevention, education, and suppression.
Program Description
Program Expenditures
• 3 Full time Fire Captain positions contingent on 2018 Labor Agreement
• Increase uniform and training funds to account for new full time employees
• Funds for psychological and physical exams for paid on call employees needs increase due to turnover and new hires
Personnel Services
Commodities
Contractual Services
Capital Outlay
62
2018 Budget
Department:Public Safety Fund # 660
Program: Emergency Medical Services Program # 0600
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 1,181,451$ 1,368,199$ 1,248,200$ 1,223,010$
Commodities 94,329 79,280 78,200 76,700
Contractual Services 156,048 169,613 172,315 192,170
Capital Outlay - - 315,870 185,600
Transfer out 94,680 91,683 94,430 94,430
Total 1,526,508$ 1,708,775$ 1,909,015$ 1,771,910$
Percent Change 11.9% 11.7% (-7.2%)
Full-Time Equivalent positions 6.25 7.30 9.55 9.55
Paid on call Firefighters FTE 7.50 7.20 7.20 7.00
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
• Consolidation of Physio Control and Firehouse systems to one Image Trend system
• Scheduled replacement of ambulance and stair chairs
Program Expenditure Highlights
To provide Emergency Medical Services, including emergency medical treatment and transport, participate in public
education and community awareness efforts to promote first aid skills, healthy living and accident reduction.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
63
City of Cottage Grove, Minnesota 2018 Budget
Department Organizational Chart
• Streets
• Signs
Les Burshten, Public Works Director
lburshten@cottage-grove.org
Mission Statement
Public Works
• Streetlights
To provide necessary services to residents, businesses and visitors by providing well planned, cost
effective support that promotes public health, personal safety and economic vitality in a manner that
preserves the City's infrastructure for future generations.
Department Overview
Service Areas
The Public Works Department is responsible for operating and maintaining City infrastructure. The
department is made up of nine divisions including, Streets, Signs, Snow Removal, Public Works
Administration, Storm water, Sewer, Water, Streetlights and Fleet.
• Water
• Sewer
• Stormwater
• Snow Removal
• Public Works Administration
• Forestry • Fleet
Public Works Director
Public Works Supervisor
Streets Department
Foreman
Lead
Public service Worker (10)
Seasonal (10)
Utility Department
Foreman
Lead
Public Service Worker (6)
Seasonal (2)
Fleet Department
Foreman
Lead
Public Service Worker (2)
Forestry Administration
Management Assistant Administrative Secretary Secretary
64
City of Cottage Grove, Minnesota 2018 Budget
Streets
Forestry
Management of five-year tree trimming plan.
Diversification of urban forest with tree species and landscaping plan development.
2018 Strategic Initiatives
2018 Departmental Goals
Improve gravel road shoulders before June 1st.
Sweep business districts a minimum of once per month.
Evaluate residential plow routes for the need of additional equipment.
Public works administration
Snow Removal
$27,000
Fleet
Fleet
Water, Sewer, Streetlights
Fleet
Reforming organizational culture Budget for a Public Works & parks facility needs study
Support the public works operating divisions by processing and tracking work orders, citizen
requests for service and ordinance violations.
Fleet $16,500
Clear snow and ice from roads and pathways in a timely, cost effective and safe manner.
Budget Additions
$55,000
Water
$14,000
$8,000
Removal and replacement of regulatory and warning signs that are not current with MUTCD
standards for condition and retro reflectivity.
Conduct bi-annual traffic counts for MN DOT State Aid/update to new MN DOT program.
Signs/Street Striping
Water, Sewer, StormWater
Continue to enhance water quality and rate control in stormwater basins; continue well head
protection plan and water meter replacement program.
Used Service Body Truck
Heavy truck scan tool
Air Compressor replacement
(3) workstation replacments
Portable loading dock
2nd year water meter replacement $445,000
65
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018 Percent
Over (Under)
2017 Budget
Streets 1,204,374$ 1,203,315$ 1,322,690$ 1,427,300$ 7.9%
Signs/Striping 218,949 185,072 214,630 223,870 4.3%Snow Removal 434,971 557,039 596,620 612,505 2.7%
Public Works Administration 451,432 482,183 554,745 575,835 3.8%
Forestry - - - 347,790 0.0%
Storm Water 644,195 480,523 749,610 531,570 -29.1%
Sealcoating 563,558 553,483 698,800 242,600 -65.3%
Water Operations 2,680,350 1,635,477 2,234,950 2,212,135 -1.0%
Sewer Operations 2,284,619 2,458,017 2,822,215 2,889,070 2.4%
Streetlights 656,096 628,599 1,424,440 854,635 -40.0%
Fleet 1,059,111 962,501 1,090,265 1,149,320 5.4%
Totals 10,197,655$ 9,146,209$ 11,708,965$ 11,066,630$ -5.5%
Total by Type
Personnel Services 2,500,645 2,832,729 2,763,860 2,998,260 8.5%
Commodities 1,494,824 1,230,547 1,833,015 1,810,365 -1.2%
Contractual Services 4,452,313 4,617,953 5,561,270 5,365,185 -3.5%
Capital Outlay 837,962 35,950 882,240 445,500 -49.5%
Other Charges 125,972 - - - 0.0%Transfers out 785,939 429,030 668,580 447,320 -33.1%
Totals 10,197,655 9,146,209 11,708,965 11,066,630 -5.5%
Total by Fund
General 2,309,726$ 2,427,609$ 2,688,685$ 3,187,300$ 18.5%
Storm Water 644,195 480,523 749,610 531,570 -29.1%
Sealcoating 563,558 553,483 698,800 242,600 -65.3%
Water Operating 2,680,350 1,635,477 2,234,950 2,212,135 -1.0%
Sewer Operating 2,284,619 2,458,017 2,822,215 2,889,070 2.4%
Streetlights 656,096 628,599 1,424,440 854,635 -40.0%
Fleet 1,059,111 962,501 1,090,265 1,149,320 5.4%
10,197,655$ 9,146,209$ 11,708,965$ 11,066,630$ -5.5%
City of Cottage Grove, Minnesota
PUBLIC WORKS
EXPENDITURE SUMMARY
$-
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
66
2018 Budget
Department:Public Works Fund # 100
Program: Streets Program # 1200
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 582,552$ 637,322$ 660,970$ 753,500$
Commodities 233,916 221,065 281,950 267,920
Contractual Services 381,667 336,330 379,770 405,880
Capital Outlay 6,239 8,598 - -
Total 1,204,374 1,203,315 1,322,690 1,427,300
Percent Change (-0.1%) 9.9% 7.9%
Full-Time Equivalent positions 6.68 6.68 7.68 7.50
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
Program Expenditures
The mission of the Streets Division is to maintain and/or improve the condition of all City streets, storm sewer structures,
holding ponds and right-of-ways to a safe and attractive standard. Major activities include annual seal coating and crack
sealing programs, bituminous patching, sweeping, cutting trees (dead, diseased or dangerous boulevard), mowing of
retention ponds and road right-of-ways. Division also repairs storm water structures, constructs pathways, parking lots
and similar facilities for city departments.
No significant changes
Personnel Services
Commodities
Contractual Services
Capital Outlay
67
2018 Budget
Department:Public Works Fund
100
Program: Signs/Street Striping Program # 1260
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 115,063$ 110,062$ 121,100$ 124,540$
Commodities 33,077 42,011 34,360 37,560
Contractual Services 64,911 32,999 59,170 61,770
Capital Outlay 5,899 - - -
Total 218,949$ 185,072$ 214,630$ 223,870$
Percent Change (-15.5%) 16.0% 4.3%
Full-Time Equivalent positions 1.35 1.35 1.20 1.20
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
Program Expenditure Highlights
No significant change
Program Expenditures
The mission of the Sign Division is to properly install, maintain and repair signs and pavement markings in the
public right-of-way to provide for the safety of pedestrians and the motoring public. This includes repairing and
replacing damaged signs as a result of accidents, vandalism, theft or normal aging, applying pavement markings
to ensure safety of traffic flow and pedestrian travel, performing state aid traffic counts and installing new signs
as directed by staff and/or Council.
Personnel Services
Commodities
Contractual Services
Capital Outlay
68
2018 Budget
Department:Public Works Fund
100
Program: Snow Removal Program # 1290
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 135,820$ 161,721$ 188,920$ 192,670$
Commodities 200,833 225,141 259,400 242,635
Contractual Services 98,318 158,465 148,300 177,200
Capital Outlay - 11,712 - -
Total 434,971$ 557,039$ 596,620$ 612,505$
Percent Change 28.1% 7.1% 2.7%
Full-Time Equivalent positions 2.05 2.05 1.90 1.90
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
The Snow Removal division of Public Works provides safe roadways and walking surfaces for pedestrians and
motoring public by the timely removal of snow and ice, assist police and fire services, and ensure accessibility to
all City buildings. This includes clearing ice and snow from all public streets, sidewalks and parking lots,
applying abrasives and de-icing chemicals, continuously monitoring weather and road conditions and
maintaining sight lines at intersections.
Program Expenditures
Price of salt did not increase.
Personnel Services
Commodities
Contractual Services
Capital Outlay
69
2018 Budget
Department:Public Works Fund 100
Program: Forestry Program 2200
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services - 101,080$
Commodities - 14,790
Contractual Services - 231,920
Capital Outlay - - - -
Total -$ -$ -$ 347,790$
Percent Change 0.0% 0.0% 100.0%
Full-Time Equivalent positions - - - 1.15
Program Expenditures
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
To monitor, care for and maintain all trees within City's urban forest; provide public outreach regarding proper tree care,
shrub care and disease management; promote growth and diversity of urban forest; maintain trees by pruning, fertilizing
and watering, as necessary; replace lost trees wherever possible and inspect the City for diseased trees; enforce
ordinances relating to tree diseases, species and location; coordinate with developers for proper street and yard tree
plantings; and work to improve sight clearance at intersections and inspect for Emerald Ash Borer and other devastating
insect pests.
Program Expenditure Highlights
Forestry moved to Public Works department for 2018. Prior year data in the Parks department
Personnel Services
Commodities
Contractual Services
Capital Outlay
70
2018 Budget
Department:Public Works Fund 100
Program: Administration Program 2005
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 292,351$ 313,884$ 374,900$ 389,325$
Commodities 16,544 16,809 19,400 18,800
Contractual Services 142,536 151,490 160,445 167,710
Capital Outlay - - - -
Total 451,432$ 482,183$ 554,745$ 575,835$
Percent Change 6.8% 15.0% 3.8%
Full-Time Equivalent positions 3.00 3.00 3.50 3.50
City of Cottage Grove, Minnesota
Program Description
Program Expenditure Highlights
Program Expenditures by Classification
Program Expenditures
The Public Works Administrative Division is committed to serving the needs and interests of the present and future
citizens by providing quality public services by effectively managing the operation of the Public Works Department.
This includes providing support for the Streets, Storm Water, Utility, Parks and Fleet departments. Public Works
Administration also provides management and planning, sets goals for procedures and departmental policies and is
generally responsible for the overall support of Public Works operations. Staff functions as a key information
resource for the City Administrator, City staff, the public and other public agencies.
• No significant changes
Personnel Services
Commodities
Contractual Services
Capital Outlay
71
2018 Budget
Department:Public Works Fund 230
Program: Storm Water Program 3200
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 268,577$ 290,224$ 251,120$ 248,090$
Commodities 10,918 12,395 24,030 24,430
Contractual Services 158,571 142,885 297,850 217,750
Capital Outlay 12,215 - - -
Transfers out 193,914 35,019 176,610 41,300
Total 644,195$ 480,523$ 749,610$ 531,570$
Percent Change (-25.4%) 56.0% (-29.1%)
Full-Time Equivalent positions 3.50 3.50 3.50 3.50
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
Program Expenditures
The Storm Water Utility manages the planning, maintenance, and infrastructure of the storm/surface water system.
Maintenance activities preserve existing infrastructure including but not limited to ponds drainage ditches, pipes and
outlets. Expenditures are also made for infrastructure requirements of the existing system including the replacement
of existing pipe and expansion of existing ponds. Revenues are generated from charges to properties based on their
portion/contribution to the storm/surface water run-off. These fees are determined by an evaluation of the
operational costs of supporting the storm water system, planned infrastructure repair and reconstruction and
response to catastrophic storm handling events.
No significant changes
Personnel Services
Commodities
Contractual Services
Capital Outlay
Transfers out
72
2018 Budget
Department:Public Works Fund 235
Program: Sealcoating Program 1217
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services -$ -$ -$ -$
Commodities 41,213 36,499 33,000 35,000
Contractual Services 522,345 516,984 665,800 207,600
Capital Outlay
Total 563,558$ 553,483$ 698,800$ 242,600$
Percent Change (-1.8%) 26.3% (-65.3%)
Full-Time Equivalent positions - - - -
Sealcoating will be suspended in 2018 for one year. Cracksealing, curb and sidewalk replacement only.
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
This program accounts for the activities related to sealcoating City streets and trails, as well as maintaining and
improving their condition. Funding for these activities comes from franchise fees charged to residents on their
electric and natural gas utility bills. Crack sealing, sealcoating, curb and sidewalk replacement and trail
microsurfacing are all included. Expenditures from this program include the commodities and contractual
services related to the maintenance program only. Wages, contractual engineering and inspection fees are not
included.
Program Expenditure Highlights
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
73
2018 Budget
Department:Public Works Fund 600
Program: Water Program 3000
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 532,693$ 619,699$ 494,200$ 507,975$
Commodities 314,988 166,454 513,040 514,910
Contractual Services 702,851 682,770 816,960 858,450
Capital Outlay 737,064 - 153,000 159,000
Debt service 125,972 - - -
Transfers out 266,782 166,554 257,750 171,800
Total 2,680,350$ 1,635,477$ 2,234,950$ 2,212,135$
Percent Change (-39.0%) 36.7% (-1.0%)
Full-Time Equivalent positions 5.88 6.38 6.58 6.58
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
2nd year of water meter replacement project.
Program Expenditure Highlights
The Water Division provides a safe potable supply of drinking water for our customers, and ensures the water distribution
system and related facilities are managed and maintained in the most efficient and cost effective way. This includes the
general maintenance/repair of the City's water distribution system and all related equipment including; 11 municipal walls,
8 pump houses, 6 water storage facilities with a storage capacity of 7.15 million gallons, 1 booster station control center
with a pumping capacity of 12,000 GPM. This department also oversees the maintenance of the Public Works facility.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
Debt service
Transfers out
74
2018 Budget
Department:Public Works Fund 610
Program: Sewer Maintenance Program 3100
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 137,582$ 216,576$ 229,220$ 232,880$
Commodities 7,286 12,841 17,885 15,390
MCES Fees 1,586,212 1,713,284 1,846,000 1,875,000
Contractual Services 274,146 333,705 367,370 394,800
Capital Outlay - - 174,740 184,000
Transfers 279,393 181,611 187,000 187,000
Total 2,284,619$ 2,458,017$ 2,822,215$ 2,889,070$
Percent Change 2.4% 7.6% 14.8% 2.4%
Full-Time Equivalent positions 2.40 2.90 3.50 3.50
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
Program Expenditure Highlights
MCES rates increase by 3.7%
Program Expenditures
The Sewer Division ensures a trouble-free, well maintained waste water collection system for our customers. This includes
cutting tree roots and maintaining invasive growth, jetting and vacuuming for grease and debris buildup, televising sewer lines
to identify problems, monitoring sewer line flows to identify possible inflow and infiltration, maintaining and repairing all related
sanitary sewer mains, structures and services, maintaining the lift station facility and manhole rehabilitation.
Personnel Services
Commodities
MCES Fees
Contractual Services
Capital Outlay
Transfers
75
2018 Budget
Department:Public Works Fund # :630
Program: Streetlights Program # :1400
Program Expenditure Highlights
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 89,207$ 89,817$ 89,230$ 85,250$
Commodities 54,251 50,117 61,310 60,710
Contractual Services 438,449 442,819 714,180 652,455
Capital Outlay 28,339 - 512,500 9,000
Transfers 45,850 45,846 47,220 47,220
Total 656,096$ 628,599$ 1,424,440$ 854,635$
Percent Change (-4.2%) 126.6% (-40.0%)
Full-Time Equivalent positions 1.06 1.06 1.23 1.23
Program Expenditures by Classification
City of Cottage Grove, Minnesota
Program Description
The Streetlights Division maintains all City owned streetlights, provides underground location services as required,
supervises streetlight installation including maintenance and operation, repairs semaphores, and performs monthly
inspections of all semaphores and crossing signals. This includes repair of inoperable streetlights resulting from
accidents, vandalism, equipment failure and normal aging, locating streetlight wires for utility companies as required,
repairing wires damaged by construction or natural causes and providing regular inspection and maintenance of signal
lights.
Without a pavement management project in 2018, street light capital outlay is significantly reduced.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
Transfers
76
2018 Budget
Department:Public Works Fund 710
Program: Fleet Program 1700
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 346,800$ 393,424$ 354,200$ 362,950$
Commodities 581,798 447,215 588,640 578,220
Contractual Services 82,307 106,222 105,425 114,650
Capital Outlay 48,206 15,640 42,000 93,500
Total 1,059,111$ 962,501$ 1,090,265$ 1,149,320$
Percent Change (-9.1%) 13.3% 5.4%
Full-Time Equivalent positions 4.04 4.04 4.00 4.00
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
The Fleet Division provides maintenance and repair to all City vehicles and equipment in an organized, timely and cost
effective way. The shop maintains the City fueling system, and prepares specifications for all Public Works vehicles and
equipment for purchase and re-sale.
Capital outlay includes a replacement truck, heavy truck scan tool, air compressor and three workstations.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
77
City of Cottage Grove, Minnesota 2018 Budget
• Ice Arena
• River Oaks Golf Cource
The Parks and Recreation Department provides leisure services and facilities to the community of
Cottage Grove. Areas of focus include park/open space management, forestry, horticulture, natural
resources, recreational services and facility management.
• Parks
• Open Space
Parks & Recreation Department
Mission Statement
To create and promote policies, programs, and places that enable active living to improve the health,
well-being, education and vitality of our community.
zdockter@cottage-grove.org
Zac Dockter, Parks and Recreation Director
Service Areas
Department Overview
• Recreation
• Horticulture
• Natural Resources
Department Organizational Chart
Director of Parks and Recreation
Ice Arena
Ice Arena Manager
Ice Maintenance Technician
Skating School Director
PT/Seasonal Employees (40)
Parks
Foreman
Lead Person
Public Service Worker (5) Horticulturist (1)
PT/Seasonal/
Landscaping Interns
Recreation
Recreation Supervisor
Recreation Programming Assistant
PT/Seasonal Recreation Program Assistant
PT/Seasonal Emplyees (20)
Office Support
PT Clerical Assistant (2)
PT Receptionist
River Oaks Golf
78
City of Cottage Grove, Minnesota 2018 Budget
• Successfully grow River Oaks business in all facets; golf, restaurant and event center
• Increase skating school revenue by 5% through high quality programming and consumer value
• 5% increase of non-prime rental revenue; turf, public sessions, clinics, non-peak ice arena
Ice Arena Chiller Maintenance
River Oaks Gator with GPS sprayer
$100,000
$80,000
$15,000River Oaks Kitchen Equipment
River Oaks
2018 Strategic Initiatives
Two (2) Bunker Rakes $46,000
Making CG a Recreation Destination
Budget Additions - 2018
Natural Resources Master Plan for Settler's Island
Establish Community Center Task force
Plan and implement projects with park improvement plan
Complete River Oaks Golf Course and Event Center improvements
Create Mississippi River Access
2018 Departmental Goals
• Achieve 50% cost recovery of recreation programming/events
• Develop Natural Resources Management Plan for Joseph LaBathe Settler's Island
• Increase average daily golf revenue by 5%
79
2018 Budget
Total by Department 2015 Actual 2016 Actual 2017 Budget 2018 Budget
2018 Percent
Over (Under)
2017 budget
Park Maintenance 1,171,828$ 1,390,246$ 1,384,510$ 1,357,325$ -2.0%
Forestry 320,998 360,909 372,440 - -100.0%
Recreation 341,542 339,826 398,015 414,315 4.1%
Ice Arena 1,353,774 1,178,127 1,042,250 1,255,505 20.5%
Golf Course 1,442,334 1,679,866 1,782,680 1,745,410 -2.1%
Totals 4,630,476$ 4,948,974$ 4,979,895$ 4,772,555$ -4.2%
Total by Type
Personnel Services 2,166,428 2,470,798 2,510,925 2,314,210 -7.8%Commodities 320,572 333,415 423,350 379,325 -10.4%Contractual Services 1,362,383 1,520,666 1,531,120 1,496,020 -2.3%Capital Outlay 277,800 225,249 294,500 363,000 23.3%Other Charges 503,293 398,846 220,000 220,000 0.0%
Totals 4,630,476 4,948,974 4,979,895 4,772,555 -4.2%
Total by Fund
General 1,834,368$ 2,090,981$ 2,154,965$ 1,771,640$ -17.8%
Ice Arena 1,353,774 1,178,127 1,042,250 1,255,505 20.5%
Golf Course 1,442,334 1,679,866 1,782,680 1,745,410 -2.1%
4,630,476$ 4,948,974$ 4,979,895$ 4,772,555$ -4.2%
City of Cottage Grove, Minnesota
PARKS & RECREATION
EXPENDITURE SUMMARY
$4,000,000
$4,200,000
$4,400,000
$4,600,000
$4,800,000
$5,000,000
$5,200,000
2015 Actual 2016 Actual 2017 Budget 2018 Budget
Expenditures
80
2018 Budget
Department:Parks and Recreation Fund 100
Program: Parks Maintenance Program 1500
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 713,474$ 784,985$ 877,615$ 802,140$
Commodities 153,894 138,904 190,800 170,790
Contractual Services 282,325 317,565 316,095 364,395
Capital Outlay 22,135 148,792 - 20,000
Total 1,171,828$ 1,390,246$ 1,384,510$ 1,357,325$
Percent Change 18.6% (-0.4%) (-2.0%)
Full-Time Equivalent positions 8.08 8.08 8.20 7.75
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Fencing replacements and Court resurfacing.
Program Expenditure Highlights
Program Expenditures
To provide general park management to over 1,200 acres of park property which includes playgrounds, trails, ice rinks,
athletic areas, buildings, irrigation equipment, open space, and water features and to maintain positive working relationships
with all community groups who provide service and support to the system.
Personnel Services
Commodities
Contractual Services
Capital Outlay
81
2018 Budget
Department:Parks and Recreation Fund 100
Program: Forestry Program 2200
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 106,911 115,412 136,900 - Commodities 7,572 6,827 15,050 - Contractual Services 206,515 238,670 220,490 - Capital Outlay - - - -
Total 320,998$ 360,909$ 372,440$ -$
Percent Change 12.4% 3.2% (-100.0%)
Full-Time Equivalent positions 0.90 1.00 1.25 -
Program Expenditures
City of Cottage Grove, Minnesota
Program Description
To monitor, care for and maintain all trees within City's urban forest; provide public outreach regarding proper tree
Program Expenditure Highlights
Forestry operations are transferred to the Public Works department in the 2018 budget.
82
2018 Budget
Department:Parks and Recreation Fund 100
Program: Recreation Program 2300
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 254,209$ 266,177$ 298,160$ 315,440$
Commodities 5,926 5,165 9,700 9,345
Contractual Services 81,407 68,484 90,155 89,530
Capital Outlay - - - -
Total 341,542$ 339,826$ 398,015$ 414,315$
Percent Change (-0.5%) 17.1% 4.1%
Full-Time Equivalent positions 2.55 2.55 2.70 2.70
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
No significant change to this budget.
Program Expenditure Highlights
The Parks and Recreation Director oversees the Recreation Department which includes a supervisor, recreation
assistant, office clerk and 30 seasonal employees to assist with department functions. Recreation services are
responsible for the development and administration of recreational policies, programs, and places within the
community. Recreation also processes registrations, facility use permits, and provides customer service for the
Parks and Recreation Department.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
83
2018 Budget
Department:Parks and Recreation Fund 250
Program: Ice Arena Program 3700
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 349,670$ 351,458$ 364,100$ 345,300$
Commodities 33,821 33,279 34,400 42,780
Contractual Services 346,035 367,098 323,750 545,425
Capital Outlay 120,955 27,446 100,000 102,000
Debt service 503,293 398,846 220,000 220,000
Total 1,353,774$ 1,178,127$ 1,042,250$ 1,255,505$
Percent Change (-13.0%) (-11.5%) 20.5%
Full-Time Equivalent positions 3.65 3.55 2.60 2.60
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Cottage Grove Ice Arena is a clean, safe, well-maintained recreation facility that serves the hockey, figure skating,
recreational skating and indoor turf needs of the community and surrounding areas. The Cottage Grove Ice Arena is
home to Cottage Grove Hockey Association, Park High School Boys/Girls Hockey, East Ridge Boys Hockey and the
Cottage Grove Skating School. The skating school is an arena-operated program that provides a wide range of lesson
and programs for all ages, abilities and skill levels.
Program Expenditures
Program Expenditure Highlights
Capital outlay continues the Chiller maintenance program prior to full Chiller replacement
Personnel Services
Commodities
Contractual Services
Capital Outlay
Debt service
84
2018 Budget
Department:Parks and Recreation Fund 250
Program: Golf Course Program 2100
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
Personnel Services 742,164$ 952,766$ 834,150$ 851,330$
Commodities 119,359 149,240 173,400 156,410
Contractual Services 446,101 528,849 580,630 496,670
Capital Outlay 134,710 49,011 194,500 241,000
Total 1,442,334$ 1,679,866$ 1,782,680$ 1,745,410$
Percent Change 16.5% 6.1% (-2.1%)
Full-Time Equivalent positions 5.00 5.00 5.00 5.00
City of Cottage Grove, Minnesota
Program Description
Program Expenditures by Classification
Program Expenditure Highlights
River Oaks is a municipal golf course that appeals to golfers of all skill levels, with outstanding turf conditions,
great customer service, and food and beverage options. It is a 4 1/2 star rated course (Golf Digest) with 18
holes, driving range, golf shop, lessons and clubhouse.
Capital outlay includes replacement of two (2) bunker rakes and addition of a gator with a GPS sprayer.
Program Expenditures
Personnel Services
Commodities
Contractual Services
Capital Outlay
85
2018 CAPITAL OUTLAY
Purchase Price Expected Sale or
trade
Investigations vehicle 35,000$ -$
SUV -Fire Chief 45,000 1,000
Extrication equipment 15,000 -
Large loader, Streets 213,000 40,000
Small loader, Streets - 12,500
Tandem Dump Truck, Streets 260,000 8,000
Tractor, Streets 123,500 35,000
Small loader, Parks - 12,500
Trailers, (5) Parks 33,000 2,500
Utility vehicle, with striper, Parks 25,000 2,500
Mower, 11 FT, Parks 65,000 4,000
Escape Hybrid, PW Admin 34,000 2,500
4WD pick-up 3/4 ton, City Hall Maint 36,000 3,500
884,500$ 124,000$
Equipment Replacement funds the purchase of City equipment and vehicles which cost more than $5,000 and
have an estimated life greater than 3 years. Financing is provided through General Fund revenue and Property
Tax Levies transferred to this fund.
City of Cottage Grove, Minnesota 2018 Budget
Mission Statement
To provide for a systematic method of replacing equipment and vehicles by setting aside reserve funds in
anticipation of future expenses.
Activity Overview
Equipment Replacement
86
2018 Budget
Department:210
Program:Equipment Replacement 9210
2015 2016 2017 2018
ACTUAL ACTUAL BUDGET BUDGET
General Government 27,486$ 24,709$ 25,700$ 36,000$
Public Safety 79,418 61,142 70,100 95,000
Public Works 351,214 421,564 275,000 630,500
Parks & Recreation 63,663 67,772 118,000 123,000
Total 521,781$ 575,187$ 488,800$ 884,500$
Percent Change Over Previous Year 10.2% (-15.0%) 81.0%
Program Expenditures by Classification
Program Expenditure Highlights
Program Expenditures
City of Cottage Grove, Minnesota
Fund
Program
Program Description
Equipment and vehicle replacement is scheduled on a five year plan which is reviewed during each budget
cycle to consider the necessity and appropriateness of each item. Each item is evaluated on its mileage or
hours of use and maintenance expenditures.
Increase to this budget in 2018 due to postponed purchase of Large Loader and Tandem Dump Truck in
Streets.
General Government
Public Safety
Public Works
Parks & Recreation
87