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HomeMy WebLinkAbout01A Spreadsheet Strategic Plan 2018 - 2019 Implementation Schedule Cottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property. Achievements to Date Lead Staff Status Start Date Q1 (Jul-Sept) Q2 (Oct-Dec) Q3 (Jan 2019-Mar) Q4 (Apr-June) Notes Collaborate with Washington County on the Redevelopment and Christine Costello Status May 2017 Target Date of Completion: Spring 2019 Planning for the Library Site Oct. 2018 City reached out to land owners east side of Hemingway Ave. Willing sellers but price not realisitc. City sent Summer 2018 worked with dk design letter to County that we met City exploring community and County to develop a plan that Library Community Collaborate with Washington their request. Oct. 2018 center option. Letter sent County Staff, City included library and housing project. Engagement Workshops County on site design for a new In Progress Oct. 2016 Council workshop with County, to County Feb. 2019 Staff Sept 2018 County Board Workshop held March,April, May library City to move forward with dk requesting their has three options-County requested 2018 design and suggested potential participation in process. City acquire more land for library. partnership ofa future community center. County put new or renovation of library on hold. Meetings with County and Proposed Housing Developer for 3 months. Have been developing site plans for the proposed redevelopmetn of the dk design project reduced to County Staff, sites. Meeting in late August/early the former city hall parcel. County September for final site layout for Create a master plan forthe future Retail no longer became valid Feb. 2019 dk design Consultants, City redevelopment. City has obtained an redevelopment of the former city In Progress Aug. 2018 due to size of parcel. dk design requsting to renew LOI Staff, EDA ALTA Survey for site,environmental hall/library site has been developing their until Dec. 2019 members, City review of site taking place, and Council appraisal shoudl be completed end financial plan for a multi-family housign project. of August. September 11 -go to EDA with a LOI with Housing Developer proposed. Oct. 2019 Council workshop County Staff, approved LOI with dk design. August 2018 LOI received from dk Two options developed for County design. EDA approved Sept. 2018. dk library, housing, and retail. Developmentofschematicdesigns Consultants, City for redevelopment Staff, EDA In Progress Oct. 2018 design developed two options for County did not want a two- redevelopment that included library, story library thus ending the members, City housing and some retail. redevelopment of both the Council library and former city hall site as one redevelopment project. County Staff, Spring 2018 began August 2018 Phase I ESA, Hazmat, County discussions on moving and Geotechnical work completed. Work through permitting process Consultants, City roof solar array to Central Not Started Nov. 2018 Solar array moved to Central Fire and approval for Old City Hall Staff, EDA Fire Station. June 2018 members, City Station. Sept. 2018 Demolition began appraisal work quotes obtained. Council process. County Staff, County City exploring community center option. Letter sent Consultants, City Final design on Library Not Started Mar. 2019 to County Feb. 2019 Staff, EDA members, City requesting their Council participation in process. Incorporate Land Use Changesfor Future Growth into the Jennifer Levitt Status May 2017 Target Date of Completion: April 2019 Comprehensive Plan During the review of the 2040 January 16th Council mtg. The December Council landuse classifications,the draft land public hearing held to Modify Business Park AUAR to workshop on 12/OS/2019 Costello In Progress Feb. 2019 use designations were designed to authorize submittal of match 2040 Comp Plan confirmed the land use coordinate with the Business Park 2040 Comprehensive Plan syncronation. AUAR. to Met Council. The public comments received on the 2040 plan and the City responses were packaged in the The public comments received 01/16/2019 City Council On 08/03/2019, the Comprehensive on the draft 2040 packet( Item 09A) that Ammend and Adopt 2040 Plan was approved for distribution Comprehensive Plan. City sought approval of the Costello In Progress Jan.-Feb. 2019 Comprehensive Plan for public comment through reviewed responses and draft 2040 plan and November Sth. responses to comments were authorization to submit drafted. the plan to the Metropolitan Council for review prior to the March fist extended submittal deadline. Implementation of 2040 Comprehensive Plan-Offical Project Based updates Costello Not Started Apr.-Sept. 2019 Project Based updates only Project Based updates only Controls (e.g. rezoning, zoning and only subdivision regulation amendments) Update Park Master Plan Grey Cloud Not Started Fall 2019 Met Council/Washington Island County coordinated Plan for long term water treatment facility in relationship to the Water Jenifer Levitt Status Target Date of Completion: Qua I ity a nd Susta i na bil ity Acco unt The draft SWMP Complete Water Master Prepare Water Master Plan for Began work on updated Surface Stormwater modeling updates approved for agency Plans and include in 2040 Water Supply, Sanitary Sewer, and Burfeind In Progress Sept. 2018 Water Management Plan (SWMP) in completed,draft SWMP review on February 6. Comprehensive Plan as Stormater Management Plans. September. complete. Begin Sanitary Plan update in April 2019. appendices. Complete Water Master Incorporate Water Plans into 2040 SWMP to be submitted Plans and include in 2040 Burfeind In Progress Apr. 2019 Comprehensive Plan as appendices. with 2040 Comp Plan Comprehensive Plan as appendices. City Administrator- Monthly meetings of the Government Work Group Participate in 3M Settlement First Subgroup 1- Drinking Working Groups and City Engineer- Backup for Agreement Work Groups (Includes First meeting of the Government Water Supply meeting was Subgroup 1 continue. City Government Work Gourp the Government Work Group, working group was held on July 13. held in December 2018. The Compilation of Cottage Administrator, and Subgroup 1 Subgroup 1-Drinking Water Supply, In Progress July 2018 Subgroup 1 and Subgroup 2 Working Groups have set a Grove water system data City Engineer, Assistant City Engineer- and Subgroup 2-Groundwater schedules are being determined by goal of completing the East completed in January to Project Engineer Subgroup 1 and backup Protection, Sustainability, Recharge, the MPCA and MN DNR Metro Water Supply plan by be used in creating the for Subgroup 2 and Conservation) December 2019. East Metro Water Supply Plan. Project Engineer- Subgroup 2 Foster sustainable economic vitality bygrowing the tax base to support Jennifer Levitt Status Target Date of Completion: amenities. Develop Met with Golden Shovel New City Website marketing video Agency to learn of their Functioning. Sign up for for websie and Developed marketing plan and services. Cost of service based Constant Contact to events that will presented to EDA and City Council in Create enhanced marketing Matt Wolf In Progress on what they do for your develop a email database showcase June. Signed up for Cataylist June, organization from website to list for a newsletter. developers we Developing Newsletter for Website. marketing. Consider at 2020 Develop a newsletter for have worked Budget development. April 2019. with and our partnership. Develop work plan for zoning ordinance updates with Planning Christine Revise ordinances (Parking Intern. Intern to research award Revisit with new Senior Q3/Q4: implement Costello/Planning In Progress March 2019 Standards, Business/Industrial Uses) winning/updated ordiancnes to see Planner in February changes Intern how CG can be proactive in updated zonin ractices Realtor Forum held Oct. 25th with 3 continuing education Program developed,speakers credits for realtors. Received Q2: Host forum. Event is Host single-family realtor forum Matt Wolf Complete October 2018 booked, program submitted to 39 completed course held every other year SPAAR for real estate credits evaluations. Approximately 50 (2018, 2020, 2022, etc.) single-family realtors in attendance. Council approved budget add of$25,000 for pilot fayade Begin door to door Researched and developed program improvement program in notification of program to Implement fayade improvement guidelines based on improvement Matt Wolf In Progress February 2019 December 2018. Dec. Sth businsses and begin program programs provided in other metro letters mailed out to taking applications for communities. approximately 230 storefront April 1st deadline. businesses. LOI from Chamber will be considred by the EDA Feb June 2017 inquiry to implement a Worked with Chamber to see if 11th. Chamber will begin lodging tax. EDA staff reserached they were interested in a setting up a 501c6 with Q4: Propose lodging taxes. The Chamber is visitor's bureau. Interested and IRA for Visitior's Bureau. implementation of tax for Lodging Tax Matt Wolf In Progress currently discussing options through Chamber began developing a Staff will meet with one year (2019) and begin their budget process with regards to scope of work and proposed Newport and St. Paul marketing with funds in a CVB(tourism board) and lodging budget. Park to gauge interest in 2020. tax. incorporating a lodging tax. Review and update priorities for economic development, in terms of Christine Costello Status Target Date of Completion: Ongoing business types and geographic sites. Attempt to make CP Rail owned land Working on grant funding opportunties for land Maintain shovel ready status of land ED and in Business Park developable. CP not Marketing shove-ready sites In Progress Continuous south of 100th Streetto in Business Park Engineering staff interested in selling only leasing- for development. make shove ready for businesses want to own land. development. Focus marketing on manufacturing Attended MN Marketing Partnership Have responded to Continue to respond to and R&D/Data Centers/Technology ED Staff In Progress Continuous FAM Tour Aug. 21-24. Consider a Attend MNCAR Expo on Oct. 23 requests which led to RFP requests from DEED, Centers second venue for promotion Airgas project. Xcel, and GreaterMSP. River Oaks booked for event. Golf-Sept 2018 Save the Date sent in. Pick a Riverboat Cruise Send out Sign Up sent out Aug. 20. date and reserve Irverboat Hostgolfouting/riverboatcruise MattWolf Complete RiverboatCruise 2019 Event was held Sept. 24 and staff Paddleford. Develop invites. Host received positive feedback on the invite list. event. event. Send out letters 2018 Follow-up Interviews Develop list of follow-up for BR&E Continue BR&E Matt Wolf In Progress Continuous completed. Present at Sept 11th EDA business(10-15) to inerviews and and provide update to Council interview for third round. set up interviews. Develop training programs for employees at all levels such as the Management and Leadership Jennifer Levitt Status Target Date of Completion: DevelopmentAcademy and the Learning to Lead Academy Evaluate Learning to Lead and Staff evaluated the curriculums to Management and Leadership Jennifer Levitt Complete August 2018 determine key objectives,areas of DevelopmentAcademy curriculums overlap,and potential Outline keytakeaways,goals, and Staff develop key takeaways and objectives that each class must As assigned Complete August 2018 accomplish goals for each class Host focus group of past participants Jennifer Levitt Not Started October 2018 Determine materials needed for Staff is gathering potential resources As Assigned Not Started September 2018 and gathered reccomendations from each class Department Directors. Recruitment for the next session of the Management Staff has drafted articles for Monday Currently on hold and re- Promote the Academies As assigned In Progress November 2018 and Leadership Development News evaluating Academy will start in November. Continue evaluating and revising the Exploring Brown Bag programs as needed Jennifer Levitt In Progress Lunch Series Establish ways for employees to Certificate Programs for Jennifer Levitt In Progress continue developing their skills Public Works Continue to grow and enhance Jennifer Levitt Status Target Date of Completion: employee engagement programs Pop Up Events Re-evaluate Events op p ventsto ate: Publish and advertise Events in The Wellness Committee is Parks and Rec Ice Arena, As assigned In Progress Monday News hosting a pop up event Oct. 18 Murder on the Dark Web, Information explaining what Pop-Ups Educate employees on Pop Up are,and how to plan one has been As assigned Not Started October 2018 Events and howto plan one drafted and will be put in Monday News Department Diredors encourage Department Not Started employees to attend or plan events Heads Employee Appreciation Event In Progress Staff met 1/17/19- picked Event Date - Staff met in 5/17/18- discussed what tentative date/times. Selected Continue with the Annual Employee 04/02/19 In Progress worked and didn't work at the 2018 the menu. Suggested to add Appreciation event (confirming at next event. Went over employee survey. council picture to centerpiece meeting) with thank you. Encourage employees to help plan In Progress Monday News Directors reminded to tell employees Short Video??? the event Develop recognition awards to give employees atthis breakfast by Discussed $5-$8 gift ideas for each In Progress department, such as"emerging all- employee. Menu complete. sta�" or"perennial all-star" Budget for a Public Works and Parks Les Burshten Status June 2017 Target Date of Completion: Facility Space Needs Study Les Burshten, Include PW and Parks Facility Space Needs Study in budget for 2018. Adam Moshier, Complete Zac Dockter Budget approval City Council Complete Conductthe PW and Parks Facility Authorized SEH to perform study. Expect completion of Consultant In Progress Sept2018 Began study process Space Needs study Kickoff ineeting Sept 24 study by Feb Les Burshten, Receive results from study Adam Moshier, Not Started Zac Dockter Create Mississippi River Access Zac Dockter Status Summer/Fall 2019 Target Date of Completion: River Oaks Scenic Overlook (Continued from SP 2016) Construd small path and scenic Parks and Recreation In Progress Summer/Fall 2019 overlook Department Boat Launch on Mississippi River (Continued from SP 2016) Construdsmallvessellaunchat Parksand Recreation Complete Summer 2018 Opened Aug. 2018 Hazen P Mooer's Park Department Parksand Discussed opportunities with Identify opportunities for larger Washington County on their Recreation In Progress Continuous vessel boat launch on river property. Analyzing options for Department Mississippi Dunes development Natural Resources Master Plan for Settler's Island Zac Dockter Status Sept 2017 Target Date of Completion: Create naturalresources management plan with help from Parks and Recreation Complete Completed May 2018 Friends of the Mississippi River (FMR) Department Gain Parks, Recreation and Natural Parks and Resources Commission approval of Recreation Complete Approved by Commission/Council plan. Department July 2018 Develop plans for a community center and a 2019 referendum and Zac Dockter Status Sept 2017 Target Date of Completion: condud referendum to provide Jennifer Levitt funding Initiate Citizen Task Force Complete Task Force began January 2018 Fina report wit recommen ations is Formulate recommendations for complete. Joint workshop between Authorized Feasibility Study In Progress Council City Council and Community Center agreement with Leo A Daly Council determines referendum Not Started July 2019 question Place the referendum on the ballot Not Started Nov. 2019 Continue to develop video Scott Seroka Status Ongoing Target Date of Completion: communications Evaluate new video ideas fortheir Departments have submitted video purpose and fesibility Complete ideas to engage and inform residents in 2019 Have a diverse set of people and 2019 schedule established for City In Progress stories represented in our videos Faces and My Cottage Grove features Evaluate roles needed for Public works produced its own video production, if SWCTC produces, or In Progress which was posted: the now famous City Staff can produce Les with a hot cup of water post! Workwith SWCTC or CityStaffto Revamped Council Update and Story board ready for In Progress produce videos Mayor's Moment. Volunteer Banquet video Publish the videos In Progress Posted Annual Budget Video and Annual Report Video Continue update and refresh ofthe Scott Seroka Status Target Date of Completion: October 2018 CitWs website Complete transfer of old website data and content Complete Content transfer began in May All department editors received Train department editors Complete training and instuction on using the new website Pages are being checked for proper IT Constructing new tab for HERO Center with Ensure website is formatted In Progress format, content, and issues have been reported to the developer updated content for marketing Launch newwebsite Complete Website launched Oct. 5 Advertise new fundionalities such Information is in the Oct. In Progress as listservs and email notifications newsletter Continue implementation of work groups from My Future Cottage Jennifer Levitt Status Target Date of Completion: Ongoing Grove projed The Celebrating Diversity Committee, Review status of all projects to Evaluate if Diversity Mississippi River Task Force,and Status updates will go on the determine which Committees and In Progress Oct. 2018 Committee should be Task Forces projeds are adive Community Center Task Force are new website in Oct./Nov. continue active committees Determine what support is needed for those that have active projects and how the City can provide Not Started Nov. 2018 support Continue project process, and send needed decisions to Council for Not Started Ongoing approval Develop plan for a community Scott Seroka Status Target Date of Completion: survey Polco provided a list of questions. Generate a list of questions Complete Ongoing Department Directors and their staff are determining what questions they want asked. Draft a timeline for posting questions on Polco Complete Staff has posted,and will contintue Build baseline data and audience by Evaluating of this is the best promoting Polco questions In Progress Ongoing to post,about Polco on social media, method for community survey the website,and in the newsletter. Post questions for specific projeds Not Sta rted as they arise Compile feedback Not Started