HomeMy WebLinkAbout2019-07-02 PACKET 06.A.
To: Arts Commission
From: Molly Pietruszewski, Recreation Services Manager
CC: Zac Dockter, Parks and Recreation Director
Date: 6/25/19
Subject: 2020/2021 Work Plan, Budget and Event Implementations
Introduction
Each year the Arts Commission is requested to submit a work plan; siting short-term goals, long-term
goals, and a budget cycle planning two years out. The current work plan and budget for consideration
is 2020/2021.
Attached is a drafted work plan based on the June 4, 2019 workshop.
To correspond with the two-year budget cycle; Event Implementation Forms were to be submitted by
July 1, 2019 for events held in 2020. These events will then be reviewed and selected for the Arts
Commission to host in 2020 and included in the work plan and budget.
The goal is to have the 2020/2021 Work Plan and Budget completed during the August workshop and
approved during the September meeting. The final document would then move to City Council for
review and approval in October.
Staff Recommendation
Receive information and feedback for the 2020/2021 Work Plan and Budget.
Arts Commission 2020-2021
Work Plan & Budget
Mission: To inspire passionate, creative expression of the arts through education and collaboration with the
community of Cottage Grove.
Purpose: Identify and make recommendations on the direction of the arts policy for the city, embracing a
culture of arts appreciation while facilitating awareness of, and growth in, the artistic desires of Cottage Grove
residents. (Ord. 930, 4-2-2014)
Work Plan: A work plan will outline a set of goals and processes by which the Arts Commission can accomplish
those goals. A work plans guide the Commission to stay focused and organized while working on projects.
Budget Guidelines: Each year the Arts Commission will be responsible for submitting a two-year budget; along
with the Recreation Department Budget, outlining estimated expenses and revenue.
1. Fundraising & Donations: The city may accept donations to the Arts Commission for specific use. All
money received from a fundraiser or donation must be accepted by council along with a council
resolution. Under no circumstances should a person or a company be paid to solicit donations. Nor
should the commission engage with anyone to sell items (magazines, books etc.) to retain a portion of
the sales as a fundraiser.
2. Revenue Funds: In the event the Arts Commission offers a program or event that generates revenue,
above and beyond actual expenses, that revenue returns to the general fund and does not stay within
the Arts Commission budget as an additional budget expense source.
3. Expense Funds: Traditionally budget direction is provided each year in June by the City Council and
budgets will be due July 1. Before final submission of the budget, staff will add estimated time
allocated to each of the budgeted items.
Work Plan Strategies 2020
(key areas of focus)
1. Promote & Publicize: Develop communication forums for maximizing community exposure to the arts
while assisting the city to identify and promote opportunities to ingrain arts into the community.
2. Events & Activities: Review and provide feedback and direction on existing city art programs and assist
in the development and implementation of new programs and services. Assist the appointed city staff
liaison in the prioritization and recommendation of artistic opportunities.
3. Facilities: Assist in the development of ordinances, venues and spaces relating to the arts.
Strategy #1: Promote & Publicize
The goal is to develop communication forums for maximizing community exposure to the arts while assisting
the city identify and promote opportunities to ingrain arts into the community.
Goals:
1. Market art events and engage the community with art opportunities
2. Increase community involvement within city sponsored art events
3. Recognition of local artists: Artist of the Month
4. Market Cottage Grove a recreation destination for the arts and cultural tourism to concur with the
City’s Strategic Plan
5. Develop partnerships with existing organizations and businesses to expand art opportunities
Strategy #2: Events & Activities
The goal is to review and provide feedback and direction on existing city art programs and assist in the
development and implementation of new programs and services. Assist the appointed city staff liaison in the
prioritization and recommendation of artistic opportunities.
Goals:
1. Organize art events
a. Example A – include in budget
b. Example B – include in budget
c. Example C – include in budget
Strategy #3: Facilities
The goal is to review artistic plans or applications submitted to the city that may affect city facilities and
properties. Assist in the development of ordinances, venues and spaces relating to the arts.
Goals:
1. Acquire opportunities for art exhibits; permanent and temporary
2. Public Art on Display within city spaces
3. Promote current performance venues
Work Plan with Corresponding Budget
Expense Code: 2300.4434
Revenue Code: 2300.3575
2019
Program/Event Month, Year Est Expenses Est Revenue Est Staff
Films in 5 April, 2019 $250 $0 3 hours
Path to Poetry August, 2019 $125 $0 3 hours
SF Chalk Walk June, 2019 $75 $0 1.5 hours
Summer Concerts Summer, 2019 $125 @3 = $375 $0 7.5 hours
Festival of Wreaths December, 2019 $125 $0 6 hours
Open Mic Summer, 2019 $50 $0 7 hours
Total $1,000 $0 28 hours
2020
Program/Event Month, Year Est Expenses Est Revenue Est Staff
Films in 5 3 hours
Path to Poetry 3 hours
SF Chalk Walk 1.5 hours
Summer Concerts 7.5 hours
Festival of Wreaths 6 hours
Open Mic 7 hours
Total $1,000 $0 hours
2021
Program/Event Month, Year Est Expenses Est Revenue Est Staff
Films in 5 3 hours
Path to Poetry 3 hours
SF Chalk Walk 1.5 hours
Summer Concerts 7.5 hours
Festival of Wreaths 6 hours
Open Mic 7 hours
Total $1,000 $0 hours