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Home My WebLink About09B Zywiec's Landscape & Garden Center Events City Council Action Request Cottage � Grove �here Pride and P�OSPerity Meet Meeting Date 9/18/2019 Department Administration Agenda Category Public Hearings Title Zywiec's Landscape & Garden Center Events Staff 1 . Conduct a Public Hearing to consider the application Recommendation from Zywiec's Landscape & Garden Center to hold a Special Event at 10900 East Point Douglas Road. 2. Authorize issuance of the Special Event Permit to Zywiec's Landscape & Garden Center contingent on compliance with conditions outlined in the Memo from Pete Koerner and Christine Costello dated 9/12/2019. 3. Authorize issuance of a Temporary 3.2% Malt Liquor License to the Cottage Grove Lions. 4. Authorize issuance of a Temporary Intoxicating Liquor License to Spiral Brewery. Budget Implication N/A Attachments Memo from N Belscamper.tiff 427.88KB Memo from P Koerner&C Costello(Zywiec's Special Event).tif 2.07MB Memo from P Koerner(Lions-Zywiec's).tiff 2.04MB Memo from P Koerner(Spiral-Zywiec's).tiff 2.02MB I I � Cottage J Grove �he�e pride a�dP�osperity Meet To: Honorable Mayor and City Council Members From: Neil Belscamper, Deputy City Clerk Date: September 12, 2019 Subject: Zywiec's Landscape & Garden Center Events BACKGROUND The City of Cottage Grove received three applications for events during September, October and November at Zywiec's Landscape & Garden Center, 10900 East Point Douglas Road: 1. Application from Zywiec's Landscape & Garden Center for a Special Event Permit for The Haunting Experience — Haunted House & Hayride (Dates of September 21, 27, 28; October 4, 5, 11, 12, 16, 17, 18, 19, 24, 25, 26, 27, 31; November 1, 2). 2. Application from Cottage Grove Lions for a Temporary 3.2°� Malt Liquor License in association with the event (Dates of October 4, 5, 11, 12, 18, 19, 25, 26). 3. Application from Spiral Brewery for a Temporary Intoxicating Liquor License in association with the event (Dates of September 27, 28; November 1, 2). The Special Event application was reviewed by the Public Safety and Community Development Departments and they recommended conditions for the event in the attached memo. A Public Hearing Notice for the Special Event was mailed to property owners within 500 feet of the applicant property on August 29, 2019. The Temporary 3.2°� Malt Liquor License application from the Cottage Grove Lions has been reviewed by the Public Safety Department and no facts were found that would constitute a basis for denial of the application. The Temporary Intoxicating Liquor License application from Spiral Brewery has been reviewed by the Public Safety Department and no facts were found that would constitute a basis for denial of the application. STAFF RECOMMENDATION: 1. Conduct a Public Hearing to consider the application from Zywiec's Landscape & Garden Center to hold a Special Event at 10900 East Point Douglas Road. 2. Authorize issuance of the Special Event Permit to Zywiec's Landscape & Garden Center contingent on compliance with conditions outlined in the Memo from Pete Koerner and Christine Costello dated 9/12/2019. 3. Authorize issuance of a Temporary 3.2°� Malt Liquor License to the Cottage Grove Lions. 4. Authorize issuance of a Temporary Intoxicating Liquor License to Spiral Brewery. Cottage � Grove �here Pride and PrOSPerity Meet To: Honorable Mayor and City Council Members City Administrator Jennifer Levitt From: Peter J Koerner, Director of Public Safety Christine Costello, Acting Community & Economic Development Director Date: September 12, 2019 Subject: ZYWIEC'S "THE HAUNTING EXPEREINCE" SPECIAL EVENT Zywiec's Landscape & Garden Center, 10900 East Point Douglas Road, has made application for a special event permit to allow for the operation of their annual "the Haunting Experience. The applicant is not listing changes from previous years and lists "see previous years" on the application. ��=� S I T E �� 0 M�"' p�'�F �� ti c�q��°q�- �'G n. .-� O�� S co�� ., G Location Detail Public Safety and Community Development have reviewed the application and past permits for the event. Public Safety and Community Development have listed below conditions for approval of the special event permit. Calls for service A record check of the event from the past four years revels limited calls for service at the event. The following is a summary. 2018 — 3 calls for service ■ Assault— Unsubstantiated 10/07/18 ■ Extra Patrol — Large Crowds 10/12/18 ■ Lockout— Public Assist 10/13/18 2017 — No calls for service 2016 — 2 calls for service ■ Medical — Possible head injury— no transport 10/08/16 ■ Lock-out— Public Assist 10/22/16 2015 — 3 calls for service ■ Medical — Diabetic 10/02/2015 ■ Crash — Two vehicles backed into each other in parking lot 10/18/2015 ■ Lock-out— Public Assist 10/25/2015 The following are conditions of the special event permit: Buildinq Permits Building and Electrical Permits and any associated fees are required for the temporary stage, tents over 750 square feet, electrical hookups, and any other usage as required by the uniform building code, state statute, or local ordinance. In addition, all tents must meet the requirements listed in the Uniform Fire Code. Proof of the fire-retardant treatment for all tents must be provided for inspection. Noise Noise has not been reported to be a problem in past events. The Applicant is reporting that amplified sound is proposed during the duration of the scheduled events. In conjunction with the approval of this permit, an exception to the noise ordinance will be granted to allow for amplified music between the hours of 10:00 p.m. to 11:00 p.m. on the event days scheduled to end at 11:00 p.m. Parkinq Public Safety is requiring that all parking be on site, that parking be prohibited along Highway 61, and that all vehicular access be restricted to the current ingress and egress drives to the site. No off-site parking or walking is permitted for the event. During high volume times, staff shall assist with parking to prevent any backups onto Highway 61. Required fire lanes shall be maintained at all times. Security The applicant will be responsible for on-site security. No police officers are required to be hired. Excessive police services being required may be cause for revocation of the special event permit. Emergency Action Plan Prior to the event, the applicant must provide the Public Safety Department with an emergency action plan for instances of severe weather, lost child, accidents and other similar events. The plan shall include the cell number of an emergency point of contact. Staff needs access to communications to be able to call 9-1-1 to report emergencies. Recommended that prior to the opening each day, staff should have a safety briefing. Due to the event having screaming, etc. staff should have a code for an emergency that can be relayed to staff alerting them to an emergency. EMS/First Aid The applicant shall have a designated first aid location on site. Sanitation The applicant will provide 12-16 additional portable toilets and adequately maintain. Waste Collection The applicant will have an additional 12 trash containers on site. Staff will empty containers throughout the event. Bonfire The applicant plans on having a bonfire near the beer garden area. The area must be inspected prior to the event to ensure it's a safe distance from structures. The fire pit area shall not be left unattended. The fire must be extinguished prior to staff leaving. There must also be a water source at the fire pit area. Food Sales All on-site food sales locations must be licensed and inspected by the Washington County Health Department. Alcohol Sales The Cottage Grove Lions and Spiral Brewery are obtaining temporary "On Sale" 3.2 Malt Liquor and Intoxicating Liquor licenses respectively for the event. Selling, serving or dispensing liquor to a person under the age of twenty-one (21) years of age is prohibited. Persons twenty- one (21) years of age or older purchasing alcoholic beverages shall be issued a wristband for identification purposes. The license holders will be required to obtain proof of age for purchasing or consuming liquor by: a. Valid driver's license or identification card issued by Minnesota, another state, or a province of Canada, which includes the photograph and date of birth of the licensed person. b. Military identification card issued by the United States Department of Defense, or c. A valid passport. No sale or display of alcoholic beverages will be allowed after midnight. Site Inspections The Fire Marshal and Building Official must be contacted for a site inspection prior to the event. All conditions imposed by the Fire Marshal or Building Official shall be complied with; failure to do so may be cause for revocation of the special event permit. Recommendation Approve the event contingent on compliance with the conditions outlined in this memo and all other applicable state and local statutes. Cottage Department of Public Safety � Grove Police• Fire•EMS �he�e Pride a�s P��SPef1ty Meet To: City Administrator Jennifer Levitt From: Director of Public Safety Peter J. Koerner Date: September 3, 2019 Subject: LIQUOR LICENSE APPLICATION - TEMPORARY INTRODUCTION All locations within the City of Cottage Grove that sell alcoholic beverages are required by State Law and City Ordinance to be licensed. BACKGROUND Pursuant to City Ordinance, Ronald Eugene Williams, on behalf of the Cottage Grove Lions Club, P.O. Box 2, Cottage Grove, MN 55016, has submitted an application for a temporary "On Sale" 3.2% Malt Liquor License to be held at Zywiecs Landscape Center, Haunting Experience, October 4tn & 5tn ��tn & �2tn �gtn & 19th and 25th & 26th, 2019, from 5:OOpm to 12:OOam. The Department of Public Safety is required to conduct a police investigation of the applicant/manager in charge. DISCUSSION The application of the Cottage Grove Lions Club, as submitted, is complete and in compliance with our ordinance. We have investigated the applicant and have not found any facts, which would constitute a basis for denial of an "On Sale" 3.2% Malt Liquor License, under the provisions of the City Liquor Ordinance or Minnesota Statutes relating to alcoholic beverages. RECOMMENDATION Recommend that the City Council approve the Liquor License application for the Cottage Grove Lions Club. � Peter Koe er— Director of Public Safety 9/3/19 Cottage Department of Public Safety J Grove Police• Fire• EMS �he�e Pride andP�OSPerity Mee� To: City Administrator Jennifer Levitt From: Director of Public Safety Peter J. Koerner Date: September 11, 2019 Subject: LIQUOR LICENSE APPLICATION - TEMPORARY INTRODUCTION All locations within the City of Cottage Grove that sell alcoholic beverages are required by State Law and City Ordinance to be licensed. BACKGROUND Pursuant to City Ordinance,Amy Marie Fox, on behalf of Spiral Brewery, LLC, 111 2�d Street East, Hastings, MN 55033, has submitted an application for a temporary On-Sale Intoxicating Liquor License to be held at Zywiec's Haunting Experience, September 27 & 28, 2019 from 7pm — 11 pm and November 1 & 2, 2019 from 7pm — 11 pm. The Department of Public Safety is required to conduct a police investigation of the applicant/manager in charge. DISCUSSION The application of the Spiral Brewery, LLC, as submitted, is complete and in compliance with our ordinance. We have investigated the applicant and have not found any facts, which would constitute a basis for denial of an "On Sale" Intoxicating Liquor License, under the provisions of the City Liquor Ordinance or Minnesota Statutes relating to alcoholic beverages. RECOMMENDATION Recommend that the City Council approve the Liquor License application for the Spiral Brewery, LLC. �� . Pete Koer r— Director of Public Safety 9/11/19