HomeMy WebLinkAbout07L 2020 City-Wide Sweeping Quotes
City Council
Action Request Form
March 18, 2020
Public Works/Engineering
Consent
2020 City-Wide Sweeping Quotes
Adopt Resolution 2020-040 awarding the 2020 City-Wide Sweeping Project to the low quote supplied
by Mike McPhillips, Inc. for $85.00 per hour.
Budget Implication
Stormwater Maintenance Fund = $85.00 per hour
CC Memo
Resolution
Quotes
To: Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From: Amanda Meyer, P.E., Assistant City Engineer
Date: March 9, 2020
Re: 2020 City-Wide Sweeping Quotes
Background
The City of Cottage Grove recently received quotes to complete the annual city-wide sweeping
project. This sweeping project is completed each year in the spring to remove debris from City
streets, including sediment and organic matter. Sweeping projects such as this are one of the
most effective best management practices for preventing these materials from entering the
storm sewer system. Once this material enters the storm sewer, it is deposited in stormwater
ponds where it is costly to remove. In addition, this material will contain phosphorus that can
dissolve into stormwater runoff and reach local lakes and rivers. Increased phosphorus can cre-
ate large algae blooms, so removal of the material from the streets is a very effective way to
improve water quality in these water bodies.
Discussion
It is estimated that there will be 300-350 total hours of sweeping for the 2020 project. Quotes
were due for this project on March 11, 2020. Two quotes were received. Each contractor pro-
vided an hourly rate quote for four primary machines and two alternate machines that will be
used on the project. Additionally, the manufacture year of the machines was included to allow
the City to determine the average fleet age. The age of the fleet is important, as this work needs
to be completed in a tight timeframe prior to the City’s spring hydrant flushing project. Due to
this tight timeframe, equipment downtime can cause a major scheduling issue. The following
table summarizes the results of the quotes received. The complete quotes are also attached for
reference.
Contractor Quoted Amount
Low Mike McPhillips, Inc. $85.00/hour
#2 Allied Blacktop Company $116.00/hour
The low quote for the project was Mike McPhillips, Inc. at $85.00 per hour. The budgeted
amount for the City of Cottage Grove for 2020 is $27,000. At the estimated 350 hours of sweep-
ing for the City of Cottage Grove, the low quote of $85.00 per hours gives an estimated cost of
$29,750.
Recommendation
It is recommended that the City Council award the 2020 City-Wide Sweeping project to the low
quote supplied by Mike McPhillips, Inc., for $85.00 per hour.
CITY OF COTTAGE GROVE, MINNESOTA
CITY COUNCIL
RESOLUTION 2020-XXX
RESOLUTION AWARDING THE 2020 CITY-WIDE SWEEPING PROJECT
TO MIKE MCPHILLIPS, INC. FOR $85.00 PER HOUR
WHEREAS, quotes were requested to provide the necessary work for the 2020
City-Wide Sweeping Project; and
WHEREAS, two firms submitted quotes; and
WHEREAS, it appears that the Mike McPhillips, Inc. provided the lowest accepted
quote; and
WHEREAS, it is the recommendation of the City Engineer that the quote be
awarded to Mike McPhillips, Inc. for $85.00 per hour.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, that the 2020 City-Wide Street
Sweeping Project be awarded to Mike McPhillips, Inc. for $85.00 per hour.
Passed this 18th day of March 2020.
Myron Bailey, Mayor
Attest:
Joe Fischbach, City Clerk