HomeMy WebLinkAbout00 2020-03-31 Agenda
HERO TRAINING CENTER 3/31/2020
FACILITY OPERATIONS COMMITTEE
10125 85TH STREET SOUTH
COTTAGE GROVE, MINNESOTA 55016
REGULAR MEETING – 2:00 P.M.
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS
4. CONSENT AGENDA
A. HERO FOC Meeting Minutes – February 18, 2020 Regular Meeting Minutes
Staff Recommendation: Approve the February 18, 2020 HERO FOC Regular Meeting Minutes
5. APPROVE DISBURSEMENTS
A. Approve payments from 2/20/2020 to 3/25/2020 in the amount of $30,957.85.
B. Review February 2020 P&L Statement
C. Review 1st Quarter Detail vs. Budget
6. DISCUSSION ITEMS
A. HERO Preventative Maintenance Agreement.
Due to the volume of traffic and use of the facility, maintenance of the mechanical
equipment and HVAC systems is crucial to the keeping our systems operating
efficiently. This contract would provide quarterly preventative maintenance for
cooling systems, water pumps, air handling systems, heat pumps, heating systems, hot
water, entry heaters, exhaust and PRV system lead collection, Alerton controls, air
compressor, heated sidewalk/floor heat and co detectors. Air filters would be changed
out quarterly and belts annually. This price does not include the changing of filters in
the range and does not include an annual deep clean of the range ventilation systems,
duct work and range surface areas. That will be a separate bid. PMA bids provided by
NAC for $18,232.00 and Kraft Mechanical for $10,100.00
Staff Recommendation:
Accept the preventative maintenance agreement with Kraft Mechanical for $10,100 per year.
B. Range Vac Pro R150.
We currently have one explosion proof vacuum that services both the 12 and 4 lane
range. The current vacuum is best for vacuuming around the range stalls and at the
steel trap. This vacuum is not good to vacuum up larger square foot areas on the main
concrete floor which is often full of debris from paper and cardboard from targets
being used at various distances. We must have a backup vacuum system that can
work on an extension tube for vacuuming around stalls and the steel trap but also
need something we can walk behind and vacuum larger square foot areas. We
currently do not have something that can vacuum larger square foot areas and we are
not allowed per OSHA to use push brooms in the range. We are also not to use
squeezes as a method of pushing the material into piles for vacuuming as this also is
prohibited practice by OSHA. The Range Vac Pro R150 has been identified and is
priced lower than any other range vacuum systems found for larger surface coverage
areas. This vacuum is explosion proof and contains HEPA filters as well. Total cost for
the vacuum with shipping is $3,699.00. A vacuum of comparison with similar features
but not as wide of a suction deck is the Tiger Vac for $4,900.00.
Staff Recommendation:
Approve the purchase of the Range Vac R150 for $3,699.00.
C. MN OSHA On‐site consultation
On February 26, 2020 Patrick Donahue visited HERO Center from MN OSHA per our
request for an on‐site safety consultation. Several minor items noted from visit that
have already been resolved or are in the process of being resolved. Several spots
outside and inside of the shooting range were also swabbed and tested for lead
contaminants as our baseline. I am happy to report the results should negative for
lead present. This is attributed to constant cleaning on the range using wet vac system
and explosion proof vacuum to mitigate lead contaminant build up. Next visit MN
OSHA will be conducting lead monitoring of several selected individuals who will spend
the day in the range or be cleaning out the back of the range. This has been postponed
because of COVID‐19 but we must establish a baseline. Lastly, the Carey air handler in
the range mechanical was deemed a confined space so I am working with Adam
Moshier with CG public works on a Lock out/Tag out program for the system to be in
compliance.
Staff Recommendation: None, this is for your information only.
D. Additional Supplies and costs from startup
Due to COVID‐19 I have had a significant delay in getting additional costs for range
supplies etc. Global Industries cancelled our HERO center order for PPE that is needed
to properly clear the back trap. We are researching alternative PPE options. Still
working on additional costs for range maintenance, cleaning and hazardous waste
disposal to present at future FOC meeting. Current estimates are supporting that
HERO center work directly with Cottage Grove Public Works and arrange our own
transportation for disposal to Washington County Hazardous Waste site. We would
also transport our metals for recycling as well which will further save HERO money and
provide us with more profit from recycling our brass and lead. Current rate to dispose
of lead waste is $2 per pound.
On March 4, 2020 we submitted Notification of Regulated Waste Activity to the MN
Pollution Control Agency. This is required as we generate and dispose of regulated
lead waste.
Staff Recommendation: None, this is for information only at this point.
E. COVID‐19 Cancellations and fiscal impact
The HERO Center, much like other business, has undoubtedly been impacted by the
COVID‐19 pandemic. Current impact, approximately 1,000 hours of training has been
cancelled as a result. Dan is working to document all losses from this for future
reporting as needed. Dan has rescheduled (4) courses that had full class registrations.
Unfortunately, having to postpone these courses has limited the HERO Center’s ability
to repeat another delivery of these courses sooner than originally planned which will
also have an impact on HERO Center financially for 2020. Lastly, when agencies are
able to start training again, we anticipate an overwhelming request for training space
and will ask all agencies to be flexible as we try to accommodate all agencies in
rescheduling their respective training dates. Owner agencies will get rescheduling
priorities and some agencies may have to consider evening training hours to complete
their needed training hours.
F. Washington County Tier 1 update and Oakdale PD Tier 2 update
Communicate with Chief Deputy Brian Mueller regarding an update on the Tier 1
contract. The COVID‐19 pandemic has impacted progress however the latest response
from Mueller: The contract has been “Approved as to Form” by our County Attorney
and a Board Action being created as we speak! Not sure how long it will be, sometime
in April. Next Board meeting is April 7th.
Still waiting for update from Oakdale PD.
7. ADJOURNMENT