HomeMy WebLinkAbout07T Strategic Plan Update for First and Second QuartersQ1 (Jan 2020-Mar) Q2 (Apr-June) Q3 (Jul-Sept) Q4 (Oct-Dec)Mississippi River AccessStatusIdentify boat launch sites for recreational and public safety services Zac/RickIn ProgressJune 2020 Map potential launch sitesFull review of each site detailing opportunities and challengesPrioritize launch sites based on feedback from Commissions and CouncilFire to determine access for emergency deploymentExpand Mississippi River amenities and programming Zac/MollyIn ProgressImmediateMarket program opportunities in spring brochure; Canoe event, PaddleShare StationInstall Paddle Share Station and open for usage by Memorial Day weekendSuccessful implementation of Canoe the Backwaters event Aug 1 - Event cancelled due to COVID-19Analyze efforts and identify opportunities for improvement or growth in 2021Property acquisitionZac/BurbankIn ProgressUpon Opportunity Map potential acquisition opportunitesFull review of each site detailing opportunities and challengesPrioritize launch sites based on feedback from Commissions and CouncilIdentify historical/interpretative opportunitiesZac/BurbankIn ProgressUpon OpportunityRiver trail educationZac Immediate Install river trail interpretive signageCoordinate with IT on web page for synchronization of river trail mapping and PaddleShareFacilitate Community Center Referendum and Post-ReferendumStatusPost referendum questionZacIn ProgressJuly, 2020Finalize community center project scope - Workshop 6/17Finalize referendum language for approval by Council in July. Educate public on referendumZac/SerokaIn ProgressJune, 2020Draft educational brochure and create commmunications planFinalize draft brochure and share with key advocatesRevise brochure based on advocate feedback and finalize. Begin public distribution of educational materials about Sept 1Public distribution of educational materials and information until election dayAnalyze resultsZacNot StartedNovember, 2020Analyze election results and provide proposed action steps to CouncilStrategize next stepsZacNot StartedDecember, 2020Council workshop in December to identify community center future stepsExplore Recreational Business OpportunitiesStatusIdentify recreation gaps locally and regionallyZac/CostelloIn ProgressImmediateWorking on identifying local and regional recreational amenities in the public and private market.Map local and regional amenities in the public and private market.Reach out to private recreational businessesCostello/ZacIn ProgressUpon Opportunity•Identifying local and 5-mile radius private recerationals businsses. •Developing a plan that identifies location and buildings that could lease to private recerational uses. •Create a marketing brochure for avialble sites and demographics for recreational users.Due to COVID-19 ICSC REcon was canceled so will have to market in other ways (mailing and emailing) or wait till 2021. Continue to market to private recreational businesses.Continue to to market to private recreational businesses.Expand Recreation Based ProgramsStatusExplore revenue-generating programs and amenities at River Oaks DennisIn ProgressImmediateStrategic planning session with River Oaks staff to identify opportunities. Initiate action steps and appoint leaders of each step.COVID-19 created need to adjust program planning for 2020.Quarterly progress reports. Quarterly progress reports.Expand revenue-generating programs at ice arenaJordanIn ProgressImmediateImplement new public skating light/music showIdentify and partner with off-season rental partnersUtilize business plan to implement opportunistic program growthRelaunch Adopt-a-Park and Adopt-a-Trail programsMollyIn ProgressApril, 2020Review current program and volunteer lists and purge old informationReestablish new marketing channels for the program and attempt to fill all site needs. Update website presence.Follow up with thank you letters and signage as needed for volunteer effortsImplement fall cleanup. Review program opportunities and challenges and propose plan for 2021Work with Washington County to identify program/event opportunities at CG Ravine Regional ParkMollyNot StartedFall 2020COVID-19 created need to adjust program planning for 2020.Have a program or event ready for marketingDevelop and Redevelop New Park and Trail AmenitiesStatusGlacial Valley ParkZac/JimNot StartedUpon DevelopmentPosavad ParkZac/JimNot StartedUpon Development Master plan park development Park Naming Process began Finalize park nameOltman Middle School - Master Plan and Schedule in CIP Zac/JimNot StartedSeptember, 2020Master Plan Park Development with associated costsSchedule project in to 2021-2026 CIPOakwood Redevelopment Master Plan and ConstructionZac/JimIn ProgressFebruary, 2020Master plan park development and apply for Outdoor Recreation Grant$250K grant received. Staff report going to Council in July to consider accepting grantBegin reconstruction if authorized by CouncilHistorical Property Inventory and Ordinance ReviewStatusQuality of LifeBroaden Recreational OpportunitiesTarget Date of Completion: Target Date of Completion:Target Date of Completion:Target Date of Completion:Target Date of Completion: 2020 Strategic Plan Implementation ScheduleCottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property.Lead Staff Status Start DateAchievements to DateNotes1Updated 7/10/2020
Q1 (Jan 2020-Mar) Q2 (Apr-June) Q3 (Jul-Sept) Q4 (Oct-Dec)2020 Strategic Plan Implementation ScheduleCottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property.Lead Staff Status Start DateAchievements to DateNotesACHP update of eligible historic properties list and prioratize protect status. John BurbankIn ProgressMarch, 2020ACHP review/development of revised list of eligible historic properties ACHP review/development of revised list of eligible historic properties ACHP review/development of revised list of eligible historic properties Completion of updated list of eligible historic propertiesACHP is currently reviewing the list of eligible historic properties. Also Working on corrosponding ARCGIS online map.ACHP ordinance review and amendmentBen BoikeCompleteFebruary, 2020Review of existing ordinance/drafting of ordinance amendment Staff reviewed the ordinane with the City Attorney and it was determined that an amendment is not necessaryIncrease Public Engagement Thorugh Interactive ProgrammingStatusExpand public safety youth programming Rick RedeniusNot StartedJune 2020Assess for demandExplore demand for Fire Explorer ProgramExpand and promote arts programmingZac/Molly/ChrisIn ProgressMarch 2020Planning for Art EventRotating Art Display at CHArt Event in July cancelled due to COVID-19Consider/identify other art opportunitiesElementary school engagement (Beyond public safety) BurfeindNot StartedMarch 2020Utility division to complete water conservation education in schools.Elementary school engagement (early career awareness) Pete/RyanNot StartedFall 2020Public education events (outdoor safety)Greg RinzelNot StartedMarch 2020 Identify instructors Coordinate w/HEROHunter safety, youth ATV/snowmobilePublic education events (conservation programs)Ryan/ChrisIn ProgressPlanning for Recycling EventsEnhance Community Outreach Through Multiple PlatformsStatusImplement new interactive mapping (GIS) for public use BrianIn ProgressOngoingEvaluate other social media outletsScott SerokaNot StartedOngoingFocusing on Instagram, increasing followingReengage with SWCTC to catch up on video projectsExpand Prgorams that Promote Positive Safety Engagement In the CommunityStatusConsider dedicated staff for community liaison (licensed or non-licensed) Pete KoernerNot StartedMarch 2020 Review for BA in 2021Community Business CommunicationStatusQuarterly newsletterMatt WolfIn ProgressOngoingJanuary Newsletter completed and sent out and posted on webiste. COMPLETE•Set month for Q2 Newsletter and send out and post on website. Delayed due to COVID-19 and lack of articles to write about.•Start planing articles for next quarter newsletter•Set month for Q3 Newsletter and send out and post on website. •Start planing articles for next quarter newsletter.•Set month for Q4 Newsletter and send out and post on website.•Start planing articles for next quarter newsletter.All articles are Business Park related. May need to change philsophy on newsletter as articles are limited as a result of the pandemic.“In a Snap” videosWolf/Costello/SerokaIn ProgressOngoingDevelop and write content for video and send to SWCTC for script and date for shooting video. COMPLETE•Shoot video. COMPLETE•Develop content for next video. COMPLETE•Create a page on the Economic Development page that links to all In A Snap vidoes on City's YouTube page. Develop and write content for video and send to SWCTC for script and date for shooting video.Develop and write content for video and send to SWCTC for script and date for shooting video.Keep available sites and buildings updatedMatt WolfIn ProgressOngoingCheck MNCAR listings to ensure buildings and sites listed for Cottage Grove are also listed on City's webpage. List City and EDA owned property for sale on MNCAR. COMPLETECheck MNCAR listings to ensure buildings and sites listed for Cottage Grove are also listed on City's webpage. List City and EDA owned property for sale on MNCAR. COMPLETECheck MNCAR listings to ensure buildings and sites listed for Cottage Grove are also listed on City's webpage. List City and EDA owned property for sale on MNCAR.Check MNCAR listings to ensure buildings and sites listed for Cottage Grove are also listed on City's webpage. List City and EDA owned property for sale on MNCAR.Continue to work with available chamber committees Levitt/Seroka/Costello/WolfIn ProgressOngoingAttend respective committee and board meetings. Spring Business Showcase and other related events of the Chamber canceled due to COVID-19.Attend respective committee and board meetings. Annual 3M Business Breakfast and other related events of the Chamber currently canceled due to COVID-19. Evens will take place as Governor turns the dial but at this time not allowed.Attend respective committee and board meetings. Particiapte in Awards Dinner, and other related events of the Chamber.Attend respective committee and board meetings. Particiapte in other related events of the Chamber.Seroka-Marketing Committee, Wolf-Ambassador, Levitt/Costello-BoardMarket various community business incentivesCostello/WolfIn ProgressOngoingEnsure that all incentive information is up to date on City's Incentive Information webpage including Businss Subsidy policy and application. COMPLETEWith COVID-19 the ED webpage has been updated with pertinent information related to Governor's Executive Orders. Also implemented a Small Business Emergency Asssitance GRant Program to help local busineses impacted by COVID-19. Helped 18 buisnesses.Ensure that all incentive information is up to date on City's Incentive Information webpage including Businss Subsidy policy and application.Ensure that all incentive information is up to date on City's Incentive Information webpage including Businss Subsidy policy and application.If new incentive programs become available, those programs will be added to the webpage.City staff volunteers as subject matter experts for community groups ChrisNot StartedFall 2020 Create contact listPolicy Guided Residential GrowthStatusDevelop comprehensive housing plan (develop public-private partnerships) Ben BoikeIn ProgressJune, 2020Planning Intern has begun research of other Housing Plans, inlcuding review of housing programs and resourcesDevelopment of Housing Plan Development of Housing PlanPrimary project for Planning Intern - Present draft in early 2021Develop comprehensive housing plan (explore programs to support increased housing density) Ben BoikeIn ProgressJune, 2020Planning Intern has begun research of other Housing Plans, inlcuding review of housing programs and resourcesDevelopment of Housing Plan Development of Housing PlanPrimary project for Planning Intern - Present draft in early 2021Smart GrowthExpand Full-Spectrum HousingTarget Date of Completion:Target Date of Completion:Maintain and Enhance Community ConnectionsTarget Date of Completion: Target Date of Completion:Target Date of Completion:2Updated 7/10/2020
Q1 (Jan 2020-Mar) Q2 (Apr-June) Q3 (Jul-Sept) Q4 (Oct-Dec)2020 Strategic Plan Implementation ScheduleCottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property.Lead Staff Status Start DateAchievements to DateNotesDevelop comprehensive housing plan (promote sustainable development practices) Ben BoikeIn ProgressJune, 2020Planning Intern has begun research on other Housing Plans, inlcuding review of housing programs and resourcesDevelopment of Housing Plan Development of Housing PlanPrimary project for Planning Intern - Present draft in early 2021Promote Home Improvement funding program opportunities for existing housing stock (develop interior remodling floor plan for dated single family housing stock)Ben BoikeIn ProgressJune, 2020Planning Intern has begun research on other Housing Plans, inlcuding review of housing programs and resourcesDevelopment of Housing Plan Development of Housing PlanPrimary project for Planning Intern - Present draft in early 2021Develop public outreach and education programs regarding housing development strategy Ben Boike/SerokaNot StartedApril, 2020Strategize outreach options Deliver MessagingOptimal Redevelopment for Commercial and Mixed Use PropertiesStatusZoning Code Update (build flexibility into zoning codes to allow for innovate housing options) Ben BoikeIn ProgressFebruary, 2020Development/Implementation of Mixed-Use Zoning DistrictPlanning Intern has begun researching other city OrdinancesDrafting of zoning languagePresent Ordinance language to the Planning CommissionImplementation in 2021Identify and address areas for redevelopment planning Ben BoikeIn ProgressApril, 2020Review of Planning Documents & redevelopment trendsWork Session with Planning CommissionDevelop redevelopment focus areas mapIdenitfy and plan for tranportation connectivity needs Ben Boike/Ryan BurfeindNot StartedMay, 2020Planning/Engineering Review of Existing Transportation Routes & Transportation NeedsPlanning/Engineering Meeting with Metro TransitDevelop Plan Outlining Future Transportation NeedsExpand Tax BaseStatusAcquire/market commercial propertiesCostello/WolfIn ProgressPlace listing for 7470 EPD on MNCAR site for markting. Make sure listing is posted every month. COMPLETEConstant Contact Email Campiagn for 7470 EPD. •Distribute site brochure through 1000 downloads on City's webpage *Looking at the acquistion of 8991 and 9165 WPD for future redevelopment of Langdon Village. Obtianing appraisals for both properties.Direct mail campiagn for 7470 EPD.Business expansion south of 100th St. Costello/WolfIn ProgressConitnue to market and apply for RFP's through DEED, Xcel, and GreaterMSP when available.Conitnue to market and apply for RFP's through DEED, Xcel, and GreaterMSP when available.Conitnue to market and apply for RFP's through DEED, Xcel, and GreaterMSP when available.Conitnue to market and apply for RFP's through DEED, Xcel, and GreaterMSP when available.Opportunities for shovel-ready sites Costello/WolfIn ProgressMeet with Xcel contact to see if any additonal sites can be branded as shovel ready sites. Delayed due to COVID-19 pandemic.Market Shoppes at Cottage View (Promote opportunities to diverse businesses at conferences) Costello/WolfIn ProgressConfernece call with Greystar 3/11/20 regarding market rate apartments at Shoppes at Cottage View site. •Market site to additonal aprtment developers.With ICSC cancelled for 2020 due to COVID-19, will look at sharing the Master Plan in other capacities. Have met virtually with two developers to share Master Plan.Market Shoppes at Cottage View (Develop rapid transit station) Costello/WolfIn ProgressDevelop Visitor's BureauStatusCreate board of directorsMatt WolfIn ProgressMarch 2020Establish Board of Directors with representatives from the Chamber, City Council and local businesses. COMPLETE Q2 2020Meet with regional Visitor Bureau experts and Board of Directors to discuss best practices for a Visitor's Bureau. COMPLETEEstablish bylawsMatt WolfNot StartedMay 2020Was established through resolution 2019-134 and amendment. COMPLETEProduce marketing planMatt WolfNot StartedMay 2020Work with Board of Directors to establish key intiatives and policies they would like to highlight in a marketing plan. Delayed due to COVID-19Write Marketing Plan for Cottage Grove Visitor's Bureau and have it approved by the Board of Directors.Execute marketing initiatives and programsMatt WolfNot StartedOctober 2020Execute the key iniatives that were established in the Visitor Bureau Marketing Plan.Business, Retention, and Expansion (BR&E)StatusInterview Commercial and industrial businesses every other year Wolf/Costello/HetlandIn ProgressJanuary, 2020Proposed 28 businesses to interiew. Have interviewed 5 businesses as of 3/5/2020.Finish BR&E Interviews Delayed due to COVID-19 will be completed Q3 2020Tabulate data for interviews to determine business community concerns and present findings to EDA and City Council.Share business results with any outside entities such as ISD 833 and Community/Technical Colleges regarding workforce.Develop initiatives from interviewsWolf/CostelloNot StartedDevelop initiatives from interview results.Share initiatives with School District 833 and local community/technical colleges.Engage schools with resultsWolf/CostelloNot StartedEngage with School District 833 on implemtning any intiatives created that could assit students in future career paths.Develop Workforce Education OpportunitiesStatusTarget Date of Completion:Foster Positive Business EnvironmentTarget Date of Completion:Target Date of Completion:Target Date of Completion:Target Date of Completion:3Updated 7/10/2020
Q1 (Jan 2020-Mar) Q2 (Apr-June) Q3 (Jul-Sept) Q4 (Oct-Dec)2020 Strategic Plan Implementation ScheduleCottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property.Lead Staff Status Start DateAchievements to DateNotesWork with school district to raise awareness regarding trades Costello/WolfIn ProgressProvide workforce links on the City's ED webpage.Workforce meetinsg iwth school district have been cancelled due to COVID-19. Revisit in Fall 2020.Develop ways for businesses in business park to have interest in ISD 833. (Tours for students, internships, etc.)Work with school district/community colleges for post-secondary EMT courses Rick Redenius/Jon PritchardNot StartedFall 2020Establish contact with schoolsEngage with businesses to create network for job opportunities Costello/WolfNot StartedFall 2020Explore creation of a higher education campusCostello/WolfIn ProgressMap out and reaaserch location of existing higher eduction campuses and relation to Businsess Park with degree offerings.Build Public Safety Relationships with BusinessesStatusPolice Business Liaison (provide communication, networking, and crime blasts for businesses)Randy McAlister Costello/WolfIn ProgressImmediateExploring App ED Staff assist with marketing the Workplace app to businesses.Implement Workplace app. ED Staff assist with marketing and business contact information.Workplace.com app. Account set up by PSB. Information on app would include crime alert, solicit updates on their alarm contact, training notices, fundraiser notices, fire information, etc.Implement new fire inspections programsRick Redenius Costello/WolfIn ProgressImmediateAll firefighters have been retrained and put through an orientationSignificant increase in the number of fire inspections have been completedED can assist with marketing and contact informationEducational opportunities, i.e. Stop the Bleed, hands only CPR Jon PritchardIn ProgressImmediateCreated advertisement flyer to hand out to businessesPending - currently not doing public educationSupport business emergency preparedness planning Gwen Martin Costello/WolfNot StartedAugust 2020Have been working and assisting businesses with preparedness plan related to COVID-19.Have been working and assisting businesses with preparedness plan related to COVID-19.ED can assist with marketing and contact informationInfrastructure Management PlanningStatusUpdate City’s Comp Plan for sanitary sewerRyan Burfeind/Rick AltIn ProgressMay 2020Reviewed and identified the necessary scope of work and work to obtain proposal from consultant pool. Create scope of work/obtain proposal in Q2 2020. Begin work in Q3 2020.Update City’s Water Supply Distribution Plan Ryan Burfeind/Rick AltIn ProgressJune 2020Worked with 3M Settlement Agreement consultant on schedule to receive completed City water model. Obtained planning level cost estimates for Water Supply Plan update. Once the 3M settlement agreement is finalized, obtain updated City model from the finalized plan. This model will be utilized to update the City's Water Supply Plan.Complete a comprehensive review of City’s roadway system and develop a new pavement management plan Amanda Meyer/Gary OrloffNot StartedJuly 2020Obtain planning level cost estimate to include in 2021 budget request. Prepare RFP in November 2020, begin work in January 2021.Complete a street light fund rate studyRick AltNot StartedJuly 2020In June, begin evaluating the options of in-house or consultant led rate studies. Fleet and Facility Management PlanningStatusStudy on equipment replacement intervals (include preventative maintenance and equipment performance trends, track repairs and out of service time)Greg Rinzel/Rick Redenius/ Adam MoshierNot Started April 2020As part of 2021 budget process, began review of equipment ages and lifetime maintenance costsIn Q2 & Q3 2020 create a comprehensive list of all City equipment including initial cost, age, current planned replacement interval, lifecycle maintenance costs, and replacement cost.Study on inhouse installation of vehicle equipment compared to outsourcing Adam MoshierNot Started2021Create a Facilities Capital Improvement PlanAdam Moshier/Rick Redenius Not Started April 2020Completed the implementation of PubWorks for facility maintenance tracking In Q2 & Q3 implement a facility maintenance database and begin reviewing other municipality facility CIPs.Focused Service ImprovementStatusIdentify community desires and needs (community survey) ChrisNot Started2021Implement proactive policing groups: Case Management Unit (CMU) Randy McAlisterIn ProgressImmediateRevitalize Special Investigations Unit (SIU) Police Command StaffNot StartedPending staffing planExplore community paramedic programJon PritchardIn Progress2021 Exploring feasibility, initial meetingRe-establish EMS QA/QI ProgramJon PritchardIn ProgressImmediateEstablished QA priorities, began QA feedback to frontline staffEvaluate effectivenessEnhance patient care in the fieldJon PritchardNot StartedFall 2020 Exploring feasibility of EMS ultrasoundSustainable and Fiscally Smart GrowthStatusTarget Date of Completion:Target Date of Completion:Target Date of Completion: Target Date of Completion: Service Excellence and Fiscal StewardshipTarget Date of Completion:Organizational Excellence4Updated 7/10/2020
Q1 (Jan 2020-Mar) Q2 (Apr-June) Q3 (Jul-Sept) Q4 (Oct-Dec)2020 Strategic Plan Implementation ScheduleCottage Grove's Mission is to provide excellence in the delivery of public services to community residents, businesses and owners of property.Lead Staff Status Start DateAchievements to DateNotesMaintain and improve City's Bond RatingRobin Roland Immediateupdate financial management plan in conjunction with 2021 budget process.review future debt issuance requirements in conjunction with 5 year CIP planning Continue to monitor financial management planning during budget process to assess need for additional debt issuance. Technological Service EnhancementsStatusBuilding automation and software, connectivity (Fiber) Bluhm/Roland Not Started July, 2020Identify and Improve operational metrics for all city departments RolandNot StartedJune 2020As part of 2021 budget process develop one objective and one subjective metric for each operational area. These should be directly reflective of the Strategic Plan goalsIdentify and Improve operational metrics for Fire/EMS Rick Redenius/Jon PritchardIn ProgressImmediateExplore capabilities of ImageTrend & First Watch. Implement new deployment planCAD in apparatus, in station alertingFire CommandIn ProgressImmediate Fire Chief meeting with WashCo Meet w/IT to discuss priorities Work w/IT and WashCoParks and Recreation PlanningStatus5 year business plan for Ice ArenaJordan In Progress March 2020 Complete business planCommission/Council approval of plan5 year business plan for River OaksDennisIn ProgressMarch 2020 Complete business planCommission/Council approval of plan5 year trail and park maintenance programZac/Ryan In Progress March 2020Meet with key staff to strategize best practice for trail maintenanceUpdate trail maintenance mapSchedule trail projects into 2021-2016 CIPReview the 2019 Trails Inventory and determine best maintenance method for trails moving forward. Identify trails in need of full replacement and create a major and minor maintenance plan.Employment Engagement and Retention StatusComprehensive compensation studyJoe In ProgressRPFs have been submittedPublic Safety staffing planPublic Safety Staff In Progress Immediate Identify service priorities Draft planEnhance all staff training programsChris In ProgressICS required training due to COVID-19, all other training on holdIT technology growth/training and use (job specific, remote use) Chris In ProgressRemote training for all remote users due to COVID-19Remote user policy sign-offStudy hours of operationJoe Not Started Postponed due to COVID-19Develop succession planningJoe Not Started No plan identified as of yet Encourage participation in wellness committee and events HetlandIn ProgressAdvertising for new membersPublic Safety wellness and resilliency Public Safety CommandNot StartedEmployee RecruitmentStatusDiversity training and recruitment (targeted recruitment) ChrisIn ProgressTarget ads on MN Works website (DEED)Consider referral bonusesJoeNot Started2021job fair participation (local/regional)Public SafetyNot StartedMay 2020 Budget for 2021 Identify staff members Register for job fairsBe a High-Performance and Inclusive EmployerTarget Date of Completion:Target Date of Completion: Target Date of Completion:Target Date of Completion:5Updated 7/10/2020