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HomeMy WebLinkAbout13A Capital Improvements Program (CIP) 2021-2025Memo to Council Aquatics Concept Planning Cottage Grove, MN 7-22-2020 By JRM Greetings: Thanks to all for your attendance at our tour of the New Hope Outdoor Aquatic Center on Monday night. Hopefully, you found the experience helpful as you move forward with Aquatics Concept Planning efforts. Stantec has an aquatics group at our Minneapolis office that has a national reputation and have designed aquatic facilities across the country. With over 100 aquatic projects, we have the experience and can provide the leadership for the City of Cottage Grove to make good choices for their aquatic future. I will provide a quick introduction to our proposed process for Aquatics Concept Planning. As there is much effort already put forth on planning for your Community Center we would like to capture as much information already developed to minimize both time and effort. An outline of the general process is as follows: Aquatic Concept Planning Process Site Evaluation Stantec will investigate the existing Community Center Site proposed in the final feasibility study. We will evaluate orientation, available space, access, parking, neighborhood context, perimeter conditions, expansion potential, topography, utilities, sun/wind exposure as it relates to providing the best conceptual design. Stantec will provide an in -depth exploration of the project site and determine its adequacy and potential for an outdoor aquatic center. Demographic Evaluation Demographics plays a big role in the user participation and can provide key insights into “right sizing” the facility. Certainly, the catchment area considered for the facility will also drive the potential facility size. It is important the present and future goals for operation be considered, for not all neighboring communities have competitive alternative services at this time. While this condition can change in the future, accounting for the long-term goals for the entire service area considered is essential for project success. Bottom line, the composition of the population within the catchment area becomes a significant factor in overall sizing of the facility. Stantec’s aquatics group will apply their knowledge from over 100 pool projects to determine the bather load capacity that can be supported for both a community and regional based facility to help you understand the range of opportunities available. Alternative Service Providers Alternative service providers in the Cottage Grove area must be identified and evaluated to understand the competition. By conducting an evaluation not only can you identify what aquatic needs are being met but also what opportunities are available to provide a unique experience at your facility. Alternative service providers include Hastings, Inver Grove Heights, South Saint Paul, Woodbury, amongst others. Providing opportunities for a wide range of aquatic experiences and particularly capturing a unique opportunity that may be available will play into the success of your facility. Do people come to experience your pool, more importantly, do they return time and time again. By laying out the competition in a conscience and methodical way, Cottage Grove can identify an exciting program with unique opportunities making it a desired destination for the aquatic community. Program Development With significant knowledge in hand, a program can be developed to address the community needs as well as provide exciting opportunities for potential users both in and around your community. Unique opportunities available to the community, as revealed in the alternative service providers evaluation, will all be considered. The success of any aquatic facility is driven by what you can provide to excite the users to spend many days at the pool and continue to return. Most of the time the budget or site restrictions will put a cap on what can be accomplished. Planning for the future will allow you to more cost effectively address future needs with planned improvements that will not unnecessarily decommission your facility and stop the revenue flow. Stantec will use information gathered to develop a preliminary program for both a community pool and a more regional based facility. Concept plans for each facility will be developed for both a community and regional based facility and we will determine the site capabilities through this exercise. There may be some optional program elements developed that may not fit on the site. Upon completion of this task we will meet with your task force and fine tune the concept plan. We will develop a cost estimate for the preliminary concept plan prior to this meeting to allow the task force to adjust the program aware of over cost impacts. Concept Plan The initial meeting with the task force outlined above will result in a modified program and certainly some preferred adjustments to the site layout. We will use the modified program information to develop two optional concept plans of the facility for further review with the task force. The concept plan options will take advantage of site opportunities as well as providing a unique facility that Cottage Grove can call their own. The plans will be further reviewed with the task force and the potential exists to hold a community meeting for viewing by the community. Upon receipt of input, a preferred option will be developed that may or may not include a combination of the two options presented. A final concept plan and cost estimate will be developed for approval by the task force. Deliverables The project deliverables will be a summary of the process, preliminary construction cost estimates, and a hand colored rendering of the concept plan options. We can, if desired, develop a three-dimensional, aerial rendering of the desired facility option using computer graphic programs, and if desire, also develop a fly-over type animation of the facility. These are great tools for promoting the project and soliciting funding. Fee At this time, we are presenting this process for consideration and desire input as to whether it meets your needs. We would anticipate that the fee for this work would range from $25,000 - $35,000 depending on the level of interaction with the task force and public as well as the level of drawings desired. Upon receipt of further input from the city we will prepare a more detailed proposal and cost estimate for the fee. End To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Adam Moshier, Fleet and Facilities Maintenance Manager Date: August 3, 2020 Subject: Equipment Replacement for 2021-Additional Information Introduction/Discussion Attached are two different graphs showing the average maintenance cost per year for a tandem axle dump truck and a single axle dump truck. A more detailed report will be completed as part of the strategic plan when the City reviews the equipment replacement schedule as a whole. The single axle dump truck data came from the current fleet of eight trucks and two trucks that have been replaced. As seen in the graph, year 10, 11 and 15 are on the higher end for average maintenance cost. This year’s maintenance costs were not included in this graph. The tandem axle dump truck data came from the current fleet of three tandem trucks and two that have been replaced. As seen in the graph, year 6, 11, 12 and 13 are on the higher end for average maintenance cost. This year’s maintenance costs were not included in this graph. There are also two additional tandems that have not been in service for one full year and were not included. As part of the strategic plan, staff will look at the impact of trade in value dependent on the age of the truck. This value, along with the maintenance cost and purchase price will be used to generate annual life cycle costs to determine the most cost-effective replacement cycle. Recommendation Receive information on equipment replacement costs.