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HomeMy WebLinkAbout2020-10-26 PACKET 08. City of Cottage Grove Planning Commission August 24, 2020 A meeting of the Planning Commission was held virtually at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on Monday, August 24, 2020, in the Council Chamber and telecast on Local Government Cable Channel 16. Call to Order Chair Khambata called the Planning Commission meeting to order at 7:00 p.m. Roll Call Boike called the roll: Bigham – Present; Brittain – Present; Fisher – Present; Frazier – Present; Khambata – Present; Knable – Present; Rasmussen – Present Also present were: Ben Boike, Community Development Director; John M. Burbank, Senior Planner; Amanda Meyer, Assistant City Engineer; Steve Dennis, Council Member Approval of Agenda Frazier made a motion to approve the agenda. Bigham seconded. Boike called the roll: Bigham – Aye; Brittain – Aye; Fisher – Aye; Frazier – Aye; Khambata – Aye; Knable – Aye; Rasmussen – Aye. Motion carried: 7-to-0. Open Forum Khambata opened the open forum. Khambata asked if anyone wished to address the Planning Commission on any non-agenda item. No one addressed the Commission. Khambata closed the open forum. Chair’s Explanation of the Public Hearing Process Khambata explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and provided information on how any person wishing to speak could participate in the virtual meeting. Public Hearings and Applications 6.1 Hy-Vee Outdoor Sales – Case ICUP2020-040 Hy-Vee, Inc. has applied for an interim conditional use permit (ICUP) to allow temporary outdoor sales of seasonal products on special from a 20-foot by 80-foot tent in the north- west corner of the Hy-Vee parking lot at 7280 East Point Douglas Road South. The tempo- rary outdoor sales will be conducted from September 3, 2020, through October 31, 2020. Burbank summarized the staff report and recommended approval subject to the conditions stipulated in the staff report. Planning Commission Minutes August 24, 2020 Page 2 of 3 Joe Stupka, Store Director for Hy-Vee, 7280 East Point Douglas Road South, stated that he would answer any questions from the Commission. Knable asked about the capacity of the tent and if Covid-19 guidelines would be posted in the tent. Stupka responded that there will be capacity limits of no more than 100 people within an 80-foot tent, which should provide the recommended six-foot social distance. There will also be markings throughout the parking lot. He explained that this would provide an opportunity for people who do not want to go inside a building to shop. Knable asked if the tent would be enclosed or would the flaps be up. Stupka responded that it will be a closed-off tent, but de- pending on the weather, they may open some of the sides for air flow. Fisher noted that they are asking for a one-year ICUP and asked if the tent would stay up all year or be taken down and if a building permit is required to put it back up again. Stupka re- sponded that they are renting the tent, and it would be up from September 3 to October 31, 2020, after which it would be removed. Bigham asked about security for the tent and if products would be moved into the tent on a daily basis or stored in the tent. Stupka stated that the tent will have the ability to tie and lock down. He explained that product would be stored in the tent from Thursday through Sunday; the tent would be empty from Monday through Wednesday. Khambata opened the public hearing. No one spoke. Khambata closed the public hearing. Bigham made a motion to approve the interim conditional use permit subject to the con- ditions in the staff report. Fisher seconded. Boike called the roll: Bigham – Aye; Brittain – Aye; Fisher – Aye; Frazier – Aye; Khambata – Aye; Knable – Aye; Rasmussen - Aye. Motion carried: 7-to-0. Approval of Planning Commission Minutes of July 27, 2020 Frazier made a motion to approve the minutes of the July 27, 2020, Planning Commis- sion meeting. Rasmussen seconded. Boike called the roll: Boike called the roll: Boike called the roll: Bigham – Aye; Brittain – Aye; Fisher – Aye; Frazier – Aye; Khambata – Aye; Knable – Aye; Rasmussen – Aye. Motion carried: 7-to-0. Reports 8.1 Recap of July 2020 City Council Meetings Boike provided a summary of actions taken at the City Council meetings on August 5 and August 19, 2020. Dennis stated that he would answer any questions from Commission. Khambata stated that he was happy to see 80th Street between Jamaica and County Road 19 being reconstructed. Planning Commission Minutes August 24, 2020 Page 3 of 3 Dennis noted that in the budget that the Council just preliminarily finished includes the invest- ment of an additional one percent levy funding in order to provide money to take care of infra- structure projects. 8.2 Response to Planning Commission Inquiries Boike summarized the memorandum regarding clear view triangles. He noted that the City Code language does not pertain to rear corner property lines. If that is something the Planning Commission feels strongly about, it may make sense to look at adding that requirement for rear property lines as well. Brittain stated that he thinks there is a hole in the ordinance regarding the rear property line. The picture in the memorandum shows a street in the front yard but there are properties within our community that have streets in both the front and rear of the yard, for example 77th Street and County Road 19. There is no viewing triangle at that intersection. He believes that requiring one would greatly improve the safety in the community. He would like to have the Commission look at changing the ordinance to require a clear view triangle for rear yards as well and that for major roadways it should be 15 feet instead of the 10 feet required for slower speed residential streets. Khambata asked Brittain if these would be for implement- ing future guidelines or apply retroactively. Brittain responded that he is not looking for retroac- tive enforcement, but to have guidelines if a fence were to come down or a new fence is installed. Khambata asked if there were other areas besides the County Road 19 and 77th Street intersection that Brittain has immediate concerns for health and safety issue or is he just looking at mitigating future problems, including with future subdivision developments. Brittain responded that mostly to prevent future issues. He believes that this should be a simple amend- ment by adding verbiage requiring the clear view triangle for front, rear, and side property lines. He asked about other cities’ ordinance requirements. Brittain also requested that staff look at 77th and County Road 19. Meyer explained that most of the newer developments are located along county roads so the trails are being put in adjacent to those county roads. City staff discussed with Washington County their policies, procedures, and practices for location of trails along County roads. She pointed out that in a couple of new developments the stormwater system is being placed closer to the major roadway, which will provide a buffer between the developments, homes, and trails. Brittain asked if there is any harm in ensuring that if a rear yard backs up to a street that there is a clear view triangle as there would be in the front yard. Meyer stated that it could be worth- while to see if there is a way to make the ordinance clearer. 8.3 Planning Commission Requests Khambata asked that staff research what other cities require for clear view triangles on side and rear yards. Adjournment Brittain made a motion to adjourn the meeting. Rasmussen seconded. Boike called the roll: Boike called the roll: Bigham – Aye; Brittain – Aye; Fisher – Aye; Frazier – Aye; Khambata – Aye; Knable – Aye; Rasmussen – Aye. Motion carried: 7-to-0. The meeting was adjourned at 7:50 p.m.