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HomeMy WebLinkAbout2020-08-18 Meeting Minutes HERO TRAINING CENTER 8/18/2020 FACILITY OPERATIONS COMMITTEE 10125 85TH STREET SOUTH COTTAGE GROVE, MINNESOTA 55016 REGULAR MEETING – 2:30 P.M. (Via Zoom) MEETING MINUTES 1. CALL TO ORDER: Meeting called to order by Angela Gorall at 2:31pm. 2. ROLL CALL Committee members present: Chairperson Angela Gorall (Woodbury), Clint Gridley (Woodbury), Robin Roland (Cottage Grove), Pete Koerner (Cottage Grove), Lee Vague (Woodbury) and Jennifer Levitt (Cottage Grove). Others present: Dan Anselment (HERO Manager), Kris Mienert (Woodbury), and Greg Rinzel (Cottage Grove). 3. PRESENTATIONS and UPDATES A. Construction Updates Very few updates shared by Anselment. Still finishing some punch-list items with the construction project. Jennifer discussed the contingency and working with RJM regarding some accounting clarifications needed for money potentially due back to the City. 4. CONSENT AGENDA A. HERO FOC Meeting Minutes – July 28, 2020 Staff Recommendation: Approve the Meeting Minutes from July 28, 2020 regular meeting. Motion to approve meeting minutes from 7/28 and special meeting minutes from 8/12/2020. Motion by Robin, 2nd by Clint Gridley. Roll call vote. Motion carried 6 to 0. B. HERO FOC SPECIAL Meeting Minutes – August 12, 2020 Staff Recommendation: Approve the Meeting Minutes from August 12, 2020 special meeting. 5. APPROVE/REVIEW DISBURSEMENTS A. Approve payments from 7/24/2020 to 8/13/2020 in the amount of $11,386.42. Angela Gorall noted a Menards purchase that should be moved to the construction contingency. Robin advised she would have the funds recoded to correct account. Motion to approve disbursements minus the Menards bill for $3,948.83. Motion to approve Angela. 2nd by Lee Vague. Roll call vote. Motion carried 6 to 0. B. Review HERO Financial Statement YTD – For Review. 6. DISCUSSION ITEMS A. Proposed 2021/2022 HERO Center Operations Budget Staff Recommendation: Adopt the proposed 2021/2022 HERO Center Operations Budget Budget proposal was presented to the committee. Robin noted the addition of ammunition sales into the budget. Clint requested that a matrix be provide for future meetings, so the board has a better idea of where the funds are coming from under the membership category of the budget. Discussion was had that FOC would move to adopt the 2021 budget. Motion to adopt by Jennifer. 2nd by Pete. Roll call vote. Motion carried 6 to 0. B. Hufcor Walls system proposal for Lower Level Staff Recommendation: Dan Anselment, Kris Mienert and Greg Rinzel do not foresee any additional items required for procurement from the construction contingency. Dan Anselment, Kris Mienert, and Greg Rinzel recommend moving forward with the purchase of the Hufcor movable wall system at a cost of $160,112. Approve the purchase of the Hufcor wall system for lower level RBT area. Discussion on the Hufcor wall was presented. Currently HERO center has the Hufcor track installed on the lower level. Discussion around possible funds that are going to come back to the City from RJM construction regarding losses from the project. Discussion of using these funds to help fund the purchase of the Hufcor wall panels. Hufcor will hold the pricing originally quoted for 2020 but price will increase in 2021. Group discussed moving forward with the purchase of the Hufcor system to better support the HERO center and renting this space. Without the Hufcor panels the loss of income and use of space would negatively impact the training programs at HERO Center. Motion to approve by Clint. 2nd by Jennifer. Roll call vote. Motion carried 6 to 0. 7. ADJOURNMENT Motion to adjourn by Jennifer. 2nd by Lee. Roll Call vote. Motion carried 6 to 0.