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HomeMy WebLinkAbout2021-7-20 Meeting Minutes HERO TRAINING CENTER 7/20/2021 FACILITY OPERATIONS COMMITTEE 10125 85TH STREET SOUTH COTTAGE GROVE, MINNESOTA 55016 REGULAR MEETING – 2:00 P.M. (Via conference room A) 1. CALL TO ORDER Called to order by Committee chair Jennifer Levitt at 1403 hours. 2. ROLL CALL Committee members present: Clint Gridley (Woodbury), Pete Koerner (Cottage Grove), Lee Vague (Woodbury), Jennifer Levitt (Cottage Grove), Robin Roland (Cottage Grove), and Angela Gorall (Woodbury). Others present: Dan Anselment (HERO Manager), Kris Mienert (Woodbury), Greg Rinzel (Cottage Grove) and Bri Zeterlu (HERO Admin Training Coordinator), John Altman (Woodbury Commander) 3. PRESENTATIONS 4. CONSENT AGENDA A. HERO FOC Meeting Minutes – April 20, 2021 Staff Recommendation: Approve the Meeting Minutes from April 20, 2021, regular meeting B. HERO Financial Statements Recommendation: Receive Information C. Lumber Donation to HERO for rambler build-out from Michael Lee Homes, Inc. Recommendation: Accept and approve the donation valued at $2,500. D. Marathon Petroleum Foundation, Inc. donation to HERO Center. Recommendation: Accept and approve the donation for $29,000.00. Motion to approve the Consent Agenda. Motion by Roland, 2nd by Vague . Motion carried 6 to 0. 5. APPROVE DISBURSEMENTS A. Approve payments from 4/16/2021 to 7/8/2021 in the amount of $85,307.39. - Gorall inquired about ammunition budget information. - Anselment advised that ammunition orders are currently backordered by 9 months to 2 years and that he is attempting to place another ammunition order soon to ensure that HERO Center has ammunition prior to running out. Motion to approve disbursements. Motion by Gorall, 2nd by Koerner. Motion carried 6 to 0. 6. REGULAR AGENDA A. 2022 Annual Operating Budget Proposal Recommendation: Discussion. Accept and approve the 2022 HERO Center annual budget proposal. - Roland advised that the RSO staff budget is less in 2022 due to better defined staffing costs with the decrease of range hours on the weekend. Also noted necessary staff training such as CPR renewals and Instructor renewals that are all due in 2022. - Gridley inquired about adjusting the revenue over expenditures for 2022 to be more conservative and inclusive of Rasmussen potentially not having their 5th cohort. Not having the 5th cohort (worth $36,110.00) would reduce the current $44,710.00 revenue over expenditures number to $8,600.00. - Roland agreed to adjust the 2022 revenue expenditure to reflect 4 out of 5 cohorts for Rasmussen. - Anselment advised that the solicitation awards held by the Federal government may not use 100% of their funds causing a deficit in the funds assumed for 2022. - Rinzel suggested accounting for 80% of the Federal funds instead of 100% -No motion conducted. - Roland advised that the initial net assumption for the partners without Rasmussen’s contract displayed a loss of $191,000.00 yet, with the new Rasmussen contract there is a potential of $100,000.00 profit and a $0.00 net assumption for both Cottage Grove and Woodbury. - Gridley inquired about the 2019 and 2020 deficits that the partner cities had paid. - Roland advised that Cottage Grove paid $126,000.00 for 2019 and 2020 combined and that Woodbury paid $116,000.00 for 2020. - Anselment discussed the HR fee for 2022 and Roland advised that IT and HR are a combined fee already allocated under 2900-4321 for $15,000. - Anselment discussed utilities and advised that there is not enough historical data at this time yet, it has been estimated from the current monthly usage. The utilities are estimated to be ~$86,000.00 for 2022. - Anselment advised that the shoot range should have a lead hazard reduction deep cleaning every other year on the even year. This will include a deep cleaning of the walls, floors, ducts, and ceilings. - Gridley suggested creating a depreciation fund within the next ~5 years to assist with replacements and repairs as the building ages. Motion to approve the 2022 Annual Operating Budget with the adjustments made for $36,110 for removing the Rasmussen 5th cohort. Motion by Vague, 2nd by Koerner. Motion carried 6 to 0. B. HERO FOC Annual Review Process of Performance Pay for HERO Center Manager Recommendation: Discussion - Gridley inquired about a formal performance review for the HERO Center manager on a yearly basis and how that would be conducted. - Levitt advised that the city of Cottage Grove has a 7-step performance pay review. - Levitt stated that Anselment’s pay scale was adjusted in 2021 after a salary comparison study was conducted and it was found that Anselment pay scale needed to be adjusted to the market. - Roland motioned that annually, on the anniversary date from hire of the HERO Center manager, that the Chief’s from both Cottage Grove and Woodbury would conduct a performance review on Anselment and then present their findings to the FOC board in a closed session meeting. Motion that annually, on the anniversary date from hire of the HERO Center manager, that the Chief’s from both Cottage Grove and Woodbury would conduct a performance review on Anselment and then present their findings to the FOC board in a closed session meeting. Motion by Roland, 2nd by Vague. Motion carried 6 to 0. 7. ADJOURNMENT Motion to adjourn at 1503 hours by Vague, 2nd by Koerner. Motion carried 6 to 0.