HomeMy WebLinkAbout4.5a Annual Report Memo
TO: Board of Directors, Cottage Grove Convention and Visitors Bureau
FROM: Jaime Mann, Assistant to the City Administrator
DATE: November 19, 2021
RE: Annual Report
Background
According to the bylaws for the Cottage Grove Convention and Visitor’s Bureau (CGCVB), each
year the CGCVB is required to submit a written Annual Report to the City Council no later than
December 1st of each year. The Annual Report outlines the activities of the CGCVB for the
previous year.
The purpose of providing an annual report is to provide a complete look at the full year of monetary
collections, expenses, and activities of the CGCVB. Quarter four (Q4) lodging tax payments are
not due in to the City until after the conclusion of Q4. The lodging tax payments have a due date
of thirty days following January 1 for Q4 payments. With not being able to include Q4 revenue
and expense numbers, we will not be able to provide a comprehensive look at the overall budget
and activities for the year.
Discussion
Based on this information, the resolution that was passed in July of 2020 has a clause that needs
a minor change. Specifically, Resolution 2020-094 previously had the date that the Annual Report
would be due is no later than December 1st of each year.
The amendment to Resolution 2020-094 would change section 9. Annual Report. The original
Resolution was written as follows:
Annual Report. The Bureau shall provide a written annual report to the City Council no
later than December 1st of each year. The report shall outline the previous year’s activities
of the Bureau.
In order to provide a comprehensive look at the overall budget and activities of the CGCVB, the
amendment to Resolution 2020-094 would change the due date of the Annual Report to the City
Council. As a result, the amendment to Resolution 2020-094 under section 9 reads as follows:
Annual Report. The Bureau shall provide a written annual report to the City Council no
later than Quarter 2 of each year. The report shall outline the previous year’s activities of
the Bureau.
Board of Directors, Cottage Grove Convention and Visitors Bureau
Nov. 20, 2021
Page 2 of 2
Recommendation
Approve the Resolution amending Resolution 2020-094.
Attachments:
Resolution 2020-094
Resolution Amending Establishment of CGCVB