HomeMy WebLinkAbout5.2a Visitors Guide Memo
TO: Board of Directors, Cottage Grove Convention and Visitors Bureau
FROM: Julie Prior-Miller, Marketing and Communications Specialist
DATE: November 22, 2022
RE: 2023 Visitors Guide
Background
At the August 23 meeting it was discussed that the CGCVB will reprint the 2022 Visitors Guide
for 2023 with some modifications, including an updated cover, updated content for changed
events, renewal or update of ads by advertisers and a refresh of some photos.
Discussion
Ad Sales
The CGCVB gave the 2022 Visitor Guide advertisers the first opportunity to renew their ads for
the 2023 Visitors Guide. As of November 18, 2022, eight advertisers have decided to renew
their ad placement, three have decided not to renew. We have also secured Gray Duck Disc
Golf and Zywiec’s as two new advertisers.
Sample 2023 Visitor Guide Updated Spreads
Attached are sample layout spreads for the 2023 Visitors Guide. A final version of the 2023
Visitors Guide will be emailed to board members before going to print, for any last suggestions
or changes.
Printing Quotes
Quotes were submitted from two companies based on the 2022 Visitor Guide specifications.
The Guide is full color, 32 pages plus four pages for the cover, with an aqueous coating on the
cover pages to give it a softer, velvety feel. Quotes submitted are based on a quantity of 4,000,
5,000, and 6,000 copies.
Recommendation
1. Approve quote for the printing of 5,000 2023 Visitor Guides through Graphic Design Inc.
(GDI) for $6,957.
Attachments:
• GDI Visitor’s Guide Quote for amount for 4,000, 5,000 and 6,000 guides
• Ideal Printers Visitor’s Guide Quote for amount for 4,000, 5,000 and 6,000 guides
• Sample 2023 Visitor’s Guide Updated Spreads