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HomeMy WebLinkAbout2023 Adopted Budget 202 BUDGET REPORT SUBMITTED BY: CITY OF COTTAGE GROVE FINANCE DEPARTMENT -This Page Intentionally left Blank - CITY OF COTTAGE GROVE 2023 BUDGET TABLE OF CONTENTS Page INTRODUCTION Introduction 1 Organizational Chart 2 Principal City Officials 3 City Administrator's Budget Message5 Tax Levy 9 SUMMARY INFORMATION Summary of All Government Funds 10 Summary of All Proprietary Funds12 OPERATING BUDGET Mayor-Council13 Administration Department17 Administration 19 City Clerk & Elections 20 Professional Services 21 Community Programs 22 City Hall 23 EDA 24 Information Technology 27 Transfers/Contingency 30 Finance Department33 Finance 35 Self Insurance 37 Community Development Department39 Building Inspection 41 Planning 42 Public Safety / Police Department 43 Animal Control 48 Police Protection 49 Forfeitures 50 Public Safety / Fire Department 53 Emergency Management 57 Fire Protection 58 EMS (Ambulance) 59 TABLE OF CONTENTS (continued) Page OPERATING BUDGET Public Works Department 63 Engineering 69 Streets 70 Signs/Street Striping 71 Snow / Ice Control (Snow Plowing) 72 Public Works Administration 73 Forestry 74 Recycling 75 Storm Water 78 Sealcoating 82 Water Utility 85 Sewer Utility 89 Streetlight Utility 93 Fleet 96 Parks & Recreation Department 99 Park Maintenance 102 Recreation 103 Ice Arena 104 Golf Course 107 Equipment Replacement Fund 113 ЋЉЋЌ ǒķŭĻƷ /źƷǤ ƚŅ /ƚƷƷğŭĻ DƩƚǝĻͲ aźƓƓĻƭƚƷğ INTRODUCTION BUDGET PROCESS The City of Cottage Grove City code Title 1, Chapter 6-3(d) sets the requirement that the City Administrator must prepare and submit an annual budget to the City Council. The budget follows the calendar year, January 1 to December 31. Minnesota State Statutes requires that the preliminary budget and proposed tax levy be approved by Council prior to September 30th each year and the preliminary levy must be certified to the County Auditor by September 30th also. Once adopted, the preliminary tax levy may be decreased before final adoption but not increased. The City's budget process is guided by policies and ordinances which have been adopted by the City Council. The City Administrator and City staff address the Council's direction as part of the budget preparations by consideration of the financial impacts of implementation of said policies. Program and equipment requests are evaluated and prioritized and appropriations are included in the final budget at the discretion of the City Council. The City continued its practice of preparing a two year budget - the second year as a draft to review the ongoing impacts of any changes requested. In June, department heads submitted their budget requests through online access to the City's financial and budgeting software. The software's Projection Scenario module allowed for input of summary data along with detail and notes on budgetary changes to line item requests. Paper forms for Budget additions and supporting documentation were also submitted for review by the City Administrator and Finance Director during departmental meetings. Preliminary budget projections, Budget Addition requests and supporting documents were submitted to the City Council in three workshops in July and August to determine what positions, expenses and equipment requests would be included in the preliminary budget and tax levy. The City Council adopted a preliminary levy and budget on September 7. In November, Washington County sent each taxpayer a notice indicating the proposed property tax for 2023 and the date and time of the City's public meeting. On December 7, the Council approved the proposed 2023 budget and the property tax levy to finance the approved budget. BUDGET ORGANIZATION The City's operating budget is presented herein. The expenditure accounts within the funds that comprise the budget are grouped by departments and divided by programs within each department. A fund is defined as an independent fiscal and accounting entity with a self-balancing set of accounts and resources which are dedicated to a specific purpose. The following funds are covered in the budget document: General fund; Special Revenue funds - Recycling fund, Storm Water fund, Forfeiture fund, Ice Arena fund, Golf Course fund, and Economic Development Authority (EDA) fund; Capital Project funds - Equipment Replacement fund and Sealcoating fund; Enterprise funds - Water fund, Sewer fund, Streetlight fund and EMS (Ambulance) Fund; and Internal Service funds - Self Insurance fund, Fleet fund and Information Services fund. 1 Cottage Grove Citizens Advisory City Council Commissions Pshboj{bujpobm! Dibsu City City Administrator CommunityParks and AdministrationFinancePublic SafetyPublic Works DevelopmentRecreation Human PlanningParksEngineering Investigations Resources City Clerk/Building/Code Fleet and Patrol Recreation ElectionsEnforcementFacilities Emergency Economic River OaksStreets Management Development Communications Ice ArenaFireUtilties Emergency Medical IT Services HERO Center 2 2023 Budget City of Cottage Grove, Minnesota PRINCIPAL CITY OFFICIALS December 31, 2022 Elected Officials Mayor: Myron BaileyTerm Expires31-Dec-23 Council Members: Steve DennisTerm Expires31-Dec-22 Justin OlsonTerm Expires31-Dec-23 Tony KhambataTerm Expires31-Dec-22 Dave ThiedeTerm Expires31-Dec-22 Appointed Personnel City AdministratorJennifer Levitt Finance DirectorBrenda Malinowski City ClerkTamara Anderson Acting Community Development Director Emily Schmitz EDA DirectorGretchen Larson Public Safety DirectorPeter Koerner Public Works Director/City EngineerRyan Burfiend Parks and Recreation DirectorZac Dockter 3 -This Page Intentionally left Blank - 4 To: Honorable Mayor and City Council From: Jennifer Levitt, City Administrator Date: January 1, 2023 Subject: 2023 Budget Transmittal The following is the Council Adopted Budget for the City of Cottage Grove municipal operations during the 2023 fiscal year. The document includes all major operating fuƓķƭ ƚŅ ƷŷĻ /źƷǤ ğƓķ ĭƚƓĭƌǒķĻƭ ƓĻğƩƌǤ ğ ǤĻğƩ͸ƭ ǞƚƩƷŷ ƚŅ planning, evaluation, and discussion by the Council and staff. The budget, along with the Capital Improvements Program, provides direction to staff to carry out community and Council initiatives throughout the year. Strategic planning sessions were held in January and February. Four Strategic Initiatives were identified that have been used throughout the budget process: Managing Sustainable Growth Reforming Organizational Culture Recreational Destination Engaging Community These initiatives provided the direction which has guided City officials and staff through the creation of the 2023 budget. .ǒķŭĻƷ {ǒƒƒğƩǤ When the preliminary budget was first given to Council in July, the 2023 levy was proposed as a 13.09% increase over the 2022 levy, which was an increase to the general operational levy only. When the preliminary levy was adopted in September, the levy increase was set at 12.6%. The same levy that was adopted in December, which includes a total property tax levy for 2023 of $20.739 million; an increase of 12.6%. tƩƚƦĻƩƷǤ ğǣ wğƷĻƭ The total taxable value of City property will increase in 2022 by 24.6%. Approximately 4% of this increase is due to new construction and the remainder is due to taxable market value changes to existing properties. This increase combined with the levy increase will result in a tax capacity rate of 33.74 in 2023; a decrease from 37.15 in 2022. LƒƦğĭƷ ƚƓ ğǣƦğǤĻƩƭ For an owner of a median valued home in Cottage Grove at $329,600 which increased in taxable market value by 20.23%, the estimated annual property tax bill from the CiƷǤ Ǟźƌƌ ĬĻ υЊͲЉБЏ ƦĻƩ ǤĻğƩ Α ğ υЊЊЌ ĭŷğƓŭĻ ŅƩƚƒ ƷŷĻ 2022 amount. 5 ЋЉЋЌ .ǒķŭĻƷ LƓźƷźğƷźǝĻƭ DĻƓĻƩğƌ CǒƓķ Total General Fund revenues and expenditures are estimated at $23,083,960 for 2023. This is an increase of 12%. 2023 Expenditures are proposed to increase due to the following: tĻƩƭƚƓƓĻƌ /ƚƭƷƭ Α ŷĻ ĬǒķŭĻƷ źƓĭƌǒķĻ ğ Ќі ĭƚƭƷ ƚŅ ƌźǝźƓŭ źƓĭƩĻğƭĻ ŅƚƩ ƭğƌğƩźĻƭ ĬğƭĻķ ƚƓ ĬğƩŭğźƓźƓŭ ǒƓźƷ ĭƚƓƷƩğĭƷƭ ƷŷğƷ ŷğǝĻ ĬĻĻƓ ƭĻƷƷƌĻķ ŅƚƩ ЋЉЋЌ͵ .ĻƓĻŅźƷƭ źƓĭƌǒķĻ ğƓ źƓĭƩĻğƭĻ ŅƚƩ ǞƚƩƉĻƩ͸ƭ ĭƚƒƦĻƓƭğƷźƚƓ ĭƚƭƷƭ due to a significant increaƭĻ źƓ ƷŷĻ ƦƩĻƒźǒƒ ŅƚƩ ǞƚƩƉĻƩ͸ƭ ĭƚƒƦĻƓƭğƷźƚƓ͵ o Statutorily determined PERA rates for 2023 will remain the same as 2022 levels for the Coordinated plan and the Police and Fire plan. Current mandated employer contribution rates are 7.5% (6.5% for employees) in the Coordinated plan and 17.70% (11.8%) in the Police and Fire plan. {ƷğŅŅźƓŭ Α ŷĻ ЋЉЋЌ ĬǒķŭĻƷ źƓĭƌǒķĻƭ ƷŷĻ ğķķźƷźƚƓ ƚŅ Ʒŷe following positions in order to maintain or enhance levels of service to the community. o Fire Marshal (PT to FT) o Entry level Planner o Public Service Worker-Streets o Public Service Worker-Parks o City Engineer o Criminal Analyst (reclassification) Commodities and Contractual services - The 2023 budget includes a 14.81% increase in budgeted commodities and a 13.52% increase in contractual services. Higher fuel costs and the cost of the Red Dot system for public safety is driving the increase in the commodities category. Increased costs for IT services and building maintenance services are causing the increase in the contractual services category. /ğƦźƷğƌ Α ŷĻ ƩĻƦƌğĭĻƒĻƓƷ ƚŅ ƭźǣ ƭƨǒğķƭ źƭ źƓĭƌǒķĻķ źƓ ƷŷĻ ЋЉЋЌ ĬǒķŭĻƷ źƓ ğĭĭƚƩķğƓĭĻ ǞźƷŷ ƷŷĻ ĻƨǒźƦƒĻƓƷ replacement schedule. {ƦĻĭźğƌ wĻǝĻƓǒĻ CǒƓķƭ Recycling The revenue in this fund is the recycling grant amount expected to be received from Washington County. Expenditures meet but do not exceed the amount of the grant funding. Stormwater Rates are proposed to increase by 3% as per the 2022-2026 Stormwater Utility Fund Plan. Expenditures include stormwater maintenance activities and a pickup truck for the stormwater lead worker. There is a transfer out to the Pavement Management fund for stormwater activities performed as part of the 2023 pavement management project. Roadway Maintenance The primary source of revenue in this fund are the franchise fees. Road maintenance activities include crack sealing, mill and overlay, curb and sidewalk replacement, and trail seal coating. 2023 revenues are sufficient to fund the 2023 expenditures. 6 Forfeiture This fund includes the associated costs related to forfeiture activities. The revenues for 2023 will fund the expenditures for 2023. Ice Arena Revenues are budgeted at $110,670 over expenditures in the 2023 budget due to a return to normal operations. Decreased revenues were experienced in 2019 when the refrigeration system was replaced, and 2020/2021 when COVID-19 impacted all programming. Golf Course Revenues are budgeted at $84,580 over expenditures in the 2023 budget. Revenue projections are based on 40,000 rounds of golf. EDA Fund The EDA property tax levy is proposed at $125,000 for 2023 which is the same amount as 2022. The 2023 budget continues to include the Marketing and Communications staff member for the Convention and Visitors Bureau, This position is partly funded by American Rescue Plan grant money and the Lodging Tax revenues. Equipment Replacement Fund Equipment and vehicles totaling $621,550 are included in the Equipment Replacement Fund for 2023. The purchases include: One-ton truck for parks (replacement) One-ton truck for streets (replacement) 2 pickups for parks (replacement) Vehicle for police (replacement) 800 MHz radios for fire (replacement) Pickup for new streets worker (new) Pickup for new parks worker (new) 2 hoists for fleet (one new and one replacement) Ball field groomer parks (new) ƷźƌźƷǤ ğƓķ 9ƓƷĻƩƦƩźƭĻ CǒƓķƭ Water and Sewer Funds 3% water and 5% sewer rate increases are included in the 2023 budget per the direction from the Council after the Water/Sewer rate study was presented during a workshop in November. Met Council sewer services charges are increasing by 10.16% for 2023. These rates are based on the wastewater flow in the city and a Met Council budget increase of 5.5% Street Light Fund A rate increase of 8% is included in the street light budget to fund current operations and future capital improvement needs of the street light system and traffic signals. Ambulance Fund Rate increases of 8% are included in the 2023 revenues per discussion with the new ambulance billing company and rate comparisons with surrounding municipal EMS providers. 7 /ğƦźƷğƌ tƩƚƆĻĭƷ CǒƓķƭ Equipment Replacement Fund Equipment and vehicles totaling $621,550 are included in the Equipment Replacement Fund for 2023. The purchases include: One-ton truck for parks (replacement) One-ton truck for streets (replacement) 2 pickups for parks (replacement) Vehicle for police (replacement) 800 MHz radios for fire (replacement) Pickup for new streets worker (new) Pickup for new parks worker (new) 2 hoists for fleet (one new and one replacement) Ball field groomer parks (new) Funding for these equipment purchases will come from fund balance in the Equipment Replacement Fund, the sale/trade of the equipment being replaced, and a $410,000 budgeted transfer from the General Fund. /ƚƓĭƌǒƭźƚƓ The city continues to be well positioned to respond to whatever economic growth and change will come. The City Council maintains a stated goal of ensuring the fiscal health of the organization while strategically planning for economic cycles. The City Council and staff consistently focus on fiscal opportunities, potential challenges, and fund balance growth. We continually evaluate systems and operations to discover efficiencies and improve the delivery of City services. The city continues to strive for fiscal stability. Like the thirteen budgets before it, the 2022 budget was created in concert with a draft 2023 budget to see the impact initiatives have on the long-term budget, assuring that current initiatives did not create future budget imbalances. This model provides the base for long-term financial planning necessary for a well-managed and fiscally stable municipality. Currently, the city is preparing a ten-year Financial Management Plan in order to ensure that future tax levies are sufficient to fund identified operational expenses, existing and future debt service, and future capital projects including the Pavement Management Program. Long-term planning and fiscal conservatism have situated the City of Cottage Grove with strong fund balances and cash reserves. This solid base provides the city with not only the ability to face economic challenges, but also the wherewithal to take advantage of economic development opportunities. All the planning and financial stability is nothing, however, without quality City services provided to residents and businesses in a timely, responsive manner. Cottage Grove City employees provide these services to the community in good times and bad. It is my honor to call these dedicated workers my colleagues. 8 2023 Budget City of Cottage Grove, Minnesota TAX LEVY 2019 - 2023 $25,000,000 $20,000,000 $15,000,000 $10,000,000 $5,000,000 $- 20192020202120222023 General fundCity Hall Interfund loanEconomic Development Ice Arena debtPavement management debtGO CIP Debt TAX LEVY BY FUND Change 2022 Levy2023 LevyAmountPercent General Levies $ 2,325,27015.3% General Fund$ 15,160,000$ 17,485,270 -0.0% Public Safety/City Hall interfund loan 250,000 250,000 -0.0% Economic Development 125,000 125,000 Debt Levies -0.0% GO CIP bonds - Fire Station 610,000 610,000 -0.0% GO CIP bonds - HERO Center 250,000 250,000 -0.0% GO Refunding bonds 2016A 220,000 220,000 -0.0% GO Equipment Cert 2019B 350,000 350,000 14,4405.8% Pavement Mgmt 2013 250,000 264,440 100,00050.0% Pavement Mgmt bonds 2015 200,000 300,000 -0.0% Pavement Mgmt bonds 2016/2017 200,000 200,000 -0.0% GO Improvement bonds 2018A 350,000 350,000 95,00063.3% Pavement Mgmt bonds 2021 150,000 245,000 (224,000)100.0% Road Improvement bonds 2022 224,000 - Total - All Funds $ 18,339,000$ 20,649,710 $ 2,310,71012.6% \\\\cocg-fs1\\Common\\BUDGET\\2023 Budget\\Narratives for 2023\\\[2023 tax levy by fund.xlsx\]Page 2 9 CITY OF COTTAGE GROVE, MINNESOTA 2023 Budget Summary of all Government funds GeneralRecyclingStorm WaterSealcoatingForfeiture Revenues:FundFundFundFundFund General property taxes17,545,270$ -$ -$ -$ -$ Franchise & other taxes 655,500 Special assessments3,000 Licenses and permits2,482,900 State Categorical Aid681,200 Other Intergovernmental88,900 56,040 Charges for services1,267,300 1,146,550 Fines and forfeits150,000 30,000 Interest Revenue125,000 1,000 10,000 10,000 1,000 Miscellaneous Sales6,000 Rents15,000 Refunds & reimbursements32,000 Transfers In687,390 Total revenues23,083,960 57,040 1,156,550 665,500 31,000 Expenditures: Employee Services15,821,71036,500 462,200 Supplies1,404,3795,740 20,090 36,8004,740 Contractual Services5,012,87114,800 384,980 234,32015,530 Capital Outlay435,00055,000 373,60010,710 Miscellaneous Debt Service Transfers Out410,000153,100 Total expenditures23,083,960 57,040 1,075,370 644,720 30,980 Revenues over (under) expenditures- - 81,180 20,780 20 10 CITY OF COTTAGE GROVE, MINNESOTA 2023 Budget Summary of all Government funds Budgeted IceEquipmentGovernmental ArenaGolf CourseEDAReplacementMunicipal BldgDebt Funds FundsFundFundFundDebt ServiceServiceTotal $ --$ 125,000$ -$ 250,000$ 2,789,440$ 20,709,710$ 721,85066,350$ 263,000260,000$ $ 2,482,900 $ 681,200 76,20057,000 278,140$ 2,659,8001,369,500 6,290 6,449,440$ $ 180,000 $ 147,000 $ - $ 6,000 $ 15,000 $ 32,000 410,000100,000 450,000 1,647,390$ 2,659,8001,426,500 373,840 410,000 250,000 3,499,440 33,613,630 32,850,530 494,3901,257,500 274,900 18,347,200$ 46,132198,163 3,910 1,719,954$ 508,308838,207 406,945 7,415,961$ 67,000126,350 621,5501,689,210$ $ - 3,923,1504,106,150183,000$ 200,000$ 763,100 1,315,830 2,603,220 685,755 621,550 - 3,923,150 34,041,575 33,278,475 110,670 56,580 (311,915)(211,550)250,000 (423,710)(427,945) 11 CITY OF COTTAGE GROVE, MINNESOTA 2023 Budget Summary of all Proprietary funds Proprietary WaterSewerStreet LightEMSInsuranceFleetITFunds FundFundFundFundFundFundFundTotal $ --$ -$ -$ -$ -$ -$ -$ $ - 2,500$ 2,500 $ - $ - 8,0008,000$ 3,784,5503,458,830 1,120,500 2,490,540 2,860,600 1,712,100 1,490,400 16,917,520$ $ - 56,00050,000 10,000 15,000 131,000$ 20,000$ 20,000 $ - $ - 40,0002,000 42,000$ $ - 3,843,0503,510,830 1,150,500 2,490,540 2,923,600 1,712,100 1,490,400 17,121,020 357,7001,035,500 167,000 1,761,800 2,570,700 903,800 369,000 7,165,500$ 16,585243,710 77,755 94,800 13,900 707,600 156,305 1,310,655$ 3,210,8701,108,410 697,990 363,520 375,500 227,200 946,665 6,930,155$ 110,000$ 110,000 130,000300,000 430,000$ $ - 197,800 197,800 93,500 100,800$ 589,900 2,695,420 3,782,955 1,036,245 2,620,920 3,090,100 1,838,600 1,471,970 16,536,210 815,410 60,095 114,255 (130,380) (166,500) (126,500) 18,430584,810 12 2023 Budget City of Cottage Grove, Minnesota Mayor/Council Myron Bailey, Mayor mbailey@cottagegrovemn.gov Mission Statement Provide excellence in the delivery of public services to community residents, businesses, and owners of property. Department Overview Composed of five elected officials, the City Council meets the first and third Wednesday each month to consider adoption of policies and administration measures providing services to citizens. They also meet periodically in workshops for in-depth discussion of other potential actions to be taken. Service Areas ¤ Adopt local ordinances and policies Department Organizational Chart Cottage Grove Citizens Advisory City Council Commissions City Administrator City Attorney Parks and Community Administration Finance Public Safety Public Works Recreation Development 13 2023 Budget City of Cottage Grove, Minnesota 2023 Departmental Goals ¤ Refine and implement the Strategic Plan to guide the City of Cottage Grove. ¤ Be an employer of choice through a culture of continuous improvement, a spirit of collaboration between departments and divisions, a proactive approach to internal and external communications, job enrichment, employee growth and training, injury reduction and work-place efficiencies. ¤ Meet or exceed financial targets toward improvement of rating agency outlooks. 2023 Strategic Initiatives ¤ Incorporate land use changes for future growth into the comprehensive plan. ¤ Foster sustainable economic vitality by growing the tax base to Managing Sustained Growth support amenities. ¤ Continue to grow and enhance employee engagement Reforming Organizational Culture programs. ¤ Create and expand Mississippi River access. Making Cottage Grove a Recreation ¤ Complete construction of Glacial Valley Park. Destination ¤ Continue to develop video communications. Engaging the Community and ¤ Continue to update and refresh to the City's website. Forming the Vision ¤ Enhance the Cottage Grove Reports. Budget Additions None Impact Measures Actual Actual Actual Actual Projected Item 2019 2020 2021 2022 2023 23 23 23 23 23 Regular Council Meetings Special Council Meetings 14 13 10 8 12 14 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:01MAYORCOUNCIL Category:4100PERSONALSERVICES 4120SALP.T./TEMP43,53636,28043,60043,60043,19643,600 1,3601,1331,5001,500 4141PERA1,2921,500 4142FICA1,6441,3701,8301,8301,7031,830 140150150160 4148WORKERSCOMP140160 TotalCategory:4100PERSONALSERVICES:46,68038,93347,08047,09046,33047,090 Category:4200COMMODITIES 4200OFFICESUPPLIES0440000 4210OPSUPPLYOTHER662065001,5201411,520 4280CAPITALOUTLAY<$5,000000000 TotalCategory:4200COMMODITIES:662505001,5201411,520 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES45413,5005,2506,8005,2507,070 4305FEESFORSERVICE007507500800 4340PRINTING0551001000100 4350INSURANCECHARGE5,4501,5101,5101,6001,4501,600 4401DUES&SUBS35,79810,48838,50040,70037,14842,300 4403TRAVEL/TRAIN/CON9532,0161,0005,0002755,000 4434SPECIALEVENTS1001,4771,0003,0009033,000 TotalCategory:4300CONTRACTUALSERVICES:42,75529,04648,11057,95045,02659,870 TotalDepartment:01MAYORCOUNCIL:89,50168,22995,690106,56091,497108,480 15 -This Page Intentionally left Blank - 16 2023 Budget City of Cottage Grove, Minnesota Administration Department Jennifer Levitt, City Administrator jlevitt@cottagegrovemn.gov Mission Statement The Administration Department facilitates the connection of Cottage Grove residents, the elected Mayor and City Council, Economic Development, and the CityÓs operating departments, with a goal of delivering superior municipal services through employee empowered community decision-making. Department Overview The City Administrator and department staff provide general administrative services for management of the City to ensure that all Council policies and directives are implemented. The City Administrator consults with the Mayor and City Council in their responsibilities as the communityÓs elected decision makers. Department support includes managing Council agendas and directing information flow and action requests to the Council. The department provides general oversight and supervision of all City operating departments and consultants who provide the direct delivery of services to the community. Service Areas ¤ Strategic Plan Management ¤ Convention and Visitors Bureau ¤ Implement and Administer (CVB) City Policies ¤ City Clerk ¤ Community Engagement Facilitation ¤ Professional Services ¤ Human Resources ¤ Community Programs ¤ Record Keeping ¤ Agenda Management ¤ Marketing and Communications ¤ Provide City Direction and Guidelines Department Organizational Chart City Administrator Assistant to City Administrative AdministratorSpecialist Marketing and Economic Communications Communications Development HR ManagerIT Manager Manager Specialist Director Payroll City ClerkIT Specialist (2) Specialist 17 2023 Budget City of Cottage Grove, Minnesota 2023 Departmental Goals ¤ Continue managing the Strategic Plan and supporting departments where needed to achieve the strategies for each direction. ¤ Work to achieve an open organizational culture dedicated to excellence in all facets of operations where great service is delivered. ¤ Become an employer of choice. ¤ Recruit and retain talented, qualified individuals to be city employees. ¤ Continue to grow and enhance employee engagement and internal training programs. ¤ Engage the community through social media, digital engagement tools, videos, and newsletter. ¤ Continue to explore new health insurance coverage options to lower costs for the City and the employees, also encourage healthier lifestyles for employees and dependents. ¤ Continue to position the Cottage Grove area as a visitors destination through marketing and promotion of the community. 2023 Strategic Initiatives ¤ Continue training programs for employees at all levels such as the Management and Leadership Development Academy and the Reforming Organizational Learning to Lead Academy. Culture ¤ Continue to grow and enhance employee engagement programs. ¤ Continue to develop video communications. Engaging the Community and ¤ Maintain and refresh City Website Forming the Vision ¤ Develop Critical Incident Communication Plan. Budget Additions None Impact Measures Actual Actual Actual Actual Projected Item 2019 2020 2021 2022 2023 Regular Council Meetings 23 22 23 23 23 Special Council Meetings 13 23 10 8 12 Total Full Time Employees 151.7 156 155 162 162 Total Employee Retention 98.6% 98% 98% 98% 98% 18 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:02ADMINISTRATION Category:4100PERSONALSERVICES 4100SALARYFULLTIME515,956497,169600,185677,300502,661707,900 4120SALPT./TEMP007,680000 4141PERA38,82134,98445,01550,80035,99353,200 4142FICA38,05135,27143,50051,70035,57854,100 4144HEALTHINSURANCE47,00073,91573,91572,90047,94080,300 4148WORKERSCOMP3,2404,9804,9804,0003,3404,100 TotalCategory:4100PERSONALSERVICES:643,068646,318775,275856,700625,512899,600 Category:4200COMMODITIES 4200OFFICESUPPLIES421308005040 4210OPSUPPLYOTHER2171,710500500243600 TotalCategory:4200COMMODITIES:6382,018500500747600 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES14,3092,42710,20010,5003,12555,800 4302LEGALSERVICE1051,139003000 4305FEESFORSERVICE2,4862,0602,0402,1005002,200 4310COMMUNICATION2,3293,0202,5902,7002,5442,800 4321DATAPROCESSING18,93520,50020,50042,50016,41545,100 4340PRINTING295138750800140800 4341ADVER/PUBLISH4311482,2002,3009562,400 4350INSURANCECHARGE011,30011,30012,30010,89012,700 4370MAINTREPAIR/EQ000000 4401DUES&SUBS2,4454,3813,1003,2003,2873,300 4403TRAVEL/TRAIN/CON2,78810,07914,40014,8007,60015,300 4434SPECIALEVENTS8676,7372,0002,1001,6222,200 TotalCategory:4300CONTRACTUALSERVICES:44,98961,92969,08093,30047,379142,600 TotalDepartment:02ADMINISTRATION:688,696710,265844,855950,500673,6381,042,800 19 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:04CITYCLERK/ELECTIONS Category:4100PERSONALSERVICES 4100SALARYFULLTIME0(200)36,998000 60,22317,71350,0000 4120SALP.T./TEMP42,6710 4141PERA431862,775000 1,4692,4093,8250 4142FICA2,2600 4144HEALTHINSURANCE000000 4148WORKERSCOMP000000 TotalCategory:4100PERSONALSERVICES:61,73644,91859,89553,82500 Category:4200COMMODITIES 4200OFFICESUPPLIES6516525000 4210OPSUPPLYOTHER503310500500600 TotalCategory:4200COMMODITIES:1,1549625500500600 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES2,4073,5413,19022,40059,50069,500 4302LEGALSERVICE25,15839,800 083,08837,50038,600 4305FEESFORSERVICE0200000 4340PRINTING02,5980000 4341ADVER/PUBLISH3689990500500600 4370MAINTREPAIR/EQ5,8109,81010,11010,20011,50011,845 4401DUES&SUBS02451000 4403TRAVEL/TRAIN/CON00219000 TotalCategory:4300CONTRACTUALSERVICES:8,58542,17196,62770,600110,100121,745 TotalDepartment:04CITYCLERK/ELECTIONS:71,47487,185156,547124,925110,600122,345 20 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:03PROFESSIONALSERVICES Category:4300CONTRACTUALSERVICES 4300PROFSERVICES191,390218,239215,300221,800206,106228,500 4301ENGINEERINGSVS14500000 4302LEGALSERVICE226,810184,188230,000237,000234,738244,000 TotalCategory:4300CONTRACTUALSERVICES:418,344402,427445,300458,800440,844472,500 TotalDepartment:03PROFESSIONALSERVICES:418,344402,427445,300458,800440,844472,500 21 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 2022202220232024 20202021 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:08COMMUNITY&EMPLOYEEPROG Category:4100PERSONALSERVICES 4100SALARYFULLTIME1,4251,0752,50010,0006,08110,000 50027500 4120SALP.T./TEMP6700 4141PERA00003420 0000 4142FICA3490 TotalCategory:4100PERSONALSERVICES:1,9251,3502,50010,0007,44110,000 Category:4200COMMODITIES 4210OPSUPPLYOTHER1523065002,00001,000 1523065002,000 TotalCategory:4200COMMODITIES:01,000 Category:4300CONTRACTUALSERVICES 36,50014,00039,20026,790 4300PROFSERVICES041,120 4311POSTAGE2,217265035,00026535,000 39,00757,77975,20042,460 4340PRINTING73,55344,780 4375CHARGEFLEETMNT1,81008451,00001,030 4403TRAVEL/TRAIN/CON2,57310,6109,6711410,00010,300 4434SPECIALEVENTS15,28031,79125,00025,75031,45626,530 TotalCategory:4300CONTRACTUALSERVICES:104,485103,850150,245141,300107,847159,070 TotalDepartment:08COMMUNITY&EMPLOYEEPROG:106,562105,506153,245153,300115,288170,070 22 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:09CITYHALLBUILDINGS Category:4100PERSONALSERVICES 4100SALARYFULLTIME14,42600000 1,587000 4110OVERTIMEF.T.2770 4120SALP.T./TEMP5,95500000 1,060000 4141PERA210 4142FICA1,585170000 4144HEALTHINSURANCE1,60500000 4148WORKERSCOMP19000000 TotalCategory:4100PERSONALSERVICES:26,4083150000 Category:4200COMMODITIES 4200OFFICESUPPLIES6,7736,7125,7298,9008,9008,900 4210OPSUPPLYOTHER4,1493,0921,6577,3003,5003,700 4211MOTORFUELS03,967001,5001,500 4217CLOTHING/UNIFORM000000 4231SMALLTOOLS532900000 4270OPSUPVEH/EQ6161,33266901,0001,100 4272OPSUPBUILDINGS4,6917,2024,9865,0007,2007,300 4280CAPITALOUTLAY<$5,00011,80400000 TotalCategory:4200COMMODITIES:28,56522,39513,04121,20022,10022,500 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES7314450800500550 4305FEESFORSERVICE53,64131,87520,97725,00031,00031,000 4310COMMUNICATION000000 4311POSTAGE11,89210,43615,00018,70012,00013,000 4321DATAPROCESSING8,02013,99015,00015,00025,30026,800 4340PRINTING2,56183101,5001,0001,100 4350INSURANCECHARGE51,50040,00041,52041,52045,30046,700 4360UTILITIES86,946104,73098,56090,000105,000107,000 4370MAINTREPAIR/EQ13,7834,3673,79820,6009,0009,200 4371MAINTREPAIR/OTH0401000 4372MAINTREPAIR/BLD77,416119,833169,116111,500146,500249,800 4375CHARGEFLEETMNT69020400410 4380RENTAL/LEASE10,60811,51211,52511,40012,00012,100 4401DUES&SUBS01200000 4403TRAVEL/TRAIN/CON(225)00000 4405CLEAN/WASTEREMV58,97963,67648,60161,00063,00064,700 4449OTHERCONTRACT3200000 TotalCategory:4300CONTRACTUALSERVICES:375,953401,816424,139397,020451,000562,360 TotalDepartment:09CITYHALLBUILDINGS:430,926424,526437,181418,220473,100584,860 23 City of Cottage Grove, Minnesota 2023 Budget Department: Administration Fund # : 285 Program: EDA Program # : 1135 Program Description The Economic Development Authority is led by a seven-member board that provides public support of various activities promoting economic growth in the City. It is the business development entity of the City. Activities include strategic planning, program implementation, financial program management, and business park development. Program Expenditure Highlights ¤ Promote and facilitate commercial and industrial development that enhances the tax base and creates higher paying jobs within the city. Θ Maintain financial incentives to enhance economic development, including a facade improvement program and DARTS bus loop circulator to serve Cottage GroveÓs senior population. ¤ Continue to market Cottage Grove as a community that is positioned for business growth. ¤ Represent the community in county and regional economic development initiatives. 24 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 285 - EDA Revenue 3011 - CURRENT PROP TAX124,826124,71064,927125,000125,000125,000 47922042000 3012 - DEL PROP TAXES0 3310 - FEDERAL GRANTS032,69032,690076,20058,871 02,2501,00066,1750 3324 - STATE GRANTS0 3349 - COUNTY GRANTS14,97800000 00000 3519 - OTHER CHARGE SVS0 3809 - INTERFUND INTRST805600477000 8,448(2,471)000 3810 - INVEST INTEREST0 3812 - DONATE & CONTRI000000 00000 3816 - REFUND & REIMBRS0 3829 - MISC - OTHER00006,2906,290 29,75857,98730,46066,35066,350 3840 - LODGING TAX66,350 Total Revenue:179,294215,986129,974257,525273,840256,511 Total Fund: 285 - ECONOMIC DEVELOPMENT AUTHORITY:179,294215,986129,974257,525273,840256,511 Expenditures 4100 - PERSONAL SERVICES214,189167,275186,748249,980274,900288,800 4200 - COMMODITIES2531,7474,4563,3153,9104,070 4300 - CONTRACTUAL SERVICES256,555315,922229,216373,935406,945416,993 4500 - CAPITAL OUTLAY0182,4180000 Total Expenditures:470,997667,362420,420627,230685,755709,863 229,36812,665(363,711)(363,711)(633,416)(945,331) Fund Balance, Beginning Year (291,703)(451,376)(290,446)(369,705)(411,915)(453,352) Net Inc(decr)before transfers 75,00075,00091,667100,000100,000100,000 Transfers in(out) 12,665(363,711)(562,490)(633,416)(945,331)(1,298,683) Fund Balance, end of year 25 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 12 - ECONOMIC DEVELOPMENT Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME134,567226,400163,099149,364202,380216,600 12,59211,20215,18016,200 4141 - PERA9,99917,000 4142 - FICA9,64417,30011,90710,65315,48016,500 25,60014,39215,70024,300 4144 - HEALTH INSURANCE12,07526,800 4148 - WORKERS COMP9901,3009901,1371,2401,300 214,189186,748249,980274,900 Total Category: 4100 - PERSONAL SERVICES:167,275288,800 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES41965528167615630 4210 - OP SUPPLY-OTHER1,3283,4152254,2892,7003,280 Total Category: 4200 - COMMODITIES:1,7474,0702534,4563,3153,910 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES42,43272,50039,40533,45076,55070,520 4301 - ENGINEERING SVS60,1329,835124,81431,7589,2709,550 4302 - LEGAL SERVICE6,1745,95011,90015,9935,6105,800 4305 - FEES FOR SERVICE144,816107,59026,29523,037107,210107,130 4310 - COMMUNICATION5409358501,035880900 4311 - POSTAGE04880638460475 4321 - DATA PROCESSING10,93031,9007,44010,08311,00030,100 4340 - PRINTING29311,330011,02541011,000 4341 - ADVER/PUBLISH10,18735,3304,54521,85033,30034,300 4350 - INSURANCE CHARGE1,0001,1001,0009531,0401,070 4401 - DUES & SUBS7,06112,1155,6927,07111,50011,770 4403 - TRAVEL/TRAIN/CON56550,2504,3409,91046,32548,830 4407 - PROPERTY TAXES6,4179,7407,5807,8669,1809,450 4434 - SPECIAL EVENTS25,37567,93022,69354,54761,20066,050 Total Category: 4300 - CONTRACTUAL SERVICES:315,922416,993256,555229,216373,935406,945 Category: 4730 - MISCELLANEOUS 4730 - LOSS-FIXED ASSET182,41800000 Total Category: 4500 - CAPITAL OUTLAY:182,41800000 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT000000 Total Category: 4999 - TRANSFERS OUT:000000 Total Department: 12 - ECONOMIC DEVELOPMENT:667,363709,863470,996420,420627,230685,755 26 City of Cottage Grove, Minnesota 2023 Budget 720 Department: Fund # : Program: Information Technology Program # : 0380 Program Description This division develops and coordinates computer solutions that provide easy access to information and operating/processing software. Division staff support all city departments in implementing technology systems including phone, voicemail and internet. IT staff are responsible for information and building access security, as well as continuing training for city staff for all things related to information technology. Program Expenditure Highlights ¤Contractual services include the implementation and maintenance costs for several new software agreements ¤Cybersecurity Î including training and access control ¤Manage/Maintain city Information Network Systems ¤Manage/Maintain city surveillance systems ¤Manager/Maintain city building access systems 27 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 720 - IT Revenue 3519 - OTHER CHARGE SVS839,4301,067,2301,067,7251,490,4001,079,6091,579,900 3810 - INVEST INTEREST000000 Total Revenue:839,4301,067,2301,067,7251,490,4001,079,6091,579,900 Total Fund: 720 - INFORMATION TECHNOLOGY:839,4301,067,2301,067,7251,490,4001,079,6091,579,900 Expenditures 4100 - PERSONAL SERVICES327,022270,013342,415369,000309,121480,500 4200 - COMMODITIES147,782141,280105,675156,30598,142116,490 4300 - CONTRACTUAL SERVICES499,107674,202776,193946,665623,640981,860 4500 - CAPITAL OUTLAY000000 4720 - DEPRECIATION20,6520007,2890 4730 - MISCELLANEOUS21,82000016,4790 Total Expenditures:1,016,3831,085,4951,224,2831,471,9701,054,6711,578,850 (222,556)(374,571)(374,571)(531,129)(399,509)(512,699) Fund Balance, Beginning Year (176,953)(18,265)(156,558)18,43024,9381,050 Net Inc(decr)before transfers 000000 Transfers in(out) (399,509)(392,836)(531,129)(512,699)(374,571)(511,649) Fund Balance, end of year 28 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 07 - MANAGEMENT INFO SERVICES Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME244,595213,064275,725290,900260,280374,500 4115 - REGULAR-P/T REG STATUS000000 4116 - O/T-P/T REG. STATUS2,248730007650 4140 - PENSIONS12,199000(13,228)0 4141 - PERA18,54215,94120,68021,80019,35028,100 4142 - FICA18,27015,36821,10022,20018,66228,600 4144 - HEALTH INSURANCE29,70922,65022,65032,40021,89347,600 4148 - WORKERS COMP1,4602,2602,2601,7001,4001,700 Total Category: 4100 - PERSONAL SERVICES:327,022270,013342,415369,000309,121480,500 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES0260105927110 4210 - OP SUPPLY-OTHER4,9546,180 4,6056,1295,5756,000 4211 - MOTOR FUELS967410020042200 4280 - CAPITAL OUTLAY <$5,00092,220110,000 143,080135,051100,000150,000 Total Category: 4200 - COMMODITIES:147,782141,280105,675156,30598,142116,490 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES82,40284,185102,000120,00077,694122,700 4301 - ENGINEERING SVS020,000 034,148019,000 4310 - COMMUNICATION83,24286,543136,223110,00094,427114,000 4311 - POSTAGE2750 8000 4321 - DATA PROCESSING263,081436,079434,421464,870580,260603,468 4350 - INSURANCE CHARGE1,6001,600 1,600001,600 4370 - MAINT-REPAIR/EQ40,89910,87021,25118,90058,00060,000 4371 - MAINT-REPAIR/OTH90242,542 23,2769,18440,10041,305 4375 - CHARGE-FLEET MNT3,234774001,5001,550 4380 - RENTAL/LEASE00 0000 4401 - DUES & SUBS000000 4403 - TRAVEL/TRAIN/CON1,02016,000 1,3454,45014,10015,000 4449 - OTHER CONTRACT19019000 Total Category: 4300 - CONTRACTUAL SERVICES:499,107623,640674,202776,193946,665981,860 Category: 4500 - CAPITAL OUTLAY 4520 - FURN & OFF EQUIP000000 Total Category: 4500 - CAPITAL OUTLAY:000000 Category: 4720 - DEPRECIATION 4721 - DEPRECIATION-PURCHASED20,6527,2890000 Total Category: 4720 - DEPRECIATION:20,6527,2890000 Category: 4730 - MISCELLANEOUS 4732 - LOSS-FIXED ASSET21,82016,4790000 Total Category: 4730 - MISCELLANEOUS:21,82016,4790000 Total Department: 07 - MANAGEMENT INFO SERVICES:1,016,3831,054,6711,085,4941,224,2831,471,9701,578,850 29 City of Cottage Grove, Minnesota 2023 Budget Department: Administration 100 Fund # : Program: Transfers out Program # : 9100 Program Description This budget line item accounts for transfers out of the General Fund to the Equipment Replacement fund and other Special Revenue, Debt service and Capital project funds at year end in accordance with the City's Fund Balance policy. Program Expenditure Highlights ¤ None 30 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT833,2112,574,496300,000400,000410,000500,000 Total Category: 4999 - TRANSFERS OUT:833,211500,0002,574,496300,000400,000410,000 Total Department:833,211500,0002,574,496300,000400,000410,000 31 -This Page Intentionally left Blank - 32 2023 Budget City of Cottage Grove, Minnesota Finance Department Brenda Malinowski, Finance Director bmalinowski@cottagegrovemn.gov Mission Statement The Finance Department supports all city departments by providing financial management, accounting, and treasury services. Department Overview The Finance Department oversees the daily financial operations of the City and prepares the City's budget, Annual Comprehensive Financial Report (ACFR) and five-year capital improvement plan for the benefit of residents and all interested parties including the State Auditor's Office and bond rating agencies. The department is also responsible for debt management, investments, and information technology. Service Areas ¤ Payroll ¤ Audit of Financial Records ¤ Debt Administration ¤ Treasury Operations ¤ Accounts Payable ¤ Financial Reporting ¤ Fixed Assets ¤ Revenue Collection ¤ Budget and CIP Compilation Department Organizational Chart Finance Director Assistant Finance Accountant Director Accounting/Clerk II -AP/AR Finance Asst. II Customer Service Rep -Utility Billing 33 2023 Budget City of Cottage Grove, Minnesota 2023 Departmental Goals ¤ Maintain the CityÓs AA+ bond rating. ¤ Explore opportunity to outsource investments. ¤ Complete transition of ambulance billing service to new provider. ¤ Complete long-term Financial Management Plan. ¤ Continue exploring and implementing electronic processing and storage in all finance functions including the accounts payable process. ¤ Identify new utility billing software provider. 2023 Strategic Initiatives ¤ Provide financial operational support Managing Sustainable Growth ¤ Manage Budget and Financial Management Plan Recreational Destination ¤ Provide financial expertise during the Local Option Sales Tax process Engaging Community ¤ Budget process transparency. Budget Additions ¤ None Impact Measures Actual Actual Estimated Projected Projected Item 2020 2021 2022 2023 2024 Finance Accounts payable checks 2,996 2,904 2,992 2,500 2,500 Payments by EFT (A/P) 2,524 2,570 2,698 2,750 2,750 Payroll ACH notices 7,092 7,689 7,806 7,900 8,000 Investment return 1.60% 1.50% 1.50% 1.50% 1.50% W-2Ós issued 587 537 540 550 560 Outcome Measures Actual Actual Estimated Projected Projected Item 2020 2021 2022 2023 2024 Finance Personnel costs per accounts payable check transaction $11.85 $9.84 $9.50 $12.96 $13.46 Personnel cost per payroll transactions $11.03 $12.42 $12.64 $17.39 $18.27 Number of reportable findings by independent auditor none 1 none none none 34 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 05 - FINANCE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME463,044450,300441,471356,545421,595430,900 4110 - OVERTIME F. T.0016021100 4115 - REGULAR-P/T REG STATUS027,6000018,20026,400 4120 - SAL-P.T./TEMP7,9760016,57500 4141 - PERA34,96736,50033,75224,77432,98534,300 4142 - FICA33,43735,70031,78327,39133,64534,900 4144 - HEALTH INSURANCE48,00050,60046,77537,90537,90545,900 4148 - WORKERS COMP2,8802,7002,8803,5753,5752,700 Total Category: 4100 - PERSONAL SERVICES:590,303603,400556,822466,976547,905575,100 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES3180018800 4210 - OP SUPPLY-OTHER124900751250600900 4280 - CAPITAL OUTLAY <$5,000000000 Total Category: 4200 - COMMODITIES:442900751438600900 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES27,25230,20024,63631,84425,52529,000 4305 - FEES FOR SERVICE1640010900 4309 - CREDIT CARD FEES13,871049,017000 4310 - COMMUNICATION1,8681,8001,5959008401,800 4311 - POSTAGE0002700 4321 - DATA PROCESSING15,07036,50013,36020,50020,50034,400 4340 - PRINTING1,8841,00070807501,000 4341 - ADVER/PUBLISH025000200200 4401 - DUES & SUBS460650610460610630 4403 - TRAVEL/TRAIN/CON2,6586,2002,3508335,8256,000 Total Category: 4300 - CONTRACTUAL SERVICES:63,22676,60092,27654,67254,25073,030 Total Department: 05 - FINANCE:653,971680,900649,848522,086602,755649,030 35 City of Cottage Grove, Minnesota 2023 Budget Department: Finance Fund # : 700 Program: Self Insurance Program # : 9700 Program Description The Self Insurance activity accounts for property, liability and Workers Compensation insurance premiums paid by the City, along with claims, losses and deductibles incurred. This activity also provides funding for safety and wellness activities. 36 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Fund:700SELFINSURANCE Revenue 3339OTHERMNAID8,219008,0007,1720 3519OTHERCHARGESVS2,185,3902,310,7522,726,5502,860,6002,195,5543,122,370 3810INVESTINTEREST33,443(51,941)30,00015,000(9,250)15,000 3815INSURANCERECOVERY42,02349,12220,00020,00048,13640,000 3816REFUND&REIMBRS4,5722,266020,00076,1268,000 TotalRevenue:2,273,6472,310,1992,776,5502,923,6002,317,7383,185,370 TotalFund:700SELFINSURANCE:2,273,6472,310,1992,776,5502,923,6002,317,7383,185,370 Expenditures 4100PERSONALSERVICES1,865,2922,299,8832,255,7002,570,7002,248,7692,923,600 4200COMMODITIES3,2055,0051,00013,9001,21613,900 4300CONTRACTUALSERVICES376,897400,018329,850375,500327,866391,600 4500CAPITALOUTLAY000000 4730MISCELLANEOUS369,066122,720190,000130,000145,677130,000 TotalExpenditures:2,614,4602,827,6262,776,5503,090,1002,723,5283,459,100 1,949,9261,609,1131,203,3231,203,3231,203,3231,036,823 FundBalance,BeginningYear (340,813)(405,790)(517,427)0(166,500)(273,730) NetInc(decr)beforetransfers 000000 Transfersin(out) 1,609,1131,203,323685,8961,203,3231,036,823763,093 FundBalance,endofyear 37 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Category:4100PERSONALSERVICES 1,459,2761,481,8831,600,0001,683,200 4144HEALTHINSURANCE1,572,2472,010,800 4146DISABILITY000045,00045,000 0000 4147UNEMPLOYMENT57,4270 4148WORKERSCOMP406,016619,095818,000655,700842,500867,800 1,865,2922,299,8832,255,7002,570,700 TotalCategory:4100PERSONALSERVICES:2,248,7692,923,600 Category:4200COMMODITIES 4210OPSUPPLYOTHER1,21613,900 3,2055,0051,00013,900 TotalCategory:4200COMMODITIES:3,2051,2165,0051,00013,90013,900 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES126,92365,37691,49753,90049,10049,100 4352GENERALLIABILIT249,974262,448307,531274,950326,400342,500 4434SPECIALEVENTS0429901,00000 TotalCategory:4300CONTRACTUALSERVICES:376,897327,866400,018329,850375,500391,600 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT000000 TotalCategory:4500CAPITALOUTLAY:000000 Category:4730MISCELLANEOUS 4733GENERALLIABILITYCLAIMS7,0766,39212,53420,00020,00020,000 4734AUTOCLAIMS112,920153,72961,95075,00040,00040,000 4735WORKERSCOMPMEDDEDUCTIBLE0100100050,00050,000 4736PROPERTYLOSSCLAIMS141,723(60,208)020,00020,00020,000 4737MEDICALDEDUCTIBLE107,34845,66448,13675,00000 TotalCategory:4730MISCELLANEOUS:369,066145,677122,720190,000130,000130,000 TotalDepartmentSELFINSURANCE:2,614,4602,723,5282,827,6262,776,5503,090,1003,459,100 38 City of Cottage Grove, Minnesota 2023 Budget Community Development Emily Schmitz, Acting Community Development Director ESchmitz@cottagegrovemn.gov Mission Statement The Community Development Department provides quality municipal planning, inspections, and property services to residents and businesses seeking to build or redevelop in Cottage Grove. Department Overview The Community Development Department is responsible for Planning, Building Inspections, and Code Enforcement. The Department assists and supports the Planning Commission, Committee on Historic Preservation, and the City Council. Service Areas ¤ Building Permits ¤ Zoning and Land-Use ¤ Code Enforcement ¤ Building Inspections & Maintenance ¤ Rental Licensing ¤ Historic Preservation Department Organizational Chart Community Development Director Community Senior Planner Chief Building Building Building Permit Development (2)OfficialScheduler (PT)Technician (2) Assistant Code Associate Building Enforcement PlannerInspector (4) Officer Building Plan Reviewer 2023 Departmental Goals ¤ Improve the public health, safety, and general welfare of the community by planning for future development. ¤ Maintain excellent customer service with all those who interact with the Community Development Department. ¤ Maintain the quality of homes and buildings within the city by eliminating building safety concerns through building inspections and enforcement. ¤ Promote high quality building and site design by recommending and requiring enhanced amenities during the CityÓs development and building review process. ¤ Continue to monitor emerging trends and recommend ordinance changes that will keep Cottage Grove competitive. ¤ Continue to educate residents regarding ordinances that help maintain their properties and neighborhoods. ¤ Define and implement the City's direction through the 2040 Comprehensive Plan and zoning requirements. 39 City of Cottage Grove, Minnesota 2023 Budget 2023 Strategic Initiatives ¤ Develop comprehensive housing plan (develop public-private partnerships, explore programs to support increased housing density, promote sustainable development practices). ¤ Promote home improvement funding program opportunities for existing housing stock. Expand Full-Spectrum ¤ Develop public outreach and education programs regarding housing development strategy. Housing ¤ Build flexibility in the zoning codes to allow for innovative housing options. ¤ Identify and address areas for redevelopment planning. ¤ Identify and plan for transportation connectivity needs. ¤ Promote opportunities for commercial redevelopment. Quality of Life Budget Additions None Impact Measures Actual Actual Projected Projected Item 2020 2021 2022 2023 Zoning Applications 53 79 80 82 Residential Rental Licenses 201 270 298 270 Planning Commission Meetings 10 12 12 10 Historic Preservation Meetings 6 5 6 6 Council Action Items (Res, Ord, Approvals) 164 165 165 165 Construction Inspections 12,608 15,362 15,400 15,500 Property Maintenance Inspections 666**** 771 800 975 Rental Property Inspections 210**** 391 375 390 Contract Inspections (Newport, St. Paul Park, 3,247 2,833 2,400 N/A Denmark Township) Rental Inspections Î Newport & St. Paul Park 59*** 219 61 N/A Plan Reviews 1,325 1,858 1,675 1,600 Permits 4,466 5,655 5,500 6,000 New Dwelling Units 382 574 500 500 Building Valuation Î New Residential (mil $) 101,983,793 155,998,356 160,000,000 102,000,000 Building Valuation Î Other Residential (mil $) 19,156,993 32,380,012 32,400,000 32,800,000 34,415,871**** 36,444,802 38,000,000 40,000,000 Building Valuation Î Commercial/Industrial (mil $) Building Valuation Î Other Projects (mil $) 6,814,489 7,046,786 7,050,000 7,080,000 Total Building Valuation (mil $) 162,371,146 231,869,956 247,000,000 250,000,000 **Includes proactive code enforcement done by intern from April-July 2019 ***St. Paul Park conducts rental inspections every other year ****Impacted by Covid-19 40 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 13 - PROTECTIVE INSPECTION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME643,353772,500552,267551,546689,685739,300 4110 - OVERTIME F. T.11,33110,50018,53917,58810,60010,000 4115-REGULAR-P/T REG STATUS0030,00033,000034,500 4120 - SAL-P.T./TEMP76,55332,60023,19935,213031,200 4141 - PERA51,45861,30043,72043,07553,97058,800 4142 - FICA53,24264,80041,62142,69755,00062,200 4144 - HEALTH INSURANCE79,750101,10063,89591,77091,77091,800 4148 - WORKERS COMP4,0003,1505,8405,8405,4005,400 Total Category: 4100 - PERSONAL SERVICES:919,6861,082,700746,390787,729936,8651,031,700 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES2115005434530500 4210 - OP SUPPLY-OTHER59208534100 4211 - MOTOR FUELS6,8448,1005,3557,2815,4007,800 4217 - CLOTHING/UNIFORM1,311710834135600700 4231 - SMALL TOOLS07500070 Total Category: 4200 - COMMODITIES:8,9589,3856,8178,2106,0009,070 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES155,456127,308115,052169,974127,000123,600 4301 - ENGINEERING SVS000000 4305 - FEES FOR SERVICE8,4444,243393324,0004,120 4309 - CREDIT CARD FEES171,29084,8720128,35180,00082,400 4310 - COMMUNICATION6,3126,3585,4237,0307,2407,458 4321 - DATA PROCESSING45,84092,50035,48447,00047,00087,300 4340 - PRINTING1,352261,1991,0001,0301,060 4341 - ADVER/PUBLISH2741240000 4350 - INSURANCE CHARGE700800700730730800 4375 - CHARGE-FLEET MNT16,6577,47114,0105,6709,80010,090 4401 - DUES & SUBS1,4074003,012736800400 4403 - TRAVEL/TRAIN/CON1,3162,4055,2504,8006,5194,800 4434 - SPECIAL EVENTS2042000180200 4449 - OTHER CONTRACT015011613500 Total Category: 4300 - CONTRACTUAL SERVICES:414,455333,881170,051370,013278,480321,690 Total Department: 13 - PROTECTIVE INSPECTION:1,343,0991,425,966923,2581,165,9531,221,3451,362,460 41 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:10PLANNING&ZONING Category:4100PERSONALSERVICES 4100SALARYFULLTIME300,937244,979324,315409,000359,095427,400 4110OVERTIMEF.T.11,7344,4377,5007,5007,1957,800 4120SALP.T./TEMP8,61455,0398,4008,40013,7448,800 4141PERA23,68120,15024,32531,20027,16532,400 4142FICA24,52121,93525,45532,50026,49333,800 4144HEALTHINSURANCE42,39555,28055,28048,60057,00053,500 4148WORKERSCOMP1,7102,6002,6002,4001,7102,400 TotalCategory:4100PERSONALSERVICES:413,591404,421447,875539,600492,401566,100 Category:4200COMMODITIES 4200OFFICESUPPLIES1710002080 4210OPSUPPLYOTHER0600620 4217CLOTHING/UNIFORM301030030950318 TotalCategory:4200COMMODITIES:4726300309320318 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES1,01193,3343,2003,96047,91010,000 4301ENGINEERINGSVS21,32113,4092,0002,06013,45910,000 4305FEESFORSERVICE1,9641,5582,7002,8712,5412,864 4310COMMUNICATION1,1009455405601,350573 4321DATAPROCESSING13,40018,00018,00032,40015,84034,300 4340PRINTING3811000520 4341ADVER/PUBLISH1,5411,2642,5002,5751,3322,652 4350INSURANCECHARGE1,0001,0401,0401,1001,0001,100 4401DUES&SUBS8493701,0001,4402501,577 4403TRAVEL/TRAIN/CON3501,1144,5004,6357,6704,774 4434SPECIALEVENTS214653500515232530 TotalCategory:4300CONTRACTUALSERVICES:42,789131,79735,98052,11691,63668,370 TotalDepartment:10PLANNING&ZONING:456,852536,223484,155592,025584,357634,788 42 City of Cottage Grove, Minnesota 2023 Budget Public Safety/Police Pete Koerner, Director of Public Safety/Police Chief pkoerner@cottagegrovemn.gov Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, price, and professionalism. Department Overview The Cottage Grove Public Safety DepartmentÓs vision has always been to provide the highest quality community- based services, while finding creative ways to better deliver those services. The department has an authorized strength of 44 sworn officers, 8 non-sworn staff, and 7 part time Community Service Officers. In addition to a proactive and call-for-service patrol division, the department has specialty personnel in criminal investigations, computer forensics, narcotics, and a school resource officer assignment. The department is focused on building community trust through regular outreach efforts, such as participation in community events, a Citizen's Academy, and neighborhood block clubs. Service Areas ¤ Patrol ¤ Community Affairs ¤ Investigations ¤ School Resource Officer ¤ Records ¤ Narcotics Task Force ¤ Animal Control ¤ Crime Prevention ¤ Property & Evidence ¤ Emergency Management 43 City of Cottage Grove,Minnesota2023Budget \\ Department Organizational Chart 2023Departmental Goals Θ {ƷğŅŅźƓŭ ğƓķ ƚƩŭğƓźǩğƷźƚƓğƌ ƦƌğƓƓźƓŭ ğƓķ ƭǒĭĭĻƭƭźƚƓΛƩĻĭƩǒźƷƒĻƓƷ ğƓķ ƩĻƷĻƓƷźƚƓ źƓźƷźğƷźǝĻƭΜ Θ !ƓğƌǤǩĻ ĭğƌƌ ǝƚƌǒƒĻ ğƓķ ĭƚƒƒǒƓźƷǤ ŭƩƚǞƷŷ ĻƭƷźƒğƷĻƭ Ʒƚ źķĻƓƷźŅǤ ŅǒƷǒƩĻ ƭƷğŅŅźƓŭ ƩĻƨǒźƩĻķ Ʒƚ ƒğźƓƷğźƓ ğƓķ improve police services Θ 9ǣƦƌƚƩĻ ƓĻźŭŷĬƚƩŷƚƚķ ĭƩźƒĻ ƦƩĻǝĻƓƷźƚƓ ƭƷƩğƷĻŭźĻƭ (Ring doorbell, automatic license plate readers) Θ ƩğŅŅźĭ {ğŅĻƷǤǒƷźƌźǩźƓŭ œ5Ͳ ƭƦĻĻķ ƭźŭƓƭͲ ĻƓŅƚƩĭĻƒĻƓƷͲğƓķ ĻķǒĭğƷźƚƓ Θ Cƚĭǒƭ ƦƚƌźĭźƓŭ ƦƩźƚƩźƷźĻƭ Θ tƩƚğĭƷźǝĻ źƓ ĭƚƒƒǒƓźƷǤ ƚǒƷƩĻğĭŷ ƭƷƩğƷĻŭźĻƭ Θ ƩğƓƭźƷźƚƓ ğƓķ źƒƦƌĻƒĻƓƷ ğķǝğƓĭĻķ ƭźŭŷƷźƓŭ ƭǤƭƷĻƒ ŅƚƩ źƒƦƩƚǝĻķ ğĭĭǒƩğĭǤ ƚŅ ŷğƓķŭǒƓƭ Θ /ğƭĻ ağƓğŭĻƒĻƓƷ ƓźƷ Λ/a Μ ΑƒĻƓƷğƌ ŷĻğƌƷh, domestic violence, chemical dependency Θ ŷƩĻğƷ !ƭƭĻƭƭƒĻƓƷΉǞƚƩƉƦƌğĭĻ ǝźƚƌĻƓĭĻ ƦƩĻǝĻƓƷźƚƓƦƩĻƭĻƓƷğƷźƚƓƭ Θ ğƩŭĻƷ ŅƩğǒķ ğƓķ ǞŷźƷĻΏĭƚƌƌğƩĭƩźƒĻƭ ƷŷƩƚǒŭŷ CĻķĻƩğƌ ƦğƩƷƓĻƩƭŷźp Θ tƌğƓ ŅƚƩ ƩĻƷźƩĻƒĻƓƷ ğƓķ replacement of K9 Gunnar Θ ĻĭŷƓƚƌƚŭǤ ǒƦŭƩğķĻ ƦƌğƓƓźƓŭ ğƓķ źƒƦƌĻƒĻƓƷğƷźƚƓ Θ ƩğźƓźƓŭ źƓźƷźğƷźǝĻƭ ĬğƭĻķ ƚƓ ЋЊƭƷ /ĻƓƷǒƩǤ policing standards and POST Board mandates Θ 9ƓŷğƓĭĻķ ƷƩğźƓźƓŭ ŅƚƩ tƚƌźĭĻhŅŅźĭĻƩƭ ǒƷźƌźǩźƓŭ I9wh /ĻƓƷĻƩ Θ/ƚƓƷźƓǒĻķ ƦğƩƷƓĻƩƭŷźƦ ǞźƷŷ 5źƭƷƩźĭƷ БЌЌ Λ{ĭŷƚƚƌ wĻƭƚǒƩĭĻ Officer, Explorer Post, Elementary School engagement) 44 City of Cottage Grove, Minnesota 2023 Budget 2023 Strategic Initiatives ¤ Focused policing priorities (i.e., business partnerships, domestic and family violence, etc.) Quality of Life ¤ Apply a data driven approach to our policing strategy by targeting resources to known problem areas ¤ Succession planning - preparing for retirements ¤ Training/Development Smart Growth ¤ Assessment of staffing levels to meet business and population growth ¤ Support business emergency preparedness planning ¤ Employee wellness initiatives and resiliency ¤ Provide career enhancing opportunities ¤ Triannual performance appraisals - training and development (utilized Guardian Tracking Software) Organizational Excellence ¤ Strive to make this a desired department for new employees while still engaging and retaining current staff ¤ Diversity training and targeted recruitment Budget Additions 2023 Outdoor Warning Siren Replacement $10,000 2023 Ammunition $15,000 2023 Red Dot Sights $30,000 2023 Fence Consortium $7,000 2023 Squad Increase $93,000 2024 Outdoor Warning Siren Addition $14,390 2024 Ammunition $15,000 2024 Fence Consortium $7,000 2024 Squad Increase $93,000 Impact Measures Actual Actual Estimated Projected Projected Item 2020 2021 2022 2023 2024 *Population 37,970 38,534 40,285 41,495 42,740 Households 13,568 13,760 14,172 14,597 14,889 Total Calls for Service 32,288 28,933 26,138 26,922 27,730 45 City of Cottage Grove, Minnesota 2023 Budget Outcome Measures Actual Actual Estimated Projection Projection 2020 2021 2022 2023 2024 *Population 37,970 38,534 40,285 41,495 42,740 Part I Crimes 616 459 402 414 426 Crimes/100,000 Population 1,576 1,191 998 1,028 1,059 Part II Crimes 961 738 468 482 496 Crimes/100,000 Population 2,475 1,915 1,162 1,197 1,233 Total Calls for Service 32,288 28,933 26,138 26,922 27,730 Total Animals Unrestrained 277 64 60 62 64 Total Animals Impounded 53 48 33 34 35 Total Animals Returned to Owner 53 17 10 10 11 Total Citations 1,949 2,092 1,500 1,545 1,591 Total Residential Alarms 132 100 68 70 72 Total Business Alarms 234 277 255 263 271 Full Time (Sworn Officers) 42 44 44 44 45 Total Calls per Full Time (Sworn Officers) 769 658 594 612 616 Straight Time Hours Worked: Sworn Police Officers 71,800 75,300 *78,000 4,564 7,635 *1,491 *Overtime Hours Worked: Sworn Police Officers $277,445 $504,413 *94,483 *Expenditures: Sworn Officers Overtime (no benefits) 5,442 *Training Hours Worked: Sworn Police Officers 7,228 *6,455 *Reimbursements (TZD, Extra Duty, SRO, Narcotics) $728,085 $1,201,085 *$709,495 *Population based on MN BCA Records Part I Crimes are defined as "serious" crimes. The eight crimes represented include murder, rape, aggravated assault, robbery, burglary, larceny, motor vehicle theft and arson. These crimes are included due to the uniformity of definition, total volumes, and probability of being reported. Part II Crimes are generally less serious in nature and include all other crime classifications other than those listed in Part I crimes. Examples could include narcotics, other assaults, and liquor violations. The Minnesota BCA collects only Part I & II Crime Data from Law Enforcement Agencies. *Crime Statistics based on MN Bureau of Criminal Apprehension statistics. In comparing FTEÓs, it is important to note that Part I Î Part II Crimes and/or Incidents routinely require the presence of two police officers, and often more than two are required to respond due to the serious and potentially dangerous nature of requests for service. *Overtime hours worked includes both compensation time and paid time. *2022 Overtime hours worked & expenditures based on YTD 6-13-22. *Training hours worked overlap with straight time hours worked and 2022 hours based on YTD 6-23-22. *Reimbursements includes all revenue for the department, only a few are listed and estimated as of 6-23-22. 46 City of Cottage Grove, Minnesota 2023 Budget Personnel Schedule Position 2020 2021 2022 2023 Director of Public Safety 1 1 1 1 Deputy Director 3 3 3 3 Patrol Sergeant 6 6 6 6 Detective Sergeant 1 1 1 1 Detective 3 3 3 3 Rotating Detective 2 2 2 2 Case Management Unit 0 0 1 1 Community Engagement 0 0 1 1 Major Crimes 0 0 1 1 Drug Task Force Officer 1 1 1 1 *Canine Officer 1 1 2 2 School Resource Officer 2 2 1 1 Patrol Officer 22 24 22 22 Authorized Patrol Officers 23 24 23 23 Total Authorized Officers 42 44 44 44 Support Staff 5 6 6 6 Investigative Aide 1 1 1 1 Total Authorized Support 7 7 7 7 Investigative Aide PT 1 1 1 1 Transcription PT 2 2 2 2 *One Canine Officer Also Patrol Sergeant 47 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:23ANIMALCONTROL Category:4100PERSONALSERVICES 4120SALP.T./TEMP15,00015,000015,00015,00015,450 4142FICA1,1001,10001,1001,1001,135 4148WORKERSCOMP220100100100110110 16,32010016,20016,210 TotalCategory:4100PERSONALSERVICES:16,20016,695 Category:4200COMMODITIES 4200OFFICESUPPLIES451050200200210 4210OPSUPPLYOTHER1,23903541,0001,0301,060 4211MOTORFUELS0000400400 4217CLOTHING/UNIFORM8691,7152,8633,2003,3003,400 TotalCategory:4200COMMODITIES:2,1531,8203,2174,4004,9305,070 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES000300310320 4305FEESFORSERVICE3,7625,8664,9126,2006,3906,580 4321DATAPROCESSING2,75000000 4340PRINTING000200200210 4375CHARGEFLEETMNT3,630003,8001,3001,340 TotalCategory:4300CONTRACTUALSERVICES:10,1425,8664,91210,5008,2008,450 TotalDepartment:23ANIMALCONTROL:28,61523,8868,22931,10029,34030,215 48 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 21 - POLICE PROTECTION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME3,411,3373,879,1114,946,1705,241,0004,810,0295,643,000 4110 - OVERTIME F. T.434,389209,000 222,658163,412200,000200,000 4115 - REGULAR-P/T REG STATUS76,83952,40288,64590,50071,15294,600 4116 - O/T -P/T REG. STATUS7990005080 4120 - SAL-P.T./TEMP89,704104,33390,95093,700128,65197,900 4121 - O.T. - P.T./TEMP0632008250 4141 - PERA629,772850,333648,098859,500846,100905,500 4142 - FICA86,833112,41389,660115,430123,400136,700 4144 - HEALTH INSURANCE440,787454,614475,470475,470477,960653,300 4148 - WORKERS COMP178,190178,300300,000300,000453,400480,900 Total Category: 4100 - PERSONAL SERVICES:5,136,9167,041,2145,713,1177,076,1657,526,0608,220,900 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES3,1382,8352,5764,5004,6404,770 4210 - OP SUPPLY-OTHER51,40552,91738,93665,50075,00077,000 4211 - MOTOR FUELS77,04291,83677,62190,000114,300118,900 4217 - CLOTHING/UNIFORM73,97545,41169,49374,900107,15079,460 4272 - OP SUP-BUILDINGS2,6572,62803,0003,0003,000 4280 - CAPITAL OUTLAY <$5,00025,20617,63040,52924,00024,72025,460 Total Category: 4200 - COMMODITIES:233,424213,256229,155261,900328,810308,590 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES17,3514,50018,71617,50018,02018,570 4305 - FEES FOR SERVICE23078.0922,56021,73425,80026,57027,370 4310 - COMMUNICATION67127.4176,78659,39471,62073,77075,980 4311 - POSTAGE2301.89472464200410410 4321 - DATA PROCESSING309,305397,628408,732310,000386,100409,300 4340 - PRINTING7217932,2811,2001,2301,270 4341 - ADVER/PUBLISH000300110120 4350 - INSURANCE CHARGE40,50045,00046,71046,71050,90052,400 4370 - MAINT-REPAIR/EQ20,6269,97719,89427,70028,53029,390 4372 - MAINT-REPAIR/BLD0050507,0007,000 4375 - CHARGE-FLEET MNT113,233115,03796,00483,010105,500108,670 4380 - RENTAL/LEASE12,4269,9065,52119,80020,40021,000 4401 - DUES & SUBS3,1091,7893,0063,8003,9104,030 4403 - TRAVEL/TRAIN/CON43,42350,00936,10054,60060,63062,450 4405 - CLEAN/WASTE REMV4075046771,7001,7501,800 4434 - SPECIAL EVENTS10,00010,42210,02511,30016,64014,990 4449 - OTHER CONTRACT5,4728,5933,0348,7008,9609,230 Total Category: 4300 - CONTRACTUAL SERVICES:669,081753,975732,796683,940810,430843,980 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT170,629161,410178,188225,000408,000420,240 Total Category: 4500 - CAPITAL OUTLAY:170,629161,410178,188225,000408,000420,240 Total Department: 21 - POLICE PROTECTION:6,210,0498,169,8546,853,2578,247,0059,073,3009,793,710 49 City of Cottage Grove, Minnesota 2023 Budget Department: Public Safety Fund # 240 Program: Forfeitures/Seizure Program # 0552 & 0554 Program Description Under the authority of Federal and State statutes, the Police department initiates asset forfeiture actions against those who commit designated felony offenses, controlled substance violations and designated DWI violations. Forfeiture activities are classified as DWI or Criminal: each has specific regulated uses. Program Expenditure Highlights ¤ Continue to maintain the forensic equipment in the evidence/forensics area. Ensure training on forensic equipment stays current and in compliance with applicable laws and procedures ¤ Anticipated changes to the forfeiture laws from the State Legislature may adversely affect future forfeiture revenues ¤ Explore Clearview Software (investigatory tool) and license plate readers (LPR) 50 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 240 - FORFEITURE & SEIZURE Revenue 0000 3349 - COUNTY AID00 3538 - FORFEIT/SEIZ REV12,6007,5009,84112,6757,5007,500 7,6263,3687,5007,500 3540 - DUI FORFEITURE REVENUE11,9127,500 3541 - CRIMINAL STIPULATION18,79915,0004,82018,01315,00015,000 1,208(3,241)1,0001,000 3810 - INVEST INTEREST(450)1,000 Total Revenue:42,86131,00023,49530,81531,00031,000 Total Fund: 240 - FORFEITURE & SEIZURE:42,86131,00023,49530,81531,00031,000 Expenditures 4200 - COMMODITIES25,1204,8805399,3504,6004,740 4300 - CONTRACTUAL SERVICES34,44016,0208,65211,13715,10015,530 4500 - CAPITAL OUTLAY011,030031,90610,40010,710 Total Expenditures:59,56031,9309,19152,39330,10030,980 75,10772,71236,44337,34389,41137,363 Fund Balance, Beginning Year 14,304(21,578)90020(16,699)(930) Net Inc(decr)before transfers 000000 Transfers in(out) 89,41151,13437,34337,36372,71236,433 Fund Balance, end of year 51 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 Budget ParentBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:21FORFEITURE&SEIZURE Category:4200COMMODITIES 4280CAPITALOUTLAY<$5,00053925,1209,3504,6004,7404,880 TotalCategory:4200COMMODITIES:53925,1209,3504,6004,7404,880 Category:4300CONTRACTUALSERVICES 4302LEGALSERVICE4,6807,9201,7098,5008,7509,020 4305FEESFORSERVICE065250100100110 4310COMMUNICATION000400410420 4341ADVER/PUBLISH14500600620630 4370MAINTREPAIR/EQ2,4400 0000 4390VICTIM/WITNESS9591,851545000 4391COUNTYDEFENDENT7,2514,250 2,4903,8974,0004,120 4403TRAVEL/TRAIN/CON0001,0001,0201,060 4449OTHERCONTRACT 37814,3274,937500510530 TotalCategory:4300CONTRACTUALSERVICES:8,65234,44011,13715,10015,53016,020 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT0031,906000 4540OTHERCAPOUTLAY00010,40010,71011,030 TotalCategory:4500CAPITALOUTLAY:0031,90610,40010,71011,030 TotalDepartment:FORFEITURE&SEIZURE9,19159,56052,39430,10030,98031,930 52 City of Cottage Grove, Minnesota 2023 Budget Public Safety/Fire Pete Koerner, Director of Public Safety/Police Chief pkoerner@cottagegrovemn.gov Rick Redenius, Deputy Director of Public Safety/Fire Chief rredenius@cottagegrovemn.gov Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, pride, and professionalism. Department Overview The Cottage Grove Public Safety DepartmentÓs vision has always been to provide the highest quality community- based services, while finding creative ways to better deliver those services. The Fire Department utilizes a Duty Crew response system twenty-four hours a day. This Duty Crew is responsible for station duties, EMS and fire calls, building preplans, inspections, identification of life safety hazards, as well as public education. Emergency Medical Services are delivered 24/7 to the citizens of Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island Township. The Department is made up of 15 full time staff and an authorization of 55 paid on-call staff members. The service is also supported by Police Officer First Responders. Service Areas ¤ Fire Suppression ¤ Pre-Hospital Emergency Medical Care ¤ Life Safety Inspections ¤ Hazardous Material Response ¤ Fire Prevention Education ¤ Emergency Management Planning ¤ Community Outreach ¤ Community Risk Reduction 53 City of Cottage Grove, Minnesota2023Budget Department Organizational Chart 2023Departmental Goals ¤Ensure timely and effective response for Fire and EMS incidents ¤Analyze response and operational data to identify future staffing needs to maintain and improve Fire/EMS services to our community ¤Prepare replacement plan for SCBAs that are nearing end of life, including grant opportunities ¤Establish Fire/EMS staffing plan ¤Provide2 ALS units24/7 ¤Maintain and replaceequipment to industry standardsfollowing establishedequipment replacement schedule ¤Implement fire apparatus replacement plan based upon best practice, NFPA and industry standards ¤Establish EMS Fleet replacement plan to address scheduled replacement of ambulances ¤Implement Community Paramedic Program ¤Evaluate new services and techniques to improve our customerservice ¤Improve recruitment and retention for part time staff ¤Promote employee wellness ¤Progressing towardsHeart Safe Community Designation ¤Optimize mutual aid relationships with neighboring communitiesto improve service to the community 54 City of Cottage Grove, Minnesota 2023 Budget 2023 Strategic Initiatives ¤ Proactive in fire prevention, public education and community risk Quality of Life reduction. ¤ Assessment of staffing and service levels to meet business and population growth Smart Growth ¤ Provide excellent delivery of service by maintaining excellent response times ¤ Employee wellness initiatives ¤ Yearly performance appraisals Î training and development Organizational Excellence ¤ Strive to make the department an employer of choice through employee engagement, positive work environment, and quality training ¤ Diversity training/development Budget Additions 2023 East Metro Training Facility JPA Agreement $8,000 2023 Central Fire Station Garage Floor Sealant $67,260 2024 Cardiac Monitors and AEDs $147,300 2024 Self-Contained Breathing Apparatus (SCBA) Replacement $437,000 2024 East Metro Training Facility JPA Agreement $8,000 2024 Central Fire Station Heated Sidewalk $96,400 2024 Display Board at Central Fire Station $74,525 2024 Rear Stairway Coating at Central Fire Station $10,410 Impact Measures Actual Actual Estimated Projected Projected Item 2020 2021 2022* 2023 2024 Fire Incidents 696* 811* 895 957 1023 EMS Incidents 2630* 3324 3668 3921 4192 Total Incidents 3326 4135 4563 4878 5215 5:07 5:07 Avg EMS Response Times (CG Only) 6:28 5:07 5:07 Total Fire Loss 1,085,327 1,245,500 1,290,000 1,300,000 1,315,000 * In 2020, we recoded how we document dispatched and canceled calls. * 2022 Î used data from January 2022 to estimate 2022 totals Î 10.3% * For 2023 and 2024, used median increase from 2017-2021 to estimate call volumes Î 6.9% 55 City of Cottage Grove, Minnesota 2023 Budget Outcome Measures Actual Actual Estimated Projected Projected 2020 2021 2022 2023 2024 Population 38,839 39,605 40,793 42,017 43,277 Fire Incidents (NFIRS 100) 61 66 72 78 84 Total Fire (all)/Rescue/Good Intent/Incidents 696 *811 *895 957 1023 Average Fire Response Times to Calls 10:31 6:58 6:30 6:30 6:30 FIRE INSPECTIONS* # of Plan Reviews 12 15 15 15 15 # of Fire Inspections 438 600 700 700 700 # of Safety Presentations 27 33 40 45 50 Daycare/Senior Inspections 8 12 12 12 12 *EMS Population (CG, NP, SSP, Grey Cloud) 48,024 49,788 50,976 52,200 53,460 EMS Incidents 2630 3,324 3,668 3921 4192 Total Incidents 3,324 4,135 4,563 4,878 5215 * EMS and Fire Response Times are out of new ImageTrend System * In 2021, incidents that were dispatched and canceled enroute were reclassified to NFIRS 500 ÐGood IntentÑ series regardless if EMS or Fire/service/rescue * For EMS population Î used mostly fixed numbers for SPP (5,544), NP (4,328) and Grey Cloud (311) for populations 56 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:15EMERGENCYPREPAREDNESS Category:4100PERSONALSERVICES 4100SALARYFULLTIME26,73633,62327,75332,48536,20037,900 4110OVERTIMEF.T.42,923507497000 4141PERA4,8445,9294,8745,7505,8006,100 4142FICA422469384470500500 4144HEALTHINSURANCE2,2802,3502,5802,5802,7003,000 4148WORKERSCOMP1,8301,8002,6002,6002,7002,900 TotalCategory:4100PERSONALSERVICES:79,03544,67838,68843,88547,90050,400 Category:4200COMMODITIES 4210OPSUPPLYOTHER4,631135550100100110 4211MOTORFUELS3321,800 2652852501,700 4280CAPITALOUTLAY<$5,00068100000 TotalCategory:4200COMMODITIES:4671,910 5,5778343501,800 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES8001,060 1,9178001,0001,030 4305FEESFORSERVICE2,8422,7192,7194,0004,1204,240 4310COMMUNICATION3,5013,5242,9953,5003,6003,710 4311POSTAGE00408000 4360UTILITIES492674542500510530 4370MAINTREPAIR/EQ6631,4591909,4009,6809,970 4375CHARGEFLEETMNT00472,2101,4001,440 4401DUES&SUBS25022550200200210 4403TRAVEL/TRAIN/CON08201,3161,3001,3401,380 TotalCategory:4300CONTRACTUALSERVICES:9,66410,2209,06722,11021,88022,540 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT031,97638,99916,60027,00032,000 TotalCategory:4500CAPITALOUTLAY:031,97638,99916,60027,00032,000 TotalDepartment:15EMERGENCYPREPAREDNESS:94,27687,34187,58882,94598,580106,850 57 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:26FIREPROTECTION Category:4100PERSONALSERVICES 4100SALARYFULLTIME464,273338,059429,000546,700366,276672,400 24,38352,12431,00031,000 4110OVERTIMEF.T.59,14132,400 4115REGULARP/REGSTATUS0031,200000 173,810111,914165,000165,000 4120SALP.T./TEMP166,499172,400 4121O.T.P.T./TEMP12,82910,7660017,1240 4141PERA89,43359,01678,75091,20073,161112,000 4142FICA22,73217,39823,30022,30021,00224,700 4144HEALTHINSURANCE50,00046,08046,08057,80044,25575,800 4147UNEMPLOYMENT02,3720000 4148WORKERSCOMP44,88051,75551,75549,20044,90060,000 TotalCategory:4100PERSONALSERVICES:882,340689,484856,085963,200792,3571,149,700 Category:4200COMMODITIES 4200OFFICESUPPLIES361901,4001,44001,490 4210OPSUPPLYOTHER9,80710,400 12,0814,8249,80010,090 4211MOTORFUELS9,41210,66412,00013,40011,41013,900 4217CLOTHING/UNIFORM27,66348,700 28,35019,41445,90047,280 4270OPSUPVEH/EQ6,0112,6245,2005,3601,8815,520 4272OPSUPBUILDINGS3,4873,820 2,3022,1513,6003,710 4280CAPITALOUTLAY<$5,00025,2066,02610,00010,30015,802227,300 TotalCategory:4200COMMODITIES:70,050311,130 83,72345,79387,90091,580 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES2,92819,310 14,1268,60918,20018,750 4305FEESFORSERVICE44,57816,24315,70024,17017,55724,900 4310COMMUNICATION28,58329,700 24,87121,63828,00028,840 4311POSTAGE197210010030110 4321DATAPROCESSING42,01062,800 40,31046,00046,00059,200 4340PRINTING06220020029210 4350INSURANCECHARGE13,00015,83015,83017,30015,25017,800 4360UTILITIES52,05758,81150,00051,50064,88553,050 4370MAINTREPAIR/EQ31,56620,15964,40066,33082,67568,320 4372MAINTREPAIR/BLD59,118149,44122,40068,10070,754205,100 4375CHARGEFLEETMNT20,49864,08725,00031,00028,49431,930 4380RENTAL/LEASE3,4921,8884,0004,1203,2074,240 4401DUES&SUBS5455701,0001,0307701,060 4403TRAVEL/TRAIN/CON18,23622,13121,20021,84030,50922,490 4405CLEAN/WASTEREMV14,86713,42814,80015,24016,78715,700 4434SPECIALEVENTS01,100700720800740 4449OTHERCONTRACT433278200,000206,000233,759212,180 TotalCategory:4300CONTRACTUALSERVICES:337,716440,348527,530614,440639,026769,640 TotalDepartment:26FIREPROTECTION:1,303,7791,175,6241,471,5151,669,2201,501,4332,230,470 58 City of Cottage Grove, Minnesota 2023 Budget Department: Public Safety Fund # : 660 Program: EMS/Ambulance Program # : 0600 Program Description To provide Emergency Medical Services, including emergency medical treatment and transport, participate in public education and community awareness efforts to promote first aid skills, healthy living and accident reduction. Program Expenditure Highlights ¤ Ambulance replacement ¤ Replace cardiac monitors and AEDs (2024) 59 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 660 - EMS AMBULANCE Revenue 18,767000 3310 - FEDERAL GRANTS58,9180 3349 - COUNTY AID54,064020,5806,75000 4,315,0874,561,3424,860,0004,920,540 3534 - SOWASHCO SERVICE5,892,2664,920,540 3550 - NON-DISCRETIONARY WRITE OFFS(2,581,566)(2,430,000)(2,222,686)(3,235,762)(2,430,000)(2,430,000) 10,472(72)7,5000 3810 - INVEST INTEREST(1,392)0 3813 - SALE OF GOODS1,1160050000 070,14100 3816 - REFUND & REIMBURS78,9670 Total Revenue:3,502,3732,490,5402,142,2201,402,8992,437,5002,490,540 Total Fund: 660 - SOUTH WASHINTON COUNTY AMBUL:3,502,3732,490,5402,142,2201,402,8992,437,5002,490,540 Expenditures 4100 - PERSONAL SERVICES1,523,4891,847,7001,394,7411,334,8911,720,9601,761,800 4200 - COMMODITIES147,40297,88064,74165,49584,80094,800 4300 - CONTRACTUAL SERVICES241,791339,000262,479193,902256,390363,520 4500 - CAPITAL OUTLAY55,064452,300034,41625,5000 4720 - DEPRECIATION79,339080,233000 4730 - MISCELLANEOUS864,679300,000319,6970252,000300,000 Total Expenditures:2,911,7643,036,8802,121,8911,628,7042,339,6502,520,120 1,359,8311,781,2691,781,2691,781,2691,285,6601,650,889 Fund Balance, Beginning Year 20,329(225,805)97,850(29,580)590,609(546,340) Net Inc(decr)before transfers (94,500)(97,850)(97,850)(100,800)(95,000)(103,800) Transfers in(out) 1,285,6601,457,6141,781,2691,650,8891,781,2691,000,749 Fund Balance, end of year 60 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 24 - EMS/ AMBULANCE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME763,159636,702960,4901,011,900830,6911,057,400 4110 - OVERTIME F. T.48,531156,59381,75081,800166,21185,500 4115 - REGULAR-P/T REG STATUS00009750 4120 - SAL-P.T./TEMP271,574252,465179,613270,000270,000282,200 4121 - O.T. - P.T./TEMP9,93513,0218,192000 4140 - PENSIONS(43,619)(110,975)0000 4141 - PERA147,976170,830134,304177,315174,600182,600 4142 - FICA35,66735,80125,54737,46538,40039,800 4144 - HEALTH INSURANCE109,848112,770116,940116,940113,400124,600 4148 - WORKERS COMP51,67051,70077,00077,00071,70075,600 Total Category: 4100 - PERSONAL SERVICES:1,394,7411,523,4891,334,8911,720,9601,761,8001,847,700 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES5200100100110 4210 - OP SUPPLY-OTHER37,522107,80339,42752,80054,38056,020 4211 - MOTOR FUELS16,37122,20322,05218,00026,00027,000 4217 - CLOTHING/UNIFORM5,51811,0673,51713,90014,32014,750 4280 - CAPITAL OUTLAY <$5,0005,2796,328500000 Total Category: 4200 - COMMODITIES:64,741147,40265,49584,80094,80097,880 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES17,99213,53717,09917,40027,92028,500 4302 - LEGAL SERVICE002,600000 4305 - FEES FOR SERVICE85,26087,64460,68360,60052,42054,290 4309 - CREDIT CARD FEES4,3913,8083,7495,0905,2405,400 4310 - COMMUNICATION15,15015,91811,79315,90016,38016,870 4311 - POSTAGE190335000 4321 - DATA PROCESSING29,83041,06045,00045,000108,400114,900 4340 - PRINTING0208000 4350 - INSURANCE CHARGE3,0008,0008,3008,3009,0009,300 4370 - MAINT-REPAIR/EQ24,7382,9823,86735,70036,77037,870 4372 - MAINT-REPAIR/BLD17,4997,1660037,6000 4375 - CHARGE-FLEET MNT51,36235,40228,67242,20042,80044,080 4401 - DUES & SUBS2,4773,0512,9025,0005,1505,300 4403 - TRAVEL/TRAIN/CON10,25523,2248,87521,20021,84022,490 4449 - OTHER CONTRACT50500000 Total Category: 4300 - CONTRACTUAL SERVICES:262,479241,791193,902256,390363,520339,000 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT0034,41625,5000452,300 Total Category: 4500 - CAPITAL OUTLAY:0034,41625,5000452,300 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT94,50095,00097,85097,850100,800103,800 Total Category: 4999 - TRANSFERS OUT:94,50095,00097,85097,850100,800103,800 Category: 4720 - DEPRECIATION 4721 - DEPRECIATION-PURCHASED80,23379,3390000 Total Category: 4720 - DEPRECIATION:80,23379,3390000 Category: 4730 - MISCELLANEOUS 4732 - LOSS-FIXED ASSET055,0640000 4738 - BAD DEBTS319,697864,6790252,000300,000300,000 Total Category: 4730 - MISCELLANEOUS:319,697919,7430252,000300,000300,000 Total Department: 24 - SOWASHCO AMBULANCE:2,121,8902,911,7641,628,7052,339,6502,520,1203,036,880 Report Total:2,216,3903,006,7641,726,5552,437,5002,620,9203,140,680 61 -This Page Intentionally left Blank - 62 2023 Budget City of Cottage Grove, Minnesota Public Works Ryan Burfeind, Director of Public Works rburfeind@cottagegrovemn.gov Mission Statement To provide necessary services to residents, businesses, and visitors by delivering well-planned, cost-effective support that promotes public health, personal safety, and economic vitality in a manner that preserves the CityÓs infrastructure for future generations. Department Overview The Public Works Department is responsible for operating and maintaining City infrastructure. The department is made up of fifteen divisions, including Engineering, Streets, Signs, Snow Removal, Public Works Administration, Forestry, Stormwater, Sewer, Water, Streetlights, Building Maintenance, Sealcoating, Recycling, Equipment Replacement, and Fleet. Service Areas ¤ Streets ¤ Stormwater ¤ Signs ¤ Sewer ¤ Snow Removal ¤ Water ¤ Public Works Administration ¤ Streetlights ¤ Forestry ¤ Engineering ¤ Building Maintenance ¤ Fleet ¤ Recycling Program ¤ Sealcoating ¤ Equipment Replacement Department Organizational Chart Director of Public Works Facilities and Fleet Street Utilities SecretariesCity Engineer ManagerSuperintendentSuperintendent Building Fleet Assistant City Maintenance Street ForepersonGIS Tech Utility Foreperson ForepersonEngineer Lead Person Building Street Lead Stormwater Lead PersonMaintenance Project Engineer Lead Person PersonLead Person PSW Stormwater Graduate MechanicsStreet PSWs Utility PSWs PSWsEngineer Administrative Forester Tech 63 2023 Budget City of Cottage Grove, Minnesota 2023 Departmental Goals Administration ¤ Implement the new online GIS work order system for Public Works. Fleet ¤ Evaluate the equipment replacement schedule to see if it is meeting our needs. ¤ Evaluate in-house installation of vehicle equipment compared to outsourcing. ¤ Analyze shop operations with data from the Pubworks system to find inefficiencies. ¤ Start increasing overall training for shop staff. ¤ Analyze renting versus owning of mowers. Facilities ¤ Become more familiar with the Pubworks software and utilize more of the reports and applications. ¤ Develop a capital improvement plan for each City owned facility ensuring all buildings are scheduled for routine upgrades and repaired in a timely manner. ¤ Plan, organize, coordinate, assign and monitor work of facility maintenance contractors and cleaning staff to ensure quality of work performed meets contract obligations. ¤ Create an inventory of supplies and parts to reduce equipment down time. Streets/Signs/Stormwater/Snow Removal/ Forestry th ¤ Re-organize plow routes to add 14 big truck route. ¤ Monitor the use of pre-wetting on two new trucks. ¤ Revise and update the Emerald Ash borer plan for the city. ¤ Prompt attention to work orders for sign repair after accidents or vandalism. ¤ Ensure that all school zones are operational prior to commencement of school. ¤ Ensure inspection/monitoring of storm water system is following MS4 permit. ¤ Continue to enhance water quality and rate control in stormwater basins. ¤ Inspect trails and sidewalks for damage-repair as needed. ¤ Continue to use the track paver and lay up to 3,000 tons of asphalt by September. ¤ Improve gravel road shoulders before August 1st. ¤ Second half of State aid traffic counts to be completed 2023. Water/Sanitary Sewer/Streetlights/Traffic Signals ¤ Begin construction of the Intermediate and Low Zone Water treatment plan. ¤ Continue to keep up with development, both residentially and commercial. ¤ Continue implementing the 5Î7-year sanitary sewer maintenance program throughout the City. This will be done by in-house and contracted cleaning contractors to reduce potential liability claims. ¤ Continue to repair underground faults and update aging wires to reduce outages. ¤ Continue to repair and replace streetlight feed points. Engineering ¤ Maintain City Standard Specifications and Detail Plates to remain current with changing standards. ¤ Continue to provide revenue generating activities to support well planned and designed infrastructure. ¤ Continue to keep engineering consulting fees for services low through well managed infrastructure projects. ¤ Continue to represent the community's interests in regional transportation planning and construction projects. ¤ Oversee the design and implementation of the CityÓs long-term PFAS plan. 64 ¤ Continue to maintain and improve operation of City owned traffic signals. 2023 Budget City of Cottage Grove, Minnesota Recycling ¤ Continue to promote the community food scraps dumpster at Public Works. ¤ Work with Washington County on pilot program for hauler provided food scraps recycling ¤ Enhance battery recycling at City facilities 2023 Strategic Initiatives Positioning for Growth ¤ Identify and plan for transportation connection needs Positioning for Growth ¤ Update the CityÓs water supply and distribution plan Positioning for Growth ¤ Implement the Clean Water for Cottage Grove/PFAS drinking water supply plan Reforming Organizational Culture ¤ Implement a Leadership Training program for Public Works supervisor positions. Reforming Organizational Culture ¤ Implement a Future Leaders program for Public Service Workers Reforming Organizational Culture ¤ Expand utilization of the 49er Training Center Reforming Organizational Culture ¤ Study equipment replacement intervals Reforming Organizational Culture ¤ Study in-house installation of vehicle equipment vs outsourcing Reforming Organizational Culture ¤ Create facilities capital improvement plan Budget Additions 1200 Î Streets Public Service Worker & Pickup 1290 Î Increased salt cost $22,350 1700 Î Additional Shop Hoist, Replace Existing Hoist, Hoist Modifications $53,000 2040 Î City Engineer 3200 Î Increase maintenance budget from $150,000 to $200,000, following 5-year rate study 3200 Î Stormwater Lead Person Pick-up 3200 Î Increased MS4 Permit Fee from MPCA $5,600 65 2023Budget City of Cottage Grove, Minnesota Public Works Total Work Orders 202020212022 3406 3226 1488 202020212022 Total 340632261488 Note: 2022 data thru 06/30/2022 Forestry 600 500 400 300 200 100 161441435260528164214273351324125 0 Tree Down InTree StumpTrim Boulevard Tree ReplacementTree RequestTrim Tree/Shrubs StreetRemovalTree 2020 161426027324 2021 143528143512 2022 451642135 202020212022 Note: 2022 data thru 06/30/2022 66 2023Budget City of Cottage Grove, Minnesota Utilities 600 500 400 300 200 100 0 Street NewSantiaryTrafficUtilitiesWaterWater SidingLightUtilityWaterWaterWater ConstrucSewer Signal/IsMiscellaMeterService FinalMalfunctTurn OffPressureProblemQuality tionProblemsueneousProblemTurn On ion 2020 4931710737715875611931453934 2021 45222202496211026512028363334 2022 2731115022710681240981331 202020212022 All data thru 06/30/2022 2022 -Siding Permits Î108 2022 -Curb Box Inspections Î184 2022 -New Construction Inspections Î273 2022 -Plumbing Finals Î242 2022 -Service Orders Opus Î802 022 -Gopher State One Locates Î3655 Fleet Work Orders Average Time Spent per Order Total - Direct Hours Charged by Fleet Total - Repair Requests 0100020003000400050006000 Estimate 2022202120202019 67 2023Budget City of Cottage Grove, Minnesota Streets Tons of Asphalt aźƌĻƭ Ώ /ǒƩĬ ğƓķͶ Miles - Painted Roads Miles - Plowed Roads Cul-de-Sac aźƌĻƭ ΏͶ Right-of-Way Permits 0500100015002000250030003500 Miles - Right-of-WayMiles - PlowedMiles - PaintedMiles - CurbTons of Sidewalks/TrailCul-de-Sac PermitsRoadsRoadsand GutterAsphalt s Estimate 2022 12588.91368180.4978278.493000 2021 12785.87364178.4776274.453013 2020 11988.79358173.5374.62263.653296 2019 9572352174702573200 Estimate 2022202120202019 Salt and Sand Average Salt per Call-Out Road Salt Tons of Treated Salt Tons of Sand 050010001500200025003000 Tons of SandTons of Treated SaltRoad SaltAverage Salt per Call-Out 2019 200400207569 2020 220608281773 2021 0680281792 estimated 2022 200704279892 201920202021estimated 2022 68 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 14 - ENGINEERING Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME236,969212,309192,103249,745394,400506,300 4120 - SAL-P.T./TEMP6,5108,800 6,56608,4008,400 4141 - PERA17,50938,00017,40414,07418,73029,600 4142 - FICA17,61639,40017,88713,92919,75030,800 4144 - HEALTH INSURANCE29,40055,30029,04030,80030,80039,400 4148 - WORKERS COMP1,6102,4001,6101,8001,8002,400 Total Category: 4100 - PERSONAL SERVICES:309,614650,200284,816252,705329,225505,000 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER1300140562000 4211 - MOTOR FUELS2,0672,7001,6771,9641,8002,600 4217 - CLOTHING/UNIFORM51022402500 Total Category: 4200 - COMMODITIES:2,2472,7002,0412,0212,2502,600 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES2470130000 4301 - ENGINEERING SVS67,10339,10074,91973,85636,90038,000 4310 - COMMUNICATION1,4851,7201,2051,2831,6202,210 4321 - DATA PROCESSING14,76529,5008,02018,00018,00027,800 4340 - PRINTING26042000 4341 - ADVER/PUBLISH000000 4375 - CHARGE-FLEET MNT2,7423,9101,5311,4941,0603,800 4401 - DUES & SUBS01,9103688971,8002,200 4403 - TRAVEL/TRAIN/CON3,5704,8805751,6674,6006,000 4449 - OTHER CONTRACT00775800 Total Category: 4300 - CONTRACTUAL SERVICES:89,93781,02086,86697,25463,98080,010 Total Department: 14 - ENGINEERING:401,798733,920373,723351,980395,455587,610 69 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:31STREETMAINTENANCE Category:4100PERSONALSERVICES 4100SALARYFULLTIME588,215555,384554,835700,200681,974749,800 4110OVERTIMEF.T.6,83816,55831,40031,40025,64332,800 4120SALP.T./TEMP76,47988,99778,00078,00065,80981,500 4141PERA43,87142,73643,97054,95052,74158,600 4142FICA48,28045,85150,82061,90053,29965,900 72,87075,33075,330119,800 4144HEALTHINSURANCE72,000135,000 4147UNEMPLOYMENT09,5640000 4148WORKERSCOMP60,00065,00065,00059,20055,50063,200 TotalCategory:4100PERSONALSERVICES:896,552899,420899,3551,105,4501,006,9661,186,800 Category:4200COMMODITIES 4210OPSUPPLYOTHER11,6073,49110,60010,9008,06611,200 4211MOTORFUELS47,39963,900 41,64554,06745,00061,400 4212LUB/ADD00200200219200 4216FERTILIZER/CHEM8,9699,800 6,1965,2599,2009,500 4217CLOTHING/UNIFORM9,9124,7178,1009,10011,7689,400 4231SMALLTOOLS1,6502,800 1,0328722,7002,700 4270OPSUPVEH/EQ4600000 4271OPSUPOTHERIMP179,061212,300 172,846152,355201,600203,700 TotalCategory:4200COMMODITIES:243,284220,761277,400297,500257,132309,600 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES4,8924,7634,1004,2001,2874,300 4301ENGINEERINGSVS5,1369,200 4,1086,3688,7008,900 4305FEESFORSERVICE16,15823,07622,90023,6005,08924,300 4310COMMUNICATION9,3309,300 9,1137,2208,8109,100 4341ADVER/PUBLISH004004000400 4350INSURANCECHARGE12,00014,000 11,82012,46012,46013,600 4370MAINTREPAIR/EQ0000790 4371MAINTREPAIR/OTH1,2021,3788,2008,4003,3578,700 4375CHARGEFLEETMNT285,635175,724290,000280,700240,736289,120 4380RENTAL/LEASE5,84421,00725,90026,60013,60927,400 4401DUES&SUBS10817280080048800 4403TRAVEL/TRAIN/CON8976,97616,60017,7956,49318,300 4405CLEAN/WASTEREMV6,29222,57621,5003,10029,7773,200 4449OTHERCONTRACT5786166006000600 TotalCategory:4300CONTRACTUALSERVICES:346,646282,336420,970397,795326,941409,620 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT000000 TotalCategory:4500CAPITALOUTLAY:000000 TotalDepartment:31STREETMAINTENANCE:1,486,4831,402,5171,597,7251,800,7451,591,0391,906,020 70 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Department:32TRAFFICSIGNAGE Category:4100PERSONALSERVICES 4100SALARYFULLTIME79,87358,74349,97179,84081,50085,100 4110OVERTIMEF.1,2891141,4001,400 T.6821,500 4120SALP.T./TEMP9,6848,47517,79215,68016,80017,600 5,8374,4573,1476,2006,2006,500 4141PERA 4142FICA5,5204,2474,0837,5207,6008,000 4144HEALTHINSURANCE14,36016,97017,85017,85013,00014,300 4148WORKERSCOMP8,6708,7009,0009,0007,2007,600 TotalCategory:4100PERSONALSERVICES:125,232102,274101,956137,490133,700140,600 Category:4200COMMODITIES 4210OPSUPPLYOTHER21,67530,000 21,98820,54928,60029,200 4211MOTORFUELS2,8482,3141,9672,5003,4003,500 4217CLOTHING/UNIFORM316641 454458600620 4231SMALLTOOLS70964101,2001,2001,300 4271OPSUPOTHERIMP00 23000 TotalCategory:4200COMMODITIES:26,02224,94622,97432,90034,42035,441 Category:4300CONTRACTUALSERVICES 4300PROFSERVICES5534516000 4305FEESFORSERVICE49,47696644,05957,70059,40061,200 4310COMMUNICATION425540180540540540 4350INSURANCECHARGE2001,0001,0401,0401,1001,100 4371MAINTREPAIR/OTH063,3800000 4375CHARGEFLEETMNT13,0116,8599,00910,15010,90011,230 4403TRAVEL/TRAIN/CON303367361,6001,6501,700 4449OTHERCONTRACT58058000 TotalCategory:4300CONTRACTUALSERVICES:63,25673,11555,59771,03073,59075,770 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT000000 TotalCategory:4500CAPITALOUTLAY:000000 TotalDepartment:32TRAFFICESIGNAGE:214,510200,334180,528241,420241,710251,811 71 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 34 - SNOWPLOWING Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME62,757151,30044,80139,753140,600144,700 4110 - OVERTIME F. T.75,12593,300 89,51162,11582,00089,300 4141 - PERA10,33118,30011,4017,64016,68017,600 4142 - FICA9,52218,50010,4996,94917,02017,800 4144 - HEALTH INSURANCE18,380019,22018,50018,5000 4148 - WORKERS COMP17,60014,50017,60023,00023,00013,800 Total Category: 4100 - PERSONAL SERVICES:193,715295,900193,032157,957297,800283,200 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER210,002272,300225,262245,562235,000264,400 4211 - MOTOR FUELS41,57265,40036,79031,18551,00062,900 4271 - OP SUP-OTHER IMP4,26603,323000 Total Category: 4200 - COMMODITIES:255,840337,700265,376276,746286,000327,300 Category: 4300 - CONTRACTUAL SERVICES 4305 - FEES FOR SERVICE0600600600600 4350 - INSURANCE CHARGE7,6509,0007,5807,9407,9408,700 4375 - CHARGE-FLEET MNT177,307251,630217,79794,672170,570244,300 4380 - RENTAL/LEASE02,800002,6002,600 4403 - TRAVEL/TRAIN/CON2,0002,900002,7002,800 Total Category: 4300 - CONTRACTUAL SERVICES:186,957266,930225,437102,612184,410259,000 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT000000 Total Category: 4500 - CAPITAL OUTLAY:000000 Total Department: 34 - SNOWPLOWING:636,513900,530683,845537,315768,210869,500 72 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 35 - PUBLIC WORKS ADMINISTRATION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME213,386159,484169,250186,700153,742278,900 4110 - OVERTIME F. T.6,29012,2526,1006,1006,4056,400 4120 - SAL-PT./TEMP05,5094,9004,90005,100 4141 - PERA13,52612,65713,14014,50011,77921,300 4142 - FICA13,29112,22913,40015,20010,75022,100 4144 - HEALTH INSURANCE35,00034,18034,18020,60032,55034,600 4148 - WORKERS COMP1,4001,4701,4701,1001,1001,800 Total Category: 4100 - PERSONAL SERVICES:282,893237,781242,440249,100216,326370,200 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES2,9604,7004,5342,5174,4004,500 4210 - OP SUPPLY-OTHER7,1157,2009,1553,6906,8007,000 4211 - MOTOR FUELS0038005000 4217 - CLOTHING/UNIFORM01501030150150 4270 - OP SUP-VEH/EQ843410000 4272 - OP SUP-BUILDINGS4,6481,7884,5004,6001,8014,800 4280 - CAPITAL OUTLAY <$5,00000061100 Total Category: 4200 - COMMODITIES:11,87616,85019,6638,64616,35016,250 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES340210260180200210 4301 - ENGINEERING SVS01,0602,71101,0001,030 4305 - FEES FOR SERVICE15,94718,70012,89910,20017,70018,200 4310 - COMMUNICATION1,2531,0301,5301,0139701,000 4311 - POSTAGE5521,1708703501,1001,130 4321 - DATA PROCESSING49,90140,40040,04420,00020,00038,100 4340 - PRINTING5221021580200210 4341 - ADVER/PUBLISH1211000100110 4350 - INSURANCE CHARGE7,6509,0007,5807,9407,9408,700 4360 - UTILITIES48,19647,70041,53939,80045,30046,300 4370 - MAINT-REPAIR/EQ5345,3004,17905,0005,150 4372 - MAINT-REPAIR/BLD33,30240,30018,30544,05338,00059,700 4375 - CHARGE-FLEET MNT05,0504,282004,900 4380 - RENTAL/LEASE12,6126,3009,6037,6926,0006,200 4401 - DUES & SUBS578740655269700720 4403 - TRAVEL/TRAIN/CON1863,800325403,6003,700 4405 - CLEAN/WASTE REMV16,81716,90015,30311,30016,00016,400 4449 - OTHER CONTRACT0096000 Total Category: 4300 - CONTRACTUAL SERVICES:187,931197,980160,396142,916163,810211,760 Total Department: 35 - PUBLIC WORKS ADMIN:416,132585,030462,952389,343422,600477,110 73 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 36 - FORESTRY Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME51,69454,69148,11473,77085,30089,100 4110 - OVERTIME F. T.8413,100185222,9703,000 4120 - SAL-P.T./TEMP15,17816,40015,50616,95515,68015,700 4141 - PERA3,8168,1004,2413,6035,4407,800 4142 - FICA4,5398,2004,6684,6117,0707,900 4144 - HEALTH INSURANCE9,31014,3008,5559,7509,75013,000 4148 - WORKERS COMP4,4006,4004,3705,6005,6006,200 Total Category: 4100 - PERSONAL SERVICES:89,777145,60092,21688,656120,280138,900 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER7,11510,60031,3184,97910,00010,300 4211 - MOTOR FUELS1,5481,9001,4428831,5001,800 4217 - CLOTHING/UNIFORM1,495641254560600620 4231 - SMALL TOOLS1,3791,8002,2072101,7001,750 Total Category: 4200 - COMMODITIES:11,53714,94135,2216,63213,80014,470 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES278210164125200200 4305 - FEES FOR SERVICE141,311107,10040,27312,855101,000104,000 4310 - COMMUNICATION8931,0308457439701,000 4350 - INSURANCE CHARGE1,0001,1005001,0401,0401,100 4375 - CHARGE-FLEET MNT4,5998,3405,5597,74211,6408,100 4380 - RENTAL/LEASE02,700002,6002,700 4401 - DUES & SUBS204400350400400 4403 - TRAVEL/TRAIN/CON9751,9003335791,8001,800 4449 - OTHER CONTRACT127,097125,850128,975119,282118,800122,000 Total Category: 4300 - CONTRACTUAL SERVICES:276,357248,630176,683142,365238,450241,300 Total Department: 36 - FORESTRY:377,671409,171304,120237,652372,530394,670 74 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund # : 215 Program: Recycling Program # : 1900 Program Description This function seeks to create an environmentally focused and sustainable organization that maintains an active presence in the community to educate about alternatives for disposing of household items that could be recycled, reduced, or reused. The program expenditures are fully funded through an annual grant from Washington County. Program Expenditure Highlights Continue to implement and promote the CityÓs food scraps drop-off located at Public Works. Work with Washington County on pilot program for hauler provided food scraps recycling Enhance battery recycling at City facilities 75 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 2022202220232024 20202021 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 215 - RECYCLING Revenue 55,06656,21055,00056,04058,250 3349 - COUNTY AID55,734 3810 - INVEST INTEREST(223)1,0001,153(2,244)1,0501,000 3816 - REFUND & REIMBRS000000 Total Revenue:56,21953,96656,05057,04055,51159,250 56,21953,96656,05057,040 Total Fund: 215 - RECYCLING:55,51159,250 Expenditures 4100 - PERSONAL SERVICES29,88526,49432,45036,50022,53738,100 4200 - COMMODITIES10,4282,6337,9005,74010,5016,120 4300 - CONTRACTUAL SERVICES14,23214,70315,70014,80023,09315,030 Total Expenditures:54,54543,83056,05057,04056,13159,250 72,17073,22473,22473,22473,84473,224 Fund Balance, Beginning Year 1,67410,13600(620)0 Net Inc(decr)before transfers 000000 Transfers in(out) 73,84483,36073,22473,22473,22473,224 Fund Balance, end of year 76 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 54 - RECYCLING Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME19,48232,90022,60022,87128,00031,500 4141 - PERA1,4152,5001,6951,7152,1002,400 4142 - FICA1,4412,5001,7301,6982,1402,400 4144 - HEALTH INSURANCE003,690000 4148 - WORKERS COMP200200170210210200 Total Category: 4100 - PERSONAL SERVICES:22,53838,10029,88526,49432,45036,500 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER10,5016,12010,4282,6337,9005,740 Total Category: 4200 - COMMODITIES:10,5016,12010,4282,6337,9005,740 Category: 4300 - CONTRACTUAL SERVICES 4302 - LEGAL SERVICE0001,08800 4305 - FEES FOR SERVICE5,0573,0906,950483,2003,000 4311 - POSTAGE3,9252,060002,2002,000 4341 - ADVER/PUBLISH1,7001,03001,5511,0001,000 4380 - RENTAL/LEASE7,0007,0007,0817,0007,3007,000 4405 - CLEAN/WASTE REMV4,06102015,01500 4434 - SPECIAL EVENTS1,3491,850002,0001,800 Total Category: 4300 - CONTRACTUAL SERVICES:23,09315,03014,23214,70315,70014,800 Total Department: 54 - RECYCLING:56,13159,25054,54543,83056,05057,040 77 City of Cottage Grove, Minnesota 2023 Budget 230 Department: Public Works Fund # : 3200 Program: Stormwater Program # : Program Description The Stormwater Utility manages the planning, maintenance, and infrastructure of the storm/surface water system. Maintenance activities preserve existing infrastructure including but not limited to ponds drainage ditches, pipes, and outlets. Expenditures are also made for infrastructure requirements of the existing system including the replacement of existing pipe and expansion of existing ponds. Revenues are generated from charges to properties based on their portion/contribution to the storm/surface water run-off. These fees are determined by an evaluation of the operational costs of supporting the stormwater system, planned infrastructure repair and reconstruction and response to catastrophic storm handling events. Program Expenditure Highlights ¤ Purchase new pickup truck for Stormwater lead $55,000.00 ¤ Increase stormwater budget $50,000 for stormwater repair and preventative maintenance ¤ MS4 permit fee increased from $400.00 to $6000.00 78 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 BudgetBudget ParentBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Fund:230STORMWATER Revenue 3359OTHERGOVAID226,057186,84400204,3950 3727PENALTIESUTIL2,7645,5614,0004,0005,8574,000 3735STORMWATERUTILITY946,948907,5731,000,0001,142,5501,014,6561,193,400 3810INVESTINTEREST24,815(98,612)10,00010,000(12,076)10,000 3816REFUND&REIMBRS000095,0000 TotalRevenue:1,200,5841,001,3661,014,0001,156,5501,307,8321,207,400 TotalFund:230SURFACEWATERMANAGEMENT:1,200,5841,001,3661,014,0001,156,5501,307,8321,207,400 Expenditures 4100PERSONALSERVICES326,560270,401402,150462,200305,689485,100 4200COMMODITIES17,77821,46525,80020,09017,10820,753 4300CONTRACTUALSERVICES429,597287,687308,930384,980432,396396,077 4500CAPITALOUTLAY00055,00033,1810 TotalExpenditures:773,935579,553736,880922,270788,374901,930 1,664,4202,049,7692,347,7522,347,7522,581,0722,662,252 FundBalance,BeginningYear 426,649519,458421,813277,120234,280305,470 NetInc(decr)beforetransfers (41,300)(221,475)(394,046)(43,800)(153,100)(282,500) Transfersin(out) 2,049,7692,347,7522,375,5192,581,0722,662,2522,685,222 FundBalance,endofyear 79 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 60 - STORM WATER-MAINTENANCE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME231,274189,575285,135322,500219,256337,100 4110 - OVERTIME F. T.10,5906,1559,0009,00010,4179,400 4120 - SAL-P.T./TEMP12,000015,68016,8005,17417,600 4141 - PERA18,47014,54822,05025,00017,13125,900 4142 - FICA16,92613,53223,69526,90016,10927,900 4144 - HEALTH INSURANCE19,30026,59026,59038,40019,60042,300 4148 - WORKERS COMP18,00020,00020,00023,60018,00024,900 Total Category: 4100 - PERSONAL SERVICES:326,560270,401402,150462,200305,688485,100 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER11,0908,6775,1005,3005,9495,400 4211 - MOTOR FUELS2,5313,4992,6003,9003,2914,100 4217 - CLOTHING/UNIFORM03241,2001,87001,923 4231 - SMALL TOOLS221816006201,422630 4271 - OP SUP-OTHER IMP4,1354248,2008,4006,4468,700 4280 - CAPITAL OUTLAY <$5,00008,3618,000000 Total Category: 4200 - COMMODITIES:17,77821,46525,70020,09017,10820,753 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES2,7002,1846,6006,8005,3037,000 4301 - ENGINEERING SVS57,46673,23953,00054,59065,36355,227 4305 - FEES FOR SERVICE13,91819,42113,80020,20033,04420,800 4307 - WATERSHED DISTRICT STORM FEE1405180540125540 4310 - COMMUNICATION00008,9480 4341 - ADVER/PUBLISH138214200200287200 4371 - MAINT-REPAIR/OTH36,06895,832156,100210,70027,963217,000 4372 - MAINT-REPAIR/BLD8,54000020,6460 4375 - CHARGE-FLEET MNT11,75512,1007,93010,2008,84910,510 4380 - RENTAL/LEASE001,0001,10001,200 4403 - TRAVEL/TRAIN/CON09912,9004,7501,3744,900 4449 - OTHER CONTRACT230,554187,482391,1001,1001,200 Total Category: 4300 - CONTRACTUAL SERVICES:361,279359,383204,538242,630310,180318,577 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT0033,181055,0000 4550 - PROJECT-CONTRACT000000 Total Category: 4500 - CAPITAL OUTLAY:0033,181055,0000 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT41,300221,475394,04643,800153,100282,500 Total Category: 4999 - TRANSFERS OUT:41,300221,475394,04643,800153,100282,500 Total Department: 60 - STORM WATER-MAINTENANCE:746,917936,835890,450714,2801,000,5701,106,930 80 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 61 - STORM WATER ADMINSITRATION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME000000 Total Category: 4100 - PERSONAL SERVICES:000000 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES00100000 Total Category: 4200 - COMMODITIES:00100000 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES910872767800800800 4305 - FEES FOR SERVICE3,7463,7642,3533,5003,6003,600 4309 - CREDIT CARD FEES9,99125,48321,5986,10015,00015,000 4311 - POSTAGE5,6655,5023,8526,2006,0006,000 4321 - DATA PROCESSING43,50133,65352,24945,00044,70047,400 4340 - PRINTING4,5053,7392,3304,7004,7004,700 Total Category: 4300 - CONTRACTUAL SERVICES:68,31873,01383,14966,30074,80077,500 Total Department: 61 - STORM WATER ADMINSITRATION:68,31873,01383,14966,40074,80077,500 81 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund # : 235 Program: Sealcoating Program # : 1217 Program Description This program accounts for the activities related to sealcoating City streets and trails, as well as maintaining and improving their condition. Funding for these activities comes from franchise fees charged to residents on their electric and natural gas utility bills. Crack sealing, sealcoating, mill and overlays, curb and sidewalk replacement and trail micro-surfacing are all included. Expenditures from this program include the commodities and contractual services related to the maintenance program only. Wages, contractual engineering, and inspection fees are not included. Program Expenditure Highlights ¤ Continue phase two of the mill & overlay project in the Thompson Grove neighborhood. ¤ Continue to replace failing curb, sidewalks, and pedestrian ramps to improve ADA compliance. 82 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 235 - SEALCOATING Revenue 22,69912,91922,00022,000 3017 - AGGREGATE TAX23,46722,000 3020 - FRANCHISE FEES615,326633,500596,537478,303600,000633,500 94,114000 3549 - MISC PUBLIC WORK30,7660 3810 - INVEST INTEREST(5,207)10,00026,034(31,816)10,00010,000 81,96226,08100 3962 - DEPOSIT104,1570 Total Revenue:768,509665,500821,346485,487632,000665,500 Total Fund: 235 - SEALCOATING FUND:768,509665,500821,346485,487632,000665,500 Expenditures 4200 - COMMODITIES31,13437,90051,18634,58535,70036,800 4300 - CONTRACTUAL SERVICES256,642241,340631,091143,061590,300234,320 4500 - CAPITAL OUTLAY551,756384,80072,3661,119,8430373,600 Total Expenditures:839,532664,040754,6431,297,489626,000644,720 1,626,194996,394996,3941,002,3941,067,4171,023,174 Fund Balance, Beginning Year 66,703(812,002)6,00020,780(71,023)1,460 Net Inc(decr)before transfers (625,480)00000 Transfers in(out) 1,067,417184,3921,002,3941,023,174996,3941,024,634 Fund Balance, end of year 83 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Category:4200COMMODITIES 51,18534,58535,70036,800 4271OPSUPOTHERIMP31,13437,900 TotalCategory:4200COMMODITIES:51,18531,13434,58535,70036,80037,900 Category:4300CONTRACTUALSERVICES 4301ENGINEERINGSVS23,951106,91859,067000 4341ADVER/PUBLISH642162436600620640 4371MAINTREPAIR/OTH352,700149,35283,558227,000233,700240,700 4374SEALCOATING253,7962100362,70000 TotalCategory:4300CONTRACTUALSERVICES:631,091256,642143,061590,300234,320241,340 Category:4500CAPITALOUTLAY 4550PROJECTCONTRACT72,366551,7561,119,8430373,600384,800 TotalCategory:4500CAPITALOUTLAY:72,366551,7561,119,8430373,600384,800 Category:4999TRANSFERSOUT 00 4700TRANSFERSOUT625,480000 TotalCategory:4999TRANSFERSOUT:625,48000000 TotalDepartment:00SEALCOATING:1,380,121839,5331,297,490626,000644,720664,040 ReportTotal:1,380,121839,5331,297,490626,000644,720664,040 84 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund # : 610 Program: Water Program # : 3000 Program Description The Water Division provides a safe potable supply of drinking water for our customers and ensures the water distribution system and related facilities are managed and maintained in the most efficient and cost-effective way. This includes the general maintenance/repair of the City's water distribution system and all related equipment including; 12 municipal wells, 8 pump houses, 6 water storage facilities with a storage capacity of 7.15 million gallons, 1 booster station control center with a pumping capacity of 12,000 GPM and 3 GAC filter plants. Program Expenditure Highlights Budget includes a rental agreement for an 11Ñ mower from MTI for 6 months Î Total Budget $15,180 ($7,590 Water & $7,590 Streets) Begin construction of permanent water treatment plant for the low zone pressure zone Working with DNR to approve our request to increase our water appropriations Working with consultants on the construction of a low zone water tower One new water treatment focused FTE, funded through the 3M Settlement Agreement 85 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 610 - WATER OPERATING Revenue 0000 3031 - S.A. - DELINQ00 3044 - MISC PEN & INT000000 0000 3159 - MISC NON-BUS LIC00 3324 - STATE GRANTS11,162013,300000 48,548000 3359 - OTHER GOV AID23,5490 3519 - OTHER CHARGE SVS40,67530,00032,92534,47530,00030,000 033800 3549 - MISC PUBLIC WORK8460 3720 - WATER SALES3,300,0383,395,7002,717,7623,051,3633,100,0003,296,830 215,795153,917100,000100,000 3723 - WATER METER SALE222,210100,000 3727 - PENALTIES-UTIL41,49530,00026,86739,24430,00030,000 63014,7091,0002,000 3739 - MISC UTIL42,0841,000 3809 - INTERFUND INTRST13801,325000 3810 - INVEST INTEREST(46,384)50,00091,443(378,370)50,00050,000 3813 - SALE OF GOODS71500000 3816 - REFUND & REIMBRS1282,0006,3623,1552,0002,000 3829 - MISC - OTHER97702,577000 3900 - CAPITAL CONTRIBUTIONS10,828,07804,135,998000 Total Revenue:14,465,7113,608,7007,293,5322,918,8313,313,0003,510,830 Total Fund: 610 - WATER OPERATING:14,465,7113,608,7007,293,5322,918,8313,313,0003,510,830 Expenditures 4100 - PERSONAL SERVICES721,5021,087,100734,943740,012855,2651,035,500 4200 - COMMODITIES238,787248,720183,930162,212220,850243,710 4300 - CONTRACTUAL SERVICES1,058,6181,140,960844,1271,146,552967,4301,108,410 4500 - CAPITAL OUTLAY0115,000034,03635,000110,000 4720 - DEPRECIATION1,381,0231,231,1910000 Total Expenditures:3,399,9302,591,7802,994,1912,082,8122,078,5452,497,620 44,582,15959,313,34459,313,34460,356,21948,493,16461,171,629 Fund Balance, Beginning Year 4,299,341836,0191,234,4551,013,21011,065,7811,016,920 Net Inc(decr)before transfers (388,336)(451,173)(191,580)(197,800)(245,601)(203,700) Transfers in(out) 48,493,16459,698,19060,356,21961,171,62959,313,34461,984,849 Fund Balance, end of year 86 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 70 - WATER-DISTRIBUTION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME436,157457,670497,345590,500447,918617,100 4110 - OVERTIME F. T.64,42555,55064,00070,00064,40673,200 4120 - SAL-P.T./TEMP25,20021,35035,50030,60025,12632,000 4140 - PENSIONS(18,803)000(52,119)0 4141 - PERA38,26238,25041,52051,80037,94553,800 4142 - FICA35,95236,56044,66053,00036,55855,000 4144 - HEALTH INSURANCE53,43554,20359,13086,30056,44395,000 4147 - UNEMPLOYMENT25700000 4148 - WORKERS COMP19,52022,00024,00020,70019,50021,800 Total Category: 4100 - PERSONAL SERVICES:654,405685,583766,155902,900635,776947,900 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER119,260123,500 111,34368,742116,400119,900 4211 - MOTOR FUELS16,82127,25719,85023,50018,51024,400 4212 - LUB/ADD2250 0000 4216 - FERTILIZER/CHEM22,37424,17420,40021,65031,06621,700 4217 - CLOTHING/UNIFORM4,4904,170 5,7343,8254,1004,040 4231 - SMALL TOOLS1,5111,4971,6002,0004602,100 4271 - OP SUP-OTHER IMP22,49036,66336,40050,00062,09350,000 4272 - OP SUP-BUILDINGS1,750014,70015,00012415,000 4280 - CAPITAL OUTLAY <$5,0002,4727,850 1,90907,4007,620 Total Category: 4200 - COMMODITIES:183,930162,158220,850243,710238,699248,720 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES29,96645,70635,30036,60039,84837,500 4301 - ENGINEERING SVS49,71970,020 71,43240,19366,00067,980 4302 - LEGAL SERVICE04961,7001,75001,800 4305 - FEES FOR SERVICE58,48110,46345,90048,700100,14848,700 4310 - COMMUNICATION8,21609,5709,86011,35210,160 4311 - POSTAGE2,2500 0000 4340 - PRINTING13103003101,485320 4341 - ADVER/PUBLISH0515 0603500515 4350 - INSURANCE CHARGE8,0809,51510,38011,30010,00011,600 4360 - UTILITIES369,655275,170 294,769395,096249,400267,160 4370 - MAINT-REPAIR/EQ5,0797354,6004,7404,6724,880 4371 - MAINT-REPAIR/OTH76,317174,410 54,804171,115164,400169,300 4372 - MAINT-REPAIR/BLD29,01335,5137,50052,50033,17252,500 4375 - CHARGE-FLEET MNT29,34239,860 46,37142,05936,98038,700 4380 - RENTAL/LEASE(1,169)7,5907,5008,0007,5908,000 4401 - DUES & SUBS2,4272,650 2,2252,6152,5002,700 4403 - TRAVEL/TRAIN/CON5949,15011,30016,3006,80916,650 4405 - CLEAN/WASTE REMV 5,1323,1922,0671,2001,2401,275 4438 - PRO/MISC RESALE0111,0750000 4449 - OTHER CONTRACT37234,530100,000103,00065,728106,000 Total Category: 4300 - CONTRACTUAL SERVICES:613,494918,520755,030840,655813,705862,010 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT0034,03635,000110,000115,000 034,03635,000110,000 Total Category: 4500 - CAPITAL OUTLAY:0115,000 Category: 4720 - DEPRECIATION 4720 - DEPRECIATION-CONTRIBUTED741,92300000 4721 - DEPRECIATION-PURCHASED489,2681,381,0230000 Total Category: 4720 - DEPRECIATION:1,231,1911,381,0230000 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT388,336245,601451,173191,580197,800203,700 Total Category: 4999 - TRANSFERS OUT:388,336245,601451,173191,580197,800203,700 Total Department: 70 - WATER-DISTRIBUTION:3,071,3573,314,8032,251,4711,968,6152,295,0652,377,330 87 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 71 - WATER-ADMINISTRATION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME63,045105,00058,61034,96664,940100,500 4141 - PERA4,7297,8004,5282,6234,8707,500 4142 - FICA4,3928,1004,2002,5104,9707,800 4144 - HEALTH INSURANCE13,16017,70012,80013,83013,83016,200 4148 - WORKERS COMP400600400500500600 Total Category: 4100 - PERSONAL SERVICES:85,726139,20080,53854,42989,110132,600 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES88005400 Total Category: 4200 - COMMODITIES:88005400 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES8721,5909107671,5001,545 4305 - FEES FOR SERVICE16,77620,26016,70511,13419,10019,670 4309 - CREDIT CARD FEES25,48315,0009,99121,59810,00015,000 4311 - POSTAGE21,48123,00020,00715,42023,00023,000 4321 - DATA PROCESSING165,327200,000164,996169,800140,800190,000 4340 - PRINTING14,97419,10018,0249,31318,00018,540 Total Category: 4300 - CONTRACTUAL SERVICES:244,913278,950230,633228,032212,400267,755 Total Department: 71 - WATER-ADMINISTRATION:330,726418,150311,171282,515301,510400,355 88 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund # : 620 Program: Sewer Maintenance Program # : 3100 Program Description The Sewer Division ensures a trouble-free, well maintained wastewater collection system for our customers. This includes cutting tree roots and maintaining invasive growth, jetting and vacuuming for grease and debris buildup, televising sewer lines to identify problems, monitoring sewer line flows to identify possible inflow and infiltration, maintaining and repairing all related sanitary sewer mains, structures, services maintaining the lift station facility and manhole rehabilitation. Program Expenditure Highlights ¤ Continue to Root Foam sewer lines to prevent tree root growth that can cause back-ups ¤ Televise and/or clean trunk sewer lines to evaluate their condition ¤ Begin operation of two additional temporary lift stations 89 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 620 - SEWER OPERATING Revenue 0000 3030 - S.A. - CURRENT00 3031 - S.A. - DELINQ000000 5,7251,2872,5002,500 3044 - MISC PEN & INT3,2072,500 3724 - SEWER SERVICE3,296,0873,903,7003,144,2792,938,2143,300,0003,753,550 27,64639,34130,00030,000 3727 - PENALTIES-UTIL37,67130,000 3739 - MISC UTIL16,0281,00012,50096,7071,0001,000 28,325028,00026,000 3809 - INTERFUND INTRST27,41327,000 3810 - INVEST INTEREST(17,401)30,00040,223(151,808)30,00030,000 46000 3816 - REFUND & REIMBRS00 3900 - CAPITAL CONTRIBUTIONS2,539,95102,366,894000 5,625,6382,923,7413,391,5003,843,050 Total Revenue:5,902,9563,994,200 Total Fund: 620 - SEWER OPERATING:5,902,9563,994,2005,625,6382,923,7413,391,5003,843,050 Expenditures 4100 - PERSONAL SERVICES241,755220,628296,675357,700315,894418,050 4200 - COMMODITIES16,63119,40413,40016,5858,96417,520 4300 - CONTRACTUAL SERVICES2,570,1152,700,9902,930,2303,210,8702,539,2113,361,850 4500 - CAPITAL OUTLAY042500027,500 4720 - DEPRECIATION604,791000656,5650 Total Expenditures:3,520,6343,824,9203,433,2922,941,4473,240,3053,585,155 30,581,49734,616,79734,616,79734,575,99232,477,88734,636,087 Fund Balance, Beginning Year 2,192,346(17,706)151,195257,8952,382,322169,280 Net Inc(decr)before transfers (295,956)(418,313)(192,000)(197,800)(243,412)(203,700) Transfers in(out) 32,477,88734,180,77834,575,99234,636,08734,616,79734,601,667 Fund Balance, end of year 90 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 80 - SEWER-DISTRIBUTION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME162,809204,550105,257125,106160,215167,300 4110 - OVERTIME F. T.2,5183,7002,7033,2543,0003,500 4140 - PENSIONS21,341020,271000 4141 - PERA12,27915,5508,5979,59512,26012,900 4142 - FICA11,32815,9007,9558,88912,73513,200 4144 - HEALTH INSURANCE13,77031,9509,87712,75512,75523,700 4148 - WORKERS COMP5,5007,2006,5606,6006,6004,500 Total Category: 4100 - PERSONAL SERVICES:229,546278,850161,220166,200207,565225,100 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER2,0153,8206,0338,8953,6003,710 4211 - MOTOR FUELS4,4914,7003,2074,7652,0004,500 4216 - FERTILIZER/CHEM03,5004945123,3003,400 4217 - CLOTHING/UNIFORM01,60001651,2001,245 4231 - SMALL TOOLS0800300140700730 4271 - OP SUP-OTHER IMP2,3703,1006,5984,8742,6003,000 Total Category: 4200 - COMMODITIES:8,87617,52016,63119,35013,40016,585 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES20,77012,05010,96712,17111,40011,700 4301 - ENGINEERING SVS38,30327,60068,174026,00026,780 4305 - FEES FOR SERVICE7261103,442100100105 4310 - COMMUNICATION6240463501620640 4350 - INSURANCE CHARGE15,00017,50017,00015,57015,57017,000 4360 - UTILITIES2,3862,4001,7081,9202,3002,400 4363 - MWCC SERVICE1,995,5162,782,5002,020,5952,203,1632,461,0002,650,000 4370 - MAINT-REPAIR/EQ2,55401,945000 4371 - MAINT-REPAIR/OTH176,220202,910208,879204,097191,000197,000 4372 - MAINT-REPAIR/BLD21,91829,2508,54015,662028,400 4375 - CHARGE-FLEET MNT10,18711,43012,42622,21015,86011,100 4403 - TRAVEL/TRAIN/CON1,2601,4000237801,600 4449 - OTHER CONTRACT00395800 Total Category: 4300 - CONTRACTUAL SERVICES:2,285,4643,087,1502,354,1782,475,4742,724,6302,946,725 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT000000 4540 - OTHER CAP OUTLAY027,5000000 4559 - PROJECT-OTHER00042500 Total Category: 4500 - CAPITAL OUTLAY:027,500042500 Category: 4720 - DEPRECIATION 4720 - DEPRECIATION-CONTRIBUTED00579,181000 4721 - DEPRECIATION-PURCHASED656,565024,759000 4730 - REFUNDS & REIMB00852000 Total Category: 4720 - DEPRECIATION:656,5650604,791000 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT243,412203,700295,956418,313192,000197,800 Total Category: 4999 - TRANSFERS OUT:295,956418,313192,000197,800243,412203,700 Total Department: 80 - SEWER-DISTRIBUTION:3,423,8633,614,7203,432,7753,079,7623,137,5953,386,210 620 - SEWER OPERATING3,764,0454,028,6203,729,2483,359,7603,432,3053,782,955 91 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 81 - SEWER-ADMINISTRATION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME63,04558,61034,96664,940100,500105,000 4141 - PERA4,7287,8004,5282,6224,8707,500 4142 - FICA4,3918,1004,1982,5094,9707,800 4144 - HEALTH INSURANCE13,78517,70012,80013,83013,83016,200 4148 - WORKERS COMP400600400500500600 Total Category: 4100 - PERSONAL SERVICES:86,348139,20080,53554,42889,110132,600 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES88005400 4210 - OP SUPPLY-OTHER000000 Total Category: 4200 - COMMODITIES:88005400 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES8721,6009107671,5001,545 4305 - FEES FOR SERVICE15,06017,10014,9899,41815,60016,600 4309 - CREDIT CARD FEES25,48315,0009,99121,5987,50015,000 4311 - POSTAGE21,48123,00020,00715,42023,00023,000 4321 - DATA PROCESSING175,877200,000152,016169,000140,000190,000 4340 - PRINTING14,97418,00018,0249,31318,00018,000 Total Category: 4300 - CONTRACTUAL SERVICES:253,747274,700215,937225,516205,600264,145 Total Department: 81 - SEWER-ADMINISTRATION:340,183413,900296,472279,998294,710396,745 92 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund # : 630 Program: Streetlights Program # : 1400 Program Description The Streetlights Division maintains all City owned streetlights, provides underground location services as required, supervises streetlight installation including maintenance and operation, repair traffic signals, and performs monthly inspections of all traffic signals and crossing signals. This includes repair of inoperable streetlights resulting from accidents, vandalism, equipment failure and normal aging, locating streetlight wires for utility companies as required, repairing wires damaged by construction or natural causes and providing regular inspection and maintenance of signal lights. Program Expenditure Highlights ¤ Work on underground faults, due to aging wires, to reduce the length of outages. ¤ Continue to repair and replace streetlight feed points 93 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 630 - STREET LIGHTS Revenue 221,590116,144175,000175,000 3549 - MISC PUBLIC WORK297,096175,000 3727 - PENALTIES-UTIL4,8663,0002,0294,8363,0003,000 556,456719,347575,000942,500 3729 - STREET LIGHT604,1591,033,200 3730 - ST LIGHT MAINTENANCE FEE138,9480130,4670140,0000 8,048(23,747)10,00010,000 3810 - INVEST INTEREST(3,293)10,000 3816 - REFUND & REIMBRS10,006013,71623,43700 38,70027,02720,00020,000 3829 - MISC - OTHER60,43420,000 3900 - CAPITAL CONTRIBUTIONS460,2040603,250000 1,574,256867,044923,0001,150,500 Total Revenue:1,572,4201,241,200 Total Fund: 630 - STREET LIGHTS:1,572,4201,241,2001,574,256867,044923,0001,150,500 Expenditures 4100 - PERSONAL SERVICES193,995112,652153,700167,000179,255217,950 4200 - COMMODITIES66,52955,81074,10077,75555,98480,125 4300 - CONTRACTUAL SERVICES671,569484,760637,970697,990810,019718,070 4500 - CAPITAL OUTLAY0000027,500 4720 - DEPRECIATION206,857000208,3490 Total Expenditures:1,253,6071,043,6451,138,950653,222865,770942,745 6,568,3777,225,1967,225,1967,232,4266,955,0337,346,681 Fund Balance, Beginning Year 435,306213,82257,230207,755318,813197,555 Net Inc(decr)before transfers (48,650)(217,960)(50,000)(93,500)(48,650)(145,000) Transfers in(out) 6,955,0337,221,0587,232,4267,346,6817,225,1967,399,236 Fund Balance, end of year 94 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 75 - STREET LIGHTS Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME140,293158,850124,60082,245118,600123,500 4110 - OVERTIME F. T.3,0303,1001,3733,9752,9403,000 4140 - PENSIONS1,662028,194000 4141 - PERA10,74712,0509,3426,5428,8909,500 4142 - FICA9,43212,3008,2605,6909,0709,700 4144 - HEALTH INSURANCE9,94125,45014,32610,05010,05017,700 4148 - WORKERS COMP4,1506,2007,9004,1504,1503,600 Total Category: 4100 - PERSONAL SERVICES:179,255217,950193,995112,652153,700167,000 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER11,83412,1007,43225,06811,40011,750 4211 - MOTOR FUELS3,9885,4003,2853,7734,4005,200 4217 - CLOTHING/UNIFORM01,28500600935 4231 - SMALL TOOLS09006041,398800850 4270 - OP SUP-VEH/EQ17800000 4271 - OP SUP-OTHER IMP27,95956,30052,93225,57253,00055,000 4280 - CAPITAL OUTLAY <$5,00012,0254,1402,27503,9004,020 Total Category: 4200 - COMMODITIES:55,98480,12566,52955,81074,10077,755 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES1,7421,7009107671,6001,650 4301 - ENGINEERING SVS23,2465,62520,1885,2655,3005,450 4305 - FEES FOR SERVICE62,45820,00024,34519,46918,00019,000 4309 - CREDIT CARD FEES25,48315,0009,99121,5986,40010,000 4311 - POSTAGE5,3705,7305,0023,8555,4005,560 4321 - DATA PROCESSING48,69752,00040,98231,65124,40050,000 4340 - PRINTING3,7434,7754,5062,3284,5004,630 4350 - INSURANCE CHARGE8,0009,3008,0808,3008,3009,000 4360 - UTILITIES162,478135,000147,498121,446151,000135,000 4361 - NSP STREET LIGHT79,74985,00077,02667,83980,00085,000 4371 - MAINT-REPAIR/OTH99,512177,000136,65663,198166,600172,000 4372 - MAINT-REPAIR/BLD13,93427,5008,54014,332027,500 4375 - CHARGE-FLEET MNT7,91911,54019,5316,8579,17011,200 4380 - RENTAL/LEASE001,902000 4401 - DUES & SUBS80000000 4403 - TRAVEL/TRAIN/CON5791,90004161,3001,300 4438 - PRO/MISC RESALE266,311166,000166,395117,421156,000160,700 4449 - OTHER CONTRACT00191900 Total Category: 4300 - CONTRACTUAL SERVICES:810,019718,070671,569484,760637,970697,990 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT027,5000000 Total Category: 4500 - CAPITAL OUTLAY:027,5000000 Total Department: 75 - STREET LIGHTS:1,045,2571,043,645932,093653,223865,770942,745 Category: 4720 - DEPRECIATION 4720 - DEPRECIATION-CONTRIBUTED154,58600000 4721 - DEPRECIATION-PURCHASED208,349052,271000 Total Category: 4720 - DEPRECIATION:206,857000208,3490 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT48,650217,96050,00093,50048,650145,000 Total Category: 4999 - TRANSFERS OUT:48,650217,96050,00093,50048,650145,000 Total Department-Street Lights:255,507217,96050,00093,500256,999145,000 Report Total:1,187,600871,182915,7701,036,2451,302,2561,188,645 95 City of Cottage Grove, Minnesota 2023 Budget Department: Public Works Fund #: 710 Program: Fleet & Facilities Maintenance Program #: 1700 1720 Program Description The Fleet Division provides maintenance and repair to all City vehicles and equipment in an organized, timely and cost- effective way. The division also maintains the city fueling system and prepares specifications for all Public Works vehicles and equipment for purchase and re-sale. The Facility Maintenance Division maintains the CityÓs buildings, so they function as designed and constructed. This includes planned, preventative, and emergency maintenance. The goals of the Facility Maintenance Division are to reduce repairs, reduce unscheduled shutdowns, extend equipment life, realize life-cycle cost savings, and provide safe, functional systems and facilities that meet the design intent. The Facility Maintenance Division is responsible for managing contracts and working with contractors regarding janitorial services, pest control, uniform and mat service, generator maintenance, HVAC and building automation. Program Expenditure Highlights 2023 Add a hoist, replace a hoist, and rearrange-$53,000 Proposed 2024 Parts washer-$16,000 Fume hood for welding=$17,000 Replace scrubber/sweeper-$78,000 96 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 710 - FLEET MAINTENANCE Revenue 1,380,1741,475,3821,574,8451,712,100 3568 - FEE FOR SERVICE1,354,0811,755,860 3810 - INVEST INTEREST00134000 30053100 3813 - SALE OF GOODS1,4680 3816 - REFUND & REIMBRS6504,5471,59800 1,385,1551,477,5111,574,8451,712,100 Total Revenue:1,355,6141,755,860 Total Fund: 710 - FLEET MAINTENANCE:1,355,6141,755,8601,385,1551,477,5111,574,8451,712,100 Expenditures 4100 - PERSONAL SERVICES823,641949,300738,789652,371846,850903,800 4200 - COMMODITIES603,242732,920489,707605,536628,100707,600 4300 - CONTRACTUAL SERVICES218,555237,300219,996283,106185,800227,200 4500 - CAPITAL OUTLAY00010,29612,0000 4720 - DEPRECIATION45,971053,380000 Total Expenditures:1,691,4091,919,5201,501,8721,551,3091,672,7501,838,600 664,777255,251255,251157,346591,04630,846 Fund Balance, Beginning Year (116,717)(73,798)(97,905)(126,500)(335,795)(163,660) Net Inc(decr)before transfers 42,98600000 Transfers in(out) 591,046181,453157,34630,846255,251(132,814) Fund Balance, end of year 97 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 33 - AUTO SERVICE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME597,114688,100487,399482,651624,370658,500 ERTIME 4110 - OV F. T.12,8938,37720,80014,00011,76214,600 4120 - SAL-P.T./TEMP018,50005,22118,00017,700 4140 - PENSIONS53,187081,201000 4141 - PERA44,67452,90036,01935,51248,15050,600 4142 - FICA41,56155,30033,95634,21049,13052,900 4144 - HEALTH INSURANCE60,34495,20075,37160,40060,40086,400 4148 - WORKERS COMP15,00024,70011,95026,00026,00023,700 Total Category: 4100 - PERSONAL SERVICES:823,641949,300738,789652,371846,850903,800 Category: 4200 - COMMODITIES 4210 - OP SUPPLY-OTHER12,93127,5008,78415,26726,50026,900 4211 - MOTOR FUELS272,345400,820236,649293,885315,000385,400 4212 - LUB/ADD18,4307,02319,00020,00020,95921,000 4217 - CLOTHING/UNIFORM4,9347,0003,7872,1476,4006,800 4231 - SMALL TOOLS8,55422,08015,50016,00014,34116,400 4270 - OP SUP-VEH/EQ277,733260,200210,678265,119245,200252,500 4271 - OP SUP-OTHER IMP430500000 4272 - OP SUP-BUILDINGS0150000 4280 - CAPITAL OUTLAY <$5,000002,784000 Total Category: 4200 - COMMODITIES:603,242732,920489,707605,536628,100707,600 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES4506004,2156724,200500 4305 - FEES FOR SERVICE9,0513,2007,4406,0564,6003,000 4310 - COMMUNICATION5,7676,3004,0274,7223,7006,100 4311 - POSTAGE37000160 4321 - DATA PROCESSING23,38452,57146,80065,20052,23768,900 4341 - ADVER/PUBLISH00004000 4350 - INSURANCE CHARGE1,4001,6001,4001,4501,4501,600 4370 - MAINT-REPAIR/EQ135,111133,000169,691205,059105,000128,000 4371 - MAINT-REPAIR/OTH3,3175001,1001,1005251,200 4372 - MAINT-REPAIR/BLD46600000 4380 - RENTAL/LEASE8021,700001,6001,600 4401 - DUES & SUBS3715001351,5720500 4403 - TRAVEL/TRAIN/CON4,22911,4004384,85510,75011,000 4405 - CLEAN/WASTE/REMV2,1813991,78802,0002,100 4445 - SALES TAX5,9486,6005,3323,7526,2006,400 4449 - OTHER CONTRACT02001821090200 Total Category: 4300 - CONTRACTUAL SERVICES:218,555237,300219,996283,106185,800227,200 Category: 4500 - CAPITAL OUTLAY 4520 - FURN & OFF EQUIP000000 4530 - MACH & EQUIPMENT00010,29612,0000 Total Category: 4500 - CAPITAL OUTLAY:00010,29612,0000 Category: 4720 - DEPRECIATION 4721 - DEPRECIATION-PURCHASED45,971053,380000 Total Category: 4720 - DEPRECIATION:45,971053,380000 Total Department: 33 - AUTO SERVICE:1,691,4091,919,5201,501,8721,551,3091,672,7501,838,600 98 City of Cottage Grove, Minnesota 2023 Budget Parks & Recreation Department Zac Dockter, Parks and Recreation Director zdockter@cottagegrovemn.gov Mission Statement To create and promote policies, programs, and places that enable active living to improve the health, well-being, education and vitality of our community. Department Overview The Parks and Recreation Department provides leisure services and facilities to the community of Cottage Grove. Areas of focus include park/open space management, forestry, horticulture, natural resources, recreational services and facility management. Service Areas Parks Natural Resources Open Space Ice Arena Trails River Oaks Golf Course Horticulture Recreation Services Department Organizational Chart City Council, Administrator, Parks Commission Director of Parks & Recreation River Oaks General Recreation Facilities Park Maintenance Recreation Services Office Support ManagerManagerSuperintendentManager Administrative Asst & Golf Maintenance Golf Services Assistant Ice Arena Recreation Secretary Events/Grill ManagerForeman Superintendent ManagerManagerSupervisor (shared with PW) Golf Maintenance PT/Seasonal Assistant Golf Manager Ice Maintenance Executive Sous ChefAssistant PT Clerical Assistant Recreation Lead Person PT/Seasonal (2) Technician Superintendent Program Assistant PT/Seasonal PT/Seasonal Public Service PT/Seasonal Employees PT/Seasonal Employees PT/Seasonal Employees PT/Seasonal Receptionists at various Building Supervisors Workers(5) and (10)(35)(15) Employees (40) facilities (3) (8)Horticulturist(1) PT/Seasonal PT/Seasonal Employees (40)Employees (14) Landscape/Forestry Internships (2) 99 City of Cottage Grove, Minnesota 2023 Budget 2023 Departmental Goals ¤Continue habitat restoration efforts at Kingston, CamelÓs Hump and SettlerÓs Island park and open spaces. ¤Manage River Oaks and Ice Arena facilities and Recreation services to be adaptable and sustainable by following the guiding principles of the 2021-2025 business plans. ¤Complete Glacial Valley Park project and construct enhanced building. ¤Guide Local Option Sales Tax discussion with City Council ¤Achieve 45% cost recovery of recreation programming/events while seeking to implement new trends in programming and capitalizing on staple successful programs. ¤Work with existing and future developments to build out park, trail and open space areas such as Still Ponds Park, Northpoint, MichaelÓs Point and McHattieÓs Landing neighborhoods. 100 City of Cottage Grove, Minnesota 2023 Budget Budget Additions Program Addition Cost Ice Arena Exterior Door Replacement $8,000 Ice Arena Ice Paint Cart $7,000 Ice Arena Update downstairs restrooms & warming room $39,000 Parks Add 2 seasonal staff $16,320 Parks Increase operating supplies $10,000 Parks Increase court resurfacing budget $3,576 Parks Increase portable restroom budget for events $10,000 Parks Increase waste service budget for events $4,653 Parks Complete natural resources inventory $50,000 Parks - Horticulture Add horticulture intern position $8,800 Parks - Horticulture Increase horticulture material costs budget $12,456 River Oaks Î Golf Add budget item for flexible course enhancement $10,300 River Oaks - Golf Utility cart replacement Î Electric (2) $40,000 River Oaks - Golf Utility vehicle replacement Î Gas (1) $20,000 River Oaks - Golf Add trail improvement budget $20,000 River Oaks - Golf Irrigation/Course improvements annual costs $183,000 River Oaks Î Clubhouse Update clubhouse flooring $36,050 Impact Measures Actual Actual Actual Projected Projected Item 2019 2020 2021 2022 2023 Parks 34 34 35 36 38 Athletic Fields 83 87 87 89 89 Winter Skating Rinks 13 13 13 14 14 Courts (tennis, pickleball, basketball, sand volleyball) 35 35 36 43 45 Park Buildings 10 10 11 13 14 Park Shelters 21 22 27 29 32 Irrigation Zones 518 549 586 620 650 Trail/Sidewalk Miles 76 82 90 94 100 Landscape Beds 293 300 310 320 330 Supervised Playground Registrations 4,722 0 5,922 5,900 5,900 Program Registered Participants 1,383 289 1,644 1,700 1,800 Community Events 36 2 24 23 24 Facility Rental Permits 302 193 290 300 300 Facility Rental Revenue 39,949 14,215 16,310 17,000 17,000 Recreation Program Cost Recovery 46% 15% 44% 45% 45% Ice Rental Hours 3,700 3,400 4,800 5000 5200 Indoor Turf/Dry Floor Rental Hours 0 50 109 238 250 Skating School Registrations 440 157 500 525 550 Ice Arena Net Operating Income $25,200 $21,500 $236,700 $250,000 $270,000 Net Golf Rounds 33,400 40,100 41,000 40,000 40,000 Golf Lesson Programs 351 221 200 220 220 Golf Leagues 7 10 10 10 10 Golf Tournaments 36 12 30 53 60 Banquet/Event Rentals 198 77 150 178 200 Special Events/Programs Offered 39 5 30 36 48 River Oaks Net Operating Income $34,500 $107,600 $78,000 $100,000 $100,000 101 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 BudgetBudget Parent Budget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 41 - PARKS MAINTENANCE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME719,797902,500631,804597,846670,040847,825 4110 - OVERTIME F. T.30,43223,400 17,50933,64122,07022,400 4115 - REGULAR-P/T REG STATUS2,06101,9161,69900 4120 - SAL-P.T./TEMP121,208172,30094,572146,121134,000164,900 4141 - PERA57,71776,30050,81848,94160,69072,000 4142 - FICA60,51683,90053,30254,32866,31579,150 4144 - HEALTH INSURANCE65,910133,30071,33075,25075,250118,300 4147 - UNEMPLOYMENT00654000 4148 - WORKERS COMP32,80066,30033,98050,80050,80063,125 Total Category: 4100 - PERSONAL SERVICES:1,090,4411,458,000955,8851,008,6261,079,1651,367,700 Category: 4200 - COMMODITIES 4209 - OP SUPPLIES-CLEN491,9002,3918841,8001,850 4210 - OP SUPPLY-OTHER90,287113,54061,97769,13575,800100,530 4211 - MOTOR FUELS36,30345,80029,62142,25335,00044,000 4212 - LUB/ADD21921013897200210 4216 - FERTILIZER/CHEM33,32348,76026,09645,67746,00047,380 4217 - CLOTHING/UNIFORM6,0585,8405,2124,6784,9006,290 4231 - SMALL TOOLS1,7371,1701,2152,4751,1001,135 4270 - OP SUP-VEH/EQ1,5838,7009,0885768,2008,445 4271 - OP SUP-OTHER IMP15,40118,67010,72310,31517,60018,130 4272 - OP SUP-BUILDINGS4,0725,5156,4917,0405,2005,350 4280 - CAPITAL OUTLAY <$5,0001,4524,0008,5588,14303,000 Total Category: 4200 - COMMODITIES:190,484254,105161,510191,274195,800236,320 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES9832,4001,8311,1492,4002,400 4301 - ENGINEERING SVS02,2251,61302,1002,160 4305 - FEES FOR SERVICE20,94032,00012,71421,84030,20031,100 4310 - COMMUNICATION9,6638,3007,5287,9997,8308,000 4311 - POSTAGE1409800 4321 - DATA PROCESSING37,37558,40028,74050,00050,00055,100 4340 - PRINTING00014100 4350 - INSURANCE CHARGE33,50039,00033,50034,77034,77037,900 4360 - UTILITIES41,56645,94029,54728,54743,30044,600 4370 - MAINT-REPAIR/EQ7912,09003,07311,40011,700 4371 - MAINT-REPAIR/OTH24,99525,75011,7868,15520,80025,000 4372 - MAINT-REPAIR/BLD7,69211,03013,88127,16210,40018,800 4375 - CHARGE-FLEET MNT109,811123,390132,38295,468110,830119,800 4380 - RENTAL/LEASE42,26552,41531,94241,37139,70050,890 4401 - DUES & SUBS325740628443700725 4403 - TRAVEL/TRAIN/CON6,16314,9601,0246,23514,10014,525 4405 - CLEAN/WASTE REMV17,39720,60012,73213,83014,90020,000 4449 - OTHER CONTRACT01,5005785781,5001,500 Total Category: 4300 - CONTRACTUAL SERVICES:352,768450,740320,434340,769394,930444,200 Category: 4500 - CAPITAL OUTLAY 4540 - OTHER CAP OUTLAY36,400006,44800 Total Category: 4500 - CAPITAL OUTLAY:36,400006,44800 Total Department: 41 - PARKS MAINTENANCE:1,670,0922,162,8451,437,8291,547,1161,669,8952,048,220 102 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 51 - RECREATION PROGRAMS Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME155,166141,550199,375185,100179,396193,400 4115 - REGULAR-P/T REG STATUS9,3037,64710,52013,2009,18513,800 4116 - O/T -P/T REG. STATUS01210000 11,283141,323125,000141,500 4120 - SAL-P.T./TEMP114,691182,840 4121 - O.T. - P.T./TEMP7087,299001,5750 12,65110,88015,74014,800 4141 - PERA13,97915,500 4142 - FICA13,03221,97924,93026,00022,35727,200 21,06024,15024,15025,900 4144 - HEALTH INSURANCE20,71028,500 4148 - WORKERS COMP13,00020,00020,00018,60013,00020,700 236,203374,950419,715425,100 Total Category: 4100 - PERSONAL SERVICES:374,893481,940 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES135194900900242900 4210 - OP SUPPLY-OTHER6535,9545,5005,7005,3995,900 4211 - MOTOR FUELS1,1471,5711,8001,7001,6381,800 4217 - CLOTHING/UNIFORMS1561,1481,1001,2008961,200 4280 - CAPITAL OUTLAY <$5,00004084,8002,0004212,000 2,0909,27514,10011,5008,59611,800 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES36501,0043,2003,2003,400 4305 - FEES FOR SERVICE97001620000 4309 - CREDIT CARD FEES99810,03111,7068,6008,9009,200 4310 - COMMUNICATION2,0702,7281,9482,2102,3002,400 4311 - POSTAGE00591005050 4321 - DATA PROCESSING7,07012,31519,69519,69529,10030,800 4340 - PRINTING1,084006,5002,0002,000 4341 - ADVER/PUBLISH0024500500500 4350 - INSURANCE CHARGE5001,0001,0401,0401,1001,100 4370 - MAINT-REPAIR/EQ0013020000 4375 - CHARGE-FLEET MNT1,8713,6873,3911,6002,4002,470 4380 - RENTAL/LEASE1,8061,3117202,6002,6002,700 4401 - DUES & SUBS1,7321,4819841,3001,3001,400 4403 - TRAVEL/TRAIN/CON4903,4493,6003,0003,0003,200 4434 - SPECIAL EVENTS2,3587,55314,35925,00025,00026,000 4435 - LEAGUE PROGRAMS2,6663,5873,9763,5003,6003,700 4436 - CONCESSION RESAL01,9611,891500500500 4449 - OTHER CONTRACT390395,4005,4005,400 Total Category: 4300 - CONTRACTUAL SERVICES:24,01849,31664,36785,14590,95094,820 Category: 4500 - CAPITAL OUTLAY 4520 - FURN & OFF EQUIP000000 Total Category: 4500 - CAPITAL OUTLAY:000000 Total Department: 51 - RECREATION PROGRAMS:262,311432,805448,592518,960527,550588,560 103 City of Cottage Grove, Minnesota 202 Budget Department: Parks and Recreation Fund # : 250 Program: Ice Arena 3700 Program # : Program Description Cottage Grove Ice Arena is a clean, safe, well-maintained recreation facility that serves the hockey, figure skating, recreational skating and indoor turf needs of the community and surrounding areas. Revenue-generating services for the business include ice/turf rental, Skating School programming, public sessions, tournaments/events, concession stand, vending, skate sharpening and advertising. Key independent partners to the operation include the Cottage Grove Hockey Association, Park/East Ridge High School Hockey and the Cottage Grove Figure Skating Booster Club. Program Expenditure Highlights Ice Paint cart purchase Exterior door replacement Restroom remodel 104 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 250 - ICE ARENA Revenue 57,00057,00057,00057,000 3359 - OTHER GOV AID57,00057,000 3455 - GIFT CERTIFICATE000000 46,05768,02678,00078,000 3561 - ADMISSIONS26,33980,000 3563 - SUPERVISED PLAYGROUNDS6,07115,0003,64112,09415,00015,000 75,00080,000 3564 - HIGH SCHOOL ADMISSIONS18,264 3567 - EDUCATIONAL LESSONS122,186135,00010,445120,070130,000130,000 4,83413,6367,00012,000 3570 - SKATE SHARPENING11,39913,000 3571 - CONCESSION SALES57,083130,00056,584109,846120,000120,000 7,68419,45825,00025,000 3572 - VENDING SALE9,16525,000 3573 - PRO SHOP SALE3,6254,5001,8084,7004,5004,500 33,21040,16635,00035,000 3574 - ADVERTISING SALES29,46735,000 3576 - TURF RENTALS8,56525,0004,51012,69525,00025,000 3814 - RENTAL INCOME814,590925,000495,750510,700645,000850,000 3810 - INVEST INTEREST000000 3812 - DONATE & CONTRI000000 3813 - SALE OF GOODS001,410000 3816 - REFUND & REIMBRS25,20008,0402,48700 3830 - CASH OVER(616)0156000 Total Revenue:1,188,3381,524,500731,129970,8781,141,5001,426,500 Total Fund: 250 - ICE ARENA:1,188,3381,524,500731,129970,8781,141,5001,426,500 Expenditures 4100 - PERSONAL SERVICES315,662358,841433,255494,390391,751516,600 4200 - COMMODITIES35,71155,48244,80046,13245,18647,515 4300 - CONTRACTUAL SERVICES302,362463,964465,780508,308471,213505,790 4500 - CAPITAL OUTLAY56,195029,60067,00043,373250,000 Total Expenditures:709,930878,287973,4351,115,830951,5231,319,905 (368,307)(577,293)(577,293)(609,228)(594,108)(498,558) Fund Balance, Beginning Year 21,19992,591168,065310,670236,815204,595 Net Inc(decr)before transfers (247,000)(200,000)(200,000)(200,000)(220,000)(200,000) Transfers in(out) (594,108)(684,702)(609,228)(498,558)(577,293)(493,963) Fund Balance, end of year 105 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 77 - ICE ARENA Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME179,871266,100166,509173,172212,125254,700 4110 - OVERTIME F. T.00034500 4115 - REGULAR-P/T REG STATUS9,18513,8008,6237,64710,52013,200 4120 - SAL-P.T./TEMP121,788130,80068,02498,233123,500126,990 4121 - O.T. - P.T./TEMP5,7362,0003,0132,56702,000 4141 - PERA17,14115,96719,85023,00017,81324,100 4142 - FICA22,98831,80018,59120,28426,63530,400 4144 - HEALTH INSURANCE27,87034,50027,26028,22528,22531,300 4148 - WORKERS COMP6,50013,5006,50012,40012,40012,800 Total Category: 4100 - PERSONAL SERVICES:391,751516,600315,662358,841433,255494,390 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES736519201600618635 4209 - OP SUPPLIES-CLEN2,5872,8652,2702,7482,7002,781 4210 - OP SUPPLY-OTHER14,62714,4202,6238,18810,30014,000 4211 - MOTOR FUELS6,6847,2104,2695,5735,1007,000 4212 - LUB/ADD86453019466500515 4217 - CLOTHING/UNIFORM1,4541,4851,4284061,4001,442 4231 - SMALL TOOLS4563204850300309 4270 - OP SUP-VEH/EQ9,2927,8507,07514,8017,4007,622 4272 - OP SUP-BUILDINGS8,48812,2006,0107,52211,50011,845 4280 - CAPITAL OUTLAY <$5,0000010,83815,9785,0000 Total Category: 4200 - COMMODITIES:45,18647,51535,71155,48244,80046,132 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES5,2337,5358,15610,8187,1007,310 4301 - ENGINEERING SVS00033000 4302 - LEGAL SERVICE00098800 4303 - INSTRUCTORS45,23148,590044,79545,80047,170 4305 - FEES FOR SERVICE8,52226,52512,6298,18725,00025,750 4309 - CREDIT CARD FEES11,43311,5658,52813,47510,90011,227 4310 - COMMUNICATION3,0503,9252,3562,8343,7003,811 4311 - POSTAGE432000300309 4321 - DATA PROCESSING40,77550,70021,45941,56041,56047,800 4340 - PRINTING01,06034281,0001,030 4341 - ADVER/PUBLISH1,2893,3951,31110,4643,2003,296 4350 - INSURANCE CHARGE11,00012,80011,00011,42011,42012,400 4360 - UTILITIES228,861184,280145,304190,143173,700178,911 4370 - MAINT-REPAIR/EQ33,32535,75017,44030,90333,70034,711 4372 - MAINT-REPAIR/BLD26,19520,58036,72034,87119,40038,690 4375 - CHARGE-FLEET MNT4,9639,1662,0004,3006,4154,430 1,3114,240 4380 - RENTAL/LEASE1,8062,2004,0004,120 4401 - DUES & SUBS5,6386,1803,1694,3963,9006,000 4403 - TRAVEL/TRAIN/CON9701,80501,6981,7001,751 4405 - CLEAN/WASTE REMV462594800824489850 4434 - SPECIAL EVENTS2827948008241,075850 4436 - CONCESSION RESAL2,3562,5064,0004,1204,2604,240 4438 - PRO/MISC RESALE23,90141,69471,60073,74836,13675,955 4449 - OTHER CONTRACT4871002002060215 Total Category: 4300 - CONTRACTUAL SERVICES:302,362463,964465,780508,308471,213505,790 Category: 4500 - CAPITAL OUTLAY 4510 - BUILD & STRUC0014,600000 4530 - MACH & EQUIPMENT56,19500000 4540 - OTHER CAP OUTLAY43,373250,000 0015,00067,000 Total Category: 4500 - CAPITAL OUTLAY:56,195029,60067,00043,373250,000 Category: 4999 - TRANSFERS OUT 4700 - TRANSFERS OUT247,000200,000200,000200,000220,000200,000 Total Category: 4999 - TRANSFERS OUT:247,000200,000200,000200,000220,000200,000 Total Department: 77 - ICE ARENA:956,9291,078,2871,173,4351,315,8301,171,5231,519,905 106 City of Cottage Grove, Minnesota 202 Budget Department: Parks and Recreation Fund # : 255 Program: Golf Course Program # : 2100 2105 2140 Program Description River Oaks is a municipal golf course that appeals to golfers of all skill levels, with outstanding turf conditions, great customer service, and food and beverage options. It is an 18-hole course with Toptracer practice range and golf shop. Leagues, lessons and events are programmed regularly to market to all demographics. Cross Country ski and snowshoe trails are groomed for free use to the public in winter months. The River Oaks Event Center is a multi-purpose banquet facility that is designed to host programs and events of all sizes. The Eagles Bar and Grill is full-service and caters to both golfers and casual diners. With the upgrade of the event center, grill, and outdoor wedding area and the addition of four bocce ball courts and an outdoor bar, River Oaks is growing toward becoming an outdoor recreation destination for the citizens of Cottage Grove and surrounding communities. Program Expenditure Highlights Irrigation replacement Course Improvement Asphalt replacement Utility Carts Clubhouse Flooring 107 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 255 - GOLF COURSE Revenue 0000 3324 - STATE GRANTS00 3400 - GREEN FEES791,233840,000691,335799,765725,900800,000 74,03971,09576,80085,000 3402 - PCC MEMBERSHIPS83,98689,250 3418 - HANDICAPS12,20110,92010,34410,67010,40010,400 3,1144,9325,0005,000 3420 - RENTAL CLUBS5,3275,250 3421 - GOLF CARTS359,931399,420362,307348,906380,400380,400 10,45516,39920,00020,000 3428 - LESSON16,12521,000 3429 - RANGE142,498183,75094,688145,523150,000175,000 76,080124,846100,000120,000 3431 - GOLF CLUB MEMBERSHIP119,744126,000 3434 - CIGARS1,8391,10001,0881,0001,000 41,03848,50336,00055,000 3435 - NON-ALCHOL BEV49,12857,500 3436 - ALCOHOLIC BEVERA303,997325,500189,545321,220237,000310,000 3441 - FOOD169,971208,950116,991188,150199,000199,000 3442 - POLICE SECURITY01,050001,0001,000 3443 - CLUBHOUSE RENTALS14,85036,75016,58948,30135,00035,000 3444 - MANDATORY GRATUITY85,60796,60039,350102,57692,00092,000 3445 - BANQUET FOOD183,054249,90066,736223,965238,000238,000 3446 - BANQUET NA BEVERAGES2,4244,20059515,7284,0004,000 3447 - BANQUET ALCOHOLIC BEVERAGES21,53445,1508,9978,83943,00043,000 3451 - GOLF ACCESSORIES48,36652,50033,99430,71740,00050,000 3454 - CLOTHING-NONTAX20,41431,50015,54752,73625,00030,000 3455 - GIFT CERTIFICATE6,5621,1004,548(14,611)1,0001,000 3465 - GOLF CLUB REPAIR3175,2501,01805,0005,000 3572 - VENDING SALE0052000 3810 - INVEST INTEREST(1,310)0134(5,198)00 3813 - SALE OF GOODS4,117058295500 3816 - REFUND & REIMBRS1,27802,2921,23200 3829 - MISC - OTHER3,85902,4884,74600 3830 - CASH OVER1670757(325)00 Total Revenue:2,447,2192,792,6401,863,6152,550,7582,425,5002,659,800 Total Fund: 255 - GOLF COURSE SPECIAL REVENUE FUND:2,447,2192,792,6401,863,6152,550,7582,425,5002,659,800 Expenditures 4100 - PERSONAL SERVICES1,017,1801,145,3551,185,6801,257,5001,216,6841,317,300 4200 - COMMODITIES141,356209,758203,000198,163220,107203,255 4300 - CONTRACTUAL SERVICES497,051819,387686,690868,207750,970875,285 4500 - CAPITAL OUTLAY143,867102,290246,000126,350169,782192,740 4600 - OTHER FINANCING USES000183,0000183,000 Total Expenditures:1,799,4542,276,7902,321,3702,633,2202,357,5432,771,580 (17,701)136,136136,136240,26646,460266,846 Fund Balance, Beginning Year 64,161273,968104,13026,58089,67621,060 Net Inc(decr)before transfers 000000 Transfers in(out) 46,460410,104240,266266,846136,136287,906 Fund Balance, end of year 108 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Category: 4300 - CONTRACTUAL SERVICES 42,38935,20830,00030,000 4309 - CREDIT CARD FEES46,67030,000 Total Category: 4300 - CONTRACTUAL SERVICES:46,67042,38935,20830,00030,00030,000 Total Department: 00 - UNDEFINED:46,67042,38935,20830,00030,00030,000 Department: 53 - GOLF COURSE-ADMINISTRATION Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME62,028103,100128,38673,182120,00098,700 4120 - SAL-P.T./TEMP198,639196,800153,242228,618181,700188,300 4121 - O.T. - P.T./TEMP6,3532,1004,6109,1642,0002,000 4141 - PERA4,67812,70010,2505,4038,30012,100 4142 - FICA20,11123,20021,71223,38313,00022,200 4144 - HEALTH INSURANCE7,25011,9007,1307,5507,55010,800 4144 - HEALTH INSURANCE00013,83800 4148 - WORKERS COMP2,8004,0002,7702,3002,3003,800 Total Category: 4100 - PERSONAL SERVICES:301,859353,800328,100363,437334,850337,900 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES01,060283351,0001,030 4210 - OP SUPPLY-OTHER18,3938,80511,96614,7128,3008,549 4217 - CLOTHING/UNIFORM6121,8001,9545,7491,7001,751 4280 - CAPITAL OUTLAY <$5,00015,8775,3053382,0495,0005,150 Total Category: 4200 - COMMODITIES:34,88216,97014,54022,54516,00016,480 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES01,8002551,9041,7001,751 4302 - LEGAL SERVICE00081600 4305 - FEES FOR SERVICE51,61255,62012,60257,63221,80054,000 4309 - CREDIT CARD FEES030,000043,845030,000 4310 - COMMUNICATION11,43512,2859,8669,98111,58011,930 4311 - POSTAGE201107958100103 4321 - DATA PROCESSING33,00094,00023,83033,70033,70088,700 4340 - PRINTING02,86572902,7002,780 4341 - ADVER/PUBLISH13,30513,79011,2087,18213,00013,390 4350 - INSURANCE CHARGE5,0005,9005,0005,2005,2005,700 4360 - UTILITIES7,7249,5505,9948,5819,0009,270 4370 - MAINT-REPAIR/EQ1,2331,5901,5294281,5001,545 4371 - MAINT-REPAIR/OTH9,15402,73641500 4372 - MAINT-REPAIR/BLD20,5833,3955,3835,7183,20013,000 4380 - RENTAL/LEASE48,99658,35054,05344,41155,00056,650 4401 - DUES & SUBS1,3362,1201,4402,1502,0002,060 4403 - TRAVEL/TRAIN/CON1,1664,51022303,1004,375 4405 - CLEAN/WASTE REMV1,3871,7001,6499151,6001,648 4407 - PROPERTY TAXES1,0911,0601,0461,0911,0001,030 4436 - CONCESSION RESALE73200000 4438 - PRO/MISC RESALE57,97061,80033,99378,97235,70060,000 Total Category: 4300 - CONTRACTUAL SERVICES:265,743360,445171,614302,998201,880357,932 Category: 4500 - CAPITAL OUTLAY 4530 - MACH & EQUIPMENT5,4840 0000 4540 - OTHER CAP OUTLAY08,50010,00010,30023,78010,610 Total Category: 4500 - CAPITAL OUTLAY:29,26310,610 08,50010,00010,300 Category: 4600 - OTHER FINANCING USES 4600 - PRINCIPAL000183,0000183,000 4610 - INTEREST000000 Total Category: 4600 - OTHER FINANCING USES:000183,0000183,000 Total Department: 53 - GOLF COURSE-ADMINISTRATION:678,418954,825556,644732,688592,730935,612 109 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 55 - GOLF COURSE-MAINTENANCE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME165,729188,200159,054128,533185,000180,100 4120 - SAL-P.T./TEMP177,722175,600141,745156,359160,000168,000 4121 - O.T. - P.T./TEMP1,8303,2002,5872,2633,0003,100 4141 - PERA15,55919,00014,63012,92617,90018,200 4142 - FICA25,02228,10022,83520,87622,90026,900 4144 - HEALTH INSURANCE21,69023,80021,17522,60022,60021,600 4148 - WORKERS COMP5,1005,1005,0904,0004,0004,800 Total Category: 4100 - PERSONAL SERVICES:412,652443,000367,115347,558415,400422,700 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES5335300638500515 4210 - OP SUPPLY-OTHER28,04429,81021,96222,93328,10028,943 4211 - MOTOR FUELS28,47928,70015,13337,69025,00028,700 4212 - LUB/ADD1,7133,2901,7162,7323,1003,193 4216 - FERTILIZER/CHEM31,27942,44036,61934,14840,00041,200 4217 - CLOTHING/UNIFORM6881,7005251,8521,6001,648 4231 - SMALL TOOLS1,5342,0201,3691,8221,9001,957 4270 - OP SUP-VEH/EQ25,22430,90019,20839,77740,00030,000 4271 - OP SUP-OTHER IMP12,6728,7009,2205,0188,2008,446 4272 - OP SUP-BUILDINGS1,9902,0151,3545901,9001,957 4280 - CAPITAL OUTLAY <$5,0004,0835,305005,0005,150 Total Category: 4200 - COMMODITIES:136,239155,410107,106147,200155,300151,709 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES2785306569,230500515 4301 - ENGINEERING SVS0003,25100 4305 - FEES FOR SERVICE10,14713,8907,1106,20313,10013,493 4310 - COMMUNICATION4,1004,4453,6773,3524,1904,320 4350 - INSURANCE CHARGE1,0001,1007101,0401,0401,100 4360 - UTILITIES21,23922,91516,71919,28821,60022,248 4370 - MAINT-REPAIR/EQ2,2496,6801,7881,0926,3006,489 4371 - MAINT-REPAIR/OTH27,6255,30535005,0005,150 4372 - MAINT-REPAIR/BLD7785,1503,5975,32815,7005,200 4375 - CHARGE-FLEET MNT941,3403,62201,2001,300 4380 - RENTAL/LEASE8404,1203,2621,2326,7004,000 4401 - DUES & SUBS9359556051,055900927 4403 - TRAVEL/TRAIN/CON2,5072,885312703,1002,800 4405 - CLEAN/WASTE REMV3,3517,1104,6584,9116,7006,901 4449 - OTHER CONTRACT9421,5906625,4971,5001,545 Total Category: 4300 - CONTRACTUAL SERVICES:76,08478,01547,137121,54887,53075,988 Category: 4500 - CAPITAL OUTLAY 4510 - BUILD & STRUC8,876004,31300 4530 - MACH & EQUIPMENT95,594145,00089,19247,783201,00080,000 Total Category: 4500 - CAPITAL OUTLAY:104,470145,00089,19252,096201,00080,000 Total Department: 55 - GOLF COURSE-MAINTENANCE:729,445821,425610,550668,401859,230730,397 110 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Department: 56 - GOLF COURSE CLUBHOUSE Category: 4100 - PERSONAL SERVICES 4100 - SALARY-FULL TIME164,397161,800137,275122,610145,000154,800 4120 - SAL-P.T./TEMP255,303269,100109,122232,016209,000257,500 4121 - O.T. - P.T./TEMP5,7303,9009765,9063,6003,700 4141 - PERA18,08122,60027,25012,91628,50021,700 4142 - FICA31,61133,30018,75726,73429,10031,900 4144 - HEALTH INSURANCE21,05023,80021,99015,10015,10021,600 4147 - UNEMPLOYMENT0054513,94800 4148 - WORKERS COMP6,0006,0006,0505,1305,1305,700 Total Category: 4100 - PERSONAL SERVICES:502,173520,500321,965434,360435,430496,900 Category: 4200 - COMMODITIES 4200 - OFFICE SUPPLIES05301960500515 4210 - OP SUPPLY-OTHER28,33024,29518,71733,29122,90023,588 4216 - FERTILIZER/CHEM00002,6000 4217 - CLOTHING/UNIFORM4413,2907381,4513,1003,193 4271 - OP SUP-OTHER IMP0060000 4280 - CAPITAL OUTLAY <$5,00020,2142,76005,2712,6002,678 Total Category: 4200 - COMMODITIES:48,98630,87519,71040,01331,70029,974 Category: 4300 - CONTRACTUAL SERVICES 4300 - PROF SERVICES6041,9103751,9201,8001,854 4305 - FEES FOR SERVICE23,54427,05510,69933,72625,50026,265 4310 - COMMUNICATION1,4851,7208738551,6201,670 4311 - POSTAGE011000100103 4340 - PRINTING3021,59065701,5001,545 4341 - ADVER/PUBLISH5,3885,4102,8104,8455,1005,253 4350 - INSURANCE CHARGE4,2004,9004,0004,3604,3604,800 4352 - GENERAL LIABILIT2,5454,0306,8172,8243,8003,914 4360 - UTILITIES32,47536,07026,04633,52234,00035,020 4370 - MAINT-REPAIR/EQ7,82111,0356,3641,62410,40010,712 4371 - MAINT-REPAIR/OTH345002,51500 4372 - MAINT-REPAIR/BLD22,55911,03522,51811,76010,40022,000 4380 - RENTAL/LEASE7,5895,9407,8716,3295,6005,798 4401 - DUES & SUBS2102,7601,5301,9182,6002,678 4403 - TRAVEL/TRAIN/CON1,4233,29075803,1003,193 4405 - CLEAN/WASTE REMV2,2572,7601,7761,5562,6002,678 4434 - SPECIAL EVENTS5,7635,4103,3046,3005,1005,253 4436 - CONCESSION RESAL138,058164,44074,586150,423155,000159,650 4438 - PRO/MISC RESALE24,47926,25015,28219,74318,00025,000 4439 - LIQUOR - RESALE74,97784,00044,94775,41270,00080,000 4449 - OTHER CONTRACT6,4507,1104,70006,7006,901 Total Category: 4300 - CONTRACTUAL SERVICES:362,473406,825235,911359,633367,280404,287 Category: 4500 - CAPITAL OUTLAY 4510 - BUILD & STRUC0020,460000 4530 - MACH & EQUIPMENT36,04937,13034,21541,69435,00036,050 Total Category: 4500 - CAPITAL OUTLAY:36,04937,13054,67541,69435,00036,050 Total Department: 56 - GOLF COURSE CLUBHOUSE:949,681995,330632,261875,700869,410967,211 111 -This Page Intentionally left Blank - 112 2023 Budget City of Cottage Grove, Minnesota Equipment Replacement Mission Statement To provide for a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses. Activity Overview Equipment Replacement funds the purchase of City equipment and vehicles which cost more than $5,000 and have an estimated life greater than 5 years. Financing is provided through General Fund revenue and Property Tax Levies transferred to this fund. 2023 Capital Outlay Unit Replaced Purchase Price One-ton pickup for parks 41-4202-05 $100,000 One-ton pickup for streets 31-4201-06 100,000 Pickup (Parks) 41-1302-07 55,000 Pickup (Parks) 41-1403-11 55,000 Pickup (Parks) New 55,000 Pickup (Streets) New 55,000 Vehicle (Police) 21-1263-13 45,000 800 MHZ Radios (Fire) 2013 62,550 Hoists (2) (Fleet) New 53,000 Sand trap rake (Parks) New 41,000 $621,550 113 City of Cottage Grove, Minnesota2023 Budget Comparison 1Comparison 2 Parent BudgetBudgetBudget 202020212022202220232024 Total ActivityTotal ActivityYTD Activity202220232024 fall 2022 Through Nov Fund: 210 - EQUIPMENT REPLACEMENT Revenue 3810 - INVEST INTEREST(8,453)10,306(60,787)12,000012,000 14,5339,68760,0000 3813 - SALE OF GOODS3,2670 Total Revenue:24,839(51,100)72,0000(5,186)12,000 Total Fund: 210 - EQUIPMENT REPLACEMENT:24,839(51,100)72,0000(5,186)12,000 Expenditures 4200 - COMMODITIES62300000 4300 - CONTRACTUAL SERVICES10,1080001,7920 4500 - CAPITAL OUTLAY1,219,43055,976470,000621,550614,105923,335 Total Expenditures:1,230,16155,976470,000621,550615,897923,335 884,8531,343,5421,343,5421,345,5421,317,2101,133,992 Fund Balance, Beginning Year (1,205,322)(107,076)(398,000)(621,550)(621,083)(911,335) Net Inc(decr)before transfers 1,637,679400,000400,000410,000647,415500,000 Transfers in(out) 1,317,2101,636,4661,345,5421,133,9921,343,542722,657 Fund Balance, end of year 114 City of Cottage Grove, Minnesota2023 Budget Comparison1Comparison2 ParentBudgetBudgetBudget 202020212022202220232024 TotalActivityTotalActivityYTDActivity202220232024fall2022 ThroughNov Category:4200COMMODITIES 623000 4280CAPITALOUTLAY<$5,00000 TotalCategory:4200COMMODITIES:62300000 Category:4300CONTRACTUALSERVICES 4370MAINTREPAIR/EQ10,1081,7920000 TotalCategory:4300CONTRACTUALSERVICES:10,1081,7920000 Category:4500CAPITALOUTLAY 4530MACH&EQUIPMENT1,219,430614,10555,976470,000621,550923,335 4540OTHERCAPOUTLAY000000 TotalCategory:4500CAPITALOUTLAY:614,105923,335 1,219,43055,976470,000621,550 TotalDepartment:00EQUIPMENTREPLACEMENT:1,230,161615,89755,976470,000621,550923,335 115