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HomeMy WebLinkAboutPublic Services Minutes 11-21-16 Minutes City of Cottage Grove Public Services Commission Meeting November 21, 2016 Pursuant to due call and notice thereof, a Cottage Grove Public Services Commission Meeting was held on November 21, 2016. CALL TO ORDER Meeting called to order at 7:00 p.m. ROLL CALL Members Present: Jurgens, Tony Campbell, Robert Davick, Evan Dornsbach, Robert Griffith, Kent Ingram, Steve Rediske, Lise Staloch, Peter Serpico, William Members Absent: Forsythe, Pat Lewis, Jody Podoll, Jeff Staff Present: Burshten, Les – Public Works Director Koerner, Pete - Police Captain Redenius, Rick – Fire Chief Levitt, Jennifer – Community Development Director/ City Engineer Burbank, John – Senior Planner Taylor, Harry – Public Works Supervisor Orloff, Gary – Streets Foreman Others Present: Justin Olsen, Councilmember Approval of Agenda Agenda - Approved Approval of Minutes September 20, 2016 - Approved Open Forum None Presentations Central Fire Station Land Transfer and Development - John Burbank Burbank updated the Commission on the Central Fire Station Development plans stating applications for the preliminary plat and site plan have been submitted on behalf of the City of Cottage Grove by Wold Architects. Burbank gave an update of the review schedule adding the intent is to get the bidding completed as soon as possible as to keep the project in line with the planned construction schedule. Burbank presented the Commission an aerial photo of the proposed site outlining the fire stations property boundaries and the features of this site. Burbank outlined some planning considerations which included land use, zoning, public utilities, transportation, parks and private open space, trailways, parking, water management, and landscaping. Jake Wollensak,Wold Architects & Engineers, was introduced and went over the site plan specifics. Jurgens commented the new presentation and plans are more specific and he liked the added glass and natural lighting features. Jurgen asked what the Architect plans to use for roofing material. Jake responded it would be EPDM sloped roofing. Burbank added the advisory committee and historic preservation are working together to find firefighter related items to display in the lobby of the new building. Norris Square Redevelopment – John Burbank Burbank stated one of the things about being a planner is that some of your projects are so long term you never get to see them come to completion. Some take several years and some change. Burbank added Norris Square started in 2006. The existing Norris Square Senior housing building was constructed as a residential portion of a planned development overlay. The balance of the site that is currently being developed was originally approved with a variety of commercial buildings. To date the only commercial development is the G-Will Liquor. The proposed site development includes a 64 apartment independent living building and a 72 bed skilled memory care center with interconnection enclosed architectural corridors, required parking, and expansion of the communal town center. The front of the building will be removed and relocated and replaced with a landscaped courtyard. Burbank presented site plans for the Commissioners. Ingram asked what the right-of-way on public roads is. Burbank responded 28’ face-to-face. Ingram asked why there is a 30’ requirement on 80th street. Burbank responded 30’ allows for the fire engine rigs to pull into the street. Pamela Belz, Senior Housing Director for Presbyterian homes, was introduced and stated she was there to answer the commissioner’s questions. Jergen addressed Belz and asked if it concerns her the residents will have to walk farther with the new parking concepts being proposed. Belz replied there will be underground parking available for the residents. However, friends, family and visitors will have to walk further. Serpico asked if the underground parking is free to the residents. Belz replied it does cost extra for underground parking. Jurgens stated adding memory care and increasing the independent care in this facility makes him very happy. He stated the plans look beautiful. He has toured the facility and spoken to the residents and they are very excited and happy to be living there. Levitt requested a recommendation to remove/decommission fire station #1. Levitt intended the removal/decommissi on of fire station #1 would be included in the Norris Square redevelopment item. However, it was given its own agenda item number under new business. Jurgens asked if the city would require an easement to the water tower. Burbank stated there would be construction easements and fire access easements that will be required. A recommendation was made by Ingram and seconded by Dornsbach to decommission fire station #1. New Business Removal/Decommission of Fire Station #1 – Rick Redenius See above Old Business None Response to Previously Raised Commission Requests None Commission Comments and Requests Jurgens thanked Ingram for his request to add the pledge of allegiance to the Public Service meetings. Staff Reports and Educational Material Public Works – Taylor updated the Commission on tasks being completed by the Public Works Department which included: Patching Sweeping Snow removal Holding ponds clearing/cleaning Repairing Manholes E Pt Douglas shouldering work Industrial park flow tests DOT inspections Police – Koerner briefed the Commission regarding tasks completed in November which included: Preparing to hire new officers in January. PD received 54 potential candidates to fill 4 open positions. Winter Parking Ban enforcement Holiday train Hail to the bird event Ugly Christmas sweater 5K Holiday tree lighting at City Hall Santa breakfast Fire – Redenius updated the Commission on some of the activities the Fire Department has been working on which included: 173 EMS Calls 21 Fire Calls Interviewing candidates for open positions with the fire department Conducted extra training for older building fires. Conducted search and rescue training Held a successful open house at the Fire Department Closed fire department #1 Researching the possibility of moving EMS to BEC building while station #2 is under construction. Council Comments None – Note the meeting minutes are included in the Commissioners packet for review. Commission Comments Reminder there is no Public Service Commission meeting in December. Commissioners and staff thanked Commissioner Jurgens for his service on the Public Services Commission and to wish him the best as MN House 54B Representative. This was Jurgens last meeting as a Public Service Commissioner. Adjournment – Motion to adjourn by Dornsbach at 7:47pm and seconded by Rediske