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HomeMy WebLinkAbout2022-11-15 Meeting Minutes HERO TRAINING CENTER 11/15/2022 FACILITY OPERATIONS COMMITTEE 10125 85TH STREET SOUTH COTTAGE GROVE, MINNESOTA 55016 REGULAR MEETING – 2:00 P.M. (In-person or TEAMS) 1. CALL TO ORDER Called to order by Committee chair Clint Gridley at 1400 hours 2. ROLL CALL Committee members present: Jennifer Levitt (Cottage Grove), Clint Gridley (Woodbury), Pete Koerner (Cottage Grove), Brenda Malinowski (Cottage Grove), Jason Posel (Woodbury), Angela Gorall (Woodbury). Others present: Dan Anselment (Hero Manager), Tom Ehrenberg (Woodbury) and Bri Zeterlu (HERO Admin Coordinator) 3. PRESENTATIONS A. HERO Center latest updates from manager Dan Anselment. Gridley inquires if HERO can come up with some promotions such as range reservations accompanied by 10% off for the mats or other facility spaces. Levitt suggested a free train the trainer promotion to obtain more interest in different facility areas. Ehrenberg stated that he would like to get different trainers from different departments together at HERO to discuss different training options while showing the other agencies how to utilize more spaces at HERO. 4. CONSENT AGENDA A. HERO FOC Meeting Minutes – September 20, 2022 Staff Recommendation: Approve the Meeting Minutes from September 20, 2022, regular meeting Motion to approve HERO FOC Meeting Minutes September 20th, 2022, Motion by Gridley, 2nd by Koerner. Motion carried 6-0. B. HERO Financial Statements Recommendation: Receive Information 5. APPROVE DISBURSEMENTS A. Approve payments from 9/16/2022 to 11/10/2022 in the amount of $71,821.25. Motion to approve HERO payments from 09-16-22 to 11-10-22, Motion by Gridley, 2nd by Levitt. Motion carried 6-0. 6. REGULAR AGENDA A. Nominate and appoint new FOC Board Chair for 2023. Recommendation: Appoint and approve a new FOC board chair for 2023. Levitt nominated Koerner to be appointed the new FOC Board Chair for 2023. Motion to approve nomination for new FOC Board Chair, Motion by Levitt, 2nd by Gorall. Motion carried 6-0. B. Capital Improvement Plan Anselment inquired if the committee would like to discuss the plan amongst the FOC committee or involve the city Council members as well. Gridley asked when Anselment will submit a draft for the operating budget plan. Levitt advised that Cottage Grove begins in May-June and that it is approved in July/August with final approval by the FOC committee on December 7th. Gridley then stated that due to HERO being a smaller operation that the Cottage Grove and Woodbury City Council members would not need to be apprised of the plan and that it could be approved by the FOC committee. Gridley advised that Woodbury conducts a five year plan. Levitt stated that Cottage Grove has a minimum of $10,000.00 plan and that anything under the $10,000.00 goes to operating costs. Levitt then asked how much money should be saved for future repair and replacement plans? Gridley stated that the depreciation of capital assets plan should be created and determined by how many years and at what cost to replace or repair larges items such as the HVAC system. Should each entity maintain its own retainage or should both cities place money into a HERO account> Levitt advised that each city should take the excess funds and placed them into a future HERO capital account. Levitt also stated that electronic and IT replacements need to be considered. Malinowski informed the committee that the IT budget has been raised for the 2023 operating costs, yet this did not include replacement costs. Recommendation: Discussion on long-range capital improvement plan for HERO Center. C. Strategic Plan Recommendation: Discussion on long-range strategic plan for the facility. Gridley advised that a strategic plan for capital improvement and depreciation should be completed immediately. Gridley stated that there are three way to complete a strategic plan: 1) Brain storming 2) Facilitated but not by a professional 3) Bring in a third professional party Levitt stated that she would prefer plan 1 or 2. Gridley advised that there is a former Woodbury staff member who would bring a professional level plan with minimal cost. Levitt stated that the FOC committee could complete reports and other prep work to assist in the completion of the plan. Gridley asked if contracted HERO members should be included in the planning process? Gorall stated that she did not believe that contracted members should be involved in the plan however, they could be surveyed and their ideas could be utilized in that manner. Gridley advised that the planning idea should be on the next FOC committee agenda. 7. ADJOURNMENT Motion to adjourn by Chair Gridley at 1439 hours by Gridley, 2nd by Gorall. Motion carried 6 to 0.