Loading...
HomeMy WebLinkAbout2023-08-02 Council (Regular) Agenda Packet1 COTTAGE GROVE CITY COUNCIL August 2, 2023 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MINNESOTA 55016 COUNCIL CHAMBER IN ACCORDANCE WITH THE REQUIREMENTS OF MINN. STAT. SECTION 13D.02, COUNCILMEMBER DAVE THIEDE & TONY KHAMBATA WILL APPEAR REMOTELY VIA INTERACTIVE TECHNOLOGY FROM THE FOLLOWING PUBLIC LOCATIONS: DAVE THIEDE HAMPTON INN & SUITES ALBANY AT ALBANY MALL 2628 DAWSON ROAD ALBANY, GA 31717 TONY KHAMBATA BRAINERD PUBLIC LIBRARY 416 SOUTH 5TH STREET BRAINERD, MN 56401 1 Call to Order 2 Pledge of Allegiance 3 Roll Call 4 Open Forum 5 Adoption of Agenda 6 Presentations 7 Consent Agenda A City Council Special Meeting Minutes - July 12, 2023 Staff Recommendation: Approve the City Council Special Meeting Minutes from July 12, 2023. B City Council Closed Meeting Minutes - July 19, 2023 Staff Recommendation: Approve the City Council Closed Meeting Minutes for July 19, 2023. C Planning Commission Meeting Minutes - June 26, 2023 Staff Recommendation: Accept and place on file the minutes from the June 26, 2023, Planning Commission Meeting. D Cottage Grove Chamber of Commerce - Gambling License Application Staff Recommendation: Approve the single occasion Gambling Permit application for the Cottage Grove Area Chamber of Commerce on November 1, 2023, at 8617 West Pt Douglas Road South beginning at 1:30 pm. E Approval of Rental Licenses Staff Recommendation: F 2022 Convention and Visitors Bureau Annual Report Staff Recommendation: Receive the 2022 Cottage Grove Convention and Visitor’s Bureau Annual Report. G Cottage Grove Convention and Visitors Bureau Resolution Amendment Page 1 of 267 2 Staff Recommendation: Adopt Resolution 2023-105 amending Resolution 2021-160 establishing the City of Cottage Grove Convention and Visitors’ Bureau. H Mississippi Dunes Landscape Restoration Grant Staff Recommendation: Authorize staff to apply for a MN DNR Conservation Partners Legacy grant for Cottage Grove Trailway Corridor native habitat restoration up to $215,000. I Oakwood Park Final Payment Staff Recommendation: Adopt Resolution 2023-103 approving the final payment in the amount of $34,962.90 to Pember Companies, Inc. for the Oakwood Park Improvements Project. J Streetlight Service Agreement Staff Recommendation: Approve the Service Agreement with Collins Electrical for street lighting work and emergency repair response. K Dodge Nature Center – Permanent Sanitary Sewer Easement; and Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line Staff Recommendation: Approve the following with minor modifications by the City Attorney: 1. The Permanent Sanitary Sewer Easement by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. 2. The Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. L Electric and Gas Franchise Fees Staff Recommendation: 1. Adopt Ordinance No. 1070, enacting City Code Title 1, Chapter 5, Section 11 regarding Electric Franchise Fee. 2. Adopt Ordinance No. 1069, enacting City Code Title 1, Chapter 5, Section 10 regarding Gas Franchise Fee. M Gas and Electric Franchise Fee Agreement Ordinances with Northern States Power Company Staff Recommendation: 1. Adopt Ordinance No. 1071, Northern States Power Company Gas Franchise Ordinance. 2. Adopt Ordinance No. 1072, Northern States Power Company Electric Franchise Ordinance. N Gas Franchise Fee Agreement Ordinance with CenterPoint Energy Staff Recommendation: Adopt Ordinance No. 1073, CenterPoint Energy Gas Franchise Ordinance. 8 Approve Disbursements A Approve payments for the period from 7-19-2023 to 7-28-2023 in the amount of $2,680,394.12. 9 Public Hearings 10 Bid Awards A Low Zone Water Treatment Plant Project - Bid Award Staff Recommendation: Adopt Resolution 2023-104 awarding the Low Zone Water Treatment Plant Project Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $39,078,155.00. 11 Regular Agenda 12 Council Comments and Requests 13 Workshops - Open to Public 14 Workshops - Closed to Public 15 Adjournment Page 2 of 267 1 City Council Action Request 7.A. Meeting Date 8/2/2023 Department Administration Agenda Category Action Item Title City Council Special Meeting Minutes - July 12, 2023 Staff Recommendation Approve the City Council Special Meeting Minutes from July 12, 2023. Budget Implication Attachments 1. 2023-07-12 City Council Special Meeting Page 3 of 267 CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer MINUTES COTTAGE GROVE CITY COUNCIL July 12, 2023 COUNCIL CHAMBERS 12800 RAVINE PARKWAY SOUTH SPECIAL MEETING - 6:00 P.M. TRAINING ROOM 1. CALL TO ORDER Mayor Bailey called the Special Meeting to order at 6:00 p.m. 2. ROLL CALL City Clerk Tammy Anderson called the roll: Mayor Bailey-Here; Council Member Khambata-Here; Council Member Dennis-Here; Council Member Thiede-Here; Council Member Olsen-Here. 3. REGULAR AGENDA A. 2024 Budget Workshop/Tax Levy Staff Recommendation: Provide staff with feedback and direction regarding the 2024 Operating Budget and 2024 Property Tax Levy. B. Cottage Grove Fire Department Staffing Plan Staff Recommendation: Receive Staffing Plan recommendations and provide feedback. C. Dissolution of Fire Relief Association Staff Recommendation: None. City Administrator Jennifer Levitt stated we’ve worked all three items on tonight’s agenda into tonight’s presentation, so there are not three specific actions. This week she tallied how many hours staff put into putting together a budget; her estimate is at about 4,000 hours. So, when you think about the organization as a whole, with every single department contributing, it’s probably one of the largest undertakings we actually do in the City, and it’s obviously one of the most critical functions. Tonight, our presentation on the actual budget items are very high level because obviously we spent a tremendous amount of time at the beginning of the year talking about the long- term Financial Management Plan (FMP). In that, Council gave us the nod of what numbers and items you want. All of the detail, which you’re typically used to seeing, is Page 4 of 267 City Council Special Meeting Minutes July 12, 2023 Page 2 all in your packet. So, the detail is there, as are the budget adds and supporting documentation. Budget Cycle Schedule July 12: Tonight, we’re going to give the larger overview of where the budget is, where a lot of our different funds are sitting, cash balances, things of that nature. We’ll have Police go first; then, after the Police budget, we’ll spend some time on that Fire Staffing Plan and then the Fire budget. July 19: In the workshop after the regular Council Meeting, we’ll talk about franchisee increases and then we’ll talk about the general government side of things. We thought the Fire Staffing Plan tonight would consume more time, so we didn’t want to try to put too much into one night. July 26: We’ll be talking about Parks, Public Works, and Equipment Replacement. August 16: We’ll move onto the CIP. August 21: Hopefully, we will get the final numbers from Washington County around this date. September 6: This will be if we need to do another budget check-in, with the goal of adopting the preliminary levy at the September 20th meeting. December 6: This is where we will make the final levy adoption. Administrator Levitt stated with that, she’ll turn the meeting over to Brenda Malinowski, Finance Director. Director Malinowski spoke about the FMP that we worked on in January and February; what it incorporated was our Operating Budget, Equipment Needs, Current Debt, and then Future Debt. Some of those debt issues that we’ve always had are Pavement Management, but we’re starting to have some Street Debt that we need to bring in the FMP, as well as the Glacial Valley Park building. We looked at Internal Service Funds because during the pandemic, although the expenditures still continued, the revenues going into those funds from our General Fund and our other funds we kept light to keep the levies low; so, we need to bring those funds back up. We have needs of a growing community, and then we spoke about the EDA Levy and where we want to take that in the future. The outcomes of the FMP she thinks really helped us to get that AAA bond rating, which was important. As we look at the FMP, it has the flexibility to grow with the needs of our community and to levy, and we became more flexible on our Fund Balance Policy for the General Fund; we had been at 55%, and now we are at 45%-55%. Council adopted that earlier this year, and so that is what is in the FMP, just to give us a little bit more flexibility as we go into the future. Council Member Dennis stated just so he’s clear on the AAA bond rating, when we examine what led up to the point of us achieving that, there really weren’t any substantial changes that took place. We hadn’t paid down a bunch of existing debt, we didn’t have a tremendous flush of impact with tax base or other things, it just materialized quickly. The fact that we did the FMP clearly was the piece that caused the tipping point for us to not only achieve that, but also the term stable, used in association with that; he asked if that was correct. Director Malinowski replied she thought it was one of the components. Another component that Stacie from Ehlers will lean on is that she felt that our income levels as a community increased. So, it’s something that’s out of our control, but that was another tipping point. Page 5 of 267 City Council Special Meeting Minutes July 12, 2023 Page 3 Council Member Dennis stated but the biggest thing, though, is the plan itself and having a stable, defined path going forward; he asked if that was fair to say. Director Malinowski replied yes, they’re looking at 10 years, so it referenced that in their rating, that it’s 10 years. Director Malinowski stated the FMP is recommending, she wants Council to be clear, that we had budgeted the four contingencies. Council Members who were on the Council before can remember talking about Council Contingencies. In the FMP, we are doing that again for unforeseen circumstances that happen during the year. So, if building permit revenue isn’t what we expect, we can react to that. If there’s a storm, we can react to that, and, so, that is in our plan. For the 2024 budget, we have $200K earmarked as Council Contingency. When we came to you the first time in January, we looked at four sample houses: House #1 had a tax impact in 2024 of $128, it fell to $122, and kind of fluctuated, and the average was $95. But Council said let’s stabilize that, what can we do at $100 per year. So, we came back to you in February at $110 increase in 2024, but then $100 going forward. So, it’s still an average of $99, but it’s less of a spike in 2024. Revenues per Capita: Director Malinowski stated KDB presented financial statements to you two Council Meetings ago, and wanted to show them again. We do a great job in the community, our property taxes for 2021 were $463; the most recent Statewide information that we have is from 2021. So, for populations of 20,000 to 100,000, that average is $557, so, we’re lower. She also noted licenses and permits is a $53 Statewide average, and we’re at $84; so, we’re higher on licenses and permits and lower in property taxes. Expenditures per Capita: With 2021 data, current Statewide expenditures are $739, and we’re at $762; we’re higher, but $33 of the $762 is for us to run our water treatment operation. We get reimbursed by the 3M Settlement Fund for that, but that is hitting our current operating expenditures and throwing that off. So, we really do compare well. We compare even better when we think about because we pull in more permit revenue, we have more inspectors in the field and those types of permitting activities. So, we have current expenditures and would expect that we’d be higher than the Statewide average for that, so, that’s good. Debt Levy per Capita: Statewide for 2021 is $144, and we’re at $132; so, we compare well. Housing Types & Population Administrator Levitt stated she thinks one of the exciting things about this graph from Community Development is when you start to look at the changes of the household types; we’ve been focusing as a team about diversifying our housing stock. We wanted to have different options for people within the community to stay in the community. This graph is showing that has happened in our Strategic Vision; we have built that diversity of housing stock and we’re continuing to see that development as we go forward. You can also see how much our population has grown and we are projected to grow. Even in this current housing slowdown, she doesn’t see that our overall population projections are going to diminish. She believes as interest rates continue to fall, we’re going to see kind of a roaring back of the single-family market pretty aggressively. Lot Inventory: Page 6 of 267 City Council Special Meeting Minutes July 12, 2023 Page 4 Administrator Levitt stated currently we have 618 units of lots available. It’s a little bit concerning because we like to always manage our lot count, and that gives us a projection of how many new homes can come on. A couple of things that start to give us pause as we look forward is regarding our plats for single family; right now, we have 207 units for Graymont Village, which is still in 2023, and we have Ravine Crossing, which is about 72 units. We have one very large apartment complex, Norhart Apartments, with 299 market-rate apartments, that will start in October. Trellis hopefully will start this fall or early spring, with 52 units, which is affordable. One of the things that we’re looking at is in the FMP, we had some higher permit revenue, and we pulled that projected revenue lower due to this trajectory of the market that we’re seeing. The overall permits issued to date are tracking below where we’ve been in the past. She told Council we have really been holding off on a staff level for large expenditures in 2023, waiting to see how this plays out. Right now, she thinks we have 124 single-family homes, which is lower than we like this time of year. As Director Malinowski said, with the snowstorm in April, we had some additional expenditures. The winter was far more difficult than we anticipated, and we spent more money on salt. So, right now, we’re kind of pulling back on some of the larger capital expenses and things that were approved until we wait to see how the budget plays out in 2023; so, that’s just food for thought. Cash Balances: Director Malinowski summarized the cash balances by funds, in 2021 and 2022, by our fund types: General Fund, Special Revenue Fund, Closed Debt Fund, and Debt Service Funds. Debt Service Funds shows a decrease from 2021 to 2022 and that’s just because we called a bond, and those funds were sitting at the City at the end of 2021, and we paid it off in 2022, so that was a one-year fluctuation there. Capital Project Funds: We did some area-funded projects this year, so we dipped into that cash a little, plus we did bond in 2022, so that’s why that went down. As you look at the Capital Project Funds, that’s part of the CIP process, so we’ll look at those in further detail. TIF Funds can only be used for TIF expenditures. Enterprise Funds, Internal Service Funds, we’re going to be building those up more in 2024 and 2025 budgets. Developer LOC funds belong to the City but we can’t spend those dollars. Closed Debt Fund: Increased, but in the FMP, to put all the Pavement Management on it, the equipment we had identified, the street improvements we identified, and adding one full- time equivalent (FTE) per year, starting in 2025 to the budget, we needed to hold that levy steadier. So, we are using Closed Debt cash, not only in the 2023 budget but also in the 2024 budget. So, every year in the FMP they’re using a little bit of that Closed Debt cash; at the end of year 10, that cash is gone. Now, there will be opportunities for us to build it back up, as we close funds. But we will need to watch that, and so we are using that Closed Debt to hold our levy increase steady. Since the FMP The FMP is only good until something goes wrong, and it’s not going wrong, as we’ve got positive information, too: Assessment Values from the County: We were conservative when we did the FMP with a 2% increase of values per year; for 2024, we’re at 9.9%. New Construction: In the FMP, we said $146M in new construction will be coming on, and we’ve got $176M coming on in 2024. Median Home: FMP had a 2% Page 7 of 267 City Council Special Meeting Minutes July 12, 2023 Page 5 increase, and they’re going to experience an 11.8% increase. Insurance Premiums: Workers’ comp. and property insurance premiums, received in April, were larger than we expected; she’ll show a slide on that in a little bit to talk about the increases that we’re seeing there. Continued Inflation: Especially with our fleet services for repairs. Budget Additions: From our departments, $1,289,965. Public Safety: Will receive a one- time Public Safety Aid of $1.7M from the State, which will come in December. There’s a proposal on your table on how we would spend that down to alleviate the levy; we’ll review that further later. Building Permits: FMP had decrease of 1%, but there’s been a decrease of 3.88% in the 2023 budget. Council Member Thiede asked how much of the Budget Additions are offset by the Public Safety One-Time Aid; Director Malinowski replied approximately $1M. Council Member Olsen stated when we went through the FMP the first couple of times, he recalled one of the key conversation points was that it was a fluid document that could be adjusted based on variables, because there are a lot of variables that you just described. He asked if she had already input those variables; Director Malinowski replied yes, these variables are in the budget document that you have. Council Member Olsen stated from the beginning of the process tonight, through when we have to ultimately make a decision, those variables are going to change more; for example, inflationary news came out today that was really positive. June inflation numbers were amazing, much improved. So, we’ll have to watch if that is a trend. May was good, June was better than May, now the question is what will those July numbers be when we get into August. The home valuation for the County that you stated is not a final number, right? Director Malinowski replied that’s correct; we won’t know final numbers until November, but we’ll have better preliminary numbers in August. Council Member Olsen stated yes, August is usually when we sort of get pretty close to the right number so, we’ll have to watch that, too. As we work through this process, ensuring that those variables get updated along the way could have an impact on decision making. So, he just wanted to make sure that that happens. Some of it will be good and some of it will be not so good, but ideally, the best data that we can potentially put in front of ourselves in August will have a good basis for making a final determination. The FMP will be talked about a lot, but one of the important elements of that FMP is its fluidity. Council Member Thiede said that he fully believes in a Financial Management Plan. As he stated when we had that presentation, he wasn’t all that pleased with the amount of spending that was in that plan. As he looks at this, though, in terms of the number, he knows you’re saying that the Council all liked the $100, but he wasn’t all that pleased with the $100. Council Member Olsen asked Council Member Thiede if he voted for the FMP; Council Member Thiede replied he thought that he did. Mayor Bailey stated it was unanimous. Council Member Thiede stated one of the concerns, and correct me if I’m wrong, but right now with all of the spending at the State level, they’re projecting that the income tax is going to increase because they’re putting in a bunch of ongoing programs with one-time money. Multiple things he’s read are our income taxes are going to increase, Page 8 of 267 City Council Special Meeting Minutes July 12, 2023 Page 6 instead of decrease, because of all that money that we had; he’s sure they’re going to give us a little money back, but he would imagine that people are going to be sensitive to that. He noticed that way out in 2032, you dropped the annual a little bit, probably to keep the average under $100. Obviously, things are subject to change, but he’s just wondering if we can keep the front end at least for a year or two a little bit lower; granted, it’s $2 or $3, but every little bit helps. Then, in the end, you change that $72 to $100; it'll probably fluctuate anyway, to keep that average under $100. So, it’s just kind of a statement, an observation. Maybe our taxes won’t go up; but everything he’s read is that our income taxes in Minnesota are going to go up, he doesn’t know how much. Director Malinowski stated she thought in 2032, as we started to build up some of our reserves, our tax base, but she doesn’t know if we can lower it right away, but maybe as we get into the plan further. Mayor Bailey stated the Council’s goal has always been to be more stable; so, one year we don’t drop it really low, everybody likes that, and then the next year because we’re pushing it higher, then the taxpayers ask what the heck. And that was part of the discussion through the FMP was to try to make it more even so that the taxpayer isn’t on a rollercoaster. So, to your point on the $72 out in 2032, depending on what we decide this year, as an example, he believes we even used it in building contingency; so, if there are projects or certain things that are coming up in the years ahead, that we’re putting money away to help fund those projects. Council Member Thiede stated he agrees we have to plan for those things, we have to take care of the ups and downs. And $98 is just like in retail, it’s perception; $98 is a lot less than $100. So, it’s just his observation, and he knows his is probably not going to be a popular opinion, but he just wanted to bring that up. Administrator Levitt stated she knows Director Malinowski is going to give you some advice about our Internal Service Funds, but when we kept the levy low, we were essentially taking cash and driving those funds negative. Obviously, that’s not a way that we can be sustainable. So, now, we need to replenish those funds and create sustainability. We recognize when we had the COVID pandemic, we wanted to hold the levy low because obviously residents were incurring a lot of hardships. Unfortunately, now we do have to replenish those funds to stabilize them. Director Malinowski stated we can get into this more when we look at the HERO Center, but we have a HERO Center Contribution of about $49K; we would contribute $49K and Woodbury would contribute about $84K. That contribution is funded based on our percentages of licensed police officers. We have an operating deficit per year when we budget; we usually end up okay, but starting in 2022, we had a deficit just because of high utility costs. So, we’re talking about starting to fund that. Then, if it’s not needed, it stays in the fund to fund future capital and maintenance needs. So, we’ll look at that when we look more at the HERO Center budget. Internal Service Funds for insurance, workers’ compensation, and property insurance: Those increases were things that were unexpected since we did the FMP in January and February. In 2022, workers’ compensation had a 38% increase and that was after a Page 9 of 267 City Council Special Meeting Minutes July 12, 2023 Page 7 52% increase in 2021, and in 2023, we had another 10% increase. As you can see, green is what we budget, and blue is our actual expenses, so, we just haven’t been able to recover for three years there. The same with property insurance; we went with a new broker for 2023, and as they looked at the values on our insured properties, we weren’t insuring ourselves high enough for replacement value, which is driving the 19% increase there. As you can see there, too, we just haven’t been budgeting enough to cover the expenses. Council Member Olsen asked if we need to go back to the previous broker. Council Member Khambata stated that’s not going to work, most insurance is going up. Council Member Thiede asked if they made any commitment on value; do we have any recourse when we went with them, did we have a bid process for that. Administrator Levitt replied we had an RFP process, and interviewed four companies and their services. To be honest, the bad thing is we were greatly underinsured; so, the previous broker wasn’t doing a good enough job evaluating each of our buildings, the additions, etc. So, this broker was able to go through each and every property we own and insure, to make sure the proper replacement value was accounted for, but you saw that in your packet at the last Council Meeting; that was a $100K increase in our overall insurance package. Council Member Thiede asked if they were still comfortable with these folks. Administrator Levitt stated yes, we just signed on with them, and the previous service wasn’t very good. Mayor Bailey asked what’s the timeframe of these contracts, are they yearly, 5 years, 10 years? Director Malinowski replied we renew our workers’ compensation and our property insurance annually with the League of Minnesota Cities. Our insurance broker contract is either 3 or 5 years; Administrator Levitt stated she thought it was 3 years, and we’re required to have a broker. Mayor Bailey stated he was just unclear as to how often we go to RFP. Council Member Olsen asked what the League recommends in situations like that; they insure us for certain things, but asked if they have any Best Practices that are updated every year. Administrator Levitt replied she thinks their recommendation is to use a broker and to ensure that they’re properly reviewing our full valued assets. Council Member Olsen stated then they can shop it around and see what’s best. Director Malinowski stated for 2024, Workers’ Comp may come down, as the State had some changes to PTSD claims; so, whether that’s going to have a change in our workers’ compensation rate for police and fire, we don’t know, so it’s conservative on our budget. Director Malinowski stated with our Self Insurance Fund, it’s showing that in 2022 we used approximately $564K of the existing fund balance; in the 2023 original budget, another $166K of the existing fund balance is budgeted to be used so that levy dollars could be used for the IT Fund in the 2023 original budget. Due to higher than budgeted insurance premiums in 2023, $344k will be used of the existing fund balance. However, in 2024 and 2025, the fund balance will start to go positive in these years. Page 10 of 267 City Council Special Meeting Minutes July 12, 2023 Page 8 Council Member Olsen asked if that’s where they put the SWCTC money; Director Malinowski replied yes, it’s in the IT Fund. Director Malinowski stated this is a Health Insurance increase of 10%, Workers’ Comp of 7.5%, and then Property Insurance of 8%; those are assumptions that we’re using for 2024. Administrator Levitt stated just as a reminder about health insurance, we don’t get real numbers until like August, so we won’t have a real firm number on that. Just from our overall Self Insurance Fund, she wouldn’t wager on a couple of percentages in our health insurance to change that value; you can see where our overall expenditures are in relationship to our revenue, so we need to replenish this fund. Director Malinowski stated she alluded to our Fleet Services Fund and the outside parts and labor, and here it’s showing our budgeted amount in green and our expenditures in blue. It’s clearly showing in 2022 and 2023 how much inflation has played a part on this budget, for the parts that we had to pay for, for our repairs that we do inhouse, for our outside invoices that we pay to do repairs on our vehicles. The other thing she thinks is hurting this Fund a little bit is because of supply-chain issues, as we’ve got cars and trucks that we haven’t been able to replace as quickly as we would like in our budget, so we’re seeing some increased costs there. So, our aging fleet is having its impact on that budget. Here is what we’re proposing for the Fleet Fund: We had a cash increase in 2022, 2023, 2024; as we concentrate really heavily on our other funds, we can’t concentrate anymore on this fund, small loss, and then we start to get lower in 2025. In the FMP, we said we weren’t going to solve all these Internal Service Funds every year; we’re just going to be extremely honest and do the best we can, which was done. On the screen is the increase of $1,733,080 that we’re getting from the State. We’ll get that in December, it’s a One-Time Aid, and there are specific types of things for which we can use it: Community Violence Prevention, First Responders, etc. We did a spreadsheet with our recommendation on how to use those funds. In 2024, we have one police officer in the FMP, and we’re also recommending bringing on another police officer. We have Toughbook computers that need to be replaced per some State guidelines and our WatchGuard body-camera system. In the Fire presentation tonight, we already had one firefighter-paramedic in our FMP, and we’re saying we can bring all three on with the Public Safety Funds in 2024. We have $100K for the Fire Staffing Plan that we’ll talk about later. We believe that in the budget, we’ll start to decrease the amount of Public Safety Aid that we use per year, until we use it all in 2026. So, in the far-right column is what we’re adding to the budget, or the levy, per year. We have SCBAs in 2025; they are looking for grant funding for those SCBAs. We could not go out for grant funding requests until they got to a certain number of years, and that’s not until 2024 when we can solicit grants for that. If we get a grant, then we would look at that Deputy Chief position to fund with the Public Safety Aid. Mayor Bailey asked if we get the grant funding, is that Deputy Chief position then in those levy numbers for 2026 and 2027; Director Malinowski replied it wouldn’t be yet, Page 11 of 267 City Council Special Meeting Minutes July 12, 2023 Page 9 but she needs to make that change, so thank you. Mayor Bailey stated yes, just so we’re good and would have that real number. Director Malinowski spoke about various funds, which may impact the levy: Municipal Building Fund: She said in the FMP, we looked at our goals. Right now, we are getting about $40K in antenna revenue down at Public Works; that is the only revenue that’s going into our Municipal Building Fund. So, we are increasing that by just $50K, just to put some more funds in there for things that break on our buildings that we need to repair. It’s not a lot, but that’s been worked into the FMP. Economic Development Fund: We discussed that we should at least fund our salaries for our EDA, and so we’re increasing that by $150K in 2024. Debt Funding: We’ll go into further detail on another slide, but right now we’re at a 9.99% increase to the levy. In 2023, we included the General Fund and then we transfer it out to our Equipment Replacement Fund. What we’re doing for more transparency is we are doing a Levy Fund, called our Equipment Money. As you can see, we’re not doing that in 2024 because we needed to use our levy dollars in other places, and that will be identified in the FMP. So, we’re going to start funding equipment in 2025; in 2024, we’re already replacing equipment, but we’re going to use existing funds in our Equipment Replacement Fund. In 2025, it says we will have a 14.3% increase, and we do have this TIF District 1-12 decertification at the end of 2024, which will impact our 2025 levy. So, as we looked at the FMP, we said that we could have a higher levy increase in 2025. Council Member Olsen asked if the number for 2024 is the number that is in line with the FMP that we discussed. Administrator Levitt stated no, the levy of 9.99% is not in line; Director Malinowski has a slide to show the comparison. Mayor Bailey asked if a TIF District decertifies, doesn’t that put more money into the budget, or into the revenue? Director Malinowski stated if you don’t increase your levy, it will lower your tax rate. And, so, we just need to put more into our levy and build up the same tax rate effect. Mayor Bailey stated he may have to just think about that separately. It’s just we always talk about TIF and once things come off of TIF, the revenue from what used to be the portion captured for TIF goes up into our tax capacity. Director Malinowski stated it will go increase the tax capacity, so, we can increase our levy more because our tax capacity has just gotten bigger. Mayor Bailey stated he was thinking about it the other way, but now he understands what she’s saying. Director Malinowski stated even with TIF District 1-12 decertifying, we are showing a tax rate increase in 2025, but she doesn’t want them to think that we’re going to drop our tax rate in 2025 because we’re not. We’re using it to fund some of the street projects that we’re bringing on and to start funding our equipment again. Council Member Thiede asked with that $600K in Equipment Levy, he asked Director Malinowski to speak about that again in terms of having it called Equipment Levy instead of just the regular. Page 12 of 267 City Council Special Meeting Minutes July 12, 2023 Page 10 Director Malinowski stated right now it’s in our General Fund levy, and then we do a transfer out of our General Fund; so, we have a transfer out in line items in 2023 that we’re budgeting in our General Fund, and we’re transferring it out into our Equipment Replacement Fund. This is a little bit more transparent when somebody looks at our levy that they will see that we are funding $600K in equipment, instead of having to go to our General Fund and find that transfer out of the General Fund and see the transfer into our Equipment Fund. Council Member Thiede stated we should see the General Fund levy go down because we’re taking that $600K out of there. Director Malinowski stated the other thing is we’re having to fund our Internal Service Funds more, and our additional funds. So, yes, she agrees with that, but it was all a balancing act is how we looked at it. Director Malinowski stated our sample properties still are favorable, and now we’re looking at a 10-year history. It’s showing that sample Property #1 is showing that tax increase, based on the 9.99% levy increase. The levy amount of 9.99% or 14.3% in 2025, so sample Property #1 lost $90 in 2024, and goes up to $148 in 2025. So, another option would be to start to levy for our equipment in 2024, $350K, so we’d have a levy increase of 11.68% and then a levy increase in 2025 of 11.05%, so sample Property #1 would be $110, which is what we showed in the FMP 2025 year. So, at $106, it’s about $6 over what our FMP says, but it’s a little bit more in line with what we’re looking at. Mayor Bailey said if he’s looking at the numbers right, it’s always important to look at the history. So, from 2014 through 2024, when it’s the 9.9%, he asked if Property 1’s average increase over that period is a 6% tax increase? Director Malinowski replied no, the market value is a 6% increase, the change in the City taxes is 3.6%. Director Malinowski stated here’s another option, which is more consistent, for 2025. In 2025, we had the $600K in equipment, so here we’re putting $300K in 2024 so that we can blend it more into 2025. In 2025, we have $100 in the FMP, and right now we’re at $106. For 2024, sample Property #1 is $110, with preliminary numbers. Council Member Olsen stated that’s with preliminary numbers, so that could adjust slightly, but that is what the FMP recommended, which Director Malinowski confirmed. Debt Issuance: Director Malinowski stated just a reminder of what’s in there: In 2024, we are putting on the levy for debt for Pavement Management, a Glacial Valley Park building, and we are starting to put East Point Douglas on there. So, the debt levy increase for 2024 is $875K, and that’s consistent with what we had in the FMP. In 2024 and 2025, those are the projects that we’re bringing on; we’re already bonding for East Point Douglas and Jamaica in 2024 and 2025 Pavement Management, and then we start to levy for Shoppes at Cottage View. Council Member Thiede asked where is potentially Keats Avenue at, in terms of if we’re changing that whole road around with County and everything else. Administrator Levitt replied at this point we don’t have it specifically programmed. Council Member Thiede stated so it’s not even in here, so that’s going to potentially create quite a blip, right; how much do we anticipate that that’s going to affect our debt? Page 13 of 267 City Council Special Meeting Minutes July 12, 2023 Page 11 Administrator Levitt replied if you think about a $33M project, usually, even if you get full Federal funding, you’re still going to be responsible for 20% of that. So, at this point, you’re probably easily going to be at probably $6 or $7M. Council Member Thiede asked if we’re doing any projection of that in these numbers; obviously, with the FMP, you’re trying to maintain a level, and you’re trying to anticipate some of these things like that, which we know that one is very important. Director Malinowski replied we are working on the CIP right now, and we will be bringing it to you at the second meeting in August. At that time, we’ll have a better picture of the next 5 years, about things to identify and put on. Mayor Bailey stated that’s a good question. Other than some of this other money that we’re starting to get sprinkled in, there’s $7M from Met Council, $3M from the Feds, so we’re at $10M of that total number. He’s assuming if we work with 3M, some of the property we’re negotiating with 3M on, swapping land, and part of the value that you’re talking about, what the cost would be to the City may be less; because what we would end up doing is our cost part of it will be the land swap, us giving up Miller Road to take over together. So, in our particular case, the goal would be, and he thinks 3M’s been good with that, is whatever the value of that road project would be, or the value of the land where the new road is going to go, will be part of what our contribution will be. So, he hopes it won’t be $6 or $7M, but he’s keeping his fingers crossed, including some additional revenue would also help. Council Member Khambata stated with the breakdowns for the 2024 and the 2025 levies, if the TIF is going to be decertified and we have more tax capacity, is there an accurate way to show how that offsets like a per household obligation? Because a 10% increase in levy, if 5% of that is coming from a decertified TIF District, then it’s really a 5% increase per household levy, the effective rate. Director Malinowski replied when we did the FMP, we are making assumptions in 2025 of those TIF Districts coming off; it’s figured in that number. Council Member Olsen stated Ehlers had that slide, where it showed the TIF Districts and when they were dropping off and what that would do to the levy. He doesn’t know if we or Ehlers still has that slide, but maybe we can look at that again next time. Director Malinowski stated yes, and that TIF District coming off in 2025 is that $148 or that $106, and that is after it comes off. Council Member Olsen asked if it can be adjusted for LGA, and that’s in there, too, right? Director Malinowski confirmed that and noted that’s a big number. Council Member Olsen stated but we didn’t have any in the original FMP, so it’s a rounding error, but it’s something. Administrator Levitt stated $54K compared to $23M; Council Member Olsen stated that’s huge cash. Director Malinowski stated there’s also a COPS Grant that’s falling off, and so it just replaced that; it worked out fine. Director Malinowski stated our levy is in the packet and in front of you; it’s just showing more of the detail. We’ve got our call dates there for our debts. There are two issues in 2024, but really we wouldn’t have interest savings on those because the interest rates are lower on those debt issues, and we don’t have any money in our Closed Debt Fund to essentially call them. She’s circled the 2018 A Bonds, as we are using $100K of Page 14 of 267 City Council Special Meeting Minutes July 12, 2023 Page 12 Closed Debt so that Debt Levy in 2023, which is $350K, we’re dropping that to $250K. And then in blue is the debt that we’re bringing on; so, we’re bringing on Glacial Valley Park building and the 2023 Pavement Management, and we’re starting to put on the debts for the East Point Douglas Road Project. So, we’re at a 9.99% levy increase. In 2025, we’re bringing on our future Pavement Management debt there, and then we’re starting to issue Equipment Certificates; that was something that we identified in the FMP that we needed to level out our levy, and so, we are issuing some debt in 2024 for equipment, and that starts to get paid off in 2025. We’ll show that in another slide. Council Member Olsen stated he knows we’re not doing CIP right now, but he asked if we had an estimate on the Kingston Park building. Administrator Levitt replied off the top of her head, no. Council Member Olsen stated he thought Director Zac Dockter at one point had said 2024, but he just can’t remember. It’s been on the plan now for the last couple years, but we pushed it back once; he just didn’t know if we were going to do that again. Director Malinowski showed the history of our tax levy since 2014, and it shows that we increase our levy every year. However, our tax capacity or taxable values have actually increased at a higher rate every year. So, when we do our City tax rate, we continue to fall, so, we’ll be at 3.215, which is a 5.25% decrease for 2024. So, Council is doing a good job. Director Malinowski spoke further about the Equipment Replacement Fund; we’ll talk about what the equipment is next time, but here’s that fund. At the end of 2022, or beginning of 2023, we’ve got about $1.6M in the fund. We have paid for $99K in equipment so far this year. We have $694K of equipment on order, she thinks our dump trucks and then one other truck that we were able to order. We have $468K in equipment that we have in our 2023 budget that we’ve been unable to order because they’re not opening up the fleet contract at the State yet. And, so, that $468K is based on budget numbers; we’re not sure what that’s going to come in at. So, that $809K that we’ve got in ending fund balance at the end of 2023 could be less if that equipment comes in higher. So, it’s just a little bit of a caution there. In 2024, we had talked about if we needed to decrease our levy for our operating, we are not funding equipment, and there is $410K coming in, in 2023, for equipment. Administrator Levitt stated one of the things, too, as Director Malinowski said, you authorize us to purchase vehicles, but let’s say you authorize 6, and we were only able to get 1; so, that’s why a lot of that is pending because we weren’t actually able to make the purchase. Equipment Purchases: In 2024, we’ve got about $1.5M, and we’ll look at that next time in more detail. We are issuing Equipment Certificates for anything that we can, so equipment over 5 years. So, at the end of 2024, we will only have $57K in the fund. In 2025, we know that we’re going to have to push something else because we’ve got negative cash there. So, by starting a levy for that equipment this year, as we talked about, if you’re comfortable with increasing our levy, that would give us some flexibility in 2025. Page 15 of 267 City Council Special Meeting Minutes July 12, 2023 Page 13 Council Member Thiede stated we have to pay attention to the things that we can control and things we can’t control. Things like bonds and so forth, we don’t have a whole lot of control over what’s in place, really, right now. Things we do have control over is what we need to spend money on, and a decision has to be made on spending money. Like it or not, equipment is one of those areas; so, he thinks we need to really take a look and it used to be that we went through the budget process and identified purchases of equipment, etc. but the big ones still came through to be approved at Council before they got bought. He’s not sure he recalls seeing over $1M of equipment coming through. Council Member Khambata stated one of them was a new plow truck, at $250K for one truck; Council Member Thiede stated he remembers that one. There were two or three cop cars, those were $90K each. Council Member Olsen stated those were on our CIP last year. Council Member Khambata stated so that’s $600K right there. Council Member Thiede stated we used to still have them come through, just because they were on a previous budget. Administrator Levitt stated she’d pull the Council items for the vehicles. Mayor Bailey stated he believed it is, but the only one he doesn’t recall, but knows we tweaked it a bit last year, was if squad cars were still through Council, too; he thought we changed the one, the big stuff. Council Member Olsen asked Greg Rinzel, Deputy Director of Public Safety-Police Captain, if they didn’t have to buy a couple unmarked. Captain Rinzel replied yes, they went out to open market on one, but we bought that through a forfeiture. That one came through Council because it was through a forfeiture, and it wasn’t already authorized in the previous year’s budget. Administrator Levitt stated any time a purchase is above the budgeted number, we bring that back for authorization; so, you’ve seen a bunch of equipment-related items due to increases. Council Member Olsen asked if there’s supposed to be another bonding bill next year because they missed a year; so, they did one for this legislative session, but they missed 2022, so they’re looking at doing a second one in 2024. So, if there’s anything we think we want State bonding money for, we should be really working hard at that right now. Mayor Bailey stated we’re actually already in there; Administrator Levitt stated the project we submitted down there was the 100th Street project. Council Member Olsen asked if there was anything else. Administrator Levitt replied no, because the difficult part is we don’t necessarily have the money to make the match. So, as Director Malinowski said, if we’re using all of our cash, if you went to the FMP number, this is the place where we put that increase in, to be able to make this fund more stable. EDA and HRA Levies: As we worked through the FMP, we talked about EDA Levy vs. HRA Levy. An EDA Levy is subject to levy limits; it can be used for one other thing that the HRA Levy can’t, which is business loans and development. So, they’re not the same, slightly higher amounts of our estimated market value that we can levy for, but Page 16 of 267 City Council Special Meeting Minutes July 12, 2023 Page 14 it’s a base number either way, so that really isn’t something to think about. EDA Levy: Those are included in our City property tax levy. HRA Levies: Are separate levies on our property tax statements. So, in the FMP, we are building that EDA/HRA Levy quite a bit; she thinks it’s almost $1M at the end of the plan. So, it’s something to think about if you want it to be an EDA Levy or an HRA Levy. Council Member Olsen stated the HRA Levy would be more transparent, right, because it’s a separate line item. He was told yes, it’s a separate line item. Administrator Levitt stated if you start looking at the HRA Levy, the legislature added the sales tax to go towards affordable housing. So, one of the things to keep in mind is if we have the HRA Levy, we might have more matching dollars to be able to bring in more of those funds. But we also know that redevelopment is probably one of the next things that is a big-ticket item; so, the HRA Levy would be used for that. So, at this point, the levy would be like .12% if you went with an HRA Levy, and that would be a separate line item; that would then also cover the cost of your staff salaries that was advocated for, and you could also put the Façade Improvement Program under an HRA Levy. Mayor Bailey asked would you still then just leave the General Levy as the same, or would you say we wouldn’t do the EDA Levy anymore? Or can we do both? He was advised yes, we could do both. He knows both are treated differently and legally they’re different. Director Malinowski stated Ehlers pointed out that if we were thinking going HRA, our EDA has HRA powers, so we are allowed to do that, but we should talk to our attorney to make sure what we can or cannot spend HRA dollars on. Mayor Bailey asked if they were doing that and checking first; Director Malinowski stated we’re asking if you would like us to check that. Mayor Bailey stated personally speaking, he would, just to see. We’ve had this conversation a couple different times, because depending what city you look at, some of them do one or the other, a couple of them do both; he’s not against looking at the HRA, at least letting the attorney share with us what that is and then bringing it back to Council. Council Member Olsen stated there’s no harm in getting that information. Mayor Bailey stated even with the Trellis situation, it either comes out of the EDA Fund or in this case, if it was the future, it would be an HRA. We could then look at using the EDA Fund for something that’s more specific to maybe non- redevelopment, some of the projects that are out there, greenfield developments. Council Member Khambata stated the nice thing is if we add the HRA Levy fund dollars to buy a property that we have earmarked for housing, as opposed to using EDA money and depleting that fund. Because what we’re going to run into, if we continue to get a lot of development, is we’re going to have more projects, more opportunities than we have cash flow. We’re going to find ourselves wishing we had done this when the opportunity to levy was there, because when it’s time for those people to come to the table and ask for $200K, then where are we going to get it from. We can’t tell them to come back in two years, and that opportunity will pass. Council Member Olsen stated there are different rules that apply to that fund, as opposed to the EDA Trust. So, we have to be cognizant of that because sometimes you can use EDA Trust for something like that, sometimes you can’t, it depends on the project. Page 17 of 267 City Council Special Meeting Minutes July 12, 2023 Page 15 Administrator Levitt stated Director Malinowski put together a quick summary of the EDA Fund and the EDA Trust Fund, and you can see the balances in there. Just as a note, we did the Interfund Loan for the golf course to pay back. One of the big-ticket items is the South District streets, which we’re going to front the money until the assessments come in on the back end of those properties south. So, like MWF, Norhart, Graymont Village, all of those will be close to the property, those assessments come into it. So, we’re using that to not actual bonding for the 100th Street by NorthPoint for those projects. So, it’s saving you Debt Service at the moment for those. Council Member Olsen asked if they did not include the donation amount on purpose because we don’t know that we can always count on that; Administrator Levitt stated that’s correct. Mayor Bailey asked so basically looking at it, as it sits today, with the EDA Trust in 2025 will be back at $3.5M, which was confirmed. Council Member Olsen stated but that’s not including any rolling donations, which was confirmed. Mayor Bailey stated the EDA Trust is separate from the EDA Levy, and the EDA Levy is only $275; Director Malinowski stated yes, it’s up from $125 last year. Mayor Bailey stated and that’s basically to cover the expense of the employees that are part of that, which he was told was correct. Director Malinowski stated we’re showing that the golf course loan will be paid back in 2024, when we issue debt for that in 2025. Mayor Bailey stated he gathered and is hoping everybody’s good to hear from the attorney regarding the HRA, and there is some interest in that. Budget Changes Administrator Levitt asked Director Malinowski to walk through the next section; this is taking all of the budgets from every division, and we’ll kind of go through what was in that change, and then we’ll also through budget cuts. Director Malinowski stated in the FMP we included some increases on the Internal Service Funds as with the premiums, we needed to increase those even more. Utility increases in our Fire and City Hall buildings have been larger than we had anticipated. We’ve got that HERO Center contribution of $49,495 that will sit in the HERO Center Fund if they don’t need it. Assessment Services with the County is the amount that we experienced in 2023; we know we can use that going forward, so we increased that. Then we’ve got the Budget Additions (BA) that were approved. Building Maintenance Costs: We had a janitorial contract that went out earlier this year, so we had to increase janitorial services. We’re recommending that the Comm Study be done in 2024. The Fire Annual Mental Check, that will be similar to what’s done in Public Safety, is $5,400. Glacial Valley Supervised Playground: That’s at 0 in this list because they identified expenditures that they needed for salaries, but they also have residents to offset it, so that’s at a 0. Increased salt costs for the Streets Division, the State contract came in over what we anticipated; there’s not any additional salt, but just an increase in cost. A BA for Parks, and we’ll talk about that more when they come in; right now, they’ve got a position that’s funded 50% by Parks and 50% by Ice Arena. They’re asking for the position to be 100% Parks and then another position to be 100% Ice Arena, and that’s Page 18 of 267 City Council Special Meeting Minutes July 12, 2023 Page 16 at a 0 also because they identified revenue to offset the General Fund cost. Recreation Coordinator, 40 hours per week, that’s also offset by revenue. The BA for the fence at Public Safety is in there; she believes City Council is still looking at that, so, it’s just identified that we need to look at that. We reduced Building Permits, we already talked about that, so that’s increasing the levy, but to offset that, we are keeping an inspector position safe in 2024 and will bring it back on in 2025. Administrator Levitt stated we had a building inspector leave at the beginning of June, and we’re not backfilling that position; so, we’re holding that position open and will hold it open all the way through 2024, and then monitor where the building permits are at, to bring back the position in 2025. Director Malinowski stated we looked at engineering revenues, and so, we can actually decrease the budget because we’ve got public projects that we are funding that will bring in revenues for that. Credit card fees needed to be increased again; we’re finally, though, at the amount that we need to be in credit card fees. We are moving 2/3 of the Public Works cleaning and utilities out to the Utility Fund; that hasn’t been done in the past, but just to recognize the Water and Sewer personnel at Public Works, so, we can do that for a couple years. Public Safety Aid will lower the levy, but then we’re bringing on the Toughbooks and WatchGuard. Hiring the additional police officer that wasn’t in the FMP, the three paramedics, and then the Fire Aide to the City in the Fire Staffing Plan, which we’ll go into more. So, we’re at a 8.05% increase to the General Fund there. Director Malinowski spoke about items that weren’t funded, so that’s another 4.5% increase on the levy that we could’ve had; we should note the SBCAs are being funded in 2025 with Public Safety Aid. Public Safety Public Safety Director Pete Koerner stated our Public Safety team did a remarkable job; we had many spirited conversations as we’re all very passionate about each of our divisions, so there were many challenges. When we started this, we were following the direction that was given from the Council, as well as what we saw in the FMP. A lot of our initial ideas changed when we got the State Public Safety Aid funding, but we went into this knowing that there were a lot of increases that were outside of our control, including utility costs, cleaning costs, the supply chain, and inflation. Expenses from 2018, when he was first promoted, to now have dramatically increased. We sat down as a team and tried to prioritize this; it’s a challenge in a Public Safety Department for him to prioritize Police to Fire to EMS, as they’re all valuable components of the Public Safety model under which we operate, but thinks they did a really good job of going through the details. They made sure to remove areas where they were underspending, and if there were areas that they were getting closer to, they adjusted them. With the different priorities, they really looked at staff as one of our priorities. Obviously, we followed the FMP, but that Public Safety Aid money changed things. Unfortunately, Dan Anselment was unable to be here tonight, but the HERO Center is doing incredibly well. It was a challenge opening amidst COVID, as there were a lot of unknowns, but things are starting to stabilize, especially with utilities. We had to give utilities our best guess as to what those would cost. Unfortunately, with some of the changes other departments made with training during COVID, there was a shortage of Page 19 of 267 City Council Special Meeting Minutes July 12, 2023 Page 17 officers in most agencies, which reduced some of their training, but Dan has done an incredible job. Administrator Levitt, Director Malinowski, Captain Rinzel, and I are members of the Financial Operations Committee, so, he asked Dan to highlight some things. The big accomplishment was with Rasmussen University; they’re still at four classes, and didn’t have enough for a fifth, but they’re hoping that things will start going that way. Dan is always trying to get more users in there. It’s amazing how many agencies we have coming here now that already are members at South Metro, but they don’t even have the availability. A big push, too, is Dan wants to have the additional civilian courses for public users and different things for Public Safety. We’re trying to learn what are the valuable training sessions that we could have, and many of them are based on deescalation; we’re constantly trying to market that and make sure people are utilizing it. With the mat room, we could probably have four of them and still have a demand for that. Dan has also worked with a lot of outside venues, so, it’s not all law enforcement using our training room; 3M has used the classrooms, as has the School District, who is there often. There is a need in the community and it’s been well received. Director Koerner asked Director Malinowski to comment on the finances. She stated in 2024 and 2025, she talked a little bit about the blue, which is the partner contribution; while they budget their revenues and expenditures conservatively, there is a deficit budgeted each year. When the Committee met, we talked about starting to do a contribution of that deficit. So, we took 75% of that deficit and we put it between Woodbury and Cottage Grove, based on the number of officers, and if it’s not needed in the fund, it would stay to fund that capital in the future. So, for 2024, it’ll be $84,271 for Woodbury and $49,403 for Cottage Grove. We’ve included this in the General Fund and Police budget, under Training. Council Member Thiede stated he remembers when we started all of this, we said we’d be in the red for probably a couple years. You said we’ve done great, yet we’ve still not got revenues that are outpacing expenses. Council Member Olsen asked if last year was in the black; Director Malinowski confirmed that 2021 was in the black, but 2022 was not, and that was due to increased utility costs. Administrator Levitt stated she thought there were a few factors: We opened right after COVID. Another challenge was the civil unrest, and then there are the PTSD claims, people are leaving the profession, so a lot of cities actually had to cancel training because they were short staffed. So, the variables that have been affecting it unfortunately have been the perfect storm of challenges to even get to our operating model and the assumptions we had. We’ve been working with challenges since we opened, so, it wasn’t ideal. Council Member Thiede asked if our goal is still to have revenues outpace expenses for the HERO Center; Administrator Levitt replied absolutely. Council Member Thiede stated it doesn’t look like it. Administrator Levitt stated no, because the cost to operate it with utilities, to operate a range, which is a key component, we have utility expenses Page 20 of 267 City Council Special Meeting Minutes July 12, 2023 Page 18 from Xcel, electric and gas, that are outpacing anything that we could ever charge. We’d charge ourselves out of the market and drop our demand. Council Member Dennis stated we see the graph; you’ve got a scale of dollars, but what is the difference for revenues vs. expenses? Director Malinowski replied in 2021, we had a surplus of approximately $31,000, and then in 2022, we had a deficit of $26,000; so, we were able to combine those two and not have to have the cities contribute. But just looking forward, it makes some sense to start doing a partner contribution; if it’s not needed for operating, then it can be used to fund future capital. Council Member Dennis stated utility costs are fueling a lot of this problem, so, are there controllable measures that we could do that might not be earthshattering; for example, maybe the thermostat gets set two degrees different for temperature control. Maybe we don’t have to run the lights fully on all night when nobody’s there; he thinks when he drives by the facility, isn’t it lit? Why are the lights on 24 hours a day? Director Koerner replied that’s a security feature; we have the armory there with all of the ammunition and guns. Council Member Dennis stated but we have that fully alarmed though, so, if something were to happen, we’re right next door. He’s just thinking there are small controllables that we can do that might not seem very large, but if you add a number of items together, all of a sudden we’d balance it out. Director Koerner stated yes, and Dan has reached out to Xcel Energy to see if there are any programs to do an assessment up there, also, an energy audit. He knows that Dan is in the process of doing that. Council Member Dennis asked if we were on their system that allows them to turn off AC at different times based on electrical draw. Council Member Olsen stated that’s the Saver’s Switch. Council Member Dennis stated he knows that can be done with residential properties and with businesses, and he thought they were looking at doing that at Almar Village at one point; the savings are actually pretty decent. Council Member Olsen added and it helps you spread your costs evenly over the months. Council Member Dennis agreed and stated he’s just looking at controlling controllables. Council Member Olsen asked about its operating hours; Captain Rinzel replied there are varying hours. Rasmussen is a Tier 1 user, they’re educational, they do 6:00 to 10:00, including weekends. Obviously, the range is open to the public on weekends. So, we run pretty extensive hours, so it’s very difficult to do a lot of those Saver’s Switch features other than we have room occupancy lights and other things that go off; the only lights that should be on past 10:00 p.m. are the main entry-foyer area, everything else is off unless the janitors are there. Council Member Olsen said we have the security lights around the back, too; Captain Rinzel replied those will only go on when we turn those on, they’re not automatic, as those are actually training lights. Captain Rinzel spoke about the history: When we first did this initial plan, East Metro was our biggest comparable; their owner agencies each contribute, based upon a percentage. So, Bloomington every year, regardless of the use, contributes about $180K; that’s their given cost. All the people that use this have costs of literally $150K, Page 21 of 267 City Council Special Meeting Minutes July 12, 2023 Page 19 that’s the least amount, and that includes Edina, who is an owner. We didn’t want to do that. So, that’s why he thinks, Council Member Thiede, we kind of talked about a five- year plan; we thought in five years, we’re really going to start to know where we’re at. We outpaced that to the point where we hired somebody this last year fulltime, Joe Montey, from Public Works to the HERO Center; so, the biggest change you saw is the cost of the employees. We went from Dan, to Dan and Bri, to Dan, Bri, and Joe; so, just the FTE is $120K including benefits and everything else, and that’s really your change. That, along with the mechanical increases that we had; we had no idea what it was going to cost. Council Member Khambata asked if our department still pays for our usage there; Captain Rinzel replied no. Council Member Khambata asked what would our department be paying if we didn’t have the HERO Center, would it be more than or less than this amount? Council Member Olsen and Mayor Bailey both said it would be a lot more. Council Member Khambata stated so, it’s still a net gain, even though it’s not clearing all of its own expenses; it’s an offset for our Police Department budget. Council Member Olsen stated when we used to have to do the highway, etc. it’s a question of can we even get there, is there enough time. Captain Rinzel stated the biggest cost on that is employee time, travel to and from; we did an analysis when we were first looking at this, and we spent $300K a year on travel time. Traveling to and from the training site, lost wages, and more lost training time. Council Member Khambata stated he’s understanding that, with everything else. So, he thinks it’s still a net benefit to the City, but then we don’t have control over the Xcel Energy costs, the State regulates those; if they’re going to go up, they’re going to go up. But the amount of money we’re talking about is equivalent to maybe encouraging people to not slide off the road in the snow and incur an accident on a squad. If we were going to focus that heavily on how to reduce our utility costs, that same amount of effort could curtail overtime expense by a disproportionately larger amount. So, if we really wanted to try and tighten things up, he thinks it’s novel to think that we can do it by turning the lights off, which we should be doing; that’s a pretty small line item in the grand scheme of things if we’re trying to be cognizant of expenses. Council Member Olsen stated it’s smart, though, to have that energy audit, wouldn’t you agree; Council Member Khambata replied, oh, heck, yes. Because like Council Member Dennis said, you can save $10K a year. Council Member Khambata said it’s a parasitic loss. Council Member Dennis stated in his mind, this is no different than what we had with River Oaks where we lost money for 25 consecutive years until we took it over. So, the thing is you can look at this and say wouldn’t it just be nice if we could just balance the books; we don’t have to make a dime, just have it pay for itself. The rest of the amenity, the rest of the cost that we get for being able to run our operations through there, that’s all incredible icing on the cake. It would just be nice to have the business support itself. Council Member Olsen asked Captain Rinzel if for 2021 and 2022 we basically are flat, with a $5K net gain for those two years. Captain Rinzel replied we were basically netting, yes. The big one is literally in the courses that we offered if we had just had Page 22 of 267 City Council Special Meeting Minutes July 12, 2023 Page 20 people sign up for the courses that we already offered, it was literally a $45K deficit, and that in and of itself would have paid for it. So, you’re looking at there’s just a lot of variables that occur that makes this very difficult. He thinks what Finance wants us to do, and he’s not speaking for Director Malinowski, is to have some buffer, too. If we do really well one year, we can still put money in there. So, if we don’t do well the next year because of energy costs or other things, we don’t keep coming back to the table; that becomes its own self-supporting business. Council Member Olsen stated it’s like the Ice Arena or anything else. Council Member Dennis stated it’s how we do personal budgets; it’s always recommended you have 6 months worth of living expenses put aside in case you lost your job or you got injured or something like that. Council Member Olsen stated right, and you’ll have capital needs at some point; the building is going to age. Captain Rinzel stated that’s kind of what we’re trying to do is over a long term have a FMP so we’ll keep putting money away, so we don’t have to keep coming to Council asking if we need to do another energy audit, or how do we shut the lights off. Council Member Khambata stated he thought moving forward it was a good idea. Mayor Bailey stated we’re talking about $30K, and so, we’ll be digging into some bigger numbers a little bit later. He said when the original proposal came through to us, there was a more significant deficit projected for the first five years. Council Member Olsen stated it was projecting a $250K deficit. Mayor Bailey said so, we’re markedly better than where we thought we were going to be. If the energy costs are a bit of a challenge, his thought process is we do the energy audit, which makes sense, but he asked if there’s an option to do something like solar or something on that building that would help offset those costs. Captain Rinzel replied we looked for grants last year and we went to the State, and we asked our Community Engagement Officer to dig around on any energy savings or anything to do with green energy, anything that we could do to put on there. We looked and there was nothing available; that doesn’t mean we’re going to stop looking because hopefully we could find something, either Federally or with the State. Director Koerner stated there’s a lot of real estate on top of the range. Mayor Bailey stated that’s exactly what he was thinking, and the reason he’s bringing it up is he’d heard on the news earlier today that part of this massive stimulus money that came through, come December a couple billion is going to be divvied out to all the states to use for like solar, wind, or whatever. Council Member Olsen asked if that was tax credits or is it actual cash; Mayor Bailey replied it’s actual cash. Administrator Levitt stated that’s what we’re actually looking at for the Ice Arena; we’ve already got proposals for the Ice Arena. Mayor Bailey stated if there’s going to be a pot of money out there and we can help our expenses, whether it’s the HERO Center, City Hall, the Ice Arena, or Public Works, we should. Captain Rinzel stated we’ll look both Federally and with the State and talk to them; specifically, Representative Angie Craig’s office, because we really are looking for green energy or anything solar that we can put on this building. Mayor Bailey stated that’s perfect. Council Member Olsen stated that’s part of that GreenStep Cities thing that we’re part of, too, so that makes perfect sense. That’s a good idea, Mayor. Page 23 of 267 City Council Special Meeting Minutes July 12, 2023 Page 21 Captain Rinzel stated we raised rates on other things for the range, so we’re doing those offsets. Mayor Bailey stated his whole point is he remembers it was $250K between us and the City of Woodbury from day one; do I want us to break even? Yes, our goal has always been to break even, and then have money left over for the future needs of the building. Director Koerner stated he knows Council is well connected with what we’re doing, but there are a couple accomplishments of which we are very proud: One of our goals was the Peer Support Group, and they’ve kicked it off this year. We’ve already been doing the neck-up checks, and to piggyback later on the Fire and EMS, we want to roll that out for all of our Public Safety folks. He thanked Council for all of their support on all of the things that were listed. When we get into our goals, the main thing is in the FMP, one officer; as we’ve always told Council, when we do the onboarding, the academy, even numbers seem to work better. Right now, we have seven officers on each crew, and when we did the staffing plan, we’ve done really well on a lot of our specialities: We joined the Sex Trafficking Unit, we have a person in Narcotics, we have Case Management, so we have a lot of those, but we didn’t really backfill. So, seven is a good number on patrol; however, when they start heading for training or take time off, that’s psychological. Five people working a lot of times is adequate, but when officers come to work every day, look at the schedule, and see that we’re on minimums, that was really our focus. You hear about all these state and national trends about recruitment retention; we’ve still done pretty well here in Cottage Grove, but we just had two laterals that came here, so there’s something good happening in Cottage Grove. They know it’s the community support and they like our commitment to training. One important goal is we really want to continue to work on our recruitment and retention; we area in which we felt strongly about recruitment and retention was adding Community Service Officers. Right now, we have them working from 7:00 a.m. to 11:00 p.m., 7 days a week. When we first threw this out there, there were very few things on the police side that we asked for; we asked for the officer, we asked for C.S.O.s, and we asked for the security fence. A couple things on the C.S.O.s: They’re extremely valuable, they help with transports, they do the fingerprinting, traffic control; another thing that’s really cool that our City does is our C.S.O.s actually go lock up the park buildings at night, too. So, that allows the community to be out there and using the restrooms, plus it’s a way for our C.S.O.s to be out in the parks. He knows Council has been to a lot of our City festivals and events, where our C.S.O.s really engage with the public. They also do the Scout tours, all of those things that are community engagement, which is one of our top priorities. Another challenge we’re having right now is finding volunteers to add to our Reserves; so, you’ve probably seen an increase with our C.S.O.s helping out, even on July 4, they were the ones out doing the traffic control. So, those are some things that he just wanted to throw out there when we talk about recruitment. We’ve also done pretty well with our hiring the last two years with some diverse candidates; right now, when we hire our C.S.O.s, we get a lot of females, so it’s another part of that recruitment to get some diverse candidates. The legislature was always talking about recruitment and retention, and many departments have gone to a cadet program, and that’s basically what ours is; Page 24 of 267 City Council Special Meeting Minutes July 12, 2023 Page 22 Captain Rinzel went back three years, and found that 50% of us were internal hires, were either C.S.O.s or Reserves; so, that’s a remarkable number. Also, 45% of our officers are lateral transfers, so they’ve been police officers elsewhere; only 5% of our officers are fresh out of school, so most have some of that background. That’s remarkable, and he doesn’t think there’s a department out there that can touch that, but we’ve been very successful with that program. Council Member Olsen asked don’t they do a little bit better on their F.T.O. since they already know the topography and computers, etc. Director Koerner replied Cottage Grove’s geography is a challenge for people who didn’t grow up here or work here; none of the roads are straight, and there are bays, alcoves, cul-de-sacs, coves, you name it. So, that is a good point that they already come in and know the County Records Management System and they know our Dispatch; there are so many benefits to that. With all these technologies, we like right now that we have a Toughbook in each squad, but now each officer is going to have to have one; that’s a new requirement that the State is doing with authentication. IT Manager Brian Bluhm has looked at every way around it, but there’s no other way, it has to happen. So, a lot of those costs are in here, and there are some different things, like the automatic license plate readers; our new squad system has different LPRs with that, so, that’s why we wanted to really explore that, and any preventive strategies that we can do. We’re still focused on the Employee Wellness initiatives and resiliency. We have a piece in there later about just our squad, and we put the numbers in there so you can actually see, it’s pretty telling. With the security fence, on May 25, 2020, our world changed with the civil unrest; when we first came to you, we asked what do we do about security fencing. Three years later, the cost increased from under $100K to about $140K; so, we’re still looking at that. Now, we have the Fence Consortium, too, if we have a civil unrest situation, but it’s a valuable thing to have. The biggest part of that is the gate; so, we have one amount $140K, but thinks we can look at different numbers. Captain Rinzel and I talked today, wondered if it can go from 8’ to 6’. The gate is a substantial part of that, $60-$70K, so, there’s just a lot of options we want to look at. The fact that the cost increased to the point it did scared us, but there was rationale when we asked for it, and it’s just the officers’ peace of mind, coming and going, as not everyone likes us. It’s just having that security when their cars are even parked here. Council Member Thiede asked where that fence would go; Mayor Bailey stated it would be in the parking lot. Director Koerner stated it would be the lower lot, pretty much near the generator. Captain Rinzel stated it would be just the back lot, not anything in the front. When we originally did this, we matched it with the gate at the HERO Center, because it was going to be one continuous, and that’s where we had the 8’ fence. That’s where we looked at opportunities, asked is 6’ going to be big enough for the needs that we’ll have with it. Well, we had the Fence Consortium, then you have a fence, and then another fence, so then this 6’ is going to be high enough for just to keep people from coming in to record or want to do nefarious things; it’s a barrier between the roadway and the parking lot. Mayor Bailey stated he knows it’s in the budget at the moment. He also knows what’s not in the budget is the heated sidewalks for the Fire Station. There are things that we’ve cut in the past, which we regret in the future. If you’re going to bring us back Page 25 of 267 City Council Special Meeting Minutes July 12, 2023 Page 23 the 6’ or the 8’, he’d like to just know the difference in price between the two because he doesn’t want us to cut off our nose to spite our face. He thinks that 8’ should be the number because it isn’t so much that you’re going to have the Fence Consortium in the event something happens, but you might just have the crazy that’s going to jump a 6’ fence but will have a difficult time getting over 8’ to do damage to police officers’ vehicles. So, he just wanted to mention that between the two. Council Member Olsen stated he knows when Council Member Dennis was part of the department, they had the garage, so you could park in the garage to secure your stuff. He suspects as we don’t have much room in our garage, this is probably a good idea. Council Member Dennis stated there was always outside parking at the old station. Director Koerner stated we had more problems with that lot because we had so much foot traffic coming through there; he personally sustained thousands of dollars worth of damage to the hood of his first truck. Council Member Dennis stated the thing about this, too, is it provides a barrier of security that increases the time necessary for someone to cause problems, and time is always one of the big elements that criminals dislike because they don’t want to be seen or stopped. It provides an extra measure of security relative to exiting the sally port, and it provides a protection and peace of mind for our officers, the people who protect us; so, this is an opportunity for us to return that protection, and they deserve that. Council Member Thiede asked if it is like a barrier type or a solid type of wall. Director Koerner stated the one we have to bid on is like the one at the HERO Center. Council Member Khambata stated the tops of the spindles are a little spiky. Director Koerner stated yes, they’re wrought iron; Mayor Bailey confirmed that fence is 8’. Council Member Khambata asked on the advanced sighting system for improved accuracy, has anyone scored with the new Red Dot system? Captain Rinzel replied we’ve all qualified with them. Director Koerner stated those have remarkable improvements, so, yes. Director Koerner stated this next item we can go through really quickly. He just wanted to highlight it’s up to $90K to equip these squads. Captain Rinzel stated the $45K was last year’s contract bid, so, we’ll see what Ford says this next year. Council Member Olsen asked what they’re paying in outside maintenance because he knows the guys in the shop said that they were having trouble keeping up at some points in time; are we suffering because of that on the P.D. side? Captain Rinzel replied no, he wouldn’t call it suffering. We just have cars that are kind of down, here and there. Council Member Olsen asked if we’re having to outsource a lot of that work; Captain Rinzel stated it really depends. Director Koerner stated they have a pretty good maintenance schedule. And they try to work around when there’s a snowfall, mechanics are all busy as trucks are breaking, etc.; generally, we have good enough maintenance, we might have to wait a week on that, but he doesn’t know of any delays that we’ve had. Captain Rinzel stated our shop doesn’t do exhaust, alignments, some of those things that our cars have with those issues; they also don’t do any warranty work, so, maybe if it was under warranty, it’ll go out to whoever repairs those. Page 26 of 267 City Council Special Meeting Minutes July 12, 2023 Page 24 Council Member Olsen stated he’s seen our vehicles at the Ford dealer in Inver Grove Heights many times. Captain Rinzel said there’s a lot of recalls on Fords. Mayor Bailey asked if all of our officers are going to need Toughbooks, he’s assuming then what happens is when an officer is done in their car, they just take their computer with them. Captain Rinzel replied the dock stays, but the computer goes with them. It’s a single signoff authorization or something that the BCA and the F.B.I. are saying shouldn’t have more than one person logged into a computer. But they’re also going to be using their desktop; so, IT is working on at some point having a Cradlepoint within there. They’ll keep the monitors up and you’ll be able to plug your computer in, so they can go there, too. Mayor Bailey stated he’s heard that that sometimes gets cumbersome where they’re having to share, because not each officer has their own cubicle. Administrator Levitt stated please note in Public Safety Aid, that’s where the $117K in the Toughbooks comes in. Director Koerner stated Fire Squad 1360 is our Fire Marshal’s vehicle, and the other, 3117, is the District Chief’s vehicle. Emergency Management Director Koerner stated we’ve done a lot with Emergency Management. There’s a second item listed there, the camera trailer purchase with the grant proceeds. If you recall, Mayor Bailey, last year you challenged us, when you asked about Hastings. We originally were looking at $55K but when it’s all said and done, he asked Captain Gwen Martin what the cost was; she replied $79K and change. Director Koerner stated we’ve had it out, we actually have it down at River Oaks right now because they had a lot of their supplies dropped off. We’ve also had it at events, and we’re actually going to use it at the Washington County Fair because the County had leant us theirs for so long that we’re paying them back. Director Koerner stated we had a snowstorm on April 1, and he asked Captain Martin to speak about that, as she’s worked a lot with Director Burfeind on that. Captain Martin stated with all the debris that fell, we have old trees and they all fell, we were able to get a State Disaster Declaration from that snowstorm. So, we’ve got 6 months to complete debris removal; Public Works and Parks and Rec are chipping away at it, little by little, trying to get our parks back to the state they were in before the storm. With all of our costs, the majority of which are labor and equipment for Parks and Rec and Public Works, we should be getting about 75% of that back from the State Disaster Contingency Fund. Council Member Olsen asked if we had that factored into our budget; Captain Martin replied no, because we’re tracking expenses on spreadsheets as they’re being incurred. As soon as the work is done, then we can submit that. Council Member Olsen asked if she knew the timeline between our submittal and our reimbursement. Captain Martin replied no; in 2019, when we got money back from our Flood Declaration, that was about 12-to-18 months later. So, no, she has no idea when the reimbursement will arrive. Page 27 of 267 City Council Special Meeting Minutes July 12, 2023 Page 25 Director Koerner stated we have three gaps left in the City’s Outdoor Warning System: 1) Military Road; 2) Mississippi Dunes, so when we get the park down there, that’s truly what an outdoor warning siren is for in that area, the kayakers and canoers and that river access; 3) Ravine Park area. We’ve been communicating with County’s Parks Department, as they should have one, but since they don’t have a campground, County hasn’t offered to put one there. That’s our goal, and he’s been bantering with our Washington County Commissioner, trying to get that, so we’re working on that, too. Forfeitures: We purchased a vehicle out of the Criminal Forfeiture Fund. In April, we used DUI Forfeiture Funds and that really depleted that DUI Fund, but it was the perfect use for it and that was about $75K. So, we were down to $2K the other day, and Aly just put about $3K back in that fund. The Criminal Forfeiture Fund has about $28K. Settlement Funds: Officer Schoen and I have been working with Washington County, as they have two people tasked with spending that money; they actually have oversight from the County. So, us and Woodbury have kind of put it temporarily on hold; Washington County is spending a significant amount of their fund, but they’re doing a survey on what the needs are in Washington County. We have some different ideas on how that money can be spent, maybe naloxone training, some of those things. We feel there’s a good connection with our Case Management Unit; they deal with a lot of folks with substance abuse, and we also think there’s a good way to use it with our Community Paramedic Program, too. So, we have some really good ideas, but with Woodbury and Washington County, we decided to put it on hold until about September, and then we’ll have some more ideas. Obviously, we’ll come back to you and let you know some good ways of spending that. Fire Department Staffing Plan Director Koerner stated this plan is extremely lengthy, with a lot of data behind it. He highlighted a few of the things with this plan. In the introduction, it talked about all of our accomplishments. We truly do appreciate everything; our Fire Department and EMS Program have greatly evolved. Even when we transitioned from the Police paramedics to the Fire-based paramedic program, that freed up so many things on the Police side, and in the EMS side, it really helped our Fire side. Just with what the duty crews did, it brought us to a whole different level. We got the ladder truck a few years ago. Jon Pritchard was hired as our Deputy Fire Chief when P.J. retired as Fire Marshal, and we really wanted to put an emphasis on EMS. One of the District Chiefs has taken on a lot of the training. Deputy Chief Pritchard is our EMS guy right now, and he has done a lot, worked with Captain Martin on Emergency Management during the COVID era. When they put together a staffing plan, Council Member Khambata and I learned a lot; we had Chad from Ethical Leaders and Marty, who actually was a former Chief at Edina Fire, so he really understood the topics. We try to have not only a group of fulltime, parttime, but Kyle works fulltime in Hastings, but he’s very passionate about the combination. Mike McCoy has been with us for 18 years, Nick Arrigoni came from within, previously was parttime. So, we really tried to use that group, but it was quickly established that we wanted to do this as a combination department; our focus was how do we do this with both fulltime and parttime staff. So, this Staffing Plan has really evolved and is really focused on the front line and maintaining a level of service excellence. We really wanted Page 28 of 267 City Council Special Meeting Minutes July 12, 2023 Page 26 to focus on 25 or 30 parttime staff who had the ability and could do the hours. We focused on the Cottage Grove service area; so, even though we provide EMS to Grey Cloud Island, Newport, and St. Paul Park, all of our recommendations are based on Cottage Grove. The Plan is really structured on what our goals were, and that’s to get at least two ambulances up 24/7 and also to have a Fire crew also. Director Koerner spoke about the current crew: One fulltime captain, three fulltime firefighters, two 24-hour positions, and one 12-hour position. If we allow one of the fulltime staff to be off, we try to fill additional shifts with the parttime, and we’ve really struggled with that. The FMP had one fulltime firefighter each year, for the next three years, to kind of fill that gap. Of course, when we started discussing this Staffing Plan, the Public Safety funding wasn’t out there, so, that kind of sped up our stabilization plan. Director Koerner stated that as Cottage Grove’s population is growing, our calls for service are increasing, especially now on the EMS side of it, with our aging population. Cottage Grove Public Safety has always had a higher level of service, as we’re also doing the life safety inspections, community events, HEARTSafe Community, etc. We’re doing so much more, and as long as he’s here, he’s committed to our agency doing this community outreach, and he knows Council supports that as well. Call volume factors include our aging population and higher-density housing. Level of Service Factors: We wanted to establish benchmarks, and for years we’ve talked about our great response times. We don’t want to see those suffer, but we know as we get busier, those are easy numbers for us to watch. Mutual Aid: We all work together; we work with Woodbury and Hastings. Newport has done something incredible, as their Fire Department has really improved and they’re doing a lot more mutual aid. We’re also focused on community events and community engagement and just the different EMS initiatives we’re doing. The life safety inspections are really important to us, but businesses are really frustrated when we say we’ll be there at 10:00 tomorrow and then we get a medical; so, we really want to provide just good customer service, and he thinks our business community expects that from us. Recruitment and retention is a challenge; if you look at all of the departments that have gone from parttime to fulltime, there was a study done in 2014 when Ethical Leaders did our organizational study, they commented that Cottage Grove is still a novelty, that we were ahead of the curve with retention when departments were making that transition. We’ve learned a lot from these departments and we’ve talked with them; some did not do a good job, and we met with Woodbury and they’ve figured it out. They’re still doing a fulltime, parttime, but we learned about their Relief Fund, and we’ll get to that. Sometimes population is the determining factor that makes departments go to fulltime staffing; with this Fire Staffing Plan, we look out 5-to-7 years, and we’re still focused on a combination department. Turnover Rates: In 2021, people think it’s odd that we didn’t add any staff, but COVID was still going on; so, people who were supposed to start in 2020 didn’t start until 2021, so that’s why there’s a discrepancy there. We increased pay a couple years ago. He didn’t really know what drives a parttime firefighter; is it that duty to serve, is it the money, or is it the benefits? We did a survey and got some really good responses from them. We’ve been really good with Century College and Inver Hills with the ride along program at the high schools; we just recently updated our Memorandum of Agreement (MOA) with those Page 29 of 267 City Council Special Meeting Minutes July 12, 2023 Page 27 colleges, and we’re one of the few departments that really works with their students. We obviously need to have a more robust recruitment and retention. Recruitment and retention challenges: From 2018, with number of hours worked, you can see a significant drop; while there are different factors, each day we have 15 hours uncovered, which is why we want a more robust parttime program, but we also need some fulltime to fill some of that. We had the requirements of 36 hours/month, and that’s their minimum; we still have some of them who have to be told you can only do 120 hours a month. So, it’s not all of them that are doing the minimum, and supervisors are doing 48 hours. Leaving shifts unfilled means that we can only get out one truck, and we don’t want to be giving our EMS calls away to other departments. Council Member Khambata asked Director Koerner if he knew what the average years of service is, if we’re keeping the same core group of people, and maybe 10% is turning over. He wondered if it’s new people that can’t hang on or if it’s older people leaving that we’re having trouble replacing. Deputy Chief Pritchard replied that’s a great question; it’s about 50% turnover by year 5 and about a 20-25% turnover by year 2. For example, Director Koerner had pointed that in 2020 and 2021, we had actually added 10, but 3 of them never started. He’s been at this for 14 years, and he’s made a lot of sacrifices with his family; it’s really tough to maintain that number, and we understand that. So, that’s what’s really driving a lot of this. It sounds like they can do it, 36 hours a month, but it’s very difficult; so, that’s where we came up with turnovers, we’re looking at 5 years, and that occurs depending on how big of a commitment they think that is. Mayor Bailey asked at the 5-year mark, he doesn’t know if there’s anything out there that we could point to and say it’s this; structurally, is it the parttime staff are maybe finding fulltime work? Deputy Chief Pritchard replied that’s also part of it; he doesn’t know the exact number, but probably 10-15% of those folks are probably getting fulltime jobs, and that’s one of the driving factors for people coming into this. As Director Koerner pointed out, we have them working maximum hours for those first couple years, they’re in medic school, and then they get a fulltime job elsewhere. Fire Chief Rick Redenius said some of it, too, is when we hire younger staff, life changes occur: They can off to college or they decide not to do college, and this is going to be it. They get a girlfriend, they get married, they move, etc. or they just hit the 5-year vesting, and decide they’ve had enough. Director Koerner stated as we moved through this process, we’d actually met with Woodbury on how they were able to retain, if it was the money, and that’s where this discussion started. There’s always that fear, when we’re talking about staffing, that we’re getting rid of people; so, at this meeting were Director Malinowski, Administrator Levitt, Chief Redenius, myself, and >20 parttime staff. We talked to them about what expectations they have, asked about their concerns, and so we ended up doing a survey with them. So, the first part of being supportive, 19 members voted yes and 6 members voted no, but we also asked them to rank things; when he met with the parttime staff, each one has ideas of what they think would help the agency or this is Page 30 of 267 City Council Special Meeting Minutes July 12, 2023 Page 28 what hurts it. With the higher hourly pay, many of them said once they became an EMT, there was never any recognition of that, like a step payment, like we have for non- represented staff, the police, and fulltime firefighters. They all thought that experience pay was important, and bonus pay where you could get rewarded for a certain number of callbacks. The reason we have those highlighted right now is we already have that budgeted, what a pay increase would be; it would also be closer to the top pay scale, in comparison. Over the last few years, we’ve done a 20% increase; this is another bump for them. With the hourly requirement, with some of the callbacks, that’s been a challenge with response distance. Before, we had the residency requirement because we counted on them to come back; then we went out to living 15 minutes from Cottage Grove. Maybe now we need to open that up more since we have duty crews, so those are all things when we do the new recruitment and talk about expectations that we really need to talk about. We’ve heard from the members loud and clear what their comments are; with some of it, we can’t accommodate certain things. Dissolution of Fire Relief Association Administrator Levitt asked Director Malinowski to speak about dissolution of the Fire Relief Association, to give a brief overview of that and what that means. Director Malinowski stated the members would have to vote; there’s a process for that and we’ve received some information from our attorney on that. When they dissolve the Fire Relief, and that’s with the State, they didn’t necessarily do new bylaws, so we need them to do that. They would need to reestablish and then do that vote. We got some information from PERA of what those payments would look like, and we shared those with the parttime firefighters. We sent it back last week because we had some years of service that were incorrect, so those dissolution payments, if they dissolve, would likely be at the State maximum. They’re quite high, and we will be working on those next week. If a member is less than 50, there is a net present value that’s done on this; they can take those funds and roll them into another retirement vehicle, such as an IRA, and those funds will grow until they reach that age of service. We were very clear when we met with them that that would occur, because when we reached out to Woodbury, that was some of the misunderstanding that the parttime firefighters had; they thought that at that payment level of years of service that they would get that at their age. So, if they were 30 years, they thought they would still get that full retirement amount. So, there’s a net present value that’s done because it will grow in their retirement vehicle until they retire. Administrator Levitt stated right now, the Fire Department gets $266K a year that goes into the Fire Relief Association; so, that is what is aiding in their retirement. Two years ago, the legislature changed the law and now allows the City to take possession of that if we desire. The commitment we made to them was to get them to approximately $10K a year; so, now, and the fact that we’re at $15K a year, it more than satisfies our commitment to them in that regard. So, based upon 19 members saying yes, let’s dissolve, 1 saying maybe, and 5 saying no, it seems advantageous for us to do that. And then as part of the Fire Relief Fund, we put $100K in that from that Public Safety Aid for Fire staffing, $100K to help cushion this transition and to put more effort into their recruitment and retention of part-time staff to get those three main things: The hourly rate, the more years of service, and the bonus pay for good standing. So, that’s Page 31 of 267 City Council Special Meeting Minutes July 12, 2023 Page 29 what we’re advocating for based upon the parttime firefighters that are currently employed; they’re advocating for dissolution because they get access to that money sooner than they anticipated, and they’re all also maxing out at the State maximum of $15K. Council Member Olsen stated the Woodbury process did not go well at all. Hopefully, as we’ve had conversations with them, we’ve learned some things based on their experience, but the things he would like to know more about are: 1) If we were to dissolve the Fire Relief and distribute that money, is it like a 401K where if you pull it out early, you get penalized? Director Malinowski replied yes, if you take it as cash. 2) So, if I’m an active firefighter, and I’m getting Relief funding each year that I’m an active firefighter, do I have the ability to take that money out anytime I want to if I’m still working? This is we’re essentially forcing them to take their money, and then it’s their choice at that point whether they want to keep it, reinvest it, or do whatever, right? Director Malinowski replied yes, it’s either tax deferred or not tax deferred. 3) Let’s say that I’m a firefighter and I just want to keep it in PERA, I don’t want it, I’ll just leave it there, it’s fine, I’ll get it whenever. Do I have that option? Director Malinowski replied no; Administrator Levitt added because they’re going to get a different PERA, another retirement vehicle in addition. Council Member Olsen stated before they answer that, the Fire Relief Fund when it changed to PERA did very, very well. It’s been really good for them. So, if I’m a firefighter and I’m thinking about my retirement, and I’m thinking I’ve got this nice pot of money that I’ve earned and it’s in a really good retirement vehicle and it’s earning really nice dividends for me, I could potentially have some heartburn saying well, you know, you could invest it somewhere else. Well, what’s the average rate of return on an IRA right now? All you have to do is look at our City investments, and you know the answer to that. So, theoretically, they’re losing on that proposal, but tell me about this second PERA plan. Director Malinowski stated if they decide that they want to be hired back, they will go into PERA Coordinated, which is another pension plan through PERA; it’s the one that the Administration staff is under. You get years of service, and then based on your top 5, Chief Redenius tells me it’s the top 5 months, your high 5 salary, then you continue to get that top 5 times your years of service as a monthly benefit as the pension. Council Member Olsen stated but if we make people reapply for a job and they get into that program, they’re considered a new member, right? Director Malinowski replied they are, and Chief Redenius stated they have to go at least 5 years. Council Member Olsen stated so, they don’t get any credit for their past performance. Director Malinowski stated that’s correct, but they’re getting paid out on their past performance through the Fire Relief pension plan. Council Member Olsen stated so, if they were to get paid out under the proposal, they have to reapply for a job in the City of Cottage Grove; they don’t just get to stay, they have to reapply. So, they reapply, and they get hired, and they are considered new under this new PERA plan. Can they take the funds that they got at the payout and put them into their new PERA account? Director Malinowski replied no, as it’s two different types of pension plans. Council Member Olsen stated he’s aware, but when you take money out of a retirement vehicle, Page 32 of 267 City Council Special Meeting Minutes July 12, 2023 Page 30 you have the ability to roll it into a new retirement vehicle. So, if he was to quit his job at Dollar Tree, whatever I have in my 401K, I can roll into my next employer’s 401K, which is easy to do. So, what he’s asking is can it go from PERA to PERA? Chief Redenius replied he doesn’t believe it can; the reason he says that is because there’s maximum yearly contributions. Almost every one of those people that received their money on a payout, if they decide to do it that way, would be above the maximum contribution for that; so, they wouldn’t be able to do that. Council Member Olsen stated so, to be clear, they can’t leave it where it is, they have to reapply for their job, and they’re considered new under the new program, and they can’t move it from the old PERA program to the new PERA program. So, they have to find some other way to invest that money, or they’re going to get a massive tax penalty, just like you would if you took your 401K early. Administrator Levitt stated we’d be hiring them back at a higher hourly rate and a bonus. Council Member Olsen stated he’s not concerned about that; he’s trying to think about the money that they’re going to be owed from the PERA fund that’s earning really good interest right now. Administrator Levitt stated we could also say the market’s in a really good position right now, too. Council Member Olsen said you could, that’s not true, but you could; if you look at the stock market over the last 5 years, it’s actually down quite a bit, but it’s hopefully going to improve, yes. Council Member Dennis stated so if we’re looking at the one side, we know there could potentially be a challenge for some of these people, depending on what they choose to do with their funds; so, here’s his question: We’ve got that as one consideration, what’s the other side of the story? What is the benefit to the City, as far as operations for us, as far as cost measures for us, as far as keeping people employed in those positions, as far as implication for taxes to the community members that fund this? What’s the other side of the coin? Administrator Levitt replied if you think about it, you’ve got $266K going to the future, coming in to actually fund the Public Safety Fire and EMS programs. So, you’re buying down that amount of money in the levy; if you were to think about that, just on a levy basis, you’re buying down $250-$266K of the levy. Council Member Olsen asked if that’s factored into our next year’s FMP. Council Member Dennis stated so, the $266K benefits the whole 41,000 residents of the community; Administrator Levitt replied that’s correct. Council Member Dennis stated or the number of taxpayers, right? Administrator Levitt stated and the entire department; Council Member Dennis yes, and the department itself. So, he guesses we’d have to weigh out this cost vs. this cost or this potential benefit to arrive at a decision. Administrator Levitt replied that’s right; you can get a new ambulance or reduce that ambulance expenditure by one year’s payment and that’s significant. Council Member Dennis stated so, you’ve got the one potential impact here, and then you’ve got this potential benefit. Council Member Olsen asked what impact, if any, does that have on people who have already retired? Director Malinowski replied they have already been paid out; so, they’re not part of the equation. Page 33 of 267 City Council Special Meeting Minutes July 12, 2023 Page 31 Chief Redenius said just a caveat, current retirees who have hit 50 and have chosen to take their payout, get paid out. We have retirees who are not 50 and haven’t been paid out, they would be paid out at the same time. They’re considered deferred. Council Member Olsen said they’d be paid out at the same time, but they wouldn’t have the ability to put it into the new PERA? Chief Redenius replied he didn’t even think current employees could put it into the new PERA. People weren’t going to be trying to put the max in PERA Coordinated, if it’s allowed, because then they still have to cash out the remainder, and they’re still going to get taxed. He thought the best thing for what he’s heard them talk about it is they get to decide where they put their money. Director Malinowski stated the retirees who have taken their payment are paid out at the benefit level that they were at that point. Council Member Olsen asked if they also had a vote; Chief Redenius replied no, because they’re not active. Director Malinowski stated she’d like to go back and talk about the two different pension plans to make sure we’re clear on that. Right now, they’re under the Defined Benefit, so years of service and you get a defined benefit; so, if you have 10 years of service, at $9K, you’ve got $90K. Under the new pension plan, the PERA Coordinated, it’s defined contribution. So, the City contributes 7.5%, they contribute 6.5%; so, there’s contributions that go into it, and then you grow your years of service so that when you retire, for as long as you live, you get a defined amount of money. Council Member Olsen asked if the rate of return was the same on both, because the rate of return that they’re getting now is really good. Captain Rinzel stated the big caveat is how long you live. Council Member Olsen stated if you look at their annual earnings, based on the investment strategy that PERA has employed, those employees are doing very well because PERA’s doing very well, but this is a different type of PERA. Deputy Chief Pritchard stated the caveat is if you have 10 years, you get $9K, but if you leave at 10 years, you only get 60% of that; so, actually, with this retirement, people will get the full 100% of that. That’s one of the things, too, that’s kind of a benefit to it. Then, just to clarify, he was new to PERA when he was 37 years old, so he had about 20 years until retirement. He couldn’t move that retirement into his PERA account, so, it had to sit elsewhere; so, that’s the same thing with this, you can’t put money into PERA, it's only from the first day you start moving forward. Chief Redenius stated he’d assume there’s some way to be able to find out what the current rate of return is on the Coordinated Plan and their investments for that. But the ongoing benefit, like Captain Rinzel said, is this is a defined retirement that in the private sector he didn’t know if you’d be getting more unless you did a 401K or 457. This one is much like P&F where whatever you leave at, then you’ll get that retirement for the rest of your life. If you only put whatever it is in it, and it turns out to be $700 a month, that’s $700 a month for the rest of your life, as long as you live. Unlike a 457, where you’ve got $300K, and that’s what you’ve got unless you keep investing it. Deputy Chief Pritchard stated he’s very passionate about part-time staff and them getting paid fairly and that we keep that combination model. He thinks the Coordinated PERA plan is such a valuable thing, just from his perspective, because he didn’t get on Page 34 of 267 City Council Special Meeting Minutes July 12, 2023 Page 32 PERA for 14 years, prior to coming to Cottage Grove for part-time; he only got 6 years of credit for that because he didn’t stay at three departments because his life changed. So, he had 8 years that he didn’t get credit for any pension. Both departments I was on for 4 years, I would have gotten PERA, and it sounds like that would have followed with me too, for Coordinated PERA. So, as we know, people move on in life; he thinks this is such a cool benefit for them. He would give up this Relief in a second to be able to do that because he would’ve got 8 more years of a defined pension for himself. That’s what he's hoping is what we’re talking about because that’s such a cool thing that they’re actually getting that defined benefit vs. having to wait 5 years and then end up maybe at 0 if he gets married when he’s 4 years in or something. Chief Redenius said on a side note, when this discussion came about, he spoke with some other chiefs and he hasn’t come across a chief yet in any of the meetings he’s been to where their parttime staff is in a Coordinated Plan. So, this would be very unique for the Cottage Grove people. Council Member Khambata asked how does this benefit us more than just dissolution through attrition; if 15-20% of our parttime firefighters are turning over every year, and we just don’t continue to hire parttime firefighters, doesn’t that soften our transition to fulltime? Or we can keep the parttime firefighters who really matter, who really want to be there, and get rid of the ones who may have been contributing to some of the anxiety in the department; is that an option? Or, conversely, if we’re going to do a dissolution, are we prepared to hire back all 19 of these firefighters, or are there a few who might not make the cut, which might free up space to bring in some new bodies rather than fulltime or parttime? He asked if they’d thought about how they would kind of use that as an opportunity to kind of restructure your teams at all or strengthen them or bolster your troops. Director Koerner stated yes, when we talk about robust recruitment and how to increase our numbers, coming up with how we would hire back was a discussion at the parttime meeting. So, the things listed here came out of that meeting with them. Mayor Bailey stated to the very last bullet point, “As a Parttime employee, we should have the opportunity to become a fulltime-training, schooling, with a guarantee of hire,” which he thinks is the right thing. There tends to be some concern about what are the requirements, etc., and maybe some don’t realize what the expectations are. They may be complaining about something, but they didn’t realize or didn’t want to realize what the requirements or expectations are; whether it’s training or hours worked. So, they’re going to apply, and they’ll be provided with an updated job description that says exactly what the requirements are going to be, going forward; if they say yes, I can do it, then they’re held accountable and they’re brought on board. Council Member Khambata said his fear is 19 of 25 firefighters are maybe thinking they can take their full benefit, even though they didn’t serve the full term; and we’re going to end up jogging our parttime staff because they got their full payout and now their incentive to stay is gone. Again, he would say with the 5 that didn’t want a dissolution, they might be people who had no plan on leaving anyway. His concern is that of the 19 who want to get their payout, maybe they don’t want to come back. Are we prepared on the recruitment side if that were to happen? Page 35 of 267 City Council Special Meeting Minutes July 12, 2023 Page 33 Mayor Bailey stated we do know 2 of them aren’t even at a year yet, so they’re staying; they’ve made that very clear. Council Member Khambata stated he just wants to make sure that we’ve kind of explored all possibilities on that side. Mayor Bailey stated he thinks that kind of goes back to his comment about a robust recruiting plan, though he would hasten back to the feedback that we got from the group. What he thought was kind of interesting, we’re talking in this group about the benefits piece of it. The top three things they were most concerned about is pay and benefits. So, doing this new program is going to increase the pay and their bonus potential. He also likes the fact that even though they can’t do this PERA immediately, it takes 3 years to be vested, the fact is from a seniority standpoint as it relates to Fire, we’re going to keep their seniority based on what they have been working for us. So, while we can’t do it with the PERA thing because of those requirements, they’re still going to get the seniority basis out of it. Chief Redenius stated the discussions we had in the early part, when this came about, was we’re just going to plan that there will be some who don’t come back. So, what we’ll do is as soon as we find out when this would take place, that’s when we would finalize the job description requirements, expectations, and get that out to them so they can make an informed decision, and then we start our advertising for hiring. Then we’d at least have them in the queue, ready to go. Council Member Khambata stated obviously they’d be front of the line for rehiring; that was confirmed by Chief Redenius, who said and this move is lateral, they’re just filling out an application and they’re back. Council Member Khambata confirmed they’d bypass the psychological and all of that, so they’re ready to go. Chief Redenius said some of them were worried about that because there are some that never had to go through that. Council Member Dennis asked as new employees, would there also be a one-year probationary period. Chief Redenius replied no, but if they’re currently on probation, they stay on probation, but if they’re off, they’re a 5-year employee and there’s no probation. Council Member Olsen asked if we have the number of retirees that this will impact; Director Malinowski asked the number of those who still haven’t taken their payout? Council Member Olsen stated that’s correct. Administrator Levitt replied Director Malinowski can count that number. Director Koerner stated moving forward, this is kind of a big thing; earlier, we’d listed some of the things that we had done. We keep saying robust parttime recruitment, and Council has suggested some things that work in their workplace, and we’re stealing those. We really want to use the kickoff during Fire Prevention Week. We’ve already started working on a recruitment video, recruitment flyers, how do we get the message out there? College and high school visits, we’re already do the ride along program, etc. Out of all of those things, word of mouth is significant. If you talk to any of our firefighters and ask how they first got started, you hear it’s my neighbor was a firefighter, or they get to know someone, so, it’s different events, like Strawberry Fest. We really need to streamline this process, too, and when someone’s interested, they submit an application, and now we have an email that will be sent back to the applicant. We want Page 36 of 267 City Council Special Meeting Minutes July 12, 2023 Page 34 to have our recruitment times match up with Century College, so we have people who have just finished Firefighter 1 or Firefighter 2; for years, once we had a certain amount of applications, then we’d do another class to streamline that process. Application and onboarding, and from conversations we’ve had, we’ve learned we lose a large percentage because they say they don’t live in Cottage Grove; that’s why we’re looking at response distances. Obviously, the wages are significant, and that will be a recruitment topic that we’re looking at. Community engagement: We want them to know they’re not just doing 36 hours a month, but we also want them involved in the community, here’s our level of service. We heard loud and clear with our current firefighter messages are leadership opportunities; we’ve had the fulltime and the parttime, and we’ve had that struggle between them. We want to make sure that we can clearly define roles. Council Member Dennis needed to say this: He had spoken with Director Koerner a few years back, and he’d asked him to kind of map out or give him an understanding of if there’s one fulltime firefighter working, what does that person bring in terms of equivalency of work contribution, based upon parttime. So, if we’re looking at 36 hours a month, minimum, but he never got that answer. He asked if Director Koerner could give him his best estimate. Director Koerner asked if he’s looking for more of an FTE equivalent, which Council Member Dennis confirmed. He asked Deputy Chief Pritchard or Chief Redenius to answer that. Deputy Chief Pritchard stated, currently, based upon 36 hours a month, it’s roughly 7 parttime people per 1 FTE; so, it’s a ratio of 7:1. So, a fulltime person works 7 times the hours of a parttime firefighter, if they’re working the minimum. Council Member Dennis stated we know that it’s expensive, of course, to fund fulltime. As the leader of our Public Safety group, you intrinsically know every aspect of the operation; you know how things are structured and you know the people that we have. He wants to just very briefly commend the operations and the way that our Police Department runs; he thinks it’s exceptional. He’s always had an open door policy for any employee of the City, any management member of the City, people in the community can come in and talk to me if they’ve had concerns. He never has any problems ever being brought forward by people out of the Police Department, ever. Over the years, where the complaints, disgruntlement, and the discord is coming from is out of Fire. Because he wasn’t a fireman, he doesn’t understand and that’s why he’s asking, there seems to be a different type of psychology within this group; you’ve heard me say it before, every vocation draws a certain psychology. So, beyond the things that our Council has done and we’ve talked about this, some of us have been here long term, way back in the old days; we remember how hard things were, how hard it was to get support, the lack of tools, the lack of training opportunities, and other things necessary to really elevate the status and allow people to fully do the best job that they could on behalf of the community. We’ve changed that, we’ve got a new Central Fire Station, new pieces of equipment, new trucks, everything. And without reservation as a Council, we’ve authorized the spending of the people’s money to Page 37 of 267 City Council Special Meeting Minutes July 12, 2023 Page 35 provide the best of the best opportunities available. And yet we continue to have these things. What is this, what is at the root of this? Why are we continuing to have, year after year, example after example having to deal with these types of issues? And you’re a great leader, fantastic, probably the best he’s ever seen here. What is going on? What do we need to do? How can we find a way to make these 25 people happy and end this, so that we can all get a team put together. He knows we’ve had Ethical Leaders in Action try to be part of it, they’re great at what they do, yet these things are continuing to happen. And it’s a perfect moment to have this dialogue because we’re here again at a table dealing with another major issue of trying to make this group happy. Can we do it? He knows it’s a tough question. Director Koerner replied it is a tough question, and he appreciates the compliments on how we’ve run. It’s a challenge running a combination department, it really is, and we’ve always been really fiscally responsible, and when everyone else has just gone to additional fulltime, we haven’t jumped on that. Honestly, right now, that would be the easy thing to do, but financially, we cannot afford it. We’ve had that conversation. The Fire Command Staff has met on this; Chief Redenius and Deputy Chief Pritchard hear it loud and clear. Deputy Chief Pritchard hears that we need help from some fulltime, but we’ve committed to this parttime model. All of the things that we’re talking about with the hiring back and doing some more robust recruitment and retention he thinks shows that we’re listening to them. Administrator Levitt and he have spent countless hours meeting with them and getting feedback; he knows he’s not pleasing all of them. With just the comments in the survey, each of them gave a little bit different answer. Right now, if you talk to the two-or-three-year firefighters, they’re going to give a different answer than someone who’s been there for 18 years. If you look at the amount of change that they’ve gone through, from duty crews of the old days, it’s been a lot, and many of them don’t want to change; but there are a lot of them that are on board with this. Council Member Olsen brought up the fear of now they’re losing this good pension, but when we had that meeting, one of the firefighters is an investment person, and he was trying to explain things to them. Director Koerner stated his biggest thing is they sit down with him and Administrator Levitt and tell us something right to our face; obviously, behind our backs they’re saying well, this isn’t working. He feels like he’s had really candid conversations, and he thinks everything he’s put in here is what he’s heard; whether it’s the callback times, the 36 hours, the leadership opportunities. We’re listening to them, and we’re still a professional organization that is going to hold them accountable. If you look at our firefighters that have left to go to fulltime, it’s kind of like our C.S.O. program, as they’re also parttime; and there are some who have no desire to be fulltime anywhere, they like doing the 36 hours or 48 hours. So, honestly, we’ve done a lot, and the best thing we ever did was no one ever wanted to transition from a police-paramedic program, that was our bread and butter; we were the first ones to do it in 1974, but things have changed, and unfortunately, with the Fire service, we’re dealing with that right now, with the number of certifications and training, we need them there a certain amount of shifts. Most Fire Departments, like Eagan, don’t have a combination department, but they also don’t have EMS. So, we are expecting a lot of our parttime firefighters. Page 38 of 267 City Council Special Meeting Minutes July 12, 2023 Page 36 Council Member Dennis stated but we give them a lot; Director Koerner stated he agrees. Council Member Dennis stated you guys have bent over backward to try to make this be a great place to work. We made a decision as a Council to make our choices on these types of things, where tremendous investments have been made in people, focusing on success and not failure. We want to see a good outcome happen, and it seems a little bit hopeless sitting on this side of the room that these things are continuing to happen over and over again. He appreciated Director Koerner addressing the question, and he knows Director Koerner as a man and he knows what he stands for; he just really hopes that whatever do here as a decision, that these firefighters would look at this in good faith and at a point be humble and grateful that they work for such a great organization and be willing to say okay, now it’s time for me to come in and do my job and be a team player and give something back to the people in the community for the investments made. He’s not saying that a great job isn’t done in responding and handling our customers, etc. because we know that it is, but it’s these types of things, this is like the one last piece that brings it together and we really need to see that happen. Council Member Olsen asked Chief Redenius and Deputy Chief Pritchard, under the recruitment, it says onboarding and field training. He believes there are some departments in the metro who do the training of their new firefighters inhouse, as opposed to asking them to go to EMT school or whatever. He also thinks, and needs to be corrected if he’s wrong, that we have some certified trainers on staff, do we not? Deputy Chief Pritchard replied we have certified trainers or qualified instructors, it’s still the same; so, if we send them to Century College, it’s the same time commitment. We still have to do the same number of hours. Council Member Olsen stated but they could do it at home vs. having to travel, is that right? Deputy Chief Pritchard replied no, they’d still train at the station because we’re a member of East Metro, but that’s where we do most of the training anyway, what Century does. In EMT class, they’d still be in class just as much because it’s the same standardized certifications and licensing, but they still have to do the same amount of hours and same amount of things. Now, if we get like 3 people, we’re using 1 instructor and would have to pay overtime, etc., so the cost benefit they’re really not going to save any time; we’re talking about it’s like if they’re driving to the Central Fire Station or Oakdale or Maplewood, that’s really the only difference. If we’re ever at the point where we had like 15 people, we’d absolutely look at doing our own certification with the same amount of hours and same descriptive pieces. When we look at textbooks, etc., he just doesn’t know if we’d have any incentive. Because there’s really no benefit to the student in saving time or even convenience, especially if we increase our distance people can live from us. He would love to do that, our own academies and training like that, but he really doesn’t think the cost benefits of that is towards the student or the new person, nor is it in terms of the finance or logistical matter. Frankly, he taught at Century, and Lieutenant Mike Dandl is also teaching at Century, so, it’s very likely they’re seeing Cottage Grove folks at Century. We have our EMT license as well, but again, it’s incredibly expensive, with staff time, salaries to do that. We only had 2 or 3 students, so he doesn’t think it’s a benefit to them or us, as an organization. Page 39 of 267 City Council Special Meeting Minutes July 12, 2023 Page 37 Council Member Olsen stated to be clear, he doesn’t believe that offering that inhouse vs. having somebody train at Century, or elsewhere, would be a tool that might be enticing to a potential new recruit. Deputy Chief Pritchard replied we’re still going to do the F.T.O. and our academy, getting them used to Cottage Grove. He really doesn’t in that we’re following a similar model, and all the suburbs use the basic model that goes through Century. We just don’t have the numbers, even in Dakota County, as they all pooled their resources together to have a County model. So, no one is really doing that, as it’s really a problem of size. When you have 1 or 2 students in a class, it’s definitely a detriment because then they’re not working in teams, they’re not learning that stuff. Council Member Olsen asked what if we offered it at the HERO Center and you could supplement your own students with students from other member departments, is that even a thing? Deputy Chief Pritchard replied that would be fantastic; he doesn’t know if the market is there, and some we’ve evaluated, and that’s why we got this EMS license through EMSRB, but when we started kind of looking around to offer EMT classes, the market is currently so saturated that we’re competing with other people. He just doesn’t know if we could bring the students. Woodbury did that with EMT and they didn’t have great class sizes; so, it’s something he would love to do just because he has a passion for teaching, as do a couple of our people. In terms of economics to scale and the ability to do it, he just doesn’t know if there’s a piece for that. One thing we’re exploring for recruitment and retention is like an Explorer Program. If that’s a robust thing that works, it might be something to offer them. Council Member Olsen asked don’t we have that already? Deputy Chief Pritchard replied no, it’s been defunct because of low enrollment, which is common to most Explorer Programs. But if that gets off the ground and running, he would love to offer those folks certification. Right now, it wouldn’t benefit us and it wouldn’t benefit the recruits or the students for that. Council Member Olsen asked Administrator Levitt if they’d explored this conversation at all and put a pencil to paper or anything like that; Administrator Levitt replied no, we’ve just talked about it internally about the options. Because really when we talk about it, it’s the numbers. So, if you can get a large, massive recruitment effort, then we have an amount to put to scale to make it cost effective. But if you only get 1 or 2 people, then it’s not as cost effective. Council Member Olsen asked what is the magic number to make it cost effective; Administrator Levitt replied she didn’t know if we brought in the numbers. Director Koerner stated we’ve had the conversation with Dan Anselment about hosting them, too, at the HERO Center. So, we did send people, but he doesn’t have a number. Deputy Chief Pritchard stated as an example, when Woodbury would run an inhouse EMT class, they needed 12 to supply 3 or 4 instructors inhouse to become budget neutral, if he remembers correctly, and they were charging $2,200 a student. And, again, they’re doing it by just higher cost, and that’s why they kind of had those windows; they had to charge higher than local colleges. Now, if we look in the future at possible other programs and supporting some of that stuff, we’d probably go in with probably some other local suburban departments, and then we’d probably do a team approach. If we had a large recruit class, we could look at it, but it’s still probably cost Page 40 of 267 City Council Special Meeting Minutes July 12, 2023 Page 38 effective to go with a local college. Council Member Olsen stated he just wanted to see if it would be something to consider. Administrator Levitt asked Director Malinowski if she had the total number of the retirees impacted by this; Director Malinowski replied yes, it was 28. She stated she had 27 current firefighters, so, she’ll take a look at that. Director Koerner stated our goal has always focused on two ambulances, 24/7; we really want to step that up to two ambulances 24/7 and the one Fire engine. With this stabilization plan that we’re talking about, in the FMP it said adding 1 per year for 3 years; we’re looking at 3 fulltime firefighters, which would bring stability, more reliable shift coverage, reduction of overtime, and that we’re not at minimums. Right now, with the fulltime, 1 person can take off, which brings them to minimums; that has a psychological effect. He’d just like that relief factor where we can have on shift training opportunities, etc. Again, we’re super focused on those life safety inspections; that was a big part of Steve Zaccard’s job was to really implement that, and a couple of our firefighters have really embraced that with Steve. So, we don’t want to be going to these businesses and then having them getting called away all the time. Administrator Levitt asked Director Malinowski what is the percentage of the fulltime firefighter-paramedic in ratio to the General Fund and EMS. Director Malinowski replied the 3 that we’re bringing on when we looked at the FMP, we said we need to start right now our current firefighter-paramedics are 75% EMS, 25% General Fund. The EMS Fund just cannot support that, so going forward, with just the 3 additional staff, we reduce that to 75% in the General Fund and 25% in the EMS Fund, just those 3. Council Member Olsen asked if parttime firefighters were the same ratio; Director Malinowski replied that’s about a 50%-50%. Director Koerner stated after stabilization, just moving forward with the Staffing Plan, we had all of the different drafts with mutual aid response times; so, we just want to make sure with the level of service that is expected of us and that it matches our stated growth. He noted we’ll explore grant opportunities; Council has always challenged us to go out and find them, and we’ll continue to look at some different opportunities. Accomplishments: HEARTSafe, working on the Staffing Plan, Fire radios. Goals: We are a Public Safety team, and those wellness checks are very important to him; its been well received on the Police side. When we started the Peer Support Group, he didn’t want 48 people trying to do it, so that’s why we started with a smaller group in Police, and now we’ll be able to expand it. Sometimes the groups get too big, and then we don’t get things moving. EMS: We just got the second EMS Excellence Award. A big thing was the EMS billing; when Director Malinowski came on, that was one of her tasks. Now, we’re with LifeQuest and we’re very happy with them. Woodbury has reached out to us, and he thinks they’re looking at them, too, after they heard of our success. We want to continue to expand our Community Paramedic Program. The new ambulance was ordered and will come to Council; he confirmed with Chief Redenius that we’re still way down on the Page 41 of 267 City Council Special Meeting Minutes July 12, 2023 Page 39 list. As our equipment ages, the cardiac monitors, AEDs and ventilators, we’re actually looking at a lease option, which is not a huge savings in price, $150K over the course of however many years. At least we’d not be paying these maintenance agreements, and we’ll be receiving new gear quicker. We got a grant for all of the AEDs; so, in the future, those will still be under an agreement so that will ensure that in the future we have a good replacement plan. Director Malinowski stated financially, 2022 wasn’t that great, 2023 is just budgeted, and she would expect that to flip the other way, that our revenues and expenditures would be at least equal. In 2024, we have more expenses, but that’s just because we have the ambulance that we ordered last year hitting that expenditure column. In 2025 is when we run a little bit even. Remember, those numbers are conservative so every day we’re looking at the EMS Fund to see where we’re trending on our revenue side. Council Member Khambata asked if there’s any opioid settlement money coming to us, and is that going to stay consistent for a number of years or is that a one-time payment. Director Koerner replied some are a one-time payment, some are over the course of 18 years, some are 20; so, we’re still trying to figure out exactly where they’re all coming from. Some of the smaller ones just do it one time, but the larger ones are more often. Council Member Khambata asked if we’re budgeting for that as revenue, or are we leaving that off because it’s unpredictable at this point. Director Malinowski replied it is in the Special Revenue Fund, there’s about $123K so far that we’ve received. It’s in the Special Revenue Fund of the City until we can determine allowable uses from that Fund. Director Koerner stated we’ve had to report to the Department of Health on it, and we were one of the only departments that even brought up ideas when we talked about the naloxone training and the Community Paramedic; they asked if they could share that with other agencies. Council Member Olsen asked if that money can be used to offset the salary for our Narcotics Task Force cop; Director Koerner replied he asked that, but the Department of Health thought that was outside the scope. So, that’s why we’re leaning more towards our Case Management Unit as they deal with mental health issues. Council Member Khambata asked if we are equipping our EMTs with naloxone; Director Koerner stated yes, we expanded our program to all of our Parks and our Public Works employees have all been trained in it, and now they have it in their vehicles. They’re out in the parks and out and about, so, we’re one of the first ones. We spoke with Mary Divine, and she thought that was wonderful, so she’s asking every city she talks to if they’ve expanded the use. Deputy Chief Pritchard stated just to expand on that, there is a current grant for each department, which will be reimbursing for Narcan. So, that’s a nice way, a dividend in our Narcan Fund to submit our purchases and get reimbursed through it. So, that’s the good part of it, we don’t have to use money for that. Mayor Bailey asked Council if they had any other questions. We went through some of the budgetary things, and a lot of this will be going forward, as will the other ones in the Page 42 of 267 City Council Special Meeting Minutes July 12, 2023 Page 40 future. He asked if staff needed any additional direction at this point as it relates to the Fire Staffing Plan or the Fire Relief Association. Administrator Levitt stated it would be nice to get a full read on Council on the dissolution, if there’s direction or additional information that we need to bring forth. Council Member Olsen stated he’s personally not ready to vote for that yet. One of the things he’d like to know is of the 28 retirees, what is their average age, and what percentage of their pension would they lose because they’re getting it before they’re 50 years old. Council Member Khambata stated that sounds like a lot of math; Council Member Olsen stated yes, it is. Chief Redenius asked if he’s saying if they cash out before they’re 50; Council Member Olsen replied that’s right. Council Member Khambata stated if we go the dissolution route, they get the full amount. Council Member Olsen stated he understands that, but if they are under 50, he thought what he heard Chief Redenius say was they get a percentage, they don’t get it all, they’d lose some. Chief Redenius replied no, they’ll pay tax. Council Member Olsen thought he’d said something about 60% based on where their age is, if they’re under age 50. Chief Redenius replied that is dependent upon PERA’s formula, yes. Council Member Olsen stated he’s talking about retirees only; he’s not talking about current people. Because if I’m a retiree, and I have my money sitting in PERA and I’m thinking to myself I’m just going to leave it there until it’s time to retire, and I’m feeling pretty good about it. Then, all of a sudden, we now force them to take that money in some way, shape, or form. Their choices are they either need to reinvest it in something, or they can take it as cash. But the question is if I force you to take your money before you’re ready to take it, are you going to experience any kind of a loss based on what you’re projecting. When I was going to take it when I turned 50, and now I have to take it and I’m 45. Does that cause harm? Council Member Khambata stated he believed there was a penalty for taking it. Director Malinowski stated they can get him that information. Mayor Bailey polled the Council: Council Member Khambata stated if the majority want a dissolution, and if, through dissolution, we can address pay and benefits and some of the other factors that have been contributing to some anxieties that this department has been communicating, then he thinks it’s a win-win. They want to do this and there’s a better option with the new PERA, so yes, they’re investment is stopping and starting again, if they choose to reinvest new dollars; there are IRAs and other investment vehicles for them to keep those other dollars invested. They don’t have to realize the tax penalty of taking it now. So, he thinks as long as we tread carefully, and make sure that we’re communicating well so that there’s not an acute backlash, he’s in favor of dissolution. Council Member Dennis stated he thinks that what has been laid out here, the plan by the staff, makes reasonable accommodation and provides a lot of opportunity, it’s well thought out, and it’s reasonable. Understanding that there’d be potential concerns if some people didn’t want to move the money out, but they’ve already had their money in there, it’s just an investment account; it’s not a big thing to move it from one into another. What he brought up about looking at the number of people impacted vs. the Page 43 of 267 City Council Special Meeting Minutes July 12, 2023 Page 41 greater return to the entire community, the old adage that the needs of the many outweigh the needs of the few is right on. So, he votes for dissolution. Council Member Thiede stated he’s good with it. Mayor Bailey confirmed that Council Member Olsen is not good with it at this point; Council Member Olsen stated he’s not prepared to vote on it yet, one way or the other. He would like to gather some more information on potential ramifications. Mayor Bailey stated he thinks what staff has come up with for a plan makes total sense to him. Mayor Bailey stated based on some of the feedback he’s heard, he has one question on the way the PERA situation is for the firefighters, as it is today; let’s say the ones that are already retired or maybe haven’t retired but they’ve met their 5 years or whatever. Does that number just continue to grow, or is it capped? Administrator Levitt asked Director Malinowski to explain it because when they terminate, it locks them into that rate. Director Malinowski stated it locks them into that rate. So, we have one who had a benefit level of $1,800 per year when he left, and so that’s where that locks. Mayor Bailey stated that person isn’t going to get $1,900; they’re getting $1,800, that’s what he’s trying to say. Administrator Levitt stated the only thing they’re going to gain is if the remaining funds are distributed, they get part of that redistribution, so, they will get a little extra. Council Member Olsen stated it grows every year if it stays there. Chief Redenius stated active members, if they vote dissolution and that goes through, it has determined whatever level; the max rate now by PERA standard is $15,000. And right now, we can probably say the fund will sustain that for the members that are active right now, for each member you paid out $15,000 per year of service. That doesn’t go to the deferred members; the deferred members, when they left, they are locked at the amount for year of service when they left. So, it’s $1,800 per year of service, or it’s $2,100, there’s also some $4,000s, there’s some $8,700s, and some $6,000s; so, they’re all getting that at the $6,000 level, not the maximum. Then, if there’s still money left over, redistribution, then it goes through everyone but it’s prorated at 30 years of service. So, someone that had 5 years of service, the bare minimum, they may not see as much as the person who has 25 years of service. Mayor Bailey stated he gets exactly what Chief Redenius is saying, but to that end, based on what you just shared, there is a possibility that if somebody were to take their current money in that account and reinvest it somewhere else, they could make more money than the money that they would be gaining, if you will, by that redistribution. Chief Redenius replied they could; it all depends on what investment strategy they’re comfortable with. Currently, with PERA, they don’t have a choice; they get what they’re given, and PERA invests cautiously; that’s why their returns have been steady. If they choose to be high risk, they can go to whatever they want, delegate what they want it at, and sure, they can make 15% returns. But that’s on them, their decision to make. Mayor Bailey stated but there’s also no guarantee that they’re going to get the extra, correct? Chief Redenius asked what extra? Mayor Bailey replied this extra bump; if there’s nothing extra, there’s no guarantee that they’re going to get more than the cap. Page 44 of 267 City Council Special Meeting Minutes July 12, 2023 Page 42 Council Member Olsen stated but if their investment strategy is I’d like to keep it in PERA because I like it there, they can’t do that. Mayor Bailey stated he agrees, but he thinks that’s putting their head in the sand, that’s his opinion. Council Member Olsen asked how so? Mayor Bailey replied because if they just don’t want to touch it because they don’t want to invest in anything else, there’s more of a chance for them to take that money elsewhere, put it with an investment firm or whatever, and make more money for when they want to retire than to leave it in PERA with no guarantees. Council Member Olsen stated we don’t know that. Mayor Bailey stated but we don’t know if they’re going to get any more money either. Council Member Olsen stated if they’re happy with where they’re at, if they’re happy with PERA, and PERA’s been delivering very nice returns so there are people who are happy with it, just like I’m happy with my 401K. If you force me to take my money out of my 401K that I’m happy with, I would not be happy to do that. Now, I would have no choice but to then determine is there a different place to invest it. But that’s not for you to decide how I invest my money, that’s not up to you, that’s up to me. Mayor Bailey stated well, actually, it is up to us. Council Member Olsen stated no, it isn’t, because if it’s in PERA now, and they want to leave it there, they should be potentially allowed to do that. What is up to us is do we continue to contribute to Fire Relief; that’s what this whole conversation is about. It’s about do we want to continue to contribute to Fire Relief or don’t we? All the rest of it is secondary to that, and the City has not wanted to contribute to Fire Relief since City Administrator Ryan Schroeder was here. So, this is a way to get us out from contributing to Fire Relief, because we won’t, it will be gone, and yes, we can dress it up with they’re going to make more money, they’re going to get a bonus, all those kinds of things. He’s not saying those are bad things, I think those are good things. But it’s the way we’re choosing to fund it; we’re choosing to fund higher wages and a bonus and others by eliminating the Relief. Now, at the end of the day, that might be the right thing to do. For him, personally, he’s not at a place where he can determine that yet because he’d like to see a little more information about what are the potential penalties, what are the unintended consequences, etc. Now, that’s just him, and he’s one guy. So, if there are four other people who want to do it, it’ll happen, he gets it. But he personally is not comfortable putting his name on that at the moment because he just doesn’t understand the unintended consequences well enough yet; that’s just one guy, that’s him. Chief Redenius stated he doesn’t think it’s been brought up yet, but in the list of 25 members on the deferred list, there are several who have been gone from the City and were over 50 for a number of years and have not collected. For some reason, they chose not to collect. So, it’s not only people who have left at 5 years and they’re not at the age of 50 yet, but there are those that have left with many years of service and are well over age 50 but just haven’t collected yet either. So, there’s both there. Mayor Bailey stated he thinks staff got direction then, we’re going to get additional data for Council Member Olsen and to share with everybody. The majority consensus is to proceed forward with the Fire Relief Association Dissolution plan, and the Staffing Plan that goes with it, because they’re really tied together. Page 45 of 267 City Council Special Meeting Minutes July 12, 2023 Page 43 Mayor Bailey asked if we come back and say officially that we’re going to go through with the Dissolution Plan, it goes to the current staff to vote? Administrator Levitt stated here’s what’s difficult, and legal counsel has reviewed it because as Director Malinowski said, they didn’t do any of the stuff they were supposed to do: They were supposed to register with the Secretary of State, and they did not do that, and they did not establish new bylaws. So, technically, they don’t actually exist. So, from legal counsel, we need to figure this out. At this point, in all honesty, the City can probably just dissolve because they don’t actually exist as an entity. We have met with them, they have cast their vote, and 19 said yes, 1 said maybe, and 5 said no. So, at this point, we feel we would have enough direction if legal counsel is saying they weren’t a legal entity to begin with and didn’t establish them, that we can move forward with the dissolution process. Mayor Bailey asked who was responsible for that; Council Member Olsen replied at the time it was Bob Gray because he took over for Al Beasley. Mayor Bailey stated so, he never followed through with doing whatever they needed to do. Council Member Olsen stated yes, he didn’t do that. Mayor Bailey stated that is just unbelievable. Council Member Olsen stated he was the driving force. Chief Redenius stated there were some people at that time as well who he remembers didn’t want to go with PERA either. It was a majority vote that did it, but it wasn’t a unanimous vote. Mayor Bailey stated he doesn’t know if he’ll ever get a unanimous vote, you might get a majority or simple majority. Council Member Olsen said if we move forward with this, one of the paths is that they would have to establish themselves as a Fire Relief, with new bylaws, etc., and then that would precipitate a vote of the current membership, who are part of that new Relief Fund, to affirm that they want to do this. Administrator Levitt replied it would cost them money, so our recommendation would be not to encourage them to go that route. Because they’re probably going to engage with an attorney to create this, going to have to pool the funds to create their bylaws, register with the Secretary of State, and establish themselves. So, she doesn’t think anybody on the part-time staff wants to go through that or spend the cash to do it. So, her suspicion is legal counsel will give you the option to just move forward as a Council to dissolve. In theory, technically the City had the super majority vote of the Fire Relief to begin with; we had 3 votes, they had 2 votes. Chief Redenius stated as was mentioned earlier, we talked with the other agencies that have gone through this about what downfalls they had, what landmines they stepped on, and what they tried to avoid. To be upfront, at the meeting with part-time staff where Administrator Levitt and Director Malinowski were present, it was nothing but good comments after that because they feel they’re being heard. They are being heard and being asked thoughts, feelings, ideas, and found out that they didn’t have to be asked that. So, he thinks showing the willingness of the City to work with them on that is also helping precipitate some of the answers in the surveys and the transparency that’s going on between the two entities, it’s helping that. They knew what happened in Woodbury, they knew what happened in Maplewood, etc., as they have friends and Page 46 of 267 City Council Special Meeting Minutes July 12, 2023 Page 44 know people who work in those agencies, and they talked with them, and they did their homework. But what they didn’t know was that they didn’t even get registered. So, when they found that out and the City was still willing to work with them to come to a resolution of this in some form or fashion, that they had a save per se, they were more than happy to hear that, instead of it just being this is what we’re going to do and you can’t do anything about it. Council Member Olsen asked as you look at that retiree question, maybe another element of that is if our recommendation is to just do it, is there any legal recourse for the retiree to come back at us. He’d be curious about that, as opposed to following the process that they would have to follow if they were actually registered as an entity. Administrator Levitt replied the retirees, though, still don’t have a vote. Council Member Olsen replied he knows that; that’s not his question. His question is if you’re telling me we already had a vote, and by the way, they don’t even exist so we can just do it, can the retirees come back at us and say the City did not follow a legally binding process or whatever the case might be. And is there any skin in the game for them that would potentially precipitate a lawsuit; he doesn’t know that there will be or wouldn’t be, but it’s just a question to ask. Because, basically, the control of their money is being dictated by 19 people who currently work here, but they’re not even part of the Relief Fund. He asked Administrator Levitt if she followed what he was saying; she replied yes, but they don’t have a vote today, even if they were a legal entity. Chief Redenius said he believed PERA, in our discussions, said that we’re only looking at active people. Council Member Olsen stated so, if he’s a retiree, and he knows you’re going through this process, and you have bylaws and you’re a Fire Relief Association, he could potentially start making some phone calls, telling others hey, man, don’t do this. This is a bad thing, this is going to kill me as a retiree, don’t do this. You could advocate for yourself with the people who then are expected to vote on the formal process. What we’re saying, though, is there will not be a formal process; we have an informal process, we’ve polled the firefighters, and 19 people said yes, 1 said maybe, and 5 said no, and so, we’re just going to do it. The retiree doesn’t have the ability at that point to work with the current leadership to say hey, as a longtime member of the department, somebody who’s retired, I would really appreciate that you don’t do this vs. you do. Again, he’s not saying that’s going to be a problem, he’s just asking the question if it could potentially be a pitfall. His point is he doesn’t want anybody to feel disenfranchised. Mayor Bailey stated well, based on what you’re sharing, though, they’re going to be. Council Member Olsen asked how so? Mayor Bailey replied because what you’re stating is that there’s going to be some people who are going to be upset because you’ve said it earlier. Council Member Olsen stated well, there could be. Mayor Bailey stated his point of the whole thing is we have been doing the Fire Relief program for quite a long time, and our model, as it sits today, is not sustainable. The only way we can make it sustainable is to make the changes, which we’ve heard from the current Fire staff; to be frank with you, a lot of the angst back when Administrator Schroeder was here was also pay. So, nothing has really changed. Council Member Olsen stated that’s never changed; he was part of the Fire Relief Council back in the day when Page 47 of 267 City Council Special Meeting Minutes July 12, 2023 Page 45 Beasley was doing it. Mayor Bailey said all he’s saying is that you can cast the net out and if one retiree says I don’t want it to change, we should not? Council Member Olsen stated that’s not what he’s saying, I don’t know what you’re hearing, let me say it very clear: Do they have the ability to sue us is my question. Council Member Dennis said anyone can sue anyone for anything. Council Member Olsen said but do they have a good chance of winning? Council Member Dennis replied no, it would be baseless because they don’t have a vote, there’s no structure in place, there’s no format that would allow it. Council Member Olsen stated he’d love to hear that from an attorney is all he’s saying. Council Member Dennis stated we could probably talk to 10 attorneys and get 10 different answers, too. It was stated earlier we had legal look at this and give us advice already that we would be cleared to move forward, and we all know Attorney Land; she is very risk adverse, we know that. We’re fine. Mayor Bailey stated we’ll get to that, but his point is that she may give us that, but there may still be somebody out there, who knows? Council Member Olsen stated as long as he knows we’re protected, legally, then he’s good. He just doesn’t know the answer to that question yet, that’s why he asked. Mayor Bailey thanked staff for a vigorous and good discussion to start off the budget process. 4. ADJOURNMENT Council Member Dennis made a motion to adjourn; second by Council Member Thiede. Motion carried: 5-0. The meeting was adjourned at 9:24 p.m. Minutes were transcribed by Judy Graf, reviewed by Tamara Anderson, City Clerk. Page 48 of 267 1 City Council Action Request 7.B. Meeting Date 8/2/2023 Department Administration Agenda Category Action Item Title City Council Closed Meeting Minutes - July 19, 2023 Staff Recommendation Approve the City Council Closed Meeting Minutes for July 19, 2023. Budget Implication Attachments 1. 2023-07-19 City Council (Closed Meeting) Page 49 of 267 CITY OF COTTAGE GROVE  12800 Ravine Parkway  Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov  651-458-2800  Fax 651-458-2897  Equal Opportunity Employer MINUTES COTTAGE GROVE CITY COUNCIL July 19, 2023 St. Croix Room 12800 RAVINE PARKWAY SOUTH SPECIAL MEETING – St. Croix Room (Closed Meeting) 1. CALL TO ORDER Mayor Bailey called the Special Council Meeting to order at 6:00 p.m. 2. AGENDA ITEM – CLOSED WORKSHOP Closed workshop pursuant to Minn, Stat. 13D.05 subd. 3(b)(2) for attorney client privilege to discuss East Pt Douglas/Jamaica eminent domain litigation. A motion to close the July 19, 2023, Special Meeting was made by Councilmember Dennis and seconded by Councilmember Thiede. A motion to open the July 19, 2023, Special Meeting was made by Councilmember Olson and seconded by Councilmember Dennis. 3. Adjournment A motion to adjourn the July 19, 2023, Special Council meeting was made by Councilmember Olsen and seconded by Councilmember Thiede. The meeting was adjourned at 6:27 p.m. Minutes were transcribed by Tamara Anderson, City Clerk. Page 50 of 267 1 City Council Action Request 7.C. Meeting Date 8/2/2023 Department Community Development Agenda Category Action Item Title Planning Commission Meeting Minutes - June 26, 2023 Staff Recommendation Accept and place on file the minutes from the June 26, 2023, Planning Commission Meeting. Budget Implication N/A Attachments 1. 2023-06-26 PC Minutes Page 51 of 267 City of Cottage Grove Planning Commission June 26, 2023 The Regular Meeting of the Planning Commission was held at Cottage Grove City Hall, 12800 Ravine Parkway South, Cottage Grove, Minnesota, on Monday, June 26, 2023, in the Council Chamber and telecast on Local Government Cable Channel 16. Call to Order Chair Frazier called the Planning Commission meeting to order at 7:00 p.m. Roll Call Members Present: Ken Brittain, Jessica Fisher, Evan Frazier, Eric Knable, Derek Rasmussen, Emily Stephens Members Absent: None Staff Present: Emily Schmitz, Community Development Director; Mike Mrosla, Senior Planner; Conner Jakes, Associate Planner; Amanda Meyer, City Engineer; Tony Khambata, City Council Liaison Approval of Agenda Rasmussen made a motion to approve the agenda. Fisher seconded. The motion was approved unanimously (6-to-0 vote). Open Forum Frazier opened the Open Forum and asked if anyone wished to address the Planning Commission on any non-agenda item. No one spoke. Frazier closed the Open Forum. Chair’s Explanation of the Public Hearing Process Frazier explained the purpose of the Planning Commission, which serves in an advisory capacity to the City Council, and that the City Council makes all final decisions. In addition, he explained the process of conducting a public hearing and requested that any person wishing to speak should go to the microphone and state their full name and address for the public record. Public Hearings and Applications 6.1 Shed Setback Variance – Case V2023-013 Peyton and Brittney Rechtzigel have applied for a variance to the side yard setback require- ments in the R-3, Single Family Residential District, to allow the front corner of a 16-foot by 20-foot accessory structure to be closer than 6 feet to the side property line at 6761 93rd Bay South. Page 52 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 2 of 7 Schmitz summarized the staff report and recommended appro val based on the findings of fact and subject to the conditions stipulated in the staff report. Fisher asked if the fence belongs to the neighbor or to the Applicant; Schmitz replied it belongs to the neighbor. Rasmussen asked if the shed was clear from any utility or drainage easements, any concerns that we’re aware of. Schmitz replied that the shed does not encroach on any of the City’s drainage or utility easements, not does it impact any infrastructure that might be within those. Stephens stated she would assume that this is common; she asked if this had happened previ- ously, and if so, did the City issue a variance. Schmitz replied in her time with the City, she’s not previously dealt with this issue; however, she’s certain there have been previous similar instances. When they are brought to our attention, we navigate as appropriately as we can. Fisher stated it sounds like somebody from the City granted the permit and then went out and inspected the structure; she asked if the staff did not check on the property lines. She under- stands we don’t have a surveyor on staff, but she felt during the application and inspection process that could have been discovered. Schmitz replied we rely on the property owner or the Applicant to identify for us where the property line is because we don’t have a surveyor to verify. Frazier stated the commission received a letter from an anonymous neighbor, but the instruc- tions he read earlier are that every person has to give their name and address for the public record; in order for this to be accurate, we need to know who is speaking and providing infor- mation. So, he told the commissioners they can take that anonymous letter for what they believe its worth, based on the fact that the letter has not been signed. Frazier opened the public hearing. Kristi McMahon, 6763 93rd Bay South, stated she’s the owner of the property with the white fence. We actually went ahead and got a survey done, and with the overhang of the shed it’s actually 20 inches too close to our property line, on the side closest to Mississippi Dunes Boule- vard. Without the overhang, it would be 8 inches too close to the property line. As a homeowner, you have to do your due diligence, you have to do a survey, and they measured off of our fence line. They didn’t do their job right, so, it’s too close; 20 inches is a lot, considering the overhang. If you don’t consider the overhang, it’s still 8 inches, which is still quite a bit; an inch or two isn’t, but 8 inches is quite a bit. As a homeowner, ignorance is no excuse for the law. We also have a shed in our back yard; we did our due diligence and we have a 10-foot setback, we have ours 11 feet in. We would love to have it 5 feet in, but we weren’t able to, it had to be 10 feet. Additionally, our neighbor across the street from us, she believes at 6781 , actually had a shed in their back yard that had to be moved. They had a concrete slab poured and a structure was beginning to be built; a neighbor complained, somebody came out, and they had to cut t he concrete and move their shed. So, she doesn’t see why this wouldn’t be any different from that. No one else spoke. Frazier closed the public hearing. Brittain asked staff if the overhang setback is different from the eave; Schmitz replied typically we measure it to the side wall. Brittain stated he thought the eave was like a two-foot thing. Schmitz stated the setback isn’t outlined specifically; however, typically, we allow for a two-foot Page 53 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 3 of 7 overhang on a structure. Brittain stated so the overhang doesn’t count towards the ordinance measurement for the setback, which Schmitz confirmed. Frazier wanted to make sure he had it right: So, there has to be a six-foot setback from the property line. We allow, separately in the Code, for a roof to overhang by two feet; so, theoreti- cally, the roof could be 4 feet from the property line, based on those two numbers that are separate in the Code, not talking about setback. Schmitz stated yes, generally speaking. Fisher stated as she was reading this over the weekend, she was thinking about why we grant variances; typically, it’s because the circumstances are out of the owner’s control. As she read this, she felt maybe she was missing something. She feels like the people who bui lt the shed didn’t measure correctly; to her, that’s not something that’s out of their control. So, she is not supporting granting the variance because if we grant this one, we would be setting a precedent; she’s seen other variances be denied in the past over homeowners making their own bed, making improvements or doing something that causes the variance to be necessary when it’s not necessary. That’s her feeling on this. Stephens asked when somebody submits a building permit application, what does the C ity staff do to communicate that it’s on the homeowners to clarify that property line; is it just in the paperwork so it’s easily missed, or is it verbally communicated that they understand they’re taking on this ownership because we don’t do that. Schmitz replied that’s why we also require the site plan to be provided; so, that site plan is included with that building permit and runs with the property. So, the property owner is identifying where they’re going to construct their struc - ture, so they’re identifying to us that they understand where their property lines are and will construct the shed according to that proposed setback. Stephens stated the site plan we were looking at didn’t look like a survey. Did City staff say this is a good picture, but we need to verify property lines. Schmitz replied we don’t require a survey to be conducted; however, we indicate to Applicants that they are responsible to understand where their property lines are in order to measure from those. We typically use a lot of GIS mapping from Washington County, which of course can be off a bit here or there; however, we typically have situations where property lines are outlined in a fence, and folks are certainly utilizing those over the years. So, it’s not uncom - mon that folks are using those landmarks. Brittain asked staff to provide a little bit of insight into the intent of the setbacks for the side and the rear yard, as to what they’re attempting to prevent or standardize. Schmitz stated the set - backs allow for a bit of a buffer, for two different reasons: 1) The DNU, avoiding any structures being placed within those; not all properties have those easements on their property lines, but it’s a standard setback. 2) Creating a buffer for structures, as we’re hoping to avoid str uctures that are crossing property lines, and it helps keep that distance between property owners and properties. Brittain asked if it was also to make sure the drainage from the roof and things along those lines are our best chance to make sure that things are going to work out; Schmitz replied that’s correct. Brittain confirmed that the City went out and measured to the fence; Schmitz stated that’s correct, as a part of the building permit. Brittain said they made an assumption that it was 6 feet. The homeowner didn’t do their due diligence but it appears attempted to measure from the fence, what they believed was the property line; that was incorrect, but we’re all human. On a portion of the shed, having it 6 inches closer, it appears to him, especially with the roof line facing 90 degrees to the fenced area, none of the water runoff is going to head in that direction; so, being 6 inches closer shouldn’t really cause it. He doesn’t really see noise or light pollution, no lights on the back that could cause a negative impact to the property. So, letter of Page 54 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 4 of 7 the law, you could look at it that way, but there’s also the intent of the ordinance, what are we trying to protect? We don’t want it to be too close, we don’t want that water running off from the shed to run right off, over the fence, into the neighbor’s yard. So, while errors were made, in his opinion, the intent was not there to put it too close, but just following the rules by measuring to the fence and making an assumption. So, he doesn’t see this as generating a significant hard - ship, based on what the ordinance is; the 6 inches over a 6 -foot distance doesn’t appear to be enough of a violation, especially since it’s not even the whole shed, to cause it to be forcibly moved. Knable asked if the Applicant constructed the shed or if a contractor did ; Schmitz replied they had a contractor construct the shed. Frazier noted that on the building permit application there is a contractor listed. Knable asked if the contractor measured to pour the cement slab. Schmitz replied typically, property owners will work with their contractors, indicating where their property lines are, and navigating that process with the contractor. Fisher stated she agreed with what Brittain said; however, her problem with it is setting a prec- edent of allowing the variance. When we start to say okay, you did that, but we’ll let you slide, then the next person that comes through is going to say, well, I wanted to build my shed here, and I know it’s too close, but I’ll just go get a variance later. To her, that’s the important part about this; it’s 6 inches and it really seems silly, but it’s the precedent that we’re setting. To her, it’s not about the shed, it’s about following the rules that everyone else is required to follow. So, that’s why she’s not supporting the variance; it’s the precedent, not the 6 inches. Frazier said he understands where both Brittain and Fisher are coming from; on the one h and, we have the variance factors that say the landowner can’t create the problem, that they now have come to the City and asked for forgiveness. The other thing is the practical difficulty can’t be solely economic in nature; truly, if we deny the variance, they’re going to have to tear down the shed, they’re going to have to move it, and that’s just the cost factor , but that’s kind of the practical difficulty that’s baked in. On the other hand, he believes this truly is a de minimus violation if it is one; the 6 inches that we’re talking about is an extremely small incursion into the setback, especially when we consider other commercial-industrial applications that we get where they’re looking at 20-foot incursions into setbacks. Another one we’ll have late r on is asking for an incursion towards the street to have a bigger parking lot; so, this is something that the City does all the time. Yes, we have setbacks, but we move the setbacks if there’s a good reason to; so, he’s kind of split on that. He will tell them this: Both of you are here tonight, both of you live next to each other, and you’re going to have to get along. That is the one fact that is going to be here today, you live next to each other, you both own properties, so, you have to get along. This is advice and from the City’s perspective, it will make everybody’s lives better if you get along. Rasmussen mentioned he thinks it’s kind of a silly mistake, a little bit foolish of whoever built their shed; if there’s a 6-foot setback, and I’m going to measure off a property fence, I’d probably aim for 7 feet to make sure I’m on the safe side. We’re talking very minimal, 6 inches or less, so he doesn’t see any great problems with drainage or sight lines. He’d be in favor of approving this variance, as staff recommended. Stephens said she thinks it’s very difficult for both of the property owners. She can’t speak for everybody, but she would agree with Fisher that rules are the rules, and it’s really hard to set the precedent for the next one. She would probably be frustrated if she was the adjoining neigh - Page 55 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 5 of 7 bor, but at the same time, if she was the one who made the mistake and had to do all that work for 6 inches, that’s also very painful. She just wants to say that she sees both sides, and it's challenging. Rasmussen made a motion to approve the side yard setback variance for a shed at 6761 93rd Bay South, subject to the conditions stipulated in the staff report. Knable seconded. Motion passed on a 5-to-1 vote (Fisher voted nay). 6.2 Hohenstein’s Distribution Center – SP2023-010 Gardner Builders Minneapolis, LLC, on behalf of Hohenstein’s, has applied for a site plan review of a proposed 160,785 square foot distribution center to be located on the southwest corner of Jamaica Avenue and 95th Street. Schmitz summarized the staff report and recommended approval subject to the conditions stip- ulated in the staff report. Frazier opened the public hearing. No one spoke. Frazier closed the public hearing. Knable asked if the box trucks will be delivering the product there or if there will be semi access to unload and distribute to the box trucks; how are you getting product to this distribution center. Karl Hohenstein, 2330 Ventura Drive, Woodbury, replied they get a lot of over-the-road semis that fill up their warehouse, and we use traditional 16 -bay trucks to deliver to retail, both bars and liquor stores. Knable asked if we’d planned for parking of those semis on this site or do they leave as soon as they deliver; Hohenstein replied the semis come and go; as soon as we unload them, they’re gone. Knable asked which exit they would be using the most to get in and out; Hohenstein replied semis would use the western access to 95th Street, by the pond. Fisher asked if they were moving their Woodbury location to this one or if they’re expanding and having two separate locations; Hohenstein replied they’re moving their entire operation to Cottage Grove. Fisher asked if he had any idea when they might expand, as she noted we’re earmarking an expansion site. Hohenstein replied right now, he’s doubling the size of his current operation, but he doesn’t want to move again for a while. Brittain made a motion to approve the site plan review for the proposed distribution cen- ter, subject to the conditions stipulated in the staff report. Fisher seconded. Motion passed unanimously (6-to-0 vote). 6.3 Chase Bank – SP2023-011 & CUP2023-011 JP Morgan Chase Bank, NA has applied for a site plan review of a proposed 3,319 square foot freestanding retail banking center to be located in the south parking lot of Kohls, north of 80th Street, east of Culver’s, and west of U.S. Bank; and a conditional use permit for an attached through-the-wall drive-up ATM lane. Mrosla summarized the staff report and recommended approval subject to the conditions stip - ulated in the staff report. Page 56 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 6 of 7 Fisher asked if the drive-thru was just for the ATM or if they had drive-thru teller services, too; Mrosla replied that’s just for the ATM. Frazier opened the public hearing. No one spoke. Frazier closed the public hearing. Rasmussen made a motion to approve the rezoning and site plan review for the proposed water treatment plant and utility building, subject to the conditions stipulated in the staff report. Knable seconded. Motion passed unanimously (6-to-0 vote). 6.4 Trellis Senior Apartments – SP2023-012 & ZA2023-012 Trellis Co. has applied for a Planned Unit Development and Site Plan Review for a proposed 52-unit affordable senior housing building located at 7601 79th Street South. Mrosla summarized the staff report and recommended approval subject to the conditions stip - ulated in the staff report. Dan Walsh of Trellis, located in Minneapolis, stated they’re a nonprofit developer for affordable multifamily housing for nearly 30 years, with more than 4,000 units and 51 properties primarily in the Twin Cities metro area and others scattered throughout Minnesota. They’re one of the largest nonprofit owners and developers of affordable housing in Minnesota. They have their own management company, which will have a fulltime presence at this proposed development. This is affordable senior housing, so our primary goal is fitting in with the surroundings, creating a building of which the City will be proud. They will be the long -term owner of the property, so he spoke about the parking requirement, which they take very seriously; he noted residents here will also utilize Metro Mobility to access the many nearby amenities. Fisher asked Walsh if, in addition to the rent, they will have a monthly HOA fee; if so, what will that cover. Walsh replied there would be no HOA fee, and they’re not charging for parking. He said 36 of the units have project-based rent assistance attached to them, so the residents will actually only pay 30 percent of their income; if they have no income, they won’t pay rent. Frazier opened the public hearing. No one spoke. Frazier closed the public hearing. Rasmussen stated he’s a bit concerned with the parking. They’re asking for 35 stalls less than what’s typically recommended. In wintertime, snow builds up, so you might lose 20 percent of those; we don’t know who will reside there and if they will have cars or not. What happens if the parking becomes a problem; will they be parking at the library or on neighboring properties. He likes the project, but that’s his one concern. Frazier stated Rasmussen’s comment brought up another point for him: Do we have plans as to where snow storage on site will be, especially if we’re going to agree to have so little parking compared to Code; do we know where that’s going to happen. Mrosla stated the Applicant had addressed that as part of the submittal package, he asked if the Applicant wished to address that; Walsh stated both he and the architect, Brett Petereck, Kaas Wilson Architects, 1301 American Boulevard East, Bloomington, will speak about snow removal. Walsh stated we would never as a business practice store snow over parking stalls. In extraordinary snow years, we have trucked snow offsite. We actually have our own snow removal division of our property management company, so it’s something that we do in ho use and take very seriously. Petereck Page 57 of 267 Planning Commission Minutes – Regular Meeting June 26, 2023 Page 7 of 7 stated they worked on the site map with a civil engineer, about onsite management for snow removal, and one option included storing snow in the east side of the property, into the land - scape area. Mrosla noted on Page C2 of the submitted plans it states exactly what the Applicant just said, the snow shall be stored onsite, but if there are events where it cannot be stored on site, the snow shall be hauled offsite. Brittain made a motion to approve the site plan review and planned unit development for the senior housing apartment building, subject to the conditions stipulated in the staff report. Rasmussen seconded. Motion passed unanimously (6-to-0 vote). Approval of Planning Commission Minutes of April 24, 2023 Fisher made a motion to approve the minutes of the April 24, 2023, Planning Commission meeting. Rasmussen seconded. Motion passed unanimously (6-to-0 vote). Reports 8.1 Recap of June 2023 City Council Meetings Schmitz provided a summary of actions taken at the June 7 and 21, 2023 City Council meetings. Khambata stated the Planning Commission is doing great work, as what they do isn’t always easy. There are a lot of things to consider with the applications that come bef ore you, and the Council appreciates the Planning Commission’s guidance. 8.2 Response to Planning Commission Inquiries None. 8.3 Planning Commission Requests None. Adjournment Rasmussen made a motion to adjourn the meeting. Brittain seconded. Motion passed unanimously (6-to-0 vote). The meeting was adjourned at 8:07 p.m. Page 58 of 267 1 City Council Action Request 7.D. Meeting Date 8/2/2023 Department Administration Agenda Category Action Item Title Cottage Grove Chamber of Commerce - Gambling License Application Staff Recommendation Approve the single occasion Gambling Permit application for the Cottage Grove Area Chamber of Commerce on November 1, 2023, at 8617 West Pt Douglas Road South beginning at 1:30 pm. Budget Implication Attachments 1. Chamber of Commerce Gambling Permit (11-1-2023) Page 59 of 267 To: From: Date: City Administrator Jennifer Levitt Director of Public Safety Peter J. Koerner July 27, 2023 Department of Public Safety Police • Fire • EMS Subject: GAMBLING LICENSE APPLICATION -SINGLE OCCASION INTRODUCTION Under State Statutes, four types of nonprofit organizations are eligible to conduct lawful gambling in Minnesota (fraternal, religious, veteran, and other nonprofit) and most events, with the exception of certain raffles, require obtaining either an exempt or an excluded permit from the Minnesota Gambling Control Board. Permits issued by the Minnesota Gambling Control Board require approval of the local government authority where the event will be held. The Public Safety Department investigates single-occasion gambling permit applications and provides the City Council with a recommendation on whether a permit should be issued. If the City Council authorizes issuance of a permit, the City Clerk signs off on the application and forwards it to the Minnesota Gambling Control Board or issues the permit itself if none is required by the Gambling Control Board. BACKGROUND Pursuant to City Ordinance, Laurie Lynne Levine, on behalf of the Cottage Grove Area Chamber of Commerce, 8617 West Point Douglas Road S, Cottage Grove, MN 55016 has submitted an application for a Single Occasion Gambling Permit for their Evening of Excellence to be held at 8617 West Point Douglas Road South, Suite 150, Cottage Grove, MN 55016 on November 1, 2023 at 1:30pm. The Department of Public Safety is required to conduct a police investigation of the applicants. DISCUSSION The application as submitted is complete, in compliance with our ordinance and is exempt from the licensing requirements of the Minnesota Charitable Gambling Control Board. We have investigated the applicants and have not found any facts which would constitute a basis for denial of this application, under the provisions of the City's Gambling Ordinance. RECOMMENDATION Recommend that the City Council approve the single occasion Gambling Permit application for the Cottage Grove Area Chamber of Commerce. 4�....r-----�r Koerer-Director of Public Safety 07/27/2023 Page 60 of 267 1 City Council Action Request 7.E. Meeting Date 8/2/2023 Department Community Development Agenda Category Action Item Title Approval of Rental Licenses Staff Recommendation Budget Implication Attachments 1. Rental License Approvals CC Memo 2. Rental License Approvals Table Page 61 of 267 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Drewry, Code Enforcement Officer DATE: July 27, 2023 RE: Rental License Approvals Background/Discussion Rental licenses are required for nonowner-occupied residential properties (City Code Title 9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a biennial basis. The licensing process includes submittal of the rental license application, payment of $180, and public criminal history report. Rental inspections are conducted on all rental properties as part of the licensing process. Once all information has been sub - mitted and the inspection satisfactorily completed, the Council must approve the license prior to it being issued. The properties listed in the attached table have completed the licensing process and are ready to have their licenses issued following Council approval. Recommendation Approve the issuance of rental licenses to the properties in the attached table. Page 62 of 267 2023 RENTAL LICENSES CITY COUNCIL APPROVAL - AUGUST 2, 2023 RENTAL LICENSE NUMBER PROPERTY STREET #PROPERTY STREET NAME PROPERTY OWNER RENT-001607 7667 JENSEN AVENUE SOUTH HOME SERVICES LLC RENT-001633 7130 71ST STREET SOUTH KNICKEL, TRACI LEONE RENT-001786 6531 GENEVIEVE TRAIL SOUTH Brooks, Andrew RENT-001798 7760 JANERO COURT SOUTH Conley, Steven RENT-001855 6457 INSPIRE CIRCLE SOUTH Veil, Lukas RENT-001856 6468 GENEVIEVE TRAIL SOUTH Omar Abdullahi RENT-001859 8815 GROSPOINT AVE S Hoang Nguyen MULTI-FAMILY: GROVE RIDGE APARTMENTS - 2 BUILDINGS, 84 UNITS Page 63 of 267 1 City Council Action Request 7.F. Meeting Date 8/2/2023 Department Convention and Visitors Bureau Agenda Category Action Item Title 2022 Convention and Visitors Bureau Annual Report Staff Recommendation Receive the 2022 Cottage Grove Convention and Visitor’s Bureau Annual Report. Budget Implication N/A Attachments 1. CVB 2022 Annual Report Page 64 of 267 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Jaime Mann, Assistant to the City Administrator DATE: August 2, 2023 RE: 2022 Convention and Visitors Bureau Annual Report Discussion According to the bylaws for the Cottage Grove Convention and Visitor’s Bureau (CVB), each year the CVB is required to submit a written Annual Report to the City Council. The Annual Report provides an overview of highlights, activities, and the budget from the 2022 year. Recommendation Receive the 2022 Cottage Grove Convention and Visitor’s Bureau Annual Report. Attachments 1. CVB 2022 Annual Report Page 65 of 267 Cottage Grove Convention & Visitors Bureau 2022 Annual Report DISCOVER Page 66 of 267 2 | Cottage Grove Convention and Visitors Bureau Board of Directors convention & visitors bureau Overview The Convention and Visitors Bureau (CVB) markets and promotes Cottage Grove as a year-round visitor destination, working in partnership with industries, corporate partners, state partners, city departments and regional destination marketing organizations. The CVB serves as the primary marketing organization responsible for the development and implementation of promotional programs to ensure positive economic impact in Cottage Grove through steady growth of the travel industry. Mission The CVB’s mission is to promote Cottage Grove as a premier destination for leisure travelers, weddings, and outdoor enthusiasts, a recognized and successful host city for meetings and conventions, and a prominent and respected venue for sporting events. Staff Steve Dennis, Chair Justin Olsen, Vice Chair Laurie Levine, Director Gretchen Larson, Director (May-Dec.) Christine Costello, Director (Jan.-May) Taylor Bengtson, Administration Specialist Jaime Mann, Assistant to the City Administrator Julie Prior-Miller, Marketing and Communications Specialist Steve Hanson, Director (Aug.-Dec.) Jennifer Levitt, City Administrator Druscilla Nute, Director (Aug.-Dec.) Renee Bade, Director (Aug.-Dec.) Page 67 of 267 2022 Annual Report | 3 Board of Directors A Message from the Convention and Visitors Bureau Chair I am excited to share that the CVB had a successful year promoting Cottage Grove as a year-round visitor destination. We worked with industries, corporate partners, state partners, city departments and regional destination marketing organizations to showcase the city and ensure positive economic impact in Cottage Grove through the steady growth of tourism. Economic factors have continued to play a role in the bounce back of overnight hotel stays, however we recorded steady gains. We knew travel and hotel stays would continue to be slightly down worldwide so the CVB laser-focused on bringing people to Cottage Grove for one-day or weekend long outdoor events and activities. We’ve launched several successful social ad campaigns throughout the year which have brought in visitors from around the metro area who have visited our retail establishments, restaurants and parks. We continued promoting city events, activities, restaurants, and retail opportunities using a multi-faceted approach that included social media advertising, website content, blog posts, videos, photos and creative partnerships. Another major endeavor of our efforts in 2022 was the 2023 Cottage Grove Visitors Guide. I’m especially proud of this annual creation that boasts 36 pages of amenities and showcases the opportunities for visitors and travelers to discover our unique city. Even if you have lived here your entire life, I am willing to bet you’d find a hidden gem in the Visitors Guide that you never knew existed. We will continue forming relationships with businesses in town. A successful partnership and two-way dialogue are critical to our mission, which is: • Promoting Cottage Grove as a premier destination for leisure travelers, weddings and outdoor enthusiasts. • Ensuring Cottage Grove is a recognized and successful host city for meetings and conventions. • Establishing the city as a prominent and respected venue for sporting events. Together, we weathered innumerable challenges, many of which are highlighted in this report and appear alongside the creative solutions and strategies implemented to continue growing tourism. I look forward to 2023 as we continue to discover Cottage Grove. Steve Dennis, Chair of the Cottage Grove CVB Page 68 of 267 4 | Cottage Grove Convention and Visitors Bureau Accomplishments The 36-page guide represents the opportunities for visitors and travelers alike to discover our unique city. From lodging facilities, outdoor parks and recreation, events, meeting venues and more, there’s something inside for everyone. Flipping through the pages is truly a reminder of what people who live here already know: The city is a special place to live, work and play. By the Numbers • This is the second annual publication for Cottage Grove. • This guide boasts 36 pages full of amenities, activities and information about Cottage Grove. • There are 9 total ads in this publication. • $5,645 in revenue was collected from advertising dollars through this publication. In Addition to the Numbers • This publication was created entirely in-house in 2022 including design, proofing and editing, providing massive cost savings to the CVB by not having to hire an outside organization. • The online/digital guide is an elevated version of the printed piece, which includes links driving traffic to local businesses, advertisers and the Discover Cottage Grove website. 2023 Visitors Guide Where You Can Find It • This publication is located at information kiosks at the Minneapolis/St. Paul airport. (See photo below.) • You can also find this publication at the 11 rest stops/visitor centers/welcome centers Page 69 of 267 2022 Annual Report | 5 Accomplishments Discover Cottage Grove Website The Discover Cottage Grove website continues to house valuable information for visitors. Staff frequently update the event calendar throughout the year, add pages pertaining to upcoming contests or giveaways, add pages for new businesses into our directory and continually look for ways to improve the user experience. Addition of businesses and other various highlights of new businesses we’ve included this year: • Grey Duck Disc Golf • Burn Boot Camp • Pizza Ranch ‘Coming Soon’ • Shepard Farm • Cottage Grove Ravine Regional Park as a venue to host weddings or use as a business meeting place. Accessibility In November of 2022 staff added additional functionality to the Discover Cottage Grove website. This functionality includes the ability to change the language shown from English to the viewers primary language. Website Most Viewed Pages 1. Holiday Train event page 2. Home page 3. Calendar of events 4. Contest entry 5. Things to do Sessions by Device Mobile 82.0% ↑ Desktop 14.1% ↑ Tablet 4% ↑ Users by Month January 1K ↑ February 1.5K ↑ March 2.1K ↑ April 1.3K ↓ May 1.7K ↑ June 4K ↑ July 1.9K ↑ August 1.4K ↑ September 1.3 K ↓ October 4.3K ↓ November 6.1K ↑ December 4.9K ↑ Page 70 of 267 6 | Cottage Grove Convention and Visitors Bureau Top Channels We continue to see our social ad campaign marketing pays off in high dividends when it comes to traffic to our website. In 2022 60.4% of this traffic was attributed to come from social media. 26.8% of traffic to our website came from organic searches in 2022 as opposed to 12.4% in 2021. What does this tell us? This shows us that our name is getting ‘out there’. More people have heard of Discover Cottage Grove, so more people are searching for Discover Cottage Grove. Top Socials Facebook continues to outperform all other social media channels when it comes to where our website traffic is coming from. 98.57% of our users are finding Discover Cottage Grove information there and going to our website. Instagram Stories comes in second to drive website traffic from social media. By the Numbers 2022 was a year of huge success for our website. We were up in terms of users, new users, number of sessions, page views, pages per session and average session duration. We also achieved decreasing our bounce rate which was one of the goals outlined in our 2021 annual report. The below chart shows 2022 numbers vs. 2021 numbers in grey. Website Accomplishments Page 71 of 267 2022 Annual Report | 7 Discover Cottage Grove, MN Discover Cottage Grove: Connect with Us Discover Cottage Grove: Recreation Promo Discover Cottage Grove: Fall Biking Promo Discover Cottage Grove: : Winter Promo The CVB worked with South Washington County Telecommunications Commission (SWCTC) to produce five promotional videos to highlight the city’s unique amenities and offerings. Since working with SWCTC in 2021 and talking about our desire for video footage for Discover Cottage Grove, staff and SWCTC worked diligently to outline and capture footage for many events in 2022 to be used for promotional materials in 2023 and beyond. Videos Footage captured: • Strawberry Fest • Disc Golf • Splash Pad • Bike Park • River Oaks Patio • Hamlet Skate Park • Haunting Experience • Monster Bash Parade • Halloween Extravaganza • Pumpkin Chuck • Hale to the Bird • Holiday Train Accomplishments In addition to capturing footage and cutting videos, staff also created a Discover Cottage Grove YouTube channel and added a Discover Cottage Grove playlist under the city’s YouTube channel. We’re hoping these steps help gain the widest reach possible by viewers. Page 72 of 267 8 | Cottage Grove Convention and Visitors Bureau Photos Working with professional photographers and businesses not only allows us to form relationships within our community and business sector, it allows us to extend our reach with the best talent available highlighting Cottage Grove’s beautiful and unique amenities at little to no cost to us. Goals of Photos • High-quality, clear images • Displaying authenticity • Highlighting diversity • Race • Gender • Age • Ability • Active shots • Visually engaging • Showcasing Cottage Grove in a positive light Discover Cottage Grove Photo Contest Hosting a photo contest drives traffic to our website, increases our social media engagement and allows us use of photos from participants. Professional Photography • Nathan Klok • Three photos for use in guide and for promotional materials • Sigrid Dabelstein • Cottage Grove Community Night at the St. Paul Saints game Nathan Klok Discover Cottage Grove Photo Contest Sigrid Dabelstein Photography Accomplishments Page 73 of 267 2022 Annual Report | 9 Discover Cottage Grove Photo Contest Accomplishments Photos In-House Photos •Afton Apple Orchard • Bike Park • Blizzard Bash in Ravine Regional Park • Boondocks Vintage Boutique • Caribou Coffee • Cottage Grove Farmer’s Market • Cottage Grove Floral • Cottage Grove Ravine Regional Park • Disc Golf • Dust ‘Em Off Snowmobile Event • Food Truck Thursdays at City Hall • Halloween Extravaganza • Hazen P. Mooers Park • Hidden Valley Park • Highlands Park • Holiday Train • Hometown Holiday Celebration • Hy-Vee • Junction 70 • Lil’ Riders Day • Monster Bash Parade • Oakwood Park • Paddleboats • Pumpkin Chuck • Ravine Regional Park • River Oaks Golf Course and Event Center • Rooted in Junk • Seasonal outdoor photos • Shepard Farm opening • Shepard Farm • Skoolie events • Strawberry Fest • Whistling Well Farm • Woodridge Park and surrounding area Discover Cottage Grove’s Photos Page 74 of 267 10 | Cottage Grove Convention and Visitors Bureau Social Media Twitter Stats Jan. 1- Dec. 31, 2022 By the Numbers • 52 followers ↑ Accomplishments Instagram Stats Jan. 1-Dec. 31, 2022 By the Numbers • 369 posts ↑ • 500+ stories ↑ • 670 followers ↑ • 16,897 paid reach ↑ • 87,935 reach ↑ 284.8% In Addition to the Numbers • Promoted businesses and amplified partnerships within Cottage Grove by re-posting stories and interacting with businesses increasing their social engagement. • Connected with social media influencers and photographers. • Influencers, individuals and businesses share our information and helped broaden our reach. Facebook Stats Jan. 1-Dec. 31, 2022 By the Numbers • 420 posts ↑ • 500+ stories ↑ • 2,618 followers ↑ • 498,201 paid reach ↑ • 567,573 page reach ↑ 36.2% In Addition to the Numbers • Sought out and connected with food trucks via Facebook. Began to build relationships for future partnerships. • Connected to local businesses and marketing teams to establish professional relationships (i.e. Junction 70, Cottage Grove Bike Park). Effective social media plays a key role in building our brand and bringing people to Cottage Grove. The interactive and visual nature of Facebook, Twitter and Instagram all provide powerful opportunities for people to engage and experience Cottage Grove through video and photos. Giving potential visitors a first-hand look at the city’s restaurants, parks, recreational opportunities, wedding venues and other offerings has been incredibly effective. We have reached thousands of people and shown them all the city has to offer. We’ve helped promote businesses through newly created partnerships. The best part? We have had fun doing it — and our followers have also been enjoying the ride. #winning Page 75 of 267 2022 Annual Report | 11 Accomplishments By the Numbers • Ad impressions in 2022: 1,635,649 (↑ from1,404,806 in 2021). • Ad engagements in 2022: 53,517 (↑ from 42,819 in 2021). • Website traffic directly as a result of social media ad campaigns in 2022: 19,012 (↑ from12,702 in 2021). • Total website traffic in 2022: 31,313 visits (↑ from16,300 visits in 2021). Top Performing Social Ad Campaign Holiday Train • Impressions: 406,052 • Clicks: 18,653 (9.18%) • “Good” industry average: 1% click rate Social Media Ad Campaigns The top performer of all social campaigns this year; the 2022 Holiday Train. This ad ran from November 8 through December 12, 2022. Not only does effective social media play a key role in building our brand, but effective social media ad campaigns reach new users, target specific audiences, increase brand visibility and at a relatively low-cost, helps to increase sign ups and lead generation. Some advantages of marketing through social media ads as opposed to “traditional” ads include the fact that social ads allow more engagement than conventional online advertising. Not only can people click where to go, they can also “like” and “share” without costing the advertiser anything extra. This also plays into another benefit social ads provide — when users see their contacts have interacted with a post, click rates increase and readers consider the ad to be less intrusive. Page 76 of 267 12 | Cottage Grove Convention and Visitors Bureau Accomplishments Events Cottage Grove Community Night at the St. Paul Saints Game Discover Cottage Grove teamed up with the St. Paul Saints on June 11, 2022 to promote ‘Cottage Grove Community Night’ at the St. Paul Saints game. Setting our tent and materials up across from the third base line, we stood out from the crowd and had plenty of room to talk to passers by about visiting Cottage Grove the following weekend for the Strawberry Festival. Strawberry Fest Ambassadors stood with us and sold buttons for the Strawberry Fest as a fundraiser. From city council members, staff and a plethora of community members coming out to the join us for the game, in addition to thousands of people there to watch baseball, the Discover Cottage Grove name and brand was able to get in front of many new faces. The board agreed, it was a fun night and a great success! Medallion Hunt Discover Cottage Grove sponsored the 2022 Strawberry Fest Medallion Hunt. Staff scouted locations, wrote clues and had a great hunt with lots of positive feedback from visitors and the surrounding community. Visitors from Inver Grove Heights ending up winning as a team. Jana and Brad, 2021 Medallion Hunt Winners Page 77 of 267 2022 Annual Report | 13 Accomplishments Getting Around Event Circuit Here, there, everywhere! Or at least it felt like it. With our new Discover Cottage Grove tent, table and swag items, Discover Cottage Grove was able to begin hitting the event circuit. Our goal? To start getting our name ‘out there’, attracting visitors to our city and letting the community know who we are and what we’re here for. Swag Distribution Through our relationship with the Strawberry Fest committee, the Strawberry Fest Ambassadors were able to distribute Discover Cottage Grove frisbees at the parades they attended throughout Minnesota and Wisconsin during the summer. Tagging How else did we get our name out there? Great question! Staff also went out and ‘tagged’ eight locations around Cottage Grove with our Discover Cottage Grove logo. DCG @ One Family Tournament DCG @ Strawberry Fest Marketplace DCG @ Public Safety Golf Tournament DCG @ the Saints Game Jana and Brad, 2021 Medallion Hunt Winners Page 78 of 267 14 | Cottage Grove Convention and Visitors Bureau Accomplishments Giveaways Follow Us on Social Media The focus of this campaign was to attract new audiences to like and follow Discover Cottage Grove’s social media pages. By adding a component where people had to give us their email address to enter the contest, we were able add hundreds of new contacts to our email distribution lists which showcases the best that Cottage Grove has to offer. Giveaway: Ticket packages to the St. Paul Saints game June 11, 2022. Discover Cottage Grove Photo Contest This campaign’s focus was to highlight the city of Cottage Grove from the viewpoint of those who live, work and play here. Submissions were also added to our photo archive to be able to use for marketing purposes. By collecting participants email addresses through submissions, we were able to add hundreds of new contacts to our email distribution lists showcasing Cottage Grove’s parks, businesses and upcoming activities. Giveaway: Ticket packages to the St. Paul Saints game June 11, 2022. Marketing Swag Everyone loves free stuff. Giving marketing swag away helps with lead generation, building relationships, brand recognition and ‘gets our name out there’ in places we otherwise can’t get. So what swag did we have this year? • Frisbees • Hand warmers • Pens • Board and staff shirts • Luggage tags Page 79 of 267 2022 Annual Report | 15 Effectively marketing the City and showcasing it as a recreation, retail and meeting destination requires a multi-faceted approach. Social media, the Visitors Guide and the website are important pieces of the puzzle that are supplemented by other initiatives such as the Discover Cottage Grove blog. The monthly e-newsletter, advertising in publications as well as other promotional pieces. Discover Cottage Grove Blog Having a blog presence not only helps us showcase amenities, businesses and upcoming events to a wide audience, it also helps us increase traffic to our website and boost our search engine optimization (SEO) in Google and other search engine rankings. • 20 blog posts from Jan.-Dec. 2022 ↑ Explore Minnesota Listings In 2021 we launched an account through Explore MN to create listings about Cottage Grove, which gives Explore MN the ability to market and advertise these listings for us free of charge. In 2022 we re-organized our account to try and increase visibility across various local businesses, events and attactions. We created separate accounts for restaurants that are unique to Cottage Grove so we could market their events such as bingo at Muddy Cow, or live music at the VFW. Having multiple pages for businesses, events and attractions means we have more places to market Cottage Grove to potential visitors. Communications/Marketing Accomplishments Miscellaneous • Ad in Have Fun Biking’s Minnesota Bike/Hike Guide • Dasher board ad at the Cottage Grove Ice Arena Discover Cottage Grove Monthly Newsletter By industry standards a ‘good’ open rate is: 15-20%. • January – 41% open rate • February – 38% open rate • March – 40% open rate • April – 46% open rate • May – 41% open rate • June – 42% open rate • July – 36% open rate • August – 45% open rate • September – 32% open rate • October – 35% open rate • November – 41% open rate • December – 41% open rate Total subscribers: 902 ↑ Page 80 of 267 16 | Cottage Grove Convention and Visitors Bureau Explore Minnesota 2023 Tourism Marketing Grant The 2023 Tourism Marketing Grant Program is designed to assist individual, established nonprofit Destination Marketing Organizations (DMOs) and/or primary tourism organizations by providing matching funds for the purpose of tourism marketing to stimulate travel for the economic benefit of their communities. In November, Marketing and Communications Specialist Julie Prior-Miller submitted a request for $14,000 for assistance through the Explore Minnesota 2023 Tourism Marketing Grant, which was awarded. Total reimbursement costs will be $14,000 if all funds are used. This grant requires 1:1 matching funds. The grant revenue will be applied to the third quarter of the Visitor’s Bureau 2023 budget and the expenses will be applied in the first and second quarters of 2023. Affiliate Welcome Center Program Many community welcome centers across the state are designated as Explore Minnesota affiliates. Explore Minnesota allows these centers to use the Explore Minnesota logo on signs and state travel brochures to distribute to visitors. Affiliate locations are included in Explore Minnesota publications and online at exploreminnesota.com. The program provides standardized information for “on-the-road” travelers and increases the economic benefits to the state and its communities. Benefits of the program to participating communities include access to state maps, use of the Explore Minnesota Tourism logo in signing, and geographically incorporating Explore Minnesota Affiliate Welcome Center locations on Explore Minnesota Tourism publications and websites to increase visitor awareness. In 2022, we were granted this opportunity through the end of 2026. Grants Page 81 of 267 2022 Annual Report | 17 Budget Budget Highlights Revenue • Budgeted revenue = $76,348 • Total 2022 revenue = $90,716 Revenue Breakdown • State grant: $14,000 from Explore Minnesota • Lodging Tax: $74,426 Q1 • Budgeted: $16,587 • Actual: $19,580 18.0% Q2 • Budgeted: $16,587 • Actual: $19,608 18.2% Q3 • Budgeted: $26,587 • Actual: $33,620 26.5% Q4 • Budgeted: $16,587 • Actual: $17,908 8.0% Overall • Budgeted: $90,716 • Actual: $90,716 18.8% Expenses • Budgeted expenses = $75,363 • Total 2022 expenses = $74,891 Expenses Breakdown • Marketing expenses • Budgeted: $48,375 • Actual: $44,283 • Operations Expenses • Budgeted: $410 • Actual: $3,436 • EDA Trust/city payback expenses • Budgeted: $5,945 • Actual: $5,945 • Administration fee (5% of lodging tax + 25% City contractual services) • Budgeted: $19,904 • Actual: $21,217 *Revenue and expense figures do not include budgeted salary and benefits expense or ARPA funds received. Those numbers offset each other in our budget. Page 82 of 267 18 | Cottage Grove Convention and Visitors Bureau Looking Ahead 2022 was a year of growth. Advancement. Expansion. We built our reserves in terms of photos and video coverage. We expanded our reach within our social media channels to thousands more people. We added tools to our tool box like hosting a blog, giving away swag items, holding contests and attending events to leverage our marketing efforts. In 2022 our goals for the convention and visitors bureau were many, but incremental and necessary to attain the growth of where we are today. Looking ahead to 2023 we have fewer goals, but bigger plans. The ‘Big 3’ 1. Host a food truck event. Research. Plan. Organize. Build relationships. Draw visitors. Connect community. Grow revenue. (Eat great food.) 2. Bring a mural wall to the City of Cottage Grove. Murals are not a new concept. From early cave drawings to Banksy’s Balloon Girl, murals attract new local businesses, help bring customers to pre-existing locations, boost the economy of an area and create vibrant neighborhoods people want to visit, live in and take care of. 3. Hold a strategic planning session. Bring in an outside consultant to help us develop a 3-5 year strategic plan for the Cottage Grove Convention and Visitors Bureau. Goals Page 83 of 267 2022 Annual Report | 19 2022: Sustained Growth Summary The Cottage Grove CVB had an overall successful year despite the continued lingering effects on travel due to the COVID-19 pandemic. 2022 Achievement Highlights • Exceeded 2022 budget estimations. • Received an Explore MN marketing grant for $14,000. This grant will be used in 2023 for several online paid social media campaigns, driving traffic to our website and social channels, and promoting local events, venues and Discover Cottage Grove itself. • Invested in event materials such as a tent, table, chairs and tablecloth to be able to attend events. • Invested in swag items to eleveate our marketing efforts. • Launched an email targeting Cottage Grove area business owners to help them identify influxes of traffic to our city to better prepare and serve their customers. We had 0 people unsubscribe from this list all year and an average of a 50% open rate. Both of these numbers tell us business owners liked receiving these updates. • Bolstered and expanded Discover Cottage Grove and Explore Minnesota activity calendars resulting in events and activities getting picked up by Explore MN’s newsletter distribtion lists which combined are distributed to over 250,000 people. • Partnered with the South Washington County Telecommunications Commission (SWCTC) to capture footage throughout the year and create five videos showcasing unique aspects of Cottage Grove. In addition to these accomplishments, the CVB is proud to have started establishing long-term relationships with its local lodging facilities, area businesses, community members and more. The CVB values these partnerships and remains steadfast in its commitment to effectively promote Cottage Grove as a premier tourist destination. Page 84 of 267 DISCOVER COTTAGE GROVE COTTAGE GROVE CONVENTION & VISITORS BUREAU 12800 Ravine Parkway S., Cottage Grove MN, 55016 Discover our website discovercottagegrove.com Discover us on social @discovercottagegrove #discovercottagegrove Page 85 of 267 1 City Council Action Request 7.G. Meeting Date 8/2/2023 Department Economic Development Agenda Category Action Item Title Cottage Grove Convention and Visitors Bureau Resolution Amendment Staff Recommendation Adopt Resolution 2023-105 amending Resolution 2021-160 establishing the City of Cottage Grove Convention and Visitors’ Bureau. Budget Implication N/A Attachments 1. CG Resolution 2021-160 - establishing Convention and Visitors Bureau - clean 7-21-23 Page 86 of 267 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Gretchen Larson, Economic Development Director DATE: August 2, 2023 RE: Cottage Grove Convention and Visitors Bureau Resolution Amendment Discussion In December 2019, the City Council established the Cottage Grove Convention and Visitors Bureau (CGCVB) through Resolution No. 2019-134. Over the past several years, there have been changes and modifications to the By-Laws to accommodate financing, bookkeeping, board appointments and other matters that needed to be addressed as the CGCVB and the City structure have continued to evolve. In recent discussions with the CVB President, the City Administrator, and the Finance Director, a few additional recommended changes are being proposed. The first proposed change is in Section 2.MEMBERSHIP. This section has been revised to allow additional flexibility in the composition of the Board. Specifically, if there are not members of the business community who wish to serve, residents may be considered for appointment. The revised section reads as follows: 2. MEMBERSHIP. The Bureau shall consist of a Board of Directors of seven (7) persons appointed by majority vote of the Cottage Grove City Council. a. Terms. The terms of the Board members shall be for three (3) years. b. Composition of the Board. Preference for Board membership shall be as follows: 1 person from the major hotels within the City; 3 City representatives (i.e., a Council member, EDA member, City Staff or other person as determined by the City Council); 1 person nominated by the Chamber of Commerce; 2 persons from the business community within the City. If the Council cannot fill the seats from the aforementioned categories, then the Council may appoint residents from the City to fill any vacancies. c. Termination. A Board member may be removed, at any time, with or without cause, by a majority vote of the City Council. d. Vacancies. Vacancies shall be filled by appointment by the City Council. When a Board member has three or more unexcused absences in any twelve (12) month period, this matter and related information shall be reported by the Chair to the City Page 87 of 267 2 Administrator, whereupon the City Council may take action to replace the absent member. The second proposed change is in Section 5.ORGANIZATION OF BUREAU, Subsection b. Duties of Officers. This section has been revised to transfer the authority to enter into contracts and monitor contracts per the city’s purchasing policy to the City Administrator and Finance Director respectively. The new section would read as follows: a. Duties of Officers. i. Chair. The Chair shall be the organizational head of the Bureau and shall preside at all meetings of the Board. ii. Vice Chair. The Vice Chair shall act as Chair in the absence of the Chair. In the absence of the Chair and Vice Chair, the Treasurer shall act as Chair. iii. Treasurer. In addition to the above, the Treasurer shall monitor the financial records of the Bureau. iv. Secretary. The Secretary shall record and maintain all meeting minutes and forward notices to Bureau members. v. Compensation. There shall be no compensation for the above duties except for reimbursement of out-of-pocket expenses as approved by the Board at a regularly scheduled meeting. The third proposed change is in Section 6.DUTIES AND AUTHORITY OF THEBUREAU, Subsection g. Subsection g, which addresses the Bureau not having the authority to hire employees, is deleted in its entirety. The fourth and final proposed change would update Section 6.DUTIES AND AUTHORITY OF THEBUREAU, Subsection g. This new subsection g. would read as follows: a. The Bureau may negotiate and recommend contracts to the City Administrator for the benefit of the Bureau for the items listed below, but may not enter into contracts on its own behalf or on behalf of the City. All contracts that are related to the Bureau’s activities must follow the City’s most recently adopted Purchasing Policy: i. Contracts with public agencies, private organizations, consultants, or other vendors in order to accomplish the marketing and promotional activities of the Bureau. ii. Contracts for office space; and iii. Contracts for support services, such as clerical, receptionist, and secretarial services. This newly ordered subsection makes contract provisions an administrative function of the City Administrator and the City Finance Department in accordance with currently adopted contracting and purchasing policies. Recommendation Page 88 of 267 3 Adopt Resolution 2023-105 amending Resolution 2021-160 establishing the City of Cottage Grove Convention and Visitors’ Bureau. Attachments 1. CG Resolution 2021-160 - establishing Convention and Visitors Bureau - clean 7-21-23 Page 89 of 267 1    CITY OF COTTAGE GROVE WASHINGTON COUNTY STATE OF MINNESOTA RESOLUTION NO. 2023-105 A RESOLUTION AMENDING RESOLUTION 2021-160 ESTABLISHING THE CITY OF COTTAGE GROVE CONVENTION AND VISITORS BUREAU WHEREAS, under the authority of Minnesota Statutes, Section 469.190, the City of Cottage Grove by ordinance imposed a local lodging tax for the purpose of marketing and promoting the City as a tourist and convention center; and WHEREAS, the City established a Convention and Visitors Bureau (“Bureau”) on December 4, 2019, by Resolution 2019-134, for the purpose of marketing and promoting the City as a tourist and convention center, which was amended on July 15, 2020 by Resolution 2020-094 and further amended on December 15, 2021 by Resolution 2021-160 (collectively “the Resolution”); and WHEREAS, the City desires to further amend the Resolution and replace it in its entirety as stated below. NOW THEREFORE BE IT RESOLVED by the City Council of the City of Cottage Grove as follows: The City Council of the City of Cottage Grove does hereby establish the Cottage Grove Convention and Visitors Bureau which will function under rules, regulations and requirements as follows: 1. NAME. The Cottage Grove Convention and Visitors Bureau shall generally be referred to as the “Convention and Visitors Bureau” or “Bureau.” 2. MEMBERSHIP. The Bureau shall consist of a Board of Directors of seven (7) persons appointed by majority vote of the Cottage Grove City Council. a. Terms. The terms of the Board members shall be for three (3) years. b. Composition of the Board. Preference for Board membership shall be as follows: 1 person from the major hotels within the City; 3 City representatives (i.e. a Council member, EDA member, City Staff or other person as determined by the City Council); 1 person nominated by the Chamber of Commerce; 2 persons from the business community within the City. If the Council cannot fill the seats from the aforementioned categories, then the Council may appoint residents from the City to fill any vacancies. Page 90 of 267 2    c. Termination. A Board member may be removed, at any time, with or without cause, by a majority vote of the City Council. d. Vacancies. Vacancies shall be filled by appointment by the City Council. When a Board member has three or more unexcused absences in any twelve (12) month period, this matter and related information shall be reported by the Chair to the City Administrator whereupon the City Council may take action to replace the absent member. 3. PURPOSE OF BUREAU. The purpose of the Bureau is to market and promote the City as a tourist and convention center. 4. LEGAL STATUS OF BUREAU. The Bureau shall be considered to be a commission of the City, with the delegated authority to recommend contracts on behalf of the City for marketing and promotion services, subject to the budgetary limitations set by the Council’s approval of the Bureau’s annual budget. 5. ORGANIZATION OF BUREAU. a. Election of Officers. A Chair, Vice Chair, Secretary and Treasurer shall be appointed or elected, as follows: i. The Chair shall be a member of the Council and shall be appointed by the Council. ii. The Treasurer shall be the City’s Finance Director. iii. The Vice Chair and Secretary shall be elected by the Board. b. Duties of Officers. i. Chair. The Chair shall be the organizational head of the Bureau and shall preside at all meetings of the Board. ii. Vice Chair. The Vice Chair shall act as Chair in the absence of the Chair. In the absence of the Chair and Vice Chair, the Treasurer shall act as Chair. iii. Treasurer. In addition to the above, the Treasurer shall monitor the financial records of the Bureau. iv. Secretary. The Secretary shall record and maintain all meeting minutes and forward notices to Bureau members. v. Compensation. There shall be no compensation for the above duties except for reimbursement of out-of-pocket expenses as approved by the Board at a regularly scheduled meeting. Page 91 of 267 3    c. Meetings. i. Meetings. Regular meetings of the Board shall be scheduled quarterly within the City at such specific place, date and time as the Board may determine. The vote of a majority of the Board present at a meeting shall be the action of the Board, unless the vote of a greater number is required by law or by these policies. ii. Special Meetings. Special meetings of the Board may be called at the request of the Chair or any three (3) Board members. The person or persons authorized to call special meetings must fix the place of the meeting. Board members shall be given at least three (3) days written notice of any special meeting. iii. Notice to City and Public. All meeting notices shall also be forwarded in accordance with the above deadlines to the City Clerk and all meetings shall be open to the general public in accordance with the Minnesota Open Meeting Law. Notice of all meetings shall be posted on the bulletin board at City Hall. d. Insurance. The City shall procure and maintain liability insurance for the Bureau either under the umbrella of a City insurance policy or under a separate policy as deemed appropriate by the City Administrator. 6. DUTIES AND AUTHORITY OF THE BUREAU. The duties and authority of the Bureau are as follows: a. To establish a plan to market and promote the City for conventions and tourism. b. To establish an annual budget. The budget must be presented to the City Council for review no later than July 1st each year for the following calendar year. c. To prepare advertising information such as brochures, newspaper and magazine advertising, radio or television ads or similar promotional materials. d. To interface with the State of Minnesota and with private organizations that promote tourism. e. To ensure that promotional information is properly disseminated to conventions, visitor centers and similar promotional venues. f. To oversee, monitor and control the budget to support Bureau activities. g. The Bureau may negotiate and recommend contracts to the City Administrator for the benefit of the Bureau for the items listed below but may not enter into contracts on its own behalf or on behalf of the City. All contracts that are related to the Page 92 of 267 4    Bureau’s activities must follow the City’s most recently adopted Purchasing Policy: i. Contracts with public agencies, private organizations, consultants, or other vendors in order to accomplish the marketing and promotional activities of the Bureau. ii. Contracts for office space; and iii. Contracts for support services, such as clerical, receptionist, and secretarial services. 7. FINANCES. a. Budget. The Bureau shall not expend funds more than the budget limitations as set by the Council. By December 31st of each year, the Council shall approve a budget for the upcoming calendar year. During the calendar year, the Council may approve an increase to the Bureau’s budget. b. Funding. Ninety-five percent (95%) of the local lodging tax received by the City shall be designated as the funding for the Bureau’s activities. Such monies shall be kept in a separate designated fund identified as the Bureau Fund. The monies may be co-mingled with other City’s monies in a City checking account, savings account or other City investment account. The monies, however, shall only be used by the Bureau for the Bureau’s activities. Interest earned on the money shall be added to the Bureau Fund. c. Expenditures. Expenditures made by the Bureau shall be paid by the City. All Bureau’s expenditures will be paid out of the Bureau Fund and not from other funds of the City unless the Council otherwise directs. d. Financial Reporting. The City’s Finance Director shall transmit financial reports and other financial information to the Bureau concerning the Bureau Fund at the same time that such reports and information are forwarded to the Council. e. Audit. The Bureau Fund shall be audited at the same time as the other funds of the City are audited. 8. CITY CHARGES FOR SERVICES. To assist the Bureau in its activities, the City shall provide the following services: management, organizational, clerical, accounting, financial and audit services, and legal services. Charges for such services shall be $10,000 per year, or 25% of the total local lodging tax received by the City annually, whichever is greater, and shall be calculated and paid out of the Bureau Fund after the City receives its 5% administrative fee. 9. ANNUAL REPORT. The Bureau shall provide a written annual report to the City Council no later than June 30 of the following year. The report shall outline the previous year’s Page 93 of 267 5    activities of the Bureau. 10. TERMINATION. The Bureau shall continue until terminated by a resolution of the City Council. 11. AMENDMENT. The City Council may amend or modify this resolution at any time. Passed this day of , 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Page 94 of 267 1 City Council Action Request 7.H. Meeting Date 8/2/2023 Department Parks and Recreation Agenda Category Action Item Title Mississippi Dunes Landscape Restoration Grant Staff Recommendation Authorize staff to apply for a MN DNR Conservation Partners Legacy grant for Cottage Grove Trailway Corridor native habitat restoration up to $215,000. Budget Implication Funds would be from the Public Landscapes Initiative fund and, if awarded, this project would be prioritized for 2024 and all proposed parks projects in 2024 and beyond would be pushed back one year. Attachments 1. 1-Memo-Dunes CPL Grant App Request 2. Stewardship Plan for Mississippi Dunes Page 95 of 267 To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From: CC: Zac Dockter, Parks and Recreation Director Date:July 20, 2023 Subject:Mississippi Dunes Landscape Restoration Grant Introduction The City recently acquired the former Mississippi Dunes Golf Course. The site would benefit from habitat restoration efforts to eliminate invasive species and foster growth of native prairie, wetland and Oak Savanna habitat. Doing so improves parkland habitat and ecology while also beautifying community open space. The Minnesota Department of Natural Resources Conservation Partners Legacy (CPL) Grant program has a mission of restoring, protecting, and enhancing wetlands, prairie, forest and habitat for fish, game and wildlife. The CPL Grant is designed by the DNR to partner with regional and local organizations to achieve said mission through Legacy Grant funding. Funding for the CPL program is from the Outdoor Heritage Fund created by the people of Minnesota. This fund receives 33% of the sales tax revenues resulting from the Clean Water, Land, and Legacy Constitutional Amendment passed by the voters in the November 2008 election. The CPL Grant program offers an excellent opportunity for the city of Cottage Grove to continue its efforts of restoring historical landscapes. Background The City Council approved Mississippi Dunes Stewardship Plan (March 2023) which would act as the guiding document for any restorative work at this site. This document met City, County and State approvals during the acquisition of the property. The plan is included with this report. The Mississippi Dunes property is a fantastic opportunity that is ripe for habitat restoration. The process to restore these 20 acres would include the following: 1. Selective woody species removal – focused on invasive tree species and Ash trees 2. Invasive and native brush control 3. Herbicide applications and prescribed burns to prepare seed bed and aid grow-in process 4. Native seeding application utilizing no-till drill method and broadcast seeding The results of this effort will improve habitat for wildlife of all sorts while also beautifying the landscape for park visitors throughout each season. The grant would provide funding to clear invasive trees/shrubs/grasses/weeds followed by planting of Minnesota native prairie, wetlands and woodlands. The project team will be creative with encouraging habitat benefit by planting tree species that provide a food source to animals, birds, reptiles and more. Further, grasslands will be populated with wildflowers that support pollinators, Monarch Butterflies and more. When mature, this restored landscape will provide year-round beauty while also supporting the everchanging ecosystem within the greenway. Additionally, these restorative efforts promote water quality by planting sustainable species that have large root masses to filter water and protect soils against drought/erosion. Once established, Page 96 of 267 these spaces require minimal maintenance which ultimately saves the City labor, fuel and equipment expenses while also reducing the carbon footprint of maintenance operations. To support this landscape restoration effort, staff is recommending application for a MN DNR Conservation Partners Legacy grant in an amount up to $215,000. The match requires a 10% match from the City. If awarded, the funds would be derived from the Public Landscapes Initiative fund. There is currently no money budgeted for this particular project out of that fund. However, if the grant is awarded, this project would be prioritized for 2024 and all proposed park projects in 2024 and beyond would be pushed back one year (i.e. 2024 projects moved to 2025, etc.). Most expenditures would occur during site preparation and seeding in 2024 and 2025 with significantly declining project costs in 2026 and beyond. The breakdown of cost participation is summarized below. Project Costs $215.000 Grant Funding Request $193,500 City In-Kind Match $11,500 City Cash Match $10,000 Staff Recommendation Authorize staff to apply for a MN DNR Conservation Partners Legacy grant for Cottage Grove Trailway Corridor native habitat restoration in an amount up to $215,000. Page 97 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management STEWARDSHIP PLAN FOR RESTORATION AND MANAGEMENT Cottage Grove Mississippi Dunes Prepared For: City of Cottage Grove Washington County Parks and Recreation Department Office of Administration 8635 W Pt Douglas Rd South 14949 62nd Street North Cottage Grove, MN 55016 Stillwater, MN 55082 Prepared By: Larissa Mottl, Senior Ecologist/Project Manager Stantec Consulting Services Inc. 2963 Yorkton Boulevard, Suite C Little Canada, MN 55117 651-372-4132 Larissa.Mottl@stantec.com March 2023 Page 98 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management EXECUTIVE SUMMARY This Natural Resources Management Plan (“Management Plan”) has been developed for the approximately 27-acre Mississippi Dunes Project Area (“Project Area”). The Project Area is being acquired by the City of Cottage Grove, Minnesota, with funding assistance from the Minnesota Department of Natural Resources (DNR) Natural and Scenic Area Program grant as sourced by the Minnesota Environment and Natural Resources Trust Fund (ENRTF). Additionally, Washington County is placing a conservation easement over the easternmost 19.91 acres of the property through its Land and Water Legacy Program. This subset area will be specifically referred to as the “Protected Area” where necessary in this plan to draw a distinction from the less restricted 7 acres of the 27-acre property.” This Management Plan provides recommendations on how to maintain the Conservation Values of the project through ecological restoration and enhancement. The Conservation Easement articulates the Conservation Values for the 19.91 acre area as follows: o The undeveloped shoreline of the Protected Property helps preserve Mississippi River water quality. o The undeveloped character of the Protected Property protects natural features including water, soil, air, plant life, wildlife and habitat. o The Protected Property is near an existing and future protected area to the east and a future park to the west, and as such enhances and expands the greenway, habitat and open space on the shoreline on a river of national and natural significance. The open and natural character of the Protected Property provides scenic views to be enjoyed by the general public from the Mississippi River, trails on the property, an adjacent future city park area to the west, a Minnesota Department of Natural Resources Scenic and Natural Area to the east and adjacent future housing to the north. The Project Area is located at the south edge of Cottage Grove along the north shore of Grey Cloud Channel, a backwater channel of the Mississippi River between Lower Grey Cloud Island and the mainland. About a third of the Project Area has plant assemblages resembling Native Plant Communities (NPCs) such as Pin Oak – Bur Oak Woodland (FDs37b) and Dry Barrens Prairie (Ups13a). Rare plants and wildlife have been documented to occur in these NPCs nearby at the 237-acre Grey Cloud Dunes Scientific and Natural Area (SNA). Seaside three-awn (Aristida tuberculosa), an annual grass that is a state- listed threatened plant species, was documented at the Project Area by Stantec in 2022. The remaining land cover consists of nonnative grassland, scattered trees, overgrown landscaped areas, and paved golf Page 99 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management cart trails associated with the site’s former land use as a golf course. The former Mississippi Dunes Golf Links was in operation from 1995 through 2017. The Project Area is currently in private ownership and has been vacant and essentially fallowed over the last five years. This Management Plan has identified a set of management objectives that provide measurable outcomes and expectations (i.e., desired conditions) to maintain the Conservation Values of the Project Area. The objectives are based on the historic and current land cover and land use of the Project Area and strive to achieve the highest quality conservation goals. • Objective 1: Dry Barrens Oak Savanna is enhanced and restored across the Project Area to provide high quality habitat for wildlife and plants, including rare species. • Objective 2: The Grey Cloud Channel shoreline is dominated by native species and any erosion issues created by drainage from adjacent upland areas are stabilized. • Objective 3: Limited facilities, such as trails, are designed to support passive outdoor recreation, and monitored to ensure their ongoing compatibility with natural resource protection and conservation. The management priorities for the Project Area include: 1. Enhancing and restoring Dry Barrens Oak Savanna 2. Re-introducing fire as a natural disturbance regime 3. Providing a high quality natural area experience in support of passive outdoor recreation and environmental education opportunities for the public Page 100 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management TABLE OF CONTENTS ACRONYMS AND ABBREVIATIONS ................................................................................................. 1 INTRODUCTION ................................................................................................................................ 2 CONSERVATION VALUES AND MANAGEMENT OBJECTIVES........................................................ 3 PROJECT AREA DESCRIPTION ........................................................................................................................... 3 MANAGEMENT OF THE PROJECT AREA ..................................................................................... 19 CURRENT LAND COVER DESCRIPTIONS ..........................................................................................................19 Degraded Dry Barrens Oak Savanna ...................................................................................................19 Perennial Nonnative Herbaceous Cover with Scattered Trees/Shrubs ................................................22 Sparse Nonnative Herbaceous Cover ...................................................................................................22 Former Golf Cart Trails ........................................................................................................................23 DESIRED FUTURE LAND COVER CONDITIONS ................................................................................................24 MANAGEMENT ACTIVITIES ...................................................................................................... 25 RARE PLANT SURVEYS ....................................................................................................................................25 SELECTIVE WOODY REMOVAL .......................................................................................................................25 INVASIVE SPECIES MANAGEMENT .................................................................................................................26 PRESCRIBED BURNING ...................................................................................................................................28 SEEDING .........................................................................................................................................................29 GROW-IN MAINTENANCE ..............................................................................................................................30 SURFACE WATER PROTECTION ......................................................................................................................30 TRAIL SYSTEM PLANNING & MAINTENANCE .................................................................................................32 MONITORING .................................................................................................................................................33 LONG-TERM MAINTENANCE ACTIVITIES ................................................................................... 33 POTENTIAL FUNDING SOURCES ................................................................................................ 33 MANAGEMENT IMPLEMENTATION SCHEDULE ......................................................................... 34 DEFINITIONS ................................................................................................................................... 35 INFORMATION SOURCES ................................................................................................................ 37 APPENDIX A Plant Species List ..........................................................................................................................38 APPENDIX B Invasive Species Control Methods ...............................................................................................41 APPENDIX C Additional Historic Aerial Photo Maps .........................................................................................44 Page 101 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management LIST OF FIGURES Figure 1. Mississippi Dunes Park Master Plan Map (2021) ................................................................................ 4 Figure 2. Stewardship Plan Project Area ............................................................................................................ 5 Figure 3. Contour Map ....................................................................................................................................... 7 Figure 4. Hillshade Map ...................................................................................................................................... 8 Figure 5. 1937 Historic Aerial Photo Map ........................................................................................................10 Figure 6. 1991 Aerial Photo Map ......................................................................................................................11 Figure 7. 2003 Aerial Photo Map ......................................................................................................................12 Figure 8. 2017 Aerial Photo Map ......................................................................................................................13 Figure 9. 2020 Aerial Photo Map ......................................................................................................................14 Figure 10. 2021 Aerial Photo Map ....................................................................................................................15 Figure 11. DNR Native Plant Community Map .................................................................................................17 Figure 12. 2022 Land Cover at the Project Area ...............................................................................................18 Figure 13. Surface Water Protection Map ........................................................................................................32 LIST OF TABLES Table 1. Rare features in the vicinity of the Project Area ................................................................................16 Table 2. Land cover within the Project Area ....................................................................................................19 Table 3. Survey timing for rare plants ..............................................................................................................25 Table 4. Management implementation schedule ............................................................................................34 Page 102 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 1 ACRONYMS AND ABBREVIATIONS BP Before present (1950) DNR Minnesota Department of Natural Resources EAW Environmental Assessment Worksheet EDRR Early detection and rapid response ENRTF Environment and Natural Resources Trust Fund GIS Geographic Information System LCCMR Legislative Citizen Commission on Minnesota Resources LiDAR Light Detection and Ranging LSOHC Lessard-Sams Outdoor Heritage Council MBS Minnesota Biological Survey MCBS Minnesota County Biological Survey MDA Minnesota Department of Agriculture NHIS Natural Heritage Information System NPC Native Plant Community OHF Outdoor Heritage Fund SGCN Species in Greatest Conservation Need USFWS United States Fish and Wildlife Service Page 103 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 2 INTRODUCTION This Stewardship Plan (“Stewardship Plan”) has been developed for the approximately 27-acre Mississippi Dunes Project Area (“Project Area”). The Project Area is located at the south edge of Cottage Grove along the north shore of Grey Cloud Channel, a backwater channel of the Mississippi River between Lower Grey Cloud Island and the mainland. After many decades as a farm, the Project Area (and adjacent land) was transformed into a golf course, the Mississippi Dunes Golf Links, which was in operation from 1995 through 2017. The Project Area is currently in private ownership and has been vacant and essentially fallowed over the last five years. About a third of the Project Area has land cover resembling native plant communities such as oak woodland and dry prairie. The remaining land cover consists of nonnative grassland, scattered trees, overgrown landscaped areas, and paved golf cart trails associated with the site’s former land use as a golf course. Mississippi Dunes Project Area - October 2022 The 27-acre Project Area is being acquired by the City of Cottage Grove, Minnesota, with funding assistance from a Department of Natural Resources (DNR) Natural and Scenic Area Program grant sourced by the Minnesota Environment and Natural Resources Trust Fund (ENRTF). The State of Minnesota requires a Stewardship Plan for Owners who have received a state grant from the ENRTF for fee title acquisition. As the future Owner of such a property, this Stewardship Plan provides Cottage Grove with recommendations for guiding the ecological restoration and enhancement of wildlife habitat in the Project Area. The Project Area is being partially placed under a conservation easement (“Easement”) through the Washington County Land and Water Legacy Program. A 19.91 acre Conservation Easement (“Protected Area”) details negotiated terms agreed upon by Washington County and Cottage Grove to protect the Conservation Values of the Protected Area. Since an Easement is the over-arching legal document that provides for the long- term protection of a property, any recommended action put forth in a Management Plan for this subset area must be in accordance with the terms of the Easement. As such, the two documents are complementary to each other. More active park uses may be allowed by the City in the 7 acres outside of the Conservation Easement Area. Page 104 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 3 Although conservation easements do not often require the Owner to conduct habitat management activities, the long-term protection of Conservation Values can be heightened through regular, prescribed habitat management activities over time. As such, this Stewardship Plan provides guidance to manage habitat in the Protected Area in a manner that is ecologically appropriate, consistent with the terms of the Easement and City’s Master Plan, and meets the requirements of associated funding sources. In addition, this Stewardship Plan describes baseline conditions that can serve as benchmarks against which the ecological impacts of management activities may be measured over time. CONSERVATION VALUES AND MANAGEMENT OBJECTIVES The purpose of the Easement will be to provide significant public benefit by preserving and protecting the “Conservation Values” of the Project Area in perpetuity. The Easement articulates the Conservation Values for the 19.91 acre area as follows: o The undeveloped shoreline of the Protected Property helps preserve Mississippi River water quality. o The undeveloped character of the Protected Property protects natural features including water, soil, air, plant life, wildlife and habitat. o The Protected Property is near an existing and future protected area to the east and a future park to the west, and as such enhances and expands the greenway, habitat and open space on the shoreline on a river of national and natural significance. The following management objectives have been identified based on these Conservation Values, current conditions of the Project Area and overall goals of Cottage Grove as the Owner. Furthermore, the objectives provide measurable and specific outcomes (i.e. desired conditions) for maintaining the types of Conservation Values that are anticipated to be defined for the Project Area. Objective 1: Dry Barrens Oak Savanna is enhanced and restored across the Project Area to provide high quality habitat for wildlife and plants, including rare species. Objective 2: The Mississippi River shoreline is dominated by native species and any erosion issues created by drainage from adjacent upland areas are stabilized. Objective 3: Limited facilities, such as trails, are designed to support passive outdoor recreation, and monitored to ensure their ongoing compatibility with natural resource protection and conservation. PROJECT AREA DESCRIPTION The approximately 27-acre Project Area is a portion of an area along the Grey Cloud Channel that was studied by Cottage Grove in 2021 for potential acquisition as a city riverfront park. A Mississippi Dunes Park Master Plan was developed and presented to the public and city council, including a conceptual illustration of potential amenities of the proposed park (Figure 1). The scope of this Stewardship Plan covers the Project Area shown by the lime green outline in Figure 2. The following sections described background information about the Project Area and surrounding landscape that provide the context and rationale for recommended management objectives and activities. Page 105 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 4 Figure 1. Mississippi Dunes Park Master Plan Map (2021) Page 106 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 5 Figure 2. Management Plan Project Area Landform & Presettlement Vegetation The Project Area is located in the St. Paul Baldwin Plains and Moraines Ecological Subsection, a small region in east-central Minnesota that, prior to European settlement, consisted of oak and aspen savanna on rolling moraine ridges, tallgrass prairie on level to gently rolling terrain, and maple-basswood forest in steep, dissected terrain protected from fire. Presettlement vegetation of the Project Area at the time of the Original Public Land Survey in east-central Minnesota (mid-1800s) was characterized by Marschner as oak openings and barrens, based on land surveyor notes and bearing tree data. At that time, about two-thirds of Cottage Grove was prairie and about one third was oak savanna, with bottomland forest along the Mississippi River. Historically, fire was a frequent common natural disturbance in prairie and oak savanna communities, with catastrophic fires (destroying canopy cover) believed to have occurred on about 110-year rotations in the region. Fire was (and continues to be) important for maintaining prairie and savanna in the region by promoting native seed germination, increasing soil nutrient cycling, and reducing competition/encroachment from shrubs and trees in grassland habitats. In the absence of fire, prairie, oak savanna, oak woodland, and some wetland communities transition to afforested conditions. Page 107 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 6 The historic mosaic of fire-dependent plant communities in the region provided habitat heterogeneity that supported high wildlife diversity. However, due to habitat loss, fragmentation, and degradation, among other factors, the St. Paul Baldwin Plains and Moraines region has over 145 Species in Greatest Conservation Need (SGCN). SGCN are species that need special conservation action because their populations are declining and vulnerable to extirpation. More information about SGCN and rare species that occur at the Project Area or in the surrounding landscape is provided in the Significant Natural Features section below. Geology, Topography, & Soils The Project Area has gently rolling terrain that reflects the underlying glaciofluvial terraces of sand and gravel deposited during the Late Wisconsinan glaciation. The sand and gravel deposits vary in thickness over Lower Ordovician limestone. According to the Former Mississippi Dunes Golf Course Environmental Assessment Worksheet (EAW) (Cottage Grove 2021), highly weathered limestone bedrock was observed at 7 to 18 feet below the surface at a few of the soil boring sites sampled within the north portion of the former golf course. However, the depth to bedrock within the Project Area is generally over 38 feet, based on the Minnesota Geological Survey (MGS) GIS layer for the Geologic Map of Minnesota (MGS Map S-21). Overall, the Project Area slopes southwest towards the Grey Cloud Channel from 750 feet above sea level to 690 feet along the shoreline, with a third of the elevation drop (20 feet) occurring along the steep shoreline (contour map in Figure 3, hillshade map in Figure 4). The northeast and southeast corners of the Project Area slope east and southeast, respectively, towards a 12-acre area that may be a future addition to the Grey Cloud Dunes Scientific and Natural Area (SNA) (shown by the red hashed outline in Figure 2). Past grading activities and surface features of the former golf course are clearly evident on the hillshade map derived from LiDAR data gathered in 2011. The hillshade map also highlights where gullies have formed along the shoreline. Soils are primarily Sparta loamy sand on 2-15% slopes, with Hubbard loamy sand on 12-18% slopes. Both soil types are excessively drained, with profiles of 20-28” of loamy sand over sand. The high permeability of the soils and the underlying weathered limestone bedrock in the Project Area increase the susceptibility of groundwater and surface waters to pollution. As such, management activities such as herbicide applications need to be carefully planned and employ methods and chemicals that will avoid causing nontarget biological harm to organisms through soil residual activity and water contamination. Page 108 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 7 Figure 3. Contour Map Page 109 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 8 Figure 4. Hillshade Map Landuse History Minnesota has a history of human habitation for over 10,000 years following retreat of the last glacial ice. Paleoindians hunted Pleistocene megafauna in a spruce forest dominated landscape. As climatic shifts occurred during the Archaic period in Minnesota (circa 11,500 to 2,500 BP), small nomadic groups of hunter- gatherers are known to have subsisted on the natural resources in Washington County, indicated by their stone tools and projectile points that have been found throughout the county. According to the Washington County Historical Society (WCHS), Grey Cloud Island near the Project Area was inhabited by Woodland mound- builders (around 2,100 to 1,400 BP) followed by Native Americans of the Late Mississippian culture around 1000 BP (WCHS 2022). A Dakota village was present in the 1830s on Grey Cloud Island until the Treaties of 1837, after which families led by Medicine Bottle of the Mdewakanton band of Dakota had to move their village west across the Mississippi River to Pine Bend. Although no archaeological sites have been documented for the Project Area by the Minnesota State Historic Preservation Office (Cottage Grove 2021), the site most certainly has a long history of at least periodic use and inhabitation by Native Americans, but in such a way that has not left the highly visible and recognizable surficial impacts, artifacts, and historic features that have remained from subsequent Euro-American settlement, agriculture, and other activities in the area. Page 110 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 9 The Project Area likely has a history of some degree of agricultural use back to at least the mid-1800s. A historic aerial photo from 1937 indicates that the land was part of a farm (Figure 5). The Project Area appears to have been used entirely for pasture through at least 1991. A 16-acre woodland within the Project Area is visible in an aerial photo from 1936 and appears to have remained largely intact from a canopy cover perspective through at least 1991. The woodland was mapped in 1987 by the Minnesota County Biological Survey (MCBS, now the “Minnesota Biological Survey”) as Pin Oak – Bur Oak Woodland as part of their county- by-county native plant community mapping and inventory. Based on aerial photos from 1937 and 1991 (Figure 5 and Figure 6), the land to the north of the Project Property appears to have had a history of cultivation from at least 1936 through 1957. Additional maps showing the Project Area overlain on aerial photos from 1947, 1957, and 1970 are provided in Appendix C. As noted previously, the Project Area was part of a golf course that was in operation from 1995 through 2017. A 2003 aerial photo (Figure 7) depicts the layout of the golf course and the resulting woodland fragmentation. Additional tree clearing for the golf course was conducted sometime between 2003 and 2008. Figure 8 provides an aerial view of the land in 2017, which was the final growing season that the golf course was in operation. The land has been essentially vacant and fallowed over the last five growing seasons (2018 through 2022), with the exception of cultivation related to wildlife food plots and some clearing/brush mowing. A dormant season aerial photo from 2020 (Figure 9) and a growing season aerial photo from 2021 (Figure 10) show more recent land cover and current conditions at the Project Area. The dormant season 2020 photo effectively illustrates former fairways and greens that are currently dominated by Russian thistle, a nonnative, invasive annual weed. The senesced Russian thistle is darker brown in the photos, in contrast to light tan or green areas of nonnative grass cover outside of the fairways. Page 111 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 10 Figure 5. 1937 Historic Aerial Photo Map (John R. Borchert Map Library) Page 112 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 11 Figure 6. 1991 Aerial Photo Map Page 113 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 12 Figure 7. 2003 Aerial Photo Map Page 114 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 13 Figure 8. 2017 Aerial Photo Map Page 115 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 14 Figure 9. 2020 Aerial Photo Map Page 116 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 15 Figure 10. 2021 Aerial Photo Map Significant Natural Features The former 16-acre Pin Oak – Bur Oak Woodland mapped by MCBS was also identified by the DNR as a Site of Moderate Biodiversity Significance (“Cottage Grove 30 Southeast”) prior to the development of the golf course. Sites of Moderate Biodiversity Significance “contain occurrences of rare species, moderately disturbed native plant communities, and/or landscapes that have strong potential for recovery of native plant communities and characteristic ecological processes” (DNR 2022). Despite the fragmentation and degradation of native ground cover, altered canopy species composition, and prolonged absence of natural disturbance regimes, the Project Area has an occurrence of a rare plant (seaside three-awn) and strong potential for restoration of native plant communities and re-introduction of fire as a characteristic disturbance. The Mississippi Dunes EAW lists several rare species that have been documented to occur in the vicinity of the Project Area (Table 1). The species are recorded in the DNR’s Natural Heritage Information System (NHIS) as occurring within one mile of the Project Area and primarily occur within the Grey Cloud Dunes SNA. Federally listed species with potential to occur in the Project Area were identified in the EAW through a review of the United States Fish and Wildlife Service (USFWS) Information for Planning and Consultation (IPAC) system. The federally listed species include northern long-eared bat (NLEB) (Myotis septentrionalis) and rusty patched bumble bee (RPBB) (Bombus affinis). No known NLEB maternity roost trees or hibernacula have been Page 117 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 16 documented to occur within the Project Area or township. However, the Project Area does occur within a High Potential Zone for RPBB, such that the bumble bee is likely to be present if there is suitable habitat available for foraging, nesting, and overwintering. Of the state-listed species, seaside three-awn was observed within the Project Area during a field survey by the consulting ecologist in October 2022. The presence/absence of other rare species that have potential to occur in the Project Area is unknown as of November 2022. Several bird SGCN have been reported to occur in the vicinity of the Project Area through professional and avocational bird surveys at the Grey Cloud Dunes SNA and through over 1,500 checklists reported in The Cornell Lab of Ornithology eBird database for the SNA. Bird SGCN with potential to occur at the Project Area include dickcissel, bobolink, American kestrel, and others. The Project Area also lies within an important migratory flyway and is included within the 37,000-acre Mississippi River Twin Cities Important Bird Area. Overall, the proximity of the Project Area to the Grey Cloud Dunes SNA significantly increases the site’s ecological potential for providing and expanding rare oak savanna habitat for several rare plants and animals. The Grey Cloud Dunes SNA can serve as a high quality reference site for plant community restoration, and perhaps even as a local seed source with agreement from the DNR. Furthermore, the Project Area’s position within the Mississippi River flyway indicates the significant role it can play in providing critical seasonal habitat for migratory birds in an otherwise highly urbanized and developed corridor. Table 1. Rare features in the vicinity of the Project Area Taxa Species Common Name State Status* Federal Status* Reptile Coluber constrictor North American racer SPC NL Bird Ammodramus henslowii Henslow’s sparrow END NL Bird Chondestes grammacus Lark sparrow SPC NL Bird Lanius ludovicianus Loggerhead shrike END NL Bird Vireo bellii Bell’s vireo SPC NL Mammal Myotis septentrionalis Northern long-eared bat NL THR Insect Bombus affinis Rusty-patched bumble bee NL END Insect Hesperia leonardus Leonard’s skipper SPC NL Insect Speyeria idalia Regal fritillary SPC NL Plant Aristida tuberculosa** Seaside three-awn THR NL Plant Cirsium pumilum var. hillii Hill’s thistle SPC NL Plant Orobanche ludoviciana var. ludoviciana Louisiana broomrape THR NL Plant Triplasis purpurea var. purpurea Purple sandgrass SPC NL *END = endangered, THR = threatened, SPC = Special Concern, NL = Not Listed **Documented to occur in the Project Area (Stantec, October 2022) Page 118 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 17 Land Cover As noted above, the MCBS mapped Pin Oak – Bur Oak Woodland (FDs37b) at the Project Area in 1987. MCBS ecologists also mapped Dry Barrens Prairie (UPs13a) to the north and east (Figure 11). A tree inventory has also been completed in the Project Area. Trees in the Project Area have numbered tags corresponding to that inventory. Stantec conducted a field survey of the Project Area on October 19, 2022, to evaluate and map existing land cover (Figure 12) and to compile plant species lists for various cover types and the overall Project Area (Appendix A). The DNR Native Plant Community classification system and the DNR Field Guide to Native Plant Communities of Minnesota: The Eastern Broadleaf Forest Province (2005) were used to identify NPCs. Because NPCs are classified by the DNR with specific assemblages of plants, they can be used to set targets for habitat goals and measure progress toward reaching those goals. As a result of past land uses and lack of natural fire disturbance, the species composition and structure of most of the site is significantly altered (Table 2). Two-thirds of the Project Area has dominant cover by nonnative plants. However, about a third of the Project Area has assemblages of native plants (bur oak, pin oak, and dry prairie species) that could be characterized as very small pockets of Pin Oak – Bur Oak Woodland and Dry Barrens Prairie or characterized collectively as highly degraded Dry Barrens Oak Savanna (UPs14a2). The other land cover types at the Project Area include perennial nonnative-dominated cover with scattered trees, sparse nonnative herbaceous cover, and paved golf cart trails. More detailed descriptions for the various land cover types are provided below. Figure 11. DNR Native Plant Community Map Page 119 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 18 Figure 12. 2022 Land Cover at the Project Area Page 120 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 19 Table 2. Land cover within the Project Area Ecological System/Land Cover Native Plant Community Name NPC Code Approx. Acres S- Rank1 Upland Prairie Dry Barrens Oak Savanna (Southern) Oak Subtype UPs14a2 9.0 S1S2 Non-NPC Land Cover Types Nonnative perennial cover with scattered trees N/A N/A 12.0 N/A Sparse nonnative herbaceous cover (former golf course features) N/A N/A 5.7 N/A Paved golf cart trails N/A N/A unknown N/A N/A = not applicable 1 The DNR has assigned a state conservation rank (S-rank) to each NPC that occurs in Minnesota. The S-rank reflects the risk of elimination of the NPC within Minnesota. S-ranks range from S1 to S5, with S1 indicating the NPC is critically imperiled, and S5 indicating it is secure/common/abundant. MANAGEMENT OF THE PROJECT AREA This section provides detailed descriptions of current and desired conditions for land cover mapped at the Project Area along with management recommendations to achieve the desired conditions. A Management Activities section provides an overview of methods and materials for the recommended management and monitoring activities. Lastly, a Management Implementation Schedule follows with a proposed timeline and sequencing for management activities over the next 10 years. CURRENT LAND COVER DESCRIPTIONS Northern pin oak and bur oak trees over a century old are some of the remaining keystones of oak savanna at the Project Area. The current relatively closed-canopy conditions are likely the result of over 150 years of fire suppression. In the absence of fire and with nearby forest seed sources along the river, trees such as green ash, American elm, hackberry, bitternut hickory, black cherry, cottonwood, and eastern red cedar have established, while herbaceous shade tolerant plants have colonized the understory. Although the canopy cover present in 1937 was mapped as Pin Oak – Bur Oak Woodland in the 1980s, it was likely more open historically prior to fire suppression. Degraded Dry Barrens Oak Savanna General Description and Current Conditions Areas with oak canopy cover or dry prairie species were mapped as part of natural communities that may be collectively characterized as pockets of highly degraded Dry Barrens Oak Savanna. Descriptions for select areas are provided below. Grey Cloud Channel Shoreline Canopy cover along the shoreline was less than 50% and primarily composed of northern pin oak (Quercus ellipsoidalis), with occasional bur oak (Q. macrocarpa) and American elm (Ulmus americana). Black cherry (Prunus serotina), bitternut hickory (Carya cordiformis), basswood (Tilia americana), and green ash (Fraxinus pennsylvanica) were infrequently encountered. The shrub layer cover was interrupted to continuous (50- Page 121 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 20 100%). Black raspberry (Rubus occidentalis) and staghorn sumac were common along with grubs and seedlings of both bur and pin oaks. Nonnative, invasive honeysuckle shrubs were also common. Other species present in the shrub layer included nonnative, invasive common buckthorn (Rhamnus cathartica), bristly greenbrier (Smilax tamnoides), gray dogwood (Cornus racemosa), boxelder (Acer negundo) stump sprouts, blackberry (R. alleghaniensis), and chokecherry (Prunus virginiana). Single plants of two invasive species, oriental bittersweet (Celastrus orbiculatus) and glossy buckthorn (Frangula alnus) were observed as well. The shoreline ground layer cover was generally interrupted to continuous (50-100%) and commonly composed of nonnative Kentucky bluegrass (Poa pratensis), nonnative sheep fescue (Festuca ovina), smooth brome (Bromus inermis) and Pennsylvania sedge (Carex pennsylvanica). Other graminoids (grasses and sedges) included muhly grass (a species of Muhlenbergia), fringed brome (Bromus ciliatus), upland sedges (species of Carex) and panic grasses (species of Dichanthelium). Giant goldenrod (Solidago gigantea) and Canada goldenrod (S. canadensis) were the most common forbs. Other forbs included arrow-leaf aster (Symphyotrichum urophyllum), hairy aster (Symphyotrichum pilosum), white snakeroot (Ageratina altissima), Canada horseweed (Conyza canadensis), wild strawberry (Fragaria virginiana), stinging nettle (Urtica dioica), Solomon’s seal (Polygonatum biflorum), false Solomon’s seal (Maianthemum racemosum), and wild columbine (Aquilegia canadensis). The primary management needs for the shoreline include invasive shrub removal, selective tree removal, management of surface water drainage and gully stabilization in select areas, re-introduction of fire, and enrichment seeding. Example shoreline cover Woodlands Areas with canopy cover varied in tree composition, with some areas dominated by species such as hackberry (Celtis occidentalis), green ash, and bitternut hickory, and other areas by bur and/or pin oaks. Quaking aspen (Populus tremuloides), cottonwood (P. deltoides), black cherry, basswood, boxelder, and eastern red cedar (Juniperus virginiana) were occasional associates. Green ash trees showed signs of Emerald Ash Borer (EAB) infestation. Understories were also highly variable, with woodland cover near the north and east edges of the Project Area with denser shrub cover, including common buckthorn and edges with staghorn sumac and black raspberry. Ground layers were variable in composition as well. Open understories had dominant cover by fescues, with scattered sedges, arrow-leaf aster, calico aster, Canada goldenrod, and white snakeroot, while American germander (Teucrium canadense) occurred beneath hickory and hackberry canopy cover. The primary management needs for the woodland areas include selective tree removal, invasive shrub removal, re-introduction of fire, and native seeding. Page 122 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 21 Example areas with woodland canopy cover in the Project Area Prairie Areas with native prairie plants generally had bare sand exposure between plants and high cover by sheep fescue, but typically also had scattered cover by rough dropseed (Sporobolus compositus), panic grasses, and occasional Schweinitz’s flatsedge (Cyperus schweinitzii). Common forbs included round-headed bushclover (Lespedeza capitata), hoary vervain (Verbena stricta), and western ragweed (Ambrosia psilostachya). Partridge pea (Chamaecrista fasciculata) occurred occasionally as well. An area with prairie species in the north-central portion of the Project Area (and extending beyond to the north) had bare sand exposed between plants and native prairie grasses including rough dropseed, panic grasses, and hairy beadgrass (Paspalum setaceum), along with prairie rose (Rosa arkansana) and forbs such as round-headed bushclover, silky prairie clover (Dalea villosa), hoary vervain, yarrow (Achillea millefolium), hairy aster, Carolina puccoon (Lithospermum caroliniense), clammy ground cherry (Physalis heterophylla), stiff goldenrod (Oligoneuron rigidum), and western ragweed. The nonnative, invasive forb, spotted knapweed (Centaurea stoebe) was also common. Rock spikemoss (Selaginella rupestris) was present in this area as well. In the gravel borrow area along the west side of the Project Area, hoary vervain, western ragweed, Canada horseweed and Canada goldenrod were most common, but there were occasional rosettes of common evening primrose (Oenothera biennis) and rosettes of either Cleland’s primrose (O. clelandii) and/or rhombic Page 123 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 22 evening primrose (O. rhombipetala), the latter of which is a state-listed special concern species. Also occurring in the gravel borrow area were sleepy catchfly (Silene antirrhina), sagewort (Artemisia campestris), yarrow, hairy aster, and round-headed bushclover. Graminoid cover included rough dropseed, sandbur (Cenchrus longispinus), sedges, panic grasses, little bluestem (Schizachyrium scoparium), slender nutsedge (Cyperus lupulinus), and seaside three-awn. Example areas with native prairie grasses, sedges, and forbs Perennial Nonnative Herbaceous Cover with Scattered Trees/Shrubs General Description and Current Conditions Areas that were disturbed, graded, and likely managed through mowing and weed control during the golf course operation currently have dominant cover by perennial nonnative grasses such as fescues, Kentucky bluegrass, smooth brome, and various common native forbs and annual and biennial weeds. The areas were generally open but have scattered green ash and cottonwood trees. Nonnative, invasive Siberian elm saplings, cottonwood saplings, and scattered shrubs occur in these areas as well. Staghorn sumac and black raspberry are common beneath and around clusters of trees. Annual nonnative, invasive plants such as Russian thistle (Salsola tragus) and hoary alyssum (Berteroa incana) are common but not as abundant as in areas that were former golf course features. Sparse Nonnative Herbaceous Cover General Description and Current Conditions Former fairways and greens currently have relatively sparse nonnative herbaceous cover composed primarily of annual weeds such as hoary alyssum and Russian thistle. Some areas have patches of spotted knapweed. Biennial weeds such as mullein are common as well. Page 124 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 23 Example cover across former golf course features Former Golf Cart Trails General Description and Current Conditions Paved golf cart trails occur across the Project Area (see the 2020 aerial photo map in Figure 9). The asphalt surface is deteriorating and was frequently cracked across the width of the trail. Native plants such as rough dropseed and hoary vervain were observed growing up through the cracks (photo at left below). Along the west side of the Project Area, excavation activities adjacent to the trail and subsequent erosion are undermining the trail (photo at right below). Page 125 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 24 DESIRED FUTURE LAND COVER CONDITIONS Overall, the recommended target plant community for restoration across the entire Project Area is a sparsely treed native grassland community resembling Dry Barrens Prairie (UPs13a) or Dry Barrens Oak Savanna (UPs14a2). Desired conditions for composition, structure, and disturbance regime are listed below, along with a weblink to the DNR NPC fact sheet for each of those communities. Detailed information about Dry Barrens Prairie (UPs13a) can be found at this weblink: https://files.dnr.state.mn.us/natural_resources/npc/upland_prairie/ups13.pdf Detailed information about Dry Barrens Oak Savanna (Southern) (UPs14a) can be found at this weblink: https://files.dnr.state.mn.us/natural_resources/npc/upland_prairie/ups14.pdf The following desired conditions are intended to steer the Project Area towards high quality habitat as a good to excellent native plant community. The desired conditions can be used to gauge whether and to what extent management activities are protecting the Conservation Values of the Project Area over time: • Canopy cover is less than 30% across the Project Area with scattered trees or clumps of trees consisting of bur oak and/or northern pin oak, with occasional quaking aspen, bitternut hickory, and black cherry. • Shrub cover is very sparse (less than 5%) and composed of native shrubs such as leadplant, prairie rose, sumac, gray dogwood, and seedlings or grubs of bur oak and pin oak. • Grass and sedge cover is patchy to intermittent (25-75%) and dominated by native midheight prairie species such as little bluestem, rough dropseed, porcupine grass, sideoats grama, and panic grasses, with occasional cover by sand reedgrass, big bluestem, Indiangrass, and other species typical for Dry Barrens Prairie or Dry Barrens Oak Savanna, including seaside three-awn. • Forb cover is variable, with cover sparse to patchy (less than 25% to 50%) and composed of native prairie forbs such as those currently present at the Project Area, and others such as gray goldenrod, hoary frostweed, white sage, starry false Solomon’s seal, long-head thimbleweed, prairie coreopsis, purple prairie clover, silky aster, long-headed thimbleweed, horsemint, tall cinquefoil, hoary puccoon, bastard toadflax, flowering spurge, and others typical for Dry Barrens Prairie or Oak Savanna. • Bare sand is commonly exposed between herbaceous plants. • Bryophytes such as rock spikemoss (Selaginella rupestris) are present. • Management actions maintain and improve high quality habitat for rare plants and wildlife. • Prescribed burns are implemented approximately every 4-5 years to maintain the plant community as Dry Barrens Oak Savanna and provide opportunities for natural recruitment and seeding. • Invasive plant cover is minimal, with seed production eliminated or minimized whenever possible through carefully timed management actions. The primary management actions needed to restore Dry Barren Oak Savanna in the Project Area are listed below and further described in the following Management Activities section. Surface water protection and considerations for trail system planning are also included. RARE PLANT SURVEYS PRESCRIBED BURNS SELECTIVE WOODY REMOVAL SEEDING INVASIVE SPECIES MANAGEMENT GROW-IN MAINTENANCE Page 126 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 25 MANAGEMENT ACTIVITIES The descriptions below are intended to provide an introduction and overview of management activities that could be implemented at the Project Area. These activities should help achieve the objectives identified for maintaining the Conservation Values of the Project Area and are specific to the Project Area at the time this Management Plan was developed. RARE PLANT SURVEYS Rare plant surveys should be conducted within the Project Area prior to commencement of any of the management activities recommended in this Management Plan. The rare species that have been documented to occur in the vicinity of the Project Area were listed above in Table 1. Seaside three-awn, a threatened plant species, was observed in the Project Area during the October 2022 field survey by the consulting ecologist. A thorough survey for seaside three-awn was not the focus of the field survey, so it is possible that it occurs elsewhere. Growing season rare plant surveys should be conducted and timed appropriately to focus on detecting seaside three-awn and the other rare plant species with potential to occur in the Project Area. Table 3 below lists the plant species and the DNR’s recommended survey timing for best detection and identification. Table 3. Survey timing for rare plants Species DNR-recommended Survey Timing Hill’s thistle During and after flowering; mid-June through early October Louisiana broomrape Anytime it is above ground, but typically late-July through August Seaside three-awn Early July through October Purple sandgrass Late summer through fall SELECTIVE WOODY REMOVAL Selective woody removal is recommended to restore the Project Area to a natural community resembling Dry Barrens Oak Savanna with the desired conditions noted above. The selective removal of native and nonnative trees and shrubs should be combined with woody invasive shrub removal. All nonnative trees should be removed, including white mulberry and Siberian elm that were observed during the October 2022 field survey and any other nonnative trees that may be identified during subsequent field work in the Project Area. Select fire-intolerant native tree species that established due to the site’s history of fire suppression should also be removed from the Project Area. These include green ash, American elm, hackberry, basswood, and eastern red cedar. The tree inventory data can be used to scope the specific locations for tree removals and visualize the distribution and composition of remaining trees following the recommended woody removals. The inventory can also aid in determining the specific method(s) for woody removal (labor and disposal methods) and associated costs. Black cherry and bitternut hickory should be substantially thinned to favor growth and perpetuation of bur oak and pin oak throughout the Project Area. Reducing canopy cover by black cherry and bitternut hickory will significantly enhance conditions for restoring ground cover typical for Dry Barrens Oak Savanna and for re- introducing fire. Criteria for selecting removals may include, among other factors, size and condition of Page 127 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 26 individual trees and their proximity to oak trees. Canopy cover remaining after selective woody removal should include all pin and bur oaks, quaking aspen, select black cherry and bitternut hickory, and mature cottonwood trees. The latter are recommended to retain as potential nesting trees for raptors. In addition, there are several oak tree snags in the Project Area. Some of the snags could be removed during woody removal activities to reduce risk during prescribed burns; however, at least two or three snags should be retained for wildlife habitat. The following recommendations for implementing selective woody removal are based on best practices for savanna restoration, species-specific recommendations for rare species conservation, and recently observed conditions in the Project Area: • Woody removal activities should be conducted during the dormant season (November 1 through March 31) to avoid disrupting potential nesting of breeding birds and roosting bats. Furthermore, removal activities involving heavy equipment should be conducted during frozen ground conditions. • Due to EAB infestation, the ash trees should not be moved from the site unless they are entirely chipped on site or the outer 1” of trunks and limbs is chipped and hauled to a facility that can process the material (MDA 2022). • Cut woody material can be potentially piled for burning on site using feller-buncher forestry equipment. Burn piles should only be located in areas that were former golf course features or outside of the Project Area in areas that have been thoroughly scouted for the presence of native prairie species, especially rare plants like seaside three-awn. • Smaller trees and shrubs, such as scattered cottonwood and Siberian elm saplings, sumac, and black raspberry, can be forestry mowed during frozen ground conditions for initial suppression followed by foliar herbicide applications of re-growth during the following growing season. Periodic prescribed burns will need to be implemented to suppress those species long-term. • Invasive shrubs, such as buckthorn or honeysuckle, should be cut and stump-treated wherever possible to minimize the need for follow-up foliar treatments of re-sprouts. Hand cutting will be required along the shoreline. INVASIVE SPECIES MANAGEMENT Invasive species are a primary threat to natural areas and require the greatest effort in terms of management. In the face of climate change, invasive species are expected to spread faster and become more abundant. New invasive species that were constrained by temperature will be able to expand their ranges. Management recommendations for invasive species are provided below, include preventing the introduction of new species, preventing invasive species spread within and beyond the Project Area, and controlling target species already at the Project Area. Prevention Preventing the introduction and spread of invasive species is the first step in invasive species management. Ensure all vehicles/equipment are free of seeds and plant material of invasive species prior to entering the Project Area to prevent introduction; this includes ATVs and other vehicles used for management. In general, early detection and rapid response (EDRR) will be the most effective method for preventing the introduction and spread of invasive species. EDRR entails monitoring for and promptly treating small, new infestations with the goal of containment and eradication. This will slow the spread of invasive species and reduce the need for costly long-term control efforts. Page 128 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 27 Target Invasive Species to Control Target invasive species are those that are currently established on the Project Area and are a higher priority for control efforts. Additional information about the target invasive species, including plant species descriptions and control methods, can be found in Appendix C. The long-term goal for woody invasives in the Project Area is eradication. The goals for the herbaceous invasive species are containment and suppression. Target species within the Project Area and their recommended treatment goal(s) are listed below. • Common buckthorn (Rhamnus cathartica) - eradication • Glossy buckthorn (Frangula alnus) - eradication • Nonnative honeysuckle (Lonicera sp.) - eradication • White mulberry (Morus alba) - eradication • Siberian elm (Ulmus pumila) - eradication • Oriental bittersweet (Celastrus orbiculatus) - eradication • Russian thistle (Salsola tragus) – containment and suppression • Spotted knapweed (Centaurea stoebe) – containment and suppression • Reed canary grass (Phalaris arundinacea) – containment and suppression In general, herbicide use is only recommended when no other control method is effective. If herbicide use is necessary, it is recommended to spot-treat, rather than broadcast-spray, in order to reduce impacts to native species. The Project Area is small enough that spot treating can be done entirely using backpack sprayers or handheld sprayers for foliar applications. Conducting applications on foot will also help reduce excessive soil disturbance from field vehicles, which can be staged nearby on hard-surface trails. For stump treatments of woody species, a dauber application method is recommended. One recommended exception to spot treating at the Project Area is broadcast spraying for site preparation in advance of seeding in select areas. Broadcast spraying may be necessary for site prep to suppress weeds in areas that were intensively managed for at least 12 years as golf course features (fairways/greens/tee boxes). Although those areas experienced many years of disturbance, which likely included extensive grading, nonnative seeding, and fertilizer and pesticide applications, they may still have a native seedbank. Prior to broadcast applications and as an abundance of caution in a landscape context that harbors rare species, an ecologist (who is familiar with the rare prairie plants that occur, or may occur, in the Project Area) should conduct a field assessment to ensure that native prairie plants that may be affected by the herbicide, or areas with desirable native plants, are flagged to avoid during any herbicide treatments. Herbicide treatment recommendations included in Appendix B, and referenced elsewhere in this Management Plan, have been specifically chosen to be highly selective for targeting invasive and problematic weeds while avoiding or minimizing harm to nontarget plants and wildlife. The recommended herbicides lack soil residual activity. In addition, applied as spot treatments and at or below label application rates, the herbicides should not contaminate surface or ground water, which is a significant potential concern given the highly permeable sandy soils. By law, herbicide labels must be followed. In addition, the timing and method of application should always be selected to reduce exposure and impacts to wildlife, such as avoiding mid- day herbicide applications when pollinators are most active. Avoid applying herbicides during hot, humid, and/or windy weather conditions that tend to cause herbicide volatilization or drift that can impact nontarget plants and the health of the person applying the herbicide. As a supplement to the invasive plant control recommendations in this Management Plan, the Minnesota Department of Transportation’s Minnesota Noxious Weeds (MNDOT 2019) publication provides weed control recommendations that are continually updated as new information becomes available. The guide is available Page 129 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 28 as a pdf at the following weblink: https://www.dot.state.mn.us/roadsides/vegetation/pdf/noxiousweeds.pdf. The guide details invasive plant identification characteristics, control methods, and describes native plants that can be mistaken for invasives. Monitoring and Record Keeping Maintain records of all invasive species management activities, such as type of control, when treatments were applied, and to what species. Additionally, monitoring a site after control is important for determining effectiveness of treatments, as well as needs for follow-up treatments. Specifically, document percent cover or abundance of invasive species before and after control. As noted above, monitoring the Project Area at least twice per year will aid in detecting potential new infestations. PRESCRIBED BURNING Fire was historically a natural and frequent occurrence in prairie, savanna, and fire dependent forests and woodlands where it maintained native species diversity and improved habitat for wildlife species. Prescribed burning is used to improve the condition of fire-dependent systems in the absence of a natural fire regime. Prescribed burning can be used to prepare a site for restoration, reduce native and nonnative shrub cover, reduce the abundance of invasive species, and generally promote the establishment of native vegetation. As noted earlier, prescribed burning is recommended as a critical management activity at the Project Area for restoring and maintaining Dry Barrens Oak Savanna. Due to the small size of the Project Area and its potential to harbor and support rare species, prescribed fire should be planned very carefully. Specific objectives should be articulated and burns conducted in a manner that enhances rare oak savanna habitat without imperiling the rare plants and wildlife known to occur at the Project Area and in the immediate vicinity. Prior to implementing a prescribed burn, a site-specific burn plan will need to be approved by Washington County staff. A DNR Regional Forestry staff or other Forestry professional may be enlisted to help guide development of the burn plan and to approve the plan as well. The plan will cover the details for implementing prescribed fire for one burn unit. At a minimum, the plan will need to include: (1) specific objectives for the prescribed fire, (2) a description of the burn unit and landscape context, (3) how the burn unit will be prepared (such as firebreak installation), (4) how the burn will be implemented (such as personnel, equipment, ignition and suppression strategies, smoke management), (5) what weather parameters will be acceptable (burn weather prescription), (6) emergency contact information and communication protocols, and (7) what will be done after the burn in terms of mop-up and notifications. The plan may also prescribe what will be done to monitor the site post-burn to evaluate and document fire effects. General guidance is provided here to inform a prescribed burn planning for the Project Area. The guidance is based on best practices for savanna restoration and protection of rare species, in addition to limited observations of current conditions during the October 2022 field survey. Additional field observations will be necessary for defining specific prescribed burn objectives and developing detailed burn plans in advance of any prescribed fire management at the Project Area. • Retain unburned refugia for less-mobile species sensitive to fire. The Project Area should not be burned in its entirety during any single prescribed burn event in order to provide refugia (unburned habitat) for less-mobile wildlife species. Refugia should be considered across both space and time. No more than one third of the Project Area (up to 10 acres) should be burned over the course of one year. In addition, a rest period of at least two growing seasons without fire should be planned between burn events in any given area. Page 130 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 29 • Conduct dormant season burns. Prescribed burns should be conducted during the dormant season when vegetation is dry and capable of carrying fire, while avoiding the growing season when wildlife are most active and vulnerable. Specifically, prescribed burns should be avoided after herptiles are emerging from overwintering sites in the spring and avoided until after they have moved to overwintering habitat (such as underground or in waterbodies) in the fall. • Plan to use both permanent and temporary firebreaks. The existing former golf cart trails (or future paved or gravel-surface recreational trails) and the river can serve as permanent firebreaks. When trails are serving as firebreaks for upcoming burns, mowing at least 6-foot strips along both sides of firebreak trails will reduce fuel load and heat/smoke exposure for burn crews. Temporary firebreaks can be established by mowing approximately 10-foot-wide lanes to supplement permanent firebreaks in advance of a burn. The temporary firebreaks will provide the best management flexibility for adjusting burn units over time to meet management objectives or changing site conditions, for example. When installing firebreaks, infestations of invasive species should be avoided to prevent further seed spread by those species on equipment. • Record pre- and post-burn field observations of the burn unit. As with other management activities, the prescribed burn plan and pre- and post-burn field observations need to be documented to evaluate the results of the burn, and to guide objectives and implementation of future burns. SEEDING Seeding is recommended in the Project Area to restore herbaceous and shrub species typical for Dry Barrens Oak Savanna. The specific selection of species to use in a seed mix should be primarily guided by species that are known to occur in Dry Barrens Oak Savanna or Dry Barrens Prairie. Additionally, the Grey Cloud Dunes SNA should be used as a very high quality local reference site for seed mix composition. Many of the species that need to be re-introduced to the Project Area can be sourced from native seed suppliers. Seeds should be sourced with provenance within the St. Paul Baldwin Plains and Moraines, the Anoka Sand Plain, or more southern or southwestern ecological subsections in Minnesota such as the Oak Savanna or Minnesota River Prairie subsections. When requesting quotes from seed vendors for a seed mix, vendors should supply geographic provenance to county of origin at a minimum. To enhance the ecological integrity of the Project Area and to preserve the integrity of the remnant prairie at the Grey Cloud Dunes SNA, a cooperative agreement with the DNR could be pursued to harvest seed at the SNA for seeding in the Project Area. Collaborating on seed harvest would likely increase the economy of scale for both Cottage Grove and the DNR as prairie restoration and enhancement activities occur within the Project Area and adjacent to it in the proposed 12-acre SNA addition. Seeding at the Project Area may involve a combination of seeding methods depending upon existing vegetation cover at the time of seeding, equipment accessibility, and the overall scale of the seeding. Hand- seeding will likely be most practical in areas of canopy cover and along the shoreline. Seeding with an all- terrain vehicle (ATV) and mounted tub seed spreader or a tractor with a fertilizer spreader may be more practical for open areas (like the former golf course features). For all seeding methods, particularly with purchased pure live seed, a filler will need to be added to increase bulk and keep seed separated, blended, and lofted during seeding. The filler also provides a visual aid for tracking where seed has been sown, ensuring more even distribution. Pine shavings are one type of relatively inexpensive filler that can be purchased in bags from home improvement stores. The shavings can be mixed Page 131 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 30 with the seed (individual species or mixes) for better hand-dispersal. Larger pine shavings work better for hand-seeding by separating the seeds and providing bulk for grabbing handfuls of seed to toss. The smaller shavings that are essentially sawdust can be mixed with seed and spread using a fertilizer spreader. Seeding may need to occur multiple times at the Project Area to establish the cover and species richness and diversity desired for the Dry Barrens Oak Savanna restoration. This is sometimes referred to as multiple “seed rains.” Special effort may be required to custom source or hand collect species that are not readily available from native seed vendors. Every prescribed burn conducted in the Project Area should be considered an opportunity to do enrichment seeding post-burn. Seeding after a dormant season burn, especially one in the fall, can be particularly beneficial for establishing forbs. Native prairie forb seed exposed to ash and also to overwintering in the soil is known to enhance germination and establishment the following growing season. GROW-IN MAINTENANCE After areas are seeded in the Project Area, they will need a period of more intense monitoring and maintenance to ensure that seeded species establish and provide the native vegetation cover intended. This period of “grow-in maintenance” may include periodic mowing and weed spot treatments to reduce weed competition for establishing prairie plants. The specific types and frequency of grow-in maintenance activities will be highly dependent on the effectiveness of site preparation treatments, weed seedbank, weather, and the rate at which the seeded prairie species establish. With the droughty, sandy soils in the Project Area, weed growth is not anticipated to be particularly dense or problematic if site preparation treatments are effective in significantly reducing initial cover by the perennial nonnative cool season grasses in the Project Area such as fescues, smooth brome, quackgrass, and Kentucky bluegrass. Additional spot spraying may be necessary for suppression of those species if they maintain significant cover after site preparation and native seeding. Any spot mowing or weed spot treatments should be laser-focused on problem areas and problem species, while minimizing disturbance to the establishing native vegetation. Equipment should be selected to match the scale of the mowing or spot treatments needed. For example, gas-powered weed whips or brush saws should be selected over walk-behind mowers or tractor mowers where weed issues are scattered within good stands of native vegetation. Hand-pulling may be an option for some weeds, depending on their abundance and available labor. Allowing the desirable native vegetation to thrive, flower, and set seed will speed up the restoration process and help the plant community fill in the niches that will otherwise be perpetually occupied by adventitious weeds and whatever species are present in the soil seedbank. SURFACE WATER PROTECTION Surface water protection measures need to be designed to stabilize gully erosion and manage surface water drainage near the Grey Cloud Channel shoreline. Four locations were identified during the October 2022 field survey as needing further evaluation. Three of the gullies are visible on the hillshade map in Figure 13. An example photo of each site is provided below. Location 1 on the map is a broad area of bank sloughing. A berm forms the upper edge with a paved golf course trail junction and landscaping behind it. Location 2 has an approximately 3-foot wide corrugated vertical drain with a screen on top at the head of a brush and woody- debris filled gully. Location 3 has an approximately 10-12” corrugated closed tile leading from an open inlet in a shallow depression on top of the bank down to the river. The tile sits on top of the ground surface on the river bank. Location 4 has an actively incising channel. The head of the channel has reached the base of about a 36” pin oak at the corner of the retaining wall that supports the west and south sides of a former golf course picnic/overlook area. Page 132 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 31 Location 1 – view east along the shoreline Location 2 – view of drain inlet Location 3 – drain tile at surface on bank Location 4 – view from head of gully erosion Page 133 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 32 Figure 13. Surface Water Protection Map TRAIL SYSTEM PLANNING & MAINTENANCE Repair and reuse of existing paved golf cart trails is recommended where it makes sense to retain the existing routes for future park accessibility. In general, locating new trails along former golf cart trail routes or through highly disturbed former golf course features (fairways/greens) is recommended to be prioritized over locating new trails through any areas with native prairie vegetation or oak canopy. Regular mowing along future trails of any surface type through the Project Area is strongly discouraged. Not mowing trailsides will help prevent the spread of invasive species by mowing equipment and will encourage robust growth by native prairie plants. Allowing prairie growth up to the trailsides will help create a high quality, immersive nature experience for trail users. If pets will be allowed to accompany trail/park users, it is recommended that they remain on leash at all times to avoid encounters with rare wildlife, particularly grassland songbirds that may find suitable habitat in the Project Area after restoration. Page 134 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 33 MONITORING Management Management activity monitoring should be done on a regular basis to determine management effectiveness. Records should be kept of activities being completed and chemicals used. General observations of the Project Area, native plant communities, uncommon species, and wildlife should be noted as well. Photopoints may be established at fixed points to document conditions before and after management activities. LONG-TERM MAINTENANCE ACTIVITIES Long-term vegetation maintenance activities will be critical for achieving and sustaining high quality wildlife habitat and the desired conditions for Dry Barrens Oak Savanna across the Project Area. Activities are anticipated to include ongoing monitoring (management, vegetation, rare species), spot weed treatments, prescribed burns, brush control, and enrichment seeding. Spot Weed Treatments Monitoring for invasive plants and problematic weeds should be done at least once per year, and ideally, twice per year, to detect issues and plan for treatments. Monitoring and treatments may need to occur more often during the first three to four years of management of the Project Area as native vegetation cover is establishing. Spot treatments should be anticipated to be needed annually over the next ten years, with the expectation that the extent of weed issues at the site and the effort required each year for treatment will significantly decline over that time period. Prescribed Burns Periodic prescribed burns are recommended for vegetation maintenance on approximately four to five year intervals, with burn units and rotations established to provide at least two-year rest periods between fire across any given area. Maintenance burns will help remove any accumulation of thatch, invigorate growth and flowering, aid in suppressing nonnative species, reduce woody encroachment, and provide opportunities for enrichment seeding. Brush Control Mechanical brush control and suppression may be needed periodically in some areas for suppression of native species such as staghorn sumac and gray dogwood. Mowing can serve as a suppression tool between prescribed burns or in addition to burns in areas with dense shrub cover. Enrichment Seeding Enrichment seeding can be used as a tool for ongoing diversification of the plant community. Seeding activities can range from expanding species distributions across the Project Area through hand seed collection and targeted sowing to purchasing seed to be sown after planned prescribed burns. Spot-seeding may also be needed in some areas following invasive plant control. Enrichment seeding could potentially be conducted on an annual basis as resources allow. POTENTIAL FUNDING SOURCES Potential state grant funding sources for ecological restoration at the Project Area include the Outdoor Heritage Fund, as appropriated by the Lessard-Sams Outdoor Heritage Council, and the ENRTF, as appropriated by LCCMR. Page 135 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 34 MANAGEMENT IMPLEMENTATION SCHEDULE Table 4 provides a potential 10-year schedule for implementation of management activities recommended for the Project Area. Table 4. Management implementation schedule Management Activity 1 2 3 4 5 6 7 8 9 10 Rare plant survey(s)X Adaptive management monitoring X X X X X X X X X X Gully erosion/bank sloughing stabilization X X X Selective woody removal X Site preparation prescribed burn (27 ac)X Invasive brush control X X X X X X X X X Herbaceous invasive weed control X X X X X X X X X Fall seeding across Project Area X Grow-in maintenance X X Prescribed burn rotations (<10 ac units)X X X X X X Enrichment seeding X X X X X X YEAR Page 136 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 35 DEFINITIONS Containment: Restricting the spread of an invasive population that is already present on a site. This often involves working the edge of a large population and/or treating any satellite occurrences. Current Conditions: Ecological attributes that characterize the Project Area and describe their quality at present. Desired Conditions: Desired Conditions identify goals for management and restoration activities. The term acknowledges that natural landscapes change over time and that humans play a key role in determining the degree and direction of that change. Disturbance Regime: The type, frequency, intensity, spatial scale, and spatial pattern of disturbance(s) in an area. Eradication: Total removal of a population of invasive species from the site. With many species this is rarely feasible; usually it can only be achieved for species with very limited occurrences or with life history traits that can be exploited. Just because a population is eradicated from a site, however, does not mean that it is permanently gone; even after eradication it can reinvade the site. Exclusion: Keeping a species that is not yet present from invading the site or keeping a present species from invading a specific part of a site. For example, spotted knapweed can be excluded from other portions of the site by preventing seed production and spread from existing locations. Forest: A dominant cover type of a landscape with four layers: 1) a closed canopy 2) sub-canopy of small trees and younger trees, 3) shrubs, and 4) a ground layer with herbaceous species (grasses and forbs); most species within a forest are shade-tolerant due to a closed canopy. Herbaceous species: Grasses and sedges (graminoids) and forbs (flowering plants) in the ground layer. Native Plant Community: Discrete groups of native plant species that interact with each other and their environment and form regular ecological units. NPCs have typical structures that relate to their potential as wildlife habitat. The presence of NPCs is related to topography, hydrology, soils, disturbance regimes, and succession. Outwash Deposits: Water-transported, stratified drift (e.g. material organized into distinct horizontal layer or bends), consisting mainly of sand (fine to coarse) and gravel rounded in shape. Meltwater streams flowing away from a receding glacier carry particles that are sorted by size on deposition dependent upon the water flow velocity with larger particles deposited in faster moving water. Water-deposited material is indicated by stratified layers of different-sized sand particles and smooth, rounded pebbles, consistent in size within each band. Page 137 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 36 Outwash: A landform with relatively level to gently rolling topography. Outwash may be intermingled with morainal landforms due to local glacial re-advances. There may be deposition of till during a glacial advance followed by outwash deposition upon retreat, or vice versa. Restoration: The process of returning a degraded community to its original structure and species composition. Reconstruction: The conversion of an area where the native plant community has been removed, usually by cultivation for agriculture but sometimes for housing or other development. Rehabilitation: The enhancement or improvement of an existing native plant community that has endured some degree of disturbance yet still harbors elements of that community. Site of Biodiversity Significance: A site’s biodiversity significance rank is based on the presence of rare species populations, the size and condition of native plant communities within the site, and the landscape context of the site (for example, whether the site is isolated in a landscape dominated by cropland or developed land, or whether it is connected or close to other areas with intact native plant communities). Structure: Horizontal and vertical layers of a community that include the 1) canopy, 2) sub-canopy, 3) shrubs, and 4) ground layer (sometimes called understory or herbaceous layer). Succession: The gradual process by which ecological ecosystems/habitats (including species composition and structure) change and develop over time. Suppression/population management: Using tools (fire, herbicide, prescribed grazing, flooding, etc.) to limit the dominance of a species in the target community. This is used when there is no realistic means of reducing the population to the point where eradication is possible and where the species is already well- established throughout the site. Woodland: A natural wooded community with trees that form an open canopy, with a layer of shrubs, grasses and forbs. Page 138 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 37 INFORMATION SOURCES 1 Cottage Grove. 2021. Former Mississippi Dunes Golf Course Environmental Assessment Worksheet. City of Cottage Grove, Minnesota. November 22, 2021. 2 DNR Ecological Classification System http://www.dnr.state.mn.us/ecs/index.html 3 DNR Field Guide to Native Plant Communities of Minnesota: The Eastern Broadleaf Forest Province Minnesota Department of Natural Resources. 2005. 4 DNR Sites of Biodiversity Significance https://www.dnr.state.mn.us/eco/mcbs/biodiversity_guidelines.html#:~:text=%22Moderate%22%20sites %20contain%20occurrences%20of,communities%20and%20characteristic%20ecological%20processes 5 John R. Borchert Map Library. Minnesota Historical Aerial Photographs Online. https://apps.lib.umn.edu/mhapo/ 6 MDA Best Management Practices for EAB. Available online at https://www.mda.state.mn.us/best-management-practices-eab 7 Soil Survey Staff, Natural Resources Conservation Service, United States Department of Agriculture. Web Soil Survey. Available online at http://websoilsurvey.nrcs.usda.gov/ 8 Washington County Historical Society (WCHS). 2022. Grey Cloud Island Township. Accessed November 2022. https://www.wchsmn.org/grey-cloud-island-township/ Page 139 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 38 APPENDIX A Plant Species List The following plant species list was compiled by the consulting ecologist during a field survey on October 19, 2022. Nonnative plants are indicated in boldface font. Invasive species are indicated by boldface font and an asterisk (*). Although it is not a comprehensive list of all species that may occur at the Project Area, it can serve as a tool for determining which native species may be missing and are desirable to re- introduce. It can also serve as a tool for monitoring changes in vegetation composition and species richness over time. Scientific Name Common Name TREES, SHRUBS, & VINES Acer negundo boxelder Artemisia campestris sagewort Carya cordiformis bitternut hickory Celastrus orbiculatus *oriental bittersweet Celtis occidentalis hackberry Cornus racemosa gray dogwood *Frangula alnus *glossy buckthorn Fraxinus pensylvanica Green ash Juniperus virginiana eastern red cedar Lonicera sp. *nonnative honeysuckle Morus alba *white mulberry Parthenocissus quinquefolia Virginia creeper Populus deltoides cottonwood Populus tremuloides quaking aspen Prunus serotina black cherry Prunus virginiana chokecherry Quercus ellipsoidalis northern pin oak Quercus macrocarpa bur oak Quercus rubra northern red oak *Rhamnus cathartica *common buckthorn Rhus typhina staghorn sumac Ribes missouriensis Missouri gooseberry Rosa arkansana prairie rose Rubus alleghaniensis common blackberry Rubus occidentalis black raspberry Salix petiolaris meadow willow Sambucus racemosa red-berried elder Smilax tamnoides bristly greenbrier Tilia americana basswood Toxicodendron radicans poison ivy Toxicodendron rydbergii western poison ivy Ulmus americana American elm Page 140 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 39 Scientific Name Common Name Ulmus pumila *Siberian elm Vitis riparia wild grape FORBS, FERNS, & FERN ALLIES Achillea millefolium yarrow Ageratina altissima white snakeroot Ambrosia artemisiifolia common ragweed Ambrosia psilostachya western ragweed Aquilegia canadensis wild columbine Arctium minus *burdock Asclepias syriaca common milkweed Asclepias verticillata whorled milkweed Berteroa incana *hoary alyssum Centaurea stoebe *spotted knapweed Chamaecrista fasciculata partridge pea Conyza canadensis Canadian horseweed Dalea villosa silky prairie clover Equisetum hyemale tall scouring rush Fragaria virginiana wild strawberry Geum canadense white avens Hackelia virginiana stickseed Leonurus cardiaca *motherwort Lespedeza capitata round-headed bushclover Linaria vulgaris *butter-and-eggs Lithospermum caroliniense Carolina puccoon Maianthemum racemosum false Solomon's seal Mirabilis albida hairy four o'clock Oenothera biennis common evening primrose Oenothera clelandii/rhombipetala Cleland's or rhombic evening primrose Oligoneuron rigidum stiff goldenrod Physalis heterophylla clammy ground cherry Polygonatum biflorum Solomon's seal Pseudognaphalium obtusifolium early everlasting Rumex acetosella common sheep sorrel Salsola tragus *Russian thistle Silene antirrhina sleepy catchfly Solidago canadensis Canada goldenrod Solidago gigantea giant goldenrod Symphyotrichum lanceolatum panicled aster Symphyotrichum lateriflorum calico aster Symphyotrichum pilosum hairy aster Symphyotrichum urophyllum arrow-leaf aster Page 141 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 40 Scientific Name Common Name Teucrium canadense American germander Urtica dioica stinging nettle Verbascum thapsus common mullein Verbena stricta hoary vervain GRASSES, SEDGES, & RUSHES Aristida basiramea forked three-awn ARISTIDA TUBERCULOSA SEASIDE THREE-AWN Bromus ciliatus fringed brome Bromus inermis *smooth brome Carex pennsylvanica Pennsylvania sedge Cenchrus longispinus sandbur Cyperus lupulinus slender nutsedge Cyperus schweinitzii Schweinitz's flatsedge Dichanthelium oligosanthes Scribner’s panic grass Elymus repens *quackgrass Festuca ovina sheep fescue Festuca sp. nonnative fescue species Muhlenbergia sp. a species of Muhlenbergia Oryzopsis asperifolia Rough-leaved ricegrass *Phalaris arundinacea *reed canary grass Poa pratensis *Kentucky bluegrass Schizachyrium scoparium little bluestem Sporobolus compositus rough dropseed Page 142 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 41 APPENDIX B Invasive Species Control Methods Common and Glossy Buckthorn Common buckthorn occurred occasionally in areas of canopy cover at the Project Area. It was primarily under canopy cover near the north and east edges of the Project Area and observed only infrequently along the shoreline. Glossy buckthorn was rare, observed only as a single sapling along the shoreline at the time of the October 2022 field survey. Glossy buckthorn typically occurs in habitats with more mesic to wet soils (including wetland) and is not likely to establish well in the dry sandy upland soils of the Project Area. Both species are known to occur in the landscape near the Project Area, so seed dispersal into the Project Area is anticipated to be ongoing by wildlife. Prescribed burns are highly effective at killing common and glossy buckthorn seedlings and small saplings and preventing them from reaching reproductive maturity. As such, periodic prescribed burns will be important management activities in the long-term for restricting buckthorn cover in the Project Area. Although larger buckthorn shrubs or small trees can be impacted by fire (i.e. girdled and top-killed) if sufficient fine fuel loads (like dense prairie grass or oak tree leaves) are present next to the stems, the shrubs/trees typically survive and resprout. As such, woody invasives removal via a cut/treat method is recommended prior to prescribed burns through areas in the Project Area with buckthorn shrubs with stems larger than about pencil-size in diameter at ground level. Stump herbicide treatments will help minimize the follow-up effort that is invariably required to address re-sprouts by foliar spraying or cutting and stump treating multiple stems. Stems should be cut within six inches of the ground surface and then stump-treated promptly with a 20 percent solution of glyphosate or triclopyr herbicide (common trade names are RoundUp™ or Garlon 4™, respectively). Nonnative Honeysuckle Nonnative honeysuckle shrubs were common along the shoreline and observed occasionally elsewhere under canopy cover. The nonnative honeysuckle shrubs should be controlled like other woody species by cutting the stems close to the ground and stump treating with herbicide. An herbicide solution containing both triclopyr and glyphosate has been found to be more effective for killing honeysuckle than either herbicide alone. In addition, stump treatments are best applied using a hand-held sprayer so that the stump surface and all stem surfaces above ground are treated with herbicide (though not to the point of runoff on to the soil surface). Other Woody Species Both native and nonnative trees can be stump treated in the same manner as buckthorn. The only native tree species that is recommended for removal but does not require stump treatment is eastern red cedar. Otherwise, all of the woody species noted above in the Selective Woody Removal section should be stump treated following removal. Oriental Bittersweet Oriental bittersweet is a nonnative vine that is so invasive that it is on the Minnesota Department of Agriculture Prohibited-Eradicate List. The vine looks very similar to the native American bittersweet (Celastrus scandens). Oriental bittersweet is a prolific seed producer. In addition, it vines on anything that it can climb on, typically wrapping around and girdling trees or creating so much vine mass in the tree canopy that the tree canopy breaks apart or the whole tree falls down. Although no large vines were observed at the Project Area, one small plant was observed along the shoreline. Regular monitoring for invasive species at the Project Area should include watching for oriental bittersweet. This is another fleshy-fruited species, Page 143 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 42 like buckthorn, that is likely to be bird-dispersed to the site periodically. Early detection is very important for this species. Once detected, seedlings can be hand-pulled or foliar sprayed. If vines remain undetected long enough to produce large woody vining stems, it can be controlled by cutting the vines close to the ground and treating cut surfaces of both the stem stump with roots and cut surface of the aerial stem with an herbicide such as glyphosate or triclopyr. Russian Thistle Russian thistle is an annual, nonnative plant that can overtake dry open plant communities and degrade wildlife habitat. It is usually symptomatic of past or ongoing disturbances that prevent perennial vegetation from establishing. As noted earlier, Russian thistle is prevalent in areas that were formerly fairways, greens, or sand traps, creating nearly continuous cover. Fortunately it has a very short-lived soil seedbank and does not seem to persist or compete well with perennial native prairie vegetation. As such, the recommended strategy for this species at the Project Area is to prevent seed production and exhaust the soil seedbank while establishing native Dry Barrens Oak Savanna groundlayer cover. Mowing should be timed to prevent seed production. If seedbank recruitment the following growing season appears to create cover that may suppress the establishment of seeded native grasses, despite grow-in maintenance mowing, a foliar application of triclopyr or 2,4-D is recommended to reduce competition. Herbicide applications are typically not recommended for control of annual plants that can be managed through mowing to prevent seed production. A field assessment by an ecologist may be needed to gauge the degree to which seeded natives are establishing and whether Russian thistle cover appears to be a significant factor inhibiting establishment during the grow-in maintenance stage of restoration. Example of Russian thistle that has senesced (in the foreground) Page 144 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 43 Spotted Knapweed Knapweeds (Centaurea spp.) are invasive plants that can overtake grasslands and prairies, increase erosion and water runoff, and reduce wildlife habitat quality. There are four species of knapweeds in the upper Midwest: spotted knapweed (C. stoebe), diffuse knapweed (C. diffusa), meadow knapweed (C. x moncktonii), and brown knapweed (C. jacea). Spotted knapweed is the species present at the Project Area. It was primarily noted during the October 2022 field survey in areas with native dry prairie species in the north-central portion of the Project Area, and infrequently within areas that were formerly golf course features. Spotted knapweeds vary from biennial to short-lived perennial lifespans in Minnesota. Seedlings emerge throughout the growing season and form rosettes. The rosettes send up flowering stalks, and the flowers produce many seeds that can remain viable in the soil for about 5 years or so. Hand-pulling can be effective for very small infestations, as long as the entire taproot is removed. This may be an appropriate control strategy at the Project Area after the current infestation has been reduced through spot treatments. Protective clothing and gloves should be worn if hand pulling, as these species produce chemicals that can cause dermatitis. Mowing does not control the plant and should be avoided after seed set to prevent seed spread by equipment. Small infestations can be spot treated with herbicide applied to rosettes in spring or fall. More information about invasive knapweeds can be found at the following weblink below: http://www.mda.state.mn.us/plants/pestmanagement/weedcontrol/noxiouslist/spottedknapweed.aspx Reed Canary Grass Reed canary grass is present occasionally along the shoreline. The goals for this species at the Project Area are containment and suppression. In stands of reed canary grass along the shoreline where native species are present, spot-treatment of new spring growth with an aquatic-approved formulation of glyphosate such as Rodeo™ may be used. Be prepared to monitor the treatment areas and repeat herbicide applications for several years. More information about reed canary grass control can be found at the weblink below: https://www.dnr.state.mn.us/invasives/terrestrialplants/grasses/reedcanarygrass.html Page 145 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 44 APPENDIX C Additional Historic Aerial Photo Maps Page 146 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 45 Page 147 of 267 Cottage Grove Mississippi Dunes Stewardship Plan for Restoration and Management 46 Page 148 of 267 1 City Council Action Request 7.I. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Oakwood Park Final Payment Staff Recommendation Adopt Resolution 2023-103 approving the final payment in the amount of $34,962.90 to Pember Companies, Inc. for the Oakwood Park Improvements Project. Budget Implication $34,962.90 - MN DNR Outdoor Recreation Grant, Park Trust Fund, Utility Fund Attachments 1. Oakwood Park Final Payment Letter 2. Oakwood Park Final Request for Payment 3. Oakwood Park Final Payment Resolution Page 149 of 267 July 25, 2023 Amanda Meyer, PE City Engineer City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: Contractor’s Pay Request No. 5 and Final Oakwood Park Improvements Dear Mrs. Meyer: Attached is the signed copy of the Contractors Pay Request No. 5 and Final for the Oakwood Park Improvements project. Also included are the IC 134 forms and Lien Waivers as submitted by the Contractor. The Contractor for this project is Pember Companies, Inc. REVIEW OF PROJECT HISTORY The contractor began this project in the beginning of August 2021 and the project was substantially completed by November 2021. The contractor returned in 2022 and 2023 to complete the remaining punch list work. CONSTRUCTION COST OVERVIEW As indicated on the final request for payment, the original contract amount was $520,346.00. There was a change order on the project that revised the contract amount to $561,063.50. The final construction cost as shown is $552,007.88, which is $9,055.62 less than the revised contract amount. RECOMMENDATION Pember Companies, Inc. in accordance with the contract plans and specifications has satisfactorily completed the work. Therefore, it is recommended that final payment of $34,962.90 be made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests for payments as appropriate. If you have any questions or require further information, please contact me. Sincerely, Bolton & Menk, Inc. Andrew Olson, PE Associate Project Engineer Page 150 of 267 Date: Pember Companies Inc.Signature Date N4449 469th Street Menomonie, WI 54751 Name and Title Checked and Approved as to Quantities and Amount:Signature Date Bolton & Menk, Inc. 3507 High Point Drive North Bldg. 1 Suite E130 Oakdale, MN 55128 Name and Title Approved for Payment: City of Cottage Grove, MN Name Date Approved Change Orders Original Contract Amount Revised Contract Amount CONTRACTOR'S PAY REQUEST 7/19/2023 Pay Request No. For Period Ending: Oakwood Park Improvements City of Cottage Grove, MN BMI Project No. 0N1.123937 5 & Final 5/5/2023 for the Final Estimate, that the provisions of M. S. 290.92 have been complied with and that $520,346.00 $40,717.50 Deduction $0.00 Retained Percentage 0% Sub-Total Stored Materials on Hand Completed Work to Date $0.00 $561,063.50 $0.00 $552,007.88 $552,007.88 all claims against me by reason of the Contract have been paid or satisfactorily secured. Liquidated Damages $34,962.90 Title Total Total Amount Paid on Previous Estimates Amount Due Contractor This Pay Request $552,007.88 $517,044.98 $0.00 Certificate for Final Payment I hereby certify that, to the best of my knowledge and belief, all items quantities and prices of work and material shown on this Estimate are correct and that all work has been performed in full accordance with the terms and conditions of the Contract for this project between the Owner and the undersigned Contractor, and as amended by any authorized changes, and that the foregoing is a true and correct statement of the amount DocuSign Envelope ID: 5BC29E0E-320F-4296-85F9-D5858F4FCC29 Project Manager July 11, 2023 Jacob Pember Project Engineer July 12, 2023 Andrew Olson Amanda E Meyer July 13, 2023City Engineer Page 151 of 267 Partial Pay Estimate No.: 5/FinalOAKWOOD PARK IMPROVEMENTSCITY OF COTTAGE GROVE, MNBMI PROJECT NO. 0N1.123937WORK COMPLETED THROUGH MAY 5, 2023ITEM UNITESTIMATEDESTIMATEDESTIMATEDESTIMATEDESTIMATEDNO.ITEMPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTBASE BID:PART 1 - PARK IMPROVEMENTS1 MOBILIZATION$38,000.00 1.00 LS $38,000.00 0.90 LS $34,200.00 1.00 LS $38,000.002 TRAFFIC CONTROL $2,500.00 1.00 LS $2,500.00 0.90 LS $2,250.00 1.00 LS $2,500.003 CLEARING AND GRUBBING$1,100.00 2.00 EA $2,200.00 2.00 EA $2,200.00 2.00 EA $2,200.004 TREE PROTECTION FENCE$3.60 175.00 LF $630.00 175.00 LF $630.00 175.00 LF $630.005 SAWING BITUMINOUS PAVEMENT (STREET OR TRAIL) - FULL DEPTH$3.35 100.00 LF $335.00 100.00 LF $335.00 100.00 LF $335.006 REMOVE BITUMINOUS STREET PAVEMENT$7.50 66.00 SY $495.00 66.00 SY $495.00 66.00 SY $495.007 REMOVE BITUMINOUS TRAIL$7.75 105.00 SY $813.75 105.00 SY $813.75 105.00 SY $813.758 REMOVE CONCRETE SIDEWALK$1.75 75.00 SF $131.25 75.00 SF $131.25 75.00 SF $131.259 REMOVE CONCRETE CURB AND GUTTER$10.00 10.00 LF $100.00 10.00 LF $100.00 10.00 LF $100.0010 REMOVE SIGN POST$50.00 2.00 EA $100.00 2.00 EA $100.00 2.00 EA $100.0011 SALVAGE AND REINSTALL SIGNS$175.00 4.00 EA $700.00 4.00 EA $700.00 4.00 EA $700.0012 SALVAGE AND REINSTALL TRASH BARREL$85.00 2.00 EA $170.00 2.00 EA $170.00 2.00 EA $170.0013 EXCAVATION - COMMON (EV)$32.00 650.00 CY $20,800.00 689.04 CY $22,049.28 689.04 CY $22,049.2814 COMMON EMBANKMENT (CV)$30.00 520.00 CY $15,600.00 520.00 CY $15,600.00 520.00 CY $15,600.0015 SALVAGE AND REINSTALL RECLAIMED MATERIAL$50.00 80.00 CY $4,000.00 80.00 CY $4,000.00 80.00 CY $4,000.0016 EXCAVATION - SUBGRADE (EV) - TRAIL AND SIDEWALK$52.00 40.00 CY $2,080.00 26.00 CY $1,352.00 26.00 CY $1,352.0017 HAUL EXCESS RECLAIM MATERIAL OFFSITE$13.00 350.00 CY $4,550.00 350.00 CY $4,550.00 350.00 CY $4,550.0018 FINISH GRADING - STREET$2.20 2625.00 SY $5,775.00 2625.00 SY $5,775.00 2625.00 SY $5,775.0019 FULL DEPTH RECLAMATION (8")$1.50 2910.00 SY $4,365.00 2910.00 SY $4,365.00 2910.00 SY $4,365.0020 BITUMINOUS MATERIAL FOR TACK COAT$2.15 200.00 GAL $430.00 110.00 GAL $236.50 110.00 GAL $236.5021 TYPE SP 9.5 LOWER WEARING COURSE MIXTURE (3,F)$90.15 340.00 TN $30,651.00 311.19 TN $28,053.78 311.19 TN $28,053.7822 TYPE SP 9.5 UPPER WEARING COURSE MIXTURE SPECIAL (3,F)$90.15 255.00 TN $22,988.25 255.15 TN $23,001.77 255.15 TN $23,001.7723 PATCH BITUMINOUS STREET$90.65 66.00 SY $5,982.90 66.00 SY $5,982.90 66.00 SY $5,982.9024 6 INCH THICK CONCRETE SIDEWALK$64.10 330.00 SY $21,153.00 290.00 SY $18,589.00 290.00 SY $18,589.0025 6 INCH THICK CONCRETE FLUME$8.60 35.00 SF $301.00 35.00 SF $301.00 35.00 SF $301.0026 6 INCH CONCRETE HYDRANT ACCESS PAD$8.10 20.00 SF $162.00 SF $0.00 SF $0.0027 6 INCH CONCRETE PEDESTRAIN CURB RAMP$8.05 300.00 SF $2,415.00 300.00 SF $2,415.00 300.00 SF $2,415.0028 TRUNCATED DOME PANEL$44.00 36.00 SF $1,584.00 36.00 SF $1,584.00 36.00 SF $1,584.0029 CONCRETE CURB AND GUTTER DESIGN B618$19.50 925.00 LF $18,037.50 925.00 LF $18,037.50 925.00 LF $18,037.5030 CONCRETE CURB - PLAY CONTAINER$32.85 275.00 LF $9,033.75 265.00 LF $8,705.25 265.00 LF $8,705.2531 LIMESTONE BOULDER$830.00 21.00 EA $17,430.00 21.00 EA $17,430.00 21.00 EA $17,430.0032 PARK BENCH & CONCRETE PAD$2,100.00 1.00 EA $2,100.00 EA $0.00 1.00 EA $2,100.0033 TRASH CAN AND CONCRETE PAD$1,600.00 1.00 EA $1,600.00 EA $0.00 1.00 EA $1,600.0034 SILT FENCE, TYPE MACHINE SLICED$2.00 1320.00 LF $2,640.00 1320.00 LF $2,640.00 1320.00 LF $2,640.0035 STORM DRAIN INLET PROTECTION (ERO -9)$130.00 2.00 EA $260.00 2.00 EA $260.00 2.00 EA $260.0036 DITCH CHECK - BIOLOG PER STANDARD DETAIL ERO-11$3.35 100.00 LF $335.00 100.00 LF $335.00 100.00 LF $335.0037 STREET SWEEPER WITH OPERATOR$130.00 10.00 HR $1,300.00 0.25 HR $32.50 0.25 HR $32.5038 SKIDSTEER (BOBCAT) WITH OPERATOR$125.00 10.00 HR $1,250.00 HR $0.00 HR $0.0039 SEEDING (SEED MIXTURE 25-141)$8.50 260.00 LB $2,210.00 260.00 LB $2,210.00 260.00 LB $2,210.0040 SEEDING (SEED MIXTURE 25-151)$17.00 220.00 LB $3,740.00 220.00 LB $3,740.00 220.00 LB $3,740.0041 EROSION CONTROL BLANKET, INCL FERTILIZER$1.90 2700.00 SY $5,130.00 2950.00 SY $5,605.00 2950.00 SY $5,605.0042 HYDRAULIC MULCH MATRIX, INCL FERTILIZER$1.10 1150.00 SY $1,265.00 1150.00 SY $1,265.00 1150.00 SY $1,265.0043 APPLICATION OF WATER FOR TURF ESTABLISHMENT$85.00 50.00 MG $4,250.00 MG $0.00 MG $0.0044 TURF REINFORCEMENT MAT$32.00 50.00 SY $1,600.00 50.00 SY $1,600.00 50.00 SY $1,600.0045 REMOVE EXISTING LIGHT BASE$785.00 2.00 EA $1,570.00 2.00 EA $1,570.00 2.00 EA $1,570.0046 INSTALL LED LUMINAIRE$215.00 4.00 EA $860.00 3.00 EA $645.00 3.00 EA $645.0047 REMOVE UNDERGROUND WIRES$2.15 530.00 LF $1,139.50 530.00 LF $1,139.50 530.00 LF $1,139.5048 SALVAGE AND REINSTALL LIGHT POLE$410.00 2.00 EA $820.00 1.00 EA $410.00 1.00 EA $410.0049 UNDERGROUND WIRE 1 C/6 AWG$2.90 850.00 LF $2,465.00 LF $0.00 LF $0.0050 UNDERGROUND WIRE 1 C/8 GROUND$2.45 425.00 LF $1,041.25 1860.00 LF $4,557.00 1860.00 LF $4,557.0051 1.5" NON METALLIC CONDUIT$7.70 478.00 LF $3,680.60 540.00 LF $4,158.00 540.00 LF $4,158.0052 2" NON METALLIC CONDUIT$16.00 50.00 LF $800.00 LF $0.00 LF $0.0053 LIGHT BASE TYPE P$900.00 3.00 EA $2,700.00 3.74 EA $3,366.00 3.74 EA $3,366.0054 INSTALL LIGHT POLE$850.00 1.00 EA $850.00 2.00 EA $1,700.00 2.00 EA $1,700.0055 12" SOLID LINE WHITE PAINT OR PREFORM - CROSSWALK$23.35 60.00 LF $1,401.00 48.00 LF $1,120.80 48.00 LF $1,120.8056 4" SOLID LINE WHITE PAINT$0.85 1275.00 LF $1,083.75 1123.00 LF $954.55 1123.00 LF $954.55AS BID PREVIOUS ESTIMATE COMPLETED TO DATEESTIMATEDDocuSign Envelope ID: 5BC29E0E-320F-4296-85F9-D5858F4FCC29Page 152 of 267 Partial Pay Estimate No.: 5/FinalOAKWOOD PARK IMPROVEMENTSCITY OF COTTAGE GROVE, MNBMI PROJECT NO. 0N1.123937WORK COMPLETED THROUGH MAY 5, 2023ITEM UNITESTIMATEDESTIMATEDESTIMATEDESTIMATEDESTIMATEDNO.ITEMPRICEQUANTITYAMOUNTQUANTITYAMOUNTQUANTITYAMOUNTAS BID PREVIOUS ESTIMATE COMPLETED TO DATEESTIMATED57 PAVEMENT SYMBOL PAINT$80.00 2.00 EA $160.00 2.00 EA $160.00 2.00 EA $160.0058 SIGN PANELS, TYPE C$105.00 12.00 SF $1,260.00 16.94 SF $1,778.70 16.94 SF $1,778.70TOTAL PART 1 - PARK IMPROVEMENTS$281,024.50 $263,400.03 $271,150.03PART 2 - SANITARY SEWER59 6" HDPE DR 11 SANITARY SEWER PIPE (HDD)$80.00 265.00 LF $21,200.00 265.00 LF $21,200.00 265.00 LF $21,200.0060 2" HDPE SIDR-7 SANITARY SEWER PIPE (HDD)$34.00 407.00 LF $13,838.00 407.00 LF $13,838.00 407.00 LF $13,838.0061 DUPLEX GRINDER PUMP STATION$38,125.00 1.00 LS $38,125.00 1.00 LS $38,125.00 1.00 LS $38,125.0062 CONNECT TO EXISTING MANHOLE$5,000.00 1.00 EA $5,000.00 1.00 EA $5,000.00 1.00 EA $5,000.0063 6" PVC SANITARY SERVICE, SCH 40$100.00 10.00 LF $1,000.00 10.00 LF $1,000.00 10.00 LF $1,000.0064 4' DIAMETER SANITARY SEWER MANHOLE$835.00 8.00 LF $6,680.00 8.00 LF $6,680.00 8.00 LF $6,680.0065 TELEVISE SANITARY SEWER$3.00 265.00 LF $795.00 265.00 LF $795.00 265.00 LF $795.00TOTAL PART 2 - SANITARY SEWER$86,638.00 $86,638.00 $86,638.00PART 3 - WATERMAIN66 6" WATER MAIN DUCTILE IRON CL. 52, INCL POLY WRAP$58.15 490.00 LF $28,493.50 490.00 LF $28,493.50 490.00 LF $28,493.5067 6" GATE VALVE AND BOX$1,660.00 5.00 EA $8,300.00 5.00 EA $8,300.00 5.00 EA $8,300.0068 HYDRANT$5,050.00 2.00 EA $10,100.00 2.00 EA $10,100.00 2.00 EA $10,100.0069 DUCTILE IRON FITTINGS$15.45 250.00 LB $3,862.50 303.00 LB $4,681.35 303.00 LB $4,681.3570 CONNECT TO EXISTING 6" WATERMAIN$1,870.00 1.00 EA $1,870.00 1.00 EA $1,870.00 1.00 EA $1,870.0071 1" TYPE K COPPER WATER SERVICE$49.50 25.00 LF $1,237.50 25.00 LF $1,237.50 25.00 LF $1,237.5072 1" CORPORATION STOP$195.00 1.00 EA $195.00 1.00 EA $195.00 1.00 EA $195.0073 1" CURB STOP & BOX$325.00 1.00 EA $325.00 1.00 EA $325.00 1.00 EA $325.00TOTAL PART 3 - WATERMAIN$54,383.50 $55,202.35 $55,202.35ALTERNATE NO. 174 CONCRETE STEPS$290.00 185.00 SF $53,650.00 185.00 SF $53,650.00 185.00 SF$53,650.0075 6 INCH CONCRETE STAIR LANDING$6.50 605.00 SF $3,932.50 605.00 SF $3,932.50 605.00 SF $3,932.5076 PIPE RAIL$133.50 305.00 LF $40,717.50 305.00 LF $40,717.50 305.00 LF$40,717.50TOTAL ALTERNATE NO. 1$98,300.00 $98,300.00 $98,300.00TOTAL BASE BID + ALTERNATE NO. 1$520,346.00 $503,540.38 $511,290.38CHANGE ORDER NO. 11 PIPE RAIL$133.50 305.00 LF $40,717.50 305.00 LF $40,717.50 305.00 LF$40,717.50TOTAL CHANGE ORDER NO. 1$40,717.50 $40,717.50 $40,717.50TOTAL BASE BID, ALTERNATE & CHANGE ORDER:$561,063.50 $544,257.88 $552,007.88DocuSign Envelope ID: 5BC29E0E-320F-4296-85F9-D5858F4FCC29Page 153 of 267 CITY OF COTTAGE GROVE CITY COUNCIL RESOLUTION NO. 2023-103 RESOLUTION APPROVING THE FINAL PAYMENT IN THE AMOUNT OF $34,962.90 TO PEMBER COMPANIES, INC. FOR THE OAKWOOD PARK IMPROVEMENTS PROJECT WHEREAS, the City Engineer has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $520,346.00 and the revised total contract amount was $561,063.50. The final construction cost was $552,007.88, which is $9,055.62 less than the revised contract amount; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $34,962.90 is paid to Pember Companies, Inc. for the final payment for the Oakwood Park Improvements Project. Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Page 154 of 267 1 City Council Action Request 7.J. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Streetlight Service Agreement Staff Recommendation Approve the Service Agreement with Collins Electrical for street lighting work and emergency repair response. Budget Implication Funds are budgeted out of the streetlight enterprise fund up to $172,000 per year. Attachments 1. Streetlight Service Agreement Memo 2. Service Agreement Collins Electrical 7-26-23 Page 155 of 267 TO:Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM:Ryan Burfeind, Public Works Director Rick Alt, Utilities Superintendent DATE:July 25, 2023 RE:Service Agreement with Collins Electrical for Street Lighting Work Background/Discussion For over 25 years, the city has been using LPD Electric to complete streetlight work that we cannot perform due to lack of equipment. This work includes installing larger style of streetlight poles, (concrete, 30’, both aluminum and decorative, and 20’ aluminum poles) due to knockdowns. Other assistance includes, relocating light bases, pouring new bases, and drilling replacement wiring/conduit when necessary. The owner of LPD Electric has retired and the company is no longer available to do this type of work. It is important for the City to have an electrical contractor under contract to be able to respond, especially in emergency situations. Staff collected quotes from Collins Electrical and Killmer Electric. Rates are based on equipment rental fees and electrician classification. Collins Electrical provided the lowest quote. Collins Electric has an extensive work history in Cottage Grove and has a service agreement with Washington County as well. Contractor Base Rate Overtime Weekend/Holiday Collins Electrical $112.00 $158.00 $204.00 Killmer Electric $125.00 $187.50 $250.00 Budget Each year funds are budgeted out of the streetlight enterprise fund for street light repairs and emergency work in the amount of $172,000. Recommendation Approve the Service Agreement with Collins Electrical for street lighting work and emergency repair response. Attachments Service Agreement with Collins Electrical Page 156 of 267 1 AGREEMENT FOR SERVICES Street Lighting Work and Services THIS AGREEMENT (“Agreement”) is made and executed this 2nd day of August 2023, (“Effective Date”) by and between the City of Cottage Grove, 12800 Ravine Parkway, Cottage Grove, Minnesota 55016, and Collins Electric + Technology, 278 State Street, Saint Paul, Minnesota 55107. WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), on an as-needed basis, as requested by the City’s designated representative identified in Section 10 and as further defined in the following documents: i. A proposal dated June 14, 2023, incorporated herein as Exhibit A; (Hereinafter “Exhibit.”) Where terms and conditions of this Agreement and those terms and conditions included in the Exhibit specifically conflict, the terms of this Agreement shall apply. b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibit, subject to Section 9 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. Page 157 of 267 2 2. PAYMENT. a. City agrees to pay the Contractor per service request pursuant to the fees on Exhibit A, and the Contractor agrees to receive and accept payment for Services as set forth in the Exhibit. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement commences on the Effective Date and may be terminated pursuant to Section 5. 4. BONDS. If the Services provided by Contractor as set forth in the Exhibit and this Agreement exceeds $100,000, Contractor shall furnish performance and payments bonds covering faithful performance of all the Contractor’s obligations, including without limitation warranty obligations, and of all payment of obligations arising under this Agreement. The bonds shall each be issued in an amount equal to 100% of the stipulated sum identified in Section 2 of this Agreement. 5. TERMINATION AND REMEDIES. a. Termination for Convenience. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party at the addresses listed in Section 15 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. Page 158 of 267 3 c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event: i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within 30 days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 6. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibit. The Contractor shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 7. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 8. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 9. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. Page 159 of 267 4 10. CITY’S REPRESENTATIVE. The City has designated Rick Alt to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. From time to time, the City’s may designate an alternate representative, which shall be communicated to Contractor in a timely manner. 11. PROJECT MANAGER AND STAFFING. The Contractor has designated Jon Lawrence to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace these designated staff without the approval of the City. 12. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 13. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $1,500,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. Page 160 of 267 5 14. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the Completion Date. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 15. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 Attention: Rick Alt Or e-mailed: ralt@cottagegrovemn.gov If to Contractor: Collins Electrical + Technology 278 State Street St. Paul, MN 55107 Attention: Jon Lawrence Or emailed: jlawrence@collinsmn.com 16. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 17. RESPONSIBLE CONTRACTOR. a. In accordance with Minnesota Statutes, Section 16C.285, Contractor is hereby advised that the City cannot award a construction contract in excess of $50,000 unless Contractor is a “responsible contractor” as defined in Minnesota Statutes, Section 16C.285, subdivision 3. Contractor must complete a Responsible Contractor Certificate verifying compliance with the minimum criteria specified in Minnesota Statutes, Section 16C.285, subdivision 3, to be eligible to provide the Services outlined in this Agreement. A Responsible Contractor Certificate must be signed under oath by an owner or officer of Contractor. Contractor is responsible for obtaining the required verifications of compliance with Minnesota Statute, Section 16C.285, subdivision 3 from all subcontractors, using a form provided by the City. Contractor must submit signed verifications from subcontractors upon the City’s request. b. Contractor or subcontractor who does not meet the minimum criteria established in Minnesota Statutes, Section 16C.285, subdivision 3, or who fails to verify Page 161 of 267 6 compliance with the minimum requirements of this statute, will not be considered a “responsible contractor” and will be ineligible to provide the Services under this Agreement or otherwise work on the project in any capacity. Contractor and any subcontractor are advised that making any false statements verifying compliance with Minnesota Statutes, Section 16C.285 will render the Contractor or subcontractor ineligible to perform the Services of this Agreement and may result in termination of this Agreement by the City. c. Contractor shall not sublet, sell, transfer, delegate or assign the Services or any portion of the Services of this Agreement without abiding by the applicable provisions of the Minnesota Department of Transportation Standard Specifications for Construction, Section 1801. 18. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. Page 162 of 267 7 CITY OF COTTAGE GROVE By: Myron A. Bailey, Mayor By: Tamara Anderson, City Clerk Page 163 of 267 8 CONTRACTOR Signature: Date: Name: Its: Page 164 of 267 Outdoor Electrical Services for the City of Cottage Grove Attention: Rick Alt PROPOSAL RATES Page 165 of 267 Based in St. Paul, Minnesota, Collins is a full-service electrical and technology contractor that helps discerning customers achieve the very best outcomes for their projects. TOP TALENT. By staying local and safeguarding the well-being of our field teams, we’re able to retain a deep bench of qualified manpower—ensuring the very best teams arrive at your job site. EXPERIENCE YOU CAN COUNT ON. You’ll find Collins work on display throughout the Twin Cities and beyond. From ongoing service contracts to build-outs of some of Minnesota’s largest facilities, Collins strives to exceed customer expectations on every project. OPTIMAL OUTCOMES. Because our roots in this community run deep, we take pride in our work and the success of your project, resulting in positive on-site relations and better outcomes. Collins provides: Preconstruction Design Services Electrical Construction Service & Maintenance Technology Systems For the following industries: Retail Manufacturing Multi-unit Housing Outdoor Power Generation Medical Institutional Local Talent That Delivers Collins provided installation of: 62 Roadway Rail Lights LED Accent Lighting Maintenance Lighting Anti-Icing System & TMS System for Camera Control OUTDOOR CAPABILITIES Traffic Signal Systems Roadway & Accent Lighting Fiber Optics Traffic Management/Intelligent Traffic Systems Anti-Icing Systems MnDOT, City and County Installations and Maintenance To learn more about our outdoor capabilities, contact Jon Lawrence at 651.255.0167 or JLawrence@collinsmn.com. NOTABLE PROJECT MnDot, Lafayette Bridge Page 166 of 267 Page 167 of 267 Collins electrical equipment rate schedule 2023 for typical items we currently have that are used Dump Trucks: $45.00/hr Digger/Derrick Truck: $80.00/hr Bucket Truck : $75.00 Mini-Excavator up to KX057: $75.00/hr Pick Up/Utility Truck: $20.00/hr Skid loader: $65/hr Skid loader attachments: $25/hr Box truck: $35/hr Air Compressor up to 180cfm: $25hr Trailers up to tandem axle: $10.00/hr Hot mix trailer: $105.00/hr Other items that may not be shown can be discussed to form a fair rate. Page 168 of 267 1 City Council Action Request 7.K. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Dodge Nature Center – Permanent Sanitary Sewer Easement; and Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line Staff Recommendation Approve the following with minor modifications by the City Attorney: 1. The Permanent Sanitary Sewer Easement by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. 2. The Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. Budget Implication N/A Attachments 1. Dodge Nature Center Easements CC Memo 2. Dodge Nature Center - Permanent Sanitary Sewer Easement 3. Dodge Nature Center - Permanent Easement and Maintenance Agreement Page 169 of 267 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Joe Fox, Project Engineer DATE: July 28, 2023 RE: Dodge Nature Center – Permanent Sanitary Sewer Easement; and Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line Background Dodge Nature Center is working on connecting to city sewer and water at their Shepard Farm property at Jamaica Avenue and 70th Street in Cottage Grove. Their water service will connect to a city main in Jamaica Avenue. For the sanitary service, they will connect to a city manhole in 67th Street Court. On the south side of 67th Street Court is an outlot owned by The Preserve at Cottage Grove Homeowners Association. The utility contractor will bore under this landscaped outlot in order to make the sanitary connection. Discussion Two documents are required for this project, and both are signed by the City of Cottage Grove, Dodge Nature Center, and The Preserve at Cottage Grove HOA. The first, Permanent Sanitary Sewer Easement, establishes a city easement over two areas for the boring of sanitary sewer pipe. The second document, Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line, extends over the same area as was covered in the easement document, and it gives Dodge Nature Center the right to use the city easement for their private sanitary service and stipulates that Dodge Nature Center will maintain the sewer line in perpetuity. Recommendation That the City Council approve the following with minor modifications by the City Attorney: 1. The Permanent Sanitary Sewer Easement by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. 2. The Permanent Easement and Private Sanitary Service Maintenance Agreement for Sanitary Sewer Line by and between Dodge Nature Center, The Preserve of Cottage Grove, and the City of Cottage Grove. Page 170 of 267 PERMANENT SANITARY SEWER EASEMENT THIS PERMANENT SANITARY SEWER EASEMENT (“Easement”) is made, granted and conveyed this ______ day of _________, 2023 (“Effective Date”), by and between Thomas Irvine Dodge Nature Center, a Minnesota nonprofit corporation (“Dodge Nature Center”), and The Preserve at Cottage Grove Association, a Minnesota nonprofit corporation (“The Preserve”) (collectively “Landowner”), and the City of Cottage Grove, a Minnesota municipal corporation (“City”), for and in consideration of One and no/100 Dollars ($1.00) and other good and valuable consideration, the receipt whereof is hereby acknowledged. PROPERTY DESCRIPTION Dodge Nature Center owns real property in Washington County, Minnesota, legally described as follows: The Westerly 510.08 feet of the Southwest Quarter of the Southwest Quarter of Section 3, Township 27, Range 21 Abstract Property PID: 03.027.21.33.0002 (“Dodge Nature Center’s Property”). The Preserve owns real property in Washington County, Minnesota, legally described as follows: Outlot A, The Preserve at Cottage Grove Abstract Property PID: 03.027.21.32.0005 (“The Preserve’s Property”). Dodge Nature Center’s Property and The Preserve’s Property shall be collectively referred to hereinafter as “Landowner’s Property.” Page 171 of 267 2 PERMANENT EASEMENT DESCRIPTION The Landowner does hereby grant and convey unto the City, its successors and assigns, forever the following: A permanent easement for sanitary sewer purposes and all such purposes ancillary, incident or related thereto (“Permanent Easement”) under, over, across, through and upon that real property legally described on Exhibit A and depicted on Exhibit B (the “Permanent Easement Area”), attached hereto and incorporated herein by reference. The Permanent Easement rights granted herein are forever and shall include, but not be limited to, the construction, maintenance, repair and replacement of any sanitary sewer, and all facilities and improvements ancillary, incident or related thereto, under, over, across, through and upon the Permanent Easement Area. The Permanent Easement rights further include, but are not limited to, the right of ingress and egress over the Permanent Easement Area to access the Permanent Easement for the purposes of construction, maintenance, repair and replacement of any sanitary sewer, and all facilities and improvements ancillary, incident or related thereto. EXEMPT FROM STATE DEED TAX The rights of the City also include the right of the City, its contractors, agents and servants: (a) To enter upon the Permanent Easement Area at all reasonable times for the purposes of construction, reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Permanent Easement; and (b) To maintain the Permanent Easement Area, any City improvements and any underground pipes, conduits, or mains, together with the right to excavate and refill ditches or trenches for the location of such pipes, conduits or mains; and (c) To remove from the Permanent Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, construction and maintenance of the utility pipes, conduits, mains and above ground and below ground drainage facilities and to deposit earthen material in and upon the Permanent Easement Area; and (d) To remove or otherwise dispose of all earth or other material excavated from the Permanent Easement Area as the City may deem appropriate. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys’ fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Permanent Easement Area or the Landowner’s Property prior to the date hereof. Page 172 of 267 3 Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. The Landowner, for themselves and their successors and assigns, do hereby warrant to and covenant with the City, its successors and assigns, that they are well seized in fee of the Landowner’s Property described above, the Permanent Easement Area described on Exhibit A and depicted on Exhibit B and have good right to grant and convey the Permanent Easement herein to the City. This Easement is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. This Easement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. [The remainder of this page was intentionally left blank.] Page 173 of 267 4 IN TESTIMONY WHEREOF, the parties have caused this Easement to be executed as of the day and year first above written. CITY: CITY OF COTTAGE GROVE By: Myron Bailey, Mayor By: Tamara Anderson, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2023, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tamara Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and City Clerk of the City of Cottage Grove, the municipality named in the foregoing instrument, and that the said instrument was signed on behalf of said municipality by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipality. Notary Public Page 174 of 267 5 LANDOWNER: THOMAS IRVINE DODGE NATURE CENTER By: Printed Name: Title: STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this ________ day of ________________, 2023, by ______________________, the ______________________ of Thomas Irvine Dodge Nature Center, a Minnesota nonprofit corporation, on behalf of the nonprofit corporation. Notary Public Page 175 of 267 6 LANDOWNER: THE PRESERVE AT COTTAGE GROVE ASSOCIATION By: Printed Name: Title: STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this ________ day of ________________, 2023, by ______________________, the ______________________ of The Preserve at Cottage Grove Association, a Minnesota nonprofit corporation, on behalf of the nonprofit corporation. Notary Public This instrument drafted by and after recording, please return to: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 651-451-1831 Page 176 of 267 A-1 EXHIBIT A LEGAL DESCRIPTION OF PERMANENT EASEMENT AREA Legal description of Permanent Easement Area on The Preserve’s Property: A permanent public sewer easement over, under and across Outlot A, The Preserve at Cottage Grove. Legal description of Permanent Easement Area on Dodge Nature Center’s Property: A permanent public sewer easement over, under and across that part of the following described property; The westerly 510.08 feet of the Southwest Quarter of the Southwest Quarter of Section 3, Township 27, Range 21, Washington County, Minnesota. Said easement is described as commencing at the Northeast corner of said westerly 510.08 feet; thence North 89 degrees 14 minutes 09 seconds West, assumed bearing, along the North line of said westerly 510.08 feet, 75.00 feet to a line parallel with and 75.00 feet westerly of the easterly line of said westerly 510.08 feet and to the point of beginning; thence continuing North 89 degrees 14 minutes 09 seconds West, 34.00 feet; thence South 07 degrees 00 minutes 13 seconds East, 14.13 feet; thence South 01 degrees 07 minutes 39 seconds West, 21.00 feet; thence South 89 degrees 14 minutes 09 seconds East, 32.00 feet to its intersection with said parallel line and which passes through the point of beginning; thence North 01 degrees 07 minutes 39 seconds East, 35.00 feet to the point of beginning. Page 177 of 267 B-1 EXHIBIT B DEPICTION OF PERMANENT EASEMENT AREA Depiction of Permanent Easement Area on Dodge Nature Center’s Property: Page 178 of 267 1 PERMANENT EASEMENT AND PRIVATE SANITARY SERVICE MAINTENANCE AGREEMENT FOR SANITARY SEWER LINE THIS AGREEMENT (this “Agreement”) is entered into and effective this ______ day of _________________, 2023 (“Effective Date”), by and between the City of Cottage Grove, a Minnesota municipal corporation (“City”), and Thomas Irvine Dodge Nature Center, a Minnesota nonprofit corporation (“Dodge Nature Center”), and The Preserve at Cottage Grove Association, a Minnesota nonprofit corporation (“The Preserve”). WITNESSETH: WHEREAS, The Preserve is the owner of certain real property in Washington County, Minnesota, legally described as follows: Outlot A, The Preserve at Cottage Grove Abstract Property PID: 03.027.21.32.0005 (“The Preserve’s Property”); and WHEREAS, Dodge Nature Center is the owner of certain real property in Washington County, Minnesota, legally described as follows: The Westerly 510.08 feet of the Southwest Quarter of the Southwest Quarter of Section 3, Township 27, Range 21 Abstract Property PID: 03.027.21.33.0002 (“Dodge Nature Center’s Property”); and WHEREAS, Dodge Nature Center’s Property and The Preserve’s Property shall be collectively referred to hereinafter as the “Property;” and Page 179 of 267 2 WHEREAS, the City obtained certain rights to maintain a sanitary sewer easement identified in that certain Permanent Sanitary Sewer Easement dated __________ by and between Dodge Nature Center, The Preserve and the City, recorded as Document No. in the Office of the Washington County Recorder (the “City Easement”), under, over, across, through and upon the “Permanent Easement Area” identified in the City Easement; WHEREAS, The Preserve and City agree to Dodge Nature Center’s use of the Permanent Easement Area subject to the terms and conditions of this Agreement. NOW THEREFORE, in consideration of the promises exchanged herein and other good and valuable consideration, receipt of which is hereby acknowledged, the parties for themselves and their respective successors and assigns agree as follows: 1. City and The Preserve consent to Dodge Nature Center’s use of the Permanent Easement Area for purposes of the use and the maintenance of a private sewer line serving Dodge Nature Center’s Property. 2. Dodge Nature Center acknowledges that it has inspected the Permanent Easement Area and determined it to be suitable for the uses described in Section 1 above. 3. Dodge Nature Center’s Work in the Permanent Easement Area. Dodge Nature Center shall not conduct any work in the Permanent Easement Area unless Dodge Nature Center has received written approval from City and notice of the work has been provided to The Preserve. a. As a condition of approval, Dodge Nature Center shall submit detailed plans of the work and a description of the work to the City. City’s approval of any work merely indicates the City’s consent to the proposed activities and does not constitute a representation or warranty concerning the suitability, prudency, effectiveness, or propriety of the proposed activities by Dodge Nature Center. b. Dodge Nature Center agrees to reimburse City for the City’s reasonable expenses to review any request for work (including but not limited to costs for administrative review, engineering and field inspection). c. Prior to commencing work, Dodge Nature Center shall designate a representative who will supervise the work, be present during all work, and be authorized to control and, if necessary, suspend the work. d. Dodge Nature Center shall immediately suspend its work if requested by City. If suspension is required due to Dodge Nature Center’s failure to strictly comply with the terms of this Agreement or any of City’s conditions of approval for the work, upon such suspension the parties shall consult in an Page 180 of 267 3 effort to cure such noncompliance so that Dodge Nature Center may resume its activities. e. Dodge Nature Center shall, at its sole cost and risk, obtain all permits, consents or approvals required for its occupancy and use of the Permanent Easement Area. f. Dodge Nature Center agrees that following completion of any work that it shall restore the Permanent Easement Area to as good or better condition than prior to the work being commenced. 4. City’s Use of City Easement. City shall have the right, at any time and without liability or compensation to The Preserve or Dodge Nature Center, to use the City Easement to install, use, repair, maintain, relocate or remove City’s improvements that presently exist or may in the future be located within the City Easement. The City is responsible for the routine repair and maintenance of any City improvements in City Easement not caused by Dodge Nature Center or The Preserve. 5. Indemnification and Hold Harmless. The Preserve shall indemnify, defend and hold Dodge Nature Center and City, its agents, employees, and affiliates harmless from any cost, liability, damage, loss, claim, action or proceeding whatsoever for injury to persons (including death) or damage to The Preserve’s Property or the City Easement which may arise from or be claimed to have arisen from Dodge Nature Center’s exercise of the rights granted in this Agreement. 6. Dodge Nature Center to Bear Cost of Relocating Dodge Nature Center Improvements. The City may require Dodge Nature Center, at the expense of Dodge Nature Center, to temporarily move, remove and subsequently replace Dodge Nature Center’s private sewer line in the Permanent Easement Area in order for the City to gain access to the City improvements for the purpose of inspecting, repairing, maintaining, or replacing the City improvements or adding future City improvements in the City Easement. a. Prior to commencing such tasks, the City shall send a notice to Dodge Nature Center and allow Dodge Nature Center twenty (20) days from the date of the written notice to perform the tasks. b. If Dodge Nature Center has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to Dodge Nature Center. Dodge Nature Center must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the work. Bills not paid shall incur the standard penalty Page 181 of 267 4 and interest established by the City for utility billings within the City. 7. Emergency Relating to Dodge Nature Center Improvements. Notwithstanding the requirements contained in Section 6 relating to a twenty (20) day written notice to Dodge Nature Center, the City shall not be required to give such notice if the City’s engineer determines that an emergency exists. In such instance, the City, without giving notice to Dodge Nature Center may perform the work and in such case Dodge Nature Center shall reimburse the City for the costs and expenses relating to the work. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice as stated in Section 6. 8. Remedies Relating to Dodge Nature Center. If Dodge Nature Center fails to perform its obligations under this Agreement, then the City or The Preserve may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: a. Specific enforcement of this Agreement. b. If Dodge Nature Center fails to make payments under Sections 6 or 7, then the City may certify to Washington County the amounts due as payable with the real estate taxes for Dodge Nature Center’s Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. Dodge Nature Center waives any and all procedural and substantive objections to the imposition of such usual and customary charges on Dodge Nature Center’s Property. c. As an alternate means of collection, if the written billing is not paid by Dodge Nature Center, the City, without notice and without hearing, may specially assess Dodge Nature Center’s Property for the costs and expenses incurred by the City. Dodge Nature Center hereby waives any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to Dodge Nature Center’s Property. Dodge Nature Center waives any appeal rights otherwise available pursuant to Minnesota Statute § 429.081. Dodge Nature Center acknowledges that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon Dodge Nature Center’s Property. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair Page 182 of 267 5 any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 9. Unless otherwise provided for as part of the conditions for approval, throughout the time Dodge Nature Center is conducting work on the Permanent Easement Area, Dodge Nature Center shall insure that any contractor conducting said work shall maintain and provide evidence to City of insurance coverage at least equivalent to the following or Dodge Nature Center shall provide, at Dodge Nature Center’s expense, the following coverage: a. Worker’s Compensation at statutory limits with Employers Liability coverage of at least $100,000 limits if such party is at any time during the term of this Agreement subject to the requirements of any applicable law governing worker’s compensation. b. Comprehensive General Liability Coverage, (including blanket contractual liability) against claims for bodily injury, death and property damage, including environmental damage, arising out of such party’s operations, affording combined single limit protection of One Million Dollars ($1,000,000) with respect to personal injury or death and property damage, including environmental damage. All policies shall be endorsed to (1) name City its directors, officers, employees and affiliates as additional insured with respect to any and all bodily injury and/or property damage, and (2) to require thirty (30) days written notice be given to City prior to any cancellation or material changes in the policy. 10. The Preserve to Bear Cost of Relocating The Preserve Improvements. The Preserve shall not place anything in the City Easement that will interfere with the City’s use and enjoyment of the City’s improvements therein. The City may require The Preserve, at the expense of The Preserve, to temporarily move or remove The Preserve’s improvements, if any, in the City Easement in order for the City to gain access to the City improvements for the purpose of inspecting, repairing, maintaining, or replacing the City improvements or adding future City improvements in the City Easement. Prior to commencing such tasks, the City shall send a notice to The Preserve and allow The Preserve twenty (20) days from the date of the written notice to perform the tasks. If The Preserve has not completed the work within the twenty (20) days, then the City may proceed to perform the tasks. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice for such costs and expenses to The Preserve. The Preserve must pay the invoice within thirty (30) days after the date of the invoice. Such costs and expenses include, but are not limited to, costs charged the City by third parties such as contractors as well as the costs for City personnel that may have performed the Page 183 of 267 6 work. Bills not paid shall incur the standard penalty and interest established by the City for utility billings within the City. 11. Emergency Relating to The Preserve Improvements. Notwithstanding the requirements contained in Section 10 relating to a twenty (20) day written notice to The Preserve to perform its obligations under Section 10, the City shall not be required to give such notice if the City’s engineer determines that an emergency exists. In such instance, the City, without giving notice to The Preserve may perform the work and in such case The Preserve shall reimburse the City for the costs and expenses relating to the work. Once the City’s costs and expenses have been determined by the City, the City shall send an invoice as stated in Section 10. 12. Remedies Relating to The Preserve. If The Preserve fails to perform its obligations under this Agreement, then the City may avail itself of any remedy afforded by law or in equity and any of the following non-exclusive remedies: a. The City may specifically enforce this Agreement. b. If The Preserve fails to make payments under Sections 10 or 11, then the City may certify to Washington County the amounts due as payable with the real estate taxes for The Preserve’s Property in the next calendar year; such certifications may be made under Minnesota Statutes, Chapter 444 in a manner similar to certifications for unpaid utility bills. The Preserve waives any and all procedural and substantive objections to the imposition of such usual and customary charges on The Preserve’s Property. c. As an alternate means of collection, if the written billing is not paid by The Preserve, the City, without notice and without hearing, may specially assess The Preserve’s Property for the costs and expenses incurred by the City. The Preserve hereby waives any and all procedural and substantive objections to special assessments for the costs including, but not limited to, notice and hearing requirements and any claims that the charges or special assessments exceed the benefit to The Preserve’s Property. The Preserve waives any appeal rights otherwise available pursuant to Minnesota Statute § 429.081. The Preserve acknowledges that the benefit from the performance of tasks by the City equals or exceeds the amount of the charges and assessments for the costs that are being imposed hereunder upon The Preserve’s Property. No remedy herein conferred upon or reserved to the City shall be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given under this Agreement or now or hereafter existing at law or in equity or by statute. No delay or omission to exercise any right or power accruing upon any default shall impair Page 184 of 267 7 any such right or power or shall be construed to be a waiver thereof, but any such right and power may be exercised from time to time and as often as may be deemed expedient. 13. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys’ fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Property, other than the City Easement, prior to the date hereof. 14. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by The Preserve and Dodge Nature Center or their successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. 15. The Preserve, for itself or its successors and assigns, does hereby warrant to and covenant with the City, its successors and assigns, and to Dodge Nature Center, its successors and assigns, that it is well seized in fee of The Preserve’s Property legally described above, the Permanent Easement Area legally described in the City Easement and has good right to grant and convey this Agreement herein to the City and Dodge Nature Center. 16. Dodge Nature Center, for itself or its successors and assigns, does hereby warrant to and covenant with the City, its successors and assigns, and The Preserve, its successors and assigns, that it is well seized in fee of Dodge Nature Center’s Property legally described above, the Permanent Easement Area legally described in the City Easement and has good right to grant and convey this Agreement herein to the City and The Preserve. 17. This Agreement is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. 18. This Agreement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. [The reminder of the page is left intentionally blank] Page 185 of 267 8 IN TESTIMONY WHEREOF, the parties have caused this Agreement to be executed as of the day and year first above written. CITY: CITY OF COTTAGE GROVE By: Myron Bailey, Mayor By: Tamara Anderson, City Clerk STATE OF MINNESOTA ) ) ss COUNTY OF WASHINGTON ) On this day of , 2023, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tamara Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Cottage Grove, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public Page 186 of 267 9 DODGE NATURE CENTER: THOMAS IRVINE DODGE NATURE CENTER By: Printed Name: Title: STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this ________ day of ________________, 2023, by ______________________, the ______________________ of Thomas Irvine Dodge Nature Center, a Minnesota nonprofit corporation, on behalf of the nonprofit corporation. Notary Public Page 187 of 267 10 THE PRESERVE THE PRESERVE AT COTTAGE GROVE ASSOCIATION By: Printed Name: Title: STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was acknowledged before me this ________ day of ________________, 2023, by ______________________, the ______________________ of The Preserve at Cottage Grove Association, a Minnesota nonprofit corporation, on behalf of the nonprofit corporation. Notary Public This instrument drafted by and after recording, please return to: Korine L. Land (#262432) LeVander, Gillen & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 651-451-1831 Page 188 of 267 1 City Council Action Request 7.L. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Electric and Gas Franchise Fees Staff Recommendation 1. Adopt Ordinance No. 1070, enacting City Code Title 1, Chapter 5, Section 11 regarding Electric Franchise Fee. 2. Adopt Ordinance No. 1069, enacting City Code Title 1, Chapter 5, Section 10 regarding Gas Franchise Fee. Budget Implication N/A Attachments 1. Franchise Fee Rate Update CC Memo 2. Franchise Fee Ordinance-Electric 3. Franchise Fee Ordinance-Gas Page 189 of 267 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Ryan Burfeind, PE, Public Works Director Amanda Meyer, PE, City Engineer Date: July 28, 2023 Re: Approve Ordinances Regarding Electric and Gas Franchise Fees Background/Discussion In 2003, the City Council voted to enter into 20-year franchise fee agreements with Xcel Energy and CenterPoint Energy. The franchise fee agreements memorialize an agreement between each utility company and the city to allow the utility company use of the city’s rights-of-way for their energy infrastructure in exchange for a fee. The fee collected as part of the franchise fee agreement is done through a charge on the bills of the utility company’s customers and is passed through to the city on a quarterly basis. At the time that the agreements went into effect, the City Council approved a $1.65 per month franchise fee per residential property for both gas service and electric service regardless of the utility company. The full fee schedule can be seen below based on the customer class. Since 2003, the franchise fee amount has not been updated to reflect inflation and the construction industry cost increases. The agreements expire in November, 2023 and therefore are being reviewed and updated, including the rate schedule. Class Amount per month Electric Residential $1.65 Small C & I – Non-Demand $1.65 Small C & I – Demand $8.25 Large C & I $33.00 Public Street Lighting $3.30 Municipal Pumping – Non-Demand $0.75 Municipal Pumping – Demand $8.25 Gas Residential $1.65 Commercial Firm- Non-Demand $4.95 Commercial Firm- Demand $8.25 Small Interruptible $16.50 Medium & Large Interruptible & Transportation $24.75 Figure 1: Current Franchise Fee Rates On July 19, 2023, the City Council held a workshop to discuss the desired franchise fee rate changes to fund the roadway preservation plan presented by staff . Based on review of the proposed improvements to be funded through the franchise fees, Council discussed updating the franchise fee rate to be set at 3.75% of the monthly gas and electric utility bills. This rate will Page 190 of 267 Honorable Mayor, City Council, and Jennifer Levitt Franchise Fee July 28, 2023 Page 2 of 2 support the completion of 4 miles of mill and overlay, routine crack seal of roadways and trails, replacement of 2 miles of trail, routine sidewalk and curb replacement, and routine fog sealing of trails each year. Recommendation 1. It is recommended that the City Council approve Ordinance No. 1070, enacting City Code Title 1, Chapter 5, Section 11 regarding Electric Franchise Fee. 2. It is recommended that the City Council approve Ordinance No. 1069, enacting City Code Title 1, Chapter 5, Section 10 regarding Gas Franchise Fee. Page 191 of 267 CITY OF COTTAGE GROVE, MINNESOTA ORDINANCE NO. 1070 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA ENACTING CITY CODE TITLE 1, CHAPTER 5, SECTION 11 REGARDING ELECTRIC FRANCHISE FEE The City Council of the City of Cottage Grove, Washington County, Minnesota, does ordain as follows: SECTION 1. ENACTMENT. The Code of the City of Cottage Grove, County of Washington, State of Minnesota, Title 1, Chapter 5, Section 11 shall be enacted as followed: §1-5-11 ELECTRIC FRANCHISE FEE: A. Definitions: The following words, terms, and phrases when used in this Chapter have the meaning ascribed to them in this Section except where the context clearly indicates a different meaning: ELECTRIC COMPANY: Every person, firm, company, joint stock association or corporation engaged in the business of selling electricity for light, heat, power, and other purposes for public or private use in the City. GROSS REVENUES: All sums, excluding any surcharge or similar addition to the electric company’s charges to customers for the purpose of reimbursing the electric company for the cost resulting from the franchise fee, received by the electric company from the sale of electric energy to its retail customers within the corporate limits of the City. B. Franchise Fee: 1. An electric franchise fee is hereby imposed on every electric company in the amount of 3.75% of gross revenues derived from the sale of electricity within the City. The payment of the franchise fee shall be prescribed in the Franchise Agreement between each electric company and the City. 2. The franchise fee excludes rate schedules for highway lighting, municipal street lighting, municipal water pumping, municipal fire sirens, municipal traffic signals, and municipal sewage disposal service. For all consumers, the 3.75% percent franchise fee is applicable to the first $950,000 of calendar year gross operating revenues. The franchise fee is reduced to one half percent (0.5%) for the remaining amount of annual gross operating revenues exceeding $950,000. C. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow any electric company to add a surcharge to customer rates of City residents to reimburse the electric company for the cost of the fee. D. Accounting. For the purpose of ascertaining the gross revenues, each electric company must keep an accurate account of all sales within the City and must annually furnish the Page 192 of 267 City of Cottage Grove, Minnesota Ordinance No. 1070 Page 2 of 2 City finance director with an accounting of the sales. A qualified person from the electric company must verify the accounting. The electric company agrees to make its records available for inspection by the City at reasonable times provided that the City and its designated representative agree in writing not to disclose any information which would indicate the amount paid by any identifiable customer or customers or any other information regarding identified customers. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary m ay be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire Official Zoning ordinance: The ordinance establishes a 3.75% electric franchise fee on every electric company. SECTION 3. EFFECTIVE DATE. This ordinance enactment shall be in full force and effective from and after adoption and publication according to law. Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Page 193 of 267 CITY OF COTTAGE GROVE, MINNESOTA ORDINANCE NO. 1069 AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA ENACTING CITY CODE TTILE 1, CHAPTER 5, SECTION 10 REGARDING GAS FRANCHISE FEE The City Council of the City of Cottage Grove, Washington County, Minnesota, does ordain as follows: SECTION 1. ENACTMENT. The Code of the City of Cottage Grove, County of Washington, State of Minnesota, Title 1, Chapter 5, Section 10 shall be enacted as followed: §1-5-10 GAS FRANCHISE FEE: A. Definitions: The following words, terms, and phrases when used in this Chapter have the meaning ascribed to them in this Section except where the context clearly indicates a different meaning: GAS COMPANY: Every person, firm, company, joint stock association or corporation engaged in the business of furnishing or distributing gas for public or private use in the City. GROSS REVENUES: All sums, excluding any surcharge or similar addition to the gas company’s charges to customers for the purpose of reimbursing the gas company for the cost resulting from the franchise fee, received by the gas company from the sale of gas energy to its retail customers within the corporate limits of the City. B. Franchise Fee. A gas franchise fee is hereby imposed on every gas company in th e amount of 3.75% of gross revenues derived from the sale of gas within the City. The payment of the franchise fee shall be prescribed in the Franchise Agreement between each gas company and the City. C. Surcharge. The City recognizes that the Minnesota Public Utilities Commission may allow any gas company to add a surcharge to customer rates of City residents to reimburse the gas company for the cost of the fee. D. Accounting. For the purpose of ascertaining the gross revenues, each gas company must keep an accurate account of all sales within the City and must annually furnish the City finance director with an accounting of the sales. A qualified person from the gas company must verify the accounting. The gas company agrees to make its records available for inspection by the City at reasonable times provided that the City and its designated representative agree in writing not to disclose any information which would indicate the amount paid by any identifiable customer or customers or any other information regarding identified customers. SECTION 2. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the Page 194 of 267 City of Cottage Grove, Minnesota Ordinance No. 1069 Page 2 of 2 entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire Official Zoning ordinance: The ordinance establishes a 3.75% gas franchise fee on every gas company. SECTION 3. EFFECTIVE DATE. This ordinance enactment shall be in full force and effective from and after adoption and publication according to law. Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Page 195 of 267 1 City Council Action Request 7.M. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Gas and Electric Franchise Fee Agreement Ordinances with Northern States Power Company Staff Recommendation 1. Adopt Ordinance No. 1071, Northern States Power Company Gas Franchise Ordinance. 2. Adopt Ordinance No. 1072, Northern States Power Company Electric Franchise Ordinance. Budget Implication N/A Attachments 1. NSP Franchise Fee CC Memo 2. NSP Franchise Ordinance-Gas 3. NSP Franchise Ordinance-Electric Page 196 of 267 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Ryan Burfeind, PE, Public Works Director Amanda Meyer, PE, City Engineer Date: July 28, 2023 Re: Approval of Gas and Electric Franchise Fee Agreement Ordinances with Northern States Power Company Background/Discussion In 2003, the City Council entered into 20-year franchise fee agreements with Northern States Power Company for both gas and electric services. The franchise fee agreements memorialize an agreement between the utility company and the city to allow the utility company use of the city’s rights-of-way for their energy infrastructure in exchange for a fee. Franchise fee agreements are not required for a utility company to utilize the city right-of-way, and right-of- way permits are required to be obtained regardless of if a franchise fee agreement is in place. The fee collected as part of the franchise fee agreeme nt is done through a charge on the bills of the utility company’s customers and is passed through to the city on a quarterly basis. The Franchise Fee Agreements expire in November 2023, and therefore need to be reviewed and updated for the next 20 years. The City Attorney has reviewed the agreements with Northern States Power Company and worked through required updates. Recommendation 1. It is recommended that the City Council approve Ordinance No. 1071, Northern States Power Company Gas Franchise Ordinance. 2. It is recommended that the City Council approve Ordinance No. 1072, Northern States Power Company Electric Franchise Ordinance. Page 197 of 267 NORTHERN STATES POWER COMPANY GAS FRANCHISE ORDINANCE ORDINANCE NO. 1071 CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA AN ORDINANCE GRANTING NORTHERN STATES POWER COMPANY, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND GROUNDS OF THE CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF The City Council of the City of Cottage Grove, Washington County, Minnesota, does hereby ordain as follows: SECTION 1. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: 1.1 City. The City of Cottage Grove, County of Washington, State of Minnesota. 1.2 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer and water service, street lighting and traffic signals, but excluding facilities for providing heating, lighting or other forms of energy. 1.3 Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all, or part of the authority to regulate Gas retail rates now vested in the Minnesota Public Utilities Commission. 1.4 Company. Northern States Power Company, a Minnesota corporation, its successors and assigns including all successors or assigns that own or operate any part or parts of the Gas Facilities subject to this Franchise. 1.5 Effective Date. The Effective Date of this ordinance is identified in Section 14, which must be at least 90 day after adoption. 1.6 Gas Energy. Gas Energy includes both retail and wholesale natural, manufactured or mixed gas. 1.7 Gas Facilities. Gas transmission and distribution pipes, lines, mains, ducts, fixtures, and all necessary equipment and appurtenances owned or operated by the Page 198 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 2 of 9 2 Company for the purpose of providing Gas Energy for retail, wholesale or other public or private use. 1.8 Notice. A writing served by any party or parties on any other party or parties. Notice to Company shall be mailed to the General Counsel, 401 Nicollet Mall, 8th Floor, Minneapolis, MN 55401. Notice to the City shall be mailed to Jennifer Levitt, City Administrator, 12800 Ravine Parkway South, Cottage Grove, MN 55016. Any party may change its respective address for the purpose of this Ordinance by written Notice to the other parties. 1.9 Ordinance. This gas franchise ordinance, also referred to as the Franchise. 1.10 Public Ground. Land owned or otherwise controlled by the City, park, a trail or walkway not in a right-of-way, open space or other public property, which is held for use in common by the public or for public benefit. 1.11 Public Way. Any highway, street, alley, or other public right-of-way within the City. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of twenty (20) years from the Effective Date as defined in Section 14, the right to transmit, distribute and sell Gas Energy for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future and also the right to transport Gas Energy through the limits of the City for use outside of the City limits. For these purposes, Company may construct, operate, repair and maintain Gas Facilities in, on, over, under and across the Public Ways and Public Grounds, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to a public right-of-way ordinance or permit requirements adopted consistent with state law. All Gas Facilities located on Public Grounds shall be memorialized in a utility easement or other legally recordable instrument between City, Company and the underlying property owner if different than the City, to document the Gas Facilities. 2.2 Effective Date; Written Acceptance. This franchise agreement shall be in force and effect from and after passage of this Ordinance and publication as required by law on the Effective Date. However, if Company does not file a written acceptance with the City within ninety (90) days after the date the City Council adopts this Ordinance, the City Council by resolution shall revoke this Franchise. 2.3 Service and Gas Rates. The terms and conditions of service and the rates to be charged by Company for Gas Energy in City are subject to the jurisdiction of the Commission. Page 199 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 3 of 9 3 2.4 Publication Expense. The expense of publication of this Ordinance will be paid by City and reimbursed to City by Company. 2.5 Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in Washington County District Court to interpret and enforce this Franchise or for such other relief as may be permitted by law or equity . 2.6 Continuation of Franchise. If the City and the Company are unable to agree on the terms of a new franchise by the time this Franchise expires, this Franchise will remain in effect until a new franchise is agreed upon, or until ninety (90) days after the City or the Company serves written Notice to the other party of its intention to allow Franchise to expire. However, in no event shall this Franchise continue for more than one (1) year after expiration of the twenty (20) year term set forth in Section 2.1. SECTION 3. LOCATION, OTHER REGULATIONS. 3.1 Location of Facilities. Gas Facilities shall be located, constructed and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located on Public Grounds in a location selected by the City. The location and relocation of Gas Facilities shall be subject to permits if required by separate ordinance and to other reasonable regulations of the City consistent with authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent not inconsistent with a specific term of this Franchise. Company may abandon underground gas facilities in place, provided, at City’s request, Company will remove abandoned gas facilities interfering with a City improvement project, but only to the extent such gas facilities are uncovered or will be uncovered by excavation as part of the City’s improvement project. 3.2 Field Locations. Company shall provide field locations for its underground Gas Facilities within City consistent with the requirements of Minnesota Statutes, Chapter 216D. 3.3 Street Openings. Company shall not open or disturb any Public Ground or Public Way for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee, subject to Section 9.1 of this Ordinance. Permit conditions imposed on Company shall not be more burdensome than those imposed on other public right-of-way users for similar facilities or Page 200 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 4 of 9 4 work. Company may, however, open and disturb any Public Ground or Public Way without a permit from the City where an emergency exists requiring the immediate repair of Gas Facilities and Company gives telephone, email or similar notice to the City before commencement of the emergency repair, if reasonably possible. Not later than the second working day thereafter, Company shall obtain any required permits and pay any required fees. 3.4 Restoration. After undertaking any work requiring the opening of any Public Ground or Public Way, Company shall restore the same in accordance with Minnesota Rules, 7819.1100 and City requirements for paving and foundation that are not in conflict with Minnesota Rules, 7819.1100, to as good a condition as formerly existed, and shall maintain any surface in good condition for one year thereafter. The work shall be completed as promptly as weather permits, and if Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground or Public Way in the said condition, the City shall have, after demand to Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five days, the right to make the restoration at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section 3.4, but the City hereby waives any requirement for Company to post a construction performance bond, certificate of insurance, letter of credit or any other form of security or assurance that may be required, under a separate existing or future ordinance of the City, of Company to install, replace or maintain facilities in a Public Way, unless otherwise agreed to by the City and Company. 3.5 Avoid Damage to Gas Facilities. Per Minnesota Statute 216D.05, the City and Company must take protective measures when it performs work near the Gas Facilities. Nothing in this Ordinance relieves any person, including Company, from liability arising out of the failure to exercise reasonable care to avoid damaging Gas Facilities while performing any activity. 3.6 Notice of Improvements. The City must give Company reasonable notice of plans for improvements to Public Grounds or Public Ways where the City has reason to believe that Gas Facilities may affect or be affected by the improvement. The notice must contain: (i) the nature and character of the improvements, (ii) the Public Grounds and Public Ways upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Ground or Public Way is involved, the order in which the work is to proceed. The notice must be given to Company a sufficient length of time, considering seasonal working conditions, in advance of the actual commencement of the work to permit Company to make any necessary additions, alterations or repairs to its Gas Facilities. 3.7 Mapping Information. If requested by City, the Company must promptly provide complete mapping information for any of its Gas Facilities in accordance with the requirements of Minnesota Rules 7819.4000 and 7819.4100. Page 201 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 5 of 9 5 SECTION 4. RELOCATIONS. 4.1 Relocation of Gas Facilities in Public Ways. The Company and City shall comply with the provisions of Minnesota Rules 7819.3100, with respect to requests for the Company to relocate Gas Facilities located in Public Ways. 4.2 Relocation of Gas Facilities in Public Ground. City may require Company at Company’s expense to relocate or remove its Gas Facilities from Public Ground upon a finding by City that the Gas Facilities have become or will become a substantial impairment to the existing or proposed public use of the Public Ground. 4.3 Projects with Federal Funding. Relocation, removal, or rearrangement of any Company Gas Facilities made necessary because of the extension into or through City of a federally aided highway project, or such a project within City, shall be governed by the provisions of Minnesota Statutes Sections 161.45 and 161.46. City shall not order Company to remove or relocate its Gas Facilities when a Public Way is vacated, improved or realigned for a right-of-way project or any other project which is financially subsidized in whole or in part by the Federal Government or any agency thereof, unless the reasonable non-betterment costs of such relocation are paid to Company. The City is obligated to pay Company only for those portions of its relocation costs for which City has received federal funding specifically allocated for relocation costs in the amount requested by the Company, which allocated funding the City shall specifically requ est. 4.4 No Waiver. The provisions of this franchise apply only to facilities constructed in reliance on a franchise from the City and shall not be construed to waive or modify any rights obtained by Company for installations within a Company right-of-way acquired by easement or prescriptive right before the applicable Public Ground or Public Way was established, or Company's rights under state or county permit. SECTION 5. TREE TRIMMING. Company may trim all shrubs and trees, including roots, in the Public Ways of City to the extent Company finds necessary to avoid interference with the proper construction, operation, repair and maintenance of Gas Facilities installed, provided that Company shall save City harmless from any liability arising therefrom. The City shall not be indemnified for losses or claims occasioned through its own negligence or otherwise wrongful act or omission except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. SECTION 6. INDEMNIFICATION. Page 202 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 6 of 9 6 6.1 Indemnity of City. Company shall indemnify and hold the City harmless from any and all liability on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Gas Facilities located in the Public Grounds and Public Ways. The City shall not be indemnified for losses or claims occasioned through its own negligence or otherwise wrongful act or omission except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. The City shall not be indemnified if the injury or damage results from the performance in a proper manner of acts reasonably deemed hazardous by Company, and such performance is nevertheless ordered or directed by City after notice of Company's determination 6.2 Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. This Franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. SECTION 7. VACATION OF PUBLIC WAYS. The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way or Public Grounds. The City and the Company shall comply with Minnesota Rules 7819.3100 and Minnesota Rules 7819.3200 with respect to any request for vacation. In no case, however, shall the City be liable to Company for failure to specifically preserve a right-of-way under Minnesota Statutes, Section 160.29. Except where required for a City improvement project, the vacation of any Public Way, after the installation of Gas Facilities, shall not operate to deprive Company of its rights to operate and maintain such Gas Facilities. Any remaining Gas Facilities in a vacated right-of-way shall be memorialized in an easement or otherwise recordable instrument between Company and the underlying property owner, unless otherwise agreed to by the City and Company. SECTION 8. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. SECTION 9. FRANCHISE FEE. Page 203 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 7 of 9 7 9.1 Fee Schedule. During the term of the franchise hereby granted, the City may impose on the Company a franchise fee. The Company will administer the collection and payment of franchise fees to City. The franchise fee will be collected on a flat per meter basis, or by some other method that is mutually acceptable to both City and Company for each retail customer within the corporate limits of the City. The amount of the fee collected may differ for each customer class. The City will use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. The franchise fee formula may be changed from time to time, however, the change shall meet the same Notice and acceptance requirements of this Ordinance and the fee may not be changed more often than annually. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company will provide a formula that will produce a substantially similar fee amount to the City. If the City and Company are unable to agree, the disagreement shall be subject to the Dispute Resolution provisions of Section 2.5. 9.2 Separate Ordinance; Notice of Ordinance. The franchise fee shall be imposed by a separate ordinance, duly adopted by the City Council, which ordinance shall not be effective until at least 90 days after adoption. Following adoption, the City shall send written notice by certified mail to Company of the passage of the Ordinance. The Company is not required to collect a franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law, provided the Company notifies the City of the same within the ninety (90) day period. The fee shall not become effective until the beginning of a Company billing month at least 90 days after the Effective Date. Section 2.5 shall constitute the sole remedy for solving disputes between Company and the City in regard to the interpretation of, or enforcement of, the separate ordinance. The separate ordinance imposing the fee shall not be effective against the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale of energy within the City by any other energy supplier, provided that, as to such supplier, the City has the authority or contractual right to require a franchise fee or similar fee through an agreed-upon franchise. Such fee shall not exceed any amount that the Company may legally charge to its customers. No franchise fee shall be payable by Company if Company is legally unable to collect an amount equal to the franchise fee from its customers under Commission rules or order. 9.3 Collection of the Fee. The franchise fee shall be payable quarterly during complete billing months of the period for which payment is to be made. The payment shall be made to the City within 30 days after the end of each quarter. The time and manner of collecting the franchise fee is subject to the approval of the Commission. Such fee is subject to subsequent reductions to account for uncollectibles, erroneous billings and customer refunds incurred by the Company. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company’s determination of the franchise fee payments. The Company may collect a surcharge equal to the designated franchise fee for the applicable customer classification in all customer billings for gas service in each class. Page 204 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 8 of 9 8 SECTION 10. PROVISIONS OF ORDINANCE. 10.1 Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 10.2 Limitation on Applicability. This Ordinance constitutes a franchise agreement between the City and Company as the only parties and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. SECTION 11. AMENDMENT PROCEDURE. Either party to this franchise agreement may at any time propose that the agreement be amended. This Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company’s written consent thereto with the City Clerk within 90 days after the date of final passag e by the City of the amendatory ordinance. If the Company does not consent to the amendment, the ordinance containing the amendment shall be revoked by City. SECTION 12. PREVIOUS FRANCHISES SUPERSEDED. This franchise supersedes any previous Gas franchise granted to Company or its predecessor. SECTION 13. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This 20-year Franchise Agreement allows Northern States Power Company to provide gas services to the residents of Cottage Grove. The associated franchise fee will be effective 90 days after final adoption. SECTION 14. EFFECTIVE DATE. This ordinance shall become effective 90 days after final adoption. Page 205 of 267 City of Cottage Grove, Minnesota Ordinance No. 1071 Page 9 of 9 9 Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: _____________________________________________ Tamara Anderson, City Clerk Page 206 of 267 NORTHERN STATES POWER COMPANY ELECTRIC FRANCHISE ORDINANCE ORDINANCE NO. 1072 CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA AN ORDINANCE GRANTING NORTHERN STATES POWER COMPANY, D/B/A XCEL ENERGY, ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR AN ELECTRIC DISTRIBUTION SYSTEM AND TRANSMISSION LINES, INCLUDING NECESSARY POLES, LINES, FIXTURES AND APPURTENANCES FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND GROUNDS OF THE CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA, FOR SUCH PURPOSES The City Council of the City of Cottage Grove, Washington County, Minnesota, does hereby ordain as follows: SECTION 1. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: 1.1 City. The City of Cottage Grove, County of Washington, State of Minnesota. 1.2 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer and water service, street lighting and traffic signals, but excluding facilities for providing heating, lighting, or other forms of energy. 1.3 Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all, or part of the authority to regulate electric retail rates now vested in the Minnesota Public Utilities Commission. 1.4 Company. Northern States Power Company, a Minnesota corporation, d/b/a Xcel Energy, including all successors or assigns that own or operate any part or parts of the Electric Facilities subject to this Franchise. 1.5 Effective Date. The Effective Date of this ordinance is identified in Section 14, which must be at least 90 day after adoption. 1.6 Electric Facilities. Electric transmission and distribution towers, poles, lines, guys, anchors, conduits, fixtures, and necessary appurtenances owned or operated by Company for the purpose of providing electric energy for retail, wholesale, or other public or private use. Page 207 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 2 of 9 2 1.7 Notice. A writing served by any party or parties on any other party or parties. Notice to Company shall be mailed to the General Counsel, 401 Nicollet Mall, 8th Floor, Minneapolis, MN 55401. Notice to the City shall be mailed to the City Administrator, Jennifer Levitt, City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove, MN 55016. Either party may change its respective address for the purpose of this Ordinance by written notice to the other party. 1.8 Ordinance. This electric franchise ordinance, also referred to as the Franchise. 1.9 Public Ground. Land owned or otherwise controlled by the City, park, a trail or walkway not in a right-of-way, open space or other public property, which is held for use in common by the public or for public benefit. 1.10 Public Way. Any highway, street, alley, or other public right-of-way within the City. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of twenty (20) years from the Effective Date as defined in Section 14, the right to transmit, distribute and sell electric energy for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future and also the right to transport electric energy through the limits of the City for use outside of the City limits. For these purposes, Company may construct, operate, repair and maintain Electric Facilities in, on, over, under and across the Public Ways and Public Grounds, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to a public right-of-way ordinance or permit requirements adopted consistent with state law. All Electric Facilities located on Public Grounds shall be memorialized in a utility easement or other legally recordable instrument between City, Company and the underlying property owner if different than the City, to document the Electric Facilities. 2.2 Effective Date; Written Acceptance. This franchise agreement shall be in force and effect from and after passage of this Ordinance and publication as required by law on the Effective Date. However, if Company does not file a written acceptance with the City within ninety (90) days after the date the City Council adopts this Ordinance, the City Council by resolution shall revoke this Franchise. 2.3 Service and Rates. The terms and conditions of service to be provided and the rates to be charged by Company for electric service in City are subject to the jurisdiction of the Commission. The area within the City in which Company may provide electric service is subject to the provisions of Minnesota Statutes, Section 216B.40. Page 208 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 3 of 9 3 2.4 Publication Expense. The expense of publication of this Ordinance will be paid by City and reimbursed to City by Company. 2.5 Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within 30 days of the written notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used, or if the parties are unable to resolve the dispute within 30 days after first meeting with the selected mediator, either party may commence an action in Washington County District Court to interpret and enforce this Franchise or for such other relief as may be permitted by law or equity. 2.6 Continuation of Franchise. If the City and the Company are unable to agree on the terms of a new franchise by the time this Franchise expires, this Franchise will remain in effect until a new franchise is agreed upon, or until ninety (90) days after the City or the Company serves written Notice to the other party of its intention to allow Franchise to expire. However, in no event shall this Franchise continue for more than one (1) year after expiration of the twenty (20) year term set forth in Section 2.1. SECTION 3. LOCATION, OTHER REGULATIONS. 3.1 Location of Facilities. Electric Facilities shall be located, constructed and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System. Electric Facilities may be located on Public Grounds in a location selected by the City. The location and relocation of Electric Facilities shall be subject to permits if required by separate ordinance and to other reasonable regulations of the City consistent with authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent not inconsistent with a specific term of this Franchise. Company may abandon underground electric facilities in place, provided, at City’s request, Company will remove abandoned electric facilities interfering with a City improvement project, but only to extent such electric facilities are uncovered or will be uncovered by excavation as part of the City’s improvement project. 3.2 Field Locations. Company shall provide field locations for its underground Electric Facilities within City consistent with the requirements of Minnesota Statutes, Chapter 216D. 3.3 Street Openings. Company shall not open or disturb any Public Ground or Public Way for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee, subject to Section 9.1 of this Ordinance. Permit conditions imposed on Company shall not be more burdensome than those imposed on other public right-of-way users for similar facilities or Page 209 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 4 of 9 4 work. Company may, however, open and disturb any Public Ground or Public Way without a permit from the City where an emergency exists requiring the immediate repair of Electric Facilities and Company gives telephone, email or similar notice to the City before commencement of the emergency repair, if reasonably possible. Not later than the second working day thereafter, Company shall obtain any required permits and pay any required fees. 3.4 Restoration. After undertaking any work requiring the opening of any Public Ground or Public Way, Company shall restore the same in accordance with Minnesota Rules, 7819.1100 and City requirements for paving and foundation that are not in conflict with Minnesota Rules, 7819.1100, to as good a condition as formerly existed, and shall maintain any surface in good condition for one year thereafter. The work shall be completed as promptly as weather permits, and if Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground or Public Way in the said condition, the City shall have, after demand to Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five days, the right to make the restoration at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section 3.4., but the City hereby waives any requirement for Company to post a construction performance bond, certificate of insurance, letter of credit or any other form of security or assurance that may be required, under a separate existing or future ordinance of the City, of Company to install, replace or maintain facilities in a Public Way, unless otherwise agreed to by the City and Company. 3.5 Avoid Damage to Electric Facilities. Per Minnesota Statute 216D.05, the City and Company must take protective measures when it performs work near the Electric Facilities. Nothing in this Ordinance relieves any person, including Company, from liability arising out of the failure to exercise reasonable care to avoid damaging Electric Facilities while performing any activity. 3.6 Notice of Improvements. The City must give Company reasonable notice of plans for improvements to Public Grounds or Public Ways where the City has reason to believe that Electric Facilities may affect or be affected by the improvement. The notice must contain: (i) the nature and character of the improvements, (ii) the Public Grounds and Public Ways upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Ground or Public Way is involved, the order in which the work is to proceed. The notice must be given to Company a sufficient length of time, considering seasonal working conditions, in advance of the actual commencement of the work to permit Company to make any necessary additions, alterations or repairs to its Electric Facilities. 3.7 Shared Use of Poles. Company shall make space available on its poles or towers for City fire, water utility, police or other City facilities upon terms and conditions acceptable to Company whenever such use will not interfere with the use of such poles or Page 210 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 5 of 9 5 towers by Company, by another electric utility, by a telephone utility, or by any cable television company or other form of communication company. In addition, the City shall pay for any added cost incurred by Company because of such use by City. 3.8 Mapping Information. If requested by City, the Company must promptly provide complete mapping information for any of its Electric Facilities in accordance with the requirements of Minnesota Rules 7819.4000 and 7819.4100. SECTION 4. RELOCATIONS. 4.1 Relocation of Electric Facilities in Public Ways. The Company and City shall comply with the provisions of Minnesota Rules 7819.3100, with respect to requests for the Company to relocate Electric Facilities located in Public Ways. 4.2 Relocation of Electric Facilities in Public Ground. City may require Company at Company’s expense to relocate or remove its Electric Facilities from Public Ground upon finding by City that the Electric Facilities have become or will become a substantial impairment to the existing or proposed public use of the Public Ground. 4.3 Projects with Federal Funding. Relocation, removal, or rearrangement of any Company Electric Facilities made necessary because of the extension into or through City of a federally aided highway project , or such a project within City, shall be governed by the provisions of Minnesota Statutes Sections 161.45 and 161.46. City shall not order Company to remove or relocate its Electric Facilities when a Public Way is vacated, improved or realigned for a right-of-way project or any other project which is financially subsidized in whole or in part by the Federal Government or any agency thereof, unless the reasonable non-betterment costs of such relocation are paid to Company. The City is obligated to pay Company only for those portions of its relocation costs for which City has received federal funding specifically allocated for relocation costs in the amount requested by the Company, which allocated funding the City shall specifically request. 4.4 No Waiver. The provisions of this franchise apply only to facilities constructed in reliance on a franchise from the City and shall not be construed to waive or modify any rights obtained by Company for installations within a Company right-of-way acquired by easement or prescriptive right before the applicable Public Ground or Public Way was established, or Company's rights under state or county permit. SECTION 5. TREE TRIMMING. Company may trim all trees and shrubs in the Public Grounds and Public Ways of City to the extent Company finds necessary to avoid interference with the proper construction, operation, repair and maintenance of any Electric Facilities installed, provided that Company shall save the City harmless from any liability arising therefrom. The City shall not be indemnified if the injury or damage results from the performance in a proper manner Page 211 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 6 of 9 6 of acts reasonably deemed hazardous by Company, and such performance is nevertheless ordered or directed by City after notice of Company's determination. SECTION 6. INDEMNIFICATION. 6.1 Indemnity of City. Company shall indemnify and hold the City harmless from any and all liability on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Electric Facilities located in the Public Grounds and Public Ways. The City shall not be indemnified for losses or claims occasioned through its own negligence or otherwise wrongful act or omission except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. 6.2 Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. This Franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. SECTION 7. VACATION OF PUBLIC WAYS. The City shall give Company at least two weeks prior written notice of a proposed vacation of a Public Way or Public Grounds. The City and the Company shall comply with Minnesota Rules 7819.3100 and Minnesota Rules 7819.3200 with respect to any request for vacation. In no case, however, shall the City be liable to Company for failure to specifically preserve a right-of-way under Minnesota Statutes, Section 160.29. Except where required for a City improvement project, the vacation of any Public Way, after the installation of Gas Facilities, shall not operate to deprive Company of its rights to operate and maintain such Gas Facilities. Any remaining Gas Facilities in a vacated right-of-way shall be memorialized in an easement or otherwise recordable instrument between Company and the underlying property owner, unless otherwise agreed to by the City and Company. SECTION 8. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. Page 212 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 7 of 9 7 SECTION 9. FRANCHISE FEE. 9.1 Fee Schedule. During the term of the franchise hereby granted, the City may impose on Company a franchise fee. The Company will administer the collection and payment of franchise fees to City. The franchise fee will be collected on a flat per meter basis, or by some other method that is mutually acceptable to both City and Company for each retail customer within the corporate limits of the City. The amount of the fee collected may differ for each customer class. The City will use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. The franchise fee formula may be changed from time to time, however, the change shall meet the same Notice and acceptance requirements of this Ordinance and the fee may not be changed more often than annually. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company will provide a formula that will produce a substantially similar fee amount to the City. If the City and Company are unable to agree, the disagreement shall be subject to the Dispute Resolution provisions of Section 2.5. 9.2 Separate Ordinance; Notice of Ordinance. The franchise fee shall be imposed by a separate ordinance, duly adopted by the City Council, which ordinance shall not be effective until at least 90 days after adoption. Following adoption, the City shall send written notice by certified mail to Company of the passage of the Ordinance. The Company is not required to collect a franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law, provided the Company notifies the City of the same within the ninety (90) day period. The fee shall not become effective until the beginning of a Company billing month at least 90 days after the Effective Date. Section 2.5 shall constitute the sole remedy for solving disputes between Company and the City in regard to the interpretation of, or enforcement of, the separate ordinance. The separate ordinance imposing the fee shall not be effective against the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale of energy within the City by any other energy supplier, provided that, as to such supplier, the City has the authority or contractual right to require a franchise fee or similar fee through an agreed-upon franchise. Such fee shall not exceed any amount that the Company may legally charge to its customers. No franchise fee shall be payable by Company if Company is legally unable to collect an amount equal to the franchise fee from its customers under Commission rules or order. 9.3 Collection of the Fee. The franchise fee shall be payable quarterly during complete billing months of the period for which payment is to be made. The payment shall be made to the City within 30 days after the end of each quarter. The time and manner of collecting the franchise fee is subject to the approval of the Commission. Such fee is subject to subsequent reductions to account for uncollectibles, erroneous billings and customer refunds incurred by the Company. The Company agrees to make available for inspection by the City at reasonable times all records necessary to audit the Company’s determination Page 213 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 8 of 9 8 of the franchise fee payments. The Company may collect a surcharge equal to the designated franchise fee for the applicable customer classification in all customer billings for electric service in each class. SECTION 10. PROVISIONS OF ORDINANCE. 10.1 Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance conflicts with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 10.2 Limitation on Applicability. This Ordinance constitutes a franchise agreement between the City and Company as the only parties, and no provision of this franchise shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third-party beneficiary of the agreement or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. SECTION 11. AMENDMENT PROCEDURE. Either party to this franchise agreement may at any time propose that the agreement be amended. This Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall become effective upon the filing of Company’s written consent th ereto with the City Clerk within 90 days after the date of final passage by the City of the amendatory ordinance. If the Company does not consent to the amendment, the ordinance containing the amendment shall be revoked by City. SECTION 12. PREVIOUS FRANCHISES SUPERSEDED. This franchise supersedes any previous electric franchise granted to company or its predecessor. SECTION 13. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This 20-year Franchise Agreement allows Northern States Power Company to provide electric services to the residents of Cottage Grove. The associated franchise fee will be effective 90 days after final adoption. Page 214 of 267 City of Cottage Grove, Minnesota Ordinance No. 1072 Page 9 of 9 9 SECTION 14. EFFECTIVE DATE. This ordinance shall become effective 90 days after final adoption. Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: ______________________________________ Tamara Anderson, City Clerk Page 215 of 267 1 City Council Action Request 7.N. Meeting Date 8/2/2023 Department Public Works Agenda Category Action Item Title Gas Franchise Fee Agreement Ordinance with CenterPoint Energy Staff Recommendation Adopt Ordinance No. 1073, CenterPoint Energy Gas Franchise Ordinance. Budget Implication N/A Attachments 1. CenterPoint Franchise Fee CC Memo 2. CenterPoint Gas Franchise Ordinance Page 216 of 267 To: Honorable Mayor and City Council Jennifer Levitt, City Administrator From: Ryan Burfeind, PE, Public Works Director Amanda Meyer, PE, City Engineer Date: July 28, 2023 Re: Approval of Gas Franchise Fee Agreement Ordinance with CenterPoint Energy Background/Discussion In 2003, the City Council entered into a 20-year franchise fee agreement with CenterPoint Energy for gas service. The franchise fee agreement memorializes an agreement between the utility company and the city to allow the utility company use of the city’s rights-of-way for their energy infrastructure in exchange for a fee. Franchise fee agreements are not required for a utility company to utilize the city right-of-way, and right-of-way permits are required to be obtained regardless of if a franchise fee agreement is in place. The fee collected as part of the franchise fee agreement is done through a charge on the bills of the utility company’s customers and is passed through to the city on a quarterly basis. The Franchise Fee Agreement expires in November 2023, and therefore needs to be reviewed and updated for the next 20 years. The City Attorney has reviewed the agreement with CenterPoint Energy and worked through required updates. Recommendation It is recommended that the City Council approve Ordinance No. 1073, CenterPoint Energy Gas Franchise Ordinance. Page 217 of 267 CenterPoint Energy Gas Franchise Ordinance ORDINANCE NO. 1073 CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA AN ORDINANCE GRANTING CENTERPOINT ENERGY RESOURCES CORP., d/b/a CENTERPOINT ENERGY MINNESOTA GAS (“CENTERPOINT ENERGY”), ITS SUCCESSORS AND ASSIGNS, A NONEXCLUSIVE FRANCHISE TO CONSTRUCT, OPERATE, REPAIR AND MAINTAIN FACILITIES AND EQUIPMENT FOR THE TRANSPORTATION, DISTRIBUTION, MANUFACTURE AND SALE OF GAS ENERGY FOR PUBLIC AND PRIVATE USE AND TO USE THE PUBLIC WAYS AND GROUNDS OF THE CITY OF COTTAGE GROVE, WASHINGTON COUNTY, MINNESOTA, FOR SUCH PURPOSE; AND, PRESCRIBING CERTAIN TERMS AND CONDITIONS THEREOF The City Council of the City of Cottage Grove, Washington County, Minnesota, does hereby ordain as follows: SECTION 1. DEFINITIONS. For purposes of this Ordinance, the following capitalized terms listed in alphabetical order shall have the following meanings: 1.1 City. The City of Cottage Grove, County of Washington, State of Minnesota. 1.2 City Utility System. Facilities used for providing public utility service owned or operated by City or agency thereof, including sewer, storm sewer, water service, street lighting and traffic signals, but excluding facilities for providing heating, lighting, or other forms of energy. 1.3 Commission. The Minnesota Public Utilities Commission, or any successor agency or agencies, including an agency of the federal government, which preempts all or part of the authority to regulate gas retail rates now vested in the Minnesota Public Utilities Commission. 1.4 Company. CenterPoint Energy Resources Corp., d/b/a CenterPoint Energy Minnesota Gas (“CenterPoint Energy”) its successors and assigns including all successors or assigns that own or operate any part or parts of the Gas Facilities subject to this Franchise. 1.5 Gas Energy. Gas Energy includes both retail and wholesale natural, manufactured or mixed gas. Page 218 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 2 of 8 2 1.6 Gas Facilities. Gas transmission and distribution pipes, lines, ducts, fixtures, and all necessary equipment and appurtenances owned or operated by the Company for the purpose of providing Gas Energy for retail or wholesale use. 1.7 Notice. A writing served by any party or parties on any other party or parties. Notice to Company shall be mailed to CenterPoint Energy, Vice President Regional Operations - Minnesota, 505 Nicollet Mall, Minneapolis, Minnesota, 55402. Notice to the City shall be mailed to Jennifer Levitt, City Administrator, 12800 Ravine Parkway South, Cottage Grove, Minnesota 55016. Any party may change its respective address for the purpose of this Ordinance by written Notice to the other parties. 1.8 Ordinance. This gas franchise ordinance, also referred to as the Franchise. 1.9 Public Way. Any highway, street, alley or other public right-of-way within the City. 1.10 Public Ground. Land owned or otherwise controlled by the City for utility easements, park, trail, walkway, open space or other public property, which is held for use in common by the public or for public benefit. SECTION 2. ADOPTION OF FRANCHISE. 2.1 Grant of Franchise. City hereby grants Company, for a period of twenty (20) years from the date this Ordinance is passed and approved by the City, the right to transport, distribute and sell Gas Energy for public and private use within and through the limits of the City as its boundaries now exist or as they may be extended in the future and also the right to transport Gas Energy through the limits of the City for use outside of the City limits. For these purposes, Company may construct, operate, repair and maintain Gas Facilities in, on, over, under and across the Public Ways and Public Grounds, subject to the provisions of this Ordinance. Company may do all reasonable things necessary or customary to accomplish these purposes, subject, however, to such reasonable regulations as may be imposed by the City pursuant to a public right-of-way ordinance or permit requirements adopted consistent with state law. 2.2 Effective Date; Written Acceptance. This Franchise shall be in force and effect from and after the passage of this Ordinance and publication as required by law and its acceptance by Company. If Company does not file a written acceptance with the City within sixty (60) days after the date the City Council adopts this Ordinance, or otherwise inform the City, at any time, that the Company does not accept this Franchise, the City Council by resolution shall revoke this Franchise. 2.3. Service and Gas Rates. The terms and conditions of service and the rates to be charged by Company for Gas Energy in City are subject to the exclusive jurisdiction of the Commission. Page 219 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 3 of 8 3 2.4. Publication Expense. Company shall pay the expense of publication of this Ordinance. 2.5. Dispute Resolution. If either party asserts that the other party is in default in the performance of any obligation hereunder, the complaining party shall notify the other party of the default and the desired remedy. The notification shall be written. Representatives of the parties must promptly meet and attempt in good faith to negotiate a resolution of the dispute. If the dispute is not resolved within thirty (30) days of the written Notice, the parties may jointly select a mediator to facilitate further discussion. The parties will equally share the fees and expenses of this mediator. If a mediator is not used or if the parties are unable to resolve the dispute within thirty (30) days after first meeting with the selected mediator, either party may commence an action in Washington County District Court to interpret and enforce this Franchise or for such other relief as may be permitted by law or equity. 2.6. Continuation of Franchise. If the City and the Company are unable to agree on the terms of a new franchise by the time this Franchise expires, this Franchise will remain in effect until a new franchise is agreed upon, or until ninety (90) days after the City or the Company serves written Notice to the other party of its intention to allow Franchise to expire. However, in no event shall this Franchise continue for more than one (1) year after expiration of the twenty (20) year term set forth in Section 2.1. SECTION 3. LOCATION, OTHER REGULATIONS. 3.1. Location of Facilities. Gas Facilities shall be located, constructed and maintained so as not to interfere with the safety and convenience of ordinary travel along and over Public Ways and so as not to disrupt normal operation of any City Utility System. Gas Facilities may be located on Public Grounds in a location selected by the City. The location and relocation of Gas Facilities shall be subject to permits if required by separate ordinance and to other reasonable regulations of the City consistent with authority granted the City to manage its Public Ways and Public Grounds under state law, to the extent not inconsistent with a specific term of this Franchise. 3.2. Street Openings. Company shall not open or disturb any Public Way or Public Ground for any purpose without first having obtained a permit from the City, if required by a separate ordinance, for which the City may impose a reasonable fee consistent with State Law. Permit conditions imposed on Company shall not be more burdensome than those imposed on other public right-of-way users for similar facilities or work. Company may, however, open and disturb the surface of any Public Way or Public Ground without a permit if an emergency exists requiring the immediate repair of Gas Facilities, and (ii) Company gives telephone, email or similar Notice to the City before commencement of the emergency repair, if reasonably possible. Within two (2) business days after commencing the repair, Company shall apply for any required permits and pay any required fees. Page 220 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 4 of 8 4 3.3. Restoration. After undertaking any work requiring the opening of any Public Way or Public Ground, the Company shall restore the Public Ways or Public Grounds in accordance with Minnesota Rules, 7819.1100. Company shall restore the Public Ground to as good a condition as formerly existed, and shall maintain the surface in good condition for six ( 6) months thereafter. All work shall be completed as promptly as weather permits, and if Company shall not promptly perform and complete the work, remove all dirt, rubbish, equipment and material, and put the Public Ground in the said condition, the City shall have, after demand to Company to cure and the passage of a reasonable period of time following the demand, but not to exceed five (5) days, the right to make the restoration of the Public Ways or Public Grounds at the expense of Company. Company shall pay to the City the cost of such work done for or performed by the City. The Company shall not be required to post a construction performance bond. This remedy shall be in addition to any other remedy available to the City for noncompliance with this Section 3.3. 3.4. Avoid Damage to Gas Facilities. The Company must take reasonable measures to prevent the Gas Facilities from causing damage to persons or property. The Company must take reasonable measures to protect the Gas Facilities from damage that could be inflicted on the Gas Facilities by persons, property, or the elements. Per Minnesota Statute 216D.05, the City must take protective measures when it performs work near the Gas Facilities. 3.5. Notice of Improvements to Streets. The City will give Company reasonable written Notice of plans for improvements to Public Ways and Public Grounds where the City has reason to believe that Gas Facilities may affect or be affected by the improvement. The Notice will contain: (i) the nature and character of the improvements, (ii) the Public Ways or Public Grounds upon which the improvements are to be made, (iii) the extent of the improvements, (iv) the time when the City will start the work, and (v) if more than one Public Way or Public Grounds is involved, the order in which the work is to proceed. The Notice will be given to Company a sufficient length of time, considering seasonal working conditions, in advance of the actual commencement of the work to permit Company to make any additions, alterations or repairs to its Gas Facilities the Company deems necessary. 3.6 Mapping Information. If requested by City, the Company must promptly provide complete and accurate mapping information for any of its Gas Facilities in accordance with the requirements of Minnesota Rules 7819.4000 and 7819.4100. Company shall provide field locations for its underground Gas Facilities within City consistent with the requirements of Minnesota Statutes, Chapter 216D. 3.7. Emergency Response. As emergency first-responders, when a public safety concern exists both the City and Company shall respond to gas emergencies within the City. . Page 221 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 5 of 8 5 SECTION 4. RELOCATIONS. 4.1. Relocation in Public Ways and Public Grounds. The Company and City shall comply with the provisions of Minnesota Rules 7819.3100, with respect to requests for the Company to relocate Gas Facilities located in either Public Ways or Public Grounds. 4.2. Projects with Federal Funding. Relocation, removal, or rearrangement of any Company Gas Facilities made necessary because of the extension into or through City of a federally aided highway project shall be governed by the provisions of Minnesota Statutes Sections 161.45 and 161.46. SECTION 5. INDEMNIFICATION. 5.1. Indemnity of City. Company shall indemnify and hold the City harmless from any and all liability, on account of injury to persons or damage to property occasioned by the construction, maintenance, repair, inspection, the issuance of permits, or the operation of the Gas Facilities located in the Public Ways and Public Grounds. The City shall not be indemnified for losses or claims occasioned through its own negligence or otherwise wrongful act or omission except for losses or claims arising out of or alleging the City's negligence as to the issuance of permits for, or inspection of, Company's plans or work. 5.2. Defense of City. In the event a suit is brought against the City under circumstances where this agreement to indemnify applies, Company at its sole cost and expense shall defend the City in such suit if written Notice thereof is promptly given to Company within a period wherein Company is not prejudiced by lack of such Notice. If Company is required to indemnify and defend, it will thereafter have control of such litigation, but Company may not settle such litigation without the consent of the City, which consent shall not be unreasonably withheld. This section is not, as to third parties, a waiver of any defense or immunity otherwise available to the City. The Company, in defending any action on behalf of the City, shall be entitled to assert in any action every defense or immunity that the City could assert in its own behalf. This Franchise agreement shall not be interpreted to constitute a waiver by the City of any of its defenses of immunity or limitations on liability under Minnesota Statutes, Chapter 466. SECTION 6. VACATION OF PUBLIC WAYS AND PUBLIC GROUNDS. The City shall give Company at least two (2) weeks prior written Notice of a proposed vacation of a Public Ways or Public Grounds. The City and the Company shall comply with Minnesota Rules 7819.3100 and Minnesota Rules 7819.3200 with respect to any request for vacation. In no case, however, shall the City be liable to Company for failure to specifically preserve a right-of-way under Minnesota Statutes, Section 160.29. Page 222 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 6 of 8 6 SECTION 7. CHANGE IN FORM OF GOVERNMENT. Any change in the form of government of the City shall not affect the validity of this Ordinance. Any governmental unit succeeding the City shall, without the consent of Company, succeed to all of the rights and obligations of the City provided in this Ordinance. SECTION 8. FRANCHISE FEE. 8.1. Form. During the term of the franchise hereby granted, the City may charge the Company a franchise fee. The Company will administer the collection and payment of franchise fees to City . The franchise fee will be collected on a flat per meter basis, or by some other method that is mutually acceptable to both City and Company for each retail customer within the corporate limits of the City. The amount of the fee collected may differ for each customer class. The City will use a formula that provides a stable and predictable amount of fees, without placing the Company at a competitive disadvantage. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City. If the Company claims that the City required fee formula is discriminatory or otherwise places the Company at a competitive disadvantage, the Company will provide a formula that will produce a substantially similar fee amount to the City. If the City and Company are unable to agree, the disagreement shall be subject to the Dispute Resolution provisions of this Ordinance. 8.2. Separate Ordinance. The franchise fee shall be imposed by separate ordinance duly adopted by the City Council. The effective date of the franchise fee ordinance shall be no less than ninety (90) days after written Notice enclosing a copy of the duly adopted and approved ordinance has been served upon the Company by Certified mail. The Company is not required to collect a franchise fee if the terms of the fee agreement are inconsistent with this franchise or state law, provided the Company notifies the City Council of the same within the ninety (90) day period. 8.3. Condition of Fee. The separate ordinance imposing the fee shall not be effective against the Company unless it lawfully imposes a fee of the same or substantially similar amount on the sale of energy within the City by any other energy supplier, provided that, as to such supplier, the City has the authority or contractual right to require a franchise fee or similar fee through an agreed-upon franchise. 8.4. Collection of Fee. The franchise fee shall be payable not less than quarterly during complete billing months of the period for which payment is to be made. The franchise fee formula may be changed from time to time, however, the change shall meet the same Notice and acceptance requirements and the fee may not be changed more often than annually. Such fee shall not exceed any amount that the Company may legally charge to its customers prior to payment to the City. Such fee is subject to subsequent reductions to account for uncollectibles and customer refunds incurred by the Company. The Company shall not be responsible to pay City fees that Company is unable to collect under Commission rules or order. The Company agrees to make available for inspection by the Page 223 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 7 of 8 7 City at reasonable times all records necessary to audit the Company’s determination of the franchise fee payments. SECTION 9. ABANDONED FACILITIES. The Company shall comply with Minnesota Statutes, Section 216D.01 , et seq., as it may be amended from time to time with respect to abandoned facilities located in Public Ways and Public Grounds and with Minnesota Rules, Part 7819.3300, as it may be amended from time to time with respect to abandoned facilities in Public Ways . The Company shall maintain records describing the exact location of all abandoned and retired Gas Facilities within the Public Ways and Public Grounds, produce such records at the City’s request and comply with the location requirements of Minnesota Statutes, Section 216D.04 with respect to all Gas Facilities located in Public Ways and Public Grounds. Company may abandon underground Gas Facilities in place, provided at City’s request, Company will remove abandoned metal pipe interfering with a City improvement project, but only to the extent such metal pipe is uncovered by excavation as part of the City improvement project. SECTION 10. TREE TRIMMING. Company may trim all trees and shrubs, including roots, in the Public Ways and Public Grounds of City to the extent Company finds necessary to avoid interference with the proper construction, operation, repair and maintenance of any Gas Facilities installed hereunder, provided that Company shall save the City harmless from any liability arising therefrom. SECTION 11. PROVISIONS OF ORDINANCE. 11.1. Severability. Every section, provision, or part of this Ordinance is declared separate from every other section, provision, or part; and if any section, provision, or part shall be held invalid, it shall not affect any other section, provision, or part. Where a provision of any other City ordinance is inconsistent with the provisions of this Ordinance, the provisions of this Ordinance shall prevail. 11.2. Limitation on Applicability. This Ordinance constitutes a franchise agreement between the City and Company as the only parties. No provisions herein shall in any way inure to the benefit of any third person (including the public at large) so as to constitute any such person as a third-party beneficiary of this Ordinance or of any one or more of the terms hereof, or otherwise give rise to any cause of action in any person not a party hereto. SECTION 12. AMENDMENT PROCEDURE. Either party may propose at any time that this Franchise Ordinance be amended. Franchise Ordinance may be amended at any time by the City passing a subsequent ordinance declaring the provisions of the amendment, which amendatory ordinance shall Page 224 of 267 City of Cottage Grove, Minnesota Ordinance No. 1073 Page 8 of 8 8 become effective upon the filing of Company’s written consent thereto with the City Clerk within ninety (90) days after the effective date of the amendatory ordinance. If the Company does not consent to the amendment, the ordinance containing the amendment shall be revoked by City. SECTION 13. SUMMARY PUBLICATION. Pursuant to Minnesota Statutes Section 412.191, in the case of a lengthy ordinance, a summary may be published. While a copy of the entire ordinance is available without cost at the office of the City Clerk, the following summary is approved by the City Council and shall be published in lieu of publishing the entire ordinance: This 20-year Franchise Agreement allows CenterPoint Energy to provide gas services to the residents of Cottage Grove upon payment of a franchise fee to the City. The fee will be effective 90 days after final adoption. EFFECTIVE DATE. This ordinance shall become effective 90 days after final adoption. Passed this 2nd day of August, 2023. Myron Bailey, Mayor Attest: ___________________________________ Tamara Anderson, City Clerk Page 225 of 267 1 City Council Action Request 8.A. Meeting Date 8/2/2023 Department Finance Agenda Category Action Item Title Approve payments for the period from 7-19-2023 to 7-28-2023 in the amount of $2,680,394.12. Staff Recommendation Approve payments for the period from 7-19-2023 to 7-28-2023 in the amount of $2,680,394.12. Budget Implication N/A Attachments 1. Expense Approval Report 2. COUNCIL CHECK REGISTER CK 07.27 Page 226 of 267 7/28/2023 1:50:19 PM Page 1 of 28 Expense Approval Report Cottage Grove By Vendor Name Payment Dates 7/19/2023 - 7/28/2023 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN32514 - 9800 HEMINGWAY LLC 11,825.142023072007/26/20232203169800 HEMINGWAY LLC 2ND HALF 2023 PAY GO PAYMENT Vendor VEN32514 - 9800 HEMINGWAY LLC Total: 11,825.14 Vendor: VEN35316 - ABM EQUIPMENT LLC 12,023.54174844-IN07/26/202316214ABM EQUIPMENT LLC CONVEYOR PARTS, EMERGENCY REPAIR - 6008/35991 Vendor VEN35316 - ABM EQUIPMENT LLC Total: 12,023.54 Vendor: VEN20033 - ACUSHNET COMPANY 60.1791527700507/19/2023220249ACUSHNET COMPANY PROSHOP MERCHANDISE 509.7691582406707/19/2023220249ACUSHNET COMPANY PROSHOP MERCHANDISE Vendor VEN20033 - ACUSHNET COMPANY Total: 569.93 Vendor: VEN01187 - ADVANCED GRAPHIX INC 982.0021198207/26/2023220317ADVANCED GRAPHIX INC SQUAD SET UP 982.0021198207/26/2023220317ADVANCED GRAPHIX INC SQUAD SET UP 982.0021198207/26/2023220317ADVANCED GRAPHIX INC SQUAD SET UP 982.0021198207/26/2023220317ADVANCED GRAPHIX INC SQUAD SET UP Vendor VEN01187 - ADVANCED GRAPHIX INC Total: 3,928.00 Vendor: VEN35068 - AI TECHNOLOGIES LLC 358.002001107202307/26/202316215AI TECHNOLOGIES LLC BENEFITS ADMINISTRATION FEES Vendor VEN35068 - AI TECHNOLOGIES LLC Total: 358.00 Vendor: VEN33229 - AMAZON FULFILLMENT SERVICES, INC. 61.901G7K-NYHM-1C6N07/19/202316162AMAZON FULFILLMENT SERVI DRY ERASE BOARD 48 X 36 - CITY HALL 106.261M1H-3NH7-1CMV07/19/202316162AMAZON FULFILLMENT SERVI HOLDERS FOR FOAM EARBUD 88.991X47-DNRF-4M9K07/19/202316162AMAZON FULFILLMENT SERVI BR CABINET FOR TOWELS 31.9911C3-L6MK-9P3F07/19/202316162AMAZON FULFILLMENT SERVI PUMP REPAIR KIT FOR AIRLESS PAINT SPRAYER 28.991N6H-GWPT-DW3G07/19/202316162AMAZON FULFILLMENT SERVI AOEVI ADJUSTABLE LAPTOP STAND - IT 182.251NCX-TT9K-CMP707/19/202316162AMAZON FULFILLMENT SERVI WALKIE TALKIE'S/SELF SEAL ENVELOPES 56.9811LC-Q3HH-M1R607/19/202316162AMAZON FULFILLMENT SERVI EAR MUFFS FOR CREW 140.881CCK-1MTR-TMJP07/19/202316162AMAZON FULFILLMENT SERVI SEAGATE IRONWOLF 6TB NAS INTERNAL HARD DRIVE 202.401CRT-NCHX-T1MD07/19/202316162AMAZON FULFILLMENT SERVI EVENT CENTER SUPPLIES -31.991K4N-QXVJ-RYC707/19/202316162AMAZON FULFILLMENT SERVI 1ST ORDER-NOT RECEIVED- SPRAYE INV#11C3-L6MK-9P3F 31.991L1F-WFFP-TTXG07/19/202316162AMAZON FULFILLMENT SERVI PUMP REPAIR KIT FOR AIRLESS PAINT SPRARYER 2ND 43.361N6H-GWPT-RPT407/19/202316162AMAZON FULFILLMENT SERVI PHOTO ALBUMS -PW 505.621K4J-LFRX-VQN607/19/202316162AMAZON FULFILLMENT SERVI TRIPP WALL MOUNT RACK ENCLOSURE - IT 40.4916XD-WNDW-41MJ07/26/202316216AMAZON FULFILLMENT SERVI BENCH FOR BATHROOM 33.881FFW-4FT4-HCLQ07/26/202316216AMAZON FULFILLMENT SERVI PROTECTIVE GEAR FOR RANGE CLEANING 47.991JWY-LKKQ-K3N307/26/202316216AMAZON FULFILLMENT SERVI BLU-RAY MEDIA DISC 26.971MFR-T1RX-K67H07/26/202316216AMAZON FULFILLMENT SERVI SUPPLIES FOR SIGNAGE 25.071DCN-GXX6-VHRC07/26/202316216AMAZON FULFILLMENT SERVI STAINLESS STEEL BAR STRAINER/BAR SHAKER 766.801JGN-YFT3-46YY07/26/202316216AMAZON FULFILLMENT SERVI EVENT CENTER SUPPLIES Vendor VEN33229 - AMAZON FULFILLMENT SERVICES, INC. Total: 2,390.82 Page 227 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 2 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN31224 - AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS 111.42INV02536507/26/202316217AMERICAN FAMILY LIFE ASSU 07/13/23 BIWEEKLY PAYROLL 06/19/23- 07/02/23 111.42INV02537707/26/202316217AMERICAN FAMILY LIFE ASSU 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN31224 - AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS Total: 222.84 Vendor: VEN36455 - ANDREW SONN 77.882023071107/19/2023220250ANDREW SONN REIMBURSEMENT FOR GOLFCOURSE SUPPLIES 35.722023071107/19/2023220250ANDREW SONN REIMBURSEMENT FOR GOLFCOURSE SUPPLIES 51.922023071107/19/2023220250ANDREW SONN REIMBURSEMENT FOR GOLFCOURSE SUPPLIES 5.522023071107/19/2023220250ANDREW SONN REIMBURSEMENT FOR GOLFCOURSE SUPPLIES Vendor VEN36455 - ANDREW SONN Total: 171.04 Vendor: VEN31765 - ANIMAL HUMANE SOCIETY 2,051.003663907/26/2023220318ANIMAL HUMANE SOCIETY 2ND QTR 2023 IMPOUND FEE Vendor VEN31765 - ANIMAL HUMANE SOCIETY Total: 2,051.00 Vendor: VEN01017 - ASPEN EQUIPMENT COMPANY 13.36PSO038437-107/19/202316163ASPEN EQUIPMENT COMPAN SENSOR ASSEMBLY Vendor VEN01017 - ASPEN EQUIPMENT COMPANY Total: 13.36 Vendor: VEN34157 - BEARING DISTRIBUTORS INC 27.49950306694007/19/2023220251BEARING DISTRIBUTORS INC BALL BEARINGS - HERO CENTER Vendor VEN34157 - BEARING DISTRIBUTORS INC Total: 27.49 Vendor: VEN34204 - BENEFIT EXTRAS, INC. 984.7511623907/19/202316164BENEFIT EXTRAS, INC. FEES - COBRA/RETIREE BILLING/HRA & FLEX ADMIN Vendor VEN34204 - BENEFIT EXTRAS, INC. Total: 984.75 Vendor: VEN32796 - BERGANKDV, LTD 8,375.00120126807/26/2023220319BERGANKDV, LTD AUDIT OF 12/30/2022 FINANCIAL STMT/DRAFTING CAFR 7,200.00120126807/26/2023220319BERGANKDV, LTD AUDIT OF 12/30/2022 FINANCIAL STMT/DRAFTING CAFR 5,100.00120126807/26/2023220319BERGANKDV, LTD AUDIT OF 12/30/2022 FINANCIAL STMT/DRAFTING CAFR 4,187.50120126807/26/2023220319BERGANKDV, LTD AUDIT OF 12/30/2022 FINANCIAL STMT/DRAFTING CAFR 4,187.50120126807/26/2023220319BERGANKDV, LTD AUDIT OF 12/30/2022 FINANCIAL STMT/DRAFTING CAFR Vendor VEN32796 - BERGANKDV, LTD Total: 29,050.00 Vendor: VEN35453 - BIX PRODUCE COMPANY LLC 347.00582387907/19/202316165BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE 426.73583043307/26/202316218BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE Vendor VEN35453 - BIX PRODUCE COMPANY LLC Total: 773.73 Vendor: VEN02288 - BOUND TREE MEDICAL, LLC 490.618500794907/26/202316219BOUND TREE MEDICAL, LLC EMS SUPPLIES 81.588500795007/26/202316219BOUND TREE MEDICAL, LLC EMS SUPPLIES 44.398500961507/26/202316219BOUND TREE MEDICAL, LLC EMS SUPPLIES Vendor VEN02288 - BOUND TREE MEDICAL, LLC Total: 616.58 Vendor: VEN02306 - BRAUN INTERTEC CORPORATION 4,643.00B34713607/19/202316166BRAUN INTERTEC CORPORATI COTTAGE GROVE - SOUTH DISTRICT ST AND UTILITY IMP Page 228 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 3 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 2,013.25B34714007/19/202316166BRAUN INTERTEC CORPORATI WELL 7 INTERIM WATER TREATMENT FACILITY 14,521.00B34714107/19/202316166BRAUN INTERTEC CORPORATI PROFESSIONAL SERVICES THRU 6/2/23 EPD/JAMAICA P 2,508.50B34714407/19/202316166BRAUN INTERTEC CORPORATI GLACIAL VALLEY PARK SVCS THROUGH 06/2/23 Vendor VEN02306 - BRAUN INTERTEC CORPORATION Total: 23,685.75 Vendor: VEN35273 - BREAKTHRU BEVERAGE MINNESOTA BEER LLC 177.0011095011307/19/2023220252BREAKTHRU BEVERAGE MINN BEER FOR CLUBHOUSE 262.0011095011407/19/2023220252BREAKTHRU BEVERAGE MINN BEER FOR CLUBHOUSE 957.8411095287807/19/2023220252BREAKTHRU BEVERAGE MINN BEER FOR CLUBHOUSE Vendor VEN35273 - BREAKTHRU BEVERAGE MINNESOTA BEER LLC Total: 1,396.84 Vendor: VEN33107 - BURGGRAF'S ACE HARDWARE OF COTTAGE GROVE CO. 16.58539507/19/2023220253BURGGRAF'S ACE HARDWARE CLOROX WIPES/BOTTLE-WELL 2 41.94541407/19/2023220253BURGGRAF'S ACE HARDWARE TUBE BRD 1 1/4 X 1 3/4 39.99541707/19/2023220253BURGGRAF'S ACE HARDWARE VEGETATION KLR 1.33G - UTILITIES 31.99542507/19/2023220253BURGGRAF'S ACE HARDWARE SCREWS 1/4X2 -1/4 HEX PACK - WELL #2 103.94542807/19/2023220253BURGGRAF'S ACE HARDWARE BAR & CHAIN OIL/LEAF RAKE - FORESTRY 35.98543207/19/2023220253BURGGRAF'S ACE HARDWARE BATTERIES 9V - PARKS 5.38543507/19/2023220253BURGGRAF'S ACE HARDWARE ADPT/HOSES- WELL #2 23.96543707/19/2023220253BURGGRAF'S ACE HARDWARE FOAM WASP & HORNET SPRAY - STREETLIGHTS 7.98544807/26/2023220320BURGGRAF'S ACE HARDWARE BATHROOM KEYS Vendor VEN33107 - BURGGRAF'S ACE HARDWARE OF COTTAGE GROVE CO. Total: 307.74 Vendor: VEN03001 - CALLAWAY GOLF 864.9793618703107/19/2023220254CALLAWAY GOLF PROSHOP MERCHANDISE 438.9093621096207/19/2023220254CALLAWAY GOLF PROSHOP MERCHANDISE 122.4293622722507/19/2023220254CALLAWAY GOLF PROSHOP MERCHANDISE 467.2893624760607/26/2023220321CALLAWAY GOLF PROSHOP MERCHANDISE Vendor VEN03001 - CALLAWAY GOLF Total: 1,893.57 Vendor: VEN14448 - CAPITAL ONE TRADE CREDIT 144.9556116184007/19/202316167CAPITAL ONE TRADE CREDIT SPINDLE KIT - 21MISC/35971 & SPRAY BOTTLES - SS100 Vendor VEN14448 - CAPITAL ONE TRADE CREDIT Total: 144.95 Vendor: VEN32194 - CAPSTONE HOMES, INC 5,065.002023072107/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 10294 GOODVIEW CIR S 5,065.0020230721-A07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 10288 GOODVIEW CIR S 5,065.0020230721-B07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 10276 GOODVIEW CIR S 5,065.0020230721-C07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 5,065.0020230721-D07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 10270 GOODVIEW CIR S 5,065.0020230721-E07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 10282 GOODVIEW CIR S 5,065.0020230721-F07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 6772 101ST ST S 5,065.0020230721-G07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 6764 101ST ST S 5,065.0020230721-H07/26/202316220CAPSTONE HOMES, INC REFUND ESCROW - 6756 101ST ST S Vendor VEN32194 - CAPSTONE HOMES, INC Total: 45,585.00 Vendor: VEN03922 - CENTERPOINT ENERGY 44.752023070307/19/2023220255CENTERPOINT ENERGY FIRE #3 GAS USAGE 22.202023070307/19/2023220255CENTERPOINT ENERGY LAMAR PARK BLDG GAS USAG Page 229 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 4 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 23.402023070307/19/2023220255CENTERPOINT ENERGY WARMING HOUSE GAS USAG 48.702023070307/19/2023220255CENTERPOINT ENERGY PW STORAGE BLDG GAS USA 42.792023070307/19/2023220255CENTERPOINT ENERGY RIVER OAKS PRO SHOP GAS USAGE 46.652023070307/19/2023220255CENTERPOINT ENERGY RIVER OAKS MAINT BLDG GAS USAGE 506.232023070307/19/2023220255CENTERPOINT ENERGY CLUBHOUSE GAS USAGE Vendor VEN03922 - CENTERPOINT ENERGY Total: 734.72 Vendor: VEN35388 - CENTRAL MCGOWAN INC 18.0024767707/26/2023220322CENTRAL MCGOWAN INC CO2/NITROGEN CYLINDER RENTAL 174.9572995707/26/2023220322CENTRAL MCGOWAN INC CO2/NITROGEN CYLINDER RENTAL Vendor VEN35388 - CENTRAL MCGOWAN INC Total: 192.95 Vendor: VEN03059 - CENTURY COLLEGE 195.0076959007/26/202316221CENTURY COLLEGE 30 BLS PROVIDER CARDS Vendor VEN03059 - CENTURY COLLEGE Total: 195.00 Vendor: VEN29526 - CENTURY LINK 170.782023070107/19/2023220256CENTURY LINK ACCT 651 769-1028 761 544.3820230701-207/19/2023220256CENTURY LINK ACCT 612 E12-8029 542 Vendor VEN29526 - CENTURY LINK Total: 715.16 Vendor: VEN03430 - CINTAS CORPORATION #754 86.09416044790007/26/2023220323CINTAS CORPORATION #754 MAT RENTALS Vendor VEN03430 - CINTAS CORPORATION #754 Total: 86.09 Vendor: VEN33565 - CINTAS CORPORATION NO. 2 6.60416015702207/19/202316168CINTAS CORPORATION NO. 2 PW UNIFORM SVC 49.29416015702207/19/202316168CINTAS CORPORATION NO. 2 PW UNIFORM SVC Vendor VEN33565 - CINTAS CORPORATION NO. 2 Total: 55.89 Vendor: VEN34860 - CITY OF BLOOMINGTON 2,940.002231807/26/2023220324CITY OF BLOOMINGTON LAB TESTING FOR WELLS Vendor VEN34860 - CITY OF BLOOMINGTON Total: 2,940.00 Vendor: VEN03458 - CITY OF COTTAGE GROVE 48.812023071307/19/2023220257CITY OF COTTAGE GROVE VANCE TVERBERG - MARKING WAND & PAINT/INSPECTIONS 10.182023071307/19/2023220257CITY OF COTTAGE GROVE PAINT FOR INSPECTIONS 15.002023071307/19/2023220257CITY OF COTTAGE GROVE BRIAN LATVALA- LUNCH REIMBURSEMENT 15.002023071307/19/2023220257CITY OF COTTAGE GROVE JEFF VARUGHESE - LUNCH REIMBURSEMENT 15.002023071307/19/2023220257CITY OF COTTAGE GROVE VANCE TVERBERG - LUNCH REIMBURSEMENT 15.002023071307/19/2023220257CITY OF COTTAGE GROVE ANDY MCLEAN - LUNCH REIMBURSEMENT 15.002023071307/19/2023220257CITY OF COTTAGE GROVE TERRY RENLUND - LUNCH REIMBURSEMENT Vendor VEN03458 - CITY OF COTTAGE GROVE Total: 133.99 Vendor: VEN03183 - COLLEGE CITY BEVERAGE, INC. 1,193.1091967107/19/202316169COLLEGE CITY BEVERAGE, INC BEER FOR CLUBHOUSE 154.0092212807/26/202316222COLLEGE CITY BEVERAGE, INC BEER FOR CLUBHOUSE 842.8092212807/26/202316222COLLEGE CITY BEVERAGE, INC BEER FOR CLUBHOUSE Vendor VEN03183 - COLLEGE CITY BEVERAGE, INC. Total: 2,189.90 Vendor: VEN35037 - COLLINS ELECTRICAL CONSTRUCTION CO 110.002023072407/26/2023220325COLLINS ELECTRICAL CONSTR REFUND ELECTRICAL PERMIT- 2023-022317/022318 110.002023072407/26/2023220325COLLINS ELECTRICAL CONSTR REFUND ELECTRICAL PERMIT- 2023-022317/022318 Vendor VEN35037 - COLLINS ELECTRICAL CONSTRUCTION CO Total: 220.00 Page 230 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 5 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN32389 - COMCAST 6,253.4417324463907/26/2023220326COMCAST CENTRAL FIRE FIBER ACCT# 939010329-05/15-06/14/23 6,347.0517556850907/26/2023220326COMCAST CENTRAL FIRE FIBER ACCT# 939010329-06/15-07/14/23 37.832023070407/19/2023220258COMCAST ICE ARENA CABLE SVC 1,001.032023070407/19/2023220258COMCAST CLUBHOUSE CABLE SVC 213.592023070407/19/2023220258COMCAST MAINT SHED CABLE SVC 63.062023070407/19/2023220258COMCAST FIRE CABLE SVC 150.002023070607/19/2023220258COMCAST HERO CENTER ACCT# 8772105760380879 91.422023070807/19/2023220258COMCAST CENTRAL FIRE ACCT# 8772105760347241 Vendor VEN32389 - COMCAST Total: 14,157.42 Vendor: VEN32321 - COMPASS MINERALS AMERICA INC 34,772.35119576807/26/2023220327COMPASS MINERALS AMERIC BULK ROAD SALT Vendor VEN32321 - COMPASS MINERALS AMERICA INC Total: 34,772.35 Vendor: VEN14472 - CORE & MAIN LP 1,668.80T12628507/26/2023220328CORE & MAIN LP ANGLE METER VALVES - UTILITIES Vendor VEN14472 - CORE & MAIN LP Total: 1,668.80 Vendor: VEN03037 - COTTAGE GROVE AREA CHAMBER OF COMMERCE 150.00754907/19/202316170COTTAGE GROVE AREA CHAM SWING FOR SCHOLARSHIP GOLF TOURNAMENT 25.00764007/19/202316170COTTAGE GROVE AREA CHAM BUSINESS NETWORKING LUNCHEON Vendor VEN03037 - COTTAGE GROVE AREA CHAMBER OF COMMERCE Total: 175.00 Vendor: VEN34329 - COTTAGE GROVE LEASED HOUSING ASSOCIATES I, LLLP 82,720.712023072007/26/2023220329COTTAGE GROVE LEASED HO 2ND HALF 2023 PAY GO PAYMENT Vendor VEN34329 - COTTAGE GROVE LEASED HOUSING ASSOCIATES I, LLLP Total: 82,720.71 Vendor: VEN03013 - CULLIGAN-MILBERT COMPANY 62.75157X0176410407/19/2023220259CULLIGAN-MILBERT COMPAN SOLAR SALT 17.15157X0177780907/19/2023220259CULLIGAN-MILBERT COMPAN SOLAR SALT Vendor VEN03013 - CULLIGAN-MILBERT COMPANY Total: 79.90 Vendor: VEN32300 - D R HORTON 5,495.002023072107/26/2023220330D R HORTON REFUND ESCROW - 6160 JEFFREY AVE S 5,495.0020230721-A07/26/2023220330D R HORTON REFUND ESCROW - 6163 JEFFREY AVE S 5,495.0020230721-B07/26/2023220330D R HORTON REFUND ESCROW - 6168 JEFFREY AVE S 5,495.0020230721-C07/26/2023220330D R HORTON REFUND ESCROW - 6171 JEFFREY AVE S 5,495.0020230721-D07/26/2023220330D R HORTON REFUND ESCROW - 6179 JEFFREY AVE S 5,495.0020230721-E07/26/2023220330D R HORTON REFUND ESCROW - 6187 JEFFREY AVE S 5,495.0020230721-F07/26/2023220330D R HORTON REFUND ESCROW - 6195 JEFFREY AVE S 5,495.0020230721-G07/26/2023220330D R HORTON REFUND ESCROW - 6213 JEFFREY AVE S 5,495.0020230721-H07/26/2023220330D R HORTON REFUND ESCROW - 6375 JASMINE AVE S 5,495.0020230721-I07/26/2023220330D R HORTON REFUND ESCROW - 6376 JASMINE AVE S Vendor VEN32300 - D R HORTON Total: 54,950.00 Vendor: VEN36450 - DAN SADOWSKI 200.002023071107/19/2023220260DAN SADOWSKI WATER EFFICIENCY REBATE Vendor VEN36450 - DAN SADOWSKI Total: 200.00 Page 231 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 6 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN34463 - DARTS 6,250.00SI000776707/26/2023220331DARTS LOOP INCOME MAR-JUN 202 Vendor VEN34463 - DARTS Total: 6,250.00 Vendor: VEN30080 - DCA TITLE 120.952023072007/26/2023220332DCA TITLE REFUND UB ACCT#800044422 - 7575 HYDE AVE S Vendor VEN30080 - DCA TITLE Total: 120.95 Vendor: VEN29469 - DE LAGE LANDEN FINANCIAL SERVICES 7,010.258014696207/26/2023220333DE LAGE LANDEN FINANCIAL GOLF CART LEASE 391.638014713907/26/2023220333DE LAGE LANDEN FINANCIAL CLUB CAR LEASE 828.358014713907/26/2023220333DE LAGE LANDEN FINANCIAL CLUB CAR LEASE Vendor VEN29469 - DE LAGE LANDEN FINANCIAL SERVICES Total: 8,230.23 Vendor: VEN04249 - DELTA DENTAL PLAN OF MN 412.642023071307/19/2023220261DELTA DENTAL PLAN OF MN COBRA PREMIUM- 6,906.082023071307/19/2023220261DELTA DENTAL PLAN OF MN EMPLOYER PREMIUM- 3,910.202023071307/19/2023220261DELTA DENTAL PLAN OF MN EMPLOYEE PREMIUM- Vendor VEN04249 - DELTA DENTAL PLAN OF MN Total: 11,228.92 Vendor: VEN04244 - DIAMOND MOWERS, INC. 199.31243910-IN07/19/202316171DIAMOND MOWERS, INC.ROLLER ROD & BRACKET - 8408/36136 Vendor VEN04244 - DIAMOND MOWERS, INC. Total: 199.31 Vendor: VEN35638 - DRUM CORPORATION 30.08INV37209207/19/2023220262DRUM CORPORATION BYPASS FILTER - RETURNED 43.44INV37401307/19/2023220262DRUM CORPORATION SWIVEL FITTING - 6008/35991 -30.08CM5602107/19/2023220262DRUM CORPORATION CREDIT - INV# 372092 RTRN BYPASS FILTER 3.56INV37759107/26/2023220334DRUM CORPORATION GLADHAND - 7019/36219 Vendor VEN35638 - DRUM CORPORATION Total: 47.00 Vendor: VEN05003 - EARL F ANDERSEN, INC. 108.20133067-IN07/26/2023220335EARL F ANDERSEN, INC.KLEEN BREAK BOLTS -SIGNS Vendor VEN05003 - EARL F ANDERSEN, INC. Total: 108.20 Vendor: VEN33289 - EBERT, INC. 6,555.0020230407/27/2023220377EBERT, INC.PMT #2 - GLACIAL VALLEY PARK BUILDING 33,938.2720230507/27/2023220377EBERT, INC.PMT #3 GLACIAL VALLEY PARK BUILDING 1,900.0020230607/27/2023220377EBERT, INC.PMT #4 GLACIAL VALLEY PARK BUILDING Vendor VEN33289 - EBERT, INC. Total: 42,393.27 Vendor: VEN31722 - EDWARDS PLUMBING, INC 482.002023070507/19/2023220263EDWARDS PLUMBING, INC SOUTH ZAMBONI ROOM FILL HOSE Vendor VEN31722 - EDWARDS PLUMBING, INC Total: 482.00 Vendor: VEN05014 - EHLERS AND ASSOCIATES INC 475.008135507/26/2023220336EHLERS AND ASSOCIATES INC 2016A BONDS - PAYING AGEN 475.008135607/26/2023220336EHLERS AND ASSOCIATES INC 16B BONDS - PAYING AGENT FEE 475.008135707/26/2023220336EHLERS AND ASSOCIATES INC 21B BONDS PAYING AGENT FE 140.009452507/19/2023220264EHLERS AND ASSOCIATES INC TIR ADMINISTRATION 132.509452607/19/2023220264EHLERS AND ASSOCIATES INC GENERAL CONSULTING 150.009452707/19/2023220264EHLERS AND ASSOCIATES INC NORTHPOINTE INDUSTRIAL SERVICES 1,050.009452907/19/2023220264EHLERS AND ASSOCIATES INC TRELLIS DEVELOPMENT SERVICES Vendor VEN05014 - EHLERS AND ASSOCIATES INC Total: 2,897.50 Vendor: VEN06020 - ELLIOTT AUTO SUPPLY -182.351-Z3278907/19/202316172ELLIOTT AUTO SUPPLY CREDIT - WARRANTY ON RTRN BATTERY Page 232 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 7 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 120.281-876410407/19/202316172ELLIOTT AUTO SUPPLY SHOCK ABSORBER - RETURNE 131.141-876531507/19/202316172ELLIOTT AUTO SUPPLY FRONT SHOCKS - 2402/36108 33.1374-31373007/19/202316172ELLIOTT AUTO SUPPLY AIR FILTER, OIL FILTER - STOCK 3.9674-31374507/19/202316172ELLIOTT AUTO SUPPLY OIL FILTER - STOCK 128.531-878037307/19/202316172ELLIOTT AUTO SUPPLY WHEEL ASSEMBLY - 1006/36139 -120.2874-31492307/19/202316172ELLIOTT AUTO SUPPLY CREDIT - INV# 1-8764104 RTRN SHOCK ABSORBER Vendor VEN06020 - ELLIOTT AUTO SUPPLY Total: 114.41 Vendor: VEN05028 - EMERGENCY APPARATUS MAINTENANCE, INC. 4,908.0412731807/19/202316173EMERGENCY APPARATUS MAI RPL SEALS, GREASED - 3126/36024 3,323.1712813807/19/202316173EMERGENCY APPARATUS MAI RPR LIGHTS,HYDR LK,LFT OUTRIGGER,LADDER- 3126/36024 Vendor VEN05028 - EMERGENCY APPARATUS MAINTENANCE, INC. Total: 8,231.21 Vendor: VEN05060 - EMERGENCY AUTOMOTIVE TECHNOLOGIES INC 244.84SVC1048407/26/202316223EMERGENCY AUTOMOTIVE TE RPL STROBE TUBE - 2159/36191 Vendor VEN05060 - EMERGENCY AUTOMOTIVE TECHNOLOGIES INC Total: 244.84 Vendor: VEN05365 - ENVIRONMENTAL EQUIPMENT & SERVICES, INC. 418.522311407/19/2023220265ENVIRONMENTAL EQUIPMEN CURTAIN SET - STOCK Vendor VEN05365 - ENVIRONMENTAL EQUIPMENT & SERVICES, INC. Total: 418.52 Vendor: VEN30131 - ESS BROTHERS & SONS, INC. 1,832.45DD426007/19/202316174ESS BROTHERS & SONS, INC.DUCTILE ADJ RINGS/GLUE/HOOKS- 1,334.85DD426007/19/202316174ESS BROTHERS & SONS, INC.DUCTILE ADJ RINGS/GLUE/HOOKS- 506.00DD426107/19/202316174ESS BROTHERS & SONS, INC.TRUNCATED DOMES FOR SIDEWALK PED RAMP Vendor VEN30131 - ESS BROTHERS & SONS, INC. Total: 3,673.30 Vendor: VEN33420 - ETHICAL LEADERS IN ACTION INC 4,500.00176707/19/202316175ETHICAL LEADERS IN ACTION I COMMUNITY DEVELOPMENT SOP PROJECT Vendor VEN33420 - ETHICAL LEADERS IN ACTION INC Total: 4,500.00 Vendor: VEN35941 - EVERLIGHT SOLAR CONSTRUCTION 120.002023071107/19/2023220266EVERLIGHT SOLAR CONSTRUC SOLAR PROJECT CANCELED - 2023-023077 132.002023071107/19/2023220266EVERLIGHT SOLAR CONSTRUC SOLAR PROJECT CANCELED - 2023-023076 180.002023071307/19/2023220266EVERLIGHT SOLAR CONSTRUC SOLAR PROJECT CANCELED - PERMIT 2023-020574 236.002023071307/19/2023220266EVERLIGHT SOLAR CONSTRUC SOLAR PROJECT CANCELED - PERMIT 2023-020573 Vendor VEN35941 - EVERLIGHT SOLAR CONSTRUCTION Total: 668.00 Vendor: VEN35321 - EXPERT BILLING LLC 946.151145607/26/202316224EXPERT BILLING LLC PYMT RECEIPTS-MAY 2023 Vendor VEN35321 - EXPERT BILLING LLC Total: 946.15 Vendor: VEN06215 - FEDERAL SIGNAL CORPORATION 9,515.00831021207/19/202316176FEDERAL SIGNAL CORPORATI ROTATING MECHANICAL SIRE 125.00831021207/19/202316176FEDERAL SIGNAL CORPORATI ANTENNA MOUNTING BRACKET-POLE 7,600.00831021207/19/202316176FEDERAL SIGNAL CORPORATI 2-WAY DC CONTROL/BATTERY CABINET/CHARGER 800.00833939207/19/202316176FEDERAL SIGNAL CORPORATI PROGRAM TO WOODBURY COMMANDER BASE Vendor VEN06215 - FEDERAL SIGNAL CORPORATION Total: 18,040.00 Vendor: VEN06092 - FERRELLGAS LP 40.51112332766007/19/202316177FERRELLGAS LP PROPANE-ICE Page 233 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 8 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 40.72112335948807/19/202316177FERRELLGAS LP PROPANE-ICE 126.18112344379307/19/202316177FERRELLGAS LP PROPANE-ICE 101.46112351178807/19/202316177FERRELLGAS LP PROPANE-ICE Vendor VEN06092 - FERRELLGAS LP Total: 308.87 Vendor: VEN31978 - FIRST ADVANTAGE LNS 73.42250830230607/26/202316225FIRST ADVANTAGE LNS ANNUAL ENROLLMENT 73.42250830230607/26/202316225FIRST ADVANTAGE LNS ANNUAL ENROLLMENT Vendor VEN31978 - FIRST ADVANTAGE LNS Total: 146.84 Vendor: VEN31404 - FLEETPRIDE, INC 993.7810873499907/19/2023220267FLEETPRIDE, INC LOCKNUT SET 8PT - TOOL Vendor VEN31404 - FLEETPRIDE, INC Total: 993.78 Vendor: VEN06072 - FRANK ZAMORA'S CONCRETE, LLC 12,816.00181707/19/202316178FRANK ZAMORA'S CONCRETE, CONCRETE WORK 8631 IRONWOOD AVE Vendor VEN06072 - FRANK ZAMORA'S CONCRETE, LLC Total: 12,816.00 Vendor: VEN14420 - GENUINE PARTS COMPANY -8.312514-05479607/19/202316179GENUINE PARTS COMPANY CREDIT - INV# 2514-53977 RTRN RADIATOR CAP 298.742514-05550607/19/202316179GENUINE PARTS COMPANY AUTO PARTS 189.942514-05557407/19/202316179GENUINE PARTS COMPANY SPARK PLUG WIRE KIT & SPARK PLUGS - 1101/36123 965.162514-05558107/19/202316179GENUINE PARTS COMPANY BRAKE PAD, BRAKE ROTORS, CALIPERS - 1005/36131 -66.492514-05563807/19/202316179GENUINE PARTS COMPANY CREDIT - FOR INV# 2514- 55574 RTRN SPARK PLUG WIR 53.982514-05652107/19/202316179GENUINE PARTS COMPANY LIFT SUPPORT - RETURNED 21.002514-05803807/19/202316179GENUINE PARTS COMPANY SEAT COVERS - RETURNED -21.002514-05864307/19/202316179GENUINE PARTS COMPANY CREDIT - INV# 2514-58038 RTRN SEAT COVERS -198.422514-05865407/19/202316179GENUINE PARTS COMPANY CREDIT - INV# 2514-55581 & 2514-56521 CORE RTRN Vendor VEN14420 - GENUINE PARTS COMPANY Total: 1,234.60 Vendor: VEN07043 - GOODIN COMPANY 78.5911078583-0007/19/202316180GOODIN COMPANY PUMP FITTINGS 304 SS THRD 90 ST ELL-FILTER PLANT Vendor VEN07043 - GOODIN COMPANY Total: 78.59 Vendor: VEN15382 - GOPHER STATE ONE CALL 1,032.75304031907/26/202316226GOPHER STATE ONE CALL ONE CALL TICKETS 1,189.35306031907/26/202316226GOPHER STATE ONE CALL ONE CALL TICKETS Vendor VEN15382 - GOPHER STATE ONE CALL Total: 2,222.10 Vendor: VEN33410 - GOVCONNECTION, INC 2,511.617422816807/19/202316181GOVCONNECTION, INC WELL SURVEILANCE Vendor VEN33410 - GOVCONNECTION, INC Total: 2,511.61 Vendor: VEN34070 - GOVERNMENTJOBS.COM, INC 6,746.00INV-3351607/26/2023220337GOVERNMENTJOBS.COM, INC NEW HIRE INTEGRATION SUB 07/01/2023-06/30/2023 Vendor VEN34070 - GOVERNMENTJOBS.COM, INC Total: 6,746.00 Vendor: VEN07015 - GRAINGER 22.28975625922307/26/202316227GRAINGER TEST STRIPS/CHLORINE -PARK Vendor VEN07015 - GRAINGER Total: 22.28 Vendor: VEN07023 - GRAPHIC DESIGN INC 2,608.77QB4902707/19/202316182GRAPHIC DESIGN INC NEWSLETTER MAILING / POSTAGE 2,817.00QB4902707/19/202316182GRAPHIC DESIGN INC NEWSLETTER MAILING / POSTAGE 55.00QB4902807/19/202316182GRAPHIC DESIGN INC BUSINESS CARDS - CRYSTAL RALEIGH Vendor VEN07023 - GRAPHIC DESIGN INC Total: 5,480.77 Page 234 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 9 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN13406 - GREAT LAKES COCA-COLA DISTRIBUTION, LLC 964.03361021857807/26/202316228GREAT LAKES COCA-COLA DIS BEVERAGES FOR CLUBHOUSE Vendor VEN13406 - GREAT LAKES COCA-COLA DISTRIBUTION, LLC Total: 964.03 Vendor: VEN33637 - GUARDIAN SUPPLY, LLC 162.191574607/19/202316183GUARDIAN SUPPLY, LLC UNIFORM - ZACCARD 1,002.841577807/26/202316229GUARDIAN SUPPLY, LLC UNIFORM - RINZEL 1,469.991577907/26/202316229GUARDIAN SUPPLY, LLC BODY ARMOR - RINZEL Vendor VEN33637 - GUARDIAN SUPPLY, LLC Total: 2,635.02 Vendor: VEN32266 - HANCO CORPORATION 230.0612940-0007/19/2023220268HANCO CORPORATION TIRES - STOCK 174.4814880-0007/19/2023220268HANCO CORPORATION TIRES - 7040/36151 Vendor VEN32266 - HANCO CORPORATION Total: 404.54 Vendor: VEN33608 - HARTEL & SONS INC 537.3744000541907/19/2023220269HARTEL & SONS INC BATTERIES FOR GOLF CARTS Vendor VEN33608 - HARTEL & SONS INC Total: 537.37 Vendor: VEN08035 - HIRSHFIELD'S PAINT MANUFACTURING 2,348.6421176-IN07/19/2023220270HIRSHFIELD'S PAINT MANUFA ATHLETIC FIELD STRIPING - PARKS Vendor VEN08035 - HIRSHFIELD'S PAINT MANUFACTURING Total: 2,348.64 Vendor: VEN32661 - HOHENSTEINS, INC 555.0062216307/26/2023220338HOHENSTEINS, INC BEER FOR CLUBHOUSE Vendor VEN32661 - HOHENSTEINS, INC Total: 555.00 Vendor: VEN35474 - HOLIDAY STATIONSTORES LLC 30.069036898607/19/2023220271HOLIDAY STATIONSTORES LLC FUEL PURCHASES - PUBLIC SAFETY 41.409036898607/19/2023220271HOLIDAY STATIONSTORES LLC FUEL PURCHASES - PUBLIC SAFETY -0.819036898607/19/2023220271HOLIDAY STATIONSTORES LLC FUEL PURCHASES - PUBLIC SAFETY Vendor VEN35474 - HOLIDAY STATIONSTORES LLC Total: 70.65 Vendor: VEN09268 - IDEAL SERVICE, INC. 1,000.001238607/19/202316184IDEAL SERVICE, INC.CHANGED MAX SPEED & PROGRAMMING -WELL#10 Vendor VEN09268 - IDEAL SERVICE, INC. Total: 1,000.00 Vendor: VEN36352 - IN CONTROL INC 700.00S-INV0074707/19/2023220272IN CONTROL INC RESTORE NORMAL AUTOMATIC OPERATIONS AT Vendor VEN36352 - IN CONTROL INC Total: 700.00 Vendor: VEN30088 - INSTRUMENTAL RESEARCH, INC 480.88493407/19/2023220273INSTRUMENTAL RESEARCH, IN WATER TESTING Vendor VEN30088 - INSTRUMENTAL RESEARCH, INC Total: 480.88 Vendor: VEN09001 - INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION 3,154.98INV02537107/26/202316230INTERNATIONAL CITY MANAG 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 9,940.00INV02537207/26/202316230INTERNATIONAL CITY MANAG 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 1,053.42INV02537307/26/202316230INTERNATIONAL CITY MANAG 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 800.00INV02537407/26/202316230INTERNATIONAL CITY MANAG 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN09001 - INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION Total: 14,948.40 Vendor: VEN09240 - INTERSTATE POWER SYSTEMS, INC. 1,792.00R001197636-0107/19/2023220274INTERSTATE POWER SYSTEMS, ANNUAL PM SERVICE - 6103/36002 Vendor VEN09240 - INTERSTATE POWER SYSTEMS, INC. Total: 1,792.00 Vendor: VEN09255 - I-STATE TRUCK CENTER 571.43C242832182-0107/26/2023220339I-STATE TRUCK CENTER DRUM,BRAKE SHOES, BOLT - 6008/35991 Page 235 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 10 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) -82.80C242833834-0107/26/2023220339I-STATE TRUCK CENTER CREDIT - INV# C24283282-01 RTRN CORES -82.80C242834744-0107/26/2023220339I-STATE TRUCK CENTER CREDOT = OMV# C242834445 -01; CORE RETURN Vendor VEN09255 - I-STATE TRUCK CENTER Total: 405.83 Vendor: VEN09103 - IUOE CENTRAL PENSION FUND 7,680.00INV02536007/26/202316231IUOE CENTRAL PENSION FUN 07/13/23 BIWEEKLY PAYROLL 06/19/23- 07/02/23 7,680.00INV02537507/26/202316231IUOE CENTRAL PENSION FUN 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN09103 - IUOE CENTRAL PENSION FUND Total: 15,360.00 Vendor: VEN36460 - IVAN FARIAS-CHAVEZ 1.002023072007/26/2023220340IVAN FARIAS-CHAVEZ REFUND PERMIT - PLUMBING 2023-023881 1.002023072007/26/2023220340IVAN FARIAS-CHAVEZ REFUND PERMIT - MECHANICAL 2023-023877 65.002023072007/26/2023220340IVAN FARIAS-CHAVEZ REFUND PERMIT - MECHANICAL 2023-023877 95.002023072007/26/2023220340IVAN FARIAS-CHAVEZ REFUND PERMIT - PLUMBING 2023-023881 Vendor VEN36460 - IVAN FARIAS-CHAVEZ Total: 162.00 Vendor: VEN35630 - JAYTECH INC 2,467.4822765307/19/2023220275JAYTECH INC COOLING TOWER CHEMICAL Vendor VEN35630 - JAYTECH INC Total: 2,467.48 Vendor: VEN10080 - JEFFERSON FIRE & SAFETY INC 3,216.79IN30165407/26/202316232JEFFERSON FIRE & SAFETY INC FOL-DA-TANK COLLAPSIBLE TANK 1,166.80IN30308107/19/202316185JEFFERSON FIRE & SAFETY INC KEY ECO-10 LTWT DOUBLE JACKET FIRE HOSE 2.5"X50' 5,568.00IN30308107/19/202316185JEFFERSON FIRE & SAFETY INC RC50-450--STORZ 124.66IN30449807/19/202316185JEFFERSON FIRE & SAFETY INC FOL-DA-TANK PATCH KIT Vendor VEN10080 - JEFFERSON FIRE & SAFETY INC Total: 10,076.25 Vendor: VEN11026 - JENNARI GROUP 2,256.058571707/19/202316186JENNARI GROUP RPL TIE ROD END,INSTL TIRES - 833/36053 Vendor VEN11026 - JENNARI GROUP Total: 2,256.05 Vendor: VEN30829 - JERRY'S TOWING 517.5062844907/19/2023220276JERRY'S TOWING TOWING SERVICE - 6004/361 Vendor VEN30829 - JERRY'S TOWING Total: 517.50 Vendor: VEN36451 - JOEL GAGNE 200.002023071107/19/2023220277JOEL GAGNE WATER EFFICIENCY REBATE Vendor VEN36451 - JOEL GAGNE Total: 200.00 Vendor: VEN10068 - JOHNSON BROTHERS LIQUOR CO. 91.45232884207/19/2023220278JOHNSON BROTHERS LIQUOR ALCOHOL FOR CLUBHOUSE 471.40232884207/19/2023220278JOHNSON BROTHERS LIQUOR ALCOHOL FOR CLUBHOUSE 48.95233374107/26/2023220341JOHNSON BROTHERS LIQUOR ALCOHOL FOR CLUBHOUSE 588.69233374107/26/2023220341JOHNSON BROTHERS LIQUOR ALCOHOL FOR CLUBHOUSE Vendor VEN10068 - JOHNSON BROTHERS LIQUOR CO. Total: 1,200.49 Vendor: VEN35290 - JOHNSON BROTHERS LIQUOR COMPANY 221.60361180607/19/2023220279JOHNSON BROTHERS LIQUOR BEER FOR CLUBHOUSE Vendor VEN35290 - JOHNSON BROTHERS LIQUOR COMPANY Total: 221.60 Vendor: VEN35173 - JUSTIN LILLY 150.002023071707/19/2023220280JUSTIN LILLY REFUND UB ACCT#800047807 - 8486 JENSEN AVE S Vendor VEN35173 - JUSTIN LILLY Total: 150.00 Vendor: VEN11002 - KENNEDY AND GRAVEN 220.0017552507/26/2023220342KENNEDY AND GRAVEN TIF NORTHPOINTE INDUSTRIA Vendor VEN11002 - KENNEDY AND GRAVEN Total: 220.00 Page 236 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 11 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN11018 - KEYS WELL DRILLING COMPANY 3,387.8520230707/27/202316257KEYS WELL DRILLING COMPA DEEP WELL 2 PYMT 2 & FINAL Vendor VEN11018 - KEYS WELL DRILLING COMPANY Total: 3,387.85 Vendor: VEN31717 - KRAFT CONTRACTING & MECHANICAL LLC 1,704.503045307/19/202316187KRAFT CONTRACTING & MEC ADDED GLYCOL TO BOILER - HERO CENTER 671.253045507/19/202316187KRAFT CONTRACTING & MEC CHECK CU#2 - CITY HALL 3,834.453066707/26/202316233KRAFT CONTRACTING & MEC INSTL NEW VAC PUMP ASSEMBLY - PUBLIC WORKS Vendor VEN31717 - KRAFT CONTRACTING & MECHANICAL LLC Total: 6,210.20 Vendor: VEN29232 - KRAUS-ANDERSON CONSTRUCTION COMPANY 289,886.5420230707/27/2023220378KRAUS-ANDERSON CONSTRU PMT #4 GLACIAL VALLEY PARK BUILDING Vendor VEN29232 - KRAUS-ANDERSON CONSTRUCTION COMPANY Total: 289,886.54 Vendor: VEN12385 - LAKE ELMO SOD FARMS 412.501914307/19/2023220281LAKE ELMO SOD FARMS 75 YDS OF SOD- PARKS Vendor VEN12385 - LAKE ELMO SOD FARMS Total: 412.50 Vendor: VEN12341 - LAWSON PRODUCTS, INC 223.57931071312007/19/2023220282LAWSON PRODUCTS, INC CABLE TIES, HARDWARE,FITTINGS - SS100 & STOCK 169.43931073180607/26/2023220343LAWSON PRODUCTS, INC CABLE TIES & RIVETS - SS100 Vendor VEN12341 - LAWSON PRODUCTS, INC Total: 393.00 Vendor: VEN12370 - LEAGUE OF MINNESOTA CITIES INS TRUST 193,175.0040007451-20230607/19/2023220283LEAGUE OF MINNESOTA CITIE PROPERTYCASUALTY COVERAGE PREMIUM -EDA 1,950.00829707/19/2023220283LEAGUE OF MINNESOTA CITIE CLM# LMC GL 275323 17,510.012104007/19/2023220283LEAGUE OF MINNESOTA CITIE CLAIM NO. 00488273 563.192108507/19/2023220283LEAGUE OF MINNESOTA CITIE CLAIM NO. 00490839 CHRISTY KREMINSKI Vendor VEN12370 - LEAGUE OF MINNESOTA CITIES INS TRUST Total: 213,198.20 Vendor: VEN33097 - LEITNER COMPANY 904.94471307/26/2023220344LEITNER COMPANY 1ST LOAD OF SAND/HAMLET PARK 917.70471407/26/2023220344LEITNER COMPANY SAND/KINGSTON PARK 900.20501707/26/2023220344LEITNER COMPANY 2ND LOAD OF SAND/ HAMLET PARK Vendor VEN33097 - LEITNER COMPANY Total: 2,722.84 Vendor: VEN36454 - LISA EVANS 300.002023071107/19/2023220284LISA EVANS WATER EFFICIENCY REBATE Vendor VEN36454 - LISA EVANS Total: 300.00 Vendor: VEN32230 - MANSFIELD OIL COMPANY 2,953.702439996707/26/202316234MANSFIELD OIL COMPANY 1,001 GAL UNLEADED GASOLINE Vendor VEN32230 - MANSFIELD OIL COMPANY Total: 2,953.70 Vendor: VEN13494 - MARCO HOLDINGS, LLC 49.285958107/26/202316235MARCO HOLDINGS, LLC WEB FAX SERVICES Vendor VEN13494 - MARCO HOLDINGS, LLC Total: 49.28 Vendor: VEN13668 - MARTIN-MCALLISTER 1,125.001543507/26/202316236MARTIN-MCALLISTER PUBLIC SAFETY ASSESSMENT Vendor VEN13668 - MARTIN-MCALLISTER Total: 1,125.00 Vendor: VEN36456 - MEAGEN VANHALANGER 50.002023071407/19/2023220285MEAGEN VANHALANGER UNIFORM REIMBURSEMENT Vendor VEN36456 - MEAGEN VANHALANGER Total: 50.00 Vendor: VEN13662 - MEDICA 4,878.7956973279453407/19/2023220286MEDICA COBRA PREMIUM-AUGUST 2023 Page 237 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 12 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 5,244.1856973279453407/19/2023220286MEDICA MN STAT 299A.465 PREMIUM -AUGUST 2023 18,904.0056973279453407/19/2023220286MEDICA EMPLOYEE PREMIUM- AUGUST 2023 96,896.9856973279453407/19/2023220286MEDICA EMPLOYER PREMIUM- AUGUST 2023 Vendor VEN13662 - MEDICA Total: 125,923.95 Vendor: VEN13410 - MENARDS 10.997411707/19/202316188MENARDS PAPER CARBON CART- STATION 3 4.387438807/19/202316188MENARDS PLUMBING SUPPLIES 38.327464507/19/202316188MENARDS MASTERFORCE VALVE STEM KEY 4-WAY - PARKS 29.987465007/19/202316188MENARDS YELLOW RATCHET STRAPS - PARKS 91.777465107/19/202316188MENARDS ELEC TAPE/TORCH/COUP/CLAMPS- STREETS 271.447465307/19/202316188MENARDS SUPPLIES FOR GOLF COURSE 159.357465407/19/202316188MENARDS BATH FAN/FOIL TAPE/CONECTR-HIGHLANDS 43.987466807/19/202316188MENARDS 9FT EXT KIT FOR DRYER VENT CLEANING - FIRE 8.257467007/19/202316188MENARDS BOLTS/RAIL SLEEVE AND END CAP - STREETS 23.217468307/19/202316188MENARDS CLEANER/GROUT BRUSH - PARKS 33.2874702-202307/19/202316188MENARDS CEDAR LINE POST & RAIL - PARKS 61.957470507/19/202316188MENARDS THERMOSTAT GUARD/WRENCH SETS-PARKS 12.0974706-202307/19/202316188MENARDS SIDE CEILING & WALL GRILLE - HIGHLANDS 5.947470707/19/202316188MENARDS TOP SOIL - 81ST STREET - UTILITIES 595.2474711-202307/19/202316188MENARDS ELBOWS/BALL VALVES/COUP/PEX CUTTER/SEALNT - WELL 2 19.797471207/19/202316188MENARDS PRESSURE TREATED PLYWOOD SHEATHING PANEL 3.997471707/19/202316188MENARDS CLEANING SUPPLIES FOR HER 69.657472507/19/202316188MENARDS MAINTENANCE SUPPLIES FOR COMMAND POST 12.997475307/19/202316188MENARDS 11' WRENCH - FACILITIES 91.157475507/19/202316188MENARDS GLOVES/RUST REMOVER/TOWELS - STREETS 20.797475607/19/202316188MENARDS INSECT KILLER ANTS, WASP & HORNETS - PARKS 33.577476707/19/202316188MENARDS CONSOLE, SOAP, INTERIOR CLNR - 1802/36189 & SUPPLY 11.997476707/19/202316188MENARDS CONSOLE, SOAP, INTERIOR CLNR - 1802/36189 & SUPPLY 9.927482707/19/202316188MENARDS SOFTSOAP - PARKS 35.967488507/19/202316188MENARDS STEEL SOLID ROUND ROD - P 14.947488807/19/202316188MENARDS HEAVY DUTY STAPLES 3/8" 0.9874900-202307/19/202316188MENARDS 3/4" PVC ADAPTER - CITY HAL 76.507491107/19/202316188MENARDS ALDER BOARD/LOCKNUT/WASHERS/ TAPE MEASURE-WELL 2 81.327492007/19/202316188MENARDS CLOROX WIPES/SPRAY PAINT/MINI FLASHLIGHT- UTILITIES Page 238 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 13 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 132.777495407/19/202316188MENARDS HINTON WALL REPAIR/TROWELS/CHISELS- STREETS 28.477497007/19/202316188MENARDS WOOD BOARDS/SCREWS- WELL # 2 37.407498307/19/202316188MENARDS 4X4 GREEN TREATED/MAILBOX REPAIR -S 79.997499007/19/202316188MENARDS TOUGHSTUFF 3 SHELF KIT - PW 7.947499507/19/202316188MENARDS AJAX ORANGE - PW 80.877503007/26/202316237MENARDS BATTERIES 85.447503107/26/202316237MENARDS MAINTENANCE EQUIPMENT 208.467504107/26/202316237MENARDS PIPE SEALANT,PIN,PLYWOOD - 7040/36151 16.137504307/26/202316237MENARDS NUTS/BOLTS/SCREWS/FLATW ASHER - UTILITIES 44.767509007/26/202316237MENARDS PINESOL/PAILS/WIPES/BATTE RY-PARKS 12.577509407/26/202316237MENARDS DRILLBITS/FLATHEAD SCREWS - FACILITIES 2.577510007/26/202316237MENARDS SUPPLIES FOR REPAIR/WALL MOUNTING 4.497528007/26/202316237MENARDS SPRINKLER- CITY HALL 9.897528507/26/202316237MENARDS DRYWALL BAGS /PARKS 18.567533907/26/202316237MENARDS STATION CLEANING SUPPLIES 54.177573807/19/202316188MENARDS GOLFCOURSE MAINTENANCE SUPPLIES Vendor VEN13410 - MENARDS Total: 2,698.19 Vendor: VEN13461 - METRO SALES INCORPORATED 1,077.23INV231067407/19/202316191METRO SALES INCORPORATE PSCH RICOH COPIER USAGE 646.89INV231067407/19/202316191METRO SALES INCORPORATE PD RICOH COPIER USAGE 219.74INV231067407/19/202316191METRO SALES INCORPORATE FIRE RICOH COPIER USAGE 722.02INV231067407/19/202316191METRO SALES INCORPORATE PW RICOH COPIER USAGE 100.44INV231067407/19/202316191METRO SALES INCORPORATE REC RICOH COPIER USAGE 100.44INV231067407/19/202316191METRO SALES INCORPORATE ICE RICOH COPIER USAGE 68.24INV231067407/19/202316191METRO SALES INCORPORATE GOLF RICOH COPIER USAGE 170.04INV231067407/19/202316191METRO SALES INCORPORATE GOLF RICOH COPIER USAGE 274.69INV231067407/19/202316191METRO SALES INCORPORATE HERO CENTER RICOH COPIER USAGE Vendor VEN13461 - METRO SALES INCORPORATED Total: 3,379.73 Vendor: VEN13411 - METROPOLITAN COUNCIL 44,730.0020230707/26/202316238METROPOLITAN COUNCIL SAC CHARGES -447.3020230707/26/202316238METROPOLITAN COUNCIL SAC CHARGES DISCOUNT Vendor VEN13411 - METROPOLITAN COUNCIL Total: 44,282.70 Vendor: VEN13429 - MEYER SEWER SERVICE 1,350.001136207/26/2023220345MEYER SEWER SERVICE PUMP PIT & SUMP PUMP - PUBLIC WORKS GARAGE 475.008369407/26/2023220345MEYER SEWER SERVICE LAMAR FILED BALLFIELD RESTROOM PUMPED 1,575.001199507/26/2023220345MEYER SEWER SERVICE WASHBAY PIT, LARGE & SMALL SUMPS - PW 425.001199907/26/2023220345MEYER SEWER SERVICE PUMPED SUMP - CITY HALL 150.00169107/26/2023220345MEYER SEWER SERVICE PORTABLE TOILET CLEANED FROM KNOCKOVERS- KINGSTON Vendor VEN13429 - MEYER SEWER SERVICE Total: 3,975.00 Vendor: VEN31496 - MIDWAY FORD 119.9878004907/19/2023220287MIDWAY FORD BRAKE PADS - STOCK 55.5578006707/19/2023220287MIDWAY FORD WIRE ASSEMBLY - 1564/3611 212.9478152807/26/2023220346MIDWAY FORD HUB ASSMBLY, HANDLE - 1949/36159 Page 239 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 14 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 76.4578162007/26/2023220346MIDWAY FORD SENSOR - 1558/36162 Vendor VEN31496 - MIDWAY FORD Total: 464.92 Vendor: VEN13485 - MIKE McPHILLIPS, INC. 252.585532707/19/2023220288MIKE McPHILLIPS, INC.PARTS ONLY-DRIER, OTHER PARTS - 8601/36119 387.505532807/19/2023220288MIKE McPHILLIPS, INC.REPAIR CONVEYOR, O/S LABOR - 8601/36119 Vendor VEN13485 - MIKE McPHILLIPS, INC. Total: 640.08 Vendor: VEN35690 - MINNESOTA AG POWER INC 180.78967608307/26/202316239MINNESOTA AG POWER INC FILTER,COVER,SCREW,WASHE R - 8407/36105 60.79967812807/26/202316239MINNESOTA AG POWER INC ROTARY SWITCH GREENS MOWER - RIVER OAKS 111.99968049607/26/202316239MINNESOTA AG POWER INC APRON CHAP - STREETS Vendor VEN35690 - MINNESOTA AG POWER INC Total: 353.56 Vendor: VEN14005 - MINNESOTA NATIVE LANDSCAPES 540.004005907/26/202316240MINNESOTA NATIVE LANDSCA WEED CONTROL MULTIPLE SITES 810.004005907/26/202316240MINNESOTA NATIVE LANDSCA WEED CONTROL MULTIPLE SITES 540.004005907/26/202316240MINNESOTA NATIVE LANDSCA WEED CONTROL MULTIPLE SITES 360.004005907/26/202316240MINNESOTA NATIVE LANDSCA WEED CONTROL MULTIPLE SITES Vendor VEN14005 - MINNESOTA NATIVE LANDSCAPES Total: 2,250.00 Vendor: VEN13473 - MN CHILD SUPPORT CENTER 36.91INV02537807/26/2023220347MN CHILD SUPPORT CENTER 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN13473 - MN CHILD SUPPORT CENTER Total: 36.91 Vendor: VEN13554 - MN DEPT OF EMPLOYMENT & ECONOMIC DEVEL 98.182023071207/19/2023220289MN DEPT OF EMPLOYMENT & 2ND QTR UNEMPLOYMENT BENEFITS 2023 4,094.462023071207/19/2023220289MN DEPT OF EMPLOYMENT & 2ND QTR UNEMPLOYMENT BENEFITS 2023 Vendor VEN13554 - MN DEPT OF EMPLOYMENT & ECONOMIC DEVEL Total: 4,192.64 Vendor: VEN13352 - MN DEPT OF HEALTH 31,497.662023071407/19/2023220290MN DEPT OF HEALTH 2023 2ND QTR WATER SUPPLY CONNECTION FEE Vendor VEN13352 - MN DEPT OF HEALTH Total: 31,497.66 Vendor: VEN13670 - MN DEPT OF LABOR & INDUSTRY 4,483.95JUNE163030202307/26/202316241MN DEPT OF LABOR & INDUS BLDG PERMIT SURCHARGE- COTTAGE GROVE -89.68JUNE163030202307/26/202316241MN DEPT OF LABOR & INDUS BLDG PERMIT SURCHARGE RETENTION-COTTAGE GROVE Vendor VEN13670 - MN DEPT OF LABOR & INDUSTRY Total: 4,394.27 Vendor: VEN03446 - MN DEPT OF TRANSPORTATION 705.72P0001692507/26/2023220348MN DEPT OF TRANSPORTATIO MATERIAL TESTING & INSPECTION Vendor VEN03446 - MN DEPT OF TRANSPORTATION Total: 705.72 Vendor: VEN29281 - MN PETROLEUM SERVICE 137.7512728707/19/2023220291MN PETROLEUM SERVICE FUEL PUMP SWIVEL, SPLASH GUARD - PUMP PARTS 2,420.7812975607/19/2023220291MN PETROLEUM SERVICE DX FLEET ANNUAL SOFTWARE SUBSCRIPTION Vendor VEN29281 - MN PETROLEUM SERVICE Total: 2,558.53 Vendor: VEN33184 - MOR GOLF AND UTILITY, INC 722.843987607/19/202316192MOR GOLF AND UTILITY, INC GOLF CART FLEET PARTS Vendor VEN33184 - MOR GOLF AND UTILITY, INC Total: 722.84 Page 240 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 15 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36447 - MOZART HOLDINGS LP 331.23227655828507/26/2023220349MOZART HOLDINGS LP SODIUM BICARBONATE / DEXTROSE SOLUTION - FIRE 2 Vendor VEN36447 - MOZART HOLDINGS LP Total: 331.23 Vendor: VEN13463 - MTI DISTRIBUTING CO. 1,108.261392455-0007/19/202316193MTI DISTRIBUTING CO.IRRIGATION PARTS/NOZZLE/COMPRESSIO N-PARKS 685.341391371-0007/19/202316193MTI DISTRIBUTING CO.FOAM FILLED TIRES - STOCK 434.161392681-0007/19/202316193MTI DISTRIBUTING CO.WHEEL,STUD,LUG NUT - 8514/36128 Vendor VEN13463 - MTI DISTRIBUTING CO. Total: 2,227.76 Vendor: VEN14443 - NCPERS MINNESOTA - 403800 352.0020230707/26/202316242NCPERS MINNESOTA - 403800 LIFE INSURANCE PREMIUM - AUGUST 2023 Vendor VEN14443 - NCPERS MINNESOTA - 403800 Total: 352.00 Vendor: VEN14497 - NEW PIG CORPORATION 1,300.7324020688-0007/19/202316194NEW PIG CORPORATION ABSORBENT MATS - PUBLIC WORKS Vendor VEN14497 - NEW PIG CORPORATION Total: 1,300.73 Vendor: VEN14455 - NORTHERN SAFETY CO INC 372.6090557382907/26/202316243NORTHERN SAFETY CO INC NITRILE GLV XL - STREETS Vendor VEN14455 - NORTHERN SAFETY CO INC Total: 372.60 Vendor: VEN34272 - OPEN DOOR LABS 192.192023071707/19/2023220292OPEN DOOR LABS REFUND UB ACCT#800053291 - 9895 HAMLET LN S Vendor VEN34272 - OPEN DOOR LABS Total: 192.19 Vendor: VEN35425 - OPENTABLE INC 105.00INV-FS859437-06202307/19/2023220293OPENTABLE INC GUEST SEATING/RESERVATION SVCS Vendor VEN35425 - OPENTABLE INC Total: 105.00 Vendor: VEN30439 - O'REILLY AUTO PARTS 10.553266-48806407/19/2023220294O'REILLY AUTO PARTS COOLANT CAP - 31MISC/3620 15.833266-48991307/19/2023220294O'REILLY AUTO PARTS CABIN FILTER - RETURNED 13.023266-49077407/19/2023220294O'REILLY AUTO PARTS COOLANT HOSE - 4205/36127 14.393266-49104007/19/2023220294O'REILLY AUTO PARTS CABIN FILTER - 1005/36131 7.813266-49155807/19/2023220294O'REILLY AUTO PARTS HEATER HOSE - 1101/36123 34.383266-49156207/19/2023220294O'REILLY AUTO PARTS PRIMER, HOSE CONNECTOR - 26MISC/36143 & 1101/36123 -15.833266-49173507/19/2023220294O'REILLY AUTO PARTS CREDIT - INV# 3266-492646 RTRN CABIN FILTER 32.283266-49221207/19/2023220294O'REILLY AUTO PARTS PURGE VALVE - RETURNED -32.283266-49221307/19/2023220294O'REILLY AUTO PARTS CREDIT - INV# 3266-492212 RTRN PURGE VALVE 25.183266-49264607/26/2023220350O'REILLY AUTO PARTS CABIN FILTER - STOCK 8.993266-49270807/26/2023220350O'REILLY AUTO PARTS SILICONE - 6008/35991 -13.853266-49528307/26/2023220350O'REILLY AUTO PARTS CREDIT - INV# 3266-411208 RTRN CABIN FILTER Vendor VEN30439 - O'REILLY AUTO PARTS Total: 100.47 Vendor: VEN31236 - OXYGEN SERVICE COMPANY, INC 16.88864145907/19/2023220295OXYGEN SERVICE COMPANY, I OXYGEN 20 CF - STORMWATE 146.92355713807/26/2023220351OXYGEN SERVICE COMPANY, I SMALL & MED CYLINDER RENTAL Vendor VEN31236 - OXYGEN SERVICE COMPANY, INC Total: 163.80 Vendor: VEN33593 - PARMAN ENERGY GROUP 110.24143695-IN07/19/202316195PARMAN ENERGY GROUP DEF FLUID FOR BULK TANK 110.24143695-IN07/19/202316195PARMAN ENERGY GROUP DEF FLUID FOR BULK TANK 110.24143695-IN07/19/202316195PARMAN ENERGY GROUP DEF FLUID FOR BULK TANK Vendor VEN33593 - PARMAN ENERGY GROUP Total: 330.72 Page 241 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 16 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN34834 - PAYPOINT HR LLC 250.00COTTAGE GROVE ADD 1207/19/2023220296PAYPOINT HR LLC WORK PERFORMED FOR CITY OF COTTAGE GROVE Vendor VEN34834 - PAYPOINT HR LLC Total: 250.00 Vendor: VEN32891 - PEMBER COMPANIES, INC. 34,962.9020230707/27/202316258PEMBER COMPANIES, INC.OAKWOOD PARK PYMT 5 & FINAL Vendor VEN32891 - PEMBER COMPANIES, INC. Total: 34,962.90 Vendor: VEN35773 - PERFORMANCE FOOD GROUP INC 76.5463578307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 2,734.4263578307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 283.8763760207/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 308.3063984907/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 1,093.6763984907/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 37.1764090507/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 474.0464155407/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 4,261.9564155407/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 28.3864155407/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 317.0864857307/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 8.5064857307/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 2,312.0564857307/26/2023220352PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE -251.6865120507/26/2023220352PERFORMANCE FOOD GROUP CREDIT FOR FOOD FOR CLUBHOUSE 332.1465987307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 8.5065987307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 2,913.9465987307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE 28.3865987307/19/2023220297PERFORMANCE FOOD GROUP FOOD FOR CLUBHOUSE Vendor VEN35773 - PERFORMANCE FOOD GROUP INC Total: 14,967.25 Vendor: VEN36457 - PETER SCHULTE 175.002023061707/26/2023220353PETER SCHULTE REFUND FOR FACILITY USE - #1 LAMAR BALLFIELDS Vendor VEN36457 - PETER SCHULTE Total: 175.00 Vendor: VEN30945 - PHS/COTTAGE GROVE, INC 135,925.962023072007/26/202316244PHS/COTTAGE GROVE, INC 2ND HALF 2023 PAY GO PAYMENT Vendor VEN30945 - PHS/COTTAGE GROVE, INC Total: 135,925.96 Vendor: VEN16201 - PLAISTED COMPANIES 4,032.256182307/26/202316245PLAISTED COMPANIES TOPDRESSING SAND & 70/20/10 CONSTRUCTION- RIVEROAKS Vendor VEN16201 - PLAISTED COMPANIES Total: 4,032.25 Vendor: VEN35652 - PLAYPOWER LT FARMINGTON INC 79,000.00140027215707/26/2023220354PLAYPOWER LT FARMINGTON PINE TREE POND PARK PLAYGROUND Vendor VEN35652 - PLAYPOWER LT FARMINGTON INC Total: 79,000.00 Vendor: VEN16192 - PLUNKETT'S PEST CONTROL, INC 30.93801146607/19/2023220298PLUNKETT'S PEST CONTROL, I MAY GENERAL PEST CONTROL - THOMPSON PARK BLDG 90.00808679607/19/2023220298PLUNKETT'S PEST CONTROL, I JUNE GERNERAL PEST CONTROL - HERO CENTER 172.10808698207/19/2023220298PLUNKETT'S PEST CONTROL, I JUNE GENERAL PEST CONTROL - CITY HALL 89.62808739607/19/2023220298PLUNKETT'S PEST CONTROL, I JUNE GENERAL PEST CONTROL - PUBLIC WORKS 119.65809373607/26/2023220355PLUNKETT'S PEST CONTROL, I JULY GENERAL PEST CONTROL - GOLF COURSE Vendor VEN16192 - PLUNKETT'S PEST CONTROL, INC Total: 502.30 Page 242 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 17 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN16138 - PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 50,262.34INV02537907/26/202316246PUBLIC EMPLOYEES RETIREM 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 70,235.24INV02538007/26/202316246PUBLIC EMPLOYEES RETIREM 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN16138 - PUBLIC EMPLOYEES RETIREMENT ASSOCIATION Total: 120,497.58 Vendor: VEN34889 - PULTE HOMES OF MN LCC 66.812023072007/26/2023220356PULTE HOMES OF MN LCC REFUND ESCROW - Vendor VEN34889 - PULTE HOMES OF MN LCC Total: 66.81 Vendor: VEN31366 - QUALITY LOCKSMITH SERVICE, INC 298.25QLS2572907/26/2023220357QUALITY LOCKSMITH SERVICE BIKE PARK DIRT - PARKS Vendor VEN31366 - QUALITY LOCKSMITH SERVICE, INC Total: 298.25 Vendor: VEN17336 - QUALITY PROPANE, INC 125.52403782807/19/202316196QUALITY PROPANE, INC BULK CYL Vendor VEN17336 - QUALITY PROPANE, INC Total: 125.52 Vendor: VEN18051 - R & R SPECIALTIES OF WISCONSIN, INC 40.0079128-IN07/19/202316197R & R SPECIALTIES OF WISCO BLADE SHARPENING Vendor VEN18051 - R & R SPECIALTIES OF WISCONSIN, INC Total: 40.00 Vendor: VEN32756 - RAMSEY/WASHINGTON RECYCLING & ENERGY 1,147.26RESFA-00646807/19/2023220299RAMSEY/WASHINGTON RECY TRASH DISPOSAL - Vendor VEN32756 - RAMSEY/WASHINGTON RECYCLING & ENERGY Total: 1,147.26 Vendor: VEN36458 - REAL ESTATE DATABASE INC 1,800.0015794907/26/2023220358REAL ESTATE DATABASE INC ANNUAL DATABASE MGMT OF MNCAR EXCHANGE Vendor VEN36458 - REAL ESTATE DATABASE INC Total: 1,800.00 Vendor: VEN18058 - REGIONS HOSPITAL 786.65761749107/19/2023220300REGIONS HOSPITAL DRUG/SUPPLY CHARGES Vendor VEN18058 - REGIONS HOSPITAL Total: 786.65 Vendor: VEN35788 - RELIABLE DRUG & ALCOHOL INC 50.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE 50.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE 100.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE 50.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE 100.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE 50.00538607/19/2023220301RELIABLE DRUG & ALCOHOL I DRUG TEST & LAB FEE Vendor VEN35788 - RELIABLE DRUG & ALCOHOL INC Total: 400.00 Vendor: VEN18156 - RIVER COUNTRY COOPERATIVE 1,251.2319534107/19/202316198RIVER COUNTRY COOPERATIV 372.5 GALLONS GASOLINE Vendor VEN18156 - RIVER COUNTRY COOPERATIVE Total: 1,251.23 Vendor: VEN30368 - RIVER STATES TRUCK AND TRAILER, INC 4,708.2485328707/19/202316199RIVER STATES TRUCK AND TRA DOT & EMERGENCY REPAIR - 4008/36209 8.7695060907/26/202316247RIVER STATES TRUCK AND TRA GASKETS - 4105/36172 600.0085330907/26/202316247RIVER STATES TRUCK AND TRA FREIGHT 17,418.4385330907/26/202316247RIVER STATES TRUCK AND TRA NEW ENGINE 8,200.0085330907/26/202316247RIVER STATES TRUCK AND TRA LABOR 2,221.8385330907/26/202316247RIVER STATES TRUCK AND TRA RPL FUEL PUMP 1,705.9885330907/26/202316247RIVER STATES TRUCK AND TRA WI SALES TAX 5.5% 1,327.5285330907/26/202316247RIVER STATES TRUCK AND TRA RPL AIR COMPRESSOR 750.0085330907/26/202316247RIVER STATES TRUCK AND TRA GASKETS, FLUIDS 500.0085330907/26/202316247RIVER STATES TRUCK AND TRA MOS/EPA 59.87950609X107/26/202316247RIVER STATES TRUCK AND TRA NUTPLATE - 4105/36172 145.35950609X207/26/202316247RIVER STATES TRUCK AND TRA BRACKET - 4105/36172 Vendor VEN30368 - RIVER STATES TRUCK AND TRAILER, INC Total: 37,645.98 Vendor: VEN30854 - ROHN INDUSTRIES, INC 32.72268807/26/202316248ROHN INDUSTRIES, INC DOCUMENT SHREDDING Vendor VEN30854 - ROHN INDUSTRIES, INC Total: 32.72 Page 243 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 18 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN18055 - RUMPCA EXCAVATING, INC 1,500.001809707/26/2023220359RUMPCA EXCAVATING, INC BIKE PARK DIRT Vendor VEN18055 - RUMPCA EXCAVATING, INC Total: 1,500.00 Vendor: VEN35434 - SAWTOOTH HOLDINGS 10,329.81F2138307/19/202316200SAWTOOTH HOLDINGS WOOD-FIBER SURFACING/RESTORATION- PETER THOMPSON PA Vendor VEN35434 - SAWTOOTH HOLDINGS Total: 10,329.81 Vendor: VEN29489 - SCHILLING SUPPLY COMPANY 610.05923072-0007/19/202316201SCHILLING SUPPLY COMPANY BATH TISSUE/ROLL TOWELS - CITY HALL 1,514.97924639-0007/19/202316201SCHILLING SUPPLY COMPANY TISSUE/TOWELS/CLEANER/DI SPENSER - PARKS Vendor VEN29489 - SCHILLING SUPPLY COMPANY Total: 2,125.02 Vendor: VEN36380 - SCOTT GREENSETH 2,000.00207/26/2023220360SCOTT GREENSETH FINISH AND SEED Vendor VEN36380 - SCOTT GREENSETH Total: 2,000.00 Vendor: VEN35036 - SIEVERS CREATIVE LLC 600.00INV-00255207/26/202316249SIEVERS CREATIVE LLC AUG SOCIAL MEDIA AD CAMPAIGN-VISITORS BUREAU 115.00INV-00255207/26/202316249SIEVERS CREATIVE LLC AUG PREMIUM WEBSITE MAINTENANCE-VISITORS BUREAU 692.00INV-00255207/26/202316249SIEVERS CREATIVE LLC AUG SOCIAL MEDIA AD CAMPAIGN-VISITORS BUREAU Vendor VEN35036 - SIEVERS CREATIVE LLC Total: 1,407.00 Vendor: VEN35034 - SMOOT ENTERPRISES ADVANCED SPORTSWEAR LLC 360.001470907/19/202316202SMOOT ENTERPRISES ADVAN UNIFORM - CAMPBELL & HOCHSTETLER 146.001470907/19/202316202SMOOT ENTERPRISES ADVAN UNIFORM - CAMPBELL & HOCHSTETLER 120.001502807/19/202316202SMOOT ENTERPRISES ADVAN HAT EMBROIDERY 852.501474407/26/202316250SMOOT ENTERPRISES ADVAN COTTAGE GROVE FIRE HATS Vendor VEN35034 - SMOOT ENTERPRISES ADVANCED SPORTSWEAR LLC Total: 1,478.50 Vendor: VEN19301 - SOLBERG AGGREGATE, INC 1,534.082741207/26/2023220361SOLBERG AGGREGATE, INC 1" CLASS 5 100% CRUSHED LIME - STORMWATER Vendor VEN19301 - SOLBERG AGGREGATE, INC Total: 1,534.08 Vendor: VEN19285 - SOUTH EAST TOWING INC 330.002023070107/19/2023220302SOUTH EAST TOWING INC TOWING SERVICES 375.002023070107/19/2023220302SOUTH EAST TOWING INC TOWING SERVICES Vendor VEN19285 - SOUTH EAST TOWING INC Total: 705.00 Vendor: VEN30618 - SOUTH ST PAUL STEEL SUPPLY CO, INC 92.50116846107/19/202316203SOUTH ST PAUL STEEL SUPPLY STEEL - STOCK Vendor VEN30618 - SOUTH ST PAUL STEEL SUPPLY CO, INC Total: 92.50 Vendor: VEN19312 - SOUTH WASHINGTON COUNTY COMMUNITY ED 236.492022122207/19/2023220303SOUTH WASHINGTON COUNT 2022 GENERAL ELECTIONS Vendor VEN19312 - SOUTH WASHINGTON COUNTY COMMUNITY ED Total: 236.49 Vendor: VEN36224 - SQUEAKY CLEANERS AND PAINTERS 5,400.00INV009807/19/2023220304SQUEAKY CLEANERS AND PAI CLEANING SERVICES 1,690.00INV009807/19/2023220304SQUEAKY CLEANERS AND PAI CLEANING SERVICES 1,500.00INV009807/19/2023220304SQUEAKY CLEANERS AND PAI CLEANING SERVICES 2,500.00INV009807/19/2023220304SQUEAKY CLEANERS AND PAI CLEANING SERVICES Vendor VEN36224 - SQUEAKY CLEANERS AND PAINTERS Total: 11,090.00 Vendor: VEN19415 - ST ANDREWS PRODUCTS CO 174.6428451-0207/19/202316204ST ANDREWS PRODUCTS CO PROSHOP MERCHANDISE Vendor VEN19415 - ST ANDREWS PRODUCTS CO Total: 174.64 Page 244 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 19 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN19229 - ST CROIX RECREATION FUN PLAYGROUNDS, INC 1,880.002159407/19/2023220305ST CROIX RECREATION FUN PL OAK KNOLL BENCH/PLAQUE - PARKS Vendor VEN19229 - ST CROIX RECREATION FUN PLAYGROUNDS, INC Total: 1,880.00 Vendor: VEN16141 - ST PAUL PIONEER PRESS 6.8652356975807/26/2023220362ST PAUL PIONEER PRESS MAY ADS - ORD. NO. 1064 131.3252356975807/26/2023220362ST PAUL PIONEER PRESS MAY ADS - SEH NO. COTTG 170981 131.3252356975807/26/2023220362ST PAUL PIONEER PRESS MAY ADS - SEH NO. COTTG 170981 75.4652356975807/26/2023220362ST PAUL PIONEER PRESS MAY ADS - SUMMERS LANDING 3RD 25.9762356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - MN STATUE 272.67 25.9762356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - JP MORGAN CHASE BANK 7.8462356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - ORDINANCE 1066 / NOXIOUS WEEDS 24.9962356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - PAYTON AND BRITTNEY 24.0162356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - GARDNERS BUILDERS MIN / HOHENSTEIN 22.5462356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - TRELLIS CO. 96.0462356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - LOW ZONE WATER TREATMENT/19380536 96.0462356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - LOW ZONE WATER TREATMENT/19380536 131.3262356975807/26/2023220362ST PAUL PIONEER PRESS JUNE AD - SEH NO. COTTG 170981 Vendor VEN16141 - ST PAUL PIONEER PRESS Total: 799.68 Vendor: VEN29560 - STANDARD INSURANCE COMPANY 18.0820230707/26/2023220364STANDARD INSURANCE COMP COBRA LIFE&LTD INS PREMIUM-AUGUST 2023 1,176.7220230707/26/2023220364STANDARD INSURANCE COMP EMPLOYEE BASIC LIFE- AUGUST 2023 2,744.6220230707/26/2023220364STANDARD INSURANCE COMP EMPLOYEE LIFE INS PREMIUM -AUGUST 2023 3,124.9920230707/26/2023220364STANDARD INSURANCE COMP EMPLOYEE LTD INS PREMIUM -AUGUST 2023 Vendor VEN29560 - STANDARD INSURANCE COMPANY Total: 7,064.41 Vendor: VEN31218 - STANTEC CONSULTING SERVICES INC 6,243.58209833207/26/202316251STANTEC CONSULTING SERVIC GROW-IN SPOT TREAT HERBICIDE WOODY 4/29/23- 6/28/23 4,050.04209833507/26/202316251STANTEC CONSULTING SERVIC CALAROSA 5TH ADDITION 4/29/23-6/28/23 2,585.00209833607/26/202316251STANTEC CONSULTING SERVIC GRAYMONT VILLAGE 4/29/23- 6/28/23 176.00209833707/26/202316251STANTEC CONSULTING SERVIC CITY OF COTTAGE GROVE SITE PLAN REVIEW-04/29-06/28 3,802.22209833807/26/202316251STANTEC CONSULTING SERVIC CALAROSA 3RD ADDITION 4/29/23-6/28/23 214.50209834007/26/202316251STANTEC CONSULTING SERVIC ATION AND GROUNDWATER CAPTURE ZONE 4/29/23- 6/28/23 2,506.50209834207/26/202316251STANTEC CONSULTING SERVIC UTILITY BLDG PM 4/29/23- 6/28/23 2,510.00209834207/26/202316251STANTEC CONSULTING SERVIC INFORMATION REQUEST 4/29/23-6/28/23 3,213.00209834207/26/202316251STANTEC CONSULTING SERVIC UTILITY BLDG PM 4/29/23- 6/28/23 561.00209834307/26/202316251STANTEC CONSULTING SERVIC GENERAL 4/29/23-6/28/23 459.00209834307/26/202316251STANTEC CONSULTING SERVIC GENERAL 4/29/23-6/28/23 2,190.75209834307/26/202316251STANTEC CONSULTING SERVIC GENERAL 4/29/23-6/28/23 Page 245 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 20 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 255.00209834307/26/202316251STANTEC CONSULTING SERVIC GENERAL 4/29/23-6/28/23 120.75209834307/26/202316251STANTEC CONSULTING SERVIC GENERAL 4/29/23-6/28/23 1,309.80209834707/26/202316251STANTEC CONSULTING SERVIC SUMMERS LANDING 3RD ADDITION 4/29/23-6/28/23 775.00209835007/26/202316251STANTEC CONSULTING SERVIC SUMMERS LANDING 4TH ADDITION 4/29/23-6/28/23 594.44209835107/26/202316251STANTEC CONSULTING SERVIC SUMMERS LANDING 5TH ADDITION 4/29/23-6/28/23 3,759.10209835307/26/202316251STANTEC CONSULTING SERVIC AGGREGATE INDUSTRIES EIS SUPPORT 4/29/23-6/28/23 102.00209835507/26/202316251STANTEC CONSULTING SERVIC GOODVIEW AVE WATERMAIN EXTEN 4/29/23-6/28/23 101,014.77209835607/26/202316251STANTEC CONSULTING SERVIC 105TH ST/100TH ST/IDEAL AVE 4/29/23-6/28/23 439.17209835707/26/202316251STANTEC CONSULTING SERVIC LOW ZONE RAW WATER MAIN PHASE 1 4/29/23-6/28/ 5,329.50209835907/26/202316251STANTEC CONSULTING SERVIC WELL #13 4/29/23-6/28/23 78,531.51209836007/26/202316251STANTEC CONSULTING SERVIC SOUTH DISTRICT STREET & UTILITY 4/29/23-6/28/23 16,992.16209836107/26/202316251STANTEC CONSULTING SERVIC WELL 7 TEMP TREATMENT PLANT 4/29/23-6/28/23 12,957.27209836207/26/202316251STANTEC CONSULTING SERVIC WELL 2 TEMP TREATMENT PLANT 4/29/23-6/28/23 2,652.00209836407/26/202316251STANTEC CONSULTING SERVIC GRANGE TRUNK WATER MAIN 4/29/23-6/28/23 5,018.00209836507/26/202316251STANTEC CONSULTING SERVIC MAINTENANCE FACILITY-ENG SVCS 4/29/23-6/28/23 49,877.75209836607/26/202316251STANTEC CONSULTING SERVIC REMOTE SITES SCADA UPGRADE 4/29/23-6/28/23 312,500.75209836707/26/202316251STANTEC CONSULTING SERVIC LOW ZONE WTP 4/29/23- 6/28/23 2,138.69210442807/26/202316251STANTEC CONSULTING SERVIC KINGSTON PARK RESTORATION-PROJ 1937076 Vendor VEN31218 - STANTEC CONSULTING SERVICES INC Total: 622,879.25 Vendor: VEN33489 - STEVEN MICHAEL WICKELGREN 180.00125107/26/202316253STEVEN MICHAEL WICKELGRE COUNSELING SERVICES - Vendor VEN33489 - STEVEN MICHAEL WICKELGREN Total: 180.00 Vendor: VEN31202 - SUPERIOR TURF SERVICES, INC 1,227.99403607/19/2023220306SUPERIOR TURF SERVICES, IN PESTICIDES/CHEMICALS/FERT ILIZERS FOR GOLFCOURSE 639.75403607/19/2023220306SUPERIOR TURF SERVICES, IN PESTICIDES/CHEMICALS/FERT ILIZERS FOR GOLFCOURSE 102.87408507/26/2023220365SUPERIOR TURF SERVICES, IN INSECTICIDE IMIDACLOPRID 4X1 GAL - RIVER OAKS Vendor VEN31202 - SUPERIOR TURF SERVICES, INC Total: 1,970.61 Vendor: VEN20035 - T.A. SCHIFSKY & SONS INC 1,843.676932807/19/2023220307T.A. SCHIFSKY & SONS INC ASPHALT MIX - STREETS 970.546936007/26/2023220366T.A. SCHIFSKY & SONS INC ASPHALT MIX - STREETS Vendor VEN20035 - T.A. SCHIFSKY & SONS INC Total: 2,814.21 Vendor: VEN20063 - TAYLOR MADE GOLF COMPANY,INC. 313.653672010107/19/2023220308TAYLOR MADE GOLF COMPAN PROSHOP MERCHANDISE 59.063672544507/26/2023220367TAYLOR MADE GOLF COMPAN PROSHOP MERCHANDISE Vendor VEN20063 - TAYLOR MADE GOLF COMPANY,INC. Total: 372.71 Vendor: VEN35338 - TECTA AMERICA CORPORATION 9,564.00S510111327-A07/19/202316205TECTA AMERICA CORPORATIO EMERGENCY ROOF REPAIR -P 800.00S51011247207/26/202316254TECTA AMERICA CORPORATIO ROOF INSPECTION - CITY HAL 378.00S51011247407/26/202316254TECTA AMERICA CORPORATIO ROOF INSPECTION FIRE STATION 2 Vendor VEN35338 - TECTA AMERICA CORPORATION Total: 10,742.00 Vendor: VEN20049 - TENNIS ROLL OFF, L.L.C. 691.98364030207/19/2023220309TENNIS ROLL OFF, L.L.C.DUMPSTER AT PUBLIC WORKS Page 246 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 21 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 691.98364030207/19/2023220309TENNIS ROLL OFF, L.L.C.DUMPSTER AT PUBLIC WORKS 691.98364030207/19/2023220309TENNIS ROLL OFF, L.L.C.DUMPSTER AT PUBLIC WORKS 691.98364030207/19/2023220309TENNIS ROLL OFF, L.L.C.DUMPSTER AT PUBLIC WORKS 648.00364102407/26/2023220368TENNIS ROLL OFF, L.L.C.30 YARD/8300 ISLETON CT - PARKS Vendor VEN20049 - TENNIS ROLL OFF, L.L.C. Total: 3,415.92 Vendor: VEN20038 - TENNIS SANITATION LLC 32.54364007107/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - FIRE# 219.25364007207/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - PW GARAGE 445.68364007407/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - PARKS 65.23364007507/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - FIRE# 45.54364007607/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - FIRE# 182.58364007807/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - OIL/P 119.71364007907/19/2023220310TENNIS SANITATION LLC JUNE TRASH SERVICE - CITY HALL Vendor VEN20038 - TENNIS SANITATION LLC Total: 1,110.53 Vendor: VEN32056 - THE COTTAGE GROVE PROFESSIONAL FIREFIGHTERS 550.00INV02537607/26/202316255THE COTTAGE GROVE PROFES 07/27/23 BIWEEKLY PAYROLL 07/03-07/16/23 Vendor VEN32056 - THE COTTAGE GROVE PROFESSIONAL FIREFIGHTERS Total: 550.00 Vendor: VEN30281 - THOMSON REUTERS 220.9284858070107/26/2023220369THOMSON REUTERS INFORMATION CHARGES Vendor VEN30281 - THOMSON REUTERS Total: 220.92 Vendor: VEN35826 - TODD MONTREUIL 9,071.00141507/26/2023220370TODD MONTREUIL FIELDSTONE RETAINING WALL -EAST BIKE PARK HILLSIDE 1,974.00141607/26/2023220370TODD MONTREUIL FILEDSTONE RETAINING WALL -SOUTH BIKE PARK HILLSIDE 1,880.00141707/26/2023220370TODD MONTREUIL FIELDSTONE RETAINING WALL -EAST BIKE PARK HILLSIDE 4,700.00141807/26/2023220370TODD MONTREUIL FIELDSTONE RETAINING WALL -EAST BIKE PARK HILLSIDE Vendor VEN35826 - TODD MONTREUIL Total: 17,625.00 Vendor: VEN20057 - TRANS UNION LLC 10.56633836607/19/2023220311TRANS UNION LLC EMPLOYMENT CREDIT REPORTS 10.56633836607/19/2023220311TRANS UNION LLC EMPLOYMENT CREDIT REPORTS Vendor VEN20057 - TRANS UNION LLC Total: 21.12 Vendor: VEN20030 - TRIO SUPPLY COMPANY 444.9585229507/19/202316206TRIO SUPPLY COMPANY RESTAURANT SUPPLIES 576.9185229507/19/202316206TRIO SUPPLY COMPANY RESTAURANT SUPPLIES 3.0085229507/19/202316206TRIO SUPPLY COMPANY RESTAURANT SUPPLIES Vendor VEN20030 - TRIO SUPPLY COMPANY Total: 1,024.86 Vendor: VEN20095 - TRI-STATE BOBCAT, INC. 695.00N1564307/19/202316207TRI-STATE BOBCAT, INC.T76 BOBCAT LOADER RENTAL CONTRACT 6/28/23-7/27/23 525.00N1564407/19/202316207TRI-STATE BOBCAT, INC.S76 BOBCAT LOADER RENTAL CONTRACT 6/28/23-7/27/23 Vendor VEN20095 - TRI-STATE BOBCAT, INC. Total: 1,220.00 Vendor: VEN22333 - VALLEY SALES OF HASTINGS, INC. 6,290.874617007/19/2023220312VALLEY SALES OF HASTINGS, I NEW TRANSMISSION & PM SERVICE - 1502/36188 65.516483707/19/2023220312VALLEY SALES OF HASTINGS, I SENSOR - 1005/36131 196.536484207/19/2023220312VALLEY SALES OF HASTINGS, I SENSOR - 1005/36131 Vendor VEN22333 - VALLEY SALES OF HASTINGS, INC. Total: 6,552.91 Page 247 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 22 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN35692 - VAN METER INC 79.92S012816605.00107/26/2023220371VAN METER INC LIGHT BULBS - PW Vendor VEN35692 - VAN METER INC Total: 79.92 Vendor: VEN22360 - VINCO, INC. 67,450.0020230607/27/2023220379VINCO, INC.PMT #2 GLACIAL VALLEY PARK BUILDING Vendor VEN22360 - VINCO, INC. Total: 67,450.00 Vendor: VEN35442 - W.L. HALL COMPANY 649.601243807/19/202316208W.L. HALL COMPANY WALL ANNUAL MAINTENANC Vendor VEN35442 - W.L. HALL COMPANY Total: 649.60 Vendor: VEN23139 - WASHINGTON COUNTY PUBLIC HEALTH & ENVIRONMENT DEPT 401.192023071207/19/202316209WASHINGTON COUNTY PUBLI JUNE 2023 ENVIRONMENTAL CHARGE Vendor VEN23139 - WASHINGTON COUNTY PUBLIC HEALTH & ENVIRONMENT DEPT Total: 401.19 Vendor: VEN34963 - WASTE MANAGEMENT OF MINNESOTA INC 487.898912539-2282-907/19/2023220313WASTE MANAGEMENT OF MI COMPOST DUMPSTER SVC Vendor VEN34963 - WASTE MANAGEMENT OF MINNESOTA INC Total: 487.89 Vendor: VEN29141 - WATSON COMPANY INC. 6.0013537107/19/202316210WATSON COMPANY INC.SNACKS FOR CLUBHOUSE 557.6613537107/19/202316210WATSON COMPANY INC.SNACKS FOR CLUBHOUSE Vendor VEN29141 - WATSON COMPANY INC. Total: 563.66 Vendor: VEN23122 - WEATHER WATCH INC 220.001227907/26/202316256WEATHER WATCH INC WEATHER SERVICE - Vendor VEN23122 - WEATHER WATCH INC Total: 220.00 Vendor: VEN35349 - WIESE USA INC 65.007502711307/19/202316211WIESE USA INC EMISSIONS TEST CAT FORKLIFT - 8707/36198 170.707502711407/19/202316211WIESE USA INC PM & AIR CLEANED CAT FORKLIFT - 8707/36198 Vendor VEN35349 - WIESE USA INC Total: 235.70 Vendor: VEN30736 - WOLD ARCHITECTS AND ENGINEERS, INC 6,385.538706707/26/2023220372WOLD ARCHITECTS AND ENGI GLACIAL VALLEY 40% OF CONSTRUCTION ADMIN 575.008707607/26/2023220372WOLD ARCHITECTS AND ENGI 2022 CITY HALL REMODEL THROUGH 100% CONST ADMIN 89,261.748716207/26/2023220372WOLD ARCHITECTS AND ENGI PUBLIC WORKS UTILITY FACILITY DESIGN/DEVELOPMENT Vendor VEN30736 - WOLD ARCHITECTS AND ENGINEERS, INC Total: 96,222.27 Vendor: VEN24065 - XCEL ENERGY 7,459.0583489239507/19/2023220314XCEL ENERGY XCEL STREET LIGHTS 48.6683554978707/19/2023220314XCEL ENERGY 7751 70TH ST S FEEDPOINT 920.3883568577407/26/2023220374XCEL ENERGY 80TH/JAMAICA LIGHTS 862.8483570315407/19/2023220314XCEL ENERGY TRAFFIC SIGNALS 88.3283575770107/19/2023220314XCEL ENERGY 8503A JENSEN AVE S FEEDPOINT 9.9783578574107/19/2023220314XCEL ENERGY 6384 HIGHLAND HILLS CURVE FEEDPOINT 71.3783578471407/26/2023220374XCEL ENERGY 6459 JENSEN AVE S FEEDPOIN 71.4183578559307/26/2023220374XCEL ENERGY OAKWOOD PARK 11.1283578667507/26/2023220374XCEL ENERGY 7863 JEFFERY AVE S FEEDPOINT 2,799.9283620733907/26/2023220373XCEL ENERGY GLACIAL VALLEY BLDG NATURAL GAS SETUP 69.0283643569307/26/2023220374XCEL ENERGY PINE COULEE LIGHTS 854.7383646910907/26/2023220374XCEL ENERGY PRO SHOP 305.2383646910907/26/2023220374XCEL ENERGY MAINT BLDG 2,438.5583646910907/26/2023220374XCEL ENERGY PUMPHOUSE Page 248 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 23 of 28 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 3,499.9783646910907/26/2023220374XCEL ENERGY CLUBHOUSE 187.1983647094907/26/2023220374XCEL ENERGY LIFT STATION 20.0383647723607/26/2023220374XCEL ENERGY GLENDENNING 36.1683650818507/26/2023220374XCEL ENERGY SEWER LIFT STATION 103.4583652108407/26/2023220374XCEL ENERGY BOOSTER BYPASS 19.3383655712107/26/2023220374XCEL ENERGY 8193 GRANGE BLVD UNIT SIREN 138.2983657981607/26/2023220374XCEL ENERGY 8031 80TH ST S FEEDPOINT 45.4083658181907/26/2023220374XCEL ENERGY GLACIAL VALLEY PARK BUILDING 06/05-06/19/23 40.0883659724907/26/2023220374XCEL ENERGY SETTLERS BLUFF LS/10294A GREYSTONE 21,098.9083667798507/26/2023220374XCEL ENERGY CITY STREET LIGHTS 123.9883651019007/26/2023220374XCEL ENERGY SOUTHPOINT 59.9383655012607/26/2023220374XCEL ENERGY 8311 60TH ST S UNIT ST LIGHTS-06/13-07/13/23 9,270.3283655213607/26/2023220374XCEL ENERGY HERO CENTER ELEC- 06/13- 07/1323 77.4583655538907/26/2023220374XCEL ENERGY 8500 95TH ST S UNIT TRAFFIC SIGNAL-06/13-07/13/23 72.4783655608307/26/2023220374XCEL ENERGY 9750 65TH ST S FEEDPOINT- 06/13-07/13/23 45.6983656289207/26/2023220374XCEL ENERGY 9200 GRANADA AVE S FEEDPOINT-06/13-07/13/23 38.4883657906507/26/2023220374XCEL ENERGY 6497 INSPIRE CIR S FEEDPOINT-06/13-07/13/23 71.6683658082707/26/2023220374XCEL ENERGY 7064 W PT DOUGLAS RD S FEEDPOINT 42.2583658255907/26/2023220374XCEL ENERGY 6424 HARKNESS AVE S FEEDPOINT-06/13-07/13/23 91.7483660187507/26/2023220374XCEL ENERGY 6490 IDSEN AVE S FEEDPOINT -06/13-07/13/23 22.4183660385107/26/2023220374XCEL ENERGY 6527 GENEVIEVE TRL FEEDPOINT 23,478.0783670419207/26/2023220374XCEL ENERGY ICE ARENA-06/13-07/13/23 Vendor VEN24065 - XCEL ENERGY Total: 74,593.82 Vendor: VEN26002 - ZARNOTH BRUSH WORKS INC 2,158.80194479-IN07/19/202316212ZARNOTH BRUSH WORKS INC GUTTER BROOMS - 8601/36190 Vendor VEN26002 - ZARNOTH BRUSH WORKS INC Total: 2,158.80 Vendor: VEN26201 - ZIEGLER INC. -61.11CM00014805207/19/202316213ZIEGLER INC.CREDIT - INV# IN001005505 839.99SI00035128607/19/202316213ZIEGLER INC.RPL MAIN POWER RELAY - 8205/36133 Vendor VEN26201 - ZIEGLER INC. Total: 778.88 Vendor: VEN26003 - ZYWIEC'S LANDSCAPE AND GARDEN CENTER 48.3221081007/19/2023220315ZYWIEC'S LANDSCAPE AND G RIVER ROCKS Vendor VEN26003 - ZYWIEC'S LANDSCAPE AND GARDEN CENTER Total: 48.32 Grand Total: 2,680,394.12 Page 249 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 24 of 28 Report Summary Fund Summary Payment AmountFund 100 - GENERAL FUND 163,024.62 215 - RECYCLING 487.89 230 - SURFACE WATER MANAGEMENT 3,923.41 235 - SEALCOATING FUND 13,322.00 250 - ICE ARENA 26,969.07 255 - GOLF COURSE SPECIAL REVENUE FUND 61,759.75 265 - CG CONVENTION & VISITORS BUREAU 600.00 285 - ECONOMIC DEVELOPMENT AUTHORITY 11,814.50 290 - HERO CENTER OPERATIONS 15,415.19 330 - 2021A GO IMPROVEMENT BONDS 475.00 369 - 2016A GO REFUNDING BONDS 475.00 455 - 3M SETTLEMENT - MPCA 369,233.76 493 - 2016B GO IMPROVEMENT BONDS 475.00 510 - FUTURE PROJECTS 27,507.27 515 - PARK CAPITAL IMPROVEMENT FUND 96,529.81 520 - MSA CONSTRUCTION 15,226.72 525 - MUNICIPAL BUILDING 575.00 532 - TIF 1-12 WESTSIDE 135,925.96 540 - TIF 1-17 Dominium 82,720.71 542 - TIF 1-18 11,825.14 568 - DEVELOPER PETITIONED PROJECTS 85,929.21 570 - PARK TRUST 446,386.66 580 - SEWER CONNECTION/AREA 5,100.00 610 - WATER OPERATING 187,336.19 620 - SEWER OPERATING 50,604.37 630 - STREET LIGHTS 33,601.02 660 - SOUTH WASHINTON COUNTY AMBUL 3,728.11 700 - SELF INSURANCE 221,141.85 710 - FLEET MAINTENANCE 83,798.90 720 - INFORMATION TECHNOLOGY 22,685.28 810 - DEVELOPER LETTER OF CREDIT 217,342.13 990 - PAYROLL FUND 284,454.60 2,680,394.12Grand Total: Account Summary Payment AmountAccount Number Account Name 100-00-9100-2034 COBRA INSURANCE 5,309.51 100-02-0110-4300 PROF SERVICES 4,750.00 100-04-0210-4305 FEES FOR SERVICE 236.49 100-05-0300-4210 OP SUPPLY-OTHER 50.00 100-05-0300-4300 PROF SERVICES 8,375.00 100-05-0300-4341 ADVER/PUBLISH 25.97 100-08-0395-4311 POSTAGE 2,608.77 100-08-0395-4340 PRINTING 2,817.00 100-09-2500-4210 OP SUPPLY-OTHER 61.90 100-09-2500-4272 OP SUP-BUILDINGS 610.05 100-09-2500-4305 FEES FOR SERVICE 204.82 100-09-2500-4372 MAINT-REPAIR/BLD 1,901.72 100-09-2500-4380 RENTAL/LEASE 1,077.23 100-09-2500-4405 CLEAN/WASTE REMV 5,519.71 100-10-1100-4300 PROF SERVICES 50.00 100-10-1100-4341 ADVER/PUBLISH 112.21 100-13-1000-2041 SURCHARGE PAYABL 4,485.95 100-13-1000-3139 ELECTRICAL PERMITS 520.00 100-13-1000-3140 BUILDING PERMIT 368.00 100-13-1000-3141 HTG/REFR PERMIT 65.00 100-13-1000-3142 PLBG PERMIT 95.00 Page 250 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 25 of 28 Account Summary Payment AmountAccount Number Account Name 100-13-1000-3519 OTHER CHARGE SVS -89.68 100-13-1000-4210 OP SUPPLY-OTHER 58.99 100-13-1000-4403 TRAVEL/TRAIN/CON 75.00 100-14-2040-4340 PRINTING 55.00 100-15-0400-4301 ENGINEERING SVS 2,506.50 100-15-0400-4360 UTILITIES 19.33 100-15-0400-4530 MACH & EQUIPMENT 18,040.00 100-21-0500-4210 OP SUPPLY-OTHER 221.43 100-21-0500-4211 MOTOR FUELS 30.06 100-21-0500-4217 CLOTHING/UNIFORM 2,472.83 100-21-0500-4300 PROF SERVICES 1,125.00 100-21-0500-4305 FEES FOR SERVICE 220.92 100-21-0500-4380 RENTAL/LEASE 646.89 100-21-0500-4449 OTHER CONTRACT 330.00 100-21-0500-4530 MACH & EQUIPMENT 3,928.00 100-23-0450-4305 FEES FOR SERVICE 2,051.00 100-26-0800-4211 MOTOR FUELS 41.40 100-26-0800-4217 CLOTHING/UNIFORM 162.19 100-26-0800-4272 OP SUP-BUILDINGS 18.56 100-26-0800-4305 FEES FOR SERVICE 96.65 100-26-0800-4310 COMMUNICATION 170.78 100-26-0800-4360 UTILITIES 44.75 100-26-0800-4370 MAINT-REPAIR/EQ 10,076.25 100-26-0800-4372 MAINT-REPAIR/BLD 432.97 100-26-0800-4380 RENTAL/LEASE 219.74 100-26-0800-4405 CLEAN/WASTE REMV 1,833.31 100-31-1200-4210 OP SUPPLY-OTHER 808.53 100-31-1200-4212 LUB/ADD 110.24 100-31-1200-4217 CLOTHING/UNIFORM 6.60 100-31-1200-4271 OP SUP-OTHER IMP 2,814.21 100-31-1200-4300 PROF SERVICES 73.42 100-31-1200-4305 FEES FOR SERVICE 540.00 100-31-1200-4371 MAINT-REPAIR/OTH 125.52 100-31-1200-4380 RENTAL/LEASE 695.00 100-31-1200-4405 CLEAN/WASTE REMV 691.98 100-32-1260-4210 OP SUPPLY-OTHER 108.20 100-34-1290-4210 OP SUPPLY-OTHER 34,809.75 100-35-2005-4210 OP SUPPLY-OTHER 43.36 100-35-2005-4272 OP SUP-BUILDINGS 1,422.16 100-35-2005-4305 FEES FOR SERVICE 309.62 100-35-2005-4372 MAINT-REPAIR/BLD 16,451.97 100-35-2005-4380 RENTAL/LEASE 722.02 100-35-2005-4405 CLEAN/WASTE REMV 1,901.83 100-35-2009-4360 UTILITIES 20.03 100-36-2200-4210 OP SUPPLY-OTHER 103.94 100-36-2200-4217 CLOTHING/UNIFORM 360.00 100-41-1500-4210 OP SUPPLY-OTHER 5,752.39 100-41-1500-4212 LUB/ADD 110.24 100-41-1500-4217 CLOTHING/UNIFORM 146.00 100-41-1500-4231 SMALL TOOLS 61.95 100-41-1500-4271 OP SUP-OTHER IMP 1,108.26 100-41-1500-4272 OP SUP-BUILDINGS 1,514.97 100-41-1500-4280 CAPITAL OUTLAY <$5,00 1,880.00 100-41-1500-4300 PROF SERVICES 200.00 100-41-1500-4305 FEES FOR SERVICE 840.93 100-41-1500-4360 UTILITIES 280.13 100-41-1500-4372 MAINT-REPAIR/BLD 646.44 100-41-1500-4380 RENTAL/LEASE 525.00 Page 251 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 26 of 28 Account Summary Payment AmountAccount Number Account Name 100-41-1500-4405 CLEAN/WASTE REMV 3,334.11 100-51-2300-3580 FACILITY USE 175.00 100-51-2300-4147 UNEMPLOYMENT 98.18 100-51-2300-4300 PROF SERVICES 100.00 100-51-2300-4380 RENTAL/LEASE 100.44 215-54-1900-4405 CLEAN/WASTE REMV 487.89 230-60-3200-4210 OP SUPPLY-OTHER 3,383.41 230-60-3200-4305 FEES FOR SERVICE 540.00 235-00-1217-4371 MAINT-REPAIR/OTH 13,322.00 250-77-3700-4211 MOTOR FUELS 308.87 250-77-3700-4270 OP SUP-VEH/EQ 2,467.48 250-77-3700-4300 PROF SERVICES 50.00 250-77-3700-4310 COMMUNICATION 37.83 250-77-3700-4360 UTILITIES 23,478.07 250-77-3700-4370 MAINT-REPAIR/EQ 40.00 250-77-3700-4372 MAINT-REPAIR/BLD 486.38 250-77-3700-4380 RENTAL/LEASE 100.44 255-53-2100-4147 UNEMPLOYMENT 4,094.46 255-53-2100-4210 OP SUPPLY-OTHER 120.00 255-53-2100-4300 PROF SERVICES 100.00 255-53-2100-4305 FEES FOR SERVICE 17.15 255-53-2100-4310 COMMUNICATION 1,001.03 255-53-2100-4360 UTILITIES 897.52 255-53-2100-4380 RENTAL/LEASE 7,401.88 255-53-2100-4438 PRO/MISC RESALE 3,010.85 255-55-2105-4210 OP SUPPLY-OTHER 5,642.83 255-55-2105-4211 MOTOR FUELS 1,251.23 255-55-2105-4216 FERTILIZER/CHEM 742.62 255-55-2105-4270 OP SUP-VEH/EQ 1,619.74 255-55-2105-4305 FEES FOR SERVICE 2,000.00 255-55-2105-4310 COMMUNICATION 213.59 255-55-2105-4449 OTHER CONTRACT 48.32 255-55-2110-4360 UTILITIES 2,790.43 255-55-2110-4380 RENTAL/LEASE 68.24 255-56-2140-4210 OP SUPPLY-OTHER 3,872.00 255-56-2140-4300 PROF SERVICES 50.00 255-56-2140-4305 FEES FOR SERVICE 506.35 255-56-2140-4360 UTILITIES 4,006.20 255-56-2140-4380 RENTAL/LEASE 998.39 255-56-2140-4436 CONCESSION RESAL 14,716.78 255-56-2140-4438 PRO/MISC RESALE 1,320.71 255-56-2140-4439 LIQUOR - RESALE 5,269.43 265-00-1150-4341 ADVER/PUBLISH 600.00 285-12-1135-4300 PROF SERVICES 272.50 285-12-1135-4301 ENGINEERING SVS 2,510.00 285-12-1135-4305 FEES FOR SERVICE 6,250.00 285-12-1135-4401 DUES & SUBS 1,800.00 285-12-1135-4434 SPECIAL EVENTS 175.00 285-12-1150-4305 FEES FOR SERVICE 115.00 285-12-1150-4341 ADVER/PUBLISH 692.00 290-00-2900-4210 OP SUPPLY-OTHER 266.70 290-00-2900-4305 FEES FOR SERVICE 450.00 290-00-2900-4310 COMMUNICATION 150.00 290-00-2900-4360 UTILITIES 9,270.32 290-00-2900-4372 MAINT-REPAIR/BLD 2,469.60 290-00-2900-4380 RENTAL/LEASE 274.69 290-00-2900-4405 CLEAN/WASTE REMV 2,533.88 330-00-9330-4620 PAYING AGENT FEE 475.00 Page 252 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 27 of 28 Account Summary Payment AmountAccount Number Account Name 369-00-9369-4620 PAYING AGENT FEE 475.00 455-00-7210-4559 PROJECT-OTHER 1,020.00 455-00-7220-4551 PROJECT-ENGINEER 2,190.75 455-00-7221-4551 PROJECT-ENGINEER 312,500.75 455-00-7221-4559 PROJECT-OTHER 192.08 455-00-7232-4551 PROJECT-ENGINEER 102.00 455-00-7233-4551 PROJECT-ENGINEER 5,329.50 455-00-7252-4550 PROJECT-CONTRACT 3,387.85 455-00-7252-4551 PROJECT-ENGINEER 32,217.68 455-00-7252-4559 PROJECT-OTHER 8,808.02 455-00-7255-4551 PROJECT-ENGINEER 439.17 455-00-7260-4551 PROJECT-ENGINEER 2,652.00 455-00-7260-4559 PROJECT-OTHER 393.96 493-00-9493-4620 PAYING AGENT FEE 475.00 510-00-6489-4210 OP SUPPLY-OTHER 1,500.00 510-00-6489-4305 FEES FOR SERVICE 2,138.69 510-00-6489-4540 OTHER CAP OUTLAY 23,868.58 515-00-9515-4300 PROF SERVICES 7,200.00 515-00-9515-4540 OTHER CAP OUTLAY 89,329.81 520-00-6552-4551 PROJECT-ENGINEER 15,226.72 525-00-9525-4300 PROF SERVICES 575.00 532-00-6495-4308 PAY AS YOU GO PAYMEN 135,925.96 540-00-9540-4308 PAY AS YOU GO PAYMEN 82,720.71 542-00-9542-4308 PAY AS YOU GO PAYMEN 11,825.14 568-00-6625-4341 ADVER/PUBLISH 75.46 568-00-6625-4551 PROJECT-ENGINEER 2,679.24 568-00-6700-4551 PROJECT-ENGINEER 83,174.51 570-00-9570-4300 PROF SERVICES 2,799.92 570-00-9570-4301 ENGINEERING SVS 2,508.50 570-00-9570-4550 PROJECT-CONTRACT 441,078.24 580-00-9580-4300 PROF SERVICES 5,100.00 610-00-7261-4551 PROJECT-ENGINEER 97,492.74 610-00-9610-2220 DUE TO OTHER GOV 31,497.66 610-70-3000-4210 OP SUPPLY-OTHER 179.38 610-70-3000-4212 LUB/ADD 110.24 610-70-3000-4300 PROF SERVICES 4,187.50 610-70-3000-4301 ENGINEERING SVS 50,213.00 610-70-3000-4305 FEES FOR SERVICE 491.44 610-70-3000-4360 UTILITIES 103.45 610-70-3000-4405 CLEAN/WASTE REMV 691.98 610-70-3000-4438 PRO/MISC RESALE 1,668.80 610-70-3000-4449 OTHER CONTRACT 700.00 620-00-9620-1191 A/R-UTILITY 529.95 620-00-9620-2042 SAC 44,730.00 620-80-3100-3739 MISC UTIL -447.30 620-80-3100-4210 OP SUPPLY-OTHER 1,340.79 620-80-3100-4300 PROF SERVICES 4,187.50 620-80-3100-4360 UTILITIES 263.43 630-75-1400-4210 OP SUPPLY-OTHER 23.96 630-75-1400-4305 FEES FOR SERVICE 2,222.10 630-75-1400-4360 UTILITIES 21,911.26 630-75-1400-4361 NSP STREET LIGHT 7,459.05 630-75-1430-4360 UTILITIES 940.29 630-75-1440-4360 UTILITIES 920.38 630-75-1450-4360 UTILITIES 123.98 660-24-0330-4305 FEES FOR SERVICE 946.15 660-24-0600-4210 OP SUPPLY-OTHER 1,734.46 660-24-0600-4217 CLOTHING/UNIFORM 852.50 Page 253 of 267 Expense Approval Report Payment Dates: 7/19/2023 - 7/28/2023 7/28/2023 1:50:19 PM Page 28 of 28 Account Summary Payment AmountAccount Number Account Name 660-24-0600-4403 TRAVEL/TRAIN/CON 195.00 700-00-9700-4144 HEALTH INSURANCE 1,176.72 700-00-9700-4146 DISABILITY 5,244.18 700-00-9700-4300 PROF SERVICES 1,522.75 700-00-9700-4352 GENERAL LIABILIT 193,175.00 700-00-9700-4733 CLAIM-NONCITY PR 1,950.00 700-00-9700-4737 MEDICAL DEDUCTIBLE 18,073.20 710-33-1700-4210 OP SUPPLY-OTHER 146.92 710-33-1700-4217 CLOTHING/UNIFORM 49.29 710-33-1700-4231 SMALL TOOLS 993.78 710-33-1700-4270 OP SUP-VEH/EQ 20,137.22 710-33-1700-4300 PROF SERVICES 73.42 710-33-1700-4370 MAINT-REPAIR/EQ 58,602.66 710-33-1700-4405 CLEAN/WASTE REMV 691.98 710-33-1710-4211 MOTOR FUELS 2,952.89 710-33-1710-4370 MAINT-REPAIR/EQ 137.75 710-33-1720-4231 SMALL TOOLS 12.99 720-07-0380-4210 OP SUPPLY-OTHER 28.99 720-07-0380-4310 COMMUNICATION 748.14 720-07-0380-4321 DATA PROCESSING 21,767.27 720-07-0380-4370 MAINT-REPAIR/EQ 140.88 810-00-8217-2310 DEPOSITS PAYABLE 100,535.00 810-00-9810-2310 DEPOSITS PAYABLE 116,807.13 990-05-9990-2010 PERA 120,497.58 990-05-9990-2032 GROUP INS-WTHHLD 115,800.98 990-05-9990-2033 DENTAL INS-WITH 10,816.28 990-05-9990-2035 LIFE INS-WITHHLD 3,319.46 990-05-9990-2037 CHILD SUPPORT 36.91 990-05-9990-2038 UNION DUES 550.00 990-05-9990-2043 DEFERRED COMP 29,508.40 990-05-9990-2044 ROTH 457 800.00 990-05-9990-2047 LONG TERM DISABILITY 3,124.99 Grand Total: 2,680,394.12 Project Account Summary Payment AmountProject Account Key **None** 1,804,835.85 02-23-011-ENG 97,492.74 05-23-007-CON 406,115.34 05-23-007-PRO 2,799.92 23-PD-2345S 982.00 23-PD-2349S 982.00 23-PD-2351S 982.00 23-PD-2368S 982.00 7210-00-OTH 1,020.00 7221-02-ENG 312,500.75 7221-02-OTH 192.08 7233-02-ENG 5,329.50 7252-03-CON 3,387.85 7252-03-ENG 31,962.68 7252-03-OTH 2,511.61 7252-04-ENG 255.00 7252-04-OTH 5,016.84 7260-02-ENG 2,652.00 7260-02-OTH 393.96 Grand Total: 2,680,394.12 Page 254 of 267 PAYROLL CHECK REGISTER Biweekly PE 07/16/2023 – CK 07/27/2023 - $465,103.71 Page 255 of 267 1 City Council Action Request 10.A. Meeting Date 8/2/2023 Department Public Works Agenda Category Resolution Title Low Zone Water Treatment Plant Project - Bid Award Staff Recommendation Adopt Resolution 2023-104 awarding the Low Zone Water Treatment Plant Project Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $39,078,155.00. Budget Implication $37,408,783 - 3M Settlement Funds, $1,669,372 - Utility/Area Funds Attachments 1. Memo - 2023-08-2 Low Zone Water Treatment Plant Bid Award - revised 2. Resolution - Low Zone Water Treatment Plant Bid Award 2023-08-102 3. Client Bid Results Letter LZWTP 07142023 4. BidTab Page 256 of 267 To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Ryan Burfeind, P.E., Public Works Director Date:August 2, 2023 Re:Low Zone Water Treatment Plant Project – Bid Award Background On January 10, 2022, the City entered into a grant agreement with the Minnesota Pollution Control Agency (MPCA) for the Low Zone Water Treatment Plant (LZWTP) Project. This agreement secured funding through the 3M Settlement Agreement to plan and design the water treatment plant that will serve the City’s low-pressure zone by removing PFAS from the water supply. This plant will treat the water from Well 10 and the future Well 13, which will also be constructed as part of this project. The City entered into the grant agreement for Well 13 on April 10, 2023. The Low Zone Water Treatment Plant will be located on the property at the northeast corner of Ideal Avenue South and 110th Street South. This property was acquired in August of 2021 with 3M Settlement Funds. The treatment capacity of the plant will be 5.5 MGD (million gallons per day) which is planned to provide adequate capacity for the low-pressure zone until at least 2040. Granular Activated Carbon filter vessels preceded by iron removing pre-treatment vessels will provide the removal of PFAS. The major components of the treatment plant include the filter vessels, pre-treatment vessels, chemical rooms, pump room, pipe gallery, back wash tanks, clear well, electrical room, office space and emergency generator. Well 13 will be located off the southwest corner of the building and the power and controls for the well will be incorporated in the plant, thus eliminating the need for a pumphouse. Trunk sanitary sewer will be extended from just south of 105th Street southerly past the sewer connection point for water treatment plant to 110th Street; non-lateral trunk costs will be tracked separately and funded through the Sanitary Sewer Area Fund. Other City responsible costs not eligible for 3M Settlement funds will be funded with utility funds. The City’s construction grant submittal for this project has been approved by the 3M Settlement Co-Trustees. The agreement is being processed for final signatures. Page 257 of 267 Honorable Mayor, City Council, and Jennifer Levitt Low Zone Water Treatment Plant Project – Bid Award August 2, 2023 Page 2 Discussion Bids were opened Thursday, July 13, 2023. Two Bids were received and the attached letter from Stantec summarizes the bid results. The lowest bid submitted was from Rice Lake Construction Group, in the amount of $38,182,800.00. The original engineer’s estimate was $32,500,000. Alternate 1 (described in detail below) was added to the project to provide Remote SCADA Site Upgrades. The bid cost of these upgrades is $895,355.00; the original estimate for these upgrades was $950,000. While both bids came in higher than the engineer’s estimate, they were very consistent, which provides high confidence that this is the true market price of this facility. There are a few factors that play into the higher than estimated bid prices. The first is a higher than anticipated price for the water main, sanitary sewer and storm sewer necessary to connect this facility to the existing city systems. Also, contractors are expecting higher steel prices than were contemplated in the engineer’s estimate; this facility contains a significant amount of steel. The most important item to note is that this type of treatment plant is a facility unique to Cottage Grove, with no comparable comparisons in the upper Midwest. This made it very challenging to estimate, however our second treatment plant will follow this one closely, so these bids will help provide better clarity when estimating that project. Receiving only two bids is not a concern, as there were only three likely contactors in the region that would bid this type of project. Alternate No. 1 is for a complete overhaul of our SCADA system, which runs the city’s entire water system along with our sewer lift stations. Our current system is aging and uses an older radio communication method. This work would include upgrading our wells, water towers, booster stations, and lift stations with new PLC computers, reprogramming, and converting to a cellular communication system. We would also increase the overall system security and monitoring through this process, which will ensure ongoing compliance with Minnesota Executive Order 22-20 for Public Water Supplier cybersecurity. Also, America’s Water Infrastructure Act of 2018 (AWIA) requires water systems serving more than 3,300 people to assess the risk and resilience of computer systems. This proposal includes Supervisory Control and Data Acquisition (SCADA) infrastructure that enhances the cyber and physical security of the industrial control systems and information technology systems that operate and monitor the utility. Security controls include 24/7/365 system and resource monitoring, logging, and alerting by a 3rd party security operations center, isolated networks, and least-privileged access controls. Given the critical nature of this infrastructure, along with the ever-increasing threat of cyber- attacks, it is strongly recommended this work be completed. The price is the same for both contractors, as they are required to use the City’s approved system integrator. It is common for municipalities to work with one system integrator, as they are vetted, have a full understanding of our system, and have gone through the necessary security protocols to work on our system. The company that would do this work, In Control, was selected through a lengthy interview and hands-on work process earlier this year. Page 258 of 267 Honorable Mayor, City Council, and Jennifer Levitt Low Zone Water Treatment Plant Project – Bid Award August 2, 2023 Page 2 Except for a few costs related to trunk utilities and some other City responsible costs, the base bid costs are fully covered by the 3M settlement. The state has reviewed the bids and are comfortable with them. The costs for Alternate No. 1 are largely a City cost to upgrade our existing infrastructure and would be paid for by the water and sewer utility funds. The cost/funding breakdown based on the bid is as follows: Item Amount Funding Source Water Treatment Plant/Well #13 $37,408,783 3M Settlement Funds City Responsible Costs $774,017 Area/Utility Funds SCADA Remote Site Upgrades $895,355 Water and Sewer Utility Funds Total $39,078,155 Recommendation It is recommended that the City Council adopt resolution 2023-104 awarding the Low Zone Water Treatment Plant Project Base Bid and Alternate 1 to Rice Lake Construction Group, in the total amount of $39,078,155.00. Page 259 of 267 CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-104 RESOLUTION AWARDING THE BID FOR THE LOW ZONE WATER TREATMENT PLANT AND ALTERNATE 1, SCADA SYSTEM REMOTE SITE UPGRADES, TO RICE LAKE CONSTRUCTION GROUP IN THE AMOUNT OF $39,078,155.00 WHEREAS, plans and specifications were completed according to City Standards and Specifications; and WHEREAS, bids were requested to provide the necessary work; and WHEREAS, two firms submitted bids; and WHEREAS, it appears that Rice Lake Construction Group is the lowest responsible bidder; and WHEREAS, it is the recommendation of the Public Works Director that the Base Bid and Alternate 1 be awarded to Rice Lake Construction Group, in the amount of $39,078,155.00. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the Base Bid for the Low Zone Water Treatment Plant Project, and Alternate 1, SCADA System Remote Site Upgrades, are awarded to Rice Lake Construction Group in the amount of $39,078,155.00 Passed this 2nd day of August 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk Page 260 of 267 Stantec Consulting Services Inc. 733 Marquette Avenue So., Suite 1000, Minneapolis MN 55402 July 14, 2023 Honorable Mayor and City Council City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 Re: Low Zone Water Treatment Plant Stantec Project No. 193805365 Bid Results Dear Honorable Mayor and City Council: Bids were received for the Project stated above on July 13, 2023. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder once the Project has been awarded. Bids were received from 2 contractors. The following summarizes the results: Contractor Base Bid Alternate 1 Low Rice Lake Construction Group $38,182,800.00 $895,355.00 #2 Market & Johnson, Inc. $38,717,563.88 $895,355.00 The low Bidder on the Project was Rice Lake Construction Group with a Total Base Bid Amount of $38,182,800.00 which compares to the Engineer’s Opinion of Probable Costs of $32,500,000.00. These Bids have been reviewed and found to be in order. If the City Council wishes to award the Project to the low Bidder, then Rice Lake Construction Group should be awarded the Project on the Total Base Bid Amount of $38,182,800.00. The bids also include an Alternate 1 for SCADA Remote Site Upgrades in the amount of $895,355.00 for the Council’s consideration. If the Council wishes to award Alternate 1, along with the Base Bid, the total award amount is $39,078,155.00 Should you have any questions, please feel free to contact me at 612-712-2097. Sincerely, STANTEC CONSULTING SERVICES INC. Ash Hammerbeck, P.E. Page 261 of 267 Project Name:City Project No.:Bid Opening:Owner:License No. 54844BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalPART 1 - CIVILPART 1A - GENERAL1 MOBILIZATION LS 1 $1,500,000.00 $1,500,000.00 $200,023.00 $200,023.002 TRAFFIC CONTROL LS 1 $10,000.00 $10,000.00 $7,406.73 $7,406.733 STREET SWEEPER WITH OPERATOR HR 100 $130.00 $13,000.00 $152.57 $15,257.004 TEMPORARY HYDRAULIC MATRIX AC 20 $1,750.00 $35,000.00 $1,594.98 $31,899.605 SILT FENCE (MACHINE SLICED) LF 8000 $2.00 $16,000.00 $3.58 $28,640.006 SEDIMENT CONTROL LOGS (TYPE COMPOST) LF 500 $3.00 $1,500.00 $3.15 $1,575.007 TEMPORARY CONSTRUCTION ENTRANCE CY 120 $55.00 $6,600.00 $41.26 $4,951.208 SALVAGED TOPSOIL BORROW (LV) CY 6000 $7.00 $42,000.00 $8.55 $51,300.009 CLEARING AND GRUBBING EA 30 $760.00 $22,800.00 $802.19 $24,065.70TOTAL PART 1A - GENERAL$1,646,900.00 $365,118.23PART 1B - SANITARY SEWER10 IMPROVED PIPE FOUNDATION LF 2910 $10.00 $29,100.00 $12.91 $37,568.1011 TELEVISE SANITARY SEWER LF 2910 $1.00 $2,910.00 $3.47 $10,097.7012 6" PVC SANITARY SEWER PIPE, SDR 35 LF 180 $37.00 $6,660.00 $28.88 $5,198.4013 8" PVC SANITARY SEWER PIPE, SDR 35 LF 680 $88.00 $59,840.00 $34.14 $23,215.2014 14" PVC SANITARY SEWER PIPE, C900 LF 2050 $280.00 $574,000.00 $175.29 $359,344.5015 CONNECT TO EXISTING SANITARY SEWER PIPE EA 1 $8,100.00 $8,100.00 $8,508.58 $8,508.5816 4' DIA SANITARY MH, INCL. R-1642-B CSTG AND HDPE ADJ. RINGSLF 240 $664.00 $159,360.00 $389.43 $93,463.2017 5' DIA SANITARY MH, INCL. R-1642-B CSTG AND HDPE ADJ. RINGSLF 26 $804.00 $20,904.00 $650.94 $16,924.4418 INSIDE DROP INLET PIPE LF 10 $204.00 $2,040.00 $385.48 $3,854.8020 8" PVC PLUG EA 3 $505.00 $1,515.00 $475.36 $1,426.0821 14" PVC PLUG EA 2 $905.00 $1,810.00 $873.06 $1,746.1222 INSULATION (4" THICK) SY 100 $55.00 $5,500.00 $71.80 $7,180.0019 INVESTIGATIVE POTHOLE EA 1 $1,845.00 $1,845.00 $717.52 $717.52TOTAL PART 1B - SANITARY SEWER$873,584.00 $569,244.64PART 1C - WATER MAIN23 REMOVE WATER MAIN LF 100 $24.00 $2,400.00 $8.10 $810.0024 6 INCH CONCRETE HYDRANT ACCESS PAD SF 130 $20.00 $2,600.00 $12.00 $1,560.0025 IMPROVED PIPE FOUNDATION LF 5055 $3.80 $19,209.00 $12.91 $65,260.0526 6" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 140 $136.00 $19,040.00 $48.61 $6,805.4027 8" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 20 $150.00 $3,000.00 $61.25 $1,225.0028 12" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 165 $187.00 $30,855.00 $100.53 $16,587.45I hereby certify that this is an exactreproduction of bids received.Bidder No. 2LOW ZONE WATER TREATMENT PLANTCity of Cottage GroveThursday, July 13, 2023 at 2:00 PM CDT193805365Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.Ash Hammerbeck, PEStantec Project No.:193805365-BidTab.xlsmBT-1Page 262 of 267 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalBidder No. 2Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.29 16" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 720 $136.00 $97,920.00 $126.12 $90,806.4030 20" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 3190 $170.00 $542,300.00 $162.05 $516,939.5031 24" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 820 $207.00 $169,740.00 $193.21 $158,432.2032 6" GATE VALVE & BOX EA 6 $2,800.00 $16,800.00 $2,697.85 $16,187.1033 12" BUTTERFLY VALVE & BOX EA 6 $4,153.00 $24,918.00 $4,575.60 $27,453.6034 16" BUTTERFLY VALVE & BOX EA 1 $6,713.00 $6,713.00 $7,019.94 $7,019.9435 20" BUTTERFLY VALVE & BOX EA 5 $9,075.00 $45,375.00 $10,202.65 $51,013.2536 24" BUTTERFLY VALVE & BOX EA 6 $13,000.00 $78,000.00 $13,540.00 $81,240.0037 HYDRANT EA 4 $8,688.00 $34,752.00 $6,068.64 $24,274.5638 HYDRANT (RAW WATER) EA 1 $8,688.00 $8,688.00 $6,068.53 $6,068.5339 DUCTILE IRON FITTINGS LBS 8800 $15.00 $132,000.00 $12.20 $107,360.0040 INSULATION (4" THICK) SY 100 $55.00 $5,500.00 $71.80 $7,180.0041 CONNECT TO EXISTING 12" WATER MAIN EA 4 $2,455.00 $9,820.00 $1,745.47 $6,981.8842 CONNECT TO EXISTING 16" WATER MAIN EA 1 $2,455.00 $2,455.00 $4,363.67 $4,363.6743 CONNECT TO EXISTING 20" WATER MAIN EA 1 $2,455.00 $2,455.00 $5,236.39 $5,236.3944 WATER MAIN BYPASS LS 1 $37,500.00 $37,500.00 $34,474.71 $34,474.7145 1" CORPORATION STOP EA 3 $1,027.00 $3,081.00 $511.82 $1,535.4646 1" CURB STOP AND BOX EA 3 $1,351.00 $4,053.00 $1,482.59 $4,447.7747 1" TYPE "K" COPPER WATER SERVICE LF 60 $36.00 $2,160.00 $55.00 $3,300.0048 INVESTIGATIVE POTHOLE EA 6 $1,845.00 $11,070.00 $717.54 $4,305.24TOTAL PART 1C - WATER MAIN$1,312,404.00 $1,250,868.10PART 1D - STORM SEWER49 STORM DRAIN INLET PROTECTION (IN STREET) EA 10 $150.00 $1,500.00 $161.13 $1,611.3050 IMPROVED PIPE FOUNDATION LF 3538 $4.00 $14,152.00 $12.91 $45,675.5851 BULKHEAD STORM SEWER PIPE EA 1 $1,750.00 $1,750.00 $1,745.46 $1,745.4652 24" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 480 $208.00 $99,840.00 $193.21 $92,740.8053 30" DIP WATER MAIN, CL. 52, INCL. POLY WRAP LF 20 $337.00 $6,740.00 $303.40 $6,068.0054 DUCTILE IRON FITTINGS LBS 6500 $10.00 $65,000.00 $8.46 $54,990.0055 12" RCP STORM SEWER, CLASS 5 LF 42 $72.00 $3,024.00 $57.84 $2,429.2856 15" RCP STORM SEWER, CLASS 5 LF 338 $83.00 $28,054.00 $64.07 $21,655.6657 18" RCP STORM SEWER, CLASS 5 LF 815 $88.00 $71,720.00 $68.73 $56,014.9558 21" RCP STORM SEWER, CLASS 3 LF 535 $105.00 $56,175.00 $86.05 $46,036.7559 24" RCP STORM SEWER, CLASS 3 LF 812 $113.00 $91,756.00 $138.00 $112,056.0060 24" RCP STORM SEWER, CLASS 5 LF 1217 $151.00 $183,767.00 $138.00 $167,946.0061 30" RCP STORM SEWER, CLASS 3 LF 29 $150.00 $4,350.00 $140.00 $4,060.0062 15" RCP FLARED END SECTION, INCL. TRASH GUARD EA 4 $2,610.00 $10,440.00 $2,188.51 $8,754.0463 18" RCP FLARED END SECTION, INCL. TRASH GUARD EA 5 $2,810.00 $14,050.00 $2,576.34 $12,881.7064 30" RCP FLARED END SECTION, INCL. TRASH GUARD EA 1 $4,310.00 $4,310.00 $4,349.39 $4,349.3965 CLASS III RANDOM RIP RAP CY 180$114.00 $20,520.00 $128.36 $23,104.8066 2' X 3' CB W/R-3067-V(B) AND HDPE RINGS LF 5 $1,490.00 $7,450.00 $1,082.25 $5,411.2567 48" CBMH W/R-3067-V(B) AND HDPE RINGS LF 50 $1,060.00 $53,000.00 $1,057.06 $52,853.0068 48" CBMH W/ SUMP, W/R-3067-V(B) AND HDPE RINGSLF 12 $1,060.00 $12,720.00 $846.15 $10,153.8069 48" STMH W/ R-1642-B AND HDPE RINGS LF 230 $243.00 $55,890.00 $743.44 $170,991.2070 POND OUTLET CONTROL STRUCTURE LF 8 $1,311.00 $10,488.00 $802.43 $6,419.44193805365-BidTab.xlsmBT-2Page 263 of 267 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalBidder No. 2Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.71 OUTLET STRUCTURE FOR TANK OVERFLOW DISCHARGE 1 (SPECIAL PROVISION)EA 1 $20,000.00 $20,000.00 $40,000.00 $40,000.0072 OUTLET STRUCTURE FOR TANK OVERFLOW DISCHARGE 2 (SPECIAL PROVISION)EA 1 $25,000.00 $25,000.00 $40,000.00 $40,000.0073 TELEVISE STORM SEWER LF 3538 $2.00 $7,076.00 $3.47 $12,276.8674 4" PERFORATED PVC DRAIN TILE, SDR 26 LF 160 $33.00 $5,280.00 $12.63 $2,020.8075 CLAY LINER CY 3000 $41.00 $123,000.00 $39.01 $117,030.00TOTAL PART 1D - STORM SEWER$997,052.00 $1,119,276.06PART 1E - DRIVES/PARKING LOTS76 REMOVE BITUMINOUS PAVEMENT SY 1100 $3.00 $3,300.00 $3.60 $3,960.0077 SAWING BITUMINOUS PAVEMENT LF 500 $3.00 $1,500.00 $1.67 $835.0078 PATCH BITUMINOUS PAVEMENT SY 1100 $41.00 $45,100.00 $41.50 $45,650.0079 COMMON EXCAVATION (EV) CY 23000 $5.00 $115,000.00 $2.14 $49,220.0080 COMMON EMBANKMENT (CV) CY 25000 $3.00 $75,000.00 $2.14 $53,500.0081 SUBGRADE EXCAVATION CY 660 $5.70 $3,762.00 $7.97 $5,260.2082 12" SALVAGED AGGREGATE BACKFILL (MODIFIED) TN 7200 $4.30 $30,960.00 $13.77 $99,144.0083 8" AGGREGATE BASE, CLASS 5, 100% CRUSHED LIMESTONETN 4800 $20.00 $96,000.00 $22.35 $107,280.0084 2" TYPE SP 12.5 NON WEARING COURSE MIXTURE (4,B) (SPNWB430B)TN 1100 $112.00 $123,200.00 $112.00 $123,200.0085 3" TYPE SP 12.5 WEARING COURSE MIXTURE (4,F) (SPWEB440F)TN 1650 $81.00 $133,650.00 $81.50 $134,475.0086 BITUMINOUS MATERIAL FOR TACK COAT GL 420 $2.10 $882.00 $4.20 $1,764.0087 B618 CONCRETE CURB AND GUTTER LF 3100 $26.00 $80,600.00 $27.50 $85,250.0088 SAWING BITUMINOUS PAVEMENT - TRAIL LF 40 $20.00 $800.00 $1.66 $66.4089 REMOVE BITUMINOUS TRAIL PAVEMENT SY 150 $30.00 $4,500.00 $4.10 $615.0090 AGGREGATE BASE, VIRGIN CLASS 5 - SIDEWALK TN 250 $44.00 $11,000.00 $17.55 $4,387.5091 6" CONCRETE WALK SF 4000 $11.00 $44,000.00 $10.50 $42,000.0092 TRUNCATED DOME PANEL SF 144 $60.00 $8,640.00 $60.00 $8,640.0093 SHOULDER AGGREGATE, VIRGIN CLASS 2 TN 40 $54.00 $2,160.00 $28.64 $1,145.6094 4" SOLID LINE PAVEMENT MARKING LF 600 $12.00 $7,200.00 $6.00 $3,600.0095 24" SOLID LINE PAVEMENT MARKING (GROUND IN) LF 50 $28.00 $1,400.00 $6.00 $300.0096 HANDICAPPED MESSAGE EA 1 $1,200.00 $1,200.00 $100.00 $100.0097 SIGN PANELS TYPE C SF 80 $20.00 $1,600.00 $100.00 $8,000.00TOTAL PART 1E - DRIVES/PARKING LOTS $791,454.00 $778,392.70PART 1F - LANDSCAPING98 SEEDING AC 2.74 $2,000.00 $5,480.00 $5,638.69 $15,450.0099 SEED LB 274 $8.00 $2,192.00 $6.15 $1,685.10100 HYDRAULIC MATRIX AC 2.74 $6,500.00 $17,810.00 $1,642.34 $4,500.00101 SEED MIXTURE 33-261 W/ EROSION CONTROL BLANKET (POND BUFFER)SY 1078 $18.00 $19,404.00 $3.35 $3,611.30102 SEED MIXTURE 24-261 W/ EROSION CONTROL BLANKET (POND EDGE)SY 383 $18.00 $6,894.00 $3.35 $1,283.05103 SOD SY 11960 $6.30 $75,348.00 $8.25 $98,670.00193805365-BidTab.xlsmBT-3Page 264 of 267 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalBidder No. 2Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.104 ROCK MULCH & FABRIC - TRAP ROCK CY 32 $424.00 $13,568.00 $195.00 $6,240.00105 SHRUB (#5 CONT) EA 152 $210.00 $31,920.00 $58.00 $8,816.00106 PERENNIAL PLANTING (#1 CONT) EA 362 $75.00 $27,150.00 $15.00 $5,430.00107 PERENNIAL PLANTING (#2 CONT) EA 22 $85.00 $1,870.00 $20.00 $440.00108 OVERSTORY TREES - 2.5" CAL BB EA 39 $997.00 $38,883.00 $675.00 $26,325.00109 UNDERSTORY TREES - 1.5" CAL. BB EA 17 $904.00 $15,368.00 $565.00 $9,605.00110 CONIFEROUS TREES - 6' HT. BB EA 68 $957.00 $65,076.00 $495.00 $33,660.00111 STEEL EDGING LF 148 $23.00 $3,404.00 $7.15 $1,058.20TOTAL PART 1F - LANDSCAPING$324,367.00 $216,773.65PART 1G - LIGHTING112 LIGHT FOUNDATION, TYPE E EA 8 $1,500.00 $12,000.00 $2,100.00 $16,800.00113 LIGHTING UNIT (LIGHT POLE AND LUMINAIRE), TYPE AEA 8 $6,500.00 $52,000.00 $1,875.00 $15,000.00114 UNDERGROUND WIRE, #8 AWG WIRE LF 3975 $2.00 $7,950.00 $2.50 $9,937.50115 1.5" NON-METALLIC CONDUIT LF 1350 $11.00 $14,850.00 $10.90 $14,715.00116 LIGHTING HANDHOLE EA 1 $1,500.00 $1,500.00 $2,875.00 $2,875.00TOTAL PART 1G - LIGHTING$88,300.00 $59,327.50PART 1H - IRRIGATION SYSTEM117 ALL WORK AND COSTS ASSOCIATED WITH CONSTRUCTION OF THE IRRIGATION SYSTEM, AND OTHER RELATED ITEMS SHALL BE INCIDENTAL TO THE PROJECT AND INCLUDED IN THE PART 1 - LUMP SUM BASE BID AMOUNT FOR IRRIGATION SYSTEM.LS 1 $200,000.00 $200,000.00 $180,000.00 $180,000.00TOTAL PART 1H - IRRIGATION SYSTEM$200,000.00 $180,000.00BASE BID SUMMARY:TOTAL PART 1A - GENERAL$1,646,900.00 $365,118.23TOTAL PART 1B - SANITARY SEWER$873,584.00 $569,244.64TOTAL PART 1C - WATER MAIN$1,312,404.00 $1,250,868.10TOTAL PART 1D - STORM SEWER$997,052.00 $1,119,276.06TOTAL PART 1E - DRIVES/PARKING LOTS $791,454.00 $778,392.70TOTAL PART 1F - LANDSCAPING$324,367.00 $216,773.65TOTAL PART 1G - LIGHTING$88,300.00 $59,327.50TOTAL PART 1H - IRRIGATION SYSTEM$200,000.00 $180,000.00TOTAL BASE BID$6,234,061.00 $4,539,000.88PART 2 - WELL #13118 MOBILIZATION LS 1 $30,000.00 $30,000.00 $27,000.00 $27,000.00119 DRILL/DRIVE 30" STEEL CASING LF 62 $350.00 $21,700.00 $349.00 $21,638.00120 DRILL 30" OPEN HOLE LF 157 $247.00 $38,779.00 $245.00 $38,465.00121 PLACE 24" STEEL CASING (INCLUDING 5' STICKUP) LF 224 $234.00 $52,416.00 $225.00 $50,400.00122 GROUT ANNULAR SPACE WITH NEAT CEMENT CY 20 $725.00 $14,500.00 $625.00 $12,500.00123 DRILL 24" OPEN HOLE LF 101 $65.00 $6,565.00 $60.00 $6,060.00124 GAMMA LOG WELL LS 1 $1,900.00 $1,900.00 $1,750.00 $1,750.00193805365-BidTab.xlsmBT-4Page 265 of 267 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalBidder No. 2Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.125 FURNISH, INSTALL, AND REMOVE DEVELOPMENT EQUIPMENTLS 1 $12,000.00 $12,000.00 $10,000.00 $10,000.00126 DYNAMITE DEVELOPMENT LB 600 $46.00 $27,600.00 $45.00 $27,000.00127 VIBRATION MONITORING ALLOWANCE LS 1 $10,000.00 $10,000.00 $10,000.00 $10,000.00128 BAIL CY 1200 $122.00 $146,400.00 $120.00 $144,000.00129 DEVELOPMENT HR 120 $270.00 $32,400.00 $270.00 $32,400.00130 FURNISH, INSTALL, AND REMOVE TEST PUMP LS 1 $13,000.00 $13,000.00 $11,000.00 $11,000.00131 FURNISH, INSTALL, AND REMOVE DISCHARGE PIPING LF 300 $16.00 $4,800.00 $15.00 $4,500.00132 TEST PUMPING HR 120 $202.00 $24,240.00 $185.00 $22,200.00133 WATER QUALITY TESTING EA 1 $2,000.00 $2,000.00 $1,650.00 $1,650.00134 TELEVISE WELL EA 2 $2,000.00 $4,000.00 $1,750.00 $3,500.00135 SITE CLEANUP AND RESTORATION LS 1 $5,000.00 $5,000.00 $4,500.00 $4,500.00TOTAL PART 2 - WELL #13$447,300.00 $428,563.00PART 3 - LOW ZONE WTP FACILITY136 ALL WORK AND COSTS ASSOCIATED WITH CONSTRUCTION OF THE LOW ZONE WTP FACILITY, AND OTHER RELATED ITEMS SHALL BE INCIDENTAL TO THE PROJECT AND INCLUDED IN THE PART 3 - LUMP SUM BASE BID AMOUNT FOR LOW ZONE WTP FACILITY UNLESS OTHERWISE NOTED.LS 1 $30,151,439.00 $30,151,439.00 $32,400,000.00 $32,400,000.00137 GRANULAR ACTIVATED CARBON MEDIA ALLOWANCE -ALL COSTS ASSOCIATED WITH THE GAC MEDIA MATERIAL, SHIPPING, TAXES, AND INSURANCE.LS 1 $1,350,000.00 $1,350,000.00 $1,350,000.00 $1,350,000.00TOTAL PART 3 - LOW ZONE WTP FACILITY $31,501,439.00 $33,750,000.00ALTERNATE 1 - SCADA SYSTEM REMOTE SITE UPGRADES138 ALL WORK AND COSTS ASSOCIATED WITH THE REMOTE SITES AS DEFINED IN THE PLAN SHEETS AND SPECIFICATIONS, AND OTHER RELATED ITEMS SHALL BE INCIDENTAL TO THE PROJECT AND INCLUDED IN THE ALTERNATE 1 AMOUNT FOR REMOTE SITES.LS 1 $895,355.00 $895,355.00 $895,355.00 $895,355.00TOTAL ALTERNATE 1 - SCADA SYSTEM REMOTE SITE UPGRADES $895,355.00 $895,355.00193805365-BidTab.xlsmBT-5Page 266 of 267 BID TABULATIONItem NumItem Units Qty Unit Price TotalUnit Price TotalBidder No. 2Bidder No. 1Rice Lake Construction Group Market & Johnson, Inc.BASE BID SUMMARY:TOTAL PART 1 - CIVIL$6,234,061.00 $4,539,000.88TOTAL PART 2 - WELL #13$447,300.00 $428,563.00TOTAL PART 3 - LOW ZONE WTP FACILITY $31,501,439.00 $33,750,000.00TOTAL BASE BID$38,182,800.00 $38,717,563.88TOTAL ALTERNATE 1 - REMOTE SITES$895,355.00 $895,355.00Phone:Email:estimating @ricelake.orgpsullivan@market-johnson.comSigned By:Wade Leonard Kevin RenleyTitle:President PresidentBid Bond Bid BondYes Yes1, 2, 3, 4, 5 1, 2, 3, 4, 5(715) 834-1213Market & Johnson, Inc.2350 Galloway StreetEau Claire, WI 54703Addenda Acknowledged:Bid Security:Rice Lake Construction Group23360 County Road 12Deerwood, MN 56444(218) 546-5519Responsible Contractor Certification:Contractor Name and Address:193805365-BidTab.xlsmBT-6Page 267 of 267