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2023-12-06 City Council (Regular) Meeting Packet (Board)
1 COTTAGE GROVE CITY COUNCIL December 6, 2023 12800 RAVINE PARKWAY SOUTH COTTAGE GROVE, MINNESOTA 55016 COUNCIL CHAMBER- 7:00 PM 1 Call to Order 2 Pledge of Allegiance 3 Roll Call 4 Open Forum 5 Adoption of Agenda 6 Presentations A City Council Appointment - Monique Garza Staff Recommendation: By motion, approve the appointment of Monique Garza as City Council Member and administer the oath of office. B Recognition of Deputy Director of Public Safety/Fire Chief Redenius Retirement Staff Recommendation: Recognize Deputy Director of Public Safety/Fire Chief Redenius's upcoming retirement. C Heart Safe City Designation Staff Recommendation: Receive a presentation regarding the designation of the Heart Safe City recognition. 7 Consent Agenda A Regular Meeting Minutes - November 1, 2023 Staff Recommendation: Approve the November 1, 2023, Regular Meeting Minutes. B Special Meeting Minutes - November 15, 2023 Staff Recommendation: Approve the November 15, 2023, Special Meeting Minutes. C Regular Meeting Minutes - November 15, 2023 Staff Recommendation: Approve the November 15, 2023, Regular Meeting Minutes. D Gambling License - Strawberry Fest Staff Recommendation: Approve the single occasion gambling permit application for the Cottage Grove Strawberry Fest to conduct bingo at River Oaks Golf Course, 11099 Highway 61, Cottage Grove on February 24, 2024, at 11:00 AM. E Temporary Liquor License - Cottage Grove Lions Club Staff Recommendation: Authorize issuance of a temporary intoxicating liquor license to Cottage Grove Lions Club for the Dust 'em off Vintage Snowmobile event held at the corner of 70th and Keats Ave. (farm address 10251 70th Street) on January 6, 2024. F Business License Renewals Staff Recommendation: Adopt Resolution 2023-146 authorizing renewal of business licenses for 2024. 2 G Approval of Rental Licenses Staff Recommendation: Approve the issuance of rental licenses to the properties in the attached table. H Animal Humane Society Agreement for Professional Services Staff Recommendation: Approve the Agreement for Professional Services for Impound Housing Services 2024 between Animal Humane Society and City of Cottage Grove. I Lease Agreements with South East Metro Amateur Radio Club (SEMARC) Staff Recommendation: Approve the lease agreements with SEMARC that will govern their use of pre- existing equipment on or at the West Draw Water Tower, the Highlands Water Tower, and Cottage Grove Fire Station #3. J MN Historical Society – Minnesota Historical and Cultural Heritage Grants Staff Recommendation: Authorize staff to apply for the Minnesota Historical and Cultural Heritage Grants program in the amount of $10,000 to be used for the creation and purchase of interpretive signs. K Historic Context Study – CLG SHPO Grant Application Staff Recommendation: Authorize staff to apply for the Certified Local Government Grant program in the amount of $30,000 to be used for the creation of a Historic Context Study on the Suburban Expansion Era (1945-1990) in Cottage Grove. L 2024 Convention and Visitors Bureau Budget Staff Recommendation: Approve the Cottage Grove Convention and Visitors Bureau 2024 budget. M Investment Policy Staff Recommendation: Adopt Resolution 2023-150, Revising the Investment Policy N Debt Management Policy Staff Recommendation: Adopt Resolution 2023-151, Revising the Debt Management Policy O Special Deferred Assessment Staff Recommendation: Approve Resolution 2023-148, Authorizing the deferral of a Special Assessment. P Budget Revisions Staff Recommendation: Approve Resolution 2023-162, 2023 Budget Revisions Q Accept Donation - Pancentral CGC Holdings LLC Staff Recommendation: Approve Resolution 2023-161, accepting a donation from Pancentral CGC Holdings LLC R Certify Delinquent Utility Accounts Staff Recommendation: S 2024-2028 Capital Improvement Plan Staff Recommendation: Approve the 2024-2028 Capital Improvement Plan and adopt Resolution 2023-159 amending the Comprehensive Plan 2040 to incorporate the CIP. T Low Zone Raw Water Main Extension Improvements Phase 1 & 2 Final Payment Staff Recommendation: Adopt resolution 2023-155 approving final payment to McNamara Contracting, Inc for the Low Zone Raw Water Main Extension Improvements Phase 1 & 2 Project. U Local Option Sales Tax Community Relations/Education Services Agreement Staff Recommendation: Approve service agreement with ICS for Local Option Sales Tax Community Relations and Education. V Nina's Park Playground Service Agreement Staff Recommendation: Authorize service agreement with Power Play LT Farmington, Inc. for the purchase and installation of playground equipment at Nina’s Park in the amount of $91,695.10. W Minnesota National Guard - Cottage Grove Armory Lease Staff Recommendation: Approve the Minnesota National Guard Armory Lease #23-338-002. 3 8 Approve Disbursements A Payments for the period of November 9, 2023, through November 29, 2023. 9 Public Hearings A Lake Flora 2nd Addition – Final Plat, Regional Pond Purchase Agreement, Temporary Drainage Easement, Compost Site Agreement Staff Recommendation: 1. Hold the public hearing and adopt Resolution 2023-149 for vacation of easements as outlined in the Partial and Full Vacation Exhibit dated November 1, 2023. 2. Adopt Resolution 2023-156 approving the final plat to be called Lake Flora Second Addition. 3. Adopt Resolution 2023-157 approving the Termination of Purchase Agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership. 4. Adopt Resolution 2023-158 approving the purchase agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership and WAG Farms, Inc. 5. Approve the Temporary Drainage and Utility Easement over Lot 1, Block 2, Lake Flora Second Addition Plat. 6. Approve the agreement with Rumpca Companies, LLC. 7. Approve Memorandum of Understanding between the City and Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership, and WAG Farms, Inc. for Lot 2, Block 1 and right of entry over Outlots A and C. 10 Bid Awards A Utility and Engineering Building Bid Award Staff Recommendation: 1. Adopt resolution 2023-154 awarding the contracts for the Utilities and Engineering Building, approving the Guaranteed Maximum Price Contract with Kraus Anderson and assigning certain contracts to Kraus Anderson. 2. Adopt resolution 2023-163 declaring the official intent of the City of Cottage Grove to reimburse certain expenditures from the proceeds of bonds to be issued by the City with respect to the Cottage Grove Utilities Building. 11 Regular Agenda A Tobacco Compliance Check Violation - Hy-Vee Staff Recommendation: 1. Allow the business representative for Hy-Vee an opportunity to respond to the City Council regarding the tobacco compliance check violation occurring November 7, 2023. 2. Impose the scheduled penalty for the 1st violation in a 36-month period of a $300.00 fine. B Liquor Compliance Check Violation - Walmart Staff Recommendation: 1. Allow the business representative for Walmart Inc., DBA Walmart #2448 an opportunity to respond to the City Council regarding the alcohol compliance check violation occurring November 6, 2023. 2. If the representative admits to the violation or fails to attend, impose the scheduled penalty for the 1st violation in a 24-month period of a $500.00 fine and one-day suspension, or, at the City Council’s discretion, in lieu of the suspension and fine, the participation of employees in an educational program approved by the Public Safety Director within 90 days. If a representative denies the violation, schedule a contested-case hearing before an administrative law judge. C Property Tax Levy Payable in 2024 and adoption of 2024 Budget Staff Recommendation: Adopt Resolution 2023-152, Adopting the 2023 Property Tax Levy Collectible in 2024 Adopt Resolution 2023-153, Adopting the 2024 Budget 12 Council Comments and Requests 13 Workshops - Open to Public 14 Workshops - Closed to Public A Performance Evaluation - Jennifer Levitt, City Administrator Staff Recommendation: Close the meeting pursuant to MN Statute 13D.05 subd.(3)a to conduct a performance evaluation of City Administrator Jennifer Levitt. 4 15 Adjournment 1 City Council Action Request 6.A. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title City Council Appointment - Monique Garza Staff Recommendation By motion, approve the appointment of Monique Garza as City Council Member and administer the oath of office. Budget Implication N/A Attachments 1. Oath of City Council Member (Garza) Oath of Office State of Minnesota ) ) ss. County of Washington ) I, Monique Garza, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Minnesota, and that I will faithfully execute and discharge the duties of the office of Council Member for the City of Cottage Grove, County of Washington, State of Minnesota, according to law and to the best of my judgment and ability. So help me God. ____________________________________ Monique Garza Subscribed and sworn to before me this 6th day of December, 2023. ____________________________________ Notary Public 1 City Council Action Request 6.B. Meeting Date 12/6/2023 Department Public Safety Agenda Category Presentation Title Recognition of Deputy Director of Public Safety/Fire Chief Redenius Retirement Staff Recommendation Recognize Deputy Director of Public Safety/Fire Chief Redenius's upcoming retirement. Budget Implication N/A Attachments None 1 City Council Action Request 6.C. Meeting Date 12/6/2023 Department Administration Agenda Category Presentation Title Heart Safe City Designation Staff Recommendation Receive a presentation regarding the designation of the Heart Safe City recognition. Budget Implication N/A Attachments None 1 City Council Action Request 7.A. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Regular Meeting Minutes - November 1, 2023 Staff Recommendation Approve the November 1, 2023, Regular Meeting Minutes. Budget Implication N/A Attachments 1. 2023-11-01 City Council Regular Meeting CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer MINUTES COTTAGE GROVE CITY COUNCIL November 1, 2023 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M COUNCIL CHAMBER 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on November 1, 2023, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor for the Day Mia Nemshick called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL City Clerk Tammy Anderson called the roll: Mayor for the Day Mia Nemshick - Here; Mayor Bailey - Here; Council Member Khambata - Here; Council Member Olsen - Here; Council Member Thiede - Here. Also present: Jennifer Levitt, City Administrator; Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Tammy Anderson, City Clerk; Ryan Burfeind, Public Works Director; Gretchen Larson, Economic Development Director; Zac Dockter, Parks and Rec Director; Pete Koerner, Public Safety Director; Brenda Malinowski, Finance Director; Amanda Meyer, City Engineer; Emily Schmitz, Community Development Director. 4. OPEN FORUM Mayor Bailey opened the Open Forum. As no one wished to address the Council, Mayor for the Day Nemshick closed the Open Forum. 5. ADOPTION OF AGENDA Council Member Olsen made a motion to approve the agenda; second by Council Member Thiede. Motion carried: 4-0. 6. PRESENTATIONS City Council Meeting Minutes November 1, 2023 Page 2 A. Mayor for the Day Staff Recommendation: Appoint Mia Nemshick as acting Mayor for the Day on November 1, 2023. Mayor Bailey stated this is an exciting presentation, as Mia was one of over 70 students who had written an essay about why they’d like to be Mayor for the Day in Cottage Grove. Mayor Bailey and the staff chose Mia, as she had shared great information about what she would like to see in the future of Cottage Grove. Our Council and staff heard Mia earlier today, in a press conference, where she presented her goals and objectives for being Mayor of Cottage Grove. Mayor Bailey asked her to read that for the public, which she did, after which everyone applauded. Mayor Bailey stated our future is very bright with our youth, like Mia, with her goals and objectives and the passion that she has for making good things happen. He noted that Mia had a busy afternoon: She rode in a snowplow truck, went to the Ice Arena and had food from the concession stand (her favorite was the cheese curds), rode on the Zamboni, and visited the Central Fire Station. Mia shared with him that she loves the parks and she is also a Starbucks fan. Mayor Bailey asked the Council to join him and Mia in front of the Council dais. He thanked Mia’s parents and her brother, Patrick, for supporting her in this endeavor; he’s very happy that they’re all here tonight. Mayor Bailey first met Mia at the Halloween Parade and she told him, “I’m the Mayor for the Day, I’m the one you picked!” He thought that was pretty cool. Mayor Bailey presented Mia with a Certificate of Appreciation, which he read aloud, for her being Mayor for the Day on November 1. He congratulated her and her parents, and everyone applauded. Mayor Bailey told her that her official duties of the day were now finished, and Mia was given her official nameplate from the Council dais to take home with her. Mayor Bailey asked Mia if she’d like to say something; she stated, “Thank you, everyone, for believing in me.” Everyone applauded, after which photographs were taken of Mia, her family, and the entire City Council. B. Cottage Grove Holiday Events Staff Recommendation: Receive the presentation outlining the upcoming holiday events within the community. Mayor Bailey introduced Molly Pietruszewski, Recreation Services Manager, who will speak about the upcoming holiday events in Cottage Grove. Molly stated there are lots of things going on in Cottage Grove in the next couple of months, which she detailed: •Pumpkin Chuck, November 2, at Peter Thompson Park, 3:30-5:30 p.m.: Bring your pumpkins to be rolled, chucked, or whatever you’d like down the hill, after which they’ll be composted with Washington County; if you can’t make it, you can bring your pumpkins to Public Works, where they’ll be composted. •Silent Auction, November 17 to November 30, Holiday Train Committee holds this, bid on items on the Friends in Need Food Shelf website. City Council Meeting Minutes November 1, 2023 Page 3 •Hale to the Bird 5K Race, November 23, at Hamlet Park, 9:00 a.m., the 13th Anniversary of raising money for the Friends in Need Food Shelf. •Holiday Lights Home Tour, November: If you’re planning a big display, register your home address as a stop on our tour; a link on the City’s website will be available on November 6. A City website map will be created on November 22, updated weekly until mid-December, with addresses to guide you on the route, which will start here at City Hall. •Hometown Holiday Event, November 29, 5:00-7:00 p.m., at City Hall. Activities: Santa & Mrs. Claus, wagon rides from Washington County and HERO Center parking lots, live reindeer, games and activities, food trucks, Park High School choir, and more! •Fill at Fire Truck, December 2, 10:00 a.m.-12:00 p.m., Woodridge Park. Santa & Mrs. Claus will accept paper items and cash donations; no food items, please. Pick up your Silent Auction Winning Bid items here, too. •River Oaks Santa Breakfast, December 10, 9:15 a.m.-12:15 p.m. Get your photos taken with Santa, sleigh rides around the course, Great North Pole breakfast menu. Reservations by phone are required. •Canadian Pacific-Kansas City (CPKC) Holiday Train, December 10, 5:00 p.m. Returning for its 20th year! Arrive as early as 3:00 p.m. to enjoy the festivities. Wagon rides available from the Park & Ride; the train will stop at approximately the Youth Service Bureau, we’re expecting larger crowds. •Park and Rec-Get Out and Play! Winterlong amenities include: Parks, Trails, Warming Houses, Skating Rinks, Sledding Hills, Cross Country Skiing, and Snowshoes Molly stated there’s a lot going on, so get out there and enjoy these activities. Mayor Bailey stated the Spooktacular at the Ice Arena had a huge turnout; Molly noted both sessions, 100 participants each, sold out, so it was a busy night. Mayor Bailey thanked the Parks and Recreation staff for putting all those events together for our community. He mentioned there’s also the upcoming Friendsgiving at River Oaks, and thought it really neat that we’re doing all of this. 7. CONSENT AGENDA A. Approve the October 4, 2023, City Council Regular Meeting Minutes. B. Approve the October 18, 2023, City Council Special Meeting Minutes. C. Approve the October 18, 2023, City Council Regular Meeting Minutes. D. Accept and place on file the minutes of the Advisory Committee on Historic Preservation from March 14, 2023, April 11, 2023, and August 8, 2023. E. Accept and place on file the minutes of the July 24, 2023 Planning Commission meeting. F. Approve the issuance of rental licenses to the properties in the attached table. G. Adopt Resolution 2023-137, accepting donations received in the 3rd Quarter 2023. City Council Meeting Minutes November 1, 2023 Page 4 H. Authorize Public Works to advertise and sell surplus property on Municibid. I. Approve the lease agreement for the F-150 with MN Department of Administration Fleet Services for 5 years, 85,000 miles at an estimated rate of $10,216.44 per year. J. Approve Glacial Valley Park Change Order #1 in the amount of $42,434.61. K. Accept and approve the Marathon Community Investment Grant in the amount of $5,000.00. L. Adopt Resolution 2023-138 approving the boundary adjustment between 7560 Harkness Avenue South and 7675 Hardwood Avenue South. M. Receive the Washington County Draft 2024-2028 Capital Improvements Plan response letter. Council Member Olsen wished to pull Item G, Accept Donations for 3rd Quarter 2023, and Council Member Thiede pulled Item K, Marathon Community Investment Grant Acceptance, for further comment and/or discussion. Council Member Olsen thanked the various donors for their contributions to the City for the 3rd Quarter; it’s very humbling and impressive how the community supports so many things with not only their time and their energy, but also with their hard-earned dollars. He thanked the following donors: •Paul & Allie Schumacher, $500 donation to our EMS Department •Cottage Grove Hockey Association, $22,500, for the second half of the Glacial Valley Rink boards •Teddy’s Heart Foundation, $5,912, for the AED at Glacial Valley Park •Pheasants Forever, Cottage Grove Chapter, $2,000, for the Archery Range Council Member Olsen stated if anyone is interested in making a donation, reach out to any Council Member or reach out to our City staff at 651-458-2800, ask for Tammy, our City Clerk, and she will help you. He thanked everyone for making our community even better through their donations. Council Member Thiede stated he wanted to recognize the Marathon Community Investment Grant that we’re accepting tonight. He read aloud Director Koerner’s memo: Marathon is a very big community supporter, and this grant supports their charitable mission of being committed to making our communities stronger, safer, and thriving places to live, work, and place. They provide funding for programs that promote the resiliency of our shared communities, including helping to address basic needs, supporting youth development programs, and creating opportunities for economic vitality. This also includes safety projects and efforts that help communities better prepare for, mitigate the risks of, and respond to disasters, hazards, and emergencies. Council has approved Public Safety to apply for grants through the St. Paul Park Refinery. Cottage Grove is a rapidly-growing community with areas of residential and commercial construction. Park High School is a designated site for a Reception Center in the event of a radiological emergency at Prairie Island Nuclear Plant. We often have City Council Meeting Minutes November 1, 2023 Page 5 full parking lots at shopping centers, at parks for sporting tournaments, and at special event venues such as Strawberry Fest and our Hometown Holiday Celebration. Large crowds often bring increased risks. In the 2019 State of Minnesota Threat and Hazard Identification Risk Assessment Process, equipment for on-scene security and protection were identified to have gaps. Our application for monies for portable surveillance and monitoring equipment was intended to decrease this gap and align with the physical protective measures’ core capability for soft targets and crowded places by enhancing the security and protection of locations such as parks, restaurants, shopping centers, special event venues, and similar facilities. Staff worked with Marathon Petroleum and determined the need for these tools would fit the guidelines of their Community Investment Grants. Staff were notified our application for funding was approved in the amount of $5,000. Council Member Thiede stated he thinks we’ll most likely accept this tonight, and he thanked Marathon very much for their participation. Mayor Bailey thanked Marathon, as well as all of the previous donors noted by Council Member Olsen. Motion by Council Member Khambata to approve the Consent Agenda; second by Council Member Thiede. Motion carried: 4-0. 8. APPROVE DISBURSEMENTS A. Approve payments for the period of 10-13-2023 through 11-02-2023 in the amount of $3,336,943.87. Motion by Council Member Olsen to approve disbursements; second by Council Member Khambata. Motion carried: 4-0. 9. PUBLIC HEARINGS - None. 10. BID AWARDS - None. 11. REGULAR AGENDA - None. 12. COUNCIL COMMENTS AND REQUESTS Council Member Khambata stated as his kids get older, he could relate more to the Mayor for the Day; he thought it was very cool for Mia and her family to be able to do that. Mayor Bailey agreed that is a fun thing to do. Council Member Thiede stated we had the Monster Bash parade last weekend and actually, for a cold day, we had a great turnout. He thanked everybody involved who make things like that happen in this City. City Council Meeting Minutes November 1, 2023 Page 6 Council Member Olsen stated he thinks it’s pretty clear that Santa Claus has a soft spot for Cottage Grove because he visits us a lot, especially during the latter part of November and into December. Molly spoke earlier about Santa Claus & Mrs. Claus, who will be at Woodridge Park on December 2 to take paper donations and cash donations for our Friends in Need Food Shelf. They’ll also be at River Oaks on December 10, and also at our Hometown Holiday Celebration here at City Hall. Council Member Olsen stated there’s also a Cottage Grove Lions Santa Breakfast, which will take place at the VFW on December 3, from 8:00 a.m. to noon. Santa and Sparkles the Elf will absolutely be there for any young people, of any age, to sit on his lap and talk about what they want for Christmas. We’ll also have some fantastic food for you, including biscuits, gravy, mini doughnuts, eggs, bacon, sausage, etc. Adult price is $12, Kid price is $5. It’s a really fun, busy day, but it’s something that our local Cottage Grove Lions Club just loves to do. So, if you can’t make it to River Oaks on December 10, don’t be shy, come and see Santa on December 3 at the VFW. Council Member Olsen said as Molly spoke about the Holiday Train, it took him back to last year. We had an amazing turnout last year, as we do every year, despite the temperatures. People make it a priority to get out there because it is such a fun event. Last year’s parking got a little weird, though, so he asked staff if there’s been any conversation with local businesses where people chose to park last year, to give them a heads up on the date and time, as it’s very likely that people will seek out parking. He and Mayor Bailey both belong to All Saints Church, and he knows that church community has offered their parking lot for years. There are a number of businesses close by, and he thought some of them got a little frustrated with the situation last year. He asked if anybody knew if we had had any dialogue with those businesses. Public Safety Director Pete Koerner stated there has been communication with the businesses there, but it is our plan to meet with them beforehand. We talked about also having some possible signage to remind people that it’s business parking only. We’re also working with the Armory, All Saints, etc. We’re having meetings every two weeks now for the Holiday Train. Council Member Olsen stated he thinks it’s something we should anticipate because people will find a spot to park, and they’re not going to be very choosy if they can’t find the perfect spot. He thanked Director Koerner for answering that question; he’s glad to hear that we already have a plan to reach out and make those businesses partners, as opposed to having them be frustrated by a surprise on that evening. Mayor Bailey stated that River Oaks actually has quite a few events coming up. One of them is Friendsgiving, which is a family-style meal with tables of eight; it will be held on Friday, November 10. Happy hour starts at 5:00 p.m., dinner starts at 6:00 p.m. Our chef there is absolutely amazing. If you’re interested, he encouraged people to contact River Oaks directly; individuals can come, you don’t have to have a party of eight. He noted the number of people attending with his group now takes up over two tables. Mayor Bailey stated he has not been to this, but Director Koerner had mentioned they’re also having Dueling Pianos on November 4, December 8, and December 30, and it City Council Meeting Minutes November 1, 2023 Page 7 continues into January. He hears that sells out quickly; Director Koerner and his wife have been there and think it’s absolutely amazing. He encouraged everyone to check out the River Oaks website and/or social media to learn more and sign up if you’re interested. Mayor Bailey stated next Wednesday, November 8, from 7:00 to 8:00 p.m., is the Fentanyl Awareness Community Conversation, which will be held at the HERO Center. There will be a group talking about the effects of fentanyl in our community, both youth and adults. If you’re interested, want to be part of that conversation to learn more about this particular issue and its effect on our communities, please feel free to attend. Mayor Bailey noted the Park High School boys’ soccer team made it to the State semifinals today. He wasn’t able to attend, but he had parents keeping him updated; unfortunately, they got beat in overtime, in a shootout, by Maple Grove. He thanked them for representing our community; our Public Safety team gave them a nice send off. We’re very proud of our team and their accomplishments this year. So, there are many other winter sports activities still ongoing, so get involved and check out some of our great high school sporting events here. 13. WORKSHOPS - OPEN TO PUBLIC - ST. CROIX ROOM A. Fire Chief Candidate Interviews Staff Recommendation: Conduct the Fire Chief Candidate Interviews. This agenda item will be conducted in the St. Croix Room. Mayor Bailey stated Council will do interviews of the final two Fire Chief Candidates in the St. Croix Room; our goal is making a final decision tonight. We therefore will be adjourning this meeting from the St. Croix Room. Two candidates were interviewed for the position of Fire Chief, Jon Pritchard (Cottage Grove Fire/EMS Deputy Chief) and Corey Larson (Cloquet Area Fire District Assistant Chief). After the interviews the decision to appoint Jon Pritchard as Fire Chief was made. 14. WORKSHOPS - CLOSED TO PUBLIC - None. 15. ADJOURNMENT Motion by Council Member Olsen, second by Council Member Thiede, to adjourn the meeting at 10:25 p.m. Motion carried: 4-0. Minutes prepared by Judy Graf and reviewed by Tamara Anderson, City Clerk. 1 City Council Action Request 7.B. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Special Meeting Minutes - November 15, 2023 Staff Recommendation Approve the November 15, 2023, Special Meeting Minutes. Budget Implication N/A Attachments 1. 2023-11-15 City Council Special Meeting CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer MINUTES COTTAGE GROVE CITY COUNCIL November 15, 2023 COUNCIL CHAMBERS 12800 RAVINE PARKWAY SOUTH COUNCIL CHAMBER - 6:00 P.M. 1. CALL TO ORDER Mayor Bailey called the Special Meeting to order at 6:00 p.m. 2. ROLL CALL City Clerk Tammy Anderson called the roll: Mayor Bailey-Here; Council Member Khambata-Here; Council Member Thiede-Here; Council Member Olsen-Here. 3. REGULAR AGENDA A. City Council Vacant Seat Appointment Staff Recommendation: Conduct Council Member selection as outlined in the attached memo. Mayor Bailey stated this meeting is to fill the term of Council Member Dennis, who has resigned from the City Council. He explained to the candidates the process that would be followed tonight; candidates would be called in alphabetical order and would have three minutes to speak. He noted Monique Garza was not here, so instead they’d watch her video. Each of the Council Members will have a ballot; for the first round, they’d pick three candidates to move to the second round. In the second round, the Council Members and Mayor will cast their vote for two candidates. In the third round, we will vote on only one candidate. Mayor Bailey asked in the event that there’s a tie, as there are four of us voting, how do we handle that. Attorney Kori Land replied if there’s a tie in the final vote, then it’s the mayor’s choice. Each of the candidates spoke: Terry DuBry, Sr., Michael Falkner, Monique Garza (Video), Tony Jurgens, Amy Lucas, Sara Umbreit Mayor Bailey thanked all of the candidates for applying. As each of them saw this as an opportunity to get involved in their community, it’s very honorable and very appreciated by all of us. As you know, we have to pick only one person; so, if you’re not chosen today to be on the Council, please get involved as we have numerous City commissions, and those commissioners help us guide the future. At the end of this year, some commissioners will be term limited, that will be happening on the Economic City Council Special Meeting Minutes November 15, 2023 Page 2 Development Authority (EDA), but there’s also the Parks Commission, the Public Safety Health and Welfare Commission, the Planning Commission, etc. Strawberry Fest was mentioned often and that also needs volunteers. Thank you all for sharing your vision and your passion for your community. Clerk Anderson advised Mayor Bailey and the Council Members that she will be handing each of them one ballot with their name. You will vote all three rounds on the same ballot. Clerk Anderson read aloud the votes for the first round: Council Member Khambata-Monique Garza, Tony Jurgens, Sara Umbreit Council Member Thiede-Monique Garza, Tony Jurgens, Sara Umbreit Council Member Olsen-Monique Garza, Tony Jurgens, Amy Lucas Mayor Bailey-Terry DuBry, Monique Garza, Amy Lucas Council Member Khambata complimented everyone who applied. Reading through everyone’s credentials and the questionnaire, he was really impressed with every one of the candidates that are here today. Mayor Bailey agreed. He stated to be honest with you, this decision is more difficult than doing other tough votes on the City Council. Council Member Thiede stated he’d like to amplify what the Mayor said; he feels it’s very important that people get involved, and he looks at that as actually kind of a prerequisite. He thought all of us were previously on commissions before the City Council. He was on the Public Works Commission and the Planning Commission before he was elected to the Council. If you’re really passionate, we’d love to see you get involved in commissions, as those really help us make necessary decisions. Council Member Olsen thanked all of the applicants. The fact that each of them took the initiative to apply is very impressive and we’re grateful for that. There are lots of ways to serve our community. We’ve all served on various City Commissions, he was on the Public Safety Health and Welfare Commission and also served on the Planning Commission with Council Member Thiede; Council Member Khambata also served on the Planning Commission. Council Member Olsen was also a baseball coach for CGAA for 15 years. He encouraged everybody who’s not chosen as the appointee tonight to take the passion that prompted them to be here tonight and apply it in some way to serving the community. The appointee in 2024 would have to determine if they wanted to run for an additional two-year term. Whatever you choose to do, find a way to get involved if you can because it’s important. Our City is known for its volunteerism, it is very critical to our overall community success. Clerk Anderson advised in the second round, we’re asking Mayor Bailey and Council Members to vote for two candidates. Clerk Anderson read aloud the votes for the second round: Council Member Khambata-Monique Garza, Sara Umbreit Council Member Thiede-Tony Jurgens, Sara Umbreit Council Member Olsen-Monique Garza, Tony Jurgens Mayor Bailey-Monique Garza, Amy Lucas City Council Special Meeting Minutes November 15, 2023 Page 3 Clerk Anderson advised in the third round, we’re asking Mayor Bailey and the Council Members to select one candidate from Monique Garza, Tony Jurgens, or Sara Umbreit. Clerk Anderson read aloud the votes: Council Member Khambata-Sara Umbreit Council Member Thiede-Tony Jurgens Council Member Olsen-Monique Garza Mayor Bailey-Monique Garza Administrator Levitt advised Mayor Bailey and the Council Members according to your instructions, any candidate receiving three or more votes will be considered for appointment. So, at this time, Mayor, you would need to cast an additional vote. Mayor Bailey stated he’d stay with his original, which is Monique Garza. So, Monique will get the appointment. Mayor Bailey again thanked all of the candidates. This was very stressful, it’s not an easy thing to do, but he thanked all of them for coming in tonight and sharing their thoughts and beliefs about our community. Please do get involved, go on our City website and fill out an application, let’s get you involved in the community. This is a one- year term, and Monique Garza will have to run again in 2024 if she chooses to do so. Administrator Levitt asked Council to make a motion regarding the appointment of Monique Garza. Motion by Council Member Olsen to appoint Monique Garza to the vacant position, previously held by Council Member Steve Dennis, to take effect as of the vote at our next meeting; second by Council Member Thiede. Motion carried: 4-0. 4. ADJOURNMENT Motion by Council Member Thiede to adjourn the meeting; second by Council Member Khambata. Motion carried: 4-0. The meeting was adjourned at 6:36 p.m. Minutes were transcribed by Judy Graf, reviewed by Tamara Anderson, City Clerk. 1 City Council Action Request 7.C. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Regular Meeting Minutes - November 15, 2023 Staff Recommendation Approve the November 15, 2023, Regular Meeting Minutes. Budget Implication N/A Attachments 1. 2023-11-15 Regular City Council Meeting CITY OF COTTAGE GROVE 12800 Ravine Parkway Cottage Grove, Minnesota 55016 www.cottagegrovemn.gov 651-458-2800 Fax 651-458-2897 Equal Opportunity Employer MINUTES COTTAGE GROVE CITY COUNCIL November 15, 2023 COUNCIL CHAMBER 12800 RAVINE PARKWAY SOUTH REGULAR MEETING - 7:00 P.M COUNCIL CHAMBER 1. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota, held a regular meeting on November 15, 2023, at Cottage Grove City Hall, 12800 Ravine Parkway. Mayor Bailey called the meeting to order at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE The audience, staff, and City Council Members stood and recited the Pledge of Allegiance. 3. ROLL CALL City Clerk Tammy Anderson called the roll: Mayor Bailey - Here; Council Member Khambata - Here; Council Member Olsen - Here; Council Member Thiede - Here. Also present: Jennifer Levitt, City Administrator; Kori Land, City Attorney-LeVander, Gillen & Miller, PA; Tammy Anderson, City Clerk; Ryan Burfeind, Public Works Director; Zac Dockter, Parks and Rec Director; Pete Koerner, Public Safety Director; Brenda Malinowski, Finance Director; Amanda Meyer, City Engineer; Emily Schmitz, Community Development Director. 4. OPEN FORUM Mayor Bailey opened the Open Forum. As no one wished to address the Council, Mayor Bailey closed the Open Forum. 5. ADOPTION OF AGENDA Council Member Olsen made a motion to approve the agenda; second by Council Member Thiede. Motion carried: 4-0. 6. PRESENTATIONS A. Recognition - Kent Griffith City Council Meeting Minutes November 15, 2023 Page 2 Staff Recommendation: Recognize Regions Hospital EMS Clinical Supervisor Kent Griffith for over 34 years of dedicated service to the citizens of Cottage Grove and partnership with Cottage Grove Public Safety. Mayor Bailey asked the Council Members to join him in front of the dais for this presentation. Pete Koerner, Public Safety Director, asked Kent to step forward. Director Koerner stated Kent will be retiring from Regions Hospital. He stated Kent has played a major role in all of the successes we’ve had with our EMS program. Kent is a resident of Cottage Grove and has had over 34 years of service to the Cottage Grove community. He’s an R.N. and a National Registered Paramedic, served as the EMS clinical supervisor for Regions Hospital, who provides medical direction for the City of Cottage Grove. In his role, Kent has been essential to training, development, and improving EMS care provided by Cottage Grove paramedics and EMTs. Kent also worked as a parttime paramedic on our Fire Department. He really supported us in our COVID-19 response and worked with the Fire Department’s vaccine team. Director Koerner stated these are just some of the things Kent has done over the past 34 years. He knows Kent doesn’t expect a lot of recognition, but he really deserves it. He congratulated Kent. Mayor Bailey read aloud the plaque. He stated he personally tends to respond to fires in our City, and he’s often seen Kent there in the Regions Hospital vehicle. It wasn’t that he had to do that, but he did it because this is his community and he has a love for the community. We very much appreciate that. At one particular fire, Kent was instrumental in helping take care of people with smoke inhalation. It’s people like Kent who give of themselves to this community that make him proud to be the mayor here. On behalf of himself, the Council, and the citizens of Cottage Grove, Mayor Bailey thanked Kent for his many years of service to Cottage Grove and presented Kent with the plaque. Everyone applauded. Kent thanked the City for the wonderful award, but he doesn’t feel like he deserves this at all. It’s been a pleasure working for many years with Cottage Grove Police EMS. Without that, he probably would not have met his wife, and that was really a good thing. It’s a great department, with very dedicated and talented people, and it’s been his pleasure working with everyone here over the years, including the Mayor and Council. Director Koerner and Mayor Bailey asked all Public Safety personnel present to step forward for a group photo with Kent. B. Proclamation - Small Business Saturday Staff Recommendation: Approve the Small Business Saturday Proclamation. Mayor Bailey stated Small Business Saturday in Cottage Grove will be held the Saturday after Thanksgiving, November 25, 2023. He asked Council Member Olsen to read aloud the proclamation, which he did. City Council Meeting Minutes November 15, 2023 Page 3 Motion by Council Member Olsen to approve the proclamation of Saturday, November 25, 2023, as Small Business Saturday in the City of Cottage Grove; second by Council Member Khambata. Motion carried: 4-0. 7. CONSENT AGENDA A. Accept the lease agreements with the Minnesota National Guard Armory for the 2024 election dates of March 5, August 13, and November 5, 2024. B. Approve the issuance of rental licenses to the properties listed in the attached table. C. Staff recommends the approval for submitting the application for an LPFM permit from the FCC. D. Authorize entering into a professional services agreement with Redpath and Company, LLC for audit services for the years ending December 31, 2023, 2024, and 2025. E. Adopt Resolution 2023-139, declaring costs to be assessed and adopting assessments for Summers Landing 3rd Addition Final Streets. F. Approve the appointment of Jon Pritchard to the position of Deputy Director of Public Safety - Fire Chief, effective Saturday, December 30, 2023. G. Adopt Resolution 2023-140, supporting the Washington County All Hazard Mitigation Plan. H. Adopt Resolution 2023-142 approving a one-year extension of the Minor Subdivision approvals for the Tinucci Lot Split - Minor Subdivision. I. Adopt Resolution 2023-141 approving the street name change from 91st Street Alcove South to 91st Street Court South in the plat known as Southeast Industrial Park 3rd Addition. J. Authorize resolution approving Special Law regarding a Local Option Sales Tax for Cottage Grove and filing of the Certificate of Approval of Special Law with the Secretary of State. K. Authorize Change Orders for the Pine Tree Valley Park Sports Lighting project. L. Authorize entering into an agreement with Aurora Strategic Advisors for Federal and State lobbying services in 2024. M. Authorize the contract for Construction Manager at Risk with a Guaranteed Maximum Price between Kraus Anderson and the City of Cottage Grove for the construction of the Public Works Utilities and Engineering building project. N. Adopt the infrastructure Maintenance Task Force Special Assessment Policy for Public Improvements updated on October 31, 2023. O. Authorize Mayor Myron Bailey to sign a letter supporting Washington County’s pursuit of Local Road Improvement Program Funding from MnDOT for the CSAH 19 (Keats Avenue) and 80th Street Roundabout Project. City Council Meeting Minutes November 15, 2023 Page 4 P. Approve Change Order #1 in the amount of $22,400 for the Grange Trunk Water Main Extension project; funding through 3M Settlement Funds. Q. Adopt Resolution 2023-144 approving the final payment to Miller Excavating, Inc. in the amount of $73,899.86 for the Goodview Water Main Project. None of the Council Members wished to pull any Items for further comment and/or discussion. Council Member Olsen noted there are some important things on our Consent Agenda tonight. As a City Council, one of the things we pride ourselves on in Cottage Grove is we work together with each other, our staff, the residents, advisory commissions, and other stakeholders toward positive outcomes. We ensure whatever decision gets made it’s the right decision for the City of Cottage Grove as a whole. We sometimes disagree, but the Council acts as a body; we are a group of individuals, and we each have individual opinions and thoughts that we share when we deal with any issue that comes before us. But when the body makes a decision, that decision is the move forward decision. We all make sure that we support the decision of the body, it’s very important to us, and it is a tradition that we believe strongly in and plan to continue. Motion by Council Member Thiede to approve the Consent Agenda; second by Council Member Khambata. Motion carried: 4-0. 8. APPROVE DISBURSEMENTS A. Approve payments for the period of 11-01-2023 through 11-08-2023 in the amount of $4,098,308.35. Motion by Council Member Olsen to approve disbursements; second by Council Member Thiede. Motion carried: 4-0. 9. PUBLIC HEARINGS A. Gerlach Property - Drainage & Utility Easement Vacation Staff Recommendation: 1) Hold a public hearing to vacate a public drainage and utility easement across the Gerlach Services, Inc. property and Gerald Gerlach property over part of Block 8, plat of Cottage Grove. 2) Adopt Resolution 2023-143 vacating the public drainage and utility easement across the Gerlach Services, Inc. property and Gerald Gerlach property over part of Block 8, plat of Cottage Grove. Emily Schmitz, Community Development Director, stated this had previously been before Council in 2012. This storm pipe extends over the Gerlach property in Old Cottage Grove, in between Langly and Lamar Avenue. That infrastructure was installed to kind of work through some drainage situations on Langly Avenue. When we have City Council Meeting Minutes November 15, 2023 Page 5 infrastructure in the ground, we have an easement over it so that we are able to maintain that infrastructure long term. What staff came across is that easement, which is supposed to be over that pipe, was recorded against the wrong PID, the wrong parcel number. So, we’re here this evening to hold the public hearing to vacate that easement as it does not cover the pipe, and then we’d like to shift it and record the actual easement on the appropriate pipe. Mayor Bailey opened the public hearing. As no one wished to speak on this item, Mayor Bailey closed the public hearing. Motion by Council Member Thiede to Adopt Resolution 2023-143 vacating the public drainage and utility easement across the Gerlach Services, Inc. property and Gerald Gerlach property over part of Block B, plat of Cottage Grove; second by Council Member Khambata. Council Member Khambata stated obviously Gerlach Services is aware of the change; he wanted to confirm that they don’t have any objection to this. Director Schmitz stated staff is working very closely with the Gerlachs and their trust to navigate this process. Motion carried: 4-0. 10. BID AWARDS - None. 11. REGULAR AGENDA - None. 12. COUNCIL COMMENTS AND REQUESTS Council Member Olsen assumed that Mayor Bailey will go through all of the upcoming holiday events, so he will cede his time. Mayor Bailey stated he won’t go through all of them, as some will happen after our next Council Meeting. Mayor Bailey stated that prior to tonight’s Council Meeting, we interviewed six prospective candidates to fill the vacant City Council seat, vacated by Council Member Steve Dennis. We chose Monique Garza as our newest Council Member. She will be sworn in at our first meeting in December. He thanked all of the candidates who applied, as they’re all very passionate about the City of Cottage Grove and the direction we’re moving. That was refreshing to see, and it was a tough decision, but we’re happy with the results. Mayor Bailey stated regarding the holidays, we’re already about a week away from Thanksgiving. There is an event on Thanksgiving, Hale to the Bird 5K Race/Walk, 9:00 a.m., at Hamlet Park. All of the proceeds of that event go to the Friends in Need Food Shelf. The following week, on Wednesday, November 29, 5:00-7:00 p.m., here at Cottage Grove City Hall, is the Hometown Holiday Celebration; there will be a variety of things including Santa & Mrs. Claus, reindeer, rides from the parking areas, bonfires, food trucks, games for the kids. He encouraged everyone to attend and join the Council, as City Council Meeting Minutes November 15, 2023 Page 6 that area will be decorated for Christmas. This will be our second annual event, as our traditional Christmas tree lighting has been expanded to be a family fun event. Everything is held outside, so dress accordingly. Fill the Fire Truck, 10:00 a.m.-12:00 p.m., at Woodridge Park. They’re looking for paper products and/or cash donations, all of which will be donated to the Friends in Need Food Shelf. The Holiday Home Lights Tour is also now on social media, so if you decorate your own home or that of a neighbor, go to the City website and add the address where there are awesome decorations. The City will load the addresses into a map and give you the best directions from City Hall to visit all of the lights. Due to the large number of homes, last year we created two separate maps, the North Pole and the South Pole. It’s a fun family event. The Holiday Train will arrive in Cottage Grove on Sunday, December 10. There are additional festivities this year, as this is the 20th Anniversary celebration. Festivities start at 3:00 p.m., the train arrives at approximately 5:00 p.m. with music. This is also a fundraiser for the Friends in Need Food Shelf. Mayor Bailey stated check out the City’s website or our Facebook page and you’ll find those and many other upcoming events. He encouraged everyone to get out there and enjoy our community and enjoy the holidays. Council Member Olsen stated on December 3, at the VFW Red Barn, the Cottage Grove Lions will be holding their annual Santa Breakfast, starting at 8:00. Santa will be there so the kids can talk to him about what they want for Christmas this year. There will be great food, so please join us. He believes price for adults is $12. If you can’t make it, Santa will also be at River Oaks the next weekend so you’ll get an opportunity one way or the other to get your last minute gift wishes in to Santa. Mayor Bailey stated there are two workshops this evening, the first is closed to the public, pursuant to Minnesota Statute 13D.05, Subd. 3 (b) for attorney-client privileged communication to discuss the potential litigation related to DuPont and 3M drinking water class action lawsuit. That will be held in the conference room. The second is open to the public and that will be held in the Training Room for those who are interested in attending. That will be a discussion about the Local Option Sales Tax Community Relations/Education Services. 13. WORKSHOPS - CLOSED TO PUBLIC - CONFERENCE ROOM A. DuPont and 3M Drinking Water Class Action Staff Recommendation: Close the meeting pursuant to Minnesota Statute 13D.05, Subd. 3 (b) for attorney-client privileged communication to discuss the potential litigation related to DuPont and 3M drinking water class action. 14. WORKSHOPS - OPEN TO PUBLIC - TRAINING ROOM City Council Meeting Minutes November 15, 2023 Page 7 A. Local Option Sales Tax Community Relations/Education Services Staff Recommendation: Receive Local Option Sales Tax community relations/education services proposals and provide direction to staff. Parks and Recreation Director Zac Dockter stated he will keep this very short, as we’ve discussed this before; we will ask the voters about the Local Option Sales Tax on a referendum next November so we need a solid communication plan and we need the support to do that. All of the proposals are in front of you. Communications and other staff have also reviewed this and have some thoughts on it. We’ll start with ICS, who will do about a 15-minute presentation, after which we’ll give you about 10 minutes to discuss and ask them questions. Kraus-Anderson will be next, and they’ll be given the same time parameters. After that, you’ll have as much time as you need to give us some direction on how to proceed. Director Dockter asked if there were any questions before the presentations. Council Member Thiede stated he didn’t realize that Kraus-Anderson would be involved in this. Director Dockter replied they did our last referendum for us. ICS Kris Duerr, Client Liaison, thanked Council for their time, stated we are ICS, partnering with Rapp Strategies in response to Cottage Grove’s RFP for communication assistance on your Local Option Sales Tax referendum. She introduced the ICS project team: Pat Overom, Principal-in-Charge, and herself. She identified others on the ICS team, not here tonight: Chris Ziemer, Project Development Director, and Eryn Sorensen, Referendum Communications Specialist. Rapp Strategies: Todd Rapp, C.E.O. and Jodi Boyne, Referendum Communications Consultant. Pat focused on a few key points about ICS and Rapp Strategies from a referendum standpoint. ICS: About 90% of what we do is public sector work with cities, counties, and school districts. All of the services we provide, whether it’s planning, project development, or helping to secure funding, are perpetual services. We see time and time again with our clients that the way we approach things is with that consultant lens, professional services lens that really tends to lend itself well to the process. When we look at things associated with referendum efforts, we tend to be extremely proactive and extremely technical; we get into the science behind it and we really work to do what we can to make sure that projects get off on the right foot. Obviously, we look at pre- referendum efforts. Typically, in a public entity, that’s one of the toughest hurdles, so we want to ensure we do everything necessary to make sure you’ve got a very efficient, effective process. Pat stated Todd would talk about Rapp Strategies and why we’ve chosen to partner with them. Todd thanked the Council, stated he’s the C.E.O. of Rapp Strategies, and Julie Boyne is our Senior Director. Our firm works in the public space on strategic communications. We provide strategy to clients, and we also provide implementation services; that is, we work with their teams to the extent they have teams on delivering appropriate communications to the audiences they care more about. We focus on issue City Council Meeting Minutes November 15, 2023 Page 8 management, reputation, and risk management, particularly risk reduction. We also work very extensively on public and private construction projects. We’re now over $10 million, with the Vikings stadium and the destination medical center in Rochester; somehow, in the middle of all of this, we got them the referendum. We have now worked on 107 different referendums for local units of government in the Upper Midwest: School districts, counties, and cities. We have a 70% success record; when he says we do, our clients do. The support we provided hopefully has helped them bring their referendum over the top. We only work for the local governments, and we only work on community outreach and public engagement. We do not work on the advocacy side at all or provide that kind of consulting, as we find it a conflict of interest. On the other hand, we do get connected with advocacy groups because they want to hear about the City’s plans as they make their own plans. So, to the extent that you do have some citizens that want to do that, of course we would meet with them. Todd displayed a list of some of the City and County projects we’ve been working on, including Elk River; they became interested in cities, as they were doing LOST referenda to bring on some external communication support. We’ve worked on ten of those so far, and nine of them have been successful, for a total of $746 million of projects. Todd stated together with ICS, the two teams have done over $5.4 million of successful voter-approved referendums in the last decade. We started appearing with the ICS team 13 years ago; we have found the merger of the two teams’ expertise, the construction management and planning side that ICS brings, and we bring our communication support. There’s a talented group at ICS also who does design work, which is outstanding, and we appreciate working with them as a complementary partner. We think we’ve been a pretty successful team. Two different goals we have in working with you are one unified team around communication strategy and a communications work point. We work with our clients, trying to understand for them what capacity they have and where we can best fit in. Sometimes they need soup to nuts, turnkey, give us all the communication support we can provide, and we’re willing to do that. Other times, there are particular services that the client is looking for, and we can step in and provide those. We work with you to try to figure out what assets you have, and we fill in the gaps. The one thing we do for all of our clients is the strategy side, help with the referendum question. If they’re going to do a community survey, we help them design that, design a community engagement program, and work on the presentations. In terms of the communication support, the work we do is community outreach and public engagement. Our goal is pretty simple: We want any information that the public gets about this referendum to come directly from the City, either because they go to the City or because they asked a third party, who got their information from the City. That’s the goal here. There are four keys to a successful plan, as far as we’re concerned: Transparency, Accessibility, Accuracy, and Listening to Feedback. One of the things we ask our clients to do is to make sure that they’re responding to every single question they get, knowing that sometimes the questions they get may be a bit annoying, repetitive, or it may just be somebody who’s just trying to dig deeper for no reason other than trying to find a reason to pull the plan. That’s okay; those are residents, too, they City Council Meeting Minutes November 15, 2023 Page 9 pay taxes. The goal is to build that trust among everybody so they’re getting that information from the City. Jodi stated our proposal fills the need that was put forth. We have a really good track record on referendums, in terms of what we’ve been able to achieve and help our clients succeed; to be honest and fair, we haven’t won them all. So, in our work with school districts, cities, and counties, we’ve identified some common pitfalls about why a good proposal failed to gain public support. She specifically cited three areas: 1) Tax impact. When you are going out for a referendum, you need to talk about the tax impact, but you don’t want to engage in extended debate, which can be easy to do. The more you focus on the tax component of this plan, the less you focus on the benefits; that’s the key piece that we need to keep people focused on, the benefits that the plan will provide to your community’s quality of life as well as its residents. 2) Visibility. When we say visibility, that’s where we’re talking about you, as Mayor and the City Council; this is the City’s plan, and you have ownership and accountability for it. You need to be out in the community, sharing that information through tools and resources that we’ll talk about shortly, as well as person-to-person contact. Otherwise, people may not view it as a serious proposal. It’s really important to have that visibility in the community, making one-to-one contact, as well as responding to those questions, so people can understand and build up confidence in the plan that the City is proposing. 3) 24-Hour Rule. Responding to questions and inquiries as quickly as possible is imperative. In this day and age, with the number of online social media platforms, chat rooms, and informal conversations, friend and family networks, running into people in the grocery store, if you’re not responding to their questions, somebody else will. Their answer may not reflect your plan. It may not reflect the benefits; more importantly, it may not include the true tax impact. So, it’s really imperative, as Mayor and City Council, that you are owning this plan and sharing that information with the community in order to establish that trust. Also, respond to those inquiries so we can help position you as a full source of information for the referendum. Julie noted in our work with cities, counties, and school districts, we have a tested model that we use for communication support. It’s the City’s obligation and responsibility to share public information about the referendum, but there’s also a Statutory requirement in terms of sales taxes that you need to communicate. We have a nine- point strategy that we use to make sure that the City is sharing that actual information, meeting that requirement, and ensuring that the residents are getting the information that they need to make an informed vote. Of course, we build this plan with you based on your existing plan for your community, as well as this referendum, that drives your vision for the future. We then go into the need, we talk about what is the need. We walk through the process, how you develop this plan, how you engage the community. We go through the plan details of these three specific asks that you are looking for and the benefits it will provide, not only to residents but to those who visit Cottage Grove; the overall quality of life to community because we know what that can mean in terms of economic vitality, residential recruitment, and other areas. We then have to talk about the cost and tax impact. The consequences of an action are very important, as much as we want people to know what the plan will provide, we also need to know what happens if the plan does not pass; what action the City would take and the consequences of that. City Council Meeting Minutes November 15, 2023 Page 10 We will always have a resource library for transparency where all information that you’re presenting, whether it’s at City Council meetings, out in the community, fact sheets that we develop with you, or other materials, are located in this online resource library. Of course, we share voting information; there are three ways that people can vote, and we want to make sure they understand how they can make their voice heard through one of those ways. That’s the core framework of our website, but it’s also the core framework of our strategic Communications Plan that we would develop with you. Pat stated from a Communications workplan standpoint, we know you’re not starting from scratch, you’ve been working on things in the City for quite a while. When we look at it, coming into the process, we see some foundational things that really have to happen in order to achieve some of the things that Todd and Jodi just spoke about. We’ve got to immediately create some of that consistent messaging that we can start to leverage. We’ve got to look at developing all of the content, and then ultimately looking at various media venues to get the word out and that message out. Jodi mentioned that resource library; we work with you to develop a website or a microsite specifically for this sales tax. We look at different brochures and fact sheets, understanding that constituents and voters gain information in different ways and learn about the process and the proposal in different ways. We’ve got frequently asked questions, which we really approach as something ongoing and dynamic and continually changing as we hear feedback. As you hear feedback at the City, we need to get that information incorporated into that microsite so the folks that want detail have it at their fingertips. Whether its electronic things, paper flyers with fast facts, or a social media calendar and campaign that we will put together with you, all of that needs to have a consistent message; it really needs to be balanced with the impact that we’re wanting to gain, too. There’s a reason that videos, for instance, now are usually 15-to-30 seconds and not three minutes, like they used to be. People have kind of evolved in how they receive information and how they digest things. So, we want to make sure that when we’re putting information together, we’re balancing that level of content with that impact that we can get. All the way through, we’ve got that resource library for those folks that want to get into all of the details and information; it’s there for them to dig into if they want. Pat stated from a pricing structure, we’ve used the matrix that was provided and put together a compensation structure. Right now, we’ve identified our side of the equation as a lump sum of $38,000. We would like to structure that with it typically being awarded coming into the relationship; we would bill half of that upfront, the rest of it would typically be deferred until after the referendum. If we’re engaged to help implement the project, then all that compensation will be rolled into our implementation services. Advantages of ICS: -Our team will draft strategies providing pre-referendum services and CM services. -This process that starts with pre-referendum, receiving funding, and implementing a project, we need to see that consistency all the way through; constituents and voters are demanding that additional level of information. If you’re communicating, you’ve got to have a secondary resource equipped to answer those questions to have the referendum pass. City Council Meeting Minutes November 15, 2023 Page 11 -Looking at pre-referendum efforts as a whole, it’s really a project in itself; as a professional service, that’s what we do, day in and day out, is manage those projects. Pat stated he’d take any questions. Mayor Bailey stated he saw a couple of the projects that you’d worked on. He saw a slide that showed a sales tax referendum vs. project tax referendum. He asked if Maple Grove’s was a sales tax referendum. Mr. Overom replied we’ve worked on ten LOST (sales tax) referendums, 97 school district property taxes, and one was also a local property tax; generally speaking, we’ve worked on ten of those so far in the State of Minnesota. Mayor Bailey stated so, you’ve worked on ten, and you got nine of ten; Pat confirmed that. Mayor Bailey asked which one didn’t they get; Pat replied Mounds View, and Mayor Bailey stated that’s what he thought, and it just happened. Pat stated Mounds View went for 1.5%, that’s a big ask, right after the legislature already passed a sales tax. So, they knew they had an uphill climb. Unfortunately, some things went wrong in the community side, especially when they were talking about what the probable tax impact was; all of a sudden, some of the messaging got divided and that’s what happens. Mayor Bailey stated we did a referendum for a Community Center in 2021, which just missed by 200 or so votes. The School District just passed one recently, but it was very close. What was interesting from our standpoint is typically, for whatever reason, the Cottage Grove side of the School District tends to vote no; it wasn’t as much this time, especially on Questions 1 and 2, but he’s wondering how do you change that narrative. He looked at the data for our Community Center referendum. It was really one precinct where it was pretty negative towards the referendum, while others possibly affected it, it was really one precinct. He asked if they got into that level of detail, at the level of a precinct. Pat replied he’s got the South Washington County School District registered voter file on his home computer, even though we’ve never been hired by them. He’s a resident of South Washington County Schools, he knows the superintendent, and he’s dug into the registered voter list to better understand how targeting could happen. You’re talking about an election in November, 2024; voter turnout will not be your issue, and there’s almost nothing that you can do about that. Your issue is going to be in some ways just to make it through the people who remember there is a referendum to vote for. Pat asked if your last one was funded by property tax; he was informed it was. He stated you’ve made the first step you need to make, as you’re asking for a sales tax instead of a property tax. We’ve done research on a statewide basis where a lot of people vote for local governments; we asked Minnesotans if they’d rather have a sales tax, property tax, or income tax to pay for infrastructure. Sales tax was the choice. If you communicate the idea that the tax for residents is X%, non-residents is Y%, you’re taking the first step. What we can do in addition to that is we can just help you really focus your communications in a way that hits the right audiences. You need to communicate to everybody, you shouldn’t be discriminating in any way, but he thinks we City Council Meeting Minutes November 15, 2023 Page 12 can help you better understand who are those voters who you most need to keep with you all the way down to the ballot or push to the positive side. He stated 35% of your residents will not vote yes on this, no matter what you offer them, and you’ve got to be okay with that. You will hear a lot from some of those 35%, and that’s okay, too. Todd stated just to reiterate, it may seem like a nuance, the difference between a property tax and a sales tax, but Litchfield is one that we had recent success on with a LOST referendum. The way we approached it and the way we messaged it, we made sure we worked with their financial folks and others to really dial in on anticipated local contributions vs. from others, surrounding. Getting that message out was very impactful, especially for those segments of the community out there that tended to be on the conservative side. It was very impactful, seeing some of that message hit home, that not all of this burden is going to be yours, but a big share of it is going to be for visitors to the community. So, that’s a big deal, and how we message that is critical. Council Member Olsen stated it was mentioned that 35% of the voters are not going to vote for it, which he understands. It’s a presidential election year. Unlike even a gubernatorial election year, voter turnout is going to be huge, but there’s going to be a lot of complaints. We are also going to have four candidates on the ballot from this City Council: Mayor Bailey, myself, Council Member Khambata, and a new Council appointee, Monique Garza, who will need to run should she choose to do so for the additional two-year term to which she has just been appointed. So, for us, part of the challenge is as local government officials, particularly when you run in a presidential year, it’s really hard to get your voice heard because there’s so much national attention; the local issues just get drowned out by others. From a strategic perspective, the question becomes most places when they do referendums, they try to do it in a quieter time of year; voter turnout is pretty low, they can advocate strongly and get a core group of people behind them, and they can get the referendum passed. We’re not going to have that opportunity next year, so, it’s going to be one of two things: It’s going to be the four people on the ballot for our local Council are going to need to come out strongly in favor of this referendum, and there’s no doubt it will become part of the debate. We also know there’s going to be strong opposition, some of that fueled by the national media, to any sort of feared tax increase. How do you get the message out in such a loud and disorganized media environment? Todd replied first of all, the most important thing you’ve got to do is get away from what is likely going to be a Biden-Trump very negative, very divisible election with a lot of hateful rhetoric. Don’t encourage people to put out campaign lawn signs. To him, this is solely about the following three things: 1) Is the City doing something that’s in the best interest of residents? 2) Are you picking the smartest way to finance it? 3) Have you listened to residents’ input in developing a plan? If you can say yes to all three of those, the research that we’ve done demonstrates the person who agrees with all three has a better than 90% chance of voting yes. You really want to focus on those three as the foundation when you’re thinking about your messaging and how you distribute information. You’re the City; you can approach this a different way than the political world does in how you communicate, and that’s what you’re going to have to do. He City Council Meeting Minutes November 15, 2023 Page 13 thinks one of the best things that you can do to temper down the opposition is to be respectful; he’s a big believer in take oxygen away from the opponents. Opponents get to have their voice, they get to speak out, sometimes they win on these things. The most difficult thing that City leaders can do is argue with them or get into extended debates. There’s no point in that. Most of that 35% will decide tomorrow if they’re going to vote for this, and they get to do that. Your job is just to make sure the information gets out there, and for the City Council to find the 65% that are out there. Pat stated he thinks Todd’s exactly right; with any time, effort, or any expense trying to argue with an opponent, they’re winning, right? They’re distracting, they’re taking your time away. He thinks Todd hit it on the head, going into November, we’ve got a lot of things to deal with. He thinks how we get that message out has got to be changed; he believes it almost has to revert to a little more grassroots. We’re not going to overcome the noise of the national campaign, it’s going to come down to identifying that 65% and going out and finding them. Council Member Thiede stated that’s really kind of focusing more on some of the projects and the benefits of the projects that’s going to come with the sales tax. Also mentioning that some of those things bring people in from outside the City, and they’re also helping pay for those things. Council Member Olsen stated that’s why it’s the smartest way to fund it, and people will respond to that. Pat said right now if you talk to the City of Bloomington, the City of Edina, the City of Golden Valley, or the City of Maple Grove, all it would tell you is at the end of the day what they did was they conducted very fair, factual communication. But the way they did it made sure that the people got what the benefits were: Here’s the plan and here’s why it’s good for the community, and that’s why it passed. He thinks that’s the struggle that Mounds View had, as it became more focused on the taxes. A tax debate is not a great way to pass something. Jodi stated she thinks Cottage Grove is all right with the three projects that you’ve identified; they each have distinct constituencies that use them with the golf course or a trail or what you want to bring to the community. When we talk about that targeting strategy of how we reach out to those constituencies, it’s getting to those audiences and how do we leverage those sites while we’re in this campaign so people are seeing the information as they’re coming and going. That visibility of information is very key, in addition to vocal communication, particularly in sites where you’ll have high traffic in the summer months, when maybe people aren’t quite ready to pay attention to presidential elections. Council Member Khambata stated one thing he observed while talking to people regarding the referendum for School District 833 was they were only telling me this set of information; they were skeptical because they’re also the one that needs the money. So, how do you deflect somebody who says, well, the City’s the one giving us the City Council Meeting Minutes November 15, 2023 Page 14 information, but they’re also the one that wants it. How do you disassociate from that level of skepticism or distrust that the casual observer might have? Pat gave two answers: 1) You’ve got to prove it. The way you communicate; we’re talking about a website that’s really open information about all of the projects, including a clear tab that says costs and tax impact. You look at the FAQs and you see we’re taking on all the questions that people are asking and making sure we’re answering them. You can only prove to people that you’re being fair about how you communicate over time, that’s pretty important. 2) Even if you do that, there will be people who complain that you’re not communicating fairly, and you’ve got to accept that. It’s part of the price of entry if you’re going to put up a referendum, that somebody is going to make the issue be you’re not communicating appropriately. Sometimes we work with local units of government that chase every complaint through social media and get very defensive, they get into the arguments. We suggest you give one answer to people in that situation and be comfortable with your answer. Then move back to talk about the process, the plan, the benefits, the tax impact, and how they get more information. Todd stated one of the things we’ve learned and we observe very frequently is that 35% we’re talking about is likely not going to approve anything; within that 35%, there’s a spectrum of those that are very passionately against something. There’s the other end of that, ones who are Minnesota nice and might support part of it, but they didn’t have enough information, would have liked to see more detail, or they didn’t see a picture of it. Those are Minnesota nice reasons and answers for not wanting to approve the tax impact for those people who are on that side of the 35% spectrum. Mayor Bailey asked if Council had any more questions, but there were none. He thanked ICS for sharing their information with us; obviously, we’ll be in touch. Mayor Bailey asked staff when ICS talked about Construction Management, with our situation, how would you do that. Administrator Levitt replied you have to pick the one that you think would get us to that process, but you don’t have to worry about construction now, as those would be separate contracts. Kraus-Anderson (KA) Dustin Phillips, Senior Project Manager, thanked the Council for inviting them to make their presentation. He encouraged them to ask questions tonight. He detailed his background; he’s been fortunate to have worked with the City of Cottage Grove over the last five years. KA’s relationship with the City goes back much farther, and we don’t take that for granted. Jenna Mead stated John Huenink, Project Director, was hoping to be here tonight but is not available. For decades, John has been one of the point people at KA for referendum services, planning, and facilities, as well as engagement with all communities; so, he’ll still be part of the team. Jenna is the Director of Marketing, Referendum, & Project Planning. She’s the one who actually works day in and day out with our clients when it comes to actual campaign season, working through and implementing all the different plans. If you need City Council Meeting Minutes November 15, 2023 Page 15 community relations pieces or need a task force put in place and engagement with your community, it’s usually about a four-to-six month process where she’d be handling that. She noted she’d actually worked with CafeMedia before joining the KA team, had done some video work here in the City of Cottage Grove and interviewed Mayor Bailey. She’s looking forward to working with Cottage Grove again. Megan Livgard, Communications Coordinator, stated she works with the government team at KA, has been there for almost five years. Her background is actually mostly with cities and is in the regional Economic Developer organization, as a former Economic Development Director. So, she very much loves the public sector as it’s really where she grew up and got her feet wet in the profession. As part of this team, she will be one that helps with local community engagement with Jenna and that messaging, to make sure that from the City’s perspective, that we’re really on it, in how you want to move forward. Jenna stated we have a pretty brief agenda tonight, so we’ll start with where we’ve been in the partnership we’ve had with the City so far, our expertise when it comes to referendum services, and we also hope to discuss some strategies. Dustin stated building off of the relationship piece, we’ve been fortunate enough to work with the City on five projects; he believed the Cottage Grove Utility Building was on tonight’s Council Agenda, so, hopefully we will be successful and continue to work with you on that project. In 2022, Cottage Grove did a Parks and Recreation survey where the community members said what they really imagined for their parks. That was followed by a University of Minnesota study for how that could be funded. You really build upon that small town feel in a growing suburb, and we hope to illustrate how we can help bring this project to life. Jenna said when it comes to the work you’ve already done, we understand that you really had your own ideas and have seen a shift in generational pieces and neighborhood dynamics. We all kind of feel it in our neighborhoods where we have those younger families moving in, we have those grandparents that really want to get out and enjoy activities in the outdoors. With that brings needs for new facilities. Looking at your survey and some of those results, you’ve done the work; you’ve reached out to your community, kind of figured out why they want to live in the space they want to live in, and narrowed it down from five projects to three at this point. When it comes to our community referendum expertise, Jenna said she runs a lot of these campaigns all year round; this year she’s run six different campaigns, so we really have a track record of not only tackling these things but also the idea of building trust and engaging a community within that. So, we always say it’s a lot more than just a yes or note vote at the ballot; it’s making sure that we campaign throughout the entire process, it’s building that trust, bringing people in a community-driven approach to what you’re doing. So, if you’ve done the work and surveyed your constituents with your team, it’s really a community-driven project. One of our campaigns was the Iron Trail Motor Event Center in Virginia, Minnesota, and last November, in Hermantown, Minnesota, we did a recreation initiative, which was a half cent Local Option Sales Tax referendum. It benefited three different areas in their City Council Meeting Minutes November 15, 2023 Page 16 community; she feels that’s similar to what Cottage Grove wants to do. They had reimagined Fitchner Park so that there were some different baseball pieces and a playground, and they wanted that to kind of be a hub of their outdoor recreation for that community. They also added seven miles to their trail system throughout their community. This sales tax increase would be able to fund for that system to actually become a system and attach to the different communities around them, which was key for them. They also added an ice sheet to their hockey arena. They also went to their community first and really surveyed; there were many different projects that they wanted to do, and they boiled that down, and it was very much a community-driven referendum. Honestly, probably the only reason the ice sheet made it on the ballot is because their community told them that over and over again; so, they had three separate questions on their ballot, and all three passed. That was a 20-year half cent sales tax, and every one of those questions added a year towards it. Jenna stated when it comes to communication and marketing of these things, we have an internal Marketing Department that can do all the deliverables. Many companies have a design team that can do that; what she thinks is really important is the strategy itself, being really thoughtful about not just a one-size-fits-all campaign that we can just put into any community. It’s really taking time, having conversations with the different user groups, doing research, and really getting a feel for what makes sense in that community. For Hermantown, we had a series of different types of display boards, depending on the target, where it was going to go in the community. They wanted to make sure they had them near the foot traffic; the hockey center wasn’t a necessarily good display board, but it was more for the actual City Hall and some of the lobbies that wanted that overview. There were various display boards, depending on who was coming into the buildings and the foot traffic and what kind of key messages really made sense for those people. There was also a similar fact sheet that was mailed out to all constituents. They really wanted to use the “Let’s Play in Hermantown” campaign, so we built on that. All three of the different pieces that their referendum had was about play; that’s similar to here in Cottage Grove. So, if it’s the trails, we took photos and made video of people enjoying those trails, as well as hockey and baseball. We had different clips, we had our overview video, but we also had a series of different videos that went out, really targeted to specific groups. We made sure that we had influencers at the table who were ready, wanting to do more than just vote yes on the ballot, they wanted to make sure they were also part of the campaign strategies. So, we had those influencers on the ready to grab onto those videos, share them on their specific pages, and kind of spread that out; again, very community driven, organic, not this top down approach. There was also some other social media traffic that we had, so we built the entire campaign during the active campaign, so, two months at the most. We had a handful of social media posts every week that we had scheduled. The referendum website is probably one of the biggest pieces; it’s the basis that you’re driving people to. So, whether you want to build out that information, the why, the need, the tax impact, what does this mean for me, what is actually going to get taxed; all of City Council Meeting Minutes November 15, 2023 Page 17 those different FAQs that we started to hear in those community meetings that we’re facilitating. It’s always a dynamic and moving website that has the latest content, but it’s kind of the host to everything going. So, anything on social media is getting driven to the website, as well as the email campaign. We had a “Let’s Play in Hermantown” that was linked from the city’s website, so you can toggle back and forth between the hockey arena and the park and trail system. To her, it’s the story. All of you live in this community, and we want to make sure we use each and every one of you, as well as different influencers, to be able to tell your why, that’s connected to this story. Jenna said she knows Cottage Grove’s percentage is a little different than Hermantown, as you have commuters coming in for work and going out for work; so 75% of the sales tax is covered by non-residents. It’s really important to figure out your strategic messaging: What are those top level things that will resonate, that you can make sure that everybody is kind of a coordinated effort, everybody in your community repeats those messages. We’re getting all of these things, and 75% of the project is getting paid for by non-residents; that probably isn’t your top message, but we will work through the process with you to really figure out what’s going to resonate. It might be different in every community. Megan stated one of the things that we often do is we can really customize a website, and inside of your website what we can do is create a separate website that we can really customize. We started with the community because the community was very engaged in this project. So, we covered this website, then we took photos at the community meeting. Then, what we did from there is we had these QR codes along the waterway on different signs; so when you’re walking within the City, wherever it is that you would feel you want people to see it, you can scan a QR code and you can get the most updated information. So, all of this that Jenna showed you on Hermantown is something that we can do in your parks or at different areas that we can do these kind of signs with QR codes, and we can do five updates a year. So, these are just other examples of the different things that we can work on with you. Milestones Jenna stated as we move forward, we need to think about milestones, as you’re targeting next November for your referendum. It’s important to have a robust campaign, but also on a pretty tight timeline. We need to continue to always have the momentum moving forward, instead of it kind of fizzling out at the wrong point. In the referendums she’s worked on since last November, this is a really successful milestone or timeline to work on; it’s not set in stone by any means. May-June: We really need to be talking through and information gathering with certain user groups. Whether it’s with the Council, just very informally, sitting down and figuring out what communication channel does the City use, what resources do you have available, what partners can we lean on to add more tools to the toolkit, per se. We have an entire team, and we want to make sure that it’s organic, and the more people you bring in and have the conversations and give them a piece of the puzzle, per se, the more buy in there is. So, June would be really spent in meetings, whether it’s a couple at noon, or if we just come to the City for a day and have a half hour or hour with City Council Meeting Minutes November 15, 2023 Page 18 different user groups to really just figure out what works for your community. What did we learn from the last campaign, what do we want to lean into, or what do we want to do a little bit differently. So, we’ll spend May into June doing some of that. July-August: We really want it to look calm to everybody who’s looking in above the water, but we’re going to be working really hard below the water to make sure that all the planning is in place. That’s everything from videotaping, figuring out all the different messaging, laying out what those fact sheets and brochures might look like, depending on if that’s the way we want to move. We’re really building out that website; it’s not public yet, but all those things are going to be into place, and we’re going to be your team to really coordinate that effort and manage all these juggling balls everywhere to make sure that we have similar messaging going out. Everything that we create has consistent branding, consistent messaging, maybe it leans into different areas and is more detailed in certain ways, but when people see certain deliverables, they know that that has to do with the referendum that the City’s putting on. So, this is going to be the busy time for our team, but we hope that it looks like we’re coasting along from the outside. September-October: Working the plan because at that point we’ve laid out an entire communications and community relations and engagement plan. We just need to follow through with everything that’s going on. So, that’s going into the social media channels, scheduling out all those things, having our community information meetings if that’s how we want to do it, figure out when Mayor Bailey is going to chat about and have some groups that come together. We start with our video campaigns that have now been edited and are ready to go. It’s the awareness campaign, kind of Step 1 of what’s going on, what’s a part of this, and why are we doing this. November: This is the get out the vote piece, but one thing you have going for you is it’s a general election. So, it’s less about hey, get to the polls on November 5, and more about this is what you’re going to see on the ballot when you go to the polls. There may be other things on the ballot, and we want to make sure that people aren’t skipping this part of it or voting no because they don’t know what it is; so, we can send out a sample ballot. Just those reminders, person to person, text messages, email blasts, etc. for yes, get to the polls, but remember, this is an important issue on the ballot. We want to make sure they understand when they read the ballot language and what it actually means. Megan stated a couple things that Jenna said about messaging is that you are the leadership for the City; so, making sure that everyone has the same message and is all on board. That’s going to be where Jenna alluded to Step 1; again, working with you, staff and City Council, as you are the best and the biggest ambassadors for your community. We want to make sure that from beginning to end we’re all on the same page with the messaging, everyone agrees to the messaging, so Jenna’s going to work really hard with everyone on that, including certain stakeholders. So, there’s no misunderstanding as to where everyone is with that message moving forward. And it takes this community to build the trust. If you don’t have the trust, as you all know being on the City side, when you lose that, it’s really hard to gain it back. We want to make sure that we have embodied that trust with each of you, staff, and then again the stakeholders and residents. We will work really hard in keeping those meetings with City Council Meeting Minutes November 15, 2023 Page 19 you, so that if something changes and you’re hearing something in the community, we can jump on it; if we need to adjust something on the messaging, we do that with you, because you need to be the ones that are employing that message, first and foremost. Jenna had talked about consistent branding a little bit; she thinks it’s important, as well as just jumping back to establishing trust, you already have some things in place that you’re reaching out to your community and you’re always communicating. So, making sure that that Mayor’s Moment or the Council Update isn’t just willy nilly, but we’ll actually lay out like Week 1 could be this, Week 2 we’re building on this, and then we’re going to add this message in. So, we could actually kind of lay out that strategic plan, just for what those specific channels could be. Video and social media is another one, and the idea is to always have Council having a seat at the table and continually engaging you; that’s so we can always have a pulse on your community. So, whether it’s this group right here, maybe we bring in a handful of like influencers within your community that kind of sit in different circles and have different networks. Just making sure that everyone sees we are checking in and having that poll check, what are you hearing? What’s making the FAQ that you’re hearing over and over again that we just need to answer? Maybe the Mayor’s Moment needs to cover that this week. Knowing that we have a plan in place but also can be super flexible with that plan, depending on what’s resonating in your community, what’s not, what’s coming up as questions. We’ve also had it just where on the website there’s a piece where people can write in their questions, and we’re keeping an eye on those. Not every question is a FAQ, but there are pieces that come up that we can just slide in on your social media, like once a week, once we’re really in the thick of things on FAQ. We don’t know what that is at the beginning, when we’re planning it, but we know we’re going to fill those in as they come because we wanted to keep that poll on the community. Jenna stated this is a coordinated effort, we really want to make sure that we’re leveraging any of the resources that you already have. So, we have a marketing team that is on the ready, but we also want to make sure that organically we have the SWCTC that we can potentially partner with. Video and design is her background, and she’d love to help produce those. She doesn’t think we need a huge video production company to come in; it goes so much further when you use some of the resources you have and just have a team that’s managing that. Also, people can tell the story that it’s a local company helping out on the campaign; she thinks that’s huge. Dennis stated we’re limited in time today, but he thinks it boils down to what Jenna and Megan have said time and time again throughout the presentation, it’s not a one-size- fits-all. It’s our ability to adapt and work with our clients that drives our success. It’s really building that trust within the community and making sure how we work with you is on point so that we can bring that forward and really help bring your project to life. With that, we’ll open it up to questions. Thank you again for the opportunity. Council Member Olsen asked when KA entered into this conversation about potentially being our partner on this, you mentioned the fact that we’ve got a long relationship with your company, so did you have any time to work with the staff on that timeline that you had displayed. Were you able to discuss key events and key times, etc. City Council Meeting Minutes November 15, 2023 Page 20 Dennis replied not in detail with the City yet on how we see this going. He thinks sometimes you can get into it, and he and Jenna have talked about this. It’s a long, drawn-out referendum campaign, and sometimes you can lose that key momentum. If you get the information out there too early, they forget about it, then you strike them again with something that went by, and what is key is we’re not set on this timeline. This is a timeline from our experience of working with other cities and other public entities on their referendums. It really shows that you can get those votes with the most up to date information and that it’s fresh in their minds. It’s something that they just got done seeing over the course of two months prior; I was just at this park, or I remember seeing that on the City website. Did you see the Mayor’s Moment? Did you see that pamphlet that just came in the monthly newsletter? All of those different things, and we time those out so that they’re getting hit time and time again; it’s not in an annoying way, but it’s just a recurring theme that they see as they’re going about their daily business here within the City. Megan said we tried to find space with your staff and just to kind of better understand the project, but that’s something that we would be doing. Council Member Olsen stated 2024 is a big year with the presidential election, a lot of noise. For us, personally, we’ll potentially have four candidates for the City Council who will be on the ballot. It’s really critical that we break through in some way with that local angle, that local information to make sure that we don’t get buried by other media focusing on national or even state-level elections. It’s really hard sometimes to get your voice heard, especially in a presidential year. He’s just curious what they think, how best to get that done. Jenna replied she thinks the event calendar is a huge piece of it. So, if there are any park type events late in the summer that have the people or the neighborhood that you really know carry a lot of that support, we have no problem in launching the campaign at something that kind of coincides with some of those events. She also has experience in leveraging the groups of people that already kind of have a stake in the game. When we talk about information gathering and research, when you talk about adult sports and pieces like that, who are those people and who are the leaders there that we can leverage in order to get those person-to-person interactions. In her mind, there’s no video we could put out there that’s going to scream loud enough to be above some of the presidential noise that we’re going to hear. One conversation, person to person, with somebody who maybe supports it and is just talking to their neighbor, or talking to an organization at the association at the golf course, those are the places we need to be. She thinks we just need to make those interactions. A lot of times it’s actually not competing for the noise, but flying under the radar just a little bit and making sure we’re having those meaningful conversations. Council Member Khambata asked how would you combat skepticism from voters that the information that we’re providing was skewed because we’re the ones asking for the money. Jenna replied you’ve done a survey, and she thinks there’s some other pieces that she really leans into a community vision of it all. Yes, the Council is the one making City Council Meeting Minutes November 15, 2023 Page 21 certain decisions, but it’s based on research, it’s based on community input. It’s been several years in the making; that’s going to be some top level messaging. We just want to make sure it feels like a community focus vision. Dennis stated one thing he sees down the road is somebody is going to ask that. All of the time it’s how they approach, like when you’re going for a Local Option Sales Tax and the benefits that go along with that, which come here, to the community. There are folks out there who aren’t well aware of how this is being funded because you’ve done a study with the University of Minnesota, you’ve already done the survey Jenna mentioned. There’s a lot of good information, and how that information is formulated and sent out there will help you win. Mayor Bailey noted Jenna stated she’d just finished up on some recent elections, and asked her how was your success rate. Jenna replied we were 6 of 6 this November. Mayor Bailey asked if those were on the LOST elections; Jenna replied no, this November those were school board referendums that she worked on. Mayor Bailey stated he knows they did the LOST for Hermantown and up on the Iron Range; he asked if there was anybody local in the Twin Cities. Jenna replied not with her KA hat on, but she’d worked with the City of St. Louis Park; she doesn’t believe that was a LOST specific thing, but it was like communicating their different funding mechanisms and how their ballot was changing on the way people can vote with another system. She worked through a campaign with the City of St. Louis Park on that. Locally, with her parent hat on, she’s on the engagement facilities with the City of Robbinsdale right now and their potential Community Center. She’s part of that in a different venue. Council Member Thiede stated the big thing from a communication standpoint is just trying to keep negative connotations out of things. He would assume instead of using an acronym LOST, he would really focus on using the Local Option Sales Tax wording vs. using LOST. Jenna replied yes, we have to really pay attention to those acronyms that people don’t know. If you don’t pay attention, you don’t know what that means; so, we have to really figure out a way of knowing your residents, what really matters to them, and word it that way. We didn’t use that acronym in any of the campaigns. We want to let them know which of their purchases would actually be part of that sales tax increase; we want to make sure they understand that. Mayor Bailey asked Council if there were any other questions, but there were not. He thanked KA for coming here tonight and KA staff thanked the Council. Council Member Olsen confirmed that staff was just looking for guidance tonight, and Administrator Levitt replied yes because we need to sign a contract. Significant discussion followed: Council Member Thiede stated as he looks at this, he sees $38,000 and $9,500; so, to him, if it’s apples to apples, it’s a no brainer. Director Dockter spoke about the expenses: City Council Meeting Minutes November 15, 2023 Page 22 ICS is $38,000, with an upfront fee of half, which would be $19,000. If the referendum passes, they would take the remaining $19,000 and roll that into their fee. If it fails, you would have to pay the other $19,000, for a total of $38,000. KA’s proposal says $9,500, and if the referendum passes, you hire them as the Construction Manager (CM); they waive that fee and roll it into their work and we don’t pay that money upfront, which is how we did the Community Center. He noted they both have other incidental fees, like mileage and printing costs. Council Member Thiede stated so KA’s cost is significantly less. Director Dockter replied it’s $9,500 or 0, but it’s all rolled into their CM fees later. Council Member Khambata stated their objective is to get the contract after the referendum, so he thinks we just have to look at it as the fee is an arbitrary number. Director Dockter stated it’s $19,000 out of pocket, no matter what; with ICS, potentially $38,000. With Kraus-Anderson, it’s 0 dollars out of pocket, potentially $9,500. Council Member Thiede stated he guessed with the experience that KA has with us, he liked some of the things that ICS was talking about, the awareness of some of the elections and the staff, but personally he likes the experience that we’ve had with KA. Council Member Olsen stated he was disappointed with KA’s presentation on a couple of fronts; he likes KA, they’ve been a good partner for us for a long time. He was disappointed that they didn’t recognize that our biggest event of the year is in June. So, they would need to start their listening work quite a bit earlier in order to be prepared to deliver information at Strawberry Fest, and then carry that through the summer. We have a lot of events here in the summer that provide opportunities to get information into people’s hands in a more grassroots way. He thinks we do pretty well with that now, but he thinks that’s really the key. The folks from ICS clearly had a lot of information, they did their homework and had good knowledge of the community. Recognition of the fact that there’s a certain demographic that you’d probably just beat your head against the wall all day and would not be able to impact. He thought they seemed like they were just solid, really well versed on who we are, what it will take to get us over the line. They just seemed to have a depth of knowledge and experience that was missing from KA, from his perspective. Council Member Thiede stated there’s also the connection with KA in terms of associating knowledge of Cottage Grove. Council Member Olsen stated SWCTC was definitely a really great example of that. Director Dockter stated regarding the project timelines, their project timelines are actually identical in their proposals, but we control that. They both had said we can do whatever you want, whenever you want. Their proposals are identical in terms of when they can start things, but we are just controlling them. Administrator Levitt stated she thinks a lot of strategies of cities over the last two months was honestly to not build opposition; if you can get your message out there, you can get the ballots. Council Member Thiede stated he totally agreed with getting the information out as soon as possible and efficiently. Council Member Olsen stated if you run a campaign, you know that most people don’t pay attention until September. In terms of just being able to communicate the City Council Meeting Minutes November 15, 2023 Page 23 features and benefits of the Local Option Sales Tax, he thinks there’s going to be a lot of opportunities through the summer months to do that. Council Member Thiede stated he was thinking, too, at Strawberry Fest the big thing would be talking about the different projects and so forth. Just getting an opportunity to get people’s input, too, what do they think. Council Member Olsen stated you have to be prepared to do that, you have to be ready with all your materials. Mayor Bailey stated the only thing, though, is what he thinks they’re trying to do is if you do it too early, you build the opposition. So, he’s assuming we should rely on what they’re saying; that’s why we wait until the end, so there isn’t enough time for them to build the opposition, for it to take root. Council Member Olsen stated yes, take the air of their balloon, like the ICS guy said. Mayor Bailey asked Director Dockter to refresh his memory about the referendum for the Community Center, if we used KA; Director Dockter replied correct. Mayor Bailey stated Jenna was there. Director Dockter explained she was actually working for a video production company, CafeMedia, that did interviews specifically for referendums. She had been let go, and that’s when KA had hired her as their Director of Marketing. Council Member Khambata stated his first impression of ICS, prior to seeing KA’s proposal, was that he felt that they were a little bit disassociated with Cottage Grove in some respects. Just in regards to like they didn’t specifically reference the three projects, and he just kind of felt like there was a generalized overtone with ICS’s proposal that he didn’t see with KA. Council Member Olsen had a different outlook on that regarding the timeline, but he thought from an opportunity vs. risk standpoint, KA’s got a better proposal because if we don’t win, we don’t cut a check. Director Dockter stated he needs to correct him on that. If we don’t win, we do cut a check; if we win, we don’t cut a check. It’s 0 if we win, $9,500 if we lose. Council Member Thiede stated it’s still only about half of ICS. Council Member Khambata stated but it’s really outcome driven; $10,000 at the end of the day is going to be probably equal to what we spend on media, mileage, whatever. But which one is going to get us across the finish line, who are we more confident will get us across the finish line? Council Member Olsen stated he thinks that’s the real question, if you set all the financials aside, who do you feel is going to bring what we need in order to achieve the desired outcome. That’s where we really have to make the call. He asked Director Dockter if he had a preference, if he felt strongly either way. Director Dockter replied he was really impressed with Rapp, but the ICS team didn’t do much for him. As we know, Kraus has worked very closely with us, used them on the last referendum that failed, but they didn’t do anything wrong. That was the best referendum we ever had, that was the closest we’ve ever been. With the community changing so rapidly, he doesn’t know. Council Member Olsen stated he thought Director Dockter drew a good distinction; Rapp has a certain role and ICS has a certain role. If we’re talking about the primary function, which is to get it over the finish line, probably Rapp is the bigger player there. City Council Meeting Minutes November 15, 2023 Page 24 Mayor Bailey asked if Rapp was part of ICS; Council Member Olsen replied Rapp is in partnership with ICS. So, the Rapp people are the marketing people, the ICS people are kind of the nuts and bolts people. Director Dockter stated the approach of ICS was just very specific about everything, how to get things done. Mayor Bailey stated he’d asked the question about who has had more success with sales tax, and he didn’t know who had done Mounds View, but he was curious; that was its own issue, but they’ve had more success. He liked the fact that ICS worked with cities that he kind of looks at as a guide for own City; Maple Grove is an example. The only thing that pauses him is we used KA to get a referendum over the line, and they didn’t get the referendum. So, if he uses that as his basis, if we did this and then a year or two later we come back and do it again, would we use KA if it didn’t pass? Council Member Olsen replied you know how he feels, he likes Rapp and ICS. He thinks they’re strong candidates, but that’s just him. He asked Administrator Levitt if she had a preference. Administrator Levitt replied she’s talked to a lot of City Administrators that have had Local Option Sales Tax pass, and every one of them has told her Todd Rapp was the reason they thought they got it across the line. And, so, considering she doesn’t like to fail, she would have to put her eggs in the Todd Rapp bucket. She knows it’s more money, but we’ll add $30+ million in sales tax. Council Member Olsen stated it’s a drop in the bucket if we get the desired result. Administrator Levitt stated but we have to get it across the line; if we can’t on November 5th, then we’ve done this for nothing. When you think about the years of surveying and the years of developing plans, all the different options, our fight at the Capitol last year, that like took us to the very end; we’re given this one chance because there is a moratorium on Local Option Sales Taxes. So, our window to achieve success is this one chance. She would suggest you use your one chance as wisely as possible. Mayor Bailey stated he’ll share one other thing that he saw in the differences between the two. Yes, KA knows us, they do buildings for us, they’ve done things for us, they do all the buzz words, they showed the pictures of the Dunes, etc. They also used the same things that we’re already doing; let’s do the Mayor’s Moment and do the Council Updates. What he actually liked about the Rapp group is they say quick, 30- second spots, maybe multiple; he’s hearing from KA let’s just do what we did, at least on that piece of it. He’d like to try something different. Personally, he wants to go with ICS with Rapp. And if Rapp wasn’t here with ICS, he’d pick Rapp. Council Member Khambata stated he thinks Todd’s insight and just how he’s kind of focused on strategy, he feels a lot more confident with that. Like we don’t have to be sold, with KA coming in and knowing us and knowing everything we do, he felt that KA knocked their presentation out of the park, compared to ICS. He thinks on the mechanical parts of what need to get done, and he can’t speak much for ICS, but he would say his confidence lies in Todd Rapp’s explanation of the strategy. Director Dockter said in follow up, this is just for the referendum; we hire whoever we want for Construction Manager. If you feel that KA is going to be the best to deliver the construction project, you can go with KA on that. Mayor Bailey stated that’s what he City Council Meeting Minutes November 15, 2023 Page 25 means, that’s where he’s at; does he have any doubt that KA can build a great project for us? No, not at all. But we have history; he doesn’t want to lose this referendum. Council Member Khambata stated if you look at the costs of this entire initiative, $10,000 one way or the other is not a big factor. Because if we don’t get it, to Administrator Levitt’s point, we spent the last two years of polling and strategy and research and all of those billable hours that we’ve racked up with staff to do that. So, it seems like the upfront cost factor doesn’t play at all into this decision today. Mayor Bailey stated the last thing he’ll say and then we can vote for one or the other, the other thing he saw was, and Council Member Olsen brought it up with both of them, there are going to four or five of us on the Council that could be on the ballot. Rapp said Mayor, I need you to do this, I need Council Member Khambata to do this, I need you to do that. He got the opposite of that with KA, they mentioned weekly Mayor’s Moments; the challenge we’re going to have with that is once the filing’s closed, he can’t be on cable if he’s running for reelection because that’s considered a disadvantage. Having him as the spokesperson when he’s up for election, he doesn’t know that that’s going to work. Council Member Khambata stated however hard we work to push this message out, there are going to people who say well, you’re only doing this because you want something. Looking at the polling data from the school referendum, again Cottage Grove overwhelmingly voted against it. They all won, but if you look at where the no votes came from, they came from here. So, we have that sentiment, it’s baked in for whatever reason. He thinks whatever we do, we just need to either try to diffuse that or acknowledge that upfront. He heard one comment coming out of the gate, she’s like obviously, we can’t win them all. He picked up on that as a communication technique; rather than waiting for us to ask, like what about the ones we didn’t get, they hit it upfront, and he took note of that, and that’s a pretty clever comment. Council Member Olsen voted to hire ICS and Rapp for community relations/education services on the Local Option Sales Tax referendum; Council Member Khambata seconded the vote. Mayor Bailey asked Council Member Thiede if he was okay with that; he replied, yes, he was impressed with their presentation, and Rapp seemed quite confident. Mayor Bailey stated he seemed to almost have a finger on the pulse. Council Member Olsen stated they had a deeper, more experienced approach. Mayor Bailey told Administrator Levitt that Council wants to go with ICS. 15. ADJOURNMENT Motion by Council Member Olsen, second by Council Member Thiede, to adjourn the meeting at 9:14 p.m. Motion carried: 4-0. Minutes prepared by Judy Graf and reviewed by Tamara Anderson, City Clerk. 1 City Council Action Request 7.D. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Gambling License - Strawberry Fest Staff Recommendation Approve the single occasion gambling permit application for the Cottage Grove Strawberry Fest to conduct bingo at River Oaks Golf Course, 11099 Highway 61, Cottage Grove on February 24, 2024, at 11:00 AM. Budget Implication N/A Attachments 1. Memo - Randy McAlister, Deputy Director of Public Safety 1 City Council Action Request 7.E. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Temporary Liquor License - Cottage Grove Lions Club Staff Recommendation Authorize issuance of a temporary intoxicating liquor license to Cottage Grove Lions Club for the Dust 'em off Vintage Snowmobile event held at the corner of 70th and Keats Ave. (farm address 10251 70th Street) on January 6, 2024. Budget Implication Attachments 1. Lions Club Temp Liquor Memo 1 City Council Action Request 7.F. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Business License Renewals Staff Recommendation Adopt Resolution 2023-146 authorizing renewal of business licenses for 2024. Budget Implication N/A Attachments 1. Resolution - 2024 Business License Renewals 2. Attachment - Approved Businesses 2024 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Tammy Anderson DATE: December 6, 2023 RE: Business License Renewals Discussion The City of Cottage Grove licenses specific business activities and most licenses are issued on a calendar-year basis and are subject to renewal. Certain license types require City Council authorization for issuance as specified by our City Code and/or the recommendation of our City Attorney. These licenses include Liquor, Tobacco, Therapeutic Massage Businesses and Massage Therapists. A due date of November 15, 2023, was given to businesses for submission of renewal applications. This provides staff time to complete verification and any required background checks before they are presented to the City Council for approval. Applications that have been submitted, have cleared the background checks, and have not already been approved to this point are included in the attached resolution. As some applications have not been submitted or are incomplete, I will forward additional renewals to the City Council on December 20, 2023. Recommendation Adopt Resolution 2023-146 authorizing renewal of business licenses for 2024. Attachments 1. Resolution - 2024 Business License Renewals 2. Attachment - Approved Businesses 2024 CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-146 BUSINESS LICENSE RENEWALS FOR 2024 WHEREAS, the City of Cottage Grove licenses specific business activities on a calendar-year basis and such licenses expire on December 31 and are subject to renewal; and WHEREAS, certain license types require City Council authorization for issuance as specified by our City Code and/or the recommendation of our City Attorney; and WHEREAS, the businesses listed in Attachment A have submitted license renewal applications; and WHEREAS, the applications have been reviewed and the businesses have undergone background investigations by the Police Division of the Public Safety Department and the City Clerk Division of the Administration Department; and WHEREAS, the results of the background investigations have not revealed anything that would constitute a basis for denial of the renewal applications; NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, authorizes renewal of the business licenses specified in Attachment A, for the year of 2024 conditioned on compliance with all applicable state and local regulations related to each specific license type. Passed this 6th day of December 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk License Type Business Address LicenseeApplebees 8380 East Point Douglas RoadTimothy Michael SpiekersBill's Liquor 7155 Jorgensen Lane South #150 Nebeel HassanCarbones 7155 Jorgensen Lane #170Janele Lynn Erickson, Cole Richard CramletCG Holiday #3512 6921 Pine Arbor DriveAmy Neva‐Linn Damon CeauzxCG Holiday #3827 6921 Pine Arbor DriveAmy Neva‐Linn Damon CeauzxCub Foods 8690 East Pt Douglas Road AshleySitton ReimerG‐Will Liquors 6999 80th Street SoJames Frank Kast, Brandon Joseph Egge, Grant William Rodemacher, Daniel Charles Fields, Hope Glen Farm 10276 East Pt Douglas RdPaula Ann Bushilla, Michael Gerard Bushilla, Eryka Nicole WienkeHyvee (off‐sale) 7280 East Pt Douglas RdAndrew William SchroederHyvee (on‐sale) 7280 East Pt Douglas RdAndrew William SchroederHyvee Gas Station 7280 East Pt Douglas RdAndrew William SchroederJunction 70 6933 Pine Arbor Drive SouthJoel Anthony Lehman, Jason Christopher Fleig Las Margaritas 7166 East Pt Douglas Rd Nora Elena PerezMuddy Cow 7350 Hardwood Court So Patrick Francis ConroyRiver Oaks Golf and Event Center 11099 Highway 61 Dennis Edward NeitzWalmart 9300 East Pt Douglas Rd Sarah Catherine Little, Silvo Martins, License Type Business Address LicenseeIntoxicating CannibinoidHigh North Dispensary 8711 E Pt Douglas Rd #108Tyler Aaron Thompson, Daniel Charles Johnson,License Type Business Address LicenseeBill's Liquor 7155 Jorgensen Lane South #150 Nebeel HassanCG Holiday #3512 6921 Pine Arbor DriveAmy Neva‐Linn Damon CeauzxCG Holiday #3827 6921 Pine Arbor DriveAmy Neva‐Linn Damon CeauzxCG Smoke Shop 8457 East Point Douglas RdEmad Zuhair WazwazCub Foods 8690 East Pt Douglas Road AshleySitton ReimerGas Plus #7 7033 Jorgensen Lane SoStephen Robert DahlG‐Will Liquors 6999 80th Street SoJames Frank Kast, Brandon Joseph Egge, Grant William Rodemacher, Daniel Charles Fields, High North Dispensary 8711 E Pt Douglas Rd #108Tyler Aaron Thompson, Daniel Charles Johnson,Holiday Station Store #374 8101 Hadley Ave SoGary Melburn Brant, Kathleen Kerr CunningtonHyvee 7280 East Pt Douglas RdAndrew William SchroederHyvee Gas Station 7282 East Pt Douglas RdAndrew William SchroederMoon Soon Tobacco 7584 80th Street SoRamadan Abdalla Aly HusseinRiver Oaks Golf and Event Center 11099 Highway 61 Dennis Edward NeitzWalmart 9300 East Pt Douglas Rd Sarah Catherine Little, Silvo Martins, TobaccoLiquor LicenseRESOLUTION 2023‐146 ‐ ATTACHMENT ALiquor Licenses 1 City Council Action Request 7.G. Meeting Date 12/6/2023 Department Community Development Agenda Category Action Item Title Approval of Rental Licenses Staff Recommendation Approve the issuance of rental licenses to the properties in the attached table. Budget Implication N/A Attachments 1. Rental License Approval CC Memo 2. Rental License Approvals Table TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Samantha Drewry, Code Enforcement Officer DATE: November 29, 2023 RE: Rental License Approvals Background/Discussion Rental licenses are required for nonowner-occupied residential properties (City Code Title 9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a biennial basis. The licensing process includes submittal of the rental license application, payment of $180, and public criminal history report. Rental inspections are conducted on all rental properties as part of the licensing process. Once all information has been sub - mitted and the inspection satisfactorily completed, the Council must approve the license prior to it being issued. The properties listed in the attached table have completed the licensing process and are ready to have their licenses issued following Council approval. Recommendation Approve the issuance of rental licenses to the properties in the attached table. 2024 RENTAL LICENSES CITY COUNCIL APPROVAL - DECEMBER 6, 2023 RENTAL LICENSE NUMBER PROPERTY STREET #PROPERTY STREET NAME PROPERTY OWNER RENT-001946 9335 73rd Street South Chyba, Margaret RENT-001911 9496 JARROD AVENUE SOUTH TOYIN & OLUWOLE ADEREMI-ATA 1 City Council Action Request 7.H. Meeting Date 12/6/2023 Department Public Safety Agenda Category Action Item Title Animal Humane Society Agreement for Professional Services Staff Recommendation Approve the Agreement for Professional Services for Impound Housing Services 2024 between Animal Humane Society and City of Cottage Grove. Budget Implication N/A Attachments 1. Agreement for Professional Services - Animal Humane Society wExhibit (Cottage Grove) 2024 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Pete Koerner DATE: December 6, 2023 RE: Animal Humane Society Agreement for Professional Services Discussion Since 2013, The City of Cottage Grove has had an agreement with the Animal Humane Society (AHS) in Woodbury for animal impounds. As part of our budget process, we evaluate our animal control services, which include animal impounds. Animal Humane Society continues to partner with local municipalities to improve the lives and welfare of animals, as well as the impact they have on people in our community. To align their fees with their costs, there is small increases to their fees. When animals are returned to their owners through our facility, they will charge a $26 admin fee ($1 increase) to the municipality. They will charge $225 for dogs and cats that remain in their care ($10 increase) through a stray hold and are not returned to their owner. They will charge $49 for critters and other small companion animals. These costs cover their housing, feeding, vaccination, and other veterinary care. We have continued to have savings by our increased ability to release lost animals using social media. By posting lost animals prior to transporting to the Animal Humane Society, we reduce fees as well as Community Service Officer time. We also utilize a chip reader that often gives us the pet owner information. There are no significant changes to the language of the contract. City Attorney Kori Land and staff reviewed the agreement. The Animal Humane Society and the City of Cottage Grove would like to continue this agreement and partnership. Recommendation Approve the Agreement for Professional Services for Impound Housing Services 2024 between Animal Humane Society and City of Cottage Grove. Attachments 2 1. Agreement for Professional Services - Animal Humane Society wExhibit (Cottage Grove) 2024 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT (“Agreement”) is made and executed this _____day of ____________, 2023, by and between the City of Cottage Grove, 12800 Ravine Parkway, Cottage Grove, Minnesota 55016, (“City”) and the Animal Humane Society, 9785 Hudson Road, Woodbury, Minnesota 55125 (“AHS”). WHEREAS, the City has accepted the proposal of the AHS for certain professional services; and WHEREAS, AHS desires to perform the services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage AHS as an independent contractor for the purpose of performing certain professional Services (“Services”), as defined in the following documents: i. A Letter of Understanding dated November 13, 2023, incorporated herein as Exhibit A. ii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply. b. City hereby agrees to follow the policies and procedures articulated by AHS in Section 3 of Exhibit A. c. AHS covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in Exhibit A, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and AHS agrees to receive and accept payment for Services as set forth in Exhibit A. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due AHS shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. 2 c. AHS shall submit itemized bills for Services provided to City as stated in Exhibit A. Bills submitted to the City shall be paid in the same manner as other claims made to City. 3. TERM. The term of this Agreement is identified in Exhibit A. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon thirty (30) days’ written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by AHS, AHS shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. AHS shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in Exhibit A. AHS shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of AHS’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, AHS will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by AHS’s undertaking herein or its performance of the Services. 7. DELAY IN PERFORMANCE. Neither City nor AHS shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or AHS under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this 3 Agreement. AHS will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Director of Public Safety Peter Koerner to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. AHS has designated Dr. Graham Brayshaw and Astrid Roed to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. AHS may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. AHS and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of AHS and City, they shall be borne by each party in proportion to its own negligence. b. AHS shall indemnify City against legal liability for damages arising out of claims by AHS’s employees. City shall indemnify AHS against legal liability for damages arising out of claims by City’s employees. 11. INSURANCE. During the performance of the Services under this Agreement, AHS shall maintain the following insurance: a. General Liability Insurance, with a limit of $1,000,000 for any number of claims arising out of a single occurrence; $2,000,000 annual aggregate. b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. AHS shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by AHS as part of the Services shall become the property of the City when AHS 4 has been compensated for all Services rendered, provided, however, that AHS shall have the unrestricted right to their use. AHS shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of AHS. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 Attention: Director of Public Safety Or e-mailed: PKoerner@cottagegrovemn.gov If to AHS: Animal Humane Society 1159 University Avenue West St. Paul, MN 55104 Attention: Dr. Graham Brayshaw Or emailed: gbrayshaw@animalhumanesociety.org Animal Humane Society, Woodbury 9785 Hudson Road Woodbury, MN 55125 Attention: Astrid Roed Or emailed: aroed@animalhumanesociety.org 14. INDEPENDENT CONTRACTOR STATUS. All services provided by AHS, its officers, agents and employees pursuant to this Agreement shall be provided as employees of AHS or as independent contractors of AHS and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or AHS of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. 5 d. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. e. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. f. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. [THE REMAINDER OF PAGE IS INTENTIONALLY LEFT BLANK] 6 CITY OF COTTAGE GROVE By: Myron Bailey, Mayor By: Tamara Anderson, City Clerk Date: 7 ANIMAL HUMANE SOCIETY By: Janelle Dixon, President & CEO Date: EXHIBIT A 1 City Council Action Request 7.I. Meeting Date 12/6/2023 Department Public Safety Agenda Category Action Item Title Lease Agreements with South East Metro Amateur Radio Club (SEMARC) Staff Recommendation Approve the lease agreements with SEMARC that will govern their use of pre-existing equipment on or at the West Draw Water Tower, the Highlands Water Tower, and Cottage Grove Fire Station #3. Budget Implication N/A Attachments 1. Lease Agreement Fire Station 3 SEMARC 2. Lease Agreement Highlands Water Tower SEMARC 3. Lease Agreement West Draw Water Tower SEMARC 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Pete Koerner DATE: December 6, 2023 RE: Lease Agreements with South East Metro Amateur Radio Club (SEMARC) Discussion In August 1996, the Planning Commission reviewed a proposed ordinance regulating Electro Magnetic Communication Facilities (EMCF) that was developed to control the height, setbacks, and locations of antennas, towers, and other accessory mechanical equipment associated with the communication industry. The ordinance was adopted by City Council in September 1996 and allows EMCFs as a conditional use in all zoning districts. The South East Metro Amateur Radio Club, also referred to as SEMARC, performs an emergency communications function for the Cottage Grove Public Safety Department and other area public safety organizations. This includes participation in disaster training exercises and the Radiological Emergency Preparedness (REP) Drill held annually at Park High School. SEMARC does carry liability insurance. In 2003, City Council approved a Conditional Use Permit allowing SEMARC to install radio equipment (i.e., transmitters, repeaters, antennae, cable runs) on the West Draw Water Tower at 6950 Meadow Grass Lane South and on the Highlands Water Tower at 6700 Inwood Ave South. In 2004, City Council approved a Lease Agreement (which expired in 2009) for the use of these locations as well as others within the community; for instance, SEMARC uses Cottage Grove Fire Station #3 at 7500 Langley Ave S. for equipment storage and for on-air events. SEMARC has requested permission to relocate a repeater (that was previously installed on a Hastings Water Tower) to Fire Station #3, which will involve setting equipment on the floor and hooking it up to an unused existing antenna on the roof. In addition, they have asked to be able to continue to use their antennae and associated radio equipment currently installed on the West Draw and Highlands Water Towers. The City attorney reviewed and updated the leases. Traditionally, the City has looked favorable upon the Club’s requests, knowing that they are considered part of the emergency communications system for the community. For this reason, no payments to the City were included in the original lease. 2 Recommendation Approve the lease agreements with SEMARC that will govern their use of pre-existing equipment on or at the West Draw Water Tower, the Highlands Water Tower, and Cottage Grove Fire Station #3. Attachments 1. Lease Agreement Fire Station 3 SEMARC 2. Lease Agreement Highlands Water Tower SEMARC 3. Lease Agreement West Draw Water Tower SEMARC 1 City Council Action Request 7.J. Meeting Date 12/6/2023 Department Community Development Agenda Category Action Item Title MN Historical Society – Minnesota Historical and Cultural Heritage Grants Staff Recommendation Authorize staff to apply for the Minnesota Historical and Cultural Heritage Grants program in the amount of $10,000 to be used for the creation and purchase of interpretive signs. Budget Implication N/A Attachments 1. MNHS Signage Grant Application CC Memo TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Conner Jakes, Associate Planner DATE: December 6, 2023 RE: MN Historical Society – Minnesota Historical and Cultural Heritage Grants Introduction/Background The Minnesota Historical and Cultural Heritage Grants program – also known as Legacy Grants –is a grant program created to provide financial support for projects focused on preserving Minnesota’s history and culture. This state -funded program is made possible by the Arts and Cultural Heritage Fund using sales tax revenue resulting from the Clean Water, Land, and Legacy amendment created through the vote of Minnesotans on November 4, 2008. The Community Development Planning Department is requesting permission to apply for a $10,000 Small Grant; there is no match required as part of this grant program. Staff is proposing to use the funds to create and purchase interpretive signage that will be placed at various histo r- ical sites throughout the City with the intent of highlighting the site and its past and/or present significance. Each sign will be placed along an existing trail and, if it currently exists, any benches. Currently, staff is proposing a total of 7 signs at or in close proximity to the following present/past locations. 1.Atkinson Cemetery 2.Old People’s Home & Cemetery 3.Cottage View Drive-in (current site of Walmart) 4.Dodge Nature Center (Shepard Farm) 5.Cedarhurst 6.Thompson Grove (at Well No. 1) 7.Hill-Gibson House (current site of The Legends) Recommendation Authorize staff to apply for the Minnesota Historical and Cultural Heritage Grants program in the amount of $10,000 to be used for the creation and purchase of interpretive signs. 1 City Council Action Request 7.K. Meeting Date 12/6/2023 Department Community Development Agenda Category Action Item Title Historic Context Study – CLG SHPO Grant Application Staff Recommendation Authorize staff to apply for the Certified Local Government Grant program in the amount of $30,000 to be used for the creation of a Historic Context Study on the Suburban Expansion Era (1945-1990) in Cottage Grove. Budget Implication N/A Attachments 1. SHPO Context Study Grant Application CC Memo TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Conner Jakes, Associate Planner DATE: December 6, 2023 RE: Historic Context Study – CLG SHPO Grant Application Introduction/Background Since 1985, the City of Cottage Grove continues to fulfill all requirements to operate as a Certified Local Government (CLG) with the State Historic Preservation Office (SHPO). The CLG program was originally designed to help local preservation groups transform themselves from grass-roots advocates to policymakers with involvement and recommendations within the local government processes. One benefit of being a CLG is that it enables the local government to annually apply for federal matching grants to preserve historic properties and conduct various studies relating to historic preservation. This local-state-federal partnership encourages the preservation of historic proper- ties and promotes the education of local history. The funding for this annual grant opportunity comes from the Historic Preservation Fund, which is appropriated annually by the U.S. Congress. The Community Development Planning Department is requesting permission to apply for a $30,000 grant; the CLG is required to match 30 percent of the awarded grant amount. In order to meet the required 30 percent match, staff is able utilize documented ACHP Commissioner time and staff time spent on the project. Staff expects the time to satisfy a majority of the match amount; however, it is expected that a small amount will need to be a cash match from the City. Staff and the ACHP propose to use the funds to hire a consultant to conduct a Historic Context Study on the Suburban Expansion Era of Cottage Grove (1945-1990). A historic context study contains information about historic properties, events, and people grouped by an important theme in the history of the community during a particular period of time. The study links historic properties and/or cultural resources to important historic trends, which provides the framework for deter- mining the significance of a property or site and its eligibility for Local and National Historic Register listing. Recommendation Authorize staff to apply for the Certified Local Government Grant program in the amount of $30,000 to be used for the creation of a Historic Context Study on the Suburban Expansion Era (1945-1990) in Cottage Grove. 1 City Council Action Request 7.L. Meeting Date 12/6/2023 Department Convention and Visitors Bureau Agenda Category Action Item Title 2024 Convention and Visitors Bureau Budget Staff Recommendation Approve the Cottage Grove Convention and Visitors Bureau 2024 budget. Budget Implication Attachments 1. CGCVB 2024 Budget 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Jaime Mann, Interim Communications Manager/Assistant to the City Administrator DATE: December 6, 2023 RE: 2024 Convention and Visitors Bureau Budget Discussion Revenue Projections of 60% occupancy were used when forecasting for 2022 and 2023 lodging tax revenue, estimating the total to be $66,348 in revenue. In looking back at the past two years, on average, the CVB have averaged a revenue of almost 65% occupancy for the full year. For 2024, the recommendation is to increase the projected occupancy and use a 63% occupancy rate for budgeting total lodging tax revenue which would give a projected revenue of $72,276. This falls more in line with what has historically been collected from our lodging facilities yearly. Also under the revenue category, are American Rescue Plan Act (ARPA) funds which are used to cover a portion of the salary for our Marketing and Communications Specialist. The ARPA funds are considered revenue to the CVB and are offset by the salary and benefit expense. The CVB will not receive enough money from the ARPA funds to cover 100% of the salary and benefits of that position in 2024. It is estimated that the advertising in the Visitors Guide in 2024 will be $5,095 which helps offset the cost of printing the Visitors Guide. Newly added for 2024 are estimates for the Food Truck Festival. Based on projections, it is estimated that the CVB will collect $8,750 in food vendor payments and $2,750 from donations and sponsorships of the event. Since the last Board of Directors meeting in June, the CVB has been awarded a grant for $10,000 from Explore Minnesota. Since there are no matching funds required for this grant program, the CVB was able to apply without Board approval. The Explore Minnesota Tourism Recovery Grant was applied for in July 2023 and awarded to the CVB on July 27. This grant awards the CVB $10,000 to be used on some additional marketing initiatives to promote Cottage Grove tourism. In total, it is estimated that there will be $153,564.00 in revenue collected by the CVB in 2024. Expense 2 As in previous years, expenses are being broken out into three separate categories: marketing, operations and other. Marketing expenses are core to the organization’s mission of “promoting Cottage Grove as a premier destination for leisure travelers, weddings and outdoor enthusiasts, a recognized and successful host city for meetings and conventions, and a prominent and respected venue for sporting events.” A reliable history for activities by the CVB is still being established so funding levels for each line item and initiative for the 2024 budget are based on actual and projected spending for 2023. Marketing Expenditures Website Hosting/Domain $1,380.00 Collateral Development and Printing $8,000.00 Marketing and Local Events $1,025.00 Food Truck Festival $13,650.00 Social Media $15,504.00 Professional Services $240.00 Advertising in Publications $1,100.00 Other Types of Advertising $300.00 Total Marketing Expense $41,199.00 In total marketing expenses for 2022 are at $41,199.00. Website hosting is budgeted at $1,380 for 2024. Printing of the Visitors Guide for 2024 is estimated to be $8,000. Expenses related to the Food Truck Festival are budgeted to be around $13,650. Advertising in publications includes the brochure program with the Mall of America and the airport have been budgeted at $1,100. Professional services has been budgeted at $240 and include transcription services. This leaves some areas that allow for flexibility in the budget in marketing at local events and other types of advertising which are budgeted at $1,325. Social media will continue to be the focus for the CVB’s marketing efforts so $15,504 has been budgeted for social media to maintain the presence of the CVB on social media. With the reorganization of the city’s Communication team, the city now has an in-house Social Media Specialist who also supports the CVB. The Social Media Specialist has experience in managing paid advertising from previous work experience and is comfortable in doing the same for the CVB. In doing some research into CVB budget items, it was found out that 40% of our paid social media budget was used to pay the marketing company and only 60% was used for targeted advertising. This is well above the market standard for costs related to the work they are doing for the CVB. It is proposed that all paid social media advertising for the CVB be brought in-house and supported by the city’s internal communications team instead of outsourcing that work. This will not only save on the cost to pay the company, but marketing dollars will be able to be stretched further moving forward. 3 The second expense category is operations and represents the funds needed to carry out the mission of the Visitors Bureau. Operating Expenditures Communication Specialists Salary and Benefits $83,325.00 Office Supplies/Equipment $360.00 Postage $720.00 Continuing Education/Classes/Seminars $1,750.00 Dues/Subscriptions $325.00 Administration Fee (City of Cottage Grove) $3,613.80 Contractual Services (City of Cottage Grove) $17,165.55 Total Operating Expense $107,259.35 Many of the operations expenditures are for day-to-day expenses like office supplies and postage that equal $1,080. For 2024, the Visitor Bureau will continue its membership with the Minnesota Association of Convention and Visitors (MACVB) for $325 and has $1,750 budgeted for continuing education which includes attending the MACVB annual conference. $3,613.80 is budgeted as the 5% administrative fee that is paid back to the city for facilitating the CVB. Contractual services to the city of 25% covers services like accounting, audit, clerical and legal services and totals $17,165.55. Finally, the largest expense is for a portion of the salary and benefits of the two Communication Specialist positions for a total of $83,325. The final expense is the other category. Since the CVB completed all our payback expenses after the second quarter of 2023, it no longer has that debt to pay back to the city or the EDA. With a total revenue projection of $153,564.00 and total expenses projected at $148,458.35 in 2024, equates to a net profit of $5,105.65. The CVB is still determining best practices and methods for marketing the city therefore the 2024 budget is meant as a guide that allows for flexibility to adapt and change as we move forward. At the November 28, 2024 CVB Board of Directors meeting, the Board unanimously approved the budget with a 6-0 vote. Recommendation Approve the Cottage Grove Convention and Visitors Bureau 2024 budget. Attachments 1. CGCVB 2024 Budget Cottage Grove Convention and Visitors Bureau 2024 Budget Worksheet Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total 2023 Budget Notes Lodging Tax at 3% 3840 Lodging Tax 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 72,276.00$ $66,350.00 Based on a 63% occupancy rate Total Lodging Tax Revenue 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 72,276.00$ -$ 3324 Grants 10,000.00$ 10,000.00$ 3324 ARPA Funds 54,693.00$ 54,693.00$ covers approximately 66% of the CVB portion of salary and benefits for 2024 3574 Visitors Guide Ad Sales 5,095.00$ 5,095.00$ $6,290.00 3575 Food Truck Fest Food Vendor Payments 8,750.00$ 8,750.00$ 3812 Food Truck Fest Donations and Sponsors 2,750.00$ 2,750.00$ 3816 Refunds & Reimbursements -$ Total Other Revenue 59,788.00$ -$ -$ -$ 8,750.00$ -$ 10,000.00$ -$ -$ -$ -$ -$ 81,288.00$ $6,290.00 Total Revenue 65,811.00$ 6,023.00$ 6,023.00$ 6,023.00$ 14,773.00$ 16,023.00$ 16,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 6,023.00$ 153,564.00$ $72,640.00 Personal Services 4100-4144 Salary, PERA, FICA, Health Insurance 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 83,325.00$ 75% of salary and benefits Total Personal Services 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 6,943.75$ 83,325.00$ Commodities 4200 Office Supplies / Equipment 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 10.00$ 120.00$ $420.00 4210 OP Supply - Other 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 20.00$ 240.00$ $500.00 Total Commodities 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 30.00$ 360.00$ $920.00 Contractual Services 4300 City of Cottage Grove (5% Administration Fee)301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 301.15$ 3,613.80$ $3,317.50 automatically calculated based on lodging tax 4300 Contractual Services [City of Cottage Grove (25%)]1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 1,430.46$ 17,165.55$ $15,758.13 automatically calculated based on lodging tax 4300 Contractual Services/Professional Services 60.00$ 60.00$ 60.00$ 60.00$ 240.00$ $1,444.37 transcription services (add in any photography??? 4305 Website Hosting/Domain 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 115.00$ 1,380.00$ $1,380.00 4305 City Reimbursement (Start-up Costs Payback)-$ $2,750.00 4311 Postage 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 60.00$ 720.00$ $475.00 4340 Collateral Development & Printing 8,000.00$ 8,000.00$ $11,000.00 updated based on actual 2023 cost of $7,158 4341 Social Media Advertising/Marketing Online 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 1,292.00$ 15,504.00$ $15,504.00 4341 Advertising in Publications 1,100.00$ 1,100.00$ $3,600.00 brochure program ($1100 January) 4341 Other Types of Advertising (Magazines, Billboard, etc)300.00$ 300.00$ $9,946.00 Explore MN visitors guide listing - $300 January 4401 Dues / Subscriptions 325.00$ 325.00$ $325.00 MACVB membership 4403 Continuing Education/Classes/Seminars 500.00$ 500.00$ 500.00$ 250.00$ 1,750.00$ $1,500.00 4434 Marketing at Local Events 125.00$ 900.00$ 1,025.00$ $3,000.00 Strawberry Fest ($125 February) / Saints game ($900 May) 4434 Food Truck Festival 13,650.00$ 13,650.00$ Total Contractual Services 13,098.61$ 3,383.61$ 3,198.61$ 3,198.61$ 4,658.61$ 3,198.61$ 3,523.61$ 3,258.61$ 17,348.61$ 3,198.61$ 3,508.61$ 3,198.61$ 64,773.35$ $70,000.00 Total Expense 13,128.61$ 3,413.61$ 3,228.61$ 3,228.61$ 4,688.61$ 3,228.61$ 3,553.61$ 3,288.61$ 17,378.61$ 3,228.61$ 3,538.61$ 3,228.61$ 148,458.35$ $70,920.00 Net Income 52,682.39$ 2,609.39$ 2,794.39$ 2,794.39$ 10,084.39$ 12,794.39$ 12,469.39$ 2,734.39$ (11,355.61)$ 2,794.39$ 2,484.39$ 2,794.39$ 5,105.65$ EXPENSES PRELIMINARY BUDGET Revenue Other Revenue 1 City Council Action Request 7.M. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Investment Policy Staff Recommendation Adopt Resolution 2023-150, Revising the Investment Policy Budget Implication N/A Attachments 1. CC Memo Revised Investment Policy (1) 2. 2023-150 Resolution Revised Investment Policy (3) 3. Investment Policy Redlined Version To:Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:Revised Investment Policy Introduction The City has an Investment Policy to assure that investment purchases are made in accordance with Minnesota State Statutes and to ensure that best practices are followed in the investment of City funds. The Investment Policy Resolution was last amended in 2010 and then revised in 2021. Discussion In 2023, the City transitioned to managed investment services with PMA Asset Management, LLC. As part of the transition, the PMA reviewed the current policy and recommended changes to the current policy. The proposed policy was reviewed with the Investment Committee in November, and the Committee agreed with the recommended changes. Specifically, mortgage-back securities and guaranteed investment contracts are now included as acceptable investments if it makes sense due to market conditions. Furthermore, these investments are authorized by Minnesota Statutes 118A.04. The remaining changes are to provide clearer guidance regarding the investment of city funds. A redlined version of the prior policy is included in the packet for reference. Action Requested Adopt Resolution 2023-150, Revising the Investment Policy. Revised December 2023 CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-150 ADOPTING INVESTMENT POLICY WHEREAS, the City of Cottage Grove values strong financial management practices, and WHERAS, written adopted financial policies and internal controls have many benefits in ensuing sound financial management practices, and WHERAS, Minnesota State law requires that the investment of all city funds conform to state statutes, and WHEREAS, the City is pursuing best practices to include a formal written investment policy as a formal Financial Policy of the City, NOW THEREFORE BE IT RESOLVED, the City of Cottage Grove, County of Washington, State of Minnesota, that the following policy be established: City of Cottage Grove. Minnesota Investment Policy A. Purpose and Scope a. The purpose of this policy is to establish specific guidelines which the City of Cottage Grove will use in the investment of City funds. It is the policy of the city to invest public funds in a manner which will provide the highest investment return with minimum risk while meeting the daily cash flow demands of the city and conforming to all federal, state, and local regulations governing the investment of public funds. Investment portfolio risk will be minimized to ensure that liquidity and marketability are maintained. b. This policy applies to the investment of all funds controlled by the City of Cottage Grove. c. Pooling of funds: Except for cash in certain restricted and special funds, the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies about investment pricing, safekeeping, and administration. Each individual fund cash balance will continue to be reported separately in the general ledger system. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. B. Objectives a. The three main objectives of all investment activity are protection of principal (capital), maintenance of liquidity and optimization of return. Of all these, safety of capital is primary. Funds will be invested to gain the highest investment return with the lowest risk of capital loss, while meeting daily cash flow demands of the City and conforming to all federal state and local statutes governing the investment of public funds. b. Investments will be undertaken in a manner which seeks to ensure the preservation of capital in the overall portfolio. Both credit and interest rate risk will be mitigated. Revised December 2023 1.The City will minimize credit risk, which is the risk of loss due to the failure of the security issuer or backer, by limiting investments to those types outlined in this policy and diversifying the portfolio to minimize the potential losses from any one type of security or any one individual issuer. 11. The city will also minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changing market rates, by structuring the portfolio to meet cash flow requirements. Extended maturities may be utilized to take advantage of higher yields; however no more than 25% of total investments should extend beyond 5 years and in no circumstance should any extend beyond 10 years. c. The city will practice a buy and hold investing philosophy but allow flexibility to sell to enhance the portfolio by reducing risk, increasing yield, or maintaining investment objectives such as duration. In the unlikely circumstance that unanticipated cash demand may require it an investment may be sold to cover immediate cash needs. To facilitate such a transaction, most securities within the portfolio should have active secondary or resale markets. C. Delegation of Authority a. Management of the City's investment portfolio is delegated by the City Council to the Finance Director. The Finance Director shall establish procedures for the operation of the investment program consistent with this policy, shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent loss from fraud and employee error. D. Prudence a. Investments shall be made with judgment and care under prevailing circumstances, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their own capital as well as the probable income to be derived. This standard shall be applied in the context of managing the overall portfolio. b. Investment personnel acting in accordance with this policy and with Minnesota Statutes 118A.0l - l 18A.06 and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. c. Employees involved in the investment process shall refrain from personal business activity which would conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. E. Authorized Investments a. Consistent with Minnesota Statutes Section 118A.04, the following is a listing of the instruments the city will be authorized to invest in: • U.S. Treasury obligations which carry the full faith and credit guarantee of the United States government and are the most secure instruments available • U.S. government agency securities including mortgages (excluding high-risk mortgage- backed securities) and other securities which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations Revised December 2023 created by an act of Congress See MN 118A.04 for the definition of high-risk mortgage- backed securities. • Certificates of Deposit (CD) which are negotiable or non-negotiable instruments issued by commercial banks and insured up to $250,000 each by the Federal Deposit Insurance Corporation (FDIC) • Commercial paper, rated in the highest tier (Al, Pl) by a nationally recognized rating agency and maturing in 270 days or less • Any security which is a General Obligations of any state or local government with taxing powers which is rated A or better by a national bond rating service. • Any security which is a revenue obligation of any state or local government which is rated “AA” or better by a national bond rating service. • Bankers Acceptances •With prior approval, guaranteed investment contracts that are allowable under Minnesota Statute 118A.05 which includes those issued or guaranteed by U.S. commercial banks, domestic branches of foreign banks, U.S. insurance companies, or their Canadian subsidiaries or the domestic affiliates of any of the foregoing. The issuer must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer’s or guarantor’s credit quality be downgraded below “A”, there must be withdrawal rights on our behalf. • Repurchase agreements consisting of collateral allowable in Minnesota Statute, section l 18A.04, • Money market mutual funds which invest in authorized instruments according to Minnesota Statutes 118A.05 • Local government investment pools developed through joint powers statutes or other intergovernmental agreement legislation (such as the 4M fund) b. The city will not invest in: • Reverse repurchase agreements • Future contracts • Options • Derivatives F. Safekeeping and Custody a. Investments may be held in safekeeping with: i. Any Federal Reserve Bank ii. Any bank authorized under the laws of the United States or any state to exercise corporate trust powers including, but not limited to, the bank from which the investment is purchased. iii. Primary reporting dealer in the United States government securities to the Federal Reserve Bank of New York iv. A securities broker/dealer licensed under chapter 80A, or an affiliate of it, and regulated by the Securities and Exchange Commission; provided that the government entity's ownership of all securities is evidenced by written acknowledgements identifying the securities by the names of the issuers, maturity dates, interest rates, CUSIP number, or other distinguishing marks. b. All brokers will provide to the City of Cottage Grove annually a Broker/Dealer Certification form as required by law, outlining their intention to do business with the City in accordance with Minnesota Statutes and the City's investment policy. Revised December 2023 All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving City funds. G. Diversification a. It is the policy of the City of Cottage Grove to diversify its investment portfolio by type and maturity of investment purchased. This will eliminate risk of loss resulting from over concentration of assets in a specific maturity, issuer or class of securities. b. Portfolio maturities will be staggered, and maturities selected will provide for stability of income and liquidity. c. Primary guidance in the diversification will be the annual cash flow requirements of the city. H. Reporting a. The Finance Director will provide a quarterly report to the investment committee. In addition to the Finance Director, the investment committee consists of the Mayor (or designee), a member of City council, and the City Administrator. This report includes the status of the City's investment portfolio including the following information: i. Type of investment ii. Yield iii. Purchase date and Maturity date iv. Amount invested b. An annual report on the investment portfolio and its performance will be available within 30 days of fiscal year end. This report will reflect the annual activity of the portfolio, return on investment, gains, or losses due to mark to market value and percentage breakdown of investments by type and maturity. BE IT FURHTER RESOLVED, to repeal Resolution 2010-012, amending the Investment Policy and the Investment Policy approved on November 3, 2021. Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk Revised November 2023 City of Cottage Grove. Minnesota Investment Policy A. Purpose and Scope a. The purpose of this policy is to establish specific guidelines which the City of Cottage Grove will use in the investment of City funds . It is the policy of the city to invest public funds in a manner which will provide the highest investment return with minimum risk while meeting the daily cash flow demands of the city and conforming to all federal, state, and local regulations governing the investment of public funds. Investment portfolio risk will be minimized to ensure that liquidity and marketability are maintained. b. This policy applies to the investment of all funds controlled by the City of Cottage Grove. c. Pooling of funds: Except for cash in certain restricted and special funds , the City will consolidate cash and reserve balances from all funds to maximize investment earnings and to increase efficiencies about investment pricing, safekeeping, and administration. Each individual fund cash balance will continue to be reported separately in the general ledger system. Investment income will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles. B. Objectives a .a. The three main objectives of all investment activity are protection of principal (capital), maintenance of liquidity and optimization of return .return. Of all these, safety of capital is primary. Funds will be invested to gain the highest investment return with the lowest risk of capital loss, while meeting daily cash flow demands of the City and conforming to all federal state and local statutes governing the investment of public funds. b. Investments will be undertaken in a manner which seeks to ensure the preservation of capital in the overall portfolio. Both credit and interest rate risk will be mitigated. 1. The City will minimize credit risk, which is the risk of loss due to the failure of the security issuer or backer, by limiting investments to those types outlined in this policy, andpolicy and diversifying the portfolio to minimize the potential losses from any one typetype of security or any one individual issuer.\ 11. The city will also minimize interest rate risk, which is the risk that the market value of securities in the portfolio will fall due to changing market rates, by structuring the portfolio to meet cash flow requirements. Extended maturities may be utilized to take advantage of higher yields; however no more than 25% of total investments should extend beyond 5 years and in no circumstance should any extend beyond 10 years. circumstance should any extend beyond 10 years. c. The city will practice a buy and hold investing philosophy but allows flexibility to sell to enhance the portfolio by reducing risk, increasing yieldyield, or maintaining investment objectives such as duration. Once an investment is purchased, it will be held until maturity . In the unlikely circumstance that unanticipated cash demand may require it an investment may be sold to cover immediate cash needs. To facilitate such a transaction, most securities within the portfolio should have active secondary or resale markets. Revised November 2023 C. Delegation of Authority a. Management of the City's investment portfolio is delegated by the City Council to the Finance Director. The Finance Director shall establish procedures for the operation of the investment program consistent with this policy, shall be responsible for all transactions undertaken and shall establish a system of internal controls designed to prevent loss from fraud and employee error. D. Prudence a. Investments shall be made with judgment and care under prevailing circumstances, which persons of prudence, discretion, and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their own capital as well as the probable income to be derived. This standard shall be applied in the context of managing the overall portfolio. b. Investment personnel acting in accordance with this policy and with Minnesota Statutes 118A.0l - l 18A.06 and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes provided that reasonable action is taken to control adverse developments and unexpected deviations are reported in a timely manner. c. Employees involved in the investment process shall refrain from personal business activity which would conflict with the proper execution of the investment program, or which could impair their ability to make impartial investment decisions. E. Authorized Investments a. Consistent with Minnesota Statutes Section 118A.04, the following is a listing of the instruments the city will be authorized to invest in: • U.S. Treasury obligations which carry the full faith and credit guarantee of the United States government and are the most secure instruments available • U.S. government agency securities including mortgages (excluding high-risk mortgage-backed securities) and other securities ies which are direct obligations or are guaranteed or insured issues of the United States, its agencies, its instrumentalities, or organizations created by and act of Congresscreated and supervised by the federal government See MN 118A.04 for the definition of high-risk mortgage-backed securities. • Certificates of Deposit (CD) which are negotiable or non-negotiable instruments issued by commercial banks and insured up to $250,000 each by the Federal Deposit Insurance Corporation (FDIC) • Commercial paper, rated in the highest tier (Al, Pl) by a nationally recognized rating agency and maturing in 270 days or less • Any security which is a General Obligations of any state or local governments with taxing powers which is rated A or better by a national bond rating service. • Any security which is a revenue obligation of any state or local government which is rated “AA” or better by a national bond rating service Any security which is a revenue obligation of any state or local government which is rated “AA” or better by a national bond rating service Revised November 2023 • Bankers Acceptances • With prior approval, guaranteed investment contracts that are allowable under Minnesota Statute 118A.05 which includes those issued or guaranteed by U.S. commercial banks, domestic branches of foreign banks, U.S. insurance companies, or their Canadian subsidiaries or the domestic affiliates of any of the foregoing. The issuer must be rated in one of the two highest categories by a nationally recognized rating agency. Should the issuer’s or guarantor’s credit quality be downgraded below “A”, there must be withdrawal rights on our behalf. • Repurchase agreements consisting of collateral allowable in Minnesota Statute, section l 18A.04, • Money market mutual funds which invest in authorized instruments according to Minnesota Statutes 118A.05 • Local government investment pools developed through joint powers statutes or other intergovernmental agreement legislation (such as the 4M fund) b. The city will not invest in: • Reverse repurchase agreements . • Mortgage-Back securities • Future contracts • Options • Guaranteed investment contracts • Derivatives F. Safekeeping and Custody a. Investments may be held in safekeeping with: i. 1. Any Federal Reserve Bank 11.ii. Any bank authorized under the laws of the United States or any state to exercise corporate trust powers including, but not limited to, the bank from which the investment is purchased. Ill.iii. Primary reporting dealer in the United States government securities to the Federal Reserve Bank of New York 1v.iv. A securities broker/dealer licensed under chapter 80A, or an affiliate of it, and regulated by the Securities and Exchange Commission; provided that the government entity's ownership of all securities is evidenced by written acknowledgements identifying the securities by the names of the issuers, maturity dates, interest rates ,rates, CUSIP number, or other distinguishing marks. b. All brokers will provide to the City of Cottage Grove annually a Broker/Dealer Certification form as required by law, outlining their intention to do business with the City in accordance with Minnesota Statutes and the City's investment policy. All financial institutions shall agree to undertake reasonable efforts to preclude imprudent transactions involving City funds. G. Diversification Revised November 2023 a. It is the policy of the City of Cottage Grove to diversify its investment portfolio by type and maturity of investment purchased. This will eliminate risk of loss resulting from over concentration of assets in a specific maturity, issuer or class of securities. b. Portfolio maturities will be staggered, and maturities selected will provide for stability of income and liquidity. c. Primary guidance in the diversification will be the annual cash flow requirements of the city. H. Reporting a. The Finance Director will provide a quarterly report to the investment committee. In addition to the Finance Director, the investment committee consists of the Mayor ( or(or designee ), a member of City council, and the City Administrator. This report includes the status of the City's investment portfolio including the following information: 1. Type of investment 11. Yield iii. Purchase date and Maturity date iv. Amount invested b. An annual report on the investment portfolio and its performance will be available within 30 days of fiscal year end. This report will reflect the annual activity of the portfolio, return on investment, gains, or losses due to mark to market value and percentage breakdown of investments by type and maturity. 1 City Council Action Request 7.N. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Debt Management Policy Staff Recommendation Adopt Resolution 2023-151, Revising the Debt Management Policy Budget Implication N/A Attachments 1. CC Memo Revised Debt Management Policy 2. Resolution 2023-151, Debt Management Policy 3. 2010-013 Debt Management Policy To:Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:Revised Debt Management Policy Introduction The City has a Debt Management Policy to ensure that best practices are followed regarding the issuance and management of the City’s debt. The Debt Management Policy was last revised in 2010. Discussion In 2023, the City developed a ten-year Financial Management Plan (FMP) and achieved an AAA bond rating upgrade from S&P Global Ratings. During the FMP process, current debt and future debt were incorporated into the Plan. The Debt Management Policy has been written based on the FMP, reviewing policies of other AAA cities in Minnesota, and soliciting feedback from Ehlers. The revised policy was reviewed with the Investment Committee in November and the committee did not have any further changes to the policy. Specifically, the Policy references Minnesota State Statutes regarding the issuance and management of debt. Action Requested Adopt Resolution 2023-151, Revising the Debt Management Policy. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-151 ADOPTING DEBT MANAGEMENT POLICY WHEREAS, the City of Cottage Grove values strong financial management practices; and WHERAS, written adopted financial policies and internal controls have many benefits in ensuring sound financial management practices, and WHEREAS, the City is pursing best practices to include a formal written debt management policy as a formal Financial Policy of the City; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, Minnesota to approve the following debt management policy for the City of Cottage. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 Purpose The use of borrowing and debt is an important and flexible financial tool available to the City. Debt is a mechanism which allows public improvements, capital improvements, and development projects to proceed when needed, in advance of when it may otherwise be possible. It can reduce long-term costs due to inflation, prevent lost opportunities, and equalize the costs of improvements between present and future constituencies. Debt management is an integral part of the financial management of the City. Adequate resources must be provided for the repayment of debt, and the level of debt incurred by the City must be effectively controlled to amounts that are manageable and within levels that will maintain or enhance the City’s rating. The purpose of this policy is to establish parameters and restrictions that guide the issuance and management of direct and conduit long-term debt to ensure the ongoing financial health and stability of the City. • Direct debt can be in the form of special assessment bonds, tax increment bonds, tax abatement bonds, housing improvement area bonds, street reconstruction bonds, revenue bonds, capital improvement bonds, equipment certificates, and other debt instruments as authorized by Federal and State law. Sections 1 through 5 of this policy relate to direct debt. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 • Conduit debt can be in the form of private activity revenue bonds for 501(c)(3) organizations, industrial revenue bonds or low-income housing revenue bonds. The City is not liable to repay conduit debt; it is fully the responsibility of the private entity. Conduit debt policy is outlined in Section 6 herein. 1. Debt Limits a) Minnesota Statutes Chapter §475 contains both the authorization to borrow money and criteria for the structure and issuance of bonds. Debt may be issued for public improvement projects, public facilities construction, capital equipment purchases, or development or redevelopment projects among other purposes, as authorized under any Minnesota Statutes. b) Debt shall not be issued for capital projects or assets with a useful life of less than 5 years. c) Debt shall not be issued to finance current operations. d) Net general obligation debt will not exceed the statutory limit of 3% of the estimated market value of taxable property in the City as required by Minnesota Statute, Section 475.53 and at levels consistent with the City’s creditworthiness objectives. . 2. Debt Structuring Practices a) The term of a bond issue shall not exceed the useful life of the related asset. b) Debt will be structured to achieve the lowest net cost to the City given market conditions, the type of debt being issued and the nature and type of repayment source. c) The City will attempt to keep the average maturity of general obligation bonds at or below 20 years. d) The City will only issue fixed-rate debt. e) Except in special circumstances, all bonds issued by the City will be designated general obligation bonds (i.e., backed by the full faith and credit of the City). In addition, when possible and as appropriate for the specific bond issue, special assessments, utility revenue or other revenue streams available to the City will be pledged in support of the bonds. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 3. Debt Issuance Practices a) The City will engage a municipal advisor to assist with determining the appropriate method of sale for each bond issue. Unless special circumstances or market conditions warrant otherwise, bonds will be sold on a competitive bid basis. Negotiated sales of debt will be considered in extraordinary circumstances when the complexity of the issue requires specialized expertise, the use of unusual or complex financing or specific revenue streams that result in credit quality issues, market volatility or when the negotiated sale would result in substantial savings; or when market conditions are unusually volatile or uncertain. b) The City will engage bond counsel to advise on the legal issues related to the issue and sale of bonds. c) The City will routinely review opportunities to refund (refinance) existing debt that will result in a net present value savings to the City. d) Each debt issue proposal will be accompanied by an analysis of the sources and uses of funds for the project to be financed with bond proceeds and sources of funding for the repayment of the bonds. The analysis will reflect how the new bond will fit with the City’s existing debt structure and how the debt issue will fit in the City’s Financial Management Plan. The City may use the Closed Debt Service Fund to reduce debt issues to stay within the debt parameters identified in the Financial Management Plan. e) Under Federal law, cities may issue a maximum annual amount of debt that qualifies for specific bank tax deductions. The effect of issuing “bank-qualified” debt is generally lower rates and better marketability of the bonds. The City will prioritize use of its annual level of bank-qualified debt for its own primary purposes; tax- exempt financing for other local governments, not-for-profit organizations, or housing improvement districts will be of lower priority and should not be provided if doing so disqualifies the City from bank-qualified status. Conduit debt policy is outlined in Section 6 herein. 4. Debt Management Practices a) Bond proceeds shall be invested in accordance with the City’s Investment Policy, b) The City will engage a municipal advisor to assist in compliance with primary and secondary market disclosure practices, including annual certifications and SEC reporting, as required. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 c) The City will engage a municipal advisor to monitor arbitrage rebate filing deadlines and complete the appropriate calculations and reporting requirements. d) The City will maintain frequent and regular communications with its bond ratings agencies about its financial condition and will follow a policy of full disclosure in its financial reports and bond prospectus official statements. e) The City will maintain a separate Post Issuance Compliance Policies and Procedures document, which the Finance Director of the City shall be responsible to administer and to present updates to the City Council for approval, as may be needed from time to time. 5. Use of Derivatives a) The City will NOT allow the use of debt-related derivative products such as interest rate swaps, futures and options contracts, and other hedging mechanisms. 6. Conduit Debt a) Conduit debt is tax-exempt debt issued in the name of the City on behalf of a private entity, but for which the City has no obligation to pay. b) The Council may consider tax exempt financing for commercial, industrial and health care, and any other projects authorized to be financed under the Industrial Development Act, and housing projects under the Housing Act. c) The City is to be reimbursed and held harmless for and from any out-of-pocket expenses related to the tax-exempt financing including, but not limited to, legal fees, municipal advisor fees, arbitrage consulting fees, bond counsel fees, the City staff's expenses in connection with the application, and any deposits or application fees required under state law in order to secure allocation of bonding authority. d) If the City determines that issuance of the bonds requested by the applicant is reasonably expected to cause governmental bonds issued by the City in that calendar year to be ineligible for designation as “qualified tax exempt obligations” under Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (also known as “bank qualified”), the applicant will be required to reimburse the City, at the time of issuance of the City’s bonds, for any interest rate differential between bank qualified and non-bank qualified bonds. e) Issues in excess of $50,000,000 and carrying lower ratings than the City of Cottage Grove or non-rated issues may be sold only to institutional or other investors on a private placement basis and must be in denominations of at least $50,000. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 f) The City will not issue conduit debt on behalf of religious institutions. g) To be considered for approval, the private entity shall submit an application to the City, addressed to the Finance Director, who will review the propriety of the application and the City’s bank-qualified status, and place it on a City Council agenda for consideration. h) The City will charge fees to the private entity according to the City’s Fee Schedule i) The City will consider requests for tax exempt financing of projects in the City by other political subdivisions. In these cases, a Host City Approval Fee must be paid in the amount set according to the City’s fee schedule. j) The City will require that all bond documents related to the issuance of conduit debt be prepared by the City’s appointed bond counsel and the borrower shall pay all City costs directly related to the issuance of the bonds. k) Post-Issuance Compliance. The City will require that each borrower demonstrate to the City that the borrower will substantially meet the same procedures for post-issuance compliance that apply to City governmental bonds under the Policy and the Procedures. The City requires that borrowers retain either the City’s arbitrage consultant or a trustee and/or an independent arbitrage consultant for the term of the bonds and provide the City with copies of all required reports showing compliance with regulations. 7. Reimbursement Bond Summary Following is a summary of the requirements relating to bonds that are issued to reimburse expenditures that were paid prior to the date of issuance of the bonds (“Reimbursement Bonds”) a) Reimbursement Bond proceeds cannot be used to reimburse expenditures paid more than 60 days prior to the adoption of the declaration of official intent/ reimbursement resolution, which must contain: a. A general functional description of the project to which the reimbursement relates or an identification of the fund or account from which the expenditures it to be paid and a general functional description of the purposes of such fund or account. b. The maximum principal amount of debt to be issued. b) Reimbursement Bonds must be issued not later than 18 months after the date on which the original expenditure is paid or the date on which the property is placed in service, but in any case not more than three years after the date on which the original expenditure is paid. If possible, actual reimbursement should be made within 30 days of the date of issuance of the Reimbursement Bonds. Debt Management Policy City of Cottage Grove, Minnesota Revised December 2023 BE IT FURHTER RESOLVED, to repeal Resolution 2010-013, establishing a Debt Management Policy. Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk RESOLUTION NO. 2010-013 I •i 1 *a FWAN-111111 6911 ilk Mplq:Ad 8 W 0 . WHEREAS, a Debt Management Policy provides the general framework for the planning and evaluating debt proposals in the course of City operations; WHEREAS, the City Council recognizes there are no absolute rules or easy formulas that can substitute for a thorough review of all information affecting the City's debt position. Debt decisions should be the result of deliberative consideration of all factors involved; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, Minnesota, to approve the following debt management policy for the City of Cottage Grove: 1. General Debt Policy a. The City shall seek to maintain and improve its current AA2 /AA+ bond rating so borrowing costs are minimized and access to credit is preserved. It is imperative that the City demonstrate to rating agencies, investment bankers, creditors and taxpayers that City officials are following a prescribed financial plan. b. Every bond issue proposal will be accompanied by an analysis of the sources and uses of funds for the project to be financed with the bond proceeds and sources of funding for the repayment of the bonds. The analysis will reflect how the new bond will fit with the City's existing debt structure. c. The City will confine long -term borrowing to capital improvements or projects that cannot be funded from operating revenues and /or a reasonable amount of other resources. The City has developed a closed debt service fund which acts as a bridge to internally finance construction costs until property owner assessments or other third party revenues are received. Internal financing should significantly reduce the City's need to sell bonds and incur undue interest costs. d. Bonds will be sold on a competitive basis unless it is in the best interest of the City to conduct a negotiated sale. Competitive sales will be the preferred method. Negotiated sales may occur when selling bonds for a RESOLUTION NO. 2010 -013 PAGE defeasance of existing debt, for current or advanced refunding of debt or for other appropriate reasons. 2. Taxpayer Equity a. Cottage Grove's property taxpayers and citizens who benefit from projects financed by bonds should be the source of the related debt service funding. This principle of taxpayer equity should be a primary consideration in determining the type of projects selected for financing through bonds. Furthermore, the principle of taxpayer equity shall be applied for setting rates in determining net revenues for bond coverage ratios. 3. Uses a. Acceptable uses of bond proceeds can be viewed as items which can be capitalized. Non - capital furnishings and supplies will not be financed from bond proceeds. b. Bond proceeds should be limited to financing the costs of project planning and design, land acquisition, buildings and other permanent structures, attached fixtures, equipment acquired as part of the construction project and /or other costs as permitted by law. Utility revenue bond proceeds may be used to establish a debt service reserve as allowed by State law. Refunding bond issues designed to restructure currently outstanding debt are an acceptable use of bond proceeds c. The City will not use short term borrowing to finance operating needs except in the case of an extreme financial emergency which is beyond its control or reasonable ability to forecast. Recognizing that bond issuance costs add to the total interest costs of financing; bond financing should not be used if the aggregate cost of projects to be financed by the bond issue does not exceed $1,000,000. d. The City will not issue "interest only" debt. 4. Decision Analysis a. Whenever the City is contemplating a possible bond issue, information will be developed concerning the following categories commonly used by rating agencies assessing the City's creditworthiness. The subcategories are representative of the types of items to be considered. This information will be presented by the Finance Director to the City Administrator and City Council. i. Debt Analysis 1. Debt capacity analysis RESOLUTION NO. 2010 -013 PAGE 3 2. Purpose for which debt is issued 3. Debt structure 4. Debt burden 5. Debt history and trends 6. Adequacy of debt and capital planning 7. Obsolescence of capital plant ii. Financial Analysis 1. Stability, diversity, and growth rates of tax or other revenue sources 2. Trend in assessed valuation and collections 3. Current budget trends 4. History and long term trends of revenues and expenditures 5. Fund balance status and trends in operating and debt funds 6. Cash flow projections iii. Economic Analysis 1. Population and demographics 2. Economic environment and trends b. The City may use the services of qualified internal staff and outside advisors to assist in the analysis, evaluation and decision process, including bond counsel and financial advisors. This policy is intended to insure that potential debt complies with all laws and regulations, as well as sound financial principles. 5. Debt Planning a. General obligation bond borrowing should be planned and the details of the plan must be incorporated in the City's Five Year Capital Improvement Plan. b. General obligation bond issues should be included in at least two Capital Improvement Plans proceeding the year of the bond sale. The first inclusion should contain a general description of the project, its timing and financial limits; subsequent inclusions should become increasingly specific. c. The annual debt levy required by the total of all City debt shall not comprise more than 15% of annual General Fund operating expenses. 6. Communication and Disclosure a. Financial reporting and disclosure requirements will be fulfilled annually according to the disclosure guidelines of the Government Finance Officers Association of the U.S. and Canada. RESOLUTION NO. 2010 -013 PAGE 4 7. General Obligation Bonds a. Every project proposed for financing through general obligation debt should be accompanied by a full analysis of the future operating and maintenance costs associated with the project. b. Bonds cannot be issued for a longer maturity schedule than a conservative estimate of the useful life of the asset to be financed. The City will attempt to keep the average maturity of general obligation bonds at or below 20 years. c. The City will limit the total of its net (general obligation) debt to 0.80% of full market value of properties in the City. 8. Revenue Bonded Debt a. It will be a long term goal that each utility or enterprise will ensure future capital financing needs are met by using a combination of current operating revenues and revenue bond financing. b. Each utility or enterprise should provide adequate debt service coverage. A specific factor is established by the City Council that the net of enterprise revenues and expenditures (exclusive of depreciation /amortization) shall be a minimum of 1.25 times the annual debt service costs. Passed this 3rd day of February 2010. M n Bailey, Mayor Attest: Caron M. Stransky, City Clerk 1 City Council Action Request 7.O. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Special Deferred Assessment Staff Recommendation Approve Resolution 2023-148, Authorizing the deferral of a Special Assessment. Budget Implication N/A Attachments 1. CC Memo 2023 Pavement Management Special Assessment Deferral 2. Resolution 2023-148 Authorizing the Deferral of Special Assessments To:Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:Approve 2023 Pavement Management Deferred Assessment Waiver Agreement Background One property owner has applied for the deferral of assessments for the 2023 Pavement Management Project under the City program for deferral of assessments for senior citizens, disabled, and military persons pursuant to Minnesota Statute 435.193 to 435.195. Discussion The City Council adopted a policy in September 2008 that provides for the deferral of special assessments for senior citizens, disabled, and military persons pursuant to Minnesota Statute 435.193 to 435.195. The established policy identifies income guidelines for determination of hardship to defer payment of special assessments. The option to defer the payment of special assessments shall terminate and all amounts accumulated plus applicable interest shall become due upon the occurrence of any of the following events: (a) the death of the owner, provided the spouse is otherwise not eligible for the benefits hereunder; (b) the sale, transfer, or subdivision of the property of any part thereof; (c) if the property should for any reason lose its homestead status; or (d) if for any reason the taxing authority deferring the payments shall determine that there would be no hardship to require immediate or partial payment. The owner meets the qualification guidelines. Recommendation Approve Resolution, 2023-148, Authorizing the deferral of a special assessment. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-148 RESOLUTION AUTHORIZING THE DEFERRAL OF SPECIAL ASSESSMENTS WHEREAS, City Code 1-5-3, establishes a Special Assessment Deferral Program which provides guidelines for determining the eligibility to defer payment of special assessments; and WHEREAS, the owners of the property located at: 8149 Hyde Lane South PID 16.027.21.22.0070 $4,234.50 have submitted the required application for the deferred payment of a special assessment and qualify for the deferral of the special assessment. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the assessment for the above property for street improvements in the 2023 Pavement Management Project adopted October 18, 2023, will be deferred in accordance with City Code 1-5-3 Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk 1 City Council Action Request 7.P. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Budget Revisions Staff Recommendation Approve Resolution 2023-162, 2023 Budget Revisions Budget Implication No fund balance implications since all our self-balancing adjustments. Attachments 1. Memo 2023 Budget Adjustments 2. Resolution 2023-162 2023 Budget Revisions To:Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:2023 Budget Revisions Background The Council is requested to consider a resolution to amend the 2023 Budget for activity that was not included in the original adopted 2023 Budget that was approved on December 7, 2022. Discussion Each year events occur that were not identified in the original adopted Budget. All of the events reflected follow prior Council actions and approvals. The adopted Budget can be amended to reflect these changes. None of these amendments will affect fund balance since they have an expenditure increase and a corresponding revenue increase, except for the City Clerk/Administration amendment which has an expenditure increase and a corresponding expenditure decrease. o City Clerk/Administration ▪Increase expenditure budget for City Clerk and decrease expenditure budget for Administration budget for personnel costs that were included in the Administration budget but coded to the City Clerk budget. o Police ▪Increase expenditure budget for Police by the amount of police aid received over the budget amount. Increase police aid revenue by the same amount. ▪Increase expenditure budget for Police for various donations received for police purposes. Increase donations by the same amount. o Fire ▪Increase expenditure budget for Fire by the amount of fire state aid received over the budget amount. Increase fire state aid revenue by the same amount. o Emergency Management ▪Increase expenditure budget for Emergency Management by the amount received from other governmental agencies that was used for the purchase of a camera trailer. Increase intergovernmental revenue by the same amount. ▪Increase expenditure budget for Emergency Management for the April storm expenditures that will be reimbursed. Increase intergovernmental revenue by the same amount. Recommendation Approve Resolution 2023-162, 2023 Budget Revisions. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-162 2023 BUDGET REVISIONS WHEREAS, events surrounding emergency declarations, donations, and intergovernmental funds that occurred in 2023 that were not part of the original Adopted Budget, and WHEREAS the City Council may authorize budget adjustments. NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the 2023 Budget shall be revised as follows: 2023 Original Budget 2023 Revised Budget General Fund Revenue General Property Tax $17,545,270 $17,545,270 Licenses & Permits 2,482,900 2,482,900 Intergovernmental 770,100 1,132,455 Charges for Services 1,267,300 1,267,300 Fines 150,000 150,000 Miscellaneous 181,000 214,460 Transfers In 687,390 687,390 Total $23,083,960 $23,479,775 2023 Original Budget 2023 Revised Budget Expenditures General Government Mayor & Council $106,590 $106,590 Administration 950,500 847,860 Professional services 458,800 458,800 City Clerk & Elections 110,600 213,240 Finance 649,030 649,030 City Hall & Community Programs 626,400 626,400 Community Development Planning, Zoning & Historic Preservation 592,025 592,025 Building inspection & Code Enforcement 1,362,460 1,362,460 Public Safety Police 9,073,300 9,203,760 Animal Control 29,340 29,340 Emergency Preparedness 98,580 272,935 Fire 1,669,220 1,760,220 Public Works Engineering 587,610 587,610 Street Maintenance 1,800,745 1,800,745 Signage 241,710 241,710 Snow Plowing 869,500 869,500 Public Works Admin 477,110 477,110 Parks & Recreation Forestry 394,670 394,670 Park Maintenance 2,048,220 2,048,220 Recreation 527,550 527,550 Transfers Out 410,000 410,000 Total $23,083,960 $23,479,775 Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: __________________________ Tamara Anderson, City Clerk 1 City Council Action Request 7.Q. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Accept Donation - Pancentral CGC Holdings LLC Staff Recommendation Approve Resolution 2023-161, accepting a donation from Pancentral CGC Holdings LLC Budget Implication N/A Attachments 1. Res Pancentral Donation for ED Trust Fund CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUITON 2023-161 RESOLUTION ACCEPTING A DONATION RECEIVED FROM PANCENTRAL CGC HOLDINGS LLC (LSP COTTAGE GROVE) FOR THE ECONOMIC DEVELOPMENT TRUST FUND WHEREAS, on November 30, 2023, Pancentral CGC Holdings LLC donated $125,000 for the furtherance of economic development activities within the City; and WHEREAS, the City Council of the City of Cottage Grove, has established an Economic Development Trust Fund. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, accepts the donation from Pancentral CGC Holdings LLC and designates that the funds be deposited into the Economic Development Trust Fund. Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk 1 City Council Action Request 7.R. Meeting Date 12/6/2023 Department Finance Agenda Category Resolution Title Certify Delinquent Utility Accounts Staff Recommendation Budget Implication Attachments 1. Adopt a Resolution - Certify Delinquent Utility Accounts 2. 2023-160 Resolution to Certify Delinquent Utility Accounts 3. 2023-160 Exhibit A Delinquent Utility Account List TO: Mayor and City Council Members Jennifer Levitt, City Administrator FROM: Brenda Malinowski, Finance Director Michael Hoppe, Assistant Finance Director Dar Hintz, Utility Billing & Customer Service DATE: December 6, 2023 SUBJECT: Adopt Resolution – Certify Delinquent Utility Accounts to 2024 Property Taxes Introduction The City Council is asked to consider the adoption of a resolution certifying unpaid utility bills to the property served as provided for in the City Code under section 8-1-8 and 8-1-9. Discussion The City certifies delinquent utility bills on an annual basis. When the account is included on the assessment roll, a $75 administrative fee plus 10% additional interest is charged. The process followed was: 1. The Utility Billing Clerk along with Opus21 (our billing service provider) examined the utility receivables and prepared a letter that was mailed to each property owner with a delinquent balance as of September 15th, 2023. Each property owner had until November 15th, 2023 to bring their account current or make other payment arrangements. 2. The remaining unpaid utility accounts are proposed to be certified to Washington County as a one-year assessment for collection with the property taxes payable in 2024. A $75 administrative fee and 10% interest are added to each account that is certified. Once the assessment is adopted it becomes a lien on the property, so eventual collection is assured. The criteria used included: Any balance over 60 days past due that is $50 and over. Any inactive account in any amount over 1-day delinquent (inactive accounts are those where people have moved). The original list of delinquent accounts that were sent notices included 1,175 accounts totaling $405,948 compared to 1,008 accounts totaling $325,244 last year. From the original list, a total of 529 accounts totaling $217,789 remain to be certified. A history of the past 10 years is below: Year Accounts Certified Avg. Amt Assessed Utility Charges Admin Fees Total Certified 2023 529 $412 $217,789 $39,150 $256,939 2022 447 $449 $200,835 $33,450 $234,285 2021 459 $375 $172,241 $34,425 $206,666 2020 475 $358 $169,934 $35,625 $205,559 2019 515 $359 $184,026 $38,625 $222,651 2018 510 $333 $170,390 $38,325 $208,715 2017 514 $303 $155,675 $38,550 $194,225 2016 504 $260 $131,309 $37,800 $169,109 2015 504 $278 $139,979 $37,800 $177,779 2014 482 $277 $133,553 $36,150 $169,703 Recommendation Adopt Resolution 2023-160 certifying delinquent utility bills to the property tax rolls payable in 2024. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-160 RESOLUTION CERTIFYING DELINQUENT UTILITY ACCOUNTS WHEREAS, City Code 8-1-8 and 8-1-9, provides that delinquent utility bills be certified for collection along with the property taxes, and WHEREAS, certain properties within the City have delinquent utility bills; NOW, THEREFORE BE IT RESOLVED, by the City Council of Cottage Grove, County of Washington, State of Minnesota, that delinquent city service bills in the amount of $256,938.89 be certified for collection as specified in the attached assessment roll with the 2023 property taxes BE IT FURTHER RESOLVED, by the City Council of Cottage Grove, County of Washington, State of Minnesota, as follows: 1. Such proposed assessment in the amount of $256,938.89, a copy (Exhibit A) of which is attached hereto and made a part hereof, is hereby accepted and shall constitute the special assessment against the property named therein for unpaid utility bills. 2. Such assessment shall be payable in one annual installment, at an interest rate of 10%. 3. The Director of Finance shall transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County. Such assessment shall be collected and paid over in the same manner as other municipal taxes. Passed this 6th day of December 2023. ________________________ Myron Bailey, Mayor Attest: ________________________ Tamara Anderson, City Clerk Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800049306 8021 SCOTT BLVD S $7,003.42 $75.00 $7,078.42 ACTIV 18.027.21.12.0042 109327969 6544 WILDFLOWER DR S $2,461.19 $75.00 $2,536.19 ACTIV 06.027.21.42.0051 800039442 7009 JOCELYN AVE S $2,045.39 $75.00 $2,120.39 ACTIV 10.027.21.12.0041 800044778 9200 JERGEN AVE S $1,955.79 $75.00 $2,030.79 ACTIV 22.027.21.21.0129 800048806 7198 HIDDEN VALLEY CV S $1,849.64 $75.00 $1,924.64 ACTIV 08.027.21.21.0024 100214209 8801 HILLSIDE TRL S $1,595.13 $75.00 $1,670.13 ACTIV 16.027.21.41.0070 800038955 9006 JASMINE CT S $1,533.74 $75.00 $1,608.74 ACTIV 22.027.21.22.0053 800035246 8351 HYDE CT S $1,511.49 $75.00 $1,586.49 ACTIV 16.027.21.23.0016 800041145 7162 HIDDEN VALLEY TRL S $1,430.92 $75.00 $1,505.92 ACTIV 08.027.21.12.0028 800047825 6435 82ND ST S $1,377.57 $75.00 $1,452.57 ACTIV 18.027.21.21.0104 800041434 6958 SUNFLOWER CIR S $1,325.39 $75.00 $1,400.39 ACTIV 07.027.21.11.0031 109316958 6520 FOXTAIL CT S $1,305.39 $75.00 $1,380.39 ACTIV 06.027.21.43.0021 800046905 6982 91ST ST S $1,285.67 $75.00 $1,360.67 ACTIV 19.027.21.11.0036 800047011 7488 IRVIN AVE S $1,275.33 $75.00 $1,350.33 ACTIV 09.027.21.42.0021 800048956 9124 HAMLET AVE S $1,255.13 $75.00 $1,330.13 ACTIV 20.027.21.22.0064 800046379 6697 JEFFERY CT S $1,225.87 $75.00 $1,300.87 ACTIV 03.027.21.31.0048 800050225 7715 IVERSON AVE S $1,180.53 $75.00 $1,255.53 ACTIV 09.027.21.44.0031 107379097 9977 74TH ST S $1,180.52 $75.00 $1,255.52 ACTIV 10.027.21.14.0019 110720267 6505 HIGHLAND HILLS LN S $1,174.71 $75.00 $1,249.71 ACTIV 06.027.21.13.0051 110974309 6641 HIGHLAND HILLS LN S $1,149.16 $75.00 $1,224.16 ACTIV 06.027.21.13.0044 800034472 9805 78TH ST S $1,126.60 $75.00 $1,201.60 ACTIV 10.027.21.44.0073 800048518 7667 IVYSTONE AVE S $1,092.81 $75.00 $1,167.81 ACTIV 09.027.21.41.0005 113404021 11900 114TH ST S $1,054.82 $75.00 $1,129.82 ACTIV 36.027.21.14.0005 800047569 9339 JEFFERY CT S $1,042.12 $75.00 $1,117.12 ACTIV 22.027.21.24.0048 800049468 7436 IDEN AVE S $1,025.45 $75.00 $1,100.45 ACTIV 09.027.21.23.0017 800046067 6656 JEFFERY AVE S $1,022.12 $75.00 $1,097.12 ACTIV 03.027.21.31.0014 800041964 8098 HYNES AVE S $1,006.53 $75.00 $1,081.53 ACTIV 16.027.21.22.0039 800044288 6399 HOMESTEAD LN S $996.83 $75.00 $1,071.83 ACTIV 05.027.21.14.0035 800044150 8772 JEWEL AVE S $981.17 $75.00 $1,056.17 ACTIV 15.027.21.34.0014 800047335 8507 JODY CIR S $973.71 $75.00 $1,048.71 ACTIV 15.027.21.42.0046 800039873 6190 HEDGECROFT AVE S $962.93 $75.00 $1,037.93 ACTIV 05.027.21.12.0009 103387244 7726 JOCELYN AVE S $955.99 $75.00 $1,030.99 ACTIV 10.027.21.34.0067 800039634 7180 MEADOW GRASS AVE S $949.75 $75.00 $1,024.75 ACTIV 07.027.21.11.0012 800046324 7015 92ND ST S $926.21 $75.00 $1,001.21 ACTIV 20.027.21.22.0030 800035290 7943 77TH ST S $887.25 $75.00 $962.25 ACTIV 08.027.21.41.0095 800033839 7449 IVYSTONE AVE S $878.87 $75.00 $953.87 ACTIV 09.027.21.14.0056 800046562 7673 JORGENSEN CT S $878.33 $75.00 $953.33 ACTIV 10.027.21.41.0014 800047129 7704 HOMESTEAD AVE S $875.23 $75.00 $950.23 ACTIV 08.027.21.41.0113 800045318 8240 HILLSIDE TRL S $872.46 $75.00 $947.46 ACTIV 16.027.21.23.0040 106979710 8274 HEMINGWAY AVE S $870.64 $75.00 $945.64 ACTIV 17.027.21.14.0024 800043439 7948 SCOTT BLVD S $870.10 $75.00 $945.10 ACTIV 07.027.21.43.0047 111886682 9779 DUNES AVE S $862.85 $75.00 $937.85 ACTIV 19.027.21.44.0020 800051606 8386 ISLETON CT S $856.13 $75.00 $931.13 ACTIV 16.027.21.14.0092 800048563 7265 HIDDEN VALLEY TRL S $849.06 $75.00 $924.06 ACTIV 08.027.21.13.0077 106845582 9374 JERGEN PL S $847.94 $75.00 $922.94 ACTIV 22.027.21.24.0087 800041512 8629 JENNER LN S $837.30 $75.00 $912.30 ACTIV 15.027.21.31.0015 104449267 8852 80TH ST S $835.00 $75.00 $910.00 ACTIV 09.027.21.44.0055 101117084 9115 92ND ST S $831.22 $75.00 $906.22 ACTIV 22.027.21.23.0005 800037865 9263 73RD ST S $801.99 $75.00 $876.99 ACTIV 10.027.21.23.0093 800051251 8864 IVYSTONE CT S $792.50 $75.00 $867.50 ACTIV 16.027.21.11.0053 800048013 10870 IDEAL AVE S $786.20 $75.00 $861.20 ACTIV 29.027.21.44.0005 800049076 8428 GRANADA AVE S $785.85 $75.00 $860.85 ACTIV 18.027.21.24.0032 112437323 8040 INGLESIDE AVE S $785.37 $75.00 $860.37 ACTIV 16.027.21.21.0056 101606542 8679 HADLEY AVE S $782.06 $75.00 $857.06 ACTIV 18.027.21.41.0041 CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023‐160 EXHIBIT A 1 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800036215 8597 HILLSIDE TRL S $781.59 $75.00 $856.59 ACTIV 16.027.21.42.0096 101130096 9155 92ND ST S $775.58 $75.00 $850.58 ACTIV 22.027.21.23.0010 104399219 9134 79TH ST S $772.59 $75.00 $847.59 ACTIV 10.027.21.33.0066 800045425 8804 GROSPOINT AVE S $759.09 $75.00 $834.09 ACTIV 18.027.21.44.0056 103484340 7790 JOLIET AVE S $753.51 $75.00 $828.51 ACTIV 10.027.21.43.0198 800041311 7855 68TH STREET CT S $751.70 $75.00 $826.70 ACTIV 05.027.21.44.0020 800041470 8420 GROSPOINT AVE S $747.36 $75.00 $822.36 ACTIV 18.027.21.14.0041 104323147 8330 75TH ST S $737.81 $75.00 $812.81 ACTIV 09.027.21.24.0020 800037051 8114 HENSLOWE AVE S $735.62 $75.00 $810.62 ACTIV 17.027.21.12.0027 800037040 8010 JERGEN AVE S $733.68 $75.00 $808.68 ACTIV 15.027.21.21.0025 102462360 8280 JASMINE AVE S $720.75 $75.00 $795.75 ACTIV 15.027.21.23.0023 800050615 9616 HARKNESS AVE S $718.35 $75.00 $793.35 ACTIV 20.027.21.31.0076 105994763 7328 ISLETON AVE S $714.35 $75.00 $789.35 ACTIV 09.027.21.13.0033 800034245 6335 HEARTHSTONE AVE S $713.95 $75.00 $788.95 ACTIV 05.027.21.13.0043 800042723 8661 IRA AVE S $713.34 $75.00 $788.34 ACTIV 16.027.21.42.0075 800047163 8195 JANERO AVE S $708.98 $75.00 $783.98 ACTIV 15.027.21.22.0024 101977895 8741 IMPERIAL AVE S $708.85 $75.00 $783.85 ACTIV 16.027.21.32.0019 800044126 6514 81ST ST S $705.32 $75.00 $780.32 ACTIV 18.027.21.12.0023 800044745 7744 JANERO CT S $702.07 $75.00 $777.07 ACTIV 10.027.21.33.0076 800034003 6888 98TH ST S $699.26 $75.00 $774.26 ACTIV 19.027.21.44.0063 800049979 6366 JEFFERY AVE S $698.38 $75.00 $773.38 ACTIV 03.027.21.24.0054 800042124 9408 INDIAN BOULEVARD CT S $698.00 $75.00 $773.00 ACTIV 10.027.21.24.0018 800041377 9200 HARKNESS AVE S $693.68 $75.00 $768.68 ACTIV 20.027.21.22.0026 800047524 8183 GRANADA AVE S $689.59 $75.00 $764.59 ACTIV 18.027.21.12.0054 800035255 7360 IRVIN AVE S $688.98 $75.00 $763.98 ACTIV 09.027.21.13.0036 800033918 9183 73RD ST S $676.19 $75.00 $751.19 ACTIV 10.027.21.23.0016 800047491 8078 HOMESTEAD AVE S $674.28 $75.00 $749.28 ACTIV 17.027.21.11.0054 800043641 9828 HAYWARD AVE S $673.63 $75.00 $748.63 ACTIV 20.027.21.34.0058 800040930 8079 66TH STREET CT S $672.63 $75.00 $747.63 ACTIV 04.027.21.32.0054 102038954 8724 INDAHL AVE S $668.13 $75.00 $743.13 ACTIV 16.027.21.32.0095 800037553 8104 83RD ST S $664.35 $75.00 $739.35 ACTIV 16.027.21.23.0017 104457275 8965 80TH ST S $658.62 $75.00 $733.62 ACTIV 16.027.21.11.0034 800050463 8811 88TH ST S $658.24 $75.00 $733.24 ACTIV 16.027.21.44.0006 800051357 8320 JASMINE AVE S $655.77 $75.00 $730.77 ACTIV 15.027.21.23.0020 800042433 9754 85TH ST S $655.45 $75.00 $730.45 ACTIV 15.027.21.13.0098 800049310 8028 HEMINGWAY AVE S $650.64 $75.00 $725.64 ACTIV 17.027.21.12.0036 800044079 7339 INNSDALE AVE S $650.10 $75.00 $725.10 ACTIV 09.027.21.24.0067 106742481 7762 JANERO CT S $649.79 $75.00 $724.79 ACTIV 10.027.21.33.0080 800044841 7785 74TH ST S $648.82 $75.00 $723.82 ACTIV 08.027.21.14.0041 800048911 6970 HOMESTEAD AVE S $648.10 $75.00 $723.10 ACTIV 05.027.21.44.0066 800046891 8483 HINTON AVE S $639.67 $75.00 $714.67 ACTIV 17.027.21.41.0067 101257217 7794 69TH STREET CT S $638.20 $75.00 $713.20 ACTIV 05.027.21.44.0024 800046100 8836 GREENWAY AVE S $638.14 $75.00 $713.14 ACTIV 18.027.21.43.0041 100798774 7772 79TH ST S $636.69 $75.00 $711.69 ACTIV 08.027.21.43.0175 800042364 7188 JOCELYN BAY S $634.95 $75.00 $709.95 ACTIV 10.027.21.12.0035 101126092 9143 92ND ST S $634.62 $75.00 $709.62 ACTIV 22.027.21.23.0008 800041552 9126 92ND ST S $632.78 $75.00 $707.78 ACTIV 22.027.21.22.0024 800047406 7527 JENSEN AVE S $632.18 $75.00 $707.18 ACTIV 10.027.21.32.0086 107699404 9416 INDIAN BOULEVARD CT S $630.63 $75.00 $705.63 ACTIV 10.027.21.24.0014 800036927 7159 JANERO AVE S $630.61 $75.00 $705.61 ACTIV 10.027.21.21.0108 800045029 9497 HAMES AVE S $630.59 $75.00 $705.59 ACTIV 20.027.21.23.0104 800039187 8776 GREENWAY AVE S $630.35 $75.00 $705.35 ACTIV 18.027.21.43.0037 102004921 8281 INGBERG TRL S $628.93 $75.00 $703.93 ACTIV 16.027.21.34.0021 800037360 8224 HYDE AVE S $626.40 $75.00 $701.40 ACTIV 16.027.21.22.0078 108493170 7372 IDEN AVE S $623.16 $75.00 $698.16 ACTIV 09.027.21.23.0022 800033316 7111 TIMBER TRAIL LN S $622.53 $75.00 $697.53 ACTIV 05.027.21.33.0016 800043466 8720 GREENWAY AVE S $619.22 $75.00 $694.22 ACTIV 18.027.21.42.0052 800048973 9190 91ST ST S $609.14 $75.00 $684.14 ACTIV 22.027.21.22.0064 800052458 8800 HILLSIDE TRL S $607.49 $75.00 $682.49 ACTIV 16.027.21.41.0007 2 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 106782521 9065 JERGEN AVE S $607.03 $75.00 $682.03 ACTIV 22.027.21.21.0087 800050404 8452 85TH ST S $606.00 $75.00 $681.00 ACTIV 16.027.21.31.0011 800035794 8201 INDIAN BLVD S $598.72 $75.00 $673.72 ACTIV 09.027.21.23.0010 800042555 7301 HIDDEN VALLEY TRL S $597.83 $75.00 $672.83 ACTIV 08.027.21.13.0076 800042472 6666 99TH ST S $596.12 $75.00 $671.12 ACTIV 19.027.21.43.0021 100750727 9945 78TH ST S $595.27 $75.00 $670.27 ACTIV 10.027.21.44.0024 800038710 8405 HARKNESS RD S $595.10 $75.00 $670.10 ACTIV 17.027.21.13.0063 800043821 9603 85TH ST S $591.11 $75.00 $666.11 ACTIV 15.027.21.13.0099 114162494 8739 GROSPOINT AVE S $589.94 $75.00 $664.94 ACTIV 18.027.21.41.0055 800046239 8621 EAST POINT DOUGLAS RD S $588.20 $75.00 $663.20 ACTIV 21.027.21.12.0014 800045264 7093 LOWER 94TH ST S $587.49 $75.00 $662.49 ACTIV 20.027.21.23.0066 800049917 9790 85TH STREET PL S $585.49 $75.00 $660.49 ACTIV 15.027.21.14.0057 112243844 9780 DUNES AVE S $585.15 $75.00 $660.15 ACTIV 19.027.21.44.0011 800040533 7697 INSKIP TRL S $582.49 $75.00 $657.49 ACTIV 09.027.21.31.0002 109308950 7210 JOPLIN AVE S $581.81 $75.00 $656.81 ACTIV 10.027.21.11.0055 800044436 9081 JANIE AVE S $575.21 $75.00 $650.21 ACTIV 21.027.21.11.0064 800042323 8940 INWOOD AVE S $574.95 $75.00 $649.95 ACTIV 16.027.21.34.0070 800047845 9491 79TH ST S $574.09 $75.00 $649.09 ACTIV 10.027.21.34.0027 105057859 8847 HALLMARK AVE S $572.24 $75.00 $647.24 ACTIV 17.027.21.33.0051 101558496 8765 GROSPOINT AVE S $566.98 $75.00 $641.98 ACTIV 18.027.21.44.0007 800051300 7241 JOPLIN AVE S $564.47 $75.00 $639.47 ACTIV 10.027.21.11.0027 800036415 9675 84TH ST S $556.83 $75.00 $631.83 ACTIV 15.027.21.13.0058 104993798 8813 HALE AVE S $556.78 $75.00 $631.78 ACTIV 17.027.21.33.0072 800042646 8682 HILLSIDE TRL S $554.36 $75.00 $629.36 ACTIV 16.027.21.42.0015 800045851 7771 66TH ST S $554.32 $75.00 $629.32 ACTIV 05.027.21.41.0007 108433112 7603 IDEAL AVE S $552.11 $75.00 $627.11 ACTIV 09.027.21.31.0030 800038526 8423 JASMINE AVE S $550.42 $75.00 $625.42 ACTIV 15.027.21.23.0038 800049305 8934 HALLMARK AVE S $549.67 $75.00 $624.67 ACTIV 17.027.21.33.0085 800038857 8787 GRENADIER AVE S $548.59 $75.00 $623.59 ACTIV 18.027.21.43.0009 105079881 9277 HALLMARK AVE S $544.63 $75.00 $619.63 ACTIV 20.027.21.23.0025 800041157 8123 JOLIET AVE S $541.82 $75.00 $616.82 ACTIV 15.027.21.11.0013 800038058 9574 INDIAN BLVD S $541.78 $75.00 $616.78 ACTIV 10.027.21.13.0066 800046502 7501 INSKIP TRL S $540.92 $75.00 $615.92 ACTIV 09.027.21.31.0097 800046673 8612 INDAHL AVE S $539.35 $75.00 $614.35 ACTIV 16.027.21.32.0087 800035669 8350 JASMINE AVE S $532.74 $75.00 $607.74 ACTIV 15.027.21.23.0019 800039355 8370 INDIAN BLVD S $531.65 $75.00 $606.65 ACTIV 09.027.21.21.0005 800046265 6996 PINE CREST TRL S $531.44 $75.00 $606.44 ACTIV 05.027.21.34.0067 800050616 9633 HARKNESS AVE S $530.50 $75.00 $605.50 ACTIV 20.027.21.31.0071 100145141 8033 HEMINGWAY AVE S $529.20 $75.00 $604.20 ACTIV 17.027.21.12.0022 105656436 8814 INWOOD AVE S $525.61 $75.00 $600.61 ACTIV 16.027.21.34.0062 800052705 9521 DUNES CT S $522.97 $75.00 $597.97 ACTIV 19.027.21.41.0019 107305025 9158 73RD ST S $511.86 $75.00 $586.86 ACTIV 10.027.21.22.0058 800043998 9884 HAMLET CT S $511.47 $75.00 $586.47 ACTIV 20.027.21.33.0201 103109972 8279 JERGEN AVE S $510.51 $75.00 $585.51 ACTIV 15.027.21.24.0020 101789718 8165 HENNA AVE S $510.33 $75.00 $585.33 ACTIV 17.027.21.11.0070 800053260 9496 63RD ST S $500.23 $75.00 $575.23 ACTIV 03.027.21.12.0044 800043545 8037 HOMESTEAD AVE S $498.38 $75.00 $573.38 ACTIV 17.027.21.11.0042 800047631 7900 GRESHAM LN S $497.65 $75.00 $572.65 ACTIV 07.027.21.43.0022 800044284 8307 ISLETON CT S $495.15 $75.00 $570.15 ACTIV 16.027.21.14.0019 800038728 9770 HARROW AVE S $493.13 $75.00 $568.13 ACTIV 20.027.21.34.0133 800036174 7755 IVERSON AVE S $489.52 $75.00 $564.52 ACTIV 09.027.21.44.0029 800037981 8564 HYDE AVE S $488.42 $75.00 $563.42 ACTIV 17.027.21.41.0053 800035383 8832 UPPER 89TH STREET CIR S $488.12 $75.00 $563.12 ACTIV 16.027.21.44.0026 104060893 8821 INDIAN BLVD S $488.03 $75.00 $563.03 ACTIV 09.027.21.14.0035 107315034 9272 73RD ST S $486.85 $75.00 $561.85 ACTIV 10.027.21.21.0079 102500396 6772 IDSEN AVE S $485.59 $75.00 $560.59 ACTIV 04.027.21.32.0029 800045210 7515 IMMANUEL AVE S $485.41 $75.00 $560.41 ACTIV 09.027.21.23.0005 800048698 7408 JEWEL AVE S $481.91 $75.00 $556.91 ACTIV 10.027.21.24.0012 111862470 7011 HOMESTEAD AVE S $480.73 $75.00 $555.73 ACTIV 08.027.21.11.0033 3 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800037469 8435 HINTON AVE S $480.32 $75.00 $555.32 ACTIV 17.027.21.14.0081 800047260 8773 GRANADA AVE S $479.63 $75.00 $554.63 ACTIV 18.027.21.43.0094 800050948 8595 81ST ST S $477.37 $75.00 $552.37 ACTIV 16.027.21.12.0013 107408125 8209 76TH ST S $476.02 $75.00 $551.02 ACTIV 09.027.21.32.0020 800036458 7224 IMPERIAL AVENUE CT S $473.05 $75.00 $548.05 ACTIV 09.027.21.22.0064 800035020 8490 HALE AVE S $471.55 $75.00 $546.55 ACTIV 17.027.21.23.0034 800034006 8405 GRENADIER AVE S $468.93 $75.00 $543.93 ACTIV 18.027.21.14.0069 800046875 9817 HEATH AVE S $468.18 $75.00 $543.18 ACTIV 20.027.21.34.0012 800043727 8609 INDIAN BLVD S $466.74 $75.00 $541.74 ACTIV 09.027.21.13.0022 800048640 8947 JASMINE LN S $466.12 $75.00 $541.12 ACTIV 15.027.21.33.0032 101681613 9285 HARKNESS AVE S $466.10 $75.00 $541.10 ACTIV 20.027.21.23.0051 800034044 8400 INDIAN BLVD S $465.51 $75.00 $540.51 ACTIV 09.027.21.21.0008 115644193 8440 79TH ST S $464.27 $75.00 $539.27 ACTIV 09.027.21.34.0035 106129893 7883 IVERSON AVE S $462.61 $75.00 $537.61 ACTIV 09.027.21.44.0024 800045219 9627 HALE AVE S $462.33 $75.00 $537.33 ACTIV 20.027.21.32.0119 800051868 8120 JERGEN AVE S $460.30 $75.00 $535.30 ACTIV 15.027.21.21.0060 800048302 8466 HADLEY AVE S $456.83 $75.00 $531.83 ACTIV 18.027.21.14.0029 103962800 8024 HORNELL AVE S $447.98 $75.00 $522.98 ACTIV 17.027.21.11.0018 800034593 7791 66TH ST S $446.07 $75.00 $521.07 ACTIV 05.027.21.41.0006 112682481 6790 PINE CREST TRL S $442.58 $75.00 $517.58 ACTIV 05.027.21.34.0113 800051765 8906 JANERO AVE S $442.58 $75.00 $517.58 ACTIV 16.027.21.44.0065 105553339 8140 INGLESIDE AVE S $442.45 $75.00 $517.45 ACTIV 16.027.21.21.0049 800038190 9131 92ND ST S $441.94 $75.00 $516.94 ACTIV 22.027.21.23.0003 800034075 9065 JANIE AVE S $440.82 $75.00 $515.82 ACTIV 21.027.21.11.0063 107213935 9752 INDIAN BLVD S $440.50 $75.00 $515.50 ACTIV 10.027.21.14.0006 800035384 8068 HYDE LN S $440.45 $75.00 $515.45 INACT 16.027.21.22.0027 800037916 9216 INDIAN BLVD S $439.47 $75.00 $514.47 ACTIV 10.027.21.23.0075 108636308 7356 INWOOD AVE S $439.00 $75.00 $514.00 ACTIV 09.027.21.24.0077 104989794 8760 HALE AVE S $438.69 $75.00 $513.69 ACTIV 18.027.21.44.0114 101447397 8403 GREYSTONE AVE S $438.42 $75.00 $513.42 ACTIV 18.027.21.14.0053 106045813 7911 ISLETON AVE S $434.90 $75.00 $509.90 ACTIV 09.027.21.44.0068 800045791 7553 INMAN AVENUE CT S $434.82 $75.00 $509.82 ACTIV 09.027.21.24.0001 800037994 7712 60TH ST S $433.41 $75.00 $508.41 ACTIV 05.027.21.11.0030 108110800 9709 HAMLET AVE S $432.57 $75.00 $507.57 ACTIV 20.027.21.33.0014 104525343 8338 88TH ST S $432.29 $75.00 $507.29 ACTIV 16.027.21.31.0086 800051670 6568 JOLIET AVE S $431.03 $75.00 $506.03 ACTIV 03.027.21.41.0076 104393213 9055 79TH ST S $430.34 $75.00 $505.34 ACTIV 10.027.21.33.0094 800046733 8171 IVYWOOD AVE S $430.16 $75.00 $505.16 ACTIV 16.027.21.11.0066 800045460 7185 71ST ST S $427.90 $75.00 $502.90 ACTIV 08.027.21.22.0036 105594378 8058 INNSDALE AVE S $425.71 $75.00 $500.71 ACTIV 16.027.21.21.0045 800041453 7557 JENSEN AVE S $424.48 $75.00 $499.48 ACTIV 10.027.21.32.0089 800044354 9379 INDIAN BLVD S $423.83 $75.00 $498.83 ACTIV 10.027.21.24.0041 800039960 7865 HEMINGWAY AVE S $423.57 $75.00 $498.57 ACTIV 08.027.21.43.0148 800046113 7795 74TH ST S $420.27 $75.00 $495.27 ACTIV 08.027.21.14.0042 800048697 8661 GRENADIER AVE S $416.82 $75.00 $491.82 ACTIV 18.027.21.41.0101 800036194 8095 HORNELL AVE S $413.75 $75.00 $488.75 ACTIV 16.027.21.22.0035 800041543 6990 PINE CREST TRL S $413.65 $75.00 $488.65 ACTIV 05.027.21.34.0064 101176139 7263 97TH ST S $413.08 $75.00 $488.08 ACTIV 20.027.21.31.0130 800035839 7250 96TH ST S $411.78 $75.00 $486.78 ACTIV 20.027.21.32.0010 800048743 6826 91ST ST S $409.68 $75.00 $484.68 ACTIV 19.027.21.11.0192 112187832 6351 GOODVIEW BAY S $404.33 $75.00 $479.33 ACTIV 07.027.21.21.0013 800038809 9837 HEATH AVE S $402.19 $75.00 $477.19 ACTIV 20.027.21.34.0010 800045241 7296 JANERO AVE S $401.85 $75.00 $476.85 ACTIV 10.027.21.22.0007 800051504 7107 61ST ALCOVE S $400.35 $75.00 $475.35 ACTIV 05.027.21.22.0024 107079808 8279 HYDE CT S $395.65 $75.00 $470.65 ACTIV 16.027.21.23.0005 800036608 7231 JOLIET AVE S $393.43 $75.00 $468.43 ACTIV 10.027.21.12.0079 800051607 9696 65TH ST S $392.81 $75.00 $467.81 ACTIV 03.027.21.41.0012 800046646 6617 JEFFERY BAY S $392.74 $75.00 $467.74 ACTIV 03.027.21.31.0031 101819746 6634 HYDE AVE S $392.71 $75.00 $467.71 ACTIV 05.027.21.41.0051 4 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800037216 9661 HARROW CT S $392.45 $75.00 $467.45 ACTIV 20.027.21.31.0100 103872713 9715 HARROW AVE S $391.81 $75.00 $466.81 ACTIV 20.027.21.34.0122 800042939 9644 HAMES AVE S $391.60 $75.00 $466.60 ACTIV 20.027.21.32.0036 800046600 8280 JANERO AVE S $390.56 $75.00 $465.56 ACTIV 15.027.21.23.0005 800050919 7413 99TH ST S $389.30 $75.00 $464.30 ACTIV 20.027.21.34.0066 800047763 6772 JARVIS BAY S $386.14 $75.00 $461.14 ACTIV 03.027.21.33.0025 800038254 8406 INGLESIDE AVE S $385.21 $75.00 $460.21 ACTIV 16.027.21.24.0043 800046742 6987 84TH ST S $384.54 $75.00 $459.54 ACTIV 18.027.21.14.0024 107022752 8080 HILLSIDE TRL S $380.19 $75.00 $455.19 ACTIV 16.027.21.23.0051 103072937 8063 JERGEN AVE S $377.73 $75.00 $452.73 ACTIV 15.027.21.21.0029 800036451 8724 IDEN AVE S $377.24 $75.00 $452.24 ACTIV 16.027.21.32.0059 800043087 8329 81ST ST S $374.53 $75.00 $449.53 ACTIV 16.027.21.21.0073 800044463 9240 INDIAN BLVD S $373.73 $75.00 $448.73 ACTIV 10.027.21.24.0055 800039424 7989 71ST ST S $371.40 $75.00 $446.40 ACTIV 08.027.21.11.0087 800050981 8266 JENSEN AVE S $371.16 $75.00 $446.16 ACTIV 15.027.21.24.0002 800050532 6449 HIGHLAND HILLS CURV S $370.92 $75.00 $445.92 ACTIV 06.027.21.24.0029 800046734 7706 JEFFERY AVE S $370.49 $75.00 $445.49 ACTIV 10.027.21.32.0054 102383283 8733 JANERO AVE S $368.37 $75.00 $443.37 ACTIV 16.027.21.41.0089 800040586 7923 77TH STREET BAY S $368.20 $75.00 $443.20 ACTIV 08.027.21.41.0099 800046507 8745 GREENE AVE S $367.82 $75.00 $442.82 ACTIV 18.027.21.43.0064 800047013 8615 HYDE AVE S $365.07 $75.00 $440.07 ACTIV 17.027.21.41.0082 800045926 8859 89TH STREET CIR S $364.99 $75.00 $439.99 ACTIV 16.027.21.44.0039 800047708 9663 HARROW CT S $363.45 $75.00 $438.45 ACTIV 20.027.21.31.0101 800040592 7989 GRAFTON AVE S $363.44 $75.00 $438.44 ACTIV 07.027.21.43.0051 105717496 7374 HOMESTEAD AVE S $361.83 $75.00 $436.83 ACTIV 08.027.21.14.0072 105868642 7741 JANERO AVE S $361.46 $75.00 $436.46 ACTIV 10.027.21.33.0027 800044018 8153 HYDE AVE S $359.27 $75.00 $434.27 ACTIV 16.027.21.22.0009 800044137 8785 HALLMARK AVE S $358.57 $75.00 $433.57 ACTIV 17.027.21.33.0055 800052441 8612 INDIAN BLVD S $358.24 $75.00 $433.24 ACTIV 09.027.21.12.0012 800049579 9220 INDIAN BLVD S $356.53 $75.00 $431.53 ACTIV 10.027.21.23.0076 800043308 8143 GRAFTON AVE S $356.11 $75.00 $431.11 ACTIV 18.027.21.21.0057 800049473 9260 HILLSIDE TRL S $354.42 $75.00 $429.42 ACTIV 15.027.21.31.0026 800052048 8051 HORNELL AVE S $354.23 $75.00 $429.23 ACTIV 17.027.21.11.0013 101101068 8915 91ST ST S $351.30 $75.00 $426.30 ACTIV 21.027.21.11.0040 800047068 8566 IVYWOOD AVE S $349.12 $75.00 $424.12 ACTIV 16.027.21.41.0020 106229989 7085 IRVIN AVE S $347.87 $75.00 $422.87 ACTIV 09.027.21.12.0028 800041043 9248 EAST POINT DOUGLAS LN S $346.92 $75.00 $421.92 ACTIV 22.027.21.32.0045 800043448 8577 GREENWAY AVE S $340.25 $75.00 $415.25 INACT 18.027.21.42.0112 800050339 6570 GENEVIEVE TRL S $339.92 $75.00 $414.92 ACTIV 06.027.21.32.0030 104636452 7112 92ND ST S $338.69 $75.00 $413.69 ACTIV 20.027.21.22.0013 800046430 7493 99TH ST S $338.46 $75.00 $413.46 ACTIV 20.027.21.34.0061 800042289 8599 GREENE AVE S $332.93 $75.00 $407.93 ACTIV 18.027.21.42.0061 108219906 9696 HAMES AVE S $332.04 $75.00 $407.04 ACTIV 20.027.21.32.0030 800048382 8310 GRENADIER AVE S $328.01 $75.00 $403.01 ACTIV 18.027.21.14.0072 800045084 7683 HYDE AVE S $319.42 $75.00 $394.42 ACTIV 08.027.21.41.0058 800053656 6606 96TH ST S $315.80 $75.00 $390.80 ACTIV 19.027.21.42.0043 800049503 8210 83RD ST S $314.59 $75.00 $389.59 ACTIV 16.027.21.23.0023 800052004 8624 INWOOD AVE S $313.85 $75.00 $388.85 ACTIV 16.027.21.31.0028 800051619 6094 JASMINE BAY S $313.74 $75.00 $388.74 ACTIV 03.027.21.21.0015 800051978 8816 GREENE AVE S $312.61 $75.00 $387.61 INACT 18.027.21.43.0070 110771897 8753 IMPERIAL AVE S $312.57 $75.00 $387.57 ACTIV 16.027.21.33.0015 800043183 8577 GRANADA AVE S $312.28 $75.00 $387.28 ACTIV 18.027.21.42.0085 800050828 8400 80TH ST S $311.61 $75.00 $386.61 ACTIV 09.027.21.34.0014 800049329 8399 88TH ST S $303.97 $75.00 $378.97 ACTIV 16.027.21.34.0047 800051648 7252 61ST ST S $303.58 $75.00 $378.58 ACTIV 05.027.21.22.0065 800046894 9757 85TH ST S $301.43 $75.00 $376.43 ACTIV 15.027.21.13.0108 107884583 8124 GRANADA AVE S $300.00 $75.00 $375.00 ACTIV 18.027.21.21.0046 800033873 8619 GREENWAY AVE S $299.84 $75.00 $374.84 ACTIV 18.027.21.42.0029 800047829 6845 PINE CREST TRL S $298.21 $75.00 $373.21 ACTIV 05.027.21.34.0101 5 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800051491 6630 91ST ST S $296.88 $75.00 $371.88 ACTIV 19.027.21.12.0092 105592376 8046 INNSDALE AVE S $294.86 $75.00 $369.86 ACTIV 16.027.21.21.0046 106578325 9099 JENSEN AVE S $292.27 $75.00 $367.27 ACTIV 22.027.21.21.0112 800038585 8272 85TH ST S $288.83 $75.00 $363.83 ACTIV 16.027.21.31.0022 800040912 9615 HALE AVE S $280.85 $75.00 $355.85 ACTIV 20.027.21.32.0120 111945138 9145 JARVIS AVE S $280.60 $75.00 $355.60 ACTIV 22.027.21.22.0019 107461177 8321 79TH ST S $280.13 $75.00 $355.13 ACTIV 09.027.21.34.0028 105442231 8071 HYDE AVE S $278.74 $75.00 $353.74 ACTIV 16.027.21.22.0004 800050805 7827 74TH ST S $278.65 $75.00 $353.65 INACT 08.027.21.14.0047 800050910 8199 GRANADA AVE S $276.99 $75.00 $351.99 ACTIV 18.027.21.12.0053 108451130 7837 IDEAL AVE S $274.36 $75.00 $349.36 ACTIV 09.027.21.34.0047 800050486 6437 HIGHLAND HILLS LN S $268.01 $75.00 $343.01 ACTIV 06.027.21.24.0039 100162158 8129 HEMINGWAY AVE S $266.12 $75.00 $341.12 ACTIV 17.027.21.12.0012 108300985 8428 HILO TRL S $266.06 $75.00 $341.06 ACTIV 17.027.21.14.0041 800045618 8824 HALE AVE S $263.14 $75.00 $338.14 ACTIV 18.027.21.44.0120 102276181 8185 IVYWOOD AVE S $263.13 $75.00 $338.13 ACTIV 16.027.21.11.0067 800050838 8725 IVYWOOD AVE S $262.15 $75.00 $337.15 ACTIV 16.027.21.44.0002 800039480 8891 GREENWAY AVE S $261.18 $75.00 $336.18 ACTIV 18.027.21.43.0028 102419319 9082 JANERO AVE S $260.81 $75.00 $335.81 ACTIV 21.027.21.11.0053 800049068 8404 115TH ST S $259.15 $75.00 $334.15 ACTIV 33.027.21.24.0032 800046958 8554 GREENE AVE S $256.91 $75.00 $331.91 ACTIV 18.027.21.42.0069 800045017 8180 IVYWOOD AVE S $255.59 $75.00 $330.59 ACTIV 16.027.21.11.0010 111972580 7700 INGLE AVENUE CT S $248.92 $75.00 $323.92 ACTIV 09.027.21.31.0047 800053522 9218 EAST POINT DOUGLAS LN S $247.04 $75.00 $322.04 INACT 22.027.21.32.0054 800046405 9464 JERGEN PL S $245.89 $75.00 $320.89 ACTIV 22.027.21.24.0098 800049477 6813 PINE CREST TRL S $242.36 $75.00 $317.36 ACTIV 05.027.21.34.0206 800050252 6764 PINE CREST TRL S $241.81 $75.00 $316.81 ACTIV 05.027.21.34.0152 800053290 6688 91ST ST S $237.83 $75.00 $312.83 ACTIV 19.027.21.12.0088 800043877 9612 HAMES AVE S $230.26 $75.00 $305.26 ACTIV 20.027.21.32.0040 103490346 7873 JOLIET AVE S $228.11 $75.00 $303.11 ACTIV 10.027.21.43.0188 800042667 8414 HERON AVE S $227.65 $75.00 $302.65 ACTIV 17.027.21.13.0002 111235437 7395 BURR OAK AVE S $226.84 $75.00 $301.84 ACTIV 07.027.21.14.0069 800042149 8207 BELDEN BLVD S $226.19 $75.00 $301.19 ACTIV 18.027.21.12.0007 800036276 8279 INDIAN BLVD S $219.91 $75.00 $294.91 ACTIV 09.027.21.24.0053 800039334 7404 LAMAR AVE S $217.22 $75.00 $292.22 INACT 12.027.21.23.0003 800042627 8050 JASMINE AVE S $215.76 $75.00 $290.76 ACTIV 15.027.21.22.0042 800051996 9296 HAMLET AVE S $215.69 $75.00 $290.69 ACTIV 20.027.21.23.0035 800051121 9668 HALLMARK AVE S $209.56 $75.00 $284.56 ACTIV 20.027.21.32.0112 800052934 9322 64TH ST S $208.32 $75.00 $283.32 ACTIV 03.027.21.24.0020 104565382 6702 90TH ST S $207.49 $75.00 $282.49 ACTIV 18.027.21.43.0023 108307992 8459 HILO TRL S $203.19 $75.00 $278.19 ACTIV 17.027.21.14.0048 800045897 6754 JEFFERY AVE S $200.30 $75.00 $275.30 ACTIV 03.027.21.34.0080 800038286 7012 GOODVIEW AVE S $198.64 $75.00 $273.64 ACTIV 07.027.21.21.0004 800053446 6966 91ST ST S $197.38 $75.00 $272.38 ACTIV 19.027.21.11.0038 800042817 8327 ISLETON CT S $195.87 $75.00 $270.87 ACTIV 16.027.21.14.0020 800053433 9289 JERGEN AVE S $194.69 $75.00 $269.69 ACTIV 22.027.21.24.0102 800049667 7653 IVERSON AVE S $192.82 $75.00 $267.82 ACTIV 09.027.21.41.0014 800047256 8660 JORGENSEN AVE S $192.59 $75.00 $267.59 ACTIV 15.027.21.41.0035 800051260 8800 HILLSIDE TRL S $190.00 $0.00 $190.00 INACT 16.027.21.41.0007 108992652 7251 JENSEN AVE S $187.41 $75.00 $262.41 ACTIV 10.027.21.21.0125 800049104 8501 LAMAR AVE S $187.35 $75.00 $262.35 ACTIV 13.027.21.32.0002 800048057 6620 JANERO AVE S $184.41 $75.00 $259.41 ACTIV 03.027.21.32.0058 800047318 9747 HAMES CT S $184.23 $75.00 $259.23 ACTIV 20.027.21.33.0003 800046330 9224 INDIAN BLVD S $179.23 $75.00 $254.23 ACTIV 10.027.21.23.0073 800047679 6830 PINE CREST TRL S $179.01 $75.00 $254.01 ACTIV 05.027.21.34.0063 800053132 6925 INNSDALE AVENUE CT S $177.24 $75.00 $252.24 ACTIV 04.027.21.34.0027 800050240 8438 GREENWAY AVE S $172.31 $75.00 $247.31 INACT 18.027.21.13.0071 800041385 9321 JEFFERY AVE S $172.21 $75.00 $247.21 ACTIV 22.027.21.24.0039 109978606 7275 HARKNESS AVE S $171.29 $75.00 $246.29 ACTIV 08.027.21.24.0002 6 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800049138 9255 MILITARY RD $170.12 $75.00 $245.12 ACTIV 03.027.21.24.0003 800045353 9391 69TH ST S $169.34 $75.00 $244.34 ACTIV 03.027.21.34.0015 800048985 7345 IVERSON AVE S $169.16 $75.00 $244.16 ACTIV 09.027.21.14.0060 800044481 9120 79TH ST S $167.37 $75.00 $242.37 ACTIV 10.027.21.33.0067 800051389 6671 93RD ST S $166.74 $75.00 $241.74 ACTIV 19.027.21.13.0029 111398804 9725 HAMLET AVE S $166.26 $75.00 $241.26 ACTIV 20.027.21.33.0016 800052400 8720 ISLE CT S $165.48 $75.00 $240.48 INACT 16.027.21.13.0008 800035926 6898 HOMESTEAD AVE S $158.91 $75.00 $233.91 ACTIV 05.027.21.44.0059 800043823 8790 HAMLET AVE S $158.30 $75.00 $233.30 ACTIV 17.027.21.33.0043 800052642 9770 85TH STREET PL S $157.91 $75.00 $232.91 ACTIV 15.027.21.14.0062 100694672 9970 77TH ST S $156.26 $75.00 $231.26 ACTIV 10.027.21.44.0006 110360987 10478 EAST POINT DOUGLAS RD S $155.43 $75.00 $230.43 ACTIV 26.027.21.24.0004 110362989 10505 KIMBRO AVE S $155.43 $75.00 $230.43 ACTIV 26.027.21.42.0003 800046241 10870 GREY CLOUD ISLAND DR S $155.43 $75.00 $230.43 ACTIV 30.027.21.33.0002 110436062 10940 MANNING AVE S $155.43 $75.00 $230.43 ACTIV 25.027.21.44.0005 800046700 11176 73RD ST S $155.43 $75.00 $230.43 ACTIV 12.027.21.23.0036 800045172 7163 LAMAR AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.22.0004 109962590 7213 LAMAR AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.23.0039 109988616 7361 LAMAR AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.23.0025 800038456 7431 LANGLY AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.23.0015 110032660 7515 LAMAR AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.32.0010 110054682 7563 LANGLY AVE S $155.43 $75.00 $230.43 ACTIV 12.027.21.32.0055 110309936 9675 MILLER RD S $155.43 $75.00 $230.43 ACTIV 21.027.21.41.0019 110313940 9790 GREY CLOUD TRL S $155.43 $75.00 $230.43 ACTIV 19.027.21.33.0002 800050207 6123 IDETTE AVE S $155.16 $75.00 $230.16 ACTIV 04.027.21.23.0182 800047463 8710 HILLSIDE TRL S $155.01 $75.00 $230.01 ACTIV 16.027.21.42.0017 110538164 11650 LAYTON AVE S $154.32 $75.00 $229.32 ACTIV 36.027.21.31.0027 800047690 11672 LEHIGH AVE S $154.32 $75.00 $229.32 ACTIV 36.027.21.31.0033 110049677 7556 LAWTON AVE S $154.32 $75.00 $229.32 ACTIV 12.027.21.32.0022 800045562 6847 LAMAR AVE S $153.23 $75.00 $228.23 ACTIV 01.027.21.33.0017 110898667 7541 LANGLY AVE S $152.46 $75.00 $227.46 ACTIV 12.027.21.32.0057 109318960 6535 FOXTAIL CT S $152.36 $75.00 $227.36 ACTIV 06.027.21.43.0018 800042233 9240 79TH ST S $151.67 $75.00 $226.67 ACTIV 10.027.21.33.0059 800051515 10161 MISSISSIPPI DUNES BLVD S $150.85 $75.00 $225.85 ACTIV 30.027.21.11.0014 800047709 11576 POINT DOUGLAS DR S $149.09 $75.00 $224.09 ACTIV 36.027.21.13.0001 800049192 8232 RIVER ACRES RD $148.46 $75.00 $223.46 ACTIV 33.027.21.23.0028 800043916 9866 KIMBRO AVE S $148.00 $75.00 $223.00 ACTIV 23.027.21.34.0007 110482108 11331 100TH ST S $147.98 $75.00 $222.98 ACTIV 25.027.21.21.0001 800052343 9100 75TH ST S $147.39 $75.00 $222.39 ACTIV 10.027.21.32.0100 108494171 7373 IDEN AVE S $146.94 $75.00 $221.94 ACTIV 09.027.21.23.0040 110283910 9260 MILITARY RD $146.89 $75.00 $221.89 ACTIV 03.027.21.21.0002 800045878 8767 IRONWOOD AVE S $145.12 $75.00 $220.12 ACTIV 16.027.21.43.0016 111412189 8412 79TH ST S $144.06 $75.00 $219.06 ACTIV 09.027.21.34.0037 800045188 11621 LOCKRIDGE AVE S $143.01 $75.00 $218.01 ACTIV 36.027.21.42.0005 800049501 9087 JENSEN AVE S $142.52 $75.00 $217.52 ACTIV 22.027.21.21.0057 800038133 7718 INSKIP TRL S $141.62 $75.00 $216.62 ACTIV 09.027.21.34.0083 800051241 8831 GRANADA AVE S $141.59 $75.00 $216.59 ACTIV 18.027.21.43.0098 800034066 9712 HAMES CT S $140.17 $75.00 $215.17 ACTIV 20.027.21.32.0027 800043867 9722 78TH ST S $139.88 $75.00 $214.88 ACTIV 10.027.21.43.0190 800048028 8678 IMPERIAL AVE S $138.02 $75.00 $213.02 ACTIV 16.027.21.32.0035 800042377 8405 87TH ST S $135.20 $75.00 $210.20 ACTIV 16.027.21.31.0069 112219844 9726 82ND ST S $131.65 $75.00 $206.65 ACTIV 15.027.21.12.0101 800052905 7630 79TH ST S $129.52 $75.00 $204.52 ACTIV 08.027.21.43.0110 800046843 7004 INNSDALE AVE S $129.40 $75.00 $204.40 ACTIV 09.027.21.21.0016 104355178 9193 75TH ST S $127.46 $75.00 $202.46 ACTIV 10.027.21.32.0105 104920730 8854 HADLEY AVE S $126.94 $75.00 $201.94 ACTIV 18.027.21.44.0032 800050971 9021 JAREAU AVE S $125.77 $75.00 $200.77 INACT 22.027.21.22.0003 800053281 8816 GREENE AVE S $123.15 $0.00 $123.15 INACT 18.027.21.43.0070 800035810 10845 KINGSBOROUGH TRL S $122.94 $75.00 $197.94 ACTIV 26.027.21.43.0031 7 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800050600 8279 JANERO AVE S $122.58 $75.00 $197.58 ACTIV 15.027.21.23.0016 800049798 9017 JANIE AVE S $121.97 $75.00 $196.97 ACTIV 21.027.21.11.0060 110540166 11660 LEHIGH AVE S $121.63 $75.00 $196.63 INACT 36.027.21.31.0006 800049078 8847 IRONWOOD AVE S $120.44 $75.00 $195.44 ACTIV 16.027.21.43.0070 100414399 7991 66TH ST S $120.22 $75.00 $195.22 ACTIV 05.027.21.41.0056 800046970 6750 PINE CREST TRL S $119.21 $75.00 $194.21 INACT 05.027.21.34.0176 104973780 8666 HALE AVE S $119.21 $75.00 $194.21 ACTIV 18.027.21.41.0114 103045910 7445 HIDDEN VALLEY TRL S $118.00 $75.00 $193.00 ACTIV 08.027.21.13.0049 800052769 7530 IDEAL AVE S $117.91 $75.00 $192.91 ACTIV 09.027.21.31.0074 800046477 8715 70TH ST S $117.39 $75.00 $192.39 ACTIV 09.027.21.11.0034 800046658 7420 TIMBER CREST DR S $117.31 $75.00 $192.31 ACTIV 05.027.21.34.0136 110380007 10650 MANNING AVE S $116.85 $75.00 $191.85 ACTIV 25.027.21.41.0008 110441067 10980 KINGSBOROUGH CT S $116.85 $75.00 $191.85 ACTIV 26.027.21.43.0018 110495121 11405 77TH ST S $116.85 $75.00 $191.85 ACTIV 12.027.21.34.0005 110856184 11701 LOCKRIDGE AVE S $116.85 $75.00 $191.85 ACTIV 36.027.21.43.0024 110590216 11860 LOCKRIDGE AVE S $116.85 $75.00 $191.85 ACTIV 36.027.21.34.0006 800040502 11900 LOFTON AVE S $116.85 $75.00 $191.85 ACTIV 36.027.21.43.0019 800034729 6320 LAMAR AVE S $116.85 $75.00 $191.85 ACTIV 02.027.21.14.0009 800047328 6490 70TH ST S $116.85 $75.00 $191.85 ACTIV 06.027.21.34.0032 109960588 7204 LAMAR AVE S $116.85 $75.00 $191.85 ACTIV 12.027.21.22.0013 110116743 7750 LAMAR AVE S $116.85 $75.00 $191.85 ACTIV 11.027.21.44.0002 110248875 8508 KEATS AVE S $116.85 $75.00 $191.85 ACTIV 15.027.21.41.0071 110264891 8791 LAMAR AVE S $116.85 $75.00 $191.85 ACTIV 13.027.21.33.0001 110317944 9880 MILITARY RD $116.85 $75.00 $191.85 ACTIV 03.027.21.41.0008 800035179 9988 GREY CLOUD TRL S $116.85 $75.00 $191.85 ACTIV 30.027.21.21.0006 800037694 8300 67TH ST S $116.72 $75.00 $191.72 ACTIV 04.027.21.31.0016 800047573 9816 HAYWARD AVE S $115.98 $75.00 $190.98 ACTIV 20.027.21.34.0059 110335962 10200 GREY CLOUD TRL S $115.83 $75.00 $190.83 ACTIV 30.027.21.21.0003 110446072 11050 MANNING AVE S $115.83 $75.00 $190.83 ACTIV 36.027.21.11.0002 800041710 11820 LOFTON AVE S $115.83 $75.00 $190.83 ACTIV 36.027.21.43.0023 800034499 6620 LAMAR CT S $115.83 $75.00 $190.83 ACTIV 02.027.21.41.0007 110275902 9054 MILITARY RD $115.83 $75.00 $190.83 ACTIV 03.027.21.22.0002 110315942 9826 EAST POINT DOUGLAS RD S $115.83 $75.00 $190.83 ACTIV 27.027.21.11.0001 115163490 8707 GROSPOINT AVE S $114.64 $75.00 $189.64 INACT 18.027.21.41.0057 101315271 8450 GREENE AVE S $113.83 $75.00 $188.83 ACTIV 18.027.21.13.0094 800037778 8744 HADLEY AVE S $113.26 $75.00 $188.26 ACTIV 18.027.21.41.0054 101988905 8100 INGBERG TRL S $113.03 $75.00 $188.03 ACTIV 16.027.21.33.0025 800040418 8435 83RD ST S $112.40 $75.00 $187.40 ACTIV 16.027.21.24.0048 800052851 10500 IDEAL AVE S $111.76 $75.00 $186.76 ACTIV 29.027.21.14.0001 800044006 7640 IMMANUEL AVE S $111.37 $75.00 $186.37 ACTIV 09.027.21.32.0049 800044007 9455 JARROD AVE S $111.35 $75.00 $186.35 ACTIV 22.027.21.23.0074 800043732 8773 JANERO AVE S $109.87 $75.00 $184.87 ACTIV 16.027.21.44.0013 800050636 8224 HEMINGWAY AVE S $109.57 $75.00 $184.57 ACTIV 17.027.21.11.0086 800035658 6678 IDEAL AVE S $109.41 $75.00 $184.41 ACTIV 05.027.21.41.0060 800045711 8260 HARKNESS RD S $109.39 $75.00 $184.39 ACTIV 17.027.21.24.0013 800043612 9734 HAMLET AVE S $108.92 $75.00 $183.92 ACTIV 20.027.21.33.0028 100963933 6603 85TH ST S $108.90 $75.00 $183.90 ACTIV 18.027.21.42.0066 800053848 9424 KIMBRO AVE S $108.83 $75.00 $183.83 ACTIV 23.027.21.24.0004 800045570 11655 LAYTON AVE S $108.55 $75.00 $183.55 INACT 36.027.21.31.0032 800044344 8793 HALE CT S $108.07 $75.00 $183.07 ACTIV 17.027.21.33.0074 800048176 7538 IVERSON AVE S $107.38 $75.00 $182.38 INACT 09.027.21.41.0065 800051672 9267 73RD ST S $105.34 $75.00 $180.34 ACTIV 10.027.21.23.0094 800044312 8612 IMPERIAL AVE S $101.37 $75.00 $176.37 ACTIV 16.027.21.32.0051 800042138 9653 HEATH AVE S $100.00 $75.00 $175.00 ACTIV 20.027.21.31.0013 800053637 9512 69TH ST S $99.98 $75.00 $174.98 ACTIV 03.027.21.43.0045 800051906 9699 HAMLET AVE S $98.47 $75.00 $173.47 ACTIV 20.027.21.32.0066 800043981 9971 HAMLET LN S $98.37 $75.00 $173.37 ACTIV 20.027.21.33.0160 800053535 6644 HINTERLAND TRL S $97.40 $75.00 $172.40 ACTIV 05.027.21.42.0116 800052016 7675 HYDE AVE S $97.23 $0.00 $97.23 INACT 08.027.21.41.0056 8 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800051264 8011 80TH ST S $95.68 $75.00 $170.68 INACT 16.027.21.22.0031 113402018 7047 GOODVIEW AVE S $94.79 $75.00 $169.79 ACTIV 07.027.21.21.0018 800052927 6925 INNSDALE AVENUE CT S $92.30 $0.00 $92.30 INACT 04.027.21.34.0027 800044765 7585 HYDE AVE S $87.70 $75.00 $162.70 INACT 08.027.21.14.0094 800052564 8496 GROSPOINT AVE S $87.51 $75.00 $162.51 ACTIV 18.027.21.14.0047 800045061 7002 HOMESTEAD AVE S $87.24 $75.00 $162.24 ACTIV 08.027.21.11.0012 101427378 8622 GRENADIER AVE S $87.19 $75.00 $162.19 INACT 18.027.21.42.0010 800053654 7675 HYDE AVE S $86.11 $75.00 $161.11 ACTIV 08.027.21.41.0056 800046636 8459 HILO LN S $84.27 $75.00 $159.27 ACTIV 17.027.21.14.0060 800048274 8152 HORNELL AVE S $84.17 $75.00 $159.17 ACTIV 16.027.21.22.0049 800051132 11040 70TH ST S $81.74 $75.00 $156.74 ACTIV 01.027.21.33.0006 800049247 9953 HAMLET LN S $81.63 $75.00 $156.63 ACTIV 20.027.21.33.0155 800039588 7891 72ND ST S $80.68 $75.00 $155.68 ACTIV 08.027.21.11.0059 800041934 9482 72ND ST S $80.68 $75.00 $155.68 INACT 10.027.21.21.0178 800053439 8850 82ND STREET CT S $79.10 $75.00 $154.10 ACTIV 16.027.21.11.0023 800043006 7597 LAMAR AVE S $78.93 $75.00 $153.93 ACTIV 12.027.21.32.0014 110834708 7639 LAMAR AVE S $78.93 $75.00 $153.93 ACTIV 12.027.21.32.0003 800053175 6375 JASMINE AVE S $78.81 $75.00 $153.81 INACT 03.027.21.24.0072 800045778 9243 79TH ST S $78.78 $75.00 $153.78 ACTIV 10.027.21.33.0104 800036295 8218 JERGEN AVE S $75.48 $75.00 $150.48 ACTIV 15.027.21.21.0052 800052685 9487 92ND ST S $74.90 $75.00 $149.90 INACT 22.027.21.21.0131 800045996 7652 79TH ST S $72.73 $75.00 $147.73 ACTIV 08.027.21.43.0135 110060688 7575 LAMAR AVE S $72.35 $75.00 $147.35 INACT 12.027.21.32.0011 800047385 7483 ISLETON AVE S $72.11 $75.00 $147.11 ACTIV 09.027.21.14.0016 800043148 7819 IDEAL AVE S $72.09 $75.00 $147.09 ACTIV 09.027.21.34.0048 100308301 9618 HEATH AVE S $69.67 $75.00 $144.67 ACTIV 20.027.21.31.0038 800053614 6776 PINE CREST TRL S $68.21 $75.00 $143.21 ACTIV 05.027.21.34.0155 800045962 8750 GRENADIER AVE S $67.91 $75.00 $142.91 ACTIV 18.027.21.42.0019 103987823 8123 HORNELL AVE S $67.56 $75.00 $142.56 ACTIV 16.027.21.22.0037 800043537 7795 JEFFERY AVE S $67.00 $75.00 $142.00 ACTIV 10.027.21.34.0016 800053651 8645 IVYWOOD AVE S $66.57 $75.00 $141.57 ACTIV 16.027.21.41.0076 800049015 8206 JERGEN AVE S $65.88 $75.00 $140.88 ACTIV 15.027.21.21.0053 800041740 7232 98TH ST S $65.54 $75.00 $140.54 ACTIV 20.027.21.34.0127 800053805 6198 INSPIRE AVE S $65.19 $75.00 $140.19 INACT 04.027.21.24.0041 800044287 8479 HADLEY AVE S $63.99 $75.00 $138.99 INACT 17.027.21.23.0014 108396079 8578 HYDE AVE S $63.71 $75.00 $138.71 ACTIV 17.027.21.41.0055 800047247 7623 IRVIN AVENUE CT S $62.39 $75.00 $137.39 ACTIV 09.027.21.41.0095 800042729 9391 72ND ST S $62.00 $75.00 $137.00 ACTIV 10.027.21.21.0185 800052935 9355 63RD ST S $61.91 $75.00 $136.91 INACT 03.027.21.24.0011 800052629 11625 LEEWARD AVE S $61.00 $75.00 $136.00 ACTIV 36.027.21.31.0007 800053438 8186 HEMINGWAY AVE S $60.25 $75.00 $135.25 ACTIV 17.027.21.12.0048 800047741 8105 HEMINGWAY AVE S $59.61 $75.00 $134.61 ACTIV 17.027.21.12.0010 800048756 8782 IRONWOOD AVE S $59.08 $75.00 $134.08 ACTIV 16.027.21.43.0037 800039123 9451 DUNES LN S $58.48 $75.00 $133.48 ACTIV 19.027.21.42.0030 105907679 7680 JASMINE AVE S $58.16 $75.00 $133.16 ACTIV 10.027.21.32.0022 800051462 9453 HALLMARK AVE S $57.85 $75.00 $132.85 ACTIV 20.027.21.23.0069 800046746 7158 JORGENSEN LN S $56.34 $75.00 $131.34 ACTIV 10.027.21.11.0153 800045393 9407 HILLSIDE TRL S $56.21 $75.00 $131.21 ACTIV 15.027.21.31.0087 800050899 6230 JEFFERY AVE S $54.97 $75.00 $129.97 ACTIV 03.027.21.21.0037 800053720 6230 63RD ST S $54.79 $75.00 $129.79 INACT 06.027.21.23.0003 800046220 7630 79TH ST S $53.87 $0.00 $53.87 INACT 08.027.21.43.0110 800047348 8905 IRONWOOD AVE S $53.12 $75.00 $128.12 ACTIV 16.027.21.43.0084 102205112 7631 HOMESTEAD CT S $52.68 $75.00 $127.68 ACTIV 08.027.21.41.0141 800044100 7577 BURR OAK CV S $52.09 $75.00 $127.09 ACTIV 07.027.21.41.0035 800047020 8780 IRONWOOD AVE S $51.70 $75.00 $126.70 INACT 16.027.21.43.0036 800052460 6869 98TH ST S $50.48 $75.00 $125.48 INACT 19.027.21.44.0094 800044676 7081 IRISH AVENUE CT S $50.28 $75.00 $125.28 ACTIV 09.027.21.12.0039 800044501 8354 FOOTHILL RD S $50.25 $75.00 $125.25 ACTIV 16.027.21.13.0049 102461359 8264 JASMINE AVE S $50.00 $75.00 $125.00 ACTIV 15.027.21.23.0024 9 Account Property Address Eligible Amount to Certify Certification Fee Total Certification Status Parcel Number 800053777 8159 HENSLOWE AVE S $39.93 $75.00 $114.93 INACT 17.027.21.12.0060 800053544 8780 IRONWOOD AVE S $36.45 $0.00 $36.45 INACT 16.027.21.43.0036 800053628 7675 HYDE AVE S $34.03 $0.00 $34.03 INACT 08.027.21.41.0056 $217,788.89 $39,150.00 $256,938.89Totals 10 1 City Council Action Request 7.S. Meeting Date 12/6/2023 Department Public Works Agenda Category Action Item Title 2024-2028 Capital Improvement Plan Staff Recommendation Approve the 2024-2028 Capital Improvement Plan and adopt Resolution 2023-159 amending the Comprehensive Plan 2040 to incorporate the CIP. Budget Implication N/A Attachments 1. CIP 2024-2028 CC Memo 2. CIP 2024-2028 Resolution 3. CIP 2024-2028 PC Minutes Excerpt 2023-10-23 4. CIP 2024-2028 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: DATE: December 6, 2023 RE: 2024-2028 Capital Improvement Plan Discussion Recommendation Approve the 2024-2028 Capital Improvement Plan and adopt Resolution 2023-159 amending the Comprehensive Plan 2040 to incorporate the CIP. Attachments 1. CIP 2024-2028 CC Memo 2. CIP 2024-2028 Resolution 3. CIP 2024-2028 PC Minutes Excerpt 2023-10-23 4. CIP 2024-2028 To: Mayor and City Council Members Jennifer Levitt, City Administrator From: Amanda Meyer, PE, City Engineer Brenda Malinowski, Finance Director Date: November 29, 2023 Subject: 2024-2028 Capital Improvement Plan Introduction The 2024-2028 Capital Improvement Plan (CIP) is attached for Council consideration. Discussion On August 16, 2023, the contents of the attached 2024-2028 CIP were discussed at a Council Workshop. The CIP was refined based on the discussions and then brought to the October 23, 2023, Planning Commission meeting. The Planning Commission held a public hearing on the CIP at their October 23, 2023 meeting. The public hearing is required for amendment of the City’s Comprehensive Plan, which includes the CIP. During the Planning Commission meeting, one resident spoke both on Open Forum and as part of the CIP Public Hearing expressing concerns about the projects and associated costs shown in the CIP. Her concerns revolve around the increasing costs of projects a nd the impacts to resi- dents. During her testimony she urged other residents within the City to become more engaged throughout City processes, including the CIP, to become more aware of what is being proposed. The resident also noted in Open Forum that she appreciated being able to speak and provide her thoughts to both the Planning Commission and City Council through this platform. Additional detail of the resident’s testimony and additional questions posed by the Planning Commission are included in the attached excerpts from the minutes of that meeting. Ultimately, the 2024-2028 CIP was approved unanimously by the Planning Commission. The 2024-2028 CIP includes Pavement Management projects, Park Development and Improve - ment projects, municipal facility projects, and road projects resulting from commercial and residential development. The first two years (2024 and 2025) of the CIP document function as the “work plan” for city capital projects; however, all projects are brought to the Council prior to feasibility reports, acquisition, or construction. It is worth noting as well that there are many projects proposed within the CIP as placeholders to ensure the city is positioned well to apply for future grant opportunities for some of the more extensive projects. There are many other projects shown in t he CIP as placeholders that are development driven. Until such time that the adjacent/relevant developments move for - ward, those specific projects will continue to sit in the CIP as placeholders. Examples of these types of projects include the extensions of Ravine Parkway and some of the Neighborhood Park Developments. Honorable Mayor, City Council, and Jennifer Levitt 2024-2028 Capital Improvement Program November 29, 2023 Page 2 For 2024, the CIP includes $78.9 million in projects as follows: Matching grant funds $10,000 Public Landscape initiative $170,000 Parks – design & planning $15,000 Parks – Automatic Locks on Buildings $35,000 Belden Park Backstop Repair and Curbing $30,000 Bike Park – Track Improvements $50,000 Hearthside Park: Park Improvements $100,000 Oltman Middle School Lacrosse Complex and Parking $700,000 West Draw, Granada and Nina Park Play Equipment $210,000 Sports Lighting Improvements $113,000 Ice Arena Improvements $680,000 Spot replacement/slip lining – Sewer $550,000 System improvements – Streetlights $100,000 Storm water maintenance $200,000 Trunk Utility oversizing $20,000 Upper Ravine district infrastructure $50,000 Pull Well – Annual Maintenance $70,000 SCADA Upgrades $1,035,000 3M Settlement Implementation $28,174,000 CR 74 Trail $271,000 Ravine Parkway $2,000,000 Pavement Management $6,156,000 Traffic Signal $700,000 East Point Douglas & Jamaica $4,907,000 CSAH 19 and TH 61 $7,000,000 Jamaica Avenue $3,380,000 River Oaks Hwy 61 RCUT $1,210,000 South District Street & Utility Project $5,250,000 Roadway Maintenance $1,794,000 $78,930,000 Of the above project funding, $28 million will be paid with 3M settlement Funds and $10 million of these projects will be funded by other governmental agencies. Action Requested Approve the 2024-2028 Capital Improvement Plan and adopt Resolution 2023-159 amending the Comprehensive Plan 2040 to incorporate the CIP. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-159 RESOLUTION APPROVING A COMPREHENSIVE PLAN AMENDMENT TO THE CITY’S COMPREHENSIVE PLAN 2040 TO INCORPORATE THE CAPITAL IMPROVEMENT PLAN WHEREAS, the City of Cottage Grove has prepared an amendment to the implementation element of the City’s Comprehensive Plan 2040 for the Capital Improvement Plan (CIP) 2024-2028; and WHEREAS the Planning Commission held a public hearing on October 2 3, 2023; and WHEREAS the public hearing was opened for public testimony and verbal testimony was received from one member of the public; and WHEREAS the Planning Commission unanimously found that the 202 4-2028 CIP is consistent with the City’s Comprehensive Plan 2040. NOW, THEREFORE, BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, hereby approves the amendment to the Implementation Element of the City’s Comprehensive Plan 2040 to adopt the 202 4- 2028 Capital Improvement Plan (CIP). Passed this 6th day of December 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk EXCERPT FROM UNAPPROVED MINUTES OF THE OCTOBER 23, 2023, PLANNING COMMISSION MEETING OPEN FORUM Frazier opened the Open Forum and asked if anyone wished to address the Planning Com - mission on any non-agenda item. Bonnie Matter, 6649 Inskip Avenue South, thanked commissioners for providing this forum, as she’s now learned that this is what this is, a forum where she can actually address City Council and City staff, so thank you for providing that. Bonnie stated in a very uncertain economic environment, there should be more attention paid to cost control and savings. The City of Cottage Grove is continuing to plan more and bigger projects. Many people think that with all the new commercial and reside ntial development, the City has more money to spend with this expanding tax base; this is not the case. With more development comes the need for more infrastructure, more demands on finite resources like water, more streets, more people and man hours to maintain, more pollution, and destruction of the land and wildlife habitats. Older areas of the City require ongoing investment for upgrad - ing and replacement of deteriorating infrastructure. Due to poorly planned development, our schools need more, very costly buildings to educate our children. These buildings will no doubt have increased operating costs; it’s difficult to find people to pro vide services that are needed, like bus drivers and food service workers, to serve our children. Our wells are overtaxe d due to over development and, in some instances, wells are even being shut down. There is no suitable transportation system available within the City to move residents around efficiently. We have built lovely municipal buildings that are very costly to ma intain. Residents are expe- riencing hits to their pocketbooks from multiple areas, increased property taxes, increased School District taxes, increased City taxes, increased homeowner’s insurance, increased auto insurance, food prices, gas; you know, you’ve walked it, too. So, we have experienced some very unusual summers, a very unusual summer with extreme weather patterns across the country, rising temperatures, wildfires, extreme storm patterns, drought, and yet there has been no climate change plan put forward or even discussed for the City. So, this will be con- tinued. Thank you. No one else spoke. Frazier closed the Open Forum. 6.1 CIP 2024-2028 – Case CP2023-017 The City of Cottage Grove has applied for a Comprehensive Plan Amendment to amend the Capital Improvement Program (CIP) for 2024-2028. Raleigh summarized the staff report and recommended approval. She provided specific details on these four CIP categories: Public Facilities, New Parks & Improvements, Street Projects, and Utility Projects. Raleigh asked if there were any questions. Bhat stated this is just for his reference, what do you mean when you say a development driven project. Raleigh replied as development happens in those neighborhoods, as we’ve seen developers interested in that, as development actually comes to fruition, we’ll need to build out things like parks and Ravine Parkway for the future residents that move in there to use. Planning Commission Minutes – Regular Meeting October 23, 2023 Page 2 of 7 Rasmussen stated using the 80th Street project as reference, he thinks we had like a $10 million budget, and at the bottom it said half of that, $5 million; is that maybe State grants or something. Does that mean the cost is $15 million, or is it $10 milli on of the total project amount, with half of it being funded through the State. Raleigh replied $10 million is the total project amount, which she confirmed with Meyer, and $5 million is already paid for by grants; so, our portion will be $5 million. Frazier opened the public hearing. Bonnie Matter, 6649 Inskip Avenue South, stated regarding the CIP, she has more questions than she can cover in a three-minute talk, but she’ll just give you some broad brush thoughts. First of all, she doesn’t quite get the Comprehensive Plan Amendment: W hat’s being amended, what do these words mean? Please be specific, walk us through it. It was pages long, it was very hard, she still doesn’t know if she understands what was being amended. Are all of those items amendments? In 2023, a decision was made to spend $14 million, un- planned, for a Utilities Building, very possibly needed. Those dollars will come out of the Water Utility Fund, that’s what she got out of these pages of paper, but those dollars must’ve been used for other needed programs in the past; what is getting cut in the future for these dollars? How much is the City borrowing at taxpayers’ expense to cover that $14 million spend? The unplanned SCADA security upgrade cost $1+ million; that’s the first time, but believe me, that will be an ongoing investment. It’s definitely needed, we need that, and costs were paid out of the Utility Fund, but something else is not getting paid for because of it; these dollars were spent somewhere else, what was cut to cover this expense? There are huge expend itures, and the $43 million really caught me by surprise; it’s the first time I’ve seen that number for the South District. Where will that money come from, and what are the maintenance costs moving forward? It may be time for a moratorium on spending unti l the City is caught up with some of these payments. The payments rest on the backs of the City of Cottage Grove tax - payers in a dicey economic environment. As stated earlier, residents are taking hits from multiple areas, I listed those. According to this amended plan, it appears there will be multiple increases in resident user fees like 3 percent Stormwater Utility in crease, 3 percent rate in- crease in Water Utilities, 5 percent rate increase in Sanitary Sewer Utility, an 8 percent increase for Streetlights for 2024 and 3 percent increases in later years. The Park Improve - ment Capital Project Fund: Perhaps the City needs to cut the $3 million in park and playground renovations over the next five years until the City can better handle these costs. Remove the 2026 tax levy for $190,000. The Park Trust Fund: The City issued bonds in 2023, totaling $4.2 million for Glacial Valley Park. As an aside, I’m still unsure how that ever got into anything; I don't know when that showed up. These things seem to have a t endency to show up with residents unaware of what it is or how it will be paid for. The future identified projects will bring the fund balance to a negative $3.9 million. The time limit bell rang, and Bonnie asked if she may continue. Frazier asked her how much longer she had, asked if she was almost done; she replied yes, she’s almost done, so he told her to go ahead. Remember those beautiful municipal buildings, like the one we’re standing in, like this one? The levy will go from $300,000 to $350,000 annually, an increase of 16.6 percent in one year; residents, you out there are responsible for learning about what is going on in your City! I’m talking to you! Go read the m inutes, attend the public workshops, watch the meetings on SWCTC.org, speak up. The proposed amended CIP 2024 -2028 should be scrapped, and a more realistic plan should be presented to the residents of Cottage Grove. They deserve better than this, and while these dollars should concern residents, what I talked Planning Commission Minutes – Regular Meeting October 23, 2023 Page 3 of 7 about is just chump change. Again, residents need to start showing up for meetings and/or reading their meeting minutes. Wake up! If you are not aware of the dollars involved in the South District and who is paying, you might want to start getting informed . Apathy and igno- rance are very unhealthy for any community and your pocketbook. Thank you for listening and letting me share my thoughts. No one else spoke. Frazier closed the public hearing. Frazier asked a City staff member to answer some of the questions that were posed. Meyer stated as far as the Comprehensive Plan Amendment question, she may pass that over to our Community Development Director, Emily Schmitz, to respond; she didn’t know if Frazier wanted us to start with that. Frazier indicated yes, we’ll start there. Schmitz stated the CIP is kind of wrapped in a reference in the Comprehensive Plan; therefore, every year when we review and update for the next coming year, we need to make sure that we’re amending that Comprehensive Plan to reflect the new polished CIP. Frazier stated as a review, the Comprehensive Plan is the guiding document for how the City is going to develop and what land use is, policy is, for the City. Schmitz stated he was correct. Frazier stated so the CIP is a part of the Comprehensive Plan that gets updated every year to show where the plan is to spend the City dollars; Schmitz stated that’s correct, we look ahead for five years. Brittain stated just to add into that, the five-year mark at the end of the Comprehensive Plan is predicted but not as well planned as the one year out; so, as we do this one -year step, five years gets a little more clear because now it’s four years, and then the next year it will be more clear. So, that gives you the ability to refine what we’re doing. So, the closer we are to the date today, the more defined it will be, and the farther out is just more of a prediction that gets updated every year. He asked Schmitz if that was correct. Schmitz told Frazier and Brittain that’s correct, and that’s why we look out five years and make a plan, but anything can happen in five years, and that’s why we reevaluate and take a deeper look every year. Meyer stated she hoped she captured all of the questions in her notes, but she wants to first reiterate that the City went through quite an extensive process to put together a Financial Management Plan (FMP). That looks at the City finances as a whole over the next ten years, and that was part of the City getting a AAA bond rate. So, as we go through the CIP, we are ensuring that the CIP is following the FMP. What you see in that CIP is mirroring what we think is happening even in the next ten years, but the CIP is just focusing on the next five. She wanted to make note that the City is thinking long term, long range, and trying to kind of capture what needs to be improved, as well as what maybe needs to be added, as we are a growing community. As mentioned, all of the infrastructure in our City does age and needs to be im - proved, it needs to be repaired, it needs to be maintained. So, that is at the forefront of our mind; as you saw in the CIP, we have our Pavement Management Project each year. Each of our utility funds has annually a set aside dollar amount for that annual maintenance, and we are keeping that in mind. Unfortunately, as mentioned, rates are increasing on a lot of things. So, construction costs are increasing, we’re seeing that kind of across the board. We do factor in a percent increase each year because we’re just assuming that over the next five years, construction costs, maintenance costs, all those things are also increasing. Specifically, with Planning Commission Minutes – Regular Meeting October 23, 2023 Page 4 of 7 the Utility Engineering Building and how that’s being paid for and what’s being cut: The City did a utility rate study to analyze current utility bill rates, and adjusted those based on what is consistent with some of the other communities that surround us. Those utility bills are helping fund the building, but she noted there is also some 3M Settlement money that we are trying to acquire for that building, as it houses some of our staff who are specifically meant for the treatment plant. So, for some of the costs, we are getting some additional funding from that source. As it relates to the $43 million project, she believes that’s the 100th Street project, and noted we already have $7 million of funding, secured by the County. We are in the process of getting another $3 million to help finish out that final design cost; we should hear more about that yet this fall. We are actively applying for both Rural and RAISE grants; she believes both of those total $12.5 million that we’re asking for. We are also looking at a bonding request for additional dollars on that project. So, we are actively pursuing as much funding as possible, but this is a huge priority project, both for the City and the County. As Raleigh mentioned in the presenta - tion, every time we’ve come forward with additional development in the south part of the City, one of the biggest discussions we’re having is traffic; how are we getting traffic in and out of this area. This is really that crucial connection, especially with the bridge over the railroad, which helps promote more truck traffic heading out to Highw ay 61 along that 100th Street alignment. It is a big dollar amount, but we recognize that and are pursuing as many and as much funding opportunities as possible to help bridge that gap. Meyer stated regarding cutting the playground projects, similar to our streets and our public infrastructure, we think our residents enjoy all of the parks and the trails and those things that we have. It would be unfortunate if we cut funding to improve o ur playgrounds with all of the families we have in our community. We want to promote everywhere a community where peo- ple enjoy living, working, and playing, and they can find all of those things here in our commu - nity. In our community, we are striving to maintain all of those things that we already own, but also bring in new things that are needed. To the question of development driven, there are a lot of things in our CIP that are development driven, they’re placeholders, they’re a best guess of when they may come, just based on the rumblings we’re hearing of which parcels may develop. Those things can push; there are prop- erties on here that we’ve seen for the last four years, thinking they may develop, but they continue to push. Meyer stated she hopes she answered all of the questions posed, but would be happy to answer any more. Brittain asked Meyer to give a little overview of the Streetlight Fund and Water Fund; how do those work. There was a question of negative balance. His assumption is, especially with the planning documents that you’ve put together, that we’re accumulating money for larger projects, things along those lines. He asked how all of that works togethe r; he can’t believe that you’re just surprised when we’ve got a big project on the list, so how does that work. Meyer replied we’re working very closely, day to day, with our Finance Department to under - stand funding on every project, as mentioned, even fo r something like our Pavement Manage- ment Project. So, we’re in the process of doing field studies, chatting with our Public Works Department, understanding what the needs are to maintain that infrastructure. Then we go back to Finance and say here’s what we’re finding, here are the dollars t hat we’re estimating, Planning Commission Minutes – Regular Meeting October 23, 2023 Page 5 of 7 how do we ensure that we can fund these projects. So, we have Streetlights, Stormwater, Water, and then Sanitary Sewer, and there are maintenance funds to fund linings on sanitary sewer. With the 2023 Pavement Management, we had an issue where a lot of the streetlight wire had continuously been breaking and we continued to have faults; so, as it relates to that Streetlight Fund, we’ve had some challenges with that fund balance. We’re always looking at different ways to ensure that we have the money to support the infrastructure that we have. One of the things we just recently looked at were our franchise fees. Starting in December, there are a couple of private utility companies who had previously not been paying Right -of- Way fees, based on a franchise agreement that we had set forth. Through updating those franchise fee agreements, that has now changed, and so we’ll be getting some additional funds from those individuals to help fund some of those issues in the Right -of-Way that we see that are maybe being caused by some of those private utility companies. Brittain said let’s take the Water Fund: I pay my water bill, part of that goes into the Water Fund. There may not be a project today that I’m paying into for that Water Fund, but there has to be money accumulating in the Water Fund for a future project. S o, it isn’t just we have this project and now we have to get money into the fund. Is the apparatus such that as we go along, you’re pulling money out of the fund to pay for a current project, but then there’s more money coming back in; it’s not just that we’re going to suck out all of this money and then nothing’s going to go back in there. Meyer replied that’s correct. As part of our CIP planning, we are planning ahead for what is coming out of which fund so we can manage that money appropriately. It’s not a last minute now we need money out of the Water Fund, how are we going to find this money we didn’t know we’d need. We are planning for that and are managing that balance accordingly for those projects we see coming. Stephens said one of the things Bonnie brought up was like a moratorium on something, she didn’t know if it was development, but she thinks sometimes that’s kind of a common concern, that the development is what’s causing the need for these expensive trans portation projects and utility projects. Maybe you want to just take a quick second and talk about the benefits of some of the developments in this City and how those funds and taxes can help us pay for some of our existing infrastructure, or just what sort of negative impacts we might see if we were to put a moratorium on future development or things like that. Meyer stated there are probably pros and cons to this situation. As we think about projects as a whole, she thinks a lot of what we see in our CIP are projects that are necessary for our current residents. So, when we talk about the Pavement Management Projects, the roadway connectivity for existing residents down in the south part of our community, when we talk about the large sewer lining project we have anticipated for 2024-2025, that’s one of our oldest sanitary sewer pipes that is running quite full; it’s an expensive project because we’ll have to do a large bypass pumping under Highway 61. Some of these projects are just of our existing infrastr ucture that needs to be maintained for our existing residents. When we talk about getting new development and new residents, it’s more people who are living and shopping and eating and providing into our community and our financials, its helping feed our Utility Bill system and our Water Fund, our Sewer Fund. Yes, it adds additional infrastructure that needs to be maintained, but she thinks it’s a bit of a balance. Fisher asked if she could add to that with a question; when developers come in, don’t they actually have to shoulder some of the costs of actually running utility lines within? She thought we just extended a watermain for the development that’s going in, j ust up the road here. So, don’t developers shoulder some of that initial cost? Meyer replied yes, thank you, that’s a really Planning Commission Minutes – Regular Meeting October 23, 2023 Page 6 of 7 good point. So, as developers are coming in, they are bearing all of the initial costs; so, the utilities, the streets, any sort of that infrastructure, that initial cost is being fully borne by that developer. Rasmussen stated throughout the presentation, it looks like we’re getting a lot of State and Federal grant money for a lot of these projects. If he understands from past presentations, the CIP in the planning process allows us to apply for all of this different grant money. Is that correct? Meyer replied, yes, that is correct. Rasmussen said he feels like a lot of the bigger projects have a lot of really nice partners in the State and Federal grants, and he thinks that helps out substantially, so thank you for that. Meyer stated one thing that is either required or is very good to see on a grant application is that it is in our CIP and that we are planning for it. So, it definitely helps us in those grant applications to have those projects in our CIP. Fisher stated with her job, she travels to communities all over the State and western Wiscon - sin, and she just thinks that the City of Cottage Grove works really hard to keep up with things, like potholes. Council Member Khambata probably can agree with me in some of the commu - nities we both go into, just keeping roads and infrastructure working well. For all of these things, we look at this huge CIP and we see all of these millions of dollars, and it kind of blows your hair back, like that’s a lot. But it’s important to keep a city of this size and of this standard, this quality, running well. There are parks everywhere here, like it’s such a good place to have a family; there are trails everywhere, the City provides a lot for us as residents, and it’s not just for people with little kids or the elderly. I think it’s really a wide range of amenities. When I moved here almost ten years ago, I thought I would hate it because I grew up on a horse farm, and this was suburbia, but I love it here, I really, really do. With the other communities that I go into, you can see that the standards are not as high and the taxes aren’t as high; my job is to look at taxes and tell people, okay, if you’re going to live here, this is what you can expect to pay. So, she just thinks Cottage Grove is a good place to be, and she appreciates all of this. Is it perfect? No, nothing is ever perfect, we’re never going to make everyone happy, but she does think it’s a good community to live in. Knable stated he’s sure he missed it in all of the stuff that’s been talked about, but he’ll use the Zamboni as an example, in 2027, at $120,000 cost. He asked if there’s inflation built into that number, or as 2024 comes around, we see Zambonis become ele ctric and just drive themselves now, or whatever it is; how do you build that in as it gets closer. Do you revisit every item? Meyer replied, unfortunately, Zambonis are not her forte. Generally, in our CIP, we are adding in some inflation as we go each year, and then each year as we revisit our five- year CIP, we are doublechecking those numbers to make sure that they’re still reasonable, based on where we’re at with the economy. She made mention for the Ice Arena projects, those are all being funded from the NorthPoint naming rights; so, that’s all money that we are getting from the NorthPoint naming of the Ice Arena. So, that was another project where it’s not necessarily funding coming from our taxpayers; we are actively always looking for other funding sources on all of our projects, whether at the Ice Arena or a City street project or those sorts of things. Fisher asked with the solar panels that are going on the Ice Arena, are they going to generate enough to completely cover what the arena needs, plus some kickback. On houses, some - times they generate enough where you cover what you need plus you get to bank it or what - ever. Do you know anything about what the potential benefit is for the City, financially, to have solar panels up there? Meyer replied that’s a really great question; unfortunately, she doesn’t Planning Commission Minutes – Regular Meeting October 23, 2023 Page 7 of 7 have an answer specific to the solar panels, but she’ll be happy to chat with our Parks & Rec Department to understand more about the solar panels. Fisher stated it might be interesting to see what they could potentially generate, as that’s a lot of surface area, and solar is getting really popular in the housing industry. She’s just curious. Rasmussen stated he believe the Oltman Middle School had some funding for maybe a lacrosse field; how does that work, as his initial assumption would be that would be a School Board project rather than a City Parks project. He asked for some help with that . Meyer replied if she recalled correctly, there had been some previous discussions about that parcel next to Oltman Middle School, and it was going to be a City project; originally, it was just going to be some baseball fields or a soccer field. Her understanding is that has evolved now into more of the lacrosse fields and sort of a complex with parking, and that project is not going to be on any sort of School Board decision making. Her understanding is its moving forward, but she’ll be happy to clarify again with our Parks & Rec Department for more specifics on that project to provide some more information on that one. Rasmussen asked if she could clarify it will be a City-owned park versus a School District property; Meyer replied absolutely. Bhat stated his question is regarding the Federal grants, if those amounts have already been applied for. Meyer replied it’s a bit of both; so, there are some grants where we have been successful in obtaining those funds: The $5 million for 80th Street has already been applied for and received, Shoppes at Cottage View, that grant funding has also already been applied for and received, the Safe Routes to School for the County Road 74 trail has already been received. For the 100th Street, it’s kind of a combination; there’s $7 million that we’ve already obtained, there is $3 million we have been told we’re getting but haven’t quite received, and then we’re in the midst of applying for additional grant funding. So, it’s a little bit of both throughout the whole presentation. Bhat asked, for Ms. Matter, regarding climate change, in any of these five-year outlook projects that you’ve outlined, are there any considerations to - wards climate change, or is that something discussed while you lay out these projects? Meyer replied it hasn’t been a huge topic of discussion as we talk about street reconstruction projects, those sorts of things. She knows with the Glacial Valley Park building that is currently under construction, nearly completed, there were quite a few alte rnative energy sources that were reviewed and actually implemented for that building, trying to make that building pretty much self sufficient. So, we have tried to look for some varying opportunities to do stormwater reuse for irrigation, those sorts of things, but she would say it’s a little bit more unique for us. Frazier stated he appreciated that Ms. Matter brought up the fact that citizens need to be involved in the process because he wholeheartedly agrees. He thinks if you asked everybody who works for the City, the process is better when everyone’s involved. We don’t want to be making decisions for everybody on our own; the more input we get, the better the end result is. So, the more people who work and point out different aspects or things that they think might work better, the better the end result is. So, he totally agrees with that statement, and he hopes next time we have this meeting next year, the seats are full and we hear everybody about what they think about the Capital Improvement Plan. He won’t hold his breath, but he’ll hope for it. Rasmussen made a motion to approve the CIP 2024 -2028. Knable seconded. Motion passed unanimously (7-to-0 vote). CITY OF COTTAGE GROVE, MN ENGINEERING AND FINANCE DEPARTMENT 12800 Ravine Parkway S, Cottage Grove, MN 55016 | 651-458-2800 | CottageGroveMN.gov Capital Improvement Plan 2024 - 2028 City of Cottage Grove Capital Improvements Plan 2024-2028 Table of Contents Page No. Introduction 1-5 Projects by Program Category 6-7 Funding Summary by Year 9 Facilities and Park Projects Summary 11 Facilities and Park Projects Detail 12-33 Street, Road Improvements & Public Works Projects Summary 35 Street, Road Improvements & Public Works Projects Detail 36-60 Projects by Year (with Maps) 2024 Annual Summary 62-63 2025 Annual Summary 64-65 2026 Annual Summary 66-67 2027 Annual Summary 68-69 2028 Annual Summary 70-71 Projected Financial Position Statements Roadway and Trailway Maintenance Fund 72 Ice Arena Capital Fund 73 Storm Water Utility Fund 74 Water Utility Fund 75 Sanitary Sewer Utility Fund 76 Street Light Utility Fund 77 Park Improvement Fund 78 Park Trust Fund 79 Public Landscape Initiative Fund 80 Municipal Building Fund 81 ED Trust Fund 82 MSA Construction Fund 83 Pavement Management Fund 84 Water Area Fund 85 Sanitary Sewer Area Fund 86 Storm Water Area Fund 87 3M Settlement/MPCA Fund 88 -This Page Intentionally left Blank - City of Cottage Grove Capital Improvements Plan 2024-2028 Introduction The Capital Improvement Plan (CIP) is a planning device to schedule proposed public capital improvements and purchases over a five-year period. The CIP matches proposed expenditures and revenues by project. A capital improvement is defined as a capital expenditure that is greater than $15,000 with a life expectancy of five years or longer. Capital improvements are projects, which require acquisition, construction, or replacement of various public facilities, public buildings, infrastructure, utilities, and parks in the community. Every effort has been made to draft the document as conservatively and realistically as possible while maintaining the integrity of the funds. The concept of fund integrity includes accounting for certain project costs in particular designated funds that are only used for those purposes for which they are collected. These major funding sources include the operating funds (the General Fund and Enterprise Funds), the development fees and charges (including the Area and Park Trust Funds), as well as identifying larger general projects that are expected to be financed with the issuance of general obligation bonds to be repaid with future property tax levies. A Ten-Year Financial Management Plan (FMP) was completed in 2023. The Plan incorporated the projects included in this CIP document with bonds, future operating budgets including equipment replacement needs, and tax capacity changes (including growth). Projects in this CIP were included in the preparation of the FMP. This CIP shows a total capital investment of $78.9 million for 2024 of which $28 million is related to the construction of the Low Zone Water Treatment Plant and Well 13 (under the 3M Settlement financing plan), $14 million is for the construction of the utilities building, and $7 million is related to the100th Street extension project. This document covers the period from 2024 to 2028 and is organized by the funding sources of the improvement project. Over the next five years $459.1 million in projected improvements have been identified. 65% of these projects ($300.8 million) will be funded by other entities and other governmental entities. The remaining dollars come from other identified sources. Summary of Improvements Road and Trailway Maintenance Fund The Road and Trailway Maintenance Fund was created in 2007 to provide for the costs of activities related to mill & overlaying and crack sealing City streets, replacement and seal coating of trails, as well as replacing damaged concrete curb & gutter and sidewalk. These funds partially support the City’s ongoing ADA transition plan. Funding for these activities comes from franchise fees charged to property owners on their electric and natural gas utility bills. 1 2023-2027 CIP Introduction 2024 includes another mill and overlay project in the amount of $924,000. The area to receive the mill and overlay is a portion of East Point Douglas Road from Carlson Auto to Menards, and Phase 3 of the Thompson Grove neighborhood. Ice Arena Capital Fund The naming rights revenue from NorthPoint is the primary source of revenue for the Ice Arena Capital Fund. 2024 projects include the installation of solar panels and a water treatment system. Enterprise Funds The projects included in the Enterprise Fund section are those projects, which will be paid with funds from the Storm Water, Water, Sanitary Sewer, and Street Light Utility Funds. Each of the Enterprise Funds is supported by user fees charged for the services provided. Storm Water Utility Fund The Storm Water Utility Fund projects include various drainage improvements and maintenance of the storm water utility system. The Storm Water Utility Fund was initiated with the 2002 budget year. CIP projects identified and prioritized by staff cannot exceed the financial constraints of the Fund. The 2024 projects identified include storm water maintenance related to the 2024 Pavement Management project. Commitments of the Fund for the next five years are for various storm water activities throughout the City. Revenue increases of 3% have been included in accordance with the storm water rate study that was completed in 2021. Water Utility Fund The Water Utility Fund includes the construction of a utilities building in 2023 and 2024 in the amount of $14 million. Other capital projects in the Fund include the water costs for the annual Pavement Management Program, and the upgrade to the SCADA system. 3% rate increases have been included in this Fund based on a utility rate study that was completed in 2022. Sanitary Sewer Utility Fund The Sanitary Sewer Utility Fund includes a $1 million project in 2024 and 2025 to line the trunk sanitary sewer from Jamaica and East Point Douglas down through the dog park. Sewer costs related to the annual Pavement Management Program, and street reconstruction projects are included in the next five years. 5% rate increases have been included in this Fund based on a utility rate study that was completed in 2022. Street Light Enterprise Fund The improvements scheduled for the Street Light Utility Fund are traffic signals and system improvements. New traffic signals identified in the next five years are a signal at Hardwood Avenue and Hardwood Court in 2024, 80th Street and Jamaica Avenue in 2025, and Keats and Indian Boulevard in 2025. Due to increased operating costs for street light activities and increased costs for traffic signals, an 8% increase in rates has been included for 2024 and 3% increases in later years. 2 2023-2027 CIP Introduction Park Improvement Capital Project Fund In 2013, the City Council directed that revenues derived from leasing space on the City’s Water Towers/Reservoirs for cell phone antennas should be allocated to the purpose of renovation of existing parks and replacement of playground equipment. This revenue source will fund a total of $3 million in park and playground renovations over the next five years. Expenditures in 2024 include play equipment at West Draw, Granada and Nina Park. The FMP identified a need to fund park improvements beyond the capacity of the cell phone antenna revenues. Therefore, a property tax levy has been included in the Fund beginning in 2026 in the amount of $190,000. Park Trust Fund Improvements scheduled in the Park Trust Fund include the purchase of additional parkland, planning and development of parks and trails, and installing playground equipment in new parks. Revenues coming into the Park Trust Fund have been calculated to reflect the anticipated housing growth and a greater dedication of park land instead of park dedication fees. The new park building at Glacial Valley Park is included in this Fund for $4.2 million. Bonds were issued for this building in 2023. The goal is to maintain a minimum year end cash balance of approximately $100,000. Future projects will need to be delayed unless future revenues are available or new revenue sources are identified since the proposed projects in the next five years will bring the Fund to a negative $3.9 million. Municipal Building Fund This Fund derives its revenue from accumulated transfers from the General Fund pursuant to the Fund Balance policy, as well as several years of dedicated tax levy dollars. The current property tax levy of $300,000 will increase to $350,000 in 2024 to be used for municipal building expenses. MSA Construction Fund The construction of new streets and other street reconstruction projects make up the vast majority of capital improvement projects in the MSA Construction Fund. Funding for these projects come from Municipal State Aid (MSA), other intergovernmental revenue, developer charges and special assessments. Streets included on the “state aid” system are eligible to receive state aid for a portion of the projects. The MSA annual construction allotment for 2023 was almost $2 million. Advanced MSA funds were requested and received in 2023 for partial funding for the two-year Jamaica and East Point Douglas Road Project. The projects noted below and, in the CIP, will depend on development, the timing of which will vary due to factors including the economy and available land. 2024 projects included the second year of the Jamaica and East Point Douglas Road Project The projects identified with their anticipated MSA funding over the next 5 years include: Year Project Description Project Cost MSA Funding 2024 E Pt Douglas & Jamaica 2nd Year -Reconfiguration $4,607,000 $800,000 2023-2027 Ravine Parkway Ravine Parkway Extension 10,000,000 5,000,000 2026 80th Street (Ideal to Hwy 61) Reconstruction $10,000,000 3,000,000 2026 80th Street (80th /Keats) Roundabout Construction 1,000,000 1,000,000 Total $85,615,000 $9,800,000 3 2023-2027 CIP Introduction Besides MSA revenue, these projects will be funded with other revenue sources including Federal, State, and County funds, developer fees, and bonded debt. Other projects that have been included in the MSA Fund that have funding sources other than MSA revenue include: •CSAH 19 and TH 61 including 100th Street extension starting in 2024. (Primary funding sources-County and Federal funds) •Jamacia Avenue from 80th to 90th in 2024. (Funding-bonded debt) •EPD and Ravine Parkway-Shoppes at Cottage View starting in 2025. (Funding sources- federal funds for $3 million, area funds, and bonded debt) •River Oaks/TH 61 Restricted Crossing U-Turn in 2024. (Funding sources-grant funds, and EDA loan) •Harkness Avenue in 2027. (Funding sources-area funds, developer fees, and bonded debt) •Jamaica Avenue from 70th to Military in 2028. (Funding source-bonded debt) •103rd Street Bridge in 2028. (Funding sources-federal and state funds) Details of these projects and funding sources are included in the detail of the projects located on pages 35-43. Pavement Management Fund Pavement Management Program projects are reflected in this listing. The summary sheet identifies other funding sources when available, but for most projects it will be necessary to issue debt to be repaid with a property tax levy to finance the project. The continuation of the Pavement Management Program depends on assessments for a portion of each project to be used to repay a portion of the debt. The Pavement Management projects included in the next five years total $23.1 million, of which $10.4 million would be assessed to benefiting property owners and $20 million would be bonded. Future property taxes levies would repay these bonds. Funding Location Total Assessments Debt Other 2024 Prestige Estates, Thompson Grove Estates 1&8, EPD (Hyde to CDS) $6,156,000 $2,770,200 $5,364,000 $700,000 2025 Thompson Grove Estates 2nd, EPD (Jamaica to Hyde), Kingsborough Trail 4,745,000 2,135,000 3,965,000 517,000 2026 Woodridge Park (E of Jamaica), Cottage Grove Estates, Meadow Acres, Pine Glen 5,436,000 2,446,200 4,736,000 618,000 2027 Thompson Grove 11&12, Woodridge Park Add (W of Jamaica) 4,021,000 1,809,450 3,504,000 442,575 2028 Thompson Grove Estates, Pinegrove 2,770,200 1,246,590 2,413,800 356,400 Area Funds The Water, Storm Sewer and Sanitary Sewer Area Funds are capital project funds that provide the resources to construct general infrastructure. Projects totaling $9 million are expected to be funded from the Area Funds over the next 5 years. The funding sources for these Funds are area charges against developing properties. The area charges are based on rates established by the City Council. Before these projects can be completed, the funds available in each of the Area Funds need to be considered. It may be necessary to postpone projects if the revenue sources are not available to complete the project. 4 2023-2027 CIP Introduction Water Area Fund 2024 projects include the water portion of the South District Street and Utility project. Construction of a water tower in the Industrial Park is proposed to be constructed in 2025 in the amount of $7.5 million. It is proposed to fund $1 million of this construction with water conservation fee revenue from the Water Utility Fund, $4 million with bond proceeds, and the remaining portion with the Water Area Fund. Sanitary Sewer Area Fund Funding for projects identified in the Sanitary Sewer Area Fund includes construction of utilities as part of the South District Street and Utilities Project to be completed in 2023 and 2024. Storm Water Area Fund Funding for projects identified in the Storm Water Area Fund also includes the construction of utilities as part of the South District Street and Utilities Project. Other Funds 3M Settlement/MPCA Fund 3M settlement implementation funds will be used to construct the Low Zone Water Treatment Plant and Well #13 in 2024 and 2025, the Intermediate Zone Water Treatment Plant in 2025 and 2026, and decommissioning of Well #1, Well #2, and the Temporary Treatment Plant in 2027. 3M settlement funds will be received to fund these projects totaling $122 million. Conclusion City staff has prepared this document in conjunction with those projects and capital items that are known and for which costs can be reasonably estimated. The CIP should be considered a planning tool and the projects included for 2024 and 2025 serve as a work plan for staff. This “work plan” means that these are the projects that staff will bring to Council for authorization before proceeding with a feasibility study, acquisition, or construction. All projects detailed in this document will be included in their respective budgets if the need is established at that time. 5 PROGRAM CATEGORY 2024 2025 2026 2027 2028 General Public Buildings Utilities Division Building 13,250,000 PW shop and wash bay modifications 500,000 General Public Buildings total 13,250,000 500,000 - - - Parks & Recreation Facilities Hamlet Park-LOST Funds 17,000,000 Mississippi Dunes-LOST Funds 13,000,000 River Oaks-LOST Funds 6,000,000 Matching grant funds 10,000 10,000 10,000 10,000 10,000 Public Landscape initiative 170,000 120,000 80,000 100,000 120,000 Parks - design & planning 15,000 15,000 15,000 15,000 15,000 Parks-Automatic locks on buildings 35,000 35,000 35,000 35,000 35,000 Archery Range Shelter and Trail Work 70,000 Belden Park Backstop Repair and Curbing 30,000 Bike Park-Track Improvements 50,000 Dog Park-Small Area Enrichment&drainage Glacial Valley Park-Park Building Hamlet Park Skate Park replace/shelter replace.100,000 50,000 Hardwood and Belden play equipment 140,000 Hearthside Park: Park Improvements 100,000 Hillside/Jergen Trail 75,000 Highlands Park Tennis Court Replacement 100,000 Kingston Park Building Replacement and Additional Power 600,000 Lamar Park Shade Shelter replacement (2)80,000 Lamar Park Roof 10,000 Neighborhood Park Development 700,000 1,000,000 500,000 500,000 500,000 Oltman Middle School Lacrosse complex & Parking 700,000 2,300,000 Peter Thompson, Pine tree Pond, Ideal park play equipment 115,000 Pine Coulee-Court Replacement 20,000 Pine Glen -Picnic Shelter 40,000 West draw, Granada & Nina Park play equipment 210,000 Woodridge Park Rink Boards 50,000 Outdoor Fitness Equipment Sports Lighting Improvements 113,000 65,000 355,000 350,000 35,000 Ice Arena Improvements 680,000 35,000 10,000 120,000 200,000 Parks & Recreation Facilities 2,813,000 21,440,000 14,230,000 7,210,000 1,200,000 Public Utilities Facilities Spot replacement/slip lining - Sewer 550,000 550,000 50,000 50,000 50,000 System improvements - Streetlights 100,000 100,000 100,000 100,000 100,000 Storm water maintenance 200,000 200,000 200,000 200,000 200,000 Trunk Utility Oversizing 20,000 20,000 20,000 20,000 20,000 Upper Ravine district infrastructure 50,000 50,000 50,000 50,000 50,000 Pull well - annual maintenance 70,000 70,000 70,000 70,000 70,000 SCADA upgrades 1,035,000 Water Tower Painting/Rehab 700,000 Industrial Park Water Tower 7,500,000 Traffic Signals, Traffic Improvements 700,000 1,400,000 3M Settlement Implementation 28,174,000 63,477,000 26,250,000 5,000,000 Water Softening 100,000,000 Pedestrian Crossings 250,000 Public Utilities Facilities total 30,899,000 73,367,000 26,740,000 6,190,000 100,740,000 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 PROJECTS BY PROGRAM CATEGORY NOTE: This recap includes the total project cost. See the individual project page for funding sources 6 PROGRAM CATEGORY 2024 2025 2026 2027 2028 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 PROJECTS BY PROGRAM CATEGORY NOTE: This recap includes the total project cost. See the individual project page for funding sources Trail Improvement Projects CR 74 Trail 271,000 Trail Improvement projects total 271,000 - - - - Street & Road Improvement Projects Roadway Maintenance 1,794,000 1,884,000 1,979,000 2,078,000 2,183,000 South District Street & Utility Project 5,250,000 E Pt Douglas & Jamaica 4,907,000 800,000 CSAH 19 and TH 61 7,000,000 3,000,000 16,500,000 16,500,000 22,900,000 Jamaica Avenue 3,380,000 3,000,000 Ravine parkway Shoppes at Cottage View 5,325,000 4,021,000 1,253,000 Ravine parkway 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 80th Street (CSAH19 to TH 61) Reconstruction 10,000,000 80th Street (80th/Keats roundabout cost share)1,000,000 River Oaks Hwy 61 RCUT 1,210,000 Harkness Ave Reconstruction 3,162,000 103rd Street Bridge 8,000,000 Subtotal before PM 25,541,000 13,009,000 35,500,000 24,993,000 38,083,000 PM 2024 6,156,000 PM 2025 4,745,000 PM 2026 5,436,000 PM 2027 4,021,000 PM 2028 2,770,200 Road & Street Improvement projects total 31,697,000 17,754,000 40,936,000 29,014,000 40,853,200 GRAND TOTAL 78,930,000$ 113,061,000$ 81,906,000$ 42,414,000$ 142,793,200$ 7 -This Page Intentionally left Blank - 8 City of Cottage Grove CIP 2024-2028 Funding Summary by Year 2024 2025 2026 2027 2028 Total '24 to '28 Funding Source Bonds for Utility Building 9,750,000 9,750,000 Bonds for Street Projects 6,360,000 1,000,000 5,021,000 3,191,000 3,000,000 18,572,000 Bonds for Pavement Mgmt 5,556,000 4,228,000 4,893,000 3,578,425 2,483,800 20,739,225 Bonds for Water Tower 4,000,000 4,000,000 Bonds for LOST 17,000,000 13,000,000 6,000,000 36,000,000 Park Improvement 448,000 970,000 550,000 475,000 295,000 2,738,000 Public Landscape Initiative 100,000 120,000 80,000 100,000 120,000 520,000 Park Trust 1,065,000 3,315,000 515,000 515,000 515,000 5,925,000 Ice Arena Capital Fund 515,000 35,000 10,000 120,000 200,000 880,000 Municipal Building 500,000 500,000 Franchise Fees 2,094,000 1,884,000 1,979,000 2,078,000 2,183,000 10,218,000 MSA 867,000 1,800,000 5,000,000 1,000,000 3,000,000 11,667,000 Developer Asmts/Fees 2,225,000 1,350,000 1,000,000 1,768,000 1,717,000 8,060,000 Other Governments 10,122,000 6,350,000 19,500,000 14,500,000 128,183,000 178,655,000 3M Settlement 27,400,000 63,477,000 26,250,000 5,000,000 122,127,000 Utilities 7,769,000 2,137,000 3,038,000 1,562,575 1,026,400 15,532,975 Area Funds 530,000 4,895,000 1,070,000 2,526,000 70,000 9,091,000 ED Trust 3,225,000 3,225,000 Other funding 904,000 904,000 78,930,000 113,061,000 81,906,000 42,414,000 142,793,200 459,104,200 9 -This Page Intentionally left Blank - 10 FACILITIES AND PARK PROJECTS Funding Sources 2024 2025 2026 2027 2028 Tax Levy -$ -$ -$ -$ -$ Bonded Debt 9,850,000$ -$ 75,000$ -$ 70,000$ State/Other Government Units 595,000$ -$ -$ -$ -$ Park Improvement Fund 448,000$ 970,000$ 550,000$ 475,000$ 295,000$ Park Trust Fund 1,065,000$ 3,315,000$ 515,000$ 515,000$ 515,000$ Landscape Initiative 90,000$ 120,000$ 80,000$ 100,000$ 120,000$ Municipal Building Fund -$ 500,000$ -$ -$ -$ Other:4,015,000$ 17,035,000$ 13,010,000$ 6,120,000$ 200,000$ TOTAL 16,063,000 21,940,000 14,230,000 7,210,000 1,200,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements 272,000$ -$ -$ -$ -$ Engineering/Architect 1,443,000$ 5,245,000$ 3,265,000$ 1,515,000$ 15,000$ Admin/Legal -$ -$ -$ -$ -$ Construction 14,168,000$ 16,565,000$ 10,875,000$ 5,585,000$ 1,055,000$ Maintenance -$ -$ -$ -$ -$ Other 180,000$ 130,000$ 90,000$ 110,000$ 130,000$ TOTAL 16,063,000 21,940,000 14,230,000 7,210,000 1,200,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 11 Project Title Project Description PW & Parks Facility Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 9,750,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building 500,000 Other: Utility Fund 3,500,000 TOTAL 13,250,000 500,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements 272,000 Engineering/Architect 1,328,000 80,000 Admin/Legal Construction 11,650,000 420,000 Maintenance Other TOTAL 13,250,000 500,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2024 - Utilities Division Building Construction ($13,250,000), Expended $750,000 in 2023 2025 - Shop and Wash Bay Modifications ($500,000) 12 Project Title Project Description Matching Funds Program Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 10,000 10,000 10,000 10,000 10,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 10,000 10,000 10,000 10,000 10,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance Other 10,000 10,000 10,000 10,000 10,000 TOTAL 10,000 10,000 10,000 10,000 10,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Funds used to match donations from outside organizations on specific park projects 13 Project Title Project Description Public Landscape Initiative Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units 80,000 Park Improvement Fund Park Trust Fund Landscape Initiative 90,000 120,000 80,000 100,000 120,000 Municipal Building Other: TOTAL 170,000 120,000 80,000 100,000 120,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction Maintenance Other 170,000 120,000 80,000 100,000 120,000 TOTAL 170,000 120,000 80,000 100,000 120,000 Project Balance -$ -$ -$ -$ -$ 2027 - Future ROW Beautification ($50,000), Woodridge Park Woodland Restoration ($30,000), Annual Commercial EAB Replacement ($10,000), Arbor Day Tree Planting ($10,000) 2028 - Future ROW Beautification ($50,000), Pine Tree Valley & Pine Tree Pond Park Open Space Restoration Grant Match ($50,000), Annual Commercial EAB Replacement ($10,000), Arbor Day Tree Planting ($10,000) CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2024 - Jamaica Ave 100th to HWY Ramps ($50,000), Cottage Grove Trailway Corridor Restoration ($20,000, grant match $80,000), Annual Commercial EAB Replacement ($10,000), Arbor Day Tree Planting ($10,000) 2025 - Oakwood Park ($50,000), Future ROW Beautification ($50,000), Annual Commercial EAB Replacement ($10,000), Arbor Day Tree Planting ($10,000) 2026 - 80th St HWY 61 to Ideal ($50,000), Public Facility Beautification ($10,000), Annual Commercial EAB Replacement ($10,000), Arbor Day Tree Planting ($10,000) 14 Project Title Project Description Park Design and Planning Funding for design and planning of parks as development occurs. Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund 15,000 15,000 15,000 15,000 15,000 Landscape Initiative Municipal Building Other: TOTAL 15,000 15,000 15,000 15,000 15,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect 15,000 15,000 15,000 15,000 15,000 Admin/Legal Construction Maintenance Other TOTAL 15,000 15,000 15,000 15,000 15,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 15 Project Title Project description Building Locks 2024 - Woodridge Department 2025 - Highlands Parks 2026 - Kingston 2027 - Hamlet 2028 - Peter Thompson Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 35,000 35,000 35,000 35,000 35,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 35,000 35,000 35,000 35,000 35,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 35,000 35,000 35,000 35,000 35,000 Maintenance Other TOTAL 35,000 35,000 35,000 35,000 35,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Annual addition of automatic locks for various park building restrooms throughout the community 16 Project Title Project Description 2024 - Woodridge Park Tennis, Basketball, Ice Rink 2025 - Hearthside Ice Rink 2026 - Hamlet Football/Soccer, Courts and Ice Rink Department 2027 - Lamar Park LED & Poles Parks 2028 - Old CG Park Sports Lighting Replacement Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 113,000 65,000 355,000 350,000 35,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 113,000 65,000 355,000 350,000 35,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 113,000 65,000 355,000 350,000 35,000 Maintenance Other TOTAL 113,000 65,000 355,000 350,000 35,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Sports Lighting Improvements 17 Project Title Project Description Replace Playground equipment 2024 - West Draw, Granada, Nina - $210,000 2025 - Hardwood and Belden Parks - $140,000 Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 210,000 140,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 210,000 140,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 210,000 140,000 Maintenance Other TOTAL 210,000 140,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 18 Project Title Project description Pavement Management 2024 - Hearthside Park Improvements 2026 - Hillside/Jergen Trail (1,600lf) 2028 - Archery Range Shelter ($50,000) and trail work ($20,000) Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 100,000 75,000 70,000 State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: Donations TOTAL 100,000 0 75,000 0 70,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 75,000 70,000 Maintenance Other TOTAL 100,000 0 75,000 0 70,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 19 Project Title Project description 2025 - Still Ponds ($500,000) & Roberts Lake Neighborhood Development ($500,000) 2026 - East Ravine Neighborhood or 100th Street Park Development (development driven) Department 2027 - East Ravine Neighborhood or 100th Street Park Development (development driven) Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund 700,000 1,000,000 500,000 500,000 500,000 Landscape Initiative Municipal Building Other: TOTAL 700,000 1,000,000 500,000 500,000 500,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 700,000 1,000,000 500,000 500,000 500,000 Maintenance Other TOTAL 700,000 1,000,000 500,000 500,000 500,000 Project Balance -$ -$ -$ -$ -$ 2028 - East Ravine Neighborhood or 100th Street Park Development (development driven) CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Neighborhood Park Development 2024 - Jack and Marlys Denzer Park ($500,000), Military Trailhead ($200,000) 20 Project Title Project Description Belden Park 2024 Backstop Repair and Curbing Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 30,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 30,000 0 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 30,000 Maintenance Other TOTAL 30,000 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 21 Project Title Project description Bike Park 2024 - Track Improvements Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 50,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 50,000 0 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 50,000 Maintenance Other TOTAL 50,000 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 22 Project Title Project Description Hamlet Park 2026 - Skate Park Surface Replacement 2027 - Shelter Replacement Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 100,000 50,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL - - 100,000 50,000 - Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 50,000 Maintenance Other TOTAL - - 100,000 50,000 - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 23 Project Title Project Description Highlands Park Tennis Court Replacement Department Facilities Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 100,000 Park Trust Fund Landscape Initiative Municipal Building Other: Project Description TOTAL - - - - 100,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 100,000 Maintenance Other TOTAL - - - - 100,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 24 Project Title Project Description Kingston Park Building Replacement and Additional Power Supply Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 600,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 600,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect 100,000 Admin/Legal Construction 500,000 Maintenance Other TOTAL 0 600,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 25 Project Title Project Description Lamar Park 2025 - Lamar Park Shade Shelter Replacement (2) 2027 - Roof Replacement Department Facilities Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 80,000 10,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 80,000 0 10,000 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 80,000 10,000 Maintenance Other TOTAL 0 80,000 0 10,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 26 Project Title Project Description Oltman Middle School Lacrosse Complex and Parking Lot Construction Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units 350,000 Park Improvement Fund Park Trust Fund 350,000 2,300,000 Landscape Initiative Municipal Building Other: TOTAL 700,000 2,300,000 - - - Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect 100,000 800,000 Admin/Legal Construction 600,000 1,500,000 Maintenance Other TOTAL 700,000 2,300,000 - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 27 Project Title Project Description Pine Coulee 2027 - Court Replacement Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 20,000 Park Trust Fund Landscape Initiative Municipal Building Other: Land Sale TOTAL 0 0 0 20,000 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 20,000 Maintenance Other TOTAL 0 0 0 20,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 28 Project Title Project description Pine Glen Park Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 40,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 40,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 40,000 Maintenance Other TOTAL 0 40,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2025 - Picnic Shelter 29 Project Title Project Description Peter Thompson Park Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement fund 115,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 0 0 0 115,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 115,000 Maintenance Other TOTAL 0 0 0 0 115,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2028 Peter Thompson Park Upgrades: Roof Reshingle ($15,000), Rink Board Replacement ($100,000) 30 Project Title Project description Woodridge Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund 50,000 Park Trust Fund Landscape Initiative Municipal Building Other: TOTAL 0 0 50,000 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 50,000 Maintenance Other TOTAL 0 0 50,000 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2026 - Hockey Rink Boards Replacement 31 Project Title Project Description Ice Arena Capital Projects 2025 - West Rink Bleacher Radiant Heat ($35,000) Department 2026 - Locker Room 5/6/7 Furnace ($10,000) Parks 2027 - Zamboni 545 Replacement ($120,000) 2028 - Dehumidifier Replacement North Rink ($200,000) Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units 165,000 Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: North Point Naming Righ 515,000 35,000 10,000 120,000 200,000 TOTAL 680,000 35,000 10,000 120,000 200,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect Admin/Legal Construction 680,000 35,000 10,000 120,000 200,000 Maintenance Other TOTAL 680,000 35,000 10,000 120,000 200,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2024 - Party Lights for Public Sessions North Rink ($30,000), Water Treatment System for Ice Making ($100,000), Solar Panels ($550,000)-solar panels 2023/2024 32 Project Title Project Description LOST Projects 2025 - Hamlet Park 2026 - Mississippi Dunes 2027 - River Oaks Department Parks Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State/Other Government Units Park Improvement Fund Park Trust Fund Landscape Initiative Municipal Building Other: LOST 17,000,000 13,000,000 6,000,000 TOTAL 0 17,000,000 13,000,000 6,000,000 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements Engineering/Architect 4,250,000 3,250,000 1,500,000 Admin/Legal Construction 12,750,000 9,750,000 4,500,000 Maintenance Other TOTAL 0 17,000,000 13,000,000 6,000,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 33 -This Page Intentionally left Blank - 34 ALL TRANSPORTATION AND PUBLIC WORKS PROJECTS Funding Sources 2024 2025 2026 2027 2028 Tax Levy -$ -$ -$ -$ -$ Bonded Debt 11,683,000$ 9,228,000$ 9,839,000$ 6,769,425$ 5,413,800$ State of Minnesota/MSA 1,000,000$ 1,800,000$ 5,000,000$ 1,000,000$ 3,000,000$ Washington County 7,014,000$ 3,350,000$ 2,000,000$ 2,000,000$ 8,150,000$ Federal/Grant Funding 2,513,000$ 3,000,000$ 17,500,000$ 12,500,000$ 120,033,000$ Area Funds 530,000$ 3,895,000$ 1,070,000$ 2,526,000$ 70,000$ Utility Funds 4,269,000$ 3,137,000$ 3,038,000$ 1,562,575$ 976,400$ Assessments/Developer Fees 2,225,000$ 1,350,000$ 1,000,000$ 1,768,000$ 1,717,000$ Other:33,633,000$ 65,361,000$ 28,229,000$ 7,078,000$ 2,233,000$ TOTAL 62,867,000 91,121,000 67,676,000 35,204,000 141,593,200 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation 750,000$ 750,000$ -$ 250,000$ -$ Engineering/Architect 6,768,000$ 15,744,000$ 12,395,000$ 7,700,000$ 33,734,500$ Admin/Legal 50,000$ 50,000$ -$ 104,000$ -$ Construction 51,835,000$ 71,931,000$ 53,048,000$ 24,826,000$ 105,438,700$ Maintenance 2,540,000$ 1,676,000$ 1,214,000$ 1,254,000$ 1,296,000$ Other 924,000$ 970,000$ 1,019,000$ 1,070,000$ 1,124,000$ TOTAL 62,867,000 91,121,000 67,676,000 35,204,000 141,593,200 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 35 Project Title Project Description Roadway Maintenance Annual maintenance including: 4 miles of mill & overlay Concrete removal & replacement (2% per year) Department 6 miles trail maintenance (crack seal/fog seal) Public Works 2 miles trail reconstruction Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: Maintenance Fund 1,794,000 1,884,000 1,979,000 2,078,000 2,183,000 TOTAL 1,794,000 1,884,000 1,979,000 2,078,000 2,183,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 150,000 158,000 166,000 174,000 183,000 Admin/Legal Sealcoating Contract/Rock Maintenance 720,000 756,000 794,000 834,000 876,000 Other: Mill and Overlay 924,000 970,000 1,019,000 1,070,000 1,124,000 TOTAL 1,794,000 1,884,000 1,979,000 2,078,000 2,183,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 36 Project Title Project Description Pavement Management (includes ADA improvements) Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 5,456,000 4,228,000 4,818,000 3,578,425 2,413,800 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 700,000 517,000 618,000 442,575 356,400 Assessments/Developer Fees …. Other: TOTAL 6,156,000 4,745,000 5,436,000 4,021,000 2,770,200 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 1,282,000 1,356,000 1,554,000 1,148,000 791,500 Admin/Legal Construction 4,874,000 3,389,000 3,882,000 2,873,000 1,978,700 Maintenance Other TOTAL 6,156,000 4,745,000 5,436,000 4,021,000 2,770,200 Project Balance -$ -$ -$ -$ -$ 2028 - Thompson Grove Estates, Pinegrove 2026 - Woodridge Park (E of Jamaica), Cottage Grove Estates, Meadow Acres, Pine Glen, see 80th Street CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2024 - Prestige Estates, Thompson Grove Estates 1&8, EPD (Hyde to CDS), see Jamaica Ave 2025 - Thompson Grove Estates 2nd, EPD (Jamaica to Hyde), Kingsborough Trail 2027 - Thompson Grove Estates 11&12, Woodridge Park Add (W of Jamaica) 37 Project Title Project Description 2024 - Realignment of 100th Street and Hadley Avenue (Year 3) Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 800,000 Assessments/Developer Fees 1,225,000 Other: ED Trust/Park Trust ($130k)3,225,000 TOTAL 5,250,000 - - - - Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 250,000 Admin/Legal Construction 5,000,000 Maintenance Other TOTAL 5,250,000 - - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM South District Street and Utility Project 38 Project Title Project Description East Pt. Douglas & Jamaica Reconstruction & realignment of the East Point Douglas Road intersections at Jamaica Ave and the Cub/Target entrances. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 2,847,000 State of Minnesota/MSA 800,000 Washington County Federal/Grant Funding 1,250,000 Area Funds Utility Funds 500,000 Assessments/Developer Fees Other: Public Landscape Initiative ($10k)/Roadway Maintenance ($300,000) 310,000 TOTAL 4,907,000 800,000 - - - Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation 750,000 750,000 Engineering/Architect 450,000 Admin/Legal 50,000 50,000 Construction 3,657,000 Maintenance Other TOTAL 4,907,000 800,000 - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 39 Project Title Project Description CSAH 19 and TH 61 2024 - Design/Construction for 100th Street Extension - PROTECT 2025 - Design/Construction for 100th Street Extension - CPF Grant 2026 - 100th St Extension Construction Department 2027 - 100th St Extension Construction Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 1,000,000 1,000,000 State of Minnesota/MSA Washington County 7,000,000 3,000,000 2,000,000 2,000,000 8,150,000 Federal/Grant Funding 12,500,000 12,500,000 14,033,000 Area Funds 1,000,000 1,000,000 Utility Funds Assessments/Developer Fees 717,000 Other: TOTAL 7,000,000 3,000,000 16,500,000 16,500,000 22,900,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 1,250,000 1,250,000 3,750,000 3,750,000 Admin/Legal Construction 5,750,000 1,750,000 12,750,000 12,750,000 22,900,000 Maintenance Other TOTAL 7,000,000 3,000,000 16,500,000 16,500,000 22,900,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2028 - Reconstruction/realignment of bridge/overpass over highway 61 at County Rd 19 (Innovation Road) - $4Million in Grant Funding 40 Project Title Project Description Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 1,000,000 4,021,000 1,253,000 State of Minnesota/MSA Washington County Federal/Grant Funding 3,000,000 Area Funds 1,325,000 Utility Funds Assessments/Developer Fees Other: TOTAL - 5,325,000 4,021,000 1,253,000 - Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 1,300,000 1,000,000 500,000 Admin/Legal Construction 4,025,000 3,021,000 753,000 Maintenance Other TOTAL - 5,325,000 4,021,000 1,253,000 - Project Balance -$ -$ -$ -$ -$ 2027 - Construction of roadway and infrastructure to support the retail/commercial development CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Ravine Parkway - Shoppes at Cottage View 2025 - Phase 1 Construction of roadway and infrastructure to support the retail/commercial 2026 - Construction of roadway and infrastructure to support the retail/commercial development 41 Project Title Project Description Ravine Parkway 2024 - Wolterstorff 2025 - Kemp 2026 - Geis Department 2027 - Tank Public Works 2028 - Tank Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees 1,000,000 1,000,000 1,000,000 1,000,000 1,000,000 Other: TOTAL 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 300,000 300,000 300,000 300,000 300,000 Admin/Legal Construction 1,700,000 1,700,000 1,700,000 1,700,000 1,700,000 Maintenance Other TOTAL 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 42 Project Title Project Description 80th Street Reconstruction Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA 4,000,000 Washington County Federal/Grant Funding 5,000,000 Area Funds Utility Funds 2,000,000 Assessments/Developer Fees Other: TOTAL 0 0 11,000,000 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 3,000,000 Admin/Legal Construction 8,000,000 Maintenance Other TOTAL 0 0 11,000,000 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2026 - Ideal to Hwy 61 - Includes reconstruction, spot curb replacement, ADA improvements, landscaping, and trail replacement; 80th/Keats Roundabout Cost Share ($1,000,000 MSA) 43 Project Title Project Description River Oaks Hwy 61 RCUT 2024 - Conversion of River Oaks access into a reduced conflict U-Turn intersection Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding 1,010,000 Area Funds Utility Funds Assessments/Developer Fees Other: EDA Interfund Loan 200,000 TOTAL 1,210,000 - - - - Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 363,000 Admin/Legal Construction 847,000 Maintenance Other TOTAL 1,210,000 - - - - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 44 Project Title Project description Reconstruct Harkness Avenue to an urban section with utilities, from Oakwood Park to the north Hardwood Ave intersection. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 938,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 1,456,000 Utility Funds Assessments/Developer Fees 768,000 Other: TOTAL 0 0 0 3,162,000 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation 250,000 Engineering/Architect 728,000 Admin/Legal 104,000 Construction 2,080,000 Maintenance Other TOTAL 0 0 0 3,162,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Harkness Ave Reconstruction 45 Project Title Project Description Jamaica Ave 2024 - 80th to 90th Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 3,380,000 3,000,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 3,380,000 0 0 0 3,000,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 680,000 Admin/Legal Construction 2,700,000 3,000,000 Maintenance Other TOTAL 3,380,000 0 0 0 3,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2028 - Reconstruction of Jamaica Ave from Rose of Sharon Church to Military Road to the urban four lane section roadway. 46 Project Title Project Description 103rd St Railroad Bridge 2028 - Reconstruct 103rd Street railroad bridge Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA 2,000,000 Washington County Federal/Grant Funding 6,000,000 Area Funds Utility Funds Assessments/Developer Fees Other: TOTAL 0 0 0 0 8,000,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 2,400,000 Admin/Legal Construction 5,600,000 Maintenance Other TOTAL 0 0 0 0 8,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 47 Project Title Project Description Traffic Signals 2024 - Hardwood Ave/Hardwood Ct 2025 - 80th/Jamaica, Keats/Indian Blvd Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County 350,000 Federal/Grant Funding Area Funds Utility Funds 700,000 Assessments/Developer Fees 350,000 Other: 1-12 TIF District 700,000 TOTAL 700,000 1,400,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 140,000 280,000 Admin/Legal Construction 560,000 1,120,000 Maintenance Other TOTAL 700,000 1,400,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 48 Project Title Project Description East Ravine District Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 50,000 50,000 50,000 50,000 50,000 Utility Funds Assessments/Developer Fees Other: TOTAL 50,000 50,000 50,000 50,000 50,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 50,000 50,000 50,000 50,000 50,000 Maintenance Other TOTAL 50,000 50,000 50,000 50,000 50,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM As residential development occurs in the East Ravine, various infrastructure will be constructed to support the new housing. This infrastructure will be paid for by developers either through City financed construction supported by assessments or by Developer constructed of same. 49 Project Title Project Description CR 74 Trail Department Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County 14,000 Federal/Grant Funding 253,000 Area Funds Utility Funds Assessments/Developer Fees Other: Roadway Maintenance 4,000 TOTAL 271,000 0 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 271,000 Maintenance Other TOTAL 271,000 0 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2024 - Cost Share with County for addition of trail along south side of CR 74 (65th Street) from Meadowgrass to Hadley; Safe Routes to School grant ($253,000) 50 Project Title Project description Industrial Park Water Tower Construct water tower on City property north of the South East Industrial Park. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt 4,000,000 State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 2,500,000 Utility Funds 1,000,000 Assessments/Developer Fees Other: TOTAL 0 7,500,000 0 0 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 500,000 Admin/Legal Construction 7,000,000 Maintenance Other TOTAL 0 7,500,000 0 0 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 51 Project Title Project Description Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 700,000 Assessments/Developer Fees Other: Newport TOTAL - - - 700,000 - Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 100,000 Admin/Legal Construction 600,000 Maintenance Other TOTAL - - - 700,000 - Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 2027 - Pine Hill Water TowerWater Tower Painting/Rehab 52 Project Title Project Description Annual well maintenance Each year a well is 'pulled' for inspection and repair of the pump and other vital parts. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 70,000 70,000 70,000 70,000 70,000 Assessments/Developer Fees Other: TOTAL 70,000 70,000 70,000 70,000 70,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 70,000 70,000 70,000 70,000 70,000 Other TOTAL 70,000 70,000 70,000 70,000 70,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 53 Project Title Project description Water System 2024 - SCADA Upgrades 2028 - Water Softening ($70,000,000 Intermediate Plant; $30,000,000 Low Plant) Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding 100,000,000 Area Funds Utility Funds 1,035,000 Assessments/Developer Fees Other: TOTAL 1,035,000 0 0 0 100,000,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 135,000 30,000,000 Admin/Legal Construction 70,000,000 Maintenance 900,000 Other TOTAL 1,035,000 0 0 0 100,000,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 54 Project Title Project Description 3M Settlement Implementation 2024-2025 - Low Zone Water Treatment Plant and Well 13 2025-2026 - Intermediate Zone Water Treatment Plant 2027 - Well 1, Well 2, and Temp Treatment Plant Decommissioning Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 460,000 Utility Funds 314,000 Assessments/Developer Fees Other: 3M Settlement 27,400,000 63,477,000 26,250,000 5,000,000 TOTAL 28,174,000 63,477,000 26,250,000 5,000,000 0 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 1,768,000 10,600,000 2,625,000 1,000,000 Admin/Legal Construction 26,406,000 52,877,000 23,625,000 4,000,000 Maintenance Other TOTAL 28,174,000 63,477,000 26,250,000 5,000,000 0 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 55 Project Title Project Description Trunk Utility Oversizing Trunk oversizing of water and sewer facilities as part of development projects Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds 20,000 20,000 20,000 20,000 20,000 Utility Funds Assessments/Developer Fees Other: TOTAL 20,000 20,000 20,000 20,000 20,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction 20,000 20,000 20,000 20,000 20,000 Maintenance Other TOTAL 20,000 20,000 20,000 20,000 20,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 56 Project Title Project Description Stormwater maintenance Annual costs of pond and structure maintenance for City Stormwater system. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 200,000 200,000 200,000 200,000 200,000 Assessments/Developer Fees Other: TOTAL 200,000 200,000 200,000 200,000 200,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 200,000 200,000 200,000 200,000 200,000 Other TOTAL 200,000 200,000 200,000 200,000 200,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 57 Project Title Project Description 2024/2025 - Lining trunk sewer from Jamaica and East Point down through the dog park Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 550,000 550,000 50,000 50,000 50,000 Assessments/Developer Fees Other: TOTAL 550,000 550,000 50,000 50,000 50,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 550,000 550,000 50,000 50,000 50,000 Other TOTAL 550,000 550,000 50,000 50,000 50,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM Annual sewer line maintenance/spot sliplining 58 Project Title Project Description Streetlight system improvements Annual cost to refurbish and upgrade the City Streetlight infrastructure. Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 100,000 100,000 100,000 100,000 100,000 Assessments/Developer Fees Other: TOTAL 100,000 100,000 100,000 100,000 100,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect Admin/Legal Construction Maintenance 100,000 100,000 100,000 100,000 100,000 Other TOTAL 100,000 100,000 100,000 100,000 100,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2028 CAPITAL IMPROVEMENT PROGRAM 59 Project Title Project description Pedestrian Crossings Department Public Works Funding Sources 2024 2025 2026 2027 2028 Tax Levy Bonded Debt State of Minnesota/MSA Washington County Federal/Grant Funding Area Funds Utility Funds 200,000 Assessments/Developer Fees Other: School District 50,000 TOTAL 0 0 0 0 250,000 Project Expenses 2024 2025 2026 2027 2028 Land/Easements/Utility Relocation Engineering/Architect 60,000 Admin/Legal Construction 190,000 Maintenance Other TOTAL 0 0 0 0 250,000 Project Balance -$ -$ -$ -$ -$ CITY OF COTTAGE GROVE 5 YEAR CAPITAL IMPROVEMENT BUDGET 2024-2027 CAPITAL IMPROVEMENT PROGRAM Install Pedestrian Crossing Infrastructure, including Rectangular Rapid Flashing Beacon and marked crosswalk: 80th Street at Pinetree Valley Park and Pinetree Pond Park ($200,000), and Hadley Avenue at 92nd Street ($50,000) 60 -This Page Intentionally left Blank - 61 Current Year CIP Last Year CIP points Location Description map Maintenance Replace New Total 2024 2024 Utility Division Building FA1 13,250,000 13,250,000 2024 2024 Parks Matching funds 10,000 10,000 2024 2024 Public Landscape initiative 170,000 170,000 2024 2024 Parks Park design & master planning 15,000 15,000 2024 2024 Parks Annual addition of auto. locks on park buildings 35,000 35,000 2024 2022 Belden Park Backstop repair and curbing PR1 30,000 30,000 2024 2024 Bike Park Track improvements PR2 50,000 50,000 2024 2024 Hearthside Park Park improvements as part of pavement mgmt.PR3 100,000 100,000 2024 2024 Military Trailhead Neighborhood park development PR4 200,000 200,000 2024 2024 John and Marlys Denzer Park Neighborhood park development PR5 500,000 500,000 2024 2024 Oltman Middle School Lacrosse complex and parking lot construction PR6 700,000 700,000 2024 2024 West Draw, Granada, Nina Playground equipment PR7 210,000 210,000 2024 2024 Woodridge Park Sports lighting improvements PR8 113,000 113,000 2024 2024 Ice Arena PR9 100,000 580,000 680,000 2024 2024 CR 74 Trail Cost share with County PW1 271,000 271,000 2024 2024 Roadway & trail maintenance Streets, sidewalk/curb replacement, & trails 1,794,000 1,794,000 2024 2024 Pavement Management Prestige estates, and others (see Project Sheet)PW2 6,156,000 6,156,000 2024 2023 100th Street & Hadley Realignment Phase 3-South District Street & Utility Project PW3 5,250,000 5,250,000 2024 2024 511 CSAH 19 and TH 61 Design for 100th Street Extension PW4 7,000,000 7,000,000 2024 2024 East Point Douglas & Jamaica Reconstruction and Realignment PW5 4,907,000 4,907,000 2024 New Jamaica 80th to 90th PW2 3,380,000 3,380,000 2024 2022 Ravine Parkway Wolterstorff PW6 2,000,000 2,000,000 2024 2024 River Oaks Hwy 61 RCUT Reduced conflict U-turn intersection PW7 1,210,000 1,210,000 2024 2023 3M Settlement Implementation Low Zone Water Treatment plant & Well 13 PW8 28,174,000 28,174,000 2024 2023 Traffic Signal Hardwood Ave/Hardwood Ct PW9 700,000 700,000 2024 2024 East Ravine District City share of development infrastructure 50,000 50,000 2024 New SCADA upgrade 1,035,000 1,035,000 2024 2024 Trunk oversizing utilities 20,000 20,000 2024 2023 Jamaica & EPD through the dog park Spot replacement/slip lining 550,000 550,000 2024 2024 various stormwater Storm water maintenance 200,000 200,000 2024 2024 various streetlights System improvements 100,000 100,000 2024 2024 Well Maintenance Pull well 70,000 70,000 2,714,000 16,081,000 60,135,000 78,930,000 62 2024 CIP Project Locations Cottage Grove, MN Date: 8/9/2023 ±INWOOD AVE100TH ST LAMAR AVEINNOVATION RDLEHIGH RD 80TH ST KIMBRO AVE70TH ST (C.S.A.H. 22) 85TH ST 65TH ST (CR 74) 100TH ST 103RD ST 80TH ST80TH ST HILLSIDE TRAILHADLEY AVEHINTON AVEJAMAICAAVEHADLEY AVEJAMAICA AVEIDEAL AVE77TH ST JAMAICA AVE85TH ST E P T D O U G L A S R D E P T D O U G L A S R DKEATS AVENUE S(C.S.A.H. 19)HARKNESSAVE90TH ST GR E Y C L O U D T R L JAMAICAAVEINDIAN BLVD W P T D O U G L A S R D S T A T E H W Y 6 1KEATS AVE(C.S.A.H 19.)110TH ST 90TH STHARDWOODAVES T A T E HW Y 6 1 95TH ST ST A T E H W Y 6 1 70TH ST (CSAH 20)MANNINGAVE (STATEHWY 95)PW4 FA1 PW8 PW3 PW5 PW9 PW6 PR6 PR2/7 PR4 PR7 PR3 PW2 PR8 PW7 PR7 PR5 PR1 PR9 PW1 PW2 PW2 0 1 20.5 Miles Facilities Parks and Recreation Public Works CIP Projects 63 Current Year CIP Last Year CIP points Location Description map Maintenance Replace New Total 2025 2025 PW & Parks Facility Internal office remodel FA2 500,000 500,000 2025 2025 Parks Matching funds 10,000 10,000 2025 2025 Public Landscape initiative 120,000 120,000 2025 2025 Parks Park design & master planning 15,000 15,000 2025 2025 Parks Annual addition of auto. locks on park buildings 35,000 35,000 2025 New Hamlet Park PR10 17,000,000 17,000,000 2025 2025 Hardwood & Belden Parks Playground equipment PR11 140,000 140,000 2025 2025 Hearthside Park Sports lighting improvements-ice rink PR3 65,000 65,000 2025 2025 Ice Arena PR9 35,000 35,000 2025 2025 Kingston Park Building replacement & additional power PR12 600,000 600,000 2025 2025 Lamar Park Shade structure replacement PR13 80,000 80,000 2025 2024 Oltman Middle School Lacrosse complex and parking lot construction PR6 2,300,000 2,300,000 2025 2025 Pine Glen Park Picnic shelter PR14 40,000 40,000 2025 2024 Roberts Lake Development Neighborhood park development PR15 500,000 500,000 2025 2023 Still Ponds Neighborhood park development 500,000 500,000 2025 2025 Roadway & trail maintenance Streets, sidewalk/curb replacement, & trails 1,884,000 1,884,000 2025 2025 Pavement Management Thompson Grove Estates 2nd, EPD (Jamaica to Hyde) Kingsborough Trail PW10 4,745,000 4,745,000 2025 2025 511 CSAH 19 and TH 61 100th Street Extension PW4 3,000,000 3,000,000 2025 2025 East Point Douglas & Jamaica Reconstruction and Realignment 800,000 800,000 2025 2024 Ravine Parkway Kemp property PW11 2,000,000 2,000,000 2025 2024 Ravine Parkway-Shoppes at CV Phase 1 Construction-roadway & infrastructure PW12 5,325,000 5,325,000 2025 2025 East Ravine District City share of development infrastructure 50,000 50,000 2024 2024 3M Settlement Implementation Intermediate zone water treatment plant PW13 63,477,000 63,477,000 2025 2023 Industrial Park Water Tower Construct Water Tower PW14 7,500,000 7,500,000 2025 2025 Traffic Signal 80th & Jamaica PW15 700,000 700,000 2025 2025 Traffic Improvement CSAH 19 & Indian Blvd.PW16 700,000 700,000 2025 2025 Trunk oversizing Utilities 20,000 20,000 2025 2023 Jamaica & EPD through the dog park Spot replacement/slip lining 550,000 550,000 2025 2025 various stormwater Storm water maintenance 200,000 200,000 2025 2025 various streetlights System improvements 100,000 100,000 2025 2025 Well Maintenance Pull well 70,000 70,000 2,804,000 7,005,000 103,252,000 113,061,000 64 2025 CIP Project Locations Cottage Grove, MN Date: 8/9/2023 ±INWOOD AVE100TH ST LAMAR AVEINNOVATION RDLEHIGH RD 80TH ST KIMBRO AVE70TH ST (C.S.A.H. 22) 85TH ST 65TH ST (CR 74) 100TH ST 103RD ST 80TH ST80TH ST HILLSIDE TR A I LHADLEY AVEHINTON AVEJAMAICA AVEHADLEY AVEJAMAICA AVEIDEAL AVE77TH ST JAMAICA AVE85TH ST E P T D O U G L A S R D E P T D O U G L A S R DKEATS AVENUE S(C.S.A.H. 19)HARKNESS AVE90TH ST GR E Y C L O U D T R L JAMAICA AVEINDIAN BLVD W P T D O U G L A S R D S T A T E H W Y 6 1KEATS AVE(C.S.A.H 19.)110TH ST 90TH STHARDWOODAVES T A T E H W Y 6 1 95TH ST ST A T E H W Y 6 1 70TH ST (CSAH 20)MANNINGAVE (STATEHWY 95)PR13 PW12 PW4 PW14 PR6 PR15PW11 PW13PR3 FA2 PR11 PR12 PR11 PW10 PR14 PW10 PW15 PW16 PR9 PR10 0 1 20.5 Miles Facilities Parks and Recreation Public Works CIP Projects 65 Current Year CIP Last Year CIP points Location Description map Maintenance Replace New Total 2026 2026 Parks matching funds 10,000 10,000 2026 2026 Public Landscape initiative 80,000 80,000 2026 2026 Parks Park design & master planning 15,000 15,000 2026 2026 Parks Annual addition of auto. locks on park buildings 35,000 35,000 2026 2026 East Ravine or 110th Street Park Neighborhood park development PR16 500,000 500,000 2026 2026 Hamlet Park Skate park surface replacement PR10 100,000 100,000 2026 2026 Hamlet Park Sports lighting improvements PR10 355,000 355,000 2026 New Mississippi Dunes PR17 13,000,000 13,000,000 2026 New Parks Hillside/Jergen Trail as part of pavement mgmt. PR18 75,000 75,000 2026 2026 Woodridge Park Hockey rink boards replacement PR8 50,000 50,000 2026 New Ice Arena PR9 10,000 10,000 2026 2026 Roadway & trail maintenance Streets, sidewalk/curb replacement, & trails 1,979,000 1,979,000 2026 2025 511 CSAH 19 and TH 61 100th Street Extension PW4 16,500,000 16,500,000 2026 2026 Ravine Parkway-Shoppes at CV Phase 2 Construction-roadway & infrastructure PW12 4,021,000 4,021,000 2026 2026 Pavement Management Woodridge Park (E of Jamaica) CG Estates, Meadow Acres, Pine Glen PW17 5,436,000 5,436,000 2026 2024 80th Street Ideal to Hwy 61 (see Project Sheet)PW18 10,000,000 10,000,000 2026 2026 80th Street Roundabout at Keats Ave (cost share)PW19 1,000,000 1,000,000 2026 2025 Ravine Parkway Geis PW20 2,000,000 2,000,000 2026 New 3M Settlement Implementation Intermediate zone water treatment plant 26,250,000 26,250,000 2026 2026 East Ravine District City share of development infrastructure 50,000 50,000 2026 2026 Trunk oversizing Utilities 20,000 20,000 2026 2026 Various sewer Spot replacement/slip lining 50,000 50,000 2026 2026 various stormwater Storm water maintenance 200,000 200,000 2026 2026 various streetlights System improvements 100,000 100,000 2026 2026 Well Maintenance Pull well 70,000 70,000 2,399,000 17,026,000 62,481,000 81,906,000 66 2026 CIP Project Locations Cottage Grove, MN Date: 8/9/2023 ±INWOOD AVE100TH ST LAMARAVEINNOVATION RDLEHIGH RD 80TH ST KIMBRO AVE70TH ST (C.S.A.H. 22) 85TH ST 65TH ST (CR 74) 100TH ST 103RD ST 80TH ST80TH ST HILLSIDE TR A I LHADLEY AVEHINTON AVEJAMAICA AVEHADLEY AVEJAMAICA AVEIDEAL AVE77TH ST JAMAICA AVE85TH STE P T D O U G L A S R D E P T D O U G L A S R DKEATS AVENUE S(C.S.A.H. 19)HARKNESS AVE90TH ST GR E Y C L O U D T R L JAMAICA AVEINDIAN BLVD W P T D O U G L A S R D S T A T E H W Y 6 1KEATS AVE(C.S.A.H 19.)110TH ST 90TH STHARDWOODAVES T A T E HW Y 6 1 95TH ST ST A T E H W Y 6 1 70TH ST (CSAH 20)MANNINGAVE (STATEHWY 95)PR16 PR10 PR16 PW12 PW4 PW18 PR8 PW20 PW19 PW17 PR9 PR18 PR17 0 1 20.5 Miles CIP Projects Parks and Rec Public Works 67 Current Year CIP Last Year CIP points Location Description map Maintenance Replace New Total 2027 2027 Parks matching funds 10,000 10,000 2027 2027 Public Landscape initiative 100,000 100,000 2027 2027 Parks Park design & master planning 15,000 15,000 2027 2027 Parks Annual addition of auto. locks on park buildings 35,000 35,000 2027 2027 East Ravine or 110th Street Park Neighborhood park development PR16 500,000 500,000 2027 2027 Hamlet Park Shelter replacement PR10 50,000 50,000 2027 2027 Lamar Park Roof replacement PR13 10,000 10,000 2027 2027 Lamar Park Sports lighting improvements PR13 350,000 350,000 2027 2027 Pine Coulee Court replacement PR19 20,000 20,000 2027 New Ice Arena PR9 120,000 120,000 2026 New River Oaks PR20 6,000,000 6,000,000 2027 2027 Roadway & trail maintenance Streets, sidewalk/curb replacement, & trails 2,078,000 2,078,000 2027 2027 Pavement Management Thompson Grove 11&12, Woodridge Park Add (W of Jamaica)PW21 4,021,000 4,021,000 2027 2027 Ravine Parkway-Shoppes at CV Phase 3 Construction-roadway & infrastructure PW12 1,253,000 1,253,000 2027 2027 511 CSAH 19 and TH 61 Realignment of bridge (see project sheet)PW4 16,500,000 16,500,000 2027 2025 Harkness Ave - Hardwood to Woodridge Reconstruct roadway PW22 3,162,000 3,162,000 2027 2026 Ravine Parkway Tank PW23 2,000,000 2,000,000 2027 2026 3M Settlement Implementation Well 1 & 2 and Temp Treatment Plant decommission 5,000,000 5,000,000 2027 2025 Pine Hill Water tower painting 700,000 700,000 2027 2027 East Ravine District City share of development infrastructure 50,000 50,000 2027 2027 Trunk oversizing Utilities 20,000 20,000 2027 2027 Various sewer Spot replacement/slip lining 50,000 50,000 2027 2027 various stormwater Storm water maintenance 200,000 200,000 2027 2027 various streetlights System improvements 100,000 100,000 2027 2027 Well Maintenance Pull well 70,000 70,000 3,198,000 12,733,000 26,483,000 42,414,000 68 2028 CIP Project Locations Cottage Grove, MN ± Date: 10/12/2023INWOOD AVE100TH ST LAMAR AVELEHIGH RD 80TH ST INNOVATION RDKIMBRO AVE70TH ST (C.S.A.H. 22) 85TH ST 65TH ST (CR 74) 100TH ST 103RD ST 80TH ST80TH ST HILLSIDE TR A I LHINTON AVEJAMAICA AVEHADLEY AVEJAMAICA AVEIDEAL AVE77TH ST JAMAICA AVE85TH STHADLEY AVEE P T D O U G L A S R DKEATS AVENUE S(C.S.A.H. 19)HARKNESS AVE90TH ST GR E Y C L O U D T R L JAMAICA AVEINDIAN BLVD W P T D O U G L A S R D S T A T E H W Y 6 1KEATS AVE(C.S.A.H 19.)110TH ST 90TH STHARDWOODAVES T A T E H W Y 6 1 ST A T E H W Y 6 1 95TH ST 70TH ST (CSAH 20)MANNINGAVE (STATEHWY 95)PW27 PR16 PW24 PR16 PW23 PR9 PR22 PR23 PR24 PR21PW25 PW26 PW28 PW28 Public Works Parks and Recreation CIP Projects 0 1 20.5 Miles 69 Current Year CIP Last Year CIP points Location Description map Maintenance Replace New Total 2028 Parks matching funds 10,000 10,000 2028 Public Landscape initiative 120,000 120,000 2028 Parks Park design & master planning 15,000 15,000 2028 Parks Annual addition of auto. locks on park buildings 35,000 35,000 2028 Archery Range Shelter and trail work as part of pavement mgmt.PR21 70,000 70,000 2028 East Ravine or 110th Street Park Neighborhood park development PR16 500,000 500,000 2028 Highlands Park Tennis court replacement PR22 100,000 100,000 2028 Old Cottage Grove Park Sports lighting replacement PR23 35,000 35,000 2028 Peter Thompson Park Upgrades, roof reshingle, rink board replacement PR24 115,000 115,000 2027 New Ice Arena PR9 200,000 200,000 2028 Roadway & trail maintenance Streets, sidewalk/curb replacement, & trails 2,183,000 2,183,000 2028 Pavement Management Thompson Grove Estates, Pinegrove PW25 2,770,200 2,770,200 2028 511 CSAH 19 and TH 61 Realignment of bridge (see project sheet)PW26 22,900,000 22,900,000 2028 Jamaica 70th to Military PW27 3,000,000 3,000,000 2028 2027 Ravine Parkway Tank PW23 2,000,000 2,000,000 2028 2027 103rd Street Railroad Budget reconstruction of 103rd street railroad bridge PW24 8,000,000 8,000,000 2028 East Ravine District City share of development infrastructure 50,000 50,000 2028 Trunk oversizing Utilities 20,000 20,000 2028 Water softening Federal/Grant Funding 100,000,000 100,000,000 2028 Various sewer Spot replacement/slip lining 50,000 50,000 2028 various stormwater Storm water maintenance 200,000 200,000 2028 various streetlights System improvements 100,000 100,000 2028 80th St at PV Park & PT Pond Park pedestrian crossings PW28 200,000 200,000 2028 Hadley at 92nd Street pedestrian crossings PW28 50,000 50,000 2028 Well Maintenance Pull well 70,000 70,000 2,603,000 11,220,200 128,970,000 142,793,200 70 2028 CIP Project Locations Cottage Grove, MN ± Date: 10/12/2023INWOOD AVE100TH ST LAMAR AVELEHIGH RD 80TH ST INNOVATION RDKIMBRO AVE70TH ST (C.S.A.H. 22) 85TH ST 65TH ST (CR 74) 100TH ST 103RD ST 80TH ST80TH ST HILLSIDE TR A I LHINTON AVEJAMAICA AVEHADLEY AVEJAMAICA AVEIDEAL AVE77TH ST JAMAICA AVE85TH STHADLEY AVEE P T D O U G L A S R DKEATS AVENUE S(C.S.A.H. 19)HARKNESS AVE90TH ST GR E Y C L O U D T R L JAMAICA AVEINDIAN BLVD W P T D O U G L A S R D S T A T E H W Y 6 1KEATS AVE(C.S.A.H 19.)110TH ST 90TH STHARDWOODAVES T A T E H W Y 6 1 ST A T E H W Y 6 1 95TH ST 70TH ST (CSAH 20)MANNINGAVE (STATEHWY 95)PW27 PR16 PW24 PR16 PW23 PR9 PR22 PR23 PR24 PR21PW25 PW26 PW28 PW28 Public Works Parks and Recreation CIP Projects 0 1 20.5 Miles 71 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Aggregate tax 23,467$ 33,044$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ 22,000$ Grant Funds 267,000$ Franchise fees 615,326 642,584 643,000 1,905,600 1,994,400 2,086,900 2,183,100 2,283,200 Investment Interest (5,207) (31,816) 10,000 10,000 10,000 10,000 10,000 10,000 Charges for services 30,766 27,829 - - - - - - Developer charges 104,157 26,081 - - - - - - Total Revenue 768,509 697,722 675,000 2,204,600 2,026,400 2,118,900 2,215,100 2,315,200 EXPENDITURES Commodities 31,134 35,021 36,800 Trail fog seal, crack seal and sidewalk/curb repair 240,000 252,000 264,800 278,300 292,500 CR 74 trail 271,000 Mill and Overlay 551,756 1,159,043 924,000 970,000 1,019,000 1,070,000 1,124,000 Trail replacement 480,000 504,000 529,200 555,700 583,500 Engineering for M&O and Trail replacement 150,000 158,000 166,000 174,000 183,000 Contractual services 256,639 269,333 607,920 Total Expenditures 839,529 1,463,397 644,720 2,065,000 1,884,000 1,979,000 2,078,000 2,183,000 Other Financing Sources (uses) - - - - - - - - Total transfers - - - - - - - - Increase (decrease) in fund balance (71,020) (765,675) 30,280 139,600 142,400 139,900 137,100 132,200 FB Balance beginning of year 1,067,414 996,394 230,719 260,999 400,599 542,999 682,899 819,999 FB Balance end of year 996,394 230,719 260,999 400,599 542,999 682,899 819,999 952,199 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Road and Trailway Maintenance Fund (235) Projected Financial Position 72 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Donation 400,000 400,000 Grant 165,000 Interest 4,000 Miscellaneous Total Revenue - - 404,000 565,000 - - - - EXPENDITURES Solar Panels 550,000 North Rink-party lights 30,000 Water treatment system 100,000 West Rink-bleacher heat 35,000 Locker 5/6/7-furnace 10,000 Zamboni replacement 120,000 North Rink-dehumidifier 200,000 Total Expenditures - - - 680,000 35,000 10,000 120,000 200,000 Other Financing Sources (uses) Transfer in from Ice Operating 100,000 100,000 Total other sources - - - - - - 100,000 100,000 Increase (decrease) in fund balance - - 404,000 (115,000) (35,000) (10,000) (20,000) (100,000) FB Beginning balance - - - 404,000 289,000 254,000 244,000 224,000 FB Ending balance - - 404,000 289,000 254,000 244,000 224,000 124,000 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Ice Arena Capital Fund (526) Projected Financial Position 73 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Charges for Services*1,020,513$ 1,083,689$ 1,146,550$ 1,198,400$ 1,251,100$ 1,288,600$ 1,327,300$ 1,367,100$ Intergovernmental - County/State 204,395 186,844 Interest (12,076) (98,612) 10,000 10,000 10,000 10,000 10,000 10,000 Miscellaneous 95,000 Total Revenue 1,307,832 1,171,921 1,156,550 1,208,400 1,261,100 1,298,600 1,337,300 1,377,100 EXPENDITURES Operating expenses 567,711 820,953 667,270 516,905 618,310 636,859 655,965 675,644 Pavement Management 178,935 127,700 236,000 174,000 208,000 154,000 154,000 Annual maintenance projects 244,426 200,000 200,000 200,000 200,000 200,000 200,000 Developer pass thru 187,482 80th Street Glacial Valley Capital Outlay 33,181 55,000 Total Expenditures 967,309 1,065,379 1,049,970 952,905 992,310 1,044,859 1,009,965 1,029,644 OTHER FINANCING SOURCES (USES) Transfers in Transfers out (42,540) (394,046) (45,100) (46,500) (50,000) (50,000) (50,000) (50,000) Total other sources (42,540) (394,046) (45,100) (46,500) (50,000) (50,000) (50,000) (50,000) Increase (decrease) in fund balance 297,983 (287,504) 61,480 208,995 218,790 203,741 277,335 297,456 FB Beginning balance 2,049,769 2,347,752 2,060,248 2,121,728 2,330,723 2,549,513 2,753,254 3,030,589 FB Ending balance 2,347,752 2,060,248 2,121,728 2,330,723 2,549,513 2,753,254 3,030,589 3,328,045 * Revenue for 2024-2026 from 2022 Stormwater Rate Study City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Storm Water Utility Fund (230) Projected Financial Position 74 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Charges for Services*3,382,209$ 3,447,474$ 3,428,830$ 3,606,910$ 3,808,660$ 3,922,920$ 4,040,607$ 4,161,826$ Intergovernmental - County/State 34,711 34,538 100,000 100,000,000 Interest (46,384) (346,706) 50,000 50,000 50,000 50,000 50,000 50,000 Miscellaneous 267,091 177,004 32,000 34,000 34,000 34,000 34,000 34,000 Total Revenue 3,637,627 3,312,310 3,510,830 3,790,910 3,892,660 4,006,920 4,124,607 104,245,826 EXPENDITURES Operating expenses 2,018,904 2,436,194 2,217,620 2,653,125 2,762,750 2,845,633 2,931,001 3,018,932 Water meter replacement project Water conservation projects 100,000 305,200 305,200 305,200 305,200 305,200 Well maintenance 70,000 70,000 70,000 70,000 70,000 70,000 Water tower painting 700,000 Water tower 1,000,000 SCADA Upgrades 1,035,000 Utilities Building 750,000 13,250,000 Water Softening 100,000,000 Pavement management 113,500 216,000 160,000 191,000 132,000 132,000 80th Street 660,000 EPD & Jamaica 357,000 250,000 Capital Equipment 110,000 150,000 Glacial Valley Total Expenditures 2,018,904 2,436,194 3,718,120 17,929,325 4,297,950 4,071,833 4,138,201 103,526,132 OTHER FINANCING SOURCES (USES) Bond issuance 9,750,000 Interfund loan 27,500 - - - - - - Changes in assets and liabilities (34,036) Transfers in Transfers out (245,601) (467,138) (197,800) (203,740) (209,850) (216,100) (222,600) (229,300) Total other sources (218,101) (501,174) (197,800) 9,546,260 (209,850) (216,100) (222,600) (229,300) Increase (decrease) in fund balance 1,400,622 374,942 (405,090) (4,592,155) (615,140) (281,013) (236,194) 490,394 Unrestricted FB Beginning balance 6,599,743 8,000,365 8,375,307 7,970,217 3,378,062 2,762,922 2,481,909 2,245,715 Unrestricted FB Ending balance 8,000,365 8,375,307 7,970,217 3,378,062 2,762,922 2,481,909 2,245,715 2,736,109 *Revenue from 2022 Rate Study City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Water Utility Fund (610) Projected Financial Position 75 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Charges for Service*3,336,966$ 3,567,096$ 3,784,550$ 4,164,700$ 4,542,100$ 4,769,200$ 5,007,700$ 5,258,100$ Interest 10,012 (115,511) 56,000 56,000 56,000 56,000 56,000 56,000 Grant-Met Council Miscellaneous 16,028 96,757 2,500 2,500 2,500 2,500 2,500 2,500 Total Revenue 3,363,006 3,548,342 3,843,050 4,223,200 4,600,600 4,827,700 5,066,200 5,316,600 EXPENDITURES Operating Expenses 2,959,164 3,331,355 3,585,155 3,822,070 3,976,825 4,096,130 4,219,014 4,345,584 Pavement Management 251,000 248,000 183,000 219,000 150,000 150,000 Vac Truck 350,000 SCADA Upgrades 103,500 Sewer slip lining - spot replacement 550,000 550,000 50,000 50,000 50,000 EPD & Jamaica 357,500 250,000 80th Street 660,000 Glacial Valley - Total Expenditures 2,959,164 3,331,355 4,193,655 4,973,570 5,059,825 5,025,130 4,419,014 4,545,584 OTHER FINANCING SOURCES (USES) Transfers in Transfers out (243,412) (418,313) (197,800) (203,740) (209,850) (216,100) (222,600) (229,300) Total other sources (243,412) (418,313) (197,800) (203,740) (209,850) (216,100) (222,600) (229,300) Increase (decrease) in fund balance 160,430 (201,326) (548,405) (954,110) (669,075) (413,530) 424,586 541,716 Unrestricted FB Beginning balance 5,883,429 6,043,859 5,842,533 5,294,128 4,340,018 3,670,943 3,257,413 3,682,000 Unrestricted FB Ending balance 6,043,859 5,842,533 5,294,128 4,340,018 3,670,943 3,257,413 3,682,000 4,223,716 *Revenue from 2022 Rate Study Capital Improvement Plan 2024-2028 City of Cottage Grove, MN Sewer Utility Fund (620) Projected Financial Position 76 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Charges for Services 747,974$ 871,602$ 945,500$ 1,020,000$ 1,071,000$ 1,103,100$ 1,158,300$ 1,216,200$ City Supplied Poles 294,300$ 114,510$ 175,000$ 167,000$ 172,000$ Intergovernmental - County/State 350,000 50,000 Development Charge 350,000 Interest (3,293) (22,309) 10,000 Miscellaneous 73,237 52,098 20,000 20,000 20,000 20,000 20,000 20,000 Total Revenue 1,112,218 1,015,901 1,150,500 1,207,000 1,963,000 1,123,100 1,178,300 1,286,200 EXPENDITURES Operating expenses 1,045,259 875,964 842,745 954,420 987,877 1,007,635 1,027,787 1,048,343 Pavement management 81,000 Replace/install Signal lights Traffic Signal-Hardwood Ave/Hardwood Ct*700,000 Traffic Signal-80th/Jamaica 700,000 Traffic Improvement-Keats/Indian Blvd 700,000 80th Street-Ideal to Hwy 61 680,000 Annual system improvements 100,000 100,000 100,000 100,000 100,000 100,000 Pedestrian Crossings 250,000 Total Expenditures 1,045,259 875,964 1,023,745 1,754,420 2,487,877 1,787,635 1,127,787 1,398,343 OTHER FINANCING SOURCES (USES) Transfers in 700,000 Transfers out (48,650) (217,960) (51,500) (53,000) (56,000) (50,000) (50,000) (50,000) Total other sources (48,650) (217,960) (51,500) 647,000 (56,000) (50,000) (50,000) (50,000) Increase (decrease) in fund balance 18,309 (78,023) 75,255 99,580 (580,877) (714,535) 513 (162,143) Unrestricted FB Beginning balance 434,523 452,832 374,809 450,064 549,644 (31,233) (745,768) (745,255) Unrestricted FB Ending balance 452,832 374,809 450,064 549,644 (31,233) (745,768) (745,255) (907,398) *Signals will be funded with TIF 1-12 funds. City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Street Light Utility Fund (630) Projected Financial Position 77 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Cell Tower Leases 359,409 618,847 500,000 500,000 500,000 450,000 400,000 400,000 Property Tax Levy 190,000 190,000 190,000 Interest (10,461) (67,918) 10,000 10,000 11,203 6,615 7,581 8,807 other (including donations)12,500 80,000 Total Revenue 361,448 550,929 510,000 590,000 511,203 646,615 597,581 598,807 EXPENDITURES Arbor Meadows - playground 100,000 Archery Range Shelter & trail works as part of PM 70,000 Belden playground equipment 70,000 Belden-backstop repair & curbing 30,000 Bike park - picnic shelter & track paving 40,000 50,000 Community Center planning for referendum 56,046 Donations - matching funding 10,000 10,000 10,000 10,000 10,000 10,000 Dog Park-small area enrichment & drainage 20,000 Hamlet skatepark 100,000 Hamlet-shelter replacement 50,000 Hamlet 367,445 279,651 Hamlet-Court Reconstruction 100,000 Hardwood playground equipment 70,000 Hearthside basketball courts & playground 4,480 92,246 Hearthside Park Improvements as part of PM 100,000 Hidden valley playground 53,931 Highland playground equipment 12,829 150,000 Highland rink lighting 58,884 Highlands-Fence repair 31,834 Highlands-Tennis court replacement 100,000 Hillside/Jergen Trail as part of PM 75,000 Ideal playground equipment 65,000 Kingston Park -Building replacement & power supply 600,000 Kingston Park-Fitness Equipment 36,825 Lamar Park-shade shelter replace. & roof replace.80,000 10,000 Sport Lighting Improvements 65,000 113,000 65,000 355,000 350,000 35,000 Meadowgrass play equip 51,562 Peter Thompson play equipment 140,000 Peter Thompson Upgrades 115,000 Pine Coulee-Court Replacement 20,000 Pine Glen-Picnic shelter 40,000 Pinetree Pond Play equipment 65,000 Woodridge shelter/hockey boards replacement 50,000 West Draw, Granada & Nina Park play equipment 210,000 Automatic locks on park buildings 35,000 35,000 35,000 35,000 35,000 35,000 Credit card machine rent 6,348 miscellaneous 1,465 115,005 Total Expenditures 580,447 688,104 690,000 548,000 970,000 625,000 475,000 365,000 OTHER FINANCING SOURCES (USES) Transfer (to) from pavement management 100,000 75,000 70,000 Total other sources - - - 100,000 - 75,000 - 70,000 Increase (decrease) in fund balance (218,999) (137,175) (180,000) 142,000 (458,797) 96,615 122,581 303,807 FB Beginning balance 1,514,440 1,295,441 1,158,266 978,266 1,120,266 661,469 758,083 880,664 FB Ending balance 1,295,441 1,158,266 978,266 1,120,266 661,469 758,083 880,664 1,184,471 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Park Improvement Fund (515) Projected Financial Position 78 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Intergovernmental 461,900$ 1,000,000$ 350,000$ -$ -$ -$ -$ Park Dedication Fees 1,986,872 1,144,364 348,000 200,000 200,000 200,000 200,000 200,000 special assessments - Interest (13,627) (71,668) Land sale Miscellaneous - Refunds & Reimbursements 19,909 52,683 Total Revenue 1,993,154 1,587,279 1,348,000 550,000 200,000 200,000 200,000 200,000 EXPENDITURES Miscellaneous 1,612 40,734 Camel's Hump Park - develop & trails East Ravine Neighborhood 500,000 500,000 500,000 Glacial Valley Park 17,400 2,504,690 4,200,000 Hamlet Park Expansion 919,327 58,006 Mississippi Dunes 9,500 10,149 1,000,000 Michaels Pointe Park Military Trailhead 200,000 Neighborhood parks Jack and Marlys Denzer Park 500,000 Oakwood Park 786,237 331,225 Parks - master planning 6,437 15,000 15,000 15,000 15,000 15,000 15,000 Oltman Middle School 700,000 2,300,000 Roberts Lake Neighborhood development 500,000 Settlers Island landing/picnic pad Still Ponds park development 500,000 Strawberry Fields (Swanlund)265,587 Woodridge Trail Total Expenditures 2,006,100 2,944,804 5,215,000 1,415,000 3,315,000 515,000 515,000 515,000 OTHER FINANCING SOURCES (USES) Bonded Debt 4,880,000 Transfer from EDA Transfer from Utilities - Transfer from (to) park improvement & ED Trust - (130,000) - - - - Total other sources - - 4,750,000 - - - - - Increase (decrease) in fund balance (12,946) (1,357,525) 883,000 (865,000) (3,115,000) (315,000) (315,000) (315,000) FB Beginning balance 1,518,129 1,505,183 147,658 1,030,658 165,658 (2,949,342) (3,264,342) (3,579,342) FB Ending balance 1,505,183 147,658 1,030,658 165,658 (2,949,342) (3,264,342) (3,579,342) (3,894,342) City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Park Trust Fund (570) Projected Financial Position 79 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Grants 76,051 80,000 Tree Mitigation-6489 279,914 50,000 40,000 40,000 40,000 40,000 40,000 Total Revenue 279,914 76,051 50,000 120,000 40,000 40,000 40,000 40,000 EXPENDITURES Landscape Initiative 116,770 92,889 180,000 170,000 120,000 80,000 100,000 120,000 Ravine Parkway Landscaping EPD and Jamaica Landscaping Total Expenditures 116,770 92,889 180,000 170,000 120,000 80,000 100,000 120,000 Other Financing Sources (uses) Transfer In Transfer Out-EPD & Jamaica (30,000) (10,000) Total other sources - - (30,000) (10,000) - - - - Increase (decrease) in fund balance 163,144 (16,838) (160,000) (60,000) (80,000) (40,000) (60,000) (80,000) FB Beginning balance 540,802 703,946 687,108 527,108 467,108 387,108 347,108 287,108 FB Ending balance 703,946 687,108 527,108 467,108 387,108 347,108 287,108 207,108 Capital Improvement Plan 2024-2028 City of Cottage Grove, MN Landscape Initiative-in Fund 510 Projected Financial Position 80 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Property taxes 249,975 249,846 250,000 300,000 300,000 300,000 300,000 300,000 intergovernmental - tower rental - PW Tower 59,431 92,034 61,000 61,000 61,000 61,000 61,000 61,000 Investment interest (665) (5,252) Miscellaneous Total Revenue 308,741 336,628 311,000 361,000 361,000 361,000 361,000 361,000 EXPENDITURES Municipal building expenses 419 12,576 131,211 Shop & Wash Bay Modifications - 500,000 City Hall-Water Heater& Carpet 120,000 Central Fire-Water Pumps - 20,000 Public Works-Water Heater 12,000 Public Works-Garage doors&flooring - 85,000 Public Works-Roof replacement 1,000,000 Total Expenditures 419 12,576 131,211 - 500,000 12,000 120,000 1,105,000 Other Financing Sources (uses) Interfund loan interest (27,551) (25,450) Interfund loan payment (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) Transfer from General Fund 46,449 Total other sources 18,898 (275,450) (250,000) (250,000) (250,000) (250,000) (250,000) (250,000) Increase (decrease) in fund balance 327,220 48,602 (70,211) 111,000 (389,000) 99,000 (9,000) (994,000) FB Beginning balance (2,910,591) (2,583,371) (2,284,769) (2,104,980) (1,743,980) (1,882,980) (1,533,980) (1,292,980) FB Ending balance (2,583,371) (2,284,769) (2,104,980) (1,743,980) (1,882,980) (1,533,980) (1,292,980) (2,036,980) Cash Balance at year-end 68,281 124,719 54,508 165,508 (223,492) (124,492) (133,492) (1,127,492) Interfund Payable at year-end 2,650,000 2,400,000 2,150,000 1,900,000 1,650,000 1,400,000 1,150,000 900,000 City of Cottage Grove, MN Municipal Building Fund (525) Projected Financial Position Capital Improvement Plan 2024-2028 81 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Land sales 1,638,020 Donation 150,000 150,000 Interest (2,153) (159,225) 150,000 South District Assessments 981,536 3,051,546 Miscellaneous 210 210 Total Revenue 148,057 1,629,005 1,131,536 - 3,051,546 - - - EXPENDITURES Professional Services 31,300 52,379 60,000 60,000 60,000 60,000 60,000 60,000 Land Write-down 204,928 South District Street & Utility - 303,295 460,097 5,250,000 Total Expenditures 236,228 355,674 520,097 5,310,000 60,000 60,000 60,000 60,000 Other Financing Sources (uses) Interfund loan interest Interfund loan payment Transfer in for South District Transfer to Golf for liquor license (51,200) Transfer to EDA Fund (75,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Total other sources (126,200) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) (100,000) Increase (decrease) in fund balance (214,371) 1,173,331 511,439 (5,410,000) 2,891,546 (160,000) (160,000) (160,000) FB Beginning balance 4,899,284 4,684,913 5,858,244 6,369,683 959,683 3,851,229 3,691,229 3,531,229 FB Ending balance 4,684,913 5,858,244 6,369,683 959,683 3,851,229 3,691,229 3,531,229 3,371,229 Goal 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 5,000,000 Cash Balance 3,849,993 4,888,727 4,120,601 (1,743,399) 3,023,147 2,888,147 2,753,147 2,618,147 Anticipates that bonds are issued for golf course irrigation in 2025 allowing interfund loan to be paid in full to ED Trust City of Cottage Grove, MN Capital Improvement Plan 2024-2028 ED Trust Fund (286) Projected Financial Position 82 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Municipal State Aid Construction funds 1,739,345$ 1,884,787$ 5,985,250$ 1,000,000$ 1,800,000$ 5,000,000$ 1,000,000$ 1,000,000$ LRIP 750,000$ 500,000$ Special assessments 624,882 70,881 Intergovernmental - Federal funding Shoppes at CV 3,000,000 Intergovernmental - Federal funding 80th Street 5,000,000 Intergovernmental - Federal funding 19 & 61 12,500,000 12,500,000 14,033,000 Intergovernmental - Federal funding Intergovernmental - State 1,010,000 8,000,000 Intergovernmental - County 19 & 61 7,000,000 3,000,000 2,000,000 2,000,000 8,150,000 Assessment/Development Fees 239,255 692 1,000,000 1,000,000 1,000,000 1,768,000 1,717,000 Interest Miscellaneous - Total Revenue 2,603,482 1,956,360 6,735,250 10,510,000 8,800,000 25,500,000 17,268,000 32,900,000 EXPENDITURES Professional services-miscellaneous 2,093 9,650 103rd Street Bridge 8,000,000 70th Street (in three phases)8,968 80th Street (CSAH19 to TH 61) Reclamation 32,503 13,776 - 80th Street (Ideal to Hwy 61) 10,000,000 80th Street (80th/Keats roundabout)1,000,000 CSAH 19 and TH 61 7,000,000 3,000,000 16,500,000 16,500,000 22,900,000 East Point Douglas - Jamaica intersection 341,738 976,496 8,015,000 4,607,000 800,000 EPD & Ravine Pkwy - Shoppes at Cottage View 5,325,000 4,021,000 1,253,000 Harkness Ave Reconstruction 3,162,000 Jamaica Ave - 80th to 90th 3,380,000 Jamaica Ave - 70th to Military 3,000,000 Ravine Parkway 126,249 252 500,000 2,000,000 2,000,000 2,000,000 2,000,000 2,000,000 River Oaks Hwy 61 RCUT 607 1,210,000 Total Expenditures 511,551 1,000,781 8,515,000 18,197,000 11,125,000 33,521,000 22,915,000 35,900,000 OTHER FINANCING SOURCES (USES) Bond Proceeds 6,227,000 1,000,000 5,021,000 3,191,000 3,000,000 Transfers in 1,837,342 1,065,000 1,053,000 1,325,000 3,000,000 2,456,000 Transfers out - PM (168,982) (745,616) Total other sources (168,982) 1,091,726 1,065,000 7,280,000 2,325,000 8,021,000 5,647,000 3,000,000 Increase (decrease) in fund balance 1,922,949 2,047,305 (714,750) (407,000) - - - - Beginning balance, FB (3,538,824) (1,615,875) 431,430 (283,320) (690,320) (690,320) (690,320) (690,320) Ending balance, FB (1,615,875) 431,430 (283,320) (690,320) (690,320) (690,320) (690,320) (690,320) MSA Beginning Balance (2,474,853) (735,508) 1,195,043 (3,705,538) (2,546,538) (2,050,238) (4,662,538) (3,219,938) Allocation 1,739,345 2,013,095 1,968,470 2,159,000 2,296,300 2,387,700 2,442,600 2,442,600 Disbursements - (82,544) (6,869,051) (1,000,000) (1,800,000) (5,000,000) (1,000,000) (1,000,000) MSA Ending Balance (735,508) 1,195,043 (3,705,538) (2,546,538) (2,050,238) (4,662,538) (3,219,938) (1,777,338) Not included in revenue is Transportation Advancement Account (TAA) that will begin in 2024. This is anticipated to be $150,000 per year. City of Cottage Grove, MN Capital Improvement Plan 2024-2028 MSA Construction Fund (520) Projected Financial Position 83 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED $$$$$$$$ REVENUES special assessments 62,919 30 70,000 70,000 70,000 70,000 70,000 70,000 Interest (18,685) (123,494) 15,000 15,000 15,000 15,000 15,000 15,000 Miscellaneous Total Revenue 44,234 (123,464) 85,000 85,000 85,000 85,000 85,000 85,000 EXPENDITURES Prof Svcs - assmt fees 1,772 637 PM 2015 - F2, 90th, Grey Cloud Tr PM 2016 - F3, F5 PM 2017 - B1 PM 2019-2020 WPD refurb PM 2021 - F5, B1, E1 & River Oaks Parking 3,432,765 102,503 Jamaica Avenue PM 2023- Thompson Grove Estates 7&8 137,347 3,675,000 6,156,000 PM 2025-Thompson Grove Estates 2nd, EDP (Jamaica to Hyde) Kingsborough Trail 4,745,000 PM 2026-Woodridge Parks (E of Jamaica), Cottage Grove Estates, Meadow Acres, Pine Glen 5,436,000 PM 2027-Thompson Grove 11&12, Woodridge Park Add (W of Jamaica)4,021,000 PM 2028-Thompson Grove Estates, Pinegrove 2,770,200 Total Expenditures 3,434,537 240,487 3,675,000 6,156,000 4,745,000 5,436,000 4,021,000 2,770,200 Revenue over Expenditures (3,390,303) (363,951) (3,590,000) (6,071,000) (4,660,000) (5,351,000) (3,936,000) (2,685,200) Other Financing Sources (uses) Bond proceeds 3,979,126 3,050,339 5,916,000 3,268,000 4,818,000 3,578,425 2,413,800 Transfers from MSA fund Transfer from general fund 30,966 Transfers from utility funds 389,948 - 574,350 700,000 517,000 618,000 442,575 356,400 Total other sources 4,400,040 - 3,624,689 6,616,000 3,785,000 5,436,000 4,021,000 2,770,200 Increase (decrease) in fund balance 1,009,737 (363,951) 34,689 545,000 (875,000) 85,000 85,000 85,000 FB Beginning balance 1,738,354 2,748,091 2,384,140 2,418,829 2,963,829 2,088,829 2,173,829 2,258,829 FB Ending balance 2,748,091 2,384,140 2,418,829 2,963,829 2,088,829 2,173,829 2,258,829 2,343,829 Goal (35% of next 5-year avg capital spend)1,417,674 1,682,310 1,618,974 1,391,664 1,273,304 1,117,264 1,071,497 1,125,072 PM 2024 - Prestige Estates, See 80th Street Project, Thompson Grove Estate City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Pavement Management Fund (560) Projected Financial Position 84 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Developer fees 1,916,355$ 1,378,851$ 470,000$ 470,000$ 470,000$ 470,000$ 470,000$ 470,000$ Special Assessments Intergovernmental - County/State 3M Settlement funds 2,954,885 Interest (19,461) (166,902) 60,000 Miscellaneous 27,930 Total Revenue 4,879,709 1,211,949 530,000 470,000 470,000 470,000 470,000 470,000 EXPENDITURES East Ravine infrastructure development 25,000 25,000 25,000 25,000 25,000 25,000 Interim Water Treatment project 784,269 Miscellaneous 14,202 3,910 Water Comp Plan 64,494 PFAS Study 308,355 water main oversizing 391,143 134,313 10,000 10,000 10,000 10,000 10,000 10,000 South District Street & Utilities 450,084 334,100 800,000 EPD & Ravine Pkwy - Shoppes at Cottage View 722,000 CSAH 19 & TH 61 750,000 750,000 Ravine Parkway I & II Intermediate & low zone water treatment facilities 10,636 River Acres watermain extension 612,282 Granada watermain extension 16,919 Well 7&8 treatment 557,988 Industrial Park Water Tower 96,851 7,500,000 100th St watermain 95th & Jamaica Well #12 Total Expenditures 2,685,158 760,288 369,100 835,000 8,257,000 785,000 785,000 35,000 OTHER FINANCING SOURCES (USES) Bond Proceeds 4,000,000 Transfers in 1,000,000 Transfers out (102,330) Total other sources - (102,330) - - 5,000,000 - - - Increase (decrease) in fund balance 2,194,551 349,331 160,900 (365,000) (2,787,000) (315,000) (315,000) 435,000 FB Beginning balance 1,461,833 3,656,384 4,005,715 4,166,615 3,801,615 1,014,615 699,615 384,615 FB Ending balance 3,656,384 4,005,715 4,166,615 3,801,615 1,014,615 699,615 384,615 819,615 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Water Area Fund (575) Projected Financial Position 85 2021 2022 2023 2024 2025 2026 2027 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Developer fees 1,498,054 976,022$ 470,000$ 470,000$ 470,000$ 470,000$ 470,000$ Special Assessments Intergovernmental - County/State/Federal 1,953,445 1,986,135 Interest (17,149) (31,171) 1,650 Miscellaneous Total Revenue 3,434,350 2,930,986 471,650 470,000 470,000 470,000 470,000 EXPENDITURES East Ravine infrastructure development 25,000 25,000 25,000 25,000 25,000 Hy-Vee Miscellaneous 15,349 Comp Plan 66,687 South District Street & Utilities 1,317,320 792,710 95th & Jamaica EPD & Ravine Pkwy - Shoppes at Cottage View 469,000 CSAH 19 & TH 61 250,000 250,000 Harkness Avenue 485,400 Trunk sewer extension - Met council 3,950,107 747,070 Trunk Fund Oversizing 10,000 10,000 10,000 10,000 10,000 Sanitary Sewer Plan 80,184 Total Expenditures 4,045,640 2,131,077 827,710 35,000 504,000 285,000 770,400 OTHER FINANCING SOURCES (USES) Debt Service - principal & interest - - - - - - - Transfers in Transfers out (239,818) Total other sources - (239,818) - - - - - Increase (decrease) in fund balance (611,290) 560,091 (356,060) 435,000 (34,000) 185,000 (300,400) FB Beginning balance 647,379 36,089 596,180 240,120 675,120 641,120 826,120 FB Ending balance 36,089 596,180 240,120 675,120 641,120 826,120 525,720 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Sewer Area Fund (580) Projected Financial Position 86 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES Developer fees 1,878,690$ 1,756,069$ 400,000$ 500,000$ 500,000$ 500,000$ 500,000$ 500,000$ Special Assessments Intergovernmental - County/State Interest (28,776) (222,394) Miscellaneous Total Revenue 1,849,914 1,533,675 400,000 500,000 500,000 500,000 500,000 500,000 EXPENDITURES 95th & Jamaica Improvements Business park pond & grading 1,046 River acres water main project TG-14 147,439 1,231,184 L-P3 Pond Improvements 72,992 East Ravine infrastructure & AUAR 38,474 Anderson Miscellaneous 38,774 14,449 South District Trunk Storm Sewer 3,111,573 South District Street & Utilities 294,334 1,042,570 CSAH 19 & TH 61 EPD & Ravine Pkwy - Shoppes at Cottage View - 134,000 Harkness Avenue 970,600 oversizing 348,966 167,083 Lake Robert 210,817 6,725 West draw modeling Total Expenditures 747,042 4,936,814 1,042,570 - 134,000 - 970,600 - OTHER FINANCING SOURCES (USES) Transfers in - 95th &Jamaica Transfers in (out)(319,059) Total other sources - (319,059) - - - - - - Increase (decrease) in fund balance 1,102,872 (3,722,198) (642,570) 500,000 366,000 500,000 (470,600) 500,000 FB Beginning balance 3,618,607 4,721,479 999,281 356,711 856,711 1,222,711 1,722,711 1,252,111 FB Ending balance 4,721,479 999,281 356,711 856,711 1,222,711 1,722,711 1,252,111 1,752,111 City of Cottage Grove, MN Capital Improvement Plan 2024-2028 Storm Water Area Fund (585) Projected Financial Position 87 2021 2022 2023 2024 2025 2026 2027 2028 ACTUAL ACTUAL ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATED REVENUES 3M Settlement funds 2,631,697$ 9,224,361$ 15,981,373$ 27,400,000$ 63,477,000$ 26,250,000$ 5,000,000$ -$ Interest Miscellaneous Total Revenue 2,631,697 9,224,361 15,981,373 27,400,000 63,477,000 26,250,000 5,000,000 - EXPENDITURES Land Purchase Prior Year Projects 2,642,882 9,334,549 See Project Sheets 15,860,000 27,400,000 63,477,000 26,250,000 Well 1, Well 2, & Temp Treatment Plant decomm.5,000,000 Total Expenditures 2,642,882 9,334,549 15,860,000 27,400,000 63,477,000 26,250,000 5,000,000 - OTHER FINANCING SOURCES (USES) Bond Proceeds Transfers in Transfers out Total other sources - - - - - - - - Increase (decrease) in fund balance (11,185) (110,188) 121,373 - - - - - FB Beginning balance - (11,185) (121,373) - - - - - FB Ending balance (11,185) (121,373) - - - - - - 3M Settlement/MPCA Fund 455 Projected Financial Position City of Cottage Grove, MN Capital Improvement Plan 2024-2028 88 1 City Council Action Request 7.T. Meeting Date 12/6/2023 Department Public Works Agenda Category Action Item Title Low Zone Raw Water Main Extension Improvements Phase 1 & 2 Final Payment Staff Recommendation Adopt resolution 2023-155 approving final payment to McNamara Contracting, Inc for the Low Zone Raw Water Main Extension Improvements Phase 1 & 2 Project. Budget Implication $140,585.11 for final payment for the Low Zone Raw Water Main Extension Improvements Phase 1 & 2, paid for by the 3M Settlement. Attachments 1. 1_112123_Project Closeout Letter 2. 2_Final Payment Low Zone Raw Water Main Phase 1 & 2 Resolution 3. 3_Pay Request #4_Final_Low Zone Raw Water Main Extension Improvements Phase 1_2 Stantec Consulting Services Inc. 733 Marquette Avenue, Suite 1000, Minneapolis, MN 55402 November 21, 2023 Ryan Burfeind, PE Public Works Director City of Cottage Grove 8635 W Point Douglas Rd S Cottage Grove, MN 55016 Re: Low Zone Raw Water Main Extension Improvements Phase 1 & 2 City of Cottage Grove Stantec Project No. 193805466 Dear Ryan, Transmitted herewith is Payment No. 4/Final, Maintenance Bond, IC-134 forms, and Lien Waivers for the Low Zone Raw Water Main Extension Improvements Phase 1 & 2 Project. The work on this project has been satisfactorily completed by McNamara Contracting and we recommend final payment in the amount of $140,585.11 at this time. The final pay request releases the project retainage in full. The awarded contract amount was $2,824,586.55. There was one change order that reduced the contract in the amount of $1,834.94. The revised contract amount was $2,822,751.61. The final amount for this project is $2,811,702.23 which is $11,049.38 under the revised contract amount. If you have any questions regarding this project, please feel free to call me at 651-248-7079. Sincerely, STANTEC CONSULTING SERVICES INC. Dave Sanocki Senior Project Manager Dave.Sanocki@Stantec.com Attachment: Pay Request No. 4/Final Maintenance Bond Project IC-134 Forms and Lien Waivers CITY OF COTTAGE GROVE CITY COUNCIL RESOLUTION NO. 2023-155 RESOLUTION APPROVING THE FINAL PAYMENT IN THE AMOUNT OF $140,585.11 TO MCNAMARA CONTRACTING, INC. FOR THE LOW ZONE RAW WATER MAIN EXTENSION IMPROVEMENTS PHASE 1 & 2 WHEREAS, the Public Works Director has certified that work has been satisfactorily completed; and WHEREAS, the original total contract amount was $2,824,586.55. A change order was included with this project, which reduced the project amount by $1,834.94. The revised total contract amount was $2,822,751.61. The final construction cost for this project was $2,811,702.23, which is $11,049.38 less than the contract amount; and WHEREAS, the project has been satisfactorily completed in accordance with the contract plans and specifications. NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that $140,585.11 is paid to McNamara Contracting, Inc. for the final payment for the Low Zone Raw Water Main Extension Phase 1 & 2. Passed this 6th day of December, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 City Council Action Request 7.U. Meeting Date 12/6/2023 Department Parks and Recreation Agenda Category Action Item Title Local Option Sales Tax Community Relations/Education Services Agreement Staff Recommendation Approve service agreement with ICS for Local Option Sales Tax Community Relations and Education. Budget Implication $38,000 in costs. Attachments 1. 1-Memo - Service Agreement for Communications 2. 2-Agreement for Professional Services (2022) 3. 3-ICS Project Services Agreement To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From: CC: Zac Dockter, Parks and Recreation Director Date:November 27, 2023 Subject:Local Option Sales Tax Community Relations/Education Services Agreement Introduction/Background The City received approval from the MN Legislature to ask Cottage Grove residents, via a referendum on November 2024, to apply a Local Option Sales Tax (LOST) of 0.5% to fund up to $36M in improvements to Hamlet Park, Mississippi Dunes Park and the River Oaks Golf Course and Event Center. In order to educate the community on the referendum proposal, staff is recommending the coordination of professional services to assure a robust communication strategy. This strategy would be similar to that of the community center referendum project and would be aimed solely at educating (not influencing) voters on the ballot question. It should be noted that this professional service would operate complimentary to, not in replacement thereof, the City resources and efforts applied towards educating the public on the local option sales tax question. A request for proposal was sent to two qualified organizations; Kraus Anderson and ICS. Both firms presented their proposals to the City Council at its’ November 15 workshop. Based on feedback from the Workshop, staff recommends entering into a professional services agreement with ICS for community relations and education programming related to the Local Option Sales Tax proposal in 2024. Staff Recommendation Authorize professional services agreement for community relations and education related to Cottage Grove’s Local Option Sales Tax proposal in the 2024 general election. 1 AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT (“Agreement”) is made and executed this _____day of ____________, 20 , by and between the City of Cottage Grove, 12800 Ravine Parkway, Cottage Grove, Minnesota 55016, (“City”) and ICS, 1331 Tyler Street Northeast, Suite 101, Minneapolis, MN 55413 (“Consultant”). WHEREAS, the City has accepted the proposal of the Consultant for certain professional Services; and WHEREAS, Consultant desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Consultant as an independent contractor for the purpose of performing certain professional Services (“Services”), as defined in the following documents: i. A proposal dated November 16, 2023, incorporated herein as Exhibit 1; (Hereinafter “Exhibits.”) Where terms and conditions of this Agreement and those terms and conditions included in the Exhibits specifically conflict, the terms of this Agreement shall apply. b. Consultant covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this Agreement. 2. PAYMENT. a. City agrees to pay and Consultant agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Consultant shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. 2 c. Consultant shall submit itemized bills for Services provided to City on a monthly basis. Bills submitted shall be paid in the same manner as other claims made to City. 3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be extended upon the written mutual consent of the parties for such additional period as they deem appropriate, and upon the same terms and conditions as herein stated. 4. TERMINATION. a. Termination by Either Party. This Agreement may be terminated by either party upon 30 days’ written notice delivered to the other party to the addresses listed in Section 13 of this Agreement. Upon termination under this provision, if there is no default by the Consultant, Consultant shall be paid for Services rendered and reimbursable expenses until the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. 5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Consultant shall pay any subcontractor involved in the performance of this Agreement within the ten (10) days of the Consultant’s receipt of payment by the City for undisputed services provided by the subcontractor. 6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. No warranty, express or implied, is made or intended by Consultant’s undertaking herein or its performance of Services. 7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Consultant under this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume 3 performance of this Agreement. Consultant will be entitled to payment for its reasonable additional charges, if any, due to the delay. 8. CITY’S REPRESENTATIVE. The City has designated Zac Dockter to act as the City’s representative with respect to the Services to be performed under this Agreement. He or she shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 9. PROJECT MANAGER AND STAFFING. The Consultant has designated Kristin Duerr to be the primary contacts for the City in the performance of the Services. They shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Consultant may not remove or replace these designated staff without the approval of the City. 10. INDEMNIFICATION. a. Consultant and City each agree to indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Consultant and City, they shall be borne by each party in proportion to its own negligence. b. Consultant shall indemnify City against legal liability for damages arising out of claims by Consultant’s employees. City shall indemnify Consultant against legal liability for damages arising out of claims by City’s employees. 11. INSURANCE. During the performance of the Services under this Agreement, Consultant shall maintain the following insurance: a. General Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence; b. Professional Liability Insurance, with a limit of $2,000,000 for any number of claims arising out of a single occurrence. c. Workers’ Compensation Insurance in accordance with statutory requirements. d. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. Consultant shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the General Liability Insurance policy. 4 12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications prepared by the Consultant as part of the Services shall become the property of the City when Consultant has been compensated for all Services rendered, provided, however, that Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in its standard drawing details, specifications, databases, computer software, and other proprietary property. Rights to proprietary intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of the Consultant. 13. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 Attention: City Administrator Or e-mailed: zdockter@cottagegrovemn.gov If to Consultant: ICS 1331 Tyler Street Northeast Suite 101 Minneapolis, MN 55413 Attention: Kristin Duerr Or emailed: kristin.duerr@ics-builds.com 14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Consultant or as independent contractors of Consultant and not as employees of the City for any purpose. 15. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. 5 d. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. e. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. f. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. g. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. CITY OF COTTAGE GROVE By: Myron Bailey, Mayor By: Tamara Anderson, City Clerk 6 CONSULTANT By: Its: Date: City of Cottage Grove 12800 Ravine Parkway South, Cottage Grove, MN 55016 Project Services Agreement November 16, 2023; Revised November 30, 2023 1331 Tyler Street NE, Minneapolis, Minnesota 55413 Ph: (763) 354-2670 / Fax: (763) 780-2866 / ics-builds.com Exhibit 1 1331 Tyler Street NE , Suite 101 Minneapolis, MN 55413 ics -builds.com (763) 354-2670 11/16/2023 Zac Dockter Parks & Recreation Director City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: City of Cottage Grove Local Option Sales Tax Referendum and Implementation Services Project Services Agreement Dear Zac: The ICS and Rapp Strategies team is excited and appreciative to have been selected to be the City of Cottage Grove’s partner in working toward a successful passage of a local option sales tax referendum. We are pleased to provide you with this letter of understanding and project services agreement related to pre-referendum services and support as well as services tied to implementation of the project scope pending a successful yes vote on November 5, 2024. The following agreement aims to clarify the professional services provided by ICS and Rapp Strategies and outlines our scope of services. We look forward to working collaboratively with city administration and leadership to support the City of Cottage Grove in the upcoming referendum and successful implementation of the identified scope. We would be happy to discuss this proposal with you and city leadership for clarity and understanding when you see appropriate. Thank you for your consideration and we look forward building a working relationship with the City of Cottage Grove in working towards a successful passage of the city’s local option sales tax referendum next November. Please do not hesitate to contact me with any questions. Sincerely, Kristin Duerr Business Development Specialist ICS CC: Pat Overom, ICS Chris Ziemer, ICS Todd Rapp, Rapp Strategies Jodi Boyne, Rapp Strategies Table of Contents I. Introduction ................................................................................................................................... 4 II. Phase I – Public Referendum Services ........................................................................ 4-5 III. Phase II – Referendum Implementation Services .................................................... 5 IV. Basis of Compensation ........................................................................................................ 5-6 V. Acceptance..................................................................................................................................... 6 Appendices Appendix A – General Terms and Conditions Appendix B – Signature Page Appendix C – Hourly Billing Rates Appendix D – Notification of Equal Employment Opportunity/Affirmative Action Compliance Appendix E – RFP Response (dated 10/20/2023) 4 Project Services Agreement City of Cottage Grove I. Introduction The City of Cottage Grove has received MN Legislature approval to ask Cottage Grove voters, via a referendum on the general election in November of 2024, to raise the local sales tax 0.5% in order to fund up to $36M in improvements at Hamlet Park, Mississippi Dunes Park, and River Oaks Golf Course and Event Center. The Cottage Grove City Council and City Staff have accepted the joint proposal of ICS Consulting, a Professional Services Firm, and Rapp Strategies, a Communications Firm, to assist the city with community outreach, public engagement, and project management & implementation. Since 2010, ICS and Rapp Strategies have been successful at partnering on and executing public construction projects by building trusted relationships with our clients, and positively impacting communities through innovative facility solutions. This Agreement aims to define the responsibilities of both parties during each phase and aims to clarify the professional services provided by the ICS and Rapp Strategies team. The scope of professional services in this proposal includes Public Referendum Services to assist the City of Cottage Grove through the Public Referendum Process and Referendum Project Implementation (Management and Construction Services) upon a successful yes vote on November 5, 2024. II. Phase I – Public Referendum Services As submitted in our RFP response and further explained in our presentation to the city council on Wednesday, November 16, 2023, the following is a brief summary of the services being provided by the ICS and Rapp Strategies team. Our core suite of services includes the following: Planning Phase: • Identify the city’s challenges, the process to identify those, and the impact on the community. • Develop a community engagement plan. Engagement Phase: • Identify and engage key community stakeholders. • Identifying the referendum audience. o Analysis of the city’s voter pool. • Host initial public meetings and forums. Education Phase: • Develop and distribute communication materials. o Assist the city in writing core messages about the referendum. o Assist the city to establish and maintain a dedicated microsite that provides a one-stop location to find all information related to the upcoming referendum including: ▪ The Process ▪ Our Challenges ▪ The Plan ▪ The Impact 5 ▪ The Cost ▪ Voting Information o Assist the city with referendum public presentation(s), fast facts flyer, and public mailer(s). o Support the city’s social media efforts through creating messages, graphics and scheduling. o Support the city by writing relevant articles and e-blasts. o Planning public engagement outreach and support. Acceleration Phase: • Begin driving people to where they can find information (mailers, media commentaries, presence at public events, and more) Outcome Phase: • Share information on the plan and how to vote using various tools to distribute the message (microsite, mailers, media commentaries, community events, and activities). Note: Referendum communications services, requested by the City beyond the core suite of services outlined above (i.e., short 30-60 second videos on targeted topics, etc.), shall be defined in writing and compensation negotiated in good faith due to the additional costs required to produce this work. III. Phase II – Referendum Implementation Services Upon passage of the referendum, ICS would continue to serve as the city’s trusted advisor during design and implementation of the identified scope. Based on the overall scope of work and recent conversations with city administration, implementation services would be structured under a Construction Management model. ICS would be the city’s main contact for implementation of the projects from design through construction This approach allows City staff to focus on their daily responsibilities while being updated on project progress and engaged when input is needed related to project issues. Note: All Work Scopes would be competitively bid with awarded to the apparent lowest responsible bidder in line with State of MN bid law requirements. Construction contracts will be entered into by the City of Cottage Grove directly with each lowest responsible bidder with ICS managing implementation of the work. IV. Basis of Compensation Phase I – Public Referendum Services Per our RFP response dated 10/20/2023, ICS proposes to deliver these services for a cost of $38,000 to be billed as follows: Successful Referendum Outcome: ICS shall invoice the city 50% of the fee for services when this agreement is signed. Upon a successful outcome of the public referendum, the remaining fee above will be wrapped into our CM fee. 6 Unsuccessful Referendum Outcome: ICS shall invoice the city 50% of the fee for services when this agreement is signed. Upon an unsuccessful outcome to the public referendum, the remaining 50% would be billed and services should be deemed complete upon that decision. Phase II – Referendum Implementation Services Upon successful passage of the bond referendum on November 5, 2023, ICS would provide Construction Management Services (via AIA Document C132) to implement the work. ICS would work with administration to determine the most advantageous delivery methodology to utilize for the specific projects and negotiate our fees dependent upon scope. V. Acceptance If this proposal is acceptable, please authorize us to proceed by signing a copy of this document (Appendix B) and returning it to ICS. We will proceed with our Phase I – Public Referendum Services upon receipt of your signed proposal and look forward to finalizing our contract for Phase II – Implementation Services ahead of the November 2024 local option sales tax referendum vote. Thank you for your consideration of this proposal and we look forward to our continued work with the City of Cottage Grove in supporting its efforts toward a successful November 2024 bond referendum vote and implementing the identified project scope. 7 Appendix A General Conditions 8 General Conditions 1. Agreement: This is an agreement (“Agreement”) between the City of Cottage Grove (“Client”), and ICS Consulting, LLC (dba ICS), collectively, the “Parties.” This Agreement includes (1) these General Terms and Conditions, Exhibit A; (2) the Project Proposal (“Proposal”) attached; (3) Signature Page attached as Exhibit B; and (4) Fee Schedule attached as Exhibit C. This Agreement represents the entire and integrated agreement between the Parties and is exclusive of and supersedes all other agreements between the Parties, either oral or in writing. If any term or provision of this Agreement is found to be invalid un der applicable law, that provision shall be deemed omitted from the Agreement and the remainder of the Agreement shall remain in full force and effect. 2. Professional Services: The Client engages ICS to provide professional project services (“Professional Services”) in connection with the project at the Client’s location (“Project”) described in the Proposal’s Scope of Services. Other services mutually agreed upon by the Parties (“Other Services”) not specifically described in the Proposal shall be (1) governed by this Agreement, (2) identified in an amended Scope of Services, and (3) the Client agrees to pay ICS for such Other Services as additional compensation in accordance with ICS ’s Fee Schedule attached as Exhibit C. 3. Work Product: Professional Services under this Agreement, including, but not limited to, all drawings, reports, information, recommendations, opinions or other work product prepared or issued by ICS, are for the exclusive use and benefit of the Client in connection with the Project. The work product is not intended to inform, guide, or otherwise influence any other entities or persons, and should not be relied upon by any entities or persons other than the Client and its agents for any purpose other than for the Project. The Client will not distribute, convey or disclose ICS ’s work product to any other persons or entities without ICS ’s prior written consent. Written consent shall include an express release of ICS from all liability to the third party receiving the work product from Client, and the Client’s indemnification of ICS for any claims or demands asserted against ICS by such third party. All documents produced by ICS under this Agreement shall remain the property of ICS and may not be used by the Client for any o ther project or purpose without the prior written consent of ICS. 4. Payment: The Client shall pay ICS’s invoices within thirty (30) days of the date of the invoice. Invoices shall be considered past due if not paid within 30 days after the invoice date. If the Client does not tender payment within 30 days of the invoice date, ICS may, without waiving any claim or right against the Client, and without liability to the Client, terminate this Agreement in accordance with Section 10(a) of this Agreement. Retainers shall be credited on the final invoice. ICS, at its sole discretion, may charge interest at 1.5% (or the applicable legal rate) per month on the unpaid balance. In the event any portion of an account remains unpaid 90 days after billing, the Client shall pay all costs of collection, including reasonable attorney’s fees. 5. Standard of Care: ICS will strive to perform the Professional Services in a manner consistent with that level of care and skill ordinarily exercised by members of ICS ’s profession practicing in the same locality under similar circumstances at the time the Professional Services are performed. This Agreement creates no other representation, warranty, or guarantee, expressed or implied. ICS hereby excludes and disclaims any and all implied warranties including, but not limited to, any implied warranty of fitness for a particular purpose and any implied warranty of merchantability. 9 6. Limitation of Liability: (deleted) 7. Insurance: Insurance Provided by Consultant. Before the start of its work, the Consultant shall procure and maintain in force coverage and limits of insurance for its own negligence as follows: (a) Worker’s Compensation, including Employer’s Liability Statutory (b) Comprehensive General Bodily Injury Liability Insurance, Including Contractual $ 1,000,000 (c) Comprehensive General Property Damage Liability Insurance, $ 1,000,000 Per Claim Including Contractual $ 2,000,000 Aggregate (d) Comprehensive Automobile Injury Liability Insurance $ 500,000 Per Claim $ 500,000 Per Claim (e) Comprehensive Automobile Property Damage Liability Insurance $ 500,000 (f) Professional Liability Insurance $ 5,000,000 Per Claim $ 5,000,000 Aggregate (g) Umbrella Liability $ 5,000,000 8. Client Responsibilities: The Client shall bear sole responsibility for (a) notifying third parties, including any governmental agency or prospective purchaser, of the existence of any hazardous materials located in or around the Project site; and (b) cooperation with all requests by ICS, including obtaining permission for access to the Project site. The Client releases and discharges ICS from all liability for any incorrect advice, judgment, or decision based on inaccurate information furnished by the Client or others. If reasonable precautions will be inadequate to prevent foreseeable bodily injury or death to persons resulting from a material or substance, including hazardous materials, encountered on the Project site, ICS shall immediately stop work in the affected area and promptly report the condition to the Client. 9. Hazardous Materials: It is acknowledged by both parties that ICS scope of services does not include any services related to asbestos, hazardous, or toxic materials that may be encountered or found to be present at or in areas adjacent to the site. Any such materials that are encountered shall be immediately brought to the attention of the owner, who will be solely responsible for any required abatement and /or removal of the materials in full compliance with applicable laws and regulations. 10. Dispute Resolution: Any claim or dispute between them arising out of or related to this Agreement shall first be informally negotiated in good faith between the Parties. If the claim or dispute cannot be amicably resolved within thirty (30) days by good faith negotiation, the Parties shall jointly submit the claim or dispute to mediation. Mediation shall be through a mediator agreed upon by the Parties, or if ICS cannot be agreed upon within 15 days after the party seeking mediation provides written notice upon the other party to the Agreement demanding mediation, a mediator shall be appointed by the district court in the jurisdiction in which the Project is located. Demand for mediation shall be provided in writing to the other party to the Agreement within a reasonable time after the claim or dispute has arisen. In no event shall the demand for mediation be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statutes o f limitation or repose. If the claim or dispute cannot be amicably resolved by good faith negotiation or mediation, then either party may exercise its rights under law. In no event shall a claim or dispute be made or sustained if it would be barred by the applicable statute of limitations or repose. 11. Termination: a. This Agreement may be terminated upon than thirty (30) business days’ prior written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. Upon termination, ICS will deliver to the Client or its designee all records, documents or materials in its possession or control of ICS which relate to the Project and for which payment has been received. If ICS has prepared for or performed Professional 10 Services for which payment has not been received as of the date of termination, the Client shall be entitled to purchase the products of those Professional Services, such as records, materials, and documents, from ICS provided the Client and ICS agree to a purchase price and terms of sale. If the Client does not purchase the products of these Professional Services, the Client remains liable to ICS for any amounts incurred by unpaid charges for Professional Services performed. b. If the Project is suspended, placed on hold or temporarily terminated for more than 15 calendar days, this Agreement will be deemed to be terminated on the 16th calendar day and the Parties shall negotiate a new agreement prior to restart of the Project to re-establish a new schedule and adjusted compensation and any other necessary revisions. Within 14 days of the date of termination, the Client agrees to pay ICS for all Professional Services completed through the date of termination plus all expenses incurred, all costs attributable to the termination, including the costs attributable to ICS ’s termination of consultant agreements. 12. Other Provisions: a. The Parties each acknowledge that they will act in good faith in carrying out their duties and obligations under this Agreement. b. The Parties each acknowledge that they have reviewed and familiarized themselves with this Agreement, including its attachments, and agree to be bound by the terms and conditions contained therein. c. The Client shall designate a responsible employee as its contact for administration and coordination of the Work. The Client’s contact shall have the authority to approve changes in the scope of the Project and shall be available during working hours as necessary to examine information submitted by ICS, to render or convey decisions, and to furnish information in a timely manner. d. It is specifically always understood and agreed that pertinent to this Agreement that ICS shall be an independent contractor and shall not be considered an employee of the Client. e. The Client shall provide prompt written notice to ICS if the Client becomes aware of any errors, omissions or inconsistencies in ICS ’s Professional Services or information furnished by Client or Client’s agents. f. The Client shall ensure that Project team leaders directly contracted to the Client have budgeted and thoroughly discussed and accepted all Project costs and values with the Client. g. The Parties understand and agree this Agreement may be changed or modified only through written agreement signed and dated by the Client and ICS. No act, omission or course of dealing by the Parties shall alter the requirement that modifications or changes to this Agreement can be accomplished only by mutual written agreement signed and dated by the Parties. h. This Agreement shall not be assigned by the Client or ICS without prior written consent of the other party to this Agreement. i. This Agreement shall be governed by and construed under the laws of the state where the Project is located. j. Unless otherwise provided, all notices and notifications shall be in writing and considered duly given if sent by U.S. Mail, postage prepaid, or by facsimiles to the business address of the parties set forth in this Agreement. Such notice(s) shall be deemed given as of the second business day following the date of posting by U.S. Mail or the next business day following the date of sending in the case of a facsimile or telecopy. End of General Conditions 11 Appendix B Signature Page 12 Signature Page City of Cottage Grove Project Services Agreement 11/16/2023 Proposal Terms Terms on payment of services are delineated in the proposal dated 11/16/2023. Signature includes acceptance of attached proposal, fee schedule, and general conditions. Authorization to Proceed We appreciate the opportunity to present this Project Services Agreement. Please sign and return both copies of this document to our office. Upon receipt of both signed copies, a fully executed original copy will be forwarded back to you for your records. We will begin the project at the time of signature acceptance of this proposal. Please proceed according to the above stated terms, attached general conditions and the proposal. City of Cottage Grove Date Printed Name Authorized Signature ICS Date Printed Name Authorized Signature Appendix C Billing Rates Billing Rates City of Cottage Grove Project Services Agreement 11/16/2023 Note: ICS reserves the right to review and adjust the Hourly Rate Schedule on an annual basis. 2024 Hourly Rate Schedule Personnel Description: Rate/Hour: Construction Executive $ 185.00 Project Director $ 155.00 Safety Director $ 135.00 Senior Project Manager $ 135.00 Project Manager $ 130.00 General Superintendent $ 135.00 Site Superintendent $ 125.00 Project Engineer $ 100.00 Clerical / Accounting $ 75.00 Flat Rates for Reimbursable Items: Rate Monthly / Weekly Site Trailer $ 1,500.00 per month Office Supplies / Equipment $ 300.00 per month Phones / Internet / Technology $ 550.00 per month Safety Supplies Signage $ 350.00 per month Superintendent Truck $ 1,300.00 per month Project Construction Mileage $ 1,000.00 per month Superintendent Lodging / Meals $ 1,000.00 per week Pre-Construction Mileage $ 250.00 per month Appendix D Notification of Equal Employment Opportunity / Affirmative Action Compliance Notification of Equal Employment Opportunity / Affirmative Action Compliance City of Cottage Grove Project Services Agreement 11/16/2023 Appendix E RFP Response Dated 10/20/2023 City of Cottage Grove Community Relations/Education Services | 10.20.23 LOCAL OPTION SALES TAX REFERENDUM FOR RECREATIONAL IMPROVEMENTS October 20, 2023 Mr. Zac Dockter Parks and Recreation Director City of Cottage Grove 8635 W. Pt Douglas Road S. Cottage Grove, MN 55016 Re: Community Relations/Education Services for the City of Cottage Grove’s Local Option Sales Tax Referendum for Recreational Improvements Dear Mr. Dockter: ICS is pleased to submit our response to provide community relations/education services for the City of Cottage Grove. Our team understands the City of Cottage Grove’s desire to work with an experienced consulting firm to assist with the planning, education, and communication efforts for your upcoming referendum. We feel our approach provides several advantages for the City of Cottage Grove, including: • We have an experienced and knowledgeable in-house referendum communications team. Our team can assist with strategic core messaging, branding, website management, printed materials, and more. • In addition to our in-house marketing team, ICS has an established relationship with Rapp Strategies, an experienced and strategic communications firm specializing in public sector referendums. Their team has assisted in similar communication efforts totaling more than $3 billion in facility projects. • ICS has successfully helped our clients pass over $2.2 billion in referendum projects throughout the Midwest. • Our team has experience working with all phases of a project from planning to final project close-out. If the referendum successfully passes, our team is able to seamlessly transition into the construction management aspect of this project. ICS is a construction management firm that has pioneered an integrated approach to passing public referendums. In most cases where ICS has assisted with public referendum campaigns, we also provide construction management services after successful public funding elections. Based on our experience and track record, ICS does not offer pre-referendum and referendum services on a standalone basis. Referendum services outlined in this RFP response are contingent upon ICS being selected as Construction Manager. I am confident that ICS is well suited to exceed your expectations serving in this capacity and will make sure this project is a great success for both you and your community. If you should have any questions regarding any of the information in our response, please feel free to contact me at 612.817.1048 or pat.overom@ics-builds.com. We look forward to the potential of partnering with the City of Cottage Grove to make this project successful. Sincerely, Pat Overom, PE Principal-in-Charge ICS 1331 Tyler Street Northeast Suite 101 | Minneapolis, Minnesota 55413 www.ics-builds.com P: 763.354.2670 | F: 763.780.2866 04 Firm Profile 07 Project Team 14 Referendum Experience 18 Project Examples 36 Referendum Project Approach 48 Referendum Timeline 51 Cost Proposal 53 Construction Management Approach TABLE OF CONTENTS 4 | FIRM PROFILE FIRM PROFILE Commissioning Re-Commissioning Retro-Commissioning Energy Audits Energy Rebates Utility Services Long-Term Facilities Maintenance Management Building Forensics OPERATE Construction Management as Agent Construction Management at Risk Program Management Owner’s Representation Design-Build Performance Contracting Constructability Review Value Analysis and Engineering BUILD Referendum Planning and Communications Facilities Assessment Capital Improvement Planning Long-Range Planning Space Utilization and Programming Community Engagement Physical Needs Analysis & Asset Plans Funding Analysis & Cost Estimating PLAN Since 2006, ICS has been positively impacting people through innovative facility solutions. We integrate expertise in facilities planning, funding, construction, and ongoing operations to be successful. OUR TEAM HELPS YOU PLAN, BUILD, AND OPERATE YOUR BUILDINGS WELL. HERE’S HOW: FIRM PROFILE | 5 / @ics_consulting_ / ics consulting, inc. / @icsconsultinginc CONNECT WITH US / ics-builds.com PEOPLE ACROSSOFFICES MN: Minneapolis, Duluth, Sauk Rapids, Park Rapids, Brainerd, and Mankato Fargo, ND; Sioux Falls, SD; West Des Moines, IA; and Media, PA 6 | FIRM PROFILE PROJECT TEAMPROJECT TEAM | 7 PAT OVEROM PE Principal-in-Charge YEARS OF EXPERIENCE 26 years EDUCATION BS, Mechanical Engineering — North Dakota State University PROFESSIONAL DESIGNATIONS Professional Engineer: MN, ND, WI AFFILIATIONS ASHRAE, MASBO, MASMS, MASA PROJECT EXPERIENCE • City of Litchfield 2022 Referendum Project — Litchfield, MN • Brainerd Public Schools 2018 Referendum Projects — Brainerd, MN • Albany Area Schools 2022 Referendum Projects — Albany, MN • Becker Public Schools 2021 Referendum Projects — Becker, MN • Richfield Public Schools 2018 Referendum Project — Richfield, MN • ISD 197 (West St. Paul Public Schools 2018 Referendum Project — Mendota Heights, MN • Worthington Public Schools 2019 Referendum Projects — Worthington, MN With over 26 years of relevant experience, Pat possesses a diverse and extensive background in overall facilities planning, project development, and construction. As Principal-in-Charge for the City of Cottage Grove project, Pat provides expert insight and recommendations related to planning, communication strategies, community engagement, constructability and phasing, as well as resolving project-related issues. His understanding of first cost, life-cycle, energy efficiencies, facilities planning, construction, and overall building systems operation make him an excellent team member for the City of Cottage Grove project. 8 | PROJECT TEAM PROJECT TEAM | 9 CHRIS ZIEMER CSI, LEED AP Project Development Director YEARS OF EXPERIENCE 23 years EDUCATION MA, Architecture — University of Minnesota BA, Architecture — University of Minnesota PROFESSIONAL DESIGNATIONS Construction Documents Technologist, CSI, LEED AP BD+C PROJECT EXPERIENCE • City of Kasson Library Repairs, Municipal Liquor Store Improvements and new Fire Station — Kasson, MN • City of Cohasset - Blackwater Banks (Lumber Mill Redevelopment) — Cohasset, MN • City of Owatonna Assessment and Merril Hall Improvements — Owatonna, MN • Martin County Regional Justice Center — Fairmont, MN • City of Litchfield Bernie Aaker Theater Renovation — Litchfield, MN* • Farmington City Hall and Maintenance Garage — Farmington, MN* • St. Paul Police Headquarters — St. Paul, MN* • McLeod County Courts and Jail Planning — Glencoe, MN* Chris has been involved in the construction industry for over 23 years, and has extensive experience in all aspects of the construction process from pre-construction planning and project development to project close-out and documentation. With hands-on experience passing referendums in Minnesota, Chris is able to provide valuable insight and management skills related to planning referendum initiatives, community engagement, communication strategies, site planning, and implementation. In addition, Chris’s architectural background makes him a great team member for the City of Cottage Grove project. *Projects completed with previous firm. KRISTIN DUERR Client Liaison/Business Development YEARS OF EXPERIENCE 11 years EDUCATION BA, Psychology — University of Minnesota Twin Cities AFFILIATIONS LMC, AMC, IFMA PROJECT EXPERIENCE • North Hennepin Community College Energy Assessment — Brooklyn Park, MN • Steele County Detention Center — Owatonna, MN • City of Maple Grove Public Works Facility LED Lighting — Maple Grove, MN* • Miller Manufacturing Large Warehouse & Energy Project — Anoka, MN* • Rockford Public Schools Exterior LED Lighting Design & Implementation — Rockford, MN* • Goodin Company Office & Warehouse Renovation — Minneapolis, MN* • Mound-Westonka Schools High School Energy Study — Minnetrista, MN* With over 11 years of experience in the construction industry, Kristin has extensive experience in various collaborative project delivery methods including CMaR, CMa, and Design- Build. She also has experience working with a variety of market sector clients including city and county, developers, higher education, industrial, healthcare, and more. She works closely with the project team, project architect, and city stakeholders to set the tone for the City of Cottage Grove project. *Projects completed with previous firm. 10 | PROJECT TEAM ERYN SORENSEN Referendum Communications Specialist YEARS OF EXPERIENCE 11 years EDUCATION BS, General Business — University of Northwestern, St. Paul AFFILIATIONS Society of Marketing Professional Services (SMPS- TC) Board of Directors PROJECT EXPERIENCE • City of Litchfield 2022 Referendum Project — Litchfield, MN • Brainerd Public Schools 2018 Referendum Project — Brainerd, MN • Mora Public Schools 2020 Referendum Project — Mora, MN • Nashwauk-Keewatin Public Schools 2022 Referendum Project — Nashwauk, MN • Albany Area Schools 2022 Referendum Project — Albany, MN • Lake Superior School District 2021 Referendum Project — Two Harbors, MN • Becker Public Schools 2021 Referendum Project — Becker, MN • ISD 197 (West St. Paul Public Schools 2018 Referendum Project — Mendota Heights, MN • Richfield Public Schools 2018 Referendum Project — Richfield, MN • Worthington Public Schools 2019 Referendum Project — Worthington, MN Eryn will serve as a Referendum Communications Specialist for the City of Cottage Grove project. With over 11 years of experience in providing effective and strategic communications, she will work closely with project stakeholders during this process to ensure that local community members are aware and engaged. Whether that means creating a website, branding, fliers, mailers, social media messages and graphics, or strategic core messages, she makes an excellent member of the project team. PROJECT TEAM | 11 SEAN DONOHUE CDMP, PCM YEARS OF EXPERIENCE 6 years EDUCATION BA, Communications and Graphic Design — Saint John’s University (Minn.) CERTIFICATIONS Certified Digital Marketing Professional (CDMP), Professional Certified Marketer (PCM) AFFILIATIONS American Marketing Association (AMA) PROJECT EXPERIENCE • Albany Area Schools 2022 Referendum Project — Albany, MN • Becker Public Schools 2021 Referendum Project — Becker, MN • Brandon-Evansville Public Schools 2021 Referendum Project — Brandon, MN • Chisago Lakes School District 2022 Referendum Project — Chisago Lakes, MN • Rush City Public Schools 2023 Referendum Project — Rush City, MN Sean will serve as the Referendum Communications Specialist for the City of Cottage Grove project. With six years of experience planning and executing complex marketing campaigns, he will work closely with Eryn and the City of Cottage Grove project stakeholders during this process to ensure that local community members are aware and engaged during the life-cycle of this project. Additionally, as a Certified Digital Marketing Professional and Professional Certified Marketer by the Digital Marketing Institute and the American Marketing Association, Sean provides expert insight and guidance into digital marketing initiatives, best practices, and analytical insight for the duration of the referendum. Sean will support Eryn in creating various marketing materials. This includes creating a website, branding, fliers, mailers, social media messages and graphics, or strategic core messages, he makes an excellent member of the project team. Referendum Communications Specialist 12 | PROJECT TEAM JODI BOYNE Referendum Communications Consultant (Rapp Strategies) YEARS OF EXPERIENCE 22 years EDUCATION BA, Journalism and Political Science — University of St. Thomas Jodi will serve as a Referendum Communications Consultant for the City of Cottage Grove project. With over 22 years of experience providing strategic communications services for public-sector clients across the Midwest, Jodi offers strong experience in writing and editing, project management, media relations, social media, and digital news reporting. She understands how to manage difficult issues that arise on public projects, helping address public questions and build trust with key constituencies, making her a valuable member to the City of Cottage Grove project. As a member of Rapp Strategies, Jodi will work closely with Todd Rapp, CEO of Rapp Strategies, Eryn, Sean, and any city stakeholders during this project to ensure that local community members are aware and engaged. PROJECT TEAM | 13 PROJECT EXPERIENCE • Litchfield Public Schools May 2023 Referendum Project — Litchfield, MN • Annandale Public Schools 2023 Referendum Planning — Annandale, MN • Rose Tree Media School District New Elementary School Communications Project — Media, PA • Lake Park Audubon School District November 2023 Operating Levy Project — Lake Park, MN • ISD 318 (Grand Rapids Schools) November 2023 Operating Levy and Capital Projects Levy — Grand Rapids, MN • St. Francis Area Schools November 2023 Operating Levy and Capital Projects Levy — St. Francis, MN 14 | REFERENDUM EXPERIENCE REFERENDUM EXPERIENCE Ada-Borup-West School District $4.7 million — November 2014 Atwater Cosmos Grove City School $15.5 million — November 2018 Albany Area Schools $16.96 million — August 2022 Albert Lea Area Schools $24.615 million — May 2018 Belgrade-Brooten-Elrosa Schools $19.945 million — November 2019 Becker Public Schools $23 million — November 2013 Becker Public Schools $44.3 million — November 2021 Brainerd Public Schools $145.71 million — April 2018 Brandon-Evansville Public Schools $14.5 million — November 2021 Cambridge-Isanti Schools $10 million — November 2013 City of Litchfield $13.5 million — November 2022 Chisago Lakes School District $64.95 million — May 2017 Clearbrook-Gonvick District 2311 $1.845 million — November 2018 Cochrane-Fountain City School District $7 million — November 2017 Dawson-Boyd Public Schools $22.7 million — February 2019 Deer River Schools $10.59 million — September 2015 Delano Public Schools $46 million — November 2015 East Central Schools $1.4 million — August 2022 Forest Lake Area Schools $143 million — November 2015 Fosston Public Schools $11.195 million — November 2018 Frazee-Vergas Public Schools $3.47 million — November 2018 Granada Huntley East Chain School District $6.91 million — November 2015 Goodhue Public Schools $29 million — November 2018 Hancock Public School District $7.8 million — November 2018 Hinckley-Finlayson Schools $10 million — November 2017 Holdingford Public Schools $11.14 million — November 2018 Hutchinson Public Schools $44.955 million — November 2015 Hutchinson Public Schools $28.8 million — November 2019 in successful voter-approved referendums in the last decade OVER $2.2 BILLION Independent School District #2 $4 million — May 2017 Independent School District 318 $68.9 million — April 2018 Independent School District 518 $47.7 million — November 2019 Kasson-Mantorville Schools $39.8 million — May 2014 Kerkhoven-Murdock-Sunburg School District $10.735 million — November 2013 Kimball Area Public Schools $8.1 million — August 2022 Lake Park Audubon Public Schools $22.96 million — November 2021 Lake Superior School District $44.1 million — November 2021 Litchfield Public Schools 465 $33.1 million — November 2019 Luverne Public Schools $23.2 million — November 2017 MACCRAY Public Schools $39.515 million — November 2019 Marshall Public Schools $29.8 million — May 2019 Menahga Public Schools $14 million — November 2017 Minto Public School $5.8 million — September 2014 REFERENDUM EXPERIENCE | 15 WE PARTNER WITH YOU TO ENGAGE YOUR COMMUNITY Monticello Public School District $39.325 million — November 2015 Mora Public Schools $19.7 million — May 2015 Mora Public Schools $3.4 million — November 2017 Mora Public Schools $61.9 million — May 2020 Nashwauk-Keewatin Schools $47.7 million — February 2022 New Prague Area Schools $57 million — May 2015 Northland Community School $26.22 million — November 2015 Onamia Public Schools $12 million — February 2012 Park Rapids Area Schools $51.65 million — November 2021 Park River Area School District $8.9 million — November 2014 Pelican Rapids Public Schools $21.95 million — November 2013 Pequot Lakes Public Schools $33.175 million — February 2011 Perham-Dent Public Schools $45.27 million — November 2015 Princeton Public Schools $29.95 million — May 2014 Red Lake County Central ISD 2906 $14.12 million — February 2022 Red Lake Falls School District $8.4 million — November 2019 Richfield Public Schools $86.8 million — November 2017 Rockford Area School District 883 $27 million — November 2012 Rushford-Peterson Public Schools $38.165 million — November 2014 Sauk Rapids-Rice Public Schools $37.1 million — November 2019 School District 197 (West St. Paul, Mendota Heights, Eagan) $117 million — May 2018 School District of Ashland $34.36 million — April 2016 Shakopee Public Schools $102.5 million — May 2015 South St. Paul Public Schools $26.675 million — May 2013 St. Charles Public Schools $18.47 million — November 2019 We’re passionate about partnering with our clients from the very beginning. Since our inception, we’ve focused on building strong connections with our clients through long-range planning, facility assessments, demographics and financial analyses, space utilization and programming, community engagement and facilitation, solutions and project development, pre-referendum communications, and more. St. Francis Area School District $80.06 million — November 2017 Tracy Area Public Schools $3.4 million — November 2013 Triton Public Schools $9.59 million — November 2011 Wadena-Deer Creek Public Schools $5.3 million — November 2017 Watertown Mayer Public Schools $25.375 million — November 2019 Wheaton Area Schools ISD #803 $1.2 million — November 2020 Win-E-Mac Public Schools $5.652 million — November 2013 Waubun-Ogema-White Earth Schools $7.74 million — November 2019 16 | REFERENDUM EXPERIENCE REFERENDUM EXPERIENCE | 17 OUR STRATEGIC COMMUNICATIONS, PUBLIC ENGAGEMENT, AND COMMUNITY OUTREACH PARTNER RELEVANT EXPERIENCE • City of Litchfield 2022 Local Option Sales Tax Referendum • City of Elk River 2018 Local Option Sales Tax Referendum • City of Edina 2022 & 2023 Local Option Sales Tax Referendum • City of Maple Grove 2022 Local Option Sales Tax Referendum • Itasca County 2022 Local Option Sales Tax Referendum • City of Bloomington 2023 Local Option Sales Tax Referendum (In progress) • City of Golden Valley 2023 Local Option Sales Tax Referendum (In progress) • City of Rochester 2023 Local Option Sales Tax Referendum (In progress) • City of Moundsview 2023 Local Option Sales Tax Referendum (In progress) ABOUT RAPP STRATEGIES Rapp Strategies has developed strategy and communications materials to support local governments on more than $3 billion in major public construction projects. Many governments turn to Rapp Strategies to help meet their residents’ expectations for timely information about public investments that require voter approval. In fact, Rapp Strategies has provided local governments with communications support for 87 referendum elections over the past two decades. We are pleased that our clients succeeded 63 times, including local sales tax in Maple Grove, Edina, Litchfield and Itasca County in November 2022. HIGH-VALUE SUPPORT AND SERVICES Rapp Strategies can get you and your staff started with the right strategy and the right materials to help you launch a public information program, including messaging and research to support your efforts. Further, Rapp Strategies provide ongoing communications support throughout the election season that complement your staff’s resources and skills – from managing all communications to providing specialized services that supplement your staff’s strengths. ICS partners with Rapp Strategies, Inc. to develop and implement high quality public information and community engagement plans during facility planning. 18 | PROJECT EXAMPLES PROJECTEXAMPLES • City of Owatonna Assessments & CIP Services — Owatonna, MN • City of Columbia Heights New Library — Columbia Heights, MN • City of Columbia Heights City Hall Planning — Columbia Heights, MN • City of Hibbing Assessments — Hibbing, MN • City of Pequot Lakes Assessments — Pequot Lakes, MN • City of Litchfield Planning — Litchfield, MN • City of St. Paul Assessments Phase I and II — St. Paul, MN • Osseo Area Schools Long-Range Planning 2018, 2019, 2020, 2021, and 2022 — Various Cities in the Maple Grove Area • City of Kasson Library — Kasson, MN • City of Kasson Fire Station — Kasson, MN • City of Grand Rapids New Fire Hall — Grand Rapids, MN • City of Cohasset Blackwater Banks — Cohasset, MN • City of Grand Rapids IRA Civic Center — Grand Rapids, MN • Hubbard County Facilities Planning — Park Rapids, MN • Anoka County Centennial Library — Circle Pines, MN • Anoka County Courthouse — Anoka, MN • Anoka County 911 Facility, Jail, and New Parking Ramp — Anoka, MN • Koochiching County Facility Assessment — International Falls, MN • Koochiching County Jail & Law Enforcement Center — International Falls, MN • Martin County Justice Center — Fairmont, MN • Olmsted County OCHRA Assessments — Owatonna, MN • Wadena County Courthouse — Wadena, MN • City of St. Paul Como Park Regional Pool — St. Paul, MN • Como Park Zoo Visitor & Education Resource Center — St. Paul, MN • City of Rochester National Volleyball Center — Rochester, MN • City of Rochester Recreational & Senior Center — Rochester, MN • Minneapolis City Hall/Hennepin County Courthouse — Minneapolis, MNCITY & COUNTY EXPERIENCEWhile the needs of buildings have certainly changed over the last decade, the need for thoughtful planning has not. Whether additions, renovations, or building new, our team has worked on various facility projects across the Midwest. PROJECT EXAMPLES | 19 OWNER City of Litchfield Dave Cziok City Administrator 320.693.7201 dave.cziok@ci.litchfield.mn.us COMPLETION Anticipated Fall 2025 COST $13.5 million SERVICES PROVIDED Planning and project development services, referendum communication services, program management, technical services In November 2022, residents of the City of Litchfield approved a one-half of one percent sales tax increase to build a community wellness center for the local region. This sales tax increase would allow the City of Litchfield to invest $13.5 million into building a new four-station multi-purpose field house, elevated walking track, community rooms, family changing rooms, fitness space, and additional support spaces. These improvements will address the lack of accessible venues for a wide range of community activities, events, and sports to accommodate the needs of local athletics and community members alike. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Photography credit: SILVERMAN BE REMARKABLE CITY OF LITCHFIELD 2022 REFERENDUM PROJECT Litchfield, MN 20 | PROJECT EXAMPLES PARTNERED WITH CITY OF LITCHFIELDPROJECT EXAMPLES | 21 Community members will vote on two ballot questions on or before Tuesday, November 8. Litchfield Public Schools is proposing a bond referendum to fund its portion of the recreation center, including an eight-lane pool facility, locker rooms, community and office spaces, and various site improvements including parking lots and site development work associated with a new facility (surveying, soil testing, mass grading, excavating, utilities, etc.), the relocation of existing field event stations, eight new tennis courts, and two new baseball fields. Litchfield Public Schools Bond Referendum The City of Litchfield is proposing a one-half of one percent sales tax to City of Litchfield Sales Tax Referendum SOURCES OF FUNDING For the owner of a median value residential home in the district ($170,000) the tax impact would be about $6.84 per month starting in 2023. An estimated 40% of the revenue from the sales tax would be from visitors to the city. Regional Taxes31% State Funding31% Local Taxes28% Other Local Sources 10% help fund its portion of the facility, including a four-station multi-purpose fieldhouse, an elevated walking track, community rooms, family changing rooms, fitness space, and additional support spaces. *Regional taxes are paid for by those who live outside the City’s limits and visitors to Litchfield. All values and percentages are based on current projections. Visit LiveWellLitchfieldArea.org/plan to learn more! Learn how this $27 million project is funded at LiveWellLitchfieldArea.org/cost. If the school district’s referendum question is approved, a residential home in the district with a median value of $170,000 would see an estimated tax increase of $6.84 per month starting in 2023. The Ag2School program reduces the property tax impact for owners of agricultural land. This is an automatic 70% tax credit for owners of agricultural land except for the house, garage and one acre surrounding the agricultural homestead. Ag2School credits will pay for approximately 17% of the project’s total cost. THE PLAN What will the center include, and who will fund each part of the $27.1 million recreation space? THE COST The school district is requesting voter approval to issue $13.5 million in bonds to fund the eight-lane pool facility, locker rooms, office and community space, as well as various site improvements. This equates to approximately $6.84 per month on a median home value of $170,000. Litchfield Public Schools Bond Referendum The city is requesting voter approval of a one-half of one percent sales tax to fund part of the four-station multi-purpose fieldhouse, elevated walking track, community rooms, family changing rooms, fitness space, and additional support spaces. Additionally, at least $5 million of funding for the city’s portion of the facility has already been secured through the State of Minnesota’s bonding bill in 2021. The city is not currently seeking a property tax increase for this project. City of Litchfield Sales Tax Referendum Conceptual images of the proposed facility can be found at SOURCES OF FUNDING State Funding31% Regional Taxes31% Local Taxes28% Other Local Sources 10% If the city’s referendum question is approved, a one-half of one percent sales tax will be paid by anyone who purchases goods and services within the city. Based on findings in other Greater Minnesota cities, as much as 40% of the revenue generated by the sales tax would be paid by nonresidents. The city council and school board believe this combination of regional funding is the fairest way to fund a joint facility. The school district and city are planning to fund operational expenses through various ways, including sponsorships and individual memberships. LiveWellLitchfieldArea.org/plan. *Regional taxes are paid for by those who live outside the City’s limits and visitors to Litchfield. Note: All values and percentages are based on current projections. LIVE WELL LITCHFIELD AREA City of Litchfield and Litchfield Public Schools Referendums on Tuesday, November 8, 2022 In response to growing demand among Litchfield residents, the city and the school district are putting forward a proposal to build a $27.1 million multi-purpose wellness and recreation center to support a wide range of amenities and activities. Litchfield voters will consider two ballot questions about how to fund this project. Visit LiveWellLitchfieldArea.org for more information! INFORMATION INCLUDED: Details about the two ballot questions and how they will help fund the proposed $27.1 million community recreation center. • Overview of the plan to meet community needs and how we identified them • Cost for residential and agricultural property owners and sales tax information • Voting information TAKE A LOOK! Litchfield is a thriving city attracting visitors from around the region. Area leaders have long heard interest from community members of all ages in building a wellness or community center. Litchfield Public Schools and the City of Litchfield have worked together to develop a plan to meet the needs of Litchfield area residents. On Tuesday, November 8, Litchfield area voters will consider two separate ballot questions to fund the Litchfield Area Recreation Center. A JOINT PLAN for the Litchfield Area Recreation Center Visit LiveWellLitchfieldArea.org for more information! In 2016, after hearing community interest, the City of Litchfield began exploring possibilities to create a sports and aquatics center. However, the city realized it was a venture that would need a partner to execute. Residents have voiced desires for a variety of community uses, such as an aquatic center, fitness spaces, and athletic fields. By combining multiple community assets into one project, the city and school district could save money on construction and ongoing operational costs. Very few cities and school districts have the opportunity to partner on a shared project like the one being proposed in Litchfield, and this partnership displays something special about our community - the ability to come together on important community initiatives. LiveWellLitchfieldArea.org @Litch465 @litchfield465 320.693.2444 320.693.7201 Prepared and paid for by Independent School District No. 465 (307 East 6th Street, Litchfield, MN 55355) and the City of Litchfield (126 Marshall Avenue North, Litchfield, MN 55355). This publication is not circulated on behalf of any candidate or ballot questions. Because the two governments fund major projects in different ways, there are two ballot questions being offered in the November election to fund different portions of the project. THE PROCESS In November 2022, residents of the City of Edina approved a one-half of one percent sales tax increase to finance Phase One of the project, which would provide $39.3 million for investments to support new amenities and upgrades at Braemar Park and Arena and transform Fred Richards Park into a multi-faceted city park. These investments are set to make the following improvements: $17.7 million to repurpose Fred Richards Park: • New trails and pickleball courts. • Natural restoration, inclusive playgrounds, a pavilion, and a great lawn area. • New lighting, seating, signs, infrastructure, and parking. $8.1 million to invest in Braemar Park: • New trail system for walking, biking, and cross-country skiing. • New playground, pickleball and tennis courts, and upgrades to baseball complex. • Restored natural resources and improved parking. $13.5 million to update Braemar Arena: • New HVAC system, updated roof, and improved energy efficiency. • Upgraded restrooms, locker rooms, rink surfaces, and rink cooling system. The results of the election were as followed: Question One (Braemar Park) • Yes : 59.3% • No: 40.7% CITY OF EDINA 2022 SALES TAX REFERENDUM Edina, MN 22 | PROJECT EXAMPLES REFERENDUM EFFORTS LED BY Question Two (Fred Richards Park) • Yes : 52.5% • No: 47.5% CITY OF EDINAPROJECT EXAMPLES | 23 In November 2022, residents of the City of Maple Grove approved a half-cent sales tax increase to generate $90 million in revenue for major improvements at the community center. The half-cent sales tax for Maple Grove went into effect on April 1, 2023. Under the investment plan, the community center will receive new swimming pools, more space for senior programs, expanded event and banquet space, spaces for the arts and historical displays, walking track, and third sheet of ice. The facility will also receive critical infrastructure investments, such as updated roofs and mechanical systems. Additionally, the plan will reduce the building’s energy usage by up to 80% when compared to similar facilities. Updates such as geothermal cooling and heating systems and newly insulated roofs could be utilized. Other eco-friendly aspects of the plan include: • Donating, reusing or recycling 75% of non-hazardous waste from construction and demolition. • Using environmentally preferred building materials for 55% of the renovations/additions (including salvaged, reused, recycled and responsibly sourced materials). • Replacing plumbing fixtures to reduce water usage by 50%. The results of the election were as followed: • Yes : 55.4% • No: 44.6% CITY OF MAPLE GROVE 2022 SALES TAX REFERENDUM Maple Grove, MN 24 | PROJECT EXAMPLES REFERENDUM EFFORTS LED BY CITY OF MAPLE GROVEPROJECT EXAMPLES | 25 OWNER Brainerd Public Schools Heidi Hahn Superintendent 218.454.6916 heidi.hahn@isd181.org COMPLETION August 2023 COST $205 million SERVICES PROVIDED Pre-referendum communications, project development, program management, construction management, and technical services Residents in Brainerd Public Schools said yes to a $145.71 million project (total of $205 million including a $59.29 million non voter-approved project) in April 2018. The three-question ballot provided district-wide improvements including the new Baxter Elementary School and various additions and renovations across all facilities including safety and security, classroom and technology, performing arts, and more. Before the vote, more than 25 district listening sessions and stakeholder engagement sessions, over 100 local community group presentations, and almost 1,800 phone and online survey responses took place to communicate this plan to all residents. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Photography credit: SILVERMAN BE REMARKABLE BRAINERD PUBLIC SCHOOLS 2018 REFERENDUM PROJECTS Brainerd, MN 26 | PROJECT EXAMPLES PARTNERED WITH BRAINERD PUBLIC SCHOOLS CONTACT: KARLA SAND District Communications Manager Washington Educational Services Building 804 Oak Street Brainerd, MN 56401 Office: (218) 454-6900 communications@isd181.org www.ISD181.org FOR IMMEDIATE RELEASE Blueprint 181 Launches with Public Listening Sessions, New Planning Website Aim is to Develop Facilities that Promote Innovation, Opportunity and Success for All Brainerd, MN (April 24, 2017) Brainerd Public Schools recently launched Blueprint 181 which brings facilities planning into a new phase focused on community-wide discussion of options to address school needs. Blueprint 181 is the process to engage area residents in the development of a facilities plan that addresses the education, health and safety need of the students and staff of Brainerd Public Schools. “It is essential for us to hear from local residents, business owners, parents, and students about what you believe is most important for our schools and our district's future,” said Laine Larson, Superintendent of Brainerd Public Schools. “We are concentrating on listening to the voices of our community.” A team of community members began evaluating the needs of all 12 school district buildings in 2014. After systematic review they recommended changes that would ensure these buildings are able to serve students in this community for decades to come. The district needs community input on these recommendations to further shape and define our strengths and needs, and to address the community’s suggestions in the best, most efficient way possible. A current list of neighborhood listening sessions is found below. For the most up to date information, community members are urged to visit the new website, which is dedicated to school facilities planning: blueprint181.org. The website contains basic information about the planning process, including the guiding framework from the task force. It also provides an outline of where we currently are in the process and how local residents can get involved. The website will be updated regularly to reflect community input and to answer frequently asked PROJECT EXAMPLES | 27 OWNER Mora Public Schools Dan Voce Superintendent 320.679.6200 danvoce@moraschools.org COMPLETION September 2023 COST $61.9 million SERVICES PROVIDED Pre-referendum communications, project development, program management, construction management, and technical services For Mora Public Schools and the community of Mora, the construction of a new high school has been about connection and perseverance. ICS team members have been working with Mora Public Schools on various projects for nearly ten years — from an addition at Trailview Elementary, the new Welia Wellness Center, a plan to address their aging high school, and more. After a successful $61.9 million referendum in May 2020, this project will complete the district’s strategic long-range facility plan. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Rendering credit: Wold Architects and Engineers MORA PUBLIC SCHOOLS — NEW MORA HIGH SCHOOL Mora, MN 28 | PROJECT EXAMPLES PARTNERED WITH MORA PUBLIC SCHOOLSM A Y 2020 MORA PUBLIC SC H O O L S R EFERENDUMPROJECT EXAMPLES | 29 OWNER Nashwauk-Keewatin Public Schools Rae Villebrun Superintendent 218.885.1280 rvillebrun@isd319.org COMPLETION Anticipated Spring 2025 COST $47.7 million SERVICES PROVIDED Pre-referendum communications, planning, project development, program management, and construction management services Residents of Nashwauk-Keewatin Public Schools approved two ballot questions totaling $47.7 million in February 2022 that will build a new PreK-12 school building and adjacent community wellness center. Replacing the district’s existing buildings that were built in the 1920s, the new facility will feature appropriately sized classrooms for general education, art, band, music, and special education, as well as small group work areas and workspace for career and technical education. The school would also feature a media center, two full- sized gymnasiums, a kitchen, and a cafeteria. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Rendering Credit: DSGW Architects and BNDRY Studio NASHWAUK- KEEWATIN PUBLIC SCHOOLS 2022 REFERENDUM PROJECT Nashwauk, MN 30 | PROJECT EXAMPLES PARTNERED WITH NASHWAUK-KEEWATIN PUBLIC SCHOOLSSPARTAN STRONG Strengthening Nashwauk-Keewatin Schools HOW TO VOTE THE COST If voters approve both ballot questions, the total cost of bonding would be approximately $47.7 million ($42 million for question one and an additional $5.7 million for question two). Property Type Monthly Tax Impact (The property tax increases below assume the project is funded with funds from the State, County, and $18M IRRR grant*.) Q1 Q1 + Q2 Residential home valued at $100,000 $9.36 $12.75 Residential home valued at $200,000 $23.57 $32.10 Commercial/industrial valued at $150,000 $29.33 $39.94 Homestead agricultural/forested land valued at $1,500 per acre (tax impact per acre)$0.03 $0.04 Seasonal/recreational valued at $200,000 $26.07 $35.51 Visit NKSpartanStrong.org/cost to learn more about the cost and your estimated tax impact. What happens if voters reject the plan? If voters decide not to approve this referendum, N-K is likely to lose the $18 million IRRR grant and the school board will assess its remaining options to address the needs of our aging buildings. Although no decisions have been made at this time, the school board has authority to increase property taxes without voter approval to pay for major repairs in multiple phases over the course of several years to minimize student disruption during the school year. VOTE EARLY: Vote early now until Feb. 7. Absentee ballot applications are available by emailing elections@co.itasca.mn.us or by calling 218- 327-2849. You can vote early in person at the Itasca County Courthouse, Auditor/Treasurer’s Office (123 NE 4th Street, Grand Rapids) on weekdays from 8 a.m. - 4:30 p.m. There will also be special early voting hours on Feb. 5 from 10 a.m. - 3 p.m. and Feb. 7 from 8 a.m. - 5 p.m. VOTE ON ELECTION DAY: Feb. 8, 2022 from 8 a.m. - 8 p.m. Visit NKSpartanStrong.org/vote to find your polling location. Financing options for board-approved school building renovation projects differ from those used for voter-approved new construction. The resulting tax impact for renovation can be significantly higher due to shorter terms for repayment and limits on state aid. Question 1: New PreK-12 School (Assuming voter approval, all sources of grants and aids will apply.) Hypothetical Partial Repair to Current Buildings (Does not require voter approval. Example: indoor air quality systems and parking lots.) Estimated tax impact for a residential home valued at $100,000 = $9.36 per month for the 25-year borrowing term Estimated tax impact for a residential home valued at $100,000 = $34.36 per month for a 10-year borrowing term likely followed by additional needed investments *An $18 million grant from IRRR will be used to reduce the property tax impact of the bonds for local residents. This grant requires N-K to enter into a joint powers agreement with a neighboring school district for cooperative educational programs by August 2022. Without this grant, the monthly property tax impact will be approximately twice as high (for example, the tax impact of Q1 for a $100,000 homestead would be $21.11/month without the IRRR grant.) More information about tax impacts and the IRRR grant requirements are available at NKSpartanStrong.org/cost. Cost of new school: $42 million Cost of indoor air quality systems and parking lot projects: $18.95 million COMPARING NEW SCHOOL CONSTRUCTION TO A PARTIAL REPAIR PROJECT State of MN (28.22%) NK Taxpayers (42.86%) IRRR (27.40%) Itasca County (1.52%)NK Taxpayers (100.00%) On Feb. 8, 2022, residents of the Nashwauk- Keewatin School District will vote on a plan to replace its two 101-year-old schools with a single new PreK-12 school and whether the school should include an attached community wellness center. THE NEED Our current buildings need significant renovations and repairs. N-K’s two school buildings were built in 1920, making them the oldest on the Iron Range and among the oldest in Minnesota. Today, N-K Elementary School and N-K High School fail to meet more than half of the Minnesota Department of Education’s standards for school facilities. Renovating would cost as much or more than building a single new school. Expert assessments have estimated that it would cost between $41 - $47 million to fully renovate the schools to meet state education guidelines. Those renovations would take decades to complete and cost taxpayers more in the long run. NKSpartanStrong.org @NKSpartansfacebook.com/NKSpartans SPARTANSPARTAN STRONGSTRONG Strengthening Nashwauk-Keewatin Schools Question 1 asks voters to decide if the district should issue $42 million in bonds to finance a new PreK-12 school for Nashwauk-Keewatin students. The proposed school will feature appropriately sized classrooms for general education, art, band, music, and special education, as well as small group work areas and workspace for career and technical education. The school would also feature a media center, two full-sized gymnasiums, a kitchen and cafeteria, and offices for student nurses and counselors. THE PLAN A New PreK-12 School and Community Wellness Center: The N-K school board is proposing a plan to build a new PreK-12 school and an attached community wellness center west of the O’Brien Reservoir on land donated to the school district by U.S. Steel Corporation. Two ballot questions will give voters a choice about the scope of the project. QUESTION 1 ($42 MILLION): Should the school district construct a new PreK-12 school for N-K students? QUESTION 2 ($5.7 MILLION): Should the new school include an attached community wellness center? Prepared and paid for by Independent School District No. 319 (Nashwauk-Keewatin), 400 2nd St, Nashwauk, Minnesota 55769. This publication is not circulated on behalf of any candidate or ballot questions. In Question 2, voters will decide if the new school should include an additional community wellness center with a walking track, fitness facility, and general purpose space for events and education. By building the community wellness center at the same time as the new school, state aid that would not otherwise be available to a stand- alone community center could be applied to significantly offset the cost of the addition. Voters will have the option of approving Question 1 without approving Question 2. If voters approve both ballot questions, the school + community center project will cost $47.7 million. Question 2 cannot pass unless voters approve Question 1. VOTE ON OR BEFOREFEB. 8!In a special election on Feb. 8, 2022, N-K School District residents will vote on a plan to build a new preK-12 school and attached community wellness center just west of O’Brien Reservoir. Learn more at NKSpartanStrong.org. Prepared and paid for by Independent School District No. 319 (Nashwauk-Keewatin Public Schools), 400 2nd Street, Nashwauk, MN 55769. This publication is not circulated on behalf of any candidate or ballot questions. NKSPARTANSTRONG.ORGNKSPARTANSTRONG.ORG VOTE ON OR BEFORE PROJECT EXAMPLES | 31 OWNER Lake Superior School District Jay Belcastro Superintendent 218.834.8201 x 8213 jbelcastro@isd381.org COMPLETION Anticipated Fall 2024 COST $51.4 million SERVICES PROVIDED Pre-referendum communications, planning, project development, and construction management services On Tuesday, November 2, 2021, district residents approved a $44.1 million referendum. The project improves the district’s schools — particularly William Kelley School and Minnehaha Elementary — with infrastructure updates that help meet modern health, safety, and educational standards. This plan is the product of nearly a year’s worth of discussion between the district, staff, parents, community leaders, residents, and independent experts to determine the most critical challenges at the district’s schools. ICS provided project development, planning, pre-referendum communications, program management, construction management, and technical services for this effort. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Photography credit: SILVERMAN BE REMARKABLE LAKE SUPERIOR SCHOOL DISTRICT 2021 REFERENDUM PROJECTS Two Harbors, MN 32 | PROJECT EXAMPLES PARTNERED WITH LAKE SUPERIOR SCHOOL DISTRICTQuestion one invests $44.1 million for expanded educational spaces and infrastructure upgrades at Minnehaha Elementary and William Kelley Schools. Upgrades include security improvements, electrical systems, plumbing, and educational technology. Both schools would be renovated to replace outdated flooring, ceilings, furniture, and finishes. THE PLAN Schools that support the students of today and tomorrow. Q1 Q2 Question two invests $7.3 million in athletic facilities upgrades at William Kelley and Two Harbors High School. Improvements include artificial turf fields, new lighting and sound systems, an all-weather track at William Kelley, and resurfaced tennis courts at Two Harbors High School. Passage of question two is contingent on the successful passage of question one. THE COST Thanks to the expiration of existing debt and the district managing their finances responsibly, question one ($44.1 million) would be levy-neutral. That means that, if approved, Q1 would not raise property taxes above the current tax rate. Question two ($7.3 million), which is contingent on the successful passage of Q1, would result in a $3 per month increase in property taxes for an average residence in the district worth approximately $200,000. UPDATING OUR SCHOOLS FOR OUR STUDENTS, STAFF, AND COMMUNITIES. Prepared and paid for by Independent School District No. 381 (Lake Superior School District) 1640 County Hwy 2, Two Harbors, MN 55616. This publication is not circulated on behalf of any candidate or ballot questions. To find your estimated tax impact, visit AnchorOurFuture.org/cost Q1 is levy-neutral! • Absentee Ballot: Absentee ballot voting begins Sept. 17. You can download an absentee ballot at AnchorOurFuture.org/vote. You can also request a ballot be mailed to you by calling the district office at 218-834-8201. Completed ballots must be postmarked on or before Tuesday, Nov. 2. • In-Person Early Voting: Available weekdays from Sept. 17 through Nov. 1 at the district office (1640 County Hwy 2, Two Harbors, MN 55616), weekdays from 8:00 a.m. to 4:00 p.m. • Election Day Voting: You can vote on Election Day (Tuesday, Nov. 2) from 8 a.m. to 7 p.m. Visit AnchorOurFuture.org/vote to find your polling location. There are three ways to vote: Absentee/early voting starts Friday, Sept. 17!VOTING INFO AnchorOurFuture.org Lake Superior School District #381 @ISD381 218.834.8201 Ext. 8216 On Tuesday, November 2, 2021, district voters will consider two ballot questions that, if approved, would invest a combined $51.4 million in district facilities. Visit AnchorOurFuture.org for more information. FAST FACTSLake Superior School District November 2021 Referendum THE NEED William Kelley School and Minnehaha Elementary School need updates to improve health, safety, and educational programming. WILLIAM KELLEY SCHOOL Built in 1958, William Kelley’s age means certain parts of its infrastructure are no longer suited for modern learning. Some of the building’s needs include lack of properly secured entrances, asbestos flooring and ceiling, original ventilation units, poor filtration, and more. MINNEHAHA ELEMENTARY Constructed in 1960 on a foundation built in 1944, key pieces of this school’s infrastructure are outdated, inefficient, or in need of significant repairs. These needs include an outdated security/camera system, an aging boiler system and water heater, and more. District leaders carefully considered the right time to propose a plan to voters. WHY NOVEMBER? Our buildings are only getting older — waiting to make improvements will only increase costs for taxpayers and create further problems for students and maintenance staff. November also coincides with the expiration of some of the district’s existing bond debt, making it a convenient time to tackle needed upgrades without adding a substantial impact to taxpayers. THE PLAN The school board proposes a two-question plan that seeks to address our needs, bolster education for future generations of students, and improve the bonds between our communities. Question one would invest approximately $44.1 million for expanded educational spaces and upgrades to critical infrastructure primarily at William Kelley School and Minnehaha Elementary as well as updates at Two Harbors High School. IMPROVEMENTS AT BOTH WILLIAM KELLEY AND MINNEHAHA: • Redesigned class spaces for STEAM (science, technology, engineering, arts, and math) education and student collaboration• Properly secured entrances with updated security camera and access control systems • Asbestos removal• Upgraded heating, ventilation and air-conditioning (HVAC) systems • Replacement of decaying ceiling tile• Repaired exterior walls, doors, and old roofing sections • Renovations to ensure both buildings meet ADA requirements for those with disabilities AT WILLIAM KELLEY SCHOOL: • New kitchen appliances and equipment • Renovated and expanded bus garage • Demolition of the music wing to be replaced by a two story wing with classrooms for the arts, natural sciences and family and consumer sciences • Replaced boiler AT MINNEHAHA ELEMENTARY: • Renovation of all classrooms to improve technology, storage and lighting • A 9,000 square foot addition to include a cafeteria, kitchen, and two classrooms to alleviate congestion and expand learning spaces • Replaced water heater• New outdoor playground AT TWO HARBORS HIGH SCHOOL: • Properly secured entrances and exits • Recalibrated ventilation control TWO QUESTIONS, $51.4 MILLION Q1 Q2 Question two would invest approximately $7.3 million in upgrades to the district’s athletic facilities at William Kelley Schools and Two Harbors High School. AT WILLIAM KELLEY SCHOOL: Question two can only be approved if question one is approved. • Artificial turf fields • All-weather track • Concessions and bathroom building • Reconstructed baseball and softball fields • New sound and LED lighting systems AT TWO HARBORS HIGH SCHOOL: • Artificial turf football and softball/baseball fields • Resurfaced tennis courts • New sound and LED lighting systems COMMUNITY MEMBERS WILL DECIDE WHETHER TO MAKE THIS INVESTMENT ON OR BEFORE TUESDAY, NOV. 2, 2021. THE COST Question one requests $44.1 million and seeks to address our most critical facilities needs and would be LEVY-NEUTRAL thanks to the expiration of a portion of the district’s existing bond debt. Q1 Full-sized conceptual drawings are available at AnchorOurFuture.org/plan.WHAT DOES “LEVY- NEUTRAL” MEAN? Levy neutral means that there would be no change to the existing tax levy if question one is approved by voters. This means that taxpayers would not see a school-related property tax increase as a result of question one’s passage. Bond payments would begin at the same time that bonds for the Two Harbors High School would expire, functionally canceling each other out. Q2 Question two requests $7.3 million and would invest in the addition of turf fields and other improvements to athletic facilities at William Kelley School and Two Harbors High School. If approved, question two would cost the owner of a home with a median value of $200,000 approximately $3.00 per month. Question one must pass for question two to pass. The Ag2School tax credit is a 60% tax credit provided to all agricultural property except the house, garage and one acre surrounding the agricultural homestead. By law, the tax credit is scheduled to increase to 70% by 2023. This is not a tax deduction – it’s an automatic dollar-for-dollar credit paid directly by the state. No application is required. Minnesota’s Ag2School tax credit lowers the cost of the referendum for agricultural landowners The referendum requests a combined total of $51.4 million. VALUE FOR BOTH STUDENTS AND TAXPAYERS WANT TO KNOW YOUR SPECIFIC TAX IMPACT? Use our tax calculator at AnchorOurFuture.org/cost PROJECT EXAMPLES | 33 OWNER Albany Area Schools Travis Okerlund Superintendent 320.845.5050 tokerlund@district745.org COMPLETION Anticipated Fall 2024 COST $16.96 million SERVICES PROVIDED Pre-referendum communications, planning, project development, and program management services On August 9, 2022, district residents of Albany Area Schools approved a $16.96 million single-ballot bond referendum question that will transform the former Albany hospital into an Early Learning Center. This project will alleviate space restraints at Avon Elementary and Albany Elementary allowing the district to provide enough space to meet their current challenges and any future challenge the district may endure, re-use a currently vacated building in their community, provide access to local amenities, and reduce traffic and congestion at their main campus in Albany. As part of our standard set of deliverables, our team provided the following materials as part of our referendum communications: • Core messages for use by administration and board members • Microsite design and content • Plan logo • Newspaper articles and advertisements Internal e-blasts • Social media (written copy, graphics, scheduling, and analytics) • Referendum handbook • Presentations for community groups • Printed collateral, including fliers, mailers, backpack stuffers, poster boards, etc. Rendering credit: Wold Architects and Engineers ALBANY AREA SCHOOLS 2022 REFERENDUM PROJECT Albany, MN 34 | PROJECT EXAMPLES PARTNERED WITH ALBANY AREA SCHOOLSOn Tuesday, August 9, our district is proposing a single-ballot question to local Albany area residents. If approved, this bond referendum would transform the former Albany hospital into an Early Learning Center that would alleviate space constraints at Avon Elementary and Albany Elementary. Visit OurHuskiesOurFuture.org for more information. THE plan • 16 early childhood classrooms• Various break-out and collaborative learning areas • An office and specialist spaces• Other support spaces including physical therapy, occupational therapy, and speech • A kitchen and serving area• An addition to serve as a multi-purpose and large motor space for students, staff, and our community Growth is a good thing; however, our district lacks enough space to support our growing programs — primarily in Albany. By 2025, our enrollment is projected to increase and we won’t have enough space for those additional students in our current schools. Small class sizes are important to our district, and as we grow, our class sizes will increase. We’ve done our best to manage our space. However, as our enrollment has remained steady, both of our elementary schools are still over capacity, and our enrollment is projected to grow over the THE NEED VOTE ON OR BEFORE TUESDAY, AUG. 9 After evaluating several options, the school board feels that renovating the former hospital to serve as an Early Learning Center is the best long-term option for our district. This plan would alleviate our current space constraints at both Albany and Avon Elementary (approximately 8-10 classrooms and 200 students total). constraints Alleviate space THE PROPOSED PLAN INCLUDES: What we’ve done to manage our needs: We’ve moved some students from Albany to Avon, we’re currently using all elementary classrooms including those not originally designed as classrooms, we added seven classrooms to our Albany campus in 2017, we closed open enrollment in 2019, and all preschool programming was moved to Avon Elementary. next several years. Also, programs like our Preschool Camp & Wrap Around Care, preschool, Special Education, and intervention support are growing and need space. Multi-purpose space addition Existing hospital facility to be renovated for Early Childhood program space DID YOU KNOW? Over the 20-year term of the bond, the Ag2School Tax Credit would pay for approximately 11%, roughly $1.8 million, of the district’s debt service levies. Ag2School Tax Credit Renovating the former Albany hospital to serve as an Early Learning Center is the best long-term space solution for our district. Reusing an existing building in our community is more fiscally responsible than building new. We’ve analyzed this need for over four years, our need for space is not going away, and the cost to address our needs will increase the longer we wait. FULL SITE AERIAL EARLY LEARNING CENTER SITE AXONISD #745 - ALBANY AREA EARLY LEARNING CENTER CONCEPT site plan OurHuskiesOurFuture.org Prepared and paid for by Independent School District No. 745 (Albany Area Schools), 30 Forest Avenue, PO Box 40, Albany, MN 56307. This publication is not circulated on behalf of any candidate or ballot questions. Multi-purpose space addition Existing hospital facility to be renovated for Early Childhood program space Vote on or before Tuesday, August 9 Prepared and paid for by Independent School District No. 745 (Albany Area Schools), 30 Forest Avenue, PO Box 40, Albany, MN 56307. This publication is not circulated on behalf of any candidate or ballot questions. Join us for an ice cream social! JULY20 Wednesday, July 205:30 PM - 7:30 PMNorth Park why now? We’ve analyzed this need for over four years and have sought out a variety of alternatives to address our needs. Our enrollment is projected to grow over the next several years and we don’t have the space our students need. Our need for space is not going away, and the longer we wait to address these needs, the higher likelihood of additional costs and time. WHY THE FORMER HOSPITAL? • Our biggest need for additional space is in Albany. • Our project team confirms the existing building is structurally sound, affordable, and serves as a cost-effective solution. • The site can leverage existing amenities and infrastructure including proximity to the City park, utilities, parking lots, green space, a playground, etc. THE COST The proposed referendum requests $16.96 million, including all issuance and financing costs. Like a home mortgage payment, school bond payments are made up of principal and interest amounts. If the referendum is approved, the estimated tax impact on a $150,000 residential home in the district would be about $5.75 per month. HOW TO VOTE Your voice is important, and the decision to invest in our schools is yours. Starting Friday, June 24 through Monday, August 8, Albany Area residents can vote early by absentee ballot or in person. Alternatively, residents can vote in person on Election Day (Tuesday, August 9) from 7:00 a.m. to 8:00 p.m. Visit OurHuskiesOurFuture.org/cost to find your estimated tax impact or use the QR code to the left. Prepared and paid for by Independent School District No. 745 (Albany Area Schools), 30 Forest Avenue, PO Box 40, Albany, MN 56307. This publication is not circulated on behalf of any candidate or ballot questions. OurHuskiesOurFuture.org 320.845.2171@ISD745@ISD745 VOTE ON OR BEFORE TUESDAY, AUGust 9 More information about voting is available at OurHuskiesOurFuture.org/vote. for our youngest learners WE NEED MORE SPACE Our elementary schools are overcapacity, with enrollment projected to increase over the next few years. We’ve taken steps to manage our space needs including using spaces not designed as classrooms, closing open enrollment, and more. Preschool programming, Special Education, and intervention support are growing and need space. VOTE ON OR BEFORE TUESDAY, AUGust 9 Early voting via absentee ballot is now available.Learn more at OurHuskiesOurFuture.org/vote PROJECT EXAMPLES | 35 36 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH Our mission is to effectively partner with clients to provide the following: • Develop a cohesive referendum plan through a data-driven community engagement process. • Create a comprehensive and informational communications plan. • Collaborate with you to successfully execute that public outreach and community engagement strategies specific to your city’s needs. Based on our experience, team members, and knowledge of the city, we feel we are the best team to provide community relations/education services for the City of Cottage Grove. In today’s world, messaging and information must be delivered through multiple media types, especially regarding public referendums. We understand there is no one-size-fits-all approach to referendum communications, as community members have different levels of connectivity to activities. However, our team needs to understand how different audiences within your community best receive information from the city. OUR TEAM’S APPROACH TO YOUR PROJECT Based on our experience, team members, and knowledge of the city, we feel we are the best team to provide community relations/ education services for the City of Cottage Grove. REFERENDUM PROJECT APPROACH | 37 Referendum Communications Overview Once we understand how to best reach different audiences, our team compiles and reviews a voter profile for your community, which defines the city’s demographics based on typical voting patterns. This information allows our team to strengthen the comprehensive strategic plan to reach your community. We build plans based on what leads to a more informed constituency, beginning with a calendar that outlines all communication deliverables from the time our team is hired through Election Day, including: 1. Core messages for use by administration and council members 2. Dedicated website design and content 3. Referendum campaign logo 4. Newspaper articles and advertisements 5. Internal e-blasts 6. Social media or communications through city channels (written copy, graphics, scheduling, and analytics) 7. Referendum handbook 8. Presentations for community groups 9. Printed collateral, including fliers, mailers, poster boards, etc. Video(s): please note that the costs of traveling, filming, creating, and editing videos throughout the campaign are not included in our proposed fee. The communications plan begins with agreement on core messages – the primary communication items we plan to emphasize throughout the campaign. These messages establish the city’s current goals and obstacles, the proposed plan, the operational benefits of the plan, and additional messages that help community members understand the reasons for the city’s approach. (Communications Calendar Sample) 38 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH | 39 Core Messages and Referendum Microsite Once the core messages are established, we use that as the foundation for microsite content or a dedicated website. We would then create a website with the following pages: Home, The Process, Our Challenges, The Plan, The Impact, The Cost, Voting Information, Resources, Frequently Asked Questions, and Connect. Organizing the microsite pages into this structure is the most succinct, comprehensive, and beneficial way to communicate information to residents. Our team would build and manage the microsite content to reflect this structure. Our team would continue to monitor, analyze, and adapt the microsite as needed throughout the communications campaign. The information below outlines what each page would include: • Home: The home page would serve as the initial interface for community residents to access information about the referendum. This page will include the referendum campaign logo, a brief site synopsis, and simple navigation to other pages. • The Process: This page would outline the city’s plan development steps. This information gives residents a better understanding of how the city has carefully reviewed all options before asking local voters to consider the proposed plan. • Our Challenges: This page would outline the city’s challenges or facility needs. Pictures, written copy, testimonials, and more would be used to communicate the city’s needs. • The Plan: One of the most frequented pages on any microsite, the plan page would include specifics for the proposed plan. Conceptual drawings, other visuals, and plan-specific frequently asked questions are helpful for this page. This page would also include information highlighting the consequences of inaction for the plan. This information would outline what improvements would (and would not) be implemented if the proposed referendum fails. • The Impact: This page would outline how the proposed plan impacts staff and community members. • The Cost: This page would outline the costs of the proposed plan, including information about assessed values, implied market values, and, ultimately, the cumulative taxpayer impact proposed from the financing plan. • Voting Information: This page would provide comprehensive information for casting your vote on the referendum, including voting in person by absentee ballot before Election Day or in person on Election Day. East Central Schools August 2022 Referendum (Referendum Campaign Logo Samples) • Resources: This page would provide various resources and links for community members, including previous presentations to the community, survey results, the approved resolution, the ballot language, videos, newspaper articles submitted and published, and more. Consider this page as the reference library for the project. • Frequently Asked Questions: This page would expand on the other microsite pages and provide answers to community members’ frequently asked questions, continuously updated as we hear feedback from the community. • Connect: This page allows residents to submit their questions and/or feedback by completing a short online form. Our team would receive these submissions, craft proposed responses, provide that draft to the city’s team to review, and ultimately, the city would respond directly to that community member. Throughout this process, our team will be your trusted partner, counsel, and communications firm to guide, advise, and execute the agreed-upon communications campaign. We work closely with current city personnel, as authentic community engagement can only occur through collaboration between you and your consultants. Based on our experience and team, we are confident that the City of Cottage Grove will meet and exceed community expectations for project information during the referendum campaign. 40 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH | 41 Successful Referendum Timeline and Strategy Based on our experience, the date of your public referendum may be the most critical decision that could determine the outcome of your referendum. We have extensive experience with past public referendum results that can help the City of Cottage Grove determine the most optimal time to bring your building referendum project to the community. Timeline: Communicating with your community early is essential. Early communications re-establish trust and further reinforces that trust. Depending on the communications options available within your city, six to nine months is ideal for strategic communications before a vote. However, many other factors need to be considered before establishing the election date. We would work with the city to identify and set the most optimal date. Below is a proven planning process that ICS has used with dozens of successful public referenda. Planning Phase • Identify the city’s challenges, the process to identify those, and the impact on the community. • Develop a community engagement plan. Engagement Phase • Identify and engage key community stakeholders. • Host initial public meetings and forums. Education Phase • Develop and distribute communication materials (website, fliers, posters, mailers, media commentaries, and more). Acceleration Phase • Begin driving people to where they can find information (mailers, media commentaries, presence at public events, and more). Outcome Phase • Share information on the plan and how to vote using various tools to distribute the message (website, mailers, media commentaries, community events, and activities). Identifying the Referendum Audience The informational referendum campaigns we develop and execute for our clients focus first on staff and community members. Naturally, these two groups are the most engaged in any area; if they do not support a city’s plan, that usually means that their voices have not been heard during the planning process, and that isn’t easy to overcome with just a communications plan. Reaching out to facility users and community leaders is also essential. Each of these groups has connections to the city, and their understanding of the plan helps share information more broadly with other community members. The city will hear from opponents of the plan. There is no such thing as universal support for an investment that requires investing tax dollars, and we have experienced few referenda that have received more than 70% support. It is both ethical and important for the city to respond to inquiries from all residents. Still, the city is under no obligation to endlessly debate the issues arising within a facilities plan. As we begin our work with the city, we will review your experiences and research to determine how to reach different groups of local residents. In our experience, information is often best delivered in the following ways: Print Materials In our experience, a city promotes transparency and establishes trust by sending at least one informational referendum mailer to all households in the community. Our team has extensive experience aiding clients through the writing, design, and mailing process. Based on stakeholder conversations, our team works with you to decide what type of mailer is best for the city – for example, an EDDM mailing or a customized household list. Our team writes the copy and designs the mailer, coordinates with a local printer and mail house, gathers edits, and coordinates sending the final mailer. However, the material will only be sent with the approval of city leadership. 24-7: a dedicated project website: residents should be driven toward this microsite when they want information on the plan. City stakeholders: email, city materials, community events, social media, etc. Community leaders: personal meetings, newspapers, email, etc. Community-wide: informational mailers, newspaper articles, etc. 42 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH | 43 It’s important to note that print material isn’t confined to informational mailers alone. In our experience, a high- level 8.5” x 11” flier – what our team defines as a “Fast Facts” flier – is an effective tool for all audiences and is especially useful at small group meetings. This flier includes a brief synopsis of what is being proposed on Election Day, the cost, voting information, and where to go for more details – the dedicated microsite. THE PROCESS: HOW DID WE GET HERE? For the past four years, we’ve been preparing for our District’s future by developing a long-range plan that allows us to continue to deliver a high- quality educational program. We studied enrollment trends, assessed the adequacy of our school buildings, asked for community input through various surveys about the positive aspects of our District, and reviewed several facility options to address our most critical needs. After extensive discussion of five options to address enrollment trends, the School Board elected to adopt a Following this decision, 23 sites were evaluated for the new elementary school. The evaluation criteria included: • Location, size and cost of the property • Transportation and safety • Attributes of the property — accessibility, entry points, utilities, drainage, soils, environmental impact, etc. • Maintaining the current “community school” model • Centralized to where residential development is occurring • How to best minimize the impact on existing elementary school boundaries For more information on this long-term planning process and site selection, please visit RoomtoLearnRoomtoGrow.org. multi-stage investment plan to responsibly prepare for the needs of our changing District. On September 24, 2020, the School Board unanimously decided to move forward with the first phase of this plan, which is to build an additional elementary school. IS THE DRIVING NEED FOR AN ADDITIONAL ELEMENTARY SCHOOL The original demographic study, from 2016, showed that our District would see significant enrollment growth in our elementary schools in the next five (5) years. The District-wide demographic projections have continued to be evaluated on an annual basis and have been verified as accurate. By 2023, our enrollment will have grown enough to fill another elementary school. In addition, actual enrollment growth in some of our elementary schools is outpacing projected enrollment increases, indicating a steeper growth rate than originally anticipated. Last year’s (2019 - 2020) elementary enrollment was 1,845. For the 2020-2021 school year, our current elementary enrollment is 1,916 students. By 2025 - 2026, our elementary enrollment alone is expected to be 2,029 students. THE NEED: INCREASING ENROLLMENT We need to address growing elementary enrollment now. THE PLAN: AN ADDITIONAL ELEMENTARY SCHOOL FOR OUR GROWING COMMUNITY The new school will provide the space needed to help accommodate our District’s growing enrollment and will be designed to fully meet state standards for K-12 schools. It is not possible to accommodate our rising student enrollment population without new investments. This allocation impact would have been the same whether we built new or added on to our existing schools. Expands space to preserve class sizes and grade configuration of our current neighborhood schools. Purchasing new land will provide less disruption for transportation and limit possible redistricting. Keeps open the option for future full-day kindergarten by creating the needed space. Maintains the “neighborhood school” concept and existing community fields. Takes advantage of record-low interest rates to fund capital programs.Benefits of an additional elementary school:Transportation and safety: The new location was chosen to help minimize transportation disruptions and redistricting. A majority of the students attending the new school will come from new developments in the Edgmont and Upper Providence Townships. Students that see their attendance boundaries change will spend less time on buses thanks to the new school’s proximity. The District worked with engineers and other experts in selecting the site for the new school, and continues to work with these experts to ensure the selected site meets standards for safety and educational excellence. After extensive analysis, the District concluded that the location chosen for the new elementary school meets modern safety standards for development near pipelines. Our District will continue to have all-hazard plans in place for each school for a variety of emergency situations. We encourage you to visit RoomtoLearnRoomtoGrow.org/plan or RoomtoLearnRoomtoGrow.org/faqs for more information about transportation and safety at the new elementary school site. After vetting the potential sites, the location in Edgmont Township near 1501 Middletown Road, Glen Mills, PA was selected as the best site for a new school. Turn to the next page for more frequently asked questions!YOUR QUESTIONS ANSWEREDQ: What road work will be done? Route 352 will need slight modifications to access the new elementary school. Road work will be limited to temporary shoulder work, adding turn lanes, and creating a deceleration lane on Route 352. Modifications will be limited to the ultimate right of way of the existing PennDot easements. A stoplight has been requested by the township, to make left turns and pedestrian crossings easier and safer. As of October 2021, permits for planned road work are currently in the preliminary development and review process. A traffic study of the proposed site is being completed at this time. All road work will be subject to review and approval by PennDOT in conjunction with Edgmont Township. COMMON QUESTIONS REGARDING THE IMPACT OF THE SITE FOR THE NEW ELEMENTARY SCHOOL Q: What will the traffic impact be on a typical school day? During a typical school day, the estimated traffic would be between 60 and 95 vehicles: • 20-25 teachers & teacher aides • 10 various administrators and support personnel • 20-40 parent drop-offs (this number may be reduced if bus trips are shortened) • 6-8 buses depending on capacity • 5 daily parent visitors/volunteers Some buses and approximately 35 parents already use Route 352 daily to travel from Edgmont to Glenwood Elementary School to drop off/pick up students who live in Edgmont. Q: Will road work affect neighboring septic fields near the road? No, road construction will not affect septic fields. All road improvements will be subject to review and comment by PennDOT to ensure that construction is safe and does not adversely affect existing infrastructure. Q: Will land on the school’s new site be leveled? The site will be selectively cleared as needed to create a building pad, parking lots and stormwater basins as shown on preliminary plans. Within the current site plan, approximately 9.5 acres of existing trees will be preserved along the rear and west sides of the combined property. The District, along with our design and construction teams, is dedicated to saving existing trees wherever possible. THE COST: INVESTING IN OUR DISTRICT’S LONG-TERM SUCCESS It’s important for our District to thoroughly and transparently communicate how this plan will be funded. The District has been budgeting and planning for this expense over several years. We are pleased to say that the School Board has adopted a budget for the construction of the new elementary school that falls within the state’s annual budget limits on school districts. Although the plans are not finalized, the projected estimated cost of the new school is $36.7 million*. A large portion of the cost of the construction (about $21 million), will be paid for with bonds issued by the District in 2018 for capital projects. This is already accounted for in the District’s budget. The District will borrow the funds necessary to finish the project and complete the other capital projects included in the master plan between now and 2026. *Estimated cost as of November 2021 The District will allocate existing funds to complete the elementary school. This project will not impact local school property taxes. What’s next? While the new elementary school is an exciting step, it isn’t the end of our plan. As enrollment continues to increase and our District looks to better serve our students in the future, we plan to address the following items: • By 2024-25, address middle school enrollment and renovations. • By 2026, make a decision on all-day Kindergarten. • Also by 2026, make a decision to create parity across all elementary schools. • By 2026-2028, be prepared to address high school renovation needs. Where are we in the process? We’re working closely with construction management firm ICS and architects at SCHRADERGROUP to gain the approvals necessary from governmental and oversight agencies prior to construction. We’ve held multiple meetings and planning workshops with faculty, staff, and community members to discuss various topics related to the new elementary site including site accessibility, parent and bus drop-off areas, playing fields, academic groupings, social structuring, and more. These key discussions have been critical to the pre-design process and have helped establish guiding principles including visioning, planning, and conceptual design. WHAT’S INSIDE: For more information, visit RoomtoLearnRoomtoGrow.org. FACILITIES UPDATE An additional elementary school for our growing District Rose Tree Media School District 308 North Olive Street Media, PA 19063 Prepared and paid for by Rose Tree Media School District, 308 North Olive Street, Media, PA 19063. POSTAL CUSTOMER For more information, visit RoomtoLearnRoomtoGrow.org. Answers to YOUR frequently asked questions Information about the process and our needs Information about the project and its impact(Referendum Community Mailer Samples) THE PLAN: A MULTI-STAGE PLAN TO ADDRESS OUR DISTRICT’S MOST CRITICAL NEEDS For the past four years, the District has been preparing for future growth by developing a long-range facility plan. The School Board decided a staged investment plan over the next decade is the most responsible and beneficial plan for our District and communities. After vetting 23 potential sites for the new elementary school, the location near 1501 Middletown Road, Glen Mills, PA was selected because it best fit the criteria the School Board used to evaluate potential sites. Benefits of an additional elementary school: Addresses our most critical need — additional space for elementary students Preserves flexibility by allowing the School Board to track enrollment and adjust the plan accordingly Less disruption to transportation due to the central location of the site Increases potential for full-day Kindergarten Maintain the “neighborhood school” concept and existing community fields Safety at the new site: The District looked at the placement of the new elementary school extensively and carefully and also worked with engineers and other experts in selecting the site for the new school. This included reviewing research and regulatory information on infrastructure, pipelines, topography, and traffic flow to determine if the site would be a safe location for the new school. Cost of the project: We’re pleased to say the School Board has adopted a budget for the construction of the new school that falls within the state’s annual budget limits on school districts. • $21 million, or roughly 60 percent of the cost of the construction, will be paid for by bonds already issued by the District in 2018 for capital projects. • The District will borrow the additional funds needed to complete the new elementary school, as well as fund other capital projects that will be implemented between now and 2026. • The additional debt needed to complete the elementary school requires an estimated $7 per month more of the average residential tax bill to be allocated to debt service. For clarity, this essentially shifts resources from operational expenses to debt service. Prepared and paid for by Rose Tree Media School District, 308 North Olive Street, Media, PA 19063. Next steps: how our new school is moving forward It’s important to transparently communicate with our residents as this is our community’s new school. The key milestones within each project phase include: • Pre-Design Phase: site comparison, land selection, architect selection, facility programming meetings, and planning workshop reviews • Design Phase: Schematic Design, Design Development, Construction Documents, and bidding • Construction Phase: project timeline, breaking ground, project updates, and project completion For more information, visit RoomtoLearnRoomtoGrow.org/next-steps FAST FACTSRose Tree Media School District Rose Tree Media School District is a vibrant, growing, successful District. We are proud of our success and continue to adapt our facilities to meet the needs of our current students and new families. This fast facts sheet will provide information about our new elementary school building project related to increase enrollment within our District. For more information, visit RoomtoLearnRoomtoGrow.org. OUR PLAN TO ADDRESS GROWING ENROLLMENT THE PROCESS: PLANNING TO ADDRESS OUR DISTRICT’S MOST CRITICAL NEEDS Over the course of 24 months, 23 sites were evaluated based on extensive criteria, including the location of utility infrastructure. As determined by District staff and the School Board, the site for the new school was selected in Edgmont Township. This decision, also based on extensive research IS THE DRIVING NEED FOR AN ADDITIONAL ELEMENTARY SCHOOL The original demographic study showed that our District would see significant enrollment growth in our elementary schools in the next five (5) years. The District-wide demographic projections have continued to be evaluated on an annual basis and have been verified as accurate. By 2023, our enrollment will have grown enough to fill another elementary school. In addition, actual enrollment growth in some of our elementary schools is outpacing projected enrollment increases, indicating a steeper growth rate than originally anticipated. Last year’s (2020) elementary enrollment was 1,845. For the 2020-2021 school year, our current elementary enrollment is 1,916 students. After much discussion and analysis, the School Board unanimously made the decision to build a new elementary school on new land. and recommendations from internal and external experts, was determined to be an appropriate and safe location for a new school. The District moved forward in purchasing approximately 38 acres for the additional elementary school in Edgmont Township. By 2025 - 2026, our elementary enrollment alone is expected to be 2,029 students. THE NEED: INCREASING ENROLLMENT We need to address growing elementary enrollment now. (Referendum Fast Facts Flier Samples) The school district is requesting voter approval to issue $13.5 million in bonds to fund the eight-lane pool facility, locker rooms, office and community space, as well as various site improvements. This equates to approximately $6.84 per month on a median home value of $170,000. Litchfield Public Schools Bond Referendum The city is requesting voter approval of a one- half of one percent sales tax to fund part of the four-station multi-purpose fieldhouse, elevated walking track, community rooms, family changing rooms, fitness space, and additional support spaces. Additionally, at least $5 million of funding for the city’s portion of the facility has already been secured through the State of Minnesota’s bonding bill in 2021. The city is not currently seeking a property tax increase for this project. City of Litchfield Sales Tax Referendum THE PLAN THE COST For the owner of a median residential home ($170,000) in the district, the tax impact of the school district bond referendum would be about $6.84 per month starting in 2023. The city chose Early voting by mail or in person is available starting Friday, September 23 through Monday, November 7. Polls are open on Election Day (Tuesday, November 8) from 7 AM to 8 PM. Visit LiveWellLitchfieldArea.org/vote for more on voting!ON OR BEFORE TUESDAY, NOV. 8 VOTE For more information about the cost, including our tax calculator and the Ag2School tax credit, visit LiveWellLitchfieldArea.org/cost. to pursue a one-half of one percent sales tax, which will be paid by anyone shopping in Litchfield, including those who live outside of Litchfield. State Funding31% Regional Taxes31% Local Taxes28% Other Local Sources 10% *Regional taxes are paid for by those who live outside the City’s limits and visitors to Litchfield. Conceptual images of the proposed facility can be found at LiveWellLitchfieldArea.org/plan. SOURCES OF FUNDING Note: All values and percentages are based on current projections. Litchfield is a thriving city attracting visitors from around the region. Area leaders have long heard interest from community members of all ages in building a wellness or community center. Litchfield Public Schools and the City of Litchfield have worked together to develop a plan to meet the needs of Litchfield area residents. On Tuesday, November 8, Litchfield area voters will consider two separate ballot questions to fund the Litchfield Area Recreation Center. A JOINT PLAN for the Litchfield Area Recreation Center Visit LiveWellLitchfieldArea.org for more information! In 2016, after hearing community interest, the City of Litchfield began exploring possibilities to create a sports and aquatics center. However, the city realized it was a venture that would need a partner to execute. Residents have voiced desires for a variety of community uses, such as an aquatic center, fitness spaces, and athletic fields. By combining multiple community assets into one project, the city and school district could save money on construction and ongoing operational costs. Very few cities and school districts have the opportunity to partner on a shared project like the one being proposed in Litchfield, and this partnership displays something special about our community - the ability to come together on important community initiatives. LiveWellLitchfieldArea.org @Litch465 @litchfield465 320.693.2444 320.693.7201 Prepared and paid for by Independent School District No. 465 (307 East 6th Street, Litchfield, MN 55355) and the City of Litchfield (126 Marshall Avenue North, Litchfield, MN 55355). This publication is not circulated on behalf of any candidate or ballot questions. Because the two governments fund major projects in different ways, there are two ballot questions being offered in the November election to fund different portions of the project. THE PROCESS Our team has extensive experience with other print materials, including poster boards such as conceptual drawings stationed at each city facilities, comprehensive booklets, and more. If our team is selected, a comprehensive print material plan would be developed with the city and likely shared with staff members, and the general community. Social Media Strategy ICS understands an effective social media plan is critical to a strategic referendum campaign. Our team develops a strategic social media plan that 1) is transparent, informational, and relevant to your audience, 2) is simple, repeatable, and visual, and 3) accelerates and emphasizes messages at the appropriate times. We write the copy, create the graphics, schedule the messages on behalf of the City of Cottage Grove, and provide weekly analytics that inform and define our strategy. We monitor any community comments on referendum-related posts, draft responses if needed, and any community Facebook groups that may be active in conversations surrounding the referendum. Regarding social media, nothing is posted without the city’s explicit approval. On Tuesday, August 8, 2023, Annandale area voters will consider a $98.7 million single-question bond referendum that would build a new high school for grades 9-12, renovate the existing high school and convert it to a middle school for grades 5-8, and re-purpose the site of the existing middle school for potential sale or development. OUR FUTURE. OUR SCHOOLS. @isd876 @ISD876 Prepared and paid for by Independent School District No. 876 (Annandale Public Schools), PO Box 190, Annandale, MN 55302. This is not circulated on behalf of any candidate or ballot question. 320.274.5602 Vote on or before Tuesday, August 8and visit CardinalBond.com for more info! CardinalBond.com THE PROPOSED PLAN Provide safe, accessible learning environments for all students. By building a new high school and re-purposing our existing high school for the middle school, all students will be able to learn in healthy, updated, and supportive environments that best prepare them for the future. Provide more space to support our growing student population. The plan would ensure our students have the classroom space and learning environment they need to thrive now and into the future. Prepare students with the skills they need for high-demand careers. The new high school would include spaces for specialized training to meet local workforce needs. It would also feature a new technology lab, woods lab, metals lab, culinary lab, and art lab. Meet the growing demand for community space. The new high school would give residents access to community education programs, fitness areas, and an indoor walking area. CONCEPTUAL DRAWINGS On or before Tuesday, February 8, 2022, district residents will vote on a single-question bond referendum to address critical facility and educational needs. Visit RLCCUnited.org for more information! The images below are conceptual and not finalized, as community input would be asked for and encouraged during the design process for each school. Vote on or before Tuesday, Feb. 8 New wheelchair lift and bleachers to meet ADA accessibility and new sound- reduction panels ELEMENTARY Centrally-located restroom for better accessibility and a staff resource area Additional space for classrooms and specialty areas HIGH SCHOOL Expand/improve both science classrooms for hands-on learning, lab stations, storage, and equipment Two-station gymnasium for physical education, activities, and community events Demolish the district’s oldest portion of the building Relocate office to building perimeter for secured entrance, provide centrally- located cafeteria and student commons, provide space for media center and Online College in the HS, and new locker rooms/renovated restrooms for ADA accessibility Prepared and paid for by Independent School District No. 2906 (Red Lake County Central Schools), 201 Governor Street, Oklee, MN 56742. This publication is not circulated on behalf of any candidate or ballot question. RLCCUnited.org @RLCCHighSchool @RLCCelem 218.796.5136 Visit RLCCUnited.org/plan to learn more about the plan to address our educational and facility-related needs! (Referendum Poster Board Samples) (Referendum Social Media Sample)(Referendum Social Media Calendar Sample) 44 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH | 45 Video Marketing Strategy ICS firmly believes that video content captures attention and engages audiences in a way that text or static images often cannot. Appealing to someone’s visual and auditory senses, videos can be memorable and impactful and allow cities to share referendum information in story form. ICS has worked with Captivate Media + Consulting, an award-winning team of digital content creation experts, since 2017. 87% of clients that have engaged ICS and Captivate have successfully passed at least one question when videos are used in the overall communications plan. We feel confident that targeted videos would complement other materials and aid a successful City of Cottage Grove referendum plan. Please note that the costs of traveling, filming, creating, and editing any videos throughout the campaign are not included in our proposed fee. Captivate Media + Consulting provides several options to work within the city’s budget and timeline. The choices below are not comprehensive, but they are the most effective offerings in referendum campaigns. Group Presentations Strategy Ultimately, how we communicate and through what channels won’t replace your city’s face-to- face connections with your community members. Personal connections are the most valuable way of communicating. (Captivate Media Video Offerings Offered to Referendum Clients) Type of Video and Length Interactive Examples Short Storytelling Video: A series of videos that focus on one or two key interviews speaking directly about a specific message. Each video is approximately 60 seconds and costs approximately $1,500 - $2,000 per video when making three or more. Comprehensive Storytelling Video: A comprehensive overview video to help explain the referendum to all audiences. This video is approximately three to four minutes and costs approximately $7,500 - $9,500 (travel and complexity dependent). Animated Storytelling Video: An animated video that requires additional visuals such as school funding or shifting grades. This video is approximately one to three minutes and costs approximately $3,500 per edited minute. Social Media Optimized Content: For the video options above, re-purposing the content for shorter, focused videos for social media can be effective. This video is approximately 60 seconds or less and costs approximately $900 when a primary video is purchased. Ag2School Video: A templated, animated video to help explain the Minnesota Ag2School tax credit to voters. Your custom logo is added to the video. This video is approximately two minutes and costs approximately $750 when a primary video is purchased. ($2,500 on its own) TYPES OF VIDEO OFFERINGS PRIMARY VIDEOSSECONDARY VIDEOSTemplated Bond/Levy Video: A templated, animated video to help explain your request to voters. Your custom logo is added to the video. This video is approximately 90 seconds and costs approximately $2,500. We are willing and able to work within your budget and timeline. The offerings below are not comprehensive, but they are the offerings we have found most effective in referendum campaigns. If you have any questions, please reach out to your ICS business development representative. SECONDARY VIDEOSWe would not recommend a community-wide presentation to a larger audience because: 1. It’s not conducive to answering specific and individualized questions residents may have. 2. As we get closer to an election, the attendees are often people who already have formed strong opinions about the referendum, and want to use the meeting as a rally. 3. Does not provide a flexible alternative for residents to attend when it’s most convenient. Instead, we feel open house-style meetings with various informational stations are most effective. City administration, board members, and project team members would be at the informational stations to answer questions and gather community feedback. Poster boards, fliers, and absentee ballot applications are effective printed materials during these meetings. It’s important to note that the city is required, by statute, to hold a public hearing about the project no later than 30 days before the City of Cottage Grove submits the initial building construction cost estimates for approval. Our team would propose creatively structuring this meeting to avoid the three pitfalls of large- scale meetings, as noted above. In our experience, group presentations are most effective in smaller settings. We recommend that the city identifies key stakeholder groups within the community and presents at their meetings. Based on the core messages we developed, our team would build a core presentation that can be modified based on the audience being addressed. Poster boards, fliers, and absentee ballot applications are also effective materials during these meetings. Post-Referendum Training As a communications plan is adopted, we will also work with the city to define roles for material development, review, and approval. We can quickly adapt depending on the city’s preference for transferring information. Typically, most clients we work for are well-versed in Google Suite. Our team would be responsible for setting up a Google Drive for the referendum, creating and maintaining weekly communications agendas, and using Google Drive to track and review all referendum collateral items. This would be an internal Google Drive only accessible to those working on referendum communications for the City of Cottage Grove. We also recommend that the city conduct training for council members and the administrative team to prepare them for the activities expected during the referendum, including discussions with community members, responding to questions, and media interviews. Adapting Our Communication Plans We propose that the city schedule weekly communications meetings with team members involved in the communications plan. During these meetings, we review and share the communications/ editorial calendar to ensure all activities are on track. We will also ask the group involved what they have heard in the community over the previous week each week. This conversation allows our team to have a better pulse on what, if any, items need to be changed to further address community feedback. In addition, our weekly review of the microsite and social media allows us to understand further where informational activities need to be adapted to better connect with residents. It’s important to note that the communications/editorial calendar is not set in stone. Items can be pushed, expedited, added, or removed based on what we hear in the community and what we feel is best for the remainder of the communications campaign. (Referendum Microsite Traffic and Site Content Analytics Provided by SquareSpace) 46 | REFERENDUM PROJECT APPROACH REFERENDUM PROJECT APPROACH | 47 Community Wide Research and Survey In our opinion, there is no “bad” research. The biggest mistake is misinterpreting the results to be more significant than they are. Our team has typically worked with the following types of research: 1) qualitative versus quantitative, 2) scientific sampling (poll) versus an open invitation (survey), and 3) city-wide versus sub-groups. For example, many clients use online surveys or online surveys sent through mail advertising to obtain data at lower costs than telephone surveys. While the per-unit price of this approach is attractive, these types of surveys tend to attract primarily existing stakeholders, resulting in a sample that doesn’t reflect the voting population of the city. The data is not inaccurate but should be used primarily to understand stakeholders. At the same time, telephone surveys will help understand the opinions of a set of residents that reflect the city’s demographics. Reviewing Voter Registration Data We use the voter registration data to better understand the likely population of voters in a special election, broken down by age, location, and past voting history. This can be valuable for clients, although we would remind you that any referendum information from the city should be available to any resident. An advocacy group (which is not a party to this proposal) will likely use the voter registration data to help target their work. (Referendum Community Engagement Survey Samples) (Referendum Community Engagement Survey Question Samples from Morris Leatherman) 5. What do you think is the most important issue facing the __________________ Schools? ____________________________________________________________ ____________________________________________________________ 6. How would you rate the quality of EXCELLENT...............1 education provided by the ________ GOOD....................2 __________ Schools -- excellent, ONLY FAIR...............3 good, only fair, or poor? POOR....................4 DON'T KNOW/REFUSED......5 IF "GOOD," "ONLY FAIR," OR "POOR," ASK: 7. What actions would you recommend to improve the quali- ty of education in the __________________ Schools? _______________________________________________________ _______________________________________________________ 8. Compared with three years ago, MUCH BETTER..............1 would you say the overall quality SOMEWHAT BETTER..........2 of education provided by the ______ ABOUT THE SAME...........3 ___________ Schools is much bet- SOMEWHAT WORSE...........4 ter, somewhat better, about the MUCH WORSE...............5 same, somewhat worse, or much DON'T KNOW/REFUSED.......6 worse? I would like to read you a short list of quality of education indicators. From what you have seen or heard, please rate the __________________ Public Schools as excellent, good, only fair, or poor. If you have no opinion, just say so.... (ROTATE) EXC GOO FAI POO DKR 9. Student scores on standardized tests? 1 2 3 4 5 10. Percentage of high school graduates going on for further education? 1 2 3 4 5 11. Broad curriculum serving all students, whether they are college-bound, vocation training-bound or employment-bound? 1 2 3 4 5 12. Small class sizes? 1 2 3 4 5 13. Safe and secure learning environments? 1 2 3 4 5 14. Modern school buildings and facilities? 1 2 3 4 5 15. Well maintained school buildings and facilities? 1 2 3 4 5 16. National and state awards of excellence? 1 2 3 4 5 EXC GOO FAI POO DKR 17. Up-to-date technology? 1 2 3 4 5 18. Which ONE of the following indicators is MOST important in shaping your perception of a high quality school district? (READ LIST #1-#8) STUDENT SCORES ON STANDARDIZED TESTS..................01 PERCENTAGE OF HIGH SCHOOL GRADUATES GOING ON FOR FURTHER EDUCATION.........................02 BROAD CURRICULUM SERVING ALL STUDENTS, WHETHER THEY ARE COLLEGE-BOUND, VOCATIONAL TRAINING-BOUND, OR EMPLOYMENT-BOUND.................................03 SMALL CLASS SIZES.....................................04 SAFE AND SECURE LEARNING ENVIRONMENTS.................05 MODERN SCHOOL BUILDINGS AND FACILITIES................06 WELL MAINTAINED SCHOOL BUILDINGS AND FACILITIES.................................... ..07 NATIONAL AND STATE AWARDS OF EXCELLENCE...............08 UP TO DATE TECHNOLOGY.................................09 Combination (Refuses to choose one)...................10 Don't Know/Refused....................................11 19. Overall, do you think the _______ ALL......................1 ___________ Schools meet the learn- MOST.....................2 ing needs of all students, most ONLY SOME................3 students, only some students, or VERY FEW.................4 very few students? DON'T KNOW/REFUSED.......5 IF "MOST," "ONLY SOME" OR "VERY FEW," ASK: 20. Is there any one type of stu- DON’T KNOW/REFUSED......00 dent whose learning needs you NO......................01 think are not being met? (IF GIFTED AND TALENTED.....02 "YES," ASK:) Who would that be? AVERAGE.................03 (DO NOT READ LIST) STRUGGLING..............04 LOW-INCOME..............05 _____________________________ DIVERSE.................06 ESL.....................07 _____________________________ SPECIAL EDUCATION.......08 UNDERACHIEVERS..........09 I would like to read you a short list of statements others have told us. For each one, please tell me whether you strongly agree, agree, disagree, or strongly disagree. If you don't know, just say so. 48 | REFERENDUM TIMELINE REFERENDUM TIMELINE REFERENDUM ACTIVITIES AND DELIVERABLES SAMPLE REFERENDUM TIMELINE | 49 ICS and Rapp Strategies prefer to work through the referendum timeline of activities and deliverables with the City of Cottage Grove staff to ensure that it reflects what you has already been communicated to the public, but also where to best invest the city’s communications assets. Deliverable or Activity Responsibility Start End Due Date Communications kick-off meeting ICS/RSI/City of Cottage Grove 11/30/2023 PLANNING PHASE: Identify the city's challenges, the process to identify those, the proposed plan, and the benefits of the plan.N/A 12/1/2023 2/28/2024 N/A Establish meeting cadence ICS/RSI 12/31/2023 Establish project brand, including a logo and style guide ICS/RSI 12/1/2023 1/15/2024 1/15/2024 Make decision on where content will be house online (microsite)ICS/RSI/City of Cottage Grove 12/1/2023 1/15/2024 1/15/2024 Draft communications campaign and calendar, including city publications, city events, local media, fliers, social media, etc. ICS/RSI 1/8/2024 2/1/2024 2/1/2024 Pass a formal resolution that includes the proposed tax rate, detailed project description, project documentation on providing an economic benefit to residents, businesses, and visitors, outline the amount of revenue to be raised, and the estimated length of time the tax will be in effect. City of Cottage Grove TBD TBD TBD Submit approved resolution and supporting documents to the senate and house tax committee chairs City of Cottage Grove TBD 1/31/2024 1/31/2024 Evaluate whether any additional communication strategies need to be included, such as videos ICS/RSI/City of Cottage Grove 1/8/2024 1/15/2024 1/15/2024 Complete first phase of core messaging (process, the challenges, the benefits, and the need for a sales tax referendum)ICS/RSI TBD 2/5/2024 2/5/2024 Revise/finalize communications campaign based on city feedback ICS/RSI 2/5/2024 2/15/2024 2/15/2024 Complete second/final phase of core messaging, including frequently asked questions ICS/RSI 2/5/2024 2/15/2024 2/15/2024 Community survey (draft in early January, results in early February, and analysis and edits to core messaging in mid-February)ICS/RSI/City of Cottage Grove 1/1/2024 2/15/2024 2/15/2024 Identify launch date for microsite - ICS/RSI recommends the week of April 15 ICS/RSI/City of Cottage Grove 2/1/2024 2/5/2024 2/5/2024 Identify stakeholder groups, civic groups, and others who should be engaged throughout the communications campaign ICS/RSI/City of Cottage Grove 2/1/2024 2/15/2024 2/15/2024 Microsite design and launch ICS/RSI 2/28/2024 4/15/2024 4/15/2024 Build out other communication materials: LOST handbook, presentation, social media calendar, editorial calendar, etc. ICS/RSI 2/28/2024 4/15/2024 4/15/2024 ENGAGEMENT PHASE: Identify and engage with key community stakeholders, and host initial public meetings and forums. N/A 3/1/2024 5/1/2024 N/A Schedule and conduct meetings with key community and civic organizations City of Cottage Grove 4/15/2024 11/5/2024 N/A Once legislative approval is given, revise and affirm the resolution, which must be passed at least 90 days before a general election.City of Cottage Grove N/A 8/7/2024 8/7/2024 Comprehensive communications campaign, including microsite updating, maintenance, and analytics, newspaper articles and publications, internal emails, local event presence, fliers and other print materials, social media creation, scheduling, maintenance, and analytics, other digital components, mailers, and more ICS/RSI 4/1/2024 11/5/2024 N/A EDUCATION PHASE: Develop and distribute communication materials.N/A 6/1/2024 8/1/2024 N/A ACCELERATION PHASE: Start the push for early voting and drive people to where they can find more information. N/A 9/1/2024 9/30/2024 N/A OUTCOME PHASE: Share information on the plan and how to vote using various tools to distribute the message.N/A 10/1/2024 11/5/2024 N/A Election Day N/A 11/5/2024 11/5/2024 N/A If approved, the city must create and pass an ordinance imposing the tax, file a certificate of approval and copy of the ordinance with the MN Secretary of State, and notify the MN Department of Revenue in writing to start a new local tax. City of Cottage Grove TBD TBD TBD TBD (Likely November 2023) TBD (Likely December 2023) Expectations of City Staff and/or Elected Officials to Maintain the Timeline As part of this project, ICS identifies the following expectations of city staff and/or elected officials to maintain the timeline: • We expect engagement and responsiveness from the City of Cottage Grove, including attending a regular cadence of communication meetings and reviewing various deliverables such as core messages, website content, fliers, and more. In addition, we expect timely responsiveness when it comes to emails, questions, phone calls, etc. • We expect access to a variety of assets to be distributed to ICS. These items include a brand guide and logos, photos to use across a variety of deliverables, access to social media platforms, and more. • In our experience, we have found Google Drive to be the most effective way to share and edit documents across multiple parties. This reduces the potential for multiple versions of various documents and allows everyone to edit content simultaneously throughout the process. If possible, we expect the city to use Google Drive and the folders that we set up as part of the overall campaign. • We expect the city to aid us in executing communications to a certain level. As part of our services, we will do everything in our power to execute communications for the city’s Local Option Sales Tax referendum. However, a few items, such as coordination with your local newspaper and sending out internal emails, will need to be completed by city staff members. We will aid the city in writing newspaper articles and internal emails but sending them to the appropriate parties will be completed by the city. We will do our best to limit the number of additional items that city staff members are responsible for, as our goal is to serve as your advocate and partner throughout the entire process. 50 | REFERENDUM TIMELINE COST PROPOSALCOST PROPOSAL | 51 ICS Team City Comprehensive Communication Plan and Support X X City Microsite Restructure for Optimum Community Engagement X X City Voter Analysis X Public Survey and Polling X Online Survey Development and Implementation X Engage Local and State Education Union Leaders X X Create and Implement Strategy, Plan, and Timeline for Successful Referendum X X Community Engagement Content Development and Production X City Community Leadership Outreach X X Traveling, Creating, Filming, and Editing Videos X Prepare and Implement Strategic Community Information Sessions X X Other Assessments and Surveys as Needed (TBD)X Project Design Meetings X Architectural Renderings for Public X Misc. Coordination/Support/Strategy/Presentations, etc.X X Total $38,000 Varies Based on our extensive experience with public referendums, the information below is an estimate of costs that both ICS and City of Cottage Grove will incur to achieve a successful result in funding the proposed recreational improvements. When involved in a public referendum, we have found the items below to be extremely important to achieve success. When corners are cut due to cost concerns or perceived value, we are left without clarity as to why the vote was unsuccessful. The total cost below should be considered as a not-to-exceed fee. The costs shall be paid following the completion of services via the following scenarios: Successful Referendum Outcome Upon a successful outcome of the public referendum and when ICS is chosen to implement the work as the city’s Construction Manager (CMa or CMaR), the identified pre-referendum fees will be wrapped into our CM fee. Unsuccessful Referendum Outcome ICS shall invoice the city 50% of the fee for services when this agreement is signed, the remaining 50% when the outcome of the public referendum has been decided, and services should be deemed complete upon that decision. 52 | COST PROPOSAL CONSTRUCTION MANAGEMENT APPROACHCONSTRUCTION MANAGEMENT APPROACH | 53 Since 2006, ICS has successfully collaborated with our clients to build ongoing relationships while developing innovative facility solutions, no matter the challenge. We understand that the city’s identified improvements and corresponding bond referendum represent a significant commitment of taxpayer dollars by the city. With our technical expertise drawing from various backgrounds and extensive experience in the construction industry, we deliver the information you need to make the best investment decisions for you and your stakeholders. Together, we embrace your vision while uncovering new opportunities to maximize the value of your community’s investment. Our team brings a wide range of local and regional experiences that makes ICS the best choice for providing the services and support you need. ICS leads a three-phase approach in completing the construction of the identified scope for the City of Cottage Grove. • Phase I: Pre-construction Phase • Phase II: Bidding Phase • Phase III: Construction Phase While not specific to any one phase identified above, no project is successful without a clear communications plan that establishes the roles and responsibilities of all parties involved. This plan also outlines how information related to execution of the scope is to be conveyed both internally and externally. We strongly believe that establishment of this plan crafted to your city is essential so that all parties are on the same page. This is the most effective way to eliminate misunderstandings and address issues at the lowest possible level during the course of any project. Additional detail of specific communication strategies is expanded upon in the phase specific information that follows. OUR APPROACH 54 | CONSTRUCTION MANAGEMENT APPROACH OUR APPROACH CONSTRUCTION MANAGEMENT APPROACH | 55 Projects are won and lost during the pre-construction phase. Because no two projects are the same, ICS invests considerable time working as the district’s true owner’s advocate with the design team to tailor the right approach that ensures project success. We do this through the following processes: Managing the Project Process • Establish process outline, time frame, and internal communications plan. • Identify the roles and responsibilities of all entities involved. Phasing and Scheduling the Project • Develop the framework for the entire project. • Master schedule that aligns critical milestones with projected bid dates, equipment lead times, student activities, and school year start and end dates. • Key dates and phasing constraints are communicated to trade contractors. Providing Cost Estimates and Cost Control • Accurate and reliable cost estimates throughout the entire process. • Decades of project experience from a continuously updated database. • Continually checked against recent bid projects and conversations with trade contractors and vendors. Quality Control and Value Engineering • Constructability reviews. • Life cycle cost analysis related to building components, materials, and system selections. • Detailed value engineering evaluating cost and return on investment of the systems chosen but also identifying availability. PHASE I: PRE-CONSTRUCTION PHASE 56 | CONSTRUCTION MANAGEMENT APPROACH PHASE II: BIDDING PHASE A successful construction project begins with a successful bid phase. Our goal is to secure the maximum number of competitive bids that best represent the true pricing and best value for your investment and within your budget. Before bidding, we develop a detailed procurement strategy plan. This process includes: Preparing Bid Standards for Construction • Development of specifications communicating the guidelines and expectations to complete your project. • Work scopes tailored to your project to reflect the true scope of work. Managing the Bid Process • Secure the maximum number of competitive bids that best represent the true pricing and best value for your investment and within your budget. • Actively recruiting local and regional construction contractors. • We are committed to collaborating with you and your local business leaders to customize work scopes. • Oversee the entire bidding process. Review and Recommendation to Award Bids • Conduct pre-bid conferences to: • Review the project’s scope of work with prospective bidders. • Provide the opportunity for bidders to familiarize themselves with the building and site conditions. • Communicate the project’s unique phasing, staging, and safety precautions. • Post-bid interviews to qualify the lowest responsible bidder(s). • Recommendation to award; and preparation of contract(s). CONSTRUCTION MANAGEMENT APPROACH | 57 PHASE III: CONSTRUCTION PHASE Every project provides its own unique challenges. ICS has a proven track record of delivering construction projects that allow staff to focus on their daily responsibilities while having confidence that the project is being managed effectively and completed on time and on budget. We do this through the following processes: On-Site Supervision and Management of the Project • Full-time, on-site coordination, and management of all trade contractors and site-related issues and activities throughout construction. • Daily connection to all entities involved in the project. • Perform daily job site walks to monitor progress and identify project and potential safety issues. • Daily check-ins with a trade foreman to discuss upcoming activities on site. • All information uploaded to Procore, providing the entire team with access to all project-related documents. • We do not self-perform work allowing us to serve as the city’s true owner’s advocate in delivering quality projects. Safety Plan • We oversee weekly “toolbox talks” to keep safety in the forefront of all on-site work. • All trade contractors must complete site-specific safety orientations before beginning their work on-site. • ICS actively participates in OSHA’s consultation program, allowing us to proactively bring OSHA on-site to review. • ICS maintains an internal safety committee that continuously reviews and improves our safety approach. Keeping Your Project on Schedule • We have continued to track lead times of materials. • Regular check-in with trade contractors to determine the available workforce. • Request input on the project schedule to gain buy-in on the overall schedule. • Monitor construction progress and ensure the timeliness of completion of the work. • Weekly and monthly progress reports to your stakeholders. Monitoring Project Cost • CS tracks and reviews all project costs associated with the project starting from the pre-construction phase through the construction phase. • We negotiate with trade contractors and vendors to ensure that taxpayers receive fair investment value. • Overall budget summary that tracks all soft and construction costs. • Review all pay applications and vendor costs with the design team to verify that the payment request aligns with the work completed. • Regular budget reconciliation meetings. Change Order Procedures and Dispute Resolution • Resolution of disputes at the lowest possible level with a firm but fair approach. • Ensuring the city is not paying for work already covered in the Contract Documents. • Verification that the costs and credits submitted represent fair value for the scope of work identified. • The impact on the schedule due to the change is fully understood. • Confirmation of information submitted for review conforms with the Contract Documents. • Regular review of identified and pending costs with the city and design team prior to inclusion in a change order. Ensuring Project Quality • Maintain a rigorous quality control program for all projects. • Site superintendents perform daily job site walks to document work progress, identify the workforce present on-site, and identify potential safety issues. • Fully documenting deviations and non-conforming work and notification of the responsible contractor. • During the entire process, the city is informed of the identified issues, method, and resolution schedule. Managing Project Closeout • Pre-inspection meetings and walkthroughs in advance of formal inspections to work cooperatively with the governmental entities. • Monitor trade contractors’ progress to ensure they are prepared for punch list walkthroughs and completion of the work in a timely manner. • Monitor the necessary testing and balancing of the equipment and verify the associated reports are being completed so that the required information is available to inspectors in their final inspections. • Walk with inspectors during their final inspections to quickly address issues and gain temporary and final occupancy certificates. • Proactively schedule the 11-month warranty walkthroughs. 58 | CONSTRUCTION MANAGEMENT APPROACH It is through innovation, clear communication, and unparalleled technical expertise that we’re able to build strong connections that make a difference. We’re excited to partner with you as you begin your project journey. ICS-BUILDS.COM 1 City Council Action Request 7.V. Meeting Date 12/6/2023 Department Parks and Recreation Agenda Category Action Item Title Nina's Park Playground Service Agreement Staff Recommendation Authorize service agreement with Power Play LT Farmington, Inc. for the purchase and installation of playground equipment at Nina’s Park in the amount of $91,695.10. Budget Implication $91,695.10, funding is available within the park improvement fund within the CIP. Attachments 1. 1-Memo-Playground Service Agreements 2. 2-Agreement ONLY for Contractor Services_PlayPower (Cottage Grove 11.21.22) 3. 3-Agreement - Exhibit To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From: CC: Zac Dockter, Parks and Recreation Director Date:November 30, 2023 Subject:Service Agreements – Nina’s Park Playgrounds Introduction/Background The 2024 capital improvements plan includes funding for replacement of the Nina’s Park playground equipment. Nina’s Park is a neighborhood park which carries a budget of $80,000 per playground replacement. All units are to include a dynamic playground, concrete border, wood fiber safety surfacing and a 6’ park bench (on a concrete slab). Four playground proposals were received from four different companies. All designs were put into an online survey to gauge community response on the proposals. Survey links were put on postcards and mailed directly to residents in the adjacent neighborhoods. The Parks, Recreation and Natural Resources Commission reviewed all proposals and survey data at their November 13, 2023 public meeting. They recommended acceptance of the proposal from Power Play LT Farmington, Inc. (Little Tikes) for Nina’s Park in the amount of $72,388.10. They further recommended the following add-on for the playground: 1.Poured in Place Rubber Surfacing - $19,307 – The survey results showed a concern for multiple families of playground users with physical disabilities that should be considered. The Commission felt this was a necessary addition to address those needs. With the additional surfacing request, the total project cost is proposed at $91,695.10. Recommended total project funding is available within the park improvement fund should the Council approve. Staff Recommendation Authorize service agreement with Power Play LT Farmington, Inc. for the purchase and installation of playground equipment at Nina’s Park in the amount of $91,695.10. 1 AGREEMENT FOR SERVICES THIS AGREEMENT (“Agreement”) is made and executed this day of , 2023, by and between the City of Cottage Grove, 12800 Ravine Parkway, Cottage Grove, Minnesota 55016, (“City”) and PlayPower LT Farmington, Inc., 878 East U.S. Highway 60, Monett, MO 65708 (“Contractor”). WHEREAS, the City has accepted the proposal of the Contractor for certain Services; and WHEREAS, Contractor desires to perform the Services for the City under the terms and conditions set forth in this Agreement. NOW THEREFORE, in consideration of the mutual consideration contained herein, it is hereby agreed as follows: 1. SERVICES. a. City agrees to engage Contractor as an independent contractor for the purpose of performing certain Services (“Services”), as defined in the following documents: i. Proposal dated November 19, 2023, incorporated herein as Exhibit A; ii. Where the terms and conditions of this Agreement and those terms and conditions included in Exhibit A specifically conflict, the terms of this Agreement shall apply; iii.The City desires to proceed with the work outlined in Exhibit A with a base bid of $72,388.10 and including option 1 and option 2 for a total project cost of $91,695.10. (Hereinafter “Exhibits.”) b. Contractor covenants and agrees to provide Services to the satisfaction of the City in a timely fashion, as set forth in the Exhibits, subject to Section 9 of this Agreement. c. Contractor agrees to comply with all federal, state, and local laws and ordinances applicable to the Services to be performed under this Agreement, including all safety standards. The Contractor shall be solely and completely responsible for conditions of the job site, including the safety of all persons and property during the performance of the Services. The Contractor represents and warrants that it has the requisite training, skills, and experience necessary to provide the Services and is appropriately licensed and has obtained all permits from all applicable agencies and governmental entities. 2 2. PAYMENT. a. City agrees to pay the Contractor and the Contractor agrees to receive and accept payment for Services as set forth in the Exhibits. b. Any changes in the scope of the work of the Services that may result in an increase to the compensation due the Contractor shall require prior written approval by the authorized representative of the City or by the City Council. The City will not pay additional compensation for Services that do not have prior written authorization. c. Contractor shall submit itemized bills for Services provided to City. City shall not make any payments due to the Contractor under this Agreement until after the Contractor has completed all Services specified in the Exhibits. Bills submitted shall be paid in the same manner as other claims made to City. d. Prior to payment, the Contractor will submit evidence that all payrolls, material bills, subcontractors and other indebtedness connected with the Services have been paid as required by the City. 3. TERM. The term of this Agreement shall commence on the date written in the initial paragraph of this Agreement and shall continue until the Services described in the Exhibits are completed to the satisfaction of the City. This Agreement may be extended upon the written mutual consent of the parties for such additional periods as they deem appropriate, and upon the same terms and conditions as herein stated. 4. BONDS. If the Services provided by Contractor as set forth in the Exhibits and this Agreement exceeds $100,000, Contractor shall furnish performance and payments bonds covering faithful performance of all the Contractor’s obligations, including without limitation warranty obligations, and of all payment of obligations arising under this Agreement. The bonds shall each be issued in an amount equal to 100% of the stipulated sum identified in Section 2 of this Agreement. 5. TERMINATION AND REMEDIES. a. Termination for Convenience. This Agreement may be terminated by either party upon thirty (30) days’ written notice delivered to the other party at the addresses listed in Section 15 of this Agreement. Upon termination under this provision, if there is no default by the Contractor, Contractor shall be paid for Services rendered and reimbursable expenses through the effective date of termination. b. Termination Due to Default. This Agreement may be terminated by either party upon written notice in the event of substantial failure by the other party to perform in accordance with the terms of this Agreement. The non-performing party shall have 3 fifteen (15) calendar days from the date of the termination notice to cure or to submit a plan for cure that is acceptable to the other party. c. Remedies. Notwithstanding the above, the Contractor shall not be relieved of liability to the City for damages sustained by the City as a result of any breach of this Agreement by the Contractor. The City may, in such event, i. Withhold payments due to the Contractor for the purpose of set-off until such time as the exact amount of damages due to the City is determined. ii. Perform the Services, in which case, the Contractor shall within thirty (30) days after written billing by the City, reimburse the City for any costs and expenses incurred by the City. The rights or remedies provided for herein shall not limit the City, in case of any default by the Contractor, from asserting any other right or remedy allowed by law, equity, or by statute. d. Upon termination of this Agreement, the Contractor shall furnish to the City copies or duplicate originals of all documents or memoranda prepared for the City not previously furnished. 6. SUBCONTRACTORS. Contractor shall not enter into subcontracts for any of the Services provided for in this Agreement without the express written consent of the City, unless specifically provided for in the Exhibits. The Contractor shall pay any subcontractor involved in the performance of this Agreement within ten (10) days of the Contractor’s receipt of payment by the City for undisputed services provided by the subcontractor. 7. STANDARD OF CARE. In performing its Services, Contractor will use that degree of care and skill ordinarily exercised, under similar circumstances, by reputable members of its profession in the same locality at the time the Services are provided. 8. INSPECTION OF WORK. All materials and workmanship will be subject to inspection, examination, and testing by the City, who will have the right to reject defective material and workmanship or require its correction. 9. DELAY IN PERFORMANCE. Neither City nor Contractor shall be considered in default of this Agreement for delays in performance caused by circumstances beyond the reasonable control of the nonperforming party. For purposes of this Agreement, such circumstances include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire; epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses or authorizations from any local, state, or federal agency for any of the supplies, materials, accesses, or services required to be provided by either City or Contractor under 4 this Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable time of being prevented from performing, give written notice to the other party describing the circumstances preventing continued performance and the efforts being made to resume performance of this Agreement. Contractor will be entitled to payment for its reasonable additional charges, if any, due to the delay. 10. CITY’S REPRESENTATIVE. The City has designated Zac Dockter to act as the City’s representative with respect to the Services to be performed under this Agreement. He shall have complete authority to transmit instructions, receive information, interpret, and define the City’s policy and decisions with respect to the Services covered by this Agreement. 11. PROJECT MANAGER AND STAFFING. The Contractor has designated Jeff Prangler to be the primary contact for the City in the performance of the Services. He shall be assisted by other staff members as necessary to facilitate the completion of the Services in accordance with the terms established herein. Contractor may not remove or replace the designated staff without the approval of the City. 12. INDEMNIFICATION. a. Contractor and City each agree to defend, indemnify, and hold harmless each other, its agents and employees, from and against legal liability for all claims, losses, damages, and expenses to the extent such claims, losses, damages, or expenses are caused by its negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses are caused by the joint or concurrent negligence of Contractor and City, they shall be borne by each party in proportion to its own negligence. b. Contractor shall indemnify City against legal liability for damages arising out of claims by Contractor’s employees or subcontractors, including all liens. City shall indemnify Contractor against legal liability for damages arising out of claims by City’s employees or subcontractors. 13. INSURANCE. During the performance of the Services under this Agreement, Contractor shall maintain the following insurance: a. Commercial General Liability Insurance, with a limit of $1,500,000 for any number of claims arising out of a single occurrence, pursuant to Minnesota Statutes, Section 466.04, or as may be amended; b. Workers’ Compensation Insurance in accordance with statutory requirements. c. Automobile Liability Insurance, with a combined single limit of $1,000,000 for each person and $1,000,000 for each accident. 5 Contractor shall furnish the City with certificates of insurance, which shall include a provision that such insurance shall not be canceled without written notice to the City. The City shall be named as an additional insured on the Commercial General Liability Insurance policy. 14. WARRANTIES. Contractor warrants and guarantees that title to all work, materials, and equipment covered by any invoice, will pass to City no later than the completion date when all Services under this Agreement have been performed by Contractor. Contractor warrants that all work will be free from defects and that all materials will be new and of first quality. If within one (1) year after final payment any work or material is found to be defective, Contractor shall promptly, without cost to the City, correct such defect. 15. NOTICES. Notices shall be communicated to the following addresses: If to City: City of Cottage Grove 12800 Ravine Parkway Cottage Grove, MN 55016 Attention: Zac Dockter If to Contractor: PlayPower LT Farmington, Inc. 878 East U.S. Highway 60 Monett, MO 65708 Attention: Jeff Prangler 16. INDEPENDENT CONTRACTOR STATUS. All services provided by Contractor, its officers, agents and employees pursuant to this Agreement shall be provided as employees of Contractor or as independent contractors of Contractor and not as employees of the City for any purpose. 17. RESPONSIBLE CONTRACTOR. a. In accordance with Minnesota Statutes, Section 16C.285, Contractor is hereby advised that the City cannot award a construction contract in excess of $50,000 unless Contractor is a “responsible contractor” as defined in Minnesota Statutes, Section 16C.285, subdivision 3. Contractor must complete a Responsible Contractor Certificate verifying compliance with the minimum criteria specified in Minnesota Statutes, Section 16C.285, subdivision 3, to be eligible to provide the Services outlined in this Agreement. A Responsible Contractor Certificate must be signed under oath by an owner or officer of Contractor. Contractor is responsible for obtaining the required verifications of compliance with Minnesota Statute, Section 16C.285, subdivision 3 from all subcontractors, using a form provided by the City. Contractor must submit signed verifications from subcontractors upon the City’s request. b. Contractor or subcontractor who does not meet the minimum criteria established in Minnesota Statutes, Section 16C.285, subdivision 3, or who fails to verify 6 compliance with the minimum requirements of this statute, will not be considered a “responsible contractor” and will be ineligible to provide the Services under this Agreement or otherwise work on the project in any capacity. Contractor and any subcontractor are advised that making any false statements verifying compliance with Minnesota Statutes, Section 16C.285 will render the Contractor or subcontractor ineligible to perform the Services of this Agreement and may result in termination of this Agreement by the City. c. Contractor shall not sublet, sell, transfer, delegate or assign the Services or any portion of the Services of this Agreement without abiding by the applicable provisions of the Minnesota Department of Transportation Standard Specifications for Construction, Section 1801. 18. GENERAL PROVISIONS. a. Assignment. This Agreement is not assignable without the mutual written agreement of the parties. b. Waiver. A waiver by either City or Contractor of any breach of this Agreement shall be in writing. Such a waiver shall not affect the waiving party’s rights with respect to any other or further breach. c. Nondiscrimination. Contractor agrees that in the hiring of employees to perform Services under this Agreement, Contractor shall not discriminate against any person by reason of any characteristic protected by state or federal law. d. Governing Law. This Agreement shall be construed in accordance with the laws of the State of Minnesota and any action must be venued in Washington County District Court. e. Amendments. Any modification or amendment to this Agreement shall require a written agreement signed by both parties. f. Severability. If any term of this Agreement is found be void or invalid, such invalidity shall not affect the remaining terms of this Agreement, which shall continue in full force and effect. g. Data Practices Compliance. All data collected by the City pursuant to this Agreement shall be subject to the Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13. h. Entire Agreement. This Agreement constitutes the entire agreement of the parties and supersedes all prior communications, understandings and agreements relating to the subject matter hereof, whether oral or written. 7 CITY OF COTTAGE GROVE By: Myron A. Bailey, Mayor By: Tamara Anderson, City Clerk Date: 8 PLAYPOWER LT FARMINGTON, INC. Signature: Date: Name: Its: 11/19/2023 Page 1 of 4 PlayPower LT Farmington, Inc. 878 E. US Hwy 60 Monett, MO 65708 1-800-325-8828 Northland Recreation LLC 10085 Bridgewater Bay Woodbury, MN 55129 (651) 815-4097 (phone) (414) 395-8538 (fax) Bill To: City of Cottage Grove Project Name & Location: Ship To Address: 8635 Point Douglas Rd Nina’s Park same Cottage Grove, MN 55016 7738 Ideal Ave S Cottage Grove, MN 55016 Contact Name: Zac Dockter Contact Phone: 651-458-2808 Contact Email: zdockter@cottagegrovemn.gov Quote Date: 11/19/23 – Revised Quote Valid For: 30 Days QTY Description Unit Price Total Revised Plan 11/19/23 1 Little Tikes Custom Kid Builder Play Structure and Swings.$40,710.60 See Plan for Layout and Components. 150 cy Wood Fiber Resilient Surfacing $7,953.00 229 lf 12” x 8” Concrete Curb $8,250.00 1 Installation $15,474.50 OPTION #1 350 sf No Fault Poured in Place Rubber Surfacing under the structure and to the transfer station.Add On $10,270 OPTION #2 300 sf No Fault Poured in Place Rubber Surfacing to the swing. $6,937 Add On 1 Compacted Class 5 base for Poured in Place Surfacing $2,100 Totals: Equipment List: $ 40,710.60 Products by Other: $ 16,203.00 Installation: $ 15,474.50 Estimated Sales Tax*: EXEMPT Freight: INCLUDED Grand Total: $ 72,388.10 Notes: Poured in Place Rubber Surfacing and Class 5 base not included in Grand Total. Exhibit A 11/19/2023 Page 2 of 4 Make Purchase Orders Out To: Make Checks Payable To: PlayPower LT Farmington, Inc. PlayPower LT Farmington, Inc. Remit Purchase Orders To: Remit Checks To: PlayPower LT Farmington, Inc. Attention: Sales Administration 878 E US Hwy 60 Monett, Missouri, USA 65708 1-800-325-8828 PlayPower LT Farmington, Inc. P.O. 734155 Dallas, TX 75373-4155 NOTE: * Applicable sales taxes will be confirmed once order and any tax certificates are received † Denotes drop ship item. Unloading, storage, installation, surfacing and site work are not included unless specifically noted on quotation. Not responsible for filter cloth, irrigation rerouting, grass damage, or checking for underground utilities. If installation is quoted, it is assumed that the site has been prepared and that any grade slope in any direction does not exceed 2%. In the event that unexpected soil conditions, such as subsurface rock, are encountered during installation, additional costs to the customer will be applicable. The acceptance signature below serves as authorization to order the items quoted and indicates acceptance of the prices listed. All terms are subject to credit approval. COMMENTS: This playground contains 96.69% recycled content This playground qualifies for 2 LEED point(s) This Quote shall not become a binding contract until signed and delivered by both Customer and PlayPower LT Farmington Inc (“PPLT”). Sales Representative is not authorized to sign this Quote on behalf of PPLT or Customer, and signed Quotes cannot be accepted from Sales Representative. To submit this offer, please sign below and forward a complete signed copy of this Quote directly to “PPLT Sales Administration” via fax (417)354-2273 or email outdoordes@LTCPS.com. Upon acceptance, PPLT will return a fully-signed copy of the Quote to Customer (with copy to Sales Representative) via fax or e mail. THIS QUOTE IS LIMITED TO AND GOVERNED BY THE TERMS CONTAINED HEREIN. PPLT objects to any other terms proposed by Customer, in writing or otherwise, as material alterations, and all such proposed terms shall be void. Customer authorizes PPLT to ship the Equipment and agrees to pay PPLT the total amount specified. Shipping terms are FOB the place of shipment via common carrier designated by PPLT. Payment terms are Net-30 days from invoice date with approved credit and all charges are due and payable in full at PO Box 204713, Dallas, TX 75320-4713, unless notified otherwise by PPLT in writing. Customer agrees to pay all additional service charges for past due invoices. Customer must provide proper tax exemption certificates to PPLT, and shall promptly pay and discharge all otherwise applicable taxes, license fees, levies and other impositions on the Equipment at its own expense. CUSTOMER HEREBY SUBMITS ITS OFFER TO PURCHASE THE EQUIPMENT ACCORDING TO THE TERMS STATED IN THIS QUOTE AND SUBJECT TO FINAL APPROVAL BY PPLT. Submitted By Printed Name and Title Date THE FOREGOING QUOTE AND OFFER ARE HEREBY APPROVED AND ACCEPTED BY PLAYPOWER LT FARMINGTON INC. By: ___________________________ Date:___________________ ________________________ ________________________ ADDITIONAL TERMS & CONDITIONS OF SALE 1. Use & Maintenance. Customer agrees to regularly inspect and maintain the Equipment, and to provide, inspect and maintain appropriate safety surfacing under and around the Equipment, in accordance with PPLT’s product literature and the most current Consumer Product Safety Commission Handbook for Public Playground Safety. 2. Default, Remedies & Delinquency Charges. Customer’s failure to pay any invoice when due, or its failure to otherwise comply with the terms of this Quote, shall constitute a default under all unsatisfied invoices ("Event of Default"). Upon an Event of Default, PPLT shall have all remedies available to it at law or equity, including, without limitation, all remedies afforded a secured creditor under the Uniform Commercial Code. Customer agrees to assist and cooperate with PPLT to accomplish its filing and enforcement of mechanic’s or other liens with respect to the Equipment or its location or its repossession of the Equipment, and Customer expressly waives all rights to possess the Equipment after an Event of Default. All remedies are cumulative and not alternative, and no exercise by PPLT of a remedy will prohibit or waive the exercise of any other remedy. Customer shall pay all reasonable attorneys’ fees plus any costs of collection incurred by PPLT in enforcing its rights hereunder. Subject to any limitations under law, Customer shall pay to PPLT as liquidated damages, and not as a penalty, an amount equal to 1.5% per month of any payment that is delinquent in such month and is not received by PPLT within ten (10) days after the date on which due. 3. Limitation of Warranty/ Indemnity. PPLT MAKES NO EQUIPMENT WARRANTIES EXCEPT FOR THOSE STANDARD WARRANTIES ISSUED WITH THE EQUIPMENT, WHICH ARE INCORPORATED HEREIN BY THIS REFERENCE. PPLT SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE AND ANY LIABILITY FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES. CUSTOMER AGREES TO DEFEND, INDEMNIFY AND SAVE PPLT HARMLESS FROM ALL CLAIMS OF ANY KIND FOR DAMAGES OF ANY KIND ARISING OUT OF CUSTOMER’S ALTERATION OF THE EQUIPMENT, ITS FAILURE TO MAINTAIN THE EQUIPMENT, ITS FAILURE TO PROPERLY SUPERVISE EQUIPMENT USE, OR ITS FAILURE TO PROVIDE AND MAINTAIN APPROPRIATE TYPES AND DEPTHS OF SAFETY SURFACING BENEATH AND AROUND THE EQUIPMENT IN ACCORDANCE WITH PPLT’S INSTALLATION AND OWNER’S MANUALS AND THE MOST CURRENT CONSUMER PRODUCT SAFETY COMMISSION HANDBOOK FOR PUBLIC PLAYGROUND SAFETY. 4. Restrictions. Until all amounts due hereunder are paid in full, Customer shall not: (i) permit the Equipment to be levied upon or attached under any legal process; (ii) transfer title to the Equipment or any of Customer's rights therein; or (iii) remove or permit the removal of the Equipment to any location not specified in this Quote. 5. Purchase Money Security Interest. Customer hereby grants, pledges and assigns to PPLT, and PPLT hereby reserves a purchase money security interest in, the Equipment in order to secure the payment and performance in full of all of Customer’s obligations hereunder. Customer agrees that PPLT may file one or more financing statements, in order to allow it to perfect, acquire and maintain a superior security interest in the Equipment. 6. Choice of Law and Jurisdiction. All agreements between Customer and PPLT shall be interpreted, and the parties' obligations shall be governed, by the laws of the State of Minnesota without reference to its choice of law provisions. Customer hereby consents to the personal jurisdiction of the state and federal courts located in the city of Cottage Grove and county of Washington, MN. 7. Title; Risk of Loss; Insurance. PPLT Retains full title to all Equipment until full payment is received by PPLT. Customer assumes all risk of loss or destruction of or damage to the Equipment by reason of theft, fire, water, or any other cause, and the occurrence of any such casualty shall not relieve the Customer from its obligations hereunder and under any invoices. Until all amounts due hereunder are paid in full, Customer shall insure the Equipment against all such losses and casualties. 8. Waiver; Invalidity. PPLT may waive a default hereunder, or under any invoice or other agreement between Customer and PPLT, or cure such a default at Customer's expense, but shall have no obligation to do either. No waiver shall be deemed to have taken place unless it is in writing, signed by PPLT. Any one waiver shall not constitute a waiver of other defaults or the same kind of default at another time, or a forfeiture of any rights provided to PPLT hereunder or under any invoice. The invalidity of any portion of this Quote shall not affect the force and effect of the remaining valid portions hereof. 9. Entire Agreement; Amendment; Binding Nature. This fully-executed Quote, as supplemented by Change Orders and invoices containing exact amounts of estimates provided herein, constitutes the complete and exclusive agreement between the parties. A Change Order is a written instrument signed by the Customer and PPLT stating their agreement as to any amendment in the terms of this Quote. Customer acknowledges that Change Orders may result in delays and additional costs. The parties agree that all Change Orders shall include appropriate adjustments in price and time frames relating to any requested amendments. Upon full execution, this Quote shall be binding upon and inure to the benefit of the parties and their successors and assigns. 10. Counterparts; Electronic Transmission. This Quote, any invoice, and any other agreement between the parties, may be executed in counterparts, each of which shall constitute an original. The facsimile or other electronic transmission of any signed original document, and retransmission of any signed facsimile or other electronic transmission, shall be the same as the transmission of an original. At the request of either party, the parties will confirm facsimile or other electronically transmitted signatures by signing an original document. 11/19/2023 Page 3 of 4 11/19/2023 Page 4 of 4 1 City Council Action Request 7.W. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Minnesota National Guard - Cottage Grove Armory Lease Staff Recommendation Approve the Minnesota National Guard Armory Lease #23-338-002. Budget Implication N/A Attachments 1. Lease# 23-338-002 CG Police Parking Lot Rental 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Pete Koerner DATE: December 6, 2023 RE: Minnesota National Guard - Cottage Grove Armory Lease Discussion Cottage Grove Public Safety, on behalf of the Holiday Train Committee, works with local businesses to ensure adequate parking for the event. With anticipated larger numbers this year, we have been in contact with the Cottage Grove Armory, 8180 Belden Boulevard, to secure additional parking. The Minnesota National Guard agreed to allow visitors of the Holiday Train to park in the Cottage Grove Armory parking lot during the event. The Minnesota National Guard will ensure the lot is plowed for the event. The Minnesota National Guard facilities department did ask us to sign an armory lease to reserve the parking lot on Sunday, December 10, 2023, beginning at 3:00 pm. There is no fee for the use of the parking lot of the Cottage Grove Armory, City Attorney Kori Land reviewed the Minnesota National Guard Armory lease last year and approved it. There are no changes. Recommendation Approve the Minnesota National Guard Armory Lease #23-338-002. Attachments 1. Lease# 23-338-002 CG Police Parking Lot Rental 1 City Council Action Request 8.A. Meeting Date 12/6/2023 Department Finance Agenda Category Action Item Title Payments for the period of November 9, 2023, through November 29, 2023. Staff Recommendation Approve payments for the period of November 9, 2023, through November 29, 2023, in the amount of $3,007,604.19. Budget Implication Attachments 1. Expense Approval Report 11-29-2023 2. Payroll Check Register 12.06.23 12/1/2023 8:20:37 AM Page 1 of 41 Expense Approval Report Cottage Grove By Vendor Name Payment Dates 11/9/2023 - 11/29/2023 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN00805 - 3M GBN8981 876.00942569040511/29/20232215703M GBN8981 ELECTRO CUT FILM BLACK AND RED - SIGN SHOP Vendor VEN00805 - 3M GBN8981 Total:876.00 Vendor: VEN36466 - AARDVARK 150.00PIN1718411/15/2023221454AARDVARK PROJECT 7 LEG SHROUD 750.00PIN1718411/15/2023221454AARDVARK LOKI MK2 REMOTE VIEWER 15,060.00PIN1718411/15/2023221454AARDVARK LOKI GROUND ROBOT Vendor VEN36466 - AARDVARK Total:15,960.00 Vendor: VEN01033 - ABLE HOSE AND RUBBER, LLC 55.52232483-00111/15/202316966ABLE HOSE AND RUBBER, LLC POTABLE WATER HOSE/CLAMPS-WATER 332.16232343-00111/29/202317053ABLE HOSE AND RUBBER, LLC HOSES FOR PW 332.17232343-00111/29/202317053ABLE HOSE AND RUBBER, LLC HOSES FOR PW 332.17232343-00111/29/202317053ABLE HOSE AND RUBBER, LLC HOSES FOR PW Vendor VEN01033 - ABLE HOSE AND RUBBER, LLC Total:1,052.02 Vendor: VEN35316 - ABM EQUIPMENT LLC 518.06176250-IN11/22/202317012ABM EQUIPMENT LLC HOSE & CLAMPS FOR VAC - 6005/36626 Vendor VEN35316 - ABM EQUIPMENT LLC Total:518.06 Vendor: VEN20033 - ACUSHNET COMPANY 509.8291645950911/21/2023221504ACUSHNET COMPANY PROSHOP MERCHANDISE 236.0291661558211/15/2023221455ACUSHNET COMPANY PROSHOP MERCHANDISE 273.4291678268511/21/2023221504ACUSHNET COMPANY PROSHOP MERCHANDISE 85.5491678269311/21/2023221504ACUSHNET COMPANY PROSHOP MERCHANDISE 103.2491678280711/21/2023221504ACUSHNET COMPANY PROSHOP MERCHANDISE Vendor VEN20033 - ACUSHNET COMPANY Total:1,208.04 Vendor: VEN35068 - AI TECHNOLOGIES LLC 358.002001111202311/22/202317013AI TECHNOLOGIES LLC BENEFITS ADMINISTRATION FEES Vendor VEN35068 - AI TECHNOLOGIES LLC Total:358.00 Vendor: VEN30583 - ALEX AIR APPARATUS 2 LLC 300.00747111/15/2023221456ALEX AIR APPARATUS 2 LLC AIR COMPRESSOR REPAIR Vendor VEN30583 - ALEX AIR APPARATUS 2 LLC Total:300.00 Vendor: VEN32652 - ALL SEASONS GARAGE DOOR COMPANY 510.0065995311/29/202317054ALL SEASONS GARAGE DOOR …SERVICE CALL-ADJ DOOR SENSOR - CENTRAL FIRE DEPT Vendor VEN32652 - ALL SEASONS GARAGE DOOR COMPANY Total:510.00 Vendor: VEN36492 - ALLISON GORRES 800.006AB3412F-000611/21/2023221505ALLISON GORRES BLOG POST - RIVER OAKS Vendor VEN36492 - ALLISON GORRES Total:800.00 Vendor: VEN33229 - AMAZON FULFILLMENT SERVICES, INC. 118.9811RT-9XKW-7Y1611/29/202317055AMAZON FULFILLMENT SERVI…5MP OUTDOOR POE CAMERA/ SECURITY CAMERA 58.9713F9-33Q3-M41711/29/202317055AMAZON FULFILLMENT SERVI…COUNTERFEIT DETECTOR PEN/WINE STOPPER/POUR MEASURE 35.9917H7-X74V-JYRG11/29/202317055AMAZON FULFILLMENT SERVI…USB 4 CABLE 116.331CP9-KCK3-FLLJ11/29/202317055AMAZON FULFILLMENT SERVI…STRAWBERRYFEST SUPPLIES 78.911JV6-1QHH-3LGG11/29/202317055AMAZON FULFILLMENT SERVI…SPECIAL EVENT SUPPLIES 233.841FKH-6LGL-K6X411/29/202317055AMAZON FULFILLMENT SERVI…TENNIS CAMP 24.941KRD-317N-3FHG11/29/202317055AMAZON FULFILLMENT SERVI…IT TRAINING TEXTBOOK Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 2 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 247.50113N-WKP3-G7XT11/29/202317055AMAZON FULFILLMENT SERVI…GAS SPRING BOX/BALL STUDS 92.741M7N-P9NP-XYTJ11/29/202317055AMAZON FULFILLMENT SERVI…SUMMER PROGRAM SUPPLIES 264.121W3R-WQVX-7KRT11/29/202317055AMAZON FULFILLMENT SERVI…RACK MOUTNING KIT 11.991HTH-KVFD-JKDQ11/29/202317055AMAZON FULFILLMENT SERVI…MEASURING CUPS 179.88161R-C7PH-1XF411/29/202317055AMAZON FULFILLMENT SERVI…SAFETY CAMP SUPPLIES 776.491W1V-XDP1-GPTQ11/29/202317055AMAZON FULFILLMENT SERVI…ADVENTURE CAMP SUPPLIES 99.001Q1D-MGCT-9C7611/15/202316967AMAZON FULFILLMENT SERVI…AUTO EJECT COVER - FIRE DEPT 39.951HV9-J16J-1Y4X11/15/202316967AMAZON FULFILLMENT SERVI…SIGNAGE FOR HERO CENTER 176.41174J-G3GD-4FH311/15/202316967AMAZON FULFILLMENT SERVI…CLEANING SUPPLIES/WIRELESS CALLING SYSTEM/TAPE 39.011JCM-XDDF-RTMV11/22/202317014AMAZON FULFILLMENT SERVI…HDMI CABLES - RIVER OAKS 713.8416QP-1799-9N7M11/22/202317014AMAZON FULFILLMENT SERVI…FIRE TRAINING TEXTBOOKS 89.2716TM-XJXV-LQRC11/22/202317014AMAZON FULFILLMENT SERVI…EMS TRAINING TEXTBOOKS 142.541QTY-3HQR-K7NK11/22/202317014AMAZON FULFILLMENT SERVI…TRAINING TEXTBOOKS 97.16149F-DVQW-M1TM11/29/202317055AMAZON FULFILLMENT SERVI…EVAPMATIC CONDENSATE EVAPORATOR 94.981R43-XWMD-16JR11/29/202317055AMAZON FULFILLMENT SERVI…STEEL SPRAYER WAND & HOSE -FLEET 20.991K37-KNTP-7J7711/29/202317055AMAZON FULFILLMENT SERVI…AUTO GLASS SEALANT - FLEET 90.001PHM-QDFK-1XGF11/29/202317055AMAZON FULFILLMENT SERVI…SINGLE USE DISPOSABLE FACE MASK/EMS SUPPLIES 475.161VXC-CGFP-DHQG11/29/202317055AMAZON FULFILLMENT SERVI…8 PORT POE GB ETHERNET SMART SWITCH 212.97143N-36Q6-4GJY11/29/202317055AMAZON FULFILLMENT SERVI…HOLIDAY SUPPLIES 94.7017VT-JJXY-QTCG11/29/202317055AMAZON FULFILLMENT SERVI…PLATES/CUTLERY - PW 197.811QTF-PTNH-617W11/29/202317055AMAZON FULFILLMENT SERVI…KLEENEX/ORNAMENTS/HOLID AYS DECORATIONS -0.531QG9-P4YG-FLTQ11/29/202317055AMAZON FULFILLMENT SERVI…RETURN OF ORNAMENTS -0.481QG9-P4YG-FLVN11/29/202317055AMAZON FULFILLMENT SERVI…RETURN OF ORNAMENTS -0.661QTF-PTNH-FTPN11/29/202317055AMAZON FULFILLMENT SERVI…RETURN OF ORNAMENTS -5.321VLK-M1V3-FKXL11/29/202317055AMAZON FULFILLMENT SERVI…RETURN ORNAMENTS Vendor VEN33229 - AMAZON FULFILLMENT SERVICES, INC. Total:4,817.48 Vendor: VEN31224 - AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS 111.42INV02547411/15/202316968AMERICAN FAMILY LIFE ASSU…11/02/2023 BIWEEKLY PAYROLL 10/09 - 10/22/2023 111.42INV02548511/15/202316968AMERICAN FAMILY LIFE ASSU…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 Vendor VEN31224 - AMERICAN FAMILY LIFE ASSURANCE COMPANY OF COLUMBUS Total:222.84 Vendor: VEN31196 - APPLIED CONCEPTS, INC 3,445.0042880111/29/202317057APPLIED CONCEPTS, INC SET UP OF SQUADS 2369/2370 3,445.0042880111/29/202317057APPLIED CONCEPTS, INC SET UP OF SQUADS 2369/2370 Vendor VEN31196 - APPLIED CONCEPTS, INC Total:6,890.00 Vendor: VEN34977 - ARAMARK UNIFORM & CAREER APPAREL GROUP INC 285.31250035217711/29/202317058ARAMARK UNIFORM & CAREE…CHEFS COAT/APRON/ MOP/ MATS/NAPKINS/SUPPLIES SVCS Vendor VEN34977 - ARAMARK UNIFORM & CAREER APPAREL GROUP INC Total:285.31 Vendor: VEN29293 - ASPEN MILLS 44.9932193111/15/2023221457ASPEN MILLS FIRE UNIFORM - M. DAHLQUIST 134.9632193111/15/2023221457ASPEN MILLS FIRE UNIFORM - M. DAHLQUIST Vendor VEN29293 - ASPEN MILLS Total:179.95 Vendor: VEN35831 - AURORA STRATEGIC ADVISORS INC 3,909.0923-CG-1011/15/2023221458AURORA STRATEGIC ADVISOR…FEDERAL LOBBY SERVICE - OCT 2023 Vendor VEN35831 - AURORA STRATEGIC ADVISORS INC Total:3,909.09 Vendor: VEN36641 - BA ROOFING 88.002023110311/21/2023221506BA ROOFING REFUND BUILDING PERMIT#2023-024536 Vendor VEN36641 - BA ROOFING Total:88.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 3 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN33625 - BAYCOM, INC 12,375.00EQUIPINV_045826-A11/15/202316969BAYCOM, INC FIRE/EMS CAD HARDWARE- CRADLEPOINT ANTENNA Vendor VEN33625 - BAYCOM, INC Total:12,375.00 Vendor: VEN34204 - BENEFIT EXTRAS, INC. 1,000.7511860711/15/202316970BENEFIT EXTRAS, INC. FEES - COBRA/RETIREE BILLING/HRA & FLEX ADMIN Vendor VEN34204 - BENEFIT EXTRAS, INC. Total:1,000.75 Vendor: VEN32569 - BERTELSON BROTHERS, INC 296.41M-65575310/31/202311/29/202317059BERTELSON BROTHERS, INC OCTOBER OFFICE SUPPLIES 229.99M-65575310/31/202311/29/202317059BERTELSON BROTHERS, INC OCTOBER OFFICE SUPPLIES 20.19M-65575310/31/202311/29/202317059BERTELSON BROTHERS, INC OCTOBER OFFICE SUPPLIES Vendor VEN32569 - BERTELSON BROTHERS, INC Total:546.59 Vendor: VEN33122 - BIRCH TREE CARE, LLC 1,015.004613311/15/2023221459BIRCH TREE CARE, LLC TREE REMOVAL - PARKS Vendor VEN33122 - BIRCH TREE CARE, LLC Total:1,015.00 Vendor: VEN35453 - BIX PRODUCE COMPANY LLC -47.2540679511/22/202317015BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE 362.15597851211/22/202317015BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE 47.25598007111/22/202317015BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE 155.27598130211/22/202317015BIX PRODUCE COMPANY LLC FOOD FOR CLUBHOUSE Vendor VEN35453 - BIX PRODUCE COMPANY LLC Total:517.42 Vendor: VEN36642 - BLACKTOP CENTRAL 1.002023110311/21/2023221507BLACKTOP CENTRAL REFUND ZONING PERMIT - 2020-006967 51.502023110311/21/2023221507BLACKTOP CENTRAL REFUND ZONING PERMIT - 2020-006967 Vendor VEN36642 - BLACKTOP CENTRAL Total:52.50 Vendor: VEN02288 - BOUND TREE MEDICAL, LLC 99.958512981511/15/202316971BOUND TREE MEDICAL, LLC EMS SUPPLIES 46.618513166211/15/202316971BOUND TREE MEDICAL, LLC EMS SUPPLIES 772.198514002211/22/202317016BOUND TREE MEDICAL, LLC EMS SUPPLIES Vendor VEN02288 - BOUND TREE MEDICAL, LLC Total:918.75 Vendor: VEN02306 - BRAUN INTERTEC CORPORATION 15,097.00B35795311/15/202316972BRAUN INTERTEC CORPORATI…NEW UTILITY BUILDING 843.50B36360511/15/202316972BRAUN INTERTEC CORPORATI…GV PARK BUILDING MATERIALS TESTING 22,045.00B36398111/22/202317017BRAUN INTERTEC CORPORATI…EPD & JAMAICA AVE 4,593.70B36449711/22/202317017BRAUN INTERTEC CORPORATI…2024 PAVEMENT MANAGEMENT 4,500.25B36561711/29/202317060BRAUN INTERTEC CORPORATI…GLACIAL VALLEY PARK IMPROVEMENT 1,755.00B36580011/29/202317060BRAUN INTERTEC CORPORATI…NEW UTILITY BUILDING Vendor VEN02306 - BRAUN INTERTEC CORPORATION Total:48,834.45 Vendor: VEN36638 - BRENDA SWETLAND 200.002023111411/21/2023221508BRENDA SWETLAND WATER EFFICIENCY REBATE - 8802 82ND ST CT S Vendor VEN36638 - BRENDA SWETLAND Total:200.00 Vendor: VEN36071 - BRS FIELD OPS LLC 120.002023111311/21/2023221509BRS FIELD OPS LLC REFUND ELECTRICAL PERMIT#2023-023190 183.202023111311/21/2023221509BRS FIELD OPS LLC REFUND BLDG PERMIT#2023- 023189 Vendor VEN36071 - BRS FIELD OPS LLC Total:303.20 Vendor: VEN33107 - BURGGRAF'S ACE HARDWARE OF COTTAGE GROVE CO. 27.96565611/15/2023221460BURGGRAF'S ACE HARDWARE…METAL CUT WHEEL - WATER 161.98565711/15/2023221460BURGGRAF'S ACE HARDWARE…FLOOD LIGHT/AXE-WATER Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 4 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 92.96566711/15/2023221460BURGGRAF'S ACE HARDWARE…PVC PIPES / BRASS GATE VALVES 7.00566911/15/2023221460BURGGRAF'S ACE HARDWARE…KEY SET -PW 29.97567411/15/2023221460BURGGRAF'S ACE HARDWARE…BRASS BUSHINGS/LIGHT CONTROL - WATER -75.97568011/15/2023221460BURGGRAF'S ACE HARDWARE…CREDIT RETURN 12.99568111/15/2023221460BURGGRAF'S ACE HARDWARE…SOCKET TOOL SET - FORESTRY 19.95568311/15/2023221460BURGGRAF'S ACE HARDWARE…KEYS - STREETS 47.98568611/29/2023221571BURGGRAF'S ACE HARDWARE…WINTER GRADE OIL-PARKS 173.88568711/29/2023221571BURGGRAF'S ACE HARDWARE…PLIERS/SCREWDRIVERS/NUTDR IVER SETS - STREETLIGHTS 27.99569111/29/2023221571BURGGRAF'S ACE HARDWARE…SCRWDVR SET -WATER 99.99569211/21/2023221510BURGGRAF'S ACE HARDWARE…20V CHARGER 9.49569611/29/2023221571BURGGRAF'S ACE HARDWARE…COUPLE PVC -ELBOW PVC - WATER 32.96569711/29/2023221571BURGGRAF'S ACE HARDWARE…CEMENT PVC/PRIMER/THREAD TAPE-WATER 18.58569811/29/2023221571BURGGRAF'S ACE HARDWARE…CONDUIT PVC/COUPLE PVC - WATER 7.00570311/29/2023221571BURGGRAF'S ACE HARDWARE…KEY SET - WATER Vendor VEN33107 - BURGGRAF'S ACE HARDWARE OF COTTAGE GROVE CO. Total:694.71 Vendor: VEN03436 - C & E AUTO UPHOLSTERY 400.002632911/15/202316973C & E AUTO UPHOLSTERY INTERIOR HEADLINER RECOVERED - 1004/36656 400.002634911/22/202317018C & E AUTO UPHOLSTERY RECOVER INTERIOR HEADLINER - 1202/36683 Vendor VEN03436 - C & E AUTO UPHOLSTERY Total:800.00 Vendor: VEN03001 - CALLAWAY GOLF 1,815.8493616977911/21/2023221511CALLAWAY GOLF PROSHOP MERCHANDISE 362.3393618702911/21/2023221511CALLAWAY GOLF PROSHOP MERCHANDISE 221.8893623426011/21/2023221511CALLAWAY GOLF PROSHOP MERCHANDISE Vendor VEN03001 - CALLAWAY GOLF Total:2,400.05 Vendor: VEN32194 - CAPSTONE HOMES, INC 5,065.002023111411/22/202317019CAPSTONE HOMES, INC REFUND ESCROW - 10253 GOODVIEW CIR S Vendor VEN32194 - CAPSTONE HOMES, INC Total:5,065.00 Vendor: VEN03922 - CENTERPOINT ENERGY 53.278000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY FIRE #3 GAS USAGE - 09/23 - 10/23/2023 36.708000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY WARMING HOUSE GAS USAGE - 09/23 - 10/23/2023 46.928000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY PW STORAGE BLDG GAS USAGE - 09/23 - 10/23/2023 21.808000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY LAMAR PARK BLDG GAS USAGE - 09/23 - 10/23/2023 69.098000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY RIVER OAKS PRO SHOP GAS USAGE - 09/23 - 10/23/2023 59.738000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY RIVER OAKS MAINT BLDG GAS USAGE - 09/23 - 10/23/20 568.648000015730-7 NOV2311/15/2023221461CENTERPOINT ENERGY CLUBHOUSE GAS USAGE - 09/23 - 10/23/2023 Vendor VEN03922 - CENTERPOINT ENERGY Total:856.15 Vendor: VEN35388 - CENTRAL MCGOWAN INC 18.0026993611/21/2023221512CENTRAL MCGOWAN INC CO2/NITROGEN CYLINDER RENTAL Vendor VEN35388 - CENTRAL MCGOWAN INC Total:18.00 Vendor: VEN03059 - CENTURY COLLEGE 402.50118835111/29/202317061CENTURY COLLEGE FIRE OFFICER TRAINING - M. DANDL Vendor VEN03059 - CENTURY COLLEGE Total:402.50 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 5 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN29526 - CENTURY LINK 297.76651 458-2946 864 NOV 2311/15/2023221462CENTURY LINK NOV ACCT 651 458-2946 864 137.47651 458-8074 011 NOV 2311/15/2023221462CENTURY LINK NOV ACCT 651 458-8074 011 178.97651 459-2560 545 NOV 2311/15/2023221462CENTURY LINK ACCT 651 459-2560 545 335.83651 459-3912 290 NOV 2311/15/2023221462CENTURY LINK NOV ACCT 651 459-3912 290 64.70651 459-8124 217 NOV 2311/15/2023221462CENTURY LINK ACCT 651 459-8124 217 64.70651 459-8128 529 NOV 2311/15/2023221462CENTURY LINK NOV ACCT 651 459-8128 529 530.00612 E12-8029 542 NOV 2311/21/2023221513CENTURY LINK ACCT 612 E12-8029 542 177.53651 769-1028 761 NOV 2311/15/2023221462CENTURY LINK NOV ACCT 651 769-1028 761 Vendor VEN29526 - CENTURY LINK Total:1,786.96 Vendor: VEN03416 - CERTIFIED POWER, INC 623.975034998811/22/202317020CERTIFIED POWER, INC TESTING/EVALUATION/REPAIR - 4103/36650 Vendor VEN03416 - CERTIFIED POWER, INC Total:623.97 Vendor: VEN36632 - CHAD LITTLE 284.762023110311/15/2023221463CHAD LITTLE REFUND UB ACCT#800042634 - 8664 JEWEL AVE Vendor VEN36632 - CHAD LITTLE Total:284.76 Vendor: VEN33565 - CINTAS CORPORATION NO. 2 76.43415270747111/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 82.29415690476611/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 109.66415832322311/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 82.29416110420011/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 85.81416739413711/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 82.29416809000411/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 85.81416880282511/15/202316974CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 64.01417235216311/15/202316974CINTAS CORPORATION NO. 2 MAT SERVICE - ICE ARENA 6.60417281503611/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 35.79417281503611/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 28.50417281503611/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 85.81417305837611/29/202317062CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 6.60417352724011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 28.50417352724011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 35.79417352724011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 82.29417381022311/29/202317062CINTAS CORPORATION NO. 2 RIVER OAKS UNIFORM SVC 368.72417381313511/29/202317062CINTAS CORPORATION NO. 2 MAT SERVICE - HERO CENTER 6.60417431397011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 35.79417431397011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 28.50417431397011/29/202317062CINTAS CORPORATION NO. 2 PW UNIFORM SVC 86.09417464555611/29/202317062CINTAS CORPORATION NO. 2 MAT SERVICE - CENTRAL FIRE Vendor VEN33565 - CINTAS CORPORATION NO. 2 Total:1,504.17 Vendor: VEN03057 - CITY OF WOODBURY 150.0023-053811/15/2023221464CITY OF WOODBURY 2023 EAST SUBURBAN CHAPLAINCY CORP CONTRIBUTION Vendor VEN03057 - CITY OF WOODBURY Total:150.00 Vendor: VEN35037 - COLLINS ELECTRICAL CONSTRUCTION CO 9,550.86234575.0111/15/2023221465COLLINS ELECTRICAL CONSTR…70TH & GOODVIEW REPAIR- STREETLIGHTS 7,334.60234656.0111/15/2023221465COLLINS ELECTRICAL CONSTR…REPAIR WORK AT EPD & 90TH Vendor VEN35037 - COLLINS ELECTRICAL CONSTRUCTION CO Total:16,885.46 Vendor: VEN32389 - COMCAST 9,896.3518265092811/29/2023221572COMCAST CENTRAL FIRE FIBER ACCT# 939010329 -08/26-09/14/23 6,566.95185051270-A11/21/2023221515COMCAST CENTRAL FIRE FIBER ACCT# 939010329- 10/15- 11/14 37.838772 10 789 0002365 NOV 2311/21/2023221514COMCAST ICE ARENA CABLE SVC 11/14- 12/13/23 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 6 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 1,003.298772 10 789 0002365 NOV 2311/21/2023221514COMCAST CLUBHOUSE CABLE SVC 11/14- 12/13/23 214.818772 10 789 0002365 NOV 2311/21/2023221514COMCAST MAINT SHED CABLE SVC 11/14- 12/13/23 63.068772 10 789 0002365 NOV 2311/21/2023221514COMCAST FIRE CABLE SVC 11/14- 12/13/23 92.498772 10 576 0347241 NOV 2311/21/2023221514COMCAST CENTRAL FIRE ACCT# 8772105760347241-11/13- 12/12/23 Vendor VEN32389 - COMCAST Total:17,874.78 Vendor: VEN34844 - COMPUTER INTEGRATION TECHNOLOGIES INC 89,730.0036092611/22/202317021COMPUTER INTEGRATION TE…ANNUAL OFFICE365 BILLING- 10/1 - 09/30/2024 Vendor VEN34844 - COMPUTER INTEGRATION TECHNOLOGIES INC Total:89,730.00 Vendor: VEN36510 - CONNEXUS ENERGY 210.00INV000152111/15/2023221466CONNEXUS ENERGY SAFETY TRAILER DEMONSTRATION Vendor VEN36510 - CONNEXUS ENERGY Total:210.00 Vendor: VEN03943 - COTTAGE GROVE ANIMAL HOSPITAL 534.2927720211/29/2023221573COTTAGE GROVE ANIMAL HO…ODIN HEALTH CHECK UP Vendor VEN03943 - COTTAGE GROVE ANIMAL HOSPITAL Total:534.29 Vendor: VEN34409 - CRAIG RAPP 1,600.00CPG-CTG-11.1.23.111/21/2023221516CRAIG RAPP ANNUAL LEADERSHIP DEVELOPMENT PROGRAM 2024 Vendor VEN34409 - CRAIG RAPP Total:1,600.00 Vendor: VEN33966 - CRAWFORD DOOR SALES CO. OF THE TWIN CITIES 655.005150611/21/2023221517CRAWFORD DOOR SALES CO. …NORTH RINK ZAMBONI DOOR REPAIR Vendor VEN33966 - CRAWFORD DOOR SALES CO. OF THE TWIN CITIES Total:655.00 Vendor: VEN36647 - CREEKSIDE LAWN AND LANDSCAPE INC 5,591.25735511/21/2023221518CREEKSIDE LAWN AND LANDS…HOLIDAY EAST IRRIGATION REPAIR/EPD & JAMAICA Vendor VEN36647 - CREEKSIDE LAWN AND LANDSCAPE INC Total:5,591.25 Vendor: VEN36419 - CST DISTRIBUTION LLC 1,192.595438911/29/2023221574CST DISTRIBUTION LLC MORTON CLEAN & PROTECT PELLETS Vendor VEN36419 - CST DISTRIBUTION LLC Total:1,192.59 Vendor: VEN03012 - CUB FOODS 15.9816135102899211/15/2023221467CUB FOODS RASBERRY JAM FOR CLUBHOUSE 44.5816130603560111/29/2023221575CUB FOODS FOOD FOR SAFETY MEETING 12.9916130708158511/29/2023221576CUB FOODS FOOD FOR MEETING Vendor VEN03012 - CUB FOODS Total:73.55 Vendor: VEN30471 - D.S. ERICKSON, PLLC 942.422023111311/15/2023221468D.S. ERICKSON, PLLC GARNISHMENT - FILE #2699488 976.052023112811/29/2023221577D.S. ERICKSON, PLLC GARNISHMENT - FILE #2699488 Vendor VEN30471 - D.S. ERICKSON, PLLC Total:1,918.47 Vendor: VEN04250 - DAKOTA UNLIMITED, INC 11,560.0014793211/29/2023221578DAKOTA UNLIMITED, INC HAMLET PARK FENCE Vendor VEN04250 - DAKOTA UNLIMITED, INC Total:11,560.00 Vendor: VEN34390 - DALCO ENTERPRISES INC 113.51415579811/21/2023221519DALCO ENTERPRISES INC PRESSURE GUN FOR KAIVAC MACHINE Vendor VEN34390 - DALCO ENTERPRISES INC Total:113.51 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 7 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36645 - DEBORAH L SAUDER 210.94113711/21/2023221520DEBORAH L SAUDER TRIMETRIX HD ASSESSMENT - RIVER OAKS 748.13113711/21/2023221520DEBORAH L SAUDER TRIMETRIX HD ASSESSMENT - RIVER OAKS Vendor VEN36645 - DEBORAH L SAUDER Total:959.07 Vendor: VEN04249 - DELTA DENTAL PLAN OF MN 412.64CNS000140311011/29/2023221579DELTA DENTAL PLAN OF MN COBRA PREMIUM-DECEMBER 2023 6,906.08CNS000140311011/29/2023221579DELTA DENTAL PLAN OF MN EMPLOYER PREMIUM- DECEMBER 2023 4,012.14CNS000140311011/29/2023221579DELTA DENTAL PLAN OF MN EMPLOYEE PREMIUM- DECEMBER 2023 Vendor VEN04249 - DELTA DENTAL PLAN OF MN Total:11,330.86 Vendor: VEN36468 - DMDK REINDEER LLC 1,760.0020230727-A11/15/2023221469DMDK REINDEER LLC HOMETOWN HOLIDAY EVENT REINDEER CONTRACT Vendor VEN36468 - DMDK REINDEER LLC Total:1,760.00 Vendor: VEN32329 - DUSTIN DOUGHTY 143.80202311/0911/21/2023221521DUSTIN DOUGHTY REIMBURSEMENT - 49ERS PHASE 3 - D. DOUGHTY Vendor VEN32329 - DUSTIN DOUGHTY Total:143.80 Vendor: VEN05003 - EARL F ANDERSEN, INC. 116.35134472-IN11/21/2023221522EARL F ANDERSEN, INC.FOOD SCRAP SIGN 303.50134522-IN11/21/2023221522EARL F ANDERSEN, INC.PED-XING SIGN -STREETS Vendor VEN05003 - EARL F ANDERSEN, INC. Total:419.85 Vendor: VEN36635 - EFREM / TRACI HAMILTON 230.502023111411/21/2023221523EFREM / TRACI HAMILTON REFUND UB ACCT#800033786 - 9484 JASMINE AVE S Vendor VEN36635 - EFREM / TRACI HAMILTON Total:230.50 Vendor: VEN05014 - EHLERS AND ASSOCIATES INC 2,500.009577411/29/2023221580EHLERS AND ASSOCIATES INC SROP PLAN PRESENTATION Vendor VEN05014 - EHLERS AND ASSOCIATES INC Total:2,500.00 Vendor: VEN06020 - ELLIOTT AUTO SUPPLY -48.001-Z3399611/29/202317063ELLIOTT AUTO SUPPLY CREDIT - BATTERY CORES 26.4174-32260411/29/202317063ELLIOTT AUTO SUPPLY OUTER AIR FILTER - STOCK 13.6974-32260811/29/202317063ELLIOTT AUTO SUPPLY OIL & HYD FILTER - 8710/36698 390.801-920702911/29/202317063ELLIOTT AUTO SUPPLY BATTERY - STOCK Vendor VEN06020 - ELLIOTT AUTO SUPPLY Total:382.90 Vendor: VEN34858 - ENTERPRISE HOLDINGS INC 1,650.001500-0033-627011/15/2023221470ENTERPRISE HOLDINGS INC TRUCK RENTAL - WATER DEPT Vendor VEN34858 - ENTERPRISE HOLDINGS INC Total:1,650.00 Vendor: VEN35629 - ESTATE CLAIM SERVICES LLC 1.002023110811/21/2023221524ESTATE CLAIM SERVICES LLC REFUND DUPLICATE BLDG PERMIT#2023-025733 5.002023110811/21/2023221524ESTATE CLAIM SERVICES LLC REFUND DUPLICATE BLDG PERMIT#2023-025733 110.002023110811/21/2023221524ESTATE CLAIM SERVICES LLC REFUND DUPLICATE BLDG PERMIT#2023-025733 Vendor VEN35629 - ESTATE CLAIM SERVICES LLC Total:116.00 Vendor: VEN18053 - EVEREST EMERGENCY VEHICLES, INC 21.64P0698811/29/2023221581EVEREST EMERGENCY VEHICL…MAGNETIC SWITCH - 831/36669 Vendor VEN18053 - EVEREST EMERGENCY VEHICLES, INC Total:21.64 Vendor: VEN34324 - EWT HOLDINGS III CORP 60,800.0090616348011/22/202317022EWT HOLDINGS III CORP WELL 3/10 EQUIPMENT RENTAL Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 8 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 43,200.0090616348211/22/202317022EWT HOLDINGS III CORP WELL 7/8 EQUIPMENT RENTAL Vendor VEN34324 - EWT HOLDINGS III CORP Total:104,000.00 Vendor: VEN29436 - EXECUTIVE TITLE SERVICES, INC 201.212023110311/15/2023221471EXECUTIVE TITLE SERVICES, INC REFUND UB ACCT#800049806 - 9030 67TH ST S Vendor VEN29436 - EXECUTIVE TITLE SERVICES, INC Total:201.21 Vendor: VEN06092 - FERRELLGAS LP 131.82112442052011/15/202316975FERRELLGAS LP PROPANE-ICE 130.52112448211011/15/202316975FERRELLGAS LP PROPANE-ICE 115.77112454714611/15/202316975FERRELLGAS LP PROPANE-ICE 166.09112461264111/15/202316975FERRELLGAS LP PROPANE-ICE 119.68112466966011/15/202316975FERRELLGAS LP PROPANE-ICE Vendor VEN06092 - FERRELLGAS LP Total:663.88 Vendor: VEN34115 - FINE SHINE EXTERIORS INC 96.1911152311/29/2023221582FINE SHINE EXTERIORS INC WINDOW CLEANING RIVER OAKS 96.1911152311/29/2023221582FINE SHINE EXTERIORS INC WINDOW CLEANING RIVER OAKS Vendor VEN34115 - FINE SHINE EXTERIORS INC Total:192.38 Vendor: VEN31978 - FIRST ADVANTAGE LNS 36.71250860231011/22/202317023FIRST ADVANTAGE LNS ANNUAL ENROLLMENT 36.71250860231011/22/202317023FIRST ADVANTAGE LNS ANNUAL ENROLLMENT 36.71250860231011/22/202317023FIRST ADVANTAGE LNS ANNUAL ENROLLMENT Vendor VEN31978 - FIRST ADVANTAGE LNS Total:110.13 Vendor: VEN06269 - FIRST STATE TIRE RECYCLING 150.0012138311/21/2023221525FIRST STATE TIRE RECYCLING TRAILER RENTAL - FLEET DEPT Vendor VEN06269 - FIRST STATE TIRE RECYCLING Total:150.00 Vendor: VEN31404 - FLEETPRIDE, INC 179.7911216591211/15/2023221472FLEETPRIDE, INC ON-SPOT AIR SOLENOID 31.9411216914611/15/2023221472FLEETPRIDE, INC MUDFLAPS - STOCK 188.0911217560711/15/2023221472FLEETPRIDE, INC 4WAY AIR SOLENOID VALVE,WASHERS - STOCK 7.6311217561111/15/2023221472FLEETPRIDE, INC WASHERS - STOCK 4.7811221445411/15/2023221472FLEETPRIDE, INC FUEL FILTER - STOCK 108.8811230181211/21/2023221526FLEETPRIDE, INC BRAKLEEN & 26-PB - SS100 SHOP SUPPLY 32.0211232522911/21/2023221526FLEETPRIDE, INC ADAPTERS - 4002/36667 91.1611243156911/29/2023221583FLEETPRIDE, INC PIPE MNT SWIVEL JACK - STOCK Vendor VEN31404 - FLEETPRIDE, INC Total:644.29 Vendor: VEN33883 - FRANK EDWARD BAKKE 275.002331711/29/2023221584FRANK EDWARD BAKKE HYDRANT 18 HOUR BACTERIA TESTING - WATER 275.002331811/29/2023221584FRANK EDWARD BAKKE HYDRANT BACTERIA TESTING - WATER Vendor VEN33883 - FRANK EDWARD BAKKE Total:550.00 Vendor: VEN32896 - FROST INC 260.991212811/29/202317064FROST INC SPRAYER PART Vendor VEN32896 - FROST INC Total:260.99 Vendor: VEN06261 - FURY CHRYSLER JEEP 915.00517471811/29/2023221585FURY CHRYSLER JEEP ALTERNATOR - 2160/36675 -75.00517490711/29/2023221585FURY CHRYSLER JEEP CREDIT - INV# 5174718 ALTERNATOR CORE RETURN Vendor VEN06261 - FURY CHRYSLER JEEP Total:840.00 Vendor: VEN33283 - GALLS, LLC 17.882611388911/29/2023221586GALLS, LLC BLACKINTON 5-CROSSED BUGLES Vendor VEN33283 - GALLS, LLC Total:17.88 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 9 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36650 - GARY M PESTEL 4,500.00834711/21/2023221527GARY M PESTEL BURGER KING IRRIGATION REPLACEMENT- EPD& JAMAICA Vendor VEN36650 - GARY M PESTEL Total:4,500.00 Vendor: VEN14420 - GENUINE PARTS COMPANY 6.442514-07020711/22/202317024GENUINE PARTS COMPANY TERMINALS - 31MISC/36736 15.142514-08012411/29/202317065GENUINE PARTS COMPANY LED LAMP - 3145/36558 13.992514-08043911/29/202317065GENUINE PARTS COMPANY PRESSURE GAUGE FOR SHOP USE Vendor VEN14420 - GENUINE PARTS COMPANY Total:35.57 Vendor: VEN07022 - GERLACH OUTDOOR POWER EQUIPMENT, INC. 67.3426018911/29/202317066GERLACH OUTDOOR POWER …CARB KIT,TUNE-UP KIT,GSKT, DEFLECTOR-41MISC/36721 58.0726022711/29/202317066GERLACH OUTDOOR POWER …FUEL LINE,CARBURETOR,GASKETS - 3126/36744 Vendor VEN07022 - GERLACH OUTDOOR POWER EQUIPMENT, INC. Total:125.41 Vendor: VEN07606 - GERLACH SERVICE INC. 65.986065811/15/202316976GERLACH SERVICE INC.24 INCH CHAIN - PARKS -6.006066211/15/202316976GERLACH SERVICE INC.RETURNED 24 INCH FROM #60658 PURCHASE 20 INCH- PARK 60.006082711/22/202317025GERLACH SERVICE INC.TRAINING BALES FOR FIRE DEPT 50.146093211/22/202317025GERLACH SERVICE INC.TOP LINK - 8409/36655 45.986095011/22/202317025GERLACH SERVICE INC.14 CHAIN SAW - PARKS Vendor VEN07606 - GERLACH SERVICE INC. Total:216.10 Vendor: VEN36197 - GIS WORKSHOP LLC 6,700.002019-1851211/21/2023221528GIS WORKSHOP LLC ANNUAL RENEWAL 01/01/24 - 12/31/24 Vendor VEN36197 - GIS WORKSHOP LLC Total:6,700.00 Vendor: VEN34259 - GONYEA HOMES 171.502023110311/15/2023221473GONYEA HOMES REFUND UB ACCT#800053841 - 6226 HARKNESS ALC S 5,495.002023111411/21/2023221529GONYEA HOMES REFUND ESCROW - 7204 61ST BAY S Vendor VEN34259 - GONYEA HOMES Total:5,666.50 Vendor: VEN07043 - GOODIN COMPANY 1,500.962593937-0011/29/202317067GOODIN COMPANY HALO SERIES COMBINATION SHOWER/EYE WASH-WATER 90.112592955-0111/29/202317067GOODIN COMPANY 6 PVC ADJUSTABLE FLANGE- WELL 10 Vendor VEN07043 - GOODIN COMPANY Total:1,591.07 Vendor: VEN32232 - GOODYEAR COMMERCIAL TIRE & SERVICE CENTERS 704.00124-110968611/15/2023221474GOODYEAR COMMERCIAL TIR…GY 275/65R18 TIRE - STOCK 952.00124-110969211/15/2023221474GOODYEAR COMMERCIAL TIR…GY225/60R18 EAG ENFORCER WINTER TIRES - STOCK Vendor VEN32232 - GOODYEAR COMMERCIAL TIRE & SERVICE CENTERS Total:1,656.00 Vendor: VEN15382 - GOPHER STATE ONE CALL 788.40310031911/22/202317026GOPHER STATE ONE CALL ONE CALL TICKETS Vendor VEN15382 - GOPHER STATE ONE CALL Total:788.40 Vendor: VEN07015 - GRAINGER 167.69985107450111/15/202316977GRAINGER TOILET PAPER/TOWELS 57.74985342308611/15/202316977GRAINGER CLEANER/DEGREASER Vendor VEN07015 - GRAINGER Total:225.43 Vendor: VEN07023 - GRAPHIC DESIGN INC 2,712.66QB5099711/15/202316978GRAPHIC DESIGN INC NEWSLETTER POSTAGE Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 10 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 2,818.00QB5099711/15/202316978GRAPHIC DESIGN INC NEWSLETTER MAILING Vendor VEN07023 - GRAPHIC DESIGN INC Total:5,530.66 Vendor: VEN13406 - GREAT LAKES COCA-COLA DISTRIBUTION, LLC 36.083835927002011/22/202317027GREAT LAKES COCA-COLA DIS…BEVERAGES FOR ICE ARENA 395.043835927002011/22/202317027GREAT LAKES COCA-COLA DIS…BEVERAGES FOR ICE ARENA -75.003855927001911/22/202317027GREAT LAKES COCA-COLA DIS…BEVERAGES FOR ICE ARENA 459.763847141401911/22/202317027GREAT LAKES COCA-COLA DIS…BEVERAGES FOR ICE ARENA 685.373847141401911/22/202317027GREAT LAKES COCA-COLA DIS…BEVERAGES FOR ICE ARENA Vendor VEN13406 - GREAT LAKES COCA-COLA DISTRIBUTION, LLC Total:1,501.25 Vendor: VEN33879 - GREATAMERICA FINANCIAL SERVICES CORPORATION 503.793524841011/21/2023221530GREATAMERICA FINANCIAL S…MAIL MACHINE METER RENTAL - 343.853532444211/29/2023221587GREATAMERICA FINANCIAL S…FOLDING MACHINE RENTAL - NOVEMBER 2023 Vendor VEN33879 - GREATAMERICA FINANCIAL SERVICES CORPORATION Total:847.64 Vendor: VEN33637 - GUARDIAN SUPPLY, LLC 35.001665811/15/202316979GUARDIAN SUPPLY, LLC CUSTOM PATCHES/ROKERS/BADGE PATCH Vendor VEN33637 - GUARDIAN SUPPLY, LLC Total:35.00 Vendor: VEN08013 - H&L MESABI 1,320.001262111/22/202317028H&L MESABI CARBIDE BLADES - STOCK Vendor VEN08013 - H&L MESABI Total:1,320.00 Vendor: VEN36627 - HAILEY TRZEBIATOWSKI 600.007643911/15/2023221475HAILEY TRZEBIATOWSKI CUSTOMER APPRECIATION ENTERTAINMENT- RIVER OAKS Vendor VEN36627 - HAILEY TRZEBIATOWSKI Total:600.00 Vendor: VEN33608 - HARTEL & SONS INC 391.003010953311/21/2023221531HARTEL & SONS INC GOLF CART TIRES Vendor VEN33608 - HARTEL & SONS INC Total:391.00 Vendor: VEN08001 - HAWKINS, INC 3,455.24661705411/21/2023221532HAWKINS, INC CHLORINE - HYDROFLUOSILICIC ACID Vendor VEN08001 - HAWKINS, INC Total:3,455.24 Vendor: VEN36633 - HEIDI OLDHAM 16.262023110311/15/2023221476HEIDI OLDHAM REFUND UB ACCT#800053665 - 9122 JERGEN BAY S Vendor VEN36633 - HEIDI OLDHAM Total:16.26 Vendor: VEN08231 - HERCULES INDUSTRIES, INC. 181.1312193211/15/202316980HERCULES INDUSTRIES, INC.PAD LOCKS 181.1312193211/15/202316980HERCULES INDUSTRIES, INC.PAD LOCKS Vendor VEN08231 - HERCULES INDUSTRIES, INC. Total:362.26 Vendor: VEN36619 - HOLCIM - MWR INC 2,404.6571876246311/21/2023221533HOLCIM - MWR INC CONCRETE/SAND MIX 7,213.9571876246311/21/2023221533HOLCIM - MWR INC CONCRETE/SAND MIX 1,368.5075028034011/21/2023221533HOLCIM - MWR INC SAND MIX 4,105.5075028034011/21/2023221533HOLCIM - MWR INC SAND MIX Vendor VEN36619 - HOLCIM - MWR INC Total:15,092.60 Vendor: VEN35474 - HOLIDAY STATIONSTORES LLC 10.007800110230011/15/2023221477HOLIDAY STATIONSTORES LLC CIRTY VEHICLE CAR WASHES Vendor VEN35474 - HOLIDAY STATIONSTORES LLC Total:10.00 Vendor: VEN36261 - HOWIES HOCKEY, INC 494.84INV00019718511/21/2023221534HOWIES HOCKEY, INC GRIP STRETCH TAPE/STICK WAX/HELMET REPAIR KIT 215.00INV00019834411/29/2023221588HOWIES HOCKEY, INC WATER BOTTLES/MERCHANDISE FOR RESALE Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 11 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 564.99INV00019842811/29/2023221588HOWIES HOCKEY, INC SHIN PAD TAPE/LACES/HOCKEY BALL Vendor VEN36261 - HOWIES HOCKEY, INC Total:1,274.83 Vendor: VEN36582 - IEA SAFETY SOLUTIONS 3,360.005006611/15/2023221478IEA SAFETY SOLUTIONS GLACIAL VALLEY BUILDING Vendor VEN36582 - IEA SAFETY SOLUTIONS Total:3,360.00 Vendor: VEN36352 - IN CONTROL INC 31,662.75S-INV0110811/29/2023221589IN CONTROL INC WELL 2 & 7 WTP CONTROLS - WATER Vendor VEN36352 - IN CONTROL INC Total:31,662.75 Vendor: VEN30088 - INSTRUMENTAL RESEARCH, INC 480.88523811/29/2023221590INSTRUMENTAL RESEARCH, I… WATER TESTING Vendor VEN30088 - INSTRUMENTAL RESEARCH, INC Total:480.88 Vendor: VEN09001 - INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION 123.89INV02546811/15/202316984INTERNATIONAL CITY MANAG…11/02/2023 BIWEEKLY PAYROLL 10/09 - 10/22/2023 -123.89CM000002511/15/202316984INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 3,524.22INV02547811/15/202316983INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 170.55INV02547911/15/202316982INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 8,905.00INV02548011/15/202316984INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 1,347.99INV02548111/15/202316984INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 290.00INV02548211/15/202316981INTERNATIONAL CITY MANAG…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 2,974.22INV02548911/29/202317069INTERNATIONAL CITY MANAG…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 170.55INV02549011/29/202317068INTERNATIONAL CITY MANAG…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 9,005.00INV02549111/29/202317071INTERNATIONAL CITY MANAG…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 1,346.54INV02549211/29/202317071INTERNATIONAL CITY MANAG…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 840.00INV02549311/29/202317070INTERNATIONAL CITY MANAG…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 Vendor VEN09001 - INTERNATIONAL CITY MANAGEMENT ASSOCIATION RETIREMENT CORPORATION Total:28,574.07 Vendor: VEN09240 - INTERSTATE POWER SYSTEMS, INC. 1,099.00R001202106-0111/15/2023221479INTERSTATE POWER SYSTEMS,…SEMI-ANNUAL INSPECTION - LIFT STATION 640.50R001203583-0111/15/2023221479INTERSTATE POWER SYSTEMS,…NEW INJECTION PUMP - 6102/36644 1,099.00R001202105-0111/21/2023221535INTERSTATE POWER SYSTEMS,…A INSPECTION - FIRE# 4 1,389.00R001202107-0111/21/2023221535INTERSTATE POWER SYSTEMS,…A INSPECTION - WELL# 11 1,099.00R001202102-0111/21/2023221535INTERSTATE POWER SYSTEMS,…A INSPECTION - FIRE# 3 1,433.00R001202913-0111/21/2023221535INTERSTATE POWER SYSTEMS,…B INSPECTION - CALAROSA LIFT 2,126.00R001202108-0111/29/2023221591INTERSTATE POWER SYSTEMS,…B INSPECTION - WELL #12 Vendor VEN09240 - INTERSTATE POWER SYSTEMS, INC. Total:8,885.50 Vendor: VEN09024 - INVER GROVE FORD 2,893.49640152411/15/202316985INVER GROVE FORD PM SERVICE & RPL WATER PUMP - 1662/36631 Vendor VEN09024 - INVER GROVE FORD Total:2,893.49 Vendor: VEN09255 - I-STATE TRUCK CENTER 83.99C242851582-0111/29/2023221592I-STATE TRUCK CENTER FUEL FILTER - STOCK 351.99C242851704-0111/29/2023221592I-STATE TRUCK CENTER CONFIG WITH CUTOFF SWITCH - 4105/36657 Vendor VEN09255 - I-STATE TRUCK CENTER Total:435.98 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 12 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN09103 - IUOE CENTRAL PENSION FUND 8,064.00INV02546911/29/202317072IUOE CENTRAL PENSION FUND 11/02/2023 BIWEEKLY PAYROLL 10/09 - 10/22/2023 8,064.00INV02548311/29/202317072IUOE CENTRAL PENSION FUND 11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 7,968.00INV02549411/29/202317072IUOE CENTRAL PENSION FUND 11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 Vendor VEN09103 - IUOE CENTRAL PENSION FUND Total:24,096.00 Vendor: VEN10080 - JEFFERSON FIRE & SAFETY INC 146.14IN30885111/29/202317073JEFFERSON FIRE & SAFETY INC STREAMLIGHT NIMH BATTERY Vendor VEN10080 - JEFFERSON FIRE & SAFETY INC Total:146.14 Vendor: VEN11026 - JENNARI GROUP 4,035.108800111/15/202316986JENNARI GROUP DOT,PM,BRAKES,FRNT AXLE PINS,ALIGNMNT-- 4003/36705 671.448778611/15/202316986JENNARI GROUP RPL RIGHT FRNT AXLE SEAL - 4103/36581 999.588787511/22/202317029JENNARI GROUP REAR SPRINGS - 1506/36694 6,258.638799211/29/202317074JENNARI GROUP DOT INSP,REAR SPRINGS,BRAKES,EXH GSKT- 4204/36704 5,018.948803811/29/202317074JENNARI GROUP DOT INSP,RPL REAR SPRINGS,BRAKES - 4201/36720 Vendor VEN11026 - JENNARI GROUP Total:16,983.69 Vendor: VEN36637 - JOEL FISCHER 300.002023111411/21/2023221536JOEL FISCHER WATER EFFICIENCY REBATE - 9565 HILLSIDE TRL S Vendor VEN36637 - JOEL FISCHER Total:300.00 Vendor: VEN36259 - JOHN MCLOONE 40.006634811/21/2023221537JOHN MCLOONE PAPER SUBSCRIPTION Vendor VEN36259 - JOHN MCLOONE Total:40.00 Vendor: VEN10068 - JOHNSON BROTHERS LIQUOR CO. 902.89241540011/21/2023221538JOHNSON BROTHERS LIQUOR …ALCOHOL FOR CLUBHOUSE 13.39668334211/21/2023221538JOHNSON BROTHERS LIQUOR …ALCOHOL FOR CLUBHOUSE 297.10241894911/29/2023221593JOHNSON BROTHERS LIQUOR …ALCOHOL FOR CLUBHOUSE Vendor VEN10068 - JOHNSON BROTHERS LIQUOR CO. Total:1,213.38 Vendor: VEN35760 - JT RYAN COMPANIES LLC 92.58456411/21/2023221539JT RYAN COMPANIES LLC BUSINESS CARDS - B.PETERSEN, A.BOBICK Vendor VEN35760 - JT RYAN COMPANIES LLC Total:92.58 Vendor: VEN31290 - JUDITH A GRAF 259.812023103111/15/202316987JUDITH A GRAF COUNCIL MEETING MINUTES 10/04 - 10/18/2023 108.3320231031-A11/15/202316987JUDITH A GRAF PLANNING COMMISSION MEETING MINUTES-10/23/31 Vendor VEN31290 - JUDITH A GRAF Total:368.14 Vendor: VEN36407 - KAP EDUCATION INC 65.001585711/29/2023221594KAP EDUCATION INC 12X15 PLAQUE - GRIFFITH Vendor VEN36407 - KAP EDUCATION INC Total:65.00 Vendor: VEN36153 - KDR HOMES LLC 5,495.002023111411/21/2023221540KDR HOMES LLC RETURN ESCROW - 9509 63RD ST S Vendor VEN36153 - KDR HOMES LLC Total:5,495.00 Vendor: VEN36634 - KEITH PETER STREFF 100.002023103111/15/2023221480KEITH PETER STREFF CASE#23-033577- DANGEROUS DOG DESIGNATION & APPEAL 100.0023-03381411/29/2023221595KEITH PETER STREFF DANGEROUS DOG DECLARATION AND APPEAL HEARING Vendor VEN36634 - KEITH PETER STREFF Total:200.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 13 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36630 - KIA XIONG 200.002023110711/15/2023221481KIA XIONG WATER EFFICIENCY REBATE - 9789 HEATH AVE S Vendor VEN36630 - KIA XIONG Total:200.00 Vendor: VEN11211 - KIRVIDA FIRE 585.231191011/29/2023221596KIRVIDA FIRE O/S LABOR, RPL ENG OIL LINE - 3135/36746 Vendor VEN11211 - KIRVIDA FIRE Total:585.23 Vendor: VEN35714 - KLETSCHKA INSPECTIONS LLC 10,200.842023103111/15/202316988KLETSCHKA INSPECTIONS LLC ELECTRICAL INSPECTIONS- COTTAGE GROVE-OCTOBER 2023 Vendor VEN35714 - KLETSCHKA INSPECTIONS LLC Total:10,200.84 Vendor: VEN31717 - KRAFT CONTRACTING & MECHANICAL LLC 2,125.173226411/15/202316989KRAFT CONTRACTING & MEC…RPL SPARK ELECTRODE ON BOILERS - FIRE# 2 Vendor VEN31717 - KRAFT CONTRACTING & MECHANICAL LLC Total:2,125.17 Vendor: VEN35654 - LARKIN HOFFMAN DALY & LINDGREN LTD 6,427.0082868311/22/202317030LARKIN HOFFMAN DALY & LI…AGG INDUSTRIES MINE EXPANSION-ENVIRONMENTAL REVIEW Vendor VEN35654 - LARKIN HOFFMAN DALY & LINDGREN LTD Total:6,427.00 Vendor: VEN36639 - LAURA SZUKICS 200.002023111511/21/2023221541LAURA SZUKICS WATER EFFICIENCY REBATE- 8025 HORNELL AVE S Vendor VEN36639 - LAURA SZUKICS Total:200.00 Vendor: VEN12341 - LAWSON PRODUCTS, INC 158.90931102445511/15/2023221482LAWSON PRODUCTS, INC WASHERS, SCREWS, CABLE TIES - SHOP SUPPLY SS100 437.23 931103508011/15/2023221482LAWSON PRODUCTS, INC ADAPTERS,DRILL BITS,NUTS,FITTINGS - STOCK & SS100 11.28931103742511/21/2023221542LAWSON PRODUCTS, INC DRILL BITS - SS100 SHOP SUPPLY 42.60931104098411/21/2023221542LAWSON PRODUCTS, INC HOSE PROTECTORS - SS100 SHOP SUPPLY 633.43931104265711/21/2023221542LAWSON PRODUCTS, INC SCREWS,BOLTS,WASHERS,NUT S - SS100 SHOP SUPPLY 63.29931104265811/21/2023221542LAWSON PRODUCTS, INC SS100-SHOP SUPPLY 1,512.50931104459111/21/2023221542LAWSON PRODUCTS, INC 1/2 IN HYDRAULIC HOSE - STOCK 201.70931104459211/21/2023221542LAWSON PRODUCTS, INC HYDRAULIC FITTING - STOCK 190.00931105213911/21/2023221542LAWSON PRODUCTS, INC HEX NUTS - SS100 SHOP SUPPLY 124.20931105927411/29/2023221597LAWSON PRODUCTS, INC FITTINGS - STOCK Vendor VEN12341 - LAWSON PRODUCTS, INC Total:3,375.13 Vendor: VEN34130 - LEADSONLINE LLC 4,442.0040802611/22/202317031LEADSONLINE LLC POWERPLUS INVESTIGATIONS SYSTEM- 01/2024 - 12/2024 Vendor VEN34130 - LEADSONLINE LLC Total:4,442.00 Vendor: VEN12370 - LEAGUE OF MINNESOTA CITIES INS TRUST 723.032158811/21/2023221543LEAGUE OF MINNESOTA CITIE…CLAIM #459712 - TIMOTHY OACHS 663.562160711/21/2023221543LEAGUE OF MINNESOTA CITIE…CLAIM #479659 - PAUL KOTNOUR 226.282164711/21/2023221543LEAGUE OF MINNESOTA CITIE…CLIAM #491864 - MACKENZIE FOSTER 41,432.00WC 1002118-611/29/2023221598LEAGUE OF MINNESOTA CITIE…WORKERS COMP AUDIT 2022 TO 2023 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 14 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 729.00862611/29/2023221598LEAGUE OF MINNESOTA CITIE…CLAIM # LMC GL000000314228 - CLAIMANTS PHONE LOST Vendor VEN12370 - LEAGUE OF MINNESOTA CITIES INS TRUST Total:43,773.87 Vendor: VEN33097 - LEITNER COMPANY 922.44556411/15/2023221483LEITNER COMPANY SAND AT KINGSTON PARK Vendor VEN33097 - LEITNER COMPANY Total:922.44 Vendor: VEN31896 - LEVANDER, GILLEN & MILLER, P.A. 80.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SALE OF PROPERTY-113TH STREET 44.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …MISSISSIPPI LANDING 8,745.442023103111/22/202317032LEVANDER, GILLEN & MILLER, …TOBACCO LICENSE REVOCATION 608.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SALE OF OUTLOT G - EASTRIDGE WOODS 2ND ADD 608.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …CANNABIS ORDINANCE 178.252023103111/22/202317032LEVANDER, GILLEN & MILLER, …MISCELLANEOUS PUBLIC WORKS 2,769.502023103111/22/202317032LEVANDER, GILLEN & MILLER, …MAYOR & COUNCI… 1,196.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …MISCELLANEOUS COMMUNITY DEVELOPMENT 1,696.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …RECODIFICATION OF CITY & ZONING CODE 448.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …COMPOST SITE 416.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …HOHENSTEIN REAL ESTATE 32.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …WAG-CITY LAKE FLORA PONDS 968.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …KWIK TRIP 928.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …HERO CENTER 48.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …AT&T LEASE-PINEHILL WATER TOWER 96.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SEMARC-FIRE STATION #3 96.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SEMARC-INWOOD WATER TOWER 256.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …AT&T LEASE-INNSDALE WATER TOWER 160.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SEMARC-WEST DRAW/MEADOWGRASS WATER TOWER 519.612023103111/22/202317032LEVANDER, GILLEN & MILLER, …EAST PT DOUGLAS/JAMAICA AVE PROJECT 440.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …SUMMERS LANDING 3RD ADDITION 96.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …ACQUISITION OF MISSISSIPPI LANDING PARK 220.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …GRAYMONT VILLAGE 4.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …NORTHPOINT DEVELOPMENT 2ND ADDITION 5.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …CARDINAL RESERVE 5.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …HINTON WOODS 7.502023103111/22/202317032LEVANDER, GILLEN & MILLER, …HIGH POINTE 2ND ADDITION 11.502023103111/22/202317032LEVANDER, GILLEN & MILLER, …GLACIAL VALLEY ESTATES 12.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …61 MARINE 24.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …TRELLIS-COTTAGE GROVE SENIOR LIMITED PARTNERSHIP 58.002023103111/22/202317032LEVANDER, GILLEN & MILLER, …WOODWARD PONDS 4TH ADDITION Vendor VEN31896 - LEVANDER, GILLEN & MILLER, P.A. Total:20,775.80 Vendor: VEN36152 - LIFE LINE BILLING SYSTEMS LLC 4,481.73LQ-00068311/29/2023221599LIFE LINE BILLING SYSTEMS LLC EMS SERVICES- OCT 2023 Vendor VEN36152 - LIFE LINE BILLING SYSTEMS LLC Total:4,481.73 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 15 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36357 - LRG TECHNOLOGIES LLC 130.003-1217-241811/15/2023221484LRG TECHNOLOGIES LLC 36' CAM CABLE Vendor VEN36357 - LRG TECHNOLOGIES LLC Total:130.00 Vendor: VEN35668 - LRS PORTABLES LLC 60.00MP23925011/29/2023221600LRS PORTABLES LLC TOILET RENTAL - OAKWOOD PARK 60.00MP23925111/29/2023221600LRS PORTABLES LLC TOILET RENTAL - DOG PARK 120.00MP23925211/29/2023221600LRS PORTABLES LLC TOILET RENTAL - RIVER OAKS 438.41MP23925311/29/2023221600LRS PORTABLES LLC TOILET RENTAL - HAMLET PARK 58.04MP23925411/29/2023221600LRS PORTABLES LLC TOILET RENTAL - HIGHLANDS PARKS 27.86MP23925511/29/2023221600LRS PORTABLES LLC TOILET RENTAL - KINGSTON PARK 60.00MP23925611/29/2023221600LRS PORTABLES LLC TOLIET RENTAL - WOODRIDGE 27.86MP23925711/29/2023221600LRS PORTABLES LLC TOLIET RENTAL - GREY CLOUD ISLAND 27.86MP23925811/29/2023221600LRS PORTABLES LLC TOILET RENTAL - HEARTHSIDE PARK 218.57MP23925911/29/2023221600LRS PORTABLES LLC TOILET RENTAL - WEST DRAW 60.00MP23926011/29/2023221600LRS PORTABLES LLC TOILET RENTAL - PINE TREE 85.90MP23926111/29/2023221600LRS PORTABLES LLC TOILET RENTAL - GREY CLOUD MS 120.00MP23926211/29/2023221600LRS PORTABLES LLC TOILET RENTAL - LAMAR 60.00MP23926311/29/2023221600LRS PORTABLES LLC TOILET RENTAL - PW 27.86MP23926511/29/2023221600LRS PORTABLES LLC TOILET RENTAL - GRANADA PARK 173.76MP23926611/29/2023221600LRS PORTABLES LLC TOILET RENTAL - KINGSTON PARK 27.86MP23926711/29/2023221600LRS PORTABLES LLC TOILET RENTAL - HIGHLANDS PARK 60.00MP23926811/29/2023221600LRS PORTABLES LLC TOILET RENTAL - ARMSTRONG ELEM Vendor VEN35668 - LRS PORTABLES LLC Total:1,713.98 Vendor: VEN29309 - LVC COMPANIES, INC. 645.0012634811/15/202316990LVC COMPANIES, INC.HERO CENTER REPAIR 23,698.00127349-12764811/29/202317075LVC COMPANIES, INC.LVC Glacial Valley Cabling and Security 6,670.00127349-12764811/29/202317075LVC COMPANIES, INC.Voice Data Wiring 9,548.0012735111/29/202317075LVC COMPANIES, INC.Public Safety Interview Redunant Viewing System 8,000.0012735311/29/202317075LVC COMPANIES, INC.Well 2 & 7 Cameras Equipment 390.0012746011/29/202317075LVC COMPANIES, INC.PANEL PROGRAMMING & FIRMWARE UPGRADE - FIRE# 2 Vendor VEN29309 - LVC COMPANIES, INC. Total:48,951.00 Vendor: VEN35101 - M/I HOMES 1,000.002023111411/21/2023221544M/I HOMES REFUND ESCROW - 6705 JODY AVE S Vendor VEN35101 - M/I HOMES Total:1,000.00 Vendor: VEN32230 - MANSFIELD OIL COMPANY 8,944.322478596111/29/202317076MANSFIELD OIL COMPANY 3,308 GAL UNLEADED GASOLINE 7,519.742478596211/29/202317076MANSFIELD OIL COMPANY 2,300 GAL DYED DIESEL 1,528.862478596311/29/202317076MANSFIELD OIL COMPANY 508 GAL DYED DIESEL 2,904.452475705811/15/202316991MANSFIELD OIL COMPANY 1,000 GAL UNLEADED GASOLINE Vendor VEN32230 - MANSFIELD OIL COMPANY Total:20,897.37 Vendor: VEN13494 - MARCO HOLDINGS, LLC 55.166384011/15/202316992MARCO HOLDINGS, LLC WEB FAX SERVICES 10/16 - 11/15/23 Vendor VEN13494 - MARCO HOLDINGS, LLC Total:55.16 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 16 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN13668 - MARTIN-MCALLISTER 4,500.001569811/22/202317035MARTIN-MCALLISTER PERSONEL EVALUATIONS 3,600.001569811/22/202317035MARTIN-MCALLISTER PERSONEL EVALUATIONS Vendor VEN13668 - MARTIN-MCALLISTER Total:8,100.00 Vendor: VEN36636 - MATTHEW NELSON 300.002023111411/21/2023221545MATTHEW NELSON WATER EFFICIENCY REBATE - 7720 IRVIN AVE S Vendor VEN36636 - MATTHEW NELSON Total:300.00 Vendor: VEN13662 - MEDICA 4,335.6056973960807211/29/2023221602MEDICA COBRA PREMIUM-DECEMBER 2023 5,244.1856973960807211/29/2023221602MEDICA MN STAT 299A.465 PREMIUM- DECEMBER 2023 95,464.9756973960807211/29/2023221602MEDICA EMPLOYER PREMIUM- DECEMBER 2023 18,904.0156973960807211/29/2023221602MEDICA EMPLOYEE PREMIUM- DECEMBER 2023 Vendor VEN13662 - MEDICA Total:123,948.76 Vendor: VEN13410 - MENARDS 78.678137011/29/202317077MENARDS WIRE LEVER/NUTS - STREETLIGHTS 21.398139111/15/202316993MENARDS SOCKET PVC UNION/ANTIFREEZE - PARKS 129.438148611/15/202316993MENARDS HOSE/THREAD SEAL TAPE/COUPLINGS- STORMWATER 6.998163711/15/202316993MENARDS POLYURETHANE SEALANT - CH 50.3081641-202311/29/202317077MENARDS METAL GRINDING AND METAL CUT OFF - WATER 34.9681655-202311/15/202316993MENARDS BATTERIES/ ADJUSTABLE NOZZLE 45.9881668-202311/15/202316993MENARDS CLR REMOVER -CH 9.748170811/15/202316993MENARDS GFCI TESTER 108.788171311/15/202316993MENARDS CLOROX WIPES/TOILET PAPER/FILE FOLDERS 34.508175411/15/202316993MENARDS SURGE PROTECTORS 196.628176511/22/202317036MENARDS PRELIT NORDIC FIR/CHEST FREEZER 196.638176511/22/202317036MENARDS PRELIT NORDIC FIR/CHEST FREEZER 298.008176511/22/202317036MENARDS PRELIT NORDIC FIR/CHEST FREEZER -83.008176711/22/202317036MENARDS DISCOUNT FOR FLOOR MODEL FREZER 10.998180311/22/202317036MENARDS INS. CLAIM# CA309288 - 2160/36599 - FA#5027 17.588182211/22/202317036MENARDS LIQUID NAILS FUZE IT - SWEEPER-STREETS 39.978185311/15/202316993MENARDS FILTERS 56.218199311/22/202317036MENARDS LATEX BASED PAINT RMVR,PUMPARMOR QT- STREETS 39.958203111/29/202317077MENARDS SHOWERHEAD/GLOVES -FD 0.748206011/29/202317077MENARDS HOSE CLAMP 199.988208611/22/202317036MENARDS ROOF & GUTTER CABLE 39.048231411/29/202317077MENARDS DAWN SOAP/WINDEX/CLEANING SUPPLIES 21.928231711/29/202317077MENARDS MOPS / CLEANING SOLUTIONS 152.468232411/29/202317077MENARDS FIR TREE FOR HOMETOWN HOLIDAY EVENT 165.678236711/29/202317077MENARDS WET VAC Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 17 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 59.408237911/29/202317077MENARDS BLUE/RED LIGHTS/ORNAMENTS- HOMETOWN HOLIDAY EVENT 1,439.008238511/29/202317077MENARDS FRIDGE/FREEZER- GLACIAL VALLEY PARK 135.978239211/29/202317077MENARDS RATCHET/SCREW EYE/DRIVER EXTENSION/DRILL BITS Vendor VEN13410 - MENARDS Total:3,507.87 Vendor: VEN33454 - METRO CLEANING SERVICE 248.481824411/29/2023221603METRO CLEANING SERVICE CLEANING SERVICE - SEPT 2023 Vendor VEN33454 - METRO CLEANING SERVICE Total:248.48 Vendor: VEN13411 - METROPOLITAN COUNCIL 151,585.0020231011/15/202316994METROPOLITAN COUNCIL OCTOBER 2023 SAC CHARGES -1,515.8520231011/15/202316994METROPOLITAN COUNCIL SAC CHARGES DISCOUNT Vendor VEN13411 - METROPOLITAN COUNCIL Total:150,069.15 Vendor: VEN13412 - METROPOLITAN COUNCIL 220,634.72116432511/22/202317037METROPOLITAN COUNCIL DECEMBER 2023 WASTE WATER SERVICES Vendor VEN13412 - METROPOLITAN COUNCIL Total:220,634.72 Vendor: VEN13429 - MEYER SEWER SERVICE 275.003243911/15/2023221485MEYER SEWER SERVICE PUMPED MAINT BLDG HOLDING TANK Vendor VEN13429 - MEYER SEWER SERVICE Total:275.00 Vendor: VEN33002 - MICHAEL LEE INC 5,495.002023110311/15/2023221486MICHAEL LEE INC REFUND ESCROW - 9572 63RD ST S Vendor VEN33002 - MICHAEL LEE INC Total:5,495.00 Vendor: VEN36467 - MID-AMERICA GOLF AND LANDSCAPE INC 161,538.942023111011/29/2023221627MID-AMERICA GOLF AND LA…PYMT 4 - GOLF COURSE IRRIGATION Vendor VEN36467 - MID-AMERICA GOLF AND LANDSCAPE INC Total:161,538.94 Vendor: VEN31496 - MIDWAY FORD 460.6079962411/15/2023221487MIDWAY FORD BRAKE ROTORS & BRAKE PAD - 5010/36619 150.0079991511/15/2023221487MIDWAY FORD WIPERS - STOCK -230.54CM78526311/15/2023221487MIDWAY FORD CREDIT - INV# 785263 SHOCKS WARANTEED 160.0580141611/29/2023221604MIDWAY FORD ARM ASSEMBLY & NUT - 1660/36691 361.9480178211/29/2023221604MIDWAY FORD ROTORS & PADS - STOCK Vendor VEN31496 - MIDWAY FORD Total:902.05 Vendor: VEN33770 - MILLE LACS CORPORATE VENTURES 2,030.00745911/15/2023221488MILLE LACS CORPORATE VEN…49ers Phase3 Training Vendor VEN33770 - MILLE LACS CORPORATE VENTURES Total:2,030.00 Vendor: VEN34389 - MILLER EXCAVATING INC 73,899.862023100911/22/202317038MILLER EXCAVATING INC PYMT 7 & FINAL - GOOFVIEW AVE WATERMAIN EXTENSION Vendor VEN34389 - MILLER EXCAVATING INC Total:73,899.86 Vendor: VEN36516 - MILLER MENDEL INC 3,186.25495611/15/2023221489MILLER MENDEL INC eSOPH BACKGROUND SYSTEM Vendor VEN36516 - MILLER MENDEL INC Total:3,186.25 Vendor: VEN35690 - MINNESOTA AG POWER INC 349.52982587711/15/202316995MINNESOTA AG POWER INC AIR FLTR,OIL FILTER,ORING,OIL - 8407/36633 133.22982783211/15/202316995MINNESOTA AG POWER INC BALL BEARING,HYGARD,CAP - 8407/36633 273.02982867611/15/202316995MINNESOTA AG POWER INC FIX BROOM - 8407/36633 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 18 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 630.30982895211/15/202316995MINNESOTA AG POWER INC CALCULATED MFWD OVER SPEED,O/S LABOR - 8401/36668 183.60939118811/15/202316995MINNESOTA AG POWER INC JOHN DEERE SPED SENSOR REPAIR 369.30939118811/15/202316995MINNESOTA AG POWER INC JOHN DEERE SPED SENSOR REPAIR 158.50983392011/22/202317039MINNESOTA AG POWER INC AIR CLEANER - 8407/36633 196.72983392611/22/202317039MINNESOTA AG POWER INC FUEL FILTER KIT - 8407/3633 35.99983394811/22/202317039MINNESOTA AG POWER INC 12 chain saw - parks 21.99983395411/22/202317039MINNESOTA AG POWER INC SAW CHAIN - PARKS 60.77984004811/22/202317039MINNESOTA AG POWER INC RIM KIT/NEEDLE CAGE 436.61984009611/22/202317039MINNESOTA AG POWER INC FILTERS, ELBOW & HOSE FITTING - 8401/36668 50.34984023211/22/202317039MINNESOTA AG POWER INC 1 GAL HYGARD - 8401/36668 41.44984057811/22/202317039MINNESOTA AG POWER INC BULK HOSE - 8401/36668 217.38984707811/29/202317078MINNESOTA AG POWER INC FILTERS - 8401/36668 -20.91984708311/15/202316995MINNESOTA AG POWER INC CREDIT - INV# 9840096 RTRN AIR FILTER 262.59984741511/29/202317078MINNESOTA AG POWER INC O-RINGS/FILTERS 290.82984882411/29/202317078MINNESOTA AG POWER INC HYGARD OIL - 8401/36668 243.19984885411/29/202317078MINNESOTA AG POWER INC SKID SHOE,WASHERS,PINS - 8710/36698 -48.77985234211/22/202317039MINNESOTA AG POWER INC CREDIT - INV# 9847078 RTRN FILTER 218.75955024311/22/202317039MINNESOTA AG POWER INC GOLF CART TIRES 344.62955024311/22/202317039MINNESOTA AG POWER INC GOLF CART TIRES Vendor VEN35690 - MINNESOTA AG POWER INC Total:4,448.99 Vendor: VEN30384 - MINNESOTA GLOVE INC 149.9734345211/15/2023221490MINNESOTA GLOVE INC UNIFORM - GORGUS Vendor VEN30384 - MINNESOTA GLOVE INC Total:149.97 Vendor: VEN31935 - MINNESOTA OFF-ROAD CYCLISTS 1,000.00103411/15/2023221491MINNESOTA OFF-ROAD CYCLI…COTTAGE GROVE BIKE PARK BUILD Vendor VEN31935 - MINNESOTA OFF-ROAD CYCLISTS Total:1,000.00 Vendor: VEN13473 - MN CHILD SUPPORT CENTER 36.91INV02548611/15/2023221492MN CHILD SUPPORT CENTER 11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 36.91INV02549511/29/2023221605MN CHILD SUPPORT CENTER 11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 Vendor VEN13473 - MN CHILD SUPPORT CENTER Total:73.82 Vendor: VEN13670 - MN DEPT OF LABOR & INDUSTRY 8,519.21OCTOBER163030202311/15/202316996MN DEPT OF LABOR & INDUS…OCTOBER BLDG PERMIT SURCHARGE - COTTAGE GROVE -170.38OCTOBER163030202311/15/202316996MN DEPT OF LABOR & INDUS…OCTOBER BLDG PERMIT SURCHARGE - COTTAGE GROVE Vendor VEN13670 - MN DEPT OF LABOR & INDUSTRY Total:8,348.83 Vendor: VEN13694 - MTA SERVICES, LLC 980.00354111/15/202316997MTA SERVICES, LLC SANDBLAST,PRIME, PAINT V- PLOW - 1002/36567 Vendor VEN13694 - MTA SERVICES, LLC Total:980.00 Vendor: VEN14443 - NCPERS MINNESOTA - 403800 352.0040380012202311/29/202317079NCPERS MINNESOTA - 403800 LIFE INSURANCE PREMIUM- DECEMBER 2023 Vendor VEN14443 - NCPERS MINNESOTA - 403800 Total:352.00 Vendor: VEN14409 - NORTHERN SAFETY TECHNOLOGY, INC 41.905656911/15/202316998NORTHERN SAFETY TECHNOL…CLEAR LENS - STOCK 217.805662311/22/202317040NORTHERN SAFETY TECHNOL…BLUE,RED,AMBER LENSES - 3145/36558 Vendor VEN14409 - NORTHERN SAFETY TECHNOLOGY, INC Total:259.70 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 19 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36626 - OERTEL ARCHITECTS LTD 13,026.2023-25.111/15/2023221493OERTEL ARCHITECTS LTD KINGSTON PARK BUILDING MASTER PLAN Vendor VEN36626 - OERTEL ARCHITECTS LTD Total:13,026.20 Vendor: VEN30656 - OMG MIDWEST INC 307,166.062023111411/29/202317100OMG MIDWEST INC PYMT 5 - 2023 PAVEMENT MANAGEMENT PROJECT Vendor VEN30656 - OMG MIDWEST INC Total:307,166.06 Vendor: VEN35665 - OPTUM FINANCIAL INC 1,350.00151090911/29/202317080OPTUM FINANCIAL INC HSA MAINTENANCE FEES 3RD QTR Vendor VEN35665 - OPTUM FINANCIAL INC Total:1,350.00 Vendor: VEN15362 - OPUS21 MANAGEMENT SOLUTIONS 302.6323105311/29/202317081OPUS21 MANAGEMENT SOLU…UB CALL CENTER SUPPORT SERVICES- OCTOBER 2023 534.7123105311/29/202317081OPUS21 MANAGEMENT SOLU…UB POSTAGE SERVICES- OCTOBER 2023 954.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB HOSTING SERVICES- OCTOBER 2023 289.7023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB BILL PRINT SERVICES- OCTOBER 2023 1,211.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB CALL CENTER SUPPORT SERVICES- OCTOBER 2023 2,141.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB POSTAGE SERVICES- OCTOBER 2023 3,816.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB HOSTING SERVICES- OCTOBER 2023 1,157.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB BILL PRINT SERVICES- OCTOBER 2023 1,211.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB CALL CENTER SUPPORT SERVICES- OCTOBER 2023 2,141.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB POSTAGE SERVICES- OCTOBER 2023 3,816.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB HOSTING SERVICES- OCTOBER 2023 1,157.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB BILL PRINT SERVICES- OCTOBER 2023 303.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB CALL CENTER SUPPORT SERVICES- OCTOBER 2023 535.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB POSTAGE SERVICES- OCTOBER 2023 953.2523105311/29/202317081OPUS21 MANAGEMENT SOLU…UB HOSTING SERVICES- OCTOBER 2023 289.0023105311/29/202317081OPUS21 MANAGEMENT SOLU…UB BILL PRINT SERVICES- OCTOBER 2023 Vendor VEN15362 - OPUS21 MANAGEMENT SOLUTIONS Total:20,811.29 Vendor: VEN30439 - O'REILLY AUTO PARTS 6.113266-10962711/15/2023221494O'REILLY AUTO PARTS HEADLIGHT - 4102/36629 49.533266-10969511/15/2023221494O'REILLY AUTO PARTS CABIN FILTER, AIR FILTER - STOCK 10.583266-10996211/15/2023221494O'REILLY AUTO PARTS OIL FILTER - STOCK 41.583266-10998211/15/2023221494O'REILLY AUTO PARTS V-BELTS - 1501/36634 23.843266-11014511/15/2023221494O'REILLY AUTO PARTS OIL FILTER, SF16 - STOCK 179.753266-11022011/15/2023221494O'REILLY AUTO PARTS MOTOROIL - STOCK 14.313266-11166611/29/2023221606O'REILLY AUTO PARTS INTERIOR DOOR HANDLE - 4205/36697 28.113266-11171111/15/2023221494O'REILLY AUTO PARTS FUEL FILTER - RETURN 28.113266-11171211/15/2023221494O'REILLY AUTO PARTS FUEL FILTER - RETURN 11.683266-11182611/29/2023221606O'REILLY AUTO PARTS POWER STEERING FLUID - SS100 SHOP SUPPLY 67.223266-11186711/29/2023221606O'REILLY AUTO PARTS FUEL/WTR SEP FILTER - 8710/36698 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 20 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 4.483266-11198311/29/2023221606O'REILLY AUTO PARTS LIGHT BULB - STOCK -56.223266-11205011/15/2023221494O'REILLY AUTO PARTS CREDIT - FOR #3266-111711 & 3266-111712 RTRN FILTR 3.993266-11208811/29/2023221606O'REILLY AUTO PARTS MARKER LIGHT - 6001/36713 Vendor VEN30439 - O'REILLY AUTO PARTS Total:413.07 Vendor: VEN31236 - OXYGEN SERVICE COMPANY, INC 159.01356773611/21/2023221546OXYGEN SERVICE COMPANY, …SMALL & MEDIUM CYLINDER RENTAL Vendor VEN31236 - OXYGEN SERVICE COMPANY, INC Total:159.01 Vendor: VEN16140 - PARK GROVE ELECTRIC INC 1,034.505639811/15/2023221495PARK GROVE ELECTRIC INC REPLACE 5 MOTION DETECTORS - ICE ARENA LOCKER ROOM Vendor VEN16140 - PARK GROVE ELECTRIC INC Total:1,034.50 Vendor: VEN35773 - PERFORMANCE FOOD GROUP INC 35.1878319311/15/2023221496PERFORMANCE FOOD GROUP …DRYGOODS FOR CLUBHOUSE 742.6478319311/15/2023221496PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE 307.5078775011/15/2023221496PERFORMANCE FOOD GROUP …DETERGENT FOR CLUBHOUSE 682.6678775011/15/2023221496PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE 229.2978949711/21/2023221547PERFORMANCE FOOD GROUP …DRYGOODS/FOOD FOR CLUBHOUSE 2,197.4478949711/21/2023221547PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE 1,518.9579231211/29/2023221607PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE 127.6079231211/29/2023221607PERFORMANCE FOOD GROUP …DRYGOODS FOR CLUBHOUSE 1,048.6279896911/29/2023221607PERFORMANCE FOOD GROUP …DRYGOODS FOR CLUBHOUSE 85.8679896911/29/2023221607PERFORMANCE FOOD GROUP …DRYGOODS FOR CLUBHOUSE 692.9280321611/29/2023221607PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE 33.5881100211/29/2023221607PERFORMANCE FOOD GROUP …DRYGOODS FOR CLUBHOUSE 1,614.4081100211/29/2023221607PERFORMANCE FOOD GROUP …FOOD FOR CLUBHOUSE Vendor VEN35773 - PERFORMANCE FOOD GROUP INC Total:9,316.64 Vendor: VEN16201 - PLAISTED COMPANIES 1,089.746548911/15/202316999PLAISTED COMPANIES TOP DRESSING SAND 782.026662211/15/202316999PLAISTED COMPANIES TOP DRESSING SAND Vendor VEN16201 - PLAISTED COMPANIES Total:1,871.76 Vendor: VEN16192 - PLUNKETT'S PEST CONTROL, INC 89.62829808211/15/2023221497PLUNKETT'S PEST CONTROL, I…OCT GENERAL PEST CONTROL - PW 172.10829809611/15/2023221497PLUNKETT'S PEST CONTROL, I…OCT GENERAL PEST CONTROL - CITY HALL 90.00829869611/15/2023221497PLUNKETT'S PEST CONTROL, I…OCT GENERAL PEST CONTROL - HERO CENTER 119.65828657511/21/2023221548PLUNKETT'S PEST CONTROL, I…OCT GENERAL PEST CONROL - GOLF COURSE Vendor VEN16192 - PLUNKETT'S PEST CONTROL, INC Total:471.37 Vendor: VEN32731 - POLICE SERVICE DOGS, INC 79.242023032511/21/2023221549POLICE SERVICE DOGS, INC DD COLLAR WITH HANDLE Vendor VEN32731 - POLICE SERVICE DOGS, INC Total:79.24 Vendor: VEN34421 - POMP'S TIRE SERVICE INC 51.00235000288811/29/2023221608POMP'S TIRE SERVICE INC DSMNT/MNT TIRE - 8409/36423 Vendor VEN34421 - POMP'S TIRE SERVICE INC Total:51.00 Vendor: VEN16138 - PUBLIC EMPLOYEES RETIREMENT ASSOCIATION 51,081.55INV02548711/15/202317000PUBLIC EMPLOYEES RETIREM…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 70,158.15INV02548811/15/202317000PUBLIC EMPLOYEES RETIREM…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 51,086.20INV02549611/29/202317083PUBLIC EMPLOYEES RETIREM…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 21 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 71,573.94INV02549711/29/202317083PUBLIC EMPLOYEES RETIREM…11/30/23 BIWEEKLY PAYROLL 11/06/23-11/19/23 Vendor VEN16138 - PUBLIC EMPLOYEES RETIREMENT ASSOCIATION Total:243,899.84 Vendor: VEN17336 - QUALITY PROPANE, INC 198.68501954611/29/202317084QUALITY PROPANE, INC BULK CYL Vendor VEN17336 - QUALITY PROPANE, INC Total:198.68 Vendor: VEN18051 - R & R SPECIALTIES OF WISCONSIN, INC 115.0080357-IN11/29/202317085R & R SPECIALTIES OF WISCO…BLADE SHARPENING Vendor VEN18051 - R & R SPECIALTIES OF WISCONSIN, INC Total:115.00 Vendor: VEN32756 - RAMSEY/WASHINGTON RECYCLING & ENERGY 524.22RESFA-00677011/21/2023221550RAMSEY/WASHINGTON RECY…TRASH DISPOSAL OCT 2023 - PARKS Vendor VEN32756 - RAMSEY/WASHINGTON RECYCLING & ENERGY Total:524.22 Vendor: VEN18059 - RDO EQUIPMENT INC 98.28P032807011/21/2023221551RDO EQUIPMENT INC CLAMP - TEREX LIGHT TRAILER- 1902/36748 Vendor VEN18059 - RDO EQUIPMENT INC Total:98.28 Vendor: VEN35646 - RECYCLE TECHNOLOGIES INC 54.1124066311/29/2023221609RECYCLE TECHNOLOGIES INC RECYCLE BULBS,HID'S,BALLASTS- PW,CITYHALL,FIRE,G.C. 54.1124066311/29/2023221609RECYCLE TECHNOLOGIES INC RECYCLE BULBS,HID'S,BALLASTS- PW,CITYHALL,FIRE,G.C. 54.1024066311/29/2023221609RECYCLE TECHNOLOGIES INC RECYCLE BULBS,HID'S,BALLASTS- PW,CITYHALL,FIRE,G.C. 54.1024066311/29/2023221609RECYCLE TECHNOLOGIES INC RECYCLE BULBS,HID'S,BALLASTS- PW,CITYHALL,FIRE,G.C. 54.1024066311/29/2023221609RECYCLE TECHNOLOGIES INC RECYCLE BULBS,HID'S,BALLASTS- PW,CITYHALL,FIRE,G.C. Vendor VEN35646 - RECYCLE TECHNOLOGIES INC Total:270.52 Vendor: VEN31949 - RED WING SHOE STORE 184.492023111003418011/29/202317086RED WING SHOE STORE UNIFORM-BURTON-JOECKEL- GORGUS-QUINN-JORGENSON 712.722023111003418011/29/202317086RED WING SHOE STORE UNIFORM-BURTON-JOECKEL- GORGUS-QUINN-JORGENSON 175.492023111003418011/29/202317086RED WING SHOE STORE UNIFORM-BURTON-JOECKEL- GORGUS-QUINN-JORGENSON Vendor VEN31949 - RED WING SHOE STORE Total:1,072.70 Vendor: VEN30368 - RIVER STATES TRUCK AND TRAILER, INC 548.0595740111/29/202317087RIVER STATES TRUCK AND TRA…LED HEADLIGHTS - 4101/36684 & 4102/36629 Vendor VEN30368 - RIVER STATES TRUCK AND TRAILER, INC Total:548.05 Vendor: VEN36631 - ROY GRAFF 456.222023110311/15/2023221498ROY GRAFF REFUND UB ACCT#107218940 - 6628 70TH ST S Vendor VEN36631 - ROY GRAFF Total:456.22 Vendor: VEN31969 - SAFE-FAST, INC 18.45INV28246111/15/202317001SAFE-FAST, INC UNIFORM - MARCUS HONCHARENKO 114.45INV28246211/15/202317001SAFE-FAST, INC UNIFORM-JOHN CAMPBELL 196.25INV28246311/15/202317001SAFE-FAST, INC UNIFORM - SCHWERY 87.45INV28246411/15/202317001SAFE-FAST, INC UNIFORM- RICH MOEN 135.80INV28246511/15/202317001SAFE-FAST, INC UNIFORM - LICK 170.60INV28246711/15/202317001SAFE-FAST, INC UNIFORM - J PAVEK 78.28INV28246811/15/202317001SAFE-FAST, INC SAFETY GLASSES/GLOVES - WATER Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 22 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 91.50INV28246911/15/202317001SAFE-FAST, INC UNIFORM- HUMBLE 91.50INV28247011/15/202317001SAFE-FAST, INC UNIFORM-JASON SCHROEDER 68.60INV28247111/15/202317001SAFE-FAST, INC UNIFORM - JIM BURTON 5.95INV28247211/15/202317001SAFE-FAST, INC UNIFORM - MARIO MEJIA 26.20INV28247311/15/202317001SAFE-FAST, INC UNIFORM-LUBICH 5.95INV28247411/15/202317001SAFE-FAST, INC UNIFORM -JEFF HENDERICKSON 96.90INV28247511/15/202317001SAFE-FAST, INC UNIFORM - MIKE WEBER 63.90INV28247611/15/202317001SAFE-FAST, INC UNIFORM - TYSON GERRY 51.45INV28247711/15/202317001SAFE-FAST, INC UNIFORM JOSH THIESCHAFER 382.86INV28247811/15/202317001SAFE-FAST, INC MARKING PAINT, SLOW KIT, CLASS E PANTS - STREETS Vendor VEN31969 - SAFE-FAST, INC Total:1,686.09 Vendor: VEN19289 - SAFETY-KLEEN SYSTEMS INC 270.519292712311/21/2023221552SAFETY-KLEEN SYSTEMS INC LG SELF-RECYCLING PARTS WASHER Vendor VEN19289 - SAFETY-KLEEN SYSTEMS INC Total:270.51 Vendor: VEN29489 - SCHILLING SUPPLY COMPANY 388.00938638-0011/15/202317003SCHILLING SUPPLY COMPANY ROLL TOWELS - CITY HALL 314.78940037-0011/15/202317003SCHILLING SUPPLY COMPANY CANLINERS, U-SCREENS - CITY HALL Vendor VEN29489 - SCHILLING SUPPLY COMPANY Total:702.78 Vendor: VEN36640 - SCHWANTES HEATING & AIR CONDITIONING INC 1.002023110311/21/2023221553SCHWANTES HEATING & AIR …REFUND MECHANICAL PERMIT#2023-025809 5.002023110311/21/2023221553SCHWANTES HEATING & AIR …REFUND MECHANICAL PERMIT#2023-025809 55.002023110311/21/2023221553SCHWANTES HEATING & AIR …REFUND MECHANICAL PERMIT#2023-025809 Vendor VEN36640 - SCHWANTES HEATING & AIR CONDITIONING INC Total:61.00 Vendor: VEN33335 - SEH DESIGN/BUILD INC 100,500.00241811/29/2023221610SEH DESIGN/BUILD INC WATER TANK MAINTENANCE PROGRAM Vendor VEN33335 - SEH DESIGN/BUILD INC Total:100,500.00 Vendor: VEN19318 - SHANNON GLASS COMPANY, INC. 70.00S004797211/15/2023221499SHANNON GLASS COMPANY, …RPR BULLSEYE ON WINDSHIELD - 4105/36657 Vendor VEN19318 - SHANNON GLASS COMPANY, INC. Total:70.00 Vendor: VEN31068 - SHI INTERNATIONAL CORP 338.26B1761949711/22/202317041SHI INTERNATIONAL CORP ADOBE VOLUME LICENSE - 11/13/23 - 11/12/2024 Vendor VEN31068 - SHI INTERNATIONAL CORP Total:338.26 Vendor: VEN19467 - SHORT ELLIOTT HENDRICKSON INC. 502.8945249511/15/202317004SHORT ELLIOTT HENDRICKSON…GRANGE TRUNK WATERMAIN IMPROVEMENT 3,648.0745629211/29/202317088SHORT ELLIOTT HENDRICKSON…GOODVIEW AVE WATERMAIN CONTRUCTION 49,227.9245629311/29/202317088SHORT ELLIOTT HENDRICKSON…GRANGE TRUNK WATERMAIN CONTRUCTION 100,500.00241811/22/202317042SHORT ELLIOTT HENDRICKSON…CG WATERMAINS - WEST DRAW TANK Vendor VEN19467 - SHORT ELLIOTT HENDRICKSON INC. Total:153,878.88 Vendor: VEN35036 - SIEVERS CREATIVE LLC 115.00INV-00310811/29/202317089SIEVERS CREATIVE LLC DECEMBER WEBSITE HOSTING Vendor VEN35036 - SIEVERS CREATIVE LLC Total:115.00 Vendor: VEN35232 - SITEONE LANDSCAPE SUPPLY HOLDING LLC 70.00136300805-00111/21/2023221554SITEONE LANDSCAPE SUPPLY …PRISM NATURAL GAS REPLACEMENT KIT - PARKS Vendor VEN35232 - SITEONE LANDSCAPE SUPPLY HOLDING LLC Total:70.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 23 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN19282 - SMITH & LOVELESS, INC. 1,617.0217315511/29/2023221611SMITH & LOVELESS, INC.SOL WAY BRS VALVE/DOME/SOLENOID - SEWER Vendor VEN19282 - SMITH & LOVELESS, INC. Total:1,617.02 Vendor: VEN35034 - SMOOT ENTERPRISES ADVANCED SPORTSWEAR LLC 612.001722111/15/202317005SMOOT ENTERPRISES ADVAN…UNIFORM - SCHWERY/S RHODE/KOERNER 73.001722111/15/202317005SMOOT ENTERPRISES ADVAN…UNIFORM - SCHWERY/S RHODE/KOERNER 40.001687711/22/202317043SMOOT ENTERPRISES ADVAN…EMBRIODERED JACKETS Vendor VEN35034 - SMOOT ENTERPRISES ADVANCED SPORTSWEAR LLC Total:725.00 Vendor: VEN36651 - SOLAR CONNECTION INC 24,447.00950000267811/29/2023221612SOLAR CONNECTION INC 5% PER SERVICE AGREEMENT - DOWN PAYMENT Vendor VEN36651 - SOLAR CONNECTION INC Total:24,447.00 Vendor: VEN19301 - SOLBERG AGGREGATE, INC 614.532815611/21/2023221555SOLBERG AGGREGATE, INC CLASS 5 -PW DEPTS 614.532815611/21/2023221555SOLBERG AGGREGATE, INC CLASS 5 -PW DEPTS 614.702815611/21/2023221555SOLBERG AGGREGATE, INC CLASS 5 -PW DEPTS 741.202822211/21/2023221555SOLBERG AGGREGATE, INC CLASS 5 FOR GOLF COURSE Vendor VEN19301 - SOLBERG AGGREGATE, INC Total:2,584.96 Vendor: VEN30618 - SOUTH ST PAUL STEEL SUPPLY CO, INC 122.08116947411/29/2023221613SOUTH ST PAUL STEEL SUPPLY…STEEL - 8710/36698 Vendor VEN30618 - SOUTH ST PAUL STEEL SUPPLY CO, INC Total:122.08 Vendor: VEN19286 - SOUTH SUBURBAN RENTAL 58.2540345111/29/2023221614SOUTH SUBURBAN RENTAL CARPET CLEANER RENTAL 3.6040345111/29/2023221614SOUTH SUBURBAN RENTAL CARPET CLEANER RENTAL Vendor VEN19286 - SOUTH SUBURBAN RENTAL Total:61.85 Vendor: VEN19229 - ST CROIX RECREATION FUN PLAYGROUNDS, INC 14,100.002180011/29/2023221615ST CROIX RECREATION FUN P…Glacial Valley Park 1,755.902180011/29/2023221615ST CROIX RECREATION FUN P…Glacial Valley Park Vendor VEN19229 - ST CROIX RECREATION FUN PLAYGROUNDS, INC Total:15,855.90 Vendor: VEN16141 - ST PAUL PIONEER PRESS 41.1692356975811/29/2023221616ST PAUL PIONEER PRESS SROP PLAN PUBLIC HEARING ADVERTISEMENT 6.37102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - UNDERAGE CANNABIS 6.37102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - CANNABIS USE IN PUBLIC 7.35102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - SMOKING IN PUBLIC 24.01102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - CIP 2024-2028 33.32102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - GERLACH EASEMENT & VACATION 33.32102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - GERLACH EASEMENT & VACATION 76.44102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - ASSESSMENT HEARING 92.12102356975811/29/2023221616ST PAUL PIONEER PRESS OCTOBER ADS - 2023 PM NOPH Vendor VEN16141 - ST PAUL PIONEER PRESS Total:320.46 Vendor: VEN29560 - STANDARD INSURANCE COMPANY 18.082023112211/29/2023221617STANDARD INSURANCE COM…COBRA LIFE<D INS PREMIUM- DECEMBER 2023 1,192.162023112211/29/2023221617STANDARD INSURANCE COM…EMPLOYER BASIC LIFE INS PREMIUM-DECEMBER 2023 2,710.862023112211/29/2023221617STANDARD INSURANCE COM…EMPLOYEE LIFE INS PREMIUM- DECEMBER 2023 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 24 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 3,143.852023112211/29/2023221617STANDARD INSURANCE COM…EMPLOYEE LTD INS PREMIUM- DECEMBER 2023 Vendor VEN29560 - STANDARD INSURANCE COMPANY Total:7,064.95 Vendor: VEN31218 - STANTEC CONSULTING SERVICES INC 765.00215024211/29/202317090STANTEC CONSULTING SERVI…GOODVIEW AVE WATERMAIN EXTEN 9/2/23-9/29/23 40,932.04215024311/29/202317090STANTEC CONSULTING SERVI…105TH ST/100TH ST/IDEAL AVE 9/2/23-9/29/23 220.30215024411/29/202317090STANTEC CONSULTING SERVI…LOW ZONE RAW WATER MAIN PHASE 1 9/2/23-9/29/23 306.00215024511/29/202317090STANTEC CONSULTING SERVI…WELL #13 9/2/23-9/29/23 3,637.19215024611/29/202317090STANTEC CONSULTING SERVI…SOUTH DISTRICT STREET & UTILITY 9/2/23-9/29/23 2,684.75215024711/29/202317090STANTEC CONSULTING SERVI…WELL 7 TEMP TREATMENT PLANT 9/2/23-9/29/23 2,687.50215024811/29/202317090STANTEC CONSULTING SERVI…WELL 2 TEMP TREATMENT PLANT 9/2/23-9/29/23 816.00215024911/29/202317090STANTEC CONSULTING SERVI…GRANGE TRUNK WATER MAIN 9/2/23-9/29/23 7,635.25215025011/29/202317090STANTEC CONSULTING SERVI…MAINTENANCE FACILITY-ENG SVCS 9/2/23-9/29/23 1,156.50215025111/29/202317090STANTEC CONSULTING SERVI…SOUTH DISTRICT STREET IMPROVEMENTS 9/2/23- 9/29/23 536.79215025211/29/202317090STANTEC CONSULTING SERVI…CALAROSA 5TH ADDITION 9/2/23-9/29/23 37,536.52215025311/29/202317090STANTEC CONSULTING SERVI…GRAYMONT VILLAGE 9/2/23- 9/29/23 880.00215025511/29/202317090STANTEC CONSULTING SERVI…NFO REQUEST-SUMMERS LANDING 1ST-5TH 9/2/23- 9/29/23 2,193.00215025511/29/202317090STANTEC CONSULTING SERVI…UTILITY BLDG PM 9/2/23- 9/29/23 765.00215025611/29/202317090STANTEC CONSULTING SERVI…3M SETTLEMENT ADMIN 9/2/23-9/29/23 306.00215025611/29/202317090STANTEC CONSULTING SERVI…PFC ANALYSIS 9/2/23-9/29/23 724.50215025611/29/202317090STANTEC CONSULTING SERVI…GENERAL 9/2/23-9/29/23 903.06215025811/29/202317090STANTEC CONSULTING SERVI…SUMMERS LANDING 3RD ADDITION 9/2/23-9/29/23 716.46215025911/29/202317090STANTEC CONSULTING SERVI…SUMMERS LANDING 4TH ADDITION 9/2/23-9/29/23 352.00215026011/29/202317090STANTEC CONSULTING SERVI…SUMMERS LANDING 5TH ADDITION 9/2/23-9/29/23 11,862.36215026111/29/202317090STANTEC CONSULTING SERVI…INTERMED ZONE WATER TREAT PLANT 9/2/23-9/29/23 10,019.50215026211/29/202317090STANTEC CONSULTING SERVI…AGGREGATE INDUSTRIES EIS SUPPORT 9/2/23-9/29/23 77,557.61215026311/29/202317090STANTEC CONSULTING SERVI…LOW ZONE WTP 9/2/23- 9/29/23 Vendor VEN31218 - STANTEC CONSULTING SERVICES INC Total:205,193.33 Vendor: VEN35921 - SUNRAM CONSTRUCTION INC 152,706.172023110811/29/2023221628SUNRAM CONSTRUCTION INC PYMT 12 - GLACIAL VALLEY PARK Vendor VEN35921 - SUNRAM CONSTRUCTION INC Total:152,706.17 Vendor: VEN31202 - SUPERIOR TURF SERVICES, INC 320.63476811/21/2023221556SUPERIOR TURF SERVICES, INC FERTILIZERS Vendor VEN31202 - SUPERIOR TURF SERVICES, INC Total:320.63 Vendor: VEN19352 - SYSCO MINNESOTA INC. 933.3444794774111/22/202317044SYSCO MINNESOTA INC.FOOD/SUPPLIES FOR ICE ARENA Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 25 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 633.1144795874511/29/202317092SYSCO MINNESOTA INC.FOOD/SUPPLIES FOR ICE ARENA Vendor VEN19352 - SYSCO MINNESOTA INC. Total:1,566.45 Vendor: VEN20035 - T.A. SCHIFSKY & SONS INC 695.316980611/15/2023221500T.A. SCHIFSKY & SONS INC ASPHALT MIX 2,508.766983411/21/2023221557T.A. SCHIFSKY & SONS INC ASPHALT MIX 2,496.6069834-A11/21/2023221557T.A. SCHIFSKY & SONS INC GOLFCOURSE TRAIL 767.696985711/29/2023221618T.A. SCHIFSKY & SONS INC ASPHALT MIX Vendor VEN20035 - T.A. SCHIFSKY & SONS INC Total:6,468.36 Vendor: VEN35338 - TECTA AMERICA CORPORATION 1,675.00S51011852511/29/202317093TECTA AMERICA CORPORATI…REPAIR ROOF LEAK - ICE ARENA Vendor VEN35338 - TECTA AMERICA CORPORATION Total:1,675.00 Vendor: VEN20049 - TENNIS ROLL OFF, L.L.C. 531.32375014311/21/2023221558TENNIS ROLL OFF, L.L.C.30 YRD METAL & WASTE - PW 531.32375014311/21/2023221558TENNIS ROLL OFF, L.L.C.30 YRD METAL & WASTE - PW 531.32375014311/21/2023221558TENNIS ROLL OFF, L.L.C.30 YRD METAL & WASTE - PW 531.32375014311/21/2023221558TENNIS ROLL OFF, L.L.C.30 YRD METAL & WASTE - PW Vendor VEN20049 - TENNIS ROLL OFF, L.L.C. Total:2,125.28 Vendor: VEN20038 - TENNIS SANITATION LLC 16.15374980511/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - FIRE# 2 108.81374980611/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - PW GARAGE 105.28374980711/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - GOLF COURSE 221.18374980811/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - PARKS 32.37374980911/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - FIRE# 4 22.60374981011/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - FIRE# 3 76.23374981111/15/2023221501TENNIS SANITATION LLC TRASH SERVICE - ICE ARENA 90.61374981211/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - PW OIL 59.41374981311/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - CITY HALL 210.54374981511/15/2023221501TENNIS SANITATION LLC OCT TRASH SERVICE - GOLF COURSE CLUB Vendor VEN20038 - TENNIS SANITATION LLC Total:943.18 Vendor: VEN35024 - TERRAFORM POWER LLC 861.9220010020934111/29/202317094TERRAFORM POWER LLC SOLAR PRODUCTION CENTRAL FIRE-10/06 -10/31/23 Vendor VEN35024 - TERRAFORM POWER LLC Total:861.92 Vendor: VEN32056 - THE COTTAGE GROVE PROFESSIONAL FIREFIGHTERS 550.00INV02548411/15/202317006THE COTTAGE GROVE PROFES…11/16/2023 BIWEEKLY PAYROLL 10/23-11/05/23 Vendor VEN32056 - THE COTTAGE GROVE PROFESSIONAL FIREFIGHTERS Total:550.00 Vendor: VEN36049 - THE FIRE GROUP INC 781.00989211/21/2023221559THE FIRE GROUP INC SERVICE CALL - CITY HALL Vendor VEN36049 - THE FIRE GROUP INC Total:781.00 Vendor: VEN30281 - THOMSON REUTERS 220.9284921944811/21/2023221560THOMSON REUTERS CLEAR LAW ENFORCEMENT PLUS 10/01 - 10/31/2023 Vendor VEN30281 - THOMSON REUTERS Total:220.92 Vendor: VEN33351 - TIME COMMUNICATIONS, INC 325.902003-11102311/21/2023221561TIME COMMUNICATIONS, INC ANSWERING SVC Vendor VEN33351 - TIME COMMUNICATIONS, INC Total:325.90 Vendor: VEN29205 - TOTAL MECHANICAL SERVICES, INC 660.00S694511/22/202317045TOTAL MECHANICAL SERVICES…SEASONAL MAINTENANCE - AMMONIA SYSTEM Vendor VEN29205 - TOTAL MECHANICAL SERVICES, INC Total:660.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 26 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN36568 - TOU VUE 66.212023110911/15/2023221502TOU VUE REIMBURSEMENT- INVESTIGATIVE TECHNIQUES - T.VUE Vendor VEN36568 - TOU VUE Total:66.21 Vendor: VEN20057 - TRANS UNION LLC 10.561033692911/15/2023221503TRANS UNION LLC EMPLOYMENT CREDIT REPORTS Vendor VEN20057 - TRANS UNION LLC Total:10.56 Vendor: VEN32058 - TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS, INC 116.1071701-202310-111/21/2023221562TRANSUNION RISK AND ALTE…INFORMATION CHARGES - 10/01 - 10/31/2023 Vendor VEN32058 - TRANSUNION RISK AND ALTERNATIVE DATA SOLUTIONS, INC Total:116.10 Vendor: VEN35705 - TRAVIS MARK SCHUETTE 38.132830211/29/2023221619TRAVIS MARK SCHUETTE GREASE GUN HOSE - SHOP TOOL Vendor VEN35705 - TRAVIS MARK SCHUETTE Total:38.13 Vendor: VEN20095 - TRI-STATE BOBCAT, INC. 695.00N1604511/15/202317007TRI-STATE BOBCAT, INC.T76 BPBCAT LOADER RENTA CONTRACT 10/28/23-11/27/23 525.00N1604611/15/202317007TRI-STATE BOBCAT, INC.S76 BOBCAT LOADER RENTAL CONTRACT10/28/23-11/27/23 360.00T4432911/29/202317095TRI-STATE BOBCAT, INC.HYDRAULIC QUICK COUPLER BLK ASSEMBLY -41MISC/36715 Vendor VEN20095 - TRI-STATE BOBCAT, INC. Total:1,580.00 Vendor: VEN33723 - ULTIMATE SAFETY CONCEPTS, INC 637.0020841411/29/2023221620ULTIMATE SAFETY CONCEPTS, …RAE SENSOR MODULE/MONITOR SERVICE REPAIR Vendor VEN33723 - ULTIMATE SAFETY CONCEPTS, INC Total:637.00 Vendor: VEN21625 - UNITED PARCEL SERVICE 78.04YY890443-202311/22/202317046UNITED PARCEL SERVICE SHIPPING DOCUMENT 34.76YY89045311/29/202317096UNITED PARCEL SERVICE CHARGE FOR SHIPPING Vendor VEN21625 - UNITED PARCEL SERVICE Total:112.80 Vendor: VEN29460 - UP NORTH PLASTICS 22,500.002023110711/29/2023221621UP NORTH PLASTICS RETURN ESCROW - 9480 JAMAICA AVE S Vendor VEN29460 - UP NORTH PLASTICS Total:22,500.00 Vendor: VEN21640 - US BANK 32.214246 0445 5570 3929-OCT2311/09/202316955US BANK PROCLAMATION FRAME- LEVITT 62.094246 0445 5570 3929-OCT2311/09/202316955US BANK REFRESHMENTS FOR LOW ZONE WATER TREATMENT GROUNDBR 38.634246 0445 5570 3929-OCT2311/09/202316955US BANK REFRESHMENTS FOR LOW ZONE WATER TREATMENT GROUNDBR 1,414.524246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL AT ICMA CONFERENCE- LEVITT 30.004246 0445 5570 3929-OCT2311/09/202316955US BANK BAGGAGE FEES-LEVITT 24.064246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH WHILE TRAVELING- MANN 30.004246 0445 5570 3929-OCT2311/09/202316955US BANK BAGGAGE FEES-LEVITT 19.644246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH AT ICMA CONFERENCE -LEVITT 19.624246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH AT ICMA CONFERENCE -LEVITT 20.644246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH ON 09-30-2023-MANN 13.484246 0445 5570 3929-OCT2311/09/202316955US BANK BREAKFAST AT AIRPORT-LEVITT Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 27 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 18.404246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH WHILE TRAVELING- MANN 31.594246 0445 5570 3929-OCT2311/09/202316955US BANK AWWA CONFERENCE PRESENTOR-LEVITT 53.504246 0445 5570 3929-OCT2311/09/202316955US BANK TAXI FROM AIRPORT TO HOTEL-MANN 49.004246 0445 5570 3929-OCT2311/09/202316955US BANK LEVITT & MANN CAB TO AIRPORT-LEVITT 4.334246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL IN AUSTIN, TX, DISPUTED-LEVITT 63.944246 0445 5570 3929-OCT2311/09/202316955US BANK LEVITT & MANN DINNER AT ICMA CONFERENCE -LEVITT 10.004246 0445 5570 3929-OCT2311/09/202316955US BANK AWWA CONFERENCE PRESENTOR-LEVITT 4.334246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL IN AUSTIN, TX, DISPUTED-MANN 1,414.524246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL IN AUSTIN, TX-MANN 144.004246 0445 5570 3929-OCT2311/09/202316955US BANK PARKING AT AIRPORT DURING TRIP-MANN 6.904246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH WHILE TRAVELING- MANN 9.204246 0445 5570 3929-OCT2311/09/202316955US BANK BREAKFAST WHILE TRAVELING- MANN 6.504246 0445 5570 3929-OCT2311/09/202316955US BANK DINNER FOR TRAVELING- MANN 85.004246 0445 5570 3929-OCT2311/09/202316955US BANK CYBERSECURITY CLASS - BRENDA-L MALINOWSKI 408.634246 0445 5570 3929-OCT2311/09/202316955US BANK 2023 MN GFOA LODGING - BRENDA-L MALINOWSKI 408.634246 0445 5570 3929-OCT2311/09/202316955US BANK 2023 MN GFOA LODGING - MICHAEL-L MALINOWSKI 20.004246 0445 5570 3929-OCT2311/09/202316955US BANK INTERMEDIATE GOVT. ACCOUNTING - GFOA CLASS MICHAEL 20.004246 0445 5570 3929-OCT2311/09/202316955US BANK ADVANCED GOVT. ACCOUNTING - GFOA COURSE MICHAEL-L 59.804246 0445 5570 3929-OCT2311/09/202316955US BANK SWEARING IN CEREMONY REFRESHMENTS-MANN 52.284246 0445 5570 3929-OCT2311/09/202316955US BANK SWEARING IN CEREMONY REFRESHMENTS-MANN 34.384246 0445 5570 3929-OCT2311/09/202316955US BANK MILESTONE ANNIVERSAY LUNCH DESSERTS-MANN 81.004246 0445 5570 3929-OCT2311/09/202316955US BANK CONSTANT CONTACT 8/22- 9/22-LARSON 325.004246 0445 5570 3929-OCT2311/09/202316955US BANK REGISTRATION MN WATER RESOURCES CONFERENCE JOE FOX -275.004246 0445 5570 3929-OCT2311/09/202316955US BANK REGISTRATION REFUND MN WATER RESOURCES CONFERENCE- 144.004246 0445 5570 3929-OCT2311/09/202316955US BANK POST PANDEMIC CITIES - JAKES - ROONEY-R SCHMITZ 334.864246 0445 5570 3929-OCT2311/09/202316955US BANK LODGING RESERVATIONS FOR PRESERVATION CONFERENCE - 100.004246 0445 5570 3929-OCT2311/09/202316955US BANK PERMIT SPECIALIST CERTIFICATION RENEWAL- DILLON 386.604246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL FOR GIS CONFERENCE - HAUSE-MEYER 200.004246 0445 5570 3929-OCT2311/09/202316955US BANK ASSOCIATION OF MN EMERGENCY MANAGERS MEMBERSHIP-MA Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 28 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 50.004246 0445 5570 3929-OCT2311/09/202316955US BANK METROPOLITAN EMERGENCY MANAGERS ASSOCIATION DUES-M 4.734246 0445 5570 3929-OCT2311/09/202316955US BANK CLEANING SUPPLIES-LINDEEN 12.274246 0445 5570 3929-OCT2311/09/202316955US BANK CLEANING SUPPLIES-LINDEEN 54.244246 0445 5570 3929-OCT2311/09/202316955US BANK LOGITECH PROFESSIONAL PRESENT-MARTIN 114.764246 0445 5570 3929-OCT2311/09/202316955US BANK CHARGER FOR DRONE- PETERSEN 277.024246 0445 5570 3929-OCT2311/09/202316955US BANK BATTERIES FOR DRONE- PETERSEN 22.424246 0445 5570 3929-OCT2311/09/202316955US BANK 128G USB-RENSCHEN 50.004246 0445 5570 3929-OCT2311/09/202316955US BANK MONTHLY UPGRADE-KOERNER 370.744246 0445 5570 3929-OCT2311/09/202316955US BANK UNIFORM ALLOWANCE - BADGES-KOERNER 240.004246 0445 5570 3929-OCT2311/09/202316955US BANK 1X3 PLATES SILVER W/ BLACK LETTERS-RENSCHEN 741.184246 0445 5570 3929-OCT2311/09/202316955US BANK BADGES FOR DEPARTMENT DISPLAY-KOERNER 10.654246 0445 5570 3929-OCT2311/09/202316955US BANK PRIORITY MAIL TO OKLAHOMA CITY, OKLAHOMA-RENSCHEN 115.004246 0445 5570 3929-OCT2311/09/202316955US BANK CRITICAL THINKING COURSE - LANDGRAF-NICKLE 43.084246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR TRAINING -NICKLE 41.924246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK- PETERSEN 32.694246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK- PETERSEN 10.684246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR DEPARTMENT TRAINING-COFFEY 115.004246 0445 5570 3929-OCT2311/09/202316955US BANK CRITICAL THINKING COURSE - BOBICK-NICKLE 120.004246 0445 5570 3929-OCT2311/09/202316955US BANK 2023 MNORCA ANNUAL CONFERENCE - ZIEBARTH- NICKLE 93.684246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK- PETERSEN 44.074246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK-L SORGAARD 33.174246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR CLEO MEETING- KOERNER 48.024246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK-L SORGAARD 63.354246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR TRAINING - SQUAD 1660-NICKLE 16.354246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR DEPARTMENT TRAINING-PETERSEN 19.474246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR LEADERSHIP ASSESSMENT-MCCORMICK 24.664246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK- PETERSEN 375.004246 0445 5570 3929-OCT2311/09/202316955US BANK BCA CRIME SCENE COURSE FOR MN LAW ENFORCEMENT - SW 31.474246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK-L SORGAARD 34.694246 0445 5570 3929-OCT2311/09/202316955US BANK FUEL FOR SWAT WEEK-L SORGAARD 270.544246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL FOR TRAINING-NICKLE 224.144246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR DEPARTMENT TRAINING-PETERSEN 160.964246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR CLEO MEETING- KOERNER Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 29 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 275.004246 0445 5570 3929-OCT2311/09/202316955US BANK BCA TRAINING - MULVIHILL- NICKLE 405.814246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL FOR TRAINING - BAILEY- NICKLE 400.004246 0445 5570 3929-OCT2311/09/202316955US BANK BCA TRAINING - TORNING- NICKLE 95.994246 0445 5570 3929-OCT2311/09/202316955US BANK PAINTBALLS FOR OPEN HOUSE- PETERSEN 109.994246 0445 5570 3929-OCT2311/09/202316955US BANK DRY DOG FOOD-GRAFF 89.994246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR ODIN-L SORGAARD 190.614246 0445 5570 3929-OCT2311/09/202316955US BANK FIRE SPRINKLER WRENCHES- REDENIUS 326.104246 0445 5570 3929-OCT2311/09/202316955US BANK GROUP ROOM RESERVATIONS- REDENIUS 112.534246 0445 5570 3929-OCT2311/09/202316955US BANK MIXED GAS - STREETS-ORLOFF 360.004246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA FALL MAINTENANCE EXPO- BURFEIND 30.004246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA FALL MAINTENANCE EXPO- BURFEIND 87.204246 0445 5570 3929-OCT2311/09/202316955US BANK APPOINTMENT BOOKS 2024- BURFEIND 165.964246 0445 5570 3929-OCT2311/09/202316955US BANK PW OPEN HOUSE FOOD-ALT 39.874246 0445 5570 3929-OCT2311/09/202316955US BANK JOINT COMMISSION MEETING REFRESHMENTS-BURFEIND 28.354246 0445 5570 3929-OCT2311/09/202316955US BANK PW OPEN HOUSE EMPLOYEE LUNCH-DOCKTER 96.644246 0445 5570 3929-OCT2311/09/202316955US BANK LUNCH FOR PUBLIC WORKS DURING SMART SALTING TRAINI 160.784246 0445 5570 3929-OCT2311/09/202316955US BANK PW OPEN HOUSE FOOD-ALT 213.564246 0445 5570 3929-OCT2311/09/202316955US BANK PW OPEN HOUSE FOOD-ALT 30.004246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA FALL MAINTENANCE EXPO- BURFEIND 30.004246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA FALL MAINTENANCE EXPO- BURFEIND 9.394246 0445 5570 3929-OCT2311/09/202316955US BANK NATL CONFERENCE UBER FROM AIRPORT TO HOTEL- PIETRUS 46.954246 0445 5570 3929-OCT2311/09/202316955US BANK NATL CONFERENCE UBER FROM AIRPORT TO HOTEL- PIETRUS 120.004246 0445 5570 3929-OCT2311/09/202316955US BANK FALL EXPO REGISTRATION: SCHROEDER, HONCHARENKO, WA 32.754246 0445 5570 3929-OCT2311/09/202316955US BANK TABLE CLOTHS/FOIL- MUCKENHIRN 2.004246 0445 5570 3929-OCT2311/09/202316955US BANK PW/PARKS & REC OPEN HOUSE CAMPAIGN-PIETRUSZEWSKI 50.004246 0445 5570 3929-OCT2311/09/202316955US BANK PW/PARKS & REC OPEN HOUSE CAMPAIGN-PIETRUSZEWSKI 50.004246 0445 5570 3929-OCT2311/09/202316955US BANK FISHING CAMP RESERVATION LAKE ELMO RESERVE- MUCKENH 60.044246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR TOURNAMENT RCPT #1162669-MUCKENHIRN 60.044246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR TOURNAMENT RCPT #1162655-MUCKENHIRN 16.254246 0445 5570 3929-OCT2311/09/202316955US BANK SPIDERWEB-MUCKENHIRN 37.204246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION/EVENT REFRESHMENTS-MUCKENHIRN Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 30 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 90.004246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA FALL MAINTENANCE EXPO- BURFEIND 42.944246 0445 5570 3929-OCT2311/09/202316955US BANK DEPOSIT BAGS-HIRMAN 66.564246 0445 5570 3929-OCT2311/09/202316955US BANK MOP HEADS-HIRMAN 49.114246 0445 5570 3929-OCT2311/09/202316955US BANK FLOOR SCRUBBER PADS- HIRMAN 23.624246 0445 5570 3929-OCT2311/09/202316955US BANK BACKUP REMOTE FOR PARTY LIGHTS SOUTH RINK-HIRMAN 90.074246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR STAFF TRAINING- HIRMAN 90.004246 0445 5570 3929-OCT2311/09/202316955US BANK JACKET FOR JORDAN-HIRMAN -501.154246 0445 5570 3929-OCT2311/09/202316955US BANK RETURN BATTERIES FOR EDGER-MUCKENHIRN 501.154246 0445 5570 3929-OCT2311/09/202316955US BANK BATTERIES FOR EDGER- MUCKENHIRN -589.464246 0445 5570 3929-OCT2311/09/202316955US BANK ICE EDGER BATTERIES RETURNED-MUCKENHIRN 589.464246 0445 5570 3929-OCT2311/09/202316955US BANK ICE EDGER BATTERIES, RETURNED-MUCKENHIRN 26.154246 0445 5570 3929-OCT2311/09/202316955US BANK HALLOWEEN SKATE SUPPLIES- PIETRUSZEWSKI 75.714246 0445 5570 3929-OCT2311/09/202316955US BANK HALLOWEEN SKATE SUPPLIES- HIRMAN 74.964246 0445 5570 3929-OCT2311/09/202316955US BANK HALLOWEEN SKATE SUPPLIES- PIETRUSZEWSKI 109.754246 0445 5570 3929-OCT2311/09/202316955US BANK ICE ARENA VENDING ITEMS- MUCKENHIRN 23.784246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION/EVENT REFRESHMENTS-MUCKENHIRN 146.844246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION/EVENT REFRESHMENTS-MUCKENHIRN 7.514246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION SCRUBBING PADS-HIRMAN 43.344246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION RAGS-HIRMAN 75.854246 0445 5570 3929-OCT2311/09/202316955US BANK CANDY RACK DISPLAY-HIRMAN -42.944246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION RAGS RETURNED- HIRMAN 14.924246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION THERMOMETER- HIRMAN 42.944246 0445 5570 3929-OCT2311/09/202316955US BANK TOWELS FOR CONCESSIONS- HIRMAN 251.604246 0445 5570 3929-OCT2311/09/202316955US BANK FRYER FILTER-MUCKENHIRN 105.994246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION WATER FILTER- MUCKENHIRN 6.344246 0445 5570 3929-OCT2311/09/202316955US BANK CONCESSION/EVENT REFRESHMENTS-MUCKENHIRN 86.834246 0445 5570 3929-OCT2311/09/202316955US BANK ICE MACHINE FILTER - DOUBLE CHECK PRICE ON INVOICE 200.004246 0445 5570 3929-OCT2311/09/202316955US BANK ASSORTED PUMPKINS AND GOURDS-NEITZ 58.694246 0445 5570 3929-OCT2311/09/202316955US BANK ZOOMSHIFT SUBSCRIPTION- NEITZ 423.644246 0445 5570 3929-OCT2311/09/202316955US BANK GOOGLE ADVERTISEMENTS- NEITZ 599.004246 0445 5570 3929-OCT2311/09/202316955US BANK 2023 GOLF BUSINESS TECHCON REGISTRATION FEE-NEITZ 272.014246 0445 5570 3929-OCT2311/09/202316955US BANK HIGH PERFORMANCE LARGE ANGLE GRINDER-HUESMAN 58.694246 0445 5570 3929-OCT2311/09/202316955US BANK ZOOMSHIFT SUBSCRIPTION- NEITZ 145.954246 0445 5570 3929-OCT2311/09/202316955US BANK FALL PLANTERS-HANSON 58.694246 0445 5570 3929-OCT2311/09/202316955US BANK ZOOMSHIFT SUBSCRIPTION- NEITZ Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 31 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 58.814246 0445 5570 3929-OCT2311/09/202316955US BANK FACEBOOKS ADVERTISEMENTS-NEITZ 576.004246 0445 5570 3929-OCT2311/09/202316955US BANK PROFESSIONAL ALL VENUE GROUP MINNEAPOLIS REGION- JO 61.614246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD FOR CLUBHOUSE-NEITZ 89.684246 0445 5570 3929-OCT2311/09/202316955US BANK BALANCE FOR INFLATABLES RENTAL FOR FOOD TRUCK FEST 95.004246 0445 5570 3929-OCT2311/09/202316955US BANK CG JOURNAL ANNUAL SUBSCRIPTION-LARSON 623.824246 0445 5570 3929-OCT2311/09/202316955US BANK MINNESOTA TRANSPORTATION ALLIANC… 11.794246 0445 5570 3929-OCT2311/09/202316955US BANK SCOTCH TAPE-LARSON 16.064246 0445 5570 3929-OCT2311/09/202316955US BANK PASTRY FOR PARTNERS MEETING-LARSON 18.404246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD TRUCK FESITVAL PROP FOOD FOR VIDEO-LARSON 14.634246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD TRUCK FESITVAL PROP FOOD FOR VIDEO-LARSON 5.184246 0445 5570 3929-OCT2311/09/202316955US BANK FOOD TRUCK FESITVAL PROP FOOD FOR VIDEO-LARSON 4.994246 0445 5570 3929-OCT2311/09/202316955US BANK ONLINE STAMPS ACCOUNT FEE-ANSELMENT 37.004246 0445 5570 3929-OCT2311/09/202316955US BANK ONLINE RANGE WAIVERS- ANSELMENT 94.504246 0445 5570 3929-OCT2311/09/202316955US BANK ADVERTISEMENTS-ANSELMENT 448.324246 0445 5570 3929-OCT2311/09/202316955US BANK HOTEL FOR MNIA-ANSELMENT 19.234246 0445 5570 3929-OCT2311/09/202316955US BANK CLEANER FOR FLOOR SCRUBBERS-ANSELMENT 2,031.204246 0445 5570 3929-OCT2311/09/202316955US BANK WATER EFFICIENT SHOWER HEADS PW OPEN HOUSE- BURFEIN 507.804246 0445 5570 3929-OCT2311/09/202316955US BANK WATER EFFICIENT SHOWER HEADS PW OPEN HOUSE- BURFEIN 30.324246 0445 5570 3929-OCT2311/09/202316955US BANK SHOP SUPPLY-MOSHIER 50.004246 0445 5570 3929-OCT2311/09/202316955US BANK SUBSCRIPTION FOR SCAN TOOL-MOSHIER 60.004246 0445 5570 3929-OCT2311/09/202316955US BANK FOR FALL EXPO - ANDY & CRAIG-MOSHIER -217.564246 0445 5570 3929-OCT2311/09/202316955US BANK GRAND CASINO HINCKLEY REFUND-MOSHIER -326.344246 0445 5570 3929-OCT2311/09/202316955US BANK REFUND LODGING FOR CONFERENCE-MOSHIER 326.344246 0445 5570 3929-OCT2311/09/202316955US BANK LODGING FOR CONFERENCE, REFUNDED-MOSHIER 407.004246 0445 5570 3929-OCT2311/09/202316955US BANK LIGHTSPEED RESTERAUNT- BLUHM Vendor VEN21640 - US BANK Total:21,867.55 Vendor: VEN35692 - VAN METER INC 63.37S013008770.00111/21/2023221563VAN METER INC PVC - COND COUPLING - WELL # 1 311.08S013008918.00111/21/2023221563VAN METER INC PHILIPS LIGHTS & PARTS - CITY HALL Vendor VEN35692 - VAN METER INC Total:374.45 Vendor: VEN22353 - VERIZON WIRELESS 40.01994796976711/15/202317008VERIZON WIRELESS EMERGENCY MANAGEMENT DATA CARDS 10/29 - 11/28/23 1,189.93994796976711/15/202317008VERIZON WIRELESS POLICE DATA CARDS 10/29 - 11/28/23 40.01994796976711/15/202317008VERIZON WIRELESS FIRE DATA CARDS 10/29 - 11/28/23 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 32 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 102.68994796976711/15/202317008VERIZON WIRELESS STREETS DATA CARDS 10/29 - 11/28/23 35.01994796976711/15/202317008VERIZON WIRELESS PW ADMIN DATA CARDS 10/29 - 11/28/23 575.95994796976711/15/202317008VERIZON WIRELESS PARKS DATA CARDS 10/29 - 11/28/23 40.01994796976711/15/202317008VERIZON WIRELESS GOLF DATA CARDS 10/29 - 11/28/23 35.01994796976711/15/202317008VERIZON WIRELESS WELL 7 DATA CARDS 10/29 - 11/28/23 455.74994796976711/15/202317008VERIZON WIRELESS WATER DATA CARDS 10/29 - 11/28/23 55.62994796976711/15/202317008VERIZON WIRELESS SEWER DATA CARDS 10/29 - 11/28/23 105.03994796976711/15/202317008VERIZON WIRELESS FIRE/EMS DATA CARDS 10/29 - 11/28/23 10.31994796976711/15/202317008VERIZON WIRELESS FLEET DATA CARDS 10/29 - 11/28/23 50.31994796976711/15/202317008VERIZON WIRELESS FACILITIES DATA CARDS 10/29 - 11/28/23 120.03994796976711/15/202317008VERIZON WIRELESS IT DATA CARDS 10/29 - 11/28/23 Vendor VEN22353 - VERIZON WIRELESS Total:2,855.65 Vendor: VEN33358 - VERTIV SERVICES, INC. 7,960.001326303711/21/2023221564VERTIV SERVICES, INC.Vertiv UPS Maintenance Vendor VEN33358 - VERTIV SERVICES, INC. Total:7,960.00 Vendor: VEN30818 - VISUAL COMPUTER SOLUTIONS, INC 5,029.651989411/22/202317047VISUAL COMPUTER SOLUTION…ANNUAL SUPPORT/HOSTING/LICENSING - 12/1/23 -11/1/24 Vendor VEN30818 - VISUAL COMPUTER SOLUTIONS, INC Total:5,029.65 Vendor: VEN35366 - VW GOLF INC 102.457445311/15/202317009VW GOLF INC PROSHOP MERCHANDISE Vendor VEN35366 - VW GOLF INC Total:102.45 Vendor: VEN23139 - WASHINGTON COUNTY PUBLIC HEALTH & ENVIRONMENT DEPT 161.002023101211/15/202317010WASHINGTON COUNTY PUBLI…2024 WASH.CO. FOOD,POOLS & LODGING LICENSE RENEWAL 1,906.0020231012-A11/15/202317010WASHINGTON COUNTY PUBLI…2024 WASH.CO. FOOD,POOLS & LODGING LICENSE RENEWAL 183.432023111311/22/202317049WASHINGTON COUNTY PUBLI…OCTOBER 2023 ENVIRONMENTAL CHARGES Vendor VEN23139 - WASHINGTON COUNTY PUBLIC HEALTH & ENVIRONMENT DEPT Total:2,250.43 Vendor: VEN23157 - WASHINGTON COUNTY 276.002023110111/22/202317048WASHINGTON COUNTY DOCUMENT RECORDING Vendor VEN23157 - WASHINGTON COUNTY Total:276.00 Vendor: VEN34963 - WASTE MANAGEMENT OF MINNESOTA INC 380.008984544-2282-211/29/2023221622WASTE MANAGEMENT OF MI…COMPOST DUMPSTER SVC Vendor VEN34963 - WASTE MANAGEMENT OF MINNESOTA INC Total:380.00 Vendor: VEN29141 - WATSON COMPANY INC. 56.7813795511/15/202317011WATSON COMPANY INC.SNACKS FOR ICE ARENA 977.7613795511/15/202317011WATSON COMPANY INC.SNACKS FOR ICE ARENA 490.7213810611/22/202317050WATSON COMPANY INC.SNACKS FOR ICE ARENA 593.7213810611/22/202317050WATSON COMPANY INC.SNACKS FOR ICE ARENA 1,470.4213823811/29/202317097WATSON COMPANY INC.SNACKS FOR ICE ARENA Vendor VEN29141 - WATSON COMPANY INC. Total:3,589.40 Vendor: VEN23122 - WEATHER WATCH INC 220.001232211/22/202317051WEATHER WATCH INC WEATHER SERVICE - Vendor VEN23122 - WEATHER WATCH INC Total:220.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 33 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) Vendor: VEN35666 - WEX INC 29.489302787011/21/2023221565WEX INC FUEL PURCHASES 10/09 - 10/30/2023 84.939302787011/21/2023221565WEX INC FUEL PURCHASES 10/09 - 10/30/2023 79.099302787011/21/2023221565WEX INC FUEL PURCHASES 10/09 - 10/30/2023 -2.399302787011/21/2023221565WEX INC FUEL PURCHASES 10/09 - 10/30/2023 Vendor VEN35666 - WEX INC Total:191.11 Vendor: VEN30736 - WOLD ARCHITECTS AND ENGINEERS, INC 4,297.578931011/21/2023221566WOLD ARCHITECTS AND ENGI…GLACIAL VALLEY 95% OF CONSTRUCTION ADMIN 21,701.378942311/21/2023221566WOLD ARCHITECTS AND ENGI…NEW PW UTILITY FACILITY 28,868.319017811/29/2023221623WOLD ARCHITECTS AND ENGI…NEW PW UTILITY FACILITY Vendor VEN30736 - WOLD ARCHITECTS AND ENGINEERS, INC Total:54,867.25 Vendor: VEN24065 - XCEL ENERGY 90.2685174753511/21/2023221567XCEL ENERGY 7751 70TH ST S FEEDPOINT- 10/04 - 11/01/23 7,502.9585182293211/21/2023221567XCEL ENERGY XCEL STREET LIGHTS- 10/03 - 11/02/23 200.6085196525311/21/2023221567XCEL ENERGY RAVINE PKWY LIGHTS- 10/05- 11/05/23 8,274.7585196583211/21/2023221567XCEL ENERGY PSCH ELECTRICITY & GAS- 10/05-11/05/23 1,493.6785209186911/21/2023221567XCEL ENERGY HERO CENTER GAS- 10/05- 11/05/23 23.3885210627711/21/2023221567XCEL ENERGY 6044 IDEN AVE S FEEDPOINT- 10/05-11/05/23 128.6485210905211/21/2023221567XCEL ENERGY 8503A JENSEN AVE S FEEDPOINT- 10/05 - 11/05/23 76.1585211295811/21/2023221567XCEL ENERGY OAKWOOD PARK- 10/05- 11/05/23 98.1285212502511/21/2023221567XCEL ENERGY 6459 JENSEN AVE S FEEDPOINT- 10/05-11/05/23 11.7585212631211/21/2023221567XCEL ENERGY 7863 JEFFERY AVE S FEEDPOINT- 10/05 - 11/05/23 229.9385214039511/21/2023221567XCEL ENERGY 6790 PINE ARBOR BLVD LIGHTS - 10/05-11/05/23 91.1285214376511/21/2023221567XCEL ENERGY 8490A EPD RD S UNIT TEMP SIGNAL- 10/05-11/05/23 9.4785215814811/21/2023221567XCEL ENERGY 6384 HIGHLAND HILLS CURVE FEEDPOINT-10/05-11/05/23 77.0985217144811/21/2023221567XCEL ENERGY 8490A E POINT DOUGLAS UNIT TRAFFIC-10/05-11/05/23 1,151.2385225387511/21/2023221567XCEL ENERGY 80TH/JAMAICA LIGHTS- 10/05 - 11/05/23 857.1185245118511/21/2023221567XCEL ENERGY TRAFFIC SIGNALS- 10/05- 11/05/23 180.3485282009011/21/2023221567XCEL ENERGY LIFT STATION- 10/11 … 33.0785286387711/21/2023221567XCEL ENERGY SEWER LIFT STATION- 10/11 - 11/09/23 31.3185287586311/21/2023221567XCEL ENERGY BOOSTER BYPASS- 10/11 - 11/08/23 77.4485289918111/29/2023221624XCEL ENERGY 8500 95TH ST S UNIT TRAFFIC SIGNAL- 10/11 - 11/09 65.6285290555311/29/2023221624XCEL ENERGY 7064 W PT DOUGLAS RD S FEEDPOINT- 10/11 - 11/09/23 5,616.6385290632411/29/2023221624XCEL ENERGY HERO CENTER ELEC- 10/11 - 11/09/2023 93.1085290660111/29/2023221624XCEL ENERGY 9750 65TH ST S FEEDPOINT - 10/11 - 11/09/2023 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 34 of 41 AmountPayable NumberPayment DatePayment NumberVendor Name Description (Item) 15.7485291141111/21/2023221567XCEL ENERGY SETTLERS BLUFF LS/10294A GREYSTONE -10/11-11/08/23 46.4485291178411/29/2023221624XCEL ENERGY 6497 INSPIRE CIR S FEEDPOINT- 10/11 - 11/09/2023 84.0785291232711/29/2023221624XCEL ENERGY 8311 60TH ST S UNIT ST LIGHTS- 10/11 - 11/09/2023 18.4885291401911/21/2023221567XCEL ENERGY 8193 GRANGE BLVD UNIT SIREN- 10/11 - 11/08/23 62.1585292294011/29/2023221624XCEL ENERGY 9200 GRANADA AVE S FEEDPOINT- 10/11 - 11/09/2023 27.0285293138311/29/2023221624XCEL ENERGY 6527 GENEVIEVE TRL FEEDPOINT- 10/11 - 11/09/2023 489.3885293709111/21/2023221567XCEL ENERGY 8540 81ST ST S UNIT WELL 7 - 10/23 - 11/09/2023 133.1285294766511/29/2023221624XCEL ENERGY 6490 IDSEN AVE S FEEDPOINT- 10/11 - 11/09/2023 54.7585295906111/29/2023221624XCEL ENERGY 10500A IDEAL AVE S - 10/11 - 10/09/23 181.0485296330811/21/2023221567XCEL ENERGY 8031 80TH ST S FEEDPOINT- 10/11 - 11/08/23 51.3385296489511/29/2023221624XCEL ENERGY 6424 HARKNESS AVE S FEEDPOINT - 10/11 - 11/09/2023 130.6785297065111/29/2023221624XCEL ENERGY 9900 JAMAICA AVE S- 10/11 - 11/09/2023 85.3785319366611/29/2023221624XCEL ENERGY PINE COULEE LIGHTS- 10/11 - 11/09/2023 431.2485321584811/29/2023221624XCEL ENERGY PRO SHOP - 10/09 - 11/07/2023 597.9985321584811/29/2023221624XCEL ENERGY PUMPHOUSE - 10/09 - 11/07/2023 178.2585321584811/29/2023221624XCEL ENERGY MAINT BLDG - 10/09 - 11/07/2023 1,839.1085321584811/29/2023221624XCEL ENERGY CLUBHOUSE - 10/09 - 11/07/2023 156.5385325666011/29/2023221624XCEL ENERGY SOUTHPOINT- 10/11 - 11/09/2023 20.5085333188011/29/2023221624XCEL ENERGY GLENDENNING - 10/14 - 11/13/2023 29,041.4485323013011/29/2023221624XCEL ENERGY WATER- 10/11 - 11/08/2023 21,890.4785345088111/29/2023221624XCEL ENERGY ICE ARENA- 10/11 - 11/09/2023 Vendor VEN24065 - XCEL ENERGY Total:81,948.81 Vendor: VEN32213 - YOLEISY VALDES-GONZALES 281.253391211/29/202317098YOLEISY VALDES-GONZALES MOWING ABATEMENT - 9322 64TH ST S Vendor VEN32213 - YOLEISY VALDES-GONZALES Total:281.25 Vendor: VEN26201 - ZIEGLER INC. 66.87IN00123418611/29/202317099ZIEGLER INC.GAS SPRING KIT - 8204/36673 54.70IN00124418211/29/202317099ZIEGLER INC.FILTERS - 8710/36698 315.36IN00125052811/29/202317099ZIEGLER INC.PUMP ASSEMBLY, GASKET - 4006/36717 & 4007/36726 Vendor VEN26201 - ZIEGLER INC. Total:436.93 Vendor: VEN33052 - ZOHO CORPORATION 1,440.00238688311/22/202317052ZOHO CORPORATION ManageEngine Additional Device Add-on Vendor VEN33052 - ZOHO CORPORATION Total:1,440.00 Grand Total:3,007,604.19 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 35 of 41 Report Summary Fund Summary Payment AmountFund 100 - GENERAL FUND 145,959.25 215 - RECYCLING 944.35 230 - SURFACE WATER MANAGEMENT 2,512.72 240 - FORFEITURE & SEIZURE 3,186.25 250 - ICE ARENA 37,934.19 255 - GOLF COURSE SPECIAL REVENUE FUND 199,398.53 265 - CG CONVENTION & VISITORS BUREAU 204.68 285 - ECONOMIC DEVELOPMENT AUTHORITY 2,200.88 286 - ECONOMIC DEVELOPMENT TRUST 4,793.69 290 - HERO CENTER OPERATIONS 9,406.64 300 - CLOSED DEBT 2,500.00 455 - 3M SETTLEMENT - MPCA 370,265.79 510 - FUTURE PROJECTS 3,909.09 515 - PARK CAPITAL IMPROVEMENT FUND 26,242.20 520 - MSA CONSTRUCTION 32,824.07 526 - ICE ARENA CAPITAL FUND 24,447.00 560 - PAVEMENT MANAGEMENT 311,851.88 568 - DEVELOPER PETITIONED PROJECTS 3,291.52 570 - PARK TRUST 213,466.39 610 - WATER OPERATING 345,376.97 620 - SEWER OPERATING 385,067.20 630 - STREET LIGHTS 31,796.06 660 - SOUTH WASHINTON COUNTY AMBUL 5,819.74 700 - SELF INSURANCE 52,929.95 710 - FLEET MAINTENANCE 62,148.02 720 - INFORMATION TECHNOLOGY 157,449.33 810 - DEVELOPER LETTER OF CREDIT 140,848.85 990 - PAYROLL FUND 430,828.95 3,007,604.19Grand Total: Account Summary Payment AmountAccount Number Account Name 100-00-9100-2034 COBRA INSURANCE 4,766.32 100-01-0010-4210 OP SUPPLY-OTHER 32.21 100-02-0110-4210 OP SUPPLY-OTHER 100.72 100-02-0110-4403 TRAVEL/TRAIN/CON 4,988.17 100-03-0150-4302 LEGAL SERVICE 14,229.19 100-04-0200-4300 PROF SERVICES 259.81 100-04-0200-4302 LEGAL SERVICE 1,696.00 100-04-0200-4341 ADVER/PUBLISH 20.09 100-05-0300-4341 ADVER/PUBLISH 41.16 100-05-0300-4403 TRAVEL/TRAIN/CON 942.26 100-08-0395-4210 OP SUPPLY-OTHER 211.46 100-08-0395-4311 POSTAGE 2,712.66 100-08-0395-4340 PRINTING 2,818.00 100-08-0395-4401 DUES & SUBS 81.00 100-08-0395-4434 SPECIAL EVENTS 1,760.00 100-09-2500-4200 OFFICE SUPPLIES 296.41 100-09-2500-4210 OP SUPPLY-OTHER 50.00 100-09-2500-4272 OP SUP-BUILDINGS 1,013.86 100-09-2500-4360 UTILITIES 8,274.75 100-09-2500-4370 MAINT-REPAIR/EQ 503.79 100-09-2500-4372 MAINT-REPAIR/BLD 1,006.07 100-09-2500-4380 RENTAL/LEASE 343.85 100-09-2500-4405 CLEAN/WASTE REMV 113.52 100-10-1100-4300 PROF SERVICES 108.33 100-10-1100-4305 FEES FOR SERVICE 276.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 36 of 41 Account Summary Payment AmountAccount Number Account Name 100-10-1100-4341 ADVER/PUBLISH 90.65 100-10-1100-4403 TRAVEL/TRAIN/CON 478.86 100-13-1000-2041 SURCHARGE PAYABL 8,522.21 100-13-1000-3110 CONTRACT LICENSE 10.00 100-13-1000-3139 ELECTRICAL PERMITS 120.00 100-13-1000-3140 BUILDING PERMIT 432.70 100-13-1000-3141 HTG/REFR PERMIT 55.00 100-13-1000-3519 OTHER CHARGE SVS -170.38 100-13-1000-4300 PROF SERVICES 10,200.84 100-13-1000-4305 FEES FOR SERVICE 10.56 100-13-1000-4375 CHARGE-FLEET MNT 10.00 100-13-1000-4403 TRAVEL/TRAIN/CON 100.00 100-13-1045-4300 PROF SERVICES 281.25 100-13-1045-4341 ADVER/PUBLISH 76.44 100-14-2040-4403 TRAVEL/TRAIN/CON 386.60 100-15-0400-4310 COMMUNICATION 40.01 100-15-0400-4360 UTILITIES 18.48 100-15-0400-4401 DUES & SUBS 250.00 100-21-0500-4200 OFFICE SUPPLIES 246.99 100-21-0500-4210 OP SUPPLY-OTHER 558.41 100-21-0500-4211 MOTOR FUELS 29.48 100-21-0500-4217 CLOTHING/UNIFORM 405.74 100-21-0500-4272 OP SUP-BUILDINGS 981.18 100-21-0500-4280 CAPITAL OUTLAY <$5,000 15,960.00 100-21-0500-4300 PROF SERVICES 4,500.00 100-21-0500-4305 FEES FOR SERVICE 487.02 100-21-0500-4310 COMMUNICATION 1,189.93 100-21-0500-4311 POSTAGE 45.41 100-21-0500-4340 PRINTING 92.58 100-21-0500-4370 MAINT-REPAIR/EQ 130.00 100-21-0500-4403 TRAVEL/TRAIN/CON 3,207.50 100-21-0500-4434 SPECIAL EVENTS 443.82 100-21-0500-4530 MACH & EQUIPMENT 6,890.00 100-21-0537-4210 OP SUPPLY-OTHER 279.22 100-21-0537-4300 PROF SERVICES 534.29 100-21-0537-4305 FEES FOR SERVICE 200.00 100-26-0800-4217 CLOTHING/UNIFORM 62.87 100-26-0800-4272 OP SUP-BUILDINGS 39.04 100-26-0800-4300 PROF SERVICES 3,600.00 100-26-0800-4305 FEES FOR SERVICE 476.09 100-26-0800-4310 COMMUNICATION 40.01 100-26-0800-4360 UTILITIES 915.19 100-26-0800-4370 MAINT-REPAIR/EQ 1,373.74 100-26-0800-4372 MAINT-REPAIR/BLD 4,873.12 100-26-0800-4403 TRAVEL/TRAIN/CON 1,502.44 100-26-0800-4405 CLEAN/WASTE REMV 125.23 100-26-0800-4434 SPECIAL EVENTS 210.00 100-31-1200-4210 OP SUPPLY-OTHER 937.04 100-31-1200-4211 MOTOR FUELS 112.53 100-31-1200-4217 CLOTHING/UNIFORM 1,702.64 100-31-1200-4271 OP SUP-OTHER IMP 4,586.29 100-31-1200-4310 COMMUNICATION 102.68 100-31-1200-4371 MAINT-REPAIR/OTH 198.68 100-31-1200-4380 RENTAL/LEASE 695.00 100-31-1200-4403 TRAVEL/TRAIN/CON 2,533.80 100-31-1200-4405 CLEAN/WASTE REMV 531.32 100-32-1260-4210 OP SUPPLY-OTHER 1,235.71 100-32-1260-4403 TRAVEL/TRAIN/CON 30.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 37 of 41 Account Summary Payment AmountAccount Number Account Name 100-34-1290-4210 OP SUPPLY-OTHER 3,773.15 100-35-2005-4200 OFFICE SUPPLIES 202.09 100-35-2005-4210 OP SUPPLY-OTHER 802.73 100-35-2005-4305 FEES FOR SERVICE 574.40 100-35-2005-4310 COMMUNICATION 35.01 100-35-2005-4372 MAINT-REPAIR/BLD 96.62 100-35-2005-4380 RENTAL/LEASE 60.00 100-35-2005-4403 TRAVEL/TRAIN/CON 30.00 100-35-2005-4405 CLEAN/WASTE REMV 253.52 100-35-2009-4360 UTILITIES 20.50 100-36-2200-4210 OP SUPPLY-OTHER 11.99 100-36-2200-4231 SMALL TOOLS 12.99 100-36-2200-4403 TRAVEL/TRAIN/CON 30.00 100-41-1500-4210 OP SUPPLY-OTHER 2,387.59 100-41-1500-4211 MOTOR FUELS 84.93 100-41-1500-4217 CLOTHING/UNIFORM 388.90 100-41-1500-4270 OP SUP-VEH/EQ 163.94 100-41-1500-4271 OP SUP-OTHER IMP 635.92 100-41-1500-4300 PROF SERVICES 36.71 100-41-1500-4310 COMMUNICATION 575.95 100-41-1500-4360 UTILITIES 266.94 100-41-1500-4380 RENTAL/LEASE 2,058.98 100-41-1500-4403 TRAVEL/TRAIN/CON 176.34 100-41-1500-4405 CLEAN/WASTE REMV 1,460.15 100-51-2300-4210 OP SUPPLY-OTHER 463.21 100-51-2300-4341 ADVER/PUBLISH 52.00 100-51-2300-4434 SPECIAL EVENTS 1,680.85 215-54-1900-4210 OP SUPPLY-OTHER 116.35 215-54-1900-4302 LEGAL SERVICE 448.00 215-54-1900-4405 CLEAN/WASTE REMV 380.00 230-60-3200-4210 OP SUPPLY-OTHER 129.43 230-60-3200-4217 CLOTHING/UNIFORM 212.25 230-60-3200-4403 TRAVEL/TRAIN/CON 90.00 230-61-3260-4305 FEES FOR SERVICE 302.63 230-61-3260-4311 POSTAGE 534.71 230-61-3260-4321 DATA PROCESSING 954.00 230-61-3260-4340 PRINTING 289.70 240-21-0554-4280 CAPITAL OUTLAY <$5,000 3,186.25 250-77-3700-4200 OFFICE SUPPLIES 42.94 250-77-3700-4209 OP SUPPLIES-CLEN 229.18 250-77-3700-4210 OP SUPPLY-OTHER 310.32 250-77-3700-4211 MOTOR FUELS 663.88 250-77-3700-4217 CLOTHING/UNIFORM 90.00 250-77-3700-4270 OP SUP-VEH/EQ 0.00 250-77-3700-4272 OP SUP-BUILDINGS 1,192.59 250-77-3700-4300 PROF SERVICES 660.00 250-77-3700-4305 FEES FOR SERVICE 64.01 250-77-3700-4310 COMMUNICATION 37.83 250-77-3700-4360 UTILITIES 21,890.47 250-77-3700-4370 MAINT-REPAIR/EQ 115.00 250-77-3700-4372 MAINT-REPAIR/BLD 3,365.24 250-77-3700-4405 CLEAN/WASTE REMV 76.23 250-77-3700-4434 SPECIAL EVENTS 176.82 250-77-3700-4436 PROSHOP RESALE 1,274.83 250-77-3700-4438 VENDING RESALE 1,323.71 250-77-3740-4210 OP SUPPLY-OTHER 83.76 250-77-3740-4438 CONCESSIONS RESALE 6,337.38 255-53-2100-4210 OP SUPPLY-OTHER 410.63 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 38 of 41 Account Summary Payment AmountAccount Number Account Name 255-53-2100-4305 FEES FOR SERVICE 2,513.95 255-53-2100-4310 COMMUNICATION 1,003.29 255-53-2100-4341 ADVER/PUBLISH 423.64 255-53-2100-4360 UTILITIES 500.33 255-53-2100-4403 TRAVEL/TRAIN/CON 599.00 255-53-2100-4438 PRO/MISC RESALE 3,710.54 255-53-2100-4510 BUILD & STRUC 3,237.80 255-55-2105-4210 OP SUPPLY-OTHER 2,306.91 255-55-2105-4216 FERTILIZER/CHEM 320.63 255-55-2105-4231 SMALL TOOLS 272.01 255-55-2105-4270 OP SUP-VEH/EQ 975.35 255-55-2105-4271 OP SUP-OTHER IMP 16.99 255-55-2105-4305 FEES FOR SERVICE 885.47 255-55-2105-4310 COMMUNICATION 214.81 255-55-2105-4370 MAINT-REPAIR/EQ 1,116.27 255-55-2105-4380 RENTAL/LEASE 120.00 255-55-2105-4405 CLEAN/WASTE REMV 275.00 255-55-2105-4449 OTHER CONTRACT 145.95 255-55-2110-4310 COMMUNICATION 40.01 255-55-2110-4360 UTILITIES 835.97 255-55-2115-4550 PROJECT-CONTRACT 161,538.94 255-56-2140-4210 OP SUPPLY-OTHER 1,066.71 255-56-2140-4305 FEES FOR SERVICE 706.67 255-56-2140-4341 ADVER/PUBLISH 58.81 255-56-2140-4360 UTILITIES 2,407.74 255-56-2140-4370 MAINT-REPAIR/EQ 97.16 255-56-2140-4372 MAINT-REPAIR/BLD 119.65 255-56-2140-4401 DUES & SUBS 2,067.00 255-56-2140-4405 CLEAN/WASTE REMV 315.82 255-56-2140-4434 SPECIAL EVENTS 576.00 255-56-2140-4436 CONCESSION RESAL 9,092.64 255-56-2140-4438 PRO/MISC RESALE 213.46 255-56-2140-4439 LIQUOR - RESALE 1,213.38 265-00-1150-4305 FEES FOR SERVICE 115.00 265-00-1150-4434 SPECIAL EVENTS 89.68 285-12-1135-4302 LEGAL SERVICE 1,416.00 285-12-1135-4401 DUES & SUBS 95.00 285-12-1135-4403 TRAVEL/TRAIN/CON 623.82 285-12-1135-4434 SPECIAL EVENTS 66.06 286-00-6700-4551 PROJECT-ENGINEER 4,793.69 290-00-2900-4210 OP SUPPLY-OTHER 39.95 290-00-2900-4302 LEGAL SERVICE 928.00 290-00-2900-4305 FEES FOR SERVICE 368.72 290-00-2900-4311 POSTAGE 83.03 290-00-2900-4321 DATA PROCESSING 37.00 290-00-2900-4341 ADVER/PUBLISH 94.50 290-00-2900-4360 UTILITIES 7,110.30 290-00-2900-4372 MAINT-REPAIR/BLD 277.59 290-00-2900-4403 TRAVEL/TRAIN/CON 448.32 290-00-2900-4405 CLEAN/WASTE REMV 19.23 300-00-9300-4300 PROF SERVICES 2,500.00 455-00-7210-4559 PROJECT-OTHER 765.00 455-00-7221-4551 PROJECT-ENGINEER 77,557.61 455-00-7222-4551 PROJECT-ENGINEER 11,862.36 455-00-7232-4550 PROJECT-CONTRACT 73,899.86 455-00-7232-4551 PROJECT-ENGINEER 4,413.07 455-00-7233-4551 PROJECT-ENGINEER 306.00 455-00-7252-4380 RENTAL/LEASE 104,000.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 39 of 41 Account Summary Payment AmountAccount Number Account Name 455-00-7252-4551 PROJECT-ENGINEER 5,678.25 455-00-7252-4559 PROJECT-OTHER 41,016.53 455-00-7255-4551 PROJECT-ENGINEER 220.30 455-00-7260-4551 PROJECT-ENGINEER 50,546.81 510-00-6574-4551 PROJECT-ENGINEER 3,909.09 515-00-9515-4300 PROF SERVICES 13,026.20 515-00-9515-4302 LEGAL SERVICE 656.00 515-00-9515-4305 FEES FOR SERVICE 1,000.00 515-00-9515-4540 OTHER CAP OUTLAY 11,560.00 520-00-6552-4301 ENGINEERING SVS 26,545.00 520-00-6552-4551 PROJECT-ENGINEER 5,591.25 520-00-6552-4552 PROJECT-LEGAL 519.61 520-00-6552-4559 PROJECT-OTHER 168.21 526-00-9526-4559 PROJECT-OTHER 24,447.00 560-00-6575-4341 ADVER/PUBLISH 92.12 560-00-6575-4550 PROJECT-CONTRACT 307,166.06 560-00-6578-4551 PROJECT-ENGINEER 4,593.70 568-00-6625-4551 PROJECT-ENGINEER 2,851.52 568-00-6625-4552 PROJECT-LEGAL 440.00 570-00-9570-4300 PROF SERVICES 843.50 570-00-9570-4301 ENGINEERING SVS 4,500.25 570-00-9570-4302 LEGAL SERVICE 96.00 570-00-9570-4540 OTHER CAP OUTLAY 15,855.90 570-00-9570-4550 PROJECT-CONTRACT 154,145.17 570-00-9570-4559 PROJECT-OTHER 38,025.57 610-00-7261-4551 PROJECT-ENGINEER 77,249.93 610-70-3000-4210 OP SUPPLY-OTHER 16,408.12 610-70-3000-4211 MOTOR FUELS 79.09 610-70-3000-4216 FERTILIZER/CHEM 3,455.24 610-70-3000-4231 SMALL TOOLS 27.99 610-70-3000-4271 OP SUP-OTHER IMP 614.70 610-70-3000-4300 PROF SERVICES 201,036.71 610-70-3000-4301 ENGINEERING SVS 724.50 610-70-3000-4305 FEES FOR SERVICE 480.88 610-70-3000-4310 COMMUNICATION 455.74 610-70-3000-4360 UTILITIES 29,072.75 610-70-3000-4371 MAINT-REPAIR/OTH 550.00 610-70-3000-4372 MAINT-REPAIR/BLD 3,515.00 610-70-3000-4380 RENTAL/LEASE 1,650.00 610-70-3000-4405 CLEAN/WASTE REMV 531.32 610-70-3000-4449 OTHER CONTRACT 1,200.00 610-71-3060-4305 FEES FOR SERVICE 1,211.00 610-71-3060-4311 POSTAGE 2,141.00 610-71-3060-4321 DATA PROCESSING 3,816.00 610-71-3060-4340 PRINTING 1,157.00 620-00-9620-1191 A/R-UTILITY 1,360.45 620-00-9620-2042 SAC 151,585.00 620-80-3100-3739 MISC UTIL -1,515.85 620-80-3100-4210 OP SUPPLY-OTHER 1,617.02 620-80-3100-4217 CLOTHING/UNIFORM 244.09 620-80-3100-4310 COMMUNICATION 55.62 620-80-3100-4360 UTILITIES 229.15 620-80-3100-4363 MWCC SERVICE 220,634.72 620-80-3100-4372 MAINT-REPAIR/BLD 2,532.00 620-81-3160-4305 FEES FOR SERVICE 1,211.00 620-81-3160-4311 POSTAGE 2,141.00 620-81-3160-4321 DATA PROCESSING 3,816.00 620-81-3160-4340 PRINTING 1,157.00 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 40 of 41 Account Summary Payment AmountAccount Number Account Name 630-75-1400-4210 OP SUPPLY-OTHER 259.80 630-75-1400-4217 CLOTHING/UNIFORM 87.45 630-75-1400-4231 SMALL TOOLS 173.88 630-75-1400-4305 FEES FOR SERVICE 18,030.96 630-75-1400-4311 POSTAGE 535.00 630-75-1400-4321 DATA PROCESSING 953.25 630-75-1400-4340 PRINTING 289.00 630-75-1400-4360 UTILITIES 1,520.86 630-75-1400-4361 NSP STREET LIGHT 7,502.95 630-75-1430-4360 UTILITIES 934.55 630-75-1440-4360 UTILITIES 1,151.23 630-75-1450-4360 UTILITIES 357.13 660-24-0330-4305 FEES FOR SERVICE 4,481.73 660-24-0600-4210 OP SUPPLY-OTHER 1,008.75 660-24-0600-4217 CLOTHING/UNIFORM 134.96 660-24-0600-4310 COMMUNICATION 105.03 660-24-0600-4403 TRAVEL/TRAIN/CON 89.27 700-00-9700-4144 HEALTH INSURANCE 1,192.16 700-00-9700-4146 DISABILITY 5,244.18 700-00-9700-4148 WORKERS COMP 41,432.00 700-00-9700-4300 PROF SERVICES 2,708.75 700-00-9700-4733 CLAIM-NONCITY PR 729.00 700-00-9700-4734 AUTO CLAIMS 10.99 700-00-9700-4737 MEDICAL DEDUCTIBLE 1,612.87 710-33-1700-4210 OP SUPPLY-OTHER 159.01 710-33-1700-4212 LUB/ADD 270.51 710-33-1700-4217 CLOTHING/UNIFORM 413.77 710-33-1700-4231 SMALL TOOLS 133.11 710-33-1700-4270 OP SUP-VEH/EQ 14,991.15 710-33-1700-4300 PROF SERVICES 36.71 710-33-1700-4305 FEES FOR SERVICE 57.00 710-33-1700-4310 COMMUNICATION 10.31 710-33-1700-4370 MAINT-REPAIR/EQ 24,531.20 710-33-1700-4401 DUES & SUBS 50.00 710-33-1700-4405 CLEAN/WASTE REMV 681.32 710-33-1710-4211 MOTOR FUELS 20,894.98 710-33-1720-4217 CLOTHING/UNIFORM 26.20 710-33-1720-4310 COMMUNICATION 50.31 710-33-1720-4403 TRAVEL/TRAIN/CON -157.56 720-07-0380-4210 OP SUPPLY-OTHER 109.50 720-07-0380-4280 CAPITAL OUTLAY <$5,000 22,041.98 720-07-0380-4310 COMMUNICATION 8,684.65 720-07-0380-4321 DATA PROCESSING 117,983.26 720-07-0380-4370 MAINT-REPAIR/EQ 7,960.00 720-07-0380-4371 MAINT-REPAIR/OTH 645.00 720-07-0380-4403 TRAVEL/TRAIN/CON 24.94 810-00-8217-2310 DEPOSITS PAYABLE 22,550.00 810-00-9810-2310 DEPOSITS PAYABLE 118,298.85 990-05-9990-2010 PERA 243,899.84 990-05-9990-2032 GROUP INS-WTHHLD 114,368.98 990-05-9990-2033 DENTAL INS-WITH 10,918.22 990-05-9990-2035 LIFE INS-WITHHLD 3,285.70 990-05-9990-2037 CHILD SUPPORT 1,992.29 990-05-9990-2038 UNION DUES 550.00 990-05-9990-2043 DEFERRED COMP 51,540.07 990-05-9990-2044 ROTH 457 1,130.00 990-05-9990-2047 LONG TERM DISABILITY 3,143.85 Grand Total:3,007,604.19 Expense Approval Report Payment Dates: 11/9/2023 - 11/29/2023 12/1/2023 8:20:37 AM Page 41 of 41 Project Account Summary Payment AmountProject Account Key **None**2,291,410.11 01-23-015-ESC 24.00 02-23-006-ADV 92.12 02-23-006-CON 307,166.06 02-23-011-ENG 77,249.93 02-24-001-ENG 4,593.70 05-23-007-CON 1,439.00 05-23-007-OTH 38,025.57 05-23-007-PRO 843.50 23-PD-2369S 3,445.00 23-PD-2370S 3,445.00 7210-00-OTH 765.00 7221-03-ENG 77,557.61 7233-02-ENG 306.00 7252-03-ENG 5,372.25 7252-03-OTH 39,662.75 7252-04-ENG 306.00 7252-04-OTH 1,353.78 7252-04-REN 104,000.00 7260-03-ENG 50,546.81 Grand Total:3,007,604.19 PAYROLL CHECK REGISTER BIWEEKLY – PE 11/19/2023 – CK 11/30/2023 - $431,177.58 1 City Council Action Request 9.A. Meeting Date 12/6/2023 Department Community Development Agenda Category Action Item Title Lake Flora 2nd Addition – Final Plat, Regional Pond Purchase Agreement, Temporary Drainage Easement, Compost Site Agreement Staff Recommendation 1. Hold the public hearing and adopt Resolution 2023-149 for vacation of easements as outlined in the Partial and Full Vacation Exhibit dated November 1, 2023. 2. Adopt Resolution 2023-156 approving the final plat to be called Lake Flora Second Addition. 3. Adopt Resolution 2023-157 approving the Termination of Purchase Agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership. 4. Adopt Resolution 2023-158 approving the purchase agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership and WAG Farms, Inc. 5. Approve the Temporary Drainage and Utility Easement over Lot 1, Block 2, Lake Flora Second Addition Plat. 6. Approve the agreement with Rumpca Companies, LLC. 7. Approve Memorandum of Understanding between the City and Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership, and WAG Farms, Inc. for Lot 2, Block 1 and right of entry over Outlots A and C. Budget Implication N/A Attachments 1. Lake Flora 2nd CC Memo 2. Lake Flora 2nd Resolution - Vacating Easements 3. Lake Flora 2nd Partial and Full Vacations 4. Lake Flora 2nd Resolution - Final Plat 5. Lake Flora 2nd Final Plat 6. Lake Flora 2nd Resolution - Approving Termination of P.A. 7. Lake Flora 2nd Termination of PA 8. Lake Flora 2nd Resolution - Approving New Purchase Agreement 9. Lake Flora 2nd Purchase Agreement 2 10. Lake Flora 2nd Yardwaste Agreement Amendment 11. Lake Flora 2nd Temporary Drainage and Utility Easement 12. Lake Flora 2nd Memorandum of Understanding 13. Lake Flora 2nd Right of Entry Agreement TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Emily Schmitz, Community Development Director DATE: November 29, 2023 RE: Lake Flora 2nd Addition – Final Plat, Regional Pond Purchase Agreement, Temporary Drainage Easement, Compost Site Agreement Background Historically, land owned by the WAG Farms Trust within the City’s Business Park has been sold to the EDA (Economic Development Authority) and then sold to the end user. The City has coor - dinated multiple sales over the years and created several shovel ready sites for development. Given the continued interest in the City’s business park, the City of Cottage Grove has proposed a plat to be called Lake Flora Second Addition for the area located south of Highway 61, east of Jamaica Avenue, and north of 100th Street South. The plat create s developable parcels and potential future ponding areas on land currently owned by the WAG Trust Farms. Site Location Honorable Mayor, City Council, and Jennifer Levitt Lake Flora Second - Final Plat December 6, 2023 Page 2 of 6 The proposed preliminary plat was reviewed by the Planning Commission on February 27, 2023, and recommended approval. The City Council reviewed and approved the preliminary plat at their meeting on September 6, 2023. Final Plat The proposed Lake Flora Second Addition final plat encompasses approximately 6 9.77 acres. The entire area of the plat is guided Industrial in the Comprehensive Plan and is currently zoned I-1, General Industry. The proposed plat would allow for the continued expansion of the City’s Business Park towards the east side of Jamaica Avenue as well as the expansion of the City’s Regional Stormwater system. L-P3. The preliminary plat, as approved by the Council in September, created four lot and block parcels, nine outlots, and dedicated appropriate right-of-way adjacent to public streets as well as standard drainage and utility easements. Since that time, additional interest in the parcels to be created by the Lake Flora Second Addition Plat required adjustment to lot lines and proposed right of way to support the required infrastructure to develop those parcels. The outlots originally created to ex- pand the regional pond (L-P3) have also been expanded with the second addition final plat. Lake Flora Second Addition Final Plat Existing historic easements will encompass several of the proposed parcels (hatched areas shown below); therefore, easement vacations will be required prior to the recording of the final Honorable Mayor, City Council, and Jennifer Levitt Lake Flora Second - Final Plat December 6, 2023 Page 3 of 6 plat. These easements include ROW easements that will be encompassed by platted ROW, so paper easements are no longer required. Easements to be Vacated One of the current easements on the proposed Lot 1, Block 2 of the Lake Flora Second Addition plat covers the stormwater, which is directed to the parcel from an outlet on the east side of Jamaica Avenue. Until such time this parcel is developed, and additional infrastructure installed to route the water to the flume south of Lot 1, Block 2, the City requires the area to continue to be covered by a temporary drainage and utility easement. The easement will cover the same area as the existing easement; however, it will terminate at such time the parcel is improved and the required infrastructure to route the water is installed. Regional Stormwater – L-P3 Included in the City’s stormwater management system is an existing regional pond, L-P3 (Langdon Pond #3). This pond is located east of Jamaica Avenue and the compost site and north of 100th Street; the pond area is outlined in blue in the figure below. L-P3 receives runoff from nearly all land in Cottage Grove west of Keats Avenue and north of 100th Street. Water exits the pond under 100th Street and then flows through a DNR public stream down to the Mississippi River. Honorable Mayor, City Council, and Jennifer Levitt Lake Flora Second - Final Plat December 6, 2023 Page 4 of 6 L-P3 – Langdon Pond #3 As part of the City’s Surface Water Management Plan (SWMP), expansion of this pond is planned to provide additional stormwater runoff control and flood storage. The SWMP includes costs for the purchase of land to allow for this expansion, which is funded b y Stormwater Area Charges that are collected through development projects. The original agreement between the City and WAG Farms Trust indicated the City would purchase Outlot F for expansion of the ponding to continue to meet the goals of the City’s SWMP. The amended plat labels the area to be purchased by the City for expansion of the regional pond as Outlots A, B, C, and D. The purchase agreement has been amended to reflect the appropriate outlots. Compost Site Agreement Rumpca Companies, Inc. currently operates on the parcel adjacent to Jamaica Avenue. With the proposed plat and purchase agreements between the City for the outlots for the pond expansion to the east and for the purchase agreement for the newly created Lot 1, Block 2 with Kwik Trip, the activity on the existing site must be removed. The City has proposed to shift all of the Rumpca compost site activity off of Lot 1, Block 2 to the newly created Outlot C. The City would own the outlot and would enter into an agreement with Rumpca to allow for the compost site activity. This use could remain on Outlot C until such time the work to create the ponds by removal of material need s to be completed. Given the City does Honorable Mayor, City Council, and Jennifer Levitt Lake Flora Second - Final Plat December 6, 2023 Page 5 of 6 not yet own Outlot C, Lake Flora Second Addition, an agreement is required between the current property owner (WAG Farms, Inc.) and Rumpca Companies, Inc. to allow their operations to move to the future Outlot C, Lake Flora Second Addition Plat before the City purchases the outlot. Proposed Rumpca Compost Site Location MOU and Right of Entry The City shall enter into a memorandum of understanding (MOU) for the benefit of WAG Farms, LLC that the City will diligently pursue a buyer for Lot 2, Block 1, Lake Flora Second Addition. If the lot has not been sold by 2027, the City shall purchase the lot. To provide WAG Farms, LLC access to the lot (Lot 2, Block 1) under their ownership, the City shall enter into a right of entry allowing WAG Farms access across the City-owned Outlots A and C to Lot 2, Block 1. Development Fees Development fees will be evaluated at such time any of the proposed lot and block parcels are purchased or a planning application received for development of either of the parcels. No devel- opment fees are required as part of this plat. Honorable Mayor, City Council, and Jennifer Levitt Lake Flora Second - Final Plat December 6, 2023 Page 6 of 6 Recommendation That the City Council take the following actions: 1. Hold the public hearing and adopt Resolution 2023-149 for vacation of easements as outlined on the Partial and Full Vacation Exhibit dated November 1, 2023. 2. Adopt Resolution 2023-156 approving the final plat to be called Lake Flora Second Addition. 3. Adopt Resolution 2023-157 approving the Termination of Purchase Agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership. 4. Adopt Resolution 2023-158 approving the purchase agreement with Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership and WAG Farms, Inc. 5. Approve the Temporary Drainage and Utility Easement over Lot 1, Block 2, Lake Flora Second Addition Plat. 6. Approve the yard waste agreement with Rumpca Companies, LLC. 7. Approve Memorandum of Understanding between the City and Glendenning Farms, L.P., Joan Glendenning Kennedy Family Limited Partnership, and WAG Farms, Inc. for Lot 2, Block 1 and right of entry over Outlots A and C. Attachments • Partial and Full Vacation Exhibit dated November 1, 2023 • Lake Flora Second Addition Final Plat • Termination of Purchase Agreement • Purchase Agreement for Outlots A, B, C, and D, Lake Flora Second Addition • Yard Waste Agreement between City and Rumpca Companies • Temporary Drainage and Utility Easement over Lot 1, Block 2, Lake Flora Second Addition • Memorandum of Understanding for Lot 2, Block 1, Lake Flora Second Addition • Right of Entry for Lot 2, Block 1, Lake Flora Second Addition CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-149 A RESOLUTION VACATING CERTAIN EASEMENTS LOCATED WITHIN THE CITY OF COTTAGE GROVE, MINNESOTA WHEREAS, pursuant to Minn. Stat. § 412.851, the City Council may vacate any street, alley, public grounds, public way or any part thereof within the City by Resolution; and WHEREAS, by that certain Drainage and Utility Easement recorded as Document No. 341576 on January 29, 1976 in the Washington County Recorder’s Office, a public utility easement was granted as legally described and depicted on Exhibit A (“Easement No. 1”); and WHEREAS, by that certain Drainage and Utility Easement recorded as Document No. 343357 on April 5, 1976 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit B (“Easement No. 2”); and WHEREAS, by that certain Drainage and Utility Easement recorded as Document No. 4192543 on May 9, 2019 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit C (“Easement No. 3”); and WHEREAS, by that certain Right-of-Way and Drainage and Utility Easement recorded as Document No. 4196224 on June 11, 2019 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit D (“Easement No. 4”); and WHEREAS, by that certain Drainage and Utility Easement recorded as Document No. 4199180 on July 5, 2019 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit E (“Easement No. 5”); and WHEREAS, by that certain Right-of-Way and Drainage and Utility Easement recorded as Document No. 341573 on January 29, 1976 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit F (“Easement No. 6”); and WHEREAS, by that certain Drainage and Utility Easement recorded as Document No. 4199181 on July 5, 2019 in the Washington County Recorder’s Office, the following public utility easement was granted as legally described and depicted on Exhibit G (“Easement No. 7”); and WHEREAS, by that certain Right-of-Way and Drainage and Utility Easement recorded as Document No. 355641 on March 7, 1977 in the Washington County Recorder’s Office, the following portion of the public utility easement was granted as legally described and depicted on Exhibit H (“Easement No. 8”); and City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 2 WHEREAS, by that certain Right-of-Way and Drainage and Utility Easement recorded as Document No. 341575 on January 29, 1976 in the Washington County Recorder’s Office, the following portion of the public utility easement was granted as legally described and depicted on Exhibit I (“Easement No. 9”); and WHEREAS, by that certain Right-of-Way and Drainage and Utility Easement recorded as Document No. 3005550 on October 5, 1998 in the Washington County Recorder’s Office, the following portion of the public utility easement was granted as legally described and depicted on Exhibit J (“Easement No. 10”); and WHEREAS, Easements No. 1-10 shall be hereinafter referred to individually and collectively as “Easements;” and WHEREAS, the City of Cottage Grove wishes to vacate the Easements; and WHEREAS, the 95th Street South dedication in that certain plat of Glengrove Industrial Park 1st Addition recorded as Document No. 3126133 on October 20, 2000 in the Washington County Recorder’s Office shall remain and is not to be affected by this vacation; and WHEREAS, the drainage and utilities dedicated in that certain plat of Glengrove Industrial Park 9th Addition recorded as Document No. 4353044 on December 28, 2021 in the Washington County Recorder’s Office shall remain and is not to be affected by this vacation; and WHEREAS, a notice of a public hearing on said vacation was duly published and posted in accordance with applicable Minnesota Statutes and a public hearing was held on said vacation; and WHEREAS , the City Council of Cottage Grove then proceeded to hear all persons interested in said vacation and all persons interested were afforded an opportunity to present their views and objections to the granting of said vacation; and WHEREAS, the City Council of Cottage Grove has determined that the vacation would be in the public interest. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Cottage Grove: 1. That the City of Cottage Grove, pursuant to Minn. Stat. § 412.851, hereby vacates the Easements situated in the City of Cottage Grove, County of Washington, State of Minnesota, legally described and depicted on the attached Exhibits A, B, C, D, E, F, G, H, I and J. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 3 2. That said vacation has no relationship to the City’s Comprehensive Plan and therefore the Cottage Grove City Council has dispensed with the requirements of Minn. Stat. § 462.356, Subd. 2, that may require the Cottage Grove Planning Commission to perform a Comprehensive Plan compliance review of said vacation that may constitute a disposal of real property pursuant to § 462.356, Subd. 2. 3. That said Vacation shall be recorded in the Washington County Recorder’s Office against the affected properties, reflecting the completion of the proceedings herein. Passed this 6th day of December, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 4 EXHIBIT A LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 1 TO BE VACATED Full vacation of a perpetual easement for public municipal utility purposes over, under and across, and ingress to and egress from, the following tract or parcel of land lying and being in the County of Washington and State of Minnesota described as follows, to wit: A perpetual easement over, under and across the West 200 feet of the East 490 feet of the North 20 feet of the South 1647.34 feet of the West half of Section 21, Township 27, Range 21, Washington County, Minnesota. Together with the right of ingress to and egress from said premises across the adjacent lands of party of the first part for the purpose of constructing, inspecting, repairing, maintaining, replacing, and re-sizing the property of party of the second part located thereon. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 5 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 6 EXHIBIT B LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 2 TO BE VACATED Full vacation of a flowage easement for public storm water purposes over and across the following tract or parcel of land lying and being in the County of Washington and State of Minnesota, described as follows, to-wit: The East 290 feet of the North 350 feet of the South 1737.34 feet of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 7 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 8 EXHIBIT C LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 3 TO BE VACATED A permanent easement for utility and drainage purposes and all such purposes ancillary, incident or related thereto (“Permanent Easement”) under, over, across through and upon that real property as described per document 4192543, described as follows: A perpetual drainage and utility easement over, under, and across the North 20.00 feet of the South 53.00 feet, of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota, lying easterly of the easterly right of way line of Jamaica Ave South, as described in document number 355641, on file and of record in the Office of the County Recorder, Washington County, Minnesota. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 9 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 10 EXHIBIT D LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 4 TO BE VACATED Full vacation of the highway right of way and utility easement described in Document No. 4196224, described as followed: A perpetual highway right of way and utility easement over, under, and across the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota that lies easterly of the easterly right of way line of Jamaica Avenue South, as described in document number 341575, on file and of record in the Office of the County Recorder, Washington County, Minnesota, that lies southerly of the southerly right of way line of 95th Street South, as described in document number 341573, on file and of record in the Office of the County Recorder, Washington County, Minnesota, and lies northerly of the following describe line: Commencing at the southeast corner of said West Half; thence on an assumed bearing of North 89 degrees 53 minutes 43 seconds West along the south line of said West Half, a distance of 550.00 feet to the centerline of Jamaica Avenue South, as described in said document number 341575; thence North 00 degrees 07 minutes 51 seconds East along said centerline, a distance of 2042.34 feet to the northeast corner of GLENGROVE INDUSTRIAL PARK 1ST ADDITION, according to the recorded plat thereof, Washington County, Minnesota and the northerly right of way line of 95th Street South, as described in said document number 341575; thence South 89 degrees 53 minutes 43 seconds East along said northerly right of way line, a distance of 60.00 feet to the east right of way line of said Jamaica Ave South; thence South 00 degrees 07 minutes 51 seconds West along said east right of way line, a distance of 60.00 feet to the south right of way of said 95th Street South as described in document number 341573; thence continuing South 00 degrees 07 minutes 51 seconds West along said east right of way line, a distance of 50.00 to the point of beginning; thence North 45 degrees 07 minutes 04 seconds West a distance of 42.44 feet to a line drawn parallel with and 20.00 feet southerly of, as measured at a right angle to the south right of way of said 95th Street South; thence South 89 degrees 53 minutes 43 seconds East along said parallel line, a distance of 460.00 feet to the east line of said West Half and there terminating. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 11 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 12 EXHIBIT E LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 5 TO BE VACATED A full vacation of the drainage and utility easement and all such purposes ancillary, incident or related thereto (“PERMANENT EASEMENT”) under, over, across through and upon that real property legally described in Document No. 4199180 as follows: A 95.00 foot wide perpetual easement for drainage and utility purposes over, under and across that part of the East Half of the Southeast Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota, which lies to the right of the following described line: Commencing at the southeast corner of said East Half of the Southeast Quarter; thence on an assumed bearing of North 00 degrees 07 minutes 51 seconds East along the east line of said East Half of the Southeast Quarter, a distance of 1167.53 feet to beginning of the line to be described; thence North 74 degrees 20 minutes 29 seconds West, a distance of 172.52 feet; thence North 74 degrees 39 minutes 46 seconds West, a distance of 350.00 feet and said line there terminating. The sidelines of said easement are prolonged and shortened to terminate on the easterly right of way line of Jamaica Avenue and said east line of the east half of the Southeast Quarter. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 13 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 14 EXHIBIT F LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 6 TO BE VACATED Vacation of the easement described in Document No. 341573, described as follows: A perpetual easement 60 feet in width for public roadway and utility purposes, over, under and across the West half of Section 21; Township 27, Range 21, Washington County, Minnesota; The North line of said easement being described as beginning at the Southwest Corner of the Northwest quarter of said Section 21 from which the Northwest corner of said Northwest quarter bears North 0° 15’ 15” East (assumed bearing), thence South 72° 43’ 38” East 2049.63 feet; thence South 89° 44” East, 112.53 feet, more or less to a point on the West line of the East 550 feet of said West distant 2042.34 feet North from the South line of said West half; thence East parallel with the South line of said West half to the East line of said West half and there terminating. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 15 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 16 EXHIBIT G LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 7 TO BE VACATED Vacation of the drainage and utility easement as described in Document No. 4199181, described as follows: A 20.00 foot wide perpetual easement for drainage and utility purposes over, under and across that part of Outlot A, LAKE FLORA, according to the recorded plat thereof, Washington County, Minnesota, which lies to the left of the following described line: Commencing at the southwest corner of the Southeast Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota; thence on an assumed bearing of North 00 degrees 07 minutes 51 seconds East along the west line of said Southeast Quarter, a distance of 1245.37 feet to the beginning of the line to be described; thence South 74 degrees 20 minutes 29 seconds East, a distance of 345.13 feet and said line there terminating. The sidelines of said easement are prolonged to terminate on said west line of the Southeast Quarter. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 17 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 18 EXHIBIT H LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 8 TO BE VACATED Partial vacation of the public roadway and municipal utility easement per Document No. 355641, described as follows: A strip of land 120 feet in width over, under and across the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota, the centerline of said strip being described as follows: Beginning at a point on the South line of said West Half 550.00 feet Westerly from the Southeast corner of said West Half; thence Northerly along a line parallel with the East line of said West Half, 1380.00 feet and there terminating. Which lies within the following described property: That part of the East Half of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota lying south of the Chicago, Milwaukee, St. Paul and Pacific Railroad and east of a line described as beginning at a point on the south line of said East Half of West half distant 550 feet west from the southeast corner of said East Half of West Half; thence on an assumed bearing of North 0 degrees 16 minutes 00 seconds East and parallel with the east line of said East Half of West Half 2283.31 feet; thence northerly along a tangential curve concave to the east having a radius of 2864.79 feet, an arc distance of 957.86 feet more or less to the southerly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad and there terminating. EXCEPT that part thereof described as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. And City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 19 That part of the East half of the Southwest Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota, describes as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 20 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 21 EXHIBIT I LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 9 TO BE VACATED Partial vacation of the public roadway and municipal utility easement per Document No. 341575, described as follows: A strip of land 120 feet in width over, under and across the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota. The centerline of said strip being described as commencing at a point on the South line of said West Half distant 550 feet West from the Southeast corner of said West Half; thence on an assumed bearing of North 0° 16’ 00” East and parallel with the East line of said West half a distance of 1380 feet to the actual point of beginning of the centerline to be hereinafter described; thence North 0° 16’ 00” East 903.31 feet; thence Northerly along a tangential curve concave to the East having a radius of 2864.79 feet and a central angle of 20° 12’ 49” an arc distance of 1010.68 feet and there terminating. Which Lies within the following described property: That part of the East Half of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota lying south of the Chicago, Milwaukee, St. Paul and Pacific Railroad and east of a line described as beginning at a point on the south line of said East Half of West half distant 550 feet west from the southeast corner of said East Half of West Half; thence on an assumed bearing of North 0 degrees 16 minutes 00 seconds East and parallel with the east line of said East Half of West Half 2283.31 feet; thence northerly along a tangential curve concave to the east having a radius of 2864.79 feet, an arc distance of 957.86 feet more or less to the southerly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad and there terminating. EXCEPT that part thereof described as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. And That part of the East half of the Southwest Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota, describes as follows: City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 22 Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 23 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 24 EXHIBIT J LEGAL DESCRIPTION AND DEPICTION OF EASEMENT NO. 10 TO BE VACATED Partial vacation of the public roadway and municipal utility easement per Document No. 3005550, described as follows: That part of the following described property: The North 96 feet of the East 346 feet of the Southeast Quarter of Section 20, Township 27, Range 21, Washington County, Minnesota. AND Together with that part of the Southwest Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota lying 20 feet northerly of and adjoining the northerly right of way of the roadway easement as described in Document Number 341573 as recorded in the office of the County Recorder in and for Washington County, Minnesota. AND Together with that part of said Southwest Quarter lying 30 feet southerly of and adjoining the southerly right of way of the roadway easement described in said Document Number 341573. Which lies within the following described property: That part of the East Half of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota lying south of the Chicago, Milwaukee, St. Paul and Pacific Railroad and east of a line described as beginning at a point on the south line of said East Half of West half distant 550 feet west from the southeast corner of said East Half of West Half; thence on an assumed bearing of North 0 degrees 16 minutes 00 seconds East and parallel with the east line of said East Half of West Half 2283.31 feet; thence northerly along a tangential curve concave to the east having a radius of 2864.79 feet, an arc distance of 957.86 feet more or less to the southerly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad and there terminating. EXCEPT that part thereof described as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 25 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. And That part of the East half of the Southwest Quarter of Section 21, Township 27, Range 21, Washington County, Minnesota, describes as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. City of Cottage Grove, Minnesota City Council Resolution 2023-149 Page 26 341576 4192543 343357 4199180 355641 355642 267380 4196224 341573 3005550 341573 3005550 10.0' 60.0' 20.0' 135.0' 20.0' 60.0' 20.0' 95.0' 20.0' 95TH S T R E E T S O U T H JAMAICA AVENUE SOUTH100TH STREET SOUTH 135.0' 10' 267380 217184 612278 217184 612278 217184 612278 BOOK 314, DEEDS PAGE 150 16.5' 16.5' 16.5' 16.5' 16.5' 16.5' 97TH S T R E E T SOUTH S O O L I N E R A I L R O A DJAMAICAAVENUESOUTH Centerline of 1 rod easement and right of way per doc. no. 217184 Centerline of 1 rod easement for sanitary sewer purposes per doc. no. 612278 Centerline of 1 rod easement and right of way per doc. no. 217184 Centerline of 1 rod easement for sanitary sewer purposes per doc. no. 612278 20.0' 4199181 3005550 30.0' 25.0' 20.0'30.0'3005550 341575 130'LOT 1O U T L O T ALOT 2B L O C K 2LOT 2 BLOCK 1 O U T L O T E O U T L O T D O U T L O T CO U T L O T BB L O C K 3L O T 1L O T 1B L O C K 3B L O C K 1BOUNDARY LINE OF LAKE FLORA 2ND ADDITION BOUNDARY LINE OF LAKE FLORA 2ND ADDITION BOUNDARY LINE OF LAKE FLORA 2ND ADDITION 3507 HIGH POINT DRIVE NORTH BUILDING 1 - SUITE E130 OAKDALE, MN 55128 (651) 704-9970 R SCALE IN FEET 0 200 400 H:\COTT\0N1129276\CAD\C3D\MISC-129276-Partial and Full Vacations.dwg 11/1/2023 3:08 PM ©Bolton & Menk, Inc. 2023, All Rights Reserved FOR: DRAWN BY:FIELD BOOK:JOB NUMBER: R PARTIAL & FULL VACATION EXHIBIT FOR: LAKE FLORA 2ND ADDITION and SUROUNDING AREA JAMAICA AVENUE AND 100TH STREET AREA CITY OF COTTAGE GROVE 0N1.129276 JPM VACATE AREA 1 23456 = DENOTES WASHINGTON COUNTY RECORDED DOCUMENT NUMBER November 1st, 2023 CURRENT LEGAL STATUS OF GLENDENNING ROAD SOUTH: A.) Glendenning Road South, previously vacated over Lots 43-50, Village of Landon, plat per order of the court dated March 15th, 1882 (This falls over Lot 2, Block 1 and Outlots B, C, D, & E, Lake Flora Second Addition, as proposed). B.) Per Title Commitment, issuing agent DCATitle File No. 22-010003-RC does not indicate the existence of Glendenning Road South, across the proposed plat of Lake Flora 2nd Addition. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-156 RESOLUTION APPROVING THE FINAL PLAT NAMED LAKE FLORA SECOND ADDITION WHEREAS, the City of Cottage Grove, on behalf of WAG Farms, Inc., has applied for a final plat to be called Lake Flora Second Addition, which creates five lots and five outlots on property located east of Jamaica Avenue South and south of Highway 61, legally described as: That part of the East Half of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota lying south of the Chicago, Milwaukee, St. Paul and Pacific Railroad and east of a line described as beginning at a point on the south line of said East Half of West half distant 550 feet west from the southeast corner of said East Half of West Half; thence on an assumed bearing of North 0 degrees 16 minutes 00 seconds East and parallel with the east line of said East Half of West Half 2283.31 feet; thence northerly along a tangential curve concave to the east having a radius of 2864.79 feet, an arc distance of 957.86 feet more or less to the southerly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad and there terminating. EXCEPT that part thereof described as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota, And EXCEPT that part of said East Half of the West Half which lies northerly of the North line of the Southwest Quarter of said Section21. And Lot 2, Block 1, LAKE FLORA, according to said plat on file and of record in the office of the County Recorder, in and for, Washington County, Minnesota. And City of Cottage Grove, Minnesota City Council Resolution 2023-156 Page 2 of 3 Outlot A, said LAKE FLORA. That the City of Cottage Grove, a Minnesota municipal corporation, fee owners of the following described property: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. WHEREAS, the Planning Commission held the public hearing on the preliminary plat for Lake Flora Second Addition on February 27, 2023, and unanimously (6-to-0 vote) recommended approval of the preliminary plat, subject to certain conditions; and WHEREAS, the City Council subsequently accepted the Planning Commission's recommen- dation and approved the preliminary plat (Resolution No. 2023-112) on September 6, 2023; and WHEREAS, City staff found the Lake Flora Second Addition final plat substantially consistent with the approved preliminary plat. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby approves the final plat for Lake Flora Second Addition, which creates five lots and five outlots on property located east of Jamaica Avenue South and south of Highway 61, located on the property legally described above. Approval of this final plat is subject to the following conditions: 1. All development must comply with all City ordinances and policies. 2. Development must abide by the conditions stipulated in Resolution No. 2023-112, which approved the Lake Flora Second Addition preliminary plat, except as hereafter modified. 3. The final plat must be recorded with the Washington County Recorder’s Office before any building permits can be issued. 4. The final plat shall include easements of all public and private utility lines serving all planned development of the parent parcel. City of Cottage Grove, Minnesota City Council Resolution 2023-156 Page 3 of 3 Passed this 6th day of December 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk PLAT BOLTON & MENK, INC.THIS PLAT PREPARED BY SURVEYOR'S CERTIFICATE I, Ronald P. Alwin, do hereby certify that this plat was prepared by me or under my direct supervision; that I am a duly Licensed Land Surveyor in the State of Minnesota; that this plat is a correct representation of the boundary survey; that all mathematical data and labels are correctly designated on this plat; that all monuments depicted on this plat have been, or will be correctly set within one year; that all water boundaries and wet lands, as defined in Minnesota Statutes, Section 505.01, Subd. 3, existing as of the date of this certificate are shown and labeled on this plat; and all public ways are shown, and labeled on this plat. Dated this ____ day of _______________________, 202__. ___________________________________________________ Ronald P. Alwin, Licensed Land Surveyor Minnesota License No. 17765 STATE OF MINNESOTA COUNTY OF __________________ This instrument was acknowledged before me on this ______ day of ___________________, 202__, by Ronald P. Alwin, Licensed Land Surveyor. ___________________________________________________________(SIGNATURE) __________________________________________________________(PRINTED NAME) Notary Public, ____________________ County, ____________________ My Commission Expires _______________________________________ CITY OF COTTAGE GROVE APPROVAL This plat of LAKE FLORA SECOND ADDITION, was approved by the City Council of the City of Cottage Grove, Minnesota, this ____ day of _______________________, 202__, and hereby certifies compliance with all requirements as set forth in Minnesota Statutes, Section 505.03, Subdivision 2. ______________________________________________, Mayor Myron Bailey ______________________________________________, City Clerk Tamara Anderson COUNTY SURVEYOR Pursuant to Chapter 820, Laws of Minnesota, 1971, and in accordance with Minnesota Statutes, Section 505.021, Subd. 11, this plat has been reviewed and approved this ____ day of _______________________, 202__. By ______________________________________________ Washington County Surveyor By ______________________________________________ COUNTY AUDITOR/TREASURER Pursuant to Minnesota Statutes, Section 505.021, Subd. 9 and Section 272.12, taxes payable in the year 202__ on real estate hereinbefore described, have been paid; and there are no delinquent taxes, and transfer has been entered on this ____ day of _______________________, 202__. By ______________________________________________ Washington County Auditor/Treasurer By ______________________________________________ Deputy COUNTY RECORDER Document Number _______________________ I hereby certify that this instrument was recorded in the Office of the County Recorder for record on this ____ day of _______________________, 202__, at _________ o'clock ____.M., and was duly recorded in Washington County Records. By ______________________________________________ Washington County Recorder By ______________________________________________ SHEET 1 OF 2 SHEETS KNOW ALL BY THESE PRESENTS: That Glendenning Farms, L.P., a Minnesota limited partnership, and Joan Glendenning Kennedy Family Limited Partnership, a Minnesota Limited Partnership and WAG Farms, Inc., a Minnesota Corporation, fee owners of the following described property: That part of the East Half of the West Half of Section 21, Township 27, Range 21, Washington County, Minnesota lying south of the Chicago, Milwaukee, St. Paul and Pacific Railroad and east of a line described as beginning at a point on the south line of said East Half of West half distant 550 feet west from the southeast corner of said East Half of West Half; thence on an assumed bearing of North 0 degrees 16 minutes 00 seconds East and parallel with the east line of said East Half of West Half 2283.31 feet; thence northerly along a tangential curve concave to the east having a radius of 2864.79 feet, an arc distance of 957.86 feet more or less to the southerly right of way line of the Chicago, Milwaukee, St. Paul and Pacific Railroad and there terminating. EXCEPT that part thereof described as follows: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. And Lot 2, Block 1, LAKE FLORA, according to said plat on file and of record in the office of the County Recorder, in and for, Washington County, Minnesota. And Outlot A, said LAKE FLORA. And That The City of Cottage Grove, a Minnesota municipal corporation, fee owners of the following described property: Commencing at the southeast corner of said East half of West Half; thence South 89 degrees 17 minutes 07 seconds West, assumed bearing, along the south line of said East half of West Half a distance of 550.00 feet; thence North 0 degrees 41 minutes 09 seconds West, parallel with the east line of said East half of West half 2012.34 feet to the point of beginning of the tract to be herein described; thence continue North 0 degrees 41 minutes 09 seconds West, parallel with said east line 270.97 feet; thence northerly 49.03 feet along a tangential curve concave to the east, having a radius of 2864.79 feet and a central angle of 0 degrees 58 minutes 50 seconds; thence North 89 degrees 17 minutes 07 seconds East, not tangent to said curve and parallel with said south line, 289.58 feet; thence South 0 degrees 41 minutes 09 seconds East, parallel with said east line 320.00 feet to the intersection with a line drawn parallel with the south line of said East half of West Half from the point of beginning; thence South 89 degrees 17 minutes 07 seconds West, along said last described parallel line 290 feet to the point of beginning, Washington County, Minnesota. Have caused the same to be surveyed and platted as LAKE FLORA SECOND ADDITION and do hereby dedicate the public ways as shown on the plat and also dedicate the drainage and utility easements as created by this plat. In witness whereof said Glendenning Farms, L.P., A Minnesota limited partnership, has caused these presents to be signed by William G. Glendenning, its General Partner, this ____ day of _______________________, 202__. Signed: Glendenning Farms, L.P., a Minnesota limited partnership By: ______________________________, its General Partner William G. Glendenning STATE OF MINNESOTA, COUNTY OF __________________ This instrument was acknowledged before me on this____ day of _______________________, 202__, by William G. Glendenning, General Partner of Glendenning Farms, L.P., a Minnesota limited partnership, on behalf of the limited partnership. ___________________________________________________________(SIGNATURE) ___________________________________________________________(PRINTED NAME) Notary Public, ____________________ County, ____________________ My Commission Expires _______________________________________ In witness whereof said Joan Glendenning Kennedy Family Limited Partnership, a Minnesota Limited Partnership has caused these presents to be signed by William S. Kennedy, Jr., its General Partner, this ____ day of _______________________, 202__. Signed: Joan Glendenning Kennedy Family Limited Partnership, a Minnesota Limited Partnership By: ______________________________, its General Partner William S. Kennedy, Jr. STATE OF MINNESOTA, COUNTY OF __________________ This instrument was acknowledged before me on this____ day of _______________________, 202__, by William S.Kennedy, Jr., General Partner of Joan Glendenning Kennedy Family Limited Partnership, a Minnesota Limited Partnership, on behalf of the limited partnership. ___________________________________________________________(SIGNATURE) __________________________________________________________(PRINTED NAME) Notary Public, ____________________ County, ____________________ My Commission Expires _______________________________________ In witness whereof said WAG Farms, Inc., A Minnesota corporation, has caused these presents to be signed by William G. Glendenning, its President, this ____ day of _______________________, 202__. Signed: WAG Farms, Inc., A Minnesota corporation By: ______________________________, its President William G. Glendenning STATE OF MINNESOTA, COUNTY OF __________________ This instrument was acknowledged before me on this____ day of _______________________, 202__, by William G. Glendenning, President of WAG Farms, Inc., a Minnesota corporation, on behalf of the corporation ___________________________________________________________(SIGNATURE) __________________________________________________________(PRINTED NAME) Notary Public, ____________________ County, ____________________ My Commission Expires _______________________________________ In witness whereof said City of Cottage Grove, a Minnesota municipal corporation under the laws of the State of Minnesota, has caused these presents to be signed by its proper officials this ____ day of _______________________, 202__. CITY OF COTTAGE GROVE By: ______________________________, Mayor By: ______________________________, Clerk Myron Bailey Tamara Anderson STATE OF MINNESOTA, COUNTY OF __________________ This instrument was acknowledged before me on this____ day of _______________________, 202__, by Myron Bailey, Mayor and Tamara Anderson, Clerk of the City of Cottage grove, a Minnesota municipal corporation under the laws of the State of Minnesota, on behalf of the city. ___________________________________________________________(SIGNATURE) __________________________________________________________(PRINTED NAME) Notary Public, ____________________ County, ____________________ My Commission Expires _______________________________________ LAKE FLORA SECOND ADDITION 153.46 S 00°07'51" W 614.57 331.00N 89°53'16" WS 00°07'51" W 497.94 O U T L O T AL O T 1 B L O C K 2 L O T 2 O U T L O T E Drainage & Utility Easement over entire Outlot D Drainage & Utility Easement over entire Outlot C Drainage & Utility Easement over entire Outlot B O U T L O T DO U T L O T C O U T L O T B (Drainage & Utility Easement over entire Outlot A) L O T 1 N 90°00'00" E 80.47 N 46°55'59" W 317.84N 58°08'37" W 573.41S 59°19'47" E134.55S 89°52'09" E 23.12 628.01N 89°52'09" WS 00°07'51"W 733.82 N 89°53'43" W 550.00S 89°17'07" W (DEED-DESC.)N 00°07'51" E 2012.34 L=11.0 0 R=939. 0 0 Δ =0°40' 1 6 " 98.45 N 45°07'04" E 7.16 N 00°00'00" E 250.32 N 58°23'56" W 658.41N 75°27'12" W 322.36N 90°00'00" E 295.14S 00°00'13" E 55.05 S 79°43'53" E 349.34N 74°20'29" W146.39N 74°39'46" W 346.07N 00°07'52" E 686.21 335.52N 74°20'29" W172.52N 65°36'33" W144.19N 55°05'11" W 245.59AVENUE95TH STREET SOUTHGLENDENNING AVENUE SOUTH JAMAICA N 00°07'51" E 270.97 WASHINGTON COUNTY CAST IRON MONUMENTSOUTHEAST CORNER OF THE EAST 1/2 OF THE WEST 1/2 OFSECTION 21, TWP. 27, RGE. 21 (SOUTH 1/4 CORNER)POINT OF COMMENCEMENTSOUTH LINE OF THE EAST 1/2 OFTHE WEST 1/2 OF SECTION 21,TWP. 27, RGE. 21NORTH LINE OF THE SW 1/4 OF SEC. 21SOUTHWEST CORNER OF THE EAST 1/2 OF THE WEST 1/2 OF SECTION 21, TWP. 27, RGE. 21 (SOUTH 1/4 CORNER) CAST IRON MONUMENT 100TH STREET SOUTHN 00°07'51" E 2283.31 N 00°16'00" E (DEED) SOUTH 80 66 S 89°53'43" E 2071.71130 33 6060374.96239.61 65.66265.34171.44 326.50 270.31357.70S 00°07'51" W 270.00 S 89°53'43" E219.57230.02220.00N 00°07'51" E 220.933030N 00°07'51" E 868.11 568.38 287.02 20 ft. Drainage &Utility EasementS 89°53'43" E 550.00POINT OF BEGINNING 90 90 EAST LINE OF THE EAST 1/2 OF THE WEST 1/2 SEC. 21 90 16.5 FOOT SEWAGE EASEMENT PER DOCS 217184 25 FOOT UTILITY EASEMENT PER BOOK 314, DEEDS PAGE 150 Drainage & Utility Easement 1 0 0 6050 60 50 16.5 FOOT SEWAGE EASEMENT PER DOCS 612278 20 20 UTILITY EASEMENT, PERDOC. NO. 267380UTILITY EASEMENT, PERDOC. NO. 267380N 00°08'02" E 8.273030381.80N 43°43'22" W 435.88 S 00°07'51" W 60.00 70L=49.06 R=2794.79 Δ=1°00'21" B L O C K 3 L O T 2 L O T 1 B L O C K 1 L =859.74 R=2794.79Δ=17°37'31" Chd. Br g. = S 8 9° 3 3' 1 3 " E S 00°07'5 1 " W90.00 L=957.39 R=2864.79 Δ=19°08'52"S 45°38'17" E 1309.297030 30 60N 13°41'4 0 " W 148.73 10' DRAINAGE AND UTILITY EASEMENT 846.67 60607575S 00°07'51" W 1211.95 N 89°53'43" W 490.00S 74°39'46" E 319.98S 89°52'09" E 11.00 S 00°07'53" W 343.77N 00°07'51" E98.60N 74°39'46" W 15.54 S 00°07'51" W 550.96 S 89°53'43" E 30.00 S 00°07'51" W 43.74 469.94L=2.59 R=5679.65 Δ=0°01'34"L=404.31R=5679.65Δ=4°04'43"L=74.50 R=5679.65 Δ=0°45'06"SOUTHERLY RIGHT OF WAY LINEOF THE SOO LINE RAILROADAVEN U E JAMAI C A SOUTHS 45°38'17" E 1309.29GLENDENNING AVENUE SOUTH 1 0 0 6060N 00°07'51" E 868.11 568.38 70L=859.74 R=2794.79Δ=17°37'31" L=41.41 R=5679.65 Δ=0°25'03" L=41.71 R=5679.65 Δ=0°25'14" L=957.3 9 R=2864. 7 9 Δ=19°08' 5 2 "R=5679.65L=564.52Δ=5°41'43"30 30 8 846.67 BOLTON & MENK, INC.THIS PLAT PREPARED BY LAKE FLORA SECOND ADDITION RSCALE IN FEET 0 100 200 Horizontal Datum: Washington County Coordinate System (1986 Adjustment) 1/2" IRON PIPE MONUMENT SET MARKED BY LIC. NO. 17765 LEGEND IRON PIPE MONUMENT FOUND (UNLESS NOTED) CAST IRON MONUMENT FOUND SHEET 2 OF 2 SHEETS DRAINAGE AND UTLITY EASEMENTS SHOWN THUS:10.0BEING 10 FEET IN WIDTH AND ADJOINING STREET , LOT LINES AND EXTERIOR BOUNDARY LINES, UNLESS OTHERWISE SHOWN ON PLAT. NOT TO SCALE LOCATION MAP RSCALE IN FEET 0 100 200 MATCH LINE "A" (SEE DETAIL A)MATCH LINE "A"SET P.K. NAIL L O T 2 DETAIL A CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-157 A RESOLUTION APPROVING THE TERMINATION OF PURCHASE AGREEMENT WITH GLENDENNING FARMS, L.P., JOAN GLENDENNING KENNEDY FAMILY LIMITED PARTNERSHIP AND WAG FARMS, INC. WHEREAS, Glendenning Farms, L.P., a Minnesota limited partnership, Joan Glendenning Kennedy Family Limited Partnership, a Minnesota limited partnership, and WAG Farms, Inc., a Minnesota corporation (“WAG”) and the Cottage Grove Economic Development Authority (“EDA”) entered into a Purchase Agreement dated September 6, 2023 (“Purchase Agreement”) for approximately 12.07 acres of unimproved real property, located in the City of Cottage Grove, Minnesota, legally described as follows: Outlot C, Lake Flora Second Addition Part of PID: 21.027.21.42.0009 Abstract Property (the “Property”); and WHEREAS, the parties mutually desire to terminate the Purchase Agreement. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby does the following : 1. Approves the Termination of Purchase Agreement by and between WAG and City for the Property; and the appropriate officials are authorized to take such action so as to effectuate such termination. Passed this 6th day of December, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-158 A RESOLUTION APPROVING PURCHASE AGREEMENT WITH GLENDENNING FARMS, L.P., JOAN GLENDENNING KENNEDY FAMILY LIMITED PARTNERSHIP AND WAG FARMS, INC. WHEREAS, Glendenning Farms, L.P., a Minnesota limited partnership, Joan Glendenning Kennedy Family Limited Partnership, a Minnesota limited partnership, and WAG Farms, Inc., a Minnesota corporation (“WAG”) and the Cottage Grove Economic Development Authority (“EDA”) desire to enter into a Purchase Agreement for approximately 21.38 acres of unimproved real property, located in the City of Cottage Grove, Minnesota, legally described as follows: Outlots A, B, C, D, Lake Flora Second Addition (the “Property”); and WHEREAS, City desires to purchase property from WAG; and WHEREAS, the Purchase Agreement describes and articulates the purchase of the Property from WAG and WAG agrees to accept the terms of the sale. NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, Washington County, Minnesota, hereby does the following: 1. Approves the purchase of the Property from WAG; and the appropriate officials are authorized to take such action so as to effectuate such purchase . 2. Approves the Purchase Agreement, subject to minor modification as approved by the City Attorney, and the appropriate officials are authorized to take such action as to effectuate its execution and implementation. Passed this 6th day of December, 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk 1 FIRST AMENDMENT TO YARDWASTE FACILITY AGREEMENT THIS FIRST AMENDMENT TO YARDWASTE FACILITY AGREEMENT (this “First Amendment”) is entered into as of , 2023 (the “Effective Date”), by and between the City of Cottage Grove, a Minnesota municipal corporation (“City”), and Rumpca Companies, Inc., a Minnesota corporation (“Rumpca”). RECITALS Recital No. 1. City and Rumpca entered into that certain Agreement Between the City of Cottage Grove and Rumpca Companies, Inc. for Operation and Maintenance of Yardwaste Facility, dated August 17, 2022, to allow Rumpca to operate and maintain a site for receiving, storage, debagging, composting, transferring, and processing of Yardwaste and other materials (“Agreement”), located on real property controlled by the City and depicted and described on Exhibit A to the Agreement (“Original Property”). Recital No. 2. The City sent a termination notice to Rumpca on October 17, 2023, that required Rumpca to remove all of its personal property, including any finished compost, unprocessed materials, equipment, tools, supplies and other materials necessary to operate is business (“Personal Property”) from the Original Property no later than February 1, 2024. Recital No. 3. In lieu of termination, the parties have agreed upon a new location for the Yardwaste Facility, which is depicted and legally described on a new Exhibit A, attached hereto. Recital No. 4. Rumpca agrees to remove all of its Personal Property from the Original Property no later than March 1, 2024. Recital No. 5. The City agrees that Rumpca may begin moving its Personal Property from the Original Property to the new property on Exhibit A beginning December 7, 2023. NOW, THEREFORE, in consideration of the mutual promises and covenants of each to the other contained in this First Amendment and other good and valuable consideration, receipt of which is hereby acknowledged, the parties hereto do covenant and agree as follows: 1. The entire Agreement is hereby incorporated into this First Amendment, except as modified below. 2. The Recitals are hereby incorporated into this First Amendment. 3. Exhibit A of the Agreement shall be removed and replaced in its entirety with the attached Exhibit A. 4. Except as provided for above, the terms and provisions of the Agreement shall remain in full force and effect. 2 5. This First Amendment and all disputes or controversies arising out of or relating to this First Amendment, or the transactions contemplated hereby shall be governed by, and construed in accordance with, the internal laws of the State of Minnesota, without regard to the laws of any other jurisdiction that might be applied because of the conflicts of laws principles of the State of Minnesota. 6. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Developer or its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. 7. This First Amendment may be executed in two or more counterparts, all of which shall be considered one and the same instrument and shall become effective when one or more counterparts have been signed by the parties and delivered to the other parties. 8. This First Amendment shall not be amended, modified or supplemented, except by a written instrument signed by an authorized representative of each party. [remainder of page intentionally blank] 3 IN AGREEMENT, the parties hereto have hereunto set their hands as of the Effective Date. CITY OF COTTAGE GROVE By ________________________________ Myron Bailey Its Mayor By ________________________________ Tamara Anderson Its City Clerk 4 RUMPCA COMPANIES, INC. By Raymond Rumpca Its Vice President A-1 EXHIBIT A DEPICTION AND LEGAL DESCRIPTION OF PROPERTY To be platted as Outlot C, Lake Flora Second Addition 1 TEMPORARY DRAINAGE AND UTILITY EASEMENT THIS TEMPORARY DRAINAGE AND UTILITY EASEMENT AGREEMENT (“Easement”) is made, granted and conveyed this _____ day of _____________________________, 2022, by and between Glendenning Farms, L.P., a Minnesota limited partnership, Joan Glendenning Kennedy Family Limited Partnership, a Minnesota limited partnership, and WAG Farms, Inc., a Minnesota corporation (individually and collectively “Landowner”), and the City of Cottage Grove, a Minnesota municipal corporation (“City”). PROPERTY DESCRIPTION Landowner owns real property in Washington County, Minnesota legally described as follows: Lot 1, Block 2, Lake Flora Second Addition Abstract Property (the “Landowner’s Property”). TEMPORARY DRAINAGE AND UTILITY EASEMENT DESCRIPTION The Landowner in consideration of the sum of One Dollar and other good and valuable consideration to it in hand paid by the City, the receipt and sufficiency of which is hereby acknowledged, does hereby grant and convey unto the City, its successors and assigns the following: A temporary easement for utility and drainage purposes and all such purposes ancillary, incident or related thereto (“Temporary Easement”) under, over, across, through and upon the real property identified and legally described on Exhibit A and depicted on Exhibit B (“Temporary Easement Area”), attached hereto and incorporated herein by reference. EXEMPT FROM STATE DEED TAX The rights of the City also include the right of the City, its contractors, agents and servants: 2 (a) To enter upon the Temporary Easement Area at all reasonable times for the purposes of reconstruction, inspection, repair, replacement, grading, sloping, and restoration relating to the purposes of the Temporary Easement; and (b) To maintain the Temporary Easement Area, any City improvements and any underground pipes, conduits, or mains, together with the right to excavate and refill ditches or trenches for the location of such pipes, conduits or mains; and (c) To remove from the Temporary Easement Area trees, brush, herbage, aggregate, undergrowth and other obstructions interfering with the location, maintenance of the utility pipes, conduits, mains and above ground and below ground drainage facilities and to deposit earthen material in and upon the Temporary Easement Area; and (d) To remove or otherwise dispose of all earth or other material excavated from the Temporary Easement Area as the City may deem appropriate. The City shall not be responsible for any costs, expenses, damages, demands, obligations, penalties, attorneys’ fees and losses resulting from any claims, actions, suits, or proceedings based upon a release or threat of release of any hazardous substances, petroleum, pollutants, and contaminants which may have existed on, or which relate to, the Temporary Easement Area or the Landowner’s Property prior to the date hereof. This Easement shall terminate upon removal of the public infrastructure from the Temporary Easement Area. Nothing contained herein shall be deemed a waiver by the City of any governmental immunity defenses, statutory or otherwise. Further, any and all claims brought by Landowner or its successors or assigns, shall be subject to any governmental immunity defenses of the City and the maximum liability limits provided by Minnesota Statutes, Chapter 466. The Landowner, for itself and its successors and assigns, does hereby warrant to and covenant with the City, its successors and assigns, that it is well seized in fee of the Landowner’s Property described above and the Temporary Easement Area described on Exhibit A and depicted on Exhibit B and has good right to grant and convey the Temporary Easement herein to the City. This Easement is binding upon the heirs, successors, executors, administrators and assigns of the parties hereto. This Easement may be executed in any number of counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. 3 IN TESTIMONY WHEREOF, the parties have caused this Easement to be executed as of the day and year first above written. CITY: CITY OF COTTAGE GROVE By: Myron Bailey Mayor By: Tamara Anderson City Clerk STATE OF MINNESOTA ) ) ss. COUNTY OF WASHINGTON ) On this _____ day of _______________, 2023, before me a Notary Public within and for said County, personally appeared Myron Bailey and Tamara Anderson to me personally known, who being each by me duly sworn, each did say that they are respectively the Mayor and the City Clerk of the City of Cottage Grove, the Minnesota municipal corporation named in the foregoing instrument, and that it was signed on behalf of said municipal corporation by authority of its City Council and said Mayor and City Clerk acknowledged said instrument to be the free act and deed of said municipal corporation. Notary Public 4 LANDOWNER: WAG Farms, Inc. By:____________________________ William G. Glendenning Its: President STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was executed this ____ day of ______________________, 2023, by William G. Glendenning, the President of WAG Farms, Inc., a Minnesota corporation, on behalf of the corporation. ____________________________________ Notary Public Glendenning Farms, L.P. By:____________________________ William G. Glendenning Its: General Partner STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was executed this ____ day of ______________________, 2023, by William G. Glendenning, the General Partner of Glendenning Farms, L.P, a Minnesota limited partnership, on behalf of the partnership. ____________________________________ Notary Public 5 Joan Glendenning Kennedy Family Limited Partnership By:____________________________ William S. Kennedy, Jr. Its: General Partner STATE OF MINNESOTA ) ) ss COUNTY OF ) The foregoing instrument was executed this ____ day of _____________________, 2023, by William S. Kennedy, Jr., the General Partner of Joan Glendenning Kennedy Family Limited Partnership, on behalf of the partnership. ____________________________________ Notary Public THIS INSTRUMENT DRAFTED BY AND AFTER RECORDING PLEASE RETURN TO: Korine Land, #262432 LeVander, Gillen, & Miller, P.A. 1305 Corporate Center Drive, Suite 300 Eagan, MN 55121 (651) 451-1831 A-1 EXHIBIT A LEGAL DESCRIPTION OF TEMPORARY EASEMENT AREA Temporary easements for public municipal purposes over, under and across that part of Lot 1, Block 2, LAKE FLORA SECOND ADDITION, according to the recorded plat thereof, on file and of record in the office of the County Recorder, in and for, Washington Cou nty, Minnesota described as commencing at the southwest corner of said Lot 1; thence North 00 degrees 07 minutes 51 seconds East, assumed bearing, along the West line of said Lot 1, 231.03 feet to the point of beginning; thence continuing North 00 degrees 07 minutes 51 seconds East, 20.00 feet; thence South 89 degrees 53 minutes 43 seconds East, 185.00 feet; thence North 00 degrees 07 minutes 51 seconds East, 90.00 feet; thence South 89 degrees 53 minutes 43 seconds East, 290.00 feet to the East line of said Lot 1; thence South 00 degrees 07 minutes 51 seconds West, along said East line, 350.00 feet; thence North 89 degrees 53 minutes 43 seconds West, 290.00 feet; thence North 00 degrees 07 minutes 51 seconds East, 240.00 feet; thence North 89 degrees 53 minutes 43 seconds West, 185.00 feet to the point of beginning. B-1 EXHIBIT B DEPICTION OF TEMPORARY EASEMENT AREA 1 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING is made and entered into this day of , 2023, by the City of Cottage Grove, a Minnesota municipal corporation (“City”), and Glendenning Farms, L.P. a Minnesota limited partnership, Joan Glendenning Kennedy Family Limited Partnership, a Minnesota limited partnership and WAG Farms, Inc., a Minnesota corporation (individually and collectively “WAG”). WHEREAS, WAG is the fee owner of the real property located in the City of Cottage Grove, County of Washington, State of Minnesota, legally described as: To be platted as Lot 2, Block 1, Lake Flora Second Addition Abstract Property (“WAG’s Property”); and WHEREAS, the City desires to sell WAG’s Property and the parties desire to enter into this Memorandum of Understanding to memorialize the terms. NOW THEREFORE, it is hereby acknowledged and agreed upon by the parties that: 1. The City will aggressively pursue securing a buyer for WAG’s Property. 2. If the City is unable to secure a buyer for WAG’s Property, as evidenced by a purchase agreement or as consummated in a sale, by December 1, 2027, then the City shall enter into a Purchase Agreement and purchase WAG’s Property for $0.90/square foot. It is understood and agreed that the entire agreement of the parties is contained in this Memorandum of Understanding and that this document and agreements include all oral agreements, representations, and negotiations between the parties. [The remainder of this page was intentionally left blank.] 2 CITY: CITY OF COTTAGE GROVE By: Myron Bailey Mayor By: Tamara Anderson City Clerk 3 WAG: WAG Farms, Inc. By:____________________________ William G. Glendenning Its: President Glendenning Farms, L.P. By:____________________________ William G. Glendenning Its: General Partner 4 Joan Glendenning Kennedy Family Limited Partnership By:____________________________ William S. Kennedy, Jr. Its: General Partner 1 City Council Action Request 10.A. Meeting Date 12/6/2023 Department Public Works Agenda Category Action Item Title Utility and Engineering Building Bid Award Staff Recommendation 1. Adopt resolution 2023-154 awarding the contracts for the Utilities and Engineering Building, approving the Guaranteed Maximum Price Contract with Kraus Anderson and assigning certain contracts to Kraus Anderson. 2. Adopt resolution 2023-163 declaring the official intent of the City of Cottage Grove to reimburse certain expenditures from the proceeds of bonds to be issued by the City with respect to the Cottage Grove Utilities Building. Budget Implication Funding from the utility funds and utility revenue bonds will cover the $13,409,837 project costs. Attachments 1. 1_2023-12-6 Award Bid memo 2. CC Memo Utilities Building 3. 2_Utility and Engineering Division Building Award Bids Resolution 2023-12-6 4. 2023-163 Reimbursing Resolution Utilities Building 5. 3_CGUEB Bid Tabs 6. 4_Guaranteed Maximum Price Contract To:Honorable Mayor and City Council Jennifer Levitt, City Administrator From:Ryan Burfeind, P.E., Public Works Director/City Engineer Date:November 30, 2023 Re:Utilities and Engineering Division Building – Award Bids and Approve Guaranteed Maximum Price Contract Background The Utilities and Engineering building design was approved by City Council and authorized for bid at the October 18, 2023, meeting. The Council established a bid date of November 21, 2023. Discussion The Utilities and Engineering Division building is sized for the full buildout of the utilities and engineering divisions current and future staff/equipment needs. The north side of the building and access/parking is designed to easily connect with the future full Public Works Building project. The grading for the building, and the sewer, water and storm sewer extensions from the north needed to serve the building, are all being completed with the Low Zone Water Treatment Plant project that is being constructed to the south on the same property. Bid Review The City received 107 bids across 22 divisions on November 21, 2023. The bids were publicly read and received. All bids were verified for accuracy, bid bond, certificate of insurance and addendum recognition by Kraus Anderson (KA). Results of bidding is as follows: Construction Manager Bid Estimate (10/18 Council Meeting) $10,200,000 Total Value of All Bids Received $9,427,817 The current project budget is as follows: Construction Costs $11,207,837 Soft Costs $2,202,000 Total Project Costs $13,409,837 The project cost table from KA (dated 11/27/23) is included with this report for further detail on the project summary above. It is worth noting that the total project costs allow contingency Honorable Mayor, City Council, and Jennifer Levitt Utilities and Engineering Division Building December 6, 2023 Page 2 budgets for construction ($500,000), owner adjustments ($214,000), and furnishing/equipment ($400,000). Use of these contingencies is at the direction of the City. Kraus Anderson has previously entered into an At-Risk Contract Construction Management Contract with the City for the construction of the Utilities and Engineering Building. As part of the contract, the next step is to assign the bids to KA for the construction of the building and approve the Guaranteed Maximum Price Contract. The Maximum Price Guarantee contract with Kraus Anderson is for a total value of $8,720,425. Project Funding The project will be funded with a combination of utility funds on hand and utility revenue bonds as outlined in previous communications to Council. Project Timeline The project timeline is anticipated as follows: December 2023 Council Review/Award of Bids April 2024 Construction Begins Winter 2024/2025 Construction Completion Recommendation It is recommended that the City Council adopt resolution 2023-154 awarding the contracts for the Utilities and Engineering Building, approving the Guaranteed Maximum Price Contract with Kraus Anderson and assigning certain contracts to Kraus Anderson. To:Honorable Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:Utility Building Bond Issuance Background A reimbursement resolution is required to issue tax exempt bonds per regulations adopted by the Secretary of the Treasury of the United States of America when costs are to be reimbursed with the bond issue. The City intends to issue debt for the building of the Utility Building in 2024 as identified in the Capital Improvement Plan. The bond issue will occur in 2024 and expenditures may happen before the issuance of the debt, so a reimbursing resolution is needed. At this time, the resolution lists the entire amount of the project but the exact amount of the debt issue will be determined in 2024. Recommendation Approve Resolution 2023-163, Declaring the official intent of the City of Cottage Grove to reimburse certain expenditures from the proceeds of bonds to be issued by the City with respect to the Cottage Grove Utilities Building. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-154 RESOLUTION AWARDING AND ASSIGNING CERTAIN CONTRACTS TO KRAUS ANDERSON FOR THE UTILITIES AND ENGINEERING DIVISION BUILDING PROJECT WHEREAS, plans and specifications for the Utilities and Engineering Division Building Project were completed in accordance with the City Standards and Specifications; and WHEREAS, bids were publicly advertised to solicit work for the Project; and WHEREAS, the City received bids for all divisions of the Project, and all bids were publicly read and received, and WHEREAS, Exterior Building Services, Inc. and Kremer Davis, Inc., in bidding for Work Scope 07-D: Weather Barrier, failed to submit the required bid bond, and WHEREAS, it was confirmed that the next low bidder for Work Scope 07- D: Weather Barrier, Swanson & Youngdale, Inc., did submit the required bid bond, Swanson & Youngdale, Inc. is recommended to be awarded that portion of the Project, and WHEREAS, Kraus Anderson, the Construction Manager for the project, entered into an At-Risk Construction Management Contract with the City for the construction of the Utilities and Engineering Building; and WHEREAS, following the public bidding process, Kraus Anderson is required to submit a Guaranteed Maximum Price proposal (as defined in the Construction Management Agreement) for the City’s review and acceptance; and WHEREAS, the At-Risk Construction Management Contract with Kraus Anderson provides that the City shall assign certain contracts to Kraus Anderson following execution of the Guaranteed Maximum Price proposal by the City, while retaining other contracts. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, authorizes the following: 1. Awarding the following bids, authorizing execution of the Guaranteed Maximum Price upon verification by the City Administrator, and following CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-154 such execution, authorizing the assignment of the following contracts to Kraus Anderson: Axel H. Ohman, Inc. $958,316.00 Molin Concrete Products Company $1,114,740.00 Construction Systems, Inc. $489,975.00 Swanson and Youngdale, Inc $28,550.00 Bredemus Hardware Co., Inc. $137,282.00 Crawford Door Sales Company Twin Cities, Inc. $91,100.00 Northern Glass and Glazing, Inc. $249,778.00 Commercial Drywall, Inc. $234,795.00 Commercial Flooring Services, LLC $99,568.00 Twin City Acoustics, Inc. $33,400.00 Steinbrecher Painting Company $116,175.00 NOVA Fire Protection, Inc. $123,585.00 St. Cloud Refrigeration, Inc. dba SCR, Inc. $2,446,770.00 Miller Excavating, Inc. $568,371.00 McNamara Contracting, Inc. $248,000.00 2. Awarding the following bids and authorize entering into contracts with the following: Spartan Steel Erectors, Inc. $88,600.00 Ebert, Inc. dba Ebert Companies $412,200.00 Jackson & Associates, LLC $562,427.00 M.C.I. Inc. dba Multiple Concept Interiors $95,455.00 Fobbe Electric, Inc. $933,250.00 Ebert, Inc. dba Ebert Companies $146,000.00 Autumn Ridge Landscaping, Inc. $249,480.00 CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-154 Passed this 6th day of December 2023. Myron Bailey, Mayor Attest: Tamara Anderson, City Clerk CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-163 DECLARING THE OFFICIAL INTENT OF THE CITY OF COTTAGE GROVE TO REIMBURSE CERTAIN EXPENDITURES FROM THE PROCEEDS OF BONDS TO BE ISSUED BY THE CITY WITH RESPECT TO THE COTTAGE GROVE UTILTIES BUILDING WHEREAS, the Internal Revenue Service has issued Treas. Reg. § 1.150-2 (the “Reimbursement Regulations”) providing that proceeds of tax-exempt bonds used to reimburse prior expenditures will not be deemed spent unless certain requirements are met; and WHEREAS, the City of Cottage Grove Minnesota (the “City”) expects to incur certain expenditures that may be financed temporarily from sources other than bonds, and reimbursed from the proceeds of tax-exempt bonds; and WHEREAS, the City has determined to make this declaration of official intent (the “Declaration”) to reimburse certain costs from proceeds of bonds in accordance with the Reimbursement Regulations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COTTAGE GROVE, MINNESOTA AS FOLLOWS: 1. The City proposes to undertake the Utilities Building Project within the City (the “Project”). 2. The City reasonably expects to reimburse the expenditures made for certain costs of the Project from the proceeds of bonds in an estimated maximum principal amount of $13,800,000 All reimbursed expenditures will be capital expenditures, costs of issuance of the bonds, or other expenditures eligible for reimbursement under Section 1.150-2(d)(3) of the Reimbursement Regulations. 3. This Declaration has been made not later than 60 days after payment of any original expenditure to be subject to a reimbursement allocation with respect to the proceeds of bonds, except for the following expenditures: (a) costs of issuance of bonds; (b) costs in an amount not in excess of $100,000 or 5 percent of the proceeds of an issue; or (c) “preliminary expenditures” up to an amount not in excess of 20 percent of the aggregate issue price of the issue or issues that finance or are reasonably expected by the City to finance the Project for which the preliminary expenditures were incurred. The term “preliminary expenditures” includes architectural, engineering, surveying, bond issuance, and similar costs that are incurred prior to commencement of acquisition, construction or rehabilitation of a project, other than land acquisition, site preparation, and similar costs incident to commencement of construction. 4. This Declaration is an expression of the reasonable expectations of the City based on the facts and circumstances known to the City as of the date hereof. The anticipated original expenditures for the Project and the principal amount of the bonds described in paragraph 2 are consistent with the City’s budgetary and financial circumstances. No sources other than proceeds of bonds to be issued by the City are, or are reasonably expected to be, reserved, allocated on a long-term basis, or otherwise set aside pursuant to the City’s budget or financial policies to pay such Project expenditures. 5. This Declaration is intended to constitute a declaration of official intent for purposes of the Reimbursement Regulations. Adopted by the City Council of the City of Cottage Grove, Minnesota, this 6th day of December 2023. Myron Bailey, Mayor ATTEST: Tamara Anderson, City Clerk CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 01-J: CONSTRUCTION FINAL CLEANING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER BID SECURITY ADDENDA REC'D. BASE BID COMBINED BASE BID NO BIDS CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 03-A: CONCRETE AND MASONRY BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Axel H. Ohman, Inc. Hollenback & Nelson, Inc. Donald R Frantz Concrete Construction, LLC. Kelleher Construction, Inc. Gresser Companies, Inc. Steenberg-Watrud Construction, LLC BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $958,316.00 $959,600.00 $965,500.00 $1,017,000.00 $1,026,200.00 $1,064,000.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $96.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 03-A: CONCRETE AND MASONRY BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Northland Concrete & Masonry Company, LLC Ebert, Inc. dba Ebert Companies Thompson Construction of Princeton, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 BASE BID $1,067,700.00 $1,072,000.00 $1,158,888.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 03-B: STRUCTURAL PRECAST BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Molin Concrete Products Company Wells Concrete Taracon Precast, LLC BID SECURITY Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 BASE BID $1,144,740.00 $1,406,289.00 $1,571,499.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 05-A: STRUCTURAL STEEL - MATERIAL ONLY BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Construction Systems, Inc.JRK Steel, Inc. American Structural Metals, Inc. Northern Lights Steel Fabrication, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 BASE BID $489,975.00 $498,475.45 $520,478.00 $610,100.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 05-B: STRUCTURAL STEEL - ERECTION BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Spartan Steel Erectors, Inc. Guided Steel Erectors, Inc.KMH Erectors, Inc. Industrial Construction Specialists, LLC Amerect, Inc. High Five Erectors II, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $88,600.00 $113,400.00 $139,200.00 $147,500.00 $149,950.00 $178,700.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 05-B: STRUCTURAL STEEL - ERECTION BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Sowles Company Red Cedar Steel Erectors, Inc. BID SECURITY No Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $190,000.00 $214,950.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 06-A: CARPENTRY BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Ebert, Inc. dba Ebert Companies Kellington Construction, Inc. Tekton Construction Company BID SECURITY Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 BASE BID $412,200.00 $436,380.00 $482,000.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 07-D: WEATHER BARRIER BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Exterior Building Services, Inc.Kremer Davis, Inc. Swanson & Youngdale, Inc. Henkemeyer Coatings, Inc.Spec 7 Group, LLC BID SECURITY No No Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 BASE BID $17,871.00 $19,700.00 $28,550.00 $40,596.00 $45,648.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 07-H: ROOFING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Jackson & Associates, LLC Central Roofing Company Berwald Roofing Company, Inc. Schwickert's Tecta America, LLC Palmer West Construction Company, Inc.B.L. Dalsin Roofing BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $562,427.00 $635,195.00 $687,270.00 $782,300.00 $814,200.00 $914,860.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 08-A: DOORS, FRAMES, AND HARDWARE - MATERIAL ONLY BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Bredemus Hardware Co., Inc. Twin City Hardware Company BID SECURITY Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $137,282.00 $147,000.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 08-D: SPECIALTY DOOR BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Crawford Door Sales Company Twin Cities, Inc. Skold Specialty Contracting, LLC BID SECURITY Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $91,100.00 $119,700.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 08-F: EXTERIOR GLASS AND GLAZING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Northern Glass & Glazing, Inc.MT Contracting, Inc. BID SECURITY Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $249,778.00 $260,800.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-A: DRYWALL BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Commercial Drywall, Inc.Zintl, Inc.Custom Drywall, Inc. RTL Construction, Inc. Pinnacle Wall Systems, Inc. Mulcahy Nickolaus, LLC BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $234,795.00 $235,700.00 $275,000.00 $282,390.00 $287,199.00 $309,950.00 Alternate No. 1: Snow Melt at Front Entry Walkway $250.00 $150.00 $0.00 $0.00 $250.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-B: TILE BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Commercial Flooring Services, LLC Lee's Ceramics, Inc. Tims Construction Group, LLC CD Tile & Stone, Inc. Advance Terrazzo & Tile Co., Inc. Grazzini Brothers & Company BID SECURITY Bid Bond No Cashiers Check Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 0 BASE BID $99,568.00 $108,960.00 $111,000.00 $111,250.00 $115,200.00 $142,700.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-C: CEILING AND ACOUSTICAL TREATMENT BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Twin City Acoustics, Inc. Acoustics Associates, Inc.Kirk Acoustics, Inc.Sonus Interiors, Inc. Architectural Sales of Minnesota, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 BASE BID $33,400.00 $39,300.00 $41,500.00 $44,755.00 $47,500.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-D: FLOORING - RESILIENT & CARPET BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER St. Paul Linoleum & Carpet Company M.C.I. Inc. dba Multiple Concepts Interiors Acoustics Associates, Inc. Commercial Flooring Services, LLC Sonus Interiors, Inc. Pro Maintenance, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $23,660.00 $95,455.00 $97,329.00 $102,913.00 $114,470.00 $119,986.35 COMBINED BASE BID $138,079.00 N/A N/A N/A N/A N/A 096813/096700 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-D: FLOORING - RESILIENT & CARPET BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Grazzini Brothers & Company BID SECURITY Bid Bond ADDENDA REC'D.0 BASE BID $159,360.00 COMBINED BASE BID N/A Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-K: WALL COVERING AND PAINTING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Steinbrecher Painting Company Sunrise Painting & Wallcovering, Inc. Fransen Decorating, Inc. Universal Painting & Drywall, Inc. Swanson & Youngdale, Inc. Wasche Commercial Finishes, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bod Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $116,175.00 $120,950.00 $123,260.00 $128,000.00 $128,640.00 $133,340.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 09-K: WALL COVERING AND PAINTING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Admiral Coatings, Inc. Mulcahy Nickolaus, LLC BID SECURITY Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $134,290.00 $147,950.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 21-A: FIRE SUPPRESSION BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER NOVA Fire Protection, Inc. Viking Automatic Sprinkler Co. Summit Fire Protection Co. Ahern Fire Protection, a Division of J.F. Ahern Co. Gilber Mechanical Contractors, LLC Frontier Fire Protection, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $123,585.00 $181,900.00 $184,000.00 $185,275.00 $188,438.00 $194,860.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 23-B: COMBINED MECHANICAL BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER St. Cloud Refrigeration, Inc. dba SCR, Inc.Modern Piping, Inc.McDowall Company Klamm Mechanical Contractors, Inc. Thelen Heating & Roofing, Inc.Pioneer Power, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $2,412,670.00 $2,440,000.00 $2,479,700.00 $2,491,000.00 $2,558,000.00 $2,606,000.00 Alternate No. 1: Snow Melt at Front Entry Walkway $34,100.00 $39,300.00 $35,000.00 $35,000.00 $36,000.00 $21,000.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 23-B: COMBINED MECHANICAL BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Peterson Sheet Metal, Inc. Master Mechanical, Inc. BID SECURITY Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 BASE BID $2,660,000.00 $2,673,500.00 Alternate No. 1: Snow Melt at Front Entry Walkway $30,000.00 $55,800.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 26-A: ELECTRICAL BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Fobbe Electric, Inc. NEO Electrical Solutions, LLC Laketown Electric Corporation Vinco, Inc. Bloomington Electric Company Gunnar Electric, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $932,250.00 $935,000.00 $1,023,000.00 $1,097,822.00 $1,129,900.00 $1,282,650.00 Alternate No. 1: Snow Melt at Front Entry Walkway $1,000.00 $7,500.00 $2,500.00 $500.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 31-A: SITE CLEARING, EARTHWORK, AND SITE UTITLITIES BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Miller Excavating, Inc. Frattalone Companies, Inc. Belair Sitework Services Kevitt Excavating, LLC PWS, Inc.Max Steininger, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond No Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 1,2 BASE BID $562,955.00 $691,910.00 $777,148.00 $782,255.00 $835,000.00 $928,116.00 Unit Price No. 1: Excavation/Haul Unsuitable Soils Offsite $12.50/CY $23.94/CY $21.90/CY $18.00/CY $45.00/CY $35.00/CY Unit Price No. 2: Backfill Soils Import $16.50/CY $24.05/CY $23.20/CY $24.00/CY $30.00/CY $35.00/CY Unit Price No. 3: Excavation Unsuitable Soils $11.35/CY $6.89/CY $6.30/CY $8.00/CY $6.00/CY $12.00/CY Alternate No. 1: Snow Melt at Front Entry Walkway $5,415.90 $6,257.00 $10,067.00 $500.00 $0.00 $3,500.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 31-A: SITE CLEARING, EARTHWORK, AND SITE UTITLITIES BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Urban Companies, LLC BID SECURITY Bid Bond ADDENDA REC'D.1,2 BASE BID $1,020,000.00 Unit Price No. 1: Excavation/Haul Unsuitable Soils Offsite $30.00/CY Unit Price No. 2: Backfill Soils Import $30.00/CY Unit Price No. 3: Excavation Unsuitable Soils $30.00/CY Alternate No. 1: Snow Melt at Front Entry Walkway $1.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 32-A: ASPHALT PAVING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER McNamara Contracting, Inc. Minnesota Paving & Materials Northwest Total Site BID SECURITY Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 BASE BID $248,000.00 $257,500.00 $387,269.00 Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $0.00 $0.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 32-B: CONCRETE PAVING BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Ebert, Inc. dba Ebert Companies Pember Companies, Inc. North Country Concrete, Inc.Curb Masters, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 BASE BID $142,200.00 $156,850.00 $167,000.00 $195,200.00 Alternate No. 1: Snow Melt at Front Entry Walkway $3,800.00 $0.00 $2,000.00 $800.00 CITY OF COTTAGE GROVE BID TABULATIONS NEW UTILITY & ENGINEERING BUILDING NOVEMBER 21, 2023 AT 2:00 PM OWNER: City of Cottage Grove ARCHITECT: Wold Architects and Engineers WORK SCOPE 32-F: IRRIGATION AND LANDSCAPE BIDDER BIDDER BIDDER BIDDER BIDDER BIDDER Autumn Ridge Landscaping, Inc. Urban Companies, LLC Peterson Companies, Inc. Hoffman & McNamara Company Cedar Ridge Landscaping, Inc. BID SECURITY Bid Bond Bid Bond Bid Bond Bid Bond Bid Bond ADDENDA REC'D.1,2 1,2 1,2 1,2 1,2 BASE BID $249,480.00 $252,000.00 $290,825.00 $335,837.00 $499,695.00 Unit Price No. 1: Excavation/Haul Unsuitable Soils Offsite $0.00/CY $30.00/CY $0.00/CY $0.00/CY $0.00/CY Unit Price No. 2: Backfill Soils Import $0.00/CY $30.00/CY $0.00/CY $0.00/CY $0.00/CY Unit Price No. 3: Excavation Unsuitable Soils $0.00/CY $30.00/CY $0.00/CY $0.00/CY $0.00/CY Alternate No. 1: Snow Melt at Front Entry Walkway $0.00 $1.00 $0.00 $0.00 $0.00 Document A133® – 2019 Exhibit A Guaranteed Maximum Price Amendment Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 1 ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AIA Document A201™–2017, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified. This Amendment dated the Twenty-Seventh day of November in the year 2023 , is incorporated into the accompanying AIA Document A133™–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price dated the Ninth day of June in the year 2023 (the "Agreement") (In words, indicate day, month, and year.) for the following PROJECT: (Name and address or location) Cottage Grove Utility and Engineering Building 10875 Ideal Avenue South Cottage Grove, MN 55016 THE OWNER: (Name, legal status, and address) City of Cottage Grove 12800 Ravine Parkway South Cottage Gove, MN 55016 THE CONSTRUCTION MANAGER: (Name, legal status, and address) Kraus-Anderson Construction Company 501 South 8th Street Minneapolis, MN 55404 TABLE OF ARTICLES A.1 GUARANTEED MAXIMUM PRICE A.2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION A.3 INFORMATION UPON WHICH AMENDMENT IS BASED A.4 CONSTRUCTION MANAGER’S CONSULTANTS, CONTRACTORS, DESIGN PROFESSIONALS, AND SUPPLIERS ARTICLE A.1 GUARANTEED MAXIMUM PRICE § A.1.1 Guaranteed Maximum Price Pursuant to Section 3.2.6 of the Agreement, the Owner and Construction Manager hereby amend the Agreement to establish a Guaranteed Maximum Price. As agreed by the Owner and Construction Manager, the Guaranteed Maximum Price is an amount that the Contract Sum shall not exceed. The Contract Sum consists of the Construction Manager’s Fee plus the Cost of the Work, as that term is defined in Article 6 of the Agreement. § A.1.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed ($ ), subject to additions and deductions by Change Order as provided in the Contract Documents. Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 2 § A.1.1.2 Itemized Statement of the Guaranteed Maximum Price. Provided below is an itemized statement of the Guaranteed Maximum Price organized by trade categories, including allowances; the Construction Manager’s contingency; alternates; the Construction Manager’s Fee; and other items that comprise the Guaranteed Maximum Price as defined in Section 3.2.1 of the Agreement. (Provide itemized statement below or reference an attachment.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Glacial Valley Park Building dated November 27, 2023 § A.1.1.3 The Construction Manager’s Fee is set forth in Section 6.1.2 of the Agreement. § A.1.1.4 The method of adjustment of the Construction Manager’s Fee for changes in the Work is set forth in Section 6.1.3 of the Agreement. § A.1.1.5 Alternates § A.1.1.5.1 Alternates, if any, included in the Guaranteed Maximum Price: Item Price See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.1.1.5.2 Subject to the conditions noted below, the following alternates may be accepted by the Owner following execution of this Exhibit A. Upon acceptance, the Owner shall issue a Modification to the Agreement. (Insert below each alternate and the conditions that must be met for the Owner to accept the alternate.) Item Price Conditions for Acceptance See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.1.1.6 Unit prices, if any: (Identify the item and state the unit price and quantity limitations, if any, to which the unit price will be applicable.) Item Units and Limitations Price per Unit ($0.00) ARTICLE A.2 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION § A.2.1 The date of commencement of the Work shall be: (Check one of the following boxes.) [ ]The date of execution of this Amendment. [ X ]Established as follows: (Insert a date or a means to determine the date of commencement of the Work.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.2.2 Unless otherwise provided, the Contract Time is the period of time, including authorized adjustments, allotted in the Contract Documents for Substantial Completion of the Work. The Contract Time shall be measured from the date of commencement of the Work. Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 3 § A.2.3 Substantial Completion § A.2.3.1 Subject to adjustments of the Contract Time as provided in the Contract Documents, the Construction Manager shall achieve Substantial Completion of the entire Work: (Check one of the following boxes and complete the necessary information.) [ X ]Not later than 8 months or ( 175 ) calendar days from the date of commencement of the Work. § A.2.3.2 Subject to adjustments of the Contract Time as provided in the Contract Documents, if portions of the Work are to be completed prior to Substantial Completion of the entire Work, the Construction Manager shall achieve Substantial Completion of such portions by the following dates: Portion of Work Substantial Completion Date N/A § A.2.3.3 If the Construction Manager fails to achieve Substantial Completion as provided in this Section A.2.3, liquidated damages, if any, shall be assessed as set forth in Section 6.1.6 of the Agreement. ARTICLE A.3 INFORMATION UPON WHICH AMENDMENT IS BASED § A.3.1 The Guaranteed Maximum Price and Contract Time set forth in this Amendment are based on the Contract Documents and the following: § A.3.1.1 The following Supplementary and other Conditions of the Contract: Document Title Date Pages See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.3.1.2 The following Specifications: (Either list the Specifications here, or refer to an exhibit attached to this Amendment.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 Section Title Date Pages § A.3.1.3 The following Drawings: (Either list the Drawings here, or refer to an exhibit attached to this Amendment.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 Number Title Date § A.3.1.4 The Sustainability Plan, if any: (If the Owner identified a Sustainable Objective in the Owner’s Criteria, identify the document or documents that comprise the Sustainability Plan by title, date and number of pages, and include other identifying information. The Sustainability Plan identifies and describes the Sustainable Objective; the targeted Sustainable Measures; implementation strategies selected to achieve the Sustainable Measures; the Owner’s and Construction Manager’s roles and responsibilities associated with achieving the Sustainable Measures; the specific details about design reviews, testing or metrics to verify achievement of each Sustainable Measure; and the Sustainability Documentation required for the Project, as those terms are defined in Exhibit C to the Agreement.) Init. / AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 4 Title Date Pages N/A Other identifying information: § A.3.1.5 Allowances, if any, included in the Guaranteed Maximum Price: (Identify each allowance.) Item Price See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.3.1.6 Assumptions and clarifications, if any, upon which the Guaranteed Maximum Price is based: (Identify each assumption and clarification.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 § A.3.1.7 The Guaranteed Maximum Price is based upon the following other documents and information: (List any other documents or information here, or refer to an exhibit attached to this Amendment.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 ARTICLE A.4 CONSTRUCTION MANAGER’S CONSULTANTS, CONTRACTORS, DESIGN PROFESSIONALS, AND SUPPLIERS § A.4.1 The Construction Manager shall retain the consultants, contractors, design professionals, and suppliers, identified below: (List name, discipline, address, and other information.) See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 This Amendment to the Agreement entered into as of the day and year first written above. OWNER (Signature)CONSTRUCTION MANAGER (Signature) (Printed name and title)(Printed name and title) Additions and Deletions Report for AIA® Document A133® – 2019 Exhibit A This Additions and Deletions Report, as defined on page 1 of the associated document, reproduces below all text the author has added to the standard form AIA document in order to complete it, as well as any text the author may have added to or deleted from the original AIA text. Added text is shown underlined. Deleted text is indicated with a horizontal line through the original AIA text. Note: This Additions and Deletions Report is provided for information purposes only and is not incorporated into or constitute any part of the associated AIA document. This Additions and Deletions Report and its associated document were generated simultaneously by AIA software at 11:08:24 CT on 11/29/2023. Additions and Deletions Report for AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This document was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 1 PAGE 1 This Amendment dated the Twenty-Seventh day of November in the year 2023 , is incorporated into the accompanying AIA Document A133™–2019, Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price dated the Ninth day of June in the year 2023 (the "Agreement") … Cottage Grove Utility and Engineering Building 10875 Ideal Avenue South Cottage Grove, MN 55016 … City of Cottage Grove 12800 Ravine Parkway South Cottage Gove, MN 55016 … Kraus-Anderson Construction Company 501 South 8th Street Minneapolis, MN 55404 PAGE 2 See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Glacial Valley Park Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … Additions and Deletions Report for AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 2 [ X ]Established as follows: … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 If a date of commencement of the Work is not selected, then the date of commencement shall be the date of execution of this Amendment. PAGE 3 [ X ]Not later than 8 months or ( 175 ) calendar days from the date of commencement of the Work. [ ]By the following date: … N/A … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 PAGE 4 N/A … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 … Additions and Deletions Report for AIA Document A133 – 2019 Exhibit A. Copyright © 1991, 2003, 2009, and 2019>. All rights reserved. “The American Institute of Architects,” “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are trademarks of The American Institute of Architects. This draft was produced at 11:08:24 CT on 11/29/2023 under Order No.3104239500 which expires on 12/11/2024, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com. User Notes: (1230009401) 3 See Exhibit A.1 – Kraus-Anderson GMP Booklet for the City of Cottage Grove Utility and Engineering Building dated November 27, 2023 City of Cottage Grove Utility & Engineering Building City of Cottage Grove, Minnesota Kraus-Anderson Construction Company 501 South Eighth Street, Minneapolis, MN 55404 Office 612-332-7281 | www.krausanderson.com | Fax 612-332-8739 Building enduring relationships and strong communities November 27, 2023 Jennifer Levitt City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 RE: City of Cottage Grove – Utility & Engineering Building Guaranteed Maximum Price (GMP) Submittal Dear Ms. Levitt, Kraus-Anderson Construction Company is pleased to submit our GMP Submittal dated November 27, 2023 for construction of the City of Cottage Grove – Utility & Engineering Building Kraus-Anderson proposes to furnish all labor, material, workmen’s compensation, public liability insurance, performance & payment bonds, and all state, federal and local taxes, including sales tax to construct your building addition, renovation, and site work per the Agreement and per plans and specifications prepared by Wold Architects & Engineers as referenced in Exhibit A04: Contract Document List and as modified by our list of Assumptions and Clarifications in Exhibit A03, for the Guaranteed Maximum Price of Eight Million Seven Hundred Twenty Thousand Four Hundred and Twenty Five Dollars ($8,720,425.00). We propose to construct this project on a not to exceed basis for the above quoted amount with any and all savings accruing to the Owner, utilizing the Standard AIA A133 CMc – 2019 Contract Agreement dated June 9th, 2023 previously executed. The enclosed Guaranteed Maximum Price Amendment reflects anticipated costs which are based upon an eight month project schedule, with a proposed start date on or about May 6th, 2024 with substantial completion on or about January 3rd, 2025. We appreciate the opportunity and look forward to working with you on this project. Please let us know if you require additional information or clarifications during your review of this GMP Submittal. Sincerely, KRAUS-ANDERSON® CONSTRUCTION COMPANY Dustin Phillips, Senior Project Manager cc. Pat Mulcahey, Kraus-Anderson® Construction Company Dan Kjellberg, Kraus-Anderson® Construction Company Sent Via Email & Hard Copy to follow Via Mail City of Cottage Grove Utility & Engineering Building Cottage Grove, MN GMP Booklet November 27, 2023 ABLE OF CONTENTABLE OF CONTENTS INTRODUCTORY COVER LETTER GMP SUMMARY .................................................... EXHIBIT A01 ALLOWANCES ...................................................... EXHIBIT A02 ASSUMPTIONS & CLARIFICATIONS ................... EXHIBIT A03 LIST OF DRAWINGS & SPECIFICATIONS ........... EXHIBIT A04 EXHIBIT A01 GMP SUMMARY SUBMITTAL WORK SCOPE Work Scope Description BID WITH ALTERNATE 1 Contractor Remarks 1J FINAL CLEANING $0 Future Bid Package 03A COMBINED CONCRETE AND MASONRY $958,316 Axel H. Ohman, Inc. 03B STRUCTURAL PRECAST $1,114,740 Molin Concrete Products Company 05A STRUCTURAL STEEL MATERIALS $489,975 Construction Systems, Inc. 05B STRUCTURAL STEEL ERECTION $0 Spartan Steel Erectors, Inc. CM Agency Contract held by Owner 06A CARPENTRY $0 Ebert, Inc. dba Ebert Companies CM Agency Contract held by Owner 07A WATERPROOFING $28,550 Swanson & Youngdale, Inc. 07H ROOFING $0 Jackson & Associates, LLC CM Agency Contract held by Owner 08A DOOR/FRAME/HARDWARE $137,282 Bredemus Hardware Company, Inc. 08D SPECIALTY DOORS $91,100 Crawford Door Sales Company Twin Cities, Inc. 08F ENTRANCE/STOREFRONT/CURTAIN WALL $249,778 Northern Glass & Glazing, Inc. 09A DRYWALL $234,795 Commercial Drywall, Inc. 09B TILE $99,568 Commercial Flooring Services, LLC 09C CEILING & ACOUSTICAL TREATMENT $33,400 Twin City Acoustics, Inc. 09D FLOORING $0 M.C.I. Inc. dba Multiple Concepts Interiors CM Agency Contract held by Owner 09K PAINTING & WALL COVERING $116,175 Steinbrecher Painting Company 21A FIRE PROTECTION $123,585 NOVA Fire Protection, Inc. 23B COMBINED MECHANICAL $2,446,770 St. Cloud Refrigeration, Inc. dba SCR, Inc. 26A ELECTRICAL $0 Fobbe Electric, Inc. CM Agency Contract held by Owner 31A SITE CLEARING & EARTHWORK $568,371 Miller Excavating, Inc. 32A ASPHALT PAVING $248,000 McNamara Contracting, Inc. 32B CONCRETE PAVING $0 Ebert, Inc. dba Ebert Companies CM Agency Contract held by Owner 32F LANDSCAPE & IRRIGATION $0 Autumn Ridge Landscaping, Inc. CM Agency Contract held by Owner $6,940,405 KA General Conditions $200,000 KA CM Site Services, Reimbursables and Bonds $705,853 Building Permit/Plan Review Allowance $112,540 Builders Risk Insurance Allowance $15,000 CMr Contingency $500,000 Subtotal - Cost of the Work $8,473,798 KA CM Fee $246,627 GUARANTEED MAXIMUM PRICE TOTAL $8,720,425 There will be a separate owner construction contingency in the amount of $214,000 that is tracked on the overall project budget that is not included in the amounts above. This contingency will be for any scope changes the owner wishes to make outside of the project documents. Subtotal: Subcontractor Bids KA Project Requirements GUARANTEED MAXIMUM PRICE SUMMARY Cottage Grove - Utility & Engineering Building 11/27/2023 GMP Summary Submittal | GMP Summary City of Cottage Grove - Utility and Engineering Building EXHIBIT A02 GMP SUMMARY SUBMITTAL 01J FINAL CLEAN -$ 03A CONCRETE AND MASONRY 10,000.00$ 03B STRUCTURAL PRECAST 5,000.00$ 05A STRUCTURAL STEEL - MATERIAL 5,000.00$ 05B STRUCTURAL STEEL - ERECTION 2,000.00$ 06A CARPENTRY 5,000.00$ 07D WEATHER BARRIER 3,000.00$ 07H ROOFING -$ 08A DOORS FRAMES & HARDWARE - MATERIAL ONLY -$ 08D SPECIALTY DOOR -$ 08F EXTERIOR GLASS AND GLAZING 5,000.00$ 09A DRYWALL 10,000.00$ 09B TILE -$ 09C CEILING AND ACOUSTICAL TREATMENT -$ 09D FLOORING - RESILIENT & CARPET -$ 09K WALLCOVERING AND PAINTING 10,000.00$ 21A FIRE SUPPRESSION -$ 23B COMBINED MECHANICAL 10,000.00$ 26A ELECTRICAL 10,000.00$ 31A SITE CLEARING AND EARTHWORK 20,000.00$ 21A ASPHALT PAVING -$ 23B CONCRETE PAVING 5,000.00$ 26A IRRIGATION AND LANDSCAPE 5,000.00$ Total Allowances 105,000.00$ WORK SCOPE DESCRIPTION VALUE SUMMARY OF WORK SCOPE ALLOWANCES VALUES BELOW ARE INCLUDED IN CONTRACTS GMP Summary Submittal | Summary of Work Scope Allowances City of Cottage Grove - Utility and Engineering Building EXHIBIT A03 GMP SUMMARY SUBMITTAL Assumptions and Clarifications GMP Summary | Assumptions & Clarifications Page 1 of 2 City of Cottage Grove – Utilities and Engineering Building 11/27/2023 General A. The following contracts are to be carried by the Owner: Spartan Steel Erectors, Inc. Their bid of $88,600.00 is not included in the GMP. Ebert, Inc. (Carpentry) Their bid of $412,200.00 is not included in the GMP. Jackson and Associates, LLC. Their bid of $562,427.00 is not included in the GMP. M.C.I., Inc. Their bid of $95,455.00 is not included in the GMP. Fobbe Electric, Inc. Their bid of $933,250.00 is not included in the GMP. Ebert, Inc. (Site Concrete) Their bid of $146,000.00 is not included in the GMP. Autumn Ridge Landscaping, Inc. Their bid of $249,480.00 is not included in the GMP. A future quote will be procured for future work scope 01-J Final Cleaning. B. Alternate #1, as described in the Contract Documents is included. C. Performance and Payment Bond costs are included. D. Builder’s Risk is included. E. Hazardous Material removal and handling are excluded, F. Includes Minnesota Sales Tax on all applicable materials and services. G. Building permit plan review fee, Building Permit fee, and state of Minnesota Surcharge costs are included. H. Sewer Access Charge (SAC), Sewer Residential Equivalency Charge (SREC), Water Access Charge (WAC), and Water Residential Equivalency Charge (WREC) costs are excluded. I. Special Inspections and testing costs are excluded. J. Costs for power, water, and gas consumption are excluded. The Construction Manager shall use the existing services provided by the Owner. K. Costs for Commissioning are excluded. L. Fixtures, Furniture and Equipment (FF&E) and Technology costs (supply and install) are excluded, except as specifically included in the Contract Documents. M. The individual Warranty articles within Part 1 of the individual specification sections require special or extended manufacturer’s product warranties. Because manufacturers will not modify their standard warranties, KA will provide those warranties that are commercially available as written at the time of the GMP Estimate, and will not require modifications to the manufacturer’s standard warranty language to align with the requirements within the project specifications. a. These warranties are considered manufacturer’s “pass-through warranties” and are between the Owner and the specific product manufacturer per the terms and conditions determined by the product manufacturer. b. Costs have not been included to modify the terms and conditions of the manufacturer’s standard warranties to align with specific requirements within the project specifications. If there are specific areas where the Owner may want to consider requiring the manufacturer to modify their standard warranty language, KA will assist the Owner with those discussions, but cannot guarantee the manufacturers will agree to modify their standard language. N. Schedule may be subject to change pending final award of contracts, permitting that is to be completed by the design team or any item outside of Kraus-Anderson’s control including delivery and install of new transformer. Interior Construction EXHIBIT A03 GMP SUMMARY SUBMITTAL Assumptions and Clarifications GMP Summary | Assumptions & Clarifications Page 2 of 2 City of Cottage Grove – Utilities and Engineering Building 11/27/2023 A. Natural Wood Exclusion: This project has extensive use of natural woods. The Architectural Woodwork Institute (AWI) recommends relative humidity for indoor spaces containing woodwork between 25 and 55%. This shall be continuously applicable for the life of the interior woodwork. Per AWI: “Without considerations made to properly regulate the relative humidity in any space containing architectural woodwork, some degree of failure of the woodwork can be expected.” We therefore do not warrant against natural wood shrinkage or expansion. This movement should be expected and anticipated. Electrical Systems A. Utility company costs are excluded. B. Temporary generators are excluded. C. Audio visual and safety components are provided by owner and excluded as part of this GMP Civil/Site A. Soil corrections as noted in geotechnical report are included but additional corrections are not anticipated and are not included in GMP B. Owner will provide benchmark surveying EXHIBIT A04 GMP SUMMARY SUBMITTAL Drawings and Specifications GMP Summary Submittal | Drawings & Specifications Page 1 of 4 City of Cottage Grove – New Utility & Engineering Building 11/27/2023 Contract Documents List: The Contract Documents include, without limitation, the following: 1. Specifications: Wold Specifications Book 1 of 2 dated October 26, 2023 Wold Specifications Book 2 of 2 dated October 26, 2023 2. Addendums: Addendum #1 dated November 14, 2023 Addendum #2 dated November 15, 2023 3. Drawings: Sheet Name: Description: Date Issued: COVER SHEET COVER SHEET 10/26/2023 G001 CIVIL TITLE SHEET 10/26/2023 G002 CIVIL LEGEND 10/26/2023 G003 CONSTRUCTION, STAGING, AND GENERAL NOTES 10/26/2023 G004 LAND TITLE SURVEY 11/14/2023 C001 SITE PLAN 10/26/2023 C002 SITE PLAN 10/26/2023 C003 DEMOLITION PLAN 10/26/2023 C101 TYPICAL SECTIONS 11/14/2023 C201 EROSION CONTROL PLAN 10/26/2023 C202 PERMENANT EROSION CONTROL PLAN 10/26/2023 C301 GRADING PLAN 11/14/2023 C302 GRADING PLAN 11/14/2023 C401 SANITARY SEWER& WATERMAIN PLANS& PROFILES 11/14/2023 C501 DRAINAGE PLANS& PROFILES 10/26/2023 C502 DRAINAGE PLANS& PROFILES 10/26/2023 C503 DRAINAGE PLANS& PROFILES 10/26/2023 C601 STREETS PLAN 11/14/2023 C602 STREETS PLAN 11/14/2023 C603 STREETS PLAN 11/14/2023 C604 STREETS PLAN 11/14/2023 C801 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 C802 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 C803 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 C804 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 EXHIBIT A04 GMP SUMMARY SUBMITTAL Drawings and Specifications GMP Summary Submittal | Drawings & Specifications Page 2 of 4 City of Cottage Grove – New Utility & Engineering Building 11/27/2023 C805 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 C806 PEDESTRAIN CURB RAMP DETAILS 10/26/2023 C807 STANDARD DETAILS 10/26/2023 C808 STANDARD DETAILS 10/26/2023 C809 STANDARD DETAILS 10/26/2023 C810 STANDARD DETAIL 10/26/2023 C811 STANDARD DETAILS 11/14/2023 E001 SYMBOLS SHEET 10/26/2023 E101 ELECTRICAL SITE PLAN 10/26/2023 E102 ELECTRICAL SITE PLAN 10/26/2023 E701 LUMINAIRE SCHEDULE 10/26/2023 E801 ELECTRICAL DETAILS 10/26/2023 IR101 IRRIGATION PLAN 10/26/2023 IR102 IRRIGATION PLAN 10/26/2023 IR103 IRRIGATION PLAN 10/26/2023 IR104 IRRIGATION PLAN 10/26/2023 IR801 IRRIGATION LEGEND AND NOTES 10/26/2023 IR802 IRRIGATION DETAILS 10/26/2023 L101 OVERALL PLANTING PLAN 11/14/2023 L102 ENLARGED PLANTING PLAN 10/26/2023 L501 PLANTING DETAILS 10/26/2023 L502 LANDSCAPING DETAILS 10/26/2023 A0.000A SITE PLAN 11/14/2023 A0.001 CODE PLAN 11/14/2023 A2.01a MAIN LEVEL FLOOR PLAN- AREAA 11/14/2023 A2.01b MAIN LEVEL FLOOR PLAN- AREAB 11/14/2023 A2.02a MEZZANINE LEVEL FLOOR PLAN- AREAA 11/14/2023 A2.02b MEZZANINE LEVEL FLOOR PLAN- AREAB 10/26/2023 A2.095a ROOF PLAN- AREAA 11/14/2023 A2.095b ROOF PLAN- AREAB 11/14/2023 A2.901 OPENING TYPES 10/26/2023 A3.01a MAIN LEVEL REFLECTED CEILING PLAN- AREAA 10/26/2023 A3.02a MEZZANINE LEVEL REFLECTED CEILING PLAN- AREAA 10/26/2023 A3.02b MEZZANINE LEVEL REFLECTED CEILING PLAN- AREAB 10/26/2023 A4.101 DETAILS- GENERAL 11/14/2023 A4.103 ENLARGED TOILET PLANS AND DETAILS 10/26/2023 A4.201 DETAILS- VERTICAL CIRCULATION 11/14/2023 A4.203 DETAILS- VERTICAL CIRCULATION AND RAILING DETAILS 10/26/2023 A4.451 DETAILS- CASEWORK ELEVATIONS 11/14/2023 A4.701 DETAILS- INTERIOR WALL TYPES 11/14/2023 A4.705 DETAILS- FLOOR AND WALL DETAILS 10/26/2023 A4.706 DETAILS- INTERIOR WALL DETAILS 10/26/2023 A4.710 DETAILS- INTERIOR CASEWORK SECTIONS 10/26/2023 EXHIBIT A04 GMP SUMMARY SUBMITTAL Drawings and Specifications GMP Summary Submittal | Drawings & Specifications Page 3 of 4 City of Cottage Grove – New Utility & Engineering Building 11/27/2023 A4.801 DETAILS- INTERIOR OPENING DETAILS 10/26/2023 A5.101 EXTERIOR ELEVATIONS- AREAA 10/26/2023 A5.102 EXTERIOR ELEVATIONS- AREAB 10/26/2023 A5.201 WALL SECTIONS 10/26/2023 A5.202 WALL SECTIONS 10/26/2023 A5.203 WALL SECTIONS 11/14/2023 A5.401 EXTERIOR ASSEMBLIES- WALLS 10/26/2023 A5.501 DETAILS- EXTERIOR WALL 11/14/2023 A5.502 DETAILS- EXTERIOR WALL 11/14/2023 A5.503 DETAILS- EXTERIOR WALL 11/14/2023 A5.601 DETAILS- EXTERIOR OPENINGS 11/14/2023 A5.602 DETAILS- EXTERIOR OPENINGS 10/26/2023 A5.603 DETAILS- EXTERIOR OPENINGS 10/26/2023 A5.701 DETAILS- EXTERIOR ROOF 11/14/2023 A5.702 DETAILS- EXTERIOR ROOF 10/26/2023 S0.000 STRUCTURAL TITLE SHEET 10/26/2023 S2.01a FOOTING AND FOUNDATION PLAN- AREAA 10/26/2023 S2.01b FOOTING AND FOUNDATION PLAN- AREAB 10/26/2023 S2.02a MEZZANINE AND LOW ROOF FRAMING PLAN- AREAA 10/26/2023 S2.03a ROOF FRAMING PLAN- AREAA 11/14/2023 S2.03b ROOF FRAMING PLAN- AREAB 10/26/2023 S5.201 SECTIONS AND DETAILS 10/26/2023 S5.211 SECTIONS AND DETAILS 10/26/2023 S5.221 SECTIONS AND DETAILS 10/26/2023 S5.301 BRACED FRAME ELEVATIONS 10/26/2023 S6.201 SCHEDULES AND DETAILS 10/26/2023 M0.00 MECHANICAL TITLE SHEET 10/26/2023 M1.00a PLUMBING PLAN- UNDERGROUND AREA 'A' 10/26/2023 M1.00b PLUMBING PLAN- UNDERGROUND AREA 'B' 10/26/2023 M1.01a PLUMBING PLAN- MAIN LEVEL AREA 'A' 10/26/2023 M1.01b PLUMBING PLAN- MAIN LEVEL AREA 'B' 11/14/2023 M1.02a PLUMBING PLAN- MEZZANINE LEVEL AREA 'A' 10/26/2023 M2.01a HYDRONIC PLAN- MAIN LEVEL AREA 'A' 11/14/2023 M2.01b HYDRONIC PLAN- MAIN LEVEL AREA 'B' 11/14/2023 M2.02a HYDRONIC PLAN- MEZZANINE LEVEL AREA 'A' 10/26/2023 M3.01a HVAC PLAN- MAIN LEVEL AREA 'A' 10/26/2023 M3.01b HVAC PLAN- MAIN LEVEL AREA 'B' 10/26/2023 M3.02a HVAC PLAN- MEZZANINE LEVEL AREA 'A' 10/26/2023 M4.01 FIRE PROTECTION PLAN- MAIN AND MEZZANINE LEVEL 11/14/2023 M5.10 ROOF PLAN 10/26/2023 M5.20 MECHANICAL AND BOILER ROOM PLANS 10/26/2023 M6.100 SUPPLY RISERS 10/26/2023 M6.200 WASTE RISERS 11/14/2023 EXHIBIT A04 GMP SUMMARY SUBMITTAL Drawings and Specifications GMP Summary Submittal | Drawings & Specifications Page 4 of 4 City of Cottage Grove – New Utility & Engineering Building 11/27/2023 M7.100 MECHANICAL DETAILS 10/26/2023 M7.200 MECHANICAL DETAILS 10/26/2023 M7.300 MECHANICAL DETAILS& SCHEMATICS 11/14/2023 M7.400 MECHANICAL DETAILS 10/26/2023 M7.500 MECHANICAL DETAILS 10/26/2023 M7.600 SCHEDULES 11/14/2023 M7.700 SCHEDULES 10/26/2023 E0.00 ELECTRICAL SYMBOLS AND ABBREVIATIONS 10/26/2023 E0.02 ELECTRICAL SITE PLAN 10/26/2023 E1.11a MAIN LEVEL LIGHTING PLAN- AREA 'A' 10/26/2023 E1.11b MAIN LEVEL LIGHTING PLAN- AREA 'B' 10/26/2023 E1.21a UPPER LEVEL LIGHTING PLAN- AREA 'A' 10/26/2023 E1.21b UPPER LEVEL LIGHTING PLAN- AREA 'B' 10/26/2023 E2.11a MAIN LEVEL POWER PLAN- AREA 'A' 11/14/2023 E2.11b MAIN LEVEL POWER PLAN- AREA 'B' 11/14/2023 E2.21a UPPER LEVEL POWER PLAN- AREA 'A' 11/14/2023 E3.11a MAIN LEVEL SYSTEMS PLAN- AREA 'A' 10/26/2023 E3.11b MAIN LEVEL SYSTEMS PLAN- AREA 'B' 10/26/2023 E3.21a UPPER LEVEL SYSTEMS PLAN- AREA 'A' 10/26/2023 E4.10 ROOF PLAN- ELECTRICAL 11/14/2023 E5.00 RISER DIAGRAM 11/14/2023 E5.01 PANEL SCHEDULES 11/14/2023 E6.10 LUMINAIRE SCHEDULE 11/14/2023 E6.20 MOTOR SCHEDULE 11/14/2023 E7.00 ELECTRICAL DETAILS 10/26/2023 E7.10 ELECTRICAL DETAILS- SYSTEMS 10/26/2023 E7.11 ELECTRICAL DETAILS- SYSTEMS 10/26/2023 1 City Council Action Request 11.A. Meeting Date 12/6/2023 Department Public Safety Agenda Category Action Item Title Tobacco Compliance Check Violation - Hy-Vee Staff Recommendation 1. Allow the business representative for Hy-Vee an opportunity to respond to the City Council regarding the tobacco compliance check violation occurring November 7, 2023. 2. Impose the scheduled penalty for the 1st violation in a 36-month period of a $300.00 fine. Budget Implication N/A Attachments 1. Incident Report CG23038364 2. Letter.to.Hy-Vee 11162023 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Pete Koerner DATE: December 6, 2023 RE: Tobacco Compliance Check Violation - Hy-Vee Discussion On November 7, 2023, the Cottage Grove Public Safety Department conducted tobacco compliance checks of Cottage Grove businesses holding tobacco licenses by using an underage buyer. The following business failed the compliance check. Hy-Vee, Inc. DBA: Cottage Grove Hy-Vee Gas. This is the business’s first violation in a 36- month period. A letter was delivered to Hy-Vee gas station requesting the presence of a representative to attend the December 6, 2023, City Council Meeting and respond to the allegation that their business sold tobacco to an underage buyer. They were informed that staff would request Council to impose the scheduled fine as outlined in our City Fee Table, and in the event they deny the allegation, staff would request that a contested-case hearing be scheduled before an administrative law judge. Presentation Staff will provide a brief overview of the compliance process and the violation that occurred on November 7, 2023. Summary of Compliance Process Cottage Grove Public Safety conducts two tobacco compliance checks per calendar year, which has been our practice for decades. During COVID and mask mandates, we suspended the checks and re-implemented them in November of 2021. We believe hiring, training, and supervising responsible staff is essential to keeping businesses in compliance with State Laws and City Ordinances regulating the sale of tobacco. We appreciate the effort businesses have put into this important part of their operations. Responsible tobacco sales are a respected part of our business community, and their efforts to help us keep tobacco out of the hands of youth are commendable. We will continue to regularly use tobacco compliance checks as a tool in our efforts to keep the City of Cottage Grove safe. Through cooperation in working together, we can make a difference. 2 Sergeant Michael McCormick currently oversees the Compliance Check Officer and provided the summary on the procedure. To conduct these compliance checks, Cottage Grove Police Officers recruit volunteers from the community that have an interest in public safety and want to help keep their community safe. The volunteer assists Officers by entering licensed establishments to verify they are complying with local and state laws. They are at least 18-years old, but under the age of 21. They must have a valid MN State-issued identification card or driver’s license that is current and has a picture. Volunteer decoys are given the following instructions and actions are taken. • Arrive at the police department at a pre-determined date and time in normal, everyday, clothing that they wear. • Do not change their appearance in any way from their normal everyday appearance. • Pictures of their appearance are taken prior to conducting the compliance checks and saved for any case file that may be established from a violation. • Volunteers are instructed that if asked, they are to state their real age. • They are instructed that under no circumstances are they authorized to lie to an employee about who they are. • Volunteers are instructed to provide their MN State-issued identification (ID) or driver’s license (DL) that has their true age and identity only if asked for. • This ID or DL is reviewed and photographed by Officers prior to conducting the compliance checks. • A photo of the ID or DL is taken and uploaded to any case file that may be established from a violation. • The volunteer is then provided with a monetary note for payment. • This monetary note is photographed and saved for any violations that may occur to confirm a violation has occurred. The Minnesota Driver’s License added a new orientation for Under-21 Cards. A vertical driver’s license or identification card is issued to anyone under the age of 21. This provides a quick reference that the cardholder is a minor. Vertical licenses and ID cards are currently used in 46 other states. • Under-18 and Under-21 indicators display below the portrait. • UNDER 18 UNTIL, with appropriate date, displays as black text in a yellow bar. • UNDER 21 UNTIL, with appropriate date, displays as white text in a red bar. Examples of both Minnesota driver’s licenses: 3 Driver’s license to the left is the “UNDER 21” example and the driver’s license to the right is the “Over 21”. Officers then leave the Police Department in an unmarked police department vehicle and visit establishments that have licenses to sell tobacco within Cottage Grove. A list of forms is obtained through the Washington County Department of Public Health and Environment prior to conducting the checks. A form is completed for every establishment that is visited for the day with date, time, who went in, and descriptors of the employee. Upon arriving at an establishment, Officers instruct the volunteer to enter the establishment by themselves and try to purchase a tobacco product. Volunteers are not advised on a specific product to purchase due to the variety of products at different establishments. Volunteers are instructed to come directly back out the Officers in the vehicle and notify them of the sale. Volunteers are also instructed to obtain a receipt for the sale, if possible. If a sale occurs, Officers go into the establishment with the volunteer and ask them who sold them the tobacco. Once the volunteer identifies the person who conducted the sale, Officers identify themselves as Cottage Grove Police Department Compliance Check Officers. Officers ask the employee if they sold tobacco to the volunteer. Officers then ask for the employee to get the manager or person in charge at the time to notify them of the violation. The employee 4 is asked what happened and why they sold tobacco to the underage buyer. They are asked whether they asked for age or identification. After that, the employee is notified that they will be receiving a citation via the mail for a misdemeanor offense of sale of tobacco to a person under 21. It is standard operating procedure to charge the employee under Cottage Grove City Code 3-5-8. Officers ask the employee to provide them with the monetary note that was prerecorded from their case till, which is documented as evidence. Officers return the change that the volunteer received back for the monetary note. This confirms that the volunteer provided a monetary note in exchange for the tobacco that they brought to the Officers. Officers always ask if there are any questions for them from the employee or management prior to exiting the establishment. If there is any issue with what the volunteer did at the time of the transaction, this is the time when it would be brought up to Officers. Currently, Cottage Grove is following best practices that are consistent with other communities/agencies in Washington County. Cottage Grove Hy-Vee Gas Violation Facts The following is a summary of the compliance violation that occurred on November 7, 2023 at approximately 4:33 p.m. at the Hy-Vee gas station, 7280 East Point Douglas Road, South. Officer Mulvihill and Officer Foster conducted compliance checks with all tobacco license establishments. The underage decoys were a female born June 26, 2005, making her 18 years of age, and another female born on March 24, 2003 making her 20 years of age. The employee was identified as 18-year-old Jesse Meyer. The following is the officer’s summary of the encounter with the decoys and employee: Decoys walked into the Hy-Vee gas station, located at 7280 East Point Douglas Road South, and walked to the counter. Decoys asked for a JUUL, which is a cartridge-based e-cigarette containing nicotine. The decoys then produced cash that they were given by Officers and presented it to the employee, Meyer. Decoys stated that they were not asked their age, but Meyer requested to see one of their driver's license, which was produced. Decoy advised that the manager, Adrein Willette, DOB 06/26/1985, who was next to the Meyer behind the counter, advised him to check both decoys driver's license, but he only checked one. Decoys stated that Meyer took her driver's license and scanned it and then told decoy that they were “good to go”. The decoys then exited the store and reported to Officers Foster and Mulvihill outside the store. Officers then went into the gas station, after being advised of the sale to the decoys, and, after positively identifying Meyer, spoke to him about the incident. Officers asked Meyer if he sold tobacco products to two young females, at which time he stated, "yes". Officers then asked Meyer if he knew that both were underage, at which time Meyers stated that he thought the decoy was born in 2002. Meyer later advised that he scanned decoy's driver's license and that it went through showing she was of age. After speaking with Meyer, he later stated that he did scan decoy's driver's license and something did pop up on the screen, but that he pressed okay and pushed the transaction through. Officers advised Meyer that he served an underage decoy and would receive a citation for selling tobacco to a person under 21. Officers also spoke with the manager, Willette, 5 explaining that the employee failed the tobacco compliance check, and they would receive a letter outlining the next steps. Recommendation 1. Allow the business representative for Hy-Vee an opportunity to respond to the City Council regarding the tobacco compliance check violation occurring November 7, 2023. 2. Impose the scheduled penalty for the 1st violation in a 36-month period of a $300.00 fine. Attachments 1. Incident Report CG23038364 2. Letter.to.Hy-Vee 11162023 CITY OF COTTAGE GROVE ⚫ 12800 Ravine Parkway ⚫ Cottage Grove, Minnesota 55016 www.cottage-grove.org ⚫ 651-458-2800 ⚫ Fax 651-458-2897 ⚫ Equal Opportunity Employer November 16, 2023 Cottage Grove Hy-Vee Gas 7280 East Point Douglas Road South Cottage Grove, MN 55016 RE: Tobacco License Violation — Cottage Grove Hy-Vee Gas This letter is to request the presence of a representative of Cottage Grove Hy-Vee Inc., to attend the December 6, 2023, regular Cottage Grove City Council meeting. The City Council will ask your representative to admit or deny the allegation that your business location in Cottage Grove sold tobacco to an underage person during a Public Safety Department compliance check on November 7, 2023. The City Council meeting will take place at 7:00 p.m. at Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove, MN 55016. If your representative admits to the allegation or does not attend the meeting, the City Council will be asked to impose the scheduled penalty: 1. If the representative admits to the violation or fails to attend, impose the scheduled penalty for the 1st violation in a 36-month period of a $300.00 fine. If your company’s representative denies the allegation, staff will recommend that a contested case hearing be scheduled before an administrative law judge. If you have any questions, please call me at (651) 458-6018. Sincerely, Michael McCormick Detective Sergeant CC: Peter J. Koerner – Director of Public Safety 1 City Council Action Request 11.B. Meeting Date 12/6/2023 Department Public Safety Agenda Category Action Item Title Liquor Compliance Check Violation - Walmart Staff Recommendation 1. Allow the business representative for Walmart Inc., DBA Walmart #2448 an opportunity to respond to the City Council regarding the alcohol compliance check violation occurring November 6, 2023. 2. If the representative admits to the violation or fails to attend, impose the scheduled penalty for the 1st violation in a 24-month period of a $500.00 fine and one-day suspension, or, at the City Council’s discretion, in lieu of the suspension and fine, the participation of employees in an educational program approved by the Public Safety Director within 90 days. If a representative denies the violation, schedule a contested-case hearing before an administrative law judge. Budget Implication N/A Attachments 1. Incident Report CG23038238 2. Letter.to.Business.Walmart.Violation.11.16.2023 1 TO: Honorable Mayor and City Council Jennifer Levitt, City Administrator FROM: Pete Koerner DATE: December 6, 2023 RE: Liquor Compliance Check Violation - Walmart Discussion On November 6, 2023, the Cottage Grove Public Safety Department conducted liquor compliance checks, of Cottage Grove businesses holding liquor licenses, by using an underage buyer. The following business failed the compliance check: Walmart Inc., DBA Walmart #2448 This is the business’s first violation in a 24-month period. A letter has been delivered to Walmart requesting the presence of a representative to attend the December 6, 2023, City Council Meeting and respond to the allegation that their business sold liquor to an underage buyer. They were informed that if they admitted to the violation or failed to attend, staff will request Council to impose the scheduled fine as outlined in our City Fee Table, and in the event they deny the allegation, staff would request that a contested-case hearing be scheduled before an administrative law judge. Presentation Staff will provide a brief overview of the compliance process and the violation that occurred on November 6, 2023. Summary of compliance process Cottage Grove Public Safety conducts two liquor compliance checks per calendar year which has been our practice for decades. We believe hiring, training, and supervising responsible staff is essential to keeping businesses in compliance with State Laws and City Ordinances regulating the sale of alcohol. We appreciate the effort businesses have put into this important part of their operations. Responsible alcohol sales are a respected part of our business community, and their efforts to help us keep alcohol out of the hands of youth are commendable. We will continue to regularly use alcohol compliance checks as a tool in our efforts to keep the City of Cottage Grove safe. Through cooperation in working together, we can make a difference. 2 Sgt Michael McCormick currently oversees the Compliance Check Officer and provided the summary on the procedure. To conduct these compliance checks, Cottage Grove Police Officers recruit volunteers from the community that have an interest in Law Enforcement and want to help keep their community safe. The volunteers assist Officers by entering licensed establishments to verify they are complying with local and state laws. They are at least 18-years old, but under the age of 21. They must have a valid MN State-issued identification card or driver’s license that is current and has a picture. During the alcohol compliance checks, the volunteer is accompanied by two Officers. Volunteer decoys are given the following instructions and actions are taken. • Arrive at the police department at a pre-determined date and time in normal, everyday clothing that they wear. • Do not change their appearance in any way from their normal everyday appearance. • Pictures of their appearance are taken prior to conducting the compliance checks and saved for any case file that may be established from a violation. • Volunteers are instructed that if asked, they are to state their real age. • They are instructed that under no circumstances are they authorized to lie to an employee about who they are. • Volunteers are instructed to provide their MN State-issued identification (ID) or driver’s license (DL) that has their true age and identity only if asked for. • This ID or DL is reviewed and photographed by Officers prior to conducting the compliance checks. • A photo of the ID or DL is taken and uploaded to any case file that may be established from a violation. • The volunteer is then provided with a monetary note for payment in establishments. • This monetary note is photographed and saved for any violations that may occur to confirm a violation has occurred. The Minnesota Driver’s License added a new orientation for Under-21 Cards. A vertical driver’s license or identification card is issued to anyone under the age of 21. This provides a quick reference that the cardholder is a minor. Vertical licenses and ID cards are currently used in 46 other states. • Under-18 and Under-21 indicators display below the portrait. • UNDER 18 UNTIL, with appropriate date, displays as black text in a yellow bar. • UNDER 21 UNTIL, with appropriate date, displays as white text in a red bar. Examples of both Minnesota driver’s licenses: 3 Driver’s license to the left is the “UNDER 21” example and the driver’s license to the right is the “Over 21”. Officers then leave the Police Department in an unmarked police department vehicle and visit establishments that have licenses to sell alcohol within Cottage Grove. A list of forms is obtained through the Washington County Department of Public Health and Environment prior to conducting the checks. A form is completed for every establishment that is visited for the day with date, time, who went in, and descriptors of the employee. Upon arriving at an establishment, Officers instruct the volunteer to enter the establishment by themselves and try to purchase alcohol. Volunteers are not advised on a specific product to purchase due to the variety of products at different establishments. Volunteers are instructed if it is an alcohol sale at a restaurant, to send a message via cell phone to Officers that they were served an alcoholic beverage. If it is a liquor store sale, volunteers are instructed to come directly back to the Officers in the vehicle and notify them of the sale. Volunteers are also instructed to obtain a receipt for the sale, if possible. If a sale occurs, Officers go into the establishment with the volunteer and ask them who sold them the alcohol. Once the volunteer identifies the person who conducted the sale, Officers identify themselves as Cottage Grove Police Department Compliance Check Officers. Officers ask the employee if they sold alcohol to the volunteer. Officers then ask for the employee to get the manager or person in charge at the time to notify them of the violation. The employee is asked what happened and why they sold alcohol to a minor. They are asked whether they asked for age or identification. After that, the employee is notified that they will be receiving a citation via the mail for a misdemeanor offense of sale of alcohol to a minor. It is standard operating procedure to charge the employee under Cottage Grove City Code 3-12-13 instead of a gross misdemeanor charge under Minnesota Statue 340A.702.1. This is due to compliance checks being seen as an educational experience, and it is the Public Safety Department’s goal for every establishment to be compliant with State, County and City Codes. Officers ask the employee to provide them with the monetary note that was prerecorded from their case till, which is documented as evidence. Officers return the change that the volunteer received back for the monetary note. This confirms that the volunteer provided a monetary 4 note in exchange for the alcohol that they brought to the Officers. Officers always ask if there are any questions for them from the employee, or management, prior to exiting the establishment. If there is any issue with what the volunteer did at the time of the transaction, this is the time when it would be discussed with the Officers. Currently, Cottage Grove is following best practices that are consistent with other communities/agencies in Washington County. Cottage Grove Walmart Violation Facts The following is a summary of the compliance violation that occurred on November 6, at approximately 5:08 p.m. at Walmart, in the liquor store section of the store, at 9300 East Point Douglas Road South. Officer Mulvihill and Officer Foster conducted compliance checks with all licenses establishments that sell alcohol in Cottage Grove. The underage decoys were a male born July 30, 2005, making him 18 years of age, and a female born on March 24, 2003 making her 20 years of age. The employee was identified as 19 years of age, Theo Xiong. The following is the officer’s summary of the encounter with the decoys and employee: Decoys were transported to Walmart by Officers Mulvihill and Foster. Once at the location, the decoys proceeded to the front entrance through the liquor store section of Walmart and entered together. The male decoy approached the checkout counter with a six-pack of Cayman Jack, which is a canned beverage containing, and displaying, 5.8% alcohol. The male decoy then paid for the alcohol using the twenty-dollar bill that he was provided by officers. Employee, Xiong, took the cash and provided change. The decoys then exited the store with the alcohol. The male decoy advised that at no time did the cashier, and only employee in the store, ask their age or identification. After the decoys advised officers of the sale and a description of the clerk, officers went into the store, and identified Xiong by his Minnesota picture instruction permit. Officers asked Xiong if he had recently sold to two people. Xiong asked, "the kid and the woman?” Officers then asked Xiong if he knew that they were under 21, at which time he stated, "no". Xiong was then asked if he ever asked the decoys their age or asked for their identification, at which time he stated, "no". Xiong then stated, "they looked like they knew they were comfortable drinking and went straight back to what they wanted, so I was like hey they must be used to drinking." Xiong stated that he had been working at Walmart for a year and eight months and then stated that he got “complacent.” It should be noted that next to the cash register there is a warning sign. The warning sign reads, "This establishment is prohibited by law from selling or serving alcoholic beverages to: anyone under 21 years of age. Anyone obviously intoxicated." Officers then requested, and spoke to, the store manager, Bucky Geib, and advised him of the violation. The alcohol was then given back to Walmart. Xiong was advised that we would receive a citation for furnishing/selling alcohol to a minor under the Cottage Grove ordinance. Recommendation 5 1. Allow the business representative for Walmart Inc., DBA Walmart #2448 an opportunity to respond to the City Council regarding the alcohol compliance check violation occurring November 6, 2023. 2. If the representative admits to the violation or fails to attend, impose the scheduled penalty for the 1st violation in a 24-month period of a $500.00 fine and one-day suspension, or, at the City Council’s discretion, in lieu of the suspension and fine, the participation of employees in an educational program approved by the Public Safety Director within 90 days. If a representative denies the violation, schedule a contested-case hearing before an administrative law judge. Attachments 1. Incident Report CG23038238 2. Letter.to.Business.Walmart.Violation.11.16.2023 CITY OF COTTAGE GROVE ⚫ 12800 Ravine Parkway ⚫ Cottage Grove, Minnesota 55016 www.cottage-grove.org ⚫ 651-458-2800 ⚫ Fax 651-458-2897 ⚫ Equal Opportunity Employer November 16, 2023 Walmart Inc., DBA Walmart #2448-Liquor 9300 East Point Douglas Road Cottage Grove, MN 55016 RE: Liquor License Violation — Walmart Inc., DBA Walmart #2448 This letter is to request the presence of a representative of Walmart Inc., DBA Walmart #2448, to attend the December 6, 2023, regular Cottage Grove City Council meeting. The City Council will ask your representative to admit or deny the allegation that your business location in Cottage Grove sold liquor to a minor during a Public Safety Department compliance check on November 7, 2023. The City Council meeting will take place at 7:00 p.m. at Cottage Grove City Hall, 12800 Ravine Parkway, Cottage Grove, MN 55016. If your representative admits to the allegation or does not attend the meeting, the City Council will be asked to impose the scheduled penalty: 1. If the representative admits to the violation or fails to attend, impose the scheduled penalty for the 1st violation in a 24-month period of a $ $500 (plus 1- day suspension) or, in lieu of the suspension and the fine, at the City Council's discretion, participation of all employees in an educational program approved by the Public Safety Director. If your company’s representative denies the allegation, staff will recommend that a contested case hearing be scheduled before an administrative law judge. If you have any questions, please call me at (651) 458-6018. Sincerely, Michael McCormick Detective Sergeant CC: Peter J. Koerner – Director of Public Safety 1 City Council Action Request 11.C. Meeting Date 12/6/2023 Department Finance Agenda Category Action Item Title Property Tax Levy Payable in 2024 and adoption of 2024 Budget Staff Recommendation Adopt Resolution 2023-152, Adopting the 2023 Property Tax Levy Collectible in 2024 Adopt Resolution 2023-153, Adopting the 2024 Budget Budget Implication Attachments 1. Council Memo Final Levy Adoption 12062023 2. 2023-152 Resolution Adopting Final Tax Levy 3. 2023-153 Resolution Adopting 2024 Budget 4. 2024 Annual Budget To:Mayor and City Council Members Jennifer Levitt, City Administrator From:Brenda Malinowski, Finance Director Date:December 6, 2023 Subject:Property Tax Levy and Budget Introduction: The City is required to adopt a final 2024 Property Tax Levy and 2024 Budget by December 28th. The final levy may be lower but may not be higher than the preliminary property tax levy that was approved on September 6th. The preliminary levy was certified to Washington County and used to prepare proposed 2024 property tax notices for taxpayers. These notices, which were mailed in November, included the date of this meeting as a budget meeting where the budget will be discussed. At tonight’s meeting, 1. Staff will present information regarding the levy and budget. 2. Council will approve the 2024 Property Tax levy and 2024 Budget. The annual budget process is guided by policies, ordinances, and the Strategic Plan which have been adopted by the City Council. Four Strategic Initiatives have been used throughout the budget process. •Managing Sustainable Growth •Reforming Organizational Culture •Recreational Destination •Engaging Community A ten-year Financial Management Plan (FMP) was developed last fall and presented to Council at a workshop in January. The FMP included all current and future operating costs, the capital improvement plan, existing and future debt, and tax base growth. Based on the feedback from Council, the FMP was revised to incorporate the feedback. The revised FMP targeted an average $100 property tax increase for the Median Home/Sample Property 1, although an increase of $110 was needed in 2024. Departments prepared departmental budget requests in June and departmental budget meetings were held with the Budget Team in June. Based on the budget requests, the City Administrator submitted a budget for City Council review. Three workshops to review the budget and property tax levy were held in July. The preliminary budget and property tax levy that was approved on September 6th were based on the discussion and direction from City Council at those meetings. The preliminary levy was certified to Washington County and used to prepare proposed 2024 property tax notices that were mailed to all taxpayers. Discussion: PROPERTY TAX LEVY The Property Tax Levy is as follows: Certified 2023 Proposed 2024 General Operating Levy — General Fund $17,485,270 $18,567,010 PSCH Interfund Loan/bldg. repairs 250,000 300,000 Economic Development 125,000 275,000 Equipment Levy $319,100 Total General Operating Levy $17,860,270 $19,461,110 Total Debt Levy $2,789,440 $3,664,490 Total Gross Levy $20,649,710 $23,125,600 Levy Increase 11.99% PROPERTY VALUES Estimated taxable values received from Washington County will have a positive impact on the property tax rate due to new construction and increases in values. Tax Capacity Value Payable 2023 Estimated 2024 % Change Real Estate $57,416,628 $68,490,789 Personal Property 654,114 766,487 Subtotal Tax Capacity Value 58,070,742 69,257,276 19.26%* Less: Tax Increment (1,829,912)(3,098,149) Less: Fiscal Disparity Contribution (3,354,994)(3,600,281) Net Tax Capacity Value $52,885,836 $62,558,846 18.29% *5% of the increase is due to new construction and the remainder is due to taxable market value changes. TAX RATE AND CITY PROPERTY TAX The City’s Property tax rate is calculated by dividing the Net Tax Levy (Gross Levy less Fiscal Disparities Distribution) by the Net Tax Capacity Value. Based on the changes to the Property Tax Levy, and the increases in the Taxable Values, the Proposed Property Tax Rate is proposed to decrease from 33.898% in 2023 to 32.728% in 2024. 2019 2020 2021 2022 2023 2024 Urban Tax Rate 38.959%39.182%37.351%37.251%33.898%32.728% Rural Tax Rate*28.451%29.089%27.782%27.780%25.100%24.904% *Rural tax rate is 70% of urban tax rate plus levy for bonds. Based on the proposed property tax rate, the median home and four sample properties will experience the following change in city property taxes. 2023 2024 Property Market Value City Property Tax Market Value City Property Tax % Increase Market Value City Property Tax Change Median Home $332,400 $1,102 $363,000 $1,173 9.2%$71 Property 1 329,600 1,091 371,400 1,203 12.68%112 Property 2 373,600 1,254 417,900 1,368 11.86%114 Property 3 463,300 1,570 519,700 1,717 12.17%147 Property 4 414,300 1,404 441,200 1,444 6.49%40 Average $97 43.812 41.591 43.139 43.012 40.583 38.958 39.182 37.351 37.251 33.898 32.728 0 10 20 30 40 50 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 City Tax Rate History of City Tax Rate-Urban The Median Home in Cottage Grove compares favorably to other cities in Washington County and other growing cities in the Metro area with a population over 40,000. There is only one city in Washington County and only two growing cities in the Metro, that will pay less in City property taxes for 2024 based on preliminary levies and the median home in each community. Cities in Washington County Median Value Home Tax Rate 2024 City Property Tax Stillwater $416,100 46.73%$1,944 Afton $680,900 23.50%$1,707 Oak Park Heights $334,800 48.17%$1,579 Mahtomedi $445,700 33.89%$1,510 Hugo $410,000 36.37%$1,490 Lake Elmo $580,400 24.55%$1,474 Newport $322,100 46.25%$1,452 Forest Lake $373,000 38.95%$1,439 Oakdale $347,400 38.34%$1,309 Woodbury $463,300 27.53%$1,276 Cottage Grove $363,000 32.73%$1,173 Saint Paul Park $279,500 35.91%$960 Growing Metro Cities over 40,000 in Population Median Value Home Tax Rate 2024 City Property Tax Edina $700,600 28.37%$2,130 Minnetonka $496,600 34.51%$1,714 Eden Prairie $536,400 28.35%$1,546 Lakeville $446,500 30.55%$1,364 Apple Valley $362,500 36.91%$1,321 Eagan $393,700 33.57%$1,315 Plymouth $524,100 24.44%$1,295 Woodbury $458,600 27.53%$1,263 Maple Grove $451,300 27.05%$1,221 Cottage Grove $363,000 32.73%$1,173 Blaine $338,525 34.89%$1,158 Shakopee $338,400 27.46%$911 BUDGET ACCOMPLISHMENTS The 2024 proposed budget accomplishes several important objectives: •Continues to provide the same exceptional level of city services including but not limited to police, fire, street, snowplowing, parks, and recreation services. •Demonstrates stewardship of capital assets by including the replacement of capital equipment and city infrastructure that have been identified in the Financial Management Plan and Capital Improvement Plan. •Maintains the distinction to be an employer of choice by maintaining the commitments outlined in the various bargaining contracts. •Provides managed growth in staffing positions needed for a growing community, by including new positions in the 2024 budget. •Meets the debt service requirements for all existing debt by funding these requirements with the property tax levy. •Increases funds for economic development and redevelopment with a 120% increase to the EDA levy. 2024 OPERATING BUDGETS Factors affecting the Budget Changes due to 2023 Legislative Actions •The City will receive $54,060 in Local Government Aid in 2024. These funds have been included in the 2024 budget. •The City will receive $1,733,080 in one-time public safety funds. These funds will be used over the next two to three years to fund police and fire personnel, Toughbooks, WatchGuard, and SCBA’s. If the fire department is successful in securing grant funds for the SCBA’s, the remaining public safety funds may be used to fund a Deputy Fire Chief. Personnel •Union contracts are settled through 12/31/24 at 3% per year. These contracts have been incorporated into the 2024 budget. A compensation study is included in the 2024 budget to be used for 2024 negotiations. •The 2024 budget includes the following positions. o Police Officer o Police Officer o Firefighter/Paramedic -Start 4/1 o Firefighter/Paramedic -Start 4/1 o Firefighter/Paramedic -Start 4/1 o Management Analyst-Parks o IT Technician o Recreation Coordinator at 20 hours per week (revenue neutral) o Utility Accounting Technician (funded in the Water/Sewer Fund) o The Public Service Worker position that is currently funded 50% Parks and 50% Ice Arena will be split into two positions. One will be funded 100% by Parks and one will be funded 100% by the Ice Arena. The additional 50% of the parks position is revenue neutral in the General Fund. The additional 50% of the ice arena position is funded by the Ice Arena revenues. Commodities and Contractual •Commodities and Contractual Services have been included in the budget at a 3% increase except for the Internal Service Fund allocation expenditures. Internal Service Fund expenditures have been increased to cover current operating costs that have not been recovered in recent budgets. In addition, utility costs have been increased to the actual costs that were experienced in 2022 which was an approximate 22% increase over 2021 actual costs. Contingency •During the development of the FMP, a contingency amount was included in the General Fund budget for unforeseen events that can occur during the year. As per the FMP, $200,000 is included in the 2024 budget. In addition, the contingency can be utilized to meet the goals of the fund balance policy which states that the unassigned fund balance for the General Fund shall be between 45% and 55% of the subsequent General Fund operating expenditures. General Fund The General Fund revenue and expenditures are budgeted at $25,152,640. This is an 8.96% increase from the prior year budget. The personnel category increase of 10.69% is due to the addition of new personnel positions and increases in the worker’s compensation/health insurance allocations to recover the current costs of these premiums. There is a 34.52% increase to the IT allocation, a 50.27% increase to the property insurance allocation, and a 40% increase to the fleet allocation to cover current operating costs in the Internal Service Funds. A weather warning siren at the 9500 block of Military has been included in the budget for $39,500. The police squad purchases that had been included in the General Fund in that past, are included for 2024 in the Equipment Replacement Fund per recommendations from the FMP. Budgeted Special Revenue and Capital Funds Recycling The revenue is the recycling grant amount expected to be received from Washington County. Expenditures meet but do not exceed the amount of the grant funding. Stormwater Rates are proposed to increase by 3% per the Stormwater Utility Rate Plan. Expenditures include stormwater maintenance activities. There is a transfer out to the Pavement Management fund for stormwater activities that will be completed as part of the 2024 Pavement Management project. Roadway and Trailway Maintenance The primary source of revenue in this fund are the franchise fees. Phase three of the mill and overlay project in the Thompson Grove neighborhood will continue in 2024. In addition, the mill and overlay portion of the East Point Douglas project by Menards will be done in 2024. There are sufficient funds for the 2024 projects. Forfeiture This fund accounts for the associated costs related to forfeiture activities. The revenues for 2024 will fund the expenditures for 2024. Ice Arena Revenues are budgeted at $102,080 over expenditures. The Public Service Worker position is increased in the 2024 budget by .50 FTE. This will bring the fulltime FTEs at the arena to 3 FTEs. As in the past, a transfer out of $200,000 is included in this fund to partially fund the debt service payment for the 2016A Bonds which were issued for ice arena capital. Golf Course Revenues are budgeted at $105,480 over expenditures in the 2024 budget. Revenue is based on 41,000 rounds of golf. An internal fund loan payment of $183,000 is included in the budget. The loan is for the replacement of the irrigation system. CG CVB (Cottage Grove Convention and Visitors Bureau) Revenues in this fund are the lodging taxes and ARPA funds. The revenues will be sufficient to cover the expenditures of this fund in 2024. 2024 will be the final year of the ARPA funds that have been used to partially fund the Marketing/Communications Specialist position. EDA The property tax levy for this fund has increased from $125,000 in the 2023 budget to $275,000 in the 2024 budget. These funds can be used for economic or redevelopment activity. Equipment Replacement Equipment and vehicles totaling $983,890 are included in the Equipment Replacement fund for 2024. The purchases include: •Police Squads $472,560 (replacement) •Police Administration vehicles (2) $100,000 (replacement) •Fire radios $30,330 (replacement) •Streets mower $68,000 (replacement) •Parks trailers (2) $32,000 (replacement) •Parks utility vehicle with sprayer $125,000 (replacement) •Parks mower $116,000 (replacement) •Streets utility vehicle with attachments $40,000-lease (replacement) Enterprise Funds Water and Sewer A 3% increase in water rates and a 5% increase in sewer rates is included in the 2024 budget per the rate study that was done in the fall of 2022. These revenues are sufficient to cover these operations in 2024. Street Light A rate increase of 8% is included in the street light budget to fund current of the street light system and traffic signals. Due to the higher operating costs and necessary replacement costs for the street light infrastructure, further analysis of the street light fund will need to be done in the near future. Ambulance A rate increase of 3% is necessary to fund the expenditures in the fund for 2024. Three new Firefighter/Paramedics positions are included in the budget with an allocation of 75% General Fund and 25% Ambulance fund. Allocations for the existing firefighter/paramedic positions are 25% General Fund and 75% Ambulance fund. The new allocation for the three positions is based on analysis during the FMP process regarding the expenditures that the Ambulance fund could support in the future. Internal Service Funds Internal service funds are used to allocate costs within the city’s operations to promote efficiency or effectiveness of a shared activity. Insurance The Insurance Fund accounts for the health insurance, worker’s compensation, and property insurance coverages throughout the city. Charges to other funds for these coverages will be increasing 20.26% to cover current operating costs. Fleet The Fleet fund accounts for the fuel purchases, fleet maintenance of the vehicles & equipment, and building maintenance activities for the municipal buildings. Charges to other funds for these activities will be increasing by 23.28% to cover current operating costs. IT The IT Fund accounts for IT software, services, and computer equipment purchased throughout the city. Charges to other funds for IT services will be increasing 9% to cover current operating costs in the fund. In addition, $188,000 in one-time public safety funds will be utilized to fund Toughbooks and the Watch Guard system for public safety. Action Requested: 1. Adopt Resolution 2023-152, Adopting the 2023 Property Tax Levy Collectible in 2024. 2. Adopt Resolution 2023-153, Adopting 2024 Budget. CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-152 RESOLUTION ADOPTING THE 2023 PROPERTY TAX LEVY COLLECTIBLE IN 2024 NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the following amounts are the proposed to be levied for the current year, collectible in 2024, upon the taxable property in the City of Cottage Grove for the following purposes: Total General Levies General Fund $18,567,010 Public Safety/City Hall Interfund Loan & maintenance 300,000 Economic Development 275,000 Equipment Levy 319,100 Total General Levies 19,461,110 Debt Levies 2016A GO Refunding Bonds (Ice Arena)220,000 2017A GO Capital Improvement Plan Bonds (Fire Station)610,000 2019A GO Capital Improvement Plan Bonds (HERO)250,000 2019B GO Equipment Certificates (Ice Arena)350,000 2015A GO Improvement Bonds (Pavement Management) 300,000 2016B GO Improvement Bonds (Pavement Management) 200,000 2018A GO Improvement bonds (Ravine Parkway)250,000 2021B GO Improvement Refunding Bonds (PM & Hinton)531,240 2021A GO Improvement Bonds (Pavement Management)230,000 2023A GO Improvement & Abatement Bonds (PM & Glacial Valley)540,950 Future Street Debt (EPD)182,300 Total Debt Levies 3,664,490 Total Property Tax Levy $23,125,600 BE IT FURTHER RESOLVED that there are sufficient sums of money in the Debt Service funds of the City which are irrevocably pledged, together with the above Debt levies to pay principal and interest in 2024 on all outstanding bond issues and internal loan obligations established by previous City Council resolutions and the deferred annual tax levies previously certified to the County Auditor are hereby cancelled and replaced by the above debt service levies. Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: ___________________________ Tamara Anderson, City Clerk CITY OF COTTAGE GROVE, MINNESOTA CITY COUNCIL RESOLUTION 2023-153 ADOPTING THE 2024 BUDGET FOR THE CITY OF COTTAGE GROVE WHEREAS the City of Cottage Grove is required to annually adopt a budget that includes projected revenues and sources and all proposed expenditures to be made and obligations to be incurred by the City in the forthcoming fiscal year; and WHEREAS the recommended 2024 budget has been reviewed by the City Council at various public workshops and City Council meetings: and NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove, County of Washington, State of Minnesota, that the 2024 operating budget shall be adopted as follows: 2024 Budget General Fund Revenue General Property Tax $18,567,010 Licenses & Permits 2,371,670 Intergovernmental 1,637,810 Charges for Services 1,567,910 Fines 150,000 Miscellaneous 208,915 Transfers In 649,325 Total $25,152,640 Expenditures General Government Mayor & Council $116,370 Administration 919,620 Professional services 492,600 City Clerk & Elections 236,785 Finance 676,130 City Hall 574,260 Community & Employee Programs 181,335 Community Development Planning, Zoning & Historic Preservation 590,600 Building inspection & Code Enforcement 1,370,805 2024 Budget Expenditures (continued) Public Safety Police 9,893,825 Animal Control 30,710 Emergency Preparedness 114,560 Fire 1,931,190 Public Works Engineering 628,570 Street Maintenance 2,048,280 Signage 259,840 Snow Plowing 1,019,000 Forestry 416,340 Public Works Admin 485,530 Parks & Recreation Park Maintenance 2,305,300 Recreation 658,990 Transfers Out 0 Total $25,152,640 Other Governmental Funds Revenue Equipment Replacement $567,090 Recycling 57,500 Surface Water Management 1,208,360 Roadway & Trailway Maintenance 1,937,000 Forfeiture & Seizure 24,000 Ice Arena 1,550,000 River Oaks Golf Course 2,999,180 HERO Center 958,593 CVB 153,565 EDA 275,000 Total $9,730,288 Expenditures Equipment Replacement $1,000,690 Recycling 62,720 Surface Water Management 1,020,365 Roadway & Trailway Maintenance 1,794,640 Forfeiture & Seizure 31,900 Ice Arena 1,447,920 River Oaks Golf Course 2,893,700 HERO Center 1,003,180 CVB 148,460 EDA 566,325 Total $9,969,900 Enterprise & Internal Service Funds 2024 Budget Revenue Water Utility $3,690,910 Sewer Utility 4,223,200 Streetlights 1,228,850 Cottage Grove EMS 2,982,480 Insurance 3,556,090 Fleet 2,110,640 Information Technology 1,812,600 Total $19,604,770 Expenditures Water Utility 3,403,025 Sewer Utility 4,046,770 Streetlights 1,107,420 Cottage Grove EMS 3,286,295 Insurance 3,541,100 Fleet 2,162,300 Information Technology 1,794,565 Total $19,341,475 Passed this 6th day of December 2023. __________________________ Myron Bailey, Mayor Attest: __________________________ Tamara Anderson, City Clerk Annual Budget 2024 CITY OF COTTAGE GROVE, MN FINANCE DEPARTMENT 12800 Ravine Parkway S, Cottage Grove, MN 55016 651-458-2800 | CottageGroveMN.gov TABLE OF CONTENTS INTRODUCTION City Administrator's Budget Message 1-10 Organizational Chart 11 Principal City Officials 12 Community Profile 13 Property Tax Levy 15 Personnel Schedule by Department 16-18 SUMMARY INFORMATION Summary of All Government Funds 20-21 Summary of All Proprietary Funds 22-23 General Fund Revenue Summary 24-26 General Fund Expenditure Summary 27 OPERATING BUDGET Mayor-Council 28-29 Administration Department 30-32 Administration 33 City Clerk & Elections 34 Professional Services 35 Community & Employee Programs 36 City Hall 37 EDA 38-40 Convention & Visitors Bureau 41-43 Information Technology 44-47 Contingency/Transfers 48-49 Finance Department 50-51 Finance 52 Insurance 53-55 Community Development Department 56-58 Planning & Zoning 59 Building Inspection 60 TABLE OF CONTENTS Operating Budget (continued) Page Public Safety/Police Department 61-63 Police Protection 64 Animal Control 65 Forfeitures 66-68 Opioid Settlement 69-70 Public Safety/Fire Department 71-73 Fire Protection 74 Emergency Management 75 EMS (Ambulance) 76-79 Public Works Department 80-83 Engineering 84 Streets 85 Signs/Street Striping 86 Snow/Ice Control (Snow Plowing) 87 Public Works Administration 88 Forestry 89 Recycling 90-92 Storm Water 93-96 Roadway & Trail Maintenance 97-99 Water Utility 100-104 Sewer Utility 105-108 Streetlight Utility 109-111 Fleet 112-114 Parks & Recreation Department 115-117 Park Maintenance 118-119 Recreation 120 Ice Arena 121-124 Golf Course 125-131 Equipment Replacement Fund 132-134 To: Honorable Mayor and City Council From: Jennifer Levitt, City Administrator Date: November 20, 2023 Subject: 2024 Budget Transmittal The following is the 2024 Budget for the City of Cottage Grove municipal operations during the 2024 fiscal year. The document includes all major operating funds of the City and concludes nearly a year’s worth of planning, evaluation, and discussion by the Council and staff. The budget, along with the capital improvement plan, provides direction to staff to carry out community and Council initiatives throughout the year. The annual budget process was guided by policies, ordinances, and the Strategic Plan which have been adopted by the City Council. Four Strategic Initiatives have been used throughout the budget process. •Managing Sustainable Growth •Reforming Organizational Culture •Recreational Destination •Engaging Community A Ten-Year Financial Management Plan (FMP) that received Council consensus in February 2023 was utilized throughout the budget process. The FMP included all current and future operating costs, the capital improvement plan including pavement management and street projects, equipment replacement, existing and future debt, and tax base growth. The FMP targeted an average $100 city property tax increase for the Median Home/Sample Property 1, although an increase of $110 was needed in 2024 to maintain the same excellent level of services including police, fire, street, snow plowing, parks, and recreation services that the community enjoys today. Budget Process and Timeline The budget process follows the timeline established by the State of Minnesota. Minnesota Statutes require that the preliminary budget and the proposed tax levy be approved by the City Council before September 30th each year. The proposed levy must be certified to Washington County by September 30th, as required by Statute. The preliminary levy may be decreased before final adoption in December, but it may not be increased. State law also requires that the City must announce by September 30th the time and place of a future meeting at which the budget and levy will be discussed, and public input allowed, before the final budget adoption and levy determination. This is also known as the Truth in Taxation Hearing. The City is required to adopt the final property tax levy and certify amount to Washington County on or before December 28th of each year. 1 The 2024 budget process began in February with the preparation of the FMP. Based on the FMP, department directors and city staff prepared budget requests. From these requests, a City Administrator recommended budget was presented to City Council. City Council reviewed the budget in numerous workshops in July and adopted a preliminary budget and property tax levy on September 6th. The proposed levy of $23,125,600 was certified to Washington County by September 30th. The Truth in Taxation Hearing will be held at 7:00 pm on December 6th, 2023. Property Tax Rate The City’s property tax rate is calculated by dividing the Net Tax Levy (Gross Levy less Fiscal Disparities Distribution) by the Net Tax Capacity Value. Based on higher increases in the net tax capacity value due to new construction as compared to the net tax levy, the 2024 property tax rate is proposed to decrease from 33.898% to 32.728%. Property Tax Levy The various components of the 2024 Property Tax Levy are summarized below: 2023 2024 General Operating Levy General Fund $17,485,270 $18,567,010 PSCH Interfund Loan/bldg. repairs 250,000 300,000 Economic Development 125,000 275,000 Equipment Levy* $319,100 Total General Operating Levy $17,860,270 $19,461,110 Total Debt Levy $2,789,440 $3,664,490 Total Gross Levy $20,649,710 $23,125,600 Levy Increase 11.99% *Equipment levy had been included in General Fund prior to 2024. 43.812 41.591 43.139 43.012 40.583 38.958 39.182 37.351 37.251 33.898 32.728 0 5 10 15 20 25 30 35 40 45 50 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 History of City Tax Rate-Urban City Tax Rate 2 Property Values The total taxable value of property within the City as determined by the Washington County Assessor will increase by 19.26%. Approximately 5% of this increase is due to new construction and the remainder is due to taxable market value changes to existing properties. Tax Capacity Value Payable 2023 Payable 2024 % Change Real Estate $57,416,628 $68,490,789 Personal Property 654,114 766,487 Subtotal Tax Capacity Value 58,070,742 69,257,276 19.26% Less: Tax Increment (1,829,912) (3,098,149) Less: Fiscal Disparity Contribution (3,354,994) (3,600,281) Net Tax Capacity Value $52,885,836 $62,558,846 18.29% Impact on Taxpayers For an owner of a median valued home in Cottage Grove at $329,600 which increased in taxable market value by 9.2%, the estimated annual property tax bill from the City, based on the 2024 budget and property tax levy, will be $1,161 per year – an increase of $71 from the 2023 amount. This is below the amount identified in the FMP. 2023 2024 Property Market Value City Property Tax Market Value City Property Tax % Increase Market Value City Property Tax Change Median Home $332,400 $1,102 $363,000 $1,173 9.2% $71 Property 1 329,600 1,091 371,400 1,203 12.68% 112 Property 2 373,600 1,254 417,900 1,368 11.86% 114 Property 3 463,300 1,570 519,700 1,717 12.17% 147 Property 4 414,300 1,404 441,200 1,444 6.49% 40 Average $97 3 Comparison of City Property Tax with other similar communities The following tables reflect the 2024 city portion of property taxes on the median home in each city based on the preliminary tax rates in each community. The median home in each community means that 50% of the homes in the community are valued more and 50% are valued less. Cottage Grove compares favorably to other cities in Washington County and other growing cities in the Metro area with a population of over 40,000. There is only one city in Washington County that pays less in City Property Taxes and there are only two growing cities in the Metro area that pay less in City Property Taxes when comparing the median homes in each community. Cities in Washington County Median Value Home Tax Rate 2024 City Property Tax Stillwater $416,100 46.73% $1,944 Afton $680,900 23.50% $1,707 Oak Park Heights $334,800 48.17% $1,579 Mahtomedi $445,700 33.89% $1,510 Hugo $410,000 36.37% $1,490 Lake Elmo $580,400 24.55% $1,474 Newport $322,100 46.25% $1,452 Forest Lake $373,000 38.95% $1,439 Oakdale $347,400 38.34% $1,309 Woodbury $463,300 27.53% $1,276 Cottage Grove $363,000 32.73% $1,173 Saint Paul Park $279,500 35.91% $960 Source: Washington County Taxpayer Services Growing Metro Cities over 40,000 in Population Median Value Home Tax Rate 2024 City Property Tax Edina $700,600 28.37% $2,130 Minnetonka $496,600 34.51% $1,714 Eden Prairie $536,400 28.35% $1,546 Lakeville $446,500 30.55% $1,364 Apple Valley $362,500 36.91% $1,321 Eagan $393,700 33.57% $1,315 Plymouth $524,100 24.44% $1,295 Woodbury $458,600 27.53% $1,263 Maple Grove $451,300 27.05% $1,221 Cottage Grove $363,000 32.73% $1,173 Blaine $338,525 34.89% $1,158 Shakopee $338,400 27.46% $911 Sources: Washington, Dakota, Hennepin, Anoka, and Scott County Taxpayer Services 4 2024 Budget The City has over 50 individual funds in various categories such as general, special revenue, debt service, capital projects, and enterprise. A fund is a self-balancing set of accounts and resources which are dedicated to a specific purpose. The City establishes budgets for the General Fund, special revenue funds, enterprise funds, and internal service funds. The debt service fund activity is based on bond agreements and the capital project funds are based on projects established in the Capital Improvement Plan. In the budget document, the budgets are organized by department. In addition, the special revenue, enterprise, and internal service funds are included within the department that oversees these functions. For example, the Recycling Fund is included in the Public Works Department. Budget Organization Governmental Funds General Fund Special Revenue Funds • Mayor & Council • Recycling (PW) • Administration Department (Admin) • Stormwater (PW) • Finance Department (Finance) • Roadway & Trailway Maintenance (PW) • Community Development Department (CD) • Forfeiture/Seizure (PS) • Public Safety Department (PS) • Ice Arena (Parks) • Public Works Department (PW) • Golf Course (Parks) • Parks & Recreation (Parks) • Economic Development Authority (Admin) • Convention & Visitors Bureau (Admin) • Equipment Replacement (PW) Proprietary Funds Enterprise Funds Internal Service Funds • Water Utility (PW) • Self Insurance (Finance) • Sewer Utility (PW) • Fleet (PW) • Street Light Utility (PW) • Information Technology (Admin) • Ambulance (PS) 5 General Fund The General Fund is the chief operating fund for the City. The General Fund accounts for activities that are not required to be accounted for in any other fund. Included in this fund are general government, police, fire, streets, snow plowing, parks, and recreation activities. These activities are primarily funded by property taxes. Total General Fund revenues and expenditures are estimated at $25,152,640. This is an increase of 8.96%. The largest source of revenue for the General Fund is property taxes. All Minnesota communities received one-time public safety funds based on a per capita basis in 2023 to be utilized for public safety expenditures. The City received $1,733,090 in these funds and will utilize these funds as follows: Description 2024 Budget 2025 Budget 2026 Budget Police Officers (2 FTE’s) $205,600 116,000 $63,800 Firefighter/Paramedics (3 FTE’s) 222,750 156,750 86,214 Fire staffing plan 100,000 Toughbook computers and watchguard 188,000 71,000 69,966 SCBA’s for fire 450,000 Total $716,350 $793,750 $219,980 *fund new Deputy Chief if grant is received for SCBA’s 74% 9% 6%6% 3% 1%1% General Fund Revenues Prop Tax Lic & Permits Intergvmt Charges Transfers Fines Interest Misc 6 2024 Expenditures are proposed to increase due to the following: • Personnel Costs – The budget includes a 3% cost of living increase for salaries based on bargaining unit contracts that have been settled for 2024. Benefits include an increase for worker’s compensation costs due to continued premium increases for worker’s compensation. • Staffing – The 2024 budget includes the addition of the following positions needed to maintain or enhance levels of service to the community. o Police Officer (use of one-time Public Safety Funds) o Police Officer (use of one-time Public Safety Funds) o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Management Analyst-Parks (identified in FMP) o IT Technician (funded in the IT fund and identified in FMP) o Recreation Coordinator at 20 hours per week (revenue neutral) o Utility Accounting Technician (funded in the Water/Sewer Fund) o The Public Service Worker position that is currently funded 50% Parks and 50% Ice Arena will be split into two positions. One will be funded 100% by Parks and one will be funded 100% by the Ice Arena. The additional 50% of the parks position is revenue neutral in the General Fund. The additional 50% of the ice arena position is funded by the Ice Arena revenues. 69% 6% 23% 1%1% General Fund Expenditures Personnel Supplies Contract Svc Capital Contingency 7 • Commodities and Contractual Services - Commodities and Contractual Services are included at 3% increase except for the Internal Service Fund allocation expenditures. Internal Service Fund expenditures have been increased to cover current operating costs that have not been recovered in recent budgets. In addition, utility costs have been increased to the actual costs that were experienced in 2022. • Capital – A weather warning siren at the 9500 block of Military has been included in the budget for $39,500. Special Revenue Funds Recycling The revenue in this fund is the recycling grant amount expected to be received from Washington County. Expenditures meet but do not exceed the amount of the grant funding. Stormwater Rates are proposed to increase by 3% per the Stormwater Utility Rate Plan. Expenditures include stormwater maintenance activities. There is a transfer out to the Pavement Management fund for stormwater activities that will be completed as part of the 2024 Pavement Management project. Roadway and Trailway Maintenance The primary source of revenue in this fund are franchise fees. Phase three of the mill and overlay project in the Thompson Grove neighborhood will continue in 2024. In addition, the mill and overlay portion of the East Point Douglas project by Menards will be done in 2024. There are sufficient funds for the 2024 projects. Forfeiture/Seizure This fund includes the associated costs related to forfeiture activities. The revenues for 2024 will fund the expenditures for 2024. Ice Arena Revenues are budgeted at $102,080 over expenditures. The Public Service Worker position is increased in the 2024 budget by .50 FTE. This will bring the full-time FTEs at the arena to 3 FTEs. As in the past, a transfer out of $200,000 is included in this fund to partially fund the debt service payment for the 2016A Bonds which were issued for ice arena capital. Golf Course Revenues are budgeted at $105,480 over expenditures in the 2024 budget. Revenue is based on 41,000 rounds of golf. An internal fund loan payment of $183,000 is included in the budget. The loan is for the replacement of the irrigation system. 8 CG CVB (Cottage Grove Convention and Visitors Bureau) Revenues in this fund are lodging taxes and ARPA funds. The revenues will be sufficient to cover the expenditures of this fund in 2024. 2024 will be the final year of ARPA funds for this fund so additional revenues or fewer expenditures will need to be identified in future years. EDA Fund The property tax levy for this fund has increased from $125,000 in the 2023 budget to $275,000 in the 2024 budget. These funds can be used for economic or redevelopment activity. Equipment Replacement Fund (Capital Project Fund) Equipment and vehicles totaling $983,890 are included in the Equipment Replacement fund for 2024. The purchases include: • Police Squads $472,560 (replacement) • Police Administration vehicles (2) $100,000 (replacement) • Fire radios $30,330 (replacement) • Streets mower $68,000 (replacement) • Parks trailers (2) $32,000 (replacement) • Parks utility vehicle with sprayer $125,000 (replacement) • Parks mower $116,000 (replacement) • Streets utility vehicle with attachments $40,000-lease (replacement) Utility and Enterprise Funds Water and Sewer Funds A 3% increase in water rates and a 5% increase in sewer rates is included in the 2024 budget per the rate study that was done in the fall of 2022. These revenues are sufficient to cover these operations in 2024. Street Light Fund A rate increase of 8% is included in the street light budget to fund current of the street light system and traffic signals. Due to the higher operating costs and necessary replacement costs for the street light infrastructure, further analysis of the street light fund will need to be done in the near future. Ambulance Fund A rate increase of 3% is necessary to fund the expenditures in the fund for 2024. Three new Firefighter/Paramedics positions are included in budget with an allocation of 75% General Fund and 25% Ambulance fund. The General Fund portion of these three positions will be funded with the one-time public safety funds. Allocations for the existing firefighter/paramedic positions are 25% General Fund and 75% Ambulance fund. The new allocation for the three positions is based on analysis during the FMP process regarding the expenditures that the Ambulance fund could support in the future. 9 Internal Service Funds Insurance The Insurance Fund accounts for the health insurance, worker’s compensation, and property insurance coverages throughout the city. Charges to other funds for these coverages will be increasing 20.26% to cover current operating costs. Fleet The Fleet Fund accounts for the fuel purchases, fleet maintenance of the vehicles & equipment, and building maintenance activities for the municipal buildings. Charges to other funds for these activities will be increasing by 23.28% to cover current operating costs. IT The IT Fund accounts for IT software, services, and computer equipment purchased throughout the city. Charges to other funds for IT services will be increasing 9% to cover current operating costs in the fund. In addition, $188,000 in one-time public safety funds will be utilized to fund Toughbooks and the Watch Guard system for public safety. Conclusion The city continues to be well positioned to respond to whatever economic growth and change will come. The City Council maintains a stated goal of ensuring the fiscal health of the organization while strategically planning for economic cycles. The City Council and staff consistently focus on fiscal opportunities, potential challenges, and fund balance growth. We continually evaluate systems and operations to discover efficiencies and improve the delivery of City services. The city continues to strive for fiscal stability. Like the fourteen budgets before it, the 2024 budget was created in concert with a draft 2024 budget to see the impact initiatives have on the long-term budget, assuring that current initiatives did not create future budget imbalances. This model provides the base for long-term financial planning necessary for a well-managed and fiscally stable municipality. Long-term planning and fiscal conservatism have situated the City of Cottage Grove with strong fund balances and cash reserves. This solid base provides the city with not only the ability to face economic challenges, but also the wherewithal to take advantage of economic development opportunities. All the planning and financial stability is nothing, however, without quality City services provided to residents and businesses in a timely, responsive manner. Cottage Grove City employees provide these services to the community in good times and bad. It is my honor to call these dedicated workers my colleagues. 10 Cottage Grove Citizens City Council City Administrator City Attorney Administration Communications Economic Development City Clerk/ Elections Human Resources Finance IT Community Development Building/Code Enforcement Planning Parks and Recreation River Oaks Recreation Parks Public Safety Emergency Management Patrol Investigations Fire HERO Center Public Works Utilties Streets Engineering Fleet and Facilities Advisory Commissions Organizational Chart Emergency Medical Services Ice Arena 11 PRINCIPAL CITY OFFICIALS Elected City Officials Mayor: Myron Bailey Term Expires December 31, 2024 City Council: Tony Khambata Term Expires December 31, 2024 Justin Olsen Term Expires December 31, 2024 Dave Thiede Term Expires December 31, 2026 Vacant* Term Expires December 31, 2024 *Monique Garza will be sworn in on December 6, 2023 to fill this vacant seat. Appointed Officials City Administrator Jennifer Levitt Finance Director Brenda Malinowski Public Safety Director Pete Koerner Public Works Director Ryan Burfeind Parks & Recreation Director Zac Dockter Community Development Director Emily Schmitz City Clerk Tamara Anderson 12 COMMUNITY PROFILE Overview Cottage Grove was organized as a village on July 13, 1965 and was incorporated as a city on January 1, 1974. Cottage Grove is a suburban community located on the southern border of Washington County, sixteen miles southeast of Downtown St. Paul. The City currently occupies 34 square miles of land. With a population of 41,027 according to the Metropolitan Council, Cottage Grove is the second largest city in Washington County. Most of the population of the City concentrates in two age groups: 0-14 years at 28.8% and 25-54 years at 41.8%. According to the 2020 census, the average age is 36.5 years and the median family income is $102,600. Bond Rating The City achieved a bond rating upgrade to AAA by Standard & Poor’s in 2023. This is the highest rating available from Standard & Poor’s. Tax Base Cottage Grove’s tax base is comprised of 84% residential properties and 16% commercial/industrial property. The total taxable market value of all City properties is $6.2 billion, an increase of 68% since 2020 due to new construction and market value appreciation. Estimates from Washington County reflect an increase of 17% in taxable value for the 2024 budget year. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Taxable Market Value in 1,000's Taxable Market Value in 1,000's 13 COMMUNITY PROFILE Development and Redevelopment The City’s business park is home to 2,853,249 square feet of industrial and manufacturing businesses, including Renewal by Andersen, Van Meter, NorthPoint, American Logistics, North Star Sheets, and Up North Plastics. In 2022 and 2023, the City actively purchased and sold land within the City’s business park. Numerous deals were struck with companies eager to locate to the business park including Ryan Companies, Hohenstein’s, and NorthPoint. The City’s commercial areas include four community shopping centers which are home to many prominent retailers including Hy-Vee, PetSmart, Target, TJ-Maxx, Walgreens, Kohl’s, Chipotle, Aldi, Cub Foods, Menards, and Walmart. Parks Cottage Grove has over 2,297 acres of parkland which is developed into 37 parks, playgrounds, and fields. The City recently acquired 20 acres of a former golf course property adjacent to the Mississippi River at 10351 Grey Cloud Trail This property includes 1,900 feet of shoreline and 1.5 miles of paved and natural trails and will serve as a great resource for the future city park while also adding additional recreation and habitat protection adjacent to the 250-acre Grey Cloud Dunes Scientific and Natural Area. The City also operates an Ice Arena with three sheets of ice and an 18-hole golf course, River Oaks, which overlooks the Mississippi. Public Safety The City’s public safety services includes a police department with 46 sworn officers, a fire department with 22 part-time firefighters and 15 full-time firefighter/paramedics who also staff the Cottage Grove Emergency Medical Service (EMS) Ambulance. Public Utilities Cottage Grove’s water and sewer public utility provides water service to over 13,800 residential and commercial customers. The City operates 12 wells. Wastewater treatment and disposal (sanitary sewer) are provided by the Metropolitan Council Environmental Services (MCES). 14 PROPERTY TAX LEVY 2024 Property Tax Levy by Type General Levies General Fund $18,567,010 Public Safety/City Hall Interfund Loan 300,000 Economic Development 275,000 Equipment Levy 319,100 Total General Levies 19,461,110 Debt Levies 2016A GO Refunding Bonds (Ice Arena) 220,000 2017A GO Capital Improvement Plan Bonds (Fire Station) 610,000 2019A GO Capital Improvement Plan Bonds (HERO) 250,000 2019B GO Equipment Certificates (Ice Arena) 350,000 2015A GO Improvement Bonds (Pavement Management) 300,000 2016B GO Improvement Bonds (Pavement Management) 200,000 2018A GO Improvement Bonds (Ravine Parkway) 250,000 2021B GO Improvement Refunding Bonds (PM & Hinton) 531,240 2021A GO Improvement Bonds (Pavement Management) 230,000 2023A GO Improvement & Abatement Bonds (PM & Glacial Valley) 540,950 Future Street Debt (EPD) 182,300 Total Debt Levies 3,664,490 Total Property Tax Levy $23,125,600 Property Tax History 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 2019 2020 2021 2022 2023 2024 General Fund Equipment Levy City Hall Interfund Loan Economic Development Ice Arena Debt PM & Street Debt GO CIP Debt 15 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Administration Department City Administrator 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 Communications Manager 1.00 - - Assistant to City Administrator 0.75 0.75 0.75 City Clerk 1.00 1.00 1.00 Human Resources/Payroll Specialist 1.00 1.00 1.00 Marketing/Communications Specialist -1.00 1.00 Administration Specialist 1.00 1.00 1.00 EDA Director 1.00 1.00 1.00 Assistant to City Administrator 0.25 0.25 0.25 Marketing/Communications Specialist 1.00 1.00 1.00 IT Manager 1.00 1.00 1.00 IT System Administrator -2.00 2.00 IT Specialist 2.00 1.00 1.00 12.00 13.00 13.00 Community Development Department Community Development Director 1.00 1.00 1.00 Senior Planner 2.00 1.00 1.00 Associate Planner 1.00 2.00 2.00 Community Development Assistant 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 Building Inspector 4.00 3.00 4.00 Seasonal Building Inspector 0.50 0.50 0.50 Code Enforcement Officer 1.00 1.00 1.00 Building Permit Technician 2.00 2.00 2.00 Office Assistant II 0.63 0.63 0.63 14.13 13.13 14.13 Finance Department Finance Director 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 Accounting Specialist 1.00 1.00 1.00 Finance Assistant II 0.50 0.50 0.50 Utility Billing Specialist 1.00 1.00 1.00 Utility Billing Clerk 1.00 1.00 1.00 Utility Accounting Technician -1.00 1.00 6.50 7.50 7.50 Public Safety Department Public Safety Director 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 Sergeant 7.00 9.00 9.00 Police Officer 33.00 33.00 33.00 16 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Management Analyst 1.00 1.00 1.00 Records Manager 1.00 1.00 1.00 Records Coordinator 1.00 1.00 1.00 Records Specialist 2.00 2.00 2.00 Criminal Analyst 1.00 1.00 1.00 Investigative Aid 0.72 0.72 0.72 CSOs (FTE Equivalent) 3.05 4.25 4.25 Fire Chief 1.00 1.00 1.00 Deputy Fire Chief 1.00 1.00 1.00 Fire Marshal 1.00 1.00 1.00 Fire Captain 4.00 4.00 4.00 Firefighter/Paramedic 8.00 11.00 11.00 Administrative Assistant 1.00 1.00 1.00 Volunteer Firefighters 23.00 - - PT Firefighters - 23.00 23.00 HERO Center Manager 1.00 1.00 1.00 Administrative Training Coordinator 1.00 1.00 1.00 HERO Maintenance Specialist 1.00 1.00 1.00 95.77 101.97 101.97 Public Works Department Public Works Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 11.00 11.00 11.00 City Forester 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Seasonals (FTE) 10-560 hr. & 2-1040 hr. 3.69 3.69 3.69 City Engineer 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 Project Engineer 1.00 1.00 1.00 Graduate Engineer 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Working Foreman 1.00 1.00 1.00 Lead Worker 2.00 2.00 2.00 Public Service Workers 10.00 10.00 10.00 Secretary 1.00 1.00 1.00 Seasonals (FTE) 2-560 hr. & 2-1040 hr. 1.54 1.54 1.54 Fleet & Facilities Manager 1.00 1.00 1.00 Working Foreman-Fleet 1.00 1.00 1.00 Lead Worker-Fleet and Facilities 2.00 2.00 2.00 Mechanic 2.00 2.00 2.00 Public Service Worker 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 49.23 49.23 49.23 17 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Parks and Recreation Department Parks Parks & Recreation Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 7.50 8.00 8.00 Management Analyst -1.00 1.00 Seasonals (FTE equivalent) 9,070 hours 4.50 4.50 4.50 Recreation Recreation Services Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Office Assistant II 0.50 0.50 0.50 Seasonals (FTE equivalent) 4.50 5.50 5.50 Ice Arena Recreation Facilities Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Public Service Worker 0.50 1.00 1.00 Seasonals (FTE equivalent) 3.50 3.50 3.50 Golf General Manager 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Assistant Superintendent 1.00 1.00 1.00 Executive Chef 1.00 1.00 1.00 Golf Professional 1.00 1.00 1.00 Events Manager 1.00 1.00 1.00 Grill Manager/Line Cook 1.00 1.00 1.00 Seasonals (FTE equivalent) 16.00 16.00 16.00 51.00 54.00 54.00 Total FTE's 228.63 238.83 239.83 FT Employees 166.00 174.00 175.00 Regular PT Employees (FTE's)2.35 25.35 25.35 Seasonal Employees (FTE's)60.28 39.48 39.48 Summary of Changes from 2023 Budget to 2024 Budget IT Specialist 1.00 Building Inspector (add back in 2025)(1.00) Utility Accounting Technician 1.00 CSO's FTE 1.20 Police Officer 2.00 Firefighter/Paramedic 3.00 Management Analyst 1.00 Public Service Worker 1.00 Recreation seasonals FTE 1.00 10.20 18 19 Storm‐Roadway Forfeiture/ General Recycling Water Maintenance Seizure Fund Fund Fund Fund Fund Category: REVENUE 3010 ‐ PROPERTY TAXES 18,567,010 0 0 22,000 0 3020 ‐ FRANCHISE FEES 0 0 0 1,905,000 0 3030 ‐ SPECIAL ASSESSMENTS 3,0600000 3110 ‐ LICENSES AND PERMITS 2,371,6700000 3310 ‐ INTERGOVERNMENTAL 1,637,810 57,000000 3400 ‐ CHARGES FOR SERVICES 1,567,91000024,000 3610 ‐ FINES AND PENALTIES 150,0000000 3710 ‐ ENTERPRISE CHARGES FOR SERVICES 0 0 1,198,360 0 0 3809 ‐ INVESTMENT INTEREST 126,250 500 10,000 10,000 0 3812 ‐ MISCELLANEOUS 79,6050000 3960 ‐ OTHER FINANCING SOURCE 00000 3999 ‐ TRANSFERS IN 649,3250000 25,152,640 57,500 1,208,360 1,937,000 24,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 17,513,420 43,600 518,960 0 0 4200 ‐ COMMODITIES 1,481,405 5,000 25,425 0 4,880 4300 ‐ CONTRACTUAL SERVICES 5,778,315 14,120 429,530 390,640 21,990 4500 ‐ CAPITAL OUTLAY 179,500 0 0 1,404,000 5,030 4600 ‐ OTHER FINANCING USES 00000 4730 ‐ MISCELLANEOUS 00000 4999 ‐ TRANSFERS OUT 200,000 0 46,450 0 0 Total Category: EXPENDITURES 25,152,640 62,720 1,020,365 1,794,640 31,900 REVENUES OVER (UNDER) EXPENDITURES 0 (5,220) 187,995 142,360 (7,900) Total Category: REVENUE City of Cottage Grove Annual Budget Governmental Funds Summary of Revenues & Expenditures 20 Opioid Ice Golf Hero Equipment Total Budgeted Settlement Arena Course Center CVB EDA Replacement Governmental Fund Fund Fund Fund Fund Fund Fund Funds 00000275,000 319,100 19,183,110 00000001,905,000 00000003,060 00000002,371,670 0 57,000 0 0 64,695 0 0 1,816,505 0 543,000 2,999,180 898,793 13,845 0 0 6,046,728 0000000150,000 00000001,198,360 0000007,990154,740 0 950,000 0 59,800 75,025 0 0 1,164,430 000000240,000 240,000 0000000649,325 0 1,550,000 2,999,180 958,593 153,565 275,000 567,090 34,882,928 0 570,960 1,362,900 449,200 83,325 212,875 0 20,755,240 0 53,530 212,361 54,910 360 1,510 0 1,839,381 0 623,430 914,830 463,270 64,775 351,940 0 9,052,840 0 0 220,609000983,890 2,793,029 0 0 183,00000016,800199,800 0000000 0 0 200,000 0 35,800000482,250 0 1,447,920 2,893,700 1,003,180 148,460 566,325 1,000,690 35,122,540 0 102,080 105,480 (44,587) 5,105 (291,325) (433,600) (239,612) City of Cottage Grove Annual Budget Governmental Funds, Continued Summary of Revenues & Expenditures 21 Water Sewer Streetlight EMS Insurance Fund Fund Fund Fund Fund Category: REVENUE 3010 ‐ PROPERTY TAXES 00000 3020 ‐ FRANCHISE FEES 00000 3030 ‐ SPECIAL ASSESSMENTS 02,500000 3110 ‐ LICENSES AND PERMITS 00000 3310 ‐ INTERGOVERNMENTAL 000066,000 3400 ‐ CHARGES FOR SERVICES 30,000 0 167,000 2,982,480 3,440,090 3610 ‐ FINES AND PENALTIES 00000 3710 ‐ ENTERPRISE CHARGES FOR SERVICES 3,606,910 4,164,700 1,041,850 0 0 3809 ‐ INVESTMENT INTEREST 50,000 56,000 0 0 10,000 3812 ‐ MISCELLANEOUS 4,000 0 20,000 0 40,000 3960 ‐ OTHER FINANCING SOURCE 00000 3999 ‐ TRANSFERS IN 00000 3,690,910 4,223,200 1,228,850 2,982,480 3,556,090 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,139,200 440,160 174,600 1,810,725 2,956,700 4200 ‐ COMMODITIES 249,720 17,020 95,230 99,260 12,900 4300 ‐ CONTRACTUAL SERVICES 1,660,365 3,385,850 784,590 532,540 441,500 4500 ‐ CAPITAL OUTLAY 150,000 0 0 305,000 0 4600 ‐ OTHER FINANCING USES 00000 4730 ‐ MISCELLANEOUS 0 0 0 434,945 130,000 4999 ‐ TRANSFERS OUT 203,740 203,740 53,000 103,825 0 Total Category: EXPENDITURES 3,403,025 4,046,770 1,107,420 3,286,295 3,541,100 REVENUES OVER (UNDER) EXPENDITURES 287,885 176,430 121,430 (303,815) 14,990 Total Category: REVENUE City of Cottage Grove Annual Budget Proprietary Funds Summary of Revenues & Expenditures 22 Information Total Budgeted Fleet Technology Proprietary Fund Fund Funds 00 0 00 0 0 0 2,500 00 0 0 0 66,000 2,110,640 1,812,600 10,542,810 00 0 0 0 8,813,460 0 0 116,000 0 0 64,000 00 0 00 0 2,110,640 1,812,600 19,604,770 921,000 491,300 7,933,685 808,200 238,795 1,521,125 433,100 1,064,470 8,302,415 0 0 455,000 00 0 0 0 564,945 0 0 564,305 2,162,300 1,794,565 19,341,475 (51,660) 18,035 263,295 City of Cottage Grove Annual Budget Proprietary Funds, Continued Summary of Revenues & Expenditures 23 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND Category: PROPERTY TAXES 3011 ‐ CURRENT PROP TAX 14,603,771 15,094,134 8,999,884 17,485,270 18,567,010 20,487,430 3012 ‐ DEL PROP TAXES 24,219 48,898 48,539 0 0 0 3013 ‐ NON LEVY PROPERTY TAX 63,282 67,613 32,307 60,000 0 0 14,691,273 15,210,645 9,080,731 17,545,270 18,567,010 20,487,430 Category: SPECIAL ASSESSMENTS 3030 ‐ S.A. ‐ CURRENT 3,200 4,056 1,046 3,000 3,060 3,120 3031 ‐ S.A. ‐ DELINQ 602 1,158 0000 3041 ‐ S.A. ‐ NEW ROLL 364 00000 3044 ‐ MISC PEN & INT 534070000 4,219 5,622 1,046 3,000 3,060 3,120 Category: LICENSES & PERMITS 3110 ‐ CONTRACT LICENSE 36,582 32,350 20,887 25,000 25,500 23,800 3112 ‐ SOLID WASTE LIC 0 5,850 5,300 5,850 5,970 6,090 3113 ‐ CIGARETTE LIC 375 5,000 15,596 4,000 7,000 7,000 3115 ‐ LIQUOR LICENSE 2,200 48,400 47,317 52,000 50,000 50,000 3117 ‐ ALARM LICENSE 870 2,179 2,075 1,000 1,000 1,000 3119 ‐ GAMBLING ENFORCE 700 800 1,150 1,000 1,000 1,000 3125 ‐ LAWN CARE LIC 1,275 3,638 0 2,500 0 2,600 3127 ‐ PEDDLER TEMP 100 100 200 100 100 100 3129 ‐ MISCELLANEOUS LICENSE 500 2,200 6,300 200 3,000 3,000 3130 ‐ MASSAGE THERAPY 363 900 975 500 800 800 3138 ‐ ENGINEERING PERMITS 10,546 95,276 14,831 30,000 13,000 13,000 3139 ‐ ELECTRICAL PERMITS 201,169 229,042 135,762 150,000 150,000 140,000 3140 ‐ BUILDING PERMIT 1,930,752 2,262,482 1,110,497 1,250,000 1,250,000 1,166,200 3141 ‐ HTG/REFR PERMIT 178,046 362,538 104,892 125,000 125,000 116,600 3142 ‐ PLBG PERMIT 83,813 246,889 82,092 250,000 138,000 128,100 3143 ‐ REINSPECTION FEE 50 7,000 0 1,000 1,000 1,000 3144 ‐ ANNL PLANT INSP 0 32,261 16,131 13,500 13,800 13,800 3145 ‐ BUILDING PLAN REVIEW 645,559 1,015,768 389,617 475,000 500,000 466,000 3146 ‐ RENTAL LICENSE 65,040 57,890 44,690 65,000 66,300 66,300 3147 ‐ BUILDING PERMITS DENMARK TOWNSH 450 (44,186)0000 3150 ‐ ANIMAL LICENSE 10,558 13,243 10,690 10,000 10,200 10,400 3159 ‐ MISC NON‐BUS LIC 12,792 7,200 6,585 21,250 10,000 10,600 3,181,739 4,386,820 2,015,586 2,482,900 2,371,670 2,227,390 Category: INTERGOVERNMENTAL 3310 ‐ FEDERAL GRANTS 110,523 43,226 10,249 73,400 30,000 31,000 3321 ‐ MVHC 9,085 4,440 0000 3322 ‐ LGA 000054,060 54,060 3324 ‐ STATE GRANTS 310 19,087 53,736 0 0 0 3325 ‐ MN STREET MAINT 48,285 49,470 49,500 45,000 50,000 51,000 3327 ‐ MN PUBLIC SAFETY AID 0000716,350 801,700 3328 ‐ MN POLICE AID 379,193 432,376 477,320 380,000 410,000 418,200 3329 ‐ MN FIRE AID 233,524 258,668 0 206,000 225,000 255,000 3339 ‐ OTHER MN AID 74,655 64,422 82,709 50,200 137,800 139,830 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures Total Category: PROPERTY TAXES Total Category: SPECIAL ASSESSMENTS Total Category: LICENSES & PERMITS 24 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures 3349 ‐ COUNTY AID 43,531 17,378 49,069 15,500 14,600 14,890 3359 ‐ OTHER GOV AID 0 0 795 0 0 0 899,106 889,067 723,378 770,100 1,637,810 1,765,680 Category: CHARGES FOR SERVICES 3510 ‐ MAPS/DOC SALES 0 65 10 100 100 100 3511 ‐ ASSESS SEARCH 100 20 0 100 0 0 3514 ‐ PLANNING FEE 21,994 33,219 8,700 20,000 20,400 20,810 3517 ‐ ADM CHARGE‐CONST 0 4,022 0000 3518 ‐ ENGINEERING CHG‐PRIVATE CONSTRUCT 475,260 214,180 176,964 250,000 200,000 275,000 3519 ‐ OTHER CHARGE SVS 274,375 61,364 2,923 19,000 19,380 19,770 3522 ‐ INVEST FEES 100 0 0 1,000 1,000 1,020 3523 ‐ D.A.R.E. REIMB 166,663 98,880 104,564 99,000 100,980 103,000 3524 ‐ ENGINEERING CHARGE ‐ PUBLIC PROJEC 298,732 872,688 610,725 525,000 730,000 575,000 3530 ‐ TOWING & STORAGE 5,375 5,020 2,655 5,300 5,460 5,600 3532 ‐ FALSE ALARM FEES 0 0 0 5,000 3,500 3,570 3533 ‐ LOCK OUT FEE 4,200 5,444 3,968 5,100 5,250 5,410 3536 ‐ ANIMAL POUND CHG 0 0 185 0 0 0 3537 ‐ OUT POLICE EMPL 363,562 16,200 17,600 20,000 20,000 20,400 3539 ‐ MISC PUB SAFETY 44,821 31,790 19,107 20,200 25,000 25,300 3547 ‐ ST OPEN PERMIT 6,760 6,565 5,695 7,500 7,500 7,650 3548 ‐ RIGHT OF WAY PERMITS 53,905 47,519 43,216 45,000 48,000 48,000 3549 ‐ MISC PUBLIC WORK 16,084 15,443 4,291 20,000 15,000 10,000 3561 ‐ ADMISSIONS 13,417 18,503 13,901 15,000 29,000 30,200 3563 ‐ SUPERVISED PLAYGROUNDS 113,417 130,148 135,472 135,000 193,800 206,460 3567 ‐ LESSONS 4,600 7,925 8,050 6,500 8,500 9,000 3568 ‐ FEE FOR SERVICE 1,402 4,108 5,659 2,000 2,040 2,080 3569 ‐ LEAGUE FEE 6,185 4,721 3,500 7,000 13,000 13,160 3571 ‐ CONCESSION SALES 3,769 (691) 0 500 0 0 3575 ‐ PROGRAMS‐SPECIAL 4,044 22,223 21,261 15,000 23,000 24,000 3580 ‐ FACILITY USE 16,558 60,532 67,989 44,000 97,000 117,840 1,895,324 1,659,888 1,256,435 1,267,300 1,567,910 1,523,370 Category: FINES & PENALTIES 3610 ‐ COURT FINES 148,726 142,770 108,682 150,000 150,000 153,000 148,726 142,770 108,682 150,000 150,000 153,000 Category: INVESTMENT INTEREST 3810 ‐ INVEST INTEREST (63,605) (486,954) 293,110 125,000 126,250 128,780 (63,605) (486,954) 293,110 125,000 126,250 128,780 Category: MISCELLANEOUS 3812 ‐ DONATE & CONTRI 61,554 46,893 78,849 0 0 0 3813 ‐ SALE OF GOODS 25,732 9,328 32,905 6,000 6,000 6,000 3814 ‐ RENTAL INCOME 29,410 5,091 6,390 15,000 7,000 7,500 3816 ‐ REFUND & REIMBRS 67,537 52,883 48,828 25,000 59,465 26,000 3829 ‐ MISC ‐ OTHER 26,112 3,517 10,800 7,000 7,140 7,280 210,345 117,712 177,773 53,000 79,605 46,780 Total Category: INTERGOVERNMENTAL Total Category: CHARGES FOR SERVICES Total Category: FINES & PENALTIES Total Category: INVESTMENT INTEREST Total Category: MISCELLANEOUS 25 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures Category: TRANSFERS IN 3899 ‐ TRANSFER IN 616,890 575,230 470,539 687,390 649,325 669,060 616,890 575,230 470,539 687,390 649,325 669,060 Category: OTHER FINANCING SOURCES 3965 ‐ LEASE PROCEEDS 0 20,070 0000 0 20,070 0000 21,584,016 22,520,870 14,127,280 23,083,960 25,152,640 27,004,610 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 14,005,360 15,077,184 11,599,212 15,821,710 17,513,420 18,550,345 4200 ‐ COMMODITIES 1,081,349 1,304,322 1,161,586 1,404,379 1,481,405 1,526,455 4300 ‐ CONTRACTUAL SERVICES 4,603,807 5,198,701 4,089,272 5,012,871 5,778,315 5,919,790 4500 ‐ CAPITAL OUTLAY 229,787 330,938 413,489 435,000 179,500 490,690 4999 ‐ TRANSFERS OUT 833,211 400,000 307,500 410,000 200,000 275,000 Total Category: EXPENDITURES 20,753,513 22,311,145 17,571,059 23,083,960 25,152,640 26,762,280 FUND BALANCE, BEGINNING OF YEAR 12,275,376 13,105,879 13,315,603 13,315,603 13,315,603 NET INCREASE (DECREASE)830,503 209,724 (3,443,779) 0 0 242,330 FUND BALANCE, END OF YEAR 13,105,879 13,315,603 13,315,603 13,315,603 13,557,933 Total Category: OTHER FINANCING SOURCES Total Category: REVENUE: Total Category: TRANSFERS IN 26 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget ADMINISTRATION MAYOR/COUNCIL 91,497 104,208 91,621 106,590 116,370 118,170 ADMINISTRATION 673,638 880,389 612,996 950,500 919,620 968,745 CITY CLERK/ELECTIONS 87,185 244,432 98,698 110,600 236,785 247,055 PROFESSIONAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 COMMUNITY & EMPL PROG 115,288 137,913 114,159 153,300 181,335 140,355 CITY HALL BUILDINGS 424,526 551,732 420,785 473,100 574,260 605,770 TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 2,663,189 2,782,547 2,071,296 2,662,890 2,720,970 2,861,495 FINANCE FINANCE 653,971 602,514 445,141 649,030 676,130 711,850 653,971 602,514 445,141 649,030 676,130 711,850 COMMUNITY DEVELOPMENT PLANNING & ZONING 584,357 669,343 342,450 592,025 590,600 622,250 PROTECTIVE INSPECTION 1,343,099 1,435,966 1,034,801 1,362,460 1,372,805 1,557,975 1,927,456 2,105,309 1,377,251 1,954,485 1,963,405 2,180,225 PUBLIC SAFETY POLICE PROTECTION 8,169,854 8,600,416 6,831,541 9,073,300 9,893,825 10,028,720 ANIMAL CONTROL 23,886 25,790 7,811 29,340 30,710 31,760 FIRE PROTECTION 1,501,433 1,719,684 1,054,162 1,669,220 1,931,190 2,457,420 EMERGENCY PREPAREDNESS 87,341 115,658 266,917 98,580 114,560 119,060 9,782,514 10,461,548 8,160,431 10,870,440 11,970,285 12,636,960 PUBLIC WORKS ENGINEERING 401,798 476,618 397,649 587,610 628,570 661,210 STREET MAINTENANCE 1,591,039 1,617,746 1,484,460 1,800,745 2,048,280 2,193,880 TRAFFIC SIGNS 200,334 212,586 180,608 241,710 259,840 272,310 SNOWPLOWING 636,513 892,650 750,818 869,500 1,019,000 1,073,220 PUBLIC WORKS ADMINISTRATION 416,132 469,020 402,527 477,110 485,530 486,125 FORESTRY 377,671 341,444 251,760 394,670 416,340 433,550 3,623,487 4,010,064 3,467,821 4,371,345 4,857,560 5,120,295 PARKS & RECREATION PARKS MAINTENANCE 1,670,092 1,841,219 1,605,883 2,048,220 2,305,300 2,557,000 RECREATIONAL PROGRAMS 432,805 507,944 443,235 527,550 658,990 694,455 2,102,897 2,349,162 2,049,119 2,575,770 2,964,290 3,251,455 GENERAL FUND TOTAL 20,753,513 22,311,145 17,571,059 23,083,960 25,152,640 26,762,280 FINANCE TOTAL PUBLIC SAFETY TOTAL PUBLIC WORKS TOTAL PARKS & RECREATION TOTAL City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Expenditures by Department ADMINISTRATION TOTAL COMMUNITY DEVELOPMENT TOTAL 27 MAYOR & COUNCIL Department Overview Composed of five elected officials, the City Council meets the first and third Wednesday each month to consider adoption of policies and administration measures providing services to residents. They also meet periodically in workshops for in-depth discussion of other potential actions to be taken. Mission Statement Provide excellence in the delivery of public services to community residents, businesses and owners of property. Service Areas •Adopt local ordinances and policies •Provide strategic direction 2022-2023 Department Accomplishments •Achieved AAA bond rating. •Diversified Cottage Grove’s housing stock. •Acquired park land along the Mississippi River. 2024 Department Goals •Develop the Shoppes at Cottage View. •Maintain a AAA bond rating. •Secure funding to build 100th Street from TH61 to Jamaica Avenue. •Be an employer of choice. Budgetary Commentary The wage increased that began in 2023 is included in the 2024 Budget. Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Regular Council Meetings 23 23 23 23 23 Special Council Meetings 13 10 20 20 20 28 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 01 ‐ MAYOR/COUNCIL Category: PERSONAL SERVICES 4120 ‐ SAL‐P.T./TEMP 43,196 43,536 37,879 43,600 50,510 50,510 4141 ‐ PERA 1,292 1,360 1,183 1,500 1,580 1,580 4142 ‐ FICA 1,703 1,644 1,431 1,830 1,910 1,910 4148 ‐ WORKERS COMP 140 150 120 160 170 170 46,330 46,690 40,613 47,090 54,170 54,170 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 44 0000 4210 ‐ OP SUPPLY‐OTHER 141 481 828 1,520 1,800 1,800 Total Category: COMMODITIES 141 525 828 1,520 1,800 1,800 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,250 13,500 7,500 6,800 7,000 7,200 4305 ‐ FEES FOR SERVICE 0 0 0 780 700 700 4340 ‐ PRINTING 0 55 0 100 0 0 4350 ‐ INSURANCE CHARGE 1,450 1,510 1,200 1,600 2,400 2,600 4401 ‐ DUES & SUBS 37,148 38,435 40,523 40,700 42,000 43,200 4403 ‐ TRAVEL/TRAIN/CON 275 2,016 435 5,000 5,200 5,300 4434 ‐ SPECIAL EVENTS 903 1,477 522 3,000 3,100 3,200 Total Category: CONTRACTUAL SERVICES 45,026 56,993 50,180 57,980 60,400 62,200 Total Department: 01 ‐ MAYOR/COUNCIL 91,497 104,208 91,621 106,590 116,370 118,170 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 29 ADMINISTRATION DEPARTMENT Department Overview The City Administrator and department staff provide general administrative services for management of the City to ensure that all Council policies and directives are implemented. The City Administrator consults with the Mayor and City Council in their responsibilities as the community’s elected decision makers. Department support includes managing Council agendas and directing information flow and action requests to the Council. The department provides general oversight and supervision of all City operating departments and consultants who provide the direct delivery of services to the community. Mission Statement The Administration Department facilitates the connection of Cottage Grove residents, elected Mayor and City Council, Economic Development, and the City’s operating departments with a goal of delivering superior municipal services through employee empowered community decision-making. Service Areas •Strategic Plan Management •City Clerk •Human Resources •Agenda Management •Community Programs •Convention and Visitors Bureau (CVB) •Community Engagement Facilitation •Marketing and Communications •Implement and Administer Policies •Professional Services •Record Keeping •Provide City Direction and Guidelines 2022-2023 Department Accomplishments •Enacted CBD regulations for licensing and zoning which authorized retail establishments to sell CBD products (low potency cannabis) in certain zoning districts and set the performance standards with the community. •Successfully hosted the inaugural Cottage Grove Food Truck Festival under the direction of the Convention and Visitor’s Bureau. •Implemented the new Cottage Grove Connect e-newsletter to provide another avenue of communication with residents in the community. •Implemented CivicClerk software for Council and Commission packets for user friendly access. •Completed a deeply affordable apartment housing project with Trellis. •Completed the Phase I and II ESA for the 80th Street redevelopment project which included the former post office site and the Village Greens Shopping Center. 2024 Department Goals and Strategic Initiatives •Work to create an open workplace environment committed to excellence in all aspects of operations where excellent service is provided. •Maintain the Strategic Plan and assist departments as needed to achieve the objectives for each direction. 30 ADMINISTRATION DEPARTMENT • Increase diversity, equity and inclusion efforts throughout the organization and community. • Continue to market the City of Cottage Grove as a tourist destination and complete our third Visitor’s Guide for distribution. • Finalize and implement brand guidelines to retain consistency in City communications. • Improve licensing accessibility and allow residents to submit applications online. • Create a strategic communications plan and calendar, a crisis communications action plan, and a media relations plan. • Complete a compensation study and negotiate union contracts. • Determine the best strategy to address development of The Shoppes at Cottage View Property. • Finalize the requirements of the approved 2023 Washington County Brownfield Grant for the Phase I and II site assessments for the EDA owned property and Majestic Ballroom site. Budget Commentary Personnel costs for City Clerk were transitioned from the Administration cost category to the City Clerk cost category to recognize the hiring of a City Clerk in 2022. In the recent past, the city clerk duties were shared by the Human Resources manager and Deputy City Clerk. The Community and Employee Programs cost center includes a compensation study that will be completed in 2024. The City Hall cost center includes increased cost for utilities and building maintenance based on inflationary and increased costs the past several years. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget General Fund: City Administrator 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 Communications Manager 1.00 0.00 0.00 Assistant to City Administrator .75 .75 .75 City Clerk 1.00 1.00 1.00 Human Resources/Payroll Specialist 1.00 1.00 1.00 Marketing/Communications Specialist 0.00 1.00 1.00 Administration Specialist 1.00 1.00 1.00 Special Revenue Funds (EDA & CVB): EDA Director 1.00 1.00 1.00 Assistant to City Administrator .25 .25 .25 Marketing/Communications Specialist 1.00 1.00 1.00 Internal Service Fund: IT Manager 1.00 1.00 1.00 IT System Administrator 0.00 2.00 2.00 IT Specialist 2.00 1.00 1.00 12.00 13.00 13.00 31 ADMINISTRATION DEPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Actual Projected Item 2020 2021 2022 2023 2024 Regular Council Meetings 22 23 23 23 23 Special Council Meetings 23 10 20 19 as of 11/15 20 Total Full Time Employees 156 155 160 168 177 Total Employee Retention 98% 98% 98% 98% 98% 32 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 02 ‐ ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 502,661 637,634 429,768 677,300 648,500 680,800 4141 ‐ PERA 35,993 45,418 30,238 50,800 48,600 51,100 4142 ‐ FICA 35,578 44,428 30,599 51,700 49,700 52,200 4144 ‐ HEALTH INSURANCE 47,940 73,915 54,675 72,900 69,000 75,900 4148 ‐ WORKERS COMP 3,340 4,980 3,000 4,000 4,600 4,500 625,512 806,375 548,280 856,700 820,400 864,500 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 504 308 0 0 400 400 4210 ‐ OP SUPPLY‐OTHER 243 1,986 965 500 900 900 Total Category: COMMODITIES 747 2,293 965 500 1,300 1,300 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 3,125 6,677 9,305 10,500 10,800 11,200 4302 ‐ LEGAL SERVICE 300 1,139 0000 4305 ‐ FEES FOR SERVICE 500 2,560 0 2,100 2,200 2,200 4310 ‐ COMMUNICATION 2,544 3,676 1,944 2,700 3,120 3,120 4321 ‐ DATA PROCESSING 16,415 20,500 31,875 42,500 45,600 47,900 4340 ‐ PRINTING 140 138 55 800 800 800 4341 ‐ ADVER/PUBLISH 956 160 144 2,300 500 500 4350 ‐ INSURANCE CHARGE 10,890 11,300 9,225 12,300 18,500 20,400 4401 ‐ DUES & SUBS 3,287 4,837 2,044 3,200 2,625 2,700 4403 ‐ TRAVEL/TRAIN/CON 7,600 13,991 8,854 14,800 11,575 11,925 4434 ‐ SPECIAL EVENTS 1,622 6,743 305 2,100 2,200 2,200 Total Category: CONTRACTUAL SERVICES 47,379 71,720 63,750 93,300 97,920 102,945 Total Department: 02 ‐ ADMINISTRATION 673,638 880,389 612,996 950,500 919,620 968,745 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 33 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 04 ‐ CITY CLERK/ELECTIONS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME (200) 56,146 65,178 0 94,700 99,400 4120 ‐ SAL‐P.T./TEMP 42,671 49,717 230 0 0 0 4141 ‐ PERA 186 4,211 4,845 0 7,100 7,500 4142 ‐ FICA 2,260 4,611 4,250 0 7,200 7,600 4144 ‐ HEALTH INSURANCE 000012,000 13,200 4148 ‐ WORKERS COMP 0000600600 44,918 114,685 74,504 0 121,600 128,300 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 65 25 26 0 0 0 4210 ‐ OP SUPPLY‐OTHER 31 0 (13) 500 0 0 Total Category: COMMODITIES 96 25 13 500 0 0 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 3,541 4,199 3,179 59,500 61,300 63,200 4302 ‐ LEGAL SERVICE 25,158 114,828 8,340 38,600 39,800 41,000 4305 ‐ FEES FOR SERVICE 20 79 715 0 0 0 4340 ‐ PRINTING 2,598 00000 4341 ‐ ADVER/PUBLISH 999 242 50 500 520 530 4370 ‐ MAINT‐REPAIR/EQ 9,810 10,110 10,935 11,500 11,800 12,200 4401 ‐ DUES & SUBS 45 21 120 0 275 275 4403 ‐ TRAVEL/TRAIN/CON 0 244 842 0 1,490 1,550 Total Category: CONTRACTUAL SERVICES 42,171 129,723 24,181 110,100 115,185 118,755 Total Department: 04 ‐ CITY CLERK/ELECTIONS 87,185 244,432 98,698 110,600 236,785 247,055 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 34 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 03 ‐ PROFESSIONAL SERVICES Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 203,106 218,239 235,847 221,800 248,500 255,000 4302 ‐ LEGAL SERVICE 234,738 245,633 189,691 237,000 244,100 251,400 Total Category: CONTRACTUAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 Total Department: 03 ‐ PROFESSIONAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 35 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 08 ‐ COMMUNITY & EMPL PROG Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 6,081 1,075 2,000 10,000 10,300 10,610 4120 ‐ SAL‐P.T./TEMP 670 275 1,400 0 0 0 4141 ‐ PERA 342 00000 4142 ‐ FICA 349 00000 7,441 1,350 3,400 10,000 10,300 10,610 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 0 3,410 6,429 2,000 6,350 6,570 Total Category: COMMODITIES 0 3,410 6,429 2,000 6,350 6,570 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 14,000 10,000 26,790 50,000 5,200 4311 ‐ POSTAGE 265 265 25,374 35,000 36,050 37,150 4340 ‐ PRINTING 73,553 79,824 28,031 42,460 44,800 45,500 4375 ‐ CHARGE‐FLEET MNT 0 0 0 1,000 1,400 1,540 4401 ‐ DUES & SUBS 0 0 2,778 0 3,955 3,955 4403 ‐ TRAVEL/TRAIN/CON 2,573 14 1,500 10,300 605 605 4434 ‐ SPECIAL EVENTS 31,456 39,050 36,647 25,750 27,875 29,225 Total Category: CONTRACTUAL SERVICES 107,847 133,153 104,330 141,300 164,685 123,175 Total Department: 08 ‐ COMMUNITY & EMPL PRO 115,288 137,913 114,159 153,300 181,335 140,355 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 36 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 09 ‐ CITY HALL BUILDINGS Category: PERSONAL SERVICES 4110 ‐ OVERTIME F. T.27700000 4141 ‐ PERA 21 00000 4142 ‐ FICA 17 00000 31500000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 6,712 7,974 4,167 8,900 9,200 9,400 4210 ‐ OP SUPPLY‐OTHER 3,092 2,362 3,322 3,500 3,600 3,700 4211 ‐ MOTOR FUELS 3,967 0 0 1,500 3,000 0 4231 ‐ SMALL TOOLS 90 00000 4270 ‐ OP SUP‐VEH/EQ 1,332 669 436 1,000 0 1,300 4272 ‐ OP SUP‐BUILDINGS 7,202 6,136 5,747 7,200 7,500 8,200 Total Category: COMMODITIES 22,395 17,141 13,672 22,100 23,300 22,600 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 445 0 0 500 500 600 4305 ‐ FEES FOR SERVICE 31,875 26,832 23,620 31,000 32,000 33,000 4311 ‐ POSTAGE 10,436 14,656 5,000 12,000 12,000 12,000 4321 ‐ DATA PROCESSING 13,990 15,000 18,975 25,300 30,600 32,100 4340 ‐ PRINTING 831 0 1,079 1,000 500 500 4350 ‐ INSURANCE CHARGE 40,000 41,520 33,975 45,300 68,000 74,800 4360 ‐ UTILITIES 104,730 134,475 101,228 105,000 135,000 140,000 4370 ‐ MAINT‐REPAIR/EQ 4,367 5,055 2,102 9,000 6,000 6,100 4371 ‐ MAINT‐REPAIR/OTH 0 41 0000 4372 ‐ MAINT‐REPAIR/BLD 119,833 203,022 158,230 146,500 180,000 188,700 4375 ‐ CHARGE‐FLEET MNT 0 4 84 400 560 620 4380 ‐ RENTAL/LEASE 11,512 16,920 12,813 12,000 12,000 18,000 4401 ‐ DUES & SUBS 120 00000 4405 ‐ CLEAN/WASTE REMV 63,676 56,996 50,007 63,000 73,800 76,750 Total Category: CONTRACTUAL SERVICES 401,816 514,521 407,113 451,000 550,960 583,170 Total Department: 09 ‐ CITY HALL BUILDINGS 424,526 551,732 420,785 473,100 574,260 605,770 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 37 ECONOMIC DEVELOPMENT AUTHORITY Department: Administration (Fund #: 285) Program: Economic Development (Program #: 1135) Program Description The Economic Development Authority is led by a seven-member board that provides public support of various activities promoting economic growth in the City. It is the business development entity of the City. Activities include strategic planning, program implementation, financial program management, and business park development. Budget Commentary The property tax levy fo the EDA Fund was increased from 125,000 in the 2023 Budget to 275,000 in the 2024 Budget. This is the first increase in the property tax levy for the EDA Fund since 2018. The Ten-Year Financial Management Plan identified the need to fund economic and redevelopment activities in the community. The additional property tax levy funds will be used for this purposes: •Promote and facilitate commercial and industrial development that enhances the tax base and creates higher paying jobs within the city. •Maintain financial incentives to enhance economic development, including a facade improvement program and DARTS bus loop circulator to serve Cottage Grove’s senior population. •Continue to market Cottage Grove as a community that is positioned for business growth. •Represent the community in county and regional economic development initiatives. 38 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 285 ‐ ECONOMIC DEVELOPMENT AUTHORITY Category: REVENUE 3011 ‐ CURRENT PROP TAX 124,710 124,439 64,339 125,000 275,000 275,000 3012 ‐ DEL PROP TAXES 220 384 382 0 0 0 3310 ‐ FEDERAL GRANTS 32,690 68,590 0000 3324 ‐ STATE GRANTS 2,250 10,000 0000 3574 ‐ ADVERTISING SALES 0 6,290 0000 3809 ‐ INTERFUND INTRST 600 307 43 0 0 0 3810 ‐ INVEST INTEREST (2,471) 0 35 0 0 0 3812 ‐ DONATE & CONTRI 0 250 0000 3816 ‐ REFUND & REIMBRS 0 27,234 12,024 0 0 0 3840 ‐ LODGING TAX 57,987 74,447 0000 3899 ‐ TRANSFER IN 75,000 100,000 75,000 100,000 0 0 290,985 411,941 151,822 225,000 275,000 275,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 167,275 215,887 161,081 198,700 212,875 224,510 4200 ‐ COMMODITIES 1,747 4,457 3,422 2,990 1,510 1,610 4300 ‐ CONTRACTUAL SERVICES 315,922 274,185 240,760 336,945 351,940 362,530 4700 ‐ MISCELLANEOUS 182,418 00000 4999 ‐ TRANSFERS 0 0 40,144 0 0 0 Total Category: EXPENDITURES 667,363 494,530 445,406 538,635 566,325 588,650 FUND BALANCE, BEGINNING YEAR 12,666 (363,712)(446,300) (759,935) (1,051,260) NET INCREASE (DECREASE)(376,378) (82,588) (293,584) (313,635) (291,325) (313,650) FUND BALANCE, END OF YEAR (363,712) (446,300)(759,935) (1,051,260) (1,364,910) City of Cottage Grove Annual Budget Fund 285 ‐ Economic Development Authority Summary of Revenues & Expenditures Total Category: REVENUE 39 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 12 ‐ EDA Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 134,567 172,823 129,220 157,425 168,200 176,575 4141 ‐ PERA 9,999 13,729 9,578 11,775 12,600 13,275 4142 ‐ FICA 9,644 12,395 9,158 12,000 12,925 13,600 4144 ‐ HEALTH INSURANCE 12,075 15,700 12,150 16,200 17,550 19,460 4148 ‐ WORKERS COMP 990 1,240 975 1,300 1,600 1,600 167,275 215,887 161,081 198,700 212,875 224,510 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 419 167 0 210 210 210 4210 ‐ OP SUPPLY‐OTHER 1,328 4,290 3,352 2,780 1,300 1,400 4217 ‐ CLOTHING/UNIFORM 0 0 70 0 0 0 Total Category: COMMODITIES 1,747 4,457 3,422 2,990 1,510 1,610 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 42,432 47,670 24,445 50,000 95,000 55,000 4301 ‐ ENGINEERING SVS 60,132 34,753 65,822 9,550 40,000 61,500 4302 ‐ LEGAL SERVICE 6,174 16,168 25,474 5,800 20,000 21,000 4305 ‐ FEES FOR SERVICE 144,816 43,087 41,601 103,000 68,750 93,750 4310 ‐ COMMUNICATION 540 1,103 720 900 975 1,000 4311 ‐ POSTAGE 0 982 0000 4321 ‐ DATA PROCESSING 10,930 17,000 22,575 30,100 32,000 33,600 4340 ‐ PRINTING 293 11,025 390 0 0 0 4341 ‐ ADVER/PUBLISH 10,187 21,850 3,357 5,250 5,000 5,150 4350 ‐ INSURANCE CHARGE 1,000 1,040 803 1,070 1,700 1,900 4401 ‐ DUES & SUBS 7,061 7,135 7,579 11,445 6,775 7,000 4403 ‐ TRAVEL/TRAIN/CON 565 10,009 3,761 47,330 6,400 6,600 4407 ‐ PROPERTY TAXES 6,417 7,866 5,952 9,450 9,740 10,030 4434 ‐ SPECIAL EVENTS 25,375 54,496 38,281 63,050 65,600 66,000 Total Category: CONTRACTUAL SERVICES 315,922 274,185 240,760 336,945 351,940 362,530 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 182,418 00000 Total Category: MISCELLANEOUS 182,418 00000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 0 0 40,144 0 0 0 Total Category: TRANSFERS 0 0 40,144 0 0 0 Total Department: 12 ‐ EDA 667,363 494,530 445,406 538,635 566,325 588,650 City of Cottage Grove Annual Budget Fund 285 ‐ Economic Development Authority Detail of Expenditures Total Category: PERSONAL SERVICES 40 CONVENTION & VISITORS BUREAU Department: Economic Development (Fund #: 265) Program: Visitors Bureau (Program #: 1150) Program Description The vision of the Cottage Grove Convention and Visitors Bureau is to promote Cottage Grove as a premier destination for leisure travelers, weddings, and outdoor enthusiasts, a recognized and successful host city for meetings and conventions, and a prominent and respected venue for sporting events. Budget Commentary Prior to 2023, the Convention and Visitors Bureau (CVB) was included in the EDA Fund. A new fund for the CVB was created in 2023 to provide a more robust accounting of the expenditures and revenues related to CVB activities. Those activites include the following: • Continue to position the Cottage Grove area as a “must visit” through marketing and promotion of the community. • Develop strategies designed to feature and enhance tourism opportunities for Cottage Grove businesses. • Strengthen the integration and cooperative efforts of the CGCVB in association with individual businesses, regional tourism and state tourism activities. 41 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 265 ‐ CONVENTION & VISITORS BUREAU Category: REVENUE 3310 ‐ FEDERAL GRANTS 0 0 0 76,200 54,695 0 3324 ‐ STATE GRANTS 0 0 14,000 0 10,000 0 3574 ‐ ADVERTISING SALES 0 0 5,095 6,290 5,095 5,095 3575 ‐ SPECIAL EVENTS 0 0 8,050 0 8,750 8,750 3810 ‐ INVEST INTEREST 0 0 30 0 0 0 3812 ‐ DONATE & CONTRI 0 0 1,000 0 2,750 2,750 3840 ‐ LODGING TAX 0 0 34,438 66,350 72,275 72,275 3899 ‐ TRANSFER IN 0 0 40,144 0 0 0 0 0 102,757 148,840 153,565 88,870 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 0 0 42,977 76,200 83,325 87,790 4200 ‐ COMMODITIES 0 0 0 920 360 360 4300 ‐ CONTRACTUAL SERVICES 0 0 57,674 70,000 64,775 70,375 Total Category: EXPENDITURES 0 0 100,651 147,120 148,460 158,525 FUND BALANCE, BEGINNING YEAR 0 0 0 1,720 6,825 NET INCREASE (DECREASE)0 0 2,106 1,720 5,105 (69,655) FUND BALANCE, END OF YEAR 0 0 1,720 6,825 (62,830) City of Cottage Grove Annual Budget Fund 265 ‐ Convention & Visitors Bureau Summary of Revenues & Expenditures Total Category: REVENUE 42 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ CVB Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 0 0 32,375 59,175 64,200 67,425 4141 ‐ PERA 0 0 2,132 4,425 4,800 5,025 4142 ‐ FICA 0 0 2,395 4,500 4,875 5,100 4144 ‐ HEALTH INSURANCE 0 0 6,075 8,100 9,450 10,240 0 0 42,977 76,200 83,325 87,790 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 0 420 120 120 4210 ‐ OP SUPPLY‐OTHER 0 0 0 500 240 240 Total Category: COMMODITIES 0 0 0 920 360 360 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 0 2,548 20,520 21,020 21,020 4302 ‐ LEGAL SERVICE 0 0 956 0 0 0 4305 ‐ FEES FOR SERVICE 0 0 3,535 4,130 1,380 1,380 4310 ‐ COMMUNICATION 0 0 202 0 0 0 4311 ‐ POSTAGE 0 0 576 475 720 720 4340 ‐ PRINTING 0 0 7,162 11,000 8,000 8,000 4341 ‐ ADVER/PUBLISH 0 0 23,555 29,050 16,905 16,905 4401 ‐ DUES & SUBS 0 0 390 325 325 325 4403 ‐ TRAVEL/TRAIN/CON 0 0 456 1,500 1,750 1,750 4434 ‐ SPECIAL EVENTS 0 0 18,294 3,000 14,675 20,275 Total Category: CONTRACTUAL SERVICES 0 0 57,674 70,000 64,775 70,375 Total Department: 00 ‐ CVB 0 0 100,651 147,120 148,460 158,525 City of Cottage Grove Annual Budget Fund 265 ‐ Convention & Visitors Bureau Detail of Expenditures Total Category: PERSONAL SERVICES 43 INFORMATION TECHNOLOGY Department: Administration (Fund #: 720) Program: Information Technology (Program #: 0380) Program Description This division develops and coordinates information technology solutions that provide easy, secure access to information and operating/processing software and resources. Division staff support all city departments in implementing technology systems including phone, data center, cloud management, surveillance and networks/internet. IT staff are responsible for information and building access security, as well as continuing training for city staff for all things related to information technology. Service Areas •Cyber and Physical Security •Information Technology Training o Security Education and Training Awareness (SETA) •Information Technology Support •Data Center Infrastructure •End-point Management •Regulatory Audit including o Criminal Justice Information Technology (CJIS) o National Institute of Standards and Technology (NIST) Framework o Payment Card Industry (PCI) Compliance 2022-2023 Department Accomplishments •Redesigned and began the buildout of city networks to ensure security and efficiency of city information systems. •Updated policy and procedures to enhance the cyber security initiatives for protecting city data and systems through better training and compliance reporting. •Responded and closed over 1300 requests for assistance from end-users. 2024 Department Goals and Strategic Initiatives •Work to create an open workplace environment committed to excellence in all aspects of operations where excellent service is provided. •Maintain the Strategic Plan and assist departments as needed to achieve the objectives for each direction. Budget Commentary Included in the 2024 Budget is the addition of an IT Technician position to respond to the increasing IT requests from the city departments and to allow for other department staff to concentrate on other 44 INFORMATION TECHNOLOGY focus areas including cyber security. The 2024 Budget also includes security initiatives to further enhance identity and access controls. 45 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 720 ‐ INFORMATION TECHNOLOGY Category: REVENUE 3519 ‐ OTHER CHARGE SVS 1,079,609 1,167,226 1,109,371 1,490,400 1,812,600 1,781,000 3810 ‐ INVEST INTEREST 0 0 376 0 0 0 3816 ‐ REFUND & REIMBRS 0 226 0000 3829 ‐ MISC ‐ OTHER 0 198,450 201,855 0 0 0 1,079,609 1,365,901 1,311,601 1,490,400 1,812,600 1,781,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 309,121 369,728 273,005 369,000 491,300 517,600 4200 ‐ COMMODITIES 98,142 144,206 70,773 156,305 238,795 176,875 4300 ‐ CONTRACTUAL SERVICES 623,640 815,300 782,058 927,665 1,064,470 1,146,820 4720 ‐ DEPRECIATION 7,289 3,410 0000 4730 ‐ MISCELLANEOUS 16,479 00000 Total Category: EXPENDITURES 1,054,671 1,332,644 1,125,836 1,452,970 1,794,565 1,841,295 FUND BALANCE, BEGINNING OF YEAR (399,509) (374,571)(341,314) (303,884) (285,849) NET INCREASE (DECREASE)24,938 33,257 185,765 37,430 18,035 (60,295) FUND BALANCE, END OF YEAR (374,571) (341,314)(303,884) (285,849) (346,144) City of Cottage Grove Annual Budget Fund 720 ‐ Information Technology Summary of Revenues & Expenditures Total Category: REVENUE 46 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 07 ‐ IT Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 260,280 280,959 215,885 290,900 406,900 427,200 4116 ‐ O/T ‐P/T REG. STATUS 765 876 0000 4140 ‐ PENSIONS (13,228) 24,366 0000 4141 ‐ PERA 19,350 20,713 15,962 21,800 23,000 24,100 4142 ‐ FICA 18,662 19,994 15,582 22,200 23,400 24,700 4144 ‐ HEALTH INSURANCE 21,893 20,560 24,300 32,400 36,000 39,600 4148 ‐ WORKERS COMP 1,400 2,260 1,275 1,700 2,000 2,000 309,121 369,728 273,005 369,000 491,300 517,600 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 927 26 252 105 110 115 4210 ‐ OP SUPPLY‐OTHER 4,954 7,152 2,186 6,000 6,180 6,560 4211 ‐ MOTOR FUELS 42 136 86 200 200 200 4280 ‐ CAPITAL OUTLAY <$5,000 92,220 136,892 68,250 150,000 232,305 170,000 Total Category: COMMODITIES 98,142 144,206 70,773 156,305 238,795 176,875 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 77,694 84,185 81,371 120,000 122,700 127,310 4301 ‐ ENGINEERING SVS 0 37,200 0 0 19,570 0 4310 ‐ COMMUNICATION 94,427 110,893 65,332 110,000 125,900 130,000 4311 ‐ POSTAGE 275 0 151 0 0 0 4321 ‐ DATA PROCESSING 436,079 541,919 598,940 580,260 676,400 615,600 4350 ‐ INSURANCE CHARGE 1,600 0 1,200 1,600 1,600 1,600 4370 ‐ MAINT‐REPAIR/EQ 10,870 24,529 22,782 58,000 100,200 270,000 4371 ‐ MAINT‐REPAIR/OTH 902 9,184 21 41,305 0 0 4375 ‐ CHARGE‐FLEET MNT 774 0 267 1,500 2,100 2,310 4403 ‐ TRAVEL/TRAIN/CON 1,020 7,370 11,995 15,000 16,000 0 4449 ‐ OTHER CONTRACT 0 19 0000 Total Category: CONTRACTUAL SERVICES 623,640 815,300 782,058 927,665 1,064,470 1,146,820 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 16,479 00000 Total Category: MISCELLANEOUS 16,479 00000 Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 7,289 3,410 0000 Total Category: DEPRECIATION 7,289 3,410 0000 Total Department: 07 ‐ IT 1,047,382 1,329,235 1,125,836 1,452,970 1,794,565 1,841,295 City of Cottage Grove Annual Budget Fund 720 ‐ Information Technology Detail of Expenditures Total Category: PERSONAL SERVICES 47 BUDGET CONTINGENCY/ TRANSFERS OUT Department: Administration (Fund #: 100) Program: Budget Contingency/Transfers Out (Program #: 9100) Program Description This budget line item accounts for budget contingency and transfers out of the General Fund to the Equipment Replacement fund and other Special Revenue, Debt service and Capital project funds at year end in accordance with the City's Fund Balance policy. Budget Commentary A budget contingency is included in the 2024 budget in the amount of $200,000. This is the first year for the contingency in recent budgets. The contingency is per a recommendation in the Ten-Year Financial Management Plan that identified the need to include a budget contingency for unforeseen events that can occur in the city. Prior to the 2024 Budget, the General Fund held equipment replacement revenues as a property tax, along with a transfer out. Starting with the 2024 Budget, the amount of the equipment replacement property tax levy is included in the Equipment Replacement Fund. This will eliminate the need for the transfer out and will provide additional transparency in the budget document. 48 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ TRANSFERS Category: TRANSFERS 4700 ‐ TRANSFERS OUT 833,211 400,000 307,500 410,000 0 0 4701 ‐ CONTINGENCY 0000200,000 275,000 Total Category: TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 Total Department: 00 ‐ TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 49 FINANCE DEPARTMENT Department Overview The Finance Department oversees the daily financial operations of the City and prepares the City's budget, Annual Comprehensive Financial Report (ACFR) and five-year capital improvement plan for the benefit of residents and all interested parties, including the State Auditor's Office and bond rating agencies. The department is also responsible for debt management and investments. Mission Statement The Finance Department supports all City departments by providing financial management, accounting, and treasury services. Service Areas •Debt management •Treasury operations •Fixed Assets •Payroll •Accounts Payable •Revenue Collection •Audit of Financial Records •Financial Reporting •Budget and CIP Compilation 2022-2023 Department Accomplishments •Achieved an AAA stable bond rating upgrade from S&P •Completed ten-year Financial Management Plan •Successful hiring and on-boarding of four positions within the department •Received GFOA Certificate of Achievement award for the 33rd consecutive year •Electronic processing of journal entries and other accounting processes to maximize accuracy, internal controls, and efficiencies 2024 Department Goals and Strategic Initiatives •Begin and complete Implementation of a new utility billing software. •Identify and implement accounts payable electronic processing while strengthening internal controls. •Explore and provide necessary financial information to City departments and stakeholders. •Further strengthen Cybersecurity & training. •Explore the implementation of performance measurements. Budgetary Commentary 4.18% budget increase for 2024 reflects increased health insurance and workers compensation costs that are based on actual cost incurred in recent years. A utility billing technician is included in the budget to assist in the utility billing process. This position is necessary due to the conversion of the 50 FINANCE DEPARTMENT new utility billing software. The previous software company provided utility billing support services. These services will now be provided by the City in order to enhance the customer service experience. Full-time Equivalent Positions 2023 Budget 2024 Budget 2025 Budget General Fund: Finance Director 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 Accounting Specialist 1.00 1.00 1.00 Finance Assistant II .50 .50 .50 Enterprise Fund: Utility Billing Specialist 1.00 1.00 1.00 Utility Billing Clerk 1.00 1.00 1.00 Utility Accounting Technician 0.00 1.00 1.00 6.50 7.50 7.50 Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Accounts payable checks 2,996 2,904 2,952 3,000 3,000 Payments by EFT (A/P) 2,524 2,570 2,455 2,500 2,550 Payroll ACH notices 7,092 7,689 7,752 7,700 7,800 W-2’s issued 587 537 580 550 560 Outcome Measures Personnel costs per accounts payable check transaction $11.03 $12.42 $12.64 $17.39 $18.27 Personnel cost per payroll transactions $11.85 $9.84 $9.50 $12.96 $13.46 Number of reportable findings by independent auditor None 1 None None None 51 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 05 ‐ FINANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 463,044 428,179 286,555 430,900 436,400 458,200 4110 ‐ OVERTIME F. T.03280000 4115 ‐ REGULAR‐P/T REG STATUS 0 0 0 26,400 28,400 29,800 4120 ‐ SAL‐P.T./TEMP 7,976 13,880 22,397 0 0 0 4141 ‐ PERA 34,967 29,031 22,659 34,300 34,800 36,500 4142 ‐ FICA 33,437 32,519 22,654 34,900 35,600 37,300 4144 ‐ HEALTH INSURANCE 48,000 37,905 34,425 45,900 60,000 66,000 4148 ‐ WORKERS COMP 2,880 3,575 2,025 2,700 3,100 3,200 590,303 545,417 390,714 575,100 598,300 631,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 318 188 0000 4210 ‐ OP SUPPLY‐OTHER 124 630 345 900 900 900 Total Category: COMMODITIES 442 818 345 900 900 900 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 27,252 31,844 25,374 29,000 31,050 32,000 4305 ‐ FEES FOR SERVICE 164 109 467 0 0 0 4309 ‐ CREDIT CARD FEES 13,871 00000 4310 ‐ COMMUNICATION 1,868 1,035 428 1,800 585 600 4311 ‐ POSTAGE 0 27 0000 4321 ‐ DATA PROCESSING 15,070 20,500 25,800 34,400 36,000 37,800 4340 ‐ PRINTING 1,884 1,237 0 1,000 1,300 1,300 4341 ‐ ADVER/PUBLISH 0 0 685 200 0 0 4401 ‐ DUES & SUBS 460 610 210 630 725 750 4403 ‐ TRAVEL/TRAIN/CON 2,658 918 1,118 6,000 7,270 7,500 Total Category: CONTRACTUAL SERVICES 63,226 56,279 54,081 73,030 76,930 79,950 Total Department: 05 ‐ FINANCE 653,971 602,514 445,141 649,030 676,130 711,850 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 52 INSURANCE FINANCE Department: Finance (Fund #: 700) Program: Insurance (Program #: 9700) Program Description The Insurance activity accounts for property, liability and Workers Compensation insurance premiums paid by the City, along with claims, losses and deductibles incurred. This activity also provides funding for safety and wellness activities. Budget Commentary Insurance fund revenues charged to other funds in the City are increasing 21.63% in an attempt to recover increased current operating expenses that have occurred in the fund related to workers compensation and property insurance. The City receives workers compensation and property insurance through the League of Minnesota Cities Insurance Trust which is a self-insured member cooperative that provides cost-effective coverage designed for the unique needs of cities. Like many communities in Minnesota, workers compensation premiums for the City doubled in amount from 2020 to 2022 due to high levels of post-traumatic stress disorder claims for public safety. In addition, the City contracted with a new insurance broker for property insurance. During a review of the coverage amounts for city property, it was noted that the coverage amounts needed to increase for City-owned property. Due to this, property insurance is increasing 22%. 53 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 700 ‐ SELF‐INSURANCE Category: REVENUE 3339 ‐ OTHER MN AID 7,173 8,773 0 0 66,000 66,000 3519 ‐ OTHER CHARGE SVS 2,195,554 2,520,820 2,168,944 2,860,600 3,440,090 3,732,090 3810 ‐ INVEST INTEREST (9,249) (49,169) 14,211 15,000 10,000 10,000 3815 ‐ INSURANCE RECOVERY 48,137 57,835 47,879 20,000 20,000 20,000 3816 ‐ REFUND & REIMBRS 76,123 48,186 7,012 20,000 20,000 20,000 2,317,737 2,586,445 2,238,047 2,915,600 3,556,090 3,848,090 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 2,248,769 2,593,070 2,448,900 2,570,700 2,956,700 3,118,300 4200 ‐ COMMODITIES 1,216 5,431 2,460 11,900 12,900 12,900 4300 ‐ CONTRACTUAL SERVICES 327,866 406,611 419,897 375,500 441,500 461,400 4730 ‐ MISCELLANEOUS 145,677 186,168 126,057 60,000 130,000 130,000 Total Category: EXPENDITURES 2,723,528 3,191,280 2,997,314 3,018,100 3,541,100 3,722,600 FUND BALANCE, BEGINNING OF YEAR 1,609,113 1,203,322 598,487 495,987 510,977 NET INCREASE (DECREASE)(405,791) (604,835) (759,267) (102,500) 14,990 125,490 FUND BALANCE, END OF YEAR 1,203,322 598,487 495,987 510,977 636,467 City of Cottage Grove Annual Budget Fund 700 ‐ Self‐Insurance Summary of Revenues & Expenditures Total Category: REVENUE 54 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ SELF‐INSURANCE Category: PERSONAL SERVICES 4139 ‐ DENTAL 0 0 3,453 0 0 0 4144 ‐ HEALTH INSURANCE 1,572,247 1,737,446 1,450,280 1,683,200 1,875,200 1,986,000 4146 ‐ DISABILITY 0 0 50,546 45,000 66,000 66,000 4147 ‐ UNEMPLOYMENT 57,427 00000 4148 ‐ WORKERS COMP 619,095 855,624 944,041 842,500 1,015,500 1,066,300 4149 ‐ LTD/LIFE INSURANCE 0 0 580 0 0 0 2,248,769 2,593,070 2,448,900 2,570,700 2,956,700 3,118,300 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 1,216 5,431 2,460 11,900 12,900 12,900 Total Category: COMMODITIES 1,216 5,431 2,460 11,900 12,900 12,900 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 65,376 98,090 47,179 49,100 42,600 42,600 4302 ‐ LEGAL SERVICE 0 0 2,176 0 0 0 4352 ‐ GENERAL LIABILIT 262,448 307,531 369,537 326,400 398,900 418,800 4434 ‐ SPECIAL EVENTS 42 990 1,005 0 0 0 Total Category: CONTRACTUAL SERVICES 327,866 406,611 419,897 375,500 441,500 461,400 Category: MISCELLANEOUS 4733 ‐ CLAIM‐NONCITY PR 6,392 17,128 14,059 20,000 20,000 20,000 4734 ‐ AUTO CLAIMS 153,729 86,844 54,049 40,000 40,000 40,000 4735 ‐ WORKERS COMP MED DEDUCTIBLE 100 200 0 0 50,000 50,000 4736 ‐ PROPERTY LOSS CLAIMS (60,208) (35,290) 0 0 20,000 20,000 4737 ‐ MEDICAL DEDUCTIBLE 45,664 117,286 57,949 0 0 0 Total Category: MISCELLANEOUS 145,677 186,168 126,057 60,000 130,000 130,000 Total Department: 00 ‐ SELF‐INSURANCE 2,723,528 3,191,280 2,997,314 3,018,100 3,541,100 3,722,600 City of Cottage Grove Annual Budget Fund 700 ‐ Self‐Insurance Detail of Expenditures Total Category: PERSONAL SERVICES 55 COMMUNITY DEVELOPMENT D EPARTMENT Department Overview The Community Development Department is responsible for Planning, Building Inspections, and Code Enforcement. The Department assists and supports the Planning Commission, Committee on Historic Preservation, and the City Council. Mission Statement The Community Development Department provides quality municipal planning, inspections, and property services to residents and businesses seeking to build or redevelop in Cottage Grove. Service Areas •Building permits •Building inspections and maintenance •Zoning and land use •Historic preservation •Code enforcement •Rental licensing 2022-2023 Department Accomplishments •Completed a complete rewrite of the City’s zoning code. •Residential Development: o Four final plats approved in 2022 – 305 total number of lots platted o 5,572 building permits issued in 2022 and approximately 15,000 building inspections conducted in 2022 o Approval for a 299-unit market rate apartment project south of 100th street (Norhart Apartments) •Industrial Development – approximately 1 million square feet approved in 2022: o Renewal by Andersen 300,000 square foot expansion o RJ Schinner – 127,000 square feet o Hemmingway Industrial – 240,000 square feet o Leafline Labs 134,000 square foot expansion o NorthPoint Phase 1 construction – 700,000 square feet o Hohenstein Distribution – 160,000 square feet •Commercial Development: o Pizza Ranch o O2B Kids! Daycare o Chase Bank o Dunkin Donuts/Baskin Robbins 56 COMMUNITY DEVELOPMENT D EPARTMENT • New permit software has been implemented providing all building permit applications online creating a more efficient building permit process. Residents and contractors can now apply for any building permit online, receive an invoice, and pay for the permit online. 2024 Department Goals and Strategic Initiatives • Continue long range planning for growth and development south of 100th Street and east of Keats Avenue. • Continue to find ways to provide a high level and efficient level of customer service to residents and contractors. • Explore home improvement programs for existing housing stock. • Promote development opportunities and identify areas for redevelopment. • Continue to educate residents regarding ordinances to help maintain the health, safety, and welfare of the community. Budget Commentary One building inspector position will be kept vacant in the 2024 Budget. This supports the trending permit numbers from 2023 as the market continues to correct. It is included in the 2025 Budget and will be dependent on the market. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Community Development Director 1.00 1.00 1.00 Senior Planner 2.00 1.00 1.00 Associate Planner 1.00 2.00 2.00 Community Development Assistant 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 Building Inspector 4.00 3.00 4.00 Seasonal Building Inspector .50 .50 .50 Code Enforcement Officer 1.00 1.00 1.00 Building Permit Technician 2.00 2.00 2.00 Office Assistant .63 .63 .63 Total 14.13 13.13 14.13 57 COMMUNITY DEVELOPMENT D EPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Zoning Applications 53 79 73 46 Residential Rental Licenses 201 270 270 270 Planning Commission Meetings 10 12 12 10 10 Historic Preservation Meetings 6 5 4 4 4 Council Action Items (Res, Ord, Approvals) 164 165 Construction Inspections 12,608 15,362 21,886 13,000 Property Maintenance Inspections 6661 771 597 600 650 Rental Property Inspections 2101 391 423 450 450 Contract Inspections2 3,247 2,833 1,834 500 100 Plan Reviews 1,325 1,858 1,500 1,200 Permits 4,466 5,655 5,559 4,476 New Dwelling Units 382 574 550 248 250 Building Valuation – New Residential (mil $) 101,983,793 155,998,356 130,682,867 102,074,070 114,000,000 Building Valuation – Other Residential (mil $) 19,156,993 32,380,012 37,677,259 27,634.928 15,000,000 Building Valuation – Commercial/Industrial (mil $) 34,415,8711 36,444,802 201,938,617 45,423,336 50,000,000 Building Valuation – Other Projects (mil $) 6,814,489 7,046,786 12,334,903 11,822,974 12,000,000 Total Building Valuation (mil $) 162,371,146 231,869,956 373,439,534 186,955,308 191,000,000 1 Impacted by Covid-19 2 Includes Cottage Grove, Newport, St. Paul Park, & Denmark Township 58 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 10 ‐ PLANNING & ZONING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 359,095 341,696 237,286 409,000 398,600 418,340 4110 ‐ OVERTIME F. T.7,195 5,786 0 7,500 7,500 7,960 4120 ‐ SAL‐P.T./TEMP 13,744 69,757 2,849 8,400 8,400 8,800 4141 ‐ PERA 27,165 26,951 18,010 31,200 30,500 32,100 4142 ‐ FICA 26,493 30,122 17,782 32,500 31,700 33,300 4144 ‐ HEALTH INSURANCE 57,000 55,280 36,450 48,600 54,000 59,400 4148 ‐ WORKERS COMP 1,710 2,600 1,800 2,400 3,100 3,100 492,401 532,192 314,177 539,600 533,800 563,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 208 08000 4210 ‐ OP SUPPLY‐OTHER 62 6 35 0 0 0 4217 ‐ CLOTHING/UNIFORM 50 0 0 309 250 250 Total Category: COMMODITIES 320 6 43 309 250 250 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 47,910 95,768 476 3,960 4,078 4,100 4301 ‐ ENGINEERING SVS 13,459 15,413 0 2,060 2,122 2,125 4305 ‐ FEES FOR SERVICE 2,541 1,582 362 2,871 2,865 2,865 4310 ‐ COMMUNICATION 1,350 1,148 968 560 1,755 1,760 4321 ‐ DATA PROCESSING 15,840 18,000 24,300 32,400 35,400 37,200 4340 ‐ PRINTING 52 110 0 0 100 100 4341 ‐ ADVER/PUBLISH 1,332 1,767 329 2,575 1,900 1,900 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4401 ‐ DUES & SUBS 250 370 250 1,440 1,325 1,350 4403 ‐ TRAVEL/TRAIN/CON 7,670 1,114 625 4,635 4,775 5,150 4434 ‐ SPECIAL EVENTS 232 834 96 515 530 550 Total Category: CONTRACTUAL SERVICES 91,636 137,145 28,231 52,116 56,550 59,000 Total Department: 10 ‐ PLANNING & ZONING 584,357 669,343 342,450 592,025 590,600 622,250 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 59 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 13 ‐ PROTECTIVE INSPECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 643,353 720,754 521,010 739,300 694,800 826,100 4110 ‐ OVERTIME F. T.11,331 20,495 562 10,000 10,000 10,500 4115 ‐ REGULAR‐P/T REG STATUS 0 0 0 33,000 35,500 37,300 4120 ‐ SAL‐P.T./TEMP 76,553 42,002 31,899 31,200 31,200 32,800 4141 ‐ PERA 51,458 55,954 40,630 58,800 55,600 65,500 4142 ‐ FICA 53,242 55,381 38,198 62,200 58,900 69,300 4144 ‐ HEALTH INSURANCE 79,750 91,770 68,850 91,800 90,000 112,200 4148 ‐ WORKERS COMP 4,000 5,840 4,050 5,400 6,000 6,900 919,686 992,197 705,199 1,031,700 982,000 1,160,600 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 211 453 423 500 500 500 4210 ‐ OP SUPPLY‐OTHER 592 353 571 0 400 400 4211 ‐ MOTOR FUELS 6,844 9,348 5,197 7,800 8,700 9,000 4217 ‐ CLOTHING/UNIFORM 1,311 135 0 700 700 700 4231 ‐ SMALL TOOLS 0 0 0 70 75 75 Total Category: COMMODITIES 8,958 10,289 6,191 9,070 10,375 10,675 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 155,456 219,147 120,612 123,600 125,000 125,000 4302 ‐ LEGAL SERVICE 0 0 856 0 0 0 4305 ‐ FEES FOR SERVICE 8,444 174 62 4,120 100 100 4309 ‐ CREDIT CARD FEES 171,290 131,283 114,216 82,400 130,000 130,000 4310 ‐ COMMUNICATION 6,312 6,983 4,268 7,240 7,460 7,460 4321 ‐ DATA PROCESSING 45,840 47,000 65,475 87,300 96,500 101,300 4340 ‐ PRINTING 1,352 1,199 396 1,030 1,060 1,060 4341 ‐ ADVER/PUBLISH 274 00000 4350 ‐ INSURANCE CHARGE 700 730 600 800 1,200 1,300 4375 ‐ CHARGE‐FLEET MNT 16,657 22,765 13,316 9,800 13,720 15,090 4401 ‐ DUES & SUBS 1,407 1,211 345 400 390 390 4403 ‐ TRAVEL/TRAIN/CON 6,519 2,835 3,266 4,800 4,800 4,800 4434 ‐ SPECIAL EVENTS 204 18 0 200 200 200 4449 ‐ OTHER CONTRACT 0 135 0000 Total Category: CONTRACTUAL SERVICES 414,455 433,480 323,411 321,690 380,430 386,700 Total Department: 13 ‐ PROTECTIVE INSPECTION 1,343,099 1,435,966 1,034,801 1,362,460 1,372,805 1,557,975 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 60 PUBLIC SAFETY POLICE DEPARTMENT Department Overview The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community-based services, while finding creative ways to better deliver those services. The department has an authorized strength of 46 sworn officers, 7 non-sworn staff, and 9 part-time Community Service Officers. In addition to a proactive and call-for-service patrol division, the department has specialty personnel in criminal investigations, computer forensics, narcotics, community engagement, case management unit, and a school resource officer assignment. The department is focused on building community trust through regular outreach efforts and by participation in community events. Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, pride, and professionalism. Service Areas • Patrol • Investigations • Records • Animal Control • Property and Evidence • Community Affairs • School Resource Officer • Narcotics Task Force • Crime Prevention • Emergency Management 2022-2023 Department Accomplishments • Implementation of Peer Support Group • Traffic Safety utilizing TZD, speed signs, enforcement, and education • Transitioned to advanced sighting system for improved accuracy of handguns • Replaced outdoor warning siren • Additional K9 Officer trained • Outfitted squad cars with AEDs through grant proceeds • Joined Fencing Consortium • Camera trailer purchased with grant proceeds • Case Management Unit (CMU) – mental health, domestic violence, threat management 2024 Department Goals and Strategic Initiatives • Recruitment and retention of police officers, emphasizing additional CSO hours • Focused policing priorities and targeting resources to known problem areas • Continue regular technology schedules (toughbooks, body-worn cameras, UAVs, computer forensics) 61 PUBLIC SAFETY POLICE DEPARTMENT •Explore neighborhood crime prevention strategies (Ring doorbell, automatic license plate readers) •Employee wellness initiatives and resiliency Budget Commentary The 2024 budget includes the addition of two sworn officers in order to continue providing the same high level of service. These positions will be funded with the one-time public safety aid that was received from the State in 2023. The one-time public safety aid will also be used to fund needed upgrades to the the in-car and body-worn cameral systems and toughbooks for individual patrol officers. Toughbooks were previously shared between officers, but new BCA security requirements require each officer to have their own Toughbook. The budget also includes increasing Community Service Officer hours. The Emergency Management budget includes an outdoor warning siren in the 9500 block of Military Road. This a new location for the outdoor warning siren and will cover current gaps in coverage. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Public Safety Director 1.00 1.00 1.00 Police Captains 3.00 3.00 3.00 Sergeants 7.00 9.00 9.00 Police Officers 33.00 33.00 33.00 Sworn Personnel 44.00 46.00 46.00 Management Analyst 1.00 1.00 1.00 Records Manager 1.00 1.00 1.00 Records Coordinator 1.00 1.00 1.00 Records Specialist 2.00 2.00 2.00 Criminal Analyst 1.00 1.00 1.00 Investigative Aid .72 .72 .72 CSOs (FTE Equivalent) 3.05 4.25 4.25 53.77 56.97 56.97 62 PUBLIC SAFETY POLICE DEPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Population1 37,970 38,534 40,871 42,097 43,360 Total Calls for Service5 32,288 28,933 28,145 36,428 37,520 Outcome Measures Population1 37,970 38,534 40,871 42,097 43,360 Part I Crimes2,4 616 459 409 392 404 Crimes/100,000 Population 1,576 1,191 1,001 960 989 Part II Crimes3,4 961 738 517 600 618 Crimes/100,000 Population 2,475 1,915 1,265 1,468 1,512 Total Calls for Service5 32,288 28,933 28,145 36,428 37,520 Total Animals Unrestrained 277 64 103 60 62 Total Animals Impounded 53 48 51 40 41 Total Animals Returned to Owner 53 17 29 17 18 Total Citations 1,949 2,092 1,295 1,658 1,708 Total Residential Alarms 132 100 94 80 82 Total Business Alarms 234 277 260 172 177 Full Time (Sworn Officers) 42 44 44 44 46 Total Calls per Full Time (Sworn Officers) 769 658 639 827 816 Straight Time Hours Worked6: Sworn Police Officers 71,800 75,300 78,070 79,360 N/A Overtime Hours Worked7,8: Sworn Police Officers 4,564 7,635 3,600 1,590 N/A Expenditures8: Sworn Officers Overtime (no benefits) $277,445 $504,413 $236,100 $110,095 N/A Training Hours Worked6: Sworn Police Officers 5,442 7,228 10,508 4,678 N/A Reimbursements9 (TZD, Extra Duty, SRO, Narcotics) $728,085 $1,201,085 $850,615 $749,660 N/A 1 Population based on MN BCA Records 2 Part I Crimes are defined as "serious" crimes. The eight crimes represented include murder, rape, aggravated assault, robbery, burglary, larceny, motor vehicle theft and arson. These crimes are included due to the uniformity of definition, total volumes, and probability of being reported. Based on MN BCA statistics. 3 Part II Crimes are generally less serious in nature and include all other crime classifications other than those listed in Part I crimes. Examples could include narcotics, other assaults, and liquor violations. Based on MN BCA statistics. 4 In comparing FTE’s, Part I – Part II Crimes and/or Incidents routinely require the presence of two police officers, and often more than two are required to respond due to the serious and potentially dangerous nature of requests for service. 5 Total calls for service estimated high in 2023 due to increased park and business checks. 6 Training hours worked overlap with straight time hours worked and 2023 hours based on YTD 6-15-23. 7 Overtime hours worked includes both compensation time and paid time. 8 2023 Overtime hours worked & expenditures based on YTD 6-15-23. 9 Reimbursements includes all revenue for the department, only a few are listed and estimated as of 6-15-23. 63 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 21 ‐ POLICE PROTECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 4,810,029 5,112,272 3,845,874 5,241,000 5,650,200 6,013,500 4110 ‐ OVERTIME F. T.434,389 205,679 163,114 200,000 200,000 210,000 4115 ‐ REGULAR‐P/T REG STATUS 71,152 69,761 34,283 90,500 48,300 50,700 4116 ‐ O/T ‐P/T REG. STATUS 508 272 0000 4120 ‐ SAL‐P.T./TEMP 128,651 117,056 114,270 93,700 181,300 132,600 4121 ‐ O.T. ‐ P.T./TEMP 825 632 431 0 0 0 4141 ‐ PERA 850,333 958,252 662,503 846,100 980,380 928,900 4142 ‐ FICA 112,413 115,977 89,056 123,400 129,600 135,000 4144 ‐ HEALTH INSURANCE 454,614 475,470 358,470 477,960 634,800 671,900 4148 ‐ WORKERS COMP 178,300 300,000 340,050 453,400 473,400 483,700 7,041,214 7,355,371 5,608,051 7,526,060 8,297,980 8,626,300 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 2,835 3,753 1,509 4,640 4,780 4,920 4210 ‐ OP SUPPLY‐OTHER 52,917 46,710 53,888 75,000 78,920 81,110 4211 ‐ MOTOR FUELS 91,836 101,708 87,541 114,300 117,730 121,270 4217 ‐ CLOTHING/UNIFORM 45,411 73,062 113,151 107,150 83,500 86,000 4272 ‐ OP SUP‐BUILDINGS 2,628 918 1,320 3,000 3,000 3,000 4280 ‐ CAPITAL OUTLAY <$5,000 17,630 43,420 27,716 24,720 25,460 26,230 Total Category: COMMODITIES 213,256 269,573 285,125 328,810 313,390 322,530 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 4,500 31,376 22,919 18,020 22,560 23,240 4305 ‐ FEES FOR SERVICE 22,560 23,382 22,323 26,570 27,370 28,190 4309 ‐ CREDIT CARD FEES 0 2,554 1,582 0 2,000 0 4310 ‐ COMMUNICATION 76,786 76,117 59,478 73,770 75,980 78,260 4311 ‐ POSTAGE 472 508 370 410 420 430 4321 ‐ DATA PROCESSING 397,628 315,940 293,535 386,100 595,200 503,300 4340 ‐ PRINTING 793 2,281 502 1,230 1,270 1,300 4341 ‐ ADVER/PUBLISH 0 0 0 110 110 120 4350 ‐ INSURANCE CHARGE 45,000 46,710 38,175 50,900 76,400 84,000 4370 ‐ MAINT‐REPAIR/EQ 9,977 22,362 21,959 28,530 29,390 30,270 4372 ‐ MAINT‐REPAIR/BLD 0 505 9,046 7,000 8,900 8,900 4375 ‐ CHARGE‐FLEET MNT 115,037 123,658 104,061 105,500 147,700 162,470 4380 ‐ RENTAL/LEASE 9,906 8,160 5,206 20,400 13,000 13,000 4401 ‐ DUES & SUBS 1,789 3,161 2,463 3,910 4,030 4,150 4403 ‐ TRAVEL/TRAIN/CON 50,009 46,681 35,870 60,630 110,095 113,400 4405 ‐ CLEAN/WASTE REMV 504 677 582 1,750 1,800 1,860 4434 ‐ SPECIAL EVENTS 10,422 10,025 11,000 16,640 17,000 17,500 4449 ‐ OTHER CONTRACT 8,593 3,676 3,273 8,960 9,230 9,500 Total Category: CONTRACTUAL SERVICES 753,975 717,773 632,344 810,430 1,142,455 1,079,890 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 161,410 257,699 306,022 408,000 140,000 0 Total Category: CAPITAL OUTLAY 161,410 257,699 306,022 408,000 140,000 0 Total Department: 21 ‐ POLICE PROTECTION 8,169,854 8,600,416 6,831,541 9,073,300 9,893,825 10,028,720 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 64 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 23 ‐ ANIMAL CONTROL Category: PERSONAL SERVICES 4120 ‐ SAL‐P.T./TEMP 15,000 15,000 0 15,000 15,450 15,920 4142 ‐ FICA 1,100 1,100 0 1,100 1,140 1,170 4148 ‐ WORKERS COMP 100 100 83 110 120 120 16,200 16,200 83 16,210 16,710 17,210 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 105 0 0 200 200 210 4210 ‐ OP SUPPLY‐OTHER 0 370 16 1,030 1,060 1,090 4211 ‐ MOTOR FUELS 0 0 0 400 420 430 4217 ‐ CLOTHING/UNIFORM 1,715 3,188 3,497 3,300 3,400 3,500 Total Category: COMMODITIES 1,820 3,558 3,513 4,930 5,080 5,230 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 0 0 310 320 330 4305 ‐ FEES FOR SERVICE 5,866 6,032 4,102 6,390 6,580 6,780 4340 ‐ PRINTING 0 0 113 200 200 210 4375 ‐ CHARGE‐FLEET MNT 0 0 0 1,300 1,820 2,000 Total Category: CONTRACTUAL SERVICES 5,866 6,032 4,215 8,200 8,920 9,320 Total Department: 23 ‐ ANIMAL CONTROL 23,886 25,790 7,811 29,340 30,710 31,760 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 65 FORFEITURES/SEIZURE PUBLIC SAFETY Department: Public Safety (Fund #: 240) Program: Forfeitures/Seizure (Program #: 0552, 0554) Program Description Under the authority of Federal and State statutes, the police department initiates asset forfeiture actions against those who commit designated felony offenses, controlled substance violations, and designated DUI violations. Forfeiture activities are classified as DUI or Criminal: each has specific regulated uses. Budget Commentary •Purchased admin vehicle out of criminal forfeiture funds in 2022 ($31,900) •Using DUI forfeiture funds to purchase $50,000 worth of in-car and body-worn camera systems for squads in 2023 66 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 240 ‐ FORFEITURE/SEIZURE Category: REVENUE 3349 ‐ COUNTY AID 0 26,000 0000 3538 ‐ CRIMINAL FORFEITURE 18,799 18,135 9,736 7,500 8,000 8,000 3540 ‐ DUI FORFEITURE REVENUE 12,599 12,675 475 7,500 8,000 8,000 3541 ‐ CRIMINAL STIPULATION 0 1,500 0000 3541 ‐ DUI STIPULATION 11,912 3,369 3,775 15,000 8,000 8,000 3810 ‐ INVEST INTEREST (450) (3,241) 2,019 1,000 0 0 3816 ‐ REFUND & REIMBRS 0 806 104 0 0 0 42,861 59,244 16,108 31,000 24,000 24,000 Category: EXPENDITURES 4200 ‐ COMMODITIES 25,120 9,350 25,453 4,740 4,880 5,030 4300 ‐ CONTRACTUAL SERVICES 34,440 19,669 3,580 15,530 21,990 16,470 4500 ‐ CAPITAL OUTLAY 0 31,906 0 10,710 5,030 11,360 Total Category: EXPENDITURES 59,560 60,925 29,034 30,980 31,900 32,860 FUND BALANCE, BEGINNING YEAR 89,411 72,711 71,031 71,051 63,151 NET INCREASE (DECREASE)(16,700) (1,680) (12,925) 20 (7,900) (8,860) FUND BALANCE, END OF YEAR 72,711 71,031 71,051 63,151 54,291 City of Cottage Grove Annual Budget Fund 240 ‐ Forfeiture/Seizure Summary of Revenues & Expenditures Total Category: REVENUE 67 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 21 ‐ FORFEITURE/SEIZURE Category: COMMODITIES 4280 ‐ CAPITAL OUTLAY <$5,000 25,120 9,350 25,453 4,740 4,880 5,030 Total Category: COMMODITIES 25,120 9,350 25,453 4,740 4,880 5,030 Category: CONTRACTUAL SERVICES 4302 ‐ LEGAL SERVICE 7,920 1,851 579 8,750 6,010 9,280 4305 ‐ FEES FOR SERVICE 652 50 0 100 100 110 4310 ‐ COMMUNICATION 0 0 0 410 420 430 4341 ‐ ADVER/PUBLISH 0 0 0 620 640 660 4370 ‐ MAINT‐REPAIR/EQ 2,440 00000 4390 ‐ VICTIM/WITNESS 1,851 1,914 959 0 3,000 0 4391 ‐ COUNTY DEFENDENT 7,251 6,636 1,918 4,120 4,240 4,370 4403 ‐ TRAVEL/TRAIN/CON 0 0 0 1,020 1,060 1,080 4449 ‐ OTHER CONTRACT 14,327 9,217 125 510 6,520 540 Total Category: CONTRACTUAL SERVICES 34,440 19,669 3,580 15,530 21,990 16,470 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0 31,906 0000 4540 ‐ OTHER CAP OUTLAY 0 0 0 10,710 5,030 11,360 Total Category: CAPITAL OUTLAY 0 31,906 0 10,710 5,030 11,360 Total Department: 21 ‐ FORFEITURE/SEIZURE 59,560 60,925 29,034 30,980 31,900 32,860 City of Cottage Grove Annual Budget Fund 240 ‐ Forfeiture/Seizure Detail of Expenditures 68 O PIOID SETTLEMENT PUBLIC SAFETY Department: Public Safety (Fund #: 245) Program: Opioid Settlement (Program #: 0572) Program Description The State of Minnesota and numerous Minnesota cities and counties joined with thousands of local governments across the country to file lawsuits against opioid manufacturer and pharmaceutical distribution companies for their misconduct. The State of Minnesota received a share of funds that have been distributed to individual governments, including the City of Cottage Grove, from settlements in the national opioid litigation. Budget Commentary • Work with community groups to provide classes for awareness and naloxone administration to save lives. • Expanded Naloxone training to our Public Works and Parks and Recreation staff in addition to equipping them with Naloxone kits. • Cottage Grove Fire/EMS recently created a community paramedic program. Cottage Grove has the primary service area (PSA) for Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island. With the recent addition of the community paramedic program, we are looking at ways of providing services without always needing to bring people to the hospital. • Cottage Grove police has a case management unit with a full-time member and 5 patrol officers that assist. The unit’s primary responsibility is mental health along with substance abuse. We are exploring an embedded social worker. 69 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 245 ‐ OPIOID SETTLMENT Category: REVENUE 3615 ‐ SETTLEMENTS 0 0 147,429 0 0 0 3810 ‐ INVEST INTEREST 0 76 2,592 0 0 0 0 76 150,020 0 0 0 FUND BALANCE, BEGINNING YEAR 0 0 76 76 76 NET INCREASE (DECREASE)0 76 150,020 0 0 0 FUND BALANCE, END OF YEAR 0 76 76 76 76 City of Cottage Grove Annual Budget Fund 245 ‐ Opioid Settlment Summary of Revenues & Expenditures Total Category: REVENUE 70 PUBLIC SAFETY FIRE DEPARTMENT Department Overview The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community-based services, while finding creative ways to better deliver those services. The Fire Department utilizes a Duty Crew response system twenty-four hours a day. This Duty Crew is responsible for station duties, EMS and fire calls, building preplans, inspections, identification of life safety hazards, as well as public education. Emergency Medical Services are delivered 24/7 to the citizens of Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island Township. The Department is made up of 18 full-time staff, 1 non-sworn, and a core of 23 part-time staff members. The service is also supported by Police Officer First Responders. Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, pride, and professionalism. Service Areas • Fire Suppression • Life Safety Inspections • Fire Prevention Education • Community Outreach • Pre-hospital Emergency Medical Care • Hazardous Material Response • Emergency Management Planning • Rescue Services • Community Risk Reduction 2022-2023 Departmental Accomplishments • Established Fire/EMS staffing plan • Implemented Community Paramedic Program • Significant progress towards Heart Safe Community Designation • Upgraded fire radios • Awards for EMS excellence • Transitioned to new EMS billing company • Full time Fire Marshal position • Proactive in fire prevention, public education, and community risk reduction 2024 Departmental Goals • Firefighter wellness checks/Peer Support Group • Update fleet replacement plan for ambulances and fire apparatus based upon best practice, NFPA, and industry standards 71 PUBLIC SAFETY FIRE DEPARTMENT •Expand Community Paramedic Program •Achieve Heart Safe Community Designation •Provide annual life safety inspections •Develop special rescue operations capacity (water, low-angle) •Recruitment and retention of firefighters •Research grant opportunities (SCBA’s) Budget Commentary The 2024 budget includes the addition of three firefighter/paramedics in order to continue to provide the same high level of service. These positions will be funded with the one-time public safety aid that was received from the State in 2023. Neck up checks for fire department personnel has been added for the first time in the 2024 budget to foster a healthy working environment. Other changes in the budget are inflationary and increased operating expenses realized in recent years for utilities and building maintenance services. In addition, staff will actively pursue grant opportunities for replacement of SCBA’s. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Fire Chief Deputy Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 Fire Marshal 1.00 1.00 1.00 Fire Captains1 4.00 4.00 4.00 Firefighter/Paramedics1 8.00 11.00 11.00 Administrative Assistant 1.00 1.00 1.00 PT Firefighters2 23.00 23.00 23.00 39.00 42.00 42.00 1 Total FTE’s between Fire and EMS. 2 PT based on 36 per month minimum qualification. Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Population 38,839 39,605 41,027 42,258 43,525 Fire Incidents1 696 811 1,016 1,073 1,133 EMS Incidents 2,630 3,324 3,502 3,698 3,905 Total Incidents 3,326 4,135 4,518 4,771 5,038 Avg EMS Response Times (CG Only) 6:28 5:07 6:29 6:50 7:00 Total Fire Loss 1,085,327 1,245,500 1,700,670 2,125,800 2,657,250 Fire Incidents (NFIRS 100) 61 66 58 70 75 72 PUBLIC SAFETY FIRE DEPARTMENT Outcome Measures Total Fire (all)/Rescue/Good Intent/Incidents1 696 811 1,016 1,073 1,133 Average Fire Response Times to Calls 10:31 6:58 9:43 10:00 10:15 FIRE INSPECTIONS # of Plan Reviews 12 15 24 30 31 # of Fire Inspections 438 600 622 600 618 # of Safety/First Aid/CPR Presentations 27 33 44 70 50 Daycare/Senior Inspections 8 12 10 10 10 EMS Population2 48,024 49,788 51,142 52,373 53,640 EMS Incidents 2630 3,324 3,502 3,698 3,905 Total Incidents 3,324 4,135 4,518 4,771 5,038 1 Fire incidents include incidents that were dispatched but canceled enroute 2 EMS population includes Newport, St. Paul Park, and Grey Cloud Township (10,115) in addition to Cottage Grove 73 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 26 ‐ FIRE PROTECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 366,276 447,996 374,215 546,700 732,600 916,100 4110 ‐ OVERTIME F. T.59,141 63,823 28,390 31,000 31,000 32,600 4120 ‐ SAL‐P.T./TEMP 166,499 139,421 87,590 165,000 265,000 173,300 4121 ‐ O.T. ‐ P.T./TEMP 17,124 16,474 13,259 0 0 0 4141 ‐ PERA 73,161 76,743 58,611 91,200 120,875 99,700 4142 ‐ FICA 21,002 22,929 17,636 22,300 24,950 23,600 4144 ‐ HEALTH INSURANCE 44,255 46,080 43,350 57,800 84,450 70,600 4147 ‐ UNEMPLOYMENT 0 2,372 0000 4148 ‐ WORKERS COMP 44,900 51,755 36,900 49,200 73,475 62,300 792,357 867,594 659,951 963,200 1,332,350 1,378,200 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 249 140 1,440 1,480 1,530 4210 ‐ OP SUPPLY‐OTHER 9,807 5,881 3,834 10,090 10,400 10,700 4211 ‐ MOTOR FUELS 11,410 14,257 12,131 13,400 14,200 14,800 4217 ‐ CLOTHING/UNIFORM 27,663 30,776 14,668 47,280 48,700 50,160 4270 ‐ OP SUP‐VEH/EQ 1,881 3,478 277 5,360 5,520 5,690 4272 ‐ OP SUP‐BUILDINGS 3,487 3,478 2,244 3,710 3,820 3,940 4280 ‐ CAPITAL OUTLAY <$5,000 15,802 6,026 2,200 10,300 10,600 10,930 Total Category: COMMODITIES 70,050 64,146 35,493 91,580 94,720 97,750 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 2,928 9,809 6,125 18,750 24,710 25,300 4305 ‐ FEES FOR SERVICE 17,557 20,212 18,344 24,170 24,900 25,640 4310 ‐ COMMUNICATION 28,583 27,908 20,457 28,840 29,700 30,600 4311 ‐ POSTAGE 30 72 0 100 100 110 4321 ‐ DATA PROCESSING 42,010 46,000 44,400 59,200 87,400 91,800 4340 ‐ PRINTING 29 62 55 200 200 210 4350 ‐ INSURANCE CHARGE 15,250 15,830 12,975 17,300 26,000 28,600 4360 ‐ UTILITIES 64,885 84,476 60,821 51,500 70,000 75,000 4370 ‐ MAINT‐REPAIR/EQ 82,675 35,990 42,214 66,330 68,320 70,370 4372 ‐ MAINT‐REPAIR/BLD 70,754 170,700 51,330 68,100 73,650 78,500 4375 ‐ CHARGE‐FLEET MNT 28,494 68,265 50,403 31,000 43,400 47,740 4380 ‐ RENTAL/LEASE 3,207 2,811 1,771 4,120 4,240 4,370 4401 ‐ DUES & SUBS 770 870 960 1,030 1,060 1,090 4403 ‐ TRAVEL/TRAIN/CON 30,509 29,503 31,175 21,840 22,500 23,170 4405 ‐ CLEAN/WASTE REMV 16,787 15,392 17,497 15,240 25,200 26,200 4434 ‐ SPECIAL EVENTS 800 1,100 0 720 2,740 2,770 4449 ‐ OTHER CONTRACT 233,759 258,946 191 206,000 0 0 Total Category: CONTRACTUAL SERVICES 639,026 787,944 358,718 614,440 504,120 531,470 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 00000450,000 Total Category: CAPITAL OUTLAY 00000450,000 Total Department: 26 ‐ FIRE PROTECTION 1,501,433 1,719,684 1,054,162 1,669,220 1,931,190 2,457,420 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 74 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 15 ‐ EMERGENCY PREPAREDNESS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 33,623 35,865 71,798 36,200 37,300 39,100 4110 ‐ OVERTIME F. T.507 654 30,097 0 0 0 4141 ‐ PERA 5,929 6,338 10,382 5,800 6,000 6,300 4142 ‐ FICA 469 497 5,608 500 500 500 4144 ‐ HEALTH INSURANCE 2,350 2,580 2,025 2,700 3,000 3,300 4148 ‐ WORKERS COMP 1,800 2,600 2,025 2,700 3,300 3,500 44,678 48,533 121,935 47,900 50,100 52,700 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 135 550 3,290 100 100 100 4211 ‐ MOTOR FUELS 332 357 225 1,700 1,760 1,810 Total Category: COMMODITIES 467 907 3,514 1,800 1,860 1,910 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 800 800 800 1,030 1,100 1,100 4301 ‐ ENGINEERING SVS 0 0 2,507 0 0 0 4305 ‐ FEES FOR SERVICE 2,719 2,719 4,039 4,120 3,500 3,500 4310 ‐ COMMUNICATION 3,524 3,944 2,456 3,600 3,710 3,820 4311 ‐ POSTAGE 0 408 0000 4360 ‐ UTILITIES 674 785 515 510 1,030 1,040 4370 ‐ MAINT‐REPAIR/EQ 1,459 190 7,529 9,680 9,970 10,270 4375 ‐ CHARGE‐FLEET MNT 0 5,517 13,248 1,400 1,960 2,160 4380 ‐ RENTAL/LEASE 0 0 1,768 0 0 0 4401 ‐ DUES & SUBS 225 300 199 200 450 450 4403 ‐ TRAVEL/TRAIN/CON 820 1,816 941 1,340 1,380 1,420 Total Category: CONTRACTUAL SERVICES 10,220 16,479 34,001 21,880 23,100 23,760 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 31,976 49,739 107,467 27,000 39,500 40,690 Total Category: CAPITAL OUTLAY 31,976 49,739 107,467 27,000 39,500 40,690 Total Department: 15 ‐ EMERGENCY PREPAREDNE 87,341 115,658 266,917 98,580 114,560 119,060 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 75 EMS/AMBULANCE PUBLIC SAFETY Department: Public Safety (Fund #: 660) Program: EMS/Ambulance (Program #: 0600) Program Description To provide Emergency Medical Services, including emergency medical treatment and transport, participate in public education and community awareness efforts to promote first aid skills, healthy living, and accident reduction. Budget Commentary An ambulance was ordered in 2022 and it is ancipated that it will arrive in 2024. It has been included in the 2024 budget for $305,000. The lease for cardiac monitors/AEDs/ventilators is included in the budget. 76 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 660 ‐ EMS/AMBULANCE Category: REVENUE 3310 ‐ FEDERAL GRANTS 58,919 00000 3349 ‐ COUNTY AID 54,064 6,750 0000 3534 ‐ SOWASHCO SERVICE 5,892,266 5,546,504 4,619,486 4,920,540 6,213,500 6,525,250 3550 ‐ NON‐DISCRETIONARY WRITE OFFS (2,581,566) (3,758,492) (2,759,705) (2,430,000) (3,231,020) (3,393,130) 3810 ‐ INVEST INTEREST (1,392) (72)0000 3812 ‐ DONATE & CONTRI 0 500 500 0 0 0 3813 ‐ SALE OF GOODS 1,116 00000 3816 ‐ REFUND & REIMBRS 78,969 70,142 6,804 0 0 0 3,502,375 1,865,331 1,867,084 2,490,540 2,982,480 3,132,120 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,523,489 1,790,345 1,246,385 1,761,800 1,810,725 1,915,400 4200 ‐ COMMODITIES 147,402 93,778 59,250 94,800 99,260 100,480 4300 ‐ CONTRACTUAL SERVICES 241,791 260,588 289,344 363,520 532,540 551,050 4500 ‐ CAPITAL OUTLAY 0000305,000 0 4720 ‐ DEPRECIATION 79,339 91,071 0000 4730 ‐ MISCELLANEOUS 919,743 480,000 47,695 300,000 434,945 456,770 4999 ‐ TRANSFERS 95,000 97,850 75,600 100,800 103,825 106,940 Total Category: EXPENDITURES 3,006,764 2,813,632 1,718,273 2,620,920 3,286,295 3,130,640 FUND BALANCE, BEGINNING OF YEAR 1,285,660 1,781,270 832,970 702,590 398,775 NET INCREASE (DECREASE)495,611 (948,301) 148,811 (130,380) (303,815) 1,480 FUND BALANCE, END OF YEAR 1,781,270 832,970 702,590 398,775 400,255 City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Summary of Revenues & Expenditures Total Category: REVENUE 77 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 24 ‐ EMS/AMBULANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 830,691 860,047 676,917 1,011,900 1,103,800 1,177,200 4110 ‐ OVERTIME F. T.166,211 184,425 79,525 81,800 37,500 39,400 4115 ‐ REGULAR‐P/T REG STATUS 975 00000 4120 ‐ SAL‐P.T./TEMP 252,465 239,431 186,826 270,000 214,500 225,000 4121 ‐ O.T. ‐ P.T./TEMP 13,021 12,946 5,639 0 0 0 4140 ‐ PENSIONS (110,975) 97,341 0000 4141 ‐ PERA 170,830 175,744 133,170 174,600 198,650 193,700 4142 ‐ FICA 35,801 33,832 25,483 38,400 39,000 41,500 4144 ‐ HEALTH INSURANCE 112,770 109,578 85,050 113,400 132,750 148,500 4148 ‐ WORKERS COMP 51,700 77,000 53,775 71,700 84,525 90,100 1,523,489 1,790,345 1,246,385 1,761,800 1,810,725 1,915,400 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 191 0 100 0 0 4210 ‐ OP SUPPLY‐OTHER 107,803 56,734 30,405 54,380 56,010 57,690 4211 ‐ MOTOR FUELS 22,203 30,713 21,805 26,000 28,500 27,600 4217 ‐ CLOTHING/UNIFORM 11,067 5,641 7,040 14,320 14,750 15,190 4280 ‐ CAPITAL OUTLAY <$5,000 6,328 500 0000 Total Category: COMMODITIES 147,402 93,778 59,250 94,800 99,260 100,480 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 13,537 17,568 18,865 27,920 28,760 29,620 4302 ‐ LEGAL SERVICE 0 2,632 630 0 0 0 4305 ‐ FEES FOR SERVICE 87,644 83,735 78,956 52,420 149,990 151,610 4309 ‐ CREDIT CARD FEES 3,808 4,632 1,561 5,240 6,000 6,000 4310 ‐ COMMUNICATION 15,918 15,586 11,148 16,380 16,870 17,380 4311 ‐ POSTAGE 0 380 37 0 0 0 4321 ‐ DATA PROCESSING 41,060 45,000 81,300 108,400 100,100 105,100 4340 ‐ PRINTING 0 28 0000 4350 ‐ INSURANCE CHARGE 8,000 8,300 6,750 9,000 13,500 14,900 4370 ‐ MAINT‐REPAIR/EQ 2,982 20,097 17,605 36,770 37,870 39,010 4372 ‐ MAINT‐REPAIR/BLD 7,166 0 25,497 37,600 38,730 39,890 4375 ‐ CHARGE‐FLEET MNT 35,402 41,623 36,872 42,800 59,920 65,910 4380 ‐ RENTAL/LEASE 000053,000 53,000 4401 ‐ DUES & SUBS 3,051 2,902 1,796 5,150 5,300 5,460 4403 ‐ TRAVEL/TRAIN/CON 23,224 18,106 8,325 21,840 22,500 23,170 Total Category: CONTRACTUAL SERVICES 241,791 260,588 289,344 363,520 532,540 551,050 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0000305,000 0 Total Category: CAPITAL OUTLAY 0000305,000 0 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 55,064 00000 4738 ‐ BAD DEBTS 864,679 480,000 47,695 300,000 434,945 456,770 Total Category: MISCELLANEOUS 919,743 480,000 47,695 300,000 434,945 456,770 City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Detail of Expenditures Total Category: PERSONAL SERVICES 78 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 24 ‐ EMS/AMBULANCE City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Detail of Expenditures Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 79,339 91,071 0000 Total Category: DEPRECIATION 79,339 91,071 0000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 95,000 97,850 75,600 100,800 103,825 106,940 Total Category: TRANSFERS 95,000 97,850 75,600 100,800 103,825 106,940 Total Department: 24 ‐ EMS/AMBULANCE 2,927,426 2,722,561 1,718,273 2,620,920 3,286,295 3,130,640 79 PUBLIC WORKS DEPARTMENT Department Overview The Public Works Department is responsible for operating and maintaining City infrastructure. The department is made up of fifteen divisions, including Engineering, Streets, Signs, Snow Removal, Public Works Administration, Forestry, Stormwater, Sewer, Water, Streetlights, Building Maintenance, Sealcoating, Recycling, Equipment Replacement, and Fleet. Mission Statement To provide necessary services to residents, businesses, and visitors by delivering well-planned, cost- effective support that promotes public health, personal safety, and economic vitality in a manner that preserves the City’s infrastructure for future generations. Service Areas •Streets •Signs •Snow Removal •Public Works Administration •Forestry •Building Maintenance •Recycling Program •Equipment Replacement •Stormwater •Sewer •Water •Streetlights •Engineering •Fleet •Sealcoating 2022-2023 Department Accomplishments •Continued to deliver quality drinking water to all customers. •Kept up with the numerous construction projects, both residential, commercial and in the industrial park. •Completed design plans for the Low Zone Water Treatment Plant and the Low Zone Water Tower. •Completed construction of the Well #2 and Well #7 interim GAC treatment plants. •Added trunk water main on Westside of Hwy 61 to assist with volume issues in the area. •Re-organized plow routes to be more efficient. •Repaired potholes before June 1. •Paved over 2,500 tons of asphalt by end of August. •Plowed 56 times, had 90.3 inches of snow, making the winter of 2022-2023 the 3rd highest snowfall on record. •Completed 1,244 work orders in fleet and building maintenance throughout 2022. •Hired and trained a new mechanic in the fall of 2022. •Hired a new Lead employee for the Building Maintenance Division. •Completed an RFP for Janitorial Services for City buildings. 80 PUBLIC WORKS DEPARTMENT 2024 Department Goals and Strategic Initiatives • Start construction of the Low Zone Water Treatment Plant/Utility Engineering Building. • Continue to operate temporary water treatment plants to provide safe drinking water to our customers. • Continue implementing the 5-7 year sanitary sewer maintenance program, through in house cleaning, contracted cleaning and root foaming. • Add additional utility staff to handle operation of the interim GAC treatment plants. • Continue to maintain and operate the street lighting and traffic signal systems. • Complete the upgrade to the City’s SCADA system. • Implement the 14th snowplow route. • Clean all stormwater sumps out before Oct 1. • Inspect and tuckpoint 20% of catch basins to prevent costly failures. • Pave over 2,300 tons of asphalt by end of August and repair potholes before June 1. • Revise and update the city boulevard tree trimming schedule to six years. • Continue to evaluate inhouse installation of vehicle equipment compared to outsourcing. • Utilize equipment manufacture’s training opportunities. • Continue to develop a capital improvement plan for each City owned facility. Budget Commentary Streets – Continue the thin overlay program with 2,300 tons of asphalt paving planned for 2024. Maintaining safe roads for the city. Snow – Due to ongoing growth and the addition of streets, a 14th plow route will be added in 2023- 2024. Along with the additional plow route, the cost of salt has increased by 49.9% percent since 2020-2021 season. 2023-2024 state contract price will be $94.88 per ton which is an increase of 15.2% from last year. Budget add was needed to cover difference in price increase. Signs – Start first half of State Aid Traffic counts to be completed in 2024. Forestry – Staff will continue to treat 600 boulevard trees per year for Emerald Ash Borer. Starting in 2024 Forestry will add account code 2200-4216 Fertilizer/Chemicals expense account for chemicals used to treat EAB. Funds from 2200-4449 will be moved into 2200-4305 for stump grinding, tree trimming/removal, and tree planting to simplify the accounting of contractual services. Engineering – With the addition of a dedicated City Engineer position in 2023, there are no significant changes to the engineering budget for 2024. 81 PUBLIC WORKS DEPARTMENT Personnel Schedule 2023 Budget 2024 Budget 2025 Budget General Fund: Public Works Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 11.00 11.00 11.00 City Forester 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 Project Engineer 1.00 1.00 1.00 Graduate Engineer 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 Seasonals (FTE) 10-560 hr & 2-1040 hr 3.69 3.69 3.69 Utility Funds: Superintendent 1.00 1.00 1.00 Working Foreman 1.00 1.00 1.00 Lead Worker 2.00 2.00 2.00 Public Service Workers 10.00 10.00 10.00 Secretary 1.00 1.00 1.00 Seasonals (FTE) 2-560 hr & 2-1040 hr 1.54 1.54 1.54 Fleet and Facilities Fund: Fleet & Facilities Manager 1.00 1.00 1.00 Working Foreman-Fleet 1.00 1.00 1.00 Lead Worker-Fleet and Facilities 2.00 2.00 2.00 Mechanic 2.00 2.00 1.00 Public Service Worker 1.00 1.00 1.00 Admin Tech-Fleet 1.00 1.00 1.00 49.23 49.23 49.23 Impact/Outcome Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Streets Right-of Way Permits 119 127 143 186 195 Street PASER Rating n/a n/a 7.1 7.1 7.2 Miles-Sidewalks/Trails 88.79 89.00 91.24 97.00 103.00 Number of cul-de-sacs 358 364 395 410 430 Miles-Plowed Roads 174.62 176.0 181.46 184.0 186.0 82 PUBLIC WORKS DEPARTMENT Miles-Painted Roads 10.75 10.75 11.15 12.26 13.5 Miles- Curb &Gutter 263.65 274.45 281.89 287.89 293.89 Road Salt/tons 2,817 2,817 3,450 3,300 3,300 Tons of Treated Salt 608 680 600 600 600 Tons of Sand 220 0 180 0 0 Average Salt per Call- Out/tons 73 92 72 72 74 Miles of Storm Sewer 116.96 122.53 128.06 133.00 135.00 Streets Work Orders 485 489 526 807 847 Forestry Tree Related Work Orders 454 612 480 681 715 Utilities Miles of Sanitary Sewer 146.87 153.29 157.69 160.00 162.00 Miles of Watermains 175.4 182.34 191.84 195.00 27.00 Utilities Work Orders 1,421 1,052 1,247 1,070 1,124 New Construction 493 452 590 316 332 OPUS Service Orders 1,654 1,840 1,874 1,279 1,342 CBI/PF/SF Inspections 921 1,175 1,498 1,051 1,103 Number of Streetlights 2,968 3,071 3,153 3,228 3,300 Streetlight Work Orders 377 496 502 522 548 Fleet & Facilities Maintenance Fleet Work Orders 984 1,041 1,102 1,200 1,250 Direct Hours Charged to Fleet 4,961 4,476 4,669 6,000 6,000 Facility Maintenance Service Requests 274 261 480 485 500 Facility Maintenance Hours Charged 1,665 3,617 4,795 4,300 4,200 83 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 14 ‐ ENGINEERING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 236,969 250,808 241,007 394,400 418,600 439,500 4120 ‐ SAL‐P.T./TEMP 6,510 0 0 8,400 8,400 8,800 4141 ‐ PERA 17,509 18,476 17,895 29,600 31,400 33,000 4142 ‐ FICA 17,616 18,194 16,938 30,800 32,600 34,200 4144 ‐ HEALTH INSURANCE 29,400 30,800 29,550 39,400 43,800 48,200 4148 ‐ WORKERS COMP 1,610 1,800 1,800 2,400 2,900 2,900 309,614 320,078 307,190 505,000 537,700 566,600 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 130 56 31 0 0 0 4211 ‐ MOTOR FUELS 2,067 2,542 1,302 2,600 2,800 2,900 4217 ‐ CLOTHING/UNIFORM 51 0 193 0 250 250 Total Category: COMMODITIES 2,247 2,598 1,525 2,600 3,050 3,150 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 247 0 50 0 0 0 4301 ‐ ENGINEERING SVS 67,103 129,113 60,535 38,000 39,070 40,250 4305 ‐ FEES FOR SERVICE 0 0 62 0 0 0 4310 ‐ COMMUNICATION 1,485 1,553 1,445 2,210 2,280 2,350 4321 ‐ DATA PROCESSING 14,765 18,000 20,850 27,800 32,700 34,300 4340 ‐ PRINTING 26 0 55 0 0 0 4375 ‐ CHARGE‐FLEET MNT 2,742 1,787 1,887 3,800 5,320 5,850 4401 ‐ DUES & SUBS 0 897 931 2,200 2,270 2,340 4403 ‐ TRAVEL/TRAIN/CON 3,570 2,534 3,119 6,000 6,180 6,370 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 89,937 153,942 88,934 80,010 87,820 91,460 Total Department: 14 ‐ ENGINEERING 401,798 476,618 397,649 587,610 628,570 661,210 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 84 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 31 ‐ STREETS MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 681,974 663,401 508,626 700,200 763,900 825,900 4110 ‐ OVERTIME F. T.25,643 24,008 28,868 31,400 31,400 33,000 4120 ‐ SAL‐P.T./TEMP 65,809 77,845 69,576 78,000 85,700 90,000 4141 ‐ PERA 52,741 51,324 39,923 54,950 59,700 62,700 4142 ‐ FICA 53,299 52,744 42,262 61,900 67,500 71,100 4144 ‐ HEALTH INSURANCE 72,000 75,330 89,850 119,800 136,200 149,900 4147 ‐ UNEMPLOYMENT 0 9,902 0000 4148 ‐ WORKERS COMP 55,500 65,000 44,400 59,200 74,800 78,600 1,006,966 1,019,555 823,505 1,105,450 1,219,200 1,311,200 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 8,066 10,952 6,969 10,900 11,300 11,600 4211 ‐ MOTOR FUELS 47,399 73,365 56,141 61,400 66,100 68,000 4212 ‐ LUB/ADD 219 0 441 200 200 200 4216 ‐ FERTILIZER/CHEM 8,969 7,313 5,250 9,500 9,800 10,100 4217 ‐ CLOTHING/UNIFORM 11,768 8,446 3,160 9,100 9,400 9,600 4231 ‐ SMALL TOOLS 1,650 2,766 0 2,700 2,800 2,900 4270 ‐ OP SUP‐VEH/EQ 0 153 151 0 0 0 4271 ‐ OP SUP‐OTHER IMP 179,061 164,400 178,359 203,700 206,600 214,100 Total Category: COMMODITIES 257,132 267,395 250,470 297,500 306,200 316,500 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 1,287 4,798 1,307 4,200 4,300 4,500 4301 ‐ ENGINEERING SVS 5,136 7,305 612 8,900 9,200 9,400 4305 ‐ FEES FOR SERVICE 5,089 23,076 1,406 23,600 24,300 25,000 4310 ‐ COMMUNICATION 9,330 9,537 6,702 9,100 9,600 9,700 4341 ‐ ADVER/PUBLISH 0 0 0 400 400 400 4350 ‐ INSURANCE CHARGE 12,000 12,460 10,200 13,600 20,400 22,400 4370 ‐ MAINT‐REPAIR/EQ 79 00000 4371 ‐ MAINT‐REPAIR/OTH 3,357 1,741 4,044 8,400 9,600 8,900 4375 ‐ CHARGE‐FLEET MNT 240,736 217,903 336,465 280,700 392,980 432,280 4380 ‐ RENTAL/LEASE 13,609 22,397 14,832 26,600 27,400 28,200 4401 ‐ DUES & SUBS 48 172 833 800 800 800 4403 ‐ TRAVEL/TRAIN/CON 6,493 7,936 8,702 17,795 20,100 20,700 4405 ‐ CLEAN/WASTE REMV 29,777 22,855 25,381 3,100 3,200 3,300 4449 ‐ OTHER CONTRACT 0 616 0 600 600 600 Total Category: CONTRACTUAL SERVICES 326,941 330,796 410,485 397,795 522,880 566,180 Total Department: 31 ‐ STREETS MAINTENANCE 1,591,039 1,617,746 1,484,460 1,800,745 2,048,280 2,193,880 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 85 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 32 ‐ TRAFFIC SIGNS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 58,743 66,455 45,519 81,500 86,900 91,300 4110 ‐ OVERTIME F. T.682 1,056 2,457 1,400 1,400 1,500 4120 ‐ SAL‐P.T./TEMP 8,475 18,514 14,284 16,800 17,900 18,800 4141 ‐ PERA 4,457 4,453 3,592 6,200 6,500 6,800 4142 ‐ FICA 4,247 5,355 4,451 7,600 8,200 8,600 4144 ‐ HEALTH INSURANCE 16,970 17,850 9,750 13,000 14,400 15,800 4148 ‐ WORKERS COMP 8,700 9,000 5,400 7,200 8,900 9,300 102,274 122,683 85,453 133,700 144,200 152,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 21,675 29,153 15,639 29,200 30,100 30,100 4211 ‐ MOTOR FUELS 2,314 2,572 1,729 3,400 3,400 3,500 4217 ‐ CLOTHING/UNIFORM 316 458 252 620 640 650 4231 ‐ SMALL TOOLS 641 240 116 1,200 1,300 1,900 Total Category: COMMODITIES 24,946 32,423 17,736 34,420 35,440 36,150 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 34 516 0000 4305 ‐ FEES FOR SERVICE 966 44,059 53,045 59,400 61,000 63,000 4310 ‐ COMMUNICATION 540 180 24 540 540 570 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4371 ‐ MAINT‐REPAIR/OTH 63,380 00000 4375 ‐ CHARGE‐FLEET MNT 6,859 10,892 22,953 10,900 15,260 16,790 4403 ‐ TRAVEL/TRAIN/CON 336 736 573 1,650 1,700 1,800 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 73,115 57,481 77,419 73,590 80,200 84,060 Total Department: 32 ‐ TRAFFIC SIGNS 200,334 212,586 180,608 241,710 259,840 272,310 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 86 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 34 ‐ SNOWPLOWING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 62,757 104,172 118,376 144,700 144,720 153,860 4110 ‐ OVERTIME F. T.75,125 101,461 70,861 89,300 91,980 94,740 4141 ‐ PERA 10,331 15,402 14,167 17,600 17,800 18,700 4142 ‐ FICA 9,522 14,199 13,073 17,800 18,000 19,000 4144 ‐ HEALTH INSURANCE 18,380 18,500 0000 4148 ‐ WORKERS COMP 17,600 23,000 10,350 13,800 16,000 16,800 193,715 276,734 226,826 283,200 288,500 303,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 210,002 307,985 253,855 264,400 304,280 306,500 4211 ‐ MOTOR FUELS 41,572 53,248 56,386 62,900 64,900 66,700 4271 ‐ OP SUP‐OTHER IMP 4,266 00000 Total Category: COMMODITIES 255,840 361,233 310,241 327,300 369,180 373,200 Category: CONTRACTUAL SERVICES 4305 ‐ FEES FOR SERVICE 0 0 0 600 600 600 4350 ‐ INSURANCE CHARGE 7,650 7,940 6,525 8,700 13,100 14,400 4375 ‐ CHARGE‐FLEET MNT 177,307 246,708 205,425 244,300 342,020 376,220 4380 ‐ RENTAL/LEASE 0 0 0 2,600 2,700 2,700 4403 ‐ TRAVEL/TRAIN/CON 2,000 34 1,800 2,800 2,900 3,000 Total Category: CONTRACTUAL SERVICES 186,957 254,682 213,750 259,000 361,320 396,920 Total Department: 34 ‐ SNOWPLOWING 636,513 892,650 750,818 869,500 1,019,000 1,073,220 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 87 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 35 ‐ PUBLIC WORKS ADMIN Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 153,742 178,729 139,692 186,700 212,520 206,200 4110 ‐ OVERTIME F. T.6,405 9,014 7,726 6,100 10,000 10,500 4120 ‐ SAL‐P.T./TEMP 0 5,509 2,616 4,900 0 0 4141 ‐ PERA 11,779 13,858 10,843 14,500 16,800 16,400 4142 ‐ FICA 10,750 13,086 10,276 15,200 17,440 17,000 4144 ‐ HEALTH INSURANCE 32,550 34,180 15,450 20,600 25,200 25,000 4148 ‐ WORKERS COMP 1,100 1,470 825 1,100 1,400 1,400 216,326 255,845 187,428 249,100 283,360 276,500 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 2,960 4,114 2,926 4,500 4,600 4,700 4210 ‐ OP SUPPLY‐OTHER 7,115 4,712 6,799 7,000 7,200 7,300 4217 ‐ CLOTHING/UNIFORM 0 0 155 150 150 160 4270 ‐ OP SUP‐VEH/EQ 0 41 562 0 0 0 4272 ‐ OP SUP‐BUILDINGS 1,801 1,944 4,298 4,600 4,600 4,900 4280 ‐ CAPITAL OUTLAY <$5,000 0 611 0000 Total Category: COMMODITIES 11,876 11,421 14,740 16,250 16,550 17,060 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 340 180 110 210 210 220 4301 ‐ ENGINEERING SVS 0 0 0 1,030 1,060 1,100 4305 ‐ FEES FOR SERVICE 15,947 20,903 13,345 18,200 15,000 15,500 4310 ‐ COMMUNICATION 1,253 1,298 1,170 1,000 1,030 1,060 4311 ‐ POSTAGE 552 740 17 1,130 1,000 1,200 4321 ‐ DATA PROCESSING 49,901 20,000 28,575 38,100 39,800 41,800 4340 ‐ PRINTING 52 80 55 210 210 220 4341 ‐ ADVER/PUBLISH 12 0 0 110 110 120 4350 ‐ INSURANCE CHARGE 7,650 7,940 6,525 8,700 13,100 14,400 4360 ‐ UTILITIES 48,196 64,761 51,780 46,300 22,000 22,335 4370 ‐ MAINT‐REPAIR/EQ 534 0 602 5,150 5,300 5,400 4372 ‐ MAINT‐REPAIR/BLD 33,302 60,606 73,674 59,700 61,500 62,500 4375 ‐ CHARGE‐FLEET MNT 0 0 0 4,900 6,860 7,550 4380 ‐ RENTAL/LEASE 12,612 11,111 6,623 6,200 6,300 6,600 4401 ‐ DUES & SUBS 578 269 378 720 740 760 4403 ‐ TRAVEL/TRAIN/CON 186 407 1,999 3,700 3,800 3,900 4405 ‐ CLEAN/WASTE REMV 16,817 13,460 15,505 16,400 7,600 7,900 Total Category: CONTRACTUAL SERVICES 187,931 201,754 200,358 211,760 185,620 192,565 Total Department: 35 ‐ PUBLIC WORKS ADMIN 416,132 469,020 402,527 477,110 485,530 486,125 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 88 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 36 ‐ FORESTRY Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 51,694 62,962 49,594 85,300 91,900 96,600 4110 ‐ OVERTIME F. T.841 22 335 3,000 3,000 3,200 4120 ‐ SAL‐P.T./TEMP 15,178 16,955 18,320 15,700 15,700 16,500 4141 ‐ PERA 3,816 4,717 3,745 7,800 8,200 8,600 4142 ‐ FICA 4,539 5,642 4,887 7,900 8,500 8,900 4144 ‐ HEALTH INSURANCE 9,310 9,750 9,750 13,000 14,400 15,800 4148 ‐ WORKERS COMP 4,400 5,600 4,650 6,200 7,700 8,100 89,777 105,647 91,282 138,900 149,400 157,700 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 7,115 31,043 25,281 10,300 30,600 30,900 4211 ‐ MOTOR FUELS 1,548 1,104 2,654 1,800 1,860 1,910 4217 ‐ CLOTHING/UNIFORM 1,495 560 438 620 640 660 4231 ‐ SMALL TOOLS 1,379 1,546 0 1,750 1,800 1,900 Total Category: COMMODITIES 11,537 34,253 28,374 14,470 34,900 35,370 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 278 125 137 200 200 210 4305 ‐ FEES FOR SERVICE 141,311 70,825 101,122 104,000 212,600 219,500 4310 ‐ COMMUNICATION 893 938 600 1,000 1,000 1,100 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4375 ‐ CHARGE‐FLEET MNT 4,599 8,636 28,710 8,100 11,340 12,470 4380 ‐ RENTAL/LEASE 0 0 0 2,700 2,800 2,900 4401 ‐ DUES & SUBS 204 0 0 400 400 400 4403 ‐ TRAVEL/TRAIN/CON 975 698 710 1,800 2,000 2,000 4449 ‐ OTHER CONTRACT 127,097 119,282 0 122,000 0 0 Total Category: CONTRACTUAL SERVICES 276,357 201,543 132,104 241,300 232,040 240,480 Total Department: 36 ‐ FORESTRY 377,671 341,444 251,760 394,670 416,340 433,550 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 89 RECYCLING PUBLIC WORKS Department: Public Works (Fund #: 215) Program: Recycling (Program #: 1900) Program Description This function seeks to create an environmentally focused and sustainable organization that maintains an active presence in the community to educate about alternatives for disposing of household items that could be recycled, reduced, or reused. The program expenditures are fully funded through an annual grant from Washington County. Budget Commentary The 2024 recycling budget is based on the anticapted annual recycling grant from Washington County. Through these grant funds, the City will continue to promote recycling throughout the community through educational and incentive programs. The City foods scraps program will continue to be operated as the County fully implements food scraps recycling through residential waste service. 90 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 215 ‐ RECYCLING Category: REVENUE 3349 ‐ COUNTY AID 55,734 56,210 56,734 56,040 57,000 57,000 3810 ‐ INVEST INTEREST (223) (2,244) 2,651 1,000 500 500 3816 ‐ REFUND & REIMBRS 0 21,000 0000 55,511 74,966 59,385 57,040 57,500 57,500 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 22,538 34,439 26,905 36,500 43,600 46,100 4200 ‐ COMMODITIES 10,501 2,629 1,559 5,740 5,000 6,100 4300 ‐ CONTRACTUAL SERVICES 23,093 16,196 19,269 14,800 14,120 15,670 Total Category: EXPENDITURES 56,132 53,264 47,734 57,040 62,720 67,870 FUND BALANCE, BEGINNING YEAR 73,845 73,224 94,926 94,926 89,706 NET INCREASE (DECREASE)(621) 21,702 11,651 0 (5,220) (10,370) FUND BALANCE, END OF YEAR 73,224 94,926 94,926 89,706 79,336 City of Cottage Grove Annual Budget Fund 215 ‐ Recycling Summary of Revenues & Expenditures Total Category: REVENUE 91 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 54 ‐ RECYCLING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 19,483 29,782 23,282 31,500 34,000 35,700 4141 ‐ PERA 1,415 2,234 1,745 2,400 2,600 2,800 4142 ‐ FICA 1,441 2,214 1,728 2,400 2,600 2,800 4144 ‐ HEALTH INSURANCE 00004,200 4,600 4148 ‐ WORKERS COMP 200 210 150 200 200 200 22,538 34,439 26,905 36,500 43,600 46,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 10,501 2,629 1,559 5,740 5,000 6,100 Total Category: COMMODITIES 10,501 2,629 1,559 5,740 5,000 6,100 Category: CONTRACTUAL SERVICES 4302 ‐ LEGAL SERVICE 0 1,088 0000 4305 ‐ FEES FOR SERVICE 5,057 48 0 3,000 2,600 3,180 4311 ‐ POSTAGE 3,925 0 0 2,000 1,640 2,120 4340 ‐ PRINTING 0 0 3,300 0 0 0 4341 ‐ ADVER/PUBLISH 1,700 1,551 0 1,000 1,030 1,060 4380 ‐ RENTAL/LEASE 7,000 7,000 11,060 7,000 7,000 7,400 4405 ‐ CLEAN/WASTE REMV 4,061 6,508 4,909 0 0 0 4434 ‐ SPECIAL EVENTS 1,349 0 0 1,800 1,850 1,910 Total Category: CONTRACTUAL SERVICES 23,093 16,196 19,269 14,800 14,120 15,670 Total Department: 54 ‐ RECYCLING 56,132 53,264 47,734 57,040 62,720 67,870 City of Cottage Grove Annual Budget Fund 215 ‐ Recycling Detail of Expenditures Total Category: PERSONAL SERVICES 92 STORMWATER PUBLIC WORKS Department: Public Works (Fund #: 230) Program: Stormwater (Program #: 3200) Program Description The Stormwater Utility manages the planning, maintenance, and infrastructure of the storm/surface water system. Maintenance activities preserve existing infrastructure including but not limited to ponds, drainage ditches, pipes, and outlets. Expenditures are also made for infrastructure requirements of the existing system including the replacement of existing pipe and expansion of existing ponds. Revenues are generated from charges to properties based on their portion/contribution to the storm/surface water run-off. These fees are determined by an evaluation of the operational costs of supporting the stormwater system, planned infrastructure repair and reconstruction, and response to catastrophic storm handling events. Budget Commentary The stormwater budget includes funds used in general maintenance of the storm sewer system. Public Works inspects numerous structures, outfall, ponds each year and performs routine maintenance as required. In 2024, a catch basin lining program will begin to prolong longevity and prevent future failures and costly rebuilds. Cost is $24,000 per year and is within current budget limits. 93 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 230 ‐ STORM WATER Category: REVENUE 3349 ‐ COUNTY AID 0 27,130 0000 3359 ‐ OTHER GOV AID 204,395 159,714 165,084 0 0 0 3615 ‐ SETTLEMENTS 0 0 17,414 0 0 0 3727 ‐ PENALTIES‐UTIL 5,857 6,019 5,293 4,000 5,000 5,000 3735 ‐ STORMWATER UTILITY 1,014,656 1,077,670 773,304 1,142,550 1,193,360 1,246,120 3810 ‐ INVEST INTEREST (12,076) (98,612) 51,214 10,000 10,000 10,000 3816 ‐ REFUND & REIMBRS 95,000 00000 1,307,832 1,171,921 1,012,309 1,156,550 1,208,360 1,261,120 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 305,688 400,896 334,271 462,200 518,960 525,000 4200 ‐ COMMODITIES 17,108 26,063 14,972 20,090 25,425 26,350 4300 ‐ CONTRACTUAL SERVICES 432,395 393,997 233,806 384,980 429,530 443,110 4500 ‐ CAPITAL OUTLAY 33,181 244,426 0 55,000 0 0 4999 ‐ TRANSFERS 221,475 394,046 33,822 153,100 46,450 47,850 Total Category: EXPENDITURES 1,009,848 1,459,428 616,871 1,075,370 1,020,365 1,042,310 FUND BALANCE, BEGINNING YEAR 2,049,769 2,347,753 2,060,247 2,141,427 2,329,422 NET INCREASE (DECREASE)297,985 (287,507) 395,438 81,180 187,995 218,810 FUND BALANCE, END OF YEAR 2,347,753 2,060,247 2,141,427 2,329,422 2,548,232 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Summary of Revenues & Expenditures Total Category: REVENUE 94 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 60 ‐ SW MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 219,256 303,344 223,870 322,500 360,400 361,400 4110 ‐ OVERTIME F. T.10,417 6,928 14,367 9,000 9,000 9,500 4120 ‐ SAL‐P.T./TEMP 5,174 0 14,128 16,800 17,920 18,800 4141 ‐ PERA 17,131 22,255 17,776 25,000 27,800 28,000 4142 ‐ FICA 16,109 21,779 17,630 26,900 29,640 29,900 4144 ‐ HEALTH INSURANCE 19,600 26,590 28,800 38,400 45,000 46,800 4148 ‐ WORKERS COMP 18,000 20,000 17,700 23,600 29,200 30,600 305,688 400,896 334,271 462,200 518,960 525,000 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 5,949 9,592 5,697 5,300 10,000 10,300 4211 ‐ MOTOR FUELS 3,291 4,031 2,962 3,900 4,200 4,400 4217 ‐ CLOTHING/UNIFORM 0 1,015 449 1,870 1,925 1,950 4231 ‐ SMALL TOOLS 1,422 181 656 620 700 800 4271 ‐ OP SUP‐OTHER IMP 6,446 2,884 5,207 8,400 8,600 8,900 4280 ‐ CAPITAL OUTLAY <$5,000 0 8,361 0000 Total Category: COMMODITIES 17,108 26,063 14,972 20,090 25,425 26,350 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,303 2,936 33,509 6,800 7,000 7,200 4301 ‐ ENGINEERING SVS 65,363 108,718 17,669 54,590 56,200 58,000 4302 ‐ LEGAL SERVICE 0 0 1,058 0 0 0 4305 ‐ FEES FOR SERVICE 33,044 19,421 6,518 20,200 20,800 21,400 4310 ‐ COMMUNICATION 124 728 719 540 600 600 4321 ‐ DATA PROCESSING 8,948 00000 4341 ‐ ADVER/PUBLISH 287 214 0 200 300 300 4371 ‐ MAINT‐REPAIR/OTH 27,963 149,737 69,482 210,700 209,000 214,300 4372 ‐ MAINT‐REPAIR/BLD 20,646 00000 4375 ‐ CHARGE‐FLEET MNT 8,849 12,302 25,121 10,200 14,280 15,710 4380 ‐ RENTAL/LEASE 0 0 1,834 1,100 5,000 5,000 4403 ‐ TRAVEL/TRAIN/CON 1,374 991 2,572 4,750 5,400 5,400 4449 ‐ OTHER CONTRACT 187,482 39 0 1,100 1,100 1,200 Total Category: CONTRACTUAL SERVICES 359,382 295,085 158,482 310,180 319,680 329,110 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 33,181 0 0 55,000 0 0 4550 ‐ PROJECT‐CONTRACT 0 244,426 0000 Total Category: CAPITAL OUTLAY 33,181 244,426 0 55,000 0 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 221,475 394,046 33,822 153,100 46,450 47,850 Total Category: TRANSFERS 221,475 394,046 33,822 153,100 46,450 47,850 Total Department: 60 ‐ SW MAINTENANCE 936,834 1,360,516 541,547 1,000,570 910,515 928,310 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Detail of Expenditures Total Category: PERSONAL SERVICES 95 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 61 SW ADMINISTRATION Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 800 1,000 1,100 4305 ‐ FEES FOR SERVICE 3,764 3,534 2,380 3,600 3,600 3,700 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 31,000 4311 ‐ POSTAGE 5,502 5,815 4,007 6,000 6,250 6,500 4321 ‐ DATA PROCESSING 33,653 56,003 41,224 44,700 64,300 66,900 4340 ‐ PRINTING 3,739 3,433 2,082 4,700 4,700 4,800 Total Category: CONTRACTUAL SERVICES 73,013 98,912 75,324 74,800 109,850 114,000 Total Department: 61 SW ADMINISTRATION 73,013 98,912 75,324 74,800 109,850 114,000 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Detail of Expenditures 96 ROADWAY MAINTENANCE PUBLIC WORKS Department: Public Works (Fund #: 235) Program: Roadway Maintenance (Program #: 1217) Program Description This program accounts for the activities related to mill & overlaying and crack sealing City streets, replacement and seal coating of trails, as well as replacing damaged concrete curb & gutter and sidewalk. These funds partially support the City’s ongoing ADA transition plan. Funding for these activities comes from franchise fees charged to property owners on their electric and natural gas utility bills. Expenditures from this program include the commodities, professional services, and contractual services related to the maintenance program only. Wages for City staff time are not included. Budget Commentary This budget was increased for 2024 based on the approval of new Franchise Fee Agreements with Xcel Energy and CenterPoint Energy. These additional funds will be used to expand the City’s mill & overlay program and begin an active trail replacement program. All other programs previously included in this fund will continue as well. Phase 3 of the mill & overlay project in the Thompson Grove neighborhood will be completed in 2024, along with the mill & overlay of East Point Douglas Road from Carlson Auto to Menards. 97 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 235 ‐ ROADWAY MAINTENANCE Category: REVENUE 3017 ‐ AGGREGATE TAX 23,467 33,044 13,311 22,000 22,000 22,000 3020 ‐ FRANCHISE FEES 615,326 642,584 325,735 633,500 1,905,000 1,994,400 3549 ‐ MISC PUBLIC WORK 30,766 27,829 0000 3810 ‐ INVEST INTEREST (5,207) (31,816) 4,704 10,000 10,000 10,000 3962 ‐ DEPOSIT 104,157 26,081 31,624 0 0 0 768,510 697,723 375,373 665,500 1,937,000 2,026,400 Category: EXPENDITURES 4200 ‐ COMMODITIES 31,134 34,585 45,675 36,800 0 0 4300 ‐ CONTRACTUAL SERVICES 256,642 269,770 199,459 234,320 390,640 409,500 4500 ‐ CAPITAL OUTLAY 551,756 1,159,043 302,259 373,600 1,404,000 1,474,000 Total Category: EXPENDITURES 839,533 1,463,398 547,392 644,720 1,794,640 1,883,500 FUND BALANCE, BEGINNING YEAR 1,067,417 996,394 230,719 251,499 393,859 NET INCREASE (DECREASE)(71,023) (765,674) (172,020) 20,780 142,360 142,900 FUND BALANCE, END OF YEAR 996,394 230,719 251,499 393,859 536,759 City of Cottage Grove Annual Budget Fund 235 ‐ Roadway Maintenance Summary of Revenues & Expenditures Total Category: REVENUE 98 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ ROADWAY MAINTENANCE Category: COMMODITIES 4271 ‐ OP SUP‐OTHER IMP 31,134 34,585 45,675 36,800 0 0 Total Category: COMMODITIES 31,134 34,585 45,675 36,800 0 0 Category: CONTRACTUAL SERVICES 4301 ‐ ENGINEERING SVS 106,918 127,725 48,462 0 150,000 157,500 4302 ‐ LEGAL SERVICE 0 0 3,662 0 0 0 4311 ‐ POSTAGE 0 0 20 0 0 0 4341 ‐ ADVER/PUBLISH 162 436 461 620 640 0 4371 ‐ MAINT‐REPAIR/OTH 149,352 141,608 146,854 233,700 240,000 252,000 4374 ‐ SEALCOATING 210 00000 Total Category: CONTRACTUAL SERVICES 256,642 269,770 199,459 234,320 390,640 409,500 Category: CAPITAL OUTLAY 4540 ‐ OTHER CAP OUTLAY 0000480,000 504,000 4550 ‐ PROJECT‐CONTRACT 551,756 1,159,043 302,259 373,600 924,000 970,000 Total Category: CAPITAL OUTLAY 551,756 1,159,043 302,259 373,600 1,404,000 1,474,000 Total Department: 00 ‐ ROADWAY MAINTENANCE 839,533 1,463,398 547,392 644,720 1,794,640 1,883,500 City of Cottage Grove Annual Budget Fund 235 ‐ Roadway Maintenance Detail of Expenditures 99 WATER PUBLIC WORKS Department: Public Works (Fund #: 610) Program: Water (Program #: 3000) Program Description The Water Division provides a safe potable supply of drinking water for our customers and ensures the water distribution system and related facilities are managed and maintained in the most efficient and cost-effective way. This includes the general maintenance/repair of the City's water distribution system and all related equipment including 12 municipal wells, 8 pump houses, 6 water storage facilities with a storage capacity of 7.15 million gallons, 1 booster station control center with a pumping capacity of 12,000 GPM and 5 granular activated carbon (GAC) treatment plants. All operational and maintenance costs associated with the treatment of PFAS are reimbursed to the City by the MPCA. Budget Commentary Water utility funds will be used to complete a full upgrade to the existing SCADA system in 2024. A new Utility & Engineering Division building is included in the Capital Improvement Plan in 2024, which will be funded in part through the water utility fund. Finally, a new service body truck will be replaced (#1509) that has reached its 12-year service life. 100 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 610 ‐ WATER OPERATIONS Category: REVENUE 3324 ‐ STATE GRANTS 11,162 00000 3339 ‐ OTHER MN AID 0 10,239 28,870 0 0 0 3359 ‐ OTHER GOV AID 23,549 24,299 0000 3519 ‐ OTHER CHARGE SVS 40,675 40,975 21,400 30,000 30,000 30,000 3549 ‐ MISC PUBLIC WORK 846 338 5,733 0 0 0 3720 ‐ WATER SALES 3,300,038 3,364,771 2,797,402 3,296,830 3,474,910 3,676,660 3723 ‐ WATER METER SALE 222,210 157,003 110,876 100,000 100,000 100,000 3727 ‐ PENALTIES‐UTIL 41,496 41,728 18,385 30,000 30,000 30,000 3739 ‐ MISC UTIL 42,084 16,508 35,621 2,000 2,000 2,000 3809 ‐ INTERFUND INTRST 138 00000 3810 ‐ INVEST INTEREST (46,384) (346,706) 219,615 50,000 50,000 50,000 3813 ‐ SALE OF GOODS 715 00000 3814 ‐ RENTAL INCOME 0 2,710 1,350 0 0 0 3816 ‐ REFUND & REIMBRS 120 445 760 2,000 2,000 2,000 3829 ‐ MISC ‐ OTHER 978 0 0 0 2,000 2,000 3900 ‐ CAPITAL CONTRIBUTIONS 10,828,078 9,024,667 0000 14,465,704 12,336,977 3,240,013 3,510,830 3,690,910 3,892,660 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 721,502 932,941 768,992 1,035,500 1,139,200 1,180,100 4200 ‐ COMMODITIES 238,787 164,464 123,123 243,710 249,720 256,755 4300 ‐ CONTRACTUAL SERVICES 1,044,809 1,338,786 1,237,230 1,108,410 1,660,365 1,701,095 4500 ‐ CAPITAL OUTLAY 0 0 1,188 110,000 150,000 0 4999 ‐ TRANSFERS 245,601 467,138 148,350 197,800 203,740 209,850 Total Category: EXPENDITURES 2,250,698 2,903,330 2,278,883 2,695,420 3,403,025 3,347,800 FUND BALANCE, BEGINNING OF YEAR 48,493,167 60,708,173 70,141,821 70,957,231 71,245,116 NET INCREASE (DECREASE)12,215,006 9,433,647 961,130 815,410 287,885 544,860 FUND BALANCE, END OF YEAR 60,708,173 70,141,821 70,957,231 71,245,116 71,789,976 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Summary of Revenues & Expenditures Total Category: REVENUE 101 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 70 ‐ WATER DISTRIBUTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 447,918 526,529 463,350 590,500 619,020 633,000 4110 ‐ OVERTIME F. T.64,406 76,742 63,759 70,000 72,100 75,700 4120 ‐ SAL‐P.T./TEMP 25,126 21,349 17,866 30,600 32,640 34,200 4140 ‐ PENSIONS (52,119) 62,808 0000 4141 ‐ PERA 37,945 44,405 39,182 51,800 54,300 55,800 4142 ‐ FICA 36,558 42,439 37,562 53,000 55,340 57,100 4144 ‐ HEALTH INSURANCE 56,443 55,504 64,725 86,300 98,300 105,500 4147 ‐ UNEMPLOYMENT 0 403 0000 4148 ‐ WORKERS COMP 19,500 24,000 15,525 20,700 24,400 25,700 635,776 854,180 701,969 902,900 956,100 987,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 140 0 0 0 4210 ‐ OP SUPPLY‐OTHER 119,260 70,167 48,272 119,900 123,500 127,200 4211 ‐ MOTOR FUELS 18,510 27,559 20,302 23,500 25,200 26,200 4212 ‐ LUB/ADD 225 0 441 0 0 0 4216 ‐ FERTILIZER/CHEM 31,066 24,364 25,271 21,650 22,300 22,900 4217 ‐ CLOTHING/UNIFORM 4,490 4,007 4,013 4,040 4,160 4,290 4231 ‐ SMALL TOOLS 460 1,497 200 2,000 2,060 2,120 4270 ‐ OP SUP‐VEH/EQ 0 153 151 0 0 0 4271 ‐ OP SUP‐OTHER IMP 62,093 36,663 19,048 50,000 51,500 53,045 4272 ‐ OP SUP‐BUILDINGS 124 0 0 15,000 12,000 12,000 4280 ‐ CAPITAL OUTLAY <$5,000 2,472 0 5,285 7,620 9,000 9,000 Total Category: COMMODITIES 238,699 164,410 123,123 243,710 249,720 256,755 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 35,915 58,679 229,810 36,600 37,700 38,800 4301 ‐ ENGINEERING SVS 39,843 48,114 116,151 67,980 70,000 72,100 4302 ‐ LEGAL SERVICE 0 496 0 1,750 1,800 1,810 4305 ‐ FEES FOR SERVICE 100,148 71,100 12,537 48,700 50,160 51,665 4310 ‐ COMMUNICATION 11,352 11,680 7,999 9,860 10,155 10,460 4311 ‐ POSTAGE 2,250 0 7,764 0 0 0 4340 ‐ PRINTING 1,485 0 0 310 320 330 4341 ‐ ADVER/PUBLISH 0 603 0 515 530 540 4350 ‐ INSURANCE CHARGE 10,000 10,380 8,475 11,300 17,000 18,700 4360 ‐ UTILITIES 369,655 427,263 355,942 267,160 443,260 456,410 4370 ‐ MAINT‐REPAIR/EQ 4,672 735 0 4,740 4,880 5,030 4371 ‐ MAINT‐REPAIR/OTH 76,317 189,880 69,274 169,300 174,400 179,600 4372 ‐ MAINT‐REPAIR/BLD 33,172 42,303 36,334 52,500 54,100 55,700 4375 ‐ CHARGE‐FLEET MNT 29,342 42,129 50,613 38,700 54,180 59,600 4380 ‐ RENTAL/LEASE 7,590 7,590 12,658 8,000 8,240 8,500 4401 ‐ DUES & SUBS 2,427 2,615 2,680 2,700 2,780 2,800 4403 ‐ TRAVEL/TRAIN/CON 6,809 9,561 9,550 16,300 18,840 17,200 4405 ‐ CLEAN/WASTE REMV 3,192 2,067 2,548 1,240 8,770 8,800 4434 ‐ SPECIAL EVENTS 0000305,200 305,170 4438 ‐ PRO/MISC RESALE 0 111,283 120,993 0 0 0 4449 ‐ OTHER CONTRACT 65,728 34,530 43,140 103,000 106,090 109,280 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: PERSONAL SERVICES 102 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 70 ‐ WATER DISTRIBUTION City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: CONTRACTUAL SERVICES 799,896 1,071,008 1,086,467 840,655 1,368,405 1,402,495 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0 0 0 110,000 150,000 0 Total Category: CAPITAL OUTLAY 0 0 0 110,000 150,000 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 245,601 467,138 148,350 197,800 203,740 209,850 Total Category: TRANSFERS 245,601 467,138 148,350 197,800 203,740 209,850 Total Department: 70 ‐ WATER DISTRIBUTION 1,919,972 2,556,735 2,059,909 2,295,065 2,927,965 2,856,100 103 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 71 ‐ WATER ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 63,045 51,472 46,286 100,500 137,500 144,300 4120 ‐ SAL‐P.T./TEMP 0 4,600 1,037 0 0 0 4141 ‐ PERA 4,729 4,235 3,550 7,500 10,400 10,800 4142 ‐ FICA 4,392 4,125 3,550 7,800 10,400 10,800 4144 ‐ HEALTH INSURANCE 13,160 13,830 12,150 16,200 24,000 26,400 4148 ‐ WORKERS COMP 400 500 450 600 800 800 85,726 78,762 67,023 132,600 183,100 193,100 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 88 54 0000 Total Category: COMMODITIES 88 54 0000 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 1,545 1,600 2,000 4305 ‐ FEES FOR SERVICE 16,776 15,853 11,245 19,670 20,260 20,900 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 30,000 4311 ‐ POSTAGE 21,481 23,267 16,028 23,000 24,000 24,000 4321 ‐ DATA PROCESSING 165,327 184,817 89,519 190,000 197,100 202,700 4340 ‐ PRINTING 14,974 13,715 8,340 18,540 19,000 19,000 Total Category: CONTRACTUAL SERVICES 244,913 267,778 150,763 267,755 291,960 298,600 Category: CAPITAL OUTLAY 4554 ‐ PROJECT‐ROW/EASE 0 0 1,188 0 0 0 Total Category: CAPITAL OUTLAY 0 0 1,188 0 0 0 Total Department: 71 ‐ WATER ADMINISTRATION 330,726 346,594 218,974 400,355 475,060 491,700 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: PERSONAL SERVICES 104 SEWER PUBLIC WORKS Department: Public Works (Fund #: 620) Program: Sewer Maintenance (Program #: 3100) Program Description The Sewer Division ensures a trouble-free, well maintained wastewater collection system for our customers. This includes cutting tree roots and maintaining invasive growth, jetting and vacuuming for grease and debris buildup, televising sewer lines to identify problems, monitoring sewer line flows to identify possible inflow and infiltration, maintaining and repairing all related sanitary sewer mains & structures, maintaining lift station facilities, and manhole rehabilitation. Budget Commentary The City will continue to root foam sewer lines in 2024 to prevent tree root growth that can cause back-ups internally and externally. The cost to maintain operations of a new temporary lift station and increased wastewater charges from MCES impact the 2024 sewer budget. Additionally, in 2025 purchase of a new vac truck is included in the budget. Staff is working on a grant with the South Washington Watershed District to assist in funding this, each contributing approximately $350,000. 105 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 620 ‐ SEWER OPERATIONS Category: REVENUE 3030 ‐ S.A. ‐ CURRENT 0 0 124,189 0 0 0 3031 ‐ S.A. ‐ DELINQ 0 0 8,286 0 0 0 3044 ‐ MISC PEN & INT 3,207 3,038 1,503 2,500 2,500 2,500 3724 ‐ SEWER SERVICE 3,296,088 3,522,807 2,396,093 3,753,550 4,133,700 4,511,100 3727 ‐ PENALTIES‐UTIL 37,671 41,252 18,176 30,000 30,000 30,000 3739 ‐ MISC UTIL 16,028 96,757 (4,746) 1,000 1,000 1,000 3809 ‐ INTERFUND INTRST 27,413 25,450 0 26,000 26,000 26,000 3810 ‐ INVEST INTEREST (17,401) (140,961) 78,437 30,000 30,000 30,000 3900 ‐ CAPITAL CONTRIBUTIONS 2,539,951 9,881,103 0000 5,902,957 13,429,447 2,621,938 3,843,050 4,223,200 4,600,600 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 315,894 307,817 199,606 357,700 440,160 442,400 4200 ‐ COMMODITIES 8,964 21,920 7,344 16,585 17,020 17,420 4300 ‐ CONTRACTUAL SERVICES 2,539,211 3,001,620 2,588,834 3,210,870 3,385,850 3,517,005 4500 ‐ CAPITAL OUTLAY 0 0 1,852 0 0 350,000 4999 ‐ TRANSFERS 243,412 418,313 148,350 197,800 203,740 209,850 Total Category: EXPENDITURES 3,107,481 3,749,669 2,945,985 3,782,955 4,046,770 4,536,675 FUND BALANCE, BEGINNING OF YEAR 32,477,889 35,273,365 44,953,142 45,013,237 45,189,667 NET INCREASE (DECREASE)2,795,476 9,679,777 (324,047) 60,095 176,430 63,925 FUND BALANCE, END OF YEAR 35,273,365 44,953,142 45,013,237 45,189,667 45,253,592 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Summary of Revenues & Expenditures Total Category: REVENUE 106 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 80 ‐ SEWER DISTRIBUTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 162,809 172,155 96,129 167,300 189,920 182,400 4110 ‐ OVERTIME F. T.2,518 17,516 2,255 3,500 3,500 3,700 4140 ‐ PENSIONS 21,341 (4,896)0000 4141 ‐ PERA 12,279 13,976 7,350 12,900 14,600 14,200 4142 ‐ FICA 11,328 13,130 6,895 13,200 14,940 14,500 4144 ‐ HEALTH INSURANCE 13,770 10,577 17,775 23,700 28,600 28,700 4148 ‐ WORKERS COMP 5,500 6,600 3,375 4,500 5,500 5,800 229,546 229,057 133,778 225,100 257,060 249,300 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 2,015 9,037 2,538 3,710 3,820 3,900 4211 ‐ MOTOR FUELS 4,491 6,303 4,071 4,500 5,100 5,300 4216 ‐ FERTILIZER/CHEM 0 1,137 625 3,400 3,500 3,600 4217 ‐ CLOTHING/UNIFORM 0 165 110 1,245 1,300 1,320 4231 ‐ SMALL TOOLS 0 349 0 730 800 800 4271 ‐ OP SUP‐OTHER IMP 2,370 4,874 0 3,000 2,500 2,500 Total Category: COMMODITIES 8,876 21,866 7,344 16,585 17,020 17,420 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 20,770 12,212 11,228 11,700 12,050 12,400 4301 ‐ ENGINEERING SVS 38,303 15,905 5,388 26,780 27,590 28,400 4302 ‐ LEGAL SERVICE 0 0 988 0 0 0 4305 ‐ FEES FOR SERVICE 726 525 100 105 110 110 4310 ‐ COMMUNICATION 624 667 515 640 660 680 4350 ‐ INSURANCE CHARGE 15,000 15,570 12,750 17,000 25,500 28,100 4360 ‐ UTILITIES 2,386 2,703 2,390 2,400 23,980 25,550 4363 ‐ MWCC SERVICE 1,995,516 2,403,451 2,206,347 2,650,000 2,752,570 2,862,675 4370 ‐ MAINT‐REPAIR/EQ 2,554 00000 4371 ‐ MAINT‐REPAIR/OTH 176,220 231,724 142,321 197,000 202,900 208,900 4372 ‐ MAINT‐REPAIR/BLD 21,918 22,452 22,389 28,400 29,250 30,100 4375 ‐ CHARGE‐FLEET MNT 10,187 30,670 13,998 11,100 15,540 17,090 4403 ‐ TRAVEL/TRAIN/CON 1,260 422 673 1,600 2,000 2,500 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 2,285,464 2,736,357 2,419,087 2,946,725 3,092,150 3,216,505 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 00000350,000 4550 ‐ PROJECT‐CONTRACT 0 0 240 0 0 0 4554 ‐ PROJECT‐ROW/EASE 0 0 1,187 0 0 0 4559 ‐ PROJECT‐OTHER 0 0 425 0 0 0 Total Category: CAPITAL OUTLAY 0 0 1,852 0 0 350,000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 243,412 418,313 148,350 197,800 203,740 209,850 Total Category: TRANSFERS 243,412 418,313 148,350 197,800 203,740 209,850 Total Department: 80 ‐ SEWER DISTRIBUTION 2,767,298 3,405,592 2,710,410 3,386,210 3,569,970 4,043,075 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Detail of Expenditures Total Category: PERSONAL SERVICES 107 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 81 ‐ SEWER ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 63,045 51,472 46,286 100,500 137,500 144,300 4120 ‐ SAL‐P.T./TEMP 0 4,600 0000 4141 ‐ PERA 4,728 4,234 3,471 7,500 10,400 10,800 4142 ‐ FICA 4,391 4,124 3,470 7,800 10,400 10,800 4144 ‐ HEALTH INSURANCE 13,785 13,830 12,150 16,200 24,000 26,400 4148 ‐ WORKERS COMP 400 500 450 600 800 800 86,348 78,760 65,828 132,600 183,100 193,100 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 88 54 0000 Total Category: COMMODITIES 88 54 0000 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 1,545 1,000 1,000 4305 ‐ FEES FOR SERVICE 15,060 14,137 9,529 16,600 17,000 17,000 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 30,000 4311 ‐ POSTAGE 21,481 23,267 16,028 23,000 24,000 24,000 4321 ‐ DATA PROCESSING 175,877 184,017 110,219 190,000 202,700 209,500 4340 ‐ PRINTING 14,974 13,715 8,340 18,000 19,000 19,000 Total Category: CONTRACTUAL SERVICES 253,747 265,263 169,747 264,145 293,700 300,500 Total Department: 81 ‐ SEWER ADMINISTRATION 340,183 344,077 235,575 396,745 476,800 493,600 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Detail of Expenditures Total Category: PERSONAL SERVICES 108 STREETLIGHTS PUBLIC WORKS Department: Public Works (Fund #: 630) Program: Streetlights (Program #: 1400) Program Description The Streetlights Division maintains all city-owned streetlights, provides underground location services as required, supervises streetlight installation including maintenance and operation, repairs traffic signals, and performs monthly inspections of all traffic signals and crossing signals. This includes repair of inoperable streetlights resulting from accidents, vandalism, equipment failure and normal aging, locating streetlight wires for utility companies as required, repairing wires damaged by construction or natural causes, and providing regular inspection and maintenance of traffic signals. Budget Commentary The current supply of the High-Pressure Sodium (HPS) light bulbs is extremely low and difficult to order, as this style of light has been phased out of the industry. While all new lights are LED, the City has a large inventory of HPS lights. The cost to convert an existing light to LED upon failure of the HPS bulb is very expensive and is resulting in growing maintenance costs each year. The city will need to consider all options for conversion of HPS lights to LED in the most cost-effective manner. 109 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 630 ‐ STREETLIGHT OPERATIONS Category: REVENUE 3549 ‐ MISC PUBLIC WORK 297,097 116,144 69,567 175,000 167,000 172,000 3727 ‐ PENALTIES‐UTIL 4,866 5,252 4,341 3,000 3,000 3,000 3729 ‐ STREET LIGHT 604,159 866,338 641,161 942,500 1,038,850 1,144,650 3730 ‐ ST LIGHT MAINTENANCE FEE 138,949 12 0000 3810 ‐ INVEST INTEREST (3,293) (22,309) 9,684 10,000 0 0 3816 ‐ REFUND & REIMBRS 10,006 23,437 6,624 0 0 0 3829 ‐ MISC ‐ OTHER 60,434 27,027 9,441 20,000 20,000 20,000 3900 ‐ CAPITAL CONTRIBUTIONS 460,202 637,390 0000 1,572,420 1,653,292 740,817 1,150,500 1,228,850 1,339,650 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 179,255 134,621 109,260 167,000 174,600 184,500 4200 ‐ COMMODITIES 55,984 114,367 88,127 77,755 95,230 97,400 4300 ‐ CONTRACTUAL SERVICES 810,019 626,979 425,081 697,990 784,590 805,977 4999 ‐ TRANSFERS 48,650 217,960 38,625 93,500 53,000 56,000 Total Category: EXPENDITURES 1,093,907 1,093,927 661,094 1,036,245 1,107,420 1,143,877 FUND BALANCE, BEGINNING OF YEAR 6,955,032 7,433,545 7,992,910 8,107,165 8,228,595 NET INCREASE (DECREASE)478,512 559,365 79,724 114,255 121,430 195,773 FUND BALANCE, END OF YEAR 7,433,545 7,992,910 8,107,165 8,228,595 8,424,368 City of Cottage Grove Annual Budget Fund 630 ‐ Streetlight Operations Summary of Revenues & Expenditures Total Category: REVENUE 110 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 75 ‐ STREETLIGHTS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 140,293 113,849 79,515 123,500 127,900 134,300 4110 ‐ OVERTIME F. T.3,030 5,493 2,163 3,000 3,000 3,200 4140 ‐ PENSIONS 1,662 (14,146)0000 4141 ‐ PERA 10,747 8,993 6,126 9,500 9,700 10,300 4142 ‐ FICA 9,432 8,037 5,481 9,700 10,000 10,600 4144 ‐ HEALTH INSURANCE 9,941 8,244 13,275 17,700 19,600 21,500 4148 ‐ WORKERS COMP 4,150 4,150 2,700 3,600 4,400 4,600 179,255 134,621 109,260 167,000 174,600 184,500 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 11,834 82,435 37,688 11,750 27,100 27,400 4211 ‐ MOTOR FUELS 3,988 4,961 3,475 5,200 5,500 5,500 4217 ‐ CLOTHING/UNIFORM 0 0 421 935 965 990 4231 ‐ SMALL TOOLS 0 1,398 0 850 875 900 4270 ‐ OP SUP‐VEH/EQ 178 00000 4271 ‐ OP SUP‐OTHER IMP 27,959 25,572 42,524 55,000 56,650 58,350 4280 ‐ CAPITAL OUTLAY <$5,000 12,025 0 4,020 4,020 4,140 4,260 Total Category: COMMODITIES 55,984 114,367 88,127 77,755 95,230 97,400 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 1,742 921 731 1,650 1,700 1,750 4301 ‐ ENGINEERING SVS 23,246 20,354 8,838 5,450 5,600 5,800 4305 ‐ FEES FOR SERVICE 62,458 22,229 9,917 19,000 19,570 20,160 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 10,000 30,000 30,000 4310 ‐ COMMUNICATION 0 0 17 0 0 0 4311 ‐ POSTAGE 5,370 5,816 4,007 5,560 6,000 6,000 4321 ‐ DATA PROCESSING 48,697 35,407 43,552 50,000 51,900 54,500 4340 ‐ PRINTING 3,743 3,428 2,087 4,630 4,770 4,900 4350 ‐ INSURANCE CHARGE 8,000 8,300 6,750 9,000 13,500 14,900 4360 ‐ UTILITIES 162,478 189,630 139,213 135,000 191,000 192,000 4361 ‐ NSP STREET LIGHT 79,749 90,943 59,416 85,000 87,550 90,177 4371 ‐ MAINT‐REPAIR/OTH 99,512 74,697 6,483 172,000 177,160 182,475 4372 ‐ MAINT‐REPAIR/BLD 13,934 21,122 20,628 27,500 13,300 14,200 4375 ‐ CHARGE‐FLEET MNT 7,919 7,071 9,560 11,200 15,680 17,250 4401 ‐ DUES & SUBS 800 00000 4403 ‐ TRAVEL/TRAIN/CON 579 416 416 1,300 1,340 1,380 4438 ‐ PRO/MISC RESALE 266,311 117,421 88,530 160,700 165,520 170,485 4449 ‐ OTHER CONTRACT 0 19 0000 Total Category: CONTRACTUAL SERVICES 810,019 626,979 425,081 697,990 784,590 805,977 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 48,650 217,960 38,625 93,500 53,000 56,000 Total Category: TRANSFERS 48,650 217,960 38,625 93,500 53,000 56,000 Total Department: 75 ‐ STREETLIGHTS 1,093,907 1,093,927 661,094 1,036,245 1,107,420 1,143,877 City of Cottage Grove Annual Budget Fund 630 ‐ Streetlight Operations Detail of Expenditures Total Category: PERSONAL SERVICES 111 FLEET & FACILITIES PUBLIC WORKS Department: Public Works (Fund #: 710) Program: Fleet & Facilities Maintenance (Program #: 1700 & 1720) Program Description The Fleet Division provides maintenance and repair to all City vehicles and equipment in an organized, timely, and cost-effective way. The division also maintains the City fueling system and prepares specifications for all Public Works vehicles and equipment for purchase and re-sale. The Facility Maintenance Division maintains the City’s buildings, so they function as designed and constructed. This includes planned, preventative, and emergency maintenance. The goals of the Facility Maintenance Division are to reduce repairs, prevent unscheduled shutdowns, extend equipment life, realize life-cycle cost savings, and provide safe, functional systems and facilities that meet the design intent. The Facility Maintenance Division is responsible for managing contracts and working with contractors regarding janitorial services, pest control, uniform and mat service, generator maintenance, HVAC and building automation. Budget Commentary A capital improvement plan was built for each city building and will be enhanced in the coming years. A new cleaning vendor increased the cost of services to Hero Center, City Hall, Public Works and the Fire Stations. The average age of the City fleet increased to 10.4 years in 2023 which continues to lead to more break-downs and repairs. This requires additional outsourcing of repairs to ensure all equipment and vehicles are operational for their intended use. Inflation for both parts and labor, along with new subscriptions for vehicle diagnosing drove an increase in the funds budget. 112 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 710 ‐ FLEET MAINTENANCE Category: REVENUE 3549 ‐ MISC PUBLIC WORK 0 141 0000 3568 ‐ FEE FOR SERVICE 1,354,081 1,702,302 1,657,950 1,712,100 2,110,640 2,258,460 3813 ‐ SALE OF GOODS 1,468 531 0000 3816 ‐ REFUND & REIMBRS 63 1,457 1,161 0 0 0 1,355,613 1,704,431 1,659,111 1,712,100 2,110,640 2,258,460 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 823,641 878,117 638,842 903,800 921,000 971,800 4200 ‐ COMMODITIES 603,242 790,757 602,888 704,600 808,200 845,455 4300 ‐ CONTRACTUAL SERVICES 218,555 356,007 459,447 218,500 433,100 445,100 4720 ‐ DEPRECIATION 45,971 37,757 0000 Total Category: EXPENDITURES 1,691,409 2,062,638 1,701,177 1,826,900 2,162,300 2,262,355 FUND BALANCE, BEGINNING OF YEAR 591,047 255,250 (102,957) (217,757) (269,417) NET INCREASE (DECREASE)(335,797) (358,207) (42,066) (114,800) (51,660) (3,895) FUND BALANCE, END OF YEAR 255,250 (102,957)(217,757) (269,417) (273,312) City of Cottage Grove Annual Budget Fund 710 ‐ Fleet Maintenance Summary of Revenues & Expenditures Total Category: REVENUE 113 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 33 ‐ FLEET MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 597,114 628,246 466,660 658,500 678,200 711,900 4110 ‐ OVERTIME F. T.11,762 13,465 12,341 14,000 14,000 14,800 4120 ‐ SAL‐P.T./TEMP 0 11,554 7,521 17,700 0 0 4140 ‐ PENSIONS 53,187 51,538 0000 4141 ‐ PERA 44,674 47,030 36,453 50,600 52,200 54,800 4142 ‐ FICA 41,561 44,975 33,293 52,900 53,000 55,600 4144 ‐ HEALTH INSURANCE 60,344 55,308 64,800 86,400 96,000 105,600 4148 ‐ WORKERS COMP 15,000 26,000 17,775 23,700 27,600 29,100 823,641 878,117 638,842 903,800 921,000 971,800 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 12,931 17,084 12,731 26,900 22,300 28,320 4211 ‐ MOTOR FUELS 272,345 378,368 302,354 382,400 402,600 421,400 4212 ‐ LUB/ADD 20,959 8,209 14,779 20,000 21,000 21,630 4217 ‐ CLOTHING/UNIFORM 4,934 4,349 3,089 6,800 7,300 7,210 4231 ‐ SMALL TOOLS 14,341 23,959 11,753 16,000 15,000 16,895 4270 ‐ OP SUP‐VEH/EQ 277,733 358,774 258,181 252,500 340,000 350,000 4272 ‐ OP SUP‐BUILDINGS 0 15 0000 Total Category: COMMODITIES 603,242 790,757 602,888 704,600 808,200 845,455 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 450 707 172 500 600 620 4305 ‐ FEES FOR SERVICE 9,051 6,813 1,230 3,000 8,200 3,300 4310 ‐ COMMUNICATION 5,767 6,078 4,730 6,100 6,300 6,490 4311 ‐ POSTAGE 16 0 60 0 0 0 4321 ‐ DATA PROCESSING 52,237 52,571 46,725 62,300 68,500 71,900 4350 ‐ INSURANCE CHARGE 1,400 1,450 1,200 1,600 2,400 2,600 4370 ‐ MAINT‐REPAIR/EQ 135,111 270,394 384,220 124,000 313,000 335,780 4371 ‐ MAINT‐REPAIR/OTH 525 500 1,069 1,100 600 1,235 4372 ‐ MAINT‐REPAIR/BLD 466 40 0 0 200 0 4380 ‐ RENTAL/LEASE 802 0 0 0 1,700 1,750 4401 ‐ DUES & SUBS 371 1,667 1,759 500 4,000 515 4403 ‐ TRAVEL/TRAIN/CON 4,229 5,277 9,782 11,000 16,500 11,740 4405 ‐ CLEAN/WASTE REMV 2,181 4,302 3,278 2,000 4,300 2,165 4445 ‐ SALES TAX 5,948 6,099 5,222 6,400 6,600 6,800 4449 ‐ OTHER CONTRACT 0 109 0 0 200 205 Total Category: CONTRACTUAL SERVICES 218,555 356,007 459,447 218,500 433,100 445,100 Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 45,971 37,757 0000 Total Category: DEPRECIATION 45,971 37,757 0000 Total Department: 33 ‐ FLEET MAINTENANCE 1,645,438 2,024,881 1,701,177 1,826,900 2,162,300 2,262,355 City of Cottage Grove Annual Budget Fund 710 ‐ Fleet Maintenance Detail of Expenditures Total Category: PERSONAL SERVICES 114 PARKS AND RECREATION DEPARTMENT Department Overview The Parks and Recreation Department provides leisure services and facilities to the community of Cottage Grove. Areas of focus include park/open space management, forestry, horticulture, natural resource/habitat management, recreational services, and facility management. Mission Statement To create and promote policies, programs, and places that enable active living to improve the health, well-being, education, and vitality of our community. Service Areas • Parks • Open space • Trails • Horticulture • Natural Resource/Habitat • Ice Arena • River Oaks Golf Course • Eagles/Event Center • Recreation Services 2022-2023 Department Accomplishments • Glacial Valley Park construction • Managed natural resource and habitat restoration efforts at six park sites • Playground replacements at six parks • Managed a 25% increase of park facility rentals • Increased recreational program participation by 30% • Managed a 20% increase of Ice Arena facility rental and 20% increase for Skate School • Achieved net operating income of $86,000 at River Oaks and established irrigation replacement construction and financial plan • Received legislature support for a local option sales tax 2024 Department Goals and Strategic Initiatives • Restore 21 acres of Cottage Grove Trailway Corridor to native prairie, wetland, and woodland • Manage River Oaks and Ice Arena facilities and Recreation services to be adaptable and sustainable by following the guiding principles of the 2021-2025 business plans • Launch programming and rental marketing at Glacial Valley Park • Guide Local Option Sales Tax discussion with City Council • Achieve 45% cost recovery of recreation programming/events while seeking to implement new trends in programming and capitalizing on staple programs • Work with existing and future developments to build out park, trail, and open space areas such as Still Ponds Park, Denzer Park, Michael’s Point, and McHattie’s Landing neighborhoods • Work with local groups to incorporate publicly accessible AED’s in active park spaces • Continue conversion of aged sports lighting to LED for increased energy and lighting efficiencies 115 PARKS AND RECREATION DEPARTMENT Budget Commentary The Parks and Recreation Department will increase the split-time parks/ice arena maintenance position to a full-time position for parks and a full-time position for the Ice Arena in response to increased service needs. The majority of these expenses will be recovered through service revenues. Recreation is adding a part-time/seasonal staffing to operate a playground program out of the new Glacial Valley Park building. New program revenue is expected to neutralize the expense increase. River Oaks will upgrade the Event Center décor with new chairs, tables, dance floor, and carpet to respond to customer concerns. Trail improvements to the golf course continue to be a priority with the poorest quality of trails being replaced as able. The maintenance of a quality fleet of equipment allows the golf course to be kept in immaculate shape. Investment into repair and replacement of equipment remains a priority. The replacement of an aged rough cutting mower is proposed for 2024. The Ice Arena has had increased success with the Cosmic Skate program on the south rink. In response to that success, the Ice Arena will add similar lighting/event features to the north rink while adding to the skate rental inventory to drive increased attendance and revenue from this popular public program. Both requests are expected to achieve a return on investment of less than three years. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Parks Maintenance Parks & Recreation Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 7.50 8.00 8.00 Management Analyst 0.00 1.00 1.00 Seasonals (FTE equivalent) 9,070 hours 4.50 4.50 4.50 Recreation Recreation Services Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Office Assistant II .50 .50 .50 Seasonals (FTE equivalent) 4.50 5.50 5.50 Ice Arena Recreation Facilities Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Public Service Worker .50 1.00 1.00 Seasonals (FTE equivalent) 3.50 3.50 3.50 Golf General Manager 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 116 PARKS AND RECREATION DEPARTMENT Assistant Superintendent 1.00 1.00 1.00 Executive Chef 1.00 1.00 1.00 Golf Professional 1.00 1.00 1.00 Events Manager 1.00 1.00 1.00 Grill Manager/Line Cook 1.00 1.00 1.00 Seasonals (FTE equivalent) 19.00 16.00 16.00 54.00 54.00 54.00 Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Parks 34 35 36 37 39 Athletic Fields 87 87 88 90 93 Winter Skating Rinks 12 12 12 13 13 Courts (tennis, pickleball, basketball, sand volleyball) 35 35 36 42 44 Park Buildings 10 10 12 13 14 Park Shelters 22 27 28 31 33 Irrigation Zones 549 586 610 630 650 Trail/Sidewalk Miles 82 90 91 95 100 Landscape Beds 300 302 310 315 320 Supervised Playground Registrations 0 5,922 7,300 9,000 9,000 Program Registered Participants 289 1,644 2,200 2,400 2,600 Community Events 2 24 24 25 26 Facility Rental Permits 193 290 355 400 425 Facility Rental Revenue 14,215 16,310 60,800 70,000 80,000 Recreation Program Cost Recovery 15% 44% 49% 50% 50% Ice Rental Hours 3,400 4,800 5,500 5,600 5,700 Indoor Turf/Dry Floor Rental Hours 50 109 173 185 200 Skating School Registrations 157 500 650 700 750 Ice Arena Net Operating Income $21,500 $236,700 $250,000 $250,000 $250,000 Net Golf Rounds 40,100 41,000 41,000 41,000 41,000 Golf Lesson Programs 221 200 200 200 200 Golf Leagues 10 12 13 14 14 Golf Tournaments 30 54 55 55 55 Banquet/Event Rentals 77 135 170 185 200 Special Events/Programs Offered 5 16 22 30 36 River Oaks Net Operating Income $107,600 $78,000 $86,300 $100,000 $100,000 117 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 41 ‐ PARK MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 719,797 771,045 628,194 847,825 946,420 1,127,800 4110 ‐ OVERTIME F. T.30,432 40,007 36,316 22,400 22,400 23,500 4115 ‐ REGULAR‐P/T REG STATUS 2,061 2,289 1,152 0 0 0 4120 ‐ SAL‐P.T./TEMP 121,208 153,065 136,057 164,900 164,920 173,200 4121 ‐ O.T. ‐ P.T./TEMP 0 0 51 0 0 0 4141 ‐ PERA 57,717 62,453 49,154 72,000 79,100 79,400 4142 ‐ FICA 60,516 67,138 55,480 79,150 86,540 87,200 4144 ‐ HEALTH INSURANCE 65,910 75,250 88,725 118,300 142,800 147,800 4148 ‐ WORKERS COMP 32,800 50,800 47,344 63,125 83,500 79,500 1,090,441 1,222,046 1,042,473 1,367,700 1,525,680 1,718,400 Category: COMMODITIES 4209 ‐ OP SUPPLIES‐CLEN 49 884 102 1,850 1,900 2,000 4210 ‐ OP SUPPLY‐OTHER 90,287 74,629 72,346 100,530 103,500 106,600 4211 ‐ MOTOR FUELS 36,303 50,754 39,778 44,000 47,000 48,410 4212 ‐ LUB/ADD 219 97 441 210 200 200 4216 ‐ FERTILIZER/CHEM 33,323 45,677 32,081 47,380 48,800 59,100 4217 ‐ CLOTHING/UNIFORM 6,058 6,980 3,226 6,290 6,500 6,700 4231 ‐ SMALL TOOLS 1,737 2,485 255 1,135 1,100 1,200 4270 ‐ OP SUP‐VEH/EQ 1,583 729 1,522 8,445 8,700 9,000 4271 ‐ OP SUP‐OTHER IMP 15,401 12,848 12,640 18,130 18,700 19,200 4272 ‐ OP SUP‐BUILDINGS 4,072 7,190 4,669 5,350 5,500 5,700 4280 ‐ CAPITAL OUTLAY <$5,000 1,452 8,143 4,960 3,000 3,100 3,200 Total Category: COMMODITIES 190,484 210,417 172,019 236,320 245,000 261,310 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 983 1,361 7,307 2,400 2,500 2,500 4301 ‐ ENGINEERING SVS 0 0 0 2,160 2,200 2,300 4305 ‐ FEES FOR SERVICE 20,940 22,053 19,952 31,100 32,000 33,000 4310 ‐ COMMUNICATION 9,663 10,476 8,245 8,000 8,200 8,500 4311 ‐ POSTAGE 14 13 12 0 0 0 4321 ‐ DATA PROCESSING 37,375 50,000 41,325 55,100 65,300 68,600 4340 ‐ PRINTING 0 141 0000 4350 ‐ INSURANCE CHARGE 33,500 34,770 28,425 37,900 56,900 62,600 4360 ‐ UTILITIES 41,566 42,594 32,727 44,600 45,900 47,300 4370 ‐ MAINT‐REPAIR/EQ 79 3,073 1,722 11,700 12,000 12,400 4371 ‐ MAINT‐REPAIR/OTH 24,995 9,440 17,557 25,000 25,700 36,000 4372 ‐ MAINT‐REPAIR/BLD 7,692 29,837 17,003 18,800 19,400 19,900 4375 ‐ CHARGE‐FLEET MNT 109,811 124,786 149,559 119,800 167,720 184,490 4380 ‐ RENTAL/LEASE 42,265 47,703 43,121 50,890 52,400 54,000 4401 ‐ DUES & SUBS 325 1,443 376 725 700 700 4403 ‐ TRAVEL/TRAIN/CON 6,163 11,147 8,478 14,525 21,600 22,200 4405 ‐ CLEAN/WASTE REMV 17,397 15,911 15,584 20,000 20,600 21,200 4449 ‐ OTHER CONTRACT 0 578 0 1,500 1,500 1,600 Total Category: CONTRACTUAL SERVICES 352,768 405,325 391,392 444,200 534,620 577,290 Category: CAPITAL OUTLAY City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 118 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 41 ‐ PARK MAINTENANCE City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 4540 ‐ OTHER CAP OUTLAY 36,400 3,430 0000 Total Category: CAPITAL OUTLAY 36,400 3,430 0000 Total Department: 41 ‐ PARK MAINTENANCE 1,670,092 1,841,219 1,605,883 2,048,220 2,305,300 2,557,000 119 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 51 ‐ RECREATIONAL PROGRAMS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 179,396 181,765 137,022 185,100 199,000 208,900 4115 ‐ REGULAR‐P/T REG STATUS 9,185 10,302 9,180 13,200 54,200 54,900 4116 ‐ O/T ‐P/T REG. STATUS 0 121 149 0 0 0 4120 ‐ SAL‐P.T./TEMP 114,691 144,796 147,438 141,500 194,670 209,055 4121 ‐ O.T. ‐ P.T./TEMP 1,575 7,407 7,567 0 0 0 4141 ‐ PERA 13,979 14,092 10,939 14,800 16,100 16,900 4142 ‐ FICA 22,357 25,357 22,381 26,000 28,700 30,100 4144 ‐ HEALTH INSURANCE 20,710 24,150 19,425 25,900 28,800 31,700 4147 ‐ UNEMPLOYMENT 0 0 98 0 0 0 4148 ‐ WORKERS COMP 13,000 20,000 13,950 18,600 26,200 26,600 374,893 427,990 368,149 425,100 547,670 578,155 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 242 194 656 900 900 900 4210 ‐ OP SUPPLY‐OTHER 5,399 6,444 5,800 5,700 5,900 6,100 4211 ‐ MOTOR FUELS 1,638 1,786 989 1,700 1,760 1,900 4217 ‐ CLOTHING/UNIFORM 896 1,148 926 1,200 1,200 1,300 4280 ‐ CAPITAL OUTLAY <$5,000 421 2,318 1,977 2,000 2,000 2,000 Total Category: COMMODITIES 8,596 11,890 10,347 11,500 11,760 12,200 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 1,139 1,263 3,200 3,000 3,000 4305 ‐ FEES FOR SERVICE 0 16 305 0 0 0 4309 ‐ CREDIT CARD FEES 10,031 12,212 14,128 8,900 12,000 13,000 4310 ‐ COMMUNICATION 2,728 2,328 1,258 2,300 2,300 2,300 4311 ‐ POSTAGE 59 60 12 50 0 0 4321 ‐ DATA PROCESSING 12,315 19,695 21,825 29,100 34,900 36,600 4340 ‐ PRINTING 0 0 0 2,000 0 0 4341 ‐ ADVER/PUBLISH 24 0 25 500 500 500 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4370 ‐ MAINT‐REPAIR/EQ 130 00000 4375 ‐ CHARGE‐FLEET MNT 3,687 3,712 1,734 2,400 3,360 3,700 4380 ‐ RENTAL/LEASE 1,311 1,130 809 2,600 2,700 2,800 4401 ‐ DUES & SUBS 1,481 1,019 1,140 1,300 1,400 1,400 4403 ‐ TRAVEL/TRAIN/CON 3,449 5,143 1,282 3,000 3,000 3,100 4434 ‐ SPECIAL EVENTS 7,553 14,664 16,184 25,000 26,000 27,000 4435 ‐ LEAGUE PROGRAMS 3,587 3,976 2,840 3,600 3,700 3,800 4436 ‐ CONCESSION RESAL 1,961 1,891 1,109 500 0 0 4449 ‐ OTHER CONTRACT 0 39 0 5,400 5,000 5,000 Total Category: CONTRACTUAL SERVICES 49,316 68,063 64,738 90,950 99,560 104,100 Total Dept: 51 ‐ RECREATIONAL PROGRAMS 432,805 507,944 443,235 527,550 658,990 694,455 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 120 ICE ARENA P ARKS AND RECREATION Department: Parks and Recreation (Fund #: 250) Program: Ice Arena (Program #: 3700) Program Description Cottage Grove Ice Arena is a clean, safe, well-maintained recreation facility that serves the hockey, figure skating, recreational skating, and indoor turf needs of the community and surrounding areas. Revenue-generating services for the business include ice/turf rental, skating school programming, public sessions, tournaments/events, concession stand, vending, skate sharpening, and advertising. Key independent partners to the operation include the Cottage Grove Hockey Association, Park/East Ridge High School Hockey, and the Cottage Grove Figure Skating Booster Club. The Ice Arena operates under the direction of a 5-year business plan. That plan is Council approved and available to the public to provide guidance on all aspects of the operation. Budget Commentary The current half-time position shared with Parks is being coverted into a full-time position in 2024. Considering the consistent usage increase at the arena, this addition is necessary to maintain adequate operations for the customers and maintenance of the facility. This position increase is projected to be fully covered by new revenue. This change would bring the Ice Arena to 3.0 FTE which is equivalent to where Ice Arena operations were from 1982-2016. The Ice Arena has found success in expanding and growing public skating sessions on the south rink with the use of a party lighting system and quality music. Unfortunately, attendance is capped for many sessions due to the limited size of the south rink (small rink). $30,000 is included in the budget to install a similar lighting system on the north rink. Doing so will triple the capacity for these sessions. Increased public session revenue is expected to offset this expense within three years. In support of this effort, $5,000 is included to increase our skate rental inventory because we continue to run out of size-appropriate skates for customers. Skate rental revenue is expected to pay for this expense within two years. 121 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 250 ‐ ICE ARENA Category: REVENUE 3359 ‐ OTHER GOV AID 57,000 57,000 57,500 57,000 57,000 57,000 3561 ‐ ADMISSIONS 26,339 93,612 71,699 78,000 90,000 95,000 3563 ‐ PUNCH CARDS 6,071 13,372 11,338 15,000 15,000 15,000 3564 ‐ H.S. GAME ADMISSIONS 18,264 00000 3567 ‐ LESSONS 76,479 75,620 87,572 90,000 90,000 95,000 3567 ‐ SKATING LESSONS 45,708 49,574 31,200 40,000 50,000 55,000 3569 ‐ 3v3 HOCKEY LEAGUE 0 150 74,930 75,000 75,000 80,000 3569 ‐ LEAGUE FEE 0 50 700 0 0 0 3570 ‐ SKATE SHARPENING 11,399 16,203 11,553 12,000 15,000 18,000 3571 ‐ CONCESSION SALES 57,083 140,144 83,553 120,000 140,000 150,000 3572 ‐ VENDING SALE 9,166 22,050 15,834 25,000 25,000 25,000 3573 ‐ PRO SHOP SALE 3,625 5,533 2,663 4,500 5,000 5,500 3574 ‐ ADVERTISING SALES 29,467 43,080 29,932 35,000 40,000 45,000 3575 ‐ SPECIAL EVENTS 0 0 1,074 0 0 0 3576 ‐ TURF RENTALS 8,565 12,696 18,975 25,000 20,000 20,000 3812 ‐ DONATE & CONTRI 0 1,281 0000 3813 ‐ SALE OF GOODS 500000 3814 ‐ NORTH RINK ICE RENTAL 363,223 353,309 225,303 375,000 400,000 425,000 3814 ‐ RENTAL INCOME 204 1,579 11,740 0 0 0 3814 ‐ SOUTH RINK ICE RENTAL 177,975 192,956 115,422 200,000 225,000 250,000 3814 ‐ WEST RINK ICE RENTAL 273,189 304,010 166,575 275,000 325,000 350,000 3816 ‐ REFUND & REIMBRS 25,200 20,981 0000 3829 ‐ MISC ‐ OTHER 0 1,189 394 0 0 0 3830 ‐ CASH OVER (623) (123) (259) 0 0 0 1,188,338 1,404,264 1,017,699 1,426,500 1,572,000 1,685,500 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 391,751 494,053 367,502 494,390 570,960 594,960 4200 ‐ COMMODITIES 45,186 73,236 41,548 46,132 53,530 49,460 4300 ‐ CONTRACTUAL SERVICES 471,213 649,634 510,770 508,308 645,430 667,505 4500 ‐ CAPITAL OUTLAY 43,373 0 79,368 67,000 0 0 4999 ‐ TRANSFERS 220,000 200,000 150,000 200,000 200,000 200,000 Total Category: EXPENDITURES 1,171,523 1,416,924 1,149,188 1,315,830 1,469,920 1,511,925 FUND BALANCE, BEGINNING YEAR (594,107) (577,292)(589,952) (479,282) (377,202) NET INCREASE (DECREASE)16,816 (12,660) (131,489) 110,670 102,080 173,575 FUND BALANCE, END OF YEAR (577,292) (589,952)(479,282) (377,202) (203,627) City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Summary of Revenues & Expenditures Total Category: REVENUE 122 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 77 ‐ ICE ARENA Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 179,871 226,941 167,212 254,700 304,900 316,100 4110 ‐ OVERTIME F. T.07040000 4115 ‐ REGULAR‐P/T REG STATUS 9,185 10,302 9,180 13,200 14,200 14,900 4120 ‐ SAL‐P.T./TEMP 121,788 157,076 116,353 126,990 130,800 134,730 4121 ‐ O.T. ‐ P.T./TEMP 5,736 7,603 3,201 2,000 2,060 2,130 4141 ‐ PERA 17,813 21,695 17,031 23,000 27,100 28,500 4142 ‐ FICA 22,988 29,107 21,451 30,400 34,300 36,000 4144 ‐ HEALTH INSURANCE 27,870 28,225 23,475 31,300 40,800 44,900 4148 ‐ WORKERS COMP 6,500 12,400 9,600 12,800 16,800 17,700 391,751 494,053 367,502 494,390 570,960 594,960 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 736 408 622 618 640 0 4209 ‐ OP SUPPLIES‐CLEN 2,587 4,821 4,204 2,781 5,000 5,150 4210 ‐ OP SUPPLY‐OTHER 14,627 9,835 12,809 14,000 12,000 12,500 4211 ‐ MOTOR FUELS 6,684 8,343 4,714 7,000 8,500 8,750 4212 ‐ LUB/ADD 864 194 131 515 530 548 4217 ‐ CLOTHING/UNIFORM 1,454 1,579 117 1,442 1,490 1,530 4231 ‐ SMALL TOOLS 456 0 70 309 320 328 4270 ‐ OP SUP‐VEH/EQ 9,292 18,804 10,016 7,622 7,850 8,087 4272 ‐ OP SUP‐BUILDINGS 8,488 13,275 8,865 11,845 12,200 12,567 4280 ‐ CAPITAL OUTLAY <$5,000 0 15,978 0 0 5,000 0 Total Category: COMMODITIES 45,186 73,236 41,548 46,132 53,530 49,460 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,233 15,637 11,316 7,310 7,530 7,756 4301 ‐ ENGINEERING SVS 03300000 4302 ‐ LEGAL SERVICE 0 7,618 756 0 0 0 4303 ‐ INSTRUCTORS 45,231 44,796 52,856 47,170 48,590 50,043 4305 ‐ FEES FOR SERVICE 8,522 8,980 9,190 25,750 15,000 15,450 4309 ‐ CREDIT CARD FEES 11,433 18,637 22,573 11,227 18,000 18,000 4310 ‐ COMMUNICATION 3,050 3,462 1,907 3,811 3,925 4,044 4311 ‐ POSTAGE 4 0 0 309 318 328 4312 ‐ 3v3 HOCKEY LEAGUE 0 43 13,405 0 22,000 22,660 4321 ‐ DATA PROCESSING 40,775 41,560 35,850 47,800 53,700 56,400 4340 ‐ PRINTING 0 28 0 1,030 200 200 4341 ‐ ADVER/PUBLISH 1,289 11,864 2,802 3,296 3,395 3,497 4350 ‐ INSURANCE CHARGE 11,000 11,420 9,300 12,400 18,600 20,500 4360 ‐ UTILITIES 228,861 277,598 213,357 178,911 275,000 283,250 4370 ‐ MAINT‐REPAIR/EQ 33,325 53,155 54,191 34,711 35,750 36,825 4372 ‐ MAINT‐REPAIR/BLD 26,195 54,531 33,892 38,690 39,850 41,475 4375 ‐ CHARGE‐FLEET MNT 6,415 9,783 161 4,300 6,020 6,620 4380 ‐ RENTAL/LEASE 1,311 2,611 2,299 4,120 4,245 4,371 4401 ‐ DUES & SUBS 5,638 4,470 4,098 6,000 6,180 6,366 4403 ‐ TRAVEL/TRAIN/CON 970 1,698 1,781 1,751 3,900 4,000 4405 ‐ CLEAN/WASTE REMV 489 791 456 824 850 875 4434 ‐ SPECIAL EVENTS 1,075 1,072 493 824 1,200 1,236 City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Detail of Expenditures Total Category: PERSONAL SERVICES 123 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 77 ‐ ICE ARENA City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Detail of Expenditures 4436 ‐ PROSHOP RESALE 4,260 5,013 2,055 4,120 5,000 5,150 4438 ‐ CONCESSIONS RESALE 30,700 64,218 34,305 61,800 63,655 65,564 4438 ‐ VENDING RESALE 5,435 10,219 3,730 11,948 12,310 12,676 4449 ‐ OTHER CONTRACT 0 100 0 206 212 219 Total Category: CONTRACTUAL SERVICES 471,213 649,634 510,770 508,308 645,430 667,505 Category: CAPITAL OUTLAY 4540 ‐ OTHER CAP OUTLAY 43,373 0 79,368 67,000 0 0 Total Category: CAPITAL OUTLAY 43,373 0 79,368 67,000 0 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 220,000 200,000 150,000 200,000 200,000 200,000 Total Category: TRANSFERS 220,000 200,000 150,000 200,000 200,000 200,000 Total Department: 77 ‐ ICE ARENA 1,171,523 1,416,924 1,149,188 1,315,830 1,469,920 1,511,925 124 GOLF COURSE P ARKS AND RECREATION Department: Parks and Recreation (Fund #: 255) Program: Golf Course (Program #: 2100, 2105, 2140) Program Description River Oaks is a municipal golf course that appeals to golfers of all skill levels, with outstanding turf conditions, great customer service, and food and beverage options. It is an 18-hole course with Toptracer practice range and golf shop. Leagues, lessons, and events are programmed regularly to market to all demographics. Cross Country ski and snowshoe trails are groomed for free use to the public in winter months. The River Oaks Event Center is a multi-purpose banquet facility that is designed to host programs and events of all sizes. The Eagles Bar and Grill is full-service and caters to both golfers and casual diners. With the upgrade of the event center, grill, and outdoor wedding area and the addition of four bocce ball courts and an outdoor bar, River Oaks is growing toward becoming an outdoor recreation destination for the citizens of Cottage Grove and surrounding communities. River Oaks operates under the direction of a 5-year business plan. That plan is Council approved and available to the public to provide guidance on all aspects of the operation. Budget Commentary $90,000 is included to upgrade the event center with new carpet, banquet chairs and a dance floor to increase event and facility rental appeal is included in the budget. The dated décor of the facility was identified as a concern in the business plan and this budget addition aims to address it. Maintenance of the golf course is a key element of success of River Oaks. Two requests are being included in the budget to address golf-related maintenance concerns. $20,000 is included to improve cart trail sections that have detoriated and $100,000 is included for replacement of the existing rough- cut mower which manicures a majority of the turf across the course daily. As in the past, if revenues are insufficient to cover the capital outlay requests, the capital will be moved into a future year. 125 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 255 ‐ RIVER OAKS GOLF COURSE Category: REVENUE 3324 ‐ STATE GRANTS 0 0 4,519 0 0 0 3400 ‐ GREEN FEES 791,233 797,696 778,686 800,000 917,351 954,045 3402 ‐ PCC MEMBERSHIPS 83,987 76,797 69,013 85,000 88,316 91,848 3418 ‐ HANDICAPS 12,201 10,670 9,460 10,400 12,270 12,760 3420 ‐ RENTAL CLUBS 5,327 4,932 5,327 5,000 5,672 5,898 3421 ‐ GOLF CARTS 359,931 348,906 386,083 380,400 401,242 417,291 3428 ‐ LESSONS 16,125 16,399 16,735 20,000 18,860 19,612 3429 ‐ RANGE 142,498 145,523 160,727 175,000 167,352 174,046 3431 ‐ GOLF CLUB MEMBERSHIP 119,744 126,136 120,722 120,000 145,056 150,858 3434 ‐ CIGARS 1,839 1,089 1,610 1,000 1,252 1,302 3435 ‐ NON‐ALCOHOLIC BEVERAGE 49,128 48,659 45,161 55,000 55,957 58,195 3436 ‐ ALCOHOLIC BEVERAGE 303,997 326,653 319,467 310,000 375,651 390,677 3441 ‐ FOOD 169,971 189,500 197,333 199,000 217,924 226,640 3442 ‐ POLICE SECURITY 0 0 0 1,000 1,000 1,000 3443 ‐ CLUBHOUSE RENTALS 14,850 52,302 40,773 35,000 60,147 62,552 3444 ‐ MANDATORY GRATUITY 85,607 106,710 116,280 92,000 122,717 127,625 3445 ‐ BANQUET FOOD 183,054 239,769 258,779 238,000 275,735 286,764 3446 ‐ BANQUET NA BEVERAGES 2,425 15,919 7,200 4,000 18,306 19,038 3447 ‐ BANQUET ALCOHOLIC BEVERAGES 21,534 9,924 25,888 43,000 11,412 11,868 3451 ‐ GOLF ACCESSORIES 48,366 30,809 31,457 50,000 35,430 36,847 3453 ‐ CLOTHING ‐ TAX 0 16,569 13,922 0 19,054 19,816 3454 ‐ CLOTHING‐NONTAX 20,414 36,336 26,002 30,000 41,786 43,457 3455 ‐ GIFT CERTIFICATE 6,247 (1,470) 0 1,000 1,690 1,757 3465 ‐ GOLF CLUB REPAIR 317 0 260 5,000 5,000 5,200 3810 ‐ INVEST INTEREST (1,310) (4,277) 3,918 0 0 0 3813 ‐ SALE OF GOODS 4,429 956 791 0 0 0 3816 ‐ REFUND & REIMBRS 1,278 1,399 1,322 0 0 0 3829 ‐ MISC ‐ OTHER 3,860 5,336 1,268 0 0 4 3830 ‐ CASH OVER 168 (336) 18 0 0 0 2,447,219 2,602,908 2,642,724 2,659,800 2,999,180 3,119,100 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,216,684 1,321,081 1,184,946 1,257,500 1,362,900 1,435,400 4200 ‐ COMMODITIES 220,107 269,125 208,982 198,163 212,361 217,702 4300 ‐ CONTRACTUAL SERVICES 750,970 827,055 819,529 838,207 914,830 944,930 4500 ‐ CAPITAL OUTLAY 169,782 377,568 741,738 126,350 220,609 280,928 4600 ‐ OTHER FINANCING USES 0 0 0 183,000 183,000 183,000 Total Category: EXPENDITURES 2,357,543 2,794,829 2,955,195 2,603,220 2,893,700 3,061,960 FUND BALANCE, BEGINNING YEAR 46,461 136,137 (55,785) 795 106,275 NET INCREASE (DECREASE)89,676 (191,921) (312,471) 56,580 105,480 57,140 FUND BALANCE, END OF YEAR 136,137 (55,785)795 106,275 163,415 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Summary of Revenues & Expenditures Total Category: REVENUE 126 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 53 ‐ ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 62,028 90,584 99,305 98,700 178,400 187,300 4120 ‐ SAL‐P.T./TEMP 198,639 247,002 181,558 188,300 138,300 145,200 4121 ‐ O.T. ‐ P.T./TEMP 6,353 9,213 3,552 2,000 2,000 2,100 4141 ‐ PERA 4,678 6,709 7,467 12,100 18,000 18,900 4142 ‐ FICA 20,111 26,061 21,470 22,200 24,500 25,700 4144 ‐ HEALTH INSURANCE 7,250 7,550 8,100 10,800 24,000 26,400 4147 ‐ UNEMPLOYMENT 0 16,027 11,270 0 0 0 4148 ‐ WORKERS COMP 2,800 2,300 2,850 3,800 6,700 7,100 301,859 405,446 335,572 337,900 391,900 412,700 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 35 368 1,030 1,060 1,093 4210 ‐ OP SUPPLY‐OTHER 18,393 20,129 13,516 8,549 9,805 9,070 4217 ‐ CLOTHING/UNIFORM 612 5,749 5,524 1,751 1,800 1,858 4280 ‐ CAPITAL OUTLAY <$5,000 15,877 2,049 0 5,150 5,305 5,464 Total Category: COMMODITIES 34,882 27,962 19,409 16,480 17,970 17,485 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 11,310 2,437 1,751 1,800 1,858 4302 ‐ LEGAL SERVICE 0 896 1,656 0 0 0 4305 ‐ FEES FOR SERVICE 51,612 78,102 66,610 54,000 55,620 57,289 4309 ‐ CREDIT CARD FEES 46,670 49,423 50,279 30,000 60,000 61,800 4310 ‐ COMMUNICATION 11,435 11,895 8,237 11,930 12,290 12,657 4311 ‐ POSTAGE 20 94 34 103 110 110 4321 ‐ DATA PROCESSING 33,000 33,700 66,525 88,700 96,400 101,200 4340 ‐ PRINTING 0 0 1,778 2,780 2,860 2,950 4341 ‐ ADVER/PUBLISH 13,305 9,456 5,389 13,390 13,790 14,206 4350 ‐ INSURANCE CHARGE 5,000 5,200 4,275 5,700 8,600 9,500 4360 ‐ UTILITIES 7,724 11,588 8,627 9,270 9,550 9,835 4370 ‐ MAINT‐REPAIR/EQ 1,233 1,491 3,922 1,545 1,600 1,639 4371 ‐ MAINT‐REPAIR/OTH 9,154 415 0000 4372 ‐ MAINT‐REPAIR/BLD 20,583 6,448 5,723 13,000 6,500 6,695 4380 ‐ RENTAL/LEASE 48,996 44,411 47,402 56,650 14,000 14,420 4401 ‐ DUES & SUBS 1,336 2,150 835 2,060 2,120 2,186 4403 ‐ TRAVEL/TRAIN/CON 1,166 96 0 4,375 3,000 3,090 4405 ‐ CLEAN/WASTE REMV 1,387 1,190 1,475 1,648 1,700 1,749 4407 ‐ PROPERTY TAXES 1,091 1,091 1,091 1,030 1,060 1,093 4436 ‐ CONCESSION RESAL 732 00000 4438 ‐ PRO/MISC RESALE 57,970 65,462 75,918 60,000 61,800 63,654 Total Category: CONTRACTUAL SERVICES 312,413 334,417 352,213 357,932 352,800 365,931 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 5,484 00000 4540 ‐ OTHER CAP OUTLAY 23,780 0 0 10,300 10,609 10,928 Total Category: CAPITAL OUTLAY 29,263 0 0 10,300 10,609 10,928 Category: OTHER FINANCING USES City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 127 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 53 ‐ ADMINISTRATION City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures 4600 ‐ PRINCIPAL 0 0 0 183,000 183,000 183,000 Total Category: OTHER FINANCING USES 0 0 0 183,000 183,000 183,000 Total Department: 53 ‐ ADMINISTRATION 678,418 767,825 707,193 905,612 956,279 990,044 128 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 55 ‐ MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 165,729 168,200 132,309 180,100 192,000 201,600 4120 ‐ SAL‐P.T./TEMP 177,722 170,693 172,530 168,000 168,000 176,400 4121 ‐ O.T. ‐ P.T./TEMP 1,830 2,263 3,136 3,100 3,100 3,300 4141 ‐ PERA 15,559 16,393 12,659 18,200 19,100 20,000 4142 ‐ FICA 25,022 24,675 22,475 26,900 27,800 29,200 4144 ‐ HEALTH INSURANCE 21,690 22,600 16,200 21,600 24,000 26,400 4148 ‐ WORKERS COMP 5,100 4,000 3,600 4,800 5,600 5,900 412,652 408,823 362,908 422,700 439,600 462,800 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 533 638 429 515 530 547 4210 ‐ OP SUPPLY‐OTHER 28,044 31,213 23,062 28,943 29,815 30,706 4211 ‐ MOTOR FUELS 28,479 43,340 31,290 28,700 29,561 30,450 4212 ‐ LUB/ADD 1,713 2,732 3,552 3,193 3,290 3,388 4216 ‐ FERTILIZER/CHEM 31,279 34,261 42,736 41,200 42,435 43,709 4217 ‐ CLOTHING/UNIFORM 688 1,852 1,472 1,648 1,700 1,749 4231 ‐ SMALL TOOLS 1,534 1,822 1,495 1,957 2,020 2,076 4270 ‐ OP SUP‐VEH/EQ 25,224 42,636 34,066 30,000 30,900 31,827 4271 ‐ OP SUP‐OTHER IMP 12,672 8,877 5,092 8,446 8,700 8,961 4272 ‐ OP SUP‐BUILDINGS 1,990 590 871 1,957 2,020 2,080 4280 ‐ CAPITAL OUTLAY <$5,000 4,083 0 9,660 5,150 5,305 5,464 Total Category: COMMODITIES 136,239 167,960 153,725 151,709 156,276 160,957 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 278 990 1,050 515 530 547 4301 ‐ ENGINEERING SVS 0 3,251 0000 4305 ‐ FEES FOR SERVICE 10,147 6,980 25,365 13,493 20,000 20,600 4310 ‐ COMMUNICATION 4,100 4,080 2,926 4,320 4,450 4,583 4350 ‐ INSURANCE CHARGE 1,000 1,040 1,451 1,100 1,700 1,900 4360 ‐ UTILITIES 21,239 23,214 19,255 22,248 22,915 23,603 4370 ‐ MAINT‐REPAIR/EQ 2,249 1,220 1,029 6,489 6,690 6,884 4371 ‐ MAINT‐REPAIR/OTH 27,625 5,073 2,598 5,150 5,305 5,464 4372 ‐ MAINT‐REPAIR/BLD 778 6,059 6,264 5,200 5,356 5,617 4375 ‐ CHARGE‐FLEET MNT 94 0 1,997 1,300 1,820 2,000 4380 ‐ RENTAL/LEASE 840 3,753 1,775 4,000 28,120 28,225 4401 ‐ DUES & SUBS 935 1,200 1,031 927 955 984 4403 ‐ TRAVEL/TRAIN/CON 2,507 1,258 2,816 2,800 3,450 3,554 4405 ‐ CLEAN/WASTE REMV 3,351 5,661 5,220 6,901 7,108 7,321 4449 ‐ OTHER CONTRACT 942 6,412 5,909 1,545 6,000 6,180 Total Category: CONTRACTUAL SERVICES 76,084 70,193 78,688 75,988 114,399 117,462 Category: CAPITAL OUTLAY 4510 ‐ BUILD & STRUC 8,876 00000 4530 ‐ MACH & EQUIPMENT 95,594 90,158 9,108 80,000 120,000 170,000 4550 ‐ PROJECT‐CONTRACT 0 0 610,850 0 0 0 4557 ‐ PROJECT‐PROF SVS 0 274,410 103,961 0 0 0 Total Category: CAPITAL OUTLAY 104,470 364,568 723,919 80,000 120,000 170,000 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 129 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 55 ‐ MAINTENANCE City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Department: 55 ‐ MAINTENANCE 729,445 1,011,544 1,319,240 730,397 830,275 911,219 130 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 56 ‐ CLUBHOUSE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 164,397 145,609 158,850 154,800 221,200 232,200 4120 ‐ SAL‐P.T./TEMP 255,303 269,243 254,845 257,500 207,500 217,900 4121 ‐ O.T. ‐ P.T./TEMP 5,730 7,801 2,430 3,700 3,700 3,900 4141 ‐ PERA 18,081 16,030 17,869 21,700 22,900 24,100 4142 ‐ FICA 31,611 31,401 31,035 31,900 33,200 34,900 4144 ‐ HEALTH INSURANCE 21,050 15,100 16,200 21,600 36,000 39,600 4147 ‐ UNEMPLOYMENT 0 16,497 962 0 0 0 4148 ‐ WORKERS COMP 6,000 5,130 4,275 5,700 6,900 7,300 502,173 506,812 486,466 496,900 531,400 559,900 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 0 515 530 547 4210 ‐ OP SUPPLY‐OTHER 28,330 37,787 35,145 23,588 24,295 25,025 4217 ‐ CLOTHING/UNIFORM 441 1,451 0 3,193 3,290 3,388 4280 ‐ CAPITAL OUTLAY <$5,000 20,214 33,965 704 2,678 10,000 10,300 Total Category: COMMODITIES 48,986 73,203 35,849 29,974 38,115 39,260 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 604 2,010 2,111 1,854 1,910 1,967 4305 ‐ FEES FOR SERVICE 23,544 42,901 21,286 26,265 27,050 27,865 4310 ‐ COMMUNICATION 1,485 1,035 1,463 1,670 1,720 1,772 4311 ‐ POSTAGE 0 0 0 103 110 109 4340 ‐ PRINTING 302 0 0 1,545 1,600 1,639 4341 ‐ ADVER/PUBLISH 5,388 7,145 3,969 5,253 10,000 10,300 4350 ‐ INSURANCE CHARGE 4,200 4,360 3,600 4,800 7,200 7,900 4352 ‐ GENERAL LIABILIT 2,545 2,824 3,172 3,914 4,030 4,153 4360 ‐ UTILITIES 32,475 42,607 29,522 35,020 36,070 37,153 4370 ‐ MAINT‐REPAIR/EQ 7,821 1,923 13,151 10,712 11,035 11,365 4371 ‐ MAINT‐REPAIR/OTH 345 2,515 0000 4372 ‐ MAINT‐REPAIR/BLD 22,559 19,444 25,864 22,000 22,660 23,340 4380 ‐ RENTAL/LEASE 7,589 7,053 6,075 5,798 5,970 6,151 4401 ‐ DUES & SUBS 210 1,955 1,950 2,678 2,760 2,841 4403 ‐ TRAVEL/TRAIN/CON 1,423 0 75 3,193 7,500 7,725 4405 ‐ CLEAN/WASTE REMV 2,257 2,105 1,372 2,678 2,758 2,841 4434 ‐ SPECIAL EVENTS 5,763 7,802 10,002 5,253 10,000 10,300 4436 ‐ CONCESSION RESAL 138,058 167,583 151,752 159,650 180,000 185,400 4438 ‐ PRO/MISC RESALE 24,479 23,701 29,338 25,000 25,750 26,523 4439 ‐ LIQUOR ‐ RESALE 74,977 79,030 83,927 80,000 82,400 84,872 4449 ‐ OTHER CONTRACT 6,450 6,450 0 6,901 7,108 7,321 Total Category: CONTRACTUAL SERVICES 362,473 422,445 388,628 404,287 447,631 461,537 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 36,049 13,000 17,819 36,050 90,000 100,000 Total Category: CAPITAL OUTLAY 36,049 13,000 17,819 36,050 90,000 100,000 Total Department: 56 ‐ CLUBHOUSE 949,681 1,015,460 928,762 967,211 1,107,146 1,160,697 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 131 EQUIPMENT REPLACEMENT Department Overview Equipment Replacement funds the purchase of City equipment and vehicles which cost more than $5,000 and have an estimated life greater than 5 years. Financing is provided through General Fund revenue and the Property Tax Levy. Mission Statement To provide for a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses. 2022-2023 Department Accomplishments •Prepared ten-year equipment replacement schedule to be included in the ten-year Financial Management Plan •Evaluated the effectiveness of leasing certain city vehicles 2024 Department Goals •Continue to review the effectiveness of leasing certain City vehicles. 2024 Capital Outlay Description Unit to Replace Budgeted Price 2013 Ford Explorer 21-1247-13 $50,000 2016 Ford Interceptor 21-1660-16 $50,000 Fire Radios n/a $30,330 Squad Cars, Six Multiple $472,560 John Deere Mower 31-8509-14 $68,000 Enclosed Trailer 41-7010-06 $10,000 Redi-Haul Trailer 41-7013-05 $22,000 Utility Vehicle w/Sprayer 41-8705-05 $125,000 Toro Groundsmaster Mower 41-8504-15 $116,000 Utility Vehicle w/Attachments New $40,000 $983,890 132 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 210 ‐ EQUIPMENT REPLACEMENT Category: REVENUE 3011 ‐ CURRENT PROP TAX 0000319,100 384,297 3810 ‐ INVEST INTEREST (8,453) (60,787) 43,848 0 7,990 3,657 3813 ‐ SALE OF GOODS 3,267 9,687 2,969 0 0 0 3899 ‐ TRANSFER IN 647,415 400,000 307,500 410,000 0 0 3960 ‐ BOND ISSUANCE 0000240,000 1,880,000 642,229 348,899 354,317 410,000 567,090 2,267,954 Category: EXPENDITURES 4200 ‐ COMMODITIES 0 1,548 0000 4300 ‐ CONTRACTUAL SERVICES 1,792 000098,474 4500 ‐ CAPITAL OUTLAY 614,105 55,026 469,986 621,550 983,890 2,700,350 4600 ‐ OTHER FINANCING USES 000016,800 37,600 Total Category: EXPENDITURES 615,897 56,574 469,986 621,550 1,000,690 2,836,424 FUND BALANCE, BEGINNING YEAR 1,317,210 1,343,542 1,635,867 1,424,317 990,717 NET INCREASE (DECREASE)26,332 292,325 (115,669) (211,550) (433,600) (568,470) FUND BALANCE, END OF YEAR 1,343,542 1,635,867 1,424,317 990,717 422,247 City of Cottage Grove Annual Budget Fund 210 ‐ Equipment Replacement Summary of Revenues & Expenditures Total Category: REVENUE 133 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ EQUIPMENT REPLACEMENT Category: COMMODITIES 4280 ‐ CAPITAL OUTLAY <$5,000 0 1,548 0000 Total Category: COMMODITIES 0 1,548 0000 Category: CONTRACTUAL SERVICES 4370 ‐ MAINT‐REPAIR/EQ 1,792 00000 4380 ‐ RENTAL/LEASE 0000098,474 Total Category: CONTRACTUAL SERVICES 1,792 000098,474 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 614,105 55,026 469,986 621,550 983,890 2,700,350 Total Category: CAPITAL OUTLAY 614,105 55,026 469,986 621,550 983,890 2,700,350 Category: OTHER FINANCING USES 4630 ‐ OTHER PAYMENTS 000016,800 37,600 Total Category: OTHER FINANCING USES 000016,800 37,600 Total Department: 00 ‐ EQUIPMENT REPLACEMEN 615,897 56,574 469,986 621,550 1,000,690 2,836,424 City of Cottage Grove Annual Budget Fund 210 ‐ Equipment Replacement Detail of Expenditures 134 1 City Council Action Request 14.A. Meeting Date 12/6/2023 Department Administration Agenda Category Action Item Title Performance Evaluation - Jennifer Levitt, City Administrator Staff Recommendation Close the meeting pursuant to MN Statute 13D.05 subd.(3)a to conduct a performance evaluation of City Administrator Jennifer Levitt. Budget Implication N/A Attachments None