HomeMy WebLinkAbout07.G.1
City Council Action Request
7.G.
Meeting Date 1/17/2024
Department Public Works
Agenda Category Action Item
Title Enhanced Sweeping Program Agreement with SWWD
Staff Recommendation Approve the Enhanced Sweeping Program Agreement with SWWD
and accept the CCIP grant in the amount of $153,000 to cover 50%
of the costs to replace the existing Elgin sweeper.
Budget Implication The cost to implement Phase 1 is $93,133 in staff, fuel, and disposal costs, which will be fully
covered by SWWD.
Attachments 1. 1_Enhanced Sweeping Plan & Sweeper CCIP Grant_2024-1-10
2. 2_Enhanced Street Sweeping Plan_2023-12-6
3. 3_Street Sweeping Maps
4. 4_Enhanced Sweeping Program Agreement Revised 12-21-23
5. 5_2024-001 CG Street Sweeper Replacement
To:Honorable Mayor and City Council
Jennifer Levitt, P.E., City Administrator
From:Ryan Burfeind, Public Works Director
Date:January 10, 2024
Re:Enhanced Sweeping Program Agreement & Street Sweeper CCIP Grant
Background
In 2023, the City of Cottage Grove began discussions with the South Washington Watershed
District (SWWD) to implement an enhanced street sweeping program. The goal of this program
is to increase the amount of debris that is swept up from our streets, preventing it from entering
City stormwater ponds. While there are significant environmental benefits from reducing the
amount of organic debris and litter that enters our ponds, it is also a cost savings to the City.
While it can cost up to $100/cubic yard to remove and dispose of debris from our ponds, it costs
around $50/cubic yard when sweeping from our streets.
Discussion
Based on all of the benefits of street sweeping, the City has developed an enhanced sweeping
plan which would be implemented in two phases. The City’s current sweeping program,
referred to as “Baseline” in the plan, will continue to be funded by the City and is listed below.
April City-wide sweeping
Sweeping of commercial/industrial areas monthly from June-August
Fall sweeping of heavy tree canopy areas
Any work above and beyond the Baseline would be fully reimbursed by SWWD, through an
Enhanced Sweeping Program Agreement. The City would implement Phase 1 of the Enhanced
Program in 2024, which would add the following:
March sweeping of main roads/commercial areas
Sweeping of commercial/industrial areas in May
Full city-wide sweeping in the fall
Phase 1 can be implemented with existing City staff and our existing fleet of two sweepers. The
replacement of our 1997 Elgin Sweeper was deemed necessary, to be able to handle the
additional workload. SWWD agreed to pay 50% of the cost to replace this sweeper, which was
discussed with the City Council during the 2024 budget process. It is anticipated that the cost to
implement Phase 1 is $93,133 in staff, fuel, and disposal costs, which will be fully covered by
SWWD.
The Enhanced Sweeping Program also includes a Phase 2, which will involve full City-wide
sweeping each month from April-October, along with the March sweeping of main
roads/commercial areas. It is anticipated that Phase 2 would require an additional 0.5 FTE of
Honorable Mayor, City Council, and Jennifer Levitt
Enhanced Sweeping Program Agreement & Street Sweeper CCIP Grant
January 10, 2024
Page 2
staff time, along with a third sweeper. The staff time would be funded by the SWWD and would
likely be timed with the implementation of a 15th plow route to address workload in the winter
months. Also, the City would request that SWWD pay for the full cost of the third sweeper, as it
would be dedicated to the Enhanced Sweeping Program. Information on Phase #2 of the
Enhanced Program is included for information only at this time. Prior to implementation, regular
budget discussion on new FTEs and the added equipment, along with approval by the City
Council, would be required.
At their January 9, 2024 Board Meeting, SWWD approved the Enhanced Sweeping Program
Agreement specific to Phase #1, and awarded a CCIP grant to cover 50% of the costs of the
sweeper replacement, which is included in the 2024 City budget. The full costs of the sweeper
are $306,000, so the grant amount is $153,000. Both of these documents are included for
approval, along with maps highlighting the different sweeping areas.
Recommendation
It is recommended that the City Council approve the Enhanced Sweeping Program Agreement
with SWWD and accept the CCIP grant in the amount of $153,000 to cover 50% of the costs to
replace the existing Elgin sweeper.
Cottage Grove Enhanced Street Sweeping Plan Summary
December 6, 2023
Background
The City of Cottage Grove aims to reduce the amount of sediment and pollutant in the City’s
stormwater conveyance system through an enhanced sweeping program. The City’s plan to
increase its sweeping efforts comes in a two-phased approach that will increase lane-miles
swept and sweepings collected each phase.
Baseline Sweeping
The current sweeping efforts in Cottage Grove include a Spring city-wide street sweeping that is
contracted out each year, approximately 160 hours of commercial and industrial area sweeping
in the summer months, and an in-house fall sweeping of heavy tree canopy and commercial
areas. The estimated baseline costs can be found in Appendix A
Enhanced Sweeping Phase 1
The first phase of the enhanced sweeping plan increases sweeping by more than 430 lane-
miles and increases estimated collected sweepings by more than 1200 cubic yards. This will be
achieved through adding to the baseline sweeping efforts in the following areas: a March round
of sweeping on main roads and commercial areas in the city prior to the city-wide contracted
sweeping; increasing sweeping in the summer to main roads, commercial, and industrial areas
once a month; and an additional city-wide sweep in the fall. Estimated total costs (labor, fuel,
and disposal) can be found in Appendix B. As part of this phase, the City’s existing Elgin
Pelican sweeper will be replaced. The City is requesting a 50% cost share from the South
Washington Watershed District on this expense. The total cost of the sweeper is estimated at
$306,000.
Enhanced Sweeping Phase 2
The second and final phase of the enhanced sweeping plan aims to sweep every city lane-mile
once a month from April to October. Additionally, the March round of main roads and
commercial areas stated in the first phase would still be completed. These efforts would
complete over 1,900 lane-miles more than the current baseline sweeping and would collect an
estimated 2,280 additional cubic yards of sweepings. Total costs for the second phase can be
found in Appendix B. To fully achieve the second phase of enhanced sweeping in Cottage
Grove, an additional ½ FTE and sweeper will be necessary. While the cost of the additional staff
member would be represented in the labor cost, the sweeper would be an additional expense
that the City would request through the Enhanced Sweeping Program, which is estimated at
$320,000.
AppendixAAnnualCottageGroveBaselineSweepingCostEstimateBASELINESWEEPINGPROGRAMSEASON AREA HOURS RATE($/HR) LABORCOST LANEͲMILES FUELCOST SWEEPINGS(Cu.Yd.) DISPOSAL($/YD) DISPOSALCOSTTOTALCOSTSpring(City) EntireCity(w/Contractor) 146 68.33 9,976.18$384 1,299.96$621 2.14 1,328.94$12,605.08$Spring(Contract) EntireCity(w/City) 350 117 40,950.00$includedabove N/A Includedabove N/A N/A 40,950.00$Summer Business/Commercial 160 60 9,600.00$240 1,424.61$160 2.14 342.40$11,367.01$Fall HeavyTreeCanopy 800 60 48,000.00$194 3,561.53$1440 2.14 3,081.60$54,643.13$FULLYEAR1456 108,526.18$818 6,286.10$2221 4,752.94$119,565.22$
AppendixBAnnualCottageGroveEnhancedSweepingCostEstimateENHANCEDSWEEPINGPROGRAMͲPhase1SEASON AREA HOURS RATE($/HR) LABORCOST LANEͲMILES FUELCOST SWEEPINGS(CY) DISPOSAL($/CY) DISPOSALCOSTTOTALCOSTMarch(precityͲwide) Mainroadsandcommercialareas 56 60.00$3,360.00$52 498.37$200 2.14 428.00$4,286.37$Spring(City) EntireCity(w/Contractor) 146 68.33$9,976.18$384 1,299.33$800 2.14 1,712.00$12,987.51$Spring(Contract) EntireCity(w/City) 350 117.00$40,950.00$N/A N/A Includedw/city 40,950.00$Summer(MayͲAugust) Business/Commercial 200 60.00$12,000.00$240 1,779.90$250 2.14 535.00$14,314.90$FallEntireCity 1400 60.00$84,000.00$384 6,229.65$1500 2.14 3,210.00$93,439.65$Fall HeavyTreecanopyAreas 700 60.00$42,000.00$194 3,114.83$750 2.14 1,605.00$46,719.83$FULLYEAR2852 192,286.18$1254 12,922.08$3500 7,490.00$212,698.26$ENHANCEDSWEEPINGPROGRAMͲPhase2(FullCityMonthlybesidesMarch)SEASON AREA HOURS RATE($/HR) LABORCOST LANEͲMILES FUELCOST SWEEPINGS(CY) DISPOSAL($/CY) DISPOSALCOSTTOTALCOSTMarch(precityͲwide) Mainroadsandcommercialareas 56 60.00$3,360.00$52 498.37$200 2.14 428.00$4,286.37$Spring(City) EntireCity 150 68.33$10,249.50$384 1,334.93$800 2.14 1,712.00$13,296.43$Spring(Contract) EntireCity 350 117.00$40,950.00$N/AͲ$40,950.00$Summer(MayͲAugust) EntireCity 1000 60.00$60,000.00$1536 8,899.50$1000 2.14$2,140.00$71,039.50$September EntireCity 1400 60.00$84,000.00$384 12,459.30$1500 2.14$3,210.00$99,669.30$October EntireCity 1400 60.00$84,000.00$384 12,459.30$1000 2.14$2,140.00$98,599.30$FULLYEAR4356 282,559.50$2740 35,651.40$4500 9,630.00$327,840.90$
AppendixCCostSummaryTABLE4ͲENHANCEDSWEEPINGCOSTSUMMARYBASELINE ENHANCED1ENHANCED2BASELINETOENHANCED1BASELINETOENHANCED2LANEMILESSWEPT 818 1254 2740 436 1922SWEEPINGSCOLLECTED(CY) 2220 3500 4500 1280 2280LABORHOURS 1456 2852 4356 1396 2900TOTALESTIMATEDANNUALCOST 119,565.22$212,698.26$327,840.90$93,133.04$208,275.68$TABLE5ͲEQUIPMENTPURCHASECOSTSCOST SWWDCOSTSHARE SWWDCOSTENHANCEDPHASE1ͲSWEEPERREPLACEMENT 306,000.00$50% 153,000.00$ENHANCEDPHASE2ͲNEWSWEEPERPURCHASE 320,000.00$100% 320,000.00$
March Pre City Wide Sweep StreetsCottage Grove, MNmDate: 5/19/2023Hadley Ave S100th St SHinton Ave SEPointDouglasRd SJamaica Ave S80th St S90th StS90th St SHarknessAve SHardwoodAveE Point DouglasRd SHadleyAve SJamaicaAveS95th St SEsri, NASA, NGA, USGS, FEMA, County of Dakota, Metropolitan Council, MetroGIS, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,EPA, NPS, US Census Bureau, USDALegendMarch Pre City Wide SweepCity LimitsAppend
Commercial/Industrial Main RoadsCottage Grove, MNmDate: 5/19/2023HadleyAveS100thSt SHintonAveSEPointDouglasRd SJamaicaAve S80th St S90th StS90th St SHardwoodAveHemingwayAveEPointDouglasRd SHadleyAve SJamaicaAve SJamaicaAveSIdealAve S95th St S97thStS105th StIdeal Ave SEsri, NASA, NGA, USGS, FEMA, County of Dakota, Metropolitan Council, MetroGIS, Esri, HERE, Garmin, SafeGraph, GeoTechnologies, Inc, METI/NASA, USGS,EPA, NPS, USDALegendCommercial and Industrial Main RoadsCity Limits
Heavy Tree Canopy AreasCottage Grove, MNmDate: 5/19/2023Hamlet Ave S73rd St S95th St SF oothillR dHornell Ave SJamaica Ave S67th St SIndahl Av
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Iden Ave SHinton Ave SHallmark Ave SHeron Ave S79thStSScott BlvdIvan Ave SIra Ave SJody Lane85thStSHenslo weAve S
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d Islay Ave SGreenway Ave SIllies Ave SJewel Ave S82nd St SJanie Ave SGrospoint A
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Inwood A
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Irish Ave S72nd St S99th St S71st St SJanero Ave S
Irvin Ave S
Hyde
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87th St SJarvis Ave S
Hadley
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SHardwood Ave77th St S93rd St SJonathan Ave S
78th St SJensen Ave S
Isleton Av
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80th St S81st St S74th St S83rd St S98th St SIndian Blvd S75th St S97th Ave SIvystone Ave SHillsideTrailInskip Ave S Jergen Ave SGrange Blvd SJoliet Ave SIdeal Ave SJennerLnS90th St SWPoint DouglasRdIdealAveS80th St S80th St S90th St S90th St SHamlet A v eS78th St SHillside Trail80thStS72nd St S83rdStS85thStS80th St SHillside Trail74th St S90thStS73rd St SHardwood AveLegendHeavy Tree Canopy AreasCity Limits
SOUTH WASHINGTON WATERSHED DISTRICT
CITY OF COTTAGE GROVE
ENHANCED STREET SWEEPING COOPERATIVE AGREEMENT
THIS ENHANCED STREET SWEEPING COST PARTICIPATION AGREEMENT (“Agreement”) dated
_________, is by and between the South Washington Watershed District, a political subdivision of
the State of Minnesota, (hereinafter referred to as the "SWWD"), and the City of Cottage Grove, a
political subdivision of the State of Minnesota, (hereinafter referred to as the "City"). Hereinafter,
SWWD and City may be referred to individually as “Party” or collectively as “Parties.”
RECITALS
A. The City and SWWD have a mutual interest in the management of the water resources in
southern Washington County and within the City.
B. The City operates a street sweeping program as part of its Public Works Department and in
support of its Municipal Separate Storm Sewer System (MS4) permit.
C. The City and SWWD collaborated on development of an Enhanced Street Sweeping Plan
which identifies an enhanced program as a cost-effective Best Management Practice (BMP)
to reduce nutrient loading to City and SWWD lakes and reduce maintenance needs of other
BMPs.
D. SWWD desires to support the City's implementation of the Enhanced Street Sweeping Plan,
beginning with increased operation of existing City equipment. If efforts to implement the
Enhanced Street Sweeping Plan are successful, SWWD desires to support the City in
expanding its sweeping capacities through the purchase of additional equipment.
E. The City and SWWD have collaborated or co-operated on several water resources efforts in
the past.
THEREFORE, in consideration of the mutual promises set forth herein and other good and valuable
considerations, the SWWD and the City agree as follows:
I. Purpose, Term, and Automatic Renewal: The purpose of this Agreement is as set forth in the
above recitals, which are incorporated herein by reference. The term of this Agreement shall
commence on the date of execution of this Agreement when all required signatures have
been provided below and shall continue until December 31, 2024. Thereafter, this
Agreement will automatically renew for additional one (1) year terms ("Renewal Term") on
January 1st of each successive year upon the same terms and conditions as herein stated,
unless and until either Party gives the other written notice on or before August 1st prior to a
new Renewal Term that the Party does not intend to renew this Agreement.
II. City of Cottage Grove RESPONSIBILITIES:
A. Outreach. The City will lead public outreach and any other required communication with City
residents about ongoing street sweeping efforts.
B. Funding. The City will continue funding its baseline street sweeping program, as identified in
the City's 2023 Stormwater Pollution Prevention Plan (SWPPP), and as required by its MS4
permit. If either Party receives funding from outside sources, the funds received will be applied
to the total cost of the Enhanced Street Sweeping Program.
C. Sweeping. The City will operate an Enhanced Street Sweeping Program as identified in its
Enhanced Street Sweeping Plan, attached as Exhibit A.
D. Schedule. The City will begin enhanced street sweeping efforts upon execution of this
Agreement and shall continue annually for the term of this Agreement.
E. Reporting. The City will submit an annual report to SWWD by December 15th of each year
summarizing the City’s enhanced street sweeping efforts from the previous year. The report
will include summaries of labor, operation, and maintenance costs, in addition to an estimate of
the amount of material collected and disposed of, broken down by sweeping area.
III. South Washington Watershed District RESPONSIBILITIES:
A. Outreach. SWWD and its partners will assist the City in promoting the Enhanced Street
Sweeping Program and its water quality benefits.
B. Funding. The SWWD will reimburse the City for the costs of operating the Enhanced Street
Sweeping Program upon the submission of an invoice from the City. The invoice will contain
summaries of the City’s labor, operation, maintenance, and disposal costs. If either Party
receives funding from outside sources, the funds received will be applied to the total cost of
the Enhanced Street Sweeping Program. During the initial term and any subsequent Renewal
Term of this Agreement, the total contribution from SWWD to the City for its Enhanced Street
Sweeping Program costs shall not to exceed $200,000 without the signed, written approval
from SWWD.
C. Program Expansion. Should the cooperative efforts of SWWD and the City to implement the City’s
Enhanced Street Sweeping Plan prove successful, SWWD will consider funding further
Enhanced Street Sweeping Program expansion through the purchase of additional equipment
under the terms and conditions of a subsequent agreement.
IV. General Provisions:
A. Relationship of Parties. Nothing contained in this Agreement is intended or shall be construed
in any manner as creating or establishing a joint powers relationship, partnership, joint venture,
or agency relationship between the Parties.
B. Employees. The City and SWWD represent that they have or will secure, at their own
expense, all personnel and/or contractors required for their respective performance of this
Agreement. Any and all personnel and contractors of the City shall not be deemed to have
any employment or contractual relationship with SWWD. Any and all personnel and
contractors of SWWD shall not be deemed to have any employment or contractual relationship
with the City.
C. Liability. Except if arising from or out of SWWD’s fault or negligence, City agrees to indemnify
and defend the SWWD, its successors, and assigns against and will hold harmless the SWWD,
its successors and assigns from any claims, expenses or damages, including attorneys' fees,
arising from City performance of this Agreement. SWWD agrees to indemnify and defend the
City, its successors, and assigns against and will hold harmless the City, its successors and
assigns from any claims, expenses or damages, including attorneys' fees, arising from
SWWD’s performance of this Agreement. In the event claims, losses, damages, or expenses
are caused by the joint or concurrent negligence of SWWD and City, they shall be borne by
each Party in proportion to its own negligence.
D. Assignment or Modification. This Agreement shall be binding upon and inure to the benefit of
City and the SWWD, and their respective successors and assigns; provided, however, that
neither Party may assign this Agreement without the prior written consent of the other Party.
Any modification, alteration, amendments, deletions, or waivers of any provision of this
Agreement will be valid only when mutually agreed upon in writing and signed by both Parties.
Any such waiver shall not affect the waiving Party’s rights with respect to any other or further breach.
City's use of contracted services to meet its obligations under this Agreement shall not be
construed to be an assignment.
E. Data Practices. All data collected, created, received, maintained, or disseminated for any
purposes by the activities of either Party because of this Agreement, shall be governed by the
Minnesota Government Data Practices Act, Minnesota Statutes, Chapter 13, as amended, as
well as any applicable federal regulations on data privacy. Each Party to this Agreement shall
respond to any data request submitted directly to it pursuant to the Minnesota Government
Data Practices Act, Minnesota Statutes, Chapter 13.
F. Records. Both Parties agree that they or any of their duly authorized representatives, at any
time, during normal business hours, and as often as they may reasonably deem necessary,
shall have access to and have the right to examine, audit, excerpt, and transcribe any books,
documents, papers, records, etc., which are pertinent to this Agreement, as well as the
accounting practices and procedures of the Parties.
G. Termination Due to Default. This Agreement may be terminated by either party upon written
notice in the event of substantial failure by the other party to perform in accordance with the
terms of this Agreement. The non-performing party shall have fifteen (15) calendar days from
the date of the termination notice to cure or to submit a plan for cure that is acceptable to the
other party.
H. Governing Law. This Agreement shall be construed in accordance with the laws of the State
of Minnesota and any action must be venued in Washington County District Court.
I. Severability. If any term of this Agreement is found to be void or invalid, such invalidity shall
not affect the remaining terms of this Agreement, which shall continue in full force and effect.
J. Entire Agreement. This Agreement constitutes the entire agreement of the Parties and
supersedes all prior communications, understandings and agreements relating to the subject
matter hereof, whether oral or written.
K. Delay in Performance. Neither City nor SWWD shall be considered in default of this
Agreement for delays in performance caused by circumstances beyond the reasonable
control of the nonperforming party. For purposes of this Agreement, such circumstances
include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire;
epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses
or authorizations from any local, state, or federal agency for any of the supplies, materials,
accesses, or services required to be provided by either City or SWWD under this Agreement.
If such circumstances occur, the nonperforming party shall, within a reasonable time of being
prevented from performing, give written notice to the other party describing the circumstances
preventing continued performance and the efforts being made to resume performance of this
Agreement.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
EXHIBIT A
Cottage Grove Enhanced Street Sweeping Plan Summary
December 6, 2023
Background
The City of Cottage Grove aims to reduce the amount of sediment and pollutant in the City’s stormwater
conveyance system through an enhanced sweeping program. The City’s plan to increase its sweeping
efforts comes in a two-phased approach that will increase lane-miles swept and sweepings collected
each phase.
Baseline Sweeping
The current sweeping efforts in Cottage Grove include a Spring city-wide street sweeping that is
contracted out each year, approximately 160 hours of commercial and industrial area sweeping in the
summer months, and an in-house fall sweeping of heavy tree canopy and commercial areas. The
estimated baseline costs can be found in Appendix A
Enhanced Sweeping Phase 1
The first phase of the enhanced sweeping plan increases sweeping by more than 430 lane- miles and
increases estimated collected sweepings by more than 1200 cubic yards. This will be achieved through
adding to the baseline sweeping efforts in the following areas: a March round of sweeping on main
roads and commercial areas in the city prior to the city-wide contracted sweeping; increasing sweeping
in the summer to main roads, commercial, and industrial areas once a month; and an additional city-
wide sweep in the fall. Estimated total costs (labor, fuel, and disposal) can be found in Appendix B.
As part of this phase, the City’s existing Elgin Pelican sweeper will be replaced. The City is requesting
a 50% cost share from the South Washington Watershed District on this expense. The total cost of
the sweeper is estimated at $306,000.
Enhanced Sweeping Phase 2
The second and final phase of the enhanced sweeping plan aims to sweep every city lane-mile once
a month from April to October. Additionally, the March round of main roads and commercial areas
stated in the first phase would still be completed. These efforts would complete over 1,900 lane-miles
more than the current baseline sweeping and would collect an estimated 2,280 additional cubic yards
of sweepings. Total costs for the second phase can be found in Appendix B. To fully achieve the second
phase of enhanced sweeping in Cottage Grove, an additional ½ FTE and sweeper will be necessary.
While the cost of the additional staff member would be represented in the labor cost, the sweeper would
be an additional expense that the City would request through the Enhanced Sweeping Program, which
is estimated at $320,000.
Appendix A Annual Cottage Grove Baseline Sweeping Cost Estimate BASELINE SWEEPING PROGRAM SEASON AREA HOURS RATE ($/HR) LABOR COST LANE-MILES FUEL COST SWEEPINGS (Cu. Yd.) DISPOSAL ($/YD) DISPOSAL COST TOTAL COST Spring (City) Entire City (w/ Contractor) 146 68.33 $ 9,976.18 384 $ 1,299.96 621 2.14 $ 1,328.94 $ 12,605.08 Spring (Contract) Entire City (w/ City) 350 117 $ 40,950.00 included above N/A Included above N/A N/A $ 40,950.00 Summer Business/Commercial 160 60 $ 9,600.00 240 $ 1,424.61 160 2.14 $ 342.40 $ 11,367.01 Fall Heavy Tree Canopy 800 60 $ 48,000.00 194 $ 3,561.53 1440 2.14 $ 3,081.60 $ 54,643.13 FULL YEAR 1456 $ 108,526.18 818 $ 6,286.10 2221 $ 4,752.94 $ 119,565.22
Appendix B Annual Cottage Grove Enhanced Sweeping Cost Estimate ENHANCED SWEEPING PROGRAM- Phase 1 SEASON AREA HOURS RATE ($/HR) LABOR COST LANE-MILES FUEL COST SWEEPINGS (CY) DISPOSAL ($/CY) DISPOSAL COST TOTAL COST March (pre city-wide) Main roads and commercial areas 56 $ 60.00 $ 3,360.00 52 $ 498.37 200 2.14$ 428.00 $ 4,286.37 Spring (City) Entire City (w/ Contractor) 146 $ 68.33 $ 9,976.18 384 $ 1,299.33 800 2.14$ 1,712.00 $ 12,987.51 Spring (Contract) Entire City (w/ City) 350 $ 117.00 $ 40,950.00 N/A N/A Included w/ city $ 40,950.00 Summer (May-August) Business/Commercial 200 $ 60.00 $ 12,000.00 240 $ 1,779.90 250 2.14$ 535.00 $ 14,314.90 Fall Entire City 1400 $ 60.00 $ 84,000.00 384 $ 6,229.65 1500 2.14$ 3,210.00 $ 93,439.65 Fall Heavy Tree canopy Areas 700 $ 60.00 $ 42,000.00 194 $ 3,114.83 750 2.14$ 1,605.00 $ 46,719.83 FULL YEAR 2852 $ 192,286.18 1254 $ 12,922.08 3500 $ 7,490.00 $ 212,698.26 ENHANCED SWEEPING PROGRAM- Phase 2 (Full City Monthly besides March) SEASON AREA HOURS RATE ($/HR) LABOR COST LANE-MILES FUEL COST SWEEPINGS (CY) DISPOSAL ($/CY) DISPOSAL COST TOTAL COST March (pre city-wide) Main roads and commercial areas 56 $ 60.00 $ 3,360.00 52 $ 498.37 200 2.14$ 428.00 $ 4,286.37 Spring (City) Entire City 150 $ 68.33 $ 10,249.50 384 $ 1,334.93 800 2.14$ 1,712.00 $ 13,296.43 Spring (Contract) Entire City 350 $ 117.00 $ 40,950.00 N/A $ - $ 40,950.00 Summer (May-August) Entire City 1000 $ 60.00 $ 60,000.00 1536 $ 8,899.50 1000 $ 2.14 $ 2,140.00 $ 71,039.50 September Entire City 1400 $ 60.00 $ 84,000.00 384 $ 12,459.30 1500 $ 2.14 $ 3,210.00 $ 99,669.30 October Entire City 1400 $ 60.00 $ 84,000.00 384 $ 12,459.30 1000 $ 2.14 $ 2,140.00 $ 98,599.30 FULL YEAR 4356 $ 282,559.50 2740 $ 35,651.40 4500 $ 9,630.00 $ 327,840.90
Page 9 of 9
Appendix C
Cost Summary
TABLE 4 - ENHANCED SWEEPING COST SUMMARY
BASELINE ENHANCED 1 ENHANCED 2
BASELINE TO
ENHANCED 1
BASELINE TO
ENHANCED 2
LANE MILES SWEPT 818 1254 2740 436 1922
SWEEPINGS COLLECTED (CY) 2220 3500 4500 1280 2280
LABOR HOURS 1456 2852 4356 1396 2900
TOTAL ESTIMATED ANNUAL COST $ 119,565.22 $ 212,698.26 $ 327,840.90 $ 93,133.04 $ 208,275.68
TABLE 5 - EQUIPMENT PURCHASE COSTS
COST SWWD COST SHARE SWWD COST
ENHANCED PHASE 1 - SWEEPER REPLACEMENT $ 306,000.00 50% $ 153,000.00
ENHANCED PHASE 2 - NEW SWEEPER PURCHASE $ 320,000.00 100% $ 320,000.00
2024 COORDINATED CAPITAL IMPROVEMENT
PROGRAM CONTRACT
General Information (to be completed by SWWD)
Organization
SWWD
Contract Number
CCIP2024-001
Other federal or other state
funds?
Yes No
Amendment
Board meeting date(s) ____________
Canceled
Board meeting date:____________
*If contract amended, attach amendment form(s) to this contract.
Organization/Contact
Organization
City of Cottage Grove
Contact Person
Ryan Burfeind
Address
8635 West Point Douglas Road
City/State
Cottage Grove, MN
Zip code
55016
Email
rburfeind@cottagegrovemn.gov
Phone
651-458-2899
Project Location
Address
City-Wide
City/State
Cottage Grove, MN
Zip code
55016
Contract Information
I (we), the undersigned, do hereby request cost-share assistance to help defray the cost of installing the following practice(s) listed
on the second page of this contract. It is understood that:
1. SWWD’s Coordinated Capital Improvement Program is a reimbursement program. Applicants will be reimbursed for the
contract amount upon successful completion of the project and submission of all required documentation.
2. If the contract amount changes upon receipt of a qualified bid or requested change order, requested changes to the grant
amount must be approved by the SWWD Board prior to any expenses being incurred, to be eligible for reimbursement. If the
Board approves, the District will provide an amended agreement and contract amount prior to commencing work on the
project. The SWWD will not accept increased project cost after work has commenced or the project is complete.
3. The City is responsible for full establishment, operation, and maintenance of all practices and upland treatment criteria applied
under this program to ensure that the conservation objective of the practice is met and the effective life, a minimum of 10
years, is achieved.
4. Should the City fail to maintain the practice during its effective life, the City is liable to the South Washington Watershed District
for the amount up to 100% of the amount of financial assistance received to install and establish the practice unless the failure
was caused by reasons beyond the City’s control, or if conservation practices are applied at the City’s expense that provide
equivalent protection of the soil and water resources.
5. This contract, when approved by the SWWD board, will remain in effect unless canceled by mutual agreement. Practices will be
completed by December 31, 2025 unless this contract is amended by mutual consent to reschedule the work and funding.
SWWD Staff may execute amendments to extend the deadline on behalf of the SWWD Board of Managers.
6. Items of cost for which reimbursement is claimed are to be supported by invoices/receipts for payments and will be verified by
SWWD as practical and reasonable. The SWWD Board has the authority to make adjustments to the costs submitted for
reimbursement.
Applicant Signatures
The City’s signature indicates agreement to:
1. Grant the District’s representative(s) access to the parcel(s) where the conservation practice will be located.
2. Obtain all permits required in conjunction with the installation and establishment of the practice prior to starting construction
of the practice.
3. Be responsible for the operation and maintenance of conservation practices applied under this program in accordance with an
operation and maintenance plan prepared by the organization technical representative, if applicable.
4. Not accept cost-share funds, from state and federal sources combined, that are in excess of 100% percent of the total cost to
establish the conservation practice and provide copies of all forms and contracts pertinent to any other state or federal
programs that are contributing funds toward this project.
Date Organization’s Authorized Representative
Conservation Practice (to be completed by Technical Representative)
The primary practice for which cost-share is requested is Stormwater Infrastructure Maintenance
Practice standards or eligible component(s)
Equipment Purchase: 2024 Elgin Pelican Street Sweeper
Engineered Practice
(yes or no)
Ecological practice
(yes or no)
Total Project Cost Estimate
$306,000
The estimated benefits of this project are:
Runoff Volume Reduction
Technical Assessment and Cost Estimate
I have the appropriate technical expertise and have reviewed the site where the above listed practice is to be installed and find it is
needed and that the estimated benefits and costs are practical and reasonable.
Date Technical Representative
Amount Authorized for Financial Assistance (to be completed by SWWD)
The SWWD Board has authorized the following for financial assistance, total not to exceed the smaller of 50% of the SWWD-
approved final total project cost (see item 6, above) or the amount listed below.
$$153,000.00 from 2024 Targeted Retrofit – Street Sweeping (SWW SUF)
Enter program name and fiscal year
$from
Enter program name and fiscal year
Board Meeting Date
01/09/24
Authorized Signature Total Amount Authorized
$153,000.00
Signature