HomeMy WebLinkAbout2024-03-06 (Regular Meeting)1
COTTAGE GROVE CITY COUNCIL March 6, 2024
12800 RAVINE PARKWAY SOUTH
COTTAGE GROVE, MINNESOTA 55016
COUNCIL CHAMBER- 7:00 PM
1 Call to Order
2 Pledge of Allegiance
3 Roll Call
4 Open Forum
5 Adoption of Agenda
6 Presentations
A Minnesota Law Enforcement Support Office (MN-LESO) Presentation
Staff Recommendation: Receive a presentation from Deputy Director Petersen to provide notice of controlled
property Cottage Grove Public Safety may acquire in 2024 from the MN-LESO program.
7 Consent Agenda
A City Council Regular Meeting Minutes (2024-02-07)
Staff Recommendation: Approve the February 7, 2024 Regular City Council Meeting Minutes.
B Advisory Committee on Historic Preservation Minutes
Staff Recommendation: Accept and place on file the minutes from the October 10, 2023, meeting of the
Advisory Committee on Historic Preservation.
C Planning Commission Minutes
Staff Recommendation: Accept and place on file the minutes from the January 22, 2024, Planning
Commission meeting.
D Convention and Visitor's Bureau Meeting Minutes
Staff Recommendation: Approve the November 28, 2023 Convention and Visitor's Bureau Meeting Minutes.
E Accacia Lodge Sportsman Raffle
Staff Recommendation: Approve the Gambling Permit application from Accacia Lodge to hold a raffle on
October 5, 2024, at 11094 70th Street South at 6:00 PM.
F Tyler Utility Pro Billing Software Proposal
Staff Recommendation: Approve of the purchase with Tyler Technologies for the addition of Tyler Utilities
Pro to be used with the City’s Tyler ERP system.
G Intrastate Mutual Aid Cooperative Agreement
Staff Recommendation: 1) Approve the City of Cottage Grove's participation in the Minnesota Incident
Command System (MNICS) Organization/Incident Management Team. 2) Approve the Intrastate Mutual Aid
Cooperative Agreement between the Minnesota Department of Public Safety Homeland Security and
Emergency Management and the City of Cottage Grove.
2
H 2024 Annual City-Wide Sweeping – Contract Extension
Staff Recommendation: Approve the contract extension with Mike McPhillips, Inc. for the 2024 Annual City-
Wide Sweeping project.
I East Point Douglas Road and Jamaica Avenue Reconstruction and Signal Modifications –
Change Order #1
Staff Recommendation: Approve Change Order #1 to include lighting improvements along the Mill and
Overlay portion of East Point Douglas Road, and increasing the contract total by $334,103.95 to a total
contract amount of $8,926,256.10.
J Jamaica Avenue Mill and Overlay Project – Approve Plans and Specifications and Establish
Bid Date
Staff Recommendation: Adopt Resolution 2024-036 approving the plans and specifications and establishing
an April 4, 2024, bid date for the Jamaica Avenue Mill and Overlay Project.
K Minor Subdivision at 9826 East Point Douglas Road South Staff Recommendation:
Adopt Resolution 2024-037 approving the Minor Subdivision of a 13.95 acre parcel of land at 9826 East Point
Douglas Road South into three separate parcels.
L Rental License Approvals
Staff Recommendation: Approve the issuance of rental licenses to the properties in the attached table.
M Mississippi Landing - Environmental Assessment Worksheet Evaluation
Staff Recommendation: Adopt Resolution 2024-039 confirming no new Environmental Assessment
Worksheet is required for the Rachel Development, Mississippi Landing Development project.
N 2024 Mill and Overlay Project - Revised Bid Date
Staff Recommendation: Adopt Resolution 2024-040 revising the bid date from March 7, 2024, to February
29, 2024, for the 2024 Mill and Overlay Project.
O Well #9 Rehabilitation Project
Staff Recommendation: Adopt Resolution 2024-041 awarding the Well 9 Maintenance Project to the
accepted quote supplied by Bergerson Caswell Inc. in the amount of $114,075.00 and authorize execution of
the Agreement for Contractor Services.
P Ice Arena West Rink Condenser Replacement
Staff Recommendation: Approve Resolution 2024-042 authorizing a service agreement with Total
Mechanical in the amount of $76,920.06 for the replacement of the West Rink Condenser Unit.
Q 2024 Pavement Management - Call for Public Improvement Hearing
Staff Recommendation: Approve Resolution 2024-043 establishing a March 20, 2024, Public Hearing date to
order the 2024 Pavement Management Project.
8 Approve Disbursements
A Approve Disbursements
9 Public Hearings
10 Bid Awards
11 Regular Agenda
12 Council Comments and Requests
13 Workshops - Open to Public
14 Workshops - Closed to Public
15 Adjournment