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HomeMy WebLinkAbout2024-4-29 FOC Special Meeting MINUTES HERO TRAINING CENTER 4/29/2024 FACILITY OPERATIONS COMMITTEE 10125 85TH STREET SOUTH COTTAGE GROVE, MINNESOTA 55016 SPECIAL REGULAR MEETING – 9:00 A.M. (In-person) 1. CALL TO ORDER Meeting called to order by board chair Jason Posel at 09:01 A.M. The meeting was held in the conference room A at the HERO Center which is accessible to the public with all doors unlocked. 2. ROLL CALL HERO Manager Dan Anselment took roll call. Committee members present: Pete Koerner (Cottage Grove), Jason Posel (Woodbury), Jennifer Levitt (Cottage Grove), Brenda Malinowski (Cottage Grove), Angela Gorall (Woodbury). Others present: Dan Anselment (HERO Manager), Kori Land (Attorney), Tom Ehrenberg (Woodbury) Brad Petersen (Cottage Grove) and Crystal Raleigh (Cottage Grove). 3. CLOSED MEETING A HERO Center Roof Damage Litigation Discussion. Meeting will be closed pursuant to Minn. Stat. 13D.03 subd. 3(b) for attorney-client privileged communication. Board chair Posel read, “The meeting will be closed pursuant to Minn. Stat. 13D.03 subd. 3(b) for attorney-client privileged communication”. Board chair Posel asked for a motion to close the meeting. Motion made by Jennifer Levitt, 2nd by Angela Gorall and motion carried 5-0 in favor of closing the meeting at 09:02 A.M. All doors were closed at this time. Motion made by board chair Posel to open the meeting. Motion made by Brenda Malinoski, 2nd by Pete Koerner. Motion carried to open the meeting 5-0 in favor at 9:12 A.M. Doors were opened to the meeting room. 4. CONSENT AGENDA NONE 5. APPROVE DISBURSEMENTS NONE 6. REGULAR AGENDA A. Approve Roof Plans and Specifications Recommendation: Review and approve the plans, set bid date, and award contract for temp ballast system. Board chair Posel stated we have several items to address related to the repair of the roof. Posel turned it over to Crystal Raleigh to walk us through our actions today. Crystal Raleigh stated that there are three items to review. These items included plans/specs, set the bid date and approve the temp ballast system. Crystal Raleigh said the bid documents for the roof would go out in early May with bids hopefully being received back by mid to late May for the roofing project. Jennifer Levitt mentioned that the League of MN Cities (LMC) has already reviewed the plans. Crystal Raleigh mentioned there were no comments from Chris Otto from LMC regarding the plans sent for review. Crystal Raleigh mentioned the temp ballast system was put together by LEO A DALY. Two quotes were obtained. One quote was for a gravel temp ballast system and the other quote was for a paver block system. Concerns were raised by Crystal Raleigh to Chris Otto with LMC about how much more it would cost to remove the gravel prior to the roof replacement versus the paver blocks. Chris Otto with LMC approved the Central Roofing Company for $49,775.00 with the paver temporary ballast system. Crystal Raleigh mentioned that LEO A DALY offered some enhancements to the roof system to make the system more durable to prevent this from happening again. This included additional supports in the corners of the roof membrane etc. Posel asked for a motion to approve the plans and specifications and approve the bid date for the roof project. Motion made by Jennifer Levitt and seconded by Pete Koerner. Motion carried 5-0. Posel then asked for motion to award the service agreement for the temp ballast contract now that we have approval from LMC. Motion made by Brenda Malinowski and 2nd by Angela Gorall. Motion carried 5-0. 7. ADJOURNMENT Board chair Posel asked for a motion to adjourn the meeting. Motion to adjourn made by Brenda Malinoski and seconded by Pete Koerner. Motion approved 5-0. Meeting adjourned at 9:18 A.M.