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Home My WebLink About2024 Adopted BudgetAnnual Budget 2024 CITY OF COTTAGE GROVE, MN FINANCE DEPARTMENT 12800 Ravine Parkway S, Cottage Grove, MN 55016 651-458-2800 | CottageGroveMN.gov This page intentionally left blank. TABLE OF CONTENTS INTRODUCTION City Administrator's Budget Message 1-10 Organizational Chart 11 Principal City Officials 12 Community Profile 13 Property Tax Levy 15 Personnel Schedule by Department 16-18 SUMMARY INFORMATION Summary of All Government Funds 20-21 Summary of All Proprietary Funds 22-23 General Fund Revenue Summary 24-26 General Fund Expenditure Summary 27 OPERATING BUDGET Mayor-Council 28-29 Administration Department 30-32 Administration 33 City Clerk & Elections 34 Professional Services 35 Community & Employee Programs 36 City Hall 37 EDA 38-40 Convention & Visitors Bureau 41-43 Information Technology 44-47 Contingency/Transfers 48-49 Finance Department 50-51 Finance 52 Insurance 53-55 Community Development Department 56-58 Planning & Zoning 59 Building Inspection 60 TABLE OF CONTENTS Operating Budget (continued) Page Public Safety/Police Department 61-63 Police Protection 64 Animal Control 65 Forfeitures 66-68 Opioid Settlement 69-70 Public Safety/Fire Department 71-73 Fire Protection 74 Emergency Management 75 EMS (Ambulance) 76-79 Public Works Department 80-83 Engineering 84 Streets 85 Signs/Street Striping 86 Snow/Ice Control (Snow Plowing) 87 Public Works Administration 88 Forestry 89 Recycling 90-92 Storm Water 93-96 Roadway & Trail Maintenance 97-99 Water Utility 100-104 Sewer Utility 105-108 Streetlight Utility 109-111 Fleet 112-114 Parks & Recreation Department 115-117 Park Maintenance 118-119 Recreation 120 Ice Arena 121-124 Golf Course 125-131 Equipment Replacement Fund 132-134 To: Honorable Mayor and City Council From: Jennifer Levitt, City Administrator Date: December 7, 2023 Subject: 2024 Budget Transmittal The following is the 2024 Budget for the City of Cottage Grove municipal operations during the 2024 fiscal year. The document includes all major operating funds of the City and concludes nearly a year’s worth of planning, evaluation, and discussion by the Council and staff. The budget, along with the capital improvement plan, provides direction to staff to carry out community and Council initiatives throughout the year. The annual budget process was guided by policies, ordinances, and the Strategic Plan which have been adopted by the City Council. Four Strategic Initiatives have been used throughout the budget process. •Managing Sustainable Growth •Reforming Organizational Culture •Recreational Destination •Engaging Community A Ten-Year Financial Management Plan (FMP) that received Council consensus in February 2023 was utilized throughout the budget process. The FMP included all current and future operating costs, the capital improvement plan including pavement management and street projects, equipment replacement, existing and future debt, and tax base growth. The FMP targeted an average $100 city property tax increase for the Median Home/Sample Property 1, although an increase of $110 was needed in 2024 to maintain the same excellent level of services including police, fire, street, snow plowing, parks, and recreation services that the community enjoys today. Budget Process and Timeline The budget process follows the timeline established by the State of Minnesota. Minnesota Statutes require that the preliminary budget and the proposed tax levy be approved by the City Council before September 30th each year. The proposed levy must be certified to Washington County by September 30th, as required by Statute. The preliminary levy may be decreased before final adoption in December, but it may not be increased. State law also requires that the City must announce by September 30th the time and place of a future meeting at which the budget and levy will be discussed, and public input allowed, before the final budget adoption and levy determination. This is also known as the Truth in Taxation Hearing. The City is required to adopt the final property tax levy and certify amount to Washington County on or before December 28th of each year. The 2024 budget process began in February with the preparation of 1 the FMP. Based on the FMP, department directors and city staff prepared budget requests. From these requests, a City Administrator recommended budget was presented to City Council. City Council reviewed the budget in numerous workshops in July and adopted a preliminary budget and property tax levy on September 6th. The proposed levy of $23,125,600 was certified to Washington County by September 30th. The Truth in Taxation Hearing was held at 7:00 pm on December 6th, 2023. The preliminary property tax levy that was approved on September 6th was the same as the final property tax levy that was approved on December 6th. Property Tax Rate The City’s property tax rate is calculated by dividing the Net Tax Levy (Gross Levy less Fiscal Disparities Distribution) by the Net Tax Capacity Value. Based on higher increases in the net tax capacity value due to new construction as compared to the net tax levy, the 2024 property tax rate is proposed to decrease from 33.898% to 32.728%. Property Tax Levy The various components of the 2024 Property Tax Levy are summarized below: 2023 2024 General Operating Levy General Fund $17,485,270 $18,567,010 PSCH Interfund Loan/bldg. repairs 250,000 300,000 Economic Development 125,000 275,000 Equipment Levy* $319,100 Total General Operating Levy $17,860,270 $19,461,110 Total Debt Levy $2,789,440 $3,664,490 Total Gross Levy $20,649,710 $23,125,600 Levy Increase 11.99% *Equipment levy had been included in General Fund prior to 2024. 43.812 41.591 43.139 43.012 40.583 38.958 39.182 37.351 37.251 33.898 32.728 0 5 10 15 20 25 30 35 40 45 50 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 History of City Tax Rate-Urban City Tax Rate 2 Property Values The total taxable value of property within the City as determined by the Washington County Assessor will increase by 19.26%. Approximately 5% of this increase is due to new construction and the remainder is due to taxable market value changes to existing properties. Tax Capacity Value Payable 2023 Payable 2024 % Change Real Estate $57,416,628 $68,490,789 Personal Property 654,114 766,487 Subtotal Tax Capacity Value 58,070,742 69,257,276 19.26% Less: Tax Increment (1,829,912) (3,098,149) Less: Fiscal Disparity Contribution (3,354,994) (3,600,281) Net Tax Capacity Value $52,885,836 $62,558,846 18.29% Impact on Taxpayers For an owner of a median valued home in Cottage Grove at $329,600 which increased in taxable market value by 9.2%, the estimated annual property tax bill from the City, based on the 2024 budget and property tax levy, will be $1,161 per year – an increase of $71 from the 2023 amount. This is below the amount identified in the FMP. 2023 2024 Property Market Value City Property Tax Market Value City Property Tax % Increase Market Value City Property Tax Change Median Home $332,400 $1,102 $363,000 $1,173 9.2% $71 Property 1 329,600 1,091 371,400 1,203 12.68% 112 Property 2 373,600 1,254 417,900 1,368 11.86% 114 Property 3 463,300 1,570 519,700 1,717 12.17% 147 Property 4 414,300 1,404 441,200 1,444 6.49% 40 Average $97 3 Comparison of City Property Tax with other similar communities The following tables reflect the 2024 city portion of property taxes on the median home in each city based on the preliminary tax rates in each community. The median home in each community means that 50% of the homes in the community are valued more and 50% are valued less. Cottage Grove compares favorably to other cities in Washington County and other growing cities in the Metro area with a population of over 40,000. There is only one city in Washington County that pays less in City Property Taxes and there are only two growing cities in the Metro area that pay less in City Property Taxes when comparing the median homes in each community. Cities in Washington County Median Value Home Tax Rate 2024 City Property Tax Stillwater $416,100 46.73% $1,944 Afton $680,900 23.50% $1,707 Oak Park Heights $334,800 48.17% $1,579 Mahtomedi $445,700 33.89% $1,510 Hugo $410,000 36.37% $1,490 Lake Elmo $580,400 24.55% $1,474 Newport $322,100 46.25% $1,452 Forest Lake $373,000 38.95% $1,439 Oakdale $347,400 38.34% $1,309 Woodbury $463,300 27.53% $1,276 Cottage Grove $363,000 32.73% $1,173 Saint Paul Park $279,500 35.91% $960 Source: Washington County Taxpayer Services Growing Metro Cities over 40,000 in Population Median Value Home Tax Rate 2024 City Property Tax Edina $700,600 28.37% $2,130 Minnetonka $496,600 34.51% $1,714 Eden Prairie $536,400 28.35% $1,546 Lakeville $446,500 30.55% $1,364 Apple Valley $362,500 36.91% $1,321 Eagan $393,700 33.57% $1,315 Plymouth $524,100 24.44% $1,295 Woodbury $458,600 27.53% $1,263 Maple Grove $451,300 27.05% $1,221 Cottage Grove $363,000 32.73% $1,173 Blaine $338,525 34.89% $1,158 Shakopee $338,400 27.46% $911 Sources: Washington, Dakota, Hennepin, Anoka, and Scott County Taxpayer Services 4 2024 Budget The City has over 50 individual funds in various categories such as general, special revenue, debt service, capital projects, and enterprise. A fund is a self-balancing set of accounts and resources which are dedicated to a specific purpose. The City establishes budgets for the General Fund, special revenue funds, enterprise funds, and internal service funds. The debt service fund activity is based on bond agreements and the capital project funds are based on projects established in the Capital Improvement Plan. In the budget document, the budgets are organized by department. In addition, the special revenue, enterprise, and internal service funds are included within the department that oversees these functions. For example, the Recycling Fund is included in the Public Works Department. Budget Organization Governmental Funds General Fund Special Revenue Funds •Mayor & Council • Recycling (PW) •Administration Department (Admin)•Stormwater (PW) •Finance Department (Finance)•Roadway & Trailway Maintenance (PW) •Community Development Department (CD)• Forfeiture/Seizure (PS) •Public Safety Department (PS)• Ice Arena (Parks) • Public Works Department (PW)•Golf Course (Parks) • Parks & Recreation (Parks)• Economic Development Authority (Admin) •Convention & Visitors Bureau (Admin) • Equipment Replacement (PW) Proprietary Funds Enterprise Funds Internal Service Funds •Water Utility (PW)•Self Insurance (Finance) •Sewer Utility (PW)•Fleet (PW) • Street Light Utility (PW)•Information Technology (Admin) • Ambulance (PS) 5 General Fund The General Fund is the chief operating fund for the City. The General Fund accounts for activities that are not required to be accounted for in any other fund. Included in this fund are general government, police, fire, streets, snow plowing, parks, and recreation activities. These activities are primarily funded by property taxes. Total General Fund revenues and expenditures are estimated at $25,152,640. This is an increase of 8.96%. The largest source of revenue for the General Fund is property taxes. All Minnesota communities received one-time public safety funds based on a per capita basis in 2023 to be utilized for public safety expenditures. The City received $1,733,090 in these funds and will utilize these funds as follows: Description 2024 Budget 2025 Budget 2026 Budget Police Officers (2 FTE’s) $205,600 116,000 $63,800 Firefighter/Paramedics (3 FTE’s) 222,750 156,750 86,214 Fire staffing plan 100,000 Toughbook computers and watchguard 188,000 71,000 69,966 SCBA’s for fire 450,000 Total $716,350 $793,750 $219,980 *fund new Deputy Chief if grant is received for SCBA’s 74% 9% 6%6% 3% 1%1% General Fund Revenues Prop Tax Lic & Permits Intergvmt Charges Transfers Fines Interest Misc 6 2024 Expenditures are proposed to increase due to the following: •Personnel Costs – The budget includes a 3% cost of living increase for salaries based on bargaining unit contracts that have been settled for 2024. Benefits include an increase for worker’s compensation costs due to continued premium increases for worker’s compensation. •Staffing – The 2024 budget includes the addition of the following positions needed to maintain or enhance levels of service to the community. o Police Officer (use of one-time Public Safety Funds) o Police Officer (use of one-time Public Safety Funds) o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Firefighter/Paramedic (use of one-time Public Safety Funds)-Start 4/1 o Management Analyst-Parks (identified in FMP) o IT Technician (funded in the IT fund and identified in FMP) o Recreation Coordinator at 20 hours per week (revenue neutral) o Utility Accounting Technician (funded in the Water/Sewer Fund) o The Public Service Worker position that is currently funded 50% Parks and 50% Ice Arena will be split into two positions. One will be funded 100% by Parks and one will be funded 100% by the Ice Arena. The additional 50% of the parks position is revenue neutral in the General Fund. The additional 50% of the ice arena position is funded by the Ice Arena revenues. 69% 6% 23% 1%1% General Fund Expenditures Personnel Supplies Contract Svc Capital Contingency 7 • Commodities and Contractual Services - Commodities and Contractual Services are included at 3% increase except for the Internal Service Fund allocation expenditures. Internal Service Fund expenditures have been increased to cover current operating costs that have not been recovered in recent budgets. In addition, utility costs have been increased to the actual costs that were experienced in 2022. • Capital – A weather warning siren at the 9500 block of Military has been included in the budget for $39,500. Special Revenue Funds Recycling The revenue in this fund is the recycling grant amount expected to be received from Washington County. Expenditures meet but do not exceed the amount of the grant funding. Stormwater Rates are proposed to increase by 3% per the Stormwater Utility Rate Plan. Expenditures include stormwater maintenance activities. There is a transfer out to the Pavement Management fund for stormwater activities that will be completed as part of the 2024 Pavement Management project. Roadway and Trailway Maintenance The primary source of revenue in this fund are franchise fees. Phase three of the mill and overlay project in the Thompson Grove neighborhood will continue in 2024. In addition, the mill and overlay portion of the East Point Douglas project by Menards will be done in 2024. There are sufficient funds for the 2024 projects. Forfeiture/Seizure This fund includes the associated costs related to forfeiture activities. The revenues for 2024 will fund the expenditures for 2024. Ice Arena Revenues are budgeted at $102,080 over expenditures. The Public Service Worker position is increased in the 2024 budget by .50 FTE. This will bring the full-time FTEs at the arena to 3 FTEs. As in the past, a transfer out of $200,000 is included in this fund to partially fund the debt service payment for the 2016A Bonds which were issued for ice arena capital. Golf Course Revenues are budgeted at $105,480 over expenditures in the 2024 budget. Revenue is based on 41,000 rounds of golf. An internal fund loan payment of $183,000 is included in the budget. The loan is for the replacement of the irrigation system. 8 CG CVB (Cottage Grove Convention and Visitors Bureau) Revenues in this fund are lodging taxes and ARPA funds. The revenues will be sufficient to cover the expenditures of this fund in 2024. 2024 will be the final year of ARPA funds for this fund so additional revenues or fewer expenditures will need to be identified in future years. EDA Fund The property tax levy for this fund has increased from $125,000 in the 2023 budget to $275,000 in the 2024 budget. These funds can be used for economic or redevelopment activity. Equipment Replacement Fund (Capital Project Fund) Equipment and vehicles totaling $983,890 are included in the Equipment Replacement fund for 2024. The purchases include: •Police Squads $472,560 (replacement) •Police Administration vehicles (2) $100,000 (replacement) •Fire radios $30,330 (replacement) •Streets mower $68,000 (replacement) •Parks trailers (2) $32,000 (replacement) •Parks utility vehicle with sprayer $125,000 (replacement) •Parks mower $116,000 (replacement) •Streets utility vehicle with attachments $40,000-lease (replacement) Utility and Enterprise Funds Water and Sewer Funds A 3% increase in water rates and a 5% increase in sewer rates is included in the 2024 budget per the rate study that was done in the fall of 2022. These revenues are sufficient to cover these operations in 2024. Street Light Fund A rate increase of 8% is included in the street light budget to fund current of the street light system and traffic signals. Due to the higher operating costs and necessary replacement costs for the street light infrastructure, further analysis of the street light fund will need to be done in the near future. Ambulance Fund A rate increase of 3% is necessary to fund the expenditures in the fund for 2024. Three new Firefighter/Paramedics positions are included in budget with an allocation of 75% General Fund and 25% Ambulance fund. The General Fund portion of these three positions will be funded with the one-time public safety funds. Allocations for the existing firefighter/paramedic positions are 25% General Fund and 75% Ambulance fund. The new allocation for the three positions is based on analysis during the FMP process regarding the expenditures that the Ambulance fund could support in the future. 9 Internal Service Funds Insurance The Insurance Fund accounts for the health insurance, worker’s compensation, and property insurance coverages throughout the city. Charges to other funds for these coverages will be increasing 20.26% to cover current operating costs. Fleet The Fleet Fund accounts for the fuel purchases, fleet maintenance of the vehicles & equipment, and building maintenance activities for the municipal buildings. Charges to other funds for these activities will be increasing by 23.28% to cover current operating costs. IT The IT Fund accounts for IT software, services, and computer equipment purchased throughout the city. Charges to other funds for IT services will be increasing 9% to cover current operating costs in the fund. In addition, $188,000 in one-time public safety funds will be utilized to fund Toughbooks and the Watch Guard system for public safety. Conclusion The city continues to be well positioned to respond to whatever economic growth and change will come. The City Council maintains a stated goal of ensuring the fiscal health of the organization while strategically planning for economic cycles. The City Council and staff consistently focus on fiscal opportunities, potential challenges, and fund balance growth. We continually evaluate systems and operations to discover efficiencies and improve the delivery of City services. The city continues to strive for fiscal stability. Like the fourteen budgets before it, the 2024 budget was created in concert with a draft 2024 budget to see the impact initiatives have on the long-term budget, assuring that current initiatives did not create future budget imbalances. This model provides the base for long-term financial planning necessary for a well-managed and fiscally stable municipality. Long-term planning and fiscal conservatism have situated the City of Cottage Grove with strong fund balances and cash reserves. This solid base provides the city with not only the ability to face economic challenges, but also the wherewithal to take advantage of economic development opportunities. All the planning and financial stability is nothing, however, without quality City services provided to residents and businesses in a timely, responsive manner. Cottage Grove City employees provide these services to the community in good times and bad. It is my honor to call these dedicated workers my colleagues. 10 Cottage Grove Citizens City Council City Administrator City Attorney Administration Communications Economic Development City Clerk/ Elections Human Resources Finance IT Community Development Building/Code Enforcement Planning Parks and Recreation River Oaks Recreation Parks Public Safety Emergency Management Patrol Investigations Fire HERO Center Public Works Utilties Streets Engineering Fleet and Facilities Advisory Commissions Organizational Chart Emergency Medical Services Ice Arena 11 PRINCIPAL CITY OFFICIALS Elected City Officials Mayor: Myron Bailey Term Expires December 31, 2024 City Council: Tony Khambata Term Expires December 31, 2024 Justin Olsen Term Expires December 31, 2024 Dave Thiede Term Expires December 31, 2026 Vacant* Term Expires December 31, 2024 *Monique Garza will be sworn in on December 6, 2023 to fill this vacant seat. Appointed Officials City Administrator Jennifer Levitt Finance Director Brenda Malinowski Public Safety Director Pete Koerner Public Works Director Ryan Burfeind Parks & Recreation Director Zac Dockter Community Development Director Emily Schmitz City Clerk Tamara Anderson 12 COMMUNITY PROFILE Overview Cottage Grove was organized as a village on July 13, 1965 and was incorporated as a city on January 1, 1974. Cottage Grove is a suburban community located on the southern border of Washington County, sixteen miles southeast of Downtown St. Paul. The City currently occupies 34 square miles of land. With a population of 41,027 according to the Metropolitan Council, Cottage Grove is the second largest city in Washington County. Most of the population of the City concentrates in two age groups: 0-14 years at 28.8% and 25-54 years at 41.8%. According to the 2020 census, the average age is 36.5 years and the median family income is $102,600. Bond Rating The City achieved a bond rating upgrade to AAA by Standard & Poor’s in 2023. This is the highest rating available from Standard & Poor’s. Tax Base Cottage Grove’s tax base is comprised of 84% residential properties and 16% commercial/industrial property. The total taxable market value of all City properties is $6.2 billion, an increase of 68% since 2020 due to new construction and market value appreciation. Estimates from Washington County reflect an increase of 17% in taxable value for the 2024 budget year. - 1,000,000 2,000,000 3,000,000 4,000,000 5,000,000 6,000,000 7,000,000 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 Taxable Market Value in 1,000's Taxable Market Value in 1,000's 13 COMMUNITY PROFILE Development and Redevelopment The City’s business park is home to 2,853,249 square feet of industrial and manufacturing businesses, including Renewal by Andersen, Van Meter, NorthPoint, American Logistics, North Star Sheets, and Up North Plastics. In 2022 and 2023, the City actively purchased and sold land within the City’s business park. Numerous deals were struck with companies eager to locate to the business park including Ryan Companies, Hohenstein’s, and NorthPoint. The City’s commercial areas include four community shopping centers which are home to many prominent retailers including Hy-Vee, PetSmart, Target, TJ-Maxx, Walgreens, Kohl’s, Chipotle, Aldi, Cub Foods, Menards, and Walmart. Parks Cottage Grove has over 2,297 acres of parkland which is developed into 37 parks, playgrounds, and fields. The City recently acquired 20 acres of a former golf course property adjacent to the Mississippi River at 10351 Grey Cloud Trail This property includes 1,900 feet of shoreline and 1.5 miles of paved and natural trails and will serve as a great resource for the future city park while also adding additional recreation and habitat protection adjacent to the 250-acre Grey Cloud Dunes Scientific and Natural Area. The City also operates an Ice Arena with three sheets of ice and an 18-hole golf course, River Oaks, which overlooks the Mississippi. Public Safety The City’s public safety services includes a police department with 46 sworn officers, a fire department with 22 part-time firefighters and 15 full-time firefighter/paramedics who also staff the Cottage Grove Emergency Medical Service (EMS) Ambulance. Public Utilities Cottage Grove’s water and sewer public utility provides water service to over 13,800 residential and commercial customers. The City operates 12 wells. Wastewater treatment and disposal (sanitary sewer) are provided by the Metropolitan Council Environmental Services (MCES). 14 PROPERTY TAX LEVY 2024 Property Tax Levy by Type General Levies General Fund $18,567,010 Public Safety/City Hall Interfund Loan 300,000 Economic Development 275,000 Equipment Levy 319,100 Total General Levies 19,461,110 Debt Levies 2016A GO Refunding Bonds (Ice Arena) 220,000 2017A GO Capital Improvement Plan Bonds (Fire Station) 610,000 2019A GO Capital Improvement Plan Bonds (HERO) 250,000 2019B GO Equipment Certificates (Ice Arena) 350,000 2015A GO Improvement Bonds (Pavement Management) 300,000 2016B GO Improvement Bonds (Pavement Management) 200,000 2018A GO Improvement Bonds (Ravine Parkway) 250,000 2021B GO Improvement Refunding Bonds (PM & Hinton) 531,240 2021A GO Improvement Bonds (Pavement Management) 230,000 2023A GO Improvement & Abatement Bonds (PM & Glacial Valley) 540,950 Future Street Debt (EPD) 182,300 Total Debt Levies 3,664,490 Total Property Tax Levy $23,125,600 Property Tax History 0 5,000,000 10,000,000 15,000,000 20,000,000 25,000,000 2019 2020 2021 2022 2023 2024 General Fund Equipment Levy City Hall Interfund Loan Economic Development Ice Arena Debt PM & Street Debt GO CIP Debt 15 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Administration Department City Administrator 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 Communications Manager 1.00 - - Assistant to City Administrator 0.75 0.75 0.75 City Clerk 1.00 1.00 1.00 Human Resources/Payroll Specialist 1.00 1.00 1.00 Marketing/Communications Specialist -1.00 1.00 Administration Specialist 1.00 1.00 1.00 EDA Director 1.00 1.00 1.00 Assistant to City Administrator 0.25 0.25 0.25 Marketing/Communications Specialist 1.00 1.00 1.00 IT Manager 1.00 1.00 1.00 IT System Administrator -2.00 2.00 IT Specialist 2.00 1.00 1.00 12.00 13.00 13.00 Community Development Department Community Development Director 1.00 1.00 1.00 Senior Planner 2.00 1.00 1.00 Associate Planner 1.00 2.00 2.00 Community Development Assistant 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 Building Inspector 4.00 3.00 4.00 Seasonal Building Inspector 0.50 0.50 0.50 Code Enforcement Officer 1.00 1.00 1.00 Building Permit Technician 2.00 2.00 2.00 Office Assistant II 0.63 0.63 0.63 14.13 13.13 14.13 Finance Department Finance Director 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 Accounting Specialist 1.00 1.00 1.00 Finance Assistant II 0.50 0.50 0.50 Utility Billing Specialist 1.00 1.00 1.00 Utility Billing Clerk 1.00 1.00 1.00 Utility Accounting Technician -1.00 1.00 6.50 7.50 7.50 Public Safety Department Public Safety Director 1.00 1.00 1.00 Police Captain 3.00 3.00 3.00 Sergeant 7.00 9.00 9.00 Police Officer 33.00 33.00 33.00 16 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Management Analyst 1.00 1.00 1.00 Records Manager 1.00 1.00 1.00 Records Coordinator 1.00 1.00 1.00 Records Specialist 2.00 2.00 2.00 Criminal Analyst 1.00 1.00 1.00 Investigative Aid 0.72 0.72 0.72 CSOs (FTE Equivalent) 3.05 4.25 4.25 Fire Chief 1.00 1.00 1.00 Deputy Fire Chief 1.00 1.00 1.00 Fire Marshal 1.00 1.00 1.00 Fire Captain 4.00 4.00 4.00 Firefighter/Paramedic 8.00 11.00 11.00 Administrative Assistant 1.00 1.00 1.00 Volunteer Firefighters 23.00 - - PT Firefighters -23.00 23.00 HERO Center Manager 1.00 1.00 1.00 Administrative Training Coordinator 1.00 1.00 1.00 HERO Maintenance Specialist 1.00 1.00 1.00 95.77 101.97 101.97 Public Works Department Public Works Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 11.00 11.00 11.00 City Forester 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 Seasonals (FTE) 10-560 hr. & 2-1040 hr. 3.69 3.69 3.69 City Engineer 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 Project Engineer 1.00 1.00 1.00 Graduate Engineer 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Working Foreman 1.00 1.00 1.00 Lead Worker 2.00 2.00 2.00 Public Service Workers 10.00 10.00 10.00 Secretary 1.00 1.00 1.00 Seasonals (FTE) 2-560 hr. & 2-1040 hr. 1.54 1.54 1.54 Fleet & Facilities Manager 1.00 1.00 1.00 Working Foreman-Fleet 1.00 1.00 1.00 Lead Worker-Fleet and Facilities 2.00 2.00 2.00 Mechanic 2.00 2.00 2.00 Public Service Worker 1.00 1.00 1.00 Administrative Assistant 1.00 1.00 1.00 49.23 49.23 49.23 17 City of Cottage Grove-Annual Budget Personnel Schedule by Department 2023 Budget 2024 Budget 2025 Budget Parks and Recreation Department Parks Parks & Recreation Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 7.50 8.00 8.00 Management Analyst -1.00 1.00 Seasonals (FTE equivalent) 9,070 hours 4.50 4.50 4.50 Recreation Recreation Services Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Office Assistant II 0.50 0.50 0.50 Seasonals (FTE equivalent) 4.50 5.50 5.50 Ice Arena Recreation Facilities Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Public Service Worker 0.50 1.00 1.00 Seasonals (FTE equivalent) 3.50 3.50 3.50 Golf General Manager 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Assistant Superintendent 1.00 1.00 1.00 Executive Chef 1.00 1.00 1.00 Golf Professional 1.00 1.00 1.00 Events Manager 1.00 1.00 1.00 Grill Manager/Line Cook 1.00 1.00 1.00 Seasonals (FTE equivalent) 16.00 16.00 16.00 51.00 54.00 54.00 Total FTE's 228.63 238.83 239.83 FT Employees 166.00 174.00 175.00 Regular PT Employees (FTE's)2.35 25.35 25.35 Seasonal Employees (FTE's)60.28 39.48 39.48 Summary of Changes from 2023 Budget to 2024 Budget IT Specialist 1.00 Building Inspector (add back in 2025)(1.00) Utility Accounting Technician 1.00 CSO's FTE 1.20 Police Officer 2.00 Firefighter/Paramedic 3.00 Management Analyst 1.00 Public Service Worker 1.00 Recreation seasonals FTE 1.00 10.20 18 19 This page intentionally left blank. Storm‐Roadway Forfeiture/ General Recycling Water Maintenance Seizure Fund Fund Fund Fund Fund Category: REVENUE 3010 ‐ PROPERTY TAXES 18,567,010 0 0 22,000 0 3020 ‐ FRANCHISE FEES 0 0 0 1,905,000 0 3030 ‐ SPECIAL ASSESSMENTS 3,0600000 3110 ‐ LICENSES AND PERMITS 2,371,6700000 3310 ‐ INTERGOVERNMENTAL 1,637,810 57,000000 3400 ‐ CHARGES FOR SERVICES 1,567,91000024,000 3610 ‐ FINES AND PENALTIES 150,0000000 3710 ‐ ENTERPRISE CHARGES FOR SERVICES 0 0 1,198,360 0 0 3809 ‐ INVESTMENT INTEREST 126,250 500 10,000 10,000 0 3812 ‐ MISCELLANEOUS 79,6050000 3960 ‐ OTHER FINANCING SOURCE 00000 3999 ‐ TRANSFERS IN 649,3250000 25,152,640 57,500 1,208,360 1,937,000 24,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 17,513,420 43,600 518,960 0 0 4200 ‐ COMMODITIES 1,481,405 5,000 25,425 0 4,880 4300 ‐ CONTRACTUAL SERVICES 5,778,315 14,120 429,530 390,640 21,990 4500 ‐ CAPITAL OUTLAY 179,500 0 0 1,404,000 5,030 4600 ‐ OTHER FINANCING USES 00000 4730 ‐ MISCELLANEOUS 00000 4999 ‐ TRANSFERS OUT 200,000 0 46,450 0 0 Total Category: EXPENDITURES 25,152,640 62,720 1,020,365 1,794,640 31,900 REVENUES OVER (UNDER) EXPENDITURES 0 (5,220) 187,995 142,360 (7,900) Total Category: REVENUE City of Cottage Grove Annual Budget Governmental Funds Summary of Revenues & Expenditures 20 Opioid Ice Golf Hero Equipment Total Budgeted Settlement Arena Course Center CVB EDA Replacement Governmental Fund Fund Fund Fund Fund Fund Fund Funds 00000275,000 319,100 19,183,110 00000001,905,000 00000003,060 00000002,371,670 0 57,000 0 0 64,695 0 0 1,816,505 0 543,000 2,999,180 898,793 13,845 0 0 6,046,728 0000000150,000 00000001,198,360 0000007,990154,740 0 950,000 0 59,800 75,025 0 0 1,164,430 000000240,000 240,000 0000000649,325 0 1,550,000 2,999,180 958,593 153,565 275,000 567,090 34,882,928 0 570,960 1,362,900 449,200 83,325 212,875 0 20,755,240 0 53,530 212,361 54,910 360 1,510 0 1,839,381 0 623,430 914,830 463,270 64,775 351,940 0 9,052,840 0 0 220,609000983,890 2,793,029 0 0 183,00000016,800199,800 0000000 0 0 200,000 0 35,800000482,250 0 1,447,920 2,893,700 1,003,180 148,460 566,325 1,000,690 35,122,540 0 102,080 105,480 (44,587) 5,105 (291,325) (433,600) (239,612) City of Cottage Grove Annual Budget Governmental Funds, Continued Summary of Revenues & Expenditures 21 Water Sewer Streetlight EMS Insurance Fund Fund Fund Fund Fund Category: REVENUE 3010 ‐ PROPERTY TAXES 00000 3020 ‐ FRANCHISE FEES 00000 3030 ‐ SPECIAL ASSESSMENTS 02,500000 3110 ‐ LICENSES AND PERMITS 00000 3310 ‐ INTERGOVERNMENTAL 000066,000 3400 ‐ CHARGES FOR SERVICES 30,000 0 167,000 2,982,480 3,440,090 3610 ‐ FINES AND PENALTIES 00000 3710 ‐ ENTERPRISE CHARGES FOR SERVICES 3,606,910 4,164,700 1,041,850 0 0 3809 ‐ INVESTMENT INTEREST 50,000 56,000 0 0 10,000 3812 ‐ MISCELLANEOUS 4,000 0 20,000 0 40,000 3960 ‐ OTHER FINANCING SOURCE 00000 3999 ‐ TRANSFERS IN 00000 3,690,910 4,223,200 1,228,850 2,982,480 3,556,090 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,139,200 440,160 174,600 1,810,725 2,956,700 4200 ‐ COMMODITIES 249,720 17,020 95,230 99,260 12,900 4300 ‐ CONTRACTUAL SERVICES 1,660,365 3,385,850 784,590 532,540 441,500 4500 ‐ CAPITAL OUTLAY 150,000 0 0 305,000 0 4600 ‐ OTHER FINANCING USES 00000 4730 ‐ MISCELLANEOUS 0 0 0 434,945 130,000 4999 ‐ TRANSFERS OUT 203,740 203,740 53,000 103,825 0 Total Category: EXPENDITURES 3,403,025 4,046,770 1,107,420 3,286,295 3,541,100 REVENUES OVER (UNDER) EXPENDITURES 287,885 176,430 121,430 (303,815) 14,990 Total Category: REVENUE City of Cottage Grove Annual Budget Proprietary Funds Summary of Revenues & Expenditures 22 Information Total Budgeted Fleet Technology Proprietary Fund Fund Funds 00 0 00 0 0 0 2,500 00 0 0 0 66,000 2,110,640 1,812,600 10,542,810 00 0 0 0 8,813,460 0 0 116,000 0 0 64,000 00 0 00 0 2,110,640 1,812,600 19,604,770 921,000 491,300 7,933,685 808,200 238,795 1,521,125 433,100 1,064,470 8,302,415 0 0 455,000 00 0 0 0 564,945 0 0 564,305 2,162,300 1,794,565 19,341,475 (51,660) 18,035 263,295 City of Cottage Grove Annual Budget Proprietary Funds, Continued Summary of Revenues & Expenditures 23 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND Category: PROPERTY TAXES 3011 ‐ CURRENT PROP TAX 14,603,771 15,094,134 8,999,884 17,485,270 18,567,010 20,487,430 3012 ‐ DEL PROP TAXES 24,219 48,898 48,539 0 0 0 3013 ‐ NON LEVY PROPERTY TAX 63,282 67,613 32,307 60,000 0 0 14,691,273 15,210,645 9,080,731 17,545,270 18,567,010 20,487,430 Category: SPECIAL ASSESSMENTS 3030 ‐ S.A. ‐ CURRENT 3,200 4,056 1,046 3,000 3,060 3,120 3031 ‐ S.A. ‐ DELINQ 602 1,158 0000 3041 ‐ S.A. ‐ NEW ROLL 364 00000 3044 ‐ MISC PEN & INT 534070000 4,219 5,622 1,046 3,000 3,060 3,120 Category: LICENSES & PERMITS 3110 ‐ CONTRACT LICENSE 36,582 32,350 20,887 25,000 25,500 23,800 3112 ‐ SOLID WASTE LIC 0 5,850 5,300 5,850 5,970 6,090 3113 ‐ CIGARETTE LIC 375 5,000 15,596 4,000 7,000 7,000 3115 ‐ LIQUOR LICENSE 2,200 48,400 47,317 52,000 50,000 50,000 3117 ‐ ALARM LICENSE 870 2,179 2,075 1,000 1,000 1,000 3119 ‐ GAMBLING ENFORCE 700 800 1,150 1,000 1,000 1,000 3125 ‐ LAWN CARE LIC 1,275 3,638 0 2,500 0 2,600 3127 ‐ PEDDLER TEMP 100 100 200 100 100 100 3129 ‐ MISCELLANEOUS LICENSE 500 2,200 6,300 200 3,000 3,000 3130 ‐ MASSAGE THERAPY 363 900 975 500 800 800 3138 ‐ ENGINEERING PERMITS 10,546 95,276 14,831 30,000 13,000 13,000 3139 ‐ ELECTRICAL PERMITS 201,169 229,042 135,762 150,000 150,000 140,000 3140 ‐ BUILDING PERMIT 1,930,752 2,262,482 1,110,497 1,250,000 1,250,000 1,166,200 3141 ‐ HTG/REFR PERMIT 178,046 362,538 104,892 125,000 125,000 116,600 3142 ‐ PLBG PERMIT 83,813 246,889 82,092 250,000 138,000 128,100 3143 ‐ REINSPECTION FEE 50 7,000 0 1,000 1,000 1,000 3144 ‐ ANNL PLANT INSP 0 32,261 16,131 13,500 13,800 13,800 3145 ‐ BUILDING PLAN REVIEW 645,559 1,015,768 389,617 475,000 500,000 466,000 3146 ‐ RENTAL LICENSE 65,040 57,890 44,690 65,000 66,300 66,300 3147 ‐ BUILDING PERMITS DENMARK TOWNSH 450 (44,186)0000 3150 ‐ ANIMAL LICENSE 10,558 13,243 10,690 10,000 10,200 10,400 3159 ‐ MISC NON‐BUS LIC 12,792 7,200 6,585 21,250 10,000 10,600 3,181,739 4,386,820 2,015,586 2,482,900 2,371,670 2,227,390 Category: INTERGOVERNMENTAL 3310 ‐ FEDERAL GRANTS 110,523 43,226 10,249 73,400 30,000 31,000 3321 ‐ MVHC 9,085 4,440 0000 3322 ‐ LGA 000054,060 54,060 3324 ‐ STATE GRANTS 310 19,087 53,736 0 0 0 3325 ‐ MN STREET MAINT 48,285 49,470 49,500 45,000 50,000 51,000 3327 ‐ MN PUBLIC SAFETY AID 0000716,350 801,700 3328 ‐ MN POLICE AID 379,193 432,376 477,320 380,000 410,000 418,200 3329 ‐ MN FIRE AID 233,524 258,668 0 206,000 225,000 255,000 3339 ‐ OTHER MN AID 74,655 64,422 82,709 50,200 137,800 139,830 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures Total Category: PROPERTY TAXES Total Category: SPECIAL ASSESSMENTS Total Category: LICENSES & PERMITS 24 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures 3349 ‐ COUNTY AID 43,531 17,378 49,069 15,500 14,600 14,890 3359 ‐ OTHER GOV AID 0 0 795 0 0 0 899,106 889,067 723,378 770,100 1,637,810 1,765,680 Category: CHARGES FOR SERVICES 3510 ‐ MAPS/DOC SALES 0 65 10 100 100 100 3511 ‐ ASSESS SEARCH 100 20 0 100 0 0 3514 ‐ PLANNING FEE 21,994 33,219 8,700 20,000 20,400 20,810 3517 ‐ ADM CHARGE‐CONST 0 4,022 0000 3518 ‐ ENGINEERING CHG‐PRIVATE CONSTRUCT 475,260 214,180 176,964 250,000 200,000 275,000 3519 ‐ OTHER CHARGE SVS 274,375 61,364 2,923 19,000 19,380 19,770 3522 ‐ INVEST FEES 100 0 0 1,000 1,000 1,020 3523 ‐ D.A.R.E. REIMB 166,663 98,880 104,564 99,000 100,980 103,000 3524 ‐ ENGINEERING CHARGE ‐ PUBLIC PROJEC 298,732 872,688 610,725 525,000 730,000 575,000 3530 ‐ TOWING & STORAGE 5,375 5,020 2,655 5,300 5,460 5,600 3532 ‐ FALSE ALARM FEES 0 0 0 5,000 3,500 3,570 3533 ‐ LOCK OUT FEE 4,200 5,444 3,968 5,100 5,250 5,410 3536 ‐ ANIMAL POUND CHG 0 0 185 0 0 0 3537 ‐ OUT POLICE EMPL 363,562 16,200 17,600 20,000 20,000 20,400 3539 ‐ MISC PUB SAFETY 44,821 31,790 19,107 20,200 25,000 25,300 3547 ‐ ST OPEN PERMIT 6,760 6,565 5,695 7,500 7,500 7,650 3548 ‐ RIGHT OF WAY PERMITS 53,905 47,519 43,216 45,000 48,000 48,000 3549 ‐ MISC PUBLIC WORK 16,084 15,443 4,291 20,000 15,000 10,000 3561 ‐ ADMISSIONS 13,417 18,503 13,901 15,000 29,000 30,200 3563 ‐ SUPERVISED PLAYGROUNDS 113,417 130,148 135,472 135,000 193,800 206,460 3567 ‐ LESSONS 4,600 7,925 8,050 6,500 8,500 9,000 3568 ‐ FEE FOR SERVICE 1,402 4,108 5,659 2,000 2,040 2,080 3569 ‐ LEAGUE FEE 6,185 4,721 3,500 7,000 13,000 13,160 3571 ‐ CONCESSION SALES 3,769 (691) 0 500 0 0 3575 ‐ PROGRAMS‐SPECIAL 4,044 22,223 21,261 15,000 23,000 24,000 3580 ‐ FACILITY USE 16,558 60,532 67,989 44,000 97,000 117,840 1,895,324 1,659,888 1,256,435 1,267,300 1,567,910 1,523,370 Category: FINES & PENALTIES 3610 ‐ COURT FINES 148,726 142,770 108,682 150,000 150,000 153,000 148,726 142,770 108,682 150,000 150,000 153,000 Category: INVESTMENT INTEREST 3810 ‐ INVEST INTEREST (63,605) (486,954) 293,110 125,000 126,250 128,780 (63,605) (486,954) 293,110 125,000 126,250 128,780 Category: MISCELLANEOUS 3812 ‐ DONATE & CONTRI 61,554 46,893 78,849 0 0 0 3813 ‐ SALE OF GOODS 25,732 9,328 32,905 6,000 6,000 6,000 3814 ‐ RENTAL INCOME 29,410 5,091 6,390 15,000 7,000 7,500 3816 ‐ REFUND & REIMBRS 67,537 52,883 48,828 25,000 59,465 26,000 3829 ‐ MISC ‐ OTHER 26,112 3,517 10,800 7,000 7,140 7,280 210,345 117,712 177,773 53,000 79,605 46,780 Total Category: INTERGOVERNMENTAL Total Category: CHARGES FOR SERVICES Total Category: FINES & PENALTIES Total Category: INVESTMENT INTEREST Total Category: MISCELLANEOUS 25 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 100 ‐ GENERAL FUND City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Revenues & Expenditures Category: TRANSFERS IN 3899 ‐ TRANSFER IN 616,890 575,230 470,539 687,390 649,325 669,060 616,890 575,230 470,539 687,390 649,325 669,060 Category: OTHER FINANCING SOURCES 3965 ‐ LEASE PROCEEDS 0 20,070 0000 0 20,070 0000 21,584,016 22,520,870 14,127,280 23,083,960 25,152,640 27,004,610 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 14,005,360 15,077,184 11,599,212 15,821,710 17,513,420 18,550,345 4200 ‐ COMMODITIES 1,081,349 1,304,322 1,161,586 1,404,379 1,481,405 1,526,455 4300 ‐ CONTRACTUAL SERVICES 4,603,807 5,198,701 4,089,272 5,012,871 5,778,315 5,919,790 4500 ‐ CAPITAL OUTLAY 229,787 330,938 413,489 435,000 179,500 490,690 4999 ‐ TRANSFERS OUT 833,211 400,000 307,500 410,000 200,000 275,000 Total Category: EXPENDITURES 20,753,513 22,311,145 17,571,059 23,083,960 25,152,640 26,762,280 FUND BALANCE, BEGINNING OF YEAR 12,275,376 13,105,879 13,315,603 13,315,603 13,315,603 NET INCREASE (DECREASE)830,503 209,724 (3,443,779) 0 0 242,330 FUND BALANCE, END OF YEAR 13,105,879 13,315,603 13,315,603 13,315,603 13,557,933 Total Category: OTHER FINANCING SOURCES Total Category: REVENUE: Total Category: TRANSFERS IN 26 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget ADMINISTRATION MAYOR/COUNCIL 91,497 104,208 91,621 106,590 116,370 118,170 ADMINISTRATION 673,638 880,389 612,996 950,500 919,620 968,745 CITY CLERK/ELECTIONS 87,185 244,432 98,698 110,600 236,785 247,055 PROFESSIONAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 COMMUNITY & EMPL PROG 115,288 137,913 114,159 153,300 181,335 140,355 CITY HALL BUILDINGS 424,526 551,732 420,785 473,100 574,260 605,770 TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 2,663,189 2,782,547 2,071,296 2,662,890 2,720,970 2,861,495 FINANCE FINANCE 653,971 602,514 445,141 649,030 676,130 711,850 653,971 602,514 445,141 649,030 676,130 711,850 COMMUNITY DEVELOPMENT PLANNING & ZONING 584,357 669,343 342,450 592,025 590,600 622,250 PROTECTIVE INSPECTION 1,343,099 1,435,966 1,034,801 1,362,460 1,372,805 1,557,975 1,927,456 2,105,309 1,377,251 1,954,485 1,963,405 2,180,225 PUBLIC SAFETY POLICE PROTECTION 8,169,854 8,600,416 6,831,541 9,073,300 9,893,825 10,028,720 ANIMAL CONTROL 23,886 25,790 7,811 29,340 30,710 31,760 FIRE PROTECTION 1,501,433 1,719,684 1,054,162 1,669,220 1,931,190 2,457,420 EMERGENCY PREPAREDNESS 87,341 115,658 266,917 98,580 114,560 119,060 9,782,514 10,461,548 8,160,431 10,870,440 11,970,285 12,636,960 PUBLIC WORKS ENGINEERING 401,798 476,618 397,649 587,610 628,570 661,210 STREET MAINTENANCE 1,591,039 1,617,746 1,484,460 1,800,745 2,048,280 2,193,880 TRAFFIC SIGNS 200,334 212,586 180,608 241,710 259,840 272,310 SNOWPLOWING 636,513 892,650 750,818 869,500 1,019,000 1,073,220 PUBLIC WORKS ADMINISTRATION 416,132 469,020 402,527 477,110 485,530 486,125 FORESTRY 377,671 341,444 251,760 394,670 416,340 433,550 3,623,487 4,010,064 3,467,821 4,371,345 4,857,560 5,120,295 PARKS & RECREATION PARKS MAINTENANCE 1,670,092 1,841,219 1,605,883 2,048,220 2,305,300 2,557,000 RECREATIONAL PROGRAMS 432,805 507,944 443,235 527,550 658,990 694,455 2,102,897 2,349,162 2,049,119 2,575,770 2,964,290 3,251,455 GENERAL FUND TOTAL 20,753,513 22,311,145 17,571,059 23,083,960 25,152,640 26,762,280 FINANCE TOTAL PUBLIC SAFETY TOTAL PUBLIC WORKS TOTAL PARKS & RECREATION TOTAL City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Summary of Expenditures by Department ADMINISTRATION TOTAL COMMUNITY DEVELOPMENT TOTAL 27 MAYOR & COUNCIL Department Overview Composed of five elected officials, the City Council meets the first and third Wednesday each month to consider adoption of policies and administration measures providing services to residents. They also meet periodically in workshops for in-depth discussion of other potential actions to be taken. Mission Statement Provide excellence in the delivery of public services to community residents, businesses and owners of property. Service Areas •Adopt local ordinances and policies •Provide strategic direction 2022-2023 Department Accomplishments •Achieved AAA bond rating. •Diversified Cottage Grove’s housing stock. •Acquired park land along the Mississippi River. 2024 Department Goals •Develop the Shoppes at Cottage View. •Maintain a AAA bond rating. •Secure funding to build 100th Street from TH61 to Jamaica Avenue. •Be an employer of choice. Budgetary Commentary The wage increased that began in 2023 is included in the 2024 Budget. Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Regular Council Meetings 23 23 23 23 23 Special Council Meetings 13 10 20 20 20 28 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 01 ‐ MAYOR/COUNCIL Category: PERSONAL SERVICES 4120 ‐ SAL‐P.T./TEMP 43,196 43,536 37,879 43,600 50,510 50,510 4141 ‐ PERA 1,292 1,360 1,183 1,500 1,580 1,580 4142 ‐ FICA 1,703 1,644 1,431 1,830 1,910 1,910 4148 ‐ WORKERS COMP 140 150 120 160 170 170 46,330 46,690 40,613 47,090 54,170 54,170 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 44 0000 4210 ‐ OP SUPPLY‐OTHER 141 481 828 1,520 1,800 1,800 Total Category: COMMODITIES 141 525 828 1,520 1,800 1,800 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,250 13,500 7,500 6,800 7,000 7,200 4305 ‐ FEES FOR SERVICE 0 0 0 780 700 700 4340 ‐ PRINTING 0 55 0 100 0 0 4350 ‐ INSURANCE CHARGE 1,450 1,510 1,200 1,600 2,400 2,600 4401 ‐ DUES & SUBS 37,148 38,435 40,523 40,700 42,000 43,200 4403 ‐ TRAVEL/TRAIN/CON 275 2,016 435 5,000 5,200 5,300 4434 ‐ SPECIAL EVENTS 903 1,477 522 3,000 3,100 3,200 Total Category: CONTRACTUAL SERVICES 45,026 56,993 50,180 57,980 60,400 62,200 Total Department: 01 ‐ MAYOR/COUNCIL 91,497 104,208 91,621 106,590 116,370 118,170 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 29 ADMINISTRATION DEPARTMENT Department Overview The City Administrator and department staff provide general administrative services for management of the City to ensure that all Council policies and directives are implemented. The City Administrator consults with the Mayor and City Council in their responsibilities as the community’s elected decision makers. Department support includes managing Council agendas and directing information flow and action requests to the Council. The department provides general oversight and supervision of all City operating departments and consultants who provide the direct delivery of services to the community. Mission Statement The Administration Department facilitates the connection of Cottage Grove residents, elected Mayor and City Council, Economic Development, and the City’s operating departments with a goal of delivering superior municipal services through employee empowered community decision-making. Service Areas •Strategic Plan Management •City Clerk •Human Resources •Agenda Management •Community Programs •Convention and Visitors Bureau (CVB) •Community Engagement Facilitation •Marketing and Communications •Implement and Administer Policies •Professional Services •Record Keeping •Provide City Direction and Guidelines 2022-2023 Department Accomplishments •Enacted CBD regulations for licensing and zoning which authorized retail establishments to sell CBD products (low potency cannabis) in certain zoning districts and set the performance standards with the community. •Successfully hosted the inaugural Cottage Grove Food Truck Festival under the direction of the Convention and Visitor’s Bureau. •Implemented the new Cottage Grove Connect e-newsletter to provide another avenue of communication with residents in the community. •Implemented CivicClerk software for Council and Commission packets for user friendly access. •Completed a deeply affordable apartment housing project with Trellis. •Completed the Phase I and II ESA for the 80th Street redevelopment project which included the former post office site and the Village Greens Shopping Center. 2024 Department Goals and Strategic Initiatives •Work to create an open workplace environment committed to excellence in all aspects of operations where excellent service is provided. •Maintain the Strategic Plan and assist departments as needed to achieve the objectives for each direction. 30 ADMINISTRATION DEPARTMENT • Increase diversity, equity and inclusion efforts throughout the organization and community. • Continue to market the City of Cottage Grove as a tourist destination and complete our third Visitor’s Guide for distribution. • Finalize and implement brand guidelines to retain consistency in City communications. • Improve licensing accessibility and allow residents to submit applications online. • Create a strategic communications plan and calendar, a crisis communications action plan, and a media relations plan. • Complete a compensation study and negotiate union contracts. • Determine the best strategy to address development of The Shoppes at Cottage View Property. • Finalize the requirements of the approved 2023 Washington County Brownfield Grant for the Phase I and II site assessments for the EDA owned property and Majestic Ballroom site. Budget Commentary Personnel costs for City Clerk were transitioned from the Administration cost category to the City Clerk cost category to recognize the hiring of a City Clerk in 2022. In the recent past, the city clerk duties were shared by the Human Resources manager and Deputy City Clerk. The Community and Employee Programs cost center includes a compensation study that will be completed in 2024. The City Hall cost center includes increased cost for utilities and building maintenance based on inflationary and increased costs the past several years. Employee recognition programs and employee wellness programs are included in the Community & Employee programs budget and total $20,000 and $4,400 respectively. These programs are outlined in the City’s Public Purpose Expenditure Policy. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget General Fund: City Administrator 1.00 1.00 1.00 Human Resources Manager 1.00 1.00 1.00 Communications Manager 1.00 0.00 0.00 Assistant to City Administrator .75 .75 .75 City Clerk 1.00 1.00 1.00 Human Resources/Payroll Specialist 1.00 1.00 1.00 Marketing/Communications Specialist 0.00 1.00 1.00 Administration Specialist 1.00 1.00 1.00 Special Revenue Funds (EDA & CVB): EDA Director 1.00 1.00 1.00 Assistant to City Administrator .25 .25 .25 Marketing/Communications Specialist 1.00 1.00 1.00 Internal Service Fund: IT Manager 1.00 1.00 1.00 IT System Administrator 0.00 2.00 2.00 IT Specialist 2.00 1.00 1.00 12.00 13.00 13.00 31 ADMINISTRATION DEPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Actual Projected Item 2020 2021 2022 2023 2024 Regular Council Meetings 22 23 23 23 23 Special Council Meetings 23 10 20 19 as of 11/15 20 Total Full Time Employees 156 155 160 168 177 Total Employee Retention 98% 98% 98% 98% 98% 32 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 02 ‐ ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 502,661 637,634 429,768 677,300 648,500 680,800 4141 ‐ PERA 35,993 45,418 30,238 50,800 48,600 51,100 4142 ‐ FICA 35,578 44,428 30,599 51,700 49,700 52,200 4144 ‐ HEALTH INSURANCE 47,940 73,915 54,675 72,900 69,000 75,900 4148 ‐ WORKERS COMP 3,340 4,980 3,000 4,000 4,600 4,500 625,512 806,375 548,280 856,700 820,400 864,500 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 504 308 0 0 400 400 4210 ‐ OP SUPPLY‐OTHER 243 1,986 965 500 900 900 Total Category: COMMODITIES 747 2,293 965 500 1,300 1,300 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 3,125 6,677 9,305 10,500 10,800 11,200 4302 ‐ LEGAL SERVICE 300 1,139 0000 4305 ‐ FEES FOR SERVICE 500 2,560 0 2,100 2,200 2,200 4310 ‐ COMMUNICATION 2,544 3,676 1,944 2,700 3,120 3,120 4321 ‐ DATA PROCESSING 16,415 20,500 31,875 42,500 45,600 47,900 4340 ‐ PRINTING 140 138 55 800 800 800 4341 ‐ ADVER/PUBLISH 956 160 144 2,300 500 500 4350 ‐ INSURANCE CHARGE 10,890 11,300 9,225 12,300 18,500 20,400 4401 ‐ DUES & SUBS 3,287 4,837 2,044 3,200 2,625 2,700 4403 ‐ TRAVEL/TRAIN/CON 7,600 13,991 8,854 14,800 11,575 11,925 4434 ‐ SPECIAL EVENTS 1,622 6,743 305 2,100 2,200 2,200 Total Category: CONTRACTUAL SERVICES 47,379 71,720 63,750 93,300 97,920 102,945 Total Department: 02 ‐ ADMINISTRATION 673,638 880,389 612,996 950,500 919,620 968,745 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 33 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 04 ‐ CITY CLERK/ELECTIONS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME (200) 56,146 65,178 0 94,700 99,400 4120 ‐ SAL‐P.T./TEMP 42,671 49,717 230 0 0 0 4141 ‐ PERA 186 4,211 4,845 0 7,100 7,500 4142 ‐ FICA 2,260 4,611 4,250 0 7,200 7,600 4144 ‐ HEALTH INSURANCE 000012,000 13,200 4148 ‐ WORKERS COMP 0000600600 44,918 114,685 74,504 0 121,600 128,300 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 65 25 26 0 0 0 4210 ‐ OP SUPPLY‐OTHER 31 0 (13) 500 0 0 Total Category: COMMODITIES 96 25 13 500 0 0 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 3,541 4,199 3,179 59,500 61,300 63,200 4302 ‐ LEGAL SERVICE 25,158 114,828 8,340 38,600 39,800 41,000 4305 ‐ FEES FOR SERVICE 20 79 715 0 0 0 4340 ‐ PRINTING 2,598 00000 4341 ‐ ADVER/PUBLISH 999 242 50 500 520 530 4370 ‐ MAINT‐REPAIR/EQ 9,810 10,110 10,935 11,500 11,800 12,200 4401 ‐ DUES & SUBS 45 21 120 0 275 275 4403 ‐ TRAVEL/TRAIN/CON 0 244 842 0 1,490 1,550 Total Category: CONTRACTUAL SERVICES 42,171 129,723 24,181 110,100 115,185 118,755 Total Department: 04 ‐ CITY CLERK/ELECTIONS 87,185 244,432 98,698 110,600 236,785 247,055 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 34 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 03 ‐ PROFESSIONAL SERVICES Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 203,106 218,239 235,847 221,800 248,500 255,000 4302 ‐ LEGAL SERVICE 234,738 245,633 189,691 237,000 244,100 251,400 Total Category: CONTRACTUAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 Total Department: 03 ‐ PROFESSIONAL SERVICES 437,844 463,872 425,538 458,800 492,600 506,400 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 35 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 08 ‐ COMMUNITY & EMPL PROG Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 6,081 1,075 2,000 10,000 10,300 10,610 4120 ‐ SAL‐P.T./TEMP 670 275 1,400 0 0 0 4141 ‐ PERA 342 00000 4142 ‐ FICA 349 00000 7,441 1,350 3,400 10,000 10,300 10,610 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 0 3,410 6,429 2,000 6,350 6,570 Total Category: COMMODITIES 0 3,410 6,429 2,000 6,350 6,570 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 14,000 10,000 26,790 50,000 5,200 4311 ‐ POSTAGE 265 265 25,374 35,000 36,050 37,150 4340 ‐ PRINTING 73,553 79,824 28,031 42,460 44,800 45,500 4375 ‐ CHARGE‐FLEET MNT 0 0 0 1,000 1,400 1,540 4401 ‐ DUES & SUBS 0 0 2,778 0 3,955 3,955 4403 ‐ TRAVEL/TRAIN/CON 2,573 14 1,500 10,300 605 605 4434 ‐ SPECIAL EVENTS 31,456 39,050 36,647 25,750 27,875 29,225 Total Category: CONTRACTUAL SERVICES 107,847 133,153 104,330 141,300 164,685 123,175 Total Department: 08 ‐ COMMUNITY & EMPL PRO 115,288 137,913 114,159 153,300 181,335 140,355 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 36 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 09 ‐ CITY HALL BUILDINGS Category: PERSONAL SERVICES 4110 ‐ OVERTIME F. T.27700000 4141 ‐ PERA 21 00000 4142 ‐ FICA 17 00000 31500000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 6,712 7,974 4,167 8,900 9,200 9,400 4210 ‐ OP SUPPLY‐OTHER 3,092 2,362 3,322 3,500 3,600 3,700 4211 ‐ MOTOR FUELS 3,967 0 0 1,500 3,000 0 4231 ‐ SMALL TOOLS 90 00000 4270 ‐ OP SUP‐VEH/EQ 1,332 669 436 1,000 0 1,300 4272 ‐ OP SUP‐BUILDINGS 7,202 6,136 5,747 7,200 7,500 8,200 Total Category: COMMODITIES 22,395 17,141 13,672 22,100 23,300 22,600 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 445 0 0 500 500 600 4305 ‐ FEES FOR SERVICE 31,875 26,832 23,620 31,000 32,000 33,000 4311 ‐ POSTAGE 10,436 14,656 5,000 12,000 12,000 12,000 4321 ‐ DATA PROCESSING 13,990 15,000 18,975 25,300 30,600 32,100 4340 ‐ PRINTING 831 0 1,079 1,000 500 500 4350 ‐ INSURANCE CHARGE 40,000 41,520 33,975 45,300 68,000 74,800 4360 ‐ UTILITIES 104,730 134,475 101,228 105,000 135,000 140,000 4370 ‐ MAINT‐REPAIR/EQ 4,367 5,055 2,102 9,000 6,000 6,100 4371 ‐ MAINT‐REPAIR/OTH 0 41 0000 4372 ‐ MAINT‐REPAIR/BLD 119,833 203,022 158,230 146,500 180,000 188,700 4375 ‐ CHARGE‐FLEET MNT 0 4 84 400 560 620 4380 ‐ RENTAL/LEASE 11,512 16,920 12,813 12,000 12,000 18,000 4401 ‐ DUES & SUBS 120 00000 4405 ‐ CLEAN/WASTE REMV 63,676 56,996 50,007 63,000 73,800 76,750 Total Category: CONTRACTUAL SERVICES 401,816 514,521 407,113 451,000 550,960 583,170 Total Department: 09 ‐ CITY HALL BUILDINGS 424,526 551,732 420,785 473,100 574,260 605,770 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 37 ECONOMIC DEVELOPMENT AUTHORITY Department: Administration (Fund #: 285) Program: Economic Development (Program #: 1135) Program Description The Economic Development Authority is led by a seven-member board that provides public support of various activities promoting economic growth in the City. It is the business development entity of the City. Activities include strategic planning, program implementation, financial program management, and business park development. Budget Commentary The property tax levy fo the EDA Fund was increased from 125,000 in the 2023 Budget to 275,000 in the 2024 Budget. This is the first increase in the property tax levy for the EDA Fund since 2018. The Ten-Year Financial Management Plan identified the need to fund economic and redevelopment activities in the community. The additional property tax levy funds will be used for this purposes: •Promote and facilitate commercial and industrial development that enhances the tax base and creates higher paying jobs within the city. •Maintain financial incentives to enhance economic development, including a facade improvement program and DARTS bus loop circulator to serve Cottage Grove’s senior population. •Continue to market Cottage Grove as a community that is positioned for business growth. •Represent the community in county and regional economic development initiatives. 38 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 285 ‐ ECONOMIC DEVELOPMENT AUTHORITY Category: REVENUE 3011 ‐ CURRENT PROP TAX 124,710 124,439 64,339 125,000 275,000 275,000 3012 ‐ DEL PROP TAXES 220 384 382 0 0 0 3310 ‐ FEDERAL GRANTS 32,690 68,590 0000 3324 ‐ STATE GRANTS 2,250 10,000 0000 3574 ‐ ADVERTISING SALES 0 6,290 0000 3809 ‐ INTERFUND INTRST 600 307 43 0 0 0 3810 ‐ INVEST INTEREST (2,471) 0 35 0 0 0 3812 ‐ DONATE & CONTRI 0 250 0000 3816 ‐ REFUND & REIMBRS 0 27,234 12,024 0 0 0 3840 ‐ LODGING TAX 57,987 74,447 0000 3899 ‐ TRANSFER IN 75,000 100,000 75,000 100,000 0 0 290,985 411,941 151,822 225,000 275,000 275,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 167,275 215,887 161,081 198,700 212,875 224,510 4200 ‐ COMMODITIES 1,747 4,457 3,422 2,990 1,510 1,610 4300 ‐ CONTRACTUAL SERVICES 315,922 274,185 240,760 336,945 351,940 362,530 4700 ‐ MISCELLANEOUS 182,418 00000 4999 ‐ TRANSFERS 0 0 40,144 0 0 0 Total Category: EXPENDITURES 667,363 494,530 445,406 538,635 566,325 588,650 FUND BALANCE, BEGINNING YEAR 12,666 (363,712)(446,300) (759,935) (1,051,260) NET INCREASE (DECREASE)(376,378) (82,588) (293,584) (313,635) (291,325) (313,650) FUND BALANCE, END OF YEAR (363,712) (446,300)(759,935) (1,051,260) (1,364,910) City of Cottage Grove Annual Budget Fund 285 ‐ Economic Development Authority Summary of Revenues & Expenditures Total Category: REVENUE 39 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 12 ‐ EDA Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 134,567 172,823 129,220 157,425 168,200 176,575 4141 ‐ PERA 9,999 13,729 9,578 11,775 12,600 13,275 4142 ‐ FICA 9,644 12,395 9,158 12,000 12,925 13,600 4144 ‐ HEALTH INSURANCE 12,075 15,700 12,150 16,200 17,550 19,460 4148 ‐ WORKERS COMP 990 1,240 975 1,300 1,600 1,600 167,275 215,887 161,081 198,700 212,875 224,510 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 419 167 0 210 210 210 4210 ‐ OP SUPPLY‐OTHER 1,328 4,290 3,352 2,780 1,300 1,400 4217 ‐ CLOTHING/UNIFORM 0 0 70 0 0 0 Total Category: COMMODITIES 1,747 4,457 3,422 2,990 1,510 1,610 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 42,432 47,670 24,445 50,000 95,000 55,000 4301 ‐ ENGINEERING SVS 60,132 34,753 65,822 9,550 40,000 61,500 4302 ‐ LEGAL SERVICE 6,174 16,168 25,474 5,800 20,000 21,000 4305 ‐ FEES FOR SERVICE 144,816 43,087 41,601 103,000 68,750 93,750 4310 ‐ COMMUNICATION 540 1,103 720 900 975 1,000 4311 ‐ POSTAGE 0 982 0000 4321 ‐ DATA PROCESSING 10,930 17,000 22,575 30,100 32,000 33,600 4340 ‐ PRINTING 293 11,025 390 0 0 0 4341 ‐ ADVER/PUBLISH 10,187 21,850 3,357 5,250 5,000 5,150 4350 ‐ INSURANCE CHARGE 1,000 1,040 803 1,070 1,700 1,900 4401 ‐ DUES & SUBS 7,061 7,135 7,579 11,445 6,775 7,000 4403 ‐ TRAVEL/TRAIN/CON 565 10,009 3,761 47,330 6,400 6,600 4407 ‐ PROPERTY TAXES 6,417 7,866 5,952 9,450 9,740 10,030 4434 ‐ SPECIAL EVENTS 25,375 54,496 38,281 63,050 65,600 66,000 Total Category: CONTRACTUAL SERVICES 315,922 274,185 240,760 336,945 351,940 362,530 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 182,418 00000 Total Category: MISCELLANEOUS 182,418 00000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 0 0 40,144 0 0 0 Total Category: TRANSFERS 0 0 40,144 0 0 0 Total Department: 12 ‐ EDA 667,363 494,530 445,406 538,635 566,325 588,650 City of Cottage Grove Annual Budget Fund 285 ‐ Economic Development Authority Detail of Expenditures Total Category: PERSONAL SERVICES 40 CONVENTION & VISITORS BUREAU Department: Economic Development (Fund #: 265) Program: Visitors Bureau (Program #: 1150) Program Description The vision of the Cottage Grove Convention and Visitors Bureau is to promote Cottage Grove as a premier destination for leisure travelers, weddings, and outdoor enthusiasts, a recognized and successful host city for meetings and conventions, and a prominent and respected venue for sporting events. Budget Commentary Prior to 2023, the Convention and Visitors Bureau (CVB) was included in the EDA Fund. A new fund for the CVB was created in 2023 to provide a more robust accounting of the expenditures and revenues related to CVB activities. Those activites include the following: • Continue to position the Cottage Grove area as a “must visit” through marketing and promotion of the community. • Develop strategies designed to feature and enhance tourism opportunities for Cottage Grove businesses. • Strengthen the integration and cooperative efforts of the CGCVB in association with individual businesses, regional tourism and state tourism activities. 41 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 265 ‐ CONVENTION & VISITORS BUREAU Category: REVENUE 3310 ‐ FEDERAL GRANTS 0 0 0 76,200 54,695 0 3324 ‐ STATE GRANTS 0 0 14,000 0 10,000 0 3574 ‐ ADVERTISING SALES 0 0 5,095 6,290 5,095 5,095 3575 ‐ SPECIAL EVENTS 0 0 8,050 0 8,750 8,750 3810 ‐ INVEST INTEREST 0 0 30 0 0 0 3812 ‐ DONATE & CONTRI 0 0 1,000 0 2,750 2,750 3840 ‐ LODGING TAX 0 0 34,438 66,350 72,275 72,275 3899 ‐ TRANSFER IN 0 0 40,144 0 0 0 0 0 102,757 148,840 153,565 88,870 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 0 0 42,977 76,200 83,325 87,790 4200 ‐ COMMODITIES 0 0 0 920 360 360 4300 ‐ CONTRACTUAL SERVICES 0 0 57,674 70,000 64,775 70,375 Total Category: EXPENDITURES 0 0 100,651 147,120 148,460 158,525 FUND BALANCE, BEGINNING YEAR 0 0 0 1,720 6,825 NET INCREASE (DECREASE)0 0 2,106 1,720 5,105 (69,655) FUND BALANCE, END OF YEAR 0 0 1,720 6,825 (62,830) City of Cottage Grove Annual Budget Fund 265 ‐ Convention & Visitors Bureau Summary of Revenues & Expenditures Total Category: REVENUE 42 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ CVB Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 0 0 32,375 59,175 64,200 67,425 4141 ‐ PERA 0 0 2,132 4,425 4,800 5,025 4142 ‐ FICA 0 0 2,395 4,500 4,875 5,100 4144 ‐ HEALTH INSURANCE 0 0 6,075 8,100 9,450 10,240 0 0 42,977 76,200 83,325 87,790 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 0 420 120 120 4210 ‐ OP SUPPLY‐OTHER 0 0 0 500 240 240 Total Category: COMMODITIES 0 0 0 920 360 360 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 0 2,548 20,520 21,020 21,020 4302 ‐ LEGAL SERVICE 0 0 956 0 0 0 4305 ‐ FEES FOR SERVICE 0 0 3,535 4,130 1,380 1,380 4310 ‐ COMMUNICATION 0 0 202 0 0 0 4311 ‐ POSTAGE 0 0 576 475 720 720 4340 ‐ PRINTING 0 0 7,162 11,000 8,000 8,000 4341 ‐ ADVER/PUBLISH 0 0 23,555 29,050 16,905 16,905 4401 ‐ DUES & SUBS 0 0 390 325 325 325 4403 ‐ TRAVEL/TRAIN/CON 0 0 456 1,500 1,750 1,750 4434 ‐ SPECIAL EVENTS 0 0 18,294 3,000 14,675 20,275 Total Category: CONTRACTUAL SERVICES 0 0 57,674 70,000 64,775 70,375 Total Department: 00 ‐ CVB 0 0 100,651 147,120 148,460 158,525 City of Cottage Grove Annual Budget Fund 265 ‐ Convention & Visitors Bureau Detail of Expenditures Total Category: PERSONAL SERVICES 43 INFORMATION TECHNOLOGY Department: Administration (Fund #: 720) Program: Information Technology (Program #: 0380) Program Description This division develops and coordinates information technology solutions that provide easy, secure access to information and operating/processing software and resources. Division staff support all city departments in implementing technology systems including phone, data center, cloud management, surveillance and networks/internet. IT staff are responsible for information and building access security, as well as continuing training for city staff for all things related to information technology. Service Areas •Cyber and Physical Security •Information Technology Training o Security Education and Training Awareness (SETA) •Information Technology Support •Data Center Infrastructure •End-point Management •Regulatory Audit including o Criminal Justice Information Technology (CJIS) o National Institute of Standards and Technology (NIST) Framework o Payment Card Industry (PCI) Compliance 2022-2023 Department Accomplishments •Redesigned and began the buildout of city networks to ensure security and efficiency of city information systems. •Updated policy and procedures to enhance the cyber security initiatives for protecting city data and systems through better training and compliance reporting. •Responded and closed over 1300 requests for assistance from end-users. 2024 Department Goals and Strategic Initiatives •Work to create an open workplace environment committed to excellence in all aspects of operations where excellent service is provided. •Maintain the Strategic Plan and assist departments as needed to achieve the objectives for each direction. Budget Commentary Included in the 2024 Budget is the addition of an IT Technician position to respond to the increasing IT requests from the city departments and to allow for other department staff to concentrate on other 44 INFORMATION TECHNOLOGY focus areas including cyber security. The 2024 Budget also includes security initiatives to further enhance identity and access controls. 45 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 720 ‐ INFORMATION TECHNOLOGY Category: REVENUE 3519 ‐ OTHER CHARGE SVS 1,079,609 1,167,226 1,109,371 1,490,400 1,812,600 1,781,000 3810 ‐ INVEST INTEREST 0 0 376 0 0 0 3816 ‐ REFUND & REIMBRS 0 226 0000 3829 ‐ MISC ‐ OTHER 0 198,450 201,855 0 0 0 1,079,609 1,365,901 1,311,601 1,490,400 1,812,600 1,781,000 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 309,121 369,728 273,005 369,000 491,300 517,600 4200 ‐ COMMODITIES 98,142 144,206 70,773 156,305 238,795 176,875 4300 ‐ CONTRACTUAL SERVICES 623,640 815,300 782,058 927,665 1,064,470 1,146,820 4720 ‐ DEPRECIATION 7,289 3,410 0000 4730 ‐ MISCELLANEOUS 16,479 00000 Total Category: EXPENDITURES 1,054,671 1,332,644 1,125,836 1,452,970 1,794,565 1,841,295 FUND BALANCE, BEGINNING OF YEAR (399,509) (374,571)(341,314) (303,884) (285,849) NET INCREASE (DECREASE)24,938 33,257 185,765 37,430 18,035 (60,295) FUND BALANCE, END OF YEAR (374,571) (341,314)(303,884) (285,849) (346,144) City of Cottage Grove Annual Budget Fund 720 ‐ Information Technology Summary of Revenues & Expenditures Total Category: REVENUE 46 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 07 ‐ IT Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 260,280 280,959 215,885 290,900 406,900 427,200 4116 ‐ O/T ‐P/T REG. STATUS 765 876 0000 4140 ‐ PENSIONS (13,228) 24,366 0000 4141 ‐ PERA 19,350 20,713 15,962 21,800 23,000 24,100 4142 ‐ FICA 18,662 19,994 15,582 22,200 23,400 24,700 4144 ‐ HEALTH INSURANCE 21,893 20,560 24,300 32,400 36,000 39,600 4148 ‐ WORKERS COMP 1,400 2,260 1,275 1,700 2,000 2,000 309,121 369,728 273,005 369,000 491,300 517,600 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 927 26 252 105 110 115 4210 ‐ OP SUPPLY‐OTHER 4,954 7,152 2,186 6,000 6,180 6,560 4211 ‐ MOTOR FUELS 42 136 86 200 200 200 4280 ‐ CAPITAL OUTLAY <$5,000 92,220 136,892 68,250 150,000 232,305 170,000 Total Category: COMMODITIES 98,142 144,206 70,773 156,305 238,795 176,875 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 77,694 84,185 81,371 120,000 122,700 127,310 4301 ‐ ENGINEERING SVS 0 37,200 0 0 19,570 0 4310 ‐ COMMUNICATION 94,427 110,893 65,332 110,000 125,900 130,000 4311 ‐ POSTAGE 275 0 151 0 0 0 4321 ‐ DATA PROCESSING 436,079 541,919 598,940 580,260 676,400 615,600 4350 ‐ INSURANCE CHARGE 1,600 0 1,200 1,600 1,600 1,600 4370 ‐ MAINT‐REPAIR/EQ 10,870 24,529 22,782 58,000 100,200 270,000 4371 ‐ MAINT‐REPAIR/OTH 902 9,184 21 41,305 0 0 4375 ‐ CHARGE‐FLEET MNT 774 0 267 1,500 2,100 2,310 4403 ‐ TRAVEL/TRAIN/CON 1,020 7,370 11,995 15,000 16,000 0 4449 ‐ OTHER CONTRACT 0 19 0000 Total Category: CONTRACTUAL SERVICES 623,640 815,300 782,058 927,665 1,064,470 1,146,820 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 16,479 00000 Total Category: MISCELLANEOUS 16,479 00000 Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 7,289 3,410 0000 Total Category: DEPRECIATION 7,289 3,410 0000 Total Department: 07 ‐ IT 1,047,382 1,329,235 1,125,836 1,452,970 1,794,565 1,841,295 City of Cottage Grove Annual Budget Fund 720 ‐ Information Technology Detail of Expenditures Total Category: PERSONAL SERVICES 47 BUDGET CONTINGENCY/ TRANSFERS OUT Department: Administration (Fund #: 100) Program: Budget Contingency/Transfers Out (Program #: 9100) Program Description This budget line item accounts for budget contingency and transfers out of the General Fund to the Equipment Replacement fund and other Special Revenue, Debt service and Capital project funds at year end in accordance with the City's Fund Balance policy. Budget Commentary A budget contingency is included in the 2024 budget in the amount of $200,000. This is the first year for the contingency in recent budgets. The contingency is per a recommendation in the Ten-Year Financial Management Plan that identified the need to include a budget contingency for unforeseen events that can occur in the city. Prior to the 2024 Budget, the General Fund held equipment replacement revenues as a property tax, along with a transfer out. Starting with the 2024 Budget, the amount of the equipment replacement property tax levy is included in the Equipment Replacement Fund. This will eliminate the need for the transfer out and will provide additional transparency in the budget document. 48 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ TRANSFERS Category: TRANSFERS 4700 ‐ TRANSFERS OUT 833,211 400,000 307,500 410,000 0 0 4701 ‐ CONTINGENCY 0000200,000 275,000 Total Category: TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 Total Department: 00 ‐ TRANSFERS 833,211 400,000 307,500 410,000 200,000 275,000 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 49 FINANCE DEPARTMENT Department Overview The Finance Department oversees the daily financial operations of the City and prepares the City's budget, Annual Comprehensive Financial Report (ACFR) and five-year capital improvement plan for the benefit of residents and all interested parties, including the State Auditor's Office and bond rating agencies. The department is also responsible for debt management and investments. Mission Statement The Finance Department supports all City departments by providing financial management, accounting, and treasury services. Service Areas •Debt management •Treasury operations •Fixed Assets •Payroll •Accounts Payable •Revenue Collection •Audit of Financial Records •Financial Reporting •Budget and CIP Compilation 2022-2023 Department Accomplishments •Achieved an AAA stable bond rating upgrade from S&P •Completed ten-year Financial Management Plan •Successful hiring and on-boarding of four positions within the department •Received GFOA Certificate of Achievement award for the 33rd consecutive year •Electronic processing of journal entries and other accounting processes to maximize accuracy, internal controls, and efficiencies 2024 Department Goals and Strategic Initiatives •Begin and complete Implementation of a new utility billing software. •Identify and implement accounts payable electronic processing while strengthening internal controls. •Explore and provide necessary financial information to City departments and stakeholders. •Further strengthen Cybersecurity & training. •Explore the implementation of performance measurements. Budgetary Commentary 4.18% budget increase for 2024 reflects increased health insurance and workers compensation costs that are based on actual cost incurred in recent years. A utility billing technician is included in the budget to assist in the utility billing process. This position is necessary due to the conversion of the 50 FINANCE DEPARTMENT new utility billing software. The previous software company provided utility billing support services. These services will now be provided by the City in order to enhance the customer service experience. Full-time Equivalent Positions 2023 Budget 2024 Budget 2025 Budget General Fund: Finance Director 1.00 1.00 1.00 Assistant Finance Director 1.00 1.00 1.00 Accountant 1.00 1.00 1.00 Accounting Specialist 1.00 1.00 1.00 Finance Assistant II .50 .50 .50 Enterprise Fund: Utility Billing Specialist 1.00 1.00 1.00 Utility Billing Clerk 1.00 1.00 1.00 Utility Accounting Technician 0.00 1.00 1.00 6.50 7.50 7.50 Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Accounts payable checks 2,996 2,904 2,952 3,000 3,000 Payments by EFT (A/P) 2,524 2,570 2,455 2,500 2,550 Payroll ACH notices 7,092 7,689 7,752 7,700 7,800 W-2’s issued 587 537 580 550 560 Outcome Measures Personnel costs per accounts payable check transaction $11.03 $12.42 $12.64 $17.39 $18.27 Personnel cost per payroll transactions $11.85 $9.84 $9.50 $12.96 $13.46 Number of reportable findings by independent auditor None 1 None None None 51 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 05 ‐ FINANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 463,044 428,179 286,555 430,900 436,400 458,200 4110 ‐ OVERTIME F. T.03280000 4115 ‐ REGULAR‐P/T REG STATUS 0 0 0 26,400 28,400 29,800 4120 ‐ SAL‐P.T./TEMP 7,976 13,880 22,397 0 0 0 4141 ‐ PERA 34,967 29,031 22,659 34,300 34,800 36,500 4142 ‐ FICA 33,437 32,519 22,654 34,900 35,600 37,300 4144 ‐ HEALTH INSURANCE 48,000 37,905 34,425 45,900 60,000 66,000 4148 ‐ WORKERS COMP 2,880 3,575 2,025 2,700 3,100 3,200 590,303 545,417 390,714 575,100 598,300 631,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 318 188 0000 4210 ‐ OP SUPPLY‐OTHER 124 630 345 900 900 900 Total Category: COMMODITIES 442 818 345 900 900 900 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 27,252 31,844 25,374 29,000 31,050 32,000 4305 ‐ FEES FOR SERVICE 164 109 467 0 0 0 4309 ‐ CREDIT CARD FEES 13,871 00000 4310 ‐ COMMUNICATION 1,868 1,035 428 1,800 585 600 4311 ‐ POSTAGE 0 27 0000 4321 ‐ DATA PROCESSING 15,070 20,500 25,800 34,400 36,000 37,800 4340 ‐ PRINTING 1,884 1,237 0 1,000 1,300 1,300 4341 ‐ ADVER/PUBLISH 0 0 685 200 0 0 4401 ‐ DUES & SUBS 460 610 210 630 725 750 4403 ‐ TRAVEL/TRAIN/CON 2,658 918 1,118 6,000 7,270 7,500 Total Category: CONTRACTUAL SERVICES 63,226 56,279 54,081 73,030 76,930 79,950 Total Department: 05 ‐ FINANCE 653,971 602,514 445,141 649,030 676,130 711,850 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 52 INSURANCE FINANCE Department: Finance (Fund #: 700) Program: Insurance (Program #: 9700) Program Description The Insurance activity accounts for property, liability and Workers Compensation insurance premiums paid by the City, along with claims, losses and deductibles incurred. This activity also provides funding for safety and wellness activities. Budget Commentary Insurance fund revenues charged to other funds in the City are increasing 21.63% in an attempt to recover increased current operating expenses that have occurred in the fund related to workers compensation and property insurance. The City receives workers compensation and property insurance through the League of Minnesota Cities Insurance Trust which is a self-insured member cooperative that provides cost-effective coverage designed for the unique needs of cities. Like many communities in Minnesota, workers compensation premiums for the City doubled in amount from 2020 to 2022 due to high levels of post-traumatic stress disorder claims for public safety. In addition, the City contracted with a new insurance broker for property insurance. During a review of the coverage amounts for city property, it was noted that the coverage amounts needed to increase for City-owned property. Due to this, property insurance is increasing 22%. 53 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 700 ‐ SELF‐INSURANCE Category: REVENUE 3339 ‐ OTHER MN AID 7,173 8,773 0 0 66,000 66,000 3519 ‐ OTHER CHARGE SVS 2,195,554 2,520,820 2,168,944 2,860,600 3,440,090 3,732,090 3810 ‐ INVEST INTEREST (9,249) (49,169) 14,211 15,000 10,000 10,000 3815 ‐ INSURANCE RECOVERY 48,137 57,835 47,879 20,000 20,000 20,000 3816 ‐ REFUND & REIMBRS 76,123 48,186 7,012 20,000 20,000 20,000 2,317,737 2,586,445 2,238,047 2,915,600 3,556,090 3,848,090 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 2,248,769 2,593,070 2,448,900 2,570,700 2,956,700 3,118,300 4200 ‐ COMMODITIES 1,216 5,431 2,460 11,900 12,900 12,900 4300 ‐ CONTRACTUAL SERVICES 327,866 406,611 419,897 375,500 441,500 461,400 4730 ‐ MISCELLANEOUS 145,677 186,168 126,057 60,000 130,000 130,000 Total Category: EXPENDITURES 2,723,528 3,191,280 2,997,314 3,018,100 3,541,100 3,722,600 FUND BALANCE, BEGINNING OF YEAR 1,609,113 1,203,322 598,487 495,987 510,977 NET INCREASE (DECREASE)(405,791) (604,835) (759,267) (102,500) 14,990 125,490 FUND BALANCE, END OF YEAR 1,203,322 598,487 495,987 510,977 636,467 City of Cottage Grove Annual Budget Fund 700 ‐ Self‐Insurance Summary of Revenues & Expenditures Total Category: REVENUE 54 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ SELF‐INSURANCE Category: PERSONAL SERVICES 4139 ‐ DENTAL 0 0 3,453 0 0 0 4144 ‐ HEALTH INSURANCE 1,572,247 1,737,446 1,450,280 1,683,200 1,875,200 1,986,000 4146 ‐ DISABILITY 0 0 50,546 45,000 66,000 66,000 4147 ‐ UNEMPLOYMENT 57,427 00000 4148 ‐ WORKERS COMP 619,095 855,624 944,041 842,500 1,015,500 1,066,300 4149 ‐ LTD/LIFE INSURANCE 0 0 580 0 0 0 2,248,769 2,593,070 2,448,900 2,570,700 2,956,700 3,118,300 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 1,216 5,431 2,460 11,900 12,900 12,900 Total Category: COMMODITIES 1,216 5,431 2,460 11,900 12,900 12,900 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 65,376 98,090 47,179 49,100 42,600 42,600 4302 ‐ LEGAL SERVICE 0 0 2,176 0 0 0 4352 ‐ GENERAL LIABILIT 262,448 307,531 369,537 326,400 398,900 418,800 4434 ‐ SPECIAL EVENTS 42 990 1,005 0 0 0 Total Category: CONTRACTUAL SERVICES 327,866 406,611 419,897 375,500 441,500 461,400 Category: MISCELLANEOUS 4733 ‐ CLAIM‐NONCITY PR 6,392 17,128 14,059 20,000 20,000 20,000 4734 ‐ AUTO CLAIMS 153,729 86,844 54,049 40,000 40,000 40,000 4735 ‐ WORKERS COMP MED DEDUCTIBLE 100 200 0 0 50,000 50,000 4736 ‐ PROPERTY LOSS CLAIMS (60,208) (35,290) 0 0 20,000 20,000 4737 ‐ MEDICAL DEDUCTIBLE 45,664 117,286 57,949 0 0 0 Total Category: MISCELLANEOUS 145,677 186,168 126,057 60,000 130,000 130,000 Total Department: 00 ‐ SELF‐INSURANCE 2,723,528 3,191,280 2,997,314 3,018,100 3,541,100 3,722,600 City of Cottage Grove Annual Budget Fund 700 ‐ Self‐Insurance Detail of Expenditures Total Category: PERSONAL SERVICES 55 COMMUNITY DEVELOPMENT DEPARTMENT Department Overview The Community Development Department is responsible for Planning, Building Inspections, and Code Enforcement. The Department assists and supports the Planning Commission, Committee on Historic Preservation, and the City Council. Mission Statement The Community Development Department provides quality municipal planning, inspections, and property services to residents and businesses seeking to build or redevelop in Cottage Grove. Service Areas •Building permits •Building inspections and maintenance •Zoning and land use •Historic preservation •Code enforcement •Rental licensing 2022-2023 Department Accomplishments •Completed a complete rewrite of the City’s zoning code. •Residential Development: o Four final plats approved in 2022 – 305 total number of lots platted o 5,572 building permits issued in 2022 and approximately 15,000 building inspections conducted in 2022 o Approval for a 299-unit market rate apartment project south of 100th street (Norhart Apartments) •Industrial Development – approximately 1 million square feet approved in 2022: o Renewal by Andersen 300,000 square foot expansion o RJ Schinner – 127,000 square feet o Hemmingway Industrial – 240,000 square feet o Leafline Labs 134,000 square foot expansion o NorthPoint Phase 1 construction – 700,000 square feet o Hohenstein Distribution – 160,000 square feet •Commercial Development: o Pizza Ranch o O2B Kids! Daycare o Chase Bank o Dunkin Donuts/Baskin Robbins 56 COMMUNITY DEVELOPMENT DEPARTMENT • New permit software has been implemented providing all building permit applications online creating a more efficient building permit process. Residents and contractors can now apply for any building permit online, receive an invoice, and pay for the permit online. 2024 Department Goals and Strategic Initiatives • Continue long range planning for growth and development south of 100th Street and east of Keats Avenue. • Continue to find ways to provide a high level and efficient level of customer service to residents and contractors. • Explore home improvement programs for existing housing stock. • Promote development opportunities and identify areas for redevelopment. • Continue to educate residents regarding ordinances to help maintain the health, safety, and welfare of the community. Budget Commentary One building inspector position will be kept vacant in the 2024 Budget. This supports the trending permit numbers from 2023 as the market continues to correct. It is included in the 2025 Budget and will be dependent on the market. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Community Development Director 1.00 1.00 1.00 Senior Planner 2.00 1.00 1.00 Associate Planner 1.00 2.00 2.00 Community Development Assistant 1.00 1.00 1.00 Chief Building Official 1.00 1.00 1.00 Building Inspector 4.00 3.00 4.00 Seasonal Building Inspector .50 .50 .50 Code Enforcement Officer 1.00 1.00 1.00 Building Permit Technician 2.00 2.00 2.00 Office Assistant .63 .63 .63 Total 14.13 13.13 14.13 57 COMMUNITY DEVELOPMENT DEPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Zoning Applications 53 79 73 46 Residential Rental Licenses 201 270 270 270 Planning Commission Meetings 10 12 12 10 10 Historic Preservation Meetings 6 5 4 4 4 Council Action Items (Res, Ord, Approvals) 164 165 Construction Inspections 12,608 15,362 21,886 13,000 Property Maintenance Inspections 6661 771 597 600 650 Rental Property Inspections 2101 391 423 450 450 Contract Inspections2 3,247 2,833 1,834 500 100 Plan Reviews 1,325 1,858 1,500 1,200 Permits 4,466 5,655 5,559 4,476 New Dwelling Units 382 574 550 248 250 Building Valuation – New Residential (mil $) 101,983,793 155,998,356 130,682,867 102,074,070 114,000,000 Building Valuation – Other Residential (mil $) 19,156,993 32,380,012 37,677,259 27,634.928 15,000,000 Building Valuation – Commercial/Industrial (mil $) 34,415,8711 36,444,802 201,938,617 45,423,336 50,000,000 Building Valuation – Other Projects (mil $) 6,814,489 7,046,786 12,334,903 11,822,974 12,000,000 Total Building Valuation (mil $) 162,371,146 231,869,956 373,439,534 186,955,308 191,000,000 1 Impacted by Covid-19 2 Includes Cottage Grove, Newport, St. Paul Park, & Denmark Township 58 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 10 ‐ PLANNING & ZONING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 359,095 341,696 237,286 409,000 398,600 418,340 4110 ‐ OVERTIME F. T.7,195 5,786 0 7,500 7,500 7,960 4120 ‐ SAL‐P.T./TEMP 13,744 69,757 2,849 8,400 8,400 8,800 4141 ‐ PERA 27,165 26,951 18,010 31,200 30,500 32,100 4142 ‐ FICA 26,493 30,122 17,782 32,500 31,700 33,300 4144 ‐ HEALTH INSURANCE 57,000 55,280 36,450 48,600 54,000 59,400 4148 ‐ WORKERS COMP 1,710 2,600 1,800 2,400 3,100 3,100 492,401 532,192 314,177 539,600 533,800 563,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 208 08000 4210 ‐ OP SUPPLY‐OTHER 62 6 35 0 0 0 4217 ‐ CLOTHING/UNIFORM 50 0 0 309 250 250 Total Category: COMMODITIES 320 6 43 309 250 250 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 47,910 95,768 476 3,960 4,078 4,100 4301 ‐ ENGINEERING SVS 13,459 15,413 0 2,060 2,122 2,125 4305 ‐ FEES FOR SERVICE 2,541 1,582 362 2,871 2,865 2,865 4310 ‐ COMMUNICATION 1,350 1,148 968 560 1,755 1,760 4321 ‐ DATA PROCESSING 15,840 18,000 24,300 32,400 35,400 37,200 4340 ‐ PRINTING 52 110 0 0 100 100 4341 ‐ ADVER/PUBLISH 1,332 1,767 329 2,575 1,900 1,900 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4401 ‐ DUES & SUBS 250 370 250 1,440 1,325 1,350 4403 ‐ TRAVEL/TRAIN/CON 7,670 1,114 625 4,635 4,775 5,150 4434 ‐ SPECIAL EVENTS 232 834 96 515 530 550 Total Category: CONTRACTUAL SERVICES 91,636 137,145 28,231 52,116 56,550 59,000 Total Department: 10 ‐ PLANNING & ZONING 584,357 669,343 342,450 592,025 590,600 622,250 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 59 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 13 ‐ PROTECTIVE INSPECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 643,353 720,754 521,010 739,300 694,800 826,100 4110 ‐ OVERTIME F. T.11,331 20,495 562 10,000 10,000 10,500 4115 ‐ REGULAR‐P/T REG STATUS 0 0 0 33,000 35,500 37,300 4120 ‐ SAL‐P.T./TEMP 76,553 42,002 31,899 31,200 31,200 32,800 4141 ‐ PERA 51,458 55,954 40,630 58,800 55,600 65,500 4142 ‐ FICA 53,242 55,381 38,198 62,200 58,900 69,300 4144 ‐ HEALTH INSURANCE 79,750 91,770 68,850 91,800 90,000 112,200 4148 ‐ WORKERS COMP 4,000 5,840 4,050 5,400 6,000 6,900 919,686 992,197 705,199 1,031,700 982,000 1,160,600 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 211 453 423 500 500 500 4210 ‐ OP SUPPLY‐OTHER 592 353 571 0 400 400 4211 ‐ MOTOR FUELS 6,844 9,348 5,197 7,800 8,700 9,000 4217 ‐ CLOTHING/UNIFORM 1,311 135 0 700 700 700 4231 ‐ SMALL TOOLS 0 0 0 70 75 75 Total Category: COMMODITIES 8,958 10,289 6,191 9,070 10,375 10,675 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 155,456 219,147 120,612 123,600 125,000 125,000 4302 ‐ LEGAL SERVICE 0 0 856 0 0 0 4305 ‐ FEES FOR SERVICE 8,444 174 62 4,120 100 100 4309 ‐ CREDIT CARD FEES 171,290 131,283 114,216 82,400 130,000 130,000 4310 ‐ COMMUNICATION 6,312 6,983 4,268 7,240 7,460 7,460 4321 ‐ DATA PROCESSING 45,840 47,000 65,475 87,300 96,500 101,300 4340 ‐ PRINTING 1,352 1,199 396 1,030 1,060 1,060 4341 ‐ ADVER/PUBLISH 274 00000 4350 ‐ INSURANCE CHARGE 700 730 600 800 1,200 1,300 4375 ‐ CHARGE‐FLEET MNT 16,657 22,765 13,316 9,800 13,720 15,090 4401 ‐ DUES & SUBS 1,407 1,211 345 400 390 390 4403 ‐ TRAVEL/TRAIN/CON 6,519 2,835 3,266 4,800 4,800 4,800 4434 ‐ SPECIAL EVENTS 204 18 0 200 200 200 4449 ‐ OTHER CONTRACT 0 135 0000 Total Category: CONTRACTUAL SERVICES 414,455 433,480 323,411 321,690 380,430 386,700 Total Department: 13 ‐ PROTECTIVE INSPECTION 1,343,099 1,435,966 1,034,801 1,362,460 1,372,805 1,557,975 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 60 PUBLIC SAFETY POLICE DEPARTMENT Department Overview The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community-based services, while finding creative ways to better deliver those services. The department has an authorized strength of 46 sworn officers, 7 non-sworn staff, and 9 part-time Community Service Officers. In addition to a proactive and call-for-service patrol division, the department has specialty personnel in criminal investigations, computer forensics, narcotics, community engagement, case management unit, and a school resource officer assignment. The department is focused on building community trust through regular outreach efforts and by participation in community events. Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, pride, and professionalism. Service Areas • Patrol • Investigations • Records • Animal Control • Property and Evidence • Community Affairs • School Resource Officer • Narcotics Task Force • Crime Prevention • Emergency Management 2022-2023 Department Accomplishments • Implementation of Peer Support Group • Traffic Safety utilizing TZD, speed signs, enforcement, and education • Transitioned to advanced sighting system for improved accuracy of handguns • Replaced outdoor warning siren • Additional K9 Officer trained • Outfitted squad cars with AEDs through grant proceeds • Joined Fencing Consortium • Camera trailer purchased with grant proceeds • Case Management Unit (CMU) – mental health, domestic violence, threat management 2024 Department Goals and Strategic Initiatives • Recruitment and retention of police officers, emphasizing additional CSO hours • Focused policing priorities and targeting resources to known problem areas • Continue regular technology schedules (toughbooks, body-worn cameras, UAVs, computer forensics) 61 PUBLIC SAFETY POLICE DEPARTMENT •Explore neighborhood crime prevention strategies (Ring doorbell, automatic license plate readers) •Employee wellness initiatives and resiliency Budget Commentary The 2024 budget includes the addition of two sworn officers in order to continue providing the same high level of service. These positions will be funded with the one-time public safety aid that was received from the State in 2023. The one-time public safety aid will also be used to fund needed upgrades to the the in-car and body-worn cameral systems and toughbooks for individual patrol officers. Toughbooks were previously shared between officers, but new BCA security requirements require each officer to have their own Toughbook. The budget also includes increasing Community Service Officer hours. The Emergency Management budget includes an outdoor warning siren in the 9500 block of Military Road. This a new location for the outdoor warning siren and will cover current gaps in coverage. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Public Safety Director 1.00 1.00 1.00 Police Captains 3.00 3.00 3.00 Sergeants 7.00 9.00 9.00 Police Officers 33.00 33.00 33.00 Sworn Personnel 44.00 46.00 46.00 Management Analyst 1.00 1.00 1.00 Records Manager 1.00 1.00 1.00 Records Coordinator 1.00 1.00 1.00 Records Specialist 2.00 2.00 2.00 Criminal Analyst 1.00 1.00 1.00 Investigative Aid .72 .72 .72 CSOs (FTE Equivalent) 3.05 4.25 4.25 53.77 56.97 56.97 62 PUBLIC SAFETY POLICE DEPARTMENT Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Population1 37,970 38,534 40,871 42,097 43,360 Total Calls for Service5 32,288 28,933 28,145 36,428 37,520 Outcome Measures Population1 37,970 38,534 40,871 42,097 43,360 Part I Crimes2,4 616 459 409 392 404 Crimes/100,000 Population 1,576 1,191 1,001 960 989 Part II Crimes3,4 961 738 517 600 618 Crimes/100,000 Population 2,475 1,915 1,265 1,468 1,512 Total Calls for Service5 32,288 28,933 28,145 36,428 37,520 Total Animals Unrestrained 277 64 103 60 62 Total Animals Impounded 53 48 51 40 41 Total Animals Returned to Owner 53 17 29 17 18 Total Citations 1,949 2,092 1,295 1,658 1,708 Total Residential Alarms 132 100 94 80 82 Total Business Alarms 234 277 260 172 177 Full Time (Sworn Officers) 42 44 44 44 46 Total Calls per Full Time (Sworn Officers) 769 658 639 827 816 Straight Time Hours Worked6: Sworn Police Officers 71,800 75,300 78,070 79,360 N/A Overtime Hours Worked7,8: Sworn Police Officers 4,564 7,635 3,600 1,590 N/A Expenditures8: Sworn Officers Overtime (no benefits) $277,445 $504,413 $236,100 $110,095 N/A Training Hours Worked6: Sworn Police Officers 5,442 7,228 10,508 4,678 N/A Reimbursements9 (TZD, Extra Duty, SRO, Narcotics) $728,085 $1,201,085 $850,615 $749,660 N/A 1 Population based on MN BCA Records 2 Part I Crimes are defined as "serious" crimes. The eight crimes represented include murder, rape, aggravated assault, robbery, burglary, larceny, motor vehicle theft and arson. These crimes are included due to the uniformity of definition, total volumes, and probability of being reported. Based on MN BCA statistics. 3 Part II Crimes are generally less serious in nature and include all other crime classifications other than those listed in Part I crimes. Examples could include narcotics, other assaults, and liquor violations. Based on MN BCA statistics. 4 In comparing FTE’s, Part I – Part II Crimes and/or Incidents routinely require the presence of two police officers, and often more than two are required to respond due to the serious and potentially dangerous nature of requests for service. 5 Total calls for service estimated high in 2023 due to increased park and business checks. 6 Training hours worked overlap with straight time hours worked and 2023 hours based on YTD 6-15-23. 7 Overtime hours worked includes both compensation time and paid time. 8 2023 Overtime hours worked & expenditures based on YTD 6-15-23. 9 Reimbursements includes all revenue for the department, only a few are listed and estimated as of 6-15-23. 63 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 21 ‐ POLICE PROTECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 4,810,029 5,112,272 3,845,874 5,241,000 5,650,200 6,013,500 4110 ‐ OVERTIME F. T.434,389 205,679 163,114 200,000 200,000 210,000 4115 ‐ REGULAR‐P/T REG STATUS 71,152 69,761 34,283 90,500 48,300 50,700 4116 ‐ O/T ‐P/T REG. STATUS 508 272 0000 4120 ‐ SAL‐P.T./TEMP 128,651 117,056 114,270 93,700 181,300 132,600 4121 ‐ O.T. ‐ P.T./TEMP 825 632 431 0 0 0 4141 ‐ PERA 850,333 958,252 662,503 846,100 980,380 928,900 4142 ‐ FICA 112,413 115,977 89,056 123,400 129,600 135,000 4144 ‐ HEALTH INSURANCE 454,614 475,470 358,470 477,960 634,800 671,900 4148 ‐ WORKERS COMP 178,300 300,000 340,050 453,400 473,400 483,700 7,041,214 7,355,371 5,608,051 7,526,060 8,297,980 8,626,300 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 2,835 3,753 1,509 4,640 4,780 4,920 4210 ‐ OP SUPPLY‐OTHER 52,917 46,710 53,888 75,000 78,920 81,110 4211 ‐ MOTOR FUELS 91,836 101,708 87,541 114,300 117,730 121,270 4217 ‐ CLOTHING/UNIFORM 45,411 73,062 113,151 107,150 83,500 86,000 4272 ‐ OP SUP‐BUILDINGS 2,628 918 1,320 3,000 3,000 3,000 4280 ‐ CAPITAL OUTLAY <$5,000 17,630 43,420 27,716 24,720 25,460 26,230 Total Category: COMMODITIES 213,256 269,573 285,125 328,810 313,390 322,530 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 4,500 31,376 22,919 18,020 22,560 23,240 4305 ‐ FEES FOR SERVICE 22,560 23,382 22,323 26,570 27,370 28,190 4309 ‐ CREDIT CARD FEES 0 2,554 1,582 0 2,000 0 4310 ‐ COMMUNICATION 76,786 76,117 59,478 73,770 75,980 78,260 4311 ‐ POSTAGE 472 508 370 410 420 430 4321 ‐ DATA PROCESSING 397,628 315,940 293,535 386,100 595,200 503,300 4340 ‐ PRINTING 793 2,281 502 1,230 1,270 1,300 4341 ‐ ADVER/PUBLISH 0 0 0 110 110 120 4350 ‐ INSURANCE CHARGE 45,000 46,710 38,175 50,900 76,400 84,000 4370 ‐ MAINT‐REPAIR/EQ 9,977 22,362 21,959 28,530 29,390 30,270 4372 ‐ MAINT‐REPAIR/BLD 0 505 9,046 7,000 8,900 8,900 4375 ‐ CHARGE‐FLEET MNT 115,037 123,658 104,061 105,500 147,700 162,470 4380 ‐ RENTAL/LEASE 9,906 8,160 5,206 20,400 13,000 13,000 4401 ‐ DUES & SUBS 1,789 3,161 2,463 3,910 4,030 4,150 4403 ‐ TRAVEL/TRAIN/CON 50,009 46,681 35,870 60,630 110,095 113,400 4405 ‐ CLEAN/WASTE REMV 504 677 582 1,750 1,800 1,860 4434 ‐ SPECIAL EVENTS 10,422 10,025 11,000 16,640 17,000 17,500 4449 ‐ OTHER CONTRACT 8,593 3,676 3,273 8,960 9,230 9,500 Total Category: CONTRACTUAL SERVICES 753,975 717,773 632,344 810,430 1,142,455 1,079,890 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 161,410 257,699 306,022 408,000 140,000 0 Total Category: CAPITAL OUTLAY 161,410 257,699 306,022 408,000 140,000 0 Total Department: 21 ‐ POLICE PROTECTION 8,169,854 8,600,416 6,831,541 9,073,300 9,893,825 10,028,720 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 64 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 23 ‐ ANIMAL CONTROL Category: PERSONAL SERVICES 4120 ‐ SAL‐P.T./TEMP 15,000 15,000 0 15,000 15,450 15,920 4142 ‐ FICA 1,100 1,100 0 1,100 1,140 1,170 4148 ‐ WORKERS COMP 100 100 83 110 120 120 16,200 16,200 83 16,210 16,710 17,210 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 105 0 0 200 200 210 4210 ‐ OP SUPPLY‐OTHER 0 370 16 1,030 1,060 1,090 4211 ‐ MOTOR FUELS 0 0 0 400 420 430 4217 ‐ CLOTHING/UNIFORM 1,715 3,188 3,497 3,300 3,400 3,500 Total Category: COMMODITIES 1,820 3,558 3,513 4,930 5,080 5,230 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 0 0 310 320 330 4305 ‐ FEES FOR SERVICE 5,866 6,032 4,102 6,390 6,580 6,780 4340 ‐ PRINTING 0 0 113 200 200 210 4375 ‐ CHARGE‐FLEET MNT 0 0 0 1,300 1,820 2,000 Total Category: CONTRACTUAL SERVICES 5,866 6,032 4,215 8,200 8,920 9,320 Total Department: 23 ‐ ANIMAL CONTROL 23,886 25,790 7,811 29,340 30,710 31,760 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 65 FORFEITURES/SEIZURE PUBLIC SAFETY Department: Public Safety (Fund #: 240) Program: Forfeitures/Seizure (Program #: 0552, 0554) Program Description Under the authority of Federal and State statutes, the police department initiates asset forfeiture actions against those who commit designated felony offenses, controlled substance violations, and designated DUI violations. Forfeiture activities are classified as DUI or Criminal: each has specific regulated uses. Budget Commentary •Purchased admin vehicle out of criminal forfeiture funds in 2022 ($31,900) •Using DUI forfeiture funds to purchase $50,000 worth of in-car and body-worn camera systems for squads in 2023 66 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 240 ‐ FORFEITURE/SEIZURE Category: REVENUE 3349 ‐ COUNTY AID 0 26,000 0000 3538 ‐ CRIMINAL FORFEITURE 18,799 18,135 9,736 7,500 8,000 8,000 3540 ‐ DUI FORFEITURE REVENUE 12,599 12,675 475 7,500 8,000 8,000 3541 ‐ CRIMINAL STIPULATION 0 1,500 0000 3541 ‐ DUI STIPULATION 11,912 3,369 3,775 15,000 8,000 8,000 3810 ‐ INVEST INTEREST (450) (3,241) 2,019 1,000 0 0 3816 ‐ REFUND & REIMBRS 0 806 104 0 0 0 42,861 59,244 16,108 31,000 24,000 24,000 Category: EXPENDITURES 4200 ‐ COMMODITIES 25,120 9,350 25,453 4,740 4,880 5,030 4300 ‐ CONTRACTUAL SERVICES 34,440 19,669 3,580 15,530 21,990 16,470 4500 ‐ CAPITAL OUTLAY 0 31,906 0 10,710 5,030 11,360 Total Category: EXPENDITURES 59,560 60,925 29,034 30,980 31,900 32,860 FUND BALANCE, BEGINNING YEAR 89,411 72,711 71,031 71,051 63,151 NET INCREASE (DECREASE)(16,700) (1,680) (12,925) 20 (7,900) (8,860) FUND BALANCE, END OF YEAR 72,711 71,031 71,051 63,151 54,291 City of Cottage Grove Annual Budget Fund 240 ‐ Forfeiture/Seizure Summary of Revenues & Expenditures Total Category: REVENUE 67 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 21 ‐ FORFEITURE/SEIZURE Category: COMMODITIES 4280 ‐ CAPITAL OUTLAY <$5,000 25,120 9,350 25,453 4,740 4,880 5,030 Total Category: COMMODITIES 25,120 9,350 25,453 4,740 4,880 5,030 Category: CONTRACTUAL SERVICES 4302 ‐ LEGAL SERVICE 7,920 1,851 579 8,750 6,010 9,280 4305 ‐ FEES FOR SERVICE 652 50 0 100 100 110 4310 ‐ COMMUNICATION 0 0 0 410 420 430 4341 ‐ ADVER/PUBLISH 0 0 0 620 640 660 4370 ‐ MAINT‐REPAIR/EQ 2,440 00000 4390 ‐ VICTIM/WITNESS 1,851 1,914 959 0 3,000 0 4391 ‐ COUNTY DEFENDENT 7,251 6,636 1,918 4,120 4,240 4,370 4403 ‐ TRAVEL/TRAIN/CON 0 0 0 1,020 1,060 1,080 4449 ‐ OTHER CONTRACT 14,327 9,217 125 510 6,520 540 Total Category: CONTRACTUAL SERVICES 34,440 19,669 3,580 15,530 21,990 16,470 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0 31,906 0000 4540 ‐ OTHER CAP OUTLAY 0 0 0 10,710 5,030 11,360 Total Category: CAPITAL OUTLAY 0 31,906 0 10,710 5,030 11,360 Total Department: 21 ‐ FORFEITURE/SEIZURE 59,560 60,925 29,034 30,980 31,900 32,860 City of Cottage Grove Annual Budget Fund 240 ‐ Forfeiture/Seizure Detail of Expenditures 68 O PIOID SETTLEMENT PUBLIC SAFETY Department: Public Safety (Fund #: 245) Program: Opioid Settlement (Program #: 0572) Program Description The State of Minnesota and numerous Minnesota cities and counties joined with thousands of local governments across the country to file lawsuits against opioid manufacturer and pharmaceutical distribution companies for their misconduct. The State of Minnesota received a share of funds that have been distributed to individual governments, including the City of Cottage Grove, from settlements in the national opioid litigation. Budget Commentary • Work with community groups to provide classes for awareness and naloxone administration to save lives. • Expanded Naloxone training to our Public Works and Parks and Recreation staff in addition to equipping them with Naloxone kits. • Cottage Grove Fire/EMS recently created a community paramedic program. Cottage Grove has the primary service area (PSA) for Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island. With the recent addition of the community paramedic program, we are looking at ways of providing services without always needing to bring people to the hospital. • Cottage Grove police has a case management unit with a full-time member and 5 patrol officers that assist. The unit’s primary responsibility is mental health along with substance abuse. We are exploring an embedded social worker. 69 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 245 ‐ OPIOID SETTLMENT Category: REVENUE 3615 ‐ SETTLEMENTS 0 0 147,429 0 0 0 3810 ‐ INVEST INTEREST 0 76 2,592 0 0 0 0 76 150,020 0 0 0 FUND BALANCE, BEGINNING YEAR 0 0 76 76 76 NET INCREASE (DECREASE)0 76 150,020 0 0 0 FUND BALANCE, END OF YEAR 0 76 76 76 76 City of Cottage Grove Annual Budget Fund 245 ‐ Opioid Settlment Summary of Revenues & Expenditures Total Category: REVENUE 70 PUBLIC SAFETY FIRE DEPARTMENT Department Overview The Cottage Grove Public Safety Department’s vision has always been to provide the highest quality community-based services, while finding creative ways to better deliver those services. The Fire Department utilizes a Duty Crew response system twenty-four hours a day. This Duty Crew is responsible for station duties, EMS and fire calls, building preplans, inspections, identification of life safety hazards, as well as public education. Emergency Medical Services are delivered 24/7 to the citizens of Cottage Grove, St. Paul Park, Newport, and Grey Cloud Island Township. The Department is made up of 18 full-time staff, 1 non-sworn, and a core of 23 part-time staff members. The service is also supported by Police Officer First Responders. Mission Statement Cottage Grove Public Safety collectively serves our community compassionately, providing protection of life and property. We do this with honor, pride, and professionalism. Service Areas • Fire Suppression • Life Safety Inspections • Fire Prevention Education • Community Outreach • Pre-hospital Emergency Medical Care • Hazardous Material Response • Emergency Management Planning • Rescue Services • Community Risk Reduction 2022-2023 Departmental Accomplishments • Established Fire/EMS staffing plan • Implemented Community Paramedic Program • Significant progress towards Heart Safe Community Designation • Upgraded fire radios • Awards for EMS excellence • Transitioned to new EMS billing company • Full time Fire Marshal position • Proactive in fire prevention, public education, and community risk reduction 2024 Departmental Goals • Firefighter wellness checks/Peer Support Group • Update fleet replacement plan for ambulances and fire apparatus based upon best practice, NFPA, and industry standards 71 PUBLIC SAFETY FIRE DEPARTMENT •Expand Community Paramedic Program •Achieve Heart Safe Community Designation •Provide annual life safety inspections •Develop special rescue operations capacity (water, low-angle) •Recruitment and retention of firefighters •Research grant opportunities (SCBA’s) Budget Commentary The 2024 budget includes the addition of three firefighter/paramedics in order to continue to provide the same high level of service. These positions will be funded with the one-time public safety aid that was received from the State in 2023. Neck up checks for fire department personnel has been added for the first time in the 2024 budget to foster a healthy working environment. Other changes in the budget are inflationary and increased operating expenses realized in recent years for utilities and building maintenance services. In addition, staff will actively pursue grant opportunities for replacement of SCBA’s. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Fire Chief Deputy Fire Chief 1.00 1.00 1.00 1.00 1.00 1.00 Fire Marshal 1.00 1.00 1.00 Fire Captains1 4.00 4.00 4.00 Firefighter/Paramedics1 8.00 11.00 11.00 Administrative Assistant 1.00 1.00 1.00 PT Firefighters2 23.00 23.00 23.00 39.00 42.00 42.00 1 Total FTE’s between Fire and EMS. 2 PT based on 36 per month minimum qualification. Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Population 38,839 39,605 41,027 42,258 43,525 Fire Incidents1 696 811 1,016 1,073 1,133 EMS Incidents 2,630 3,324 3,502 3,698 3,905 Total Incidents 3,326 4,135 4,518 4,771 5,038 Avg EMS Response Times (CG Only) 6:28 5:07 6:29 6:50 7:00 Total Fire Loss 1,085,327 1,245,500 1,700,670 2,125,800 2,657,250 Fire Incidents (NFIRS 100) 61 66 58 70 75 72 PUBLIC SAFETY FIRE DEPARTMENT Outcome Measures Total Fire (all)/Rescue/Good Intent/Incidents1 696 811 1,016 1,073 1,133 Average Fire Response Times to Calls 10:31 6:58 9:43 10:00 10:15 FIRE INSPECTIONS # of Plan Reviews 12 15 24 30 31 # of Fire Inspections 438 600 622 600 618 # of Safety/First Aid/CPR Presentations 27 33 44 70 50 Daycare/Senior Inspections 8 12 10 10 10 EMS Population2 48,024 49,788 51,142 52,373 53,640 EMS Incidents 2630 3,324 3,502 3,698 3,905 Total Incidents 3,324 4,135 4,518 4,771 5,038 1 Fire incidents include incidents that were dispatched but canceled enroute 2 EMS population includes Newport, St. Paul Park, and Grey Cloud Township (10,115) in addition to Cottage Grove 73 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 26 ‐ FIRE PROTECTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 366,276 447,996 374,215 546,700 732,600 916,100 4110 ‐ OVERTIME F. T.59,141 63,823 28,390 31,000 31,000 32,600 4120 ‐ SAL‐P.T./TEMP 166,499 139,421 87,590 165,000 265,000 173,300 4121 ‐ O.T. ‐ P.T./TEMP 17,124 16,474 13,259 0 0 0 4141 ‐ PERA 73,161 76,743 58,611 91,200 120,875 99,700 4142 ‐ FICA 21,002 22,929 17,636 22,300 24,950 23,600 4144 ‐ HEALTH INSURANCE 44,255 46,080 43,350 57,800 84,450 70,600 4147 ‐ UNEMPLOYMENT 0 2,372 0000 4148 ‐ WORKERS COMP 44,900 51,755 36,900 49,200 73,475 62,300 792,357 867,594 659,951 963,200 1,332,350 1,378,200 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 249 140 1,440 1,480 1,530 4210 ‐ OP SUPPLY‐OTHER 9,807 5,881 3,834 10,090 10,400 10,700 4211 ‐ MOTOR FUELS 11,410 14,257 12,131 13,400 14,200 14,800 4217 ‐ CLOTHING/UNIFORM 27,663 30,776 14,668 47,280 48,700 50,160 4270 ‐ OP SUP‐VEH/EQ 1,881 3,478 277 5,360 5,520 5,690 4272 ‐ OP SUP‐BUILDINGS 3,487 3,478 2,244 3,710 3,820 3,940 4280 ‐ CAPITAL OUTLAY <$5,000 15,802 6,026 2,200 10,300 10,600 10,930 Total Category: COMMODITIES 70,050 64,146 35,493 91,580 94,720 97,750 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 2,928 9,809 6,125 18,750 24,710 25,300 4305 ‐ FEES FOR SERVICE 17,557 20,212 18,344 24,170 24,900 25,640 4310 ‐ COMMUNICATION 28,583 27,908 20,457 28,840 29,700 30,600 4311 ‐ POSTAGE 30 72 0 100 100 110 4321 ‐ DATA PROCESSING 42,010 46,000 44,400 59,200 87,400 91,800 4340 ‐ PRINTING 29 62 55 200 200 210 4350 ‐ INSURANCE CHARGE 15,250 15,830 12,975 17,300 26,000 28,600 4360 ‐ UTILITIES 64,885 84,476 60,821 51,500 70,000 75,000 4370 ‐ MAINT‐REPAIR/EQ 82,675 35,990 42,214 66,330 68,320 70,370 4372 ‐ MAINT‐REPAIR/BLD 70,754 170,700 51,330 68,100 73,650 78,500 4375 ‐ CHARGE‐FLEET MNT 28,494 68,265 50,403 31,000 43,400 47,740 4380 ‐ RENTAL/LEASE 3,207 2,811 1,771 4,120 4,240 4,370 4401 ‐ DUES & SUBS 770 870 960 1,030 1,060 1,090 4403 ‐ TRAVEL/TRAIN/CON 30,509 29,503 31,175 21,840 22,500 23,170 4405 ‐ CLEAN/WASTE REMV 16,787 15,392 17,497 15,240 25,200 26,200 4434 ‐ SPECIAL EVENTS 800 1,100 0 720 2,740 2,770 4449 ‐ OTHER CONTRACT 233,759 258,946 191 206,000 0 0 Total Category: CONTRACTUAL SERVICES 639,026 787,944 358,718 614,440 504,120 531,470 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 00000450,000 Total Category: CAPITAL OUTLAY 00000450,000 Total Department: 26 ‐ FIRE PROTECTION 1,501,433 1,719,684 1,054,162 1,669,220 1,931,190 2,457,420 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 74 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 15 ‐ EMERGENCY PREPAREDNESS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 33,623 35,865 71,798 36,200 37,300 39,100 4110 ‐ OVERTIME F. T.507 654 30,097 0 0 0 4141 ‐ PERA 5,929 6,338 10,382 5,800 6,000 6,300 4142 ‐ FICA 469 497 5,608 500 500 500 4144 ‐ HEALTH INSURANCE 2,350 2,580 2,025 2,700 3,000 3,300 4148 ‐ WORKERS COMP 1,800 2,600 2,025 2,700 3,300 3,500 44,678 48,533 121,935 47,900 50,100 52,700 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 135 550 3,290 100 100 100 4211 ‐ MOTOR FUELS 332 357 225 1,700 1,760 1,810 Total Category: COMMODITIES 467 907 3,514 1,800 1,860 1,910 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 800 800 800 1,030 1,100 1,100 4301 ‐ ENGINEERING SVS 0 0 2,507 0 0 0 4305 ‐ FEES FOR SERVICE 2,719 2,719 4,039 4,120 3,500 3,500 4310 ‐ COMMUNICATION 3,524 3,944 2,456 3,600 3,710 3,820 4311 ‐ POSTAGE 0 408 0000 4360 ‐ UTILITIES 674 785 515 510 1,030 1,040 4370 ‐ MAINT‐REPAIR/EQ 1,459 190 7,529 9,680 9,970 10,270 4375 ‐ CHARGE‐FLEET MNT 0 5,517 13,248 1,400 1,960 2,160 4380 ‐ RENTAL/LEASE 0 0 1,768 0 0 0 4401 ‐ DUES & SUBS 225 300 199 200 450 450 4403 ‐ TRAVEL/TRAIN/CON 820 1,816 941 1,340 1,380 1,420 Total Category: CONTRACTUAL SERVICES 10,220 16,479 34,001 21,880 23,100 23,760 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 31,976 49,739 107,467 27,000 39,500 40,690 Total Category: CAPITAL OUTLAY 31,976 49,739 107,467 27,000 39,500 40,690 Total Department: 15 ‐ EMERGENCY PREPAREDNE 87,341 115,658 266,917 98,580 114,560 119,060 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 75 EMS/AMBULANCE PUBLIC SAFETY Department: Public Safety (Fund #: 660) Program: EMS/Ambulance (Program #: 0600) Program Description To provide Emergency Medical Services, including emergency medical treatment and transport, participate in public education and community awareness efforts to promote first aid skills, healthy living, and accident reduction. Budget Commentary An ambulance was ordered in 2022 and it is ancipated that it will arrive in 2024. It has been included in the 2024 budget for $305,000. The lease for cardiac monitors/AEDs/ventilators is included in the budget. 76 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 660 ‐ EMS/AMBULANCE Category: REVENUE 3310 ‐ FEDERAL GRANTS 58,919 00000 3349 ‐ COUNTY AID 54,064 6,750 0000 3534 ‐ SOWASHCO SERVICE 5,892,266 5,546,504 4,619,486 4,920,540 6,213,500 6,525,250 3550 ‐ NON‐DISCRETIONARY WRITE OFFS (2,581,566) (3,758,492) (2,759,705) (2,430,000) (3,231,020) (3,393,130) 3810 ‐ INVEST INTEREST (1,392) (72)0000 3812 ‐ DONATE & CONTRI 0 500 500 0 0 0 3813 ‐ SALE OF GOODS 1,116 00000 3816 ‐ REFUND & REIMBRS 78,969 70,142 6,804 0 0 0 3,502,375 1,865,331 1,867,084 2,490,540 2,982,480 3,132,120 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,523,489 1,790,345 1,246,385 1,761,800 1,810,725 1,915,400 4200 ‐ COMMODITIES 147,402 93,778 59,250 94,800 99,260 100,480 4300 ‐ CONTRACTUAL SERVICES 241,791 260,588 289,344 363,520 532,540 551,050 4500 ‐ CAPITAL OUTLAY 0000305,000 0 4720 ‐ DEPRECIATION 79,339 91,071 0000 4730 ‐ MISCELLANEOUS 919,743 480,000 47,695 300,000 434,945 456,770 4999 ‐ TRANSFERS 95,000 97,850 75,600 100,800 103,825 106,940 Total Category: EXPENDITURES 3,006,764 2,813,632 1,718,273 2,620,920 3,286,295 3,130,640 FUND BALANCE, BEGINNING OF YEAR 1,285,660 1,781,270 832,970 702,590 398,775 NET INCREASE (DECREASE)495,611 (948,301) 148,811 (130,380) (303,815) 1,480 FUND BALANCE, END OF YEAR 1,781,270 832,970 702,590 398,775 400,255 City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Summary of Revenues & Expenditures Total Category: REVENUE 77 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 24 ‐ EMS/AMBULANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 830,691 860,047 676,917 1,011,900 1,103,800 1,177,200 4110 ‐ OVERTIME F. T.166,211 184,425 79,525 81,800 37,500 39,400 4115 ‐ REGULAR‐P/T REG STATUS 975 00000 4120 ‐ SAL‐P.T./TEMP 252,465 239,431 186,826 270,000 214,500 225,000 4121 ‐ O.T. ‐ P.T./TEMP 13,021 12,946 5,639 0 0 0 4140 ‐ PENSIONS (110,975) 97,341 0000 4141 ‐ PERA 170,830 175,744 133,170 174,600 198,650 193,700 4142 ‐ FICA 35,801 33,832 25,483 38,400 39,000 41,500 4144 ‐ HEALTH INSURANCE 112,770 109,578 85,050 113,400 132,750 148,500 4148 ‐ WORKERS COMP 51,700 77,000 53,775 71,700 84,525 90,100 1,523,489 1,790,345 1,246,385 1,761,800 1,810,725 1,915,400 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 191 0 100 0 0 4210 ‐ OP SUPPLY‐OTHER 107,803 56,734 30,405 54,380 56,010 57,690 4211 ‐ MOTOR FUELS 22,203 30,713 21,805 26,000 28,500 27,600 4217 ‐ CLOTHING/UNIFORM 11,067 5,641 7,040 14,320 14,750 15,190 4280 ‐ CAPITAL OUTLAY <$5,000 6,328 500 0000 Total Category: COMMODITIES 147,402 93,778 59,250 94,800 99,260 100,480 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 13,537 17,568 18,865 27,920 28,760 29,620 4302 ‐ LEGAL SERVICE 0 2,632 630 0 0 0 4305 ‐ FEES FOR SERVICE 87,644 83,735 78,956 52,420 149,990 151,610 4309 ‐ CREDIT CARD FEES 3,808 4,632 1,561 5,240 6,000 6,000 4310 ‐ COMMUNICATION 15,918 15,586 11,148 16,380 16,870 17,380 4311 ‐ POSTAGE 0 380 37 0 0 0 4321 ‐ DATA PROCESSING 41,060 45,000 81,300 108,400 100,100 105,100 4340 ‐ PRINTING 0 28 0000 4350 ‐ INSURANCE CHARGE 8,000 8,300 6,750 9,000 13,500 14,900 4370 ‐ MAINT‐REPAIR/EQ 2,982 20,097 17,605 36,770 37,870 39,010 4372 ‐ MAINT‐REPAIR/BLD 7,166 0 25,497 37,600 38,730 39,890 4375 ‐ CHARGE‐FLEET MNT 35,402 41,623 36,872 42,800 59,920 65,910 4380 ‐ RENTAL/LEASE 000053,000 53,000 4401 ‐ DUES & SUBS 3,051 2,902 1,796 5,150 5,300 5,460 4403 ‐ TRAVEL/TRAIN/CON 23,224 18,106 8,325 21,840 22,500 23,170 Total Category: CONTRACTUAL SERVICES 241,791 260,588 289,344 363,520 532,540 551,050 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0000305,000 0 Total Category: CAPITAL OUTLAY 0000305,000 0 Category: MISCELLANEOUS 4732 ‐ LOSS‐FIXED ASSET 55,064 00000 4738 ‐ BAD DEBTS 864,679 480,000 47,695 300,000 434,945 456,770 Total Category: MISCELLANEOUS 919,743 480,000 47,695 300,000 434,945 456,770 City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Detail of Expenditures Total Category: PERSONAL SERVICES 78 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 24 ‐ EMS/AMBULANCE City of Cottage Grove Annual Budget Fund 660 ‐ EMS/Ambulance Detail of Expenditures Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 79,339 91,071 0000 Total Category: DEPRECIATION 79,339 91,071 0000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 95,000 97,850 75,600 100,800 103,825 106,940 Total Category: TRANSFERS 95,000 97,850 75,600 100,800 103,825 106,940 Total Department: 24 ‐ EMS/AMBULANCE 2,927,426 2,722,561 1,718,273 2,620,920 3,286,295 3,130,640 79 PUBLIC WORKS DEPARTMENT Department Overview The Public Works Department is responsible for operating and maintaining City infrastructure. The department is made up of fifteen divisions, including Engineering, Streets, Signs, Snow Removal, Public Works Administration, Forestry, Stormwater, Sewer, Water, Streetlights, Building Maintenance, Sealcoating, Recycling, Equipment Replacement, and Fleet. Mission Statement To provide necessary services to residents, businesses, and visitors by delivering well-planned, cost- effective support that promotes public health, personal safety, and economic vitality in a manner that preserves the City’s infrastructure for future generations. Service Areas •Streets •Signs •Snow Removal •Public Works Administration •Forestry •Building Maintenance •Recycling Program •Equipment Replacement •Stormwater •Sewer •Water •Streetlights •Engineering •Fleet •Sealcoating 2022-2023 Department Accomplishments •Continued to deliver quality drinking water to all customers. •Kept up with the numerous construction projects, both residential, commercial and in the industrial park. •Completed design plans for the Low Zone Water Treatment Plant and the Low Zone Water Tower. •Completed construction of the Well #2 and Well #7 interim GAC treatment plants. •Added trunk water main on Westside of Hwy 61 to assist with volume issues in the area. •Re-organized plow routes to be more efficient. •Repaired potholes before June 1. •Paved over 2,500 tons of asphalt by end of August. •Plowed 56 times, had 90.3 inches of snow, making the winter of 2022-2023 the 3rd highest snowfall on record. •Completed 1,244 work orders in fleet and building maintenance throughout 2022. •Hired and trained a new mechanic in the fall of 2022. •Hired a new Lead employee for the Building Maintenance Division. •Completed an RFP for Janitorial Services for City buildings. 80 PUBLIC WORKS DEPARTMENT 2024 Department Goals and Strategic Initiatives • Start construction of the Low Zone Water Treatment Plant/Utility Engineering Building. • Continue to operate temporary water treatment plants to provide safe drinking water to our customers. • Continue implementing the 5-7 year sanitary sewer maintenance program, through in house cleaning, contracted cleaning and root foaming. • Add additional utility staff to handle operation of the interim GAC treatment plants. • Continue to maintain and operate the street lighting and traffic signal systems. • Complete the upgrade to the City’s SCADA system. • Implement the 14th snowplow route. • Clean all stormwater sumps out before Oct 1. • Inspect and tuckpoint 20% of catch basins to prevent costly failures. • Pave over 2,300 tons of asphalt by end of August and repair potholes before June 1. • Revise and update the city boulevard tree trimming schedule to six years. • Continue to evaluate inhouse installation of vehicle equipment compared to outsourcing. • Utilize equipment manufacture’s training opportunities. • Continue to develop a capital improvement plan for each City owned facility. Budget Commentary Streets – Continue the thin overlay program with 2,300 tons of asphalt paving planned for 2024. Maintaining safe roads for the city. Snow – Due to ongoing growth and the addition of streets, a 14th plow route will be added in 2023- 2024. Along with the additional plow route, the cost of salt has increased by 49.9% percent since 2020-2021 season. 2023-2024 state contract price will be $94.88 per ton which is an increase of 15.2% from last year. Budget add was needed to cover difference in price increase. Signs – Start first half of State Aid Traffic counts to be completed in 2024. Forestry – Staff will continue to treat 600 boulevard trees per year for Emerald Ash Borer. Starting in 2024 Forestry will add account code 2200-4216 Fertilizer/Chemicals expense account for chemicals used to treat EAB. Funds from 2200-4449 will be moved into 2200-4305 for stump grinding, tree trimming/removal, and tree planting to simplify the accounting of contractual services. Engineering – With the addition of a dedicated City Engineer position in 2023, there are no significant changes to the engineering budget for 2024. 81 PUBLIC WORKS DEPARTMENT Personnel Schedule 2023 Budget 2024 Budget 2025 Budget General Fund: Public Works Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 11.00 11.00 11.00 City Forester 1.00 1.00 1.00 Administrative Secretary 1.00 1.00 1.00 City Engineer 1.00 1.00 1.00 Assistant City Engineer 1.00 1.00 1.00 Project Engineer 1.00 1.00 1.00 Graduate Engineer 1.00 1.00 1.00 GIS Technician 1.00 1.00 1.00 Seasonals (FTE) 10-560 hr & 2-1040 hr 3.69 3.69 3.69 Utility Funds: Superintendent 1.00 1.00 1.00 Working Foreman 1.00 1.00 1.00 Lead Worker 2.00 2.00 2.00 Public Service Workers 10.00 10.00 10.00 Secretary 1.00 1.00 1.00 Seasonals (FTE) 2-560 hr & 2-1040 hr 1.54 1.54 1.54 Fleet and Facilities Fund: Fleet & Facilities Manager 1.00 1.00 1.00 Working Foreman-Fleet 1.00 1.00 1.00 Lead Worker-Fleet and Facilities 2.00 2.00 2.00 Mechanic 2.00 2.00 1.00 Public Service Worker 1.00 1.00 1.00 Admin Tech-Fleet 1.00 1.00 1.00 49.23 49.23 49.23 Impact/Outcome Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Streets Right-of Way Permits 119 127 143 186 195 Street PASER Rating n/a n/a 7.1 7.1 7.2 Miles-Sidewalks/Trails 88.79 89.00 91.24 97.00 103.00 Number of cul-de-sacs 358 364 395 410 430 Miles-Plowed Roads 174.62 176.0 181.46 184.0 186.0 82 PUBLIC WORKS DEPARTMENT Miles-Painted Roads 10.75 10.75 11.15 12.26 13.5 Miles- Curb &Gutter 263.65 274.45 281.89 287.89 293.89 Road Salt/tons 2,817 2,817 3,450 3,300 3,300 Tons of Treated Salt 608 680 600 600 600 Tons of Sand 220 0 180 0 0 Average Salt per Call- Out/tons 73 92 72 72 74 Miles of Storm Sewer 116.96 122.53 128.06 133.00 135.00 Streets Work Orders 485 489 526 807 847 Forestry Tree Related Work Orders 454 612 480 681 715 Utilities Miles of Sanitary Sewer 146.87 153.29 157.69 160.00 162.00 Miles of Watermains 175.4 182.34 191.84 195.00 27.00 Utilities Work Orders 1,421 1,052 1,247 1,070 1,124 New Construction 493 452 590 316 332 OPUS Service Orders 1,654 1,840 1,874 1,279 1,342 CBI/PF/SF Inspections 921 1,175 1,498 1,051 1,103 Number of Streetlights 2,968 3,071 3,153 3,228 3,300 Streetlight Work Orders 377 496 502 522 548 Fleet & Facilities Maintenance Fleet Work Orders 984 1,041 1,102 1,200 1,250 Direct Hours Charged to Fleet 4,961 4,476 4,669 6,000 6,000 Facility Maintenance Service Requests 274 261 480 485 500 Facility Maintenance Hours Charged 1,665 3,617 4,795 4,300 4,200 83 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 14 ‐ ENGINEERING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 236,969 250,808 241,007 394,400 418,600 439,500 4120 ‐ SAL‐P.T./TEMP 6,510 0 0 8,400 8,400 8,800 4141 ‐ PERA 17,509 18,476 17,895 29,600 31,400 33,000 4142 ‐ FICA 17,616 18,194 16,938 30,800 32,600 34,200 4144 ‐ HEALTH INSURANCE 29,400 30,800 29,550 39,400 43,800 48,200 4148 ‐ WORKERS COMP 1,610 1,800 1,800 2,400 2,900 2,900 309,614 320,078 307,190 505,000 537,700 566,600 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 130 56 31 0 0 0 4211 ‐ MOTOR FUELS 2,067 2,542 1,302 2,600 2,800 2,900 4217 ‐ CLOTHING/UNIFORM 51 0 193 0 250 250 Total Category: COMMODITIES 2,247 2,598 1,525 2,600 3,050 3,150 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 247 0 50 0 0 0 4301 ‐ ENGINEERING SVS 67,103 129,113 60,535 38,000 39,070 40,250 4305 ‐ FEES FOR SERVICE 0 0 62 0 0 0 4310 ‐ COMMUNICATION 1,485 1,553 1,445 2,210 2,280 2,350 4321 ‐ DATA PROCESSING 14,765 18,000 20,850 27,800 32,700 34,300 4340 ‐ PRINTING 26 0 55 0 0 0 4375 ‐ CHARGE‐FLEET MNT 2,742 1,787 1,887 3,800 5,320 5,850 4401 ‐ DUES & SUBS 0 897 931 2,200 2,270 2,340 4403 ‐ TRAVEL/TRAIN/CON 3,570 2,534 3,119 6,000 6,180 6,370 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 89,937 153,942 88,934 80,010 87,820 91,460 Total Department: 14 ‐ ENGINEERING 401,798 476,618 397,649 587,610 628,570 661,210 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 84 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 31 ‐ STREETS MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 681,974 663,401 508,626 700,200 763,900 825,900 4110 ‐ OVERTIME F. T.25,643 24,008 28,868 31,400 31,400 33,000 4120 ‐ SAL‐P.T./TEMP 65,809 77,845 69,576 78,000 85,700 90,000 4141 ‐ PERA 52,741 51,324 39,923 54,950 59,700 62,700 4142 ‐ FICA 53,299 52,744 42,262 61,900 67,500 71,100 4144 ‐ HEALTH INSURANCE 72,000 75,330 89,850 119,800 136,200 149,900 4147 ‐ UNEMPLOYMENT 0 9,902 0000 4148 ‐ WORKERS COMP 55,500 65,000 44,400 59,200 74,800 78,600 1,006,966 1,019,555 823,505 1,105,450 1,219,200 1,311,200 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 8,066 10,952 6,969 10,900 11,300 11,600 4211 ‐ MOTOR FUELS 47,399 73,365 56,141 61,400 66,100 68,000 4212 ‐ LUB/ADD 219 0 441 200 200 200 4216 ‐ FERTILIZER/CHEM 8,969 7,313 5,250 9,500 9,800 10,100 4217 ‐ CLOTHING/UNIFORM 11,768 8,446 3,160 9,100 9,400 9,600 4231 ‐ SMALL TOOLS 1,650 2,766 0 2,700 2,800 2,900 4270 ‐ OP SUP‐VEH/EQ 0 153 151 0 0 0 4271 ‐ OP SUP‐OTHER IMP 179,061 164,400 178,359 203,700 206,600 214,100 Total Category: COMMODITIES 257,132 267,395 250,470 297,500 306,200 316,500 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 1,287 4,798 1,307 4,200 4,300 4,500 4301 ‐ ENGINEERING SVS 5,136 7,305 612 8,900 9,200 9,400 4305 ‐ FEES FOR SERVICE 5,089 23,076 1,406 23,600 24,300 25,000 4310 ‐ COMMUNICATION 9,330 9,537 6,702 9,100 9,600 9,700 4341 ‐ ADVER/PUBLISH 0 0 0 400 400 400 4350 ‐ INSURANCE CHARGE 12,000 12,460 10,200 13,600 20,400 22,400 4370 ‐ MAINT‐REPAIR/EQ 79 00000 4371 ‐ MAINT‐REPAIR/OTH 3,357 1,741 4,044 8,400 9,600 8,900 4375 ‐ CHARGE‐FLEET MNT 240,736 217,903 336,465 280,700 392,980 432,280 4380 ‐ RENTAL/LEASE 13,609 22,397 14,832 26,600 27,400 28,200 4401 ‐ DUES & SUBS 48 172 833 800 800 800 4403 ‐ TRAVEL/TRAIN/CON 6,493 7,936 8,702 17,795 20,100 20,700 4405 ‐ CLEAN/WASTE REMV 29,777 22,855 25,381 3,100 3,200 3,300 4449 ‐ OTHER CONTRACT 0 616 0 600 600 600 Total Category: CONTRACTUAL SERVICES 326,941 330,796 410,485 397,795 522,880 566,180 Total Department: 31 ‐ STREETS MAINTENANCE 1,591,039 1,617,746 1,484,460 1,800,745 2,048,280 2,193,880 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 85 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 32 ‐ TRAFFIC SIGNS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 58,743 66,455 45,519 81,500 86,900 91,300 4110 ‐ OVERTIME F. T.682 1,056 2,457 1,400 1,400 1,500 4120 ‐ SAL‐P.T./TEMP 8,475 18,514 14,284 16,800 17,900 18,800 4141 ‐ PERA 4,457 4,453 3,592 6,200 6,500 6,800 4142 ‐ FICA 4,247 5,355 4,451 7,600 8,200 8,600 4144 ‐ HEALTH INSURANCE 16,970 17,850 9,750 13,000 14,400 15,800 4148 ‐ WORKERS COMP 8,700 9,000 5,400 7,200 8,900 9,300 102,274 122,683 85,453 133,700 144,200 152,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 21,675 29,153 15,639 29,200 30,100 30,100 4211 ‐ MOTOR FUELS 2,314 2,572 1,729 3,400 3,400 3,500 4217 ‐ CLOTHING/UNIFORM 316 458 252 620 640 650 4231 ‐ SMALL TOOLS 641 240 116 1,200 1,300 1,900 Total Category: COMMODITIES 24,946 32,423 17,736 34,420 35,440 36,150 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 34 516 0000 4305 ‐ FEES FOR SERVICE 966 44,059 53,045 59,400 61,000 63,000 4310 ‐ COMMUNICATION 540 180 24 540 540 570 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4371 ‐ MAINT‐REPAIR/OTH 63,380 00000 4375 ‐ CHARGE‐FLEET MNT 6,859 10,892 22,953 10,900 15,260 16,790 4403 ‐ TRAVEL/TRAIN/CON 336 736 573 1,650 1,700 1,800 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 73,115 57,481 77,419 73,590 80,200 84,060 Total Department: 32 ‐ TRAFFIC SIGNS 200,334 212,586 180,608 241,710 259,840 272,310 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 86 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 34 ‐ SNOWPLOWING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 62,757 104,172 118,376 144,700 144,720 153,860 4110 ‐ OVERTIME F. T.75,125 101,461 70,861 89,300 91,980 94,740 4141 ‐ PERA 10,331 15,402 14,167 17,600 17,800 18,700 4142 ‐ FICA 9,522 14,199 13,073 17,800 18,000 19,000 4144 ‐ HEALTH INSURANCE 18,380 18,500 0000 4148 ‐ WORKERS COMP 17,600 23,000 10,350 13,800 16,000 16,800 193,715 276,734 226,826 283,200 288,500 303,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 210,002 307,985 253,855 264,400 304,280 306,500 4211 ‐ MOTOR FUELS 41,572 53,248 56,386 62,900 64,900 66,700 4271 ‐ OP SUP‐OTHER IMP 4,266 00000 Total Category: COMMODITIES 255,840 361,233 310,241 327,300 369,180 373,200 Category: CONTRACTUAL SERVICES 4305 ‐ FEES FOR SERVICE 0 0 0 600 600 600 4350 ‐ INSURANCE CHARGE 7,650 7,940 6,525 8,700 13,100 14,400 4375 ‐ CHARGE‐FLEET MNT 177,307 246,708 205,425 244,300 342,020 376,220 4380 ‐ RENTAL/LEASE 0 0 0 2,600 2,700 2,700 4403 ‐ TRAVEL/TRAIN/CON 2,000 34 1,800 2,800 2,900 3,000 Total Category: CONTRACTUAL SERVICES 186,957 254,682 213,750 259,000 361,320 396,920 Total Department: 34 ‐ SNOWPLOWING 636,513 892,650 750,818 869,500 1,019,000 1,073,220 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 87 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 35 ‐ PUBLIC WORKS ADMIN Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 153,742 178,729 139,692 186,700 212,520 206,200 4110 ‐ OVERTIME F. T.6,405 9,014 7,726 6,100 10,000 10,500 4120 ‐ SAL‐P.T./TEMP 0 5,509 2,616 4,900 0 0 4141 ‐ PERA 11,779 13,858 10,843 14,500 16,800 16,400 4142 ‐ FICA 10,750 13,086 10,276 15,200 17,440 17,000 4144 ‐ HEALTH INSURANCE 32,550 34,180 15,450 20,600 25,200 25,000 4148 ‐ WORKERS COMP 1,100 1,470 825 1,100 1,400 1,400 216,326 255,845 187,428 249,100 283,360 276,500 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 2,960 4,114 2,926 4,500 4,600 4,700 4210 ‐ OP SUPPLY‐OTHER 7,115 4,712 6,799 7,000 7,200 7,300 4217 ‐ CLOTHING/UNIFORM 0 0 155 150 150 160 4270 ‐ OP SUP‐VEH/EQ 0 41 562 0 0 0 4272 ‐ OP SUP‐BUILDINGS 1,801 1,944 4,298 4,600 4,600 4,900 4280 ‐ CAPITAL OUTLAY <$5,000 0 611 0000 Total Category: COMMODITIES 11,876 11,421 14,740 16,250 16,550 17,060 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 340 180 110 210 210 220 4301 ‐ ENGINEERING SVS 0 0 0 1,030 1,060 1,100 4305 ‐ FEES FOR SERVICE 15,947 20,903 13,345 18,200 15,000 15,500 4310 ‐ COMMUNICATION 1,253 1,298 1,170 1,000 1,030 1,060 4311 ‐ POSTAGE 552 740 17 1,130 1,000 1,200 4321 ‐ DATA PROCESSING 49,901 20,000 28,575 38,100 39,800 41,800 4340 ‐ PRINTING 52 80 55 210 210 220 4341 ‐ ADVER/PUBLISH 12 0 0 110 110 120 4350 ‐ INSURANCE CHARGE 7,650 7,940 6,525 8,700 13,100 14,400 4360 ‐ UTILITIES 48,196 64,761 51,780 46,300 22,000 22,335 4370 ‐ MAINT‐REPAIR/EQ 534 0 602 5,150 5,300 5,400 4372 ‐ MAINT‐REPAIR/BLD 33,302 60,606 73,674 59,700 61,500 62,500 4375 ‐ CHARGE‐FLEET MNT 0 0 0 4,900 6,860 7,550 4380 ‐ RENTAL/LEASE 12,612 11,111 6,623 6,200 6,300 6,600 4401 ‐ DUES & SUBS 578 269 378 720 740 760 4403 ‐ TRAVEL/TRAIN/CON 186 407 1,999 3,700 3,800 3,900 4405 ‐ CLEAN/WASTE REMV 16,817 13,460 15,505 16,400 7,600 7,900 Total Category: CONTRACTUAL SERVICES 187,931 201,754 200,358 211,760 185,620 192,565 Total Department: 35 ‐ PUBLIC WORKS ADMIN 416,132 469,020 402,527 477,110 485,530 486,125 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 88 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 36 ‐ FORESTRY Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 51,694 62,962 49,594 85,300 91,900 96,600 4110 ‐ OVERTIME F. T.841 22 335 3,000 3,000 3,200 4120 ‐ SAL‐P.T./TEMP 15,178 16,955 18,320 15,700 15,700 16,500 4141 ‐ PERA 3,816 4,717 3,745 7,800 8,200 8,600 4142 ‐ FICA 4,539 5,642 4,887 7,900 8,500 8,900 4144 ‐ HEALTH INSURANCE 9,310 9,750 9,750 13,000 14,400 15,800 4148 ‐ WORKERS COMP 4,400 5,600 4,650 6,200 7,700 8,100 89,777 105,647 91,282 138,900 149,400 157,700 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 7,115 31,043 25,281 10,300 30,600 30,900 4211 ‐ MOTOR FUELS 1,548 1,104 2,654 1,800 1,860 1,910 4216 ‐ FERTILIZER/CHEM 000030,000 50,000 4217 ‐ CLOTHING/UNIFORM 1,495 560 438 620 640 660 4231 ‐ SMALL TOOLS 1,379 1,546 0 1,750 1,800 1,900 Total Category: COMMODITIES 11,537 34,253 28,374 14,470 64,900 85,370 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 278 125 137 200 200 210 4305 ‐ FEES FOR SERVICE 141,311 70,825 101,122 104,000 182,600 169,500 4310 ‐ COMMUNICATION 893 938 600 1,000 1,000 1,100 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4375 ‐ CHARGE‐FLEET MNT 4,599 8,636 28,710 8,100 11,340 12,470 4380 ‐ RENTAL/LEASE 0 0 0 2,700 2,800 2,900 4401 ‐ DUES & SUBS 204 0 0 400 400 400 4403 ‐ TRAVEL/TRAIN/CON 975 698 710 1,800 2,000 2,000 4449 ‐ OTHER CONTRACT 127,097 119,282 0 122,000 0 0 Total Category: CONTRACTUAL SERVICES 276,357 201,543 132,104 241,300 202,040 190,480 Total Department: 36 ‐ FORESTRY 377,671 341,444 251,760 394,670 416,340 433,550 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 89 RECYCLING PUBLIC WORKS Department: Public Works (Fund #: 215) Program: Recycling (Program #: 1900) Program Description This function seeks to create an environmentally focused and sustainable organization that maintains an active presence in the community to educate about alternatives for disposing of household items that could be recycled, reduced, or reused. The program expenditures are fully funded through an annual grant from Washington County. Budget Commentary The 2024 recycling budget is based on the anticapted annual recycling grant from Washington County. Through these grant funds, the City will continue to promote recycling throughout the community through educational and incentive programs. The City foods scraps program will continue to be operated as the County fully implements food scraps recycling through residential waste service. 90 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 215 ‐ RECYCLING Category: REVENUE 3349 ‐ COUNTY AID 55,734 56,210 56,734 56,040 57,000 57,000 3810 ‐ INVEST INTEREST (223) (2,244) 2,651 1,000 500 500 3816 ‐ REFUND & REIMBRS 0 21,000 0000 55,511 74,966 59,385 57,040 57,500 57,500 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 22,538 34,439 26,905 36,500 43,600 46,100 4200 ‐ COMMODITIES 10,501 2,629 1,559 5,740 5,000 6,100 4300 ‐ CONTRACTUAL SERVICES 23,093 16,196 19,269 14,800 14,120 15,670 Total Category: EXPENDITURES 56,132 53,264 47,734 57,040 62,720 67,870 FUND BALANCE, BEGINNING YEAR 73,845 73,224 94,926 94,926 89,706 NET INCREASE (DECREASE)(621) 21,702 11,651 0 (5,220) (10,370) FUND BALANCE, END OF YEAR 73,224 94,926 94,926 89,706 79,336 City of Cottage Grove Annual Budget Fund 215 ‐ Recycling Summary of Revenues & Expenditures Total Category: REVENUE 91 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 54 ‐ RECYCLING Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 19,483 29,782 23,282 31,500 34,000 35,700 4141 ‐ PERA 1,415 2,234 1,745 2,400 2,600 2,800 4142 ‐ FICA 1,441 2,214 1,728 2,400 2,600 2,800 4144 ‐ HEALTH INSURANCE 00004,200 4,600 4148 ‐ WORKERS COMP 200 210 150 200 200 200 22,538 34,439 26,905 36,500 43,600 46,100 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 10,501 2,629 1,559 5,740 5,000 6,100 Total Category: COMMODITIES 10,501 2,629 1,559 5,740 5,000 6,100 Category: CONTRACTUAL SERVICES 4302 ‐ LEGAL SERVICE 0 1,088 0000 4305 ‐ FEES FOR SERVICE 5,057 48 0 3,000 2,600 3,180 4311 ‐ POSTAGE 3,925 0 0 2,000 1,640 2,120 4340 ‐ PRINTING 0 0 3,300 0 0 0 4341 ‐ ADVER/PUBLISH 1,700 1,551 0 1,000 1,030 1,060 4380 ‐ RENTAL/LEASE 7,000 7,000 11,060 7,000 7,000 7,400 4405 ‐ CLEAN/WASTE REMV 4,061 6,508 4,909 0 0 0 4434 ‐ SPECIAL EVENTS 1,349 0 0 1,800 1,850 1,910 Total Category: CONTRACTUAL SERVICES 23,093 16,196 19,269 14,800 14,120 15,670 Total Department: 54 ‐ RECYCLING 56,132 53,264 47,734 57,040 62,720 67,870 City of Cottage Grove Annual Budget Fund 215 ‐ Recycling Detail of Expenditures Total Category: PERSONAL SERVICES 92 STORMWATER PUBLIC WORKS Department: Public Works (Fund #: 230) Program: Stormwater (Program #: 3200) Program Description The Stormwater Utility manages the planning, maintenance, and infrastructure of the storm/surface water system. Maintenance activities preserve existing infrastructure including but not limited to ponds, drainage ditches, pipes, and outlets. Expenditures are also made for infrastructure requirements of the existing system including the replacement of existing pipe and expansion of existing ponds. Revenues are generated from charges to properties based on their portion/contribution to the storm/surface water run-off. These fees are determined by an evaluation of the operational costs of supporting the stormwater system, planned infrastructure repair and reconstruction, and response to catastrophic storm handling events. Budget Commentary The stormwater budget includes funds used in general maintenance of the storm sewer system. Public Works inspects numerous structures, outfall, ponds each year and performs routine maintenance as required. In 2024, a catch basin lining program will begin to prolong longevity and prevent future failures and costly rebuilds. Cost is $24,000 per year and is within current budget limits. 93 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 230 ‐ STORM WATER Category: REVENUE 3349 ‐ COUNTY AID 0 27,130 0000 3359 ‐ OTHER GOV AID 204,395 159,714 165,084 0 0 0 3615 ‐ SETTLEMENTS 0 0 17,414 0 0 0 3727 ‐ PENALTIES‐UTIL 5,857 6,019 5,293 4,000 5,000 5,000 3735 ‐ STORMWATER UTILITY 1,014,656 1,077,670 773,304 1,142,550 1,193,360 1,246,120 3810 ‐ INVEST INTEREST (12,076) (98,612) 51,214 10,000 10,000 10,000 3816 ‐ REFUND & REIMBRS 95,000 00000 1,307,832 1,171,921 1,012,309 1,156,550 1,208,360 1,261,120 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 305,688 400,896 334,271 462,200 518,960 525,000 4200 ‐ COMMODITIES 17,108 26,063 14,972 20,090 25,425 26,350 4300 ‐ CONTRACTUAL SERVICES 432,395 393,997 233,806 384,980 429,530 443,110 4500 ‐ CAPITAL OUTLAY 33,181 244,426 0 55,000 0 0 4999 ‐ TRANSFERS 221,475 394,046 33,822 153,100 46,450 47,850 Total Category: EXPENDITURES 1,009,848 1,459,428 616,871 1,075,370 1,020,365 1,042,310 FUND BALANCE, BEGINNING YEAR 2,049,769 2,347,753 2,060,247 2,141,427 2,329,422 NET INCREASE (DECREASE)297,985 (287,507) 395,438 81,180 187,995 218,810 FUND BALANCE, END OF YEAR 2,347,753 2,060,247 2,141,427 2,329,422 2,548,232 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Summary of Revenues & Expenditures Total Category: REVENUE 94 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 60 ‐ SW MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 219,256 303,344 223,870 322,500 360,400 361,400 4110 ‐ OVERTIME F. T.10,417 6,928 14,367 9,000 9,000 9,500 4120 ‐ SAL‐P.T./TEMP 5,174 0 14,128 16,800 17,920 18,800 4141 ‐ PERA 17,131 22,255 17,776 25,000 27,800 28,000 4142 ‐ FICA 16,109 21,779 17,630 26,900 29,640 29,900 4144 ‐ HEALTH INSURANCE 19,600 26,590 28,800 38,400 45,000 46,800 4148 ‐ WORKERS COMP 18,000 20,000 17,700 23,600 29,200 30,600 305,688 400,896 334,271 462,200 518,960 525,000 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 5,949 9,592 5,697 5,300 10,000 10,300 4211 ‐ MOTOR FUELS 3,291 4,031 2,962 3,900 4,200 4,400 4217 ‐ CLOTHING/UNIFORM 0 1,015 449 1,870 1,925 1,950 4231 ‐ SMALL TOOLS 1,422 181 656 620 700 800 4271 ‐ OP SUP‐OTHER IMP 6,446 2,884 5,207 8,400 8,600 8,900 4280 ‐ CAPITAL OUTLAY <$5,000 0 8,361 0000 Total Category: COMMODITIES 17,108 26,063 14,972 20,090 25,425 26,350 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,303 2,936 33,509 6,800 7,000 7,200 4301 ‐ ENGINEERING SVS 65,363 108,718 17,669 54,590 56,200 58,000 4302 ‐ LEGAL SERVICE 0 0 1,058 0 0 0 4305 ‐ FEES FOR SERVICE 33,044 19,421 6,518 20,200 20,800 21,400 4310 ‐ COMMUNICATION 124 728 719 540 600 600 4321 ‐ DATA PROCESSING 8,948 00000 4341 ‐ ADVER/PUBLISH 287 214 0 200 300 300 4371 ‐ MAINT‐REPAIR/OTH 27,963 149,737 69,482 210,700 209,000 214,300 4372 ‐ MAINT‐REPAIR/BLD 20,646 00000 4375 ‐ CHARGE‐FLEET MNT 8,849 12,302 25,121 10,200 14,280 15,710 4380 ‐ RENTAL/LEASE 0 0 1,834 1,100 5,000 5,000 4403 ‐ TRAVEL/TRAIN/CON 1,374 991 2,572 4,750 5,400 5,400 4449 ‐ OTHER CONTRACT 187,482 39 0 1,100 1,100 1,200 Total Category: CONTRACTUAL SERVICES 359,382 295,085 158,482 310,180 319,680 329,110 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 33,181 0 0 55,000 0 0 4550 ‐ PROJECT‐CONTRACT 0 244,426 0000 Total Category: CAPITAL OUTLAY 33,181 244,426 0 55,000 0 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 221,475 394,046 33,822 153,100 46,450 47,850 Total Category: TRANSFERS 221,475 394,046 33,822 153,100 46,450 47,850 Total Department: 60 ‐ SW MAINTENANCE 936,834 1,360,516 541,547 1,000,570 910,515 928,310 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Detail of Expenditures Total Category: PERSONAL SERVICES 95 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 61 SW ADMINISTRATION Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 800 1,000 1,100 4305 ‐ FEES FOR SERVICE 3,764 3,534 2,380 3,600 3,600 3,700 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 31,000 4311 ‐ POSTAGE 5,502 5,815 4,007 6,000 6,250 6,500 4321 ‐ DATA PROCESSING 33,653 56,003 41,224 44,700 64,300 66,900 4340 ‐ PRINTING 3,739 3,433 2,082 4,700 4,700 4,800 Total Category: CONTRACTUAL SERVICES 73,013 98,912 75,324 74,800 109,850 114,000 Total Department: 61 SW ADMINISTRATION 73,013 98,912 75,324 74,800 109,850 114,000 City of Cottage Grove Annual Budget Fund 230 ‐ Storm Water Detail of Expenditures 96 ROADWAY MAINTENANCE PUBLIC WORKS Department: Public Works (Fund #: 235) Program: Roadway Maintenance (Program #: 1217) Program Description This program accounts for the activities related to mill & overlaying and crack sealing City streets, replacement and seal coating of trails, as well as replacing damaged concrete curb & gutter and sidewalk. These funds partially support the City’s ongoing ADA transition plan. Funding for these activities comes from franchise fees charged to property owners on their electric and natural gas utility bills. Expenditures from this program include the commodities, professional services, and contractual services related to the maintenance program only. Wages for City staff time are not included. Budget Commentary This budget was increased for 2024 based on the approval of new Franchise Fee Agreements with Xcel Energy and CenterPoint Energy. These additional funds will be used to expand the City’s mill & overlay program and begin an active trail replacement program. All other programs previously included in this fund will continue as well. Phase 3 of the mill & overlay project in the Thompson Grove neighborhood will be completed in 2024, along with the mill & overlay of East Point Douglas Road from Carlson Auto to Menards. 97 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 235 ‐ ROADWAY MAINTENANCE Category: REVENUE 3017 ‐ AGGREGATE TAX 23,467 33,044 13,311 22,000 22,000 22,000 3020 ‐ FRANCHISE FEES 615,326 642,584 325,735 633,500 1,905,000 1,994,400 3549 ‐ MISC PUBLIC WORK 30,766 27,829 0000 3810 ‐ INVEST INTEREST (5,207) (31,816) 4,704 10,000 10,000 10,000 3962 ‐ DEPOSIT 104,157 26,081 31,624 0 0 0 768,510 697,723 375,373 665,500 1,937,000 2,026,400 Category: EXPENDITURES 4200 ‐ COMMODITIES 31,134 34,585 45,675 36,800 0 0 4300 ‐ CONTRACTUAL SERVICES 256,642 269,770 199,459 234,320 390,640 409,500 4500 ‐ CAPITAL OUTLAY 551,756 1,159,043 302,259 373,600 1,404,000 1,474,000 Total Category: EXPENDITURES 839,533 1,463,398 547,392 644,720 1,794,640 1,883,500 FUND BALANCE, BEGINNING YEAR 1,067,417 996,394 230,719 251,499 393,859 NET INCREASE (DECREASE)(71,023) (765,674) (172,020) 20,780 142,360 142,900 FUND BALANCE, END OF YEAR 996,394 230,719 251,499 393,859 536,759 City of Cottage Grove Annual Budget Fund 235 ‐ Roadway Maintenance Summary of Revenues & Expenditures Total Category: REVENUE 98 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ ROADWAY MAINTENANCE Category: COMMODITIES 4271 ‐ OP SUP‐OTHER IMP 31,134 34,585 45,675 36,800 0 0 Total Category: COMMODITIES 31,134 34,585 45,675 36,800 0 0 Category: CONTRACTUAL SERVICES 4301 ‐ ENGINEERING SVS 106,918 127,725 48,462 0 150,000 157,500 4302 ‐ LEGAL SERVICE 0 0 3,662 0 0 0 4311 ‐ POSTAGE 0 0 20 0 0 0 4341 ‐ ADVER/PUBLISH 162 436 461 620 640 0 4371 ‐ MAINT‐REPAIR/OTH 149,352 141,608 146,854 233,700 240,000 252,000 4374 ‐ SEALCOATING 210 00000 Total Category: CONTRACTUAL SERVICES 256,642 269,770 199,459 234,320 390,640 409,500 Category: CAPITAL OUTLAY 4540 ‐ OTHER CAP OUTLAY 0000480,000 504,000 4550 ‐ PROJECT‐CONTRACT 551,756 1,159,043 302,259 373,600 924,000 970,000 Total Category: CAPITAL OUTLAY 551,756 1,159,043 302,259 373,600 1,404,000 1,474,000 Total Department: 00 ‐ ROADWAY MAINTENANCE 839,533 1,463,398 547,392 644,720 1,794,640 1,883,500 City of Cottage Grove Annual Budget Fund 235 ‐ Roadway Maintenance Detail of Expenditures 99 WATER PUBLIC WORKS Department: Public Works (Fund #: 610) Program: Water (Program #: 3000) Program Description The Water Division provides a safe potable supply of drinking water for our customers and ensures the water distribution system and related facilities are managed and maintained in the most efficient and cost-effective way. This includes the general maintenance/repair of the City's water distribution system and all related equipment including 12 municipal wells, 8 pump houses, 6 water storage facilities with a storage capacity of 7.15 million gallons, 1 booster station control center with a pumping capacity of 12,000 GPM and 5 granular activated carbon (GAC) treatment plants. All operational and maintenance costs associated with the treatment of PFAS are reimbursed to the City by the MPCA. Budget Commentary Water utility funds will be used to complete a full upgrade to the existing SCADA system in 2024. A new Utility & Engineering Division building is included in the Capital Improvement Plan in 2024, which will be funded in part through the water utility fund. Finally, a new service body truck will be replaced (#1509) that has reached its 12-year service life. 100 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 610 ‐ WATER OPERATIONS Category: REVENUE 3324 ‐ STATE GRANTS 11,162 00000 3339 ‐ OTHER MN AID 0 10,239 28,870 0 0 0 3359 ‐ OTHER GOV AID 23,549 24,299 0000 3519 ‐ OTHER CHARGE SVS 40,675 40,975 21,400 30,000 30,000 30,000 3549 ‐ MISC PUBLIC WORK 846 338 5,733 0 0 0 3720 ‐ WATER SALES 3,300,038 3,364,771 2,797,402 3,296,830 3,474,910 3,676,660 3723 ‐ WATER METER SALE 222,210 157,003 110,876 100,000 100,000 100,000 3727 ‐ PENALTIES‐UTIL 41,496 41,728 18,385 30,000 30,000 30,000 3739 ‐ MISC UTIL 42,084 16,508 35,621 2,000 2,000 2,000 3809 ‐ INTERFUND INTRST 138 00000 3810 ‐ INVEST INTEREST (46,384) (346,706) 219,615 50,000 50,000 50,000 3813 ‐ SALE OF GOODS 715 00000 3814 ‐ RENTAL INCOME 0 2,710 1,350 0 0 0 3816 ‐ REFUND & REIMBRS 120 445 760 2,000 2,000 2,000 3829 ‐ MISC ‐ OTHER 978 0 0 0 2,000 2,000 3900 ‐ CAPITAL CONTRIBUTIONS 10,828,078 9,024,667 0000 14,465,704 12,336,977 3,240,013 3,510,830 3,690,910 3,892,660 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 721,502 932,941 768,992 1,035,500 1,139,200 1,180,100 4200 ‐ COMMODITIES 238,787 164,464 123,123 243,710 249,720 256,755 4300 ‐ CONTRACTUAL SERVICES 1,044,809 1,338,786 1,237,230 1,108,410 1,660,365 1,701,095 4500 ‐ CAPITAL OUTLAY 0 0 1,188 110,000 150,000 0 4999 ‐ TRANSFERS 245,601 467,138 148,350 197,800 203,740 209,850 Total Category: EXPENDITURES 2,250,698 2,903,330 2,278,883 2,695,420 3,403,025 3,347,800 FUND BALANCE, BEGINNING OF YEAR 48,493,167 60,708,173 70,141,821 70,957,231 71,245,116 NET INCREASE (DECREASE)12,215,006 9,433,647 961,130 815,410 287,885 544,860 FUND BALANCE, END OF YEAR 60,708,173 70,141,821 70,957,231 71,245,116 71,789,976 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Summary of Revenues & Expenditures Total Category: REVENUE 101 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 70 ‐ WATER DISTRIBUTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 447,918 526,529 463,350 590,500 619,020 633,000 4110 ‐ OVERTIME F. T.64,406 76,742 63,759 70,000 72,100 75,700 4120 ‐ SAL‐P.T./TEMP 25,126 21,349 17,866 30,600 32,640 34,200 4140 ‐ PENSIONS (52,119) 62,808 0000 4141 ‐ PERA 37,945 44,405 39,182 51,800 54,300 55,800 4142 ‐ FICA 36,558 42,439 37,562 53,000 55,340 57,100 4144 ‐ HEALTH INSURANCE 56,443 55,504 64,725 86,300 98,300 105,500 4147 ‐ UNEMPLOYMENT 0 403 0000 4148 ‐ WORKERS COMP 19,500 24,000 15,525 20,700 24,400 25,700 635,776 854,180 701,969 902,900 956,100 987,000 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 140 0 0 0 4210 ‐ OP SUPPLY‐OTHER 119,260 70,167 48,272 119,900 123,500 127,200 4211 ‐ MOTOR FUELS 18,510 27,559 20,302 23,500 25,200 26,200 4212 ‐ LUB/ADD 225 0 441 0 0 0 4216 ‐ FERTILIZER/CHEM 31,066 24,364 25,271 21,650 22,300 22,900 4217 ‐ CLOTHING/UNIFORM 4,490 4,007 4,013 4,040 4,160 4,290 4231 ‐ SMALL TOOLS 460 1,497 200 2,000 2,060 2,120 4270 ‐ OP SUP‐VEH/EQ 0 153 151 0 0 0 4271 ‐ OP SUP‐OTHER IMP 62,093 36,663 19,048 50,000 51,500 53,045 4272 ‐ OP SUP‐BUILDINGS 124 0 0 15,000 12,000 12,000 4280 ‐ CAPITAL OUTLAY <$5,000 2,472 0 5,285 7,620 9,000 9,000 Total Category: COMMODITIES 238,699 164,410 123,123 243,710 249,720 256,755 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 35,915 58,679 229,810 36,600 37,700 38,800 4301 ‐ ENGINEERING SVS 39,843 48,114 116,151 67,980 70,000 72,100 4302 ‐ LEGAL SERVICE 0 496 0 1,750 1,800 1,810 4305 ‐ FEES FOR SERVICE 100,148 71,100 12,537 48,700 50,160 51,665 4310 ‐ COMMUNICATION 11,352 11,680 7,999 9,860 10,155 10,460 4311 ‐ POSTAGE 2,250 0 7,764 0 0 0 4340 ‐ PRINTING 1,485 0 0 310 320 330 4341 ‐ ADVER/PUBLISH 0 603 0 515 530 540 4350 ‐ INSURANCE CHARGE 10,000 10,380 8,475 11,300 17,000 18,700 4360 ‐ UTILITIES 369,655 427,263 355,942 267,160 443,260 456,410 4370 ‐ MAINT‐REPAIR/EQ 4,672 735 0 4,740 4,880 5,030 4371 ‐ MAINT‐REPAIR/OTH 76,317 189,880 69,274 169,300 174,400 179,600 4372 ‐ MAINT‐REPAIR/BLD 33,172 42,303 36,334 52,500 54,100 55,700 4375 ‐ CHARGE‐FLEET MNT 29,342 42,129 50,613 38,700 54,180 59,600 4380 ‐ RENTAL/LEASE 7,590 7,590 12,658 8,000 8,240 8,500 4401 ‐ DUES & SUBS 2,427 2,615 2,680 2,700 2,780 2,800 4403 ‐ TRAVEL/TRAIN/CON 6,809 9,561 9,550 16,300 18,840 17,200 4405 ‐ CLEAN/WASTE REMV 3,192 2,067 2,548 1,240 8,770 8,800 4434 ‐ SPECIAL EVENTS 0000305,200 305,170 4438 ‐ PRO/MISC RESALE 0 111,283 120,993 0 0 0 4449 ‐ OTHER CONTRACT 65,728 34,530 43,140 103,000 106,090 109,280 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: PERSONAL SERVICES 102 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 70 ‐ WATER DISTRIBUTION City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: CONTRACTUAL SERVICES 799,896 1,071,008 1,086,467 840,655 1,368,405 1,402,495 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 0 0 0 110,000 150,000 0 Total Category: CAPITAL OUTLAY 0 0 0 110,000 150,000 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 245,601 467,138 148,350 197,800 203,740 209,850 Total Category: TRANSFERS 245,601 467,138 148,350 197,800 203,740 209,850 Total Department: 70 ‐ WATER DISTRIBUTION 1,919,972 2,556,735 2,059,909 2,295,065 2,927,965 2,856,100 103 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 71 ‐ WATER ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 63,045 51,472 46,286 100,500 137,500 144,300 4120 ‐ SAL‐P.T./TEMP 0 4,600 1,037 0 0 0 4141 ‐ PERA 4,729 4,235 3,550 7,500 10,400 10,800 4142 ‐ FICA 4,392 4,125 3,550 7,800 10,400 10,800 4144 ‐ HEALTH INSURANCE 13,160 13,830 12,150 16,200 24,000 26,400 4148 ‐ WORKERS COMP 400 500 450 600 800 800 85,726 78,762 67,023 132,600 183,100 193,100 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 88 54 0000 Total Category: COMMODITIES 88 54 0000 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 1,545 1,600 2,000 4305 ‐ FEES FOR SERVICE 16,776 15,853 11,245 19,670 20,260 20,900 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 30,000 4311 ‐ POSTAGE 21,481 23,267 16,028 23,000 24,000 24,000 4321 ‐ DATA PROCESSING 165,327 184,817 89,519 190,000 197,100 202,700 4340 ‐ PRINTING 14,974 13,715 8,340 18,540 19,000 19,000 Total Category: CONTRACTUAL SERVICES 244,913 267,778 150,763 267,755 291,960 298,600 Category: CAPITAL OUTLAY 4554 ‐ PROJECT‐ROW/EASE 0 0 1,188 0 0 0 Total Category: CAPITAL OUTLAY 0 0 1,188 0 0 0 Total Department: 71 ‐ WATER ADMINISTRATION 330,726 346,594 218,974 400,355 475,060 491,700 City of Cottage Grove Annual Budget Fund 610 ‐ Water Operations Detail of Expenditures Total Category: PERSONAL SERVICES 104 SEWER PUBLIC WORKS Department: Public Works (Fund #: 620) Program: Sewer Maintenance (Program #: 3100) Program Description The Sewer Division ensures a trouble-free, well maintained wastewater collection system for our customers. This includes cutting tree roots and maintaining invasive growth, jetting and vacuuming for grease and debris buildup, televising sewer lines to identify problems, monitoring sewer line flows to identify possible inflow and infiltration, maintaining and repairing all related sanitary sewer mains & structures, maintaining lift station facilities, and manhole rehabilitation. Budget Commentary The City will continue to root foam sewer lines in 2024 to prevent tree root growth that can cause back-ups internally and externally. The cost to maintain operations of a new temporary lift station and increased wastewater charges from MCES impact the 2024 sewer budget. Additionally, in 2025 purchase of a new vac truck is included in the budget. Staff is working on a grant with the South Washington Watershed District to assist in funding this, each contributing approximately $350,000. 105 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 620 ‐ SEWER OPERATIONS Category: REVENUE 3030 ‐ S.A. ‐ CURRENT 0 0 124,189 0 0 0 3031 ‐ S.A. ‐ DELINQ 0 0 8,286 0 0 0 3044 ‐ MISC PEN & INT 3,207 3,038 1,503 2,500 2,500 2,500 3724 ‐ SEWER SERVICE 3,296,088 3,522,807 2,396,093 3,753,550 4,133,700 4,511,100 3727 ‐ PENALTIES‐UTIL 37,671 41,252 18,176 30,000 30,000 30,000 3739 ‐ MISC UTIL 16,028 96,757 (4,746) 1,000 1,000 1,000 3809 ‐ INTERFUND INTRST 27,413 25,450 0 26,000 26,000 26,000 3810 ‐ INVEST INTEREST (17,401) (140,961) 78,437 30,000 30,000 30,000 3900 ‐ CAPITAL CONTRIBUTIONS 2,539,951 9,881,103 0000 5,902,957 13,429,447 2,621,938 3,843,050 4,223,200 4,600,600 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 315,894 307,817 199,606 357,700 440,160 442,400 4200 ‐ COMMODITIES 8,964 21,920 7,344 16,585 17,020 17,420 4300 ‐ CONTRACTUAL SERVICES 2,539,211 3,001,620 2,588,834 3,210,870 3,385,850 3,517,005 4500 ‐ CAPITAL OUTLAY 0 0 1,852 0 0 350,000 4999 ‐ TRANSFERS 243,412 418,313 148,350 197,800 203,740 209,850 Total Category: EXPENDITURES 3,107,481 3,749,669 2,945,985 3,782,955 4,046,770 4,536,675 FUND BALANCE, BEGINNING OF YEAR 32,477,889 35,273,365 44,953,142 45,013,237 45,189,667 NET INCREASE (DECREASE)2,795,476 9,679,777 (324,047) 60,095 176,430 63,925 FUND BALANCE, END OF YEAR 35,273,365 44,953,142 45,013,237 45,189,667 45,253,592 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Summary of Revenues & Expenditures Total Category: REVENUE 106 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 80 ‐ SEWER DISTRIBUTION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 162,809 172,155 96,129 167,300 189,920 182,400 4110 ‐ OVERTIME F. T.2,518 17,516 2,255 3,500 3,500 3,700 4140 ‐ PENSIONS 21,341 (4,896)0000 4141 ‐ PERA 12,279 13,976 7,350 12,900 14,600 14,200 4142 ‐ FICA 11,328 13,130 6,895 13,200 14,940 14,500 4144 ‐ HEALTH INSURANCE 13,770 10,577 17,775 23,700 28,600 28,700 4148 ‐ WORKERS COMP 5,500 6,600 3,375 4,500 5,500 5,800 229,546 229,057 133,778 225,100 257,060 249,300 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 2,015 9,037 2,538 3,710 3,820 3,900 4211 ‐ MOTOR FUELS 4,491 6,303 4,071 4,500 5,100 5,300 4216 ‐ FERTILIZER/CHEM 0 1,137 625 3,400 3,500 3,600 4217 ‐ CLOTHING/UNIFORM 0 165 110 1,245 1,300 1,320 4231 ‐ SMALL TOOLS 0 349 0 730 800 800 4271 ‐ OP SUP‐OTHER IMP 2,370 4,874 0 3,000 2,500 2,500 Total Category: COMMODITIES 8,876 21,866 7,344 16,585 17,020 17,420 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 20,770 12,212 11,228 11,700 12,050 12,400 4301 ‐ ENGINEERING SVS 38,303 15,905 5,388 26,780 27,590 28,400 4302 ‐ LEGAL SERVICE 0 0 988 0 0 0 4305 ‐ FEES FOR SERVICE 726 525 100 105 110 110 4310 ‐ COMMUNICATION 624 667 515 640 660 680 4350 ‐ INSURANCE CHARGE 15,000 15,570 12,750 17,000 25,500 28,100 4360 ‐ UTILITIES 2,386 2,703 2,390 2,400 23,980 25,550 4363 ‐ MWCC SERVICE 1,995,516 2,403,451 2,206,347 2,650,000 2,752,570 2,862,675 4370 ‐ MAINT‐REPAIR/EQ 2,554 00000 4371 ‐ MAINT‐REPAIR/OTH 176,220 231,724 142,321 197,000 202,900 208,900 4372 ‐ MAINT‐REPAIR/BLD 21,918 22,452 22,389 28,400 29,250 30,100 4375 ‐ CHARGE‐FLEET MNT 10,187 30,670 13,998 11,100 15,540 17,090 4403 ‐ TRAVEL/TRAIN/CON 1,260 422 673 1,600 2,000 2,500 4449 ‐ OTHER CONTRACT 0 58 0000 Total Category: CONTRACTUAL SERVICES 2,285,464 2,736,357 2,419,087 2,946,725 3,092,150 3,216,505 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 00000350,000 4550 ‐ PROJECT‐CONTRACT 0 0 240 0 0 0 4554 ‐ PROJECT‐ROW/EASE 0 0 1,187 0 0 0 4559 ‐ PROJECT‐OTHER 0 0 425 0 0 0 Total Category: CAPITAL OUTLAY 0 0 1,852 0 0 350,000 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 243,412 418,313 148,350 197,800 203,740 209,850 Total Category: TRANSFERS 243,412 418,313 148,350 197,800 203,740 209,850 Total Department: 80 ‐ SEWER DISTRIBUTION 2,767,298 3,405,592 2,710,410 3,386,210 3,569,970 4,043,075 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Detail of Expenditures Total Category: PERSONAL SERVICES 107 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 81 ‐ SEWER ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 63,045 51,472 46,286 100,500 137,500 144,300 4120 ‐ SAL‐P.T./TEMP 0 4,600 0000 4141 ‐ PERA 4,728 4,234 3,471 7,500 10,400 10,800 4142 ‐ FICA 4,391 4,124 3,470 7,800 10,400 10,800 4144 ‐ HEALTH INSURANCE 13,785 13,830 12,150 16,200 24,000 26,400 4148 ‐ WORKERS COMP 400 500 450 600 800 800 86,348 78,760 65,828 132,600 183,100 193,100 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 88 54 0000 Total Category: COMMODITIES 88 54 0000 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 872 921 694 1,545 1,000 1,000 4305 ‐ FEES FOR SERVICE 15,060 14,137 9,529 16,600 17,000 17,000 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 15,000 30,000 30,000 4311 ‐ POSTAGE 21,481 23,267 16,028 23,000 24,000 24,000 4321 ‐ DATA PROCESSING 175,877 184,017 110,219 190,000 202,700 209,500 4340 ‐ PRINTING 14,974 13,715 8,340 18,000 19,000 19,000 Total Category: CONTRACTUAL SERVICES 253,747 265,263 169,747 264,145 293,700 300,500 Total Department: 81 ‐ SEWER ADMINISTRATION 340,183 344,077 235,575 396,745 476,800 493,600 City of Cottage Grove Annual Budget Fund 620 ‐ Sewer Operations Detail of Expenditures Total Category: PERSONAL SERVICES 108 STREETLIGHTS PUBLIC WORKS Department: Public Works (Fund #: 630) Program: Streetlights (Program #: 1400) Program Description The Streetlights Division maintains all city-owned streetlights, provides underground location services as required, supervises streetlight installation including maintenance and operation, repairs traffic signals, and performs monthly inspections of all traffic signals and crossing signals. This includes repair of inoperable streetlights resulting from accidents, vandalism, equipment failure and normal aging, locating streetlight wires for utility companies as required, repairing wires damaged by construction or natural causes, and providing regular inspection and maintenance of traffic signals. Budget Commentary The current supply of the High-Pressure Sodium (HPS) light bulbs is extremely low and difficult to order, as this style of light has been phased out of the industry. While all new lights are LED, the City has a large inventory of HPS lights. The cost to convert an existing light to LED upon failure of the HPS bulb is very expensive and is resulting in growing maintenance costs each year. The city will need to consider all options for conversion of HPS lights to LED in the most cost-effective manner. 109 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 630 ‐ STREETLIGHT OPERATIONS Category: REVENUE 3549 ‐ MISC PUBLIC WORK 297,097 116,144 69,567 175,000 167,000 172,000 3727 ‐ PENALTIES‐UTIL 4,866 5,252 4,341 3,000 3,000 3,000 3729 ‐ STREET LIGHT 604,159 866,338 641,161 942,500 1,038,850 1,144,650 3730 ‐ ST LIGHT MAINTENANCE FEE 138,949 12 0000 3810 ‐ INVEST INTEREST (3,293) (22,309) 9,684 10,000 0 0 3816 ‐ REFUND & REIMBRS 10,006 23,437 6,624 0 0 0 3829 ‐ MISC ‐ OTHER 60,434 27,027 9,441 20,000 20,000 20,000 3900 ‐ CAPITAL CONTRIBUTIONS 460,202 637,390 0000 1,572,420 1,653,292 740,817 1,150,500 1,228,850 1,339,650 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 179,255 134,621 109,260 167,000 174,600 184,500 4200 ‐ COMMODITIES 55,984 114,367 88,127 77,755 95,230 97,400 4300 ‐ CONTRACTUAL SERVICES 810,019 626,979 425,081 697,990 784,590 805,977 4999 ‐ TRANSFERS 48,650 217,960 38,625 93,500 53,000 56,000 Total Category: EXPENDITURES 1,093,907 1,093,927 661,094 1,036,245 1,107,420 1,143,877 FUND BALANCE, BEGINNING OF YEAR 6,955,032 7,433,545 7,992,910 8,107,165 8,228,595 NET INCREASE (DECREASE)478,512 559,365 79,724 114,255 121,430 195,773 FUND BALANCE, END OF YEAR 7,433,545 7,992,910 8,107,165 8,228,595 8,424,368 City of Cottage Grove Annual Budget Fund 630 ‐ Streetlight Operations Summary of Revenues & Expenditures Total Category: REVENUE 110 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 75 ‐ STREETLIGHTS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 140,293 113,849 79,515 123,500 127,900 134,300 4110 ‐ OVERTIME F. T.3,030 5,493 2,163 3,000 3,000 3,200 4140 ‐ PENSIONS 1,662 (14,146)0000 4141 ‐ PERA 10,747 8,993 6,126 9,500 9,700 10,300 4142 ‐ FICA 9,432 8,037 5,481 9,700 10,000 10,600 4144 ‐ HEALTH INSURANCE 9,941 8,244 13,275 17,700 19,600 21,500 4148 ‐ WORKERS COMP 4,150 4,150 2,700 3,600 4,400 4,600 179,255 134,621 109,260 167,000 174,600 184,500 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 11,834 82,435 37,688 11,750 27,100 27,400 4211 ‐ MOTOR FUELS 3,988 4,961 3,475 5,200 5,500 5,500 4217 ‐ CLOTHING/UNIFORM 0 0 421 935 965 990 4231 ‐ SMALL TOOLS 0 1,398 0 850 875 900 4270 ‐ OP SUP‐VEH/EQ 178 00000 4271 ‐ OP SUP‐OTHER IMP 27,959 25,572 42,524 55,000 56,650 58,350 4280 ‐ CAPITAL OUTLAY <$5,000 12,025 0 4,020 4,020 4,140 4,260 Total Category: COMMODITIES 55,984 114,367 88,127 77,755 95,230 97,400 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 1,742 921 731 1,650 1,700 1,750 4301 ‐ ENGINEERING SVS 23,246 20,354 8,838 5,450 5,600 5,800 4305 ‐ FEES FOR SERVICE 62,458 22,229 9,917 19,000 19,570 20,160 4309 ‐ CREDIT CARD FEES 25,483 29,205 24,937 10,000 30,000 30,000 4310 ‐ COMMUNICATION 0 0 17 0 0 0 4311 ‐ POSTAGE 5,370 5,816 4,007 5,560 6,000 6,000 4321 ‐ DATA PROCESSING 48,697 35,407 43,552 50,000 51,900 54,500 4340 ‐ PRINTING 3,743 3,428 2,087 4,630 4,770 4,900 4350 ‐ INSURANCE CHARGE 8,000 8,300 6,750 9,000 13,500 14,900 4360 ‐ UTILITIES 162,478 189,630 139,213 135,000 191,000 192,000 4361 ‐ NSP STREET LIGHT 79,749 90,943 59,416 85,000 87,550 90,177 4371 ‐ MAINT‐REPAIR/OTH 99,512 74,697 6,483 172,000 177,160 182,475 4372 ‐ MAINT‐REPAIR/BLD 13,934 21,122 20,628 27,500 13,300 14,200 4375 ‐ CHARGE‐FLEET MNT 7,919 7,071 9,560 11,200 15,680 17,250 4401 ‐ DUES & SUBS 800 00000 4403 ‐ TRAVEL/TRAIN/CON 579 416 416 1,300 1,340 1,380 4438 ‐ PRO/MISC RESALE 266,311 117,421 88,530 160,700 165,520 170,485 4449 ‐ OTHER CONTRACT 0 19 0000 Total Category: CONTRACTUAL SERVICES 810,019 626,979 425,081 697,990 784,590 805,977 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 48,650 217,960 38,625 93,500 53,000 56,000 Total Category: TRANSFERS 48,650 217,960 38,625 93,500 53,000 56,000 Total Department: 75 ‐ STREETLIGHTS 1,093,907 1,093,927 661,094 1,036,245 1,107,420 1,143,877 City of Cottage Grove Annual Budget Fund 630 ‐ Streetlight Operations Detail of Expenditures Total Category: PERSONAL SERVICES 111 FLEET & FACILITIES PUBLIC WORKS Department: Public Works (Fund #: 710) Program: Fleet & Facilities Maintenance (Program #: 1700 & 1720) Program Description The Fleet Division provides maintenance and repair to all City vehicles and equipment in an organized, timely, and cost-effective way. The division also maintains the City fueling system and prepares specifications for all Public Works vehicles and equipment for purchase and re-sale. The Facility Maintenance Division maintains the City’s buildings, so they function as designed and constructed. This includes planned, preventative, and emergency maintenance. The goals of the Facility Maintenance Division are to reduce repairs, prevent unscheduled shutdowns, extend equipment life, realize life-cycle cost savings, and provide safe, functional systems and facilities that meet the design intent. The Facility Maintenance Division is responsible for managing contracts and working with contractors regarding janitorial services, pest control, uniform and mat service, generator maintenance, HVAC and building automation. Budget Commentary A capital improvement plan was built for each city building and will be enhanced in the coming years. A new cleaning vendor increased the cost of services to Hero Center, City Hall, Public Works and the Fire Stations. The average age of the City fleet increased to 10.4 years in 2023 which continues to lead to more break-downs and repairs. This requires additional outsourcing of repairs to ensure all equipment and vehicles are operational for their intended use. Inflation for both parts and labor, along with new subscriptions for vehicle diagnosing drove an increase in the funds budget. 112 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 710 ‐ FLEET MAINTENANCE Category: REVENUE 3549 ‐ MISC PUBLIC WORK 0 141 0000 3568 ‐ FEE FOR SERVICE 1,354,081 1,702,302 1,657,950 1,712,100 2,110,640 2,258,460 3813 ‐ SALE OF GOODS 1,468 531 0000 3816 ‐ REFUND & REIMBRS 63 1,457 1,161 0 0 0 1,355,613 1,704,431 1,659,111 1,712,100 2,110,640 2,258,460 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 823,641 878,117 638,842 903,800 921,000 971,800 4200 ‐ COMMODITIES 603,242 790,757 602,888 704,600 808,200 845,455 4300 ‐ CONTRACTUAL SERVICES 218,555 356,007 459,447 218,500 433,100 445,100 4720 ‐ DEPRECIATION 45,971 37,757 0000 Total Category: EXPENDITURES 1,691,409 2,062,638 1,701,177 1,826,900 2,162,300 2,262,355 FUND BALANCE, BEGINNING OF YEAR 591,047 255,250 (102,957) (217,757) (269,417) NET INCREASE (DECREASE)(335,797) (358,207) (42,066) (114,800) (51,660) (3,895) FUND BALANCE, END OF YEAR 255,250 (102,957)(217,757) (269,417) (273,312) City of Cottage Grove Annual Budget Fund 710 ‐ Fleet Maintenance Summary of Revenues & Expenditures Total Category: REVENUE 113 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 33 ‐ FLEET MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 597,114 628,246 466,660 658,500 678,200 711,900 4110 ‐ OVERTIME F. T.11,762 13,465 12,341 14,000 14,000 14,800 4120 ‐ SAL‐P.T./TEMP 0 11,554 7,521 17,700 0 0 4140 ‐ PENSIONS 53,187 51,538 0000 4141 ‐ PERA 44,674 47,030 36,453 50,600 52,200 54,800 4142 ‐ FICA 41,561 44,975 33,293 52,900 53,000 55,600 4144 ‐ HEALTH INSURANCE 60,344 55,308 64,800 86,400 96,000 105,600 4148 ‐ WORKERS COMP 15,000 26,000 17,775 23,700 27,600 29,100 823,641 878,117 638,842 903,800 921,000 971,800 Category: COMMODITIES 4210 ‐ OP SUPPLY‐OTHER 12,931 17,084 12,731 26,900 22,300 28,320 4211 ‐ MOTOR FUELS 272,345 378,368 302,354 382,400 402,600 421,400 4212 ‐ LUB/ADD 20,959 8,209 14,779 20,000 21,000 21,630 4217 ‐ CLOTHING/UNIFORM 4,934 4,349 3,089 6,800 7,300 7,210 4231 ‐ SMALL TOOLS 14,341 23,959 11,753 16,000 15,000 16,895 4270 ‐ OP SUP‐VEH/EQ 277,733 358,774 258,181 252,500 340,000 350,000 4272 ‐ OP SUP‐BUILDINGS 0 15 0000 Total Category: COMMODITIES 603,242 790,757 602,888 704,600 808,200 845,455 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 450 707 172 500 600 620 4305 ‐ FEES FOR SERVICE 9,051 6,813 1,230 3,000 8,200 3,300 4310 ‐ COMMUNICATION 5,767 6,078 4,730 6,100 6,300 6,490 4311 ‐ POSTAGE 16 0 60 0 0 0 4321 ‐ DATA PROCESSING 52,237 52,571 46,725 62,300 68,500 71,900 4350 ‐ INSURANCE CHARGE 1,400 1,450 1,200 1,600 2,400 2,600 4370 ‐ MAINT‐REPAIR/EQ 135,111 270,394 384,220 124,000 313,000 335,780 4371 ‐ MAINT‐REPAIR/OTH 525 500 1,069 1,100 600 1,235 4372 ‐ MAINT‐REPAIR/BLD 466 40 0 0 200 0 4380 ‐ RENTAL/LEASE 802 0 0 0 1,700 1,750 4401 ‐ DUES & SUBS 371 1,667 1,759 500 4,000 515 4403 ‐ TRAVEL/TRAIN/CON 4,229 5,277 9,782 11,000 16,500 11,740 4405 ‐ CLEAN/WASTE REMV 2,181 4,302 3,278 2,000 4,300 2,165 4445 ‐ SALES TAX 5,948 6,099 5,222 6,400 6,600 6,800 4449 ‐ OTHER CONTRACT 0 109 0 0 200 205 Total Category: CONTRACTUAL SERVICES 218,555 356,007 459,447 218,500 433,100 445,100 Category: DEPRECIATION 4721 ‐ DEPRECIATION‐PURCHASED 45,971 37,757 0000 Total Category: DEPRECIATION 45,971 37,757 0000 Total Department: 33 ‐ FLEET MAINTENANCE 1,645,438 2,024,881 1,701,177 1,826,900 2,162,300 2,262,355 City of Cottage Grove Annual Budget Fund 710 ‐ Fleet Maintenance Detail of Expenditures Total Category: PERSONAL SERVICES 114 PARKS AND RECREATION DEPARTMENT Department Overview The Parks and Recreation Department provides leisure services and facilities to the community of Cottage Grove. Areas of focus include park/open space management, forestry, horticulture, natural resource/habitat management, recreational services, and facility management. Mission Statement To create and promote policies, programs, and places that enable active living to improve the health, well-being, education, and vitality of our community. Service Areas • Parks • Open space • Trails • Horticulture • Natural Resource/Habitat • Ice Arena • River Oaks Golf Course • Eagles/Event Center • Recreation Services 2022-2023 Department Accomplishments • Glacial Valley Park construction • Managed natural resource and habitat restoration efforts at six park sites • Playground replacements at six parks • Managed a 25% increase of park facility rentals • Increased recreational program participation by 30% • Managed a 20% increase of Ice Arena facility rental and 20% increase for Skate School • Achieved net operating income of $86,000 at River Oaks and established irrigation replacement construction and financial plan • Received legislature support for a local option sales tax 2024 Department Goals and Strategic Initiatives • Restore 21 acres of Cottage Grove Trailway Corridor to native prairie, wetland, and woodland • Manage River Oaks and Ice Arena facilities and Recreation services to be adaptable and sustainable by following the guiding principles of the 2021-2025 business plans • Launch programming and rental marketing at Glacial Valley Park • Guide Local Option Sales Tax discussion with City Council • Achieve 45% cost recovery of recreation programming/events while seeking to implement new trends in programming and capitalizing on staple programs • Work with existing and future developments to build out park, trail, and open space areas such as Still Ponds Park, Denzer Park, Michael’s Point, and McHattie’s Landing neighborhoods • Work with local groups to incorporate publicly accessible AED’s in active park spaces • Continue conversion of aged sports lighting to LED for increased energy and lighting efficiencies 115 PARKS AND RECREATION DEPARTMENT Budget Commentary The Parks and Recreation Department will increase the split-time parks/ice arena maintenance position to a full-time position for parks and a full-time position for the Ice Arena in response to increased service needs. The majority of these expenses will be recovered through service revenues. Recreation is adding a part-time/seasonal staffing to operate a playground program out of the new Glacial Valley Park building. New program revenue is expected to neutralize the expense increase. River Oaks will upgrade the Event Center décor with new chairs, tables, dance floor, and carpet to respond to customer concerns. Trail improvements to the golf course continue to be a priority with the poorest quality of trails being replaced as able. The maintenance of a quality fleet of equipment allows the golf course to be kept in immaculate shape. Investment into repair and replacement of equipment remains a priority. The replacement of an aged rough cutting mower is proposed for 2024. The Ice Arena has had increased success with the Cosmic Skate program on the south rink. In response to that success, the Ice Arena will add similar lighting/event features to the north rink while adding to the skate rental inventory to drive increased attendance and revenue from this popular public program. Both requests are expected to achieve a return on investment of less than three years. Personnel Schedule 2023 Budget 2024 Budget 2025 Budget Parks Maintenance Parks & Recreation Director 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 Lead Worker 1.00 1.00 1.00 Public Service Worker 7.50 8.00 8.00 Management Analyst 0.00 1.00 1.00 Seasonals (FTE equivalent) 9,070 hours 4.50 4.50 4.50 Recreation Recreation Services Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Office Assistant II .50 .50 .50 Seasonals (FTE equivalent) 4.50 5.50 5.50 Ice Arena Recreation Facilities Manager 1.00 1.00 1.00 Recreation/Arena Supervisor 1.00 1.00 1.00 Public Service Worker .50 1.00 1.00 Seasonals (FTE equivalent) 3.50 3.50 3.50 Golf General Manager 1.00 1.00 1.00 Superintendent 1.00 1.00 1.00 116 PARKS AND RECREATION DEPARTMENT Assistant Superintendent 1.00 1.00 1.00 Executive Chef 1.00 1.00 1.00 Golf Professional 1.00 1.00 1.00 Events Manager 1.00 1.00 1.00 Grill Manager/Line Cook 1.00 1.00 1.00 Seasonals (FTE equivalent) 19.00 16.00 16.00 54.00 54.00 54.00 Impact/Outcome Measures Impact Measures Actual Actual Actual Estimated Projected Item 2020 2021 2022 2023 2024 Parks 34 35 36 37 39 Athletic Fields 87 87 88 90 93 Winter Skating Rinks 12 12 12 13 13 Courts (tennis, pickleball, basketball, sand volleyball) 35 35 36 42 44 Park Buildings 10 10 12 13 14 Park Shelters 22 27 28 31 33 Irrigation Zones 549 586 610 630 650 Trail/Sidewalk Miles 82 90 91 95 100 Landscape Beds 300 302 310 315 320 Supervised Playground Registrations 0 5,922 7,300 9,000 9,000 Program Registered Participants 289 1,644 2,200 2,400 2,600 Community Events 2 24 24 25 26 Facility Rental Permits 193 290 355 400 425 Facility Rental Revenue 14,215 16,310 60,800 70,000 80,000 Recreation Program Cost Recovery 15% 44% 49% 50% 50% Ice Rental Hours 3,400 4,800 5,500 5,600 5,700 Indoor Turf/Dry Floor Rental Hours 50 109 173 185 200 Skating School Registrations 157 500 650 700 750 Ice Arena Net Operating Income $21,500 $236,700 $250,000 $250,000 $250,000 Net Golf Rounds 40,100 41,000 41,000 41,000 41,000 Golf Lesson Programs 221 200 200 200 200 Golf Leagues 10 12 13 14 14 Golf Tournaments 30 54 55 55 55 Banquet/Event Rentals 77 135 170 185 200 Special Events/Programs Offered 5 16 22 30 36 River Oaks Net Operating Income $107,600 $78,000 $86,300 $100,000 $100,000 117 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 41 ‐ PARK MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 719,797 771,045 628,194 847,825 946,420 1,127,800 4110 ‐ OVERTIME F. T.30,432 40,007 36,316 22,400 22,400 23,500 4115 ‐ REGULAR‐P/T REG STATUS 2,061 2,289 1,152 0 0 0 4120 ‐ SAL‐P.T./TEMP 121,208 153,065 136,057 164,900 164,920 173,200 4121 ‐ O.T. ‐ P.T./TEMP 0 0 51 0 0 0 4141 ‐ PERA 57,717 62,453 49,154 72,000 79,100 79,400 4142 ‐ FICA 60,516 67,138 55,480 79,150 86,540 87,200 4144 ‐ HEALTH INSURANCE 65,910 75,250 88,725 118,300 142,800 147,800 4148 ‐ WORKERS COMP 32,800 50,800 47,344 63,125 83,500 79,500 1,090,441 1,222,046 1,042,473 1,367,700 1,525,680 1,718,400 Category: COMMODITIES 4209 ‐ OP SUPPLIES‐CLEN 49 884 102 1,850 1,900 2,000 4210 ‐ OP SUPPLY‐OTHER 90,287 74,629 72,346 100,530 103,500 106,600 4211 ‐ MOTOR FUELS 36,303 50,754 39,778 44,000 47,000 48,410 4212 ‐ LUB/ADD 219 97 441 210 200 200 4216 ‐ FERTILIZER/CHEM 33,323 45,677 32,081 47,380 48,800 59,100 4217 ‐ CLOTHING/UNIFORM 6,058 6,980 3,226 6,290 6,500 6,700 4231 ‐ SMALL TOOLS 1,737 2,485 255 1,135 1,100 1,200 4270 ‐ OP SUP‐VEH/EQ 1,583 729 1,522 8,445 8,700 9,000 4271 ‐ OP SUP‐OTHER IMP 15,401 12,848 12,640 18,130 18,700 19,200 4272 ‐ OP SUP‐BUILDINGS 4,072 7,190 4,669 5,350 5,500 5,700 4280 ‐ CAPITAL OUTLAY <$5,000 1,452 8,143 4,960 3,000 3,100 3,200 Total Category: COMMODITIES 190,484 210,417 172,019 236,320 245,000 261,310 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 983 1,361 7,307 2,400 2,500 2,500 4301 ‐ ENGINEERING SVS 0 0 0 2,160 2,200 2,300 4305 ‐ FEES FOR SERVICE 20,940 22,053 19,952 31,100 32,000 33,000 4310 ‐ COMMUNICATION 9,663 10,476 8,245 8,000 8,200 8,500 4311 ‐ POSTAGE 14 13 12 0 0 0 4321 ‐ DATA PROCESSING 37,375 50,000 41,325 55,100 65,300 68,600 4340 ‐ PRINTING 0 141 0000 4350 ‐ INSURANCE CHARGE 33,500 34,770 28,425 37,900 56,900 62,600 4360 ‐ UTILITIES 41,566 42,594 32,727 44,600 45,900 47,300 4370 ‐ MAINT‐REPAIR/EQ 79 3,073 1,722 11,700 12,000 12,400 4371 ‐ MAINT‐REPAIR/OTH 24,995 9,440 17,557 25,000 25,700 36,000 4372 ‐ MAINT‐REPAIR/BLD 7,692 29,837 17,003 18,800 19,400 19,900 4375 ‐ CHARGE‐FLEET MNT 109,811 124,786 149,559 119,800 167,720 184,490 4380 ‐ RENTAL/LEASE 42,265 47,703 43,121 50,890 52,400 54,000 4401 ‐ DUES & SUBS 325 1,443 376 725 700 700 4403 ‐ TRAVEL/TRAIN/CON 6,163 11,147 8,478 14,525 21,600 22,200 4405 ‐ CLEAN/WASTE REMV 17,397 15,911 15,584 20,000 20,600 21,200 4449 ‐ OTHER CONTRACT 0 578 0 1,500 1,500 1,600 Total Category: CONTRACTUAL SERVICES 352,768 405,325 391,392 444,200 534,620 577,290 Category: CAPITAL OUTLAY City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 118 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 41 ‐ PARK MAINTENANCE City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures 4540 ‐ OTHER CAP OUTLAY 36,400 3,430 0000 Total Category: CAPITAL OUTLAY 36,400 3,430 0000 Total Department: 41 ‐ PARK MAINTENANCE 1,670,092 1,841,219 1,605,883 2,048,220 2,305,300 2,557,000 119 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 51 ‐ RECREATIONAL PROGRAMS Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 179,396 181,765 137,022 185,100 199,000 208,900 4115 ‐ REGULAR‐P/T REG STATUS 9,185 10,302 9,180 13,200 54,200 54,900 4116 ‐ O/T ‐P/T REG. STATUS 0 121 149 0 0 0 4120 ‐ SAL‐P.T./TEMP 114,691 144,796 147,438 141,500 194,670 209,055 4121 ‐ O.T. ‐ P.T./TEMP 1,575 7,407 7,567 0 0 0 4141 ‐ PERA 13,979 14,092 10,939 14,800 16,100 16,900 4142 ‐ FICA 22,357 25,357 22,381 26,000 28,700 30,100 4144 ‐ HEALTH INSURANCE 20,710 24,150 19,425 25,900 28,800 31,700 4147 ‐ UNEMPLOYMENT 0 0 98 0 0 0 4148 ‐ WORKERS COMP 13,000 20,000 13,950 18,600 26,200 26,600 374,893 427,990 368,149 425,100 547,670 578,155 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 242 194 656 900 900 900 4210 ‐ OP SUPPLY‐OTHER 5,399 6,444 5,800 5,700 5,900 6,100 4211 ‐ MOTOR FUELS 1,638 1,786 989 1,700 1,760 1,900 4217 ‐ CLOTHING/UNIFORM 896 1,148 926 1,200 1,200 1,300 4280 ‐ CAPITAL OUTLAY <$5,000 421 2,318 1,977 2,000 2,000 2,000 Total Category: COMMODITIES 8,596 11,890 10,347 11,500 11,760 12,200 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 1,139 1,263 3,200 3,000 3,000 4305 ‐ FEES FOR SERVICE 0 16 305 0 0 0 4309 ‐ CREDIT CARD FEES 10,031 12,212 14,128 8,900 12,000 13,000 4310 ‐ COMMUNICATION 2,728 2,328 1,258 2,300 2,300 2,300 4311 ‐ POSTAGE 59 60 12 50 0 0 4321 ‐ DATA PROCESSING 12,315 19,695 21,825 29,100 34,900 36,600 4340 ‐ PRINTING 0 0 0 2,000 0 0 4341 ‐ ADVER/PUBLISH 24 0 25 500 500 500 4350 ‐ INSURANCE CHARGE 1,000 1,040 825 1,100 1,700 1,900 4370 ‐ MAINT‐REPAIR/EQ 130 00000 4375 ‐ CHARGE‐FLEET MNT 3,687 3,712 1,734 2,400 3,360 3,700 4380 ‐ RENTAL/LEASE 1,311 1,130 809 2,600 2,700 2,800 4401 ‐ DUES & SUBS 1,481 1,019 1,140 1,300 1,400 1,400 4403 ‐ TRAVEL/TRAIN/CON 3,449 5,143 1,282 3,000 3,000 3,100 4434 ‐ SPECIAL EVENTS 7,553 14,664 16,184 25,000 26,000 27,000 4435 ‐ LEAGUE PROGRAMS 3,587 3,976 2,840 3,600 3,700 3,800 4436 ‐ CONCESSION RESAL 1,961 1,891 1,109 500 0 0 4449 ‐ OTHER CONTRACT 0 39 0 5,400 5,000 5,000 Total Category: CONTRACTUAL SERVICES 49,316 68,063 64,738 90,950 99,560 104,100 Total Dept: 51 ‐ RECREATIONAL PROGRAMS 432,805 507,944 443,235 527,550 658,990 694,455 City of Cottage Grove Annual Budget Fund 100 ‐ General Fund Detail of Expenditures Total Category: PERSONAL SERVICES 120 ICE ARENA P ARKS AND RECREATION Department: Parks and Recreation (Fund #: 250) Program: Ice Arena (Program #: 3700) Program Description Cottage Grove Ice Arena is a clean, safe, well-maintained recreation facility that serves the hockey, figure skating, recreational skating, and indoor turf needs of the community and surrounding areas. Revenue-generating services for the business include ice/turf rental, skating school programming, public sessions, tournaments/events, concession stand, vending, skate sharpening, and advertising. Key independent partners to the operation include the Cottage Grove Hockey Association, Park/East Ridge High School Hockey, and the Cottage Grove Figure Skating Booster Club. The Ice Arena operates under the direction of a 5-year business plan. That plan is Council approved and available to the public to provide guidance on all aspects of the operation. Budget Commentary The current half-time position shared with Parks is being coverted into a full-time position in 2024. Considering the consistent usage increase at the arena, this addition is necessary to maintain adequate operations for the customers and maintenance of the facility. This position increase is projected to be fully covered by new revenue. This change would bring the Ice Arena to 3.0 FTE which is equivalent to where Ice Arena operations were from 1982-2016. The Ice Arena has found success in expanding and growing public skating sessions on the south rink with the use of a party lighting system and quality music. Unfortunately, attendance is capped for many sessions due to the limited size of the south rink (small rink). $30,000 is included in the budget to install a similar lighting system on the north rink. Doing so will triple the capacity for these sessions. Increased public session revenue is expected to offset this expense within three years. In support of this effort, $5,000 is included to increase our skate rental inventory because we continue to run out of size-appropriate skates for customers. Skate rental revenue is expected to pay for this expense within two years. 121 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 250 ‐ ICE ARENA Category: REVENUE 3359 ‐ OTHER GOV AID 57,000 57,000 57,500 57,000 57,000 57,000 3561 ‐ ADMISSIONS 26,339 93,612 71,699 78,000 90,000 95,000 3563 ‐ PUNCH CARDS 6,071 13,372 11,338 15,000 15,000 15,000 3564 ‐ H.S. GAME ADMISSIONS 18,264 00000 3567 ‐ LESSONS 76,479 75,620 87,572 90,000 90,000 95,000 3567 ‐ SKATING LESSONS 45,708 49,574 31,200 40,000 50,000 55,000 3569 ‐ 3v3 HOCKEY LEAGUE 0 150 74,930 75,000 75,000 80,000 3569 ‐ LEAGUE FEE 0 50 700 0 0 0 3570 ‐ SKATE SHARPENING 11,399 16,203 11,553 12,000 15,000 18,000 3571 ‐ CONCESSION SALES 57,083 140,144 83,553 120,000 140,000 150,000 3572 ‐ VENDING SALE 9,166 22,050 15,834 25,000 25,000 25,000 3573 ‐ PRO SHOP SALE 3,625 5,533 2,663 4,500 5,000 5,500 3574 ‐ ADVERTISING SALES 29,467 43,080 29,932 35,000 40,000 45,000 3575 ‐ SPECIAL EVENTS 0 0 1,074 0 0 0 3576 ‐ TURF RENTALS 8,565 12,696 18,975 25,000 20,000 20,000 3812 ‐ DONATE & CONTRI 0 1,281 0000 3813 ‐ SALE OF GOODS 500000 3814 ‐ NORTH RINK ICE RENTAL 363,223 353,309 225,303 375,000 400,000 425,000 3814 ‐ RENTAL INCOME 204 1,579 11,740 0 0 0 3814 ‐ SOUTH RINK ICE RENTAL 177,975 192,956 115,422 200,000 225,000 250,000 3814 ‐ WEST RINK ICE RENTAL 273,189 304,010 166,575 275,000 325,000 350,000 3816 ‐ REFUND & REIMBRS 25,200 20,981 0000 3829 ‐ MISC ‐ OTHER 0 1,189 394 0 0 0 3830 ‐ CASH OVER (623) (123) (259) 0 0 0 1,188,338 1,404,264 1,017,699 1,426,500 1,572,000 1,685,500 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 391,751 494,053 367,502 494,390 570,960 594,960 4200 ‐ COMMODITIES 45,186 73,236 41,548 46,132 53,530 49,460 4300 ‐ CONTRACTUAL SERVICES 471,213 649,634 510,770 508,308 645,430 667,505 4500 ‐ CAPITAL OUTLAY 43,373 0 79,368 67,000 0 0 4999 ‐ TRANSFERS 220,000 200,000 150,000 200,000 200,000 200,000 Total Category: EXPENDITURES 1,171,523 1,416,924 1,149,188 1,315,830 1,469,920 1,511,925 FUND BALANCE, BEGINNING YEAR (594,107) (577,292)(589,952) (479,282) (377,202) NET INCREASE (DECREASE)16,816 (12,660) (131,489) 110,670 102,080 173,575 FUND BALANCE, END OF YEAR (577,292) (589,952)(479,282) (377,202) (203,627) City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Summary of Revenues & Expenditures Total Category: REVENUE 122 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 77 ‐ ICE ARENA Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 179,871 226,941 167,212 254,700 304,900 316,100 4110 ‐ OVERTIME F. T.07040000 4115 ‐ REGULAR‐P/T REG STATUS 9,185 10,302 9,180 13,200 14,200 14,900 4120 ‐ SAL‐P.T./TEMP 121,788 157,076 116,353 126,990 130,800 134,730 4121 ‐ O.T. ‐ P.T./TEMP 5,736 7,603 3,201 2,000 2,060 2,130 4141 ‐ PERA 17,813 21,695 17,031 23,000 27,100 28,500 4142 ‐ FICA 22,988 29,107 21,451 30,400 34,300 36,000 4144 ‐ HEALTH INSURANCE 27,870 28,225 23,475 31,300 40,800 44,900 4148 ‐ WORKERS COMP 6,500 12,400 9,600 12,800 16,800 17,700 391,751 494,053 367,502 494,390 570,960 594,960 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 736 408 622 618 640 0 4209 ‐ OP SUPPLIES‐CLEN 2,587 4,821 4,204 2,781 5,000 5,150 4210 ‐ OP SUPPLY‐OTHER 14,627 9,835 12,809 14,000 12,000 12,500 4211 ‐ MOTOR FUELS 6,684 8,343 4,714 7,000 8,500 8,750 4212 ‐ LUB/ADD 864 194 131 515 530 548 4217 ‐ CLOTHING/UNIFORM 1,454 1,579 117 1,442 1,490 1,530 4231 ‐ SMALL TOOLS 456 0 70 309 320 328 4270 ‐ OP SUP‐VEH/EQ 9,292 18,804 10,016 7,622 7,850 8,087 4272 ‐ OP SUP‐BUILDINGS 8,488 13,275 8,865 11,845 12,200 12,567 4280 ‐ CAPITAL OUTLAY <$5,000 0 15,978 0 0 5,000 0 Total Category: COMMODITIES 45,186 73,236 41,548 46,132 53,530 49,460 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 5,233 15,637 11,316 7,310 7,530 7,756 4301 ‐ ENGINEERING SVS 03300000 4302 ‐ LEGAL SERVICE 0 7,618 756 0 0 0 4303 ‐ INSTRUCTORS 45,231 44,796 52,856 47,170 48,590 50,043 4305 ‐ FEES FOR SERVICE 8,522 8,980 9,190 25,750 15,000 15,450 4309 ‐ CREDIT CARD FEES 11,433 18,637 22,573 11,227 18,000 18,000 4310 ‐ COMMUNICATION 3,050 3,462 1,907 3,811 3,925 4,044 4311 ‐ POSTAGE 4 0 0 309 318 328 4312 ‐ 3v3 HOCKEY LEAGUE 0 43 13,405 0 22,000 22,660 4321 ‐ DATA PROCESSING 40,775 41,560 35,850 47,800 53,700 56,400 4340 ‐ PRINTING 0 28 0 1,030 200 200 4341 ‐ ADVER/PUBLISH 1,289 11,864 2,802 3,296 3,395 3,497 4350 ‐ INSURANCE CHARGE 11,000 11,420 9,300 12,400 18,600 20,500 4360 ‐ UTILITIES 228,861 277,598 213,357 178,911 275,000 283,250 4370 ‐ MAINT‐REPAIR/EQ 33,325 53,155 54,191 34,711 35,750 36,825 4372 ‐ MAINT‐REPAIR/BLD 26,195 54,531 33,892 38,690 39,850 41,475 4375 ‐ CHARGE‐FLEET MNT 6,415 9,783 161 4,300 6,020 6,620 4380 ‐ RENTAL/LEASE 1,311 2,611 2,299 4,120 4,245 4,371 4401 ‐ DUES & SUBS 5,638 4,470 4,098 6,000 6,180 6,366 4403 ‐ TRAVEL/TRAIN/CON 970 1,698 1,781 1,751 3,900 4,000 4405 ‐ CLEAN/WASTE REMV 489 791 456 824 850 875 4434 ‐ SPECIAL EVENTS 1,075 1,072 493 824 1,200 1,236 City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Detail of Expenditures Total Category: PERSONAL SERVICES 123 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 77 ‐ ICE ARENA City of Cottage Grove Annual Budget Fund 250 ‐ Ice Arena Detail of Expenditures 4436 ‐ PROSHOP RESALE 4,260 5,013 2,055 4,120 5,000 5,150 4438 ‐ CONCESSIONS RESALE 30,700 64,218 34,305 61,800 63,655 65,564 4438 ‐ VENDING RESALE 5,435 10,219 3,730 11,948 12,310 12,676 4449 ‐ OTHER CONTRACT 0 100 0 206 212 219 Total Category: CONTRACTUAL SERVICES 471,213 649,634 510,770 508,308 645,430 667,505 Category: CAPITAL OUTLAY 4540 ‐ OTHER CAP OUTLAY 43,373 0 79,368 67,000 0 0 Total Category: CAPITAL OUTLAY 43,373 0 79,368 67,000 0 0 Category: TRANSFERS 4700 ‐ TRANSFERS OUT 220,000 200,000 150,000 200,000 200,000 200,000 Total Category: TRANSFERS 220,000 200,000 150,000 200,000 200,000 200,000 Total Department: 77 ‐ ICE ARENA 1,171,523 1,416,924 1,149,188 1,315,830 1,469,920 1,511,925 124 GOLF COURSE P ARKS AND RECREATION Department: Parks and Recreation (Fund #: 255) Program: Golf Course (Program #: 2100, 2105, 2140) Program Description River Oaks is a municipal golf course that appeals to golfers of all skill levels, with outstanding turf conditions, great customer service, and food and beverage options. It is an 18-hole course with Toptracer practice range and golf shop. Leagues, lessons, and events are programmed regularly to market to all demographics. Cross Country ski and snowshoe trails are groomed for free use to the public in winter months. The River Oaks Event Center is a multi-purpose banquet facility that is designed to host programs and events of all sizes. The Eagles Bar and Grill is full-service and caters to both golfers and casual diners. With the upgrade of the event center, grill, and outdoor wedding area and the addition of four bocce ball courts and an outdoor bar, River Oaks is growing toward becoming an outdoor recreation destination for the citizens of Cottage Grove and surrounding communities. River Oaks operates under the direction of a 5-year business plan. That plan is Council approved and available to the public to provide guidance on all aspects of the operation. Budget Commentary $90,000 is included to upgrade the event center with new carpet, banquet chairs and a dance floor to increase event and facility rental appeal is included in the budget. The dated décor of the facility was identified as a concern in the business plan and this budget addition aims to address it. Maintenance of the golf course is a key element of success of River Oaks. Two requests are being included in the budget to address golf-related maintenance concerns. $20,000 is included to improve cart trail sections that have detoriated and $100,000 is included for replacement of the existing rough- cut mower which manicures a majority of the turf across the course daily. As in the past, if revenues are insufficient to cover the capital outlay requests, the capital will be moved into a future year. 125 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Fund: 255 ‐ RIVER OAKS GOLF COURSE Category: REVENUE 3324 ‐ STATE GRANTS 0 0 4,519 0 0 0 3400 ‐ GREEN FEES 791,233 797,696 778,686 800,000 917,351 954,045 3402 ‐ PCC MEMBERSHIPS 83,987 76,797 69,013 85,000 88,316 91,848 3418 ‐ HANDICAPS 12,201 10,670 9,460 10,400 12,270 12,760 3420 ‐ RENTAL CLUBS 5,327 4,932 5,327 5,000 5,672 5,898 3421 ‐ GOLF CARTS 359,931 348,906 386,083 380,400 401,242 417,291 3428 ‐ LESSONS 16,125 16,399 16,735 20,000 18,860 19,612 3429 ‐ RANGE 142,498 145,523 160,727 175,000 167,352 174,046 3431 ‐ GOLF CLUB MEMBERSHIP 119,744 126,136 120,722 120,000 145,056 150,858 3434 ‐ CIGARS 1,839 1,089 1,610 1,000 1,252 1,302 3435 ‐ NON‐ALCOHOLIC BEVERAGE 49,128 48,659 45,161 55,000 55,957 58,195 3436 ‐ ALCOHOLIC BEVERAGE 303,997 326,653 319,467 310,000 375,651 390,677 3441 ‐ FOOD 169,971 189,500 197,333 199,000 217,924 226,640 3442 ‐ POLICE SECURITY 0 0 0 1,000 1,000 1,000 3443 ‐ CLUBHOUSE RENTALS 14,850 52,302 40,773 35,000 60,147 62,552 3444 ‐ MANDATORY GRATUITY 85,607 106,710 116,280 92,000 122,717 127,625 3445 ‐ BANQUET FOOD 183,054 239,769 258,779 238,000 275,735 286,764 3446 ‐ BANQUET NA BEVERAGES 2,425 15,919 7,200 4,000 18,306 19,038 3447 ‐ BANQUET ALCOHOLIC BEVERAGES 21,534 9,924 25,888 43,000 11,412 11,868 3451 ‐ GOLF ACCESSORIES 48,366 30,809 31,457 50,000 35,430 36,847 3453 ‐ CLOTHING ‐ TAX 0 16,569 13,922 0 19,054 19,816 3454 ‐ CLOTHING‐NONTAX 20,414 36,336 26,002 30,000 41,786 43,457 3455 ‐ GIFT CERTIFICATE 6,247 (1,470) 0 1,000 1,690 1,757 3465 ‐ GOLF CLUB REPAIR 317 0 260 5,000 5,000 5,200 3810 ‐ INVEST INTEREST (1,310) (4,277) 3,918 0 0 0 3813 ‐ SALE OF GOODS 4,429 956 791 0 0 0 3816 ‐ REFUND & REIMBRS 1,278 1,399 1,322 0 0 0 3829 ‐ MISC ‐ OTHER 3,860 5,336 1,268 0 0 4 3830 ‐ CASH OVER 168 (336) 18 0 0 0 2,447,219 2,602,908 2,642,724 2,659,800 2,999,180 3,119,100 Category: EXPENDITURES 4100 ‐ PERSONAL SERVICES 1,216,684 1,321,081 1,184,946 1,257,500 1,362,900 1,435,400 4200 ‐ COMMODITIES 220,107 269,125 208,982 198,163 212,361 217,702 4300 ‐ CONTRACTUAL SERVICES 750,970 827,055 819,529 838,207 914,830 944,930 4500 ‐ CAPITAL OUTLAY 169,782 377,568 741,738 126,350 220,609 280,928 4600 ‐ OTHER FINANCING USES 0 0 0 183,000 183,000 183,000 Total Category: EXPENDITURES 2,357,543 2,794,829 2,955,195 2,603,220 2,893,700 3,061,960 FUND BALANCE, BEGINNING YEAR 46,461 136,137 (55,785) 795 106,275 NET INCREASE (DECREASE)89,676 (191,921) (312,471) 56,580 105,480 57,140 FUND BALANCE, END OF YEAR 136,137 (55,785)795 106,275 163,415 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Summary of Revenues & Expenditures Total Category: REVENUE 126 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 53 ‐ ADMINISTRATION Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 62,028 90,584 99,305 98,700 178,400 187,300 4120 ‐ SAL‐P.T./TEMP 198,639 247,002 181,558 188,300 138,300 145,200 4121 ‐ O.T. ‐ P.T./TEMP 6,353 9,213 3,552 2,000 2,000 2,100 4141 ‐ PERA 4,678 6,709 7,467 12,100 18,000 18,900 4142 ‐ FICA 20,111 26,061 21,470 22,200 24,500 25,700 4144 ‐ HEALTH INSURANCE 7,250 7,550 8,100 10,800 24,000 26,400 4147 ‐ UNEMPLOYMENT 0 16,027 11,270 0 0 0 4148 ‐ WORKERS COMP 2,800 2,300 2,850 3,800 6,700 7,100 301,859 405,446 335,572 337,900 391,900 412,700 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 35 368 1,030 1,060 1,093 4210 ‐ OP SUPPLY‐OTHER 18,393 20,129 13,516 8,549 9,805 9,070 4217 ‐ CLOTHING/UNIFORM 612 5,749 5,524 1,751 1,800 1,858 4280 ‐ CAPITAL OUTLAY <$5,000 15,877 2,049 0 5,150 5,305 5,464 Total Category: COMMODITIES 34,882 27,962 19,409 16,480 17,970 17,485 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 0 11,310 2,437 1,751 1,800 1,858 4302 ‐ LEGAL SERVICE 0 896 1,656 0 0 0 4305 ‐ FEES FOR SERVICE 51,612 78,102 66,610 54,000 55,620 57,289 4309 ‐ CREDIT CARD FEES 46,670 49,423 50,279 30,000 60,000 61,800 4310 ‐ COMMUNICATION 11,435 11,895 8,237 11,930 12,290 12,657 4311 ‐ POSTAGE 20 94 34 103 110 110 4321 ‐ DATA PROCESSING 33,000 33,700 66,525 88,700 96,400 101,200 4340 ‐ PRINTING 0 0 1,778 2,780 2,860 2,950 4341 ‐ ADVER/PUBLISH 13,305 9,456 5,389 13,390 13,790 14,206 4350 ‐ INSURANCE CHARGE 5,000 5,200 4,275 5,700 8,600 9,500 4360 ‐ UTILITIES 7,724 11,588 8,627 9,270 9,550 9,835 4370 ‐ MAINT‐REPAIR/EQ 1,233 1,491 3,922 1,545 1,600 1,639 4371 ‐ MAINT‐REPAIR/OTH 9,154 415 0000 4372 ‐ MAINT‐REPAIR/BLD 20,583 6,448 5,723 13,000 6,500 6,695 4380 ‐ RENTAL/LEASE 48,996 44,411 47,402 56,650 14,000 14,420 4401 ‐ DUES & SUBS 1,336 2,150 835 2,060 2,120 2,186 4403 ‐ TRAVEL/TRAIN/CON 1,166 96 0 4,375 3,000 3,090 4405 ‐ CLEAN/WASTE REMV 1,387 1,190 1,475 1,648 1,700 1,749 4407 ‐ PROPERTY TAXES 1,091 1,091 1,091 1,030 1,060 1,093 4436 ‐ CONCESSION RESAL 732 00000 4438 ‐ PRO/MISC RESALE 57,970 65,462 75,918 60,000 61,800 63,654 Total Category: CONTRACTUAL SERVICES 312,413 334,417 352,213 357,932 352,800 365,931 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 5,484 00000 4540 ‐ OTHER CAP OUTLAY 23,780 0 0 10,300 10,609 10,928 Total Category: CAPITAL OUTLAY 29,263 0 0 10,300 10,609 10,928 Category: OTHER FINANCING USES City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 127 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 53 ‐ ADMINISTRATION City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures 4600 ‐ PRINCIPAL 0 0 0 183,000 183,000 183,000 Total Category: OTHER FINANCING USES 0 0 0 183,000 183,000 183,000 Total Department: 53 ‐ ADMINISTRATION 678,418 767,825 707,193 905,612 956,279 990,044 128 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 55 ‐ MAINTENANCE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 165,729 168,200 132,309 180,100 192,000 201,600 4120 ‐ SAL‐P.T./TEMP 177,722 170,693 172,530 168,000 168,000 176,400 4121 ‐ O.T. ‐ P.T./TEMP 1,830 2,263 3,136 3,100 3,100 3,300 4141 ‐ PERA 15,559 16,393 12,659 18,200 19,100 20,000 4142 ‐ FICA 25,022 24,675 22,475 26,900 27,800 29,200 4144 ‐ HEALTH INSURANCE 21,690 22,600 16,200 21,600 24,000 26,400 4148 ‐ WORKERS COMP 5,100 4,000 3,600 4,800 5,600 5,900 412,652 408,823 362,908 422,700 439,600 462,800 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 533 638 429 515 530 547 4210 ‐ OP SUPPLY‐OTHER 28,044 31,213 23,062 28,943 29,815 30,706 4211 ‐ MOTOR FUELS 28,479 43,340 31,290 28,700 29,561 30,450 4212 ‐ LUB/ADD 1,713 2,732 3,552 3,193 3,290 3,388 4216 ‐ FERTILIZER/CHEM 31,279 34,261 42,736 41,200 42,435 43,709 4217 ‐ CLOTHING/UNIFORM 688 1,852 1,472 1,648 1,700 1,749 4231 ‐ SMALL TOOLS 1,534 1,822 1,495 1,957 2,020 2,076 4270 ‐ OP SUP‐VEH/EQ 25,224 42,636 34,066 30,000 30,900 31,827 4271 ‐ OP SUP‐OTHER IMP 12,672 8,877 5,092 8,446 8,700 8,961 4272 ‐ OP SUP‐BUILDINGS 1,990 590 871 1,957 2,020 2,080 4280 ‐ CAPITAL OUTLAY <$5,000 4,083 0 9,660 5,150 5,305 5,464 Total Category: COMMODITIES 136,239 167,960 153,725 151,709 156,276 160,957 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 278 990 1,050 515 530 547 4301 ‐ ENGINEERING SVS 0 3,251 0000 4305 ‐ FEES FOR SERVICE 10,147 6,980 25,365 13,493 20,000 20,600 4310 ‐ COMMUNICATION 4,100 4,080 2,926 4,320 4,450 4,583 4350 ‐ INSURANCE CHARGE 1,000 1,040 1,451 1,100 1,700 1,900 4360 ‐ UTILITIES 21,239 23,214 19,255 22,248 22,915 23,603 4370 ‐ MAINT‐REPAIR/EQ 2,249 1,220 1,029 6,489 6,690 6,884 4371 ‐ MAINT‐REPAIR/OTH 27,625 5,073 2,598 5,150 5,305 5,464 4372 ‐ MAINT‐REPAIR/BLD 778 6,059 6,264 5,200 5,356 5,617 4375 ‐ CHARGE‐FLEET MNT 94 0 1,997 1,300 1,820 2,000 4380 ‐ RENTAL/LEASE 840 3,753 1,775 4,000 28,120 28,225 4401 ‐ DUES & SUBS 935 1,200 1,031 927 955 984 4403 ‐ TRAVEL/TRAIN/CON 2,507 1,258 2,816 2,800 3,450 3,554 4405 ‐ CLEAN/WASTE REMV 3,351 5,661 5,220 6,901 7,108 7,321 4449 ‐ OTHER CONTRACT 942 6,412 5,909 1,545 6,000 6,180 Total Category: CONTRACTUAL SERVICES 76,084 70,193 78,688 75,988 114,399 117,462 Category: CAPITAL OUTLAY 4510 ‐ BUILD & STRUC 8,876 00000 4530 ‐ MACH & EQUIPMENT 95,594 90,158 9,108 80,000 120,000 170,000 4550 ‐ PROJECT‐CONTRACT 0 0 610,850 0 0 0 4557 ‐ PROJECT‐PROF SVS 0 274,410 103,961 0 0 0 Total Category: CAPITAL OUTLAY 104,470 364,568 723,919 80,000 120,000 170,000 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 129 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 55 ‐ MAINTENANCE City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Department: 55 ‐ MAINTENANCE 729,445 1,011,544 1,319,240 730,397 830,275 911,219 130 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 56 ‐ CLUBHOUSE Category: PERSONAL SERVICES 4100 ‐ SALARY‐FULL TIME 164,397 145,609 158,850 154,800 221,200 232,200 4120 ‐ SAL‐P.T./TEMP 255,303 269,243 254,845 257,500 207,500 217,900 4121 ‐ O.T. ‐ P.T./TEMP 5,730 7,801 2,430 3,700 3,700 3,900 4141 ‐ PERA 18,081 16,030 17,869 21,700 22,900 24,100 4142 ‐ FICA 31,611 31,401 31,035 31,900 33,200 34,900 4144 ‐ HEALTH INSURANCE 21,050 15,100 16,200 21,600 36,000 39,600 4147 ‐ UNEMPLOYMENT 0 16,497 962 0 0 0 4148 ‐ WORKERS COMP 6,000 5,130 4,275 5,700 6,900 7,300 502,173 506,812 486,466 496,900 531,400 559,900 Category: COMMODITIES 4200 ‐ OFFICE SUPPLIES 0 0 0 515 530 547 4210 ‐ OP SUPPLY‐OTHER 28,330 37,787 35,145 23,588 24,295 25,025 4217 ‐ CLOTHING/UNIFORM 441 1,451 0 3,193 3,290 3,388 4280 ‐ CAPITAL OUTLAY <$5,000 20,214 33,965 704 2,678 10,000 10,300 Total Category: COMMODITIES 48,986 73,203 35,849 29,974 38,115 39,260 Category: CONTRACTUAL SERVICES 4300 ‐ PROF SERVICES 604 2,010 2,111 1,854 1,910 1,967 4305 ‐ FEES FOR SERVICE 23,544 42,901 21,286 26,265 27,050 27,865 4310 ‐ COMMUNICATION 1,485 1,035 1,463 1,670 1,720 1,772 4311 ‐ POSTAGE 0 0 0 103 110 109 4340 ‐ PRINTING 302 0 0 1,545 1,600 1,639 4341 ‐ ADVER/PUBLISH 5,388 7,145 3,969 5,253 10,000 10,300 4350 ‐ INSURANCE CHARGE 4,200 4,360 3,600 4,800 7,200 7,900 4352 ‐ GENERAL LIABILIT 2,545 2,824 3,172 3,914 4,030 4,153 4360 ‐ UTILITIES 32,475 42,607 29,522 35,020 36,070 37,153 4370 ‐ MAINT‐REPAIR/EQ 7,821 1,923 13,151 10,712 11,035 11,365 4371 ‐ MAINT‐REPAIR/OTH 345 2,515 0000 4372 ‐ MAINT‐REPAIR/BLD 22,559 19,444 25,864 22,000 22,660 23,340 4380 ‐ RENTAL/LEASE 7,589 7,053 6,075 5,798 5,970 6,151 4401 ‐ DUES & SUBS 210 1,955 1,950 2,678 2,760 2,841 4403 ‐ TRAVEL/TRAIN/CON 1,423 0 75 3,193 7,500 7,725 4405 ‐ CLEAN/WASTE REMV 2,257 2,105 1,372 2,678 2,758 2,841 4434 ‐ SPECIAL EVENTS 5,763 7,802 10,002 5,253 10,000 10,300 4436 ‐ CONCESSION RESAL 138,058 167,583 151,752 159,650 180,000 185,400 4438 ‐ PRO/MISC RESALE 24,479 23,701 29,338 25,000 25,750 26,523 4439 ‐ LIQUOR ‐ RESALE 74,977 79,030 83,927 80,000 82,400 84,872 4449 ‐ OTHER CONTRACT 6,450 6,450 0 6,901 7,108 7,321 Total Category: CONTRACTUAL SERVICES 362,473 422,445 388,628 404,287 447,631 461,537 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 36,049 13,000 17,819 36,050 90,000 100,000 Total Category: CAPITAL OUTLAY 36,049 13,000 17,819 36,050 90,000 100,000 Total Department: 56 ‐ CLUBHOUSE 949,681 1,015,460 928,762 967,211 1,107,146 1,160,697 City of Cottage Grove Annual Budget Fund 255 ‐ River Oaks Golf Course Detail of Expenditures Total Category: PERSONAL SERVICES 131 EQUIPMENT REPLACEMENT Department Overview Equipment Replacement funds the purchase of City equipment and vehicles which cost more than $5,000 and have an estimated life greater than 5 years. Financing is provided through General Fund revenue and the Property Tax Levy. Mission Statement To provide for a systematic method of replacing equipment and vehicles by setting aside reserve funds in anticipation of future expenses. 2022-2023 Department Accomplishments •Prepared ten-year equipment replacement schedule to be included in the ten-year Financial Management Plan •Evaluated the effectiveness of leasing certain city vehicles 2024 Department Goals •Continue to review the effectiveness of leasing certain City vehicles. 2024 Capital Outlay Description Unit to Replace Budgeted Price 2013 Ford Explorer 21-1247-13 $50,000 2016 Ford Interceptor 21-1660-16 $50,000 Fire Radios n/a $30,330 Squad Cars, Six Multiple $472,560 John Deere Mower 31-8509-14 $68,000 Enclosed Trailer 41-7010-06 $10,000 Redi-Haul Trailer 41-7013-05 $22,000 Utility Vehicle w/Sprayer 41-8705-05 $125,000 Toro Groundsmaster Mower 41-8504-15 $116,000 Utility Vehicle w/Attachments New $40,000 $983,890 132 2021 2022 2023 2023 2024 2025 Actual Actual Estimated Budget Budget Budget Fund: 210 ‐ EQUIPMENT REPLACEMENT Category: REVENUE 3011 ‐ CURRENT PROP TAX 0000319,100 384,297 3810 ‐ INVEST INTEREST (8,453) (60,787) 51,000 0 7,990 3,657 3813 ‐ SALE OF GOODS 3,267 9,687 0000 3899 ‐ TRANSFER IN 647,415 400,000 410,000 410,000 0 0 3960 ‐ BOND ISSUANCE 0000240,000 1,880,000 642,229 348,899 461,000 410,000 567,090 2,267,954 Category: EXPENDITURES 4200 ‐ COMMODITIES 0 1,548 0000 4300 ‐ CONTRACTUAL SERVICES 1,792 000098,474 4500 ‐ CAPITAL OUTLAY 614,105 55,026 1,262,924 621,550 983,890 2,700,350 4600 ‐ OTHER FINANCING USES 000016,800 37,600 Total Category: EXPENDITURES 615,897 56,574 1,262,924 621,550 1,000,690 2,836,424 FUND BALANCE, BEGINNING YEAR 1,317,210 1,343,542 1,635,867 833,943 400,343 NET INCREASE (DECREASE)26,332 292,325 (801,924) (211,550) (433,600) (568,470) FUND BALANCE, END OF YEAR 1,343,542 1,635,867 833,943 400,343 (168,127) City of Cottage Grove Annual Budget Fund 210 ‐ Equipment Replacement Summary of Revenues & Expenditures Total Category: REVENUE 133 2021 2022 2023 YTD 2023 2024 2025 Actual Actual as of 9/30 Budget Budget Budget Department: 00 ‐ EQUIPMENT REPLACEMENT Category: COMMODITIES 4280 ‐ CAPITAL OUTLAY <$5,000 0 1,548 0000 Total Category: COMMODITIES 0 1,548 0000 Category: CONTRACTUAL SERVICES 4370 ‐ MAINT‐REPAIR/EQ 1,792 00000 4380 ‐ RENTAL/LEASE 0000098,474 Total Category: CONTRACTUAL SERVICES 1,792 000098,474 Category: CAPITAL OUTLAY 4530 ‐ MACH & EQUIPMENT 614,105 55,026 469,986 621,550 983,890 2,700,350 Total Category: CAPITAL OUTLAY 614,105 55,026 469,986 621,550 983,890 2,700,350 Category: OTHER FINANCING USES 4630 ‐ OTHER PAYMENTS 000016,800 37,600 Total Category: OTHER FINANCING USES 000016,800 37,600 Total Department: 00 ‐ EQUIPMENT REPLACEMEN 615,897 56,574 469,986 621,550 1,000,690 2,836,424 City of Cottage Grove Annual Budget Fund 210 ‐ Equipment Replacement Detail of Expenditures 134