HomeMy WebLinkAbout2025-03-19 Packet1
COTTAGE GROVE CITY COUNCIL March 19, 2025
12800 RAVINE PARKWAY SOUTH
COTTAGE GROVE, MINNESOTA 55016
COUNCIL CHAMBER - 7:00 PM
1 Call to Order
2 Pledge of Allegiance
3 Roll Call
4 Open Forum
5 Adoption of Agenda
6 Presentations
A Introducing Riggs: Cottage Grove Public Safety's Therapy Dog
Staff Recommendation: Allow Case Management Detective Scott Shaver the opportunity to introduce
Cottage Grove Public Safety's Therapy Dog Riggs.
7 Consent Agenda
A Parks, Recreation and Natural Resources Meeting Minutes (2025-02-10)
Staff Recommendation: Approve the February 10, 2025, Parks, Recreation and Natural Resources Regular
Meeting Minutes.
B Public Services Commission Meeting Minutes (2025-01-27)
Staff Recommendation: Approve the January 27, 2025, Public Service Commission Regular Meeting Minutes.
C Approval of Rental Licenses
Staff Recommendation: Approve the issuance of rental licenses to the properties listed in the attached table.
D Minnesota Chiefs of Police Foundation Community Partnerships Grant Award
Staff Recommendation: Accept the Grant Award in the amount of $2,500 from the Minnesota Chiefs of
Police Foundation Community Partnerships Grant Program.
E Public Safety Grants - Authorization to Apply
Staff Recommendation: Authorize the Public Safety Department – Police Division to apply for the COPS
Hiring, Law Enforcement Mental Health & Wellness, Pathway to Policing, Intensive Comprehensive Peace
Officer Education & Training, and the Driving While Impaired/Traffic Safety Officer grants in 2025.
F Intrastate Mutual Aid Cooperative Agreement
Staff Recommendation: 1.) Adopt Resolution 2025-031, approving the City of Cottage Grove’s participation
in the Minnesota Incident Command System (MNICS) Organization/Incident Management Team.
2.) Approve the Intrastate Mutual Aid Cooperative Agreement between the Minnesota Department of Public
Safety, Homeland Security and Emergency Management and the City of Cottage Grove.
G School Resource Officer Services Agreement
Staff Recommendation: Approve the School Resource Officer Services Agreement between the City of
Cottage Grove and Independent School District No. 833.
2
H Crisis Communication Plan
Staff Recommendation: Approve the Eckberg Lammers crisis communications proposal for $26,000,
contingent upon an agreed-upon professional services agreement between Eckberg Lammers and the City of
Cottage Grove.
I ACTIVE Net Connect App
Staff Recommendation: Approve the purchase of the Active Net Connect App in the amount of $5000 as
reviewed by staff.
J Automobile Theft Prevention Grant
Staff Recommendation: Authorize the Public Safety Department – Police Division to apply for the Automobile
Theft Prevention Grant through the State of Minnesota.
K Public Works Facility Mechanics Shop Remodel - Approve Plans and Specifications and
Authorize Bidding
Staff Recommendation: Adopt Resolution 2025-030 approving the plans and specifications and authorize
bidding for the Public Works Facility Mechanic Shop Remodel Project.
L 2025 Traffic Counting Program – Professional Services Agreement
Staff Recommendation: Approve the Professional Services Agreement with Quality Counts LLC for the 2025
Traffic Counting Program.
M City Hall/Central Fire Facility Condition Assessment Proposal Approval
Staff Recommendation: Approve the Facility Condition Assessment Proposal from Kraus-Anderson for City
Hall/Public Safety and Central Fire Buildings in the amount of $13,500.
N Utilities & Engineering Building HVAC Service Agreement
Staff Recommendation: Approve the Contractor Service Agreement with NOVA Fire Protection for the Utility
and Engineering Building.
O Northpoint LLC – Outdoor Storage (Lumberman's)
Staff Recommendation: Adopt Resolution 2025-032 approving the Conditional Use Permit allowing for the
outdoor storage of materials incidental to the principal use at 7701 100th Street South.
P 2023 Pavement Management Final Payment - MN Paving and Materials
Staff Recommendation: Adopt Resolution 2025-035 authorizing final payment in the amount of $125,248.00
to be made to Minnesota Paving and Materials for the 2023 Pavement Management Project.
Q Single Occasion Gambling Permit - Loriann Olsen
Staff Recommendation: Authorize issuance of a single-occassion gambling permit to Loriann Olsen on behalf
of the Cottage Grove Strawberry Fest to conduct a raffle at Park High School, 8040 80th Street South on June
23, 2025, at 6:00 PM.
8 Approve Disbursements
A Approve Disbursements
9 Public Hearings
10 Bid Awards
A 2025 Pavement Management Project
Staff Recommendation: Adopt Resolution 2025-034 awarding the bid for the 2025 Pavement Management
Project to McNamara Contracting, Inc. in the total amount of $2,739,406.95.
11 Regular Agenda
12 Council Comments and Requests
13 Workshops - Open to Public
3
A Yellow Tree Proposed Multifamily Project and Abatement Subsidy
Staff Recommendation: Provide feedback and direction related to the proposed project, proposed materials,
and requested tax abatement by Yellow Tree.
14 Workshops - Closed to Public
15 Adjournment
1
City Council Action Request
6.A.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Presentation
Title Introducing Riggs: Cottage Grove Public Safety's Therapy Dog
Staff Recommendation Allow Case Management Detective Scott Shaver the opportunity to
introduce Cottage Grove Public Safety's Therapy Dog Riggs.
Budget Implication N/A
Attachments None
1
City Council Action Request
7.A.
Meeting Date 3/19/2025
Department Parks and Recreation
Agenda Category Action Item
Title Parks, Recreation and Natural Resources Meeting Minutes (2025-
02-10)
Staff Recommendation Approve the February 10, 2025, Parks, Recreation and Natural
Resources Regular Meeting Minutes.
Budget Implication N/A
Attachments 1. February Minutes
Minutes
City of Cottage Grove
Parks, Recreation and Natural Resources Commission Meeting
February 10, 2025
Pursuant to due call and notice thereof, a Cottage Grove Parks, Recreation and Natural
Resources Commission Meeting was held on February 10, 2025.
I. CALL TO ORDER & READING OF MISSION
Meeting called to order at 7:00pm at City Hall
II. Roll Call
Members Present: Susannah Brown, Kelly Glasford, Adam Larson, Debra
Gustafson, Shane Waterman, David Olson, & Justin Waterman
Members Absent: Samanthia Crabtree
Others Present: Zac Dockter Parks & Recreation Director, Jim Fohrman Parks
Supervisor, Molly Pietruszewski Recreation Services Manager, Noah Ranem
Recreational Specialist
III. Approval of Agenda
A Motion to approve agenda made by Commissioner Glasford & Seconded by
Commissioner Olson. Agenda approved.
IV. Approval of Minutes
A Motion to approve minutes from December 9, 2024. Motion made by
Commissioner Brown & Seconded by Commissioner Gustafson. Minutes
approved.
V. Open Forum- None
VI. Presentations
a. Pickleball Programming
i. Noah Ranem Recreation Specialist presented information about
Cottage Grove’s Pickleball Advisory Board. They started a 20–30-
member volunteer program back in 2019 at Granada Park, with the
growing popularity of the sport they partnered with the city and
2024 was our first year having a city lead pickleball program.
For the spring league we had 26 teams and for the fall league we
had 49 teams. The city lead pickleball club's membership
comprised 230 individuals, with 150 residents and 80 nonresidents.
Club members have access to priority court hours at both Glacial
Valley & Granada Park. We had one tournament in 2024 in
partnership with St. Paul Park & Newport Lions Club. Our plans for
2025 include increasing memberships to 300, shorten club
windows to 3-hours, update signage, add a spring tournament, split
level leagues, and youth and adult lessons. It was a very
successful first year and we look forward to more growth and
opportunities. Commissioner Gustafson inquired about lessons.
Noah explained for adults we will bring in a certified trainer that will
most likely be held mid-day. Youth lessons will be in house and
split between 8-11 and 11-14 years old.
VII. Action Items
a. Peterson (Roger & Myra) Park Naming
i. Zac presented an application for a future park. Commissioner
Brown asked about the location and if it was part of Michael’s
Pointe. Zac explained we currently own a very small portion of land
on the south side of the lake in Michael’s Pointe. The north side of
the lake has a pending development and once that is approved, we
will own all the land around the lake and will add trails and park.
The park will be located on the north side of the lake.
b. Public Landscapes Initiative Program
i. Zac presented a guiding document that sets a 5–6-year plan that
is submitted to City Council to add it to the CIP in the fall. Zac gave
a brief explanation of how the Public Landscapes Initiative Program
works. It has been a few years since this has been reviewed and
Council would like feedback from Commission. Commissioner
Larson asked about the current fund balance of $537,000 under
the impression that developers choose to pay in to the program vs
replant trees. Zac stated that yes developers have been paying
more into this, and the balance does ebb, and flow based on
projects. This current amount is higher then normal as we typically
have a balance in the $350,000 range, which is what the
commission was presented with last time this was reviewed.
Commissioner Olson motioned to adopt the Public Landscapes
Initiative and place on file. Commissioner Brown seconded motion.
c. East Ravine Park & Trail Master Plan
i. The Commission adopted this plan a few years back. Council had
a strategic planning workshop recently and there was concern from
staff there would be a funding shortage regarding the 6
neighborhood parks, trail, and community park. Unlike 15 years
ago, park dedication does not carry the same weight for the cost of
the park and land acquisition. Council wanted the Commission to
review the park and trail plan and affirm or edit the master plan to
make sure we are on board the way the plan is now. There is quite
a bit of overlap in the service radiuses, but as staff, when we look
at future land acquisition we always want to plan for more then less
as it’s easier to subtract then add. Staff is looking for any
comments or feedback from the Commission. We can leave the
plan as is, we can adjust service radiuses and remove one or two
parks, or we could study the natural resources of the area, or
additional studies we could bring back. Commissioner Brown had
questions after reviewing the plan. The idea of playgrounds
disappearing from planning is scary as that is a great point of pride
for our city and they provide many resources. Commissioner
Brown wants to know more about the development; single family
homes, townhomes, apartments, because when we have a higher
density population, we need different sizes of parks to meet those
needs. Commissioner Brown explained it’s hard to anticipate what
could move or be eliminated without knowing what types of
development we might see. She is also curious about growth from
the school district and would there potentially be a school built in
this development as schools also have green space, ball fields, &
playgrounds that could be shared as community use that could
impact how we concentrate on certain amenities. Commissioner
Brown would like to know the personality of the areas as they
develop as our parks all offer different and unique things. Zac
agreed with Commissioner Brown’s concerns and stated we don’t
have any answers as of today regarding the types of
developments. Commissioner Olson agreed with Commissioner
Brown’s comments and would like to better understand the natural
resources of this property. The deepest lake in Cottage Grove is
located on this property. The beginning of the ravine that goes into
the county park is also on this property. So, as we begin to think
about developing it, it falls to this group to understand the
resources that are in the property and what can do to protect them
and leverage them. Commissioner Olson is concerned that the
focus is entirely on parks and no focus on recreation, nor is there
anything (beyond the lake and ravine) relative to the actual natural
resources in this area. Zac stated that we do have a natural
resources inventory that does a pretty good job, but this study was
last done in1997. We could have a focus study for just this area,
that we could potentially get grant funding for and update the
natural resources inventory for this area. Commissioner Larson
asked for a better clarification on what “closer” means for the
development. Zac stated there a couple landowners that are
actively engaged in selling and developing their land.
Commissioner Larson asked without the Shops at Cottage Grove
or the Community Center down on the south end, do we want to
keep these mini parks as part of this plan. Zac stated that the
primary focus is Ravine Park and 70th St to the north. Zac re stated
his original request in feedback from the Commission. The
Commission needs to discuss the priority of parks. For example, if
the community park is the main focus, the neighborhood parks
could be reprioritized. Commissioner Brown requested information
on natural resources around the community park, and parks E, F,
& G as these areas seem more timely in the next few meetings.
Zac stated he will bring that information to the March meeting.
Commissioner Brown also asked for access of proposed sales
information for type of development that would be there (single
family, multi family, mixed use). Mayor Myron Bailey stated that
the entire area was master planned a few years ago and the
majority of the area that would be near the community park would
be single family homes. As you get closer to 70th St and Keats Ave
you might see medium and higher density. Things can change, but
as of yet the developer has only shown single family homes.
Commissioner Brown motioned staff to bring back detailed plans of
development, potential school, & proposal to update the 1997
inventory. Commissioner Gustafson seconded.
VIII. Presentation of Information
a. Commissioner Terms Review
i. February 28th is the last day of expiring terms.
IX. Action Updates
a. Denzer Park
i. Grading completed last fall, final grading completed this spring,
playground and picnic shelter have been ordered. We are hoping
to have the park up and functional by mid to late summer.
b. Granada Park Parking
i. Staff has a proposal for off-street perpendicular parking. This
project will be completed that this summer using in house labor.
c. CG Trailway Corridor Grant
i. This is for the property under the power lines from Hinton to
Imperial Ave. We removed a lot of tree species, underbrush, dead
and dying boxelder and ash trees. We received a few calls, but
after speaking with Zac he was able to explain this is for habitat
restoration not demolition. We will be doing Arbor Day in the area
this spring.
d. Oltman/Mississippi Dunes Park Grants
i. We received $350,000 grant for each. For Oltman Park we have
plans and specs out for bid, so we expect that work to begin mid to
late summer. Depending on the contractor this could be a one- or
two-year project. We are sitting on the Mississippi Dunes Park
grant (we have until 2026 to use this). Council is looking at
accepting a fishing pier grant agreement with the DNR and Zac will
be working with the Commission on a boat launch through the DNR
Parks & Trails and Fishery program with the goal of having the boat
launch installed in 2026, and pier installed in 2025. The 3M priority
2 settlement dollars request for proposal program have been
released, so a proposal will be brought to the commission next
month to review.
e. Kingston Park Building
i. The schedule is to finish the plans and specs and bring them to
council in October. Next, go out for bid, and close the bid before
Thanksgiving therefore getting a contractor on board to begin
construction by 2026. The site power upgrades will be completed
this year if not by Strawberry Fest, for sure by 4th of July.
f. Ice Areana Remodel
i. The original ice arena was built in 1974 addition and remodeled in
2008. The main area through the back addition is a very inefficient
use of space, we have very little office space. The concession
stand is also not a good layout and again an inefficient use of
space. We have an architect reviewing plans.
X. Donation and Acknowledgements-None
XI. Staff Reports & Educational Materials-Submitted along with an article from
Parks & Recreation magazine focusing on Economic Vitaliy.
XII. Commission Comments
a.Washington County Parks Board Meeting Notes
b.Commissioner Olson inquired about the vandalism at the disc golf park and
if the group has reached out to us to see if we would be willing to help them.
Zac responded that they did reach out to us. Jim Fohrman stated that we
have not yet fixed the basket. We either will have to replace it or will have
to bring it in to weld it. To our knowledge it is only this one basket that has
been damaged. Zac stated we will fix the basket (weather depending) before
the first tournament in March.
XIII. Council Comments-David Clausen has been appointed Council Liaison.
XIV.Adjournment- Motioned by Commissioner Gustafson.
Seconded by Commissioner S Waterman. Meeting Adjourned at 7:50pm
1
City Council Action Request
7.B.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title Public Services Commission Meeting Minutes (2025-01-27)
Staff Recommendation Approve the January 27, 2025, Public Service Commission Regular
Meeting Minutes.
Budget Implication N/A
Attachments 1. 1-27-2025 Public Services Commission Meeting
MINUTES
COTTAGE GROVE PUBLIC SERVICES January 27, 2025
COMMISSION
HERO CENTER, CLASSROOM B - 7:00 p.m.
10125 85th Street South, Cottage Grove, Minnesota, 55016
1. CALL TO ORDER
Chair Lisa Kons called the Public Services Commission meeting to order at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Chair Kons asked everyone to stand and recite the Pledge of Allegiance.
3. ROLL CALL
Chair Kons was advised that Roll Call had been taken.
4. APPROVAL OF THE AGENDA
Vice Chair Kath made a motion to approve the agenda; Commissioner Tracy Jenson seconded. Motion carried: 7-0.
5. APPROVAL OF MINUTES
A. APPROVE MINUTES FROM THE NOVEMBER 18, 2024 MEETING
Motion by Vice Chair Kath to approve the November 18, 2024 meeting minutes; Commissioner Jenny Olson seconded.
Motion carried: 7-0.
6. OPEN FORUM
Chair Kons opened the Open Forum. As no one wished to speak on items not on tonight’s agenda, Chair Kons closed the Open
Forum.
7. PRESENTATIONS - None.
8. BUSINESS ITEMS
A. Hillside Trail Sidewalk
Ryan Burfeind, Public Works Director, said tonight we have Genevieve Tester, our Graduate Engineer, who will be presenting on
this topic. She’s got some follow-up information with her presentation here tonight.
Engineer Tester said tonight we’re going to continue our discussion on the proposed Hillside Trail Sidewalk Project, last
discussed in May, 2024. There will be time at the end for the commissioners and the public to make comments and ask questions.
Last Spring, staff brought routing options before the commission, seeking feedback regarding the installation of a sidewalk
along the 600-foot stretch of Hillside Trail, east of Jamaica, near Woodridge Park. The commission requested additional
Public Services Commission Meeting
January 27, 2025
Page 2 of 17
information and that now is at a final recommendation. The project has come as a result of inquiries from the community,
wanting a pedestrian connection to the park from Jamaica and a segment being a missing link in our City’s trail and sidewalk
network.
Last May, we brought four alternatives to the table, and they varied based on what side of the roadway the sidewalk was
placed; so, we had some north, some south, some varying between those two. Regardless of what was chosen, tree removal and
sign relocation was necessary. Because of the additional crossing, the current storm sewer alignment, and some north side
deeper grades, in addition to some private utility conflicts, the sidewalk on the south side alternatives was pursued further.
There was a back of curb alternative and then there’s also a sidewalk with a boulevard alternative that was discussed. So, this
back of curb sidewalk puts pedestrians closer to the roadway, compared to that with a boulevard. It also requires some additional
coordination with snowplows in the winter, but it will provide less disturbance for adjacent properties, such as driveway,
irrigation, etc. Staff is recommending this back of curb design to accommodate existing residents while also providing a non-
street pedestrian route.
The clear zone is the area identified from which a motorist can recover from typical steering realignments or run-off-road
events. It is a design recommendation to not construct immovable objects within this clear zone; based on speed and traffic
along Hillside Trail, the clear zone in this segment is 12 feet. So, a sidewalk offset by 8 feet would remove pedestrians out of this
clear zone; however, we don’t have the public property to do this, so it’s unfeasible. The current pedestrian situation is having
the route on the road and its currently an unmarked shoulder. A reasonable solution, while weighing the pros and cons of
property impacts, pedestrian safety improvement, and feasibility of construction, is a sidewalk off the back of curb. Shoulders
are not substitutes for a well-designed pedestrian facility. There may occasionally be the need to design shoulders where
walkways are either the roadside is constrained or where it’s just not feasible to implement a sidewalk. There are no major
feasibility concerns in a 600-foot stretch between Jamaica and the Woodridge Park trail. There is adequate public Right-of-Way
space and no physical limitation or land use characteristics that render a sidewalk unsuitable.
This naturally is a portion of the City’s trail and sidewalk network. Staff recognizes that the entirety of Hillside Trail does not
have designed pedestrian facilities; the missing links in our network go beyond this area. In a perfect world, the City would have
the resources to place sidewalks along all residential streets and bring them to ADA compliance, giving pedestrians the safest
routing options. In new developments, this is our standard to have a sidewalk along residential streets, at least one side. So, in
existing developments what we can do is field the concerns we’re getting, kind of poke at those missing links over time, and
make the greatest improvements with our funds available. The proposed route on Hillside Trail provides the connection for
heavily used pedestrian facilities on Jamaica to the major destination of Woodridge Park.
It has been previously discussed that currently, pedestrians use both the north and south side of Hillside Trail, walking on the
roadway. Installing a sidewalk would also pull foot traffic to the south side, creating more conflict at Janero Avenue and create
challenges for residents pulling in and out of their driveway. Essentially, the value of enhanced pedestrian safety supersedes that
of car traffic and comfortability. Janero onto Hillside Trail, going north, is stop controlled; so, a pedestrian crossing here, from an
engineering perspective, is safe. The intention of the striped shoulders east of Jamaica was to provide some sort of designated
pedestrian route. The 3,200-foot stretch to get to Hillside Elementary just currently is a less feasible project.
Additional pedestrian and vehicle counts were taken after the May meeting. The first table is our pedestrian count, and the
limitation of this is it doesn’t outline the destination, but rather the origin of pedestrians. What the data does show is that most
pedestrians in this area are utilizing that City park. Table 2 is the vehicle count, and there’s a greater concentration of vehicles in
the segment nearest Jamaica, where we’re proposing that sidewalk. So, the connection to a City park, and the notable foot traffic
at that park, and the higher traffic volumes as one approaches Jamaica, support the addition of pedestrian infrastructure to link
this segment of Hillside Trail to the City’s trail and sidewalk network.
As sidewalks are retrofitted into existing neighborhoods, having a boulevard between the road and a sidewalk is not always
achievable; in our history of retrofits, a back of curb is more common. So, the top photo is in Highland Hills, as you look west,
towards the Bailey Woods development; the bottom photograph is on Meadow Grass, looking up to 65th, in the Pine Summit
development. The back of curb sidewalk, when the street plow comes through, is where the snow and ice builds up, before those
sidewalk machines can come through. Again, that’s a coordination piece for Public Works to manage, and this isn’t necessarily
an out-of-the-ordinary situation, as I’ve mentioned it in other parts of the community. Having the sidewalk there in the walkable
weather months is a positive safety upgrade.
With the initial cost estimate last Spring, we were at about $51,000. We’re at the beginning stages, staff is doing the design
for 2026 Pavement Management, which as you can see is west of Jamaica for mobilization and contractor coordination purposes.
We’re recommending that the adjacent segment of the proposed sidewalk is looped into the 2026 Pavement Management
project. So, your timeframe for this project proposal is Spring and Summer 2026.
Public Services Commission Meeting
January 27, 2025
Page 3 of 17
Ultimately, sidewalks are appropriate for urban areas. They provide a positive separation from traffic, they include an all-weather
surface, and provide access for people with disabilities; they are readily identifiable for both pedestrians and motorists of where
users are located.
City staff recommends a 2026 installation of a six-foot wide concrete sidewalk, placed at the back of curb, along Hillside Trail
to connect Jamaica Avenue and Woodridge Park.
Chair Kons asked if there were any questions from the commissioners:
A female commissioner said maybe you mentioned it and I just didn’t follow you, but the other side of Jamaica, the other side
where the striped paint is, is there a future plan to do a sidewalk on that side?
Engineer Tester replied correct me if I’m wrong, but City Council has been talking about when pavement management comes
through this main part of Hillside Trail, it’s on their radar to look at constructing a sidewalk at the time the bulk of Hillside is
reconstructed.
The female commissioner said right. So, when money is feasible, and you have the funds to do it, that is on the plan. So, what
the ask is currently is a small portion of 600 feet, that’s just the first part, that’s like Phase 1 or whatever, and then future phases
will incorporate a sidewalk on the other side.
Director Burfeind replied and that’s like Genevieve said, it’s looking probably next will be west of Jamaica. He said this is all
about destinations, you know. Right here, if Woodridge Park wasn’t there, you probably wouldn’t see this item before you, right?
Because we’re not just going to build 600 feet of sidewalk to nowhere, it’s overkill, from Jamaica to Woodridge Park. The next
part is obviously west of Jamaica, which was visited I think in the mid-2000s, I don't know if the City Council was part of that, but
I remember our City Administrator talking about that and it didn’t move forward at the time, but it is something that’s been
discussed. You know we’re doing a little bit of Hillside Trail reconstruction in 2026, but further down, it’s either 2028 or 2029,
we’re looking at doing the remainder of it, all the way back to Hillside Elementary; and that’s when we would visit that, which
would obviously require similar public engagement, as it’s obviously affecting many more property owners at that time. That will
be our next step because of the destination of Hillside Elementary.
A female commissioner said I just want to thank staff for addressing those questions and concerns that we have on topics like
these and the thoughtfulness of the plan and how to retrofit it into the neighborhood with the least amount of disruption.
Chair Kons asked if there were any other questions or comments from the commissioners; none were asked.
Chair Kons said I’ll now open this up for public forum:
Brianna Mothes said I live at 8683 Janero Avenue South, and I’m right on the corner of Hillside and Janero. For those of you
who are aware, I am the penguin house. So, I’d like to address, after looking over the issues that I and the neighbors had brought
up back in May, and also the commission, that we had asked for numbers and research. We feel as though there were concerns
that weren’t addressed at all, and that others were not adequately addressed. So, first of all, while we understand that logically,
research suggests that sidewalks are the safest option, that makes sense. However, in this situation, there have been no instances
or accidents that warrant a sidewalk in this area. However, putting a sidewalk at this location, it does put three property owners
at a disadvantage from the other 54 property owners on Hillside Trail South, and that’s not including the property owners on
Janero Avenue South. And then that’s also, again, what wasn’t addressed was the removal of green space and reducing the
property values of these three property owners, compared to the other Hillside Trail South property owners. There are 54, I
counted, there’s 54 property owners on Hillside Trail South, between Jamaica and Johansen Avenue, which is where there are
sidewalks. There are existing sidewalks on Johansen, at the top of Hillside, that the trail system could connect to.
And, so, moving on, this proposed sidewalk also doesn’t address the bigger issue, which is the struggle of pedestrian travel
along the rest of Hillside, which is the root of the problem. Putting a sidewalk on this one section without future plans in place
for additional remediation of the actual problem is irresponsible, and it’s an irresponsible use of government funds, and it’s
unnecessarily, you’re targeting a small minority of City residents.
You know, another issue I thought about was bicyclists that are traveling down Hillside, on the east, that have to deal with the
change of the terrain. If they’re coming down Hillside on the road, with a bike lane, and then all of a sudden they cross Jamaica
and they’ve got to go on a sidewalk, and then, all of a sudden, they have to go back on the street again. Typically, that can cause,
I mean, that’s something we’ll have to really look at, you know, having that lack of continuity, you know, going from street to
sidewalk to street. Again, it just doesn’t make sense to have a whole stretch on Hillside of a designated, a central pedestrian lane,
and then have 600 feet of sidewalk, and then have nothing for the rest of Hillside. And Hillside has issues, I mean, again, it’s not
just 600 feet, it’s all of Hillside, all the way up to Johansen. And there are no plans in place for Hillside; correct me if I’m wrong,
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January 27, 2025
Page 4 of 17
there are no future plans in place to correct, to deal with pedestrian safety with the remaining part of Hillside. And I think they
handed out, and I did make copies, so if you want to look, at the intersection of Hillside Trail South and Johansen Avenue, you
can see there are existing paths. So, essentially, at the top of Hillside, if you look at, and again, there’s a map on the first page,
there’s a map on the second page that show, and again, what I’m talking about, that there are better ways to do this; either
allocating these funds for future development or allocating these funds towards a temporary solution of creating an extended,
you know, using paint to create a temporary fix for all of Hillside to protect. And yes, we understand that yes, a sidewalk in a
perfect world, a sidewalk is the safest option, but of course, that’s really expensive for all of Hillside. So, again, that, so, going
back to if safety and connecting our community’s trails and sidewalk network is the reason for this project, instead of installing
an expensive sidewalk that only connects a couple hundred feet of trails and sidewalks; Figure 1, a little orange, and that’s again
from the west side of Jamaica along Hillside, that little, little bit. You know, why wouldn’t we utilize that money to create a larger
fix? This can be achieved by extending the peace of mind option on Hillside from the west side of Jamaica along all of Hillside, up
to Johansen Avenue South. That’s in Figure 1, that’s all the yellow, and that’s where sidewalks already exist. Again, that’s already
a sidewalk network; it would be a larger connection and again, that’s the green on Figure 1, and that’s creating a true connection
trail-sidewalk network. Again, that also has continuity in the trail system, and also that creates equality amongst all of the Hillside
Trail residents.
An unknown female commissioner said so, I mean, I think we have some questions to understand this is to go from Jamaica to
the Woodridge Park, which like she said, we haven’t seen or heard of any plans to continue the other side of Hillside, on up the
hill, around the curve and everything, all those residents. Where are they, they should be connected to the path; if connecting
to this path is so important for pedestrian traffic, that this stretch needs to be taken care of right now, I don't know. It just seems
like overkill, or even the volume of your street count on the one day at the end of May, this seems very expensive, #1; #2, if
you’re the resident there with a sidewalk running in front of your property vs. the sides, as on one of the properties, its on the
side. The majority, even where it’s an existing sidewalk, on this side of Jamaica, they run along the side of people’s properties,
not in front, or they’re in the back. You know, along Jamaica, yes, there are sidewalks, and that’s the fact.
An unknown female commissioner said and I would like to know, I think it makes it more challenging leaving, coming and
going, and then you add snow removal, which, you know; are you going to coordinate, is this 600 feet going to be the big priority
to snowplow? But now you’re buried this high on the sidewalk before you’re even to your driveway. It’s just seems like overkill.
I feel like we’re reiterating everything we already shared with everybody.
Ms. Mothes said and I would like to make a note, my background’s in research. I’d like to know the traffic numbers that took
place, we’re doing a heavy road construction time, the north and southbound lanes of Jamaica were under construction; and so,
they were, you know, half was closed at the time, so, people were rerouting at the time. As well as East Point Douglas was under
construction at the time, between Jamaica and 19, things were closed, so people were driving all over the place, trying to reroute;
people were traveling more so or less so down Hillside, a lot of people were coming down Janero, trying to cut across, trying to
detour Jamaica.
Chair Kons asked so, do you think traffic was much higher because of all that? Ms. Mothes replied I don't know, the problem
is potentially.
Chair Kons said that’s what we tend to see when we have this stuff going on, you’ll see a lot more traffic then, okay.
Ms. Mothes said and the other issue is any research study, but again, with my background, you taking one day and then saying,
this is fact is absolutely appalling to me. Like, you can’t pick one day of numbers and say this is fact. And, so, that’s where I’m, I
couldn’t believe that they said here’s the traffic and then sending it to the researcher and saying, you know, all this is high traffic
volume. So, that’s where I wish that there was further numbers and being able to look at that further and saying; again, with the
results also were extenuating circumstances, there was a lot of construction going on. So, I would have liked to see a few more
days worth of research and also not during a time where there’s heavy construction going around, literally every direction
surrounding that area. I would be interested, and again, it very well could fall not in our favor; again, as a resident, I very much
am seeking a resolution that’s beneficial towards our community. I know that there’s an issue with pedestrian safety on Hillside,
I just don’t think this is the solution.
Vice Chair Kath asked Chair Kons if he could ask for point of order. Chair Kons replied yes.
Vice Chair Kath said I think it’s great that you shared your feedback, I think now and you’ve shared it before; I’d like to propose
that we move into more of a deliberation now of us, as commissioners. Chair Kons absolutely, Ms. Mothes said okay. Vice Chair
Kath said so we can provide staff either a recommendation to move forward or not.
Chair Kath said thank you, are there were any more comments or questions from any of the commissioners?
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A female commissioner said, I have one question. So, I don’t think there’s any plans, is there plans for further up Hillside, so, from
Woodridge on up to Johansen? Is that just wasn’t part of this budget, or is this something that could potentially be postponed
and do it all in one fell swoop versus if everyone’s on board with that?
Director Burfeind replied I can speak to that. Chair Kons said thank you, I think you can help answer that one, go ahead.
Director Burfeind said I’m happy to answer that, as I was writing things down during the discussion. I do think, I do believe a
lot of this was in Genevieve’s presentations. With no action today, it would then be reactive and not proactive, and we’re not
waiting for an accident to occur, and we need these sidewalks to be installed.
In terms of it taking up green space and kind of singling out the three homeowners, this is in the public Right-of-Way, so this
is not on the private property. Sidewalks are a standard amenity in urban areas. All new developments have them on one side of
the road, and I can tell you developers charge no different for that lot versus the other side that does not have a sidewalk; it
simply doesn’t come into play because it’s a standard feature to have in residential areas.
Why not connect it to Johansen? That is a great question. We talked through it in the presentation, more about the other side
of Hillside. Like I said, if we did not have a destination of Woodridge Park, I don’t think we’d have this discussion, right? We would
not go in and arbitrarily place 600 feet of sidewalk next to three homes, right? It’s always the destination, and we have the
opportunity with this $50,000 to connect to an arterial roadway with sidewalks on both sides on Jamaica that connect to many,
many residents to have a community feel and a Regional type park. We’re not just simply placing a sidewalk here, this is $50,000,
and if it was $1 million, we would have to join hands because the City doesn’t have $1 million; I can tell you this is not a reason
to not spend that money to provide that route for pedestrians.
Regarding the bicycle riders, so, that’s also for bicycle riders and not necessarily just pedestrians. They certainly do ride on
sidewalks and they ride on the trails, but I guess we would not expect it. I’m sure if there are kids out riding their bikes and they
are riding all the way up Hillside, they may hop onto this sidewalk. But, technically, really bicycles do ride on the road, it’s
common, it’s very standard, and in our community, they’re actually supposed to walk when they’re on the sidewalk; they’re not
supposed to ride their bikes on the sidewalk. So, I wouldn’t expect bicycle riders to probably be on that, but if they would, we’re
talking about foot traffic pedestrians for this sidewalk.
On the traffic, I actually looked it up, because we did want to get a current count on that day, which was about 2,700. Actually,
we do counts at these locations every two years; so, back in 2023, when we had our plans down, there was actually 3,700 cars
per day, so it actually was lower. And maybe we could have had more of that information, but I just looked it up on our tracking
count, so, actually, historically, it has been a little bit higher; why it was lower that day, I’m not sure, but it is pretty typical that
we take a 48-hour count or a 24-hour count. You do want to watch for construction, that’s important, right? If something has a
planned detour or road closures, but outside of that, that tracker is very consistent on a day-to-day basis during the week, and
that’s when we want to do the counts.
There was some more discussion about why not the whole neighborhood? It’s just kind of the fact of the matter, we have this
opportunity to connect a destination to a major walking road, and that’s what we’re really talking about. In terms of the location
of the sidewalk, so, I do agree on Jamaica, that’s a main road, with no driveways, so that is the back yards of all those residences.
But I will say 90% of our sidewalk is in the front-yard space, that’s where it goes in all the new developments; and it will be on a
side yard if there’s like a corner lot, but the front yard is where it goes. I have a sidewalk in my front yard, and the other side of
the street does not.
And snow removal, that I think is an issue. We are, I don’t want to say unique, but we do plow all of our sidewalks in town,
and I will say the majority of cities actually don’t do that. So, in that discussion, these residents would not have to shovel that
sidewalk, we actually do that because we have dedicated routes of dedicated staff; they don’t plow streets, they don’t plow cul-
de-sacs, they only plow sidewalks. There are four machines and anytime it snows, they are out doing that. So, that is something
that will happen, and residents will not be asked to shovel that sidewalk, so that’s something Public Works is willing to take care
of. Like Genevieve talked about, we’re looking for coordination, right? We want to make sure the roads get plowed and the
sidewalks get plowed. We don’t want the sidewalks to get plowed and then we come plow the road and now we’ve got a pile of
snow on that sidewalk being left; so, that’s something that we deal with in many other areas of town and we will certainly be
coordinating that effort.
In terms of snow on the driveway, you know, that actually won’t change; the plows plow left to right, and everyone knows
when you get home, you have that big pile of snow at the end of your driveway. Our sidewalk machines are different, they can
fold their blades, like a street plow, so they’ll generally as they go from the sidewalk to a driveway section, they’ll kind of flatten
that blade out so they can push through it and not dump their snow in the driveway. Then they keep going, or we use
snowblowers, when the snow gets too deep, we use snowblowers. There’s a little different way we can control that snow and
make sure we’re not dumping even more snow in the residents’ driveways.
Chair Kons thanked Director Burfeind and asked if there is any other comment or deliberation.
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Ms. Mothes said well, the whole thing.
Vice Chair Kath interrupted Ms. Mothes and said public comment is closed, I’m sorry. He said just to help you folks out,
normally the way the meeting works is staff will present, and then they will open it up for comments from the public, and then
that closes; then it’s up to us now to dialogue, talk, and take your feedback, take their feedback, give our opinions, and ultimately,
somebody will make a motion on whether it’s moving forward or not. It’s not like an open dialogue moving back and forth.
Ms. Mothes replied okay.
Vice Chair Kath said I just wanted to share my opinion of this, especially with the residents here just to give feedback to us
commissioners. Again, I do want to thank staff for the work that they did; we did give them a laundry list of homework projects,
and I think you did the best you could with the amount of research and stuff. It’s interesting for me, my perspective is probably
a little bit, I just live on the other side of 90th, so I’ve seen the curbing come in up 90th, I’ve seen the crosswalks come in, I’ve
seen that park, just the amount of people that use that park now is just, it went out the roof. Ever since, I think it really was when
the inclusive playground came in, that’s just getting tons of use. And then my other job is driving a school bus, so, I’ve been up
and down Hillside a ton; I have Hillside Elementary, so I’m in that neighborhood a ton and get to see the traffic. And I really
believe, and I can appreciate if it was in my yard, I would support it, because I just feel getting kids off the street and giving them
a safer place to walk is best. For a guy who drives a school bus and puts a Stop Arm with a red light, blinking, and people driving
right through it is a scary thing; getting kids at least off the street I think would be a good thing. For me, the cost of $55,000 is
pretty reasonable for what we’re looking at here. So, I’m supportive of moving forward.
Chair Kons asked if there were any other comments.
Commissioner Jenson said I think that I should say, too, I’m a bike rider, and I use our trail system as much as I can, I love our
trails, but this is a gap. And I do find myself on a regular basis coming through this stretch, and it is, there’s a lot of traffic coming
down the hill and going up the hill, and there’s probably been more than a few times where I do think, oh-oh. Once I do get west
of Jamaica, on Hillside, they have the painted trail that slows traffic, cars don’t seem to go as fast. I don’t feel it’s as much danger
as I do in here. So, I think it’s a good plan and I appreciate the thoughtfulness being proactive, rather than waiting for an accident
to happen, so.
Chair Kons said thank you, Commissioner Jenson. Okay, at this time, then is there a recommendation to move this project
forward?
Motion by Vice Chair Kath to approve what staff has put before us on the Hillside Trail sidewalk and approve that proposal,
moving it forward; Commissioner Jenson seconded. Motion carried: 7-0.
B. Police Department Annual Report
Captain Brad Petersen stated I’m grateful to have this opportunity to present the Police Department’s 2024 Annual Report. Last
year, we developed our Five-Year Plan, our Strategic Plan, and everything that came along with that; so now, fast forward a year
and I can very proudly say that we made more progress on that plan than anybody had anticipated. According to nearly every
metric, we’re knocking it out of the park. As promised, we prepared for you an interim report that memorializes all of that change
and progress, backed up by a lot of hard facts and data. So, it’s one thing for me to say that we’re doing great, but you’ll see a
lot of different metrics, community engagement and community feedback, which are backed up by a lot of other metrics.
Despite all that change, one thing that hasn’t changed is our steadfast commitment to community engagement, community
service, still maintaining excellent service, and being an innovative department.
One of the primary changes that we had to kick off this process was an organizational change; so, we reorganized the
department and created a Community Impact Team (CIT) and created some new leadership positions. Really, it was more about
how and why we put people in the teams that they’re in now, knowing what the teams’ goals are and the challenges, and we
need to be adaptive to those new challenges. So, that organizational change has worked out very well. The decision to change,
the idea behind that was put everybody in the same direction, and power everybody to just start driving the same direction, and
inspire employees to start finalizing that goal, just start making progress, and that’s what we’ve done.
Captain Petersen reviewed the Core Values for the organization, said everybody is familiar with those, and a lot of our
conversations center around Core Values and giving permission needed to make decisions about promotions and specialty
assignments.
I will remind you that our Strategic Plan wasn’t just a plan; there were performance measures built into that plan, and we used
the Benchmark Cities survey data as one of our comparable surveys. So, it’s a collection of cities that’s been identified as doing
policing pretty well, so we use that as our benchmark and that’s what we’re comparing ourselves to.
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There were a couple noteworthy things that happened throughout the year:
•It’s really awesome that the Patrol Division saved four lives last year with the help of the EMS folks. That was attributed
to rapid response, rapid deployment of AEDs and CPR. Four people walked out of the hospital, walking, talking, and
functioning fine, and that’s amazing. Fire Chief Jon Pritchard said I just want to say because I enter the cases into the
national database, like the rate in which our police officers apply the AED is 100%. So, I think Brad is really underselling
the effect our Police Department has on those four lives. I’m sure they’ve saved more lives than just four, but. Captain
Petersen replied, well, there’s four that I can point my finger to, that they left the hospital walking, talking, and fine.
•Our K9 team did amazing this year, placing at the national competition.
•We added a fulltime Traffic Safety Officer, possible with fulltime grant funding. If you’re following those stats online,
they’re amazing. So, as of today, he had over 40 DWIs in the first quarter, he was actually #2 in the State.
•A huge win for us is our C.S.O. Cadet Program, as nationally, Police Departments are facing a crisis in terms of retention
and recruiting and are really struggling with adequate numbers of staff to do their job well. We created this cadet
program, as traditionally we wouldn’t hire somebody until they had completed their schooling and POST certified before
they’d start; now, we hire them really early in the educational pipeline. So, when we find a good person with the right
qualities that we’re looking for, we’ll hire them, and help them get through school. It’s helping us recruit talent and it
also helps us specifically harvest diverse talent.
•The community survey is really popular, and we’re getting a lot of great feedback from the community, a lot of
affirmation that we’re doing a really good job, along with a lot of good ideas and questions on how we can do it better.
•Online crime reporting is still a little bit underused at this point, so, we’re still trying to advertise it and get more use out
of that. It is really a great tool for community members who’d rather not have a police car show up at their house for a
variety of reasons, or just for the sake of keeping it online instead of calling to report a crime or a nuisance. That case
will be added just like it would if they had called us to go to their house.
•We made officer wellness a priority this year, in 2025 and 2026. There’s a lot more progress made in that area; we know
for our cops to service our community to their full potential, they need to be in a good mental and physical state, to
come to work happy and provide better service.
•We did a better job of recognizing our employees; our employees are doing amazing work, and obviously, it helps a lot
and truly means a lot, so, on a quarterly basis, we’ve identified officers as Employees of the Quarter and why they’re
successful. It’s being very well received.
Crime Statistics: As you start to see some of this data, don’t be afraid to ask what does that mean; I’m not going to go through
each one of these things, I’m just going to point out some of the highlights. In some cases, these graphs will show our monthly
and annual data; in our case, we’re comparing it to that benchmark average.
You can see from that first graph we did a really good job of maintaining adequate staffing throughout the year; our response
times are about half a minute faster than the average, so we’re getting the officers to your door, delivering services about half a
minute faster than the national average. That’s an affirmation that our response level is working and there are enough cops on
the road. We’ve even handled more Calls for Service, and it’s a little bit deceiving because our officers do things that other cities
wouldn’t consider a Call for Service just because they wouldn’t have the time; Minneapolis is busy with burglaries and assaults
and other things, right? So, they’re not worried about proactively checking a business door or getting a cat out of a tree. So, our
officers are handling a lot more calls but they’re not burglaries, assaults, and things of that nature.
Our crimes rates are super low compared to the averages, about 50% of the average when it comes to person crimes, and
property crimes are an even lower percentage. So, when we look at Cottage Grove compared to other communities, we have a
super low crime rate, it’s a super safe community to live in. The mental health calls and overdose calls are really low, and I should
say overdose calls specifically are trending downward, largely due to the progressive efforts that our Case Management Unit is
doing. So, we’re locating and identifying those people who are at risk and getting them connected to community resources that
they need. I’m really proud of the progress that we’ve made.
Mental health calls, although if you look at our numbers, they’re trending up, I think that’s due to the fact that we’re identifying
more people, we’re broadening our net, we’re intentionally trying to identify those people to get them appropriate services. So,
it might look like the calls are going up, but that’s actually a good thing to see. If we neglect that population, then that drives our
call volume up in a negative way, right? Because they’re committing crimes and we’re getting into those civil calls and things like
that, and we don’t want that happening.
Traffic: We don’t conduct as many traffic stops, compared to other communities, and we definitely don’t like writing tickets to
the community; however, I feel like we’re doing a really good job of educating the public and that’s impacting safety in a new
way. The reason I believe that is if you look at traffic crashes and fatalities, we’ve got much less crashes and we’re right on par
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with the number of fatalities; last year, we had one, possibly two crash fatalities. I know we don’t want to minimize one-or-two
deaths in our community, it’s what we think about with the number of cars on the road and the potential for that.
Chair Kons said and when you think about the 470 people who lost their lives last year, and that’s, we’re doing good work.
Captain Petersen replied yes, absolutely.
Pursuits: Captain Petersen said another thing I’m really proud of is how our pursuit numbers are coming way down, and we know
that’s a very dangerous activity, so we’re minimizing our pursuits. We’ve about halved that in the last two years, and I’m really
proud of that, but we’ve done that in a really responsible way. So, we approached this problem by saying thou shalt not pursue,
right? And if we do, that gives criminals the green light to commit crime and run from the cops, and it protects our cops, though,
too; they just don’t like to drive like maniacs and put people at risk in the community. We figured out the best way to do this is
to five the officers the power to make smart choices. If this is a shoplifting incident and we know who the person is, it makes no
sense to chase them, right? If this is an ax murderer who’s going to continue on and kill somebody else, then it makes sense to
chase that person, right? It also includes smart decisions about why we’re going to chase them.
Investigations: Have been really, really thin and not just necessarily in that classical sense where we think about solving all the
crimes that would be referred to that division for charging and things like that. They do some of that, but thanks to the fact that
we don’t have a lot of crime in the City, they’ll do other things, like the proactive Case Management Unit, and TAG, a Threat
Assessment Group. We identify those situations or individuals in our community who need special oversight and investigation
and preventative measures to prevent them from causing harm to themselves or family members, that’s done by the Threat
Assessment Group. That was pioneered by Captain Randy McAlister and some of the others, who specialize in that. It’s really
unique and we’re really in the forefront, nationally, in this matter. So, we can point to a lot of cases where we intervened and
saved lives and averted really tragic outcomes. This is not always where it’s that intensive; sometimes these are people who are
just not complying with their meds and have a psychiatric diagnosis, and they have the potential to convince others. So, we try
to get them into this program and get them the resources they need to have favorable outcomes.
Some other things we’re doing are MAARC Reports in investigation. You may or may not know that as complaints get filed
through Social Services, we get copies of those, and we have to do a lot of that investigation as well for all of those.
We did a lot of background investigations last year because we’re hiring a lot of people; the Fire Department did a big push,
as did the Police Department, and we also do backgrounds for the City side. We do a lot of background investigations, and so we
have a lot of serious time and resources invested on those.
The other thing I should mention is we have a clearance rate of 80%. Most departments are so overwhelmed that they have
to prioritize which cases they invest their time and energy in when investigating. So, that means a lot of those low-level crimes
or crimes that don’t have several leads just get forgotten, with a really low clearance rate; whereas we have an 80% clearance
rate, which means 80% of the cases that come in for our detectives end up being charged, they’re solved.
Search Warrants: Another cool thing to know is there aren’t any No Knock or nighttime search warrants. I know that’s a hot topic
these days, and we heard it loud and clear from our community that they don’t want us doing those except in really necessary
occasions. We had no nighttime, No Knock search warrants last year, but we had 130 search warrants, so, just planning a better,
safer way to do them.
We had a lot of medicals.
S.W.A.T.: We had a handful of S.W.A.T. calls, there’s only one S.W.A.T. mission, but our S.W.A.T. team gets used a lot. We just
using great search tools and deterrent options, but we’re not fighting people. We use the drone a fair amount and we’re doing
a ton of community impact; we did 61 community events, those were just the big ones, we’re not counting the day-to-day stuff,
like the visit at the State Fair or when we stop at a school. Those are Strawberry Fest, Holiday Train, the big-ticket items, 61 of
those, that’s a lot of resources and time and shows the dedication.
Support Staff: This shows all the work that our support staff is doing, there’s a lot of typical stuff they do, like handling our records
and things like that.
Use of Force: This past year is what I want to talk to you about, this year we took a little bit different stance in trying to give you
a real high-level approach, but the endings are all the same. There’s nothing new or concerning in this data; even though our call
volume is trending up from year to year, our numbers of Uses of Force remained pretty stable. You would think that would trend
upward, especially with the number of calls we’re getting, but we’re investing so much time and energy into carrying new tools
that we’re actually doing most things with less Uses of Force when we look at the call volume. Even when there is a Use of Force,
it’s usually a very low level, we use empty-hand techniques or simply displaying or threatening an action of Use of Force. Here’s
my PepperBall gun, and for our officers, we consider that a portable Use of Force, a very low level of force, and they’re very
stable over the last several years. They trend up and down, but our Use of Force level is very stable over the last 6, 7, 8 years.
Again, our portable level is very low, that you might wonder, break this down, like why are we having 4 officers hurt and 5 citizens
hurt in that quarter? That might just mean they had a scrape on their knee or my elbow hurts. Anything more than that, and we
have a doctor examine. We didn’t happen to have any significant injuries last year at all.
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Demographics are largely unchanged from past years, it pretty closely represents the demographics of our community. We know
that we can’t make a strict comparison between the demographic data and our Use of Force, we can’t make a strict comparison
to the makeup of our community because 50% of the people that we arrest and use force on don’t live in Cottage Grove. So, we
know that our crime is probably up due to people from out of town, and they’re here committing crimes, and then going back to
wherever they come from; so, obviously, it’s something that we want to keep our eye on, but we can’t use this as it’s not an
apples to apples comparison. The other thing that’s really cool is 100% of those Use of Force incidents were all deemed
reasonable; there were no other issues that identified themselves. The officers involved are not getting an Internal Affairs
investigation, they’re not getting lawsuits, which means obviously we’re doing a really good job with all Uses of Force.
Captain Petersen asked if there were any questions so far; I’m trying to do this as fast as I can, but it’s all good stuff, so I want to
share it all.
Chair Kons said it’s good data.
Commissioner Lotts said so that ratio of Use of Force to service calls, I looked back and it was 40,000+ calls, that’s in a year,
and you used Use of Force 90 times? That’s incredible, absolutely incredible. Captain Petersen replied yeah.
Chair Kons asked how do you compare to sister communities, you know, Woodbury, Oakdale, Inver Grove?
Captain Petersen replied so that’s a data point, you usually can’t compare to other communities because everybody tracks it
differently. For example, I’m just making this up, Woodbury might say pulling your gun out during the course of a call isn’t a
reportable Use of Force, or pulling your PepperBall or using your PepperBall isn’t a reportable Use of Force. Every agency tracks
that quite differently, so, that’s one area, unfortunately, where we can’t make that comparison. Chair Kons said okay, I was just
curious.
Commissioner Lotts said but in terms of call volume, like per population, 41,000 is incredible. Chair Kons agreed. Commissioner
Lotts said especially with your officer-to-call ratio, that’s like some of the highest I’ve ever heard of. And I have a lot of friends
around in Wisconsin and Minnesota, and that’s incredible, seriously.
Captain Petersen said and that just goes to show how much we’ve invested, including tools of deescalation and CIT and
capitalization. We’re willing to invest the time, to spend a few extra minutes to talk to somebody and gain compliance, to get a
CIT training officer there, to prevent a Use of Force. We’ll do whatever it takes to avoid that Use of Force, we’ll invest that time
and energy and explore all options, and we only use force as a last resort; unless, of course, there is somebody in harm’s way
and then we will.
We didn’t have an IA last year, and I don't know of another department that didn’t have an IA. It’s not because we’re sweeping
them under the rug, it’s just there were no legitimate complaints of policy violation that resulted in an IA. There were very few
citizen complaints, and each one of those was personally investigated by myself; there were a times when a citizen complaint
came in and I ended up just talking with the residents, to hear their concerns, and make an objective decision on whether there
were policies violated. In each case, our officers did the right thing. Obviously, when you’re on the receiving end of police services,
sometimes they don’t always agree with us. It is what it is sometimes, right? You can’t please everybody, but I explain to them
why things are the way they are; they usually walk away and maybe aren’t 100% pleased, but at least they understand why we
did that.
We handed out a handful of awards last year, several of those were life-saving awards. So, last Spring, we did an Awards Banquet
and handed out 50 some awards; that was a combination of a couple years, during COVID, where we neglected our awards, and
it was time to catch up. But this past year we had 10 awards handed out, and we’ll be having another Awards Banquet coming
up this Spring, so we’ll be able to recognize everyone with these awards.
There were a handful of IODs (Injury on Duty) that impacted our operations a little bit, like when we have too many out, there’s
too much overtime dropped on our officers.
Chair Kons asked if IODs are different than injuries on the other one? Captain Petersen replied well, it could be represented
in both places, so.
A female commissioner said I think the math might need to be looked at on the IOD one; Chair Kons agreed, said it’s not adding
up.
Captain Petersen replied, oh, I know why. So, for the Use of Force data, a little boo boo, right? If you have a little boo boo,
that’s not necessarily an IOD. An IOD would be something that you’d filled out a First Report of Injury and it involves some kind
of medical care. So, that Use of Force data could be significantly higher than that, but this usually results in loss of officer’s time.
Chair Kons asked, so, there’s other metrics in that one? Just like a total of 400, but you’re showing 2,200 as the total.
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Captain Petersen replied that’s hours; so, the IOD is in green, so, that totals 5, and that resulted in 2,000 lost work hours.
Chair Kons said, oh, okay, I wasn’t following that, sorry. Captain Petersen said no problem, I understand.
Captain Petersen said the other thing that we’re keenly aware of and devoting a lot of time and attention to is diversity in our
officer ranks. So, you can see that according to the benchmarks, we had significantly less minorities, so, we’re about on par with
our female officers. That female number will actually be increased, as we just started three females today, so, we’ll actually be
just a little bit above the average. And the lack of minority officers is not for lack of trying, we have tried our darndest and almost
hired a few; unfortunately, there were a few things in their backgrounds, and that’s why they weren’t hired last year. We were
almost at the goal line with a few minority officers in 2024, but we’re trying and we’re getting out there to multiple job fairs,
screening events, trying really hard to find somebody we want, and we will achieve that goal.
A lot of training hours, we have a lot more training hours than the whole country. All of our officers are CIT trained, which is Crisis
Intervention Training. With S.W.A.T., most officers are getting above the required hours of training, and I know that’s a huge
investment, but I think it’s a smart investment because of all the data I already shared with you this evening. Another thing we
take a look, if you’re interested in this stuff, is we look at how well rounded our training curriculum is; so, we’re not spending
214 hours per officer per year shooting guns and wrestling and driving fast. We’re spending time on crisis intervention and officer
wellness and investigative tools and techniques, and things like that, so, we’re very well rounded.
A lot of this stuff is maybe not too interesting to you, but I’ll just say that although our Operating Budget is not $14M, our
Operating Budget, comparatively, is lower than most agencies. Our overtime budget is significantly lower. I know the community
puts a huge investment in us and we’re doing a really good job of spending that money wisely; we’re getting more out of those
dollars than most agencies. Just for transparency sake, I put our forfeiture numbers up there: It’s $1,600 sitting in forfeitures for
last year, and that’s almost nothing. Again, I know it’s something that the communities’ opinions changed on; in past years, that
used to be a decent slice of our revenue, we used to buy vehicles and start trading up and doing things like that. That’s not a
thing anymore, and we won’t be able to pursue it in the future. And the rest of these are pursuing grant funds, we’re really
looking for those creative ways to fund our operations, which won’t be in this number, and if we secure a lot of grants, that won’t
be reflected until we see this year’s data; we’ve got a lot of grants that are coming to fruition right now that we applied for last
year.
Community Survey Data: This is a new survey that we started this year; so, we randomly send out 50 surveys per month, and we
handed out business cards. So, as we’re engaging with the public for any of our services, we’re handing out business cards that
has a QR Code on it. So, this is our analysis of who’s filling out the survey; again, no incentive or bonus points for lies. You can
see that’s about a 95% satisfaction rate across all these different categories. To me, this is the most important metric, the other
stuff is cool, but this is what really matters, what the public thinks of how we’re doing our job; and this says it all, these quotes
say it all, right? And that’s what I like to hear about the most.
Commissioner Lotts said that actually is a very impressive metric, when you consider the whole point is you showing up, mostly
at a time that is an unfortunate circumstance, but to have a 95% approval rating afterwards, I think that’s pretty awesome.
Captain Petersen said it’s our Police Department is just that incredible; so, and that’s, the only thing I can do is contribute that
to the quality of our officers, the culture in our organization. The amount of character with our officers is really remarkable every
day, they deserve all of the credit for that.
A female commissioner said and I think that’s huge. I mean, knowing that I’ve talked a lot with Pete, personally, I think you
set the standard, he does, and he does a very good job, obviously. So, a good job by everybody, with what you guys do, day in
and day out. Captain Petersen replied yep, absolutely.
Captain Petersen said I’ll close with these are things that are coming and I’ll share that we have six new police officers, and cadets
start today. We’ve got three-or-four C.S.O.s starting next week, so, a lot of new faces, a lot of eager, dedicated people with a lot
of talent that they want to share with the organizational community. I think they’ll be coming at the end of February, then
probably it’s going to take a while for them to get through their training and actually start performing services, but that’s going
to be an awesome addition to our organization.
We have a Crime Scene Team coming. We have a lot of things that are under consideration right now, and those are our
stationary cameras that read license plates; we need to plan how to strategically place those around town in different phases.
So, we’ll start out with a modest amount of cameras, and other communities that are doing this have had huge successes in
solving forensic crimes. A typical example would be like your house is broken into, and the only thing we have to go on is a
neighbor saw a white sedan yesterday, between the hours of 4:00 and 6:00 p.m. It’ll literally do a search and not only does it
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search our community, but it searches all the other communities nationally, just based on that little amount of data, it can give
us some leads in a small amount of time.
Chair Kons asked so, where are these cameras? These are FLOCK cameras that you’re talking about? Captain Petersen replied
yes.
Chair Kons asked are they stationary cameras that you’re going to put up?
Captain Petersen replied yeah, they’re stationary cameras that generally go outside, but they can be mounted in businesses
and commercial areas as well.
Chair Kons asked so would they be permanent or portable?
Captain Petersen replied think about a video camera mounted on a streetlamp. You could put them wherever we wanted to,
but its more or less permanent. There are some mobile versions as well, but that’s down the road; we’re just trying to get a few
strategic cameras placed so we can get them up and running.
Commissioner Lotts asked are there going to be any in-car license plate cameras?
Captain Petersen replied yes and no; so, we just finished a trial evaluation period last Fall, and it didn’t go so well. Well, two
things happened: We had some problems with their technology, and then they did a data switch on us and promised us one rate,
and then when it came time for a contract, they jacked up the rates, so we said, no thanks. They just came to us last week, and
offered us one year free for our entire fleet with that system; so, we’ll probably not end up doing it and then we’ll see what
happens after that.
Vice Chair Kath said I guess I’m still not quite catching onto this FLOCK camera yet. So, there’s tons of cameras already out there
within our freeway systems, people have all kinds of cameras hooked up to their houses. Are you leveraging those first and then
strategically going in to place these in different?
Captain Petersen replied so, all the other cameras out there don’t read license plates.
Council Member Thiede said the FLOCK cameras interface to the internet and so forth; so, the data will actually read that and
then go and find the location and things like that. It’s not just taking pictures.
Captain Petersen replied, yeah, it’s interactive with the DMV records, potentially, and it can search against that program.
Vice Chair Kath said well, it’ll be interesting, obviously, you know that our school buses have the infrared cameras on the side
to get license plates, and that funding was given from the State to Districts; but now there’s a lot of talk whether that funding is
going to be there and can Districts afford to have those cameras still installed on their buses. So, I don’t know when we get ready
to do that if we lose funding at the School District level, if you’re going to leverage with some School District employees to talk
about cameras within those buses that are running multiple routes throughout all of Cottage Grove.
Captain Petersen replied yeah, I would love to have that conversation, absolutely.
Captain Petersen there are a few other things that I could talk about, but that’s a lot, and I don’t want to take up all of your time.
Do you have any questions or feedback?
Commissioner Lotts asked regarding the C.S.O.s, are those the Community Service Officers that work in the schools?
Captain Petersen replied not in the schools; they do transports, you know, patrol, run errands, things of that nature.
Commissioner Lotts replied, okay, cool.
Chair Kons asked do we still have SROs?
Captain Petersen replied we do, we have one at Park High School.
A female commissioner asked what are the new Tasers? I think we went over this last time, but I just forgot some things.
Captain Petersen replied yeah, so, our officers are currently carrying Tasers; it’s a little bit outdated technology, and
unfortunately, Taser said in 2025, we’re going to stop servicing that. So, we had to decide to keep that or go with the pro software
guide, which is dead in the water, and there’s no support system for the things that come along with a Taser, record keeping,
training, and things like that. So, basically they just force your hand to upgrade to the newer version of Tasers; we just signed a
five-year kind of like a lease-to-own option, just spread that payment out over five years, and we get new Tasers for all of our
officers.
The unknown female commissioner replied okay, but is like the design of the new one work different, or it’s just like more of
an upgrade? So, they stopped making that kind of bridge, so you’ve got to get a different kind of bridge?
Captain Petersen replied yes, that’s a good analogy. There are some subtle differences in its capabilities and things like that,
but essentially, a Taser is a Taser.
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A female commissioner said I think you had a statistic that, if I heard you right and maybe I’m wrong, you said 60% of the crimes
committed in Cottage Grove are non-Cottage Grove residents? Captain Petersen replied correct.
So, is there any common thread, like where those people are coming from or why they’re coming here? And is that being
targeted in any way?
Captain Petersen replied no, that would be hard; anecdotally, I have some ideas, but to be truthful, I can’t prove them. Yeah,
we’ll keep it that they don’t live here.
Commissioner Lotts said they come looking for a soft target, and they actually realize very quickly that law enforcement in
Cottage Grove doesn’t mess around?
Captain Petersen replied we actually have the time to investigate. We hear that a lot, they’re like hey, you’re bringing me to
jail for shoplifting? Yes, we are, dude.
A female commissioner said to me, that seems like a high statistic; is that normal in other communities, or do we?
Captain Petersen replied I don't know really know how to track that, those figures. So, one of the things that I’m telling the
kids is we created these system capabilities to generate the data, and most communities don’t do that. You’d think that this
would be at our fingertips with all of our recordkeeping systems and tech stuff, but it’s not; and sometimes it boils down to
keeping Excel spreadsheets and creating E-forms, where after a call we’re going in and punching in data. I’m a firm believer that
if you don’t measure it, you don’t know if you’re truly making progress or are successful. Sometimes the officers hate me for it,
but I make them jump through the hoops so that I can track this data and report to you, whether we did good or not.
A female commissioner said I think a lot of it is I appreciate this transparency, not only in the sense but even the presence that
you guys have on social media I think is very valuable, as a whole, to the community to realize the level of true investment,
because that allows citizens to want to be invested in keeping the community safe as well.
Captain Petersen replied I’ll be brutally honest, some of our officers don’t appreciate that so much, it’s not necessarily a
priority thing, but they’re private people, too, they don’t want to be plastered all over social media; and they get a little bit
apprehensive when we take this much data out of context and splash that on social media, right? That takes a lot of courage, but
we’re good at transparency, so we put it out there to see what happens. This is the first time we’ve ever taken our own report
and just put it out there on our website, and it’s largely been received really well. There was one person who started to comment
negatively on it, but they were quickly corrected by a few community members, so that was pretty cool to see. And I’m confident
that you’ll see us continue to do that, even if it goes sideways on social media or whatever, because we’re true to transparency.
Commissioner Lotts said speaking of transparency, Brad, do you guys track the amount of time your officers spend at just the
documentation phase of things? You know, after a call, are they tracking that documentation piece, so that you can absolutely
promise me that the general population has zero perception of the amount of time that officers actually spend documenting
things?
Captain Petersen replied yes, so that is one metric I am dying to know, but I can’t track. Our records management system just
cannot do that; so, short of my officers keeping a log of their entire shift, I spent 10 minutes at the gas pump, I spent 30 minutes
on a report, and I spent 10 minutes doing X, Y, and Z, that would be the only way that I could do it. Because if I did that, we’d
have a mutiny.
Chair Kons said I was going to ask if they were doing that because that sounds a lot like.
Captain Petersen replied when I started, in 2002, we did that; we actually kept a log for everything we did for our entire shift,
and it was horrible, and I won’t do that to them.
Commissioner Lotts said yeah, it gets very involved, and any of the Police Departments that I worked at, it was much like that;
they used to do it, and then they just stopped doing it eventually because it was just so involved.
Captain Petersen replied yeah, and you stop doing police work at a certain point because it’s a deterrent; it’s easier to just not
do police work because it takes three hours to document this in an effective manner and accepted manner. It’s one of the things
that again, most of the population has no idea, they can’t comprehend how much time they spend documenting, right? So, like,
they show up to a domestic dispute, for example. It’s not just one officer that writes a report, and spends three hours making
sure that it’s accurately documented; it’s every officer that showed up also has to write a report, typically. So, it’s not just one
person, you have to multiply that out, and whenever you have an incident, like it’s not five minutes writing a report because you
have to spend the time to make sure it’s accurate. Because afterward, it has to hold up in a court of law, right? If they have to go
to court, that’s the first thing that the lawyers look at, so, why does this guy’s report say something that this guy’s didn’t mention?
So, that’s the hard part to quantify for the department, is how much time do you spend writing reports? And, it’s, unfortunately,
a ton. I literally know how much sick time, leave time, training time, and all other stuff, the one piece of the puzzle that’s missing
is that number. And, so, that’s the one piece I need to make a better mousetrap when it comes to staffing and response times or
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the amount of miles and things like that, it is puzzling. So, I would never be available to guess, unless the County invests millions
of dollars to upgrade RMS, which actually just started not too long ago, and I can only hope.
Commissioner Lotts said even it was generalized, based on the calls. Each officer’s going to have to spend 35 minutes
documenting this type of call physically, you could maybe come close to some semblance of quantifying the time; but yeah, like
you said, 2002, we don’t want to go back to that. Captain Petersen replied no. Commissioner Lotts said you had to document
every 5 minutes of your life. Captain Petersen replied no, nope.
Captain Petersen asked if there was anything else. There were no further questions by the commissioners; Commissioner Lotts
said thank you, it was fantastic.
Captain Petersen said I just want to say the whole department appreciates your support so much, and we’re happy to have
this oversight committee, we really value that. We’ll be back this year or next year. So, thank you so much for your support, and
I’ll see you in a couple months.
Chair Kons and the commissioners thanked Captain Petersen.
C. Commissioner Terms & Officer Appointments
Chair Kons said we will move on to Commissioner Terms and Officer Appointment; right now, we don’t have anybody whose
term is expiring. As long as everyone is planning on staying for another year, we don’t have any changes this time around.
Commissioner Lotts said I was asked if I was going to stay until my last, and I don't know what that means. Chair Kons replied
there you go, enough said. Commissioner Lotts said I’m still here, and so that answers that. Chair Kons said all right.
9. COMMISSION COMMENTS
Vice Chair Kath said just a quick question for Ryan, utilities, what were they running on top of the poles, along Jamaica there?
Recently, they’ve been running a new line.
Director Burfeind replied they are, actually, so, Xcel was actually a little more involved with that. They ran a new line, and I’m
trying to think, if that’s actually in an area where they have to drop someone from a helicopter, and I don't know if they’ve started
that yet. They actually hang from a helicopter to do some of that work, so, yeah, I believe it is a power line for Xcel, and that’s a
transmission line, so its actually a little bigger than like a distribution-level line, that’s what we have, so. It’s a new power line, so
don’t be surprised if you see someone hanging from a helicopter in the future.
Chair Kons said I hope we’re videoing that.
Vice Chair Kath said, so, with all that utility work that happened out there on 102nd, you know, those residents were having
problems with electric blackouts; Director Burfeind said yes. Vice Chair Kath asked with the utilities being moved, has that all
been addressed for those residents through Xcel?
Director Burfeind asked which area of town was that, were you saying? Vice Chair Kath replied where the new, where you
realigned 100th and where 102nd and all of that. Director Burfeind replied yep, so, they did run a new distribution line from the
Chemolite substation, we call it, that’s down by 3M. That whole area used to be served by like a single multiple-mile line from
the substation at 70th and Keats; so, they did provide a redundant line down there now. So, the main feed is still 70th and Keats,
but if that line died, instead of waiting for 12 hours to fix it, they can now take 30 minutes or so and switch everyone over to the
other substation, so there’s redundancy in that part of town now.
Vice Chair Kath said that’s nice. I was just curious because I started seeing all the construction down there, and I’m like, okay,
I wonder what that line’s for.
Director Burfeind said and one other, thing, Chair, if I can jump in; Chair Kons replied sure.
Director Burfeind said just regarding the commissioner terms, just for the officer appointments, just as long as there was no
changing, as long as everyone feels comfortable with the officer appointments, we can move forward with those for 2025 as
well. So, I know I spoke with Chair Kons and Vice Chair Kath, I think, and are there any reservations with staying in those roles?
Chair Kons said no. Director Burfeind said and I know Commissioner Moyer is our secretary, which is normally just Roll Call is the
main thing, but we roll a little differently, so, this is your role, but it is still part of our commission. So, as long as you don’t have
any issues, that would be the recommendation to Council in February. Commissioner Moyer said accepted. Chair Kons said thank
you.
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Commissioner Lotts said Genevieve did a fantastic job with that presentation, by the way. I was going to get up and tell her that
before she left, but if you can tell her for us, that would be fantastic. Director Burfeind said I will. Commissioner Lotts said one of
the things that I did appreciate was quantifying the pedestrian count, and even if that is a slow day that they captured foot traffic,
that’s still 35,000 people each year, so, that’s substantial. But I did appreciate the work she did, and it was a fantastic presentation
from her.
Commissioner Lotts asked was the traffic count based on our speed sign data? Director Burfeind replied the traffic count was
our traffic counting tubes. Commissioner Lotts said yeah, sorry, the 35,000 was just the pedestrian count that I was referring to.
Director Burfeind said but you are right, we do use the traffic sign, each year we use the tubes for counting, but we obviously
use the sign as well, as that correlates to that area for the study. Commissioner Lotts said I didn’t know whether it was your tubes
or the sign, because with that size, it could have been an average over time, not a single day. Director Burfeind said I don't know
for sure, but that’s a good question, so that could have been as well.
Commissioner Lotts said that’s probably also why that average speed was 31 MPH, because you had your sign outside. A
female commissioner said that’s until they got six blocks in front of the halo effect, don’t get me started.
10. STAFF REPORTS AND MATERIALS
Director Burfeind said first I want to give an update on a handful of different projects:
In the water world, we have our much larger Intermediate Zone Water Treatment Plant. It’s kind of a funky name, but that’s
the area of the City that it’s located in, but it’s going to go right behind the Central Fire Station, in those big round storage tanks
that are on 81st Street. So, there is kind of an existing park area on top of open space that we have to utilize. That’s about a $10
million facility, paid for by the 3M Settlement. So, it’s kind of exciting, we just submitted our draft plan to three different agencies,
the Minnesota Pollution Control Agency (MPCA), the Minnesota Department of Health, and the Minnesota Department of Labor
& Industry; so, that’s our main step to get final approval, and then we’ll be going to bid this Spring, so we’re very excited for that.
That’s one that we started conceptually working on in 2017, when the full crisis hit, and we really got into it in 2021 when the
settlement proceeds were finalized.
Chair Kons asked and where is that going to go? Director Burfeind replied so, where the Central Fire Station is on 80th Street,
it’ll be right behind it. So, it’s kind of an open area.
Chair Kons asked is that going to have any effect on the walking path back there?
Director Burfeind replied not the actual walking path itself, no. And we’re actually going to be adding an additional trail; Chair
Kons said excellent. Director Burfeind said we’re already using an existing park space, and the State will be reimbursing the value
of that land, which is appraised at over $500,000. So, that will be paid to the City through the Settlement, and our Parks Director,
Zac, has a plan to reimplement that right into Pine Tree Valley Park. Chair Kons said excellent.
Commissioner Lotts asked and it has a pond, too, right? Is that pond existing or are you adding one?
Director Burfeind replied we’re adding a small pond for the treatment plant, and that’ll treat all the water, the PFAS part of it,
which is the stormwater. Yes, that will be exciting; that will be completed in the Fall of 2027, so about three years of construction,
but when all is said and done, it’s almost a 10-year project. So, we’re very excited to be moving into the construction phase.
2025 Pavement Management: We met with the City Council since our last meeting, so that’s in the Hidden Valley neighborhood;
we’ve got a couple current Council Members, and one former Council Member, in that neighborhood.
Council Member Thiede said don’t look at me, I don't know what the deal is. Director Burfeind said it’s a total coincidence that
we had one outgoing and one incoming and one’s still current, all in the same project. So, that one’s moving ahead in 2025.
There’s a 2025 Mill and Overlay project that will be Hardwood Avenue, between 80th to 70th, and then some of the Timber
Ridge neighborhood, going north of 70th. With that, we will be constructing a signal at Hardwood and Hardwood Court, so that
is kind of right where the access is to Goodwill and like into Kohl’s, there will be a traffic signal in there. So, that is the way that
one was always set up.
I will say of all these questions I’ve fielded, this is a common one, are we building another East Point and Jamaica? I think for
some folks that feels really close, but it is a lot different. On East Point and Jamaica, we just spent all that money to move a signal
that was at East Point and Jamaica; that signal at Target was about 180 feet from Jamaica Avenue, this is like 400-to-500 feet
away. So, it’ll be basically a full standard City block.
Chair Kons asked so, where are you going to put it? You said Hardwood and Hardwood Court.
Director Burfeind replied yes, so, kind of where Hardwood, you go north of 80th, then you go left into Kohl’s or a right to go
kind of up that little hill, to turn into the Goodwill; so, right at that intersection right there. Yep, that’s one that we’ve been
watching closely, and we’re right at the point of meeting warrants for a signal. I also am anticipating some redevelopment at US
Bank as well, so that will further that traffic.
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Chair Kons said I’m trying to picture it, but I can’t; I can talk to you after the meeting. Director Burfeind said, oh, yeah, we can
talk afterwards.
Chair Kons said I was just going to call it Ruby Tuesday’s, but it’s not anymore. Director Burfeind said, oh, the Muddy Cow.
Chair Kons asked by Muddy Cow, right there?
Another female commissioner asked there will be a light right there? Director Burfeind a traffic signal, yep.
Chair Kons said it’ll be this way, not this way, yeah. So you’re going to come out of Kohl’s and hit a light, and then you’ll go a
little bit further and you’ll a hit a light, and then you’ll go.
A female commissioner said I walk around there a lot and it’s so dangerous; Chair Kons said there’s a lot of traffic.
Director Burfeind said another big priority is pedestrian crosswalks there, so it’s safer. A roundabout was looked at, but it
really just doesn’t, it’s not in a good area, one, just to construct it, as you’d have to like close access to all those businesses, and
it’s not possible because they only have one access; and with a roundabout you want more balanced traffic all the way around,
and there’s a lot more traffic on Hardwood and the side streets, so a signal works a lot better there. So, that will be being built
this year.
80th and Keats: County is working on a roundabout in 2026, so that’s something the County is actively working on, the last all-
way stop on Keats Avenue or Woodbury Drive, so, its just going all the way to 94. Chair Kons said oh, nice. Director Burfeind said
that’ll be good if we can get that out of there.
New Developments: Director Burfeind said two completely new developments on the Wolterstorff properties, that’s west of
Jamaica and north of that little lake there, we call Shepard Farm; the Planning Commission has that one for approval. And then
there’s a new plat south of 100th Street, called Prairie Dunes; that’s going in kind of behind those new NorthPoint warehouse
buildings. And then there are a couple of new phases of 3M development, so, we’re staying busy in 2025.
Chair Kons said I’m glad you guys have nothing going on. Good report. But what about that person next to you that doesn’t have
a name tonight?
Gary Orloff, Streets Superintendent, said so, obviously, we’re not out pushing snow, which I can take another year of that.
•So, we’re out removing dead and diseased boulevard trees; we’ve got roughly 100 to take down.
•We also have a crew, our stormwater guys who are up in ponding areas, removing buckthorn, and there’s a lot of dead
Ash trees back in these wetlands; so, we’re north of 65th right now.
•With this kind of weather, we’re actually out looking where we’re going to be doing our thin overlays, looking at cracks
in roads, trying to figure out where our crack fill areas are, looking at striping conditions.
•The sign guy is out on the Grove side, so west of Highway 61, looking at signs, making sure that you can still see them.
•Other than that, we’re just waiting for the next snowfall, the trucks are all clean and ready to go.
Chair Kons asked what happened on 80th Street this morning? Director Burfeind replied we had a watermain break there.
Vice Chair Kath asked and that was on what, Innsdale? Director Burfeind replied on Innsdale. Vice Chair Kath said I know,
again, being a bus driver, when I saw that this morning, I’m like I’ve got to get up there this afternoon. So, I think you guys are all
done now, it just has to get repaved, or?
Gary replied yeah, so, tomorrow morning we’ll put a cold mix in, so it’ll be good to drive on until we do a complete repair.
Fire Chief Jon Pritchard said so I’ll be offering more data, kind of in the same coordinates as Brad, in our next coming up meeting.
Just real quick, though, we had our all-time high year for call volume, which we expect to continue to see. We hit 4,930 calls,
which is up 70% from a year before. So far this month, we’re up 22% in call volume, and assuming someone’s going to have an
emergency tonight, which is a fair assumption, we’ll reach our all-time monthly record with still four days left. So, yeah, the cold
and flu season isn’t any worse than normal, but our crews are awesome; like, kind of to Brad’s point, compared to other cities,
obviously, the other cities have more resources, but our folks continue to do the work and amazingly the best. Especially last
year, we had a lot of short staffing due to promotions, retirements, and everything, and they still accomplished an all-time high
total.
In that same vein, we have already put out a Request for Proposal (RFP) for what’s called the Standards of Cover; it’s a kind of
fancy term, but it’s a Fire Service Evaluation Study. So, a professional firm comes in and does a whole review: Everything from
where we have stations, where should we have stations, to our staffing, how do they compare elsewhere; what does our
apparatus look like, fire trucks, what do we need, what don’t we need, and really up and down. So, we’re currently in the
evaluation stage for that, we hope to select a firm or finalize that in early March and get it to Council to approve that firm.
What really led to that is we are no longer using Station 4, off of Jamaica and 95th, as a response station. So, in our department,
we don’t just like empty spaces where we’re spending money and we may not need that; so, we’re looking at what can we do
Public Services Commission Meeting
January 27, 2025
Page 16 of 17
with that area, whether the Fire Department needs it at all, or does another City department? Or should we just let it go, like put
it up for sale? But we need to do a good study on that, and that’s what prompted us for this study.
The goal is to come to this commission with that in September, or it might be even more in November, just because it always
sounds good when it’s exactly six months, but we know how the real world works. So, we’ll come to this commission for
evaluation and then go to our Council presentation. So, we hope to have all that complete by the end of this year; so, it’s exciting
for us to really take a look under the hood and have an outside firm do a really comprehensive study.
Chair Kons said excellent, anything else? Chief Pritchard replied no, that’s it.
11. COUNCIL COMMENTS
A. Council Agendas
Chair Kons said I will defer to Council Member Thiede.
Council Member Thiede said hi, guys. Just a comment; actually the Fire Station 4 would make a great brewery.
Chief Pritchard replied I would be for anything, as long as its used and promotes the community forward vs. holding us back
on apparatus right now. So, I would support any great use of that available space.
Council Member Thiede said there would be quite a discussion over that, as Hohenstein’s had their grand opening and so
forth.
Chief Pritchard replied from what I understand, there’s a lot of interest in that spot right there, but it won’t be a gas station
from what I’ve heard from some other footholds.
Council Member Thiede said, yeah, and I know there’s a Kwik Trip right across the street.
Chief Pritchard said and I just want to emphasize that, I mean, we will obviously vocalize or verbalize when we need resources,
but when we no longer need resources, we want to be just stewards; and this is an opportunity in which we said we’re not using
this as a response station. And, again, maybe Ryan can use this to put a couple snowplows or something like that, but we don’t
want to just have something to have it. So, it’s part of our steward initiative as well.
Council Member Thiede said so, in terms of Council, you probably all know that David Clausen actually won the election, and
beat Tony out of it there. And some of you may or may not know that David was on the Public Safety Department years ago, and
then he retired in 2020; so, he’s a good guy, and he lives right around the corner from me, and then Tony lives right around the
corner, so, we have a friend over there. And then Monique, she had been appointed for Steve Dennis’ term, which was on the
same time schedule as mine; so, she had to actually run, then, to actually get elected for another three years to finish out that
term. So, her and I are on the same time plan; and then David Clausen and Justin and Mayor Bailey got elected for the next four
years, so that’s the Council now.
Council Member Thiede said so Council, this past Saturday we spent all day in Strategic Planning, and had some really good
discussions about different things that we should focus on; everybody made recommendations, looking at all the departments,
their accomplishments and goals, and we provided direction and things like that. So, that was a good meeting.
You have the agendas of the previous meetings, and if there’s anything in particular that you have a question about those, or
have any other questions, I’d be happy to try to answer them.
Vice Chair Kath said I don't know if I missed it or not, they had the vote for the Christmas decorations; did that ever get finalized
of which one we’re going to use?
Director Burfeind replied so it did get finalized, there were a few comments that came up, we didn’t have like an official
comments section, but actually the two winners were the ones that match the current ones, they actually tied. However, we had
a different style up that’s really just lots brighter; in the day, you can’t see them, but at night they’re really bright. And our current
ones do go all over, and so they do look like something during the day, but they’re not that bright at night. So, we wanted to
have additional reviews, so we actually put up two of our current ones on Jamaica, right next to those new ones, to kind of
compare the difference in day and night. But the winners were the tree and the snowflake, so. Either way, we justified buying
new ones, as ours are old and tired and due for replacement. It’s just are we going to keep the thin style or the new style, and
we’ll decide before next year.
Chair Kons is there anything else? There was nothing further.
12. ADJOURNMENT
Public Services Commission Meeting
January 27, 2025
Page 17 of 17
Vice Chair Kath made a motion to adjourn the meeting; Commissioner Jenny Olson seconded. Motion carried: 7-0. The meeting
was adjourned at 8:36 p.m.
Minutes transcribed by J. Graf and reviewed by Kari Reubish.
1
City Council Action Request
7.C.
Meeting Date 3/19/2025
Department Community Development
Agenda Category Action Item
Title Approval of Rental Licenses
Staff Recommendation Approve the issuance of rental licenses to the properties listed in
the attached table.
Budget Implication N/A
Attachments 1. Rental License Approvals CC Memo
2. Rental License Approvals Table
TO: Honorable Mayor and City Council
Jennifer Levitt, City Administrator
FROM: Samantha Drewry, Code Enforcement Officer
DATE: March 13, 2025
RE: Rental License Approvals
Background/Discussion
Rental licenses are required for nonowner-occupied residential properties (City Code Title
9-13, Property Maintenance, and Title 9 -14, Rental Licensing) and are issued on a
biennial basis. The licensing process includes submittal of the rental license application,
payment of $180, and public criminal history report. Rental inspections are conducted on
all rental properties as part of the licensing process. Once all information has been sub -
mitted and the inspection satisfactorily completed, the Council must approve the license
prior to it being issued.
The properties listed in the attached table have completed the licensing process and are
ready to have their licenses issued following Council approval.
Recommendation
Approve the issuance of rental licenses to the properties in the attached table.
2025 RENTAL LICENSES
CITY COUNCIL APPROVAL - MARCH 19, 2025
RENTAL LICENSE
NUMBER
PROPERTY
STREET #PROPERTY STREET NAME PROPERTY OWNER
RENT-001463-6713 Pine Crest Trail South Feon Tan
RENT-001471-7355 Jocelyn Place South Vivek Bharti
RENT-001472-8906 92nd Street South Alvin Ang, AD Rental Properties
RENT-001473-8902 92nd Street South Alvin Ang, AD Rental Properties
RENT-001516-8757 75th Street South Charles Burch
RENT-001523-6882 Meadow Grass Lane South Jennifer Aue
RENT-001568-6886 Jewel Avenue South HPA JV Borrower 2019-1 ML LLC
RENT-001572-8821 Jody Circle South HPA II Borrower 2020-2 LLC
RENT-001590-8796 Ironwood Avenue South Michael Ragan
RENT-001607-7667 Jensen Avenue South Luke Van Horn
RENT-001636-7624 East Point Douglas Road South Nikki Beaumia, Executive Realty
RENT-001637-7620 East Point Douglas Road South Nikki Beaumia, Executive Realty
RENT-001666-8204 Grange Boulevard South Washington County CDA
RENT-001672-8151 Homestead Avenue South Washington County CDA
RENT-001681-6751 Geneva Avenue South James Price
RENT-001733-8432 Henna Avenue South Michael Krebsbach
RENT-001773-8251 62nd Street South Maureen McGarry, Total Real Estate Success
RENT-001807 6935 99th Street South Jacob Adrick
RENT-002585 6768 Meadow Grass Lane South Ephrem Weldemariam
RENT-002591 8084 71st Street South James & Teri Hunter
RENT-002608-8591 Hamlet Avenue South Roger & Ann Kerr
RENT-002709 10703 Heron Avenue South Sheilla Ntambo
RENT-002719 6591 91st Alcove South Peter Adebisi
RENT-002720 6906 Meadow Grass Lane South TC Short Term Rentals
MULTI-FAMILY:
Bluestem, 7601 79th Street South: 1 Building, 52 Units
The Groves, 7752 Hemingway Avenue South: 18 Buildings, 71 Units
1
City Council Action Request
7.D.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Action Item
Title Minnesota Chiefs of Police Foundation Community Partnerships
Grant Award
Staff Recommendation Accept the Grant Award in the amount of $2,500 from the
Minnesota Chiefs of Police Foundation Community Partnerships
Grant Program.
Budget Implication N/A
Attachments 1. Memo - MCPF Community partnership Grant Program
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Peter J Koerner, Director of Public Safety
Date:March 5, 2025
Subject: MN CHIEFS OF POLICE FOUNDATION COMMUNITY PARTNERSHIPS
AWARD
INTRODUCTION
This year, we’re excited to launch our very first Youth Academy. After the success and
popularity of our adult Citizens Academy, our department decided to create a similar program
tailored specifically for the youth in our community. The curriculum will feature hands-on
activities, informative tours, and engaging educational topics, all designed to inspire and
educate the youth in our community.
Sergeant Michael McCormick identified the Minnesota Chiefs of Police Foundation (MCPF)
Community Partnerships Grant Program to fund the Youth Academy. Sergeant McCormick
submitted the grant application.
The MCPF set up a community partnership grant program designed to assist police
departments in building trust and fostering strong relationships within their communities. The
hope is the grant will empower departments to make a meaningful impact and further
strengthen the mutual respect and collaboration between our agency and those we serve.
The MCPF presented the Cottage Grove Police Department with a check in the amount of
$2,500.00 to support the Youth Academy.
RECOMMENDATION
Accept the grant in the amount of $2,500.00 from the Minnesota Chiefs of Police Foundation
Community Partnerships Grant Program.
1
City Council Action Request
7.E.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Action Item
Title Public Safety Grants - Authorization to Apply
Staff Recommendation Authorize the Public Safety Department – Police Division to apply
for the COPS Hiring, Law Enforcement Mental Health & Wellness,
Pathway to Policing, Intensive Comprehensive Peace Officer
Education & Training, and the Driving While Impaired/Traffic Safety
Officer grants in 2025.
Budget Implication N/A
Attachments 1. Authorization to Apply for Public Safety Grants 03072025
To:Honorable Mayor and City Council Members
Jennifer Levitt, City Administrator
From:Peter J Koerner, Director of Public Safety
Date:March 7, 2025
Subject: AUTHORIZATION TO APPLY FOR PUBLIC SAFETY GRANTS
INTRODUCTION
In 2024, the Public Safety Department – Police Division presented our 5-year strategic plan at
a Council workshop. During the workshop, Council recommended that the department actively
pursue grant opportunities. Within our plan, we aim to obtain grant funds to support our
strategic goals.
While actively seeking grant opportunities, we found that we are eligible to apply for the
following grants to support our strategic goals:
1. FY25 Department of Justice – Community Oriented Policing Services (COPS) Hiring
Grant to fund (75% salary and benefits) additional officers for 3 years.
2. FY25 Department of Justice – Law Enforcement Mental Health & Wellness Act grant
to fund our wellness program.
3. FY25 Minnesota Office of Justice Programs – Pathway to Policing Grant to fund the
CSO Cadet program.
4. FY25 Minnesota Office of Justice – Intensive Comprehensive Peace Officer
Education & Training (ICPOET) Grant to fund the CSO Cadet program.
5. FY25-26 Minnesota Department of Public Safety – Driving While Impaired/Traffic
Safety Officer Grant to continue funding of DWI/TSO position.
Once the grants become open, there is generally a shorter application window. We are
requesting authorization to explore and submit for the listed grants. Prior to any grant awards,
we will ensure within budget constraints and Council would have final approval to accept
awards.
RECOMMENDATION
Authorize the Public Safety Department – Police Division to apply for the COPS Hiring, Law
Enforcement Mental Health & Wellness, Pathway to Policing, Intensive Comprehensive Peace
Officer Education & Training, and the Driving While Impaired/Traffic Safety Officer grants in
2025.
1
City Council Action Request
7.F.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Action Item
Title Intrastate Mutual Aid Cooperative Agreement
Staff Recommendation 1.) Adopt Resolution 2025-031, approving the City of Cottage
Grove’s participation in the Minnesota Incident Command System
(MNICS) Organization/Incident Management Team.
2.) Approve the Intrastate Mutual Aid Cooperative Agreement
between the Minnesota Department of Public Safety, Homeland
Security and Emergency Management and the City of Cottage
Grove.
Budget Implication N/A
Attachments 1. MNICS Cooperative Agreement Memo to Council
2. Resolution Approving Cooperative Agreement MNICS 2025-031
3. Interstate Mutual Aid Cooperative Agreement 2025
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Peter J Koerner, Director of Public Safety
Gwen Martin, Deputy Director of Public Safety
Date:March 11, 2025
Subject: INTRASTATE MUTUAL AID COOPERATIVE AGREEMENT
INTRODUCTION
Beginning in late 2008, several local jurisdictions signed a Joint Powers Agreement (JPA)
establishing the Regional All-Hazards Incident Management Organization (IMO), which
created a joint powers entity that could deploy an All-Hazards Incident Management Team
(AHIMT) comprised of employees of the various participants in the JPA who could be deployed
to support incident management activities both within and outside of the State of Minnesota. In
2019, management of the IMO was moved from the City of Bloomington to Anoka County, and
MN-1 AHIMT was formed. With this change the JPA was terminated, and all MN-1 AHIMT
members’ jurisdictions entered into new Cooperative Agreements that restructured the IMO
(Cottage Grove City Council Resolution 2021-084).
Starting in 2021 when Minnesota experienced an unprecedented number of wildfires, several
MN-1 AHIMT members began serving and continue to serve on one of the three Minnesota
Incident Command System (MNICS) Incident Management Teams (IMTs) that specifically get
deployed to wildfires. This year, the Minnesota Department of Public Safety, Homeland
Security & Emergency Management (HSEM), who pursuant to Minnesota Statutes, Sections
12.27 coordinates emergency management and intrastate mutual aid for the State of
Minnesota, has agreed to assist with the response and recovery missions of the MNICS IMTs.
They are therefore requesting that all MN-1 AHIMT members who serve on one of these teams
enter into an annual Intrastate Mutual Aid Cooperative Agreement with HSEM.
This Cooperative Agreement outlines the terms and conditions for HSEM to provide staffing
and support to the MNICS teams. HSEM has requested that all jurisdictions/organizations
review and approve the Intrastate Mutual Aid Cooperative Agreement and provide them with
the appropriate signature page from their elected and/or appointed bodies. Last year, the
Cooperative Agreement was forwarded to our City Attorney, Kori Land, who was comfortable
with approving the agreement as written and Council approved it (Cottage Grove City Council
Resolution 2024-038).
The City of Cottage Grove has a great opportunity to continue participating in the MNICS
Organization by offering much needed leadership, experience, and support to the MNICS IMT
with team member Gwen Martin, who has been serving on a MNICS IMT since 2021.
RECOMMENDATIONS
1. Adopt Resolution 2025-031, approving the City of Cottage Grove’s participation in the
Minnesota Incident Command System (MNICS) Organization/Incident Management
Team.
2. Approve the Intrastate Mutual Aid Cooperative Agreement between the Minnesota
Department of Public Safety, Homeland Security and Emergency Management and the
City of Cottage Grove.
CITY OF COTTAGE GROVE, MINNESOTA
CITY COUNCIL
RESOLUTION 2025 - 031
A RESOLUTION APPROVING THE INTRASTATE MUTUAL AID COOPERATIVE
AGREEMENT FOR THE MINNESOTA DEPARTMENT OF PUBLIC SAFETY
HOMELAND SECURITY AND EMERGENCY MANAGEMENT
WHEREAS, the Minnesota Department of Public Safety, Homeland Security &
Emergency Management (HSEM), pursuant to Minnesota Statutes, Sections 12.27,
coordinates emergency management and intrastate mutual aid for the State of
Minnesota; and
WHEREAS, in case of disaster too great to be dealt with unassisted, a local
political subdivision may dispatch resources, such as equipment and personnel, as
considered necessary to combat that emergency or disaster outside the political
subdivision; and
WHEREAS, HSEM has identified experienced and qualified public/private/special
jurisdiction/tribal employees who are available to deploy and have agreed to assist with
the response and recovery missions within the requesting jurisdiction(s), who have
made official requests through the Duty Officer and/or State Emergency Operations
Center (SEOC) and whose mission has been approved by the Authorized
Representative or their designee; and
WHEREAS, the City of Cottage Grove’s participation in the Minnesota Incident
Command System (MNICS) Organization/Incident Management Team will benefit the
City and other governmental units and agencies in the State of Minnesota.
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, that:
1. The City of Cottage Grove’s participation in the Minnesota Incident Command
System (MNICS) Organization/Incident Management Team is hereby
approved.
2. The Intrastate Mutual Aid Cooperative Agreement for the Minnesota
Department of Public Safety, Homeland Security & Emergency Management is
hereby approved, and the signature page shall be executed by the Mayor and
City Clerk and delivered to eoc.staff.logistic@state.mn.us as provided in the
Cooperative Agreement.
Passed this _____ day of ____________, 2025.
___________________________
Myron Bailey, Mayor
2
Attest:
______________________________
Tamara Anderson, City Clerk
1
City Council Action Request
7.G.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Action Item
Title School Resource Officer Services Agreement
Staff Recommendation Approve the School Resource Officer Services Agreement between
the City of Cottage Grove and Independent School District No. 833.
Budget Implication N/A
Attachments 1. SRO Agreement with Independent School District No. 833
2. Cottage Grove SRO Contract 3-10-25
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Peter J Koerner, Director of Public Safety
Date:March 11, 2025
Subject: SCHOOL RESOURCE OFFICER SERVICES AGREEMENT
INTRODUCTION
The Cottage Grove Police Department (CGPD) and independent School District No. 833
(District) have had a formal relationship for many years with the School Resource Officer
(SRO) program. The program has many benefits for all parties involved, such as building
valuable relationships between the police and school staff, building lasting relationships
between police and students, and allowing both police and the schools to access resources
and skill sets from each other. And, of course, the SRO program helps increase the safety and
security for our children in the schools.
DISCUSSION
The SRO program has been in place since 1999 when Cottage Grove Middle School opened.
It was originally funded through a federal grant to improve student safety in our communities’
schools. The initial grant has ended long ago, and the SRO costs were shared between the
city and the district.
In late 2023, legislative changes were put into the Education Bill that posed numerous issues
and concerns for the law enforcement community. The new law impacting SROs continued to
be at the forefront of our daily meetings and discussions as we continued to work through
these new law changes. The MN Chiefs of Police worked with the MN Attorney General and
the League of Minnesota Cities on guidance. While the laws were being interpreted, we
continued our commitment to the SRO program.
In the fall of 2024, representatives from Woodbury Public Safety, Cottage Grove Public Safety
and South Washington County Schools (District) met to discuss updating the current
agreement for School Resource Officers. Representatives included Assistant Superintendent
Kristine Schaefer, Security and Emergency Preparedness Napoleon Genereux, Woodbury
Commander Tom Erenberg, and Cottage Grove Deputy Director Greg Rinzel. The group
discussed the new statutory requirements, training, duties, and compensation. After meeting,
the group sent the identified items to City Attorney Kori Land to negotiate and draft a new
agreement.
City Attorney Kori Land worked with Woodbury’s Attorney Kevin Sandstrom to draft the
agreement and work with the School District’s attorney Mick Waldspurger.
The agreement has been agreed upon by all parties involved. The new agreement does the
following:
•Terminates the old agreement and replaces it with this one.
•Term will begin upon execution by the last party to sign and termination will be June 30,
2026. It automatically renews for one-year periods unless terminated.
•The District will pay the City seventy-five percent (75%) of the total annual
compensation that the City pays to a licensed peace officer who is assigned to perform
SRO services during the school year. “Total compensation” includes the fully burdened
rate of salary and benefits.
•Clarifies the payment section by separating the officer’s compensation from the portion
of the equipment that they have now agreed to pay.
•Modifies the duties to include the new requirements of state law.
•Ensures specific SRO training that complies with Minnesota Statutes section 626.8482.
By continuing the SRO program, the department and school district desire to maintain a
cooperative and coordinated approach, building positive relationships with students, deterring
criminal activity, and addressing criminal activity on school property and at District sponsored
events and activities.
RECOMMENDATION
Approve the School Resource Officer Services Agreement between the City of Cottage Grove
and Independent School District No. 833.
1
SCHOOL RESOURCE OFFICER SERVICES AGREEMENT:
CITY OF COTTAGE GROVE
This School Resource Officer Services Agreement (“Agreement”) is entered into by and between
the City of Cottage Grove (“City”), a municipal corporation, and Independent School District No.
833 (“District”), a political subdivision of the State of Minnesota.
WHEREAS, the City and the District entered into a School Resource Officer Services Agreement
on August 26, 2021, which does not terminate until December 31, 2025 (“2021 Agreement”); and
WHEREAS, certain changes in Minnesota Statutes section 626.8482 require additional services
that must be provided by school resources officers, necessitating modifications to the 2021
Agreement; and
WHEREAS, the parties mutually agree to certain other modifications and to terminate the 2021
Agreement and enter into a new agreement; and
WHEREAS, the District and the City desire to maintain a cooperative and coordinated approach
building positive relationships with students, deterring criminal activity, and addressing criminal
activity on school property and at District sponsored events and activities; and
WHEREAS, Minnesota Statutes sections 126C.44, subdivision 4(a)(1) and 626.8482 authorizes
the District to contract with the City to have licensed peace officers provide police liaison services
in the District’s schools; and
WHEREAS, Minnesota Statutes section 126C.44 further authorizes the District to levy for an
appropriate portion of the costs the City incurs in paying wages, providing benefits, and providing
transportation for peace officers who are assigned to perform police liaison officer duties in the
District;
NOW, THEREFORE, IN CONSIDERATION OF the mutual promises contained in this
Agreement and other valuable consideration, the sufficiency of which is acknowledged, the
District and the City agree as follows:
1.Duration and Termination of Agreement. This Agreement will take effect upon the last
date the Agreement is executed by both parties and will remain in effect until June 30,
2026, unless either party terminates the Agreement earlier. This Agreement shall
automatically renew thereafter on an annual basis until one or both parties terminates the
Agreement. Either party may terminate this Agreement for any reason by providing written
notice to the other party at least sixty calendar days before the effective date of termination.
2.Definitions. The following definitions apply to this Agreement:
a. “Exigent Circumstances” mean circumstances under which the courts permit
police officers to execute a warrantless search or seizure; circumstances under
which a reasonable police officer would have reasonable suspicion that a person
2
presents an immediate and substantial risk of harm to self or others; circumstances
under which urgent action is reasonably necessary in order to prevent the
destruction of evidence of a crime; and circumstances in which a police officer is
in hot pursuit of a suspect who is believed to have committed or to have attempted
to commit a crime and is in the process of fleeing.
b.“School Resource Officer” or “SRO” means a licensed peace officer who is
employed by the City and is assigned to provide SRO Duties pursuant to this
Agreement and as set forth in Minnesota Statutes section 626.8482. The District
and the City may further set forth additional policies or procedures for the SRO’s
performance in a separate policy manual, but to the extent of any conflicting terms,
then this Agreement and the provisions of Minnesota Statutes section 626.8482
shall control and supersede any other policies or procedures.
c.“School Day” means a day on which school is in session and general student
attendance is required, including any make-up days that are scheduled because
school was canceled for any reason. School Days are identified on the District
calendar, which is published on the District’s website. Days on which students
attend summer school are not School Days. For purposes of this Agreement, the
“school day” begins at 8:00 a.m. and ends at 4:00 p.m. The SRO is generally
expected to be performing SRO Duties when students are typically present.
d.“School Property” means: (1) any property owned, leased, or controlled by the
District where an elementary school, middle school, secondary school, secondary
vocational center, alternative learning program, or other school providing
educational services is located or used for educational purposes, or where
extracurricular or co-curricular activities are regularly provided; (2) the public areas
surrounding School Property as described in the first clause of this paragraph to a
distance of 300 feet or one city block, whichever distance is greater, beyond the
School Property; and (3) the area within a school bus or other school vehicle when
the bus or vehicle is being used to transport one or more elementary or secondary
school students.
3.Assignment of SRO. The City will assign one full-time licensed peace officer to Park High
School to perform SRO Duties forty hours each week during the school year, as designed
by the school calendar, with the majority of the services being provided during the “School
Day,” as defined in this Agreement. To foster the building of positive relationships between
the SRO and students, the City must use its best efforts to ensure that the same licensed
peace officer regularly provides SRO services.
a.Absences. The SRO shall be entitled to utilize their regular city-issued
PTO/vacation time during School Days each year in conformance with City policies
for use of PTO/vacation. Unless an absence is caused by an emergency, the SRO
will provide reasonable notice to the Principal or Principal’s designee if the SRO
will be absent from the District. The City will make reasonable attempts to schedule
activities to minimize the SRO’s absences from the School Property during a
3
School Day. The City reserves the right to remove an SRO from performance of
SRO duties in the event of an emergency or extenuating circumstances that
necessitate the SRO to perform other police activities for the City outside of School
Property. If an SRO is absent from performing SRO Duties as a result of the city’s
other extenuating law enforcement needs, and the SRO is unable to provide 40
hours of services during a given week of School Days, then the payments owed
from District to City will be adjusted accordingly on a pro rata basis to account for
the missed SRO services.
b.Extended Absences. If an SRO is absent for more than two consecutive school
days, the City will undertake reasonable efforts to assign another licensed peace
officer to serve as a temporary replacement and perform the regular SRO’s duties
during any additional absences.
c.Objections to Personnel. The City will undertake reasonable efforts to assign
SROs who are acceptable to the District. The District’s Superintendent will notify
the City’s Public Safety Director in writing and with specificity of any concerns
related to the SRO’s performance of SRO Duties. Any request for reassignment of
a peace officer who is working as an SRO must be made to the Public Safety
Director. The City will have fifteen calendar days to demonstrate to the District’s
satisfaction that the concern has been addressed. If the concern has been objectively
verified and has not been addressed to the District’s satisfaction after fifteen
calendar days, the City will assign a different licensed peace officer to serve as the
regular SRO under this Agreement.
4.Payment for SRO Services.
a. The District will pay the City seventy-five percent (75%) of the total annual
compensation that the City pays to a licensed peace officer who is assigned to
perform SRO services during the school year. “Total compensation” includes the
fully burdened rate of salary and benefits. The City will annually adjust the amount
of “total compensation” to include changes to wages and benefits. On or before
December 31 of each year, the City will notify the District of the amount of any
increase in total compensation. In January of each year covered by this Agreement,
the City will bill the District for the pro rata share of the SRO services provided
during the prior fall semester from August to December of the previous year. In
June of each year covered by this Agreement, the City will bill the District for the
pro rata share of the SRO services that were provided during the spring semester
from January to June of that year, unless the District has already paid for those
services, in which case the invoice will be for the amount of the unpaid
services. Within thirty calendar days after receipt of an invoice from the City for
the compensation, the District will pay the City for the amount stated on the invoice,
unless the District disputes the amount. If the District disputes the amount of an
invoice, the District will pay the undisputed amount within the thirty calendar days.
4
b. The District shall pay one hundred percent (100%) of the cost of items outlined in
Section 5 herein, and District shall either directly pay such costs or reimburse the
City for such costs if incurred by the City.
5.Responsibilities of the District. The District will provide the following for the SRO:
a. Access to a secure office including a desk, chairs, filing space;
b. Access to a computer terminal or internet connection which may be wired or
wireless;
c. Incidental office supplies;
d. Occasional access to conference and/or meeting space;
e. Equipment, and Training. The District shall provide an additional annualized
payment to the City in the amount of $2,250 toward the cost of equipment and
training for the SRO. Half of this payment shall be added to the January invoice
and half of this payment shall be added to the June invoice, as outlined in Section
3.a. This annualized payment shall be increased by 3% each year of this Agreement.
f. Designated parking space.
6.Responsibilities of the City. The City will provide the following:
a. A sworn police officer employed by the City for up to 40 hours a week (excluding
City holidays) starting up to two weeks before the first day of school each year until
one week after the last day of the school year;
b. Computer, monitor and other peripheral technology items necessary;
c. A vehicle and all necessary law enforcement equipment, electronic devices, and
materials specific to police operations;
d. General Police training for the SRO position, in accordance with the City’s training
policies;
e. Specific SRO training that complies with Minnesota Statutes section 626.8482,
including but not limited to:
1) Fostering a positive school climate through relationship building and open
communication;
2) Protecting students, staff and visitors to School Property or at a school-
sponsored event or activity from criminal activity;
3) Serving as a liaison between law enforcement and school officials;
4) Providing advice on safety drills;
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5) Identifying vulnerabilities in school facilities and safety procedures;
6) Educating and advising students and staff on law enforcement topics;
7) Enforcing criminal laws;
8) Other duties requested by the District.
f. Squad car and/or vehicle as needed.
7. Duties of SRO. Liability and Indemnification. Each party is solely responsible for any
and all acts and omissions of its own officers, employees, officials, agents, and
representatives. To the extent permitted by law, each party agrees to indemnify the other
party from any and all damages, liability, judgments, claims, expenses, attorney fees, and
costs resulting from any act or omission of any of its officers, employees, officials, agents,
or representatives. Each party’s liability, if any, is limited under Minnesota Statutes
Chapter 466, and nothing stated in this Agreement may be deemed to constitute a waiver
of those limits.
8.Execution of Arrest Warrants. When executing an arrest warrant for a student on School
Property, the SRO must make reasonable efforts to protect other students and staff
members who are present and to avoid undue disruption of school operations if possible.
This paragraph is not intended to prevent an SRO from taking immediate action to arrest a
student who is engaged in criminal activity, fleeing, or who presents an imminent and
substantial risk of harm to self, others, or property.
9.Notices. The District must provide all official notices under this Agreement by electronic
mail or U.S. Mail addressed to the City’s Public Safety Director, at the City’s official
address. The City must provide all official notices under this Agreement by electronic mail
or U.S. Mail addressed to the District’s Superintendent at 7362 East Point Douglas Road
South, Cottage Grove, MN 55016. Either party may designate a different addressee or
address at any time by giving written notice to the other party. Notice that it is delivered
by mail is effective upon mailing. Notice that is delivered by email is effective upon
transmission.
10.Data Practices. All government data that are collected, created, received, or maintained as
a result of this Agreement will be handled in accordance with all applicable federal and
state laws, including, but not limited to, the Minnesota Government Data Practices Act
(“MGDPA”). Data collected by an SRO are classified in accordance with the MGDPA.
Educational data that are maintained by the District are protected under the MGDPA and
the Family Educational Rights Privacy Act (“FERPA”), including its implementing
regulations at 34 C.F.R. part 99. The parties acknowledge that unless the District is
reporting a suspected crime or another statutory exception applies, the District may not
disclose private educational data to the SRO without the written consent of the student’s
parent or guardian (or the written consent of the student if the student is eighteen years of
age or older); a lawfully issued subpoena; or a court order. Nothing in this Agreement may
be construed to modify the responsibilities of either party under the MGDPA or the
District’s responsibilities under FERPA.
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11.Background Checks. The City must request, or must have previously obtained, a criminal
history background check from the Bureau of Criminal Apprehension on the SROs
assigned pursuant to this Agreement. The background check must be completed before the
peace officer provides any service pursuant to this Agreement. A criminal history
background check performed at the time the SRO originally commenced employment with
the City shall satisfy this requirement.
12.Relationship of the Parties. Nothing in this Agreement may be construed to create a
partnership or joint venture between the District and the City. Neither party has any
authority or power to take any unilateral action that could legally bind the other party. Each
party is considered to be an independent contractor relative to the other party.
13.City’s Authority. Although the SRO is anticipated to work collaboratively with the
District’s Superintendent, Principals, and their designees, the SRO will be supervised by
the City and, more specifically, the Public Safety Director. The Public Safety Director is
responsible for determining the SRO’s work assignment and ensuring compliance with the
Police Department’s directives.
14.SRO Employment Status. At all times and for all purposes, the City is and will remain
the exclusive employer of the SROs who perform services pursuant to this Agreement. No
SRO may be considered to be an official, employee, agent, educational service provider,
or representative of the District, and no SRO may make any representation to the contrary.
The City maintains full control over the peace officers it employs and is solely responsible
for all employment and administrative functions related its employees, including, but not
limited to, supervision and evaluation, payroll and deductions, maintenance of all required
insurance (e.g. workers’ compensation insurance, unemployment insurance, liability
insurance), and any labor disputes or grievances.
15.Prohibited Actions. An SRO may not formally interview a student on School Property
about criminal activity or potential criminal activity unless: (a) the officer is conducting a
maltreatment of minor investigation; (b) the crime has occurred, is alleged to have
occurred, may have occurred, is occurring, or is reasonably expected to occur in the near
future on School Property or at a school sponsored event or activity; (c) the officer has
obtained prior permission from the building principal, from the student’s parent or
guardian, or from the student, if the student is eighteen (18) years of age or older; or (d)
Exigent Circumstances exist. In addition, the SRO will not participate in recommending
or determining student discipline or in investigating incidents of student discipline which
do not involve potential criminal activity. The SRO may not give a statement or participate
in any interviews with news media regarding incidents that occur on District property.
16.No Unlawful Discrimination. The District and the City each agree to provide equal
employment opportunities to all employees and applicants for employment in accordance
with all applicable federal, state, and local laws. No person may be excluded from full
employment rights in, participation in, be denied the benefits of, or be otherwise subjected
to discrimination in any program, service, or activity based on race, color, religion, age,
sex, disability, marital status, sexual orientation, gender identity, HIV status, public
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assistance status, creed, or national origin. In addition, the District and the City each
specifically agree not to discriminate unlawfully against any student in any program,
service, activity, or decision based on race, color, religion, age, sex, disability, marital
status, sexual orientation, gender identity, HIV status, public assistance status, creed, or
national origin.
17.Parties in Interest. This Agreement is for the sole benefit of the City and District and no
third party is intended to be a beneficiary of or have the right to enforce this Agreement.
18.Waiver and Enforcement. The failure to insist on compliance with any term, promise, or
condition contained in this Agreement must not be deemed to be a waiver of that term,
promise, or condition, nor will any waiver or relinquishment of any right or power
contained in this Agreement at any time be deemed to be a waiver or relinquishment of any
right or power at any other time.
19.Equal Drafting. In the event that either party asserts that a provision of this Agreement is
ambiguous, this Agreement must be construed to have been drafted equally by the Parties.
Both parties have had the opportunity for administrative and legal review of this
Agreement.
20.Dispute Resolution. In the event of any dispute arising under this Agreement, the parties
shall first engage in good faith discussions and negotiations to resolve the dispute. Upon
request of either party, the parties shall retain a mediator and engage in mediation to attempt
to resolve the dispute. In the event that the dispute cannot be resolved by the parties, then
the matter shall be subject to court action and jurisdiction in the state District Court of
Washington County, Minnesota. In any dispute arising under this Agreement, the
prevailing party will be entitled to an award against the non-prevailing party of all costs,
disbursements, and reasonable attorneys’ fees incurred in any action for damages, specific
performance, or equitable relief.
21.Choice of Law, Forum, and Severability. This Agreement shall be governed by the laws
of the State of Minnesota. This Agreement is intended to comply with all requirements
upon SROs within Minn. Stat. Chapter 121A and related laws as amended, and to the extent
any inconsistency exists, the statutory requirements shall apply. The parties agree that the
Minnesota state and federal courts will have exclusive jurisdiction over any dispute arising
out of this Agreement. If a court determines that any part of this Agreement is unlawful or
unenforceable, the remaining portions of the Agreement will remain in full force and effect.
22.Entire Agreement, Changes, and Copies. This Agreement reflects the entire agreement
between the District and the City regarding SRO Duties and Additional Services. This
Agreement supersedes any inconsistent statements or promises made by either party. This
Agreement also supersedes and terminates any prior or existing agreements or contracts
regarding the same or any similar subject matter. Neither party has relied upon any
statements, promises, agreements, or representations that are not stated in this Agreement.
No changes to this Agreement are valid unless they are in writing and signed by both
parties. A copy of this Agreement has the same legal effect as the original.
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IN WITNESS WHEREOF, the parties have entered into this Agreement on the dates recorded by
their signature. By signing below, each party specifically acknowledges that it has read this
Agreement and that it understands and voluntarily agrees to be legally bound by all terms of the
Agreement.
CITY OF COTTAGE GROVE
By:
Myron A. Bailey, Mayor
By:
Tamara Anderson, City Clerk
Date:
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INDEPENDENT SCHOOL DISTRICT NO. 833
By:
Katie Schwartz, School Board Chair
By:
Melinda Dols, School Board Clerk
Date:
1
City Council Action Request
7.H.
Meeting Date 3/19/2025
Department Administration
Agenda Category Action Item
Title Crisis Communication Plan
Staff Recommendation Approve the Eckberg Lammers crisis communications proposal for
$26,000, contingent upon an agreed-upon professional services
agreement between Eckberg Lammers and the City of Cottage
Grove.
Budget Implication $11,000 from the community and employee program fund and $15,000 from the contingency fund.
Attachments 1. 3-19-25_Eckberg Lammers memo
2. Eckberg Lammers Crisis Communications Proposal
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Phil Jents, Communications Manager
Gwen Martin, Deputy Director of Public Safety / Police Captain
Date:March 19, 2025
Subject:Crisis Communications Plan
Introduction
Considering the ever-evolving landscape of public communication and the importance of
maintaining public trust during emergencies, and that developing a crisis communications plan
is an identified priority in the City’s strategic plan, the City of Cottage Grove recommends
contracting with Eckberg Lammers to develop a comprehensive crisis communications plan.
Objective
The primary goal of this plan is to ensure the city has a clear, proactive strategy for managing
communication during crises — whether they stem from natural disasters, public safety
incidents, or reputational risks. A well-structured plan will empower city leadership to deliver
timely, accurate, and transparent information to residents, businesses, and media outlets.
Why Eckberg Lammers
Eckberg Lammers has a strong reputation for providing legal and strategic counsel to
municipalities. Their expertise in public sector crisis management will be invaluable in helping
the city:
•Identify potential crisis scenarios specific to Cottage Grove.
•Establish communication protocols, including designated spokespersons and media
response strategies.
•Develop pre-approved messaging templates for various situations.
•Ensure compliance with legal requirements surrounding public information
dissemination.
•Conduct training sessions and simulations for city staff.
Next Steps
1.Risk Assessment: Conducting a thorough risk assessment to identify potential threats
and evaluate their impact on the organization’s ability to maintain trust with
stakeholders.
2.Policy and Procedure: Ensuring that proper policies and procedures are in place to
help guide stakeholders during a crisis and provide clear responsibilities and
expectations for each organization.
3.Primary Response Team: Establishing a dedicated primary response team is needed
immediately after a crisis.
4.Crisis Response Team: Establishing a dedicated crisis response team comprising key
personnel from various departments to ensure a coordinated and efficient response.
5.Communication Strategy: Developing a clear communication plan to manage
information flow and maintain stakeholder confidence during a crisis. This includes the
strategic dissemination of information to the public as needed.
6.Training and Tabletop Exercises: Regular training sessions and tabletop exercises to
ensure that all stakeholders are familiar with the crisis management plan and can
execute it effectively.
7.Evaluation and Improvement: Continuously evaluating the crisis management plan
and updating it based on lessons learned from past incidents and evolving risks.
Conclusion
In today's dynamic and interconnected environment, government agencies and businesses
face a myriad of potential crises that could disrupt operations and impact reputation, financial
stability, and community/stakeholder trust. These crises can range from natural disasters and
technological failures to public relations, critical incidents involving law enforcement,
immigration enforcement challenges and regulatory/legal changes. To effectively navigate
such uncertainties, it is essential for organizations to develop a comprehensive crisis
management plan that focuses on communications. With the complexities of a crisis itself,
coupled with the changing legal landscape, both federally and in Minnesota, it is imperative
that stakeholders manage and develop a crisis plan and follow through with precision. In a
media-driven environment, amplified by the dominance of social media, having a strategic
crisis communications plan allows organizations to build the right team of subject-matter
experts and communications professionals who can help an organization create
communications procedures, decrease liability, foster a better relationship with the
communities and customers they serve.
Budget Impact
$11,000 from the community and employee program fund and $15,000 from the council
contingency fund.
Staff Recommendation
Staff recommends the approval of the Eckberg Lammers crisis communications proposal in the
amount of $26,000 pending an agreed upon professional services agreement between
Eckberg Lammers and the City of Cottage Grove.
CRISIS COMMUNICATION PLAN AND
MANAGEMENT PROPOSAL
City of Cottage Grove, MN
February 18, 2025
SUBMITTED BY:
Eckberg Lammers, P.C.
Steve Linders
Crisis Communications Strategist
slinders@eckberglammers.com
Imran Ali
Shareholder, Attorney
iali@eckberglammers.com
www.eckberglammers.com
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Table of Contents
Introduction..................................................................................................................................................3
Executive Summary......................................................................................................................................3
Scope of Work..............................................................................................................................................4
Assessment & Research............................................................................................................................5
Plan Development....................................................................................................................................5
Media & Public Relations Strategy...........................................................................................................5
Training & Implementation Support ........................................................................................................5
Final Deliverables .....................................................................................................................................5
Proposal Costs..............................................................................................................................................6
Cost of Core Services—Individual.............................................................................................................6
Qualifications and Experience......................................................................................................................8
Steve Linders—Communication Specialist...............................................................................................8
Imran Ali—Attorney – Director of Training and Consulting .....................................................................8
Andy LeFevour—Attorney – Director of Risk Mitigation and Government Services................................9
Lida Bannink—Attorney – Labor and Employment Law...........................................................................9
Ret. Sheriff Bill Hutton – Director of Strategic Relations........................................................................10
Ret. Director of Public Safety Lee Vague – Director of Leadership Development..................................10
Rev. Dr. Shawn Moore – Director of Equity............................................................................................11
References..................................................................................................................................................11
Conclusion..................................................................................................................................................11
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Introduction
In today's dynamic and interconnected environment, government agencies and
businesses face a myriad of potential crises that could disrupt operations and impact
reputation, financial stability, and community/stakeholder trust. These crises can range
from natural disasters and technological failures to public relations, critical incidents
involving law enforcement, immigration enforcement challenges and regulatory/legal
changes. To effectively navigate such uncertainties, it is essential for organizations to
develop a comprehensive crisis management plan that focuses on communications. With
the complexities of a crisis itself, coupled with the changing legal landscape, both
federally and in Minnesota, it is imperative that stakeholders manage and develop a crisis
plan and follow through with precision. In a media driven environment, amplified by the
dominance of social media, having a strategic crisis communications plan allows
organizations to build the right team of subject-matter experts and communications
professionals who can help an organization create communications procedures,
decrease liability, foster a better relationship with the communities and customers they
serve.
Executive Summary
Eckberg Lammers was established in 1949. Since its founding, the firm has served as
civil, prosecution, employment, business/corporation and special counsel for many
municipalities throughout Minnesota and western Wisconsin. The firm’s attorneys and
staff value the relationships made with businesses in our communities, police
departments, staff, elected officials, and residents in the municipalities the firm serves.
Eckberg Lammers ’focus has always been on partnering with our business and municipal
clients by providing unparalleled service, coupled with a focus on training and education
at all levels of municipal government and corporate structures. Each crisis management
plan and consultation include both practical and legal considerations. They are
customized based upon individual needs. Our training courses are tailored to provide
participants with the appropriate tools for decision-making when a crisis presents itself.
There are many benefits of a crisis communications and management plan. Our team at
Eckberg Lammers will identify and provide the following, through our consultation, training
and creation of a crisis communication plan:
Risk Identification and Mitigation: A crisis communications and management plan
will strengthen the organization’s ability to systematically identify potential risks
and vulnerabilities, especially those with communications implications. By
identifying and understanding these risks, the organization can implement
measures to mitigate them, reducing the likelihood of the crises occurring.
Preparedness and Response: Having a crisis communications and management
plan helps ensure that the organization is prepared for various scenarios that have
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the potential to harm its reputation. It identifies members of the crisis
communications team and provides clear guidelines and protocols for responding
to crises, ensuring that all team members understand their roles and
responsibilities.
Communication and Coordination: Effective communication is crucial during a
crisis. A well-structured plan includes communication strategies to ensure timely
and accurate information dissemination both internally and externally. This helps
maintain transparency and trust with stakeholders.
Business Continuity: A crisis communications and management plan supports
business continuity by outlining communications procedures to ensure
stakeholders have timely information and help maintain essential functions during
disruptions. This minimizes operational downtime and helps the organization
recover more quickly from crises.
Reputation Management: By effectively managing crises, the organization can
protect its reputation. A proactive approach demonstrates responsibility and
commitment to stakeholders, enhancing credibility and trust.
Scope of Work
Relying on our 200 years of collective experience, our team will create and help
implement a crisis communication plan for the City of Cottage Grove. This plan will
ensure that the city can manage and deliver for their roughly 42,000 residents should a
crisis arise. Our team has developed a Seven Point Strategy as follows:
1.Risk Assessment: Conducting a thorough risk assessment to identify potential
threats and evaluate their impact on the organization’s ability to maintain trust with
stakeholders.
2.Policy and Procedure: Ensuring that proper policies and procedures are in place
to help guide stakeholders during a crisis and provide clear responsibilities and
expectations for each organization.
3.Primary Response Team: Establishing a dedicated primary response team is
needed immediately after a crisis.
4.Crisis Response Team: Establishing a dedicated crisis response team
comprising key personnel from various departments to ensure a coordinated and
efficient response.
5.Communication Strategy: Developing a clear communication plan to manage
information flow and maintain stakeholder confidence during a crisis. This includes
the strategic dissemination of information to the public as needed.
6.Training and Tabletop Exercises: Regular training sessions and tabletop
exercises to ensure that all stakeholders are familiar with the crisis management
plan and can execute it effectively.
7.Evaluation and Improvement: Continuously evaluating the crisis management
plan and updating it based on lessons learned from past incidents and evolving
risks.
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Eckberg Lammers will develop a comprehensive crisis communications plan for the City
of Cottage Grove, ensuring the city is well-prepared to communicate effectively before,
during, and after a crisis. The scope of work includes the following key tasks:
Assessment & Research
Conduct a review of existing crisis communications policies, protocols,
activities, and resources
Identify potential crisis scenarios relevant to the City of Cottage Grove
Interview key stakeholders to understand current capabilities and needs
Plan Development
Draft a structured, practical crisis communications plan aligned with industry
best practices
Define roles, responsibilities, and decision-making processes for city
leadership and staff
Develop protocols for internal and external communications, including
coordination with media, emergency responders, and stakeholders
Create adaptable message templates for various crisis scenarios
Media & Public Relations Strategy
Develop a proactive and reactive media response plan
Establish guidelines for social media communication and public messaging
during crises
Provide recommendations for managing misinformation and controlling the
narrative
Training & Implementation Support
Conduct training sessions for city staff, leadership, and designated crisis
communications personnel
Facilitate scenario-based crisis communications exercises to test the plan’s
effectiveness
Provide recommendations for maintaining and updating the plan over time.
Final Deliverables
A finalized Crisis Communications Plan tailored to the City of Cottage Grove
A training guide or toolkit for crisis communications preparedness
A schedule for periodic plan reviews and updates
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Proposal Costs
Each city, county and business are different and each faces different challenges that
should arise. Our team at Eckberg Lammers is ready to customize each service we
provide.
Cost of Core Services—Individual
Crisis Communications Plan – Our team, with the assistance of our attorney’s, will draft
and prepare a crisis communication plan which will include assessment/research, plan
development, media and public relations strategy, training, and implantation support. The
plan will be truly customized for each client, ensuring the plan can be used successfully
immediately and well into the future with regular maintenance and training. Costs for the
communication plan are based on the initial consultation and scope of crisis plan.
(Cost - $15,000-50,000)
Crisis Communications Training- In this 4-hour training, facilitators from our team will
provide an in-depth overview of crisis communications theory and best practices, share
real-world examples, and offer opportunities to practice developing key messages, writing
on deadline, and conducting high-stakes media interviews and/or press conferences.
(Cost – $5000.00)
Spokesperson Communication Media Training- In this 8-hour training, facilitators from our
team will prepare your leaders and spokespeople for media interviews and interactions.
The session focuses on media literacy, interview techniques, managing difficult reporters,
and mock interviews and news conferences.
(Cost: $9,000.00)
Standard Tabletop Exercise – In this 2-hour training, our team of facilitators will walk your
Primary Response Team through a real-world scenario designed to get your team
comfortable working together on a crisis communications challenge. The exercise takes
place in a low stress, no-fault environment. As the scenario progresses, you’ll have
opportunities to talk about how you’d handle various situations, who would assume which
roles, and what resources you need to ensure you’re able to communicate clear,
meaningful messages in a timely manner.
(Cost: $5000.00)
Intermediate Tabletop Exercise- In this 4-hour workshop, our team of facilitators
presents your team with a scenario that culminates in a high-stakes news conference.
As the scenario builds, your team will develop key messages, write a news release, and
prepare for a moment when the media spotlight is on your organization. The exercise
still takes place in a no-fault environment, but the stress level is amplified a bit.
(Cost: $7,500.00)
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Advanced Tabletop Exercise- In this 8-hour workshop our team of facilitators with work
with your team’s ability to quickly gather and understand information, make informed
decisions, and write on deadline will be put to the test in this fast-paced exercise. The
scenario moves more quickly, requiring your team to manage several crisis
communications challenges at once while preparing for either a high-stakes news
conference or three one-on-one interviews.
(Cost: $10,000.00)
On-Call Service – Since every crisis is unique, our team provide 24/7 technical assistance
onsite. This could include telephonic consultations, onsite consultation, press conference
organization, media relations, and speech writing. As your team prepares, we will provide
the guidance and information needed. Our team, at your direction will work with your crisis
response team to ensure any deliverables are met.
(Cost: $500.00 blended hourly rate or $8,000.00 annual retainer for up to 20 hours
of service)
Based on our experience in the creation, implementation and training regarding crisis
communication plans, our team has created the following three tiers of bundled services
at a discounted price.
Tier 1 Tier 2 Tier 3
Crisis Communication Plan Crisis Communication Plan Crisis Communication Plan
Crisis Communication
Training
Crisis Communication
Training
Crisis Communication
Training
Standard Tabletop Communication Media
Spokesperson Training
Communication Media
Training
Intermediate Tabletop Advanced Tabletop
On-Call Service (20 hours)
Tier 1 Pricing: $19,000.00 (Value $25,000.00)
Tier 2 Pricing: $26,000.00 (Value $36,500.00)
Tier 3 Pricing $35,000.00 (Value $51,000.00)
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Qualifications and Experience
Steve Linders—Communication Specialist
Steve is a strategic communications consultant who specializes in media relations, crisis
communications, and public relations. Over the past 25 years, he’s dedicated his career
to helping many of Minnesota’s most venerable public organizations tell their stories,
protect their reputation, and build trust with the communities they serve.
Steve began his public relations career in book publishing but quickly pivoted himself to
public service. Since then, he’s led public relations, crisis communications, and
marketing-communications for the University of Minnesota, Saint Paul Public Schools,
Allina Health, Mitchell-Hamline School of Law, and the Saint Paul Police Department.
With a deep appreciation for those who dedicate their lives to the service of others, Steve
has helped these organizations share their success stories, build community consensus
and support, and navigate crises large and small.
Thanks to a combination of extraordinary mentors and organizations that trusted him with
their reputations, Steve has developed a wealth of hard-earned, practical wisdom that he
shares with other public information officers. He currently works with the Minnesota
Bureau of Criminal Apprehension to train chief law enforcement officers and public
information officers and has provided training for the Minnesota County Attorneys
Association, the Council of Great City Schools, the League of Minnesota Cities, the City
of St. Paul’s Professional Development Institute and several business clients all over
Minnesota.
Imran Ali—Attorney – Director of Training and Consulting
Imran is a shareholder with Eckberg Lammers and the Executive Director of Training,
Consulting, and Investigation Services (LETAC). As a career long trial lawyer, he focuses
his practice on Complex Litigation, Prosecution and Law Enforcement Training. Imran
also serves as the General Counsel for the Minnesota Police and Peace Officers
Association, Senior Advisor for the Minnesota Chiefs of Police Association,
Communication Specialist for the Minnesota Sheriffs ’Association and Senior Advisor for
the Indiana Sheriffs ’Association.
Imran has been a trial attorney for the past 20 years. His extensive experience is
recognized both in the courtroom and the community. Working extensively with victims of
crime has provided Imran with the passion needed to succeed in the courtroom. He has
handled some of the most complex cases, including homicide, sexual assault, and human
trafficking.
Imran has spent much of his career engaging those employed within the criminal justice
profession. From training new judges in the State of Minnesota at the University of
Minnesota law school, to teaching law students at the Mitchell Hamline Law School, Imran
9
enjoys engaging individuals as they chart their career path. Through this he has had the
opportunity to train thousands of law enforcement professionals and prosecutors all over
the country. As the Executive Director of LETAC, his team empowers participants in
serving their communities with honor and integrity while being equipped with the
appropriate tools in decision making.
Imran is nationally and locally recognized for his work, receiving the Minnesota Attorney
of the Year in both 2016 and 2020. He has also received other accolades within the state
and area communities.
Andy LeFevour—Attorney – Director of Risk Mitigation and Government Services
Andy is a shareholder attorney at Eckberg Lammers. He is dedicated to public service
and engaging law enforcement to better communities through legal consultation,
education, and facilitation of ensured legal standards. He is General Counsel for the
Minnesota Chiefs of Police Association
Andy has spent most of his career working for the Hennepin County Attorney’s Office.
Most recently, he served as the Chief Deputy County Attorney overseeing and managing
the daily operations of the criminal division, all while navigating difficult periods of unrest
and management.
With over 33 years of criminal law experience prosecuting violent offenders, drug crime,
homicide, environmental law, and mental health – Andy is a highly accomplished lawyer
who has managed and prosecuted thousands of criminal cases, bringing an excess of
100 cases through trial. He has managed complex litigation, jury trials, 4th and
5th amendment litigation, as well as sentencing and post-conviction. His extensive
experience led him to the implementation of organizational policies and procedures within
the Hennepin County Attorney’s Office that have been adopted by other local jurisdictions
and recognized nationally as standard models, such as:
3rd Precinct Community Prosecution Initiative: Combat Chronic Offenders and
Livability Crimes, recognized as a national model by the National Association of
Counties (NACO)
Community Prosecution Initiative to Minneapolis and Hennepin County,
recognized by the U.S. Department of Justice as a National Leadership Site
Public Nuisance Enforcement Model, recognized as a national model by the
National Association of Counties
During his career, Andy developed educational programs and training focusing on
community, policymaking, enforcement, and investigation. Training at both a local and
national level, Andy provides law enforcement agencies with Crisis Management
Solutions, Internal Investigations, Administrative Compliance, Diversity and Inclusion,
and Special Prosecutor Services. Andy is also a Certified Teacher for the Federal Law
Enforcement Training Center (FLETC), which provides training for all federal law
enforcement agents in the United States.
Lida Bannink—Attorney – Labor and Employment Law
Lida is a shareholder with Eckberg Lammers and the lead attorney in our Labor &
Employment as well as a litigator in our business and individual law groups. She places
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a special emphasis on counseling employers, both businesses and municipalities, on
how to manage the complex web of laws and regulations to support their entities ’
human resource needs. When called upon to litigate, she is a strong advocate in the
courtroom. She focuses in the following areas:
Labor & Employment
o Employee performance issues
o Family & Medical Leave Act (FMLA)
o American’s with Disabilities Act (ADA)
o Separation/termination agreements
o Discrimination and harassment
o Noncompete/confidentiality agreements
o Wage & overtime/medical leave
o Whistleblowing & retaliation
o Employment handbooks
o Collective bargaining
o Families First Coronavirus Response Act (FFCRA)
o Telecommuting Agreements
o Worker Classification
o Workplace Investigations
Ret. Sheriff Bill Hutton – Director of Strategic Relations
Bill is an accomplished law enforcement and public safety leader with more than 40 years
of experience. Currently providing subject matter expertise on law enforcement issues for
a statewide Sheriffs ’association, collaborating with state officials and legislators to
influence policy and advocate for public safety. Former Executive Director of the
Minnesota Sheriffs ’Association, where he guided and supported Minnesota’s 87 elected
Sheriffs, advancing legislation and delivering educational programs statewide. Served
three terms as the elected County Sheriff of Washington County, MN, managing a large
and diverse team while spearheading major public safety projects. Prior experience
includes roles as Police Captain and Executive Director of a youth service bureau,
demonstrating a long-standing commitment to community service and public safety. Bill
unique ability to work with all department leaders across a wide array of disciplines makes
him a unique part of our team.
Ret. Director of Public Safety Lee Vague – Director of Leadership Development
Lee has over three decades ’experience in public safety, leadership and instruction. His
passion is building culture, leading organizations through challenges and creating positive
change. Before joining Eckberg Lammers, Lee was the public safety director and police
chief for the City of Woodbury, MN. Prior to that, he worked 18 years as a police officer
and patrol sergeant. Throughout his career, Lee has taught and developed curriculum for
the Minnesota Bureau of Criminal Apprehension and has consulted and instructed on
11
numerous topics including coaching, emerging leadership, implicit bias and management
and supervision.
Lee has presented locally, regionally and nationally as a keynote speaker and panelist
for the University of Minnesota Humphrey School of Public Affairs, St. Cloud State
University School of Public Affairs, Michigan State University and the National Homeland
Security Association.
As a public safety leader, Lee has extensive experience in managing organizational
change, navigating critical incidents, boosting employee engagement and implementing
health and wellness strategies. Lee has shown that organizations thrive when leaders
support their staff, prioritize culture and have an ongoing commitment to the principals of
equity and inclusion.
Lee was recognized in 2021 as the Woodbury Area Chamber of Commerce Public Safety
Officer of the Year. In 2022 he was awarded the Police Star. Upon retirement, he held a
secret level clearance from the United States Department of Justice.
Rev. Dr. Shawn Moore – Director of Equity
Rev. Dr. Shawn Moore has over years of professional experience in the fields of Cultural
Competency, Conflict Resolution, and Community Engagement. This has included,
working as a community liaison in the Mounds View School District, a community and
cultural coordinator for North St. Paul School District, Coordinating the Scholars Program
at Century College, and Director of community engagement and service learning at Bethel
University, and Metro State University. He has taught in this field as an adjunct professor,
senior Mall of America training officer, and community-training liaison. Shawn is currently
a Volunteer State Mediator for Hennepin County. Throughout all his work experience he
has taught and conducted seminars in cross-cultural, conflict resolution, and community
engagement workshops and training. He also gained experience from his time living
abroad which included living in Guam for 4 years. Also, Shawn spent significant time in
Japan, Korea, China, the Philippines, Australia, and South Africa.
References
Kathy Ross Laura Perkins Jill Oliveara
Minnesota Wild Washington County Minnesota BCA
612-605-6599 608-406-0119 651-503-5418
Conclusion
The development and implementation of an organizational crisis management plan are
essential for safeguarding the organization against potential crises. By being prepared,
the organization can respond swiftly and effectively, minimizing negative impacts and
12
ensuring long-term resilience. This proposal seeks to initiate the process of establishing
a robust crisis management framework that aligns with the organization's objectives and
enhances its ability to navigate challenging situations.
1
City Council Action Request
7.I.
Meeting Date 3/19/2025
Department IT Department
Agenda Category Action Item
Title ACTIVE Net Connect App
Staff Recommendation Approve the purchase of the Active Net Connect App in the amount
of $5000 as reviewed by staff.
Budget Implication The annual cost is $5,000. This will be fully offset by savings generated from shifting Supervised
Playgrounds' technology and credit card processing fees to customers.
Attachments 1. CONNECT quote - Cottage Grove
1
TO: Honorable Mayor and City Council
Jennifer Levitt, City Administrator
FROM: Brian Bluhm
DATE: March 19, 2025
RE: ACTIVE Net Connect App
Discussion
In February 2025, City Council approved an updated ACTIVE Net Master Agreement as
reviewed by staff and city legal counsel. Cottage Grove Parks & Recreation team has been
partnering with ACTIVE Network for activity and program management for approximately 20
years. As technology has changed and residents and staff have utilized online registrations
and programming, Recreation continues to look at ways to further improve the efficiencies of
utilizing the paperless process.
ACTIVE Network Connect App
ACTIVE Network is a technology company that provides software solutions for recreation
management, including online registration, facility booking, program management,
membership management, and payment processing. By adding the Active Network Connect
App
• Enables staff users to check in kids to Supervised Playgrounds and check in
participants to an activity using a portable tablet, instead of via paper.
• Provides a consolidated and efficient check-in and check-out workflow for Supervised
Playgrounds, Registration programs, and activities.
• Has a modern and user-friendly interface and provides a better user experience.
• Helps staff users retrieve past attendance information.
• Reduces paper consumption.
Recommendation
Approve the purchase of the Active Net Connect App in the amount of $5000 as reviewed by
staff.
Attachments
1. CONNECT quote - Cottage Grove
2
Active Network, LLC
Signature:
______________________________________________________
Name:
______________________________________________________
Title:
Client
Signature:
______________________________________________________
Printed Name:
___________________________________________________
Title:
Active reserves the right and may take additional measures to verify Client’s account which may consist of reviewing publicly available data and/
confirmation of Client provided information. Such verification measures will be completed in advance of remittance.
All fees described herein are in consideration of the Products that Active provides. Active and Client acknowledge that certain credit card network
rules and laws prohibit imposing a surcharge that is based on the type of payment method used (e.g., having a different fee for the use of a credit
card vs. debit card), and therefore, each agree not to impose such a surcharge on any End User.
The payment options we offer may include MasterCard, Visa, American Express and Discover.
If your order includes hardware, please note that all hardware orders have a 30-day return policy, and it is recommended that you inspect your
purchases upon delivery.
*Sales tax and shipping not included in total price. Sales tax and shipping, where applicable, will be added to your invoice.
Capitalized terms used in this Schedule and not defined have the meaning set forth in the General Terms or Product Terms, as
applicable.
USD 5,000.00Annual Projected
Contract Value
USD 5,000.00Total Price
8020 80th Street South
Cottage Grove, MN 55016 United States
Shipping Address
Molly PietruszewskiShipping Contact
8020 80th Street South
Cottage Grove, MN 55016 United States
Billing Address
Molly PietruszewskiBilling Contact
COTTAGE GROVE RECREATION-MNBilling Entity
mpietruszewski@cottagegrovemn.govSchedule Signatory
Email
6514583400Phone
Molly PietruszewskiSchedule Signatory
chad.corsentino@activenetwork.comOwner Email
Chad CorsentinoOpportunity Owner
Chad CorsentinoPrepared By
USDCurrency
00135044Quote Number
3/3/2025Created Date3400 N Central Expressway, Suite 300
Richardson, TX 75082
US
Company Address
This is a Schedule pursuant to that certain COTTAGE GROVE RECREATION-MN (Agreement) entered into between
(Active) and (Client) with an effective date as of .
Product Product Type Quantity Total Price*Sales Price Total Price
ACTIVENet Connect (invoiced annually)SaaS 1 USD 5,000.00 USD 5,000.00 5,000.00
Quote Acceptance Information
______________________________________________________
Date:
______________________________________________________
__________________________________________________________
Date:
__________________________________________________________
PO# (if applicable):
_______________________________________________
1
City Council Action Request
7.J.
Meeting Date 3/19/2025
Department Public Safety
Agenda Category Action Item
Title Automobile Theft Prevention Grant
Staff Recommendation Authorize the Public Safety Department – Police Division to apply
for the Automobile Theft Prevention Grant through the State of
Minnesota.
Budget Implication N/A Non-matching Grant
Attachments 1. Authorization to Apply for Automobile Theft Prevention Grant 03072025
To:Honorable Mayor and City Council Members
Jennifer Levitt, City Administrator
From:Peter J Koerner, Director of Public Safety
Date:March 7, 2025
Subject: AUTHORIZATION TO APPLY FOR AUTOMOBILE THEFT PREVENTION
GRANT
INTRODUCTION
In 2024, the Public Safety Department – Police Division presented our 5-year strategic plan at
a Council workshop. During discussion, Council recommended that the department actively
pursue grant opportunities. Within our plan, we aim to obtain grant funds to add staffing,
enhance traffic safety, upgrade technology, and improve officer safety and wellness.
While actively seeking grant opportunities, the police department identified the Automobile
Theft Prevention Grant through the State of Minnesota. This a non-matching grant for
equipment and technology to prevent and reduce the rate of automobile theft and prosecutions
related to stolen vehicles. We are currently researching Flock Safety cameras as a means to
reduce crimes and to provide reliable evidence to solving crimes.
RECOMMENDATION
Authorize the Public Safety Department – Police Division to apply for the Automobile Theft
Prevention Grant through the State of Minnesota.
1
City Council Action Request
7.K.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title Public Works Facility Mechanics Shop Remodel - Approve Plans
and Specifications and Authorize Bidding
Staff Recommendation Adopt Resolution 2025-030 approving the plans and specifications
and authorize bidding for the Public Works Facility Mechanic Shop
Remodel Project.
Budget Implication $320,000 construction costs from municipal building funds. Total project cost estimated at
$486,810.
Attachments 1. Memo-Approve P&S and Authorize Bidding PW Facility Mechanics Shop Remodel
2. Resolution- 2025-03-19 Approve P&S and Authorize Bidding PW Facility Mechanics Shop
Remodel
3. Final Plan Set
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Ryan Burfeind, Public Works Director
Adam Moshier, Fleet and Facilities Manager
Date:March 4, 2025
Re:Public Works Facility Mechanics Shop Remodel – Approve Plans and
Specifications and Authorize Bidding
Background
In the 2025 budget, City Council authorized the addition of a 5th mechanic to the shop. With the
additional mechanic, staff needed more space. Also in the 2025 budget, City Council
authorized $500,000 out of the municipal building fund to remodel the mechanic shop and add
a portable hoist. This memo outlines approving plans and specifications and authorize bidding
for the remodel part of the project.
Discussion
Staff worked with Stantec to develop plans and specifications for the Public Works Facility
Mechanics Shop Remodel. Some of the focal points of the remodel include, tearing down half
of the wash bay wall, enclosing the wash bay making it one stall, upgrading the lights to LED
throughout the entire shop, and replacing the welding and exhaust fans. The list of all
improvements are shown in Table 1 below. The plans and specifications have been prepared in
accordance with City standards and are attached for Council approval. The engineer’s estimate
for the construction of these items is $320,000 and is proposed to be funded through the
Municipal Building Fund.
1 Demolition of wash bay wall
2 Constructing new wall and enclosing current wall to ceiling for wash bay
3 Demo current and install new LED lighting throughout entire shop
4 Demo current and install new exhaust fan motor and components
5 Demo current and install new welding exhaust fan motor and components
6 Remove and place hotsy in new location with associated plumbing
7 Remove and install new infrared heating in wash bay
8 Remove and install new electrical in new shop bay
9 Install new fluid lines for new shop bay
Table 1: Items included in the Bid Package for Council Approval.
City staff recommends that Council authorize bidding of the project. The bid date will be set by
City staff. Council authorization of a specific bid date is not required by state statute.
Budget
Below in Table 2 is the estimated budget for the entire project. The 2025 Budget and CIP
include $500,000, and the Public Works Facility Mechanics Shop Remodel is estimated to be
under that amount. City Staff will purchase the portable hoist and manage the garage door
removal and installation separate from the construction project. With the savings from this
project, a facility assessment for the City Hall and Central Fire buildings is proposed. The
approval for that study is included in a separate memo for approval.
Total Project Cost
Total Remodel Construction Costs $320,000
Design Costs $65,000
Hoist Purchase $90,000
Garage Door Demo and Install $15,000
Rebate From Xcel for LED Lights -$3,190
Total Project Cost $486,810
Budget Amount $500,000
Savings $13,190
Table 2: Total Project Cost
Recommendation
It is recommended the City Council adopt Resolution 2025-030 approving the plans and
specifications and authorize bidding for the Public Works Facility Mechanics Shop Remodel.
CITY OF COTTAGE GROVE, MINNESOTA
CITY COUNCIL
RESOLUTION 2025-030
RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
AND AUTHORIZING BIDDING FOR THE PUBLIC WORKS FACILITY MECHANICS
SHOP REMODEL
WHEREAS, plans and specifications have been prepared in accordance with the
City Standards and Specifications for the Public Works Facility Mechanics Shop
Remodel; and
WHEREAS, a bid date will be set by City staff; and
WHEREAS, the Public Works Director has presented such plans and
specifications to the City Council for approval.
NOW THEREFORE BE IT RESOLVED, the City Council of the City of Cottage
Grove, County of Washington, State of Minnesota, approves the plans and specifications
and authorizes bidding for the Public Works Facility Mechanic Shop Remodel.
Passed this 19th day of March 2025.
Myron Bailey, Mayor
Attest:
Tamara Anderson, City Clerk
PUBLIC WORKS FACILITY
MECHANICS SHOP REMODEL
COTTAGE GROVE, MINNESOTA
PROJECT SHEET INDEX
GENERAL
G001 PROJECT TITLE SHEET AND SHEET INDEX
G002 ARCHITECTURAL ABBREVIATIONS, INDICATION OF MATERIALS, AND SYMBOLS
ARCHITECTURAL
A001 PARTIAL EXISTING MAIN LEVEL FLOOR PLAN
A002 PARTIAL EXISTING MEZZANINE LEVEL FLOOR PLAN
J101 PARTIAL MAIN LEVEL DEMOLITION PLAN
A101 PARTIAL RENOVATED MAIN LEVEL FLOOR PLAN AND WALL SECTIONS
A102 PARTIAL RENOVATED MEZZANINE LEVEL PLAN AND DETAILS
A601 SCHEDULES AND DETAILS
A801 PARTIAL ROOF PLAN AND DETAILS
FIRE PROTECTION
FP101 PARTIAL RENOVATED MEZZANINE LEVEL FIRE PROTECTION PLAN
PLUMBING
P001 LEGEND, SYMBOLS, ABBREVIATIONS
P100 PARTIAL EXISTING MEZZANINE LEVEL FLOOR PLAN-PLUMBING REMOVAL
P101 PARTIAL RENOVATED MEZZANINE LEVEL PLUMBING PLAN
MECHANICAL
M001 HVAC LEGENDS, SYMBOLS AND ABBREVIATIONS
M100 PARTIAL EXISTING MEZZANINE LEVEL FLOOR PLAN-HVAC REMOVAL
M101 PARTIAL RENOVATED MEZZANINE LEVEL HVAC PLAN
M501 HVAC DETAILS AND SCHEDULES
ELECTRICAL
E001 ELECTRICAL SYMBOL LIST
E201 PARTIAL MAIN LEVEL DEMOLITION LIGHTING PLAN
E202 PARTIAL RENOVATED MAIN LEVEL LIGHTING PLAN
E203 PARTIAL MEZZANINE LEVEL DEMOLITION PLAN
E204 PARTIAL RENOVATED MEZZANINE LEVEL LIGHTING PLAN
E301 PARTIAL MAIN LEVEL DEMOLITION POWER PLAN
E302 PARTIAL RENOVATED MAIN LEVEL POWER PLAN
E303 PARTIAL MEZZANINE LEVEL DEMOLITION POWER PLAN
E304 PARTIAL RENOVATED MEZZANINE LEVEL POWER PLAN
1 PROJECT LOCATION MAP
NO SCALE
G001 PROJECT TITLE SHEET AND SHEET INDEXBPP
BPPARCHITECTBRUCE P. PAULSON209102025 CITY OF COTTAGE GROVE OFFICIALS
MYRON BAILEY MAYOR
MONIQUE GARZA COUNCIL MEMBER
DAVID CLAUSEN COUNCIL MEMBER
JUSTIN OLSEN COUNCIL MEMBER
DAVE THIEDE COUNCIL MEMBER
JENNIFER LEVITT CITY ADMINISTRATOR
RYAN BURFEIND PUBLIC WORKS DIRECTOR
COTTAGE GROVE PUBLIC
WORKS FACILITY
8635 W. POINT DOUGLAS
ROAD
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 8:56amDrawing name: U:\193807340\CAD\Dwg\193807340-G001.dwgXrefs:, BPP, 193807340-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025
LC
@
#
∅
POUND OR NUMBER
PHASE OR DIAMETER
CENTER LINE
AT
ANGLE
AND
<
&
INDICATION OF MATERIALS
PARTICLE BOARD
GYPSUM BOARD,
PLASTER, SAND,
CARPET
METAL
FRAMING
WOOD BLOCKING OR
OR QUARRY)
TILE (CERAMIC
MASONRY UNIT
CONCRETE
IN PLACE/PRECAST
CONCRETE - CAST
FILLS
EARTHWORK
EXPANSION MATERIAL
ACOUSTICAL MATERIAL
INSULATION
PLYWOOD
WOOD (FINISH)
STONE
BRICK
TERRAZZO
GRADE
WELDED WIRE FABRIC
WOOD WINDOW
WEIGHT
WINDOW TREATMENT
WAINSCOT
WEATHERSTRIP
WASTE RECEPTACLE
WATERPROOF
WATER HEATER
WHEELCHAIR
WALL HYDRANT
WALL GUARD
WWF
WW
WT
WT
WSCT
WS
WR
WP
WHTR
WHCH
WH
WG
WIDTH/WIDE
WINDOW
WOOD
WALL COVERING
WATER CLOSET
WITHOUT
WITH
WIDE FLANGE
WDW
WD
WC
WC
W/O
W/
W
WW
VENT THROUGH ROOF
VESTIBULE
VERTICAL
VENTILATION
VAPOR BARRIER
VTR
VEST
VERT
VENT
VBV
UNFINISHED
UNIT HEATER
UTILITY
UTILITY SHELF
UNLESS NOTED OTHERWISE
UNDERGROUND
UNDER FLOOR DUCT
UNDERCUT
URINAL
UTIL
US
UNO
UNFIN
UH
UG
UFD
UC
UU
TYPICAL
TELEVISION
TUBE SECTION
TRANSFORMER
TREAD
TOILET PAPER HOLDER
THRESHOLD
TONGUE & GROOVE
TERRAZZO
TEMPERATURE
TELEPHONE
TRENCH DRAIN
TISSUE DISPENSER
TOWEL CABINET
TIME CLOCK
TACKBOARD
TANGENT
TOP
TYP
TV
TS
TRANSF
TR
TPH
THRES
TG
TER
TEMP
TEL
TDR
TDISP
TCAB
TC
TBD
TAN
T
SYMMETRICAL
SOFTWOOD
SWITCH
STEEL WINDOWS
SUSPENDED
SUPERVISOR
STEEL STRUCTURE
STRUCTURAL
STORAGE
STONE LEDGE
STONE
STEEL
STANDARD
SOUND TRANSMISSION
SYM
SWD
SW
SW
SUSP
SUPV
STS
STRUCT
STOR
STNL
STN
STL
STD
STC
STONE TILE
STREET
STAINLESS STEEL
SERVICE SINK
SERVICE RECEPTOR
SQUARE YARD
SQUARE
SINGLE PLY ROOF
SPECIFICATIONS
SPECIMEN PASS THROUGH CABINET
STANDPIPE
SLAB ON GRADE
SANITARY NAPKIN DISPOSER
SANITARY NAPKIN CABINET
SURFACE MOUNTED
SLEEVE
SEALANT
SEALER
SIMILAR
SHEATHING
SHEET
SHOWER HEAD
SHOWER
SQUARE FOOT
STORE FRONT
SECRETARY
ST
ST
SST
SS
SR
SQ YD
SQ
SPR
SPEC
SPC
SP
SOG
SND
SNC
SM
SLV
SLNT
SL
SIM
SHTG
SHT
SHD
SH
SF
SF
SECY
SECTION
SOAP DISPENSER
SMOKE DAMPER
SHOWER DRAIN
SCHEDULE
SINK
SECT
SDISP
SD
SD
SCHED
S
REVISE
REVERSE
RAIN WATER CONDUCTOR
ROUGH SLAB
ROUGH OPENING
ROOM
ROOF HATCH
RESILIENT FLOOR
RETAINING
REQUIRED
REMOVE
REINFORCE/-ED/-ING
REGISTER
REFRIGERATOR
REFERENCE
RECESSED
RELOCATE EXISTING
ROOF DRAIN
RESILIENT BASE
RADIATION
RETURN AIR
RISER
RADIUS
RWC
RS
RO
RM
RH
RF
REV
REV
RET
REQD
REM
REINF
REG
REFR
REF
REC
RE
RD
RB
RAD
RA
R
R
POLYVINYL CHLORIDE
PRINTER
PAPER TOWEL CABINET
PAINT
POWER ROOF VENTILATOR
PROJECTION
PRIMARY
PVC
PTR
PTC
PT
PRV
PROJ
PRIM
MEDICINE CABINET
MARKER BOARD
MAXIMUM
MATERIAL
MANUAL
MIDDLE
PRESSURE
PLASTIC RESIN
PRELIMINARY
PAIR
PANEL
PLYWOOD
PLASTER
PLUMBING
PLASTIC LAMINATE
PROPERTY LINE
PLATE
PEDESTAL
PAPER CUP DISPENSER
PRECAST CONCRETE
PUSH BUTTON
PARTITION
PRESS
PRES
PRELIM
PR
PNL
PLW
PLS
PLBG
PLAM
PL
PL
PED
PCD
PC
PB
PART
OVERFLOW ROOF DRAIN
OPPOSITE
OPENING
OPERATOR
OPERABLE PARTITION
OVERHEAD
OFFICE
OUTSIDE DIAMETER
ON CENTER
ORD
OPP
OPNG
OPER
OP
OH
OFF
OD
OC
NOT TO SCALE
NOTE
NOISE REDUCTION COEFFICIENT
NOMINAL
NUMBER
NOT IN CONTRACT
NOT APPLICABLE
NTS
NT
NRC
NOM
NO
NIC
NA
MULLION
MOTOR
MOUNTED
MULTI-PURPOSE UNIT
METAL PAN CEILING
MONOLITHIC
MASONRY OPENING
MISCELLANEOUS
MIRROR
MINIMUM
MATERIAL HANDLING CONVEYOR
MANHOLE
MANUFACTURER
MEMBRANE
MECHANICAL
MODULAR COOLING UNIT
MULL
MTR
MTD
MPU
MPC
MONO
MO
MISC
MIR
MIN
MHC
MH
MFR
MEMB
MECH
MCU
MC
MBD
MAX
MATL
MAN
MM
LINEAR WOOD CEILING
LOUVER
LIGHTING
LIGHT
LAWN SPRINKLING
LOW POINT
LOCATION OR LOCATE
LINEAR METAL CEILING
LONG LEG VERTICAL
LONG LEG HORIZONTAL
LOCKER
LINEAR
LINE FIGURED
LINEAR CEILING DIFFUSER
POUND
LAVATORY
LAVATORY
ANGLE
LWC
LVR
LTG
LT
LS
LPT
LOC
LMC
LLV
LLH
LKR
LIN
LF
LCD
LB
LAV
L
L
JUNCTION BOX
JANITOR
JB
JAN
ISOLATION
INTERIOR
INSULATION
INCH
INTERCOM
ISO
INT
INSUL
IN
IC
HARDWOOD
HOT WATER
CONDITIONING
HEATING, VENTILATING, AIR
HEATER
HEIGHT
HANDRAIL
HIGHPOINT
HORIZONTAL
HOLLOW METAL
HARDWARE
HEADER
HANDICAP
HAND DRYER
HWD
HW
HVAC
HTR
HT
HR
HPT
HORIZ
HM
HDW
HDR
HDCP
HD
GYPSUM SHEATHING
GYPSUM BOARD
GRADE
GLASS MASONRY UNIT
GLASS
GENERAL
GENERATOR
GENERAL CONTRACTOR
GRADE BEAM
GRAB BAR
GALVANIZED
GALLONS
GAUGE
GYP SHTG
GYB
GR
GMU
GL
GEN
GEN
GC
GB
GB
GALV
GAL
GA
FT
FSTOP
FS
FUTURE
FURRING
FIN TUBE RADIATION
FOOTING
FOOT/FEET
FIRESTOPPING
FLOOR SINK
FULL SIZE
FUT
FURR
FTR
FTG
FS
FRAMING
FIRE PROOFING
FLUORESCENT
FLANGE
FLEXIBLE
FLASHING
FLOW LINE
FLOOR
FIXTURE
FINISH
FIRE HOSE VALVE
FULL HEIGHT PARTITION
FIRE HOSE
FOAM GASKET SEAL
FIRE EXTINGUISHER
FIRE DEPARTMENT VALVE
FOUNDATION
FLOOR DRAIN
FACE BRICK
FIRE BLANKET
FIRE ALARM
FRMG
FP
FLUOR
FLG
FLEX
FLASH
FL
FL
FIXT
FIN
FHV
FHP
FH
FGS
FE
FDV
FDN
FD
FBR
FB
FA
EXTERIOR
EXPANSION
EXISTING
EXHAUST HOOD
EXCAVATE/-ED/-ION
EXHAUST AIR
ELECTRIC WATER COOLER
END SECTION
EQUIPMENT
EQUAL
ELECTRICAL OUTLET
ENTRANCE
EXT
EXP
EXIST
EXH
EXC
EXA
EWC
ES
EQUIP
EQ
EO
ENTR
AND FINISH SYSTEM
EXTERIOR INSULATION
ENCLOSURE
EMERGENCY
ELEVATOR
ELECTRICAL
ELEVATION
EXPANSION JOINT
EXHAUST FAN
ELECTRIC CABINET
EXISTING
ENCL
EMERG
ELEV
ELEC
EL
EJT
EIFS
EF
EC
EE
DP
DP
DRAWING
DUMBWAITER
DOWNSPOUT
DOOR
DATA PROCESSING
DEMOUNTABLE PARTITION
DOWN
DUMMY JOINT
DIVISION
DISTRIBUTION
DWG
DW
DS
DR
DN
DJT
DIV
DIST
DISPENSER
DIMENSION
DIFFUSER
DIAGONAL
DIAMETER
DRINKING FOUNTAIN
DEPARTMENT
DEPRESSION
DEMOLITION
DEPTH OR DEEP
DISP
DIM
DIFF
DIAG
DIA
DF
DEPT
DEPR
DEMO
D
COLD WATER
CURTAIN WALL
CABINET UNIT HEATER
COUNTERSUNK
CENTER
CERAMIC TILE
CARPET
CORRIDOR
COORDINATE
CONTRACT/OR
CONTINUE/OUS
CONSTRUCTION
CONNECT/-ED,/-ION
CONFERENCE
CONCRETE
COMBINATION/-ED
COLUMN
CASED OPENING
CLEANOUT
CONCRETE MASONRY UNIT
CONSTRUCTION MANAGER
CLEAR
CEILING
CLASS
CW
CW
CUH
CTSK
CTR
CT
CPT
CORR
COORD
CONTR
CONT
CONST
CONN
CONF
CONC
COMB
COL
CO
CO
CMU
CM
CLR
CLG
CL
CENTER LINE
CONTROL/CONTRACTION JOINT
COAT HOOK
CORNER GUARD
COILING GRILLE
COILING DOOR
CLOSED CIRCUIT TELEVISION
CABINET
CUP DISPENSER
CHANNEL
CL
CJT
CH
CG
CG
CD
CCTV
CAB
C DISP
C
BUILT-UP ROOFING
BULLETIN
BETWEEN
BASEMENT
BRICK LEDGE
BEARING
BRICK
BOTTOM
BY OWNER FUTURE
BY OWNER
BEAM
BELOW
BUR
BULL
BTWN
BSMT
BRL
BRG
BR
BOT
BOF
BO
BM
BLW
BORROWED LIGHT
BLOCKING
BUILDING
BRACKET
BITUMINOUS
BUMPER GUARD
BOTTOM FOOTING ELEVATION
BOARD
BRICK COURSES
BULLETIN BOARD
BUILDING ACCESSORY
BLT
BLKG
BLDG
BKT
BIT
BG
BFE
BD
BC
BBD
BA
ACOUSTICAL WALL TREATMENT
AUTOMATIC
ARCHITECTURAL
APPROXIMATE
ARCHITECTURAL PRECAST CONCRETE
ACCESS PANEL
ANNUNCIATOR
AMENDMENT
ALUMINUM
ALTERNATE
AIR HANDLING UNIT
ABOVE FINISH FLOOR
ADMINISTRATION
ADJACENT
ADJUST/ABLE
ADDITIONAL
ADDENDUM
ACOUSTICAL CEILING TILE
ACOUSTICAL
ACCESS FLOOR
ANCHOR BOLT
AWT
AUTO
ARCH
APROX
APC
AP
ANUN
AMEND
ALUM
ALT
AHU
AFF
ADMIN
ADJ
ADJ
ADDL
ADD
ACT
ACOUS
ACFL
AB
SYMBOLS
HB
JST
JT
KO
HOSE BIB
JOIST
JOINT
KNOCK OUT
QT QUARRY TILE
ARCHITECTURAL ABBREVIATIONS
A
B
C
D
F
G
H
I
J
K
L
N
O
P
Q
R
S
T
H HEIGHT
DOWELS
DETAIL/S
DWLS
DET
MEZZANINE
METAL
MEZZ
MET
CYL
C'TOP
CYLINDER
COUNTERTOP
1
L
1
A
COLUMN GRID LINES
REFERENCE TO DETAIL ON LARGE SHEET
Detail Number
Sheet Number
1
A5.01
ROOM IDENTIFICATION
OFFICE
Room Name
Room Number
Floor
DRAWING SHEET NUMBERS Dimension Line
Note Leaders
Match Line
Center Line-C
Or Fin. Fl. Line
Existing Partitions
To Be Removed.
Existing Partitions
To Remain.
New Window
Relocate Existing RE
OR
Existing Door
To Be Removed.
And Frame
L
(Example Shows
Indicate New Material
Hatching Will
Metal Stud Partition)
DISCIPLINE
DETAIL ELEVATION
MISC. IDENTIFICATION
New Door In
Existing Wall
Existing Plumbing Fixtures,
Casework, Or Equipment
To Be Removed
To Remain
Casework, Or Equipment
Existing Plumbing Fixtures,
New Partition W/
Reference Bubble
1
Revision Triangle &
Cloud For Area Revised
By Bulletin Or Addenda
1 Key Note
102A
Door
Number - See
Room Opening
Schedule
To Remain E Existing Door
Door, Frame and
Hardware
BUILDING
DESIGNATOR
SHEET NUMBER
FLOOR OR
AREA DRAIN
AMERICAN DISABILITIES ACT
AD
ADA
ID
IM-FP
INSIDE DIAMETER
INTUMESCENT MASTIC FIREPROOFING
07 Medical Equipment
Reference Bubble -
See Project Manual
Medical Equipment
Schedule For Description
Of Equipment
1
A
EXISTING NEW
126
Existing Window
To Be Removed.
New Louver
L
1
A2.01
Broken Line Line
Above Or Below Or
N.I.C. Or
Future Equipment
DRAWING
SERIES
VALVE CABINETVC
G002 ABBREVIATIONS, INDICATION OF MATERIALS, AND SYMBOLSBPP
BPPARCHITECTBRUCE P. PAULSON20910SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 8:56amDrawing name: U:\193807340\CAD\Dwg\193807340-G002.dwgXrefs:, BPP, 193807340-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025
100'-0"
2'-8"3'-4"2'-8"3'-4"88'-0"120'-0"19'-0"84'-0"17'-0"3'-0"14'-0"32'-8"14'-0"2'-0"3'-4"51'-0"3'-0"14'-0"10'-8"14'-0"8'-0"14'-0"2'-0"3'-4"45'-6"3'-4"1'-4"1 PARTIAL EXISTING MAIN LEVEL FLOOR PLAN
0 4'8'16'
10"10"10"1'-0"WASH
BAY
101
MECHANICS
102
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
UP UP
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 8:57amDrawing name: U:\193807340\CAD\Dwg\193807340-A001.dwgXrefs:, 193807340-X1XA, 193807340-BDR, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A001 PARTIAL EXISTING MAIN LEVEL FLOOR PLANBPPARCHITECTBRUCE P. PAULSON20910
100'-0"120'-0"19'-0"84'-0"17'-0"1 PARTIAL EXISTING MEZZANINE LEVEL FLOOR PLAN
0 4'8'16'
10"10"10"1'-0"DN
MEZZANINE
201
DN
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 8:57amDrawing name: U:\193807340\CAD\Dwg\193807340-A002.dwgXrefs:, 193807340-BDR, 193807340-X2XA, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A002 PARTIAL EXISTING MEZZANINE LEVEL FLOOR PLANBPPARCHITECTBRUCE P. PAULSON20910
100'-0"
2'-8"3'-4"2'-8"3'-4"88'-0"120'-0"19'-0"84'-0"17'-0"3'-0"14'-0"32'-8"14'-0"2'-0"3'-4"51'-0"3'-0"14'-0"10'-8"14'-0"8'-0"14'-0"2'-0"3'-4"45'-6"3'-4"1'-4"1 PARTIAL MAIN LEVEL DEMOLITION PLAN
0 4'8'16'
10"10"10"1'-0"WASH
BAY
101
MECHANICS
102
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
UP UP
DASHED LINES INDICATE EXTENT
OF EXIST 12" CMU WALL TO BE
REMOVED TO ONE COURSE
BELOW EXIST FLOOR SLAB
DASHED LINES INDICATE EXTENT OF EXIST
PRECAST CONC WALL TO BE REMOVED TO
8" MIN BELOW EXIST FLOOR SLAB-DO NOT
OVER CUT THE NEW OPNG
E
E
E
E
E
E
E E
E
E
E
EE
E
E
E
DASHED LINES INDICATE EXIST
EYEWASH STATION TO BE
REMOVED-RELOCATE AS
DIRECTED BY OWNER
DASHED LINES INDICATE EXIST
HOTSY UNIT TO BE REMOVED
AND RELOCATED PER MECH
DWGS
DASHED LINES INDICATE
EXTENT OF EXIST CONC FL
SLAB TO BE REMOVED
NOTE:
REMOVE EXIST ASPHALT PAVEMENT AS
NECESSARY FOR INSTALLATION OF NEW
STRUCTURAL STOOP AT NEW DOOR
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 5:03pmDrawing name: U:\193807340\CAD\Dwg\193807340-J101.dwgXrefs:, 193807340-X1XA, 193807340-BDR, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025J101 PARTIAL MAIN LEVEL DEMOLITION PLANBPPARCHITECTBRUCE P. PAULSON20910
100'-0"
2'-8"3'-4"2'-8"3'-4"36'-7"120'-0"19'-0"84'-0"17'-0"3'-0"14'-0"32'-8"14'-0"2'-0"3'-4"51'-0"3'-0"14'-0"10'-8"14'-0"8'-0"14'-0"2'-0"3'-4"45'-6"3'-4"1'-4"1 PARTIAL RENOVATED MAIN LEVEL FLOOR PLAN
0 4'8'16'
10"10"10"1'-0"WASH
BAY
101
MECHANICS
102
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
UP UP
AREA SHADED THUS INDICATES
NEW CONC FL SLAB INFILL TO
ALIGN W/ EXIST CONC FL SLABS
E
E
E
E
E
E
E E
E
E
E
EE
E
E
E
3'-5"
RO
48'-0"
51'-0"49'-0"
1'-0"
8'-0"
8"101-12
3
A102
6
A102
8
A102
7
6'-0"4'-0"4
A601
3 FIELD VERIFYEXIST MET ROOF DECKING
NEW 3-5/8" 18 GA GALV
RUNNER TRACK W/ 6" MIN
LEGS ANCHORED TO
EXIST MET ROOF DECK
AND ALLOW 4-1/2"
DEFLECTION
NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
EXIST 12" CMU WALL TO
REMAIN AND BE
PROTECTED
EXIST CONC FL SLAB TO
REMAIN AND BE
PROTECTED 17'-0"7'-5"FIELD VERIFYEXIST MET ROOF DECKING
NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
NEW 12" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND #5
VERT REINF @ 16"
OC-GROUT REINF CELLS
SOLID
EXIST CONC FL SLAB TO
REMAIN AND BE
PROTECTED
NEW 12" CMU BOND BEAM
W/ (2) #5 BARS CONT
NEW 12" CMU SOLID CAP
BLOCK
NEW SLNT OVER 1/2" EXP
JT MATERIAL
NEW CONC FOOTING W/
(3) #5 BARS CONT
LONGITUDINAL AND #5 @
12" OC TRANSVERSE1'-0"3'-0"
#5 DOWELS W/ STD HK @
16" OC-GROUT CELLS
SOLID. LAP 48 bd
2 WALL SECTION
0 1'2'4'
3 WALL SECTION
0 1'2'4'8"EXIST CONC FL SLAB TO
REMAIN AND BE
PROTECTED
NEW SLNT OVER 1/2" EXP
JT MATERIAL
NEW CONC FL SLAB TO
ALIGN W/ EXIST AS
SHOWN
6"
MIN
6"
MIN
NEW CONC FL SLAB TO
ALIGN W/ EXIST AS
SHOWN
NEW 3-5/8" 18 GA GALV
RUNNER TRACK W/ 6" MIN
LEGS ANCHORED TO NEW
GALV MET PLATES AND
ALLOW 4-1/2"
DEFLECTION
NEW 4"x1'-0" 20 GA GALV
MET PLATES @ 2'-0" OC
MAX ANCHORED TO EXIST
MET ROOF DECKING AS
SHOWN
PROVIDE SLOTS IN THE
NEW WALL AT THE EXIST
ROOF JOISTS TO ALLOW
UP TO 4-1/2" DEFLECTION
COVER THE SLOTS ON
BOTH SIDES OF WALL W/
PREFIN 22 GA GALV MET
CLOSERS ANCHORED TO
THE ROOF JOISTS
A102
2
A102
3
A102
5
A102
4
NOTE:
ALL NEW CONCRETE
SHALL BE PER ACI 318
Fc = 4.000 PSI 28 DAY
STRENGTH W/ 5%-7%
AIR ENTRAINMENT
NEW 12" CMU BOND BM
W/ (2) #5 BARS CONT
NOTE:
ALL NEW CONCRETE
SLABS SHALL RECEIVE
SL-1 FINISH
REMOVE EXIST 12" CMU
WALL TO ONE COURSE
BELOW FLOOR SLAB.
CAREFULLY CLEAN EXIST
VERT REBARS @ 16" OC
TO 1" BELOW FIN FL
ELEVATION. INFILL W/
NEW CONC AND (2) #5
BARS CONT
SLNT OVER 1/2" EXP JT
MATERIAL
4 FLOOR INFILL DETAIL
0 4"8"1'-4"SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 9:02amDrawing name: U:\193807340\CAD\Dwg\193807340-A101.dwgXrefs:, 193807340-X1XA, 193807340-BDR, 193807340-XSNA, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A101 PARTIAL RENOVATED MAIN LEVEL FLOOR PLAN AND WALL SECTIONSBPPARCHITECTBRUCE P. PAULSON20910
100'-0"120'-0"19'-0"84'-0"17'-0"1 PARTIAL RENOVATED MEZZANINE LEVEL PLAN
0 4'8'16'
10"10"10"1'-0"DN DN
49'-0"4 7/8"19'-0"4 7/8"MEZZANINE
201
A101
2
A101
3
9
9
EXIST MET ROOF
DECKING TO REMAIN
AND BE PROTECTED
NEW 3-5/8" 18 GA GALV
RUNNER TRACK W/ 6" MIN
LEGS ANCHORED TO
EXIST MET ROOF DECK
AND ALLOW 4-1/2"
DEFLECTION 412"NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
47
8"
2 TOP OF WALL DETAIL
0 4"8"1'-4"
47
8"
NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
SLNT BOTH SIDESEXIST 12" CMU WALL TO
REMAIN AND BE
PROTECTED
NEW 3-5/8" 20 GA GALV
RUNNER TRACK
ANCHORED TO EXIST CMU
W/ POWDER-ACTUATED
FASTENERS @ 16" OC
3 WALL DETAIL AT EXIST CMU
0 4"8"1'-4"
EXIST MET ROOF
DECKING TO REMAIN
AND BE PROTECTED
NEW 3-5/8" 18 GA GALV
RUNNER TRACK W/ 6" MIN
LEGS ANCHORED TO
EXIST MET ROOF DECK
AND ALLOW 4-1/2"
DEFLECTION 412"NEW 4"x1'-0" 20 GA GALV
MET PLATES @ 2'-0" OC
MAX ANCHORED TO EXIST
MET ROOF DECKING AS
SHOWN
PROVIDE SLOTS IN THE
NEW WALL AT THE EXIST
ROOF JOISTS TO ALLOW
UP TO 4-1/2" DEFLECTION
COVER THE SLOTS ON
BOTH SIDES OF WALL W/
PREFIN 22 GA GALV MET
CLOSERS ANCHORED TO
THE ROOF JOISTS
47
8"
TOP OF WALL DETAIL
0 4"8"1'-4"4
47
8"
NEW 12" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND #5
VERT REINF @ 16" OC-
GROUT REINF CELLS
SOLID
NEW 12" CMU BOND BEAM
W/ (2) #5 BARS CONT
NEW 12" CMU SOLID CAP
BLOCK
115
8"
NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
SLNT BOTH SIDES
5 WALL DETAIL AT NEW CMU
0 4"8"1'-4"
8"
115
8"
6 PLAN DETAIL AT NEW CMU
0 4"8"1'-4"
NEW 12" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND #5
VERT REINF @ 16" OC-
GROUT REINF CELLS
SOLID
NEW 8" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND #5
VERT REINF @ 16" OC-
GROUT REINF CELLS
SOLID. TIE TO EXIST CMU
W/ MASONRY STRAP
ANCHORS @ 16" OC
BULLNOSE CORNER
EXIST 12" CMU WALL
TO REMAIN AND BE
PROTECTED
8"
NEW 12" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND (2)
#5 VERT REINF-GROUT
ALL CELLS SOLID. TIE TO
EXIST CMU W/ MASONRY
STRAP ANCHORS @ 16"
OC
EXIST 12" CMU WALL
TO REMAIN AND BE
PROTECTED
1158"8 PLAN DETAIL AT NEW CMU
0 4"8"1'-4"
7 PLAN DETAIL AT NEW CMU
0 4"8"1'-4"
115
8"
NEW 12" CMU W/ HORIZ
MASONRY JT REINF EVERY
OTHER COURSE AND #5
VERT REINF @ 16" OC-
GROUT REINF CELLS
SOLID
EXIST 10" PRECAST
CONC WALL TO
REMAIN AND BE
PROTECTED
SLNT W/ BACKER ROD
BOTH SIDES
9 PLAN DETAIL AT NEW WALL
0 4"8"1'-4"
47
8"
EXIST 10" PRECAST
CONC WALL TO
REMAIN AND BE
PROTECTED
SLNT W/ BACKER ROD
BOTH SIDES
NEW FRP FACED 1/2"
PLYWOOD PANELS BOTH
SIDES OF 3-5/8" 20 GA
GALV MET STUDS @ 16"
OC MAX
38"NEW 3-5/8" 20 GA GALV
RUNNER TRACK
ANCHORED TO CMU W/
POWDER-ACTUATED
FASTENERS @ 16" OC
NEW BOND BM REINF
AT TOP OF NEW WALL
CAREFULLY CLEAN
EXIST TOP OF WALL
CMU BOND BM REINF
AND EXTEND INTO
NEW TOP OF WALL
CMU BOND BM
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 9:03amDrawing name: U:\193807340\CAD\Dwg\193807340-A102.dwgXrefs:, 193807340-BDR, 193807340-X2NA, 193807340-XSNA, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A102 PARTIAL RENOVATED MEZZANINE LEVEL PLAN AND DETAILSBPPARCHITECTBRUCE P. PAULSON20910
ROOM FINISH SCHEDULE
ROOM
NO ROOM NAME
MATL FIN
FLOOR
BASE MATL
NORTH MATL NORTH FIN SOUTH MATL SOUTH FIN EAST MATL EAST FIN WEST MATL WEST FIN
WALLS
MATL FIN HEIGHT
CEILING
NOTES
101
102
103
104
105
106
WASH BAY
MECHANICS
TOOLS
PARTS ROOM
OFFICE
TOILET
EXIST/CONC
EXIST/CONC
EXIST
EXIST
EXIST
EXIST
EXIST/SL-1
EXIST/SL-1
EXIST
EXIST
EXIST
EXIST
EXIST/CMU
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST CONC
EXIST/CMU/FRP
EXIST
EXIST
EXIST
EXIST
EXIST/M-1
EXIST/M-1/FRP
EXIST
EXIST
EXIST
EXIST
CMU/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
M-1/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST/CMU/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST/M-1/FRP
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
EXIST
-
-
NO WORK THIS ROOM
NO WORK THIS ROOM
NO WORK THIS ROOM
NO WORK THIS ROOM
DOOR AND FRAME SCHEDULE
NUMBER WIDTH HEIGHT THICK
SIZE
MATL TYPE GLAZ
DOOR
MATL TYPE HEAD JAMB SILL
DETAIL
FRAME
FIRE
RATING
HARDWARE
GROUP NOTES
101-1 3'-0"7'-2"1 3/4"HM F -HM 1 1/A601 2/A601 3/A601 -101.0 -DOOR HEIGHTSEE SCHEDULE2"DOOR WIDTH
SEE SCHEDULE
2"2"
F 1
DOOR TYPE DOOR FRAME TYPE
2 DOOR JAMB DETAIL
0 4"8"1'-4"
HM DOOR FRAME W/
FM-1 PAINT SYSTEM-
GROUT FRAME SOLID
AND RAKE JOINTS TO
RECEIVE SLNT BOTH
SIDES
DOOR AS SCHEDULED
W/ FM-1 PAINT SYSTEM
10"
6 3/4"2"1 DOOR HEAD DETAIL
0 4"8"1'-4"
EXIST PRECAST CONC
WALL PANEL TO REMAIN
AND BE PROTECTED
1/2"3 DOOR THRESHOLD DETAIL
0 4"8"1'-4"
HM DOOR FRAME W/
FM-1 PAINT SYSTEM-
PROVIDE JAMB ANCHORS
AS SPECIFIED AND
GROUT FRAME SOLID.
RAKE JOINTS TO RECEIVE
SLNT BOTH SIDES
DOOR AS SCHEDULED
W/ FM-1 PAINT SYSTEM
10"
6 3/4"2"EXIST PRECAST CONC
WALL PANEL TO REMAIN
AND BE PROTECTED
1/2"ALUM THRESHOLD OVER
FULL BED OF SLNT-
ANCHOR TO CONC W/
SST CTSK SCREWS IN
SST EXP SHIELDS @ 12"
OC MAX
DOOR AS SCHEDULED
W/ FM-1 PAINT SYSTEMSLNT OVER 1/2" EXP JT
MATERIAL
EXIST CONC SLAB TO
REMAIN AND BE
PROTECTED
8" CMU BOND BM W/ #5
BAR CONT
8" CMU W/ HORIZ
MASONRY JT REINF
EVERY OTHER COURSE
AND #5 VERT REINF @
32" OC MAX-GROUT
CELLS SOLID AT VERT
REINF
CONC FTG W/ (2) #5
BARS CONT
EXIST 12" CMU WALL TO
REMAIN AND BE
PROTECTED
5" CONC SLAB W/ #5 @
12" OC EACH WAY.
SLOPE 1/4" PER FT
VOID FORM
#5 W/ STD HK @ 12" OC
#5 W/ STD HK @ 12"
OC-EMBED 6" INTO
EXIST CMU W/ HILTI
RE500 v3 ADHESIVE COMPACT SOIL TO 95%
MIN STANDARD
PROCTOR DENSITY
NEW ASPHALT PAVEMENT
AND SUBGRADE
AGGREGATE SHALL
MATCH EXIST
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 5:07pmDrawing name: U:\193807340\CAD\Dwg\193807340-A601.dwgXrefs:, 193807340-X1XA, 193807340-BDR, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A601 SCHEDULES AND DETAILSBPPARCHITECTBRUCE P. PAULSON20910
1 PARTIAL ROOF PLAN
0 4'8'16'
2 3
ROOF SLOPE
FIELD VERIFY
2
HIGH-TEMP SLNT ALL
AROUND BY ROOFING
MFR
SST CLAMP BY ROOFING
MFR
22 GA GALV MET RAIN
HOOD
18 GA GALV MET
COLLAR EXTENDS TO
BOTTOM OF MET ROOF
DECKING
MEMBRANE FLASHING
ADHERED TO GALV MET
COLLAR
2X TREATED WD BLKG
AND INSUL TO MATCH
EXIST INSUL THICKNESS
CUT EXIST MET ROOF
DECKING TO PROVIDE
1 1/2" MIN CLEARANCE
ALL AROUND
PROVIDE NEW SINGLE-
PLY MEMBRANE TO
MATCH EXIST MEMBRANE
AND MAINTAIN EXIST
ROOING SYSTEM
WARRANTY
EXIST MET ROOF
DECKING TO REMAIN
NEW HOT PIPE (180°F
OR ABOVE)1'-4"MIN2 HOT PIPE FLASHING DETAIL
0 4"8"1'-4"
DASHED LINES
INDICATE EXIST FLUE
AND THIMBLE TO BE
REMOVED
NEW INSUL AND COVER
BOARD TO MATCH EXIST
INSUL AND COVER
BOARD THICKNESS
NEW MET ROOF
DECKING TO MATCH
EXIST PROFILE AND
COVER EXIST HOLE-
PAINT TO MATCH EXIST
PROVIDE NEW SINGLE-
PLY MEMBRANE TO
MATCH EXIST MEMBRANE
AND MAINTAIN EXIST
ROOING SYSTEM
WARRANTY
EXIST MET ROOF
DECKING TO REMAIN
3 ROOF INFILL DETAIL
0 4"8"1'-4"
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/03/2025 - 9:04amDrawing name: U:\193807340\CAD\Dwg\193807340-A801.dwgXrefs:, 193807340-BDR, 193807340-XRXA, BPPTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025A801 ROOF PLAN AND DETAILSBPPARCHITECTBRUCE P. PAULSON20910
SE =SERVICE ENTRANCE PANELBOARD
=LIGHTING CONTROL PANELL
D =480/277 3∅
C =240/120 3∅
208/120 3∅=B
A =120/240 1∅
PP POWER PANELBOARD=
=LIGHTING AND APPLIANCE
BRANCH-CIRCUIT PANELBOARD
LP
GLASS MOUNTED GLASS
BREAK DETECTOR
GB
MD
GB
1
TVSS
a
M MANUAL MOTOR STARTER
EMERGENCY BALLAST
OVERLOAD
CONTROL SCHEMATIC SYM. (CONT)
TEMPERATURE SWITCH (CLOSES
TEMPERATURE SWITCH (OPENS
OR - ORANGE
CR
M
OL'S
TRANSFORMER
INDICATING LIGHT
OVERLOAD CONTACTS
CONTACTS
CONTACTS
ON RISING TEMP.)
ON RISING TEMP.)
ON RISING PRESSURE)
ON RISING PRESSURE)
ON RISING LEVEL)
ON RISING LEVEL)
R
* -
INDICATING LIGHT
A - AMBER
B - BLUE
RELAY
SOLENOID
TIMING RELAY
G - GREEN
GROUND
MANUAL STARTER
OR
C - CLEAR
LEVEL SWITCH (CLOSES
LEVEL SWITCH (OPENS
PRESSURE SWITCH (CLOSES
PRESSURE SWITCH (OPENS
NORMALLY OPEN
NORMALLY CLOSED
CONTROL CIRCUIT
MOTOR STARTER COIL AND
CURRENT TRANSFORMER
CONTROL SYSTEM OUTPUT
N - NEON
OP - OPAL
P - PURPLE
PUSH TO TEST
ON INCREASE IN FLOW)
ON INCREASE IN FLOW)
TIME DELAY CLOSING
TIME DELAY OPENING
TIME DELAY OPENING
TIME DELAY CLOSING
OPEN SWITCH WITH
CLOSED SWITCH WITH
OPEN SWITCH WITH
CLOSED SWITCH WITH
FLOW SWITCH (CLOSES
FLOW SWITCH (OPENS
LIMIT SWITCH
NORMALLY CLOSED
NORMALLY OPEN LIMIT
SWITCH - HELD CLOSED
CONTROL/KEY NOTES SYMBOLS
PUSHBUTTON
SWITCH
SWITCH - HELD OPEN
SELECTOR SWITCH
SELECTOR SWITCH
PUSHBUTTON
KEYNOTE
KEYNOTE
KEYNOTE
KEYNOTE
KEYNOTE
1
X
X
1
1
1
1
NORMALLY CLOSED
NORMALLY OPEN
THREE - POSITION
TWO - POSITION
NORMALLY CLOSED LIMIT
NORMALLY OPEN LIMIT
CONTROL SCHEMATIC SYMBOLS
KEYNOTE
CONTROL/MISC SYMBOLS
STATION - 48"AFF
STROBE - 80"AFF
F
F
MANUAL PULL
FIRE ALARM HORN/
DUCT SMOKE DETECTOR
SMOKE DETECTOR -
TAMPER SWITCHTS
FLOW SWITCHFS
FIRE ALARM
S
S
D
SMOKE DETECTOR -S
I
P
SMOKE DETECTOR -S
ER
DOOR HOLDERH
FIRE ALARM HORNF
H
FIRE ALARM BELLF
HEAT DETECTOR
FIREMANS TELEPHONE
ELEVATOR RECALL
IONIZATION
PHOTOELECTRIC
STROBE - 80"AFF
F
GLASS BREAK DETECTOR
DOOR CONTACTDC
MOTION DETECTOR
SECURITY SYMBOLS
HELP BUTTONHB
KEYPAD TYPE ARMINGKP
EMERGENCYET
ELECTRIC LOCKEL
ELECTRIC STRIKEES
REQUEST TO EXITR
CARD READER - 48"AFFCR
CCTV CAMERA -
CCTV CAMERA -
DATA GATHERING PANEL -
DGP
ACCESS CONTROL PANEL
ACP
SENSING DIRECTION
STATION - 48"AFF
(REX) MOTION SENSOR
TELEPHONE
FIXED MOUNT
PANT/TILT/ZOOM
BURGLAR ALARM
SENSING DIRECTION
WALL MOUNTED JUNCTION BOXJ
BUZZER
DOOR HOLDER
HORN
BELL
PLUG
F
CLOCK OUTLET MOUNT AT
AFF, OR AS NOTED ON DRAWINGS.
LEVEL (FLOAT) SWITCHL
FLOOD SWITCH
SURGE SUPPRESSER
PUSHBUTTON WITH
PUSHBUTTON STATION
SELECTOR SWITCH WITH
SELECTOR SWITCH
SS
D DAMPER
ILLUMINATED STOP
INDICATING LIGHT
CEILING MOUNTED JUNCTION BOX
FLOW METER
SOLENOID
LEVEL TRANSDUCER
J
S
L
F
S
T
P
FS
LS LIMIT SWITCH
FLOW SWITCH
PRESSURE SWITCH
SPEED SWITCH
TEMPERATURE SWITCH
FIRE ALARM SYMBOLS
TRANSIENT VOLTAGE
WELDING RECEPTACLE
WEATHERPROOF
CIRCUIT NUMBER
DUPLEX RECEPTACLE
GROUND FAULT TYPE
FLOOR MOUNTED
GFI
12
WP
CEILING PENDENT
POWER SYMBOLS
EMERGENCY POWER DUPLEX
DOUBLE DUPLEX
PLUG STRIP - LETTER
PEDESTAL MOUNTED
LPA1
EQUIPMENT TYPE
VOLTAGE
EQUIPMENT NUMBER
VOLTAGE:
EQUIPMENT TYPE:
PANELBOARD NAMING CONVENTION
TYPICAL UNLESS INDICATED OTHERWISE
J
PSA
CONDUIT RUN:
CONDUIT RUN: UNDER-
TVSS
LOAD BREAK
SINGLE THROW
DOUBLE THROW
WATTHOUR METER WITH
ENCLOSED FUSE CUTOUT
WATTHOUR METER
WATTMETER
VOLTMETER SWITCH
VOLTMETER
POWER FACTOR METER
DEMAND METER
AMMETER SWITCH
AMMETER
FUSE CUTOUT
STRESS CONE
RELAY (* RELAY NO.)
GENERATOR
LIGHTNING ARRESTER
TRANSFORMER
KEY INTERLOCK
CAPACITOR
MOTOR
CIRCUIT BREAKER
DRAW-OUT CIRCUIT
FUSE
DISCONNECTING FUSE
SWITCH AND FUSE
RESISTOR1
CURRENT TRANSFORMER
POTENTIAL TRANSFORMER
INCOMING LINE
POWER CIRCUIT BREAKER
OIL CIRCUIT BREAKER
ONE-LINE DIAGRAM
SYMBOLS
A
AS
DM
PF
VS
W
WH
WH
DR
RESISTOR2
K
M-
G-
BREAKER
INTERRUPTING SWITCH
DISCONNECTING SWITCH
DISCONNECTING SWITCH
DEMAND REGISTER
MM MULTI-FUNCTION METER
METERM
V
SURGE SUPPRESSER
EXIT/BATTERY PACK LIGHT
RECESSED WALLWASHER
RECESSED DOWNLIGHT
COVE LIGHT
TRACK LIGHTING
FLUORESCENT OR INCANDESCENT
LIGHTING SYMBOLS
WALL MOUNT FIXTURE
FLUORESCENT OR INCANDESCENT
FACE(S) ON WHICH
LETTERING APPEARS
WALL MOUNTED UNIT
(NO BRACKET = CEILING MOUNT)
INDICATES ARROW DIRECTION
FLUORESCENT FIXTURE
(IF ANY)
EXIT LIGHT
SWITCH DESIGNATION
FIXTURE TYPE
CIRCUIT NUMBER
MISCELLANEOUS FIXTURES
AUTOMATIC TRANSFER
SWITCH
(A.T.S)
FLOOR BOX
RECEPTACLE
RECEPTACLE
RECEPTACLE DROP
RECEPTACLE OUTLET
GROUND OR IN-SLAB
SURFACE MOUNT
DESIGNATES TYPE
POWER SYMBOLS (CONT)
SPECIAL PURPOSE RECEPTACLE
CEILING MOUNTED RECEPTACLE
D
IDS
WALL OR DESK MOUNTED
TELEPHONE AND INTERCOM SYMBOLS
IS INTERCOM SPEAKER
WITH HANDSET AND SPEAKER AMPLIFIERIHS
INTERCOM HANDSET STATION
IMS INTERCOM MASTER STATION
INTERCOM DOOR STATION - WALL MOUNTED
VOICE/DATA OUTLET
W WALL MOUNT TELEPHONE OUTLET
D
COMMUNICATIONS OUTLET
TC
CEILING POLE DROP
DATA COMMUNICATIONS OUTLET
POWER/DATA COMMUNICATIONS
FLOOR MOUNTED TELEPHONE OUTLET
FLOOR MOUNTED DATA
TELEPHONE TERMINAL CABINET
TELEPHONE OUTLET
CIRCUIT NUMBER
DUPLEX RECEPTACLE
ISOLATES GROUND
TRANSIENT VOLTAGE SURGE SUPPRESSION
SPLIT WIRE RECEPTACLE
DOUBLE POLE SWITCH
THREE-WAY SWITCH
DIMMER SWITCH
SINGLE POLE SWITCH
SWITCH AND PILOT LIGHT
FOUR-WAY SWITCH
SWITCH DESIGNATION
RECEPTACLE PANEL
MOTOR 1 PHASE
MOTOR 3 PHASE
LIGHTING PANEL
a
2
3
4
D
K
P
x
OCCUPANCY SENSOR (CEILING MOUNTED)xC
W
DISCONNECT SWITCH
FUSED DISCONNECT SWITCH
B WALL MOUNTED CIRCUIT BREAKER
COMBINATION STARTER DISCONNECT
DISTRIBUTION PANEL
F
METER SOCKET
REMOTE CONNECTION FOR CD / TAPE PLAYER
MICROPHONE RECEPTACLE
WITH VOLUME CONTROL
OCCUPANCY SENSOR (WALL MOUNTED)
WP WG
*
MOUNTING HEIGHT
CEILING SURFACE MOUNTED
MOUNTING HEIGHT:
X
CEILING RECESSED MOUNTED
PENDANT MOUNTED AT X" A.F.F.
WALL MOUNTED AT X" A.F.F.X
KEY OPERATED SWITCH
F
(WP-WEATHERPROOF)
(WG-WIRE GUARD)
CONDUIT TAGXX
TR
EMERGENCY STOP SWITCHE
S
I/P
SMOKE DETECTOR - DUAL SENSOR
IONIZATION & PHOTOELECTRIC
S
H
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 3:23pmDrawing name: U:\193807340\CAD\Dwg\193807340-E001.dwgXrefs:, 193807340-BDRTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E001 ELECTRICAL SYMBOL LISTAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078
1 PARTIAL MAIN LEVEL DEMOLITION LIGHTING PLAN
0 4'8'16'
WASH
BAY
101
MECHANICS
102
TOOLS
103PARTS
ROOM
104
OFFICE
105
TOILET
106
UP UPf
A
A A
C
BBB
CC
D
CCC
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:54pmDrawing name: U:\193807340\CAD\Dwg\193807340-E201.dwgXrefs:, 193807340-X1XA, 193807340-BDR, 193807340-X1XLTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E201 PARTIAL MAIN LEVEL DEMOLITION LIGHTING PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING LIGHT SWITCHES SHALL BE RECONFIGURED FOR CONTROLS AS
REQUIRED SHOWN ON E202 AND E204.
EXISTING LED STRIP LIGHT FIXTURE TYPICAL OF THREE (3) SHALL BE
REMOVED, SALVAGED, AND RELOCATED AS SHOWN ON E202.
EXISTING FLUORESCENT VAPOR TIGHT FIXTURE TYPICAL OF SIX (6) SHALL
BE REMOVED, SALVAGED, AND RELOCATED AS SHOWN ON E202.
EXISTING EMERGENCY LIGHTING UNIT SHALL BE REMOVED, SALVAGED,
AND RELOCATED AS SHOWN ON E202.
KEYED NOTES:
A.
B.
C.
D.
*
EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED
EXISTING TO REMAIN.
ELECTRICAL SHOWN DARK AND DASHED SHALL BE REMOVED AS NOTED.
CONTRACTOR SHALL REMOVE WIRING BACK TO LAST EXISTING ELECTRICAL
TO REMAIN. CONDUIT AND BOXES MAY REMAIN AND BE USED IF IN GOOD
CONDITION AND WHERE IT DOES NOT INTERFERE WITH THE NEW WORK.
KEYED NOTES:
1.
2.
1 PARTIAL RENOVATED MAIN LEVEL LIGHTING PLAN
0 4'8'16'
UP UPUPUPfUPUP
34
3
4 4
4 4
A
A A
C BBBCC
D
CCC
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:57pmDrawing name: U:\193807340\CAD\Dwg\193807340-E202.dwgXrefs:, 193807340-BDR, 193807340-XSNA, 193807340-X1XL, 193807340-X1NL, 193807340-X1NATHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E202 PARTIAL RENOVATED MAIN LEVEL LIGHTING PLANMTF
MTF
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING LIGHT SWITCHES SHALL BE RECONFIGURED AND NEW LIGHT
SWITCHES SHALL BE PROVIDED AS SHOWN IN ROOM 101-WASH BAY TO
CONTROL ALL THE LIGHTING IN THE WASH BAY. LIGHTING IN
102-MECHANICS SHALL BE CONSIDERED EXISTING TO REMAIN. EXISTING
SWITCHES SHALL BE CONSIDERED EXISTING TO REMAIN. THE FOUR (4)
NEW SWITCHES SHOWN SHALL BE RECONFIGURED TO CONTROL THE TWO
CONTROL ZONES IN THE MACHANICS ROOM BY BEING WIRED INTO THE
EXISTING SWITCHES.
EXISTING LED STRIP LIGHT FIXTURE TYPICAL OF THREE (3) SHALL BE
REMOVED, SALVAGED, AND RELOCATED AS SHOWN. FIXTURES SHALL BE
FED FROM EXISTING LIGHT FIXTURE AS SHOWN AND CONTROLLED WITH
THE EXISTING LIGHT FIXTURE. PROVIDE CONDUIT AND WIRE AS REQUIRED
TO FEED LIGHTING UNIT.
EXISTING FLUORESCENT VAPOR TIGHT FIXTURE TYPICAL OF SIX (6) SHALL
BE REMOVED, SALVAGED, AND RELOCATED AS SHOWN. FIXTURES SHALL BE
FED FROM EXISTING LIGHT FIXTURE AS SHOWN AND CONTROLLED WITH
THE EXISTING LIGHT FIXTURE. PROVIDE CONDUIT AND WIRE AS REQUIRED
TO FEED LIGHTING UNIT.
EXISTING EMERGENCY LIGHTING UNIT SHALL BE REMOVED, SALVAGED,
AND RELOCATED AS SHOWN. PROVIDE CONDUIT AND WIRE AS REQUIRED
TO FEED EMERGENCY LIGHTING UNIT.
KEYED NOTES:*
EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED
EXISTING TO REMAIN.
MECHANICS ROOM 102 AND WASH ROOM 101 ARE CLASS 1, DIVISION 2
HAZARDOUS LOCATIONS UP TO 18" ABOVE THE FLOOR AS DEFINED IN
ARTICLE 511 OF THE NATIONAL ELECTRICAL CODE. PROVIDE RIGID STEEL
CONDUIT AND SEAL OFF FITTINGS AS REQUIRED FOR ALL CONDUIT UNDER/
IN FLOOR.
KEYED NOTES:
1.
A.
B.
C.
D.
2.
1 PARTIAL MEZZANINE LEVEL DEMOLITION LIGHTING PLAN
0 4'8'16'
DN DN
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:57pmDrawing name: U:\193807340\CAD\Dwg\193807340-E203.dwgXrefs:, 193807340-BDR, 193807340-X2XA, 193807340-X2XLTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E203 PARTIAL MEZZANINE LEVEL DEMOLITION LIGHTING PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED
EXISTING TO REMAIN.
ELECTRICAL SHOWN DARK AND DASHED SHALL BE REMOVED AS NOTED.
CONTRACTOR SHALL REMOVE WIRING BACK TO LAST EXISTING ELECTRICAL
TO REMAIN. CONDUIT AND BOXES MAY REMAIN AND BE USED IF IN GOOD
CONDITION AND WHERE IT DOES NOT INTERFERE WITH THE NEW WORK.
KEYED NOTES:
1.
2.
1 PARTIAL RENOVATED MEZZANINE LEVEL LIGHTING PLAN
0 4'8'16'
DN DN
MEZZANINE
201
A A
B
A
A
A A A A A A A
A
B B B B
B B B B B
B B B B B
B B B B B
B B
A
B
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:58pmDrawing name: U:\193807340\CAD\Dwg\193807340-E204.dwgXrefs:, 193807340-BDR, 193807340-X2NA, 193807340-X2NL, 193807340-X2XLTHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E204 PARTIAL RENOVATED MEZZANINE LEVEL LIGHTING PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078PROVIDE NEW FIXTURE TYPE CA1 TYPICAL OF TWO (2). NEW FIXTURES
SHALL BE FED FROM THE EXISTING FIXTURE AS SHOWN. FIXTURE SHALL BE
CONTROLLED WITH THE EXISTING FIXTURE. PROVIDE NEW CONDUIT AND
WIRE AS REQUIRED TO FEED FIXTURE.
KEYED NOTES:*
EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED
EXISTING TO REMAIN.
FIXTURES LOCATED IN 102-MECHANICS SHALL BE CONTROLLED WITH
EXISTING LIGHT SWITCHES SHOWN ON E202.
MECHANICS ROOM 102 AND WASH ROOM 101 ARE CLASS 1, DIVISION 2
HAZARDOUS LOCATIONS UP TO 18" ABOVE THE FLOOR AS DEFINED IN
ARTICLE 511 OF THE NATIONAL ELECTRICAL CODE. PROVIDE RIGID STEEL
CONDUIT AND SEAL OFF FITTINGS AS REQUIRED FOR ALL CONDUIT UNDER/
IN FLOOR.
KEYED NOTES:
A.
1.
2.
3.
1 PARTIAL MAIN LEVEL DEMOLITION POWER PLAN
0 4'8'16'
WASH
BAY
101
MECHANICS
102
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
UP UP
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
EXISTING PRESSURE WASHER TO BE
RELOCATED AS SHOWN ON E302.
EXISTING 60A NEMA 3R DISCONNECT TO BE RELOCATED.
1.25"C-4#4,1#8G TO EXISTING PANELBOARD
PANELBOARD PP50. REMOVE CONDUIT AND WIRE AS
REQUIRED TO FEED THE RELOCATED PRESSURE WASHER
AND ASSOCIATED DISCONNECT AS SHOWN ON E302.
GFCI
PP50-16
GFCI
PP50-14
GFCI
PP50-12
GFCI
PP50-14
EXISTING WELDER
RECEPTACLE NEMA 10-50R
FED FROM PP50-39,41.
TO REMAIN.
A
B
C
D
C
E F G
C C
A
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:58pmDrawing name: U:\193807340\CAD\Dwg\193807340-E301.dwgXrefs:, 193807340-X1XA, 193807340-BDR, 193807340-X1XETHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E301 PARTIAL MAIN LEVEL DEMOLITION POWER PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING WELDER RECEPTACLE NEMA 10-50R. FED FROM PP50-39,41. RECEPTACLE SHALL BE REMOVED AND RELOCATED
AS SHOWN ON E302.
EXISTING 1"C-2#6,1#6G TO PP50 SHALL BE REMOVED BACK TO LAST EXISTING DEVICE TO REMAIN TO FEED THE WELDER
RECEPTACLE AT ITS RELOCATED LOCATION AS SHOWN ON E302.
EXISTING RECEPTACLE SHALL BE RELOCATED. REMOVE THE EXISTING CONDUIT AND WIRE BACK TO LAST EXISTING
DEVICE TO REMAIN TO FEED THE RECEPTACLE AT ITS RELOCATED LOCATION AS SHOWN ON E302.
EXISTING BRAKE RECEPTACLE NEMA 10-50R. FED FROM PP50-31,33. RECEPTACLE AND ASSOCIATED CONDUIT AND WIRE
SHALL BE REMOVED BACK TO LAST EXISTING ELECTRICAL TO REMAIN.
EXISTING DRILL PRESS RECEPTACLE NEMA 6-20R. RECEPTACLE AND ASSOCIATED CONDUIT AND WIRE SHALL BE
REMOVED BACK TO LAST EXISTING ELECTRICAL TO REMAIN.
EXISTING MUFFLER CENTER RECEPTACLE NEMA 10-60R. RECEPTACLE AND ASSOCIATED CONDUIT AND WIRE SHALL BE
REMOVED BACK TO LAST EXISTING ELECTRICAL TO REMAIN.
EXISTING IRON WORKER RECEPTACLE NEMA 10-60R. FED FROM PP50-34,36. RECEPTACLE AND ASSOCIATED CONDUIT
AND WIRE SHALL BE REMOVED BACK TO LAST EXISTING ELECTRICAL TO REMAIN.
KEYED NOTES:*
EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED EXISTING TO REMAIN.
ELECTRICAL SHOWN DARK AND DASHED SHALL BE REMOVED AS NOTED. CONTRACTOR SHALL REMOVE WIRING BACK TO
LAST EXISTING ELECTRICAL TO REMAIN. CONDUIT AND BOXES MAY REMAIN AND BE USED IF IN GOOD CONDITION AND
WHERE IT DOES NOT INTERFERE WITH THE NEW WORK.
KEYED NOTES:
1.
2.
A.
B.
C.
D.
E.
F.
G.
1 PARTIAL RENOVATED MAIN LEVEL POWER PLAN
0 4'8'16'
TOOLS
103
PARTS
ROOM
104
OFFICE
105
TOILET
106
EXISTING PRESSURE WASHER TO BE RELOCATED AS
SHOWN ON E302.
EXISTING 60A NEMA 3R DISCONNECT TO BE RELOCATED.
1.25"C-4#4,1#8G TO EXISTING PANELBOARD
PANELBOARD PP50. REMOVE CONDUIT AND WIRE AS
REQUIRED TO FEED THE RELOCATED PRESSURE WASHER
AND ASSOCIATED DISCONNECT AS SHOWN ON E302.
1"C-2#6,1#6G
TO PP50
WELDER RECEPTACLE
PP50-39,41
NEMA 10-50R
GFCI
PP50-12
PP50-14
GFCI
PP50-14
GFCI
PP50-16
WELDER
RECEPTACLE
PP50-39,41
NEMA 10-50R
EXISTING WELDER
RECEPTACLE NEMA 10-50R
FED FROM PP50-39,41.
TO REMAIN.
TWO (2) DUPLEX RECEPTACLES FOR HOIST CHARGER POWER.
PROVIDE 1"C-2#12,1#12G FROM EACH RECEPTACLE TO
PANELBOARD AND PROVIDE TWO 20A, 120V CIRCUIT
BREAKERS TO FEED THE TWO RECEPTACLES FROM
DEDICATED CIRCUITS. COORDINATE LOCATION OF DUPLEX
RECEPTACLES WITH OWNER PRIOR TO INSTALLATION TO
COORDINATE WITH HOISTS.
PP50-16
GFCI
GFCI
GFCIGFCI
PP50-12
GFCI
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:59pmDrawing name: U:\193807340\CAD\Dwg\193807340-E302.dwgXrefs:, 193807340-BDR, 193807340-X1NE, 193807340-X1NA, 193807340-X1XETHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E302 PARTIAL RENOVATED MAIN LEVEL POWER PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED EXISTING TO REMAIN.
MECHANICS ROOM 102 AND WASH ROOM 101 ARE CLASS 1, DIVISION 2 HAZARDOUS
LOCATIONS UP TO 18" ABOVE THE FLOOR AS DEFINED IN ARTICLE 511 OF THE NATIONAL
ELECTRICAL CODE. PROVIDE RIGID STEEL CONDUIT AND SEAL OFF FITTINGS AS REQUIRED
FOR ALL CONDUIT UNDER/ IN FLOOR.
KEYED NOTES:
1.
2.
1 PARTIAL MEZZANINE LEVEL DEMOLITION POWER PLAN
0 4'8'16'DDEXISTING WELDING HOOD WITH A 3/4HP, 120V MOTOR. THE
EXISTING MOTOR SHALL BE REMOVED AND REPLACED WITH A
NEW 1HP MOTOR. ELECTRICAL CONTRACTOR SHALL MAKE ALL
REQUIRED DISCONNECTIONS. THE EXISTING CONDUIT AND
WIRE SHALL BE CONSIDERED EXISTING TO REMAIN. THE
EXISTING CIRCUIT BREAKER SHALL BE REMOVED AND
REPLACED WITH A 30A, 120V, SINGLE POLE BREAKER
MATCHING THE EXISTING BREAKER TYPE.
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 4:59pmDrawing name: U:\193807340\CAD\Dwg\193807340-E303.dwgXrefs:, 193807340-BDR, 193807340-X2XA, 193807340-X2XE, 193807340-X2NM, 193807340-X2NATHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E303 PARTIAL MEZZANINE LEVEL DEMOLITION POWER PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED EXISTING TO REMAIN.
ELECTRICAL SHOWN DARK AND DASHED SHALL BE REMOVED AS NOTED. CONTRACTOR SHALL REMOVE WIRING BACK TO
LAST EXISTING ELECTRICAL TO REMAIN. CONDUIT AND BOXES MAY REMAIN AND BE USED IF IN GOOD CONDITION AND
WHERE IT DOES NOT INTERFERE WITH THE NEW WORK.
KEYED NOTES:
1.
2.
1 PARTIAL RENOVATED MEZZANINE LEVEL POWER PLAN
0 4'8'16'DD1"C-2#12,1#12G TO EXISTING
PANELBOARD PP50. PROVIDE 20A,
120V, SINGLE PHASE BREAKER IN
EXISTING PANELBOARD.IH4
M
1"C-3#12,1#12G TO EXISTING
PANELBOARD. PROVIDE 20A,
480V, THREE PHASE BREAKER
IN EXISTING PANELBOARD.
EF4
EXISTING WELDING HOOD WITH A 3/4HP, 120V MOTOR. THE
EXISTING MOTOR SHALL BE REMOVED AND REPLACED WITH A
NEW 1HP MOTOR. ELECTRICAL CONTRACTOR SHALL MAKE ALL
REQUIRED DISCONNECTIONS. THE EXISTING CONDUIT AND
WIRE SHALL BE CONSIDERED EXISTING TO REMAIN. THE
EXISTING CIRCUIT BREAKER SHALL BE REMOVED AND
REPLACED WITH A 30A, 120V, SINGLE POLE BREAKER
MATCHING THE EXISTING BREAKER TYPE.
SHEET NUMBER
DATENO
SURVEY
APPROVED
DESIGNED
DRAWN
PROJ. NO.WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISIONI HEREBY CERTIFY THAT THIS PLAN, SPECIFICATION, OR REPORTAND THAT I AM A DULY LICENSEDUNDER THE LAWS OF THE STATE OF PRINT NAME: SIGNATURE:DATE:LIC. NO.REVISION
CHECKED
Plot Date: 03/04/2025 - 5:00pmDrawing name: U:\193807340\CAD\Dwg\193807340-E304.dwgXrefs:, 193807340-BDR, 193807340-X2XA, 193807340-X2NETHE CONTRACTOR SHALL VERIFY AND BE RESPONSIBLE FOR ALL DIMENSIONS. DO NOT SCALE THEDRAWING - ANY ERRORS OR OMISSIONS SHALL BE REPORTED TO STANTEC WITHOUT DELAY.THE COPYRIGHTS TO ALL DESIGNS AND DRAWINGS ARE THE PROPERTY OF STANTEC. REPRODUCTIONOR USE FOR ANY PURPOSE OTHER THAN THAT AUTHORIZED BY STANTEC IS FORBIDDEN.COTTAGE GROVE, MINNESOTAPUBLIC WORKS FACILITY MECHANICS SHOP REMODEL193807340733 Marquette Avenue, Suite 1000Minneapolis, MN 55402www.stantec.comMINNESOTAFEBRUARY 27, 2025E304 PARTIAL RENOVATED MEZZANINE LEVEL POWER PLANAM
MTF/AM
MTF
MTFPROFESSIONAL ENGINEERMICHAEL T. FITZPATRICK53078EXISTING ELECTRICAL SHOWN GRAY SCALE SHALL BE CONSIDERED EXISTING
TO REMAIN.
MECHANICS ROOM 102 AND WASH ROOM 101 ARE CLASS 1, DIVISION 2
HAZARDOUS LOCATIONS UP TO 18" ABOVE THE FLOOR AS DEFINED IN ARTICLE
511 OF THE NATIONAL ELECTRICAL CODE. PROVIDE RIGID STEEL CONDUIT AND
SEAL OFF FITTINGS AS REQUIRED FOR ALL CONDUIT UNDER/ IN FLOOR.
KEYED NOTES:
1.
2.
1
City Council Action Request
7.L.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title 2025 Traffic Counting Program – Professional Services Agreement
Staff Recommendation Approve the Professional Services Agreement with Quality Counts
LLC for the 2025 Traffic Counting Program.
Budget Implication $8,250.00 - Streets and Engineering Funds
Attachments 1. Traffic Counting Program CC Memo
2. Traffic Counting Program Agreement for Professional Services
To: Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From: Genevieve Tester, EIT, Graduate Engineer
Date: March 4, 2025
Re: 2025 Traffic Counting Program – Professional Services Agreement
Background
Traffic counting is an important municipal responsibility to understand traffic patterns,
determine street system capacity, aid in planning and design of roadway infrastructure, and
gauge the change in traffic over time.
Annually, the City of Cottage Grove is required to submit traffic counting data in the form of
traffic volume counts to the Minnesota Department of Transportation “MnDOT”. The State
keeps a database of current traffic volume counts on a four-year cycle. Due to the more rapid
development of Cottage Grove, the City’s program operates on a two -year cycle—the north
half of the City is counted in even years and the south half is counted in odd years.
Up until 2025, MnDOT has allowed a manual-type method of taking and submitting data.
Public Works staff has collected and submitted all data in -house. In 2025, the MnDOT
submission requirements have changed to only allow timestamped data collection which
requires equipment beyond what the City owns and uses for traffic counting. As MnDOT and
the City make this transition to a new system, the City is proposing to hire a consultant to take
Cottage Grove’s 2025 traffic counts.
Discussion
The City solicited a proposal from Quality Counts LLC and is recommending City Council
approve the Professional Services Agreement. The City also worked with Bolton & Menk and
Stantec to provide proposals, however they ultimately would have worked with Quality Counts
to do the field work. The cost of the traffic counting service amounts to $8,250.00 and shall be
funded through the streets and engineering funds. Quality Counts LLC will directly submit the
data to MnDOT while providing a report to the City fo r record keeping and understanding.
It is expected that a small percentage of traffic volume counts are flagged by MnDOT upon
submission and will require a recount. The City plans to purchase three sets of updated traffic
counting equipment, using the Streets fund, to perform the recounts in-house. This will
introduce City staff to the new product and process, with the intent of someday bringing the
annual traffic counting program back in-house.
Recommendation
It is recommended that the City Council approve the Professional Services Agreement with
Quality Counts LLC for the 2025 Traffic Counting Program.
1
AGREEMENT FOR PROFESSIONAL SERVICES
2025 Traffic Counting Program
THIS AGREEMENT (“Agreement”) is made and executed this ___ day of ____________, 20__,
by and between the City of Cottage Grove, 12800 Ravine Parkway South, Cottage Grove,
Minnesota 55016, (“City”) and Quality Counts LLC, 15615 SW 74th Avenue Suite 100 Tigard,
OR 97224 (“Consultant”).
WHEREAS, the City has accepted the proposal of the Consultant for certain professional services;
and
WHEREAS, Consultant desires to perform the services for the City under the terms and conditions
set forth in this Agreement.
NOW, THEREFORE, in consideration of the mutual consideration contained herein, it is hereby
agreed as follows:
1. SERVICES.
a. City agrees to engage Consultant as an independent contractor for the purpose of
performing certain professional Services (“Services”), as defined in the following
documents:
i. An estimate dated 3/4/2025 incorporated herein as Exhibit A.
ii. Special Provisions incorporated herein as Exhibit B.
(Hereinafter “Exhibits”).
iii. Where the terms and conditions of this Agreement and those terms and
conditions included in the Exhibits specifically conflict, the terms of this
Agreement shall apply.
b. Consultant covenants and agrees to provide the Services to the satisfaction of the
City in a timely fashion, as set forth in the Exhibits, subject to Section 7 of this
Agreement.
c. Consultant agrees to comply with all federal, state, and local laws and ordinances
applicable to the Services to be performed under this Agreement. Consultant
represents and warrants that it has the requisite training, skills, and experience
necessary to provide the Services and is appropriately licensed and has obtained all
permits from all applicable agencies and governmental entities.
2
2. PAYMENT.
a. City agrees to pay and Consultant agrees to receive and accept payment for Services
as set forth in the Exhibits.
b. Any changes in the scope of the work of the Services that may result in an increase
to the compensation due the Consultant shall require prior written approval by the
authorized representative of the City or by the City Council. The City will not pay
additional compensation for Services that do not have prior written authorization.
c. Consultant shall submit itemized bills for Services provided to City on a monthly
basis. Bills submitted shall be paid in the same manner as other claims made to
City.
3. TERM. The term of this Agreement is identified in the Exhibits. This Agreement may be
extended upon the written mutual consent of the parties for such additional periods as they
deem appropriate, and upon the same terms and conditions as stated herein.
4. TERMINATION.
a. Termination by Either Party. This Agreement may be terminated by either party
upon thirty (30) days’ written notice delivered to the other party to the addresses
listed in Section 13 of this Agreement. Upon termination under this provision, if
there is no default by the Consultant, Consultant shall be paid for Services rendered
and reimbursable expenses incurred until the effective date of termination.
b. Termination Due to Default. This Agreement may be terminated by either party upon
written notice in the event of substantial failure by the other party to perform in
accordance with the terms of this Agreement. The non-performing party shall have
fifteen (15) calendar days from the date of the termination notice to cure or to submit
a plan for cure that is acceptable to the other party.
5. SUBCONTRACTORS. Consultant shall not enter into subcontracts for any of the Services
provided for in this Agreement without the express written consent of the City, unless
specifically provided for in the Exhibits. Consultant shall pay any subcontractor involved
in the performance of this Agreement within the ten (10) days of the Consultant’s receipt
of payment by the City for undisputed services provided by the subcontractor.
6. STANDARD OF CARE. In performing its Services, Consultant will use that degree of
care and skill ordinarily exercised, under similar circumstances, by reputable members of
its profession in the same locality at the time the Services are provided. No warranty,
express or implied, is made or intended by Consultant’s undertaking herein or its
performance of Services.
3
7. DELAY IN PERFORMANCE. Neither City nor Consultant shall be considered in default of
this Agreement for delays in performance caused by circumstances beyond the reasonable
control of the nonperforming party. For purposes of this Agreement, such circumstances
include, but are not limited to, abnormal weather conditions; floods; earthquakes; fire;
epidemics; war, riots, and other civil disturbances; strikes, lockouts, work slowdowns, and
other labor disturbances; sabotage; judicial restraint; and inability to procure permits, licenses
or authorizations from any local, state, or federal agency for any of the supplies, materials,
accesses, or services required to be provided by either City or Consultant under this
Agreement. If such circumstances occur, the nonperforming party shall, within a reasonable
time of being prevented from performing, give written notice to the other party describing the
circumstances preventing continued performance and the efforts being made to resume
performance of this Agreement. Consultant will be entitled to payment for its reasonable
additional charges, if any, due to the delay.
8. CITY’S REPRESENTATIVE. The City has designated Genevieve Tester, EIT, Graduate
Engineer to act as the City’s representative with respect to the Services to be performed
under this Agreement. He or she shall have complete authority to transmit instructions,
receive information, interpret, and define the City’s policy and decisions with respect to
the Services covered by this Agreement.
9. PROJECT MANAGER AND STAFFING. The Consultant has designated Dan Franz,
Director of Operations to be the primary contacts for the City in the performance of the
Services. They shall be assisted by other staff members as necessary to facilitate the
completion of the Services in accordance with the terms established herein. Consultant may
not remove or replace these designated staff without the approval of the City.
10. INDEMNIFICATION.
a. Consultant and City each agree to indemnify, and hold harmless each other, its agents
and employees, from and against legal liability for all claims, losses, damages, and
expenses to the extent such claims, losses, damages, or expenses are caused by its
negligent acts, errors, or omissions. In the event claims, losses, damages, or expenses
are caused by the joint or concurrent negligence of Consultant and City, they shall be
borne by each party in proportion to its own negligence.
b. Consultant shall indemnify City against legal liability for damages arising out of
claims by Consultant’s employees. City shall indemnify Consultant against legal
liability for damages arising out of claims by City’s employees.
11. INSURANCE. During the performance of the Services under this Agreement, Consultant
shall maintain the following insurance:
a. General Liability Insurance, with a limit of $2,000,000 for any number of claims
arising out of a single occurrence.
4
b. Professional Liability Insurance, with a limit of $2,000,000 for any number of
claims arising out of a single occurrence.
c. Workers’ Compensation Insurance in accordance with statutory requirements.
d. Automobile Liability Insurance, with a combined single limit of $2,000,000.
Consultant shall furnish the City with certificates of insurance, which shall include a
provision that such insurance shall not be canceled without written notice to the City. The
City shall be named as an additional insured on the General Liability Insurance policy.
12. OWNERSHIP OF DOCUMENTS. Professional documents, drawings, and specifications
prepared by the Consultant as part of the Services shall become the property of the City
when Consultant has been compensated for all Services rendered, provided, however, that
Consultant shall have the unrestricted right to their use. Consultant shall retain its rights in
its standard drawing details, specifications, databases, computer software, and other
proprietary property. Rights to proprietary intellectual property developed, utilized, or
modified in the performance of the Services shall remain the property of the Consultant.
13. NOTICES. Notices shall be communicated to the following addresses:
If to City: City of Cottage Grove
12800 Ravine Parkway South
Cottage Grove, MN 55016
Attention: City Administrator
Or emailed: jlevitt@cottagegrovemn.gov
If to Consultant: Quality Counts LLC
15615 SW 74th Avenue Suite 100
Tigard, OR 97224
Attention: Dan Franz, Director of Operations
Or emailed: dfranz@qualitycounts.net
14. INDEPENDENT CONTRACTOR STATUS. All services provided by Consultant, its
officers, agents and employees pursuant to this Agreement shall be provided as employees
of Consultant or as independent contractors of Consultant and not as employees of the City
for any purpose.
15. GENERAL PROVISIONS.
a. Assignment. This Agreement is not assignable without the mutual written
agreement of the parties.
5
b. Waiver. A waiver by either City or Consultant of any breach of this Agreement shall
be in writing. Such a waiver shall not affect the waiving party’s rights with respect to
any other or further breach.
c. Governing Law. This Agreement shall be construed in accordance with the laws of
the State of Minnesota and any action must be venued in Washington County
District Court.
d. Amendments. Any modification or amendment to this Agreement shall require a
written agreement signed by both parties.
e. Severability. If any term of this Agreement is found be void or invalid, such
invalidity shall not affect the remaining terms of this Agreement, which shall
continue in full force and effect.
f. Data Practices Compliance. All data collected by the City pursuant to this
Agreement shall be subject to the Minnesota Government Data Practices Act,
Minnesota Statutes, Chapter 13.
g. Entire Agreement. This Agreement constitutes the entire agreement of the parties
and supersedes all prior communications, understandings and agreements relating
to the subject matter hereof, whether oral or written.
[The remainder of this page is intentionally left blank]
6
CITY OF COTTAGE GROVE
By:
Myron Bailey, Mayor
By:
Tamara Anderson, City Clerk
Date:
7
CONSULTANT
Signature:
Name:
Its:
Date:
ESTIMATE
MSP:MN
BILL TO :City of Cottage Grove
12800 Ravine Parkway South
Cottage Grove,MN 55016
(651) 458-2829
CLIENT PROJECT # :ESTIMATE DATE : 3/4/2025 ORDER DATE : 2/6/2025
ORDER No PROJECT NAME PAYMENT TERMS ORDER BY
169160 MnDOT - 2025 - Cottage Grove, MN PWP Genevieve Tester
QTY DESCRIPTION RATE TOTAL
55 Bi-Directional 1-3 Lanes-Volume $150.00 $8,250.00
55 Location(s) for time period(s): 2 Days (Volume)
-1 - 37318 - Kimbro Ave S north of E POINT DOUGLAS RD S, Cottage Grove, MN
-3 - 37326 - 80th St S east of CSAH19 (KEATS AVE S), Cottage Grove, MN
-4 - 37327 - 80th St S west of CSAH19 (KEATS AVE S), Cottage Grove, MN
-5 - 37331 - Jamaica Ave S south of MSAS102 (80th ST S), Cottage Grove, MN
-6 - 37332 - 80th St S east of MSAS110 (JAMAICA AV), Cottage Grove, MN
-7 - 37333 - 80th St S west of MSAS110 (JAMAICA AV), Cottage Grove, MN
-8 - 37337 - Jamaica Ave S north of MSAS108 (100th ST S), Cottage Grove, MN
-9 - 37338 - 100th St S west of MSAS110 (JAMAICA AVE S), Cottage Grove, MN
-10 - 37339 - 95th St S west of MSAS110 (JAMAICA AVE S), Cottage Grove, MN
-11 - 37340 - E Point Douglas Rd S west of MSAS110 (JAMAICA AVE S), Cottage
Grove, MN
-12 - 37341 - E Point Douglas Rd S northwest of 90th ST S, Cottage Grove, MN
-13 - 37342 - Grey Cloud Tr north of MSAS106 (103rd ST S), Cottage Grove, MN
-14 - 37343 - 103rd St S south of MSAS107 (HADLEY AVE S), Cottage Grove, MN
-16 - 37345 - Hadley Ave S west of MSAS108 (100th ST S), Cottage Grove, MN
-17 - 37346 - Hadley Ave S south of 90th ST S, Cottage Grove, MN
-18 - 37347 - Hadley Ave S north of 85th ST S, Cottage Grove, MN
-19 - 37348 - Hadley Ave S southeast of CSAH39 (80TH ST/GRANGE BLVD), Cottage
Grove, MN
-20 - 37349 - 80th St S west of MSAS112 (E PT DOUGLAS RD), Cottage Grove, MN
-21 - 37350 - 80th St S east of MSAS112 (E PT DOUGLAS RD), Cottage Grove, MN
-22 - 37357 - E Point Douglas Rd S northwest of HYDE AV, Cottage Grove, MN
-23 - 37358 - E Point Douglas Rd S southeast of MSAS112 (E PT DOUGLAS RD),
Cottage Grove, MN
-24 - 37359 - E Point Douglas Rd S south of MSAS102 (80th ST S), Cottage Grove,
MN
-25 - 37360 - 80th St S west of MSAS101 (HINTON AVE S), Cottage Grove, MN
Page 1 of 3Generated on 03/04/2025 10:31 AM
Page 1 of 3
-26 - 37361 - 80th St S east of MSAS101 (HINTON AVE S), Cottage Grove, MN
-27 - 37363 - 80th St east of IDEAL AVE S, Cottage Grove, MN
-28 - 39272 - Hillside Tr west of MSAS110 (JAMAICA AV), Cottage Grove, MN
-29 - 39273 - E Point Douglas Rd S east of MSAS110 (JAMAICA AV), Cottage Grove,
MN
-30 - 39274 - 95th St S east of MSAS107 (HADLEY AV), Cottage Grove, MN
-31 - 39275 - E Point Douglas Rd S west of CSAH19 (INN0VATION RD), Cottage
Grove, MN
-32 - 59722 - Hillside Tr north of MSAS112 (E PT DOUGLAS RD S), Cottage Grove,
MN
-33 - 59723 - Jamaica Ave S south of MSAS114 (HILLSIDE TR), Cottage Grove, MN
-34 - 61677 - 103rd St S east of MSAS 105 (GREY CLOUD TRAIL) & east of BAILEY
LOT 6 DRIVE, Cottage Grove, MN
-35 - 68608 - 90th St S west of INWOOD AVE S, Cottage Grove, MN
-36 - 68609 - Grey Cloud Island Dr S northeast of GREY CLOUDTR, Cottage Grove,
MN
-37 - 68610 - Grey Cloud Tr south of 103RD ST S, Cottage Grove, MN
-38 - 68611 - 100th St S west of CR19A (INNOVATION RD), Cottage Grove, MN
-39 - 68612 - 85th St S west of MSAS107 (HADLEY AVE S), Cottage Grove, MN
-40 - 68613 - Grange Blvd S southwest of MSAS107 (HADLEY AVE S), Cottage Grove,
MN
-41 - 68614 - Hyde Ave S north of MSAS114 (HILLSIDE TR), Cottage Grove, MN
-42 - 68618 - 100th St S east of GLENDENNING AVE S, Cottage Grove, MN
-43 - 68860 - 90th St S west of CSAH19 (KEATS AVE S), Cottage Grove, MN
-44 - 68861 - Ravine Pkwy east of CSAH19 (KEATS AVE S), Cottage Grove, MN
-45 - 68862 - 90th St S east of MSAS110 (JAMAICA AV), Cottage Grove, MN
-46 - 69645 - 85th St east of CSAH19 (Keats Ave S), Cottage Grove, MN
-47 - 74796 - 95th ST S west of MSAS 107, Cottage Grove, MN
-48 - 74800 - Grenadier Ave S south of MSAS 128, Cottage Grove, MN
-49 - 74801 - Mississippi Dunes Blvd S south of MSAS 111, Cottage Grove, MN
-50 - 74802 - 90th St S west of MSAS 107, Cottage Grove, MN
-51 - 75335 - Hillside Tr S east of MSAS 110, Cottage Grove, MN
-52 - 75346 - Joliet Ave S south of MSAS 102, Cottage Grove, MN
-53 - 75347 - Johansen Ave S north of M 113, Cottage Grove, MN
-54 - 75350 - 85th St S west of CSAH 19, Cottage Grove, MN
-55 - 75387 - 97th St S west of MSAS 110, Cottage Grove, MN
-15 - 37344 - 100th St S northeast of MSAS107 (HADLEY AVE S), Cottage Grove, MN
-2 - 37319 - Kimbro Ave S southwest of MSAS102 (80th ST S), Cottage Grove, MN
TOTAL $8,250.00
QTY DESCRIPTION RATE TOTAL
Balances unpaid by end of Payment term (listed above) will be charged 1.5% interest per month
Page 2 of 3Generated on 03/04/2025 10:31 AM
Page 2 of 3
Quality Counts, LLC
15615 SW 74th Ave #100
Tigard, OR 97224
(877) 580-2212
qualitycounts.net
Page 3 of 3Generated on 03/04/2025 10:31 AM
Page 3 of 3
2025 Traffic Counting Program
Exhibit B – Special Provisions
Professional Services Agreement with Quality Counts LLC
March 19, 2025
1. Quality Counts LLC shall provide volume data for all sites included in the scope of the project.
2. Quality Counts LLC shall attend the MnDOT traffic counting pre-season meeting scheduled
for April 2, 2025.
3. Quality Counts LLC shall comply with MnDOT submission formatting requirements, including
but not limited to the timestamped data file requirement and the file naming convention.
4. Quality Counts LLC shall provide the City with a report/spreadsheet that clearly shows the
volume counts with field observation notes (in addition to the required MnDOT submission).
5. Quality Counts LLC shall provide ample field observation notes on the MnDOT submission
(note 3) and the City submission (note 4). This would include notes such as school locations,
events, and activities, housing development activities, road construction p rojects, etc.
6. Quality Counts LLC shall perform designated school traffic counts during the school year
(pre-June or post-August).
7. Where possible, Quality Counts LLC shall set up all sites by direction, especially for higher
volume locations.
1
City Council Action Request
7.M.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title City Hall/Central Fire Facility Condition Assessment Proposal
Approval
Staff Recommendation Approve the Facility Condition Assessment Proposal from Kraus-
Anderson for City Hall/Public Safety and Central Fire Buildings in
the amount of $13,500.
Budget Implication $13,500 from municipal building funds.
Attachments 1. Facility Assessment Memo
2. City of Cottage Grove - Facility Condition Assessment Proposal-2-5-25
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Adam Moshier, Fleet and Facilities Manager
Date:March 4th, 2025
Re:Approve Facility Condition Assessment Proposal for City Hall/Public Safety and
Central Fire Buildings
Background
Staff is looking to create a long-term facility maintenance plan as it relates to building
maintenance. Staff is focusing on the City Hall/Public Safety and Central Fire Buildings
currently. Kraus-Anderson provides a facility condition assessment that will help staff
understand the current status of the facility, assist in prioritizing immediate needs and provide
a long-term budget plan. Kraus-Anderson provided the same report for the Hero Center and
has been a huge asset for future budgeting.
Discussion
The Facility Condition Assessment will be an extensive report that will assist City Staff and City
Council in budgeting for building maintenance costs. The report focuses on a 10 year plan but
does provide items beyond that time frame. Some of the items that are evaluated include, site
work, building structure, foundation, exterior enclosure, roof, interior construction, FF&E,
elevators, fire protection, plumbing systems, HVAC, controls, electrical, a/v and technology. As
both buildings age, staff would like to have a plan in place for replacement of these items. This
report will be completed by June 1st which will serve as a tool for City Staff and the City Council
during budget meetings in 2025.
Budget
This was not in the 2025 budget, however City Staff is estimating there will be savings from the
Public Works Facility Mechanics Shop Remodel to cover the cost of this facility assessment for
City Hall/Public Safety and Central Fire buildings. The cost is $13,500 and will be funded by
the Municipal Building Fund.
Recommendation
It is recommended that the City Council approve the proposal with Kraus-Anderson for the
Facility Condition Assessment for City Hall/Public Safety and Central Fire Buildings for
$13,500.
Kraus-Anderson Construction Company
501 South Eighth Street, Minneapolis, MN 55404
Office 612-332-7281 | www.krausanderson.com | Fax 612-332-8739
Building enduring relationships and strong communities
Facility Condition Assessment Proposal for
City of Cottage Grove
February 5, 2025
OBJECTIVE
City of Cottage Grove is seeking a proposal from Kraus-Anderson to provide a comprehensive
facility condition assessments for two (2) of their city facilities.
After a brief discussion with City of Cottage Grove, Kraus-Anderson has been requested to
provide a proposal to assist with the process of providing comprehensive Facility Condition
Assessments on the specified facilities. This process will redevelop the current deferred
maintenance needs for the facilities, develop a new long-term facility maintenance plan and
provide prioritization of the current needs for their facilities.
The assessment will be provided on a digital platform and allow the city to keep the information
on work completed, updated and refreshed and live. The final deliverable will help the staff
understand the current status of the facility, prioritize immediate needs, and provide a long -term
facility maintenance plan. This plan can be presented to the city’s key stakeholders, council and
acceptable for public review for full understanding of the city’s upcoming needs.
SCOPE OF WORK
The Kraus-Anderson Facility Assessment team is pleased to submit our proposal to assist the
City of Cottage Grove with providing a comprehensive Facility Condition Assessment. The FCA
will be inclusive of the following facilities:
Facility Approximate SF
City Hall/Public Safety/Fire/EMS - 12800 Ravine Pkwy S 68,000
Central Fire Station (AKA Fire Station 2) - 8641 80th Street S 32,000
Total SF
97,779
Facilities Condition Assessment
Kraus-Anderson's Facility Condition Assessments will provide the City of Cottage Grove with a
full inventory of current and anticipated deferred maintenance and an approximation of costs for
each line-item deferred maintenance identified. Our comprehensive review of the facilities
includes the following:
• Complete site interviews of key facility personnel currently managing and maintaining the
facility- gather all pertinent information regarding the facilities and surrounding property.
• Onsite visit: Complete a non-destructive visual inspection, a high-level site visits to review
the property and existing building systems conditions inclusive of the following divisions:
o 02-Site Work: Site lighting, transformer, parking lots/structures, stormwater, curb,
green space, etc.
o 03- Building Structure: Non-engineering review of structure- identify points of
concern
o 04- Foundation/Slab-on-Grade: Basements, loading docks, slabs, etc.
o 05- Exterior Enclosure: Façades, exterior walls, exterior doors, windows,
building penetrations
o 06- Roofs: Roof review, roof drainage, flashing, coping, etc.
o 07- Interior Construction: Phased replacement budgeting only
o 08- FF&E: Phase replacement budgeting only
o 09- Special Construction: Ice equipment areas, etc.
o 10- Conveyance: Elevators, escalators, chair lifts, etc.
o 11- Fire Protection: Protection, detection, panels
o 12- Plumbing Systems: Water Heaters, softeners, sumps, sewer, med gas, etc.
o 13- HVAC: Heating, Ventilation, cooling, boilers, AHUs, etc.
o 14- Controls: DDC, Pneumatic, Lighting
o 15- Electrical: Switchgear, Generators, ATS, lighting
o 16- A/V: Provided by City of Cottage Grove
o 17- Technology, Electronic Safety/Security: Provided by City of Cottage Grove
• Identify all deferred maintenance and upcoming facility expenditures and digitize the
findings into a consolidated and detailed report.
• Itemize and prioritize deferred maintenance and facility expenditure items and develop a
comprehensive deferred maintenance list for the facilities.
• Identify cost estimates associated with either repair, replacement, or upgrades that
coincide with each identified depreciable asset item that will either be a deferred
maintenance item or upcoming facility expenditure.
• Analyze and consolidate cost estimate information and provide summary cost information
on a 10-year plan basis (assessment will include items beyond the 10-year summary)
• Present and review itemized FCA and list of prioritization recommendations and review
with key facility personnel and decision makers.
• Develop assessment report content.
• Present and review assessment report and FCA with City of Cottage Grove and/or
various departments
• Modify/update final facilities condition assessment report based on the City of Cottage
Grove input and prioritization direction.
In addition, Kraus-Anderson will provide high-level analysis and recommendations for the
potential identification of harmful materials and possible indoor air-quality concerns. Detailed
testing will need to be verified by third-party consultants (not included in this initial phase).
PROJECT APPROACH & WORK PLAN
Kraus-Anderson's Facility Assessment Service follows a detailed delivery assurance process to
maintain the quality of the Facility Condition Assessments provided for our customers.
Independent of the amount of information available, our team will provide a comprehensive
review of the facilities and property, organize the gathered information and previously, and
present the results of the facility condition assessment. All information will be digitized and
consolidated into an online accessible portal. All information will be easily accessible and
available for download.
Define Phase (Project initiation)
• Project proposal development and understanding of client goals and objectives.
• Project Award and Setup
• Internal Kickoff Meeting
• External Kickoff Meeting
o Introduce team members.
o Identify key stakeholders.
o Identify and gather existing key documentation of the site that has not been
provided.
o Review proposed timelines and project schedule.
Collect Phase
• Site observation and walk-throughs (digitally documenting site walk-through)
• Review existing documentation.
• Interview with key personnel and stakeholders– identify key site dates, information about
the site, critical information, anecdotal information that may be useful to understanding
the status of equipment/materials/condition, transfer of knowledge.
• Complete inventory of all reviewed systems and assets
• Digitize information gathered from site interviews, walk-throughs, site visits, etc.
Develop Phase
• Development of comprehensive facility expenditures and deferred maintenance list on a
10-year basis
• Prioritize facility maintenance needs, energy efficiency, code compliance, and ADA
issues identified.
• Estimate costs associated with facility improvements and upcoming expenditures.
• Develop phasing considerations for various projects that should be completed
simultaneously or in conjunction.
• Incorporate previously completed assessments and estimated costs and confirm pricing
for those items.
Refine Phase
• Collaboratively work with the owner through:
o Concepts for facility maintenance items, site improvements, and remediation
concepts
o Iterative prioritization process and criticality of items
o Potential costs savings for completing projects simultaneously.
o Full understanding of remediation of costs
o Presentation of data to executive committees
• Identify and understand the results of the data via the Facility Condition Index (FCI)
measurement of the reviewed properties.
Present Phase
• Provide an executive summary of findings and ownership recommendations.
• Provide concepts and prioritization of remediation items.
• Provide estimation consolidate budgets on a 10-year plan, inclusive of cost
escalation/inflation.
• Provide a full digitized package of site plans, concepts, results, estimates, a 10-year plan,
and a final report.
PROJECT DELIVERABLES
At the conclusion of the project, City of Cottage Grove will be presented with access to KA's
portal, inclusive of the following:
Name Description
Executive report Summary of the key findings from site visits, including client
personnel interviewed
Digitized Site Report Report of facility information, site walk-through, and deferred
maintenance findings and site photography
KA FCA Dashboard Detailed 10-year plan which includes the following items,
prioritize and categories by condition, criticality, replacement
timing, resolution, and funding mechanisms including the
following:
• Capital and deferred maintenance/facility deficiency
items identified.
• Project identification and phasing considerations
• Equipment and Materials lifetime expectancy
• ADA/Code Compliance considerations
• Safety and security considerations
• Energy efficiency considerations
• Cost estimates based upon real-time market data
from KA's current construction cost database.
Facility Condition Index Following the IFMA standard for Facility measurement, the
FCI score informs clients on the status of their overall facility
and assists with strategy on level of investment required
moving forward.
Site Interview Information Document the anecdotal information available about the
various facilities, document timeframes and phasing of the
building, and current issues the facility teams are dealing with
regarding the facility.
Meetings and Agendas Inclusive of the kickoff meeting agenda and other regular
meetings where information is gathered.
*Deliverables will be provided via Kraus-Anderson's online portal and accessible and downloadable for up to one (1) year
from date of initiation of project.
SCHEDULE
Based upon the scope of services, we anticipate an FCA for the proposed facilities to require 6-8
Weeks from the date of the initial kickoff meeting.
FEE
We propose to furnish all labor, material, Workers’ Compensation, all liability insurance, and to
pay all state, federal and local taxes to provide this assessment for a lump sum fee of $13,500.
EXCLUSIONS
The following is a list of exclusions, not included in the scope of services.
• Bulk printing of reports and findings
CLIENT RESPONSIBLITIES
To deliver a successful project, the Client agrees to provide the following information in order to
support this engagement.
• Designate a single point of contact (SPOC) who will be responsible for:
o Identify, schedule, and confirm availability of Client subject matter experts, facilities
staff, end-users, and management for onsite interviews and meetings.
o Provide access to the facility as needed.
• Provide documentation as needed throughout the project, such as drawings,
diagrams, inventories, current cost data, and various reports.
• Ensure client interviews and review meetings are attended to avoid project delays and
costs.
• Provide information, decisions, and approvals within three (3) working days of the request
or otherwise agreed upon.
ACCEPTANCE
This proposal will be deemed accepted as the Work Order for the project upon receipt of a signed
original or copy thereof. If this proposal correctly states our agreement, please sign below:
In witness whereof, the parties hereto have caused their duly authorized representatives to enter
into this agreement effective as of the date set forth below.
CITY OF COTTAGE GROVE KRAUS-ANDERSON
By: By:
Date: / / Date: / /
PROJECT ASSUMPTIONS
• The purpose of this project is to define current facilities conditions, provide framework for
space planning efforts and strategy, not to execute the strategy. The actual execution is
expected to be a follow-on engagement to be discussed upon the presentation of the
strategy and approval by the Client.
• The scope of work was proposed solely to meet the needs of KA's Client.
• KA's evaluations and opinions of cost estimates are only as of the date the walk-through
performed, documentation reviewed, and interviews conducted. KA does not guarantee
any cost estimates provided as part of the facilities assessment.
• Conditions at a property and the estimated costs to remedy them can change significantly
over a relatively short period of time due to levels of maintenance, wear, and tear, acts of
nature and other factors.
• KA shall not be liable for any unintended usage of this report by another party.
• No facility assessment can wholly eliminate uncertainty regarding the potential for physical
deficiencies and the performance of a property's building.
• There is an inherent subjective nature of opinions as to such issues as original
workmanship, quality of original installation, and estimating the remaining useful life of any
given component or system.
• KA's facility assessment was designed to reduce, but not eliminate the uncertainty
regarding the potential for component or system failure, within reasonable limits of time
and cost, and no warranty is expressed or implied regarding the design, operation or safety
of any building system or component by KA's performance of the facility assessment.
• The facility assessment is intended to be a non-intrusive assessment.
• No destructive testing will be completed and concealed areas, such as inside, plenums,
behind walls or within machinery, were not accessed (unless specifically noted)
• KA makes no representations regarding exterior insulation and finishing systems (EIFS),
curtain walls or other building skin conditions that would not be readily observable and,
therefore, outside the scope of this assignment (unless specifically included).
• The facility assessment does not constitute a design, regulatory or code compliance audit
of the building systems that may be present at the Property.
• KA is not performing the facilities assessment in the capacity of a design professional.
Where any changes or repairs to existing building systems are contemplated, Client agrees
to retain the services of a licensed design professional to evaluate/design a ny such
changes or repairs.
• KA's fee for the facilities assessment includes a reasonable allowance for risk. Client
agrees that KA's aggregate liability for all claims arising from the facilities assessment will
not exceed the fee paid to KA or $50,000, whichever is greater, and Client agrees to
indemnify KA from any liability in excess of such amount.
• Testing, measuring, or preparing calculations for any system or component to determine
adequacy, capacity, or compliance with any standard is outside the scope of work.
• Information in this report, concerning past and current physical concerns, maintenance and
replacement activities, and condition of spaces not observed or viewable, is from sources
deemed to be reliable, including, but not limited to interviews with proper ty owners,
operators and tenants, interviews with municipal agencies and vendors; however, no
representation or warranty is made as to the accuracy thereof.
• KA will have no ongoing obligation to obtain and include information that was not
reasonably ascertainable, practically reviewable or provided to KA in a reasonable
timeframe to formulate an opinion and complete the assessment by the agreed upon due
date.
• While the general environmental setting of the property is described, this assessment is
not intended to be a formal flood plain or wetland determination, a nd no warranty with
respect thereto is expressed or implied.
• Any fungi or mold reference included in the final report does not constitute a professional
mold inspection and is not based upon any sampling, testing and/or abatement.
• KA merely notes the visual presence or absence of fungi or mold while in the course of
preparing this report.
1
City Council Action Request
7.N.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title Utilities & Engineering Building HVAC Service Agreement
Staff Recommendation Approve the Contractor Service Agreement with NOVA Fire
Protection for the Utility and Engineering Building.
Budget Implication $4,290 - Utilities & Engineering Building Fund
Attachments 1. Memo - NOVA Fire Protection Contractor Services
2. Agreement - NOVA Fire Protection Services
3. Exhibit A
To:Honorable Mayor and City Council
Jennifer Levitt, City Administrator
From:Adam Moshier, Fleet and Facilities Manager
Date:March 5th, 2025
Re:Approve Contractor Services Agreement with NOVA Fire Protection for the Utility
and Engineering Building
Background
The Utility and Engineering building was completed in January of 2025. This building has a fire
suppression system. NOVA Fire Protection installed the fire suppression and fire protection
equipment. In order to ensure this equipment works properly, it needs to be maintained on a
yearly basis by an experienced company.
Discussion
The City of Cottage Grove contacted NOVA Fire Protection to provide a quote for yearly
maintenance. NOVA Fire Protection submitted a quote for a three year plan at a cost of $1,430
per year for a total of $4,290. This agreement covers inspection and testing of the fire sprinkler
system, backflow preventer and the special hazard systems. This was in the 2025 budget for
the Utility and Engineering building. The contractor services agreement is the standard
agreement that has been provided by the City Attorney.
Staff recommends NOVA Fire Protection as they were the company that installed the fire
protection equipment in the building and are most familiar with the operation. A second quote
is not required per the purchasing policy.
Recommendation
It is recommended that the City Council approve the contractor services agreement with NOVA
Fire Protection for three years at a total cost of $4,290.
COTTAGE GROVE ENGINEERING BUILDING
10875 IDEAL AVE S
Building(s):
Site Contact: Maintenance @
Term:
This Fire Protection Service Agreement (the "Agreement") sets forth the Terms and Conditions for the
services to be provided by NOVA Fire Protection, Inc. ("Company") to CITY OF COTTAGE GROVE. All
invoices are due upon receipt.
Annual Inspection Cost:$1,430.00
AP@COTTAGEGROVEMN.GOV
Customer Acceptance: By signing this Agreement, the Customer acknowledges and
agrees to the Terms and Conditions outlined herein.
Signature:
Print Name:
Title/Date:
Email:
NOVA Fire Protection
Signature:
Print Name:
Title/Date:
Email:
CITY OF COTTAGE GROVE
inspections@novafire.com
Inspection Coordinator / 2/18/2025
Provide service(s) checked below for the building(s) listed. Services will be provided at
the frequency listed and for the term of this agreement. Fire sprinkler systems require additional
testing every three and five years (referred to as "3-Yr Tests" and “5-Yr Tests”), depending on
systems installed, which is above and beyond normal testing conducted yearly. The additional
cost for these tests will be added to the Annual Cost in the year when they are required.
Scope:
Attn:ADAM MOSHIER
12800 RAVINE PARKWAY S
CITY OF COTTAGE GROVE
Fire Protection Service Agreement
COTTAGE GROVE, MN 55016
Services Provided:
Inspection & Testing (see Systems below)
Central Station Fire Alarm Monitoring
Systems & Equipment Inspected/Tested:
2/18/2025
NOVA
FIRE PROTECTION, INC.
Fire Alarm System
Fire Sprinkler System
Fire Extinguishers
Emergency Lights
Backflow Preventer Pressure Test
2030/5-Yr Tests Year Required/Cost:$1,750.00
- Frequency: Annual - Yearly Cost $685
- Frequency: Annual - Yearly Cost $350
Special Hazard Systems - Frequency: Annual - Yearly Cost $395
1-Yr (1/1/2025 - 12/31/2025)3-Yr (1/1/2025 - 12/31/2027)
Email inspection reports to:amoshier@cottagegrovemn.gov
novafire.com
651-458-2844
AMOSHIER@COTTAGEGROVEMN
Ph:
Fax:
E:
FPSA #:14504-29801
Accept/renew this agreement online at www.novafire.com/fpsa-renew
1630 91st Ave NE, Ste 103
Blaine, MN 55449
P. 763-785-9345
F. 763-231-0445
Gena Wallraff
Gena Wallraff
Fire Hydrants
$1,430.002025 Annual Cost:
N/A3-Yr Tests Year Required/Cost:
City Charged Reporting Fee:$0.00
COTTAGE GROVE, MN 55016
4. CANCELLATION: This agreement may be terminated by either party without incurring any penalty fees or costs, provided thirty (30) days written or email notice
(inspections@novafire.com) is given to the other party. Any prepaid services not utilized will be refunded to the Client within thirty (30) days of termination. NOVA
reserves the right to terminate the agreement immediately, without prior notice, in the event of non-payment by the Client or breach of contract.
2. TERM OF AGREEMENT/RENEWALS: The initial term of this Agreement shall commence on the date of this agreement and continue for the proposal term
indicated in this Agreement. After the initial term of this agreement has been met, this agreement shall automatically renew on a yearly basis under the same
terms and conditions, unless thirty (30) days prior to expiration either party gives written or email notice (inspections@novafire.com) or if the agreement is
cancelled as described in the below CANCELLATION section.
1. SCOPE: This agreement is for inspection and testing services only. These Terms and Conditions apply to all services provided by Systems Technology and/or
NOVA Fire Protection, Inc. (together “NOVA”) under the Agreement except as indicated otherwise in the Agreement. This Agreement contains the entire
understanding of the parties and supersedes and replaces any and/or all previous agreements, promises or representations between the parties. This Agreement
may be amended only in writing signed by both parties. The parties explicitly agree they have the authority to enter into the Agreement.
6. LIMITATION OF LIABILITY AND WARRANTIES: CLIENT UNDERSTANDS AND AGREES THAT NOVA LIMITS ITS LIABILITY UNDER THIS AGREEMENT.
UNDER NO CIRCUMSTANCES SHALL NOVA’S LIABILITY FOR ANY CLAIM, CAUSE OF ACTION, COST OR EXPENSE (INCLUDING, WITHOUT
LIMITATION, ANY CLAIMS FOR BODILY INJURY, WRONGFUL DEATH, PROPERTY DAMAGE, PROPERTY LOSS AND/OR ATTORNEY’S FEES) ARISING
OUT OF OR RELATING TO THIS AGREEMENT EXCEED THE TOTAL COMPENSATION RECEIVED BY NOVA UNDER THIS AGREEMENT. IT IS INTENDED
THAT THIS LIMITATION APPLY TO ANY AND ALL LIABILITY OR CAUSE OF ACTION HOWEVER ALLEGED OR ARISING, UNLESS OTHERWISE
PROHIBITED BY LAW. THE CLIENT UNDERSTANDS AND AGREES THAT NOVA HEREBY DISCLAIMS ALL IMPLIED WARRANTIES OF ANY KIND OR
TYPE INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTY OF MERCHANTABILITY AND ANY IMPLIED WARRANTY OF FITNESS FOR ANY
PARTICULAR PURPOSE. THE CLIENT FURTHER UNDERSTANDS AND AGREES THAT NOVA MAKES NO EXPRESS WARRANTIES AS TO THE
SERVICES RENDERED OR EQUIPMENT LEASED AND THAT NO REPRESENTATIVE OF NOVA HAS ANY AUTHORITY TO MAKE ANY WARRANTIES OR
OTHERWISE VARY THE TERMS OF THIS AGREEMENT UNLESS DONE SO IN WRITING AND SIGNED BY BOTH PARTIES.
5. INSPECTIONS: All work performed by NOVA will be performed during normal business hours. NOVA does not undertake an obligation to inspect for
compliance with laws or regulations unless specifically stated in the agreement Scope. Inspections shall be completed on NOVA’s current inspection report form,
which shall be given to Client, and where applicable, NOVA will submit a copy thereof to the local Authority Having Jurisdiction (AHJ). The questions and tests
listed on the fire sprinkler inspection report are primarily from NFPA 25 and other sources, but the report is not a comprehensive compilation of all NFPA 25
requirements. Inspections, performed from floor level, of visible heads, pipe, and hangers are performed in common and accessible areas only and scope does
not include the following: 3-year dry and preaction system full trip tests, deluge full trip tests, fire hoses, hose cabinets/storage devices, hose nozzles, private fire
service mains, underground pipe, diesel fire pumps, water storage tanks, water spray fixed systems, foam systems, water mist systems, hydrostatic testing of
standpipes, or hydrostatic testing of fire department connection piping; these can be completed, at the Client’s request, on a Time and Material Basis outside of
this Agreement. Inspection scope does not include verification that system equipment and components are installed in accordance with manufacturers'
guidelines, nor do they encompass maintenance of the equipment as per manufacturers' guidelines. Inspections do not include an engineering review for
compliance with hydraulic design standards for the building hazard as it may exist. Clients should make themselves aware of NFPA 25 and other applicable
codes/standars to ensure that contracted scope fulfills all their applicable requirements. The inspection report and recommendations by NOVA are only advisory
8. WORK OF OTHERS AND EXISTING FIRE PROTECTION SYSTEM: NOVA makes no warranty as to the quality of work performed by others or the
functionality and design of the originally installed fire protection/security system(s) that are subject to this Agreement. NOVA assumes existing system is in good
working condition and has been maintained by the Client per applicable codes and standards. NOVA makes no warranties, express or implied, regarding the
adequacy, performance or condition of any fire protection or notification equipment.
7. NO WARRANTIES OR REPRESENTATIONS: NOVA does not represent nor warrant that any of the work completed by NOVA as part of this Agreement will
(A) prevent any loss, damage or injury arising directly or indirectly to person or property, by any reason including burglary, theft, hold-up, fire or other cause; (B)
that the work completed by NOVA will in all cases provide the protection for which it is installed or intended; (C) that the work is free of all defects and
deficiencies; and (D) is in compliance with all applicable codes. Client agrees that it has not retained NOVA to make these assessments, which such work is
expressly excluded. NOVA shall not be responsible for equipment failure occurring during the inspection.
10. INDEMNIFICATION: Client assumes the entire responsibility and liability, to the fullest extent permitted by law, for all suits, claims, damages, losses and
expenses, including but not limited to attorneys’ fees, (collectively “Claims”), arising out of or resulting from NOVA’s work completed under the Agreement
(“Work”), provided that such Claim is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible property. Client agrees, to
the fullest extent permitted by law, to defend and indemnify NOVA from and against such Claims only to the extent caused by Client’s acts or omissions, and the
foregoing duty of indemnification applies even if the Claims are caused in part by NOVA. Client’s duty to indemnify NOVA includes all Claims that arise either
during the work or after completion of Work. Client agrees to undertake obligations regardless of whether the injured party asserting a Claim is an employee of
Client and Client’s obligation hereunder may not be limited by the operation of a workers’ compensation act, any disability act, or other employee benefit act.
9. WAIVER OF SUBROGATION: Client shall obtain all insurance policies, property, bodily injury, etc., which are required or relate to the work done under this
Agreement. Client agrees obtaining insurance is the Client’s sole responsibility. Client agrees to rely exclusively on Client’s insurer to recover for bodily injuries or
property damage in the event of any loss or injury to the premises or property therein. Client does hereby, for itself and all others claiming by or through it under
this Agreement, release and discharge NOVA from and against all damages, costs or expenses covered by Client’s insurance, it being expressly agreed and
understood that no insurance company, insurer, surety or other entity/individual will have any right of subrogation against NOVA or any team member, agent,
officer, director, shareholder, affiliate or independent contractor of NOVA.
11. REPAIRS/DEFICIENCIES: Client authorizes NOVA to repair and/or correct deficiencies, if NOVA chooses, for amounts less than $1,000 without prior
permission or approval. Repairs and/or deficiencies greater than $1,000 shall require additional written authorization from Client. All repairs/deficiencies will be
documented and provided to Client. The amounts added to the Agreement through this clause are due and owed upon receipt of a related invoice.
Terms and Conditions
3. PAYMENTS: Payment for all invoices is due within thirty (30) days of receipt or per the timeline on the Fire Protection Service agreement, whichever is sooner.
NOVA reserves the right to render invoices on a progress basis for work completed by the date of each such invoice.
in nature and are intended to assist Client in reducing the risk of loss to property by indicating obvious defects or impairments noted in the inspection report. They
are not intended to imply that no other defects or conditions exist. Client acknowledges that the AHJ may establish additional requirements and/or fees (including
excessive water fees) for compliance with local codes/requirements. Costs to comply with additional requirements shall be completed on a Time and Material
Basis outside of this Agreement. Client acknowledges they bear ultimate responsibility for the condition of the system(s), equipment, and components, including
the periodic inspection of low point drains, especially before cold weather, and maintaining a minimum temperature of 40 degrees Fahrenheit in areas with water-
filled piping and control valves.
12. CENTRAL OFFICE MONITORING & FALSE ALARMS: Client acknowledges that signals transmitted from Client’s premises directly to emergency authorities
are not monitored by personnel of NOVA. NOVA’s designee communication center and NOVA do not assume any responsibility for the manner in which such
signals are monitored or the response, if any, to such signals. NOVA shall not be responsible for any failure which prevents transmission signals from reaching the
central monitoring center or damages arising therefrom. Client agrees to furnish NOVA with a written name list and telephone numbers of those persons Client
wishes to receive signal notifications; these persons are designated as the Client’s Responsible Parties and the Responsible Parties shall be available 24
hours/day. All changes shall be supplied to NOVA in writing. NOVA may, without prior notice, suspend or terminate its services, in central station’s sole discretion,
in event of Client’s default in performance of this Agreement or in event central station facility or communication network is nonoperational or Client’s alarm system
is sending excessive false alarms. Central station is authorized to record and maintain all transmissions and data and shall be the exclusive owner of such
property. It is understood that by engaging NOVA for fire alarm monitoring services, the Client assumes all obligations NOVA owes to its monitoring provider,
CMS. Client can review CMS’s terms and conditions by requesting a copy by contacting inspections@novafire.com. NOVA shall have no liability for false alarms,
including the following which may be associated therewith: fines, excessive or “heavy” usage fees, fire response, any damage to personal or real property or
personal injury caused by police or fire department responses to alarms, whether false alarm or otherwise, or the refusal of the fire department to respond.
13. SEVERABILITY: If any provisions of the entire Agreement shall be invalid or unenforceable under the laws of the jurisdiction applicable to the Agreement,
such invalidity or unenforceable provision(s) shall be severed from the Agreement and the Agreement shall be construed as if not containing the particular invalid
or unenforceable provision or provisions, and the rights and obligations of NOVA and the Client shall be construed and enforced accordingly.
1
City Council Action Request
7.O.
Meeting Date 3/19/2025
Department Community Development
Agenda Category Action Item
Title Northpoint LLC – Outdoor Storage (Lumberman's)
Staff Recommendation Adopt Resolution 2025-032 approving the Conditional Use Permit
allowing for the outdoor storage of materials incidental to the
principal use at 7701 100th Street South.
Budget Implication N/A
Attachments 1. NorthPoint-Lumbermans Outdoor Storage CC Memo
2. NorthPoint-Lumbermans Outdoor Storage Resolution
3. NorthPoint-Lumbermans Applicant Narrative
4. NorthPoint-Lumbermans Site Plan
5. NorthPoint-Lumbermans Building 2 Fence Stormwater
6. NorthPoint-Lumbermans Fence Detail
7. NorthPoint-Lumbermans Rendering With & Without fence
TO: Honorable Mayor and City Council
Jennifer Levitt, City Administrator
FROM: Max Erickson, Planner
DATE: March 13, 2025
RE: Northpoint LLC. – Outdoor Storage
Proposal
Northpoint BGO Cottage Grove Logistics Park, LLC (Property Owner) has applied for a Condi-
tional Use Permit (CUP) to allow for the outdoor storage of materials incidental to the principal
use at 7701 100th Street South. The materials will be fully screened by a 10-foot-tall privacy fence
that will enclose 54,500 square feet of the western parking area to be used for material storage
by the future tenant, Lumberman’s.
Site Location
Review Schedule
Application Received: January 29, 2025
Application Accepted: January 29, 2025
Planning Commission Meeting: February 24, 2025
City Council Meeting: March 19, 2025
60-Day Review Deadline: March 30, 2025
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 2 of 7
Planning Commission
The Planning Commission Reviewed the request at their February 24 meeting. The Commission
asked for clarification on the following:
• Will the original fence found at 7601 be completely removed and materials reused from the
removal?
o The property owner stated that the original fence will be removed in its entirety and
some materials will be used to construct the newly proposed fence. All damage and
modifications of the original paved area will be repaired and reverted to its original
developed state.
• As the tenant is moving to a larger space, what is the reason for the additional outdoor
storage to be required?
o A representative of Lumberman’s Inc. has explained grown significantly within the
timeframe of their original lease and anticipate more significant growth during the
coming years. This additional space will allow them to keep up with demand of the
current and projected market.
No residents participated in the public hearing. The Planning Commission unanimously (6-to-0
vote) recommended approval of the application.
Background
The subject site is located within the Master Site Plan for the Cottage Grove Logistics Park, which
was approved by the City Council at their December 8, 2021, meeting and included approximately
252 total acres of land. In 2022, NorthPoint Development submitted an application for a Site Plan
Review that was approved for the Phase 1 development, which allowed for the construction of
two buildings (approximately 700,000 square feet) for warehouse, manufacturing, distribution , and
office space.
The applicant and property owner, Northpoint, has applied on behalf of the future tenant
Lumbermen’s, Inc. Lumberman’s is a building materials distributor that is headquartered in Grand
Rapids, Michigan, and is currently occupying the western portion of space at 7601 100th Street
South. In 2023, Lumberman’s obtained CUP approval (CUP2023-021) to utilize a portion of the
southern parking lot at 7601 100th St South as storage and staging areas for their business. An
Administrative CUP (ACUP 2024-001) was later granted to expand the original proposed staging
area that follows the conditions of Resolution 2024-004. The additional area had an increased
fence height from 6 feet to 10 feet. Lumberman’s is currently working with Northpoint on expand-
ing into the western half of 7701 100th Street South. The tenant space (approximately 249,949
square feet) will be utilized for material storage and office space. In addition to the interior space,
the Applicant is proposing to fence in an exterior area (approximately 54,500 square feet) for the
outdoor storage of materials. The range of materials to be stored in the exterior area includes
composite and PVC decking, engineered wood siding and trim, PVC trim, asphalt shingles, and
various exterior sheathing products.
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 3 of 7
Current Site Layout
Existing Site Conditions
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 4 of 7
Planning Considerations
Land Use and Zoning
The subject site is currently zoned I-1, General Industrial, and is guided as Industrial in the 2040
Comprehensive Plan. The proposed use of the property is consistent with permitted and condi -
tional uses allowed within this zoning district.
Conditional Use Permit
City Code Title 11-9-2 requires a CUP for any outdoor storage areas incidental to the principal
use exceeding 5,000 square feet and that the area be fully screened. The Applicant is proposing
to construct a 10-foot-tall privacy fence to enclose approximately 54,500 square feet of the south-
west parking area to be used for outdoor storage. The criteria for issuance of a CUP are as follows:
1. Compliance with and effect upon the Comprehensive Plan, including public facilities and
capital improvement plans.
2. The establishment, maintenance, or operation of the conditional use will promote and
enhance the general public welfare and will not be detrimental to or endanger the public
health, safety, morals, or comfort.
3. The conditional use will not be injurious to the use and enjoyment of other property in the
immediate vicinity for the purposes already permitted, nor substantially diminish and impair
property values within the neighborhood.
4. The establishment of the conditional use will not impede the normal and orderly develop -
ment and improvement of surrounding property for uses permitted in the district.
5. Adequate public facilities and services are available or can be reasonably provided to
accommodate the use which is proposed.
6. The conditional use shall, in all other respects, conform to the applicable regulations of the
district in which it is located.
7. The conditional use complies with the general and specific performance standards as
specified by the Zoning Code.
Upon review, the proposal meets the forementioned criteria.
Fence Detail
The Applicant is proposing to erect a 10-foot-tall cedar plank fence to enclose approximately
54,500 square feet of space to be used for the outdoor storage of materials that are incidental to
the principal use. City Code Title 11-3-6 allows for fences in industrial districts to be a maximum
of 10 feet in height. The fence is proposed to be constructed entirely within the west trailer parking
area. There will be one “sliding gate” on the north end and one “swing gate” on the south end of
the storage area. Both gates open to the east. The proposed fence as constructed may not im-
pede on the approved drainage patterns within th e site, and the storm sewer infrastructure within
the enclosure must be protected from any stored materials washing into the storm sewer system.
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 5 of 7
Site Plan
The proposed fence will be comprised of cedar boards that will match the same materials and
design of the previously approved fence. A condition of approval will require that the exterior stor-
age of materials not be permitted outside of the approved area, that no materials be visible from
public view, and that no materials exceed the height of the fence. In addition, a condition will also
require that the exterior surface of the fence be maintained in sound and good condition, and that
exterior wood surfaces shall be protected from the elements and decay by paint or other
treatment.
Proposed Fence Detail
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 6 of 7
Visual Rendering from Public Path West of Proposed Site
Parking
Parking requirements for Phase 1 of the Cottage Grove Logistics Park were satisfied at the time
of Site Plan Review approval by the City Council at their April 6, 2022, meeting. For the subject
building site, the Property Owner proposed 256 total parking stalls when 244 parking stalls were
required. The proposed fence encloses 72 semi-trailer parking stalls that will be unavailable for
trailer storage due to being used for material storage. The Applicant has indicated that the stalls
are not necessary for site operations and the provided onsite parking is sufficient for the proposed
use. Truck and/or truck and trailer parking and idling within the right-of-way of 100th Street, 105th
Street, is prohibited per Condition 15 of Resolution 2021 -166. The proposed tenant space and
use meets current parking requirements as the Property Owner intends to allocate 128 parking
spaces to the Applicant. City Code Title 11-3-4 states one parking space is required 2,000 square
feet of storage facilities. The tenant space will consist of approximately 245,720 square feet in
which 7,474 square feet will be office space.
Proposed Use Square Footage Parking Spaces Required
Storage Facility 245,720 123
Public Hearing Notices
The public hearing notice for the February 24, 2025, Planning Commission meeting was published
in the Saint Paul Pioneer Press and mailed on February 12, 2025, to 14 property owners that are
within 500 feet of the proposed project property boundary. Staff has not received any comments
at the time of writing this report.
City Council Staff Report – Northpoint Exterior Storage
Planning Case No. CUP2025-007
March 13, 2025
Page 7 of 7
Recommendation
That the City Council adopt Resolution 2025-032 approving the Conditional Use Permit allowing
for the outdoor storage of materials incidental to the principal use at 7701 100th Street South.
Attachments
A. Applicant & Property Owner Narrative
B. Site Plan
C. Stormwater Layout
D. Rendering – Exterior West of Site
E. Proposed Fence Detail
CITY OF COTTAGE GROVE, MINNESOTA
CITY COUNCIL
RESOLUTION 2025-032
A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR THE OUTDOOR
STORAGE OF MATERIALS INCIDENTAL TO THE PRINCIPAL USE
TO BE LOCATED AT 7701 100TH STREET SOUTH
WHEREAS, Lumbermen’s, Inc. applied for a Conditional Use Permit to allow for the outdoor
storage of materials incidental to the principal use at 7701 100th Street South, at the property legally
described below:
Lot 2, Block 1, Cottage Grove Logistics Center, according to the recorded plat thereof,
Washington County, Minnesota.
Commonly known as 7701 100th Street South, Cottage Grove, Washington County, State
of Minnesota.
WHEREAS, public hearing notices were mailed to property owners within 500 feet of the
property and a public hearing notice was published in the St. Paul Pioneer Press; and
WHEREAS, a planning staff report, which detailed specific information on the property, and
the application request was prepared and presented; and
WHEREAS, the public hearing was open for public testimony. No public testimony was
received. The applicant attended the public hearing and staff answered questions from the Plan -
ning Commission; and
WHEREAS, the Planning Commission unanimously (6-to-0 vote) recommended that the
City Council approve the Conditional Use Permit application for the proposed outdoor storage of
materials incidental to the principal use at their February 24, 2025, meeting.
NOW, THEREFORE BE IT RESOLVED, the City Council of the City of Cottage Grove,
Washington County, Minnesota, hereby approves the Conditional Use Permit for the outdoor stor-
age of materials incidental to the principal use at the property legally described above, subject to the
following conditions:
1. All applicable permits (i.e., building, electrical, grading, mechanical) must be
completed, submitted, and approved by the City prior to the commencement of any
construction activities.
2. The exterior surface of the fence shall be maintained in sound and good condition.
Exterior wood surfaces shall be protected from the elements and decay by paint or
other treatment. Peeling, flaking, chipped, or fading paint and/or stain shall be
eliminated and surfaces repainted/re-stained.
3. The exterior surface of the fence shall complement and be similar in color to the
principal structure and site.
4. The fence shall be 100 percent opaque with boards, if applicable, abutting each
other without any gaps.
City of Cottage Grove, Minnesota
City Council Resolution 2025-032
Page 2 of 3
5. The fence shall not impede drainage patterns as they have been proposed and
approved as part of the original site development, unless otherwise approved by the
City Engineer.
6. Signage is not permitted on the fence.
7. Exterior storage of materials shall not be permitted outside of the approved area.
Material storage shall not be visible from public view and shall not exceed the height
of the fence.
8. The placement, movement, and/or stockpiling of materials in the approved exterior
storage area shall be limited to 6:30 a.m. to 7:30 p.m.
9. No liquids or hazardous substances shall be stockpiled within the enclosed outdoor
storage area.
10. The storm sewer infrastructure encompassed within the enclosure shall be
protected from stored materials being washed into the storm sewer system.
Inspections should be completed by property owner/tenant to ensure stored
materials and packaging are in sound condition and will not wash into the storm
sewer system.
11. The standard City and State noise rules shall be applicable to the outdoor storage
area. If the City receives complaints related to noise, the property owner shall bring
the noise onsite into compliance upon notification by the City.
12. Any substantial changes to the fence (i.e., height, material, etc.) shall be reviewed
and approved by planning staff prior to the commencement of any onsite
construction. Fences exceeding 7 feet in height require a building permit per State
Building Code. If the proposed changes substantially alter site operations, planning
staff may refer the proposal to the Planning Commission and City Council for review.
13. If the approved outdoor storage area is unused for material storage for a period of
12 months or more, the fence shall be removed upon notification by the City.
14. Repeat violations related to exterior storage outside of the approved areas, noise,
unsightliness, or permit criteria will require additional review of the CUP by the City
Council, with possible revocation of the CUP as a remedy.
Passed this 19th day of March 2025.
Myron Bailey, Mayor
City of Cottage Grove, Minnesota
City Council Resolution 2025-032
Page 3 of 3
Attest:
Tamara Anderson, City Clerk
Subject: Request for Approval of Outdoor Storage and Fencing at Cottage Grove Logistics Park
Lumbermen’s Inc. is excited to continue its growth in the Cottage Grove Logistics Park, further
solidifying its success and commitment to the community. Initially, Lumbermen’s leased 89,800
square feet in NorthPoint’s Building 1, with an expansion in progress for them to occupy the
remainder of Building 1. This included approval for 35,300 square feet of outdoor storage,
enhanced with 6’ and 10’ cedar-screened fencing and sliding gates.
Lumbermen’s is now interested in relocating and expanding into Building 2 for 245,949 square feet,
which is roughly half of Building 2. This strategic move would significantly reduce vacancy in the
park. This would also provide Lumbermen’s with more space and the opportunity to grow further,
with an additional 246,000 square feet available for future expansion within the same building.
As part of the potential Building 2 relocation and expansion, we are seeking approval for outdoor
storage on behalf of Lumbermen’s. We are seeking approval to furnish and install 10’ cedar-
screened fencing and sliding gates—of the same materials and design previously approved at
Building 1—in the west truck court of Building 2, as outlined in the enclosed site plan. The proposed
outdoor storage area will encompass approximately 54,500 square feet. In conjunction with this
request, NorthPoint will remove the existing fencing at Building 1 and restore the asphalt to its
original condition.
This application includes a site plan detailing the outdoor storage location, a write-up summarizing
the request, and a rendering to help visualize the final result.
Importantly, we would like to note that the truck court/proposed fenced outdoor storage would
largely not be visible from the northern sightline due to the berm, landscaping, sound wall, and
building bump out that we constructed for measures such as this.
We appreciate your time and consideration in supporting Lumbermen’s as they continue to thrive in
your market, contributing to the success of both the community and the park.
Respectfully,
AVAILABLE
±246,660 SF AREA
±246,890 SF (RENTABLE)
25 DOCKS
33 FUTURE
2 DRIVE-IN
69 TRAILERS
128 CARS260'-0"936'-0"
56'-0"
TYP.50'-0"TYP.60'-0"DRIVE-INNEW DRIVE-IN
DOOR & RAMP
DRIVE-INDRIVE-IN59 CARS59 CARS10 CARS
10 CARS
FENCED AREA
SPECULATIVE
OFFICE W/ NEW
RESTROOMS
±2,477 SF
25 DOCKS | 28 FUTURE DOCKS
BUILDING
UTILITY ROOM
(459 SF)
LUMBERMENS
±245,720 SF AREA
±245,949 SF (RENTABLE)
25 DOCKS
28 FUTURE
3 DRIVE-IN
128 CARS
MAIN
OFFICE
±4,997 SF
GATESWING GATE
WH
OPENOFFICE41'x19'CONFERENCE
16'x25'
BREAKROOM
14'x21'
IT ROOM
7'x10'
OFFICE13'x13'OFFICE10'x13'
OFFICE
13'x13'
OFFICE
11'x13'
WOMEN16'x17'
MEN
16'x17'
JANITOR/UTILITY
8'x10'
IT ROOM13'x7'
BREAKROOM
16'x19'
CONFERENCE
22'x12'
OPENOFFICE
29'x24'
OPENOFFICE
29'x30'
VESTIBULE
7'x12'
BREAKROOM
13'x21'WOMEN
10'x20'
MEN
10'x20'
JANITOR
5'x6'
OFFICE11'x13'
CONFERENCE
11'x18'
N:\01 PROJECTS\COTTAGE GROVE\BUILDING 2\PROSPECTS\LUMBERMENS\_PRELIMINARY\LUMBERMENS_COTTAGE GROVE 2_PREMISES PLAN D.DWG : 12/9/2024 11:31:12 AM : zhernandez
Lumbermens Premises Plan Option D · Cottage Grove - Building 2 · Minneapolis, MN · 12.09.2024 · 1" = 100'-0"
N
Initial Building Data
Building Area: ± 492,839 SF
Building Clear Height: 40' clear
Drive-In Doors: 4 doors
Docks: 50 docks
Future Docks: 63 docks
Trailer Parking:138 spaces
Car Parking:256 spaces
54,537.81 sf
Outdoor Storage Area
Reference:
BUILDING 2± 487,000 S.F.520'x936'FFE=813.0'BUILDING 2± 487,000 S.F.520'x936'FFE=813.0'BERMBERMBUILDING 2
± 487,000 S.F.
520'x936'
FFE=813.0'llllllllllll>>>>>>>>>>>>>>>>>>lFIELD LOCATE EXISTING
STORM PRIOR TO FENCE
CONSTRUCTION FIELD LOCATE EXISTING
STORM PRIOR TO FENCE
CONSTRUCTION
FIELD LOCATE EXISTING
STORM PRIOR TO FENCE
CONSTRUCTION
12" WATERMAIN
300 LF - 8" PVC
@ 0.40%
300 LF - 8" PVC
@ 0.40%
134 LF - 8" PVC
@ 0.40%
224 LF - 8" PVC
@ 0.40%182 LF - 18" HDPE@ 2.02%275 LF - 30" HDPE
@ 0.48%181 LF - 18" HDPE@ 1.98%182 LF - 18" HDPE@ 2.02%20 LF - 18" HDPE
@ 0.48%
20 LF - 42" HDPE
@ 0.55%
20 LF - 18" HDPE
@ 0.48%
PROPOSED 10' WOODEN
FENCE PER DETAIL
PROPOSED 24'
SLIDE GATE
PROPOSED 24'
SLIDE GATE
LONGER FENCE
SECTION DUE TO
UTILITIES
LONGER FENCE
SECTION DUE TO
UTILITIES
LONGER FENCE
SECTION DUE TO
UTILITIES
NORTH
COTTAGE GROVE LOGISTICS PARK | Building 2 Fence Exhibit
Cottage Grove, MN
Project #168590010 February 6, 2025
2025 KIMLEY-HORN AND ASSOCIATES, INC.
LONGER FENCE
SECTION DUE TO
UTILITIES
LONGER FENCE
SECTION DUE TO
UTILITIES
LONGER FENCE
SECTION DUE TO
UTILITIES
16” x 48”
8’
48”
10’
5’
5’
Pickets
Steel Post Adapter Steel Post
Facia
Dome CapBack Rail
JOB SPECIFICATIONS
COMPONENTS SIZE
POSTS
RAILS
BOARDS
TOP DESIGN
WOOD
SPECIES
COMPLETED BY
CONTRACTOR
JOB / PROJECT
SUBMITTED TO:SUBMITTED BY:
TYPICAL ELEVATION
SOLID BOARD FENCE
COMBINATION PIPE / WOOD FRAME
ARCHITECT
ENGINEER
DWG. NO.
DATE
SHT OF
STANDARD
DETAIL
NOTES:
GRADE
4" o.d.
2" x 4"
1"x6"x5'
Dog Ear
Western Red Cedar
40 weight
Cedar
Cedar
5' high boards are
stacked to achieve
10' height
Seam is covered on
the outside with a
1" x 4" facia board
Not to scale
Midwest Fence Lumbermen's
Outside Storage Expansion
EXISTING CONDITION
10’ FENCE CONDITION
3523(57</,1(38%/,&
5,*+72):$<
352326('
6725$*(758&.&2857 %8,/',1*35,9$7(
'5,9(
7232)¶6281':$//¶&('$5)(1&(
¶6281':$//
6,*+7/,1(727232)
)(1&()520¶+(,*+7
BUILDING 2BUILDING 2
± 487,000 S.F.± 487,000 S.F.
520'x936'520'x936'
FFE=813.2'FFE=813.2'
INFILTRATION BASIN 7INFILTRATION BASIN 7
FUTURE CITY STREETFUTURE CITY STREET
PROPERTY LINEPROPERTY LINE
10’ FENCE CONDITION PROPOSED STORAGE
1
City Council Action Request
7.P.
Meeting Date 3/19/2025
Department Administration
Agenda Category Action Item
Title 2023 Pavement Management Final Payment - MN Paving and
Materials
Staff Recommendation Adopt Resolution 2025-035 authorizing final payment in the amount
of $125,248.00 to be made to Minnesota Paving and Materials for
the 2023 Pavement Management Project.
Budget Implication Included in the budget.
Attachments 1. Memo - Pay Application #6 & Final Package
2. Resolution 2025-035 - Final Payment 2023 PM
3. Pay Application #6 & Final Package
March 3, 2025
Ryan Burfeind, PE
Public Works Director/City Engineer
City of Cottage Grove
12800 Ravine Parkway South
Cottage Grove, MN 55016
RE: Contractor’s Pay Request No. 6 and Final
2023 Pavement Management Project
Dear Mr. Burfeind:
Attached is the signed copy of the Contractors Pay Request No. 6 and Final for the 2023 Pavement
Management Project. Also included are the IC 134 forms, Lien Waivers, and Warranty Bond as
submitted by the Contractor. The Contractor for this project is Minnesota Paving and Materials.
REVIEW OF PROJECT HISTORY
The contractor began this project in June 2023 and the project was substantially completed on
September 12, 2023. The contractor returned in spring and summer of 2024 to complete the remaining
punch list work.
CONSTRUCTION COST OVERVIEW
As indicated on the final request for payment, the original contract amount was $2,939,954.36. The final
construction cost as shown is $2,763,520.35, which is $176,434.01 less than the contract amount.
The overall project underrun was due to underruns in estimated subgrade corrections of $53,722.34,
concrete driveway replacement of $62,463.11, and other minor quantity discrepancies.
RECOMMENDATION
Minnesota Paving and Materials in accordance with the contract plans and specifications has
satisfactorily completed the work. Therefore, it is recommended that final payment of $125,248.00 be
made and the City of Cottage Grove accept the project. After acceptance, please distribute all requests
for payments as appropriate.
If you have any questions or require further information, please contact me.
Sincerely,
Bolton & Menk, Inc.
Jeffrey P Toutant
Sr. Construction Manager
CITY OF COTTAGE GROVE
CITY COUNCIL
RESOLUTION NO. 2025-035
RESOLUTION APPROVING THE FINAL PAYMENT IN THE
AMOUNT OF $125,248.00 TO OMG MIDWEST dba MINNESOTA PAVING &
MATERIALS FOR THE 2023 PAVEMENT MANAGEMENT PROJECT
WHEREAS, the City Engineer has certified that work has been satisfactorily
completed; and
WHEREAS, the original total contract amount was $2,939,954.36. The final
construction cost was $2,763,520.35, which is $176,434.01 less than the contract
amount. The reduced construction cost was primarily due to reduction in quantities
for subgrade correction and concrete driveway replacement; and
WHEREAS, the project has been satisfactorily completed in accordance
with the contract plans and specifications.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, that $125,248.00 is
paid to OMG Midwest dba Minnesota Paving and Materials for the final payment
for the 2023 Pavement Management Project.
Passed this 19th day of March 2025.
Myron Bailey, Mayor
Attest:
Tamara Anderson, City Clerk
Pay Request No.: 6& FINAL2023 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVEBMI PROJECT NO. 0N1.128111WORK COMPLETED THROUGH SEPTEMBER 27, 2024ITEM UNIT ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATEDNO. ITEM PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNT1 MOBILIZATION $105,000.00 1.00 LS $105,000.00 1.00 LS $105,000.00 1.00 LS $105,000.002 TRAFFIC CONTROL $25,000.00 1.00 LS $25,000.00 1.00 LS $25,000.00 1.00 LS $25,000.003 REMOVE BITUMINOUS STREET PAVEMENT $3.40 65,150.00 SY $221,510.00 65,150.00 SY $221,510.00 65,150.00 SY $221,510.004 REMOVE BITUMINOUS DRIVEWAY PAVEMENT $31.80 50.00 SY $1,590.00 65.00 SY $2,067.00 65.00 SY $2,067.005 REMOVE AND REPLACE CONCRETE CURB AND CUTTER $43.12 5,900.00 LF $254,408.00 5,491.00 LF $236,771.92 5,491.00 LF$236,771.926 REMOVE AND REPLACE CONCRETE VALLEY GUTTER $175.56 30.00 SY $5,266.80 91.60 SY $16,081.30 91.60 SY $16,081.307 REMOVE CONCRETE DRIVEWAY PAVEMENT $25.56 380.00 SY $9,712.80 64.20 SY $1,640.95 64.20 SY $1,640.958 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP $11.19 90.00 SF $1,007.10 32.00 SF $358.08 32.00 SF $358.089 SAWING BITUMINOUS PAVEMENT (STREET OR TRAIL) $4.00 250.00 LF $1,000.00 446.00 LF $1,784.00 446.00 LF $1,784.0010 SAWING BITUMINOUS DRIVEWAY PAVEMENT $4.00 375.00 LF $1,500.00 50.00 LF $200.00 50.00 LF $200.0011 EXCAVATION - COMMON (EV) $6.70 1,200.00 CY $8,040.00 233.50 CY $1,564.45 233.50 CY $1,564.4512 EXCAVATION - SUBGRADE (EV) $6.70 2,180.00 CY $14,606.00 33.00 CY $221.10 33.00 CY $221.1013 AGGREGATE BACKFILL - MODIFIED $3.77 4,300.00 TN $16,211.00 0.00 TN $0.00 0.00 TN $0.0014 AGGREGATE BASE, VIRGIN CLASS 5 $7.28 6,000.00 TN $43,680.00 3,712.79 TN $27,029.11 3,712.79 TN $27,029.1115 AGGREGATE BASE, VIRGIN CLASS 5 - DRIVEWAY OR WALK$19.74 136.00 TN $2,684.64 132.84 TN $2,622.26 132.84 TN $2,622.2616 MIX AND FINISH GRADE AGGREGATE BASE - STREET $1.0065,150.00 SY $65,150.00 65,150.00 SY $65,150.00 65,150.00SY $65,150.0017 7" CONCRETE DRIVEWAY PAVEMENT (COMMERCIAL) $123.8415.00 SY $1,857.60 12.50 SY $1,548.00 12.50 SY $1,548.0018 6" CONCRETE DRIVEWAY PAVEMENT (RESIDENTIAL) $80.52700.00 SY $56,364.00 24.50 SY $1,972.74 24.50 SY $1,972.7419 6" CONCRETE PEDESTRIAN CURB RAMP $16.19 90.00 SF $1,457.10 32.00 SF $518.08 32.00 SF $518.0820 TRUNCATED DOME PANELS $80.22 10.00 SF $802.20 10.00 SF $802.20 10.00 SF $802.2021 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) $90.00 14,400.00 TN $1,296,000.00 14,117.24 TN $1,270,551.60 14,117.24 TN $1,270,551.6022 BITUMINOUS INCENTIVE $39,000.00 1.00 LS $39,000.00 0.84 LS $32,760.00 0.84 LS $32,760.0023 BITUMINOUS MATERIAL FOR TACK $1.00 4,550.00 GAL $4,550.00 2,698.00 GAL $2,698.00 2,698.00 GAL $2,698.0024 PATCH BITUMINOUS DRIVEWAY $46.48 205.00 SY $9,528.40 85.00 SY $3,950.80 85.00 SY $3,950.8025 STORM DRAIN INLET PROTECTION (ERO-9) $149.91 56.00 EA $8,394.96 56.00 EA $8,394.96 56.00 EA $8,394.9626 EROSION CONTROL SUPERVISOR $644.97 1.00 LS $644.97 1.00 LS $644.97 1.00 LS $644.9727 STREET SWEEPER WITH OPERATOR $140.00 65.00 HR $9,100.00 40.00 HR $5,600.00 40.00 HR $5,600.0028 SKIDSTEER WITH OPERATOR $1.00 65.00 HR $65.00 4,400.00HR $4,400.00 4,400.00 HR $4,400.0029 HYDRAULIC MATRIX TYPE MULCH $1.55 2,550.00 SY $3,952.50 1,509.00 SY $2,338.95 1,509.00 SY $2,338.9530 SEEDING, MNDOT MIX 25-151 $10.03 105.00 LB $1,053.15 27.00 LB $270.81 27.00 LB $270.8131 PREMIUM TOPSOIL BORROW MODIFIED $5.01 1,000.00 CY $5,010.00 132.00 CY $661.32 132.00 CY $661.3232 APPLICATION OF WATER FOR TURF ESTABLISHMENT $50.14110.00 MGAL $5,515.40 0.00 MGAL $0.00 0.00 MGAL $0.0033 REMOVE SIGN AND POST $25.07 47.00 EA $1,178.29 47.00 EA$1,178.29 47.00 EA $1,178.2934 SALVAGE AND REINSTALL SIGN $195.54 21.00 EA $4,106.348.00 EA $1,564.32 8.00 EA $1,564.3235 INSTALL SIGN PANEL, TYPE C $45.13 223.00 SF $10,063.99 223.00 SF $10,063.99 223.00 SF $10,063.9936 4" DOUBLE SOLID LINE MULTI COMP GROUND IN $3.01 855.00 LF $2,573.55 825.00 LF $2,483.25 825.00 LF $2,483.2537 24" SOLID LINE MULTI COMP GROUND IN $10.03 50.00 LF $501.50 16.00 LF $160.48 16.00 LF $160.4838PAVEMENT MESSAGE MULTI COMP GROUND IN - "SLOW SCHOOL XING"$842.34 1.00 LS $842.34 1.00 LS $842.34 1.00 LS $842.3439 ADJUST SANITARY MANHOLE CASTING (INCL RINGS) $951.92 93.00 EA $88,528.56 96.00 EA $91,384.32 96.00 EA $91,384.3240 ADD 1' SECTION, 4' DIA SANITARY STRUCTURE $1,412.19 3.00 EA $4,236.57 3.00 EA $4,236.57 3.00 EA $4,236.5741 ADD 2' SECTION, 4' DIA SANITARY STRUCTURE $1,412.17 1.00 EA $1,412.17 1.00 EA $1,412.17 1.00 EA $1,412.1742 PATCH SANITARY STRUCTURE $435.94 12.00 EA $5,231.28 11.00 EA $4,795.34 11.00 EA $4,795.3443 REMOVE AND REPLACE SANITARY SEWER WYE $2,494.63 2.00 EA $4,989.26 2.00 EA $4,989.26 2.00 EA $4,989.2644 4' CIPP, 9" VCP $2,991.80 32.00 EA $95,737.60 34.00 EA $101,721.20 34.00 EA $101,721.2045 8' CIPP, 9" VCP $3,503.22 1.00 EA $3,503.22 2.00 EA $7,006.44 2.00 EA $7,006.4446 LATERAL SERVICE T-LINER $4,347.06 13.00 EA $56,511.7813.00 EA $56,511.78 13.00 EA $56,511.78ESTIMATEDAS BID PREVIOUS ESTIMATE COMPLETED TO DATEH:\COTT\0N1128111\7_Construction\D_Pay Applications\Pay Req No. 6\0N1.128111 Pay Application Estimated Final.xlsmPage 1 of 39/27/20247:31 AM
Pay Request No.: 6& FINAL2023 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVEBMI PROJECT NO. 0N1.128111WORK COMPLETED THROUGH SEPTEMBER 27, 2024ITEM UNIT ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATEDNO. ITEM PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNTESTIMATEDAS BID PREVIOUS ESTIMATE COMPLETED TO DATE47 REMOVE AND REPLACE CONE SECTION (4' DIA MH) $1,551.76 11.00 EA $17,069.36 11.00 EA $17,069.36 11.00 EA $17,069.3648 REMOVE AND REPLACE CASTING (27" R-1642 SANITARY) $1,351.03 1.00 EA $1,351.03 1.00 EA $1,351.03 1.00 EA $1,351.0349 REMOVE AND REPLACE STEP $435.94 3.00 EA $1,307.82 1.00EA $435.94 1.00 EA $435.9450 PATCH GRAVEL STREET $32.95 375.00 SY $12,356.25 482.00SY $15,881.90 482.00 SY $15,881.9051 HYDRANT RECONDITIONING AND PAINTING $410.00 36.00 EA$14,760.00 37.00 EA $15,170.00 37.00 EA $15,170.0052 6 INCH CONCRETE HYDRANT ACCESS PAD $20.80 710.00 SF $14,768.00 299.50 SF $6,229.60 299.50 SF $6,229.6053 EXTEND HYDRANT BARREL $1,612.06 2.00 LF $3,224.12 2.00LF $3,224.12 2.00 LF $3,224.1254 ADJUST GATE VALVE $450.58 28.00 EA $12,616.24 28.00 EA $12,616.24 28.00 EA $12,616.2455 REMOVE AND REPLACE TOP SECTION OF VALVE BOX $125.35 5.00 EA $626.75 18.00 EA $2,256.30 18.00 EA $2,256.3056 REHABILITATE PRESSURE REDUCING VALVE AND MANHOLE $34,554.11 1.00 EA $34,554.11 1.00 EA $34,554.11 1.00 EA $34,554.1157 REMOVE PIPE - 6 INCH CIP $30.08 25.00 LF $752.00 25.00LF $752.00 25.00 LF $752.0058 REMOVE HYDRANT $595.06 1.00 EA $595.06 1.00 EA $595.06 1.00 EA $595.0659 REMOVE GATE VALVE AND BOX $595.06 1.00 EA $595.06 2.00EA $1,190.12 2.00 EA $1,190.1260 CONNECT TO EXISTING WATER MAIN $1,696.82 1.00 EA $1,696.82 3.00 EA $5,090.46 3.00 EA $5,090.4661 HYDRANT $7,645.56 1.00 EA $7,645.56 1.00 EA $7,645.56 1.00 EA $7,645.5662 6" VALVE AND BOX $3,907.78 1.00 EA $3,907.78 2.00 EA $7,815.56 2.00 EA $7,815.5663 RECONSTRUCT VALVE BOX $320.49 40.00 LF $12,819.60 16.80 LF $5,384.23 16.80 LF $5,384.2364 WATER MAIN EVALUATION EXCAVATION $1,219.18 5.00 EA $6,095.90 5.00 EA $6,095.90 3.00 EA $3,657.5465WATER MAIN EVALUATION EXCAVATION AND FITTING BOLT REPLACEMENT$1,219.18 2.00 EA $2,438.36 1.00 EA $1,219.18 1.00 EA $1,219.1866WATER MAIN EVALUATION EXCAVATION, VALVE REPAIR AND VALVE BOX REPLACEMENT$3,200.99 2.00 EA $6,401.98 0.00 EA $0.00 1.00 EA $3,200.9967 PATCH GRAVEL STREET $32.33 100.00 SY $3,233.00 242.00 SY $7,823.86 242.00 SY $7,823.8668 REMOVE AND REPLACE 12" RC STORM SEWER PIPE $98.40 16.00 LF $1,574.40 24.00 LF $2,361.60 32.00 LF $3,148.8069 REMOVE AND REPLACE 18" RC STORM SEWER PIPE $122.4140.00 LF $4,896.40 34.00 LF $4,161.94 40.00 LF $4,896.4070 REMOVE CATCH BASIN OR MANHOLE INCL CASTING $378.1510.00 EA $3,781.50 10.00 EA $3,781.50 10.00 EA $3,781.5071 TELEVISE STORM SEWER $5.11 64.00 LF $327.04 0.00 LF $0.00 64.00 LF $327.0472 2' X 3' CB, INCL R-3067-V/VB CSTG AND HDPE ADJ RINGS (STO-7) $1,513.44 19.00 LF $28,755.36 13.19 LF $19,954.71 12.54 LF $18,978.54734' DIA STORM SEWER CBMH, INCL R-3067-V/VB CSTG AND HDPE ADJ RINGS (STO-5)$2,241.13 6.00 LF $13,446.78 4.00 LF $8,964.52 10.39 LF $23,285.34744' DIA STORM SEWER MH, INCL R-1642-B CSTG AND HDPE ADJ RINGS (STO-3)$1,294.29 6.00 LF $7,765.74 4.00 LF $5,177.16 6.91 LF $8,943.54755' DIA STORM SEWER CBMH, INCL R-3067-V/VB CSTG AND HDPE ADJ RINGS (STO-5)$2,906.79 3.00 LF $8,720.37 2.00 LF $5,813.58 1.61 LF $4,679.9376 LINE STRUCTURE - 4' DIAMETER $196.38 83.00 LF $16,299.54 69.10 LF $13,569.86 69.10 LF $13,569.8677 LINE STRUCTURE - 5' DIAMETER $196.38 14.00 LF $2,749.32 12.60 LF $2,474.39 12.60 LF $2,474.3978 CONNECT TO EXISTING PIPE $848.41 18.00 EA $15,271.38 18.00 EA $15,271.38 18.00 EA $15,271.3879 CONNECT TO EXISTING STRUCTURE $1,928.75 1.00 EA $1,928.75 1.00 EA $1,928.75 1.00 EA $1,928.7580 ADJUST STORM MANHOLE CASTING (INCL RINGS) $951.92 2.00 EA $1,903.84 4.00 EA $3,807.68 4.00 EA $3,807.6881 ADJUST CATCH BASIN CASTING (INCL RINGS) $120.33 30.00 EA $3,609.90 21.00 EA $2,526.93 21.00 EA $2,526.9382 HIGH CAPACITY CONCRETE APRON $752.09 2.00 EA $1,504.18 2.00 EA $1,504.18 2.00 EA $1,504.1883 PATCH AND SPRAY RINGS $701.95 25.00 EA $17,548.75 23.00 EA $16,144.85 23.00 EA $16,144.8584 REMOVE AND REPLACE CATCH BASIN CASTING $699.94 1.00EA $699.94 2.00 EA $1,399.88 2.00 EA $1,399.8885 RECONSTRUCT INVERT $603.01 18.00 EA $10,854.18 18.00 EA$10,854.18 18.00 EA $10,854.1886 RECONSTRUCT DOGHOUSE $731.54 13.00 EA $9,510.02 13.00 EA $9,510.02 13.00 EA $9,510.0287 PATCH STORM STRUCTURE $469.35 20.00 EA $9,387.00 18.00EA $8,448.30 18.00 EA $8,448.3088 REMOVE AND REPLACE STEP $603.03 1.00 EA $603.03 3.00 EA$1,809.09 3.00 EA $1,809.0989 HYDRAULIC MATRIX TYPE MULCH $12.03 71.00 SY $854.13 35.00 SY $421.05 35.00 SY $421.0590 SEEDING, MNDOT MIX 25-151 $100.28 3.00 LB $300.84 1.50LB $150.42 1.50 LB $150.4291 PREMIUM TOPSOIL BORROW MODIFIED $93.46 12.00 CY $1,121.52 14.00 CY $1,308.44 14.00 CY $1,308.4492 APPLICATION OF WATER FOR TURF ESTABLISHMENT $50.145.00 MGAL $250.70 0.00 MGAL $0.00 0.00 MGAL $0.0093 PATCH GRAVEL STREET $25.56 325.00 SY $8,307.00 174.00 SY $4,447.44 174.00 SY $4,447.44H:\COTT\0N1128111\7_Construction\D_Pay Applications\Pay Req No. 6\0N1.128111 Pay Application Estimated Final.xlsmPage 2 of 39/27/20247:31 AM
Pay Request No.: 6& FINAL2023 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVEBMI PROJECT NO. 0N1.128111WORK COMPLETED THROUGH SEPTEMBER 27, 2024ITEM UNIT ESTIMATED ESTIMATED ESTIMATED ESTIMATED ESTIMATEDNO. ITEM PRICE QUANTITY AMOUNT QUANTITY AMOUNT QUANTITY AMOUNTESTIMATEDAS BID PREVIOUS ESTIMATE COMPLETED TO DATE94 HORIZONTAL DIRECTIONAL DRILLING (HDD) - 1.5" CONDUIT $15.88 3,700.00 LF $58,756.00 3,700.00 LF $58,756.00 3,700.00 LF $58,756.0095 UNDERGROUND WIRE 1 C/6 AWG $1.83 7,400.00 LF $13,542.00 7,602.30 LF $13,912.21 7,602.30 LF $13,912.2196 UNDERGROUND WIRE 1 C/8 AWG $1.48 3,700.00 LF $5,476.00 3,700.00 LF $5,476.00 3,700.00 LF $5,476.0097 SALVAGE AND REINSTALL LIGHT POLE $498.73 5.00 EA $2,493.65 10.00 EA $4,987.30 10.00 EA $4,987.3098 CONNECT TO EXISTING HANDHOLE $569.98 5.00 EA $2,849.90 5.00 EA $2,849.90 5.00 EA $2,849.9099 CONNECT TO EXISTING LIGHT $203.56 16.00 EA $3,256.96 17.00 EA $3,460.52 17.00 EA $3,460.52100 HANDHOLE -TYPE B $1,119.61 19.00 EA $21,272.59 20.00 EA $22,392.20 20.00 EA $22,392.20101 LOCATE STREET LIGHTING SYSTEM $2,442.78 1.00 LS $2,442.78 1.00 LS $2,442.78 1.00 LS $2,442.78FINALTOTAL AMOUNT: $2,939,954.36 $2,744,931.64 $2,763,520.35H:\COTT\0N1128111\7_Construction\D_Pay Applications\Pay Req No. 6\0N1.128111 Pay Application Estimated Final.xlsmPage 3 of 39/27/20247:31 AM
Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number:0-260-134-112
Submitted Date and Time:20-Dec-2024 4:02:31 PM
Legal Name:CURB MASTERS INC
Federal Employer ID:41-1606037
User Who Submitted:Linda H
Type of Request Submitted:Contractor Affidavit
Affidavit Summary
Affidavit Number:1000091648
Minnesota ID:2207114
Project Owner:CITY OF COTTAGE GROVE
Project Number:633991
Project Begin Date:24-May-2023
Project End Date:03-Aug-2023
Project Location:COTTAGE GROVE 2023 PMP
Project Amount:$185,823.94
Subcontractors:No Subcontractors
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday
through Friday 8:00 a.m. to 4:30 p.m. Central Time.
Please print this page for your records using the print or save functionality built into your browser.
12/20/24, 4:02 PM mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/p9xYaW8jAZOUP8uURkfFQQ__?FILE__=Print2&PARAMS__=27567549581958…
https://www.mndor.state.mn.us/tp/eservices/_/Retrieve/0/Dc/p9xYaW8jAZOUP8uURkfFQQ__?FILE__=Print2&PARAMS__=2756754958195848771 1/1
1
Weidenbacher, Rachel (Minnesota Paving & Materials)
From:MN Revenue e-Services <eservices.mdor@state.mn.us>
Sent:Thursday, October 10, 2024 7:45 AM
To:Julia Ohmann
Subject:Your Recent Contractor Affidavit Request
This email is an automated notification and is unable to receive replies.
Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number: 2-130-620-640
Submitted Date and Time: 10-Oct-2024 7:44:50 AM
Legal Name: MID STATE RECLAMATION INC
Federal Employer ID: 39-1727526
User Who Submitted: Juliao
Type of Request Submitted: Contractor Affidavit
Affidavit Summary
Affidavit Number: 399101952
Minnesota ID: 1719563
Project Owner: CITY OF COTTAGE GROVE
Project Number: 633991
Project Begin Date: 01-Jun-2023
Project End Date: 03-Aug-2023
Project Location: COTTAGE GROVE, MN
Project Amount: $49,670.52
Subcontractors: No Subcontractors
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email)
withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time.
How to View and Print this Request
You can see copies of your requests by going into your History.
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RECEIPT AND WAIVER OF MECHANIC’S LIEN RIGHTS
CONDITIONAL UPON RECEIPT OF PAYMENT
DATED 10/9/2024
THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF THE SUM OF
$224,446.15
CHECK ONLY ONE:
1) _____ as partial payment for labor, skill and material furnished
2) __X___ as payment for all labor, skill and material furnished or to be furnished (except the
sum of $26,814.40 retainage or holdback).
3) _____ as full and final payment for all labor, skill, and material furnished or to be furnished
to the following:
JOB # 633991
JOB NAME: Cottage Grove 2023 PMP
CONTRACT # n/a
and for value received hereby waives all rights acquired by the undersigned to file or record
mechanic’s liens against said real property for labor, skill or material furnished to said real
property (only for the amount paid if Box 1 is checked, and except for retainage shown if Box 2 is
checked). The undersigned affirms that all material furnished by the undersigned has been paid
for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT:
Miller Excavating, Inc.
NOTE: If this instrument is
executed by a corporation it By________________________________
must be signed by an officer,
and if executed by a partnership, ___________________________________
it must be signed by a partner. (Title)
President
1
Weidenbacher, Rachel (Minnesota Paving & Materials)
From:Hall, Dan (Minnesota Paving & Materials)
Sent:Monday, December 23, 2024 9:22 AM
To:Weidenbacher, Rachel (Minnesota Paving & Materials)
Subject:FW: [EXT] Fw: Your Recent Contractor Affidavit Request
Dan Hall
Project Manager
Minnesota Paving and Materials
A CRH COMPANY
14475 Quiram Dr.
Rogers, MN 55374
C +1 (612) 490-9693
O +1 (763) 428-8886
F +1 (763) 428-8868
E dan.hall@minnpm.com
www.minnpm.com
From: Matt Vickerman <mattvickerman@viking-restoration.com>
Sent: Monday, December 23, 2024 8:33 AM
To: Hall, Dan (Minnesota Paving & Materials) <Dan.Hall@minnpm.com>
Subject: [EXT] Fw: Your Recent Contractor Affidavit Request
CAUTION: This email originated from outside of the organization. Do not click links or open attachments unless you are expecting
this email and know the contents are safe. If you believe this email may be phishing or malicious, please use the Report Phish
button.
I will send the lien waiver shortly.
From: MN Revenue e-Services <eservices.mdor@state.mn.us>
Sent: Monday, December 23, 2024 8:27 AM
To: Matt Vickerman <mattvickerman@viking-restoration.com>
Subject: Your Recent Contractor Affidavit Request
This email is an automated notification and is unable to receive replies.
Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number: 0-314-447-072
Submitted Date and Time: 23-Dec-2024 8:27:39 AM
Legal Name: VIKING RESTORATION LLC
Federal Employer ID: 84-2225349
User Who Submitted: Viking59
Type of Request Submitted: Contractor Affidavit
2
Affidavit Summary
Affidavit Number: 1684025344
Minnesota ID: 6836508
Project Owner: CITY OF COTTAGE GROVE
Project Number: COTTAGE GROVE 2023 PMP
Project Begin Date: 01-Jun-2023
Project End Date: 23-Dec-2024
Project Location: COTTAGE GROVE
Project Amount: $3,578.95
Subcontractors: No Subcontractors
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-
657-3594, or (email) withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00
a.m. to 4:30 p.m. Central Time.
How to View and Print this Request
You can see copies of your requests by going into your History.
This message and any attachments are solely for the intended recipient and may contain nonpublic /
private data. If you are not the intended recipient, any disclosure, copying, use, or distribution of the
information included in this message and any attachments is prohibited. If you have received this
communication in error, please notify us and immediately and permanently delete this message and any
attachments. Thank you.
ATTENTION: Ce courriel vient de l'exterieur de l'entreprise. Ne cliquez pas sur les liens, et n'ouvrez pas les pièces jointes, à moins
que vous ne connaissiez l'expéditeur du courriel et savez que le contenu est sécuritaire. Si vous pensez qu’il s’agit d’un courriel
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Contractor Affidavit Submitted
Thank you, your Contractor Affidavit has been approved.
Confirmation Summary
Confirmation Number:2-108-885-216
Submitted Date and Time:15-Oct-2024 4:16:59 PM
Legal Name:VISU SEWER INC
Federal Employer ID:39-1219110
User Who Submitted:ValPace
Type of Request Submitted:Contractor Affidavit
Affidavit Summary
Affidavit Number:1446236160
Minnesota ID:3042816
Project Owner:CITY OF COTTAGE GROVE
Project Number:633991
Project Begin Date:22-Jun-2023
Project End Date:31-Aug-2023
Project Location:COTTAGE GROVE
Project Amount:$124,625.78
Subcontractors:No Subcontractors
Important Messages
A copy of this page must be provided to the contractor or government agency that hired you.
Contact Us
If you need further assistance, contact our Withholding Tax Division at 651-282-9999, (toll-free) 800-657-3594, or (email)
withholding.tax@state.mn.us. Business hours are Monday through Friday 8:00 a.m. to 4:30 p.m. Central Time.
Please print this page for your records using the print or save functionality built into your browser.
RECEIPT AND WAIVER OF MECHANIC'S LIEN RIGHTS
CONDITIONAL UPON RECEIPT OF PAYMENT
DATED t0l9/2024
THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF THE SUM OF
$124,625.78
CHECK ONLY ONE:
l) as partial payment for labor, skill and material furnished
2) _X_ as payment for all labor, skill and material furnished or to be furnished (except the
sum of $3,491.65 retainage or holdback).
3) as full and final payment for all labor, skill, and material furnished or to be furnished
to the following:
JOB # 633991
JOB NAME: Cottage Grove 2023 PIll{P
CONTRACT # r/a
and for value received hereby waives all rights acquired by the undersigned to file or record
mechanic's liens against said real property for labor, skill or material furnished to said real
property (only for the amount paid if Box I is checked, and except for retainage shown if Box 2 is
checked). The undersigned affirms that all material furnished by the undersigned has been paid
for, and all subcontractors employed by the undersigned have been paid in full, EXCEPT:
Visu-Sewer Clean & Seal,
NOTE: If this instrument is
executed by a corporation it
must be signed by an officer,
and ifexecuted by apartnership,
it must be signed hy a partner.e)
LA/l
fn
1
City Council Action Request
7.Q.
Meeting Date 3/19/2025
Department Administration
Agenda Category Action Item
Title Single Occasion Gambling Permit - Loriann Olsen
Staff Recommendation Authorize issuance of a single-occassion gambling permit to
Loriann Olsen on behalf of the Cottage Grove Strawberry Fest to
conduct a raffle at Park High School, 8040 80th Street South on
June 23, 2025, at 6:00 PM.
Budget Implication N/A
Attachments 1. Memo - Public Safety
1
City Council Action Request
8.A.
Meeting Date 3/19/2025
Department Finance
Agenda Category Action Item
Title Approve Disbursements
Staff Recommendation Approve disbursements from 02-28-2025 through 03-13-2025 in the
amount of $2,118,578.15.
Budget Implication N/A
Attachments 1. Expense Approval Report 03-19-2025 Council Meeting
2. Payroll Check Register 03-19-25 Council Meeting
1
City Council Action Request
10.A.
Meeting Date 3/19/2025
Department Public Works
Agenda Category Action Item
Title 2025 Pavement Management Project
Staff Recommendation Adopt Resolution 2025-034 awarding the bid for the 2025 Pavement
Management Project to McNamara Contracting, Inc. in the total
amount of $2,739,406.95.
Budget Implication $2,739,406.95 - Assessments, Utility Funds, General Levy
Attachments 1. 2025 PM Bid Results Letter
2. 2025 PM Bid Award Resolution
3. 2025 PM Abstract of Bids
H:\COTT\24X135777000\6_Plans-Specs\B_Bid Documents\135777 Bid Results Letter.doc March 13, 2025 Honorable Mayor and City Council City of Cottage Grove 12800 Ravine Parkway South Cottage Grove, MN 55016 Re: Bid Results 2025 Pavement Management Project BMI Project No. 24X.135777 Dear Honorable Mayor and City Council: Bids for the 2025 Pavement Management Project were opened on Thursday, March 13, 2025. A total of four (4) bids were received. Below is the summary of bids: Contractor Base Bid 1. McNamara Contracting, Inc. $2,739,406.95 2. Bituminous Roadways, Inc. $2,797,313.00 3. Northwest Asphalt, Inc. $2,829,024.41 4. OMG Midwest, Inc. dba Minnesota Paving & Materials $2,931,703.58 The low Bidder on the Project was McNamara Contracting, Inc. with a Total Base Bid Amount of $2,739,406.95, which was under the Engineer’s Estimate of $3,100,000. If the City Council decides to award the Project to the low bidder, then McNamara Contracting, Inc. should be awarded the Project on the Total Base Bid Amount of $2,739,406.95. If you have any questions, please feel free to contact me at (651) 968-7674. Sincerely, Bolton & Menk, Inc. Michael Boex, PE
CITY OF COTTAGE GROVE, MINNESOTA
CITY COUNCIL
RESOLUTION 2025-034
RESOLUTION AWARDING THE BID FOR THE
2025 PAVEMENT MANAGEMENT PROJECT
TO MCNAMARA CONTRACTING, INC.
IN THE TOTAL AMOUNT OF $2,739,406.95
WHEREAS, plans and specifications for the 2025 Pavement Management
Project were completed according to City standards; and
WHEREAS, bids were requested to provide the necessary work; and
WHEREAS, four firms submitted bids; and
WHEREAS, it appears that McNamara Contracting, Inc. provided the lowest
responsible bid; and
WHEREAS, it is the recommendation of the City Engineer that the bid be
awarded to McNamara Contracting, Inc. in the total amount of $2,739,406.95.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of
Cottage Grove, County of Washington, State of Minnesota, the bid for the
2025 Pavement Management Project is awarded to McNamara Contracting, Inc. in
the total amount of $2,739,406.95.
Passed this 19th day of March, 2025.
Myron Bailey, Mayor
Attest:
Tamara Anderson, City Clerk
ABSTRACT OF BIDS2025 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVE, MINNESOTAPROJECT NO. 24X.135777Bid: March 13, 2025 at 9:00 a.m.1 2 3 4ITEM APPROX.NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNTPART 1 - STREETS1 MOBILIZATION 1 LS $32,000.00 $32,000.00 $135,000.00 $135,000.00 $125,940.00 $125,940.00 $68,000.00 $68,000.002 TRAFFIC CONTROL 1 LS $6,500.00 $6,500.00 $10,000.00 $10,000.00 $31,925.00 $31,925.00 $12,000.00 $12,000.003 REMOVE BITUMINOUS STREET PAVEMENT 53,900 SY $2.25 $121,275.00 $1.50 $80,850.00 $1.89 $101,871.00 $4.00 $215,600.004 REMOVE AND REPLACE BITUMINOUS DRIVEWAY 180 SY $66.00 $11,880.00 $40.00 $7,200.00 $48.90 $8,802.00 $44.71 $8,047.805 REMOVE AND REPLACE BITUMINOUS TRAIL 85 SY $69.00 $5,865.00 $40.00 $3,400.00 $48.90 $4,156.50 $51.24 $4,355.406 REMOVE CONCRETE CURB AND GUTTER 8,300 LF $8.00 $66,400.00 $5.50 $45,650.00 $7.45 $61,835.00 $10.35 $85,905.007 REMOVE AND REPLACE CONCRETE VALLEY GUTTER 25 SY $135.00 $3,375.00 $135.00 $3,375.00 $132.50 $3,312.50 $147.71 $3,692.758 REMOVE AND REPLACE 6 INCH CONCRETE DRIVEWAY PAVEMENT 380 SY $155.00 $58,900.00 $95.00 $36,100.00 $102.85 $39,083.00 $93.06 $35,362.809 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP 965 SF $1.85 $1,785.25 $1.50 $1,447.50 $2.77 $2,673.05 $4.78 $4,612.7010 SALVAGE AND REINSTALL COMMUNITY MAILBOX 9 EA $800.00$7,200.00 $1,300.00 $11,700.00 $1,200.00 $10,800.00 $1,381.03 $12,429.2711 SAWING BITUMINOUS PAVEMENT (STREET OR TRAIL) 230 LF$2.00 $460.00 $3.00 $690.00 $2.50 $575.00 $3.02 $694.6012 EXCAVATION - COMMON (EV) 900 CY $25.00 $22,500.00 $7.00 $6,300.00 $28.28 $25,452.00 $25.00 $22,500.0013 EXCAVATION - SUBGRADE (EV) 1,800 CY $25.00 $45,000.00$16.00 $28,800.00 $28.28 $50,904.00 $25.00 $45,000.0014 AGGREGATE BACKFILL - MODIFIED 3,600 TN $12.00 $43,200.00 $16.00 $57,600.00 $11.72 $42,192.00 $8.74 $31,464.0015 AGGREGATE BASE, VIRGIN CLASS 5 5,200 TN $15.00 $78,000.00 $19.00 $98,800.00 $15.05 $78,260.00 $17.43 $90,636.0016 MIX AND FINISH GRADE AGGREGATE BASE - STREET 53,900 SY $1.50 $80,850.00 $1.25 $67,375.00 $1.37 $73,843.00 $2.15 $115,885.0017 SURMOUNTABLE CONCRETE CURB AND GUTTER (HAND PLACED) 4,270 LF $32.00 $136,640.00 $30.00 $128,100.00 $28.20 $120,414.00 $28.63 $122,250.1018 SURMOUNTABLE CONCRETE CURB AND GUTTER (MACHINE PLACED) 3,410 LF $19.80 $67,518.00 $20.00 $68,200.00 $19.05 $64,960.50 $19.34 $65,949.4019 B618 CONCRETE CURB AND GUTTER (HAND PLACED) 550 LF $31.05 $17,077.50 $32.00 $17,600.00 $30.15 $16,582.50 $30.61 $16,835.5020 CONCRETE MEDIAN APPROACH NOSE 85 SY $115.00 $9,775.00$145.00 $12,325.00 $134.55 $11,436.75 $136.62 $11,612.7021 6 INCH CONCRETE SIDEWALK 15 SY $107.50 $1,612.50 $81.00 $1,215.00 $88.05 $1,320.75 $77.22 $1,158.3022 6 INCH CONCRETE PEDESTRIAN CURB RAMP 1,000 SF $15.55$15,550.00 $14.00 $14,000.00 $14.40 $14,400.00 $13.30 $13,300.0023 TRUNCATED DOME PANELS 132 SF $50.00 $6,600.00 $64.00 $8,448.00 $60.00 $7,920.00 $60.92 $8,041.4424 6 INCH CONCRETE MAILBOX PAD 450 SF $13.25 $5,962.50 $10.00 $4,500.00 $10.95 $4,927.50 $9.80 $4,410.0025 TYPE SP 9.5 WEARING COURSE MIXTURE (3,C) 11,900 TN $72.00 $856,800.00 $86.00 $1,023,400.00 $84.98 $1,011,262.00 $81.00 $963,900.0026 BITUMINOUS INCENTIVE 1 LS $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.00 $30,000.0027 BITUMINOUS MATERIAL FOR TACK 3,750 GAL $3.00 $11,250.00 $1.00 $3,750.00 $4.00 $15,000.00 $2.01 $7,537.5028 EROSION CONTROL SUPERVISOR 1 LS $500.00 $500.00 $6,000.00 $6,000.00 $500.00 $500.00 $7,315.74 $7,315.7429 STORM DRAIN INLET PROTECTION (ERO-9) 52 EA $150.00 $7,800.00 $100.00 $5,200.00 $150.00 $7,800.00 $209.19 $10,877.8830 WATER FOR DUST CONTROL 100 MGAL $65.00 $6,500.00 $55.00 $5,500.00 $0.01 $1.00 $47.53 $4,753.0031 STREET SWEEPER WITH OPERATOR 50 HR $225.00 $11,250.00$225.00 $11,250.00 $200.00 $10,000.00 $185.52 $9,276.0032 SKIDSTEER WITH OPERATOR 50 HR $125.00 $6,250.00 $200.00 $10,000.00 $150.00 $7,500.00 $0.01 $0.5033 HYDRAULIC MATRIX TYPE MULCH 2,700 SY $2.00 $5,400.00 $1.50 $4,050.00 $2.00 $5,400.00 $1.34 $3,618.0034 SEEDING, MNDOT MIX RT 105 LB $7.00 $735.00 $5.00 $525.00 $5.00 $525.00 $4.19 $439.9535 PREMIUM TOPSOIL BORROW MODIFIED 1,150 CY $50.00 $57,500.00 $40.00 $46,000.00 $27.48 $31,602.00 $20.00 $23,000.0036 APPLICATION OF WATER FOR TURF ESTABLISHMENT 200 MGAL $50.00 $10,000.00 $70.00 $14,000.00 $50.00 $10,000.00 $70.58 $14,116.0037 REMOVE SIGN AND POST 30 EA $26.25 $787.50 $27.00 $810.00 $25.00 $750.00 $25.07 $752.1038 SALVAGE AND REINSTALL SIGN 16 EA $160.00 $2,560.00 $165.00 $2,640.00 $155.00 $2,480.00 $155.44 $2,487.0439 SIGN PANEL, TYPE C 100 SF $57.75 $5,775.00 $59.00 $5,900.00 $55.00 $5,500.00 $55.16 $5,516.0040 INSTALL SIGN PANEL 32 EA $105.00 $3,360.00 $107.00 $3,424.00 $100.00 $3,200.00 $100.28 $3,208.9641 12 INCH SOLID LINE PAINT GROUND IN 160 LF $5.25 $840.00 $5.00 $800.00 $5.00 $800.00 $13.04 $2,086.40TOTAL PART 1 - STREETS $1,863,233.25 $2,021,924.50 $2,045,906.05 $2,088,627.83OMG Midwest, Inc. dba Minnesota Paving & MaterialsRogers, MNMcNamara Contracting, Inc. Bituminous Roadways, Inc.Rosemount, MN Mendota Heights, MNNorthwest Asphalt, Inc.Shakopee, MN Page 1
ABSTRACT OF BIDS2025 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVE, MINNESOTAPROJECT NO. 24X.135777Bid: March 13, 2025 at 9:00 a.m.1 2 3 4ITEM APPROX.NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNTOMG Midwest, Inc. dba Minnesota Paving & MaterialsRogers, MNMcNamara Contracting, Inc. Bituminous Roadways, Inc.Rosemount, MN Mendota Heights, MNNorthwest Asphalt, Inc.Shakopee, MNPART 2 - SANITARY SEWER42 CLEARING AND GRUBBING 3 EA $525.00 $1,575.00 $750.00 $2,250.00 $750.00 $2,250.00 $1,504.23 $4,512.6943 6' CONIFEROUS TREE, "TANNENBAUM MUGO PINE" 2 EA $900.00 $1,800.00 $1,100.00 $2,200.00 $800.00 $1,600.00 $1,704.79 $3,409.5844 ADJUST SANITARY MANHOLE CASTING (INCL RINGS) 94 EA $1,000.00 $94,000.00 $1,000.00 $94,000.00 $903.00 $84,882.00 $1,074.73 $101,024.6245 ADD 12 INCH SECTION, 4' DIA SANITARY STRUCTURE 4 EA$1,600.00 $6,400.00 $1,200.00 $4,800.00 $2,040.00 $8,160.00 $2,471.35 $9,885.4046 ADD 16 INCH SECTION, 4' DIA SANITARY STRUCTURE 2 EA$1,800.00 $3,600.00 $1,300.00 $2,600.00 $2,290.00 $4,580.00 $2,488.57 $4,977.1447 ADD 24 INCH SECTION, 4' DIA SANITARY STRUCTURE 1 EA$2,050.00 $2,050.00 $1,400.00 $1,400.00 $3,040.00 $3,040.00 $2,488.57 $2,488.5748 REMOVE 16 INCH MANHOLE SECTION, 4' DIA SANITARY 1EA $1,100.00 $1,100.00 $500.00 $500.00 $1,850.00 $1,850.00 $3,095.26 $3,095.2649 PATCH SANITARY STRUCTURE 3 EA $2,625.00 $7,875.00 $600.00 $1,800.00 $300.00 $900.00 $405.14 $1,215.4250 REMOVE AND REPLACE CASTING, SANITARY MANHOLE (R-1642) 3 EA $1,345.00 $4,035.00 $1,500.00 $4,500.00 $1,386.00 $4,158.00 $1,651.45 $4,954.3551 INSTALL STEP 1 EA $300.00 $300.00 $120.00 $120.00 $229.00 $229.00 $354.50 $354.5052 REMOVE AND REPLACE STEP 1 EA $300.00 $300.00 $200.00 $200.00 $450.00 $450.00 $455.78 $455.78TOTAL PART 2 - SANITARY SEWER $123,035.00 $114,370.00$112,099.00 $136,373.31PART 3 - WATER MAIN53 HYDRANT RECONDITIONING AND PAINTING 36 EA $1,475.00 $53,100.00 $1,400.00 $50,400.00 $700.00 $25,200.00 $315.89 $11,372.0454 6 INCH CONCRETE HYDRANT ACCESS PAD 660 SF $16.50 $10,890.00 $10.00 $6,600.00 $11.41 $7,530.60 $9.75 $6,435.0055 ADJUST GATE VALVE AND BOX 36 EA $1,350.00 $48,600.00 $450.00 $16,200.00 $525.00 $18,900.00 $505.90 $18,212.4056 REMOVE AND REPLACE VALVE BOX TOP SECTION AND COVER 9 EA $685.00 $6,165.00 $600.00 $5,400.00 $708.75 $6,378.75 $765.19 $6,886.7157 RECONSTRUCT VALVE BOX 10 LF $325.00 $3,250.00 $350.00 $3,500.00 $257.14 $2,571.40 $389.95 $3,899.5058 EXTEND HYDRANT BARREL 5 LF $1,425.00 $7,125.00 $1,800.00 $9,000.00 $2,003.00 $10,015.00 $506.42 $2,532.1059 CLEAN VALVE BOX 22 EA $350.00 $7,700.00 $300.00 $6,600.00 $225.00 $4,950.00 $202.57 $4,456.5460 REHABILITATE PRESSURE REDUCING VALVE AND MANHOLE (DETAIL A) 1 EA $55,000.00 $55,000.00 $45,000.00 $45,000.00 $46,050.00 $46,050.00 $41,575.35 $41,575.3561 REHABILITATE PRESSURE REDUCING VALVE AND MANHOLE (DETAIL B) 1 EA $55,000.00 $55,000.00 $45,000.00 $45,000.00 $46,350.00 $46,350.00 $41,860.94 $41,860.9462 WATER MAIN EVALUATION EXCAVATION 4 EA $1,625.00 $6,500.00 $1,500.00 $6,000.00 $1,000.00 $4,000.00 $2,911.94 $11,647.7663 WATER MAIN EVALUATION EXCAVATION AND FITTING BOLT REPLACEMENT 2 EA $3,200.00 $6,400.00 $2,500.00 $5,000.00$4,150.00 $8,300.00 $3,114.51 $6,229.0264 WATER MAIN EVALUATION EXCAVATION, VALVE REPAIR AND VALVE BOX REPLACEMENT 2 EA $3,900.00 $7,800.00 $4,500.00 $9,000.00 $4,150.00 $8,300.00 $4,791.35 $9,582.70TOTAL PART 3 - WATER MAIN $267,530.00 $207,700.00 $188,545.75 $164,690.06PART 4 - STORM SEWER65 REMOVE CATCH BASIN OR MANHOLE 3 EA $1,750.00 $5,250.00 $600.00 $1,800.00 $850.00 $2,550.00 $354.50 $1,063.5066 REMOVE AND REPLACE 12" RC STORM SEWER PIPE 32 LF $95.00 $3,040.00 $200.00 $6,400.00 $140.00 $4,480.00 $231.94$7,422.0867 REMOVE AND REPLACE 18" RC STORM SEWER PIPE 8 LF $105.00 $840.00 $360.00 $2,880.00 $153.00 $1,224.00 $456.79 $3,654.3268 REMOVE AND REPLACE 24" RC STORM SEWER PIPE 16 LF $125.00 $2,000.00 $450.00 $7,200.00 $172.00 $2,752.00 $378.80 $6,060.8069 REMOVE AND REPLACE 12" FLARED END SECTION 1 EA $2,325.00 $2,325.00 $2,200.00 $2,200.00 $2,266.00 $2,266.00 $3,552.06 $3,552.0670 SALVAGE AND REINSTALL 48" FLARED END SECTION 1 EA $3,100.00 $3,100.00 $1,800.00 $1,800.00 $4,850.00 $4,850.00 $3,291.75 $3,291.7571 4' CIPP, 12" RCP 4 EA $3,675.00 $14,700.00 $3,800.00 $15,200.00 $3,500.00 $14,000.00 $3,580.06 $14,320.2472 8' CIPP, 12" RCP 2 EA $4,200.00 $8,400.00 $4,300.00 $8,600.00 $4,000.00 $8,000.00 $4,091.50 $8,183.0073 8' CIPP, 24" RCP 1 EA $6,825.00 $6,825.00 $6,800.00 $6,800.00 $6,500.00 $6,500.00 $6,648.69 $6,648.6974 SPRAY LINE LINE STORM STRUCTURE - 48" DIAMETER 8 LF$850.00 $6,800.00 $800.00 $6,400.00 $795.00 $6,360.00 $813.19 $6,505.5275 TELEVISE STORM SEWER 56 LF $10.50 $588.00 $69.00 $3,864.00 $20.00 $1,120.00 $66.49 $3,723.4476 2'X3' CB, INCL CSTG AND HDPE ADJ RINGS 6.5 LF $1,300.00 $8,450.00 $1,300.00 $8,450.00 $1,547.00 $10,055.50 $1,033.82 $6,719.8377 4' DIA STORM SEWER CBMH, INCL CSTG AND HDPE ADJ RINGS 3.5 LF $2,955.00 $10,342.50 $1,400.00 $4,900.00 $1,694.00 $5,929.00 $1,422.39 $4,978.3778 CONNECT TO EXISTING PIPE 4 EA $2,400.00 $9,600.00 $1,300.00 $5,200.00 $2,500.00 $10,000.00 $1,645.88 $6,583.5279 ADJUST STORM MANHOLE CASTING (INCL RINGS) 31 EA $1,000.00 $31,000.00 $1,000.00 $31,000.00 $903.00 $27,993.00$1,084.76 $33,627.5680 ADJUST CATCH BASIN CASTING (INCL RINGS) 41 EA $390.00 $15,990.00 $250.00 $10,250.00 $477.71 $19,586.11 $509.66 $20,896.06 Page 2
ABSTRACT OF BIDS2025 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVE, MINNESOTAPROJECT NO. 24X.135777Bid: March 13, 2025 at 9:00 a.m.1 2 3 4ITEM APPROX.NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNTOMG Midwest, Inc. dba Minnesota Paving & MaterialsRogers, MNMcNamara Contracting, Inc. Bituminous Roadways, Inc.Rosemount, MN Mendota Heights, MNNorthwest Asphalt, Inc.Shakopee, MN81 PATCH AND SPRAY RINGS 8 EA $840.00 $6,720.00 $1,000.00$8,000.00 $1,000.00 $8,000.00 $911.56 $7,292.4882 HIGH CAPACITY CONCRETE APRON 1 EA $750.00 $750.00 $2,000.00 $2,000.00 $1,000.00 $1,000.00 $2,030.71 $2,030.7183 REMOVE AND REPLACE CASTING, CATCH BASIN (R-3067V OR VB) 21 EA $1,080.00 $22,680.00 $900.00 $18,900.00 $1,170.75 $24,585.75 $1,173.25 $24,638.2584 REMOVE AND REPLACE CASTING, STORM MANHOLE (R-1642) 5 EA $1,885.00 $9,425.00 $1,400.00 $7,000.00 $960.75 $4,803.75 $1,711.22 $8,556.1085 REMOVE AND REPLACE CASTING, STORM MANHOLE (R-2541) 1 EA $3,355.00 $3,355.00 $1,000.00 $1,000.00 $1,161.00 $1,161.00 $1,656.82 $1,656.8286 REMOVE AND REPLACE 4' DIA TOP SLAB 3 EA $1,800.00 $5,400.00 $1,400.00 $4,200.00 $1,850.00 $5,550.00 $1,920.36 $5,761.0887 REMOVE 12-15 INCH MANHOLE SECTION, 48 INCH DIA STORM 3 EA $950.00 $2,850.00 $500.00 $1,500.00 $3,000.00 $9,000.00 $1,080.71 $3,242.1388 ADD 12 INCH SECTION, 4' DIA STORM STRUCTURE 5 EA $1,175.00 $5,875.00 $1,300.00 $6,500.00 $2,040.00 $10,200.00 $2,659.74 $13,298.7089 ADD 24 INCH SECTION, 4' DIA STORM STRUCTURE 2 EA $1,675.00 $3,350.00 $1,400.00 $2,800.00 $2,290.00 $4,580.00$2,886.61 $5,773.2290 ADD 12 INCH SECTION, 5' DIA STORM STRUCTURE 1 EA $1,700.00 $1,700.00 $1,700.00 $1,700.00 $2,487.00 $2,487.00$3,393.04 $3,393.0491 RECONSTRUCT INVERT 1 EA $1,975.00 $1,975.00 $1,600.00 $1,600.00 $1,100.00 $1,100.00 $759.64 $759.6492 PATCH STORM STRUCTURE 9 EA $350.00 $3,150.00 $800.00 $7,200.00 $250.00 $2,250.00 $607.71 $5,469.3993 CLEAR DEBRIS AT FES 1 EA $500.00 $500.00 $600.00 $600.00 $650.00 $650.00 $1,519.27 $1,519.2794 RANDOM RIP RAP CLASS 3 38 CY $135.00 $5,130.00 $155.00$5,890.00 $130.00 $4,940.00 $133.75 $5,082.50TOTAL PART 4 - STORM SEWER $202,110.50 $191,834.00 $207,973.11 $225,704.07PART 5 - STREET LIGHTING95 REMOVE LIGHTING SERVICE CABINET AND EQUIPMENT PAD3 EA $1,900.00 $5,700.00 $1,800.00 $5,400.00 $1,810.00 $5,430.00 $1,815.00 $5,445.0096 REMOVE AND REPLACE LUMINAIRE 56 EA $200.00 $11,200.00$200.00 $11,200.00 $198.00 $11,088.00 $200.00 $11,200.0097 REMOVE AND REPLACE STREET LIGHT POLE 1 EA $1,675.00 $1,675.00 $1,600.00 $1,600.00 $1,596.00 $1,596.00 $1,600.00 $1,600.0098 REMOVE AND REPLACE LIGHT BASE COVER 28 EA $100.00 $2,800.00 $98.00 $2,744.00 $98.00 $2,744.00 $98.00 $2,744.0099 UNDERGROUND WIRE 1 C/6 AWG 2,600 LF $2.50 $6,500.00 $2.50 $6,500.00 $2.46 $6,396.00 $2.50 $6,500.00100 UNDERGROUND WIRE 1 C/8 GROUND 1,300 LF $2.15 $2,795.00 $2.10 $2,730.00 $2.10 $2,730.00 $2.11 $2,743.00101 1.5" NON-METALLIC CONDUIT 1,300 LF $19.15 $24,895.00$18.25 $23,725.00 $18.25 $23,725.00 $18.30 $23,790.00102 LIGHTING SERVICE CABINET 3 EA $10,225.00 $30,675.00 $9,800.00 $29,400.00 $9,740.00 $29,220.00 $10,000.00 $30,000.00103 EQUIPMENT PAD 3 EA $1,655.00 $4,965.00 $1,600.00 $4,800.00 $1,577.00 $4,731.00 $1,600.00 $4,800.00104 HANDHOLE (TYPE B) 3 EA $1,150.00 $3,450.00 $1,100.00 $3,300.00 $1,085.00 $3,255.00 $1,100.00 $3,300.00TOTAL PART 5 - STREET LIGHTING $94,655.00 $91,399.00 $90,915.00 $92,122.00PART 6 - HIDDEN VALLEY PARK105 REMOVE CONCRETE CURB AND GUTTER 35 LF $28.00 $980.00$6.00 $210.00 $10.00 $350.00 $21.20 $742.00106 REMOVE CONCRETE SIDEWALK OR PEDESTRIAN RAMP 10 SY $1.50 $15.00 $38.00 $380.00 $24.93 $249.30 $75.68 $756.80107 REMOVE BITUMINOUS TRAIL PAVEMENT 1,160 SY $3.50 $4,060.00 $6.00 $6,960.00 $3.69 $4,280.40 $7.01 $8,131.60108 EXCAVATION COMMON (EV) (P) 130 CY $36.00 $4,680.00 $21.00 $2,730.00 $28.28 $3,676.40 $116.03 $15,083.90109 EXCAVATION SUBGRADE TRAIL OR SIDEWALK(EV) 250 CY $29.00 $7,250.00 $16.00 $4,000.00 $28.28 $7,070.00 $52.23 $13,057.50110 AGGREGATE BACKFILL - MODIFIED TRAIL OR SIDEWALK 425 TN $15.00 $6,375.00 $16.00 $6,800.00 $11.72 $4,981.00 $14.42 $6,128.50111 AGGREGATE BASE, VIRGIN CLASS 5 TRAIL OR SIDEWALK200 TN $26.00 $5,200.00 $24.00 $4,800.00 $15.05 $3,010.00 $31.73 $6,346.00112 FINISH GRADING TRAIL OR SIDEWALK 1,300 SY $2.75 $3,575.00 $2.00 $2,600.00 $1.00 $1,300.00 $1.96 $2,548.00113 FINISH GRADING STREET (BASKETBALL COURT) 130 SY $16.00 $2,080.00 $4.50 $585.00 $1.00 $130.00 $10.49 $1,363.70114 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE, TRAIL (2,C) 230 TN $90.00 $20,700.00 $106.00 $24,380.00 $99.20 $22,816.00 $111.26 $25,589.80115 TYPE SP 9.5 BITUMINOUS WEARING COURSE MIXTURE, SPECIAL BASKETBALL COURT (3,C) 30 TN $215.00 $6,450.00 $135.00 $4,050.00 $129.41 $3,882.30 $185.43 $5,562.90116 BITUMINOUS MATERIAL FOR TACK COAT 10 GAL $3.00 $30.00 $10.00 $100.00 $15.00 $150.00 $2.01 $20.10117 6 INCH CONCRETE SIDEWALK 130 SY $94.25 $12,252.50 $80.00 $10,400.00 $88.05 $11,446.50 $77.22 $10,038.60118 6 INCH CONCRETE PEDESTRIAN RAMP 64 SF $15.55 $995.20$14.00 $896.00 $14.40 $921.60 $13.30 $851.20119 TRUNCATED DOME PANEL 8 SF $50.00 $400.00 $64.00 $512.00 $60.00 $480.00 $60.92 $487.36120 6 INCH CONCRETE LANDSCAPING BORDER 110 LF $80.00 $8,800.00 $26.00 $2,860.00 $24.65 $2,711.50 $25.03 $2,753.30 Page 3
ABSTRACT OF BIDS2025 PAVEMENT MANAGEMENT PROJECTCITY OF COTTAGE GROVE, MINNESOTAPROJECT NO. 24X.135777Bid: March 13, 2025 at 9:00 a.m.1 2 3 4ITEM APPROX.NO. ITEM QUANT. UNIT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNT UNIT PRICE AMOUNTOMG Midwest, Inc. dba Minnesota Paving & MaterialsRogers, MNMcNamara Contracting, Inc. Bituminous Roadways, Inc.Rosemount, MN Mendota Heights, MNNorthwest Asphalt, Inc.Shakopee, MN121 SURMOUNTABLE CONCRETE CURB AND GUTTER (HAND PLACED) 25 LF $39.45 $986.25 $30.00 $750.00 $28.20 $705.00 $28.63 $715.75122 BASKETBALL POLE AND BACKBOARD INCL FOOTING 1 EA $8,000.00 $8,000.00 $6,800.00 $6,800.00 $5,825.00 $5,825.00$7,019.73 $7,019.73123 SHADE STRUCTURE, 12 FOOT X 20 FOOT 1 EA $28,750.00$28,750.00 $30,000.00 $30,000.00 $52,250.00 $52,250.00 $29,081.75 $29,081.75124 INSTALL PARK BENCH 1 EA $2,100.00 $2,100.00 $350.00 $350.00 $2,000.00 $2,000.00 $2,005.64 $2,005.64125 INSTALL TRASH CAN 2 EA $1,575.00 $3,150.00 $350.00 $700.00 $1,250.00 $2,500.00 $802.26 $1,604.52126 INSTALL PICNIC TABLE 3 EA $2,100.00 $6,300.00 $1,800.00 $5,400.00 $2,250.00 $6,750.00 $5,766.21 $17,298.63127 ACRYLIC COURT SURFACING INCLUDING COURT STRIPING135 SY $21.55 $2,909.25 $42.00 $5,670.00 $52.50 $7,087.50 $75.00 $10,125.00128 PREPARE ROCK MULCH BED - INSTALLATION BY CITY 1 LS$800.00 $800.00 $600.00 $600.00 $750.00 $750.00 $1,814.48$1,814.48129 SEEDING, TYPE SB 115 LB $7.00 $805.00 $5.50 $632.50 $5.00 $575.00 $5.21 $599.15130 HYDRAULIC MATRIX TYPE MULCH 3,600 SY $2.00 $7,200.00$1.00 $3,600.00 $2.00 $7,200.00 $1.02 $3,672.00131 PREMIUM TOPSOIL BORROW (LV) MODIFIED 600 CY $50.00 $30,000.00 $40.00 $24,000.00 $27.48 $16,488.00 $51.71 $31,026.00132 APPLICATION OF WATER FOR TURF ESTABLISHMENT 280 MGAL $50.00 $14,000.00 $69.00 $19,320.00 $50.00 $14,000.00 $70.58 $19,762.40TOTAL PART 6 - HIDDEN VALLEY PARK $188,843.20 $170,085.50 $183,585.50 $224,186.31TOTAL BID: $2,739,406.95 $2,797,313.00 $2,829,024.41 $2,931,703.58 Page 4
1
City Council Action Request
13.A.
Meeting Date 3/19/2025
Department Administration
Agenda Category Action Item
Title Yellow Tree Proposed Multifamily Project and Abatement Subsidy
Staff Recommendation Provide feedback and direction related to the proposed project,
proposed materials, and requested tax abatement by Yellow Tree.
Budget Implication N/A
Attachments 1. Memo - 2025-3-19 CC Workshop SR
2. Memo - Ehlers YT Final 3-12-25
3. YellowTree Equity
4. Cottage Grove Plans
1
TO:The Honorable Mayor Bailey and Members of the City Council
Jennifer Levitt, City Administrator
FROM:Samantha Pierret, Senior Planner
Gretchen Larson, Economic Development Director
DATE:March 13, 2025
RE:Yellow Tree Proposed Multifamily Project and Abatement Subsidy in
Support of Housing
Introduction
In August 2024, the development group at Yellow Tree presented a 164-unit multi-family
building to the city’s planning department proposed on Outlot D, Everwood along East
Point Douglas Road. The subject site consists of one vacant parcel, Outlot D of the
Everwood plat which was approved in 2007. The subject site is zoned MU, Mixed Use,
and guided as Mixed Use on the Land Use Plan. The site has had previous development
proposals over the years, however, given the challenges to the site, none of them have
come to fruition.
Yellow Tree, founded in 2017, is a Minneapolis based real estate development,
construction, and property management firm, specializing in design-build multi-family
housing. Since 2018, Yellow Tree has completed over 2,500 units and 30 buildings
around the Twin Cities.
2
Existing Conditions
The site is steeply sloped and wooded, increasing in elevation from East Point Douglas
Road South running north. The property is located at a curve in the road with right of way
on three sides of the property. Due to a restrictive covenant that was established in favor
of the Minnesota Land Trust in 2007, no grading may occur on the site beyond the 860-
foot elevation point on the property as well as required preservation of a future trail
corridor and overlook.
Existing Conditions
The Applicant has prepared a site plan including structure and parking design that avoids
grading beyond this point. The proposed structure works with existing grades by shaping
the structure complimentary to the site contours in an L shape and designing the building
in a staggered elevation to preserve site grades. Site grades also significantly impact
accessibility from East Point Douglas Road. The Applicant has proposed to incorporate
two levels of covered parking and two surface parking lots with separate accesses from
East Point Douglas. Each surface parking lot would have access to a covered parking
garage.
860’ elevation
3
Building Sections
Proposal
The Applicant is proposing a multi-family apartment building consisting of 164 units with
129 enclosed and 89 surface parking stalls. Enclosed stalls would be located on the two
lowest levels of the structure with some stalls on the second level that would be covered
by a patio located on the third level. With 218 parking stalls there would be approximately
1.3 spaces per unit which does not meet the City’s minimum parking requirement of 1.6
spaces per unit (262 spaces required). The Applicant has been made aware of parking
requirements and given the site’s topographical and buildable area restrictions,
discussion may be warranted on parking reductions.
Plan
4
The project is proposed to be entirely market rate. The 2024 Maxfield Research and
Consulting Housing Study completed for the City of Cottage Grove indicates that today
many households rent by choice. Currently, Cottage Grove has an overall rental vacancy
rate of approximately 2.7%. A 5% vacancy rate is commonly seen as the “equilibrium
rate” for rental turnover. There is a demand for rental housing in Cottage Grove of all
types and demand is expected to remain strong until 2030. Maxfield Consulting
recommended holding off on placing more units into the market until 2026 or later given
projects that have already been permitted. The Yellow Tree project would meet this
recommended timeline if approved. One of the permitted projects considered by Maxfield
was the Norhart project with 160 market-rate units. That project has since been withdrawn
and will not be constructed therefore; future projects will be needed to fill that gap.
Discussion
Section 11-1-3 of the City Code defines building height as “The vertical distance from the
average elevation of the adjoining ground level, or the established grade adjacent to the
building, whichever is lower, to the top of the roof.” The maximum permitted height in the
Mixed-Use District is 55 feet. The proposed building will be approximately 55 feet at its
highest point from adjacent grade. The Legends of Cottage Grove and Roers projects
each exceeded maximum height requirements at 67 and 73 feet respectively.
East Elevation
West Elevation
5
City Code requires 65 percent of an apartment building exterior materials to be Class 1
or 2 materials and three different Class 1 materials must be used. The submitted concept
elevations show the proposed building using only two Class 1 materials (brick and glass).
Class 2 materials proposed include specialty concrete block. A variety of Class 3
materials are proposed including metal panels and lap siding. The Applicant has been
made aware of these architectural requirements.
Exterior Materials Elevaions
Exterior Materials
6
Financial Assistance Request – Tax Abatement in Support of Housing
The City received a public financial assistance request from Yellow Tree Development
for their proposed development project at East Point Douglas Road South and
Hardwood Ave South. Since the project does not qualify for Tax Increment Financing
because they are building market rate units and the site is vacant, with no blighted
buildings, it would not qualify as a redevelopment project so they are requesting
assistance in the form of an Abatement of the City’s portion of taxes.
Construction is anticipated to cost approximately $40.8 million or $255,000 per unit. The
Developer cited a financial gap in their financial projections for the project and
requested that the City abate 15 years of their portion of taxes. The present value of 15
years of abatement is $1.18 million.
The Developer is continuing to review the site and development costs. They are
working with their engineers to assess the geotechnical condition of the site, including
the extent of needed rock excavation and retaining walls to mitigate slopes. Ehlers has
reviewed all other costs and have refined those to be within industry standards so their
recommended Abatement amount may change based upon final underwriting.
The proposed structure of the Abatement is to have higher amounts of the gross
abatement being dedicated to the development in the earlier years and tapering off in
the later years. Based on a review of the current budget, proforma, and abatement
projections, the proposed development would require 10 years of Abatement with a
principal or present value of the Abatement would be no more than $848,800.
A lookback provision is also recommended to ensure the public assistance was set
at an appropriate level and to be adjusted if the lookback determines that more
assistance was provided than necessary. A lookback on the total development
costs (TDC) should be included for the Project. This cost-based lookback would
include a dollar-for-dollar reduction in Abatement assistance principal if the actual
TDC is below the cost presented by the Developer.
If the project moves forward a development agreement will be drafted and include a
lookback on the TDC. Ultimately if the TDC of the project were to come in lower than
anticipated (savings to the developer) some or all of the Abatement might not be
warranted which is why lookback provisions are an important part of any agreement.
Council Discussion
Provide feedback and direction related to the proposed project, proposed materials, and
requested tax abatement by Yellow Tree.
Attachments
Concept Site Plan
Yellow Tree Company Profile
Ehlers Analysis of Request
MEMORANDUM
TO: Gretchen Larson – Economic Development Director
FROM: Schane Rudlang & Stacie Kvilvang – Ehlers
DATE: March 12, 2025
SUBJECT: Yellowtree Housing Development - Analysis of Financial Request
The City of Cottage Grove received a public financial assistance request from Yellowtree Development
(“Developer”) for their proposed redevelopment at East Point Douglas Road South and Hardwood Ave
South (PID: 802721330053). Since the project does not qualify for Tax Increment Financing (“TIF”)
because they are not providing affordable units (Housing TIF District) and the site is vacant, with no
blighted buildings (Redevelopment TIF District), they are requesting abatement of the City’s portion of
taxes (“Abatement”). The Developer has proposed to construct a 160-unit, market rate, multi-family
apartment project with a unit mix as shown in the table below.
Construction would commence in 2025 and is anticipated to cost approximately $40.8 million or $255,000
per unit. The Developer cited a financial gap in their financial projections for the project (“Proforma”) and
requested that the City abate 15 years of their portion of taxes. The present value of 15 years of
abatement is $1.18 million. Ehlers undertook a review of the project to determine how much Abatement is
warranted to make the project feasible. The review included comparison to industry standards for
construction, land, overall project costs, market rate rents, operating expenses, developer fees,
underwriting and financing criteria, return on investment, and extraordinary site costs.
Preliminary Status of Project Review
The Developer is continuing to review site and development costs. They are working with their engineers
to assess the geotechnical condition of the site, including the extent of needed rock excavation and
retaining walls to mitigate slopes. We have reviewed all other costs and have refined those to be within
industry standards so our recommended Abatement amount may change based upon final underwriting.
The current sources and uses for the project are shown in the table below.
Return on Investment Analysis
Developers use different return on investment metrics based on the requirements of the type of debt and
equity, and the requirements sought by those investors and banks. This Developer is using Yield on Cost
as their primary metric, which is common in the industry. Yield on Cost is calculated by dividing the
project’s annual net operating income by the total development costs (TDC) less any grants. The
Developer is targeting a stabilized Yield on Cost return of 6.5%. In order to raise the Yield on Cost to an
acceptable level in the stabilized year and the years immediately after stabilization, Ehlers proposes the
following structure of the Abatement, with higher amounts of the gross abatement being dedicated to the
development in the earlier years and tapering off in the later years. Regardless, the principal or present
value of the Abatement would be no more than $848,800.
Tax Abatement Estimates
Tax Percent to Annual
Year Year Developer Abatement
1 2027 100% 37,101
2 2028 100% 112,171
3 2029 100% 149,706
4 2030 95% 142,221
5 2031 85% 127,250
6 2032 85% 127,250
7 2033 85% 127,250
8 2034 75% 112,279
9 2035 75% 112,279
10 2036 75% 112,279
Total Gross (Future Value) 1,159,786
Present Value @ 5.50% 848,808
City Abatement
Ehlers also reviews other return metrics such as Cash on Cash (annual cashflow after debt service
divided by equity) and Internal Rate of Return (discount rate of all cash flows after debt service assuming
a sale in year 10). These are within acceptable limits with the Abatement.
Based on a review of the current budget, proforma, and abatement projections, the proposed
development would require only 10 years of Abatement. As noted above, the costs of the project are still
in a variable state, and the Abatement recommendation could change based on a change in the
Proforma.
Lookback Provision
Lookbacks are financial reviews after the project is built to ensure the public assistance was set at an
appropriate level. They require the assistance to be adjusted if the lookback determines that more
assistance was provided than necessary. A lookback on TDC should be included for the Project. This
cost-based lookback would include a dollar-for-dollar reduction in Abatement assistance principal if the
actual TDC is below the cost presented by the Developer.
Recommendation
Based on our review of the Developer’s current Proforma and under current capital market conditions, the
proposed development may not reasonably be expected to occur solely through private investment within
the near future. We conclude that Abatement in the principal amount of $848,800 is warranted. The
abatement would be provided as outlined in the table above, over 10 years and financed at the lesser rate
of 5.5% or the Developer’s first mortgage financing. We also recommend a development agreement
include a lookback on total development costs.
Please contact either of us at 651-697-8500 with any questions.
www.yellowtreecorp.com
C O M P A N Y P R O F I L E P R E S E N T A T I O N
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Table of
Content
ABOUT US
OUR TEAM
PROJECTS
OUR SERVICE
CONTACT US
AWARDS
TESTIMONIALS
Introduction to
Yellow Tree
Yellow Tree is an award-winning Minneapolis-based real
estate development, construction, and property management
firm, specializing in design-build multi-family housing.
With over 30 buildings and 2,500 units completed since 2018,
our experienced team thrives on community-focused projects,
and has invested over $504MM in the Twin Cities.
C O M P A N Y P R O F I L E P R E S E N T A T I O N
The
Number
30
New Builds
13
Awards
Received
14
Developments
237MM
Development
Portfolio
C O M P A N Y P R O F I L E P R E S E N T A T I O N
C O M P A N Y P R O F I L E P R E S E N T A T I O N
About
Us
Navigating complex urban builds is our forte. As
owner, developer, manager, and builder, we guide
you from project inception to occupancy, offering
our unique real estate expertise. We partner with
like-minded investors to develop and manage a
diverse $237MM portfolio of commercial and
residential properties, all with emphasis on long-
term profitability.
Our leadership team has over 100 years of combined
experience, adept at managing projects of any scale.
We collaborate with top architects, engineers, and
subcontractors to ensure quality-focused, visually
captivating commercial builds and renovations. Our
specialized design-build process offers a single point
of contact, which streamlines efficiency and reduces
fees, resulting in faster delivery and maximized
project value.
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Milestones
Odie Apartments wins
MADACS 2021 Best
Innovation Award
MN46 & Odie Apartments
are Real Estate Journal
2021 Multifamily Finalist
The Abbey wins
Minneapolis
Preservation Award
and
CoStar’s 2023 Impact
Award
20212017 202320202022
Kolo Apartments wins
Finance & Commerce
Top 2020 Projects
Award
Yellow Tree is
founded by
Bryan Walters,
Robb Lubenow &
Kirk Pennings
The Abbey wins CoStar’s
2022 Multifamily
Development of the Year
Wakpada and The Abbey
win Finance & Commerce
Top 2022 Projects Award
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Our Team
Bryan has over 15 years of experience
in executive oversight of the company’s
development, construction and
property management divisions. He is
responsible for day-to-day operations
and is a member of the NAR &
Minneapolis Association of Realtors.
B R Y A N
W A L T E R S
Robb has over 15 years of
development & investment experience,
and 20 years of commercial
construction experience. He focuses on
strategic planning, real estate
investment strategies and capital
formation.
R O B B
L U B E N O W
Kirk has over 20 years of experience in
the construction industry and has
served in leadership positions at Opus
Group and Target Corp. Kirk oversees
project management, field staff, client
acquisition, and preconstruction
efforts.
K I R K
P E N N I N G S
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Our Team
Don joined Yellow Tree in 2019 after
building the foundations as the Vice
President of Residential Management
for Doran. With over 20 years of
experience, he provides senior
leadership, asset management and
operational oversight for YTPM.
D O N
B R O W N
Vishal Dutt joined the Yellow Tree team
in 2023, taking a key role in shaping
and implementing Yellow Tree’s
development business strategy. His
responsibilities include identifying new
investment prospects and sourcing
project debt & equity.
V I S H A L
D U T T
Tiffany Lavigne joined Yellow Tree
in 2023 as the Financial Controller.
She is responsible for all
accounting matters of Yellow Tree
Construction, Yellow Tree
Development, and Yellow Tree
Property Management (YTPM).
T I F F A N Y
L A V I N G E
C O M P A N Y P R O F I L E P R E S E N T A T I O N
DEVELOPMENT
SERVICES
As owners, developers, managers, and builders, we support you
from project inception to occupancy, leveraging our unique real
estate expertise. We collaborate with like-minded investors to
develop and manage a diverse portfolio of commercial and
residential properties valued at $237MM, all focused on ensuring
long-term profitability.
We identify prime locations for multifamily properties that
address community needs, employing a strategy centered on
community engagement, innovation, and strategic financing.
Once a site is identified, we conduct thorough viability analyses,
evaluating unit saturation, market demand, and risk to deliver
appealing, risk-mitigated returns. As long-term owner-
developers, we prioritize building relationships with key
stakeholders to secure essential project approvals.
C O M P A N Y P R O F I L E P R E S E N T A T I O N
CONSTRUCTION
SERVICES
Our construction team has a wide range of experience from
skilled nursing facilities, clinics and laboratories, to high rise
condominium towers and of course mid-rise multifamily and
mixed use developments. The common bond among our team
is deep roots in the design-build delivery method. While we are
happy to competitively bid fully designed projects, we add the
most value while partnering with the owner and design team at
the conceptual phase.
Often starting with an idea and napkin sketch, we develop a
schedule and a budget that the team can execute. Our goal is
to eliminate surprises and leverage our technical expertise to
solve problems. Our approach is “hands-on.” The person that
estimates your project will be the same person that manages
buy-out and construction through completion.
C O M P A N Y P R O F I L E P R E S E N T A T I O N
PROPERTY
MANAGEMENT
SERVICES
As a premier full-service property management company,
Yellow Tree oversees a diverse portfolio encompassing
multifamily, commercial, and mixed-use properties valued at
over $330MM throughout the Twin Cities. Whether managing
properties owned by Yellow Tree or those under third-party
ownership, we are dedicated to ensuring success and
maximizing potential.
Our dedicated team of property managers, leasing consultants,
and maintenance technicians are committed to enhancing
community occupancy rates, enriching the resident experience,
and maximizing profitability. We strive to deliver unparalleled
service that exceeds our client’s expectations.
Project Name Units Year Built Contract Value
MN46 54 2020 $7.6MM
Kolo 41 2020 $6.4MM
Sawyer 49 2021 $7.2MM
Verso 29 2021 $5.3MM
Aubrey 47 2022 $8.6MM
Cityline 102 2022 $13.6MM
Deco265 100 2022 $16MM
Marshall St Townhomes 7 2022 $2.9M
Volo at TexaTonka 111 2023 $20.6MM
Wakpada 126 2023 $19.1MM
Akin 204 2023 $33MM
Huck 83 2023 $14.4MM
1000 Main St 49 2023 $8.6MM
7th Street Lofts 12 2024 $2.5MM
Project Name Units Year Built Contract Value
The Central 49 2018 $8.3MM
The Whit 74 2018 $13.5MM
Jax 65 2019 $10.8MM
Nico East 147 2019 $27.8MM
Overland 63 2020 $11.3MM
Odie 67 2020 $14MM
29 Bryant 91 2020 $17.9MM
Lumos 74 2021 $15.3MM
Nox 84 2021 $17.5MM
Alexander 77 2021 $14.5MM
Midline 156 2022 $28.3MM
Nico West 126 2022 $26.9MM
The Abbey 126 2022 $27.2MM
Juliette 113 2023 $27.2MM
Farmington*168 2025 $39.5MM
Project List
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Yellow Tree Developments 3rd Party Developments
Project
Gallery
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Kolo Apartments
Midline Apartments
Odie Apartments
Akin Apartments
Nico East Apartments
Juliette Apartments Wakpada Apartments
Nico West Apartments
Location Contract
Value Units Start Date
Farmington $39.5MM 168 Fall 2024
Inver Grove
Heights $60MM 242 Summer 2025
New Prague $40MM 165 Spring 2025
Cottage
Grove $40MM 160 Fall 2025
Upcoming
Developments
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Rye Apartments Spotlight
Opening November 2025 in Farmington, MN
Studio, 1, 2 & 3 bedrooms available
Amenities include pool, cabana lounge, outdoor patio
kitchen, speakeasy, game room and fitness center
Awards
C O M P A N Y P R O F I L E P R E S E N T A T I O N
CoStar’s 2023
Impact Award
2023 Minneapolis
Preservation Award
Finance & Commerce
Top 2022 Projects
CoStar’s 2022 Multifamily
Development of the Year
MADACS 2021 Best Innovation
2020 Real Estate Journal
Multifamily Finalist
Top 2022 Projects
Top 2020 Projects
2020 Real Estate Journal
Multifamily Finalist
The Abbey
Odie Apartments Kolo Apartments
Wakpada Apartments MN46 Apartments
2020 Real Estate Journal
Multifamily Finalist
Testimonials
“Yellow Tree’s commitment to excellence, unwavering professionalism, and
attention to detail have made my construction experience truly outstanding.
From the initial consultation to the final nail, Yellow Tree demonstrated a level of
expertise that surpassed my expectations. Their team of skilled professionals
exhibited a rare combination of efficiency and precision, turning our vision into a
reality. I wholeheartedly recommend Yellow Tree to anyone seeking a
construction partner. Their professionalism, expertise, and client-centric
approach set them apart in the industry. Working with them has been a
pleasure, and I am grateful for the exceptional service they provided.”
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Daniel Perkins
Perkins | Levin Real Estate Development
“It’s been a pleasure to work with Yellow Tree throughout each phase
of the construction process. Their development expertise is incredibly
valuable, they offer open and clear communication in providing
solutions to unexpected issues, and they deliver a quality product on a
timeline. In an industry where integrity and honesty are so critically
important to the end results, it’s clear that Yellow Tree upholds these
values within all levels of the company. I look forward to working with
Yellow Tree on more projects in the future. “
Chad Tepley
CDT Realty Corporation
“I have had the pleasure of banking Yellow Tree for over 15 years. In
that time, they have grown from single-family rehabs and rentals to one
of the most respected multi-family developers and builders in the Twin
Cities, winning several industry awards for excellence. They have
proven themselves to be smart, organized, dedicated and visionaries.
Like all great developers they address the inevitable problems head on
and solve them effectively and efficiently. It’s a relationship that we are
proud of and plan to continue into the distant future.”
Tom Johnson
Sr. VP Construction Lending of Bridgewater Bank
“The Yellow Tree team is composed of exceptional individuals and outstanding
problem solvers. Their deep expertise in construction development and
management enables them to deliver valuable solutions tailored to our needs.
Their contributions have been instrumental in the successful completion of
numerous projects. The YT team stands out for their knowledge, collaborative
spirit, and positive attitude, making every interaction a pleasure. I appreciate
how they value design and overall outcomes and look forward to working with
them on more successful developments.“
Pete Keely, AIA
President Collage Architects
Connect
With Us!
vishal@yellowtreecorp.com
w w w .y e l l o w t r e e c o r p .c o m
+651-206-4087
Thank you for your consideration
We look forward to working with you
C O M P A N Y P R O F I L E P R E S E N T A T I O N
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
EXISTING SITE GRADING
3/6/2025
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
SITE PLAN
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
EAS
T
P
O
I
N
T
D
O
U
G
L
A
S
R
O
A
D EAST POINT DOUGLAS ROAD SOUTH48 P
A
R
K
I
N
G
S
T
A
L
L
S
41 P
A
R
KI
N
G
S
T
A
L
L
S
164 UNITS
89 SURFACE STALLS
129 ENCLOSED STALLS
218 TOTAL STALLS
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
690 SF
1BR 3270 SF
AMENITY
CIRCULATION
23190 SF
PARKING
TRASH 62' - 0"106' - 8"213' - 7 1/2"205' - 5 5/8"283' - 6 1/4"121' - 11 7/8"66' - 8"66' - 8"
UTILITY
T
G
LEVEL 1 GARAGE
ENTRANCE
UNEXCAVATED
LEVEL 1 FLOOR PLAN
FIRST LEVEL PLAN
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
64 PARKING STALLS
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
SECOND LEVEL PLAN
595 SF
1BR
700 SF
1BR
735 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
550 SF
ALCOVE
1125 SF
2BR
1115 SF
2BR
485 SF
STUDIO
20985 SF
PARKING
CIRCULATION
TRASH
EXI
HE
800 SF
1BR+D
1095 SF
2BR
805 SF
1BR+D
1305 SF
3BR
1155 SF
2BR
695 SF
1BR
785 SF
1BR+D
695 SF
1BR
695 SF
1BRLEVEL 2 GARAGE
ENTRANCE
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
65 PARKING STALLS
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
THIRD LEVEL PLAN
1115 SF
2BR
1115 SF
2BR
485 SF
STUDIO
790 SF
1BR+D
1080 SF
2BR
790 SF
1BR+D
715 SF
1BR
720 SF
1BR
720 SF
1BR
1275 SF
3BR
1125 SF
2BR
690 SF
1BR
1080 SF
2BR
690 SF
1BR
690 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
680 SF
1BR
680 SF
1BR
1195 SF
AMENITY
1090 SF
2BR
1090 SF
2BR 495 SF
STUDIO
660 SF
1BR
695 SF
ALCOVE
490 SF
STUDIO
750 SF
1BR
735 SF
1BR
565 SF
ALCOVE
690 SF
1BR
660 SF
1BR
640 SF
1BR 550 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR
565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
630 SF
ALCOVE
CIRCULATION
TRASH
UTILITY
UTILITY
PATIO OVER L2 PARKING
32' DEEP 1 BR UNITS
30' DEEP 1 BR UNITS
283' - 1 5/8"121' - 5 1/8"70' - 2"65' - 10 5/8"204' - 7 3/4"LEVEL 3 FLOOR PLAN
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
FOURTH LEVEL PLAN
715 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
680 SF
1BR
680 SF
1BR
1090 SF
2BR
1090 SF
2BR 495 SF
STUDIO
660 SF
1BR
695 SF
ALCOVE490 SF
STUDIO
750 SF
1BR
735 SF
1BR
565 SF
ALCOVE
690 SF
1BR
660 SF
1BR
640 SF
1BR 550 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
630 SF
ALCOVE
CIRCULATION
595 SF
ALCOVE
595 SF
ALCOVETRASH
UTILITY
1115 SF
2BR
1115 SF
2BR
485 SF
STUDIO
790 SF
1BR+D
1080 SF
2BR
790 SF
1BR+D
1275 SF
3BR
1125 SF
2BR
690 SF
1BR
1080 SF
2BR
690 SF
1BR
690 SF
1BR
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
FIFTH LEVEL PLAN
715 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
720 SF
1BR
680 SF
1BR
680 SF
1BR
1090 SF
2BR
1090 SF
2BR 495 SF
STUDIO
660 SF
1BR
695 SF
ALCOVE490 SF
STUDIO
750 SF
1BR
735 SF
1BR
565 SF
ALCOVE
690 SF
1BR
660 SF
1BR
640 SF
1BR 550 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
640 SF
1BR565 SF
ALCOVE
630 SF
ALCOVE
CIRCULATION
595 SF
ALCOVE
595 SF
ALCOVETRASH
UTILITY
685 SF
AMENITY
AMENITY DECK1115 SF
2BR
485 SF
STUDIO
790 SF
1BR+D
1080 SF
2BR
790 SF
1BR+D
1275 SF
3BR
1125 SF
2BR
690 SF
1BR
685 SF
1BR
690 SF
1BR
UTILITY
1075 SF
2BR
LEVEL AREA
LEVEL 1 34,920 SF
LEVEL 2 43,920 SF
LEVEL 3 36,300 SF
LEVEL 4 36,300 SF
LEVEL 5 35,870 SF
GRAND TOTAL 187,320 SF
UNIT TYPE # % AREA*
1BR 79 48% 53820 SF
1BR+D 9 5% 7120 SF
2BR 24 15% 26450 SF
3BR 4 2% 5120 SF
ALCOVE 38 23% 22105 SF
STUDIO 10 6% 4900 SF
UNITS TOTAL 164 119515 SF
BUILDING TOTAL AREA
UNIT COUNT BY TYPE
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
EXTERIOR RENDERING (SOUTHWEST)
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
EXTERIOR RENDERING (EAST)
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
EXTERIOR RENDERING (WEST)
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
SITE SECTIONS
LEVEL 1
100' - 0"
LEVEL 2
112' - 0"
LEVEL 3
124' - 0"
LEVEL 4
134' - 7 7/8"
ROOF
155' - 11 5/8"
LEVEL 5
145' - 3 3/4"
CIVIL 849.33
CIVIL 812.00
RED INDICATES
EXISTING SOIL TO
BE REMOVED
12' - 0"CIVIL 836.00
24' - 0"12' - 0"CIVIL 812.03
CIVIL 833.55
LEVEL 1
100' - 0"
LEVEL 2
112' - 0"
LEVEL 3
124' - 0"
LEVEL 4
134' - 7 7/8"
ROOF
155' - 11 5/8"
LEVEL 5
145' - 3 3/4"
RED INDICATES
EXISTING SOIL TO
BE REMOVED
CIVIL 845.30
CIVIL 810.69PROPERTY LINECURB AT ROAD
CIVIL 824.00
1" = 30'-0"
SITE SECTION - MIDWAY AT PLAZA LOOKING EAST/NORTHEAST1
1" = 30'-0"
SITE SECTION - NORTHEAST LEG OF BUILDING LOOKING NORTH2
Collage | a r c h i t e c t s SEP.2024THE COMMODORE | St. Paul, MN
2
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLAN
Collage | a r c h i t e c t s
HOLLY AVENUE
NOVEMBER 18, 2024EAST POINT DOUGLAS ROAD DECEMBER 2, 2024DECEMBER 5 2024
LOWER LEVEL PLAN
EAST ELEVATION
SOUTH ELEVATION
1 BRICK
2 DECORATIVE MASONRY BLOCK
3 PREFINISHED METAL
4 METAL PANEL #1 (CHARCOAL GRAY)
5 METAL PANEL #2 (TERRA COTTA)
6 LAP SIDING #1 (WHITE)
7 LAP SIDING #2 (WOOD TONE )
8 COMPOSITE WINDOWS
7
8
6
3
1
3
4
5
2
6
7
6
5
8
1
7
3
Collage | a r c h i t e c t s FEB.2025VICTORIA AND GRAND | St. Paul, MN
17
MATERIAL INDEX
01- LIGHT GRAY SIDING
02- METAL PANEL
03- DARK GRANITE
04- BRICK
05- STONE SILLS
06- MASONRY
07- RAILINGS
08- CONCRETE
09- WOOD PANELS
02
01
03
04
05 07 08 09
06
2
3
1
5
BURNISHED BLOCK
090909
9
6 8
COMPOSITE WINDOWS
7
PREFINISHED ALUMINUM DECKS
PREFINISHED METAL TRIM
CEMENT BOARD PANEL
CEMENT BOARD SIDING
THE COMMODORE | St. Paul, M
CONCEPT PLAN REVIEW | LOWER LEVEL FLOOR PLA
EAST POINT DOUGLAS ROAD
SITE SECTIONSMATERIALS
ACCENT METAL PANEL
4