Loading...
HomeMy WebLinkAbout1999-01-20 MINUTES� � FINAL AGENDA COTTAGE GROVE CITY COUNCIL JANUARY 20, 1999 Persons wishing to address the Council during this meeting are asked to fill out a "Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are /ocated on each audience chair in the Council Chambers. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects fhat are not a part of the Regular Meefing agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7.•30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 12. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor • ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Presentation by DNR on Grey Cloud Dunes Prairie B. Presentation by Bill Morrissey, State Parks Director, and Julie Cuchna, State Parks Planner, Regarding DNR Involvement in Lower Grey Cloud Island 3. APPROVAL OF MINUTES A. December 16, 1998 Regular 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority Meetings of August 25 October 13 November 10 and December 8 1998 ii. Parks, Recreation and Natural Resources Commission Meeting of December 14 1998 B. Accept Resignation of Craig Kostelecky from Parks, Recreation, & Natural Resources Commission Staff Recommendation: Accept Resignation C. Appoint Sergeant James Smith to Regular Status Staff Recommendation: Approve Appointment 1/6i99 AGENDA Cottage Grove City Council • D. Appoint Steven Morse to the Parks, Recreation and Natural Resources Commission Staff Recammendation: Approve Appointment E. Approve 1 St Quarter Contribution to Youth Service Bureau for $2,500 Staff Recommendation: Approve Contribution F.. Adopt Resolution Approving InterFund Transfer from Water Area Fund, Storm Sewer Area Fund to Future Projects Fund, Tax Increment District 1-7 Fund and 1998 Improvements Staff Recommendation: Adopt Resolufion G. Adopt Resolution Closing 1993 Equipment Certificates, 1978 Series D Improvement Bonds and 1992 Improvement Bonds to Closed Debt Fund Staff Recommendation: Adopt Resolution H. Adopt Resolution Abating Special Assessment Interest of $96.95 on Lot 1 Block 11 Woodridge Park Addition for Taxes Payable 1999 Staff Recommendation: Adopt Resolution I. Adopt Resolution Authorizing Write-Off of Utility Accounts Receivable in the Amount of $3,533.56 Staff Recommendation: Adopt Resolution J. Adopt Resolution Accepting Donations in the Amount of $300 from Washington County Housing and Redevelopment Authority and Kingwood Management to • Defer Costs Incurred for Harvest Fest Held October 3, 1998 Staff Recommendation: Adopt Resolution K. Adopt Resolution Accepting Donation of Automated External Defibrillator from State of Minnesota Department of Public Safety Staff Recommendation: Adopt Resolution L. Adopt Resolution Accepting Donation of $5,000 from the Minnesota Recreation & Parks Association to Assist in Construction of Disc Golf Course in Oakwood Park Staff Recommendation: Adopt Resolution M. Adopt Amended Resolution Granting Rural Subdivision for Property in the Southwest Quarter of Section 8 and the Southeast quarter of Section 7, and Approve Amended Subdivision Agreement Staff Recommendation: Adopt Amended Resolution and Approve Amended Subdivision Agreement N. Proclaim January 17 to 23 as Jaycees Week Staff Recommendation: Adopt the Proclamation O. Authorize Issuance of Multilpe Secondhand Goods Dealer License to Lady and the Tramp Antiques, Inc., dba Lady and the Tramp Andtiques, 8118 Hadley Avenue South, Upon Satisfactory Completion of the Required Police Background Investigation and Compfiance With All Current and Future Ordinance Requirements Staff Recommendation: Authorize Issuance of Conditional License P. Pass an Ordinance Amending Chapter 17A of the City Code Relating to Parks Staff Recommendation: Pass the Ordinance 1/6/99 AGENDA Cottage Grove City Council • 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS 7. BID AWARDS A. Adopt Resolution Accepting Proposal on Sale of $2,595,000 General Obligation Improvement Refunding Bonds Series 1999A; Adopt Resolution Accepting Proposal on Sale of $1,195,000 General Obligation Improvement Bonds Series 1999B; Adopt Resolution Accepting Proposal on Sale of $1,015,000 General Obligation Tax Increment Bonds Series 1999C; Adopt Resolution Accepting Proposal on Sale of $300,000 General Obligation Taxable Tax Increment Bonds Series 1999D B. Approve Purchase of Ricoh #350 and Ricoh #450 Copy Machines for Fire and Community Development Departments from Metro Sales, Inc., for Total Amount of $19,197.69 C. Award Tree Trimming Bid to Rivertown Tree Service for 1999 8. UNFINISHED AND NEW BUSINESS A. Discuss City's Web Site and Provide Direction Concerning Future Expansion • Staff Recommendation: Provide Direction Concerning City's Web Site B. Review and Approve Revisions to the Athletic Facilities Rental Policy Staff Recommendation: Approve Revisions C. Provide Staff Direction Regarding River Oaks Golf Course Clubhouse Expansion 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve Payment of Check Numbers 106075 to 106288 in the Amount of $567,385.14 12. WORKSHOP SESSION — OPEN TO PUBLIC 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Litigation Matters ADJOURNMENT • ,� � • � REGULAR MEETING COTTAGE GROVE CITY COUNCIL January 20, 1999 OPEN FORUM - 7:15 p.m. Open Forum provides persons an opportunity to inform the Council of a problem or to request information related to City business that has not been scheduled for Council action and does not appear on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Cheryl Kohls Council Member Pat Rice Council Member Sandy Shiely Counci{ Member Jim Wolcott Absent: None A{so present: Ryan Schroeder, City Administrator Jerry Bourdon, City Engineer Liz Johnson, Director of Finance Bob Long, City Attorney Michelle Wolfe, Assistant City Administrator No one expressed an interest to speak during the Open Forum. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, January 20, 1999, at the Cottage Grove City Hall, 7516 80th Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Cheryl Kohls Council Member Pat Rice Council Member Sandy Shiely Council Member Jim Wolcott Absent: None Also present: Ryan Schroeder, City Administrator Jerry Bourdon, City Engineer Regular Meeting - January 20, 1999 Cottage Grove City Council Page 2 �� LJ Les Burshten, Public Works Director Liz Johnson, Director of Finance Bob Long, City Attorney Michelle Wolfe, Assistant City Administrator Mayor Denzer presided over the meeting. ADOPTION OF AGENDA The Council moved Item 4N, Proclaiming January 17 to 23 as Jaycees week, to the Presentations portion of the meeting, and Item 4P, discussion of the Ordinance Amending Chapter 17A of the City Code relating to parks, to Unfinished Business. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE THE FINAL AGENDA AS AMENDED. MOTION CARRIED. 5-0. PRESENTATIONS Mayor Denzer read out loud the proclamation declaring January 17 to 23 as Jaycees Week. Mayor Denzer thanked the Jaycees for doing an excellent job for the • community. Presentation by DNR on Grey Cloud Dunes Prairie Bob Djupstrom of the Department of Natural Resources reported that since 1989 he has worked with Ashland Oil Corporation to make the Dunes Prairie a reality. Mr. Djupstrom displayed a map of the area for review. The site will be managed as a nature reserve and open for general public and educational purposes. The emphasis is on protection of the resource but used in a very compatible manner. The park will be open for use 365 days a year, 24 hours a day. Djupstrom stated that this site is unique because it is the largest sand prairie in the area. Djupstrom explained that there will be informational kiosks at the two parking areas and displayed the design of the kiosk. There will be additional materials such as a site map that will be available to the public as well. The DNR anticipates using an old farm road as an interpretive trail. There will be stops with signs where the visitor can learn more about the park. Djupstrom stated that the DNR envisions the area will get a fair amount of use from school groups. The DNR hopes to work with school instructors to design a program to train teachers as to how to utilize the park appropriately. Staff would be available if requested to lead interpretive tours. • Djupstrom explained that during the time Ashland Oil owned the area there was a lot of illegal use by sport recreational vehicles. The damage by these vehicles can be seen Regular Meeting - January 20, 1999 Cottage Grove City Council Page 3 � U on the site. Signs prohibiting use of sports vehicles in the park have now been posted. The Cottage Grove Police Department is helping to enforce these rules. Djupstrom explained that as visitors use the park more and more, illegal use should decrease. Djupstrom reported that pets are not permitted on the site, as they damage vegetation and animal population. This rule is State-wide, and no one site is being singled out. Djupstrom reported that the DNR took the property over from Ashland Oil a few weeks ago. Since that time, the DNR crews have been very active. They have collected all of the debris illegally dumped, and explained that there is still a small amount of debris to be removed. This spring they will collect seed from the area and plant the seed as part of the clean up. Djupstrom explained that in order to enhance the community, they will be using prescribed fire to manage the site. He explained the burning process to the Council. Djupstrom stated that there will be a tremendous floral display following the managed fire process. Djupstrom stated that the old agricultural fields will still be leased as in previous years. It will take 10 years to collect enough seed on site to plant the agricultural fields. Until that time, the DNR intends to lease the fields. Djupstrom explained that sensitive service personnel, individuals who have been • sentenced for a minor crime, will be used as a Iabor source at the park. They will also use many volunteers. Djupstrom explained that volunteering is a great way to involve the community. Djupstrom stated that there will be a dedication of the site this summer. The City leaders as well as the community will be invited to this dedication. Djupstrom reported that the DNR anticipates in the Year 2000 that this park will be a focal point site for "Prairie Day." This will be the key site, with two other sites being used State-wide. Prairie Day is a celebration of native grasslands. Djupstrom closed in extending an invitation to the City leaders and the Staff to walk through the park with representatives from the DNR pointing out areas of interest. Mayor Denzer asked about the clean-up of five sites. Djupstrom explained that one site was nothing more than a debris pile where the City was depositing trash. The Pollution Control Agency did an exploration of that area and determined there was nothing hazardous. The other disposal sites were cleaned up by Ashland Oil. Mayor Denzer confirmed that the dump sites were all re-filled. Djupstrom responded yes, they were re-filled with sand material found on the site. The DNR has found the clean-up to be more than sufficient. All the areas were seeded down with a mixture to the DNR's specifications. . Wolcott stated that there was 14,200 tons of contaminated material removed and thanked Ashland Oil for the clean-up. Wolcott asked about the $750,000 the DNR received from the State for this site. Wolcott asked if this money will be returned. Regular Meeting - January 20, 1999 Cottage Grove City Council Page 4 CJ Djupstrom explained that the funds will be used on a top DNR economical priority project or it will be used to purchase property of interest to the DNR. Wolcott confirmed that there will be two parking lots. Djupstrom agreed and explained where the lots will be located. Wolcott asked if trees will need to be removed. Djupstrom explained the tree removal process and stated that tree removal is a long slow process. Shiely asked what the anticipated attendance would be on a yearly basis. Djupstrom stated that he did not know, as people do not need to buy a license and it is difficult to determine how many visitors will come to the site. About 81 % percent of the public participate in nature life activities. Shiely asked about policing the park and questioned who would be responsible if there were vandalism in the area. Djupstrom stated that the State conservation officers have authority of the site and they will work with the local police department as well. Shiely asked if the educational tours are promoted State-wide. Djupstrom responded yes, they do anticipate educational tours from the State of Minnesota as well as other states. Djupstrom explained that usually people from the local community and the • neighborhoods use the parks the most. Shiely asked what besides pets are not allowed. Djupstrom responded camping is not allowed, and there will not be any picnic areas in the site. Horseback riding is also not allowed. Djupstrom explained that there can only be interpretive trails; other trails are not allowed on the site. Djupstrom stated that if the City determines there are problems, and the City would like to put limitations on the park, it can be done through a public hearing process with a hearing examiner. Out of the 120 sites State-wide, there are not many problems. Three sites have interpretive kiosks, and the signs have not been defaced. Shiely asked if appropriate signage will be displayed stating what is not allowed. Djupstrom responded that the signs have already been posted. Kohls asked the press to make sure that the citizens are notified that this is now DNR property so the public is aware that snowmobiling, etc. is no longer allowed. Djupstrom commented that the DNR has already had several articles published in local papers regarding the property and has mailed at least 500 notices to the residents in the immediate area. Kohls thanked Ashland Oil for the donation and stated that this is a real asset to the community. n LJ Regular Meeting - January 20, 1999 Cottage Grove City Council Page 5 • Presentation by Bill Morrissey, State Parks Director, and Julie Cuchna. State Parks Planner, Reqardinc�DNR Involvement in Lower Grey Cloud Island Bill Morrissey, Director of the Minnesota State Parks System, presented an overview of the DNR's involvement in Grey Cloud Island. Mr. Morrissey reported that he has been with the DNR for 11 years and is a part-time resident of Washington County. He distributed a State park brochure to the Council and described the units of the State Park System. Morrissey stated there are about 8.3 million visitors to State parks per year, 1600 buildings in the State Park System, about 563 parks are in the register of National Historic Places, and there are 336 miles of road for which the DNR are the sole road agent. Mr. Morrissey explained to the Council the State Park System, the operating costs, and the system for bringing in new dollars into the State Park System. Morrissey explained that Grey Cloud Island is a unique opportunity. The Island's geological history is a tremendous opportunity for education in the geologic history of the river. Morrissey stated that the State's mission has Grey Cloud as a regional park. The DNR believes the Island is going to be a resource enjoyed by all the people of Minnesota and all should share in the cost of Grey Cloud Island. Mr. Morrissey stated that the DNR is • looking at a partnership that is somewhat unique in that there is some legislation which is required. Mr. Morrissey distributed a draft copy of the legislation for Council review. The DNR has considered asking Washington County to handle the operation of the park. The details would need to be worked out. Mr. Morrissey stated that the DNR would need good local support and is happy to work with the City as the project moves forward to try to secure the support necessary. Morrissey reviewed the cost figures with the Council. The landowner has asked for $20,000,000. The State cannot pay more than fair market value, with a provision for 10 percent over fair market value with special provisions. The State must have the extra 10 percent amount of money from donations. Mr. Morrissey stated that obtaining the 10 percent would not be a problem. The DNR is looking at a number of different funding sources. The Legislative Commission funds unique projects by using cigarette and lottery funds. Mr. Morrissey explained the federal "walk-on" funds available if returned to the State as this is also a potential source. There is also a State park road account which could be a potential source. Mr. Morrissey provided the Council with a copy of the road account statute. The State is ready to do its share of financing the infrastructure related to Grey Cloud Island. Morrissey stated that the timing looks like the land will be sold soon if something is not done to preserve it for future generations. The time is now. The development people have been touring the Island and have some interest in it. . Morrissey urged the Council to review Minnesota Statute 477 to better understand the tax issues. Regular Meeting - January 20, 1999 Cottage Grove Cify Council Page 6 • Wolcott stated at a Chamber breakfast a DNR member made a presentation and commented that the Minnesota DNR is the third largest land owner in the United States. Mr. Morrissey responded that the State owns 5,000,000 acres of land, of which a lot is under water. Mr. Morrissey agreed that the State of Minnesota is third or fourth. Wolcott questioned the infrastructure, roads, and railroad bridges. Wolcott stated that it is easy for the County to say they will control and police the Island, but the reality is the Cottage Grove Police Department will have to do a lot of the policing. Wolcott questioned what the City's cost will be for policing, and stated that the City ought to get some compensation for it. Wolcott expressed his concern that the taxpayers of Minnesota should not have the burden of building and improving the roads. Wolcott stated that he would like to know the projected usage of this park. He was told it would be a very active water activities park. Wolcott also issued a concern about the tax base and that the City is trying to entice people to come to the industrial park. His concern is several organizations have taken land and the City is losing a lot of land off the tax rolls in the City. Wolcott questioned where the 330,000 new residents the Metropolitan Council has projected for the Year 2020 are going to live. In his recent review of the Comprehensive Plan, the City has gone on record that they would like to see part of the Grey Cloud Island developed. Wolcott questioned if their can be a combination of park and development. Could a small portion be utilized as housing. Wolcott suggested a • study be completed within two months regarding this issue. Mr. Morrissey stated that he hopes the DNR's study addresses some of Wolcott's issues. Wolcott stated that a lot of people in the community feel this is going to be a passive park with walking trails. Wolcott explained that the Council heard a few years back that this would be a very busy water park. Mr. Morrissey explained that he believed this plan was prepared by Washington County and there are a lot of active recreations with camping, public access, bike trails, and roller blading. Mr. Morrissey assured the Council that the DNR is not talking about water slides. This park would be more of a regional/state park type of facility. This is a unique resource and there will be a lot of visitors. Mayor Denzer asked what type of staffing would be available at a facility of this type. Mr. Morrissey responded a manager and assistant manager, clerical people would handle the registration of visitors, naturalists that would handle the school programs, etc., and there would be park worker type positions. Mayor Denzer asked if the financial situation of the DNR has changed over the last five years. Facilities have been shut down in the past. Mr. Morrissey responded that the DNR money situation is pretty good. Mayor Denzer asked about five years down the road. Mr. Morrissey stated that the legislature has seen fit to maintain the level of the visitors that come through the State Park System. Private funding and local . communities contribute as well. They have been able to keep the system open and operating. Mayor Denzer stated his concern is the ability to financially maintain the park. Regular Meeting - January 20, 1999 Cotfage Grove City Council Page 7 u Mayor Denzer stated he also has a concern of taking land away from the tax roll. Mr. Morrissey urged the Council to review Chapter 477 of the Minnesota Statutes. Shiely issued her concern about the wording "share in the infrastructure" used in the presentation and asked if this will be a shared expense. Mr. Morrissey explained that the DNR will work with the City Engineer to see what benefits can be ascribed to the park and the local community for the improvement of the road. Mr. Morrissey stated that this does not mean a bridge from the Island. Kohls asked about the timeline. Mr. Morrissey responded that the DNR would like to do something at this legislation. Legislation would need to be introduced in the next month or two. The timing is being dictated by the owners of the bulk of the lsland. If the current owners sell to developers, it will preclude any development of a State park. If they wish to divide the Island up, there is still some possibility. Kohls stated that with 1,000,000 potential visitors a year there is an economic opportunity, and asked if it is being taken into account on the fiscal impact study. City Administrator Schroeder responded no. Kohls stated she agreed that there are a lot of issues to be worked out and felt this was . a unique opportunity for the community. She stated she was willing to sit down and see if the details can be worked out. She would hate to pass up the opportunity and regret it 20 years down the road. Rice asked how many other sites are being looked at as new State parks. Mr. Morrissey responded that this question was difficult to answer at this time. Rice stated that right now the City is looking at taxes from Grey Cloud Island paid to the South Washington County School District. He stated the lost of taxes for the South Washington County School District was a major concern of his. Shiely stated that she believes the Grey Cloud Island area needs to be preserved. She is concerned about whatever is set up is not being done for preservation but for public access. The mechanized part of it concerns her. The enforcement of public safety also concerns her. Shiely stated that she needs to know the specifics as to what the public will be allowed to do. Mr. Morrissey explained that several states allow their officers to carry firearms. Minnesota has not had to go that route, and it has not been a problem to date. The DNR will work with Cottage Grove and Washington County to try to come up with some numbers for visitors using conventional methods. These parks tend to be self-regulating. Wolcott stated that a number of people have told him the best way to preserve the land on the river is private ownership. The citizens of Cottage Grove should not suffer by • loss of tax revenue and loss of infrastructure. He does not want to see the School District suffer or the City suffer. Regular Meeting - January 20, 1999 Coftage Grove City Council Page 8 � C_� APPROVAL OF MINUTES The minutes of the December 16, 1998, Regular City Council meeting were accepted as presented. CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY RICE, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE AUGUST 25, OCTOBER 13, NOVEMBER 10, AND DECEMBER 8, 1998 MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY; AND DECEMBER 14, 1998 PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING. ': � ACCEPT THE RESIGNATION OF CRAIG KOSTELECKY FROM THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION. APPOINT POLICE SERGEANT JAMES SMITH TO REGULAR EMPLOYMENT STATUS. D. APPOINT STEVE MORSE TO THE PARKS, RECREATION AND NATURAL RESOURCES COMMISSION TO FILL THE UNEXPIRED TERM TO EXPIRE FEBRUARY 28, 1999. E. APPROVE FIRST QUARTER CONTRIBUTION TO THE YOUTH SERVICE BUREAU FOR $2,500 FROM THE GAMBLING CONTRIBUTION FUND. F. ADOPT RESOLUTION NO. 99-05, A RESOLUTION APPROVING THE INTERFUND TRANSFER FROM THE WATER AREA FUND (575), STORM SEWER AREA FUND (585) TO THE FUTURE PROJECTS FUND (510), TAX INCREMENT DISTRICT 1-7 FUND (537) AND 1998 IMPROVEMENTS FUND (556). G. ADOPT RESOLUTION NO. 99-06, A RESOLUTION CLOSING THE 1993 EQUIPMENT CERTIFICATES, THE 1978 SERIES D IMPROVEMENT BONDS AND THE 1992 IMPROVEMENT BONDS TO CLOSED DEBT FUND. H. ADOPT RESOLUTION NO. 99-07, A RESOLUTION ABATING ASSESSMENT INTEREST OF $96.95 ON LOT 1, BLOCK 11, PARK ADDITION FOR TAXES PAYABLE IN 1999. THE SPECIAL WOODRIDGE � Regular Meeting - January 20, 1999 Cottage Grove City Council Page 9 � I. ADOPT RESOLUTION NO. 99-08, A RESOLUTION AUTHORIZING THE WRITE-OFF OF THE UTILITY ACCOUNTS RECEIVABLE IN THE AMOUNT OF $3,533.56. ADOPT RESOLUTION NO. 99-09, A RESOLUTION ACCEPTING DONATIONS IN THE AMOUNT OF $300 FROM WASHINGTON COUNTY HOUSING AND REDEVELOPMENT AUTHORITY AND KINGWOOD MANAGEMENT TO DEFER COSTS INCURRED FOR HARVEST FEST HELD ON OCTOBER 3, 1998. K. ADOPT RESOLUTION NO. 99-10, A RESOLUTION ACCEPTING A DONATION OF AN AUTOMATED EXTERNAL DEFIBRILLATOR FROM THE STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY. L. ADOPT RESOLUTION NO. 99-11, �A RESOLUTION ACCEPTING THE DONATION OF $5,000 FROM THE MINNESOTA RECREATION AND PARKS ASSOCIATION TO ASSIST IN THE CONSTRUCTION OF THE DISC GOLF COURSE IN OAKWOOD PARK. M. ADOPT RESOLUTION NO. 99-12, A RESOLUTION APPROVING THE RURAL SUBDIVISION APPLICATION OF HUGH D. GIBSON FOR PROPERTY IN THE • SOUTHWEST QUARTER OF SECTION 8 AND THE SOUTHEAST QUARTER OF SECTION 7; REPEALING RESOLUTION NO. 98-214 ADOPTED BY THE CITY COUNCIL ON NOVEMBER 18, 1998. APPROVE THE SUBDIVISION AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND HUGH D. GIBSON; REPEALING THE SUBDIVISION AGREEMENT ADOPTED BY CITY COUNCIL ON NOVEMBER 18, 1998. AUTHORIZE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. N. REMOVED FROM CONSENT CALENDAR. O. AUTHORIZE ISSUANCE OF MULTIPLE SECONDHAND GOODS DEALER LICENSE TO LADY TO AND THE TRAMP ANTIQUES, INC., D/B/A LADY AND THE TRAMP ANTIQUES, 8118 HADLEY AVENUE SOUTH, CONDITIONED UPON SATISFACTORY COMPLETION OF THE REQUIRED POLICE BACKGROUND INVESTIGATION AND COMPLIANCE WITH ALL CURRENT AND FUTURE ORDINANCE REQUIREMENTS. � P. MOVED TO UNFINISHED AND NEW BUSINESS. MOTION CARRIED. 5-0. � RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None. Regular Meeting - January 20, 1999 Cottage Grove City Council Page 10 � PUBLIC HEARINGS - None. BID AWARDS General Obliqation Refunding, Im�rovement and Tax Increment Bond Sales Steve Apfelbacher of Ehlers & Associates stated that official statements had been provided to the Council for their review. Mr. Applebacher explained the refunding bonds and the interest rates to the Council. The City once again has been given the positive A2 bond rating. The Council decided not to vote on the resolution accepting the proposal of the sale of $2,595,000 general obligation improvement refunding bonds series 1999A because the rates were not low enough. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 99- 13, A RESOLUTION ACCEPTING THE PROPOSAL ON THE SALE OF $1,195,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS SERIES 1999B. MOTION CARRIED. 5-0. • MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 99- 14, A RESOLUTION ACCEPTING THE PROPOSAL ON THE SALE OF $1,015,000 GENERAL OBLIGATION TAX INCREMENT BONDS SERIES 1999C. MOTION CARRIED. 5-0. MOTION BY SHIELY, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 99-15, A RESOLUTION ACCEPTING THE PROPOSAL ON THE SALE OF $300,000 GENERAL OBLIGATION TAXABLE TAX INCREMENT BONDS SERIES 1999D. MOTION CARRIED. 5-0. Approve the Purchase of Ricoh #350 and Ricoh #450 Copy Machines for the Fire and Community Development Departments from Metro Sales. Inc.. for Total Amount of $19.197.69 MOTION BY WOLCOTT, SECONDED BY KOHLS, TO APPROVE THE PURCHASE OF RICOH #350 AND RICOH #450 COPY MACHINES FOR THE FIRE AND COMMUNITY DEVELOPMENT DEPARTMENTS FROM METRO SALES, INC., FOR THE TOTAL AMOUNT OF $19,197.69. MOTION CARRIED. 5-0. Award Tree Trimming Bid to Rivertown Tree Service for 1999 MOTION BY WOLCOTT, SECONDED BY SHIELY, TO AWARD THE TREE TRIMMING CONTRACT TO RIVERTOWN TREE SERVICE FOR THE YEAR 1999. MOTION CARRIED. 5-0. Regular Meeting - January 20, 1999 Cottage Grove City Council Page 11 � Mayor Denzer called for a 10-minute break at 9:08 p.m. The meeting reconvened at 9:29 p.m. UNFINISHED AND NEW BUSINESS Discuss the City's Web Site and Provide Direction Concerning Future Expansion Schroeder explained that the priority of the City's web site has been low key to keep expenses down per Council direction. Schroeder stated that Staff was looking for direction from the Council to see if the City's web site efforts need to be enhanced. Shiely stated that she would like to see the web site go further and the site should be doing more for the City. She explained that the bottom line is the cost. Finance Director Johnson explained how the site could be expanded and how additional expenses would be incurred and additional staff time would be needed. Johnson stated that an additional $104 per month would be charged for each seat added to the web site. Shiely asked if Johnson foresaw citizens using the web site for additional items, such as � pet licensing. Johnson explained the web site would need to include a credit card acceptance and a security program. Wolcott stated that he believes the site needs to be advanced to attract industries to Cottage Grove. He also questioned if now is the time. Wolcott stated that the Staff needs to take a look at what all would be added and the costs involved. Shiely agreed with Wolcott that the web site should be used in attracting industries. Wolcott suggested contacting the high school to see if there was a student available to offer his or her expertise in updating the web site. Mayor Denzer agreed. Kohls stated that she uses the web site every day, especially e-mail. She expressed her frustration in not being able to e-mail Staff. She believes the meeting agendas should be included on the web site. Kohls stated that she does not feel another staff person needs to be hired to put the agenda on the home page. Kohls suggested having e-mail sites for planning and administration for those citizens who may have questions. Kohls explained that she believes the City should utilize what the City has and determine the costs to update. Gary Kjellberg, 7389 Inman Avenue South, explained to the Council that he would appreciate the ability to gather the information needed for his newsletters through e- mail. He felt the Community Affairs Officer should have access to City e-mail. He � stated that updating the City's e-mail was an important item. Regular Meeting - January 20, 1999 Cottage Grove City Council Page 12 � Review and Approve Revisions to the Athletic Facilities Rental Policv Recreation Director Fredrickson informed the Council that at a workshop held on January 6, 1999, there was a discussion regarding the need for on-site supervision at adult tournaments. A policy was drafted per Council's request. Wolcott commented that the policy states a City employee will supervise an event. Fredrickson stated that a City employee may be by contract, as someone would be hired to supervise the event. Wolcott stated that he agrees that a supervisor needs to be in attendance. His concern was that the supervisor had to be a City employee. If Fredrickson was comfortable with hiring a contract person, he was in okay with the recommendation. MOTION BY RICE, SECONDED BY WOLCOTT, TO APPROVE THE REVISIONS TO THE ATHLETIC FACILITIES RENTAL POLICY. MOTION CARRIED. 5-0. The Council and Fredrickson discussed the hours of the parks. Fredrickson explained that in the Athletics Field Policy, under Lamar Amendments, it states games may not begin before 11:00 a.m. on Sundays due to the fields being located near a church. � Provide Staff Direction Regarding the River Oaks Golf Course Clubhouse Expansion Golf Course Manager Bruce Anderson stated that Staff was asked to explore the possibilities and positives and negatives for the expansion of the River Oaks Golf Course clubhouse. Anderson reported that Staff met with several golf courses to learn more about their food and beverage operations. Staff is now asking for direction from Council after reviewing their findings. Does the City want to keep it as a golf course and expand the revenue opportunities available right now, or get into the banquet wedding business. Anderson offered to develop a business plan for both options. A drawing of the proposed grill area was displayed for review. Wolcott asked if the parking lot could accommodate the expansion. Fredrickson responded that the parking would need to be expanded. Wolcott asked if banquet opportunities for the winter months were limited. Fredrickson responded that Staff found in their review that golf course facilities are not used in the winter months. Shie{y asked the average cost charged for events. Fredrickson stated the average price for golf courses is $500 per event. This excludes food. M Shiely stated that she is tending to become more conservative in her viewpoint towards the expansion to a banquet facility and saw a risk going to the point of a banquet Regular Meeting - January 20, 1999 Cottage Grove City Council Page 13 � facility. Shiely stated that expanding to a banquet facility is a risk that she is not ready to take. Wolcott stated that he would like to see a business plan on both proposed options. If the cost difference is not that great and there is a need, the business plan could answer those questions. Shiely stated that staffing is her biggest concern. Council and Staff discussed the layout and dimensions of the proposed grill expansion. Mayor Denzer directed Staff to prepare a business plan for both options. Pass Ordinance Amendinca Chapter 17A of the City Code Relating to Parks Schroeder stated this was Item 4P on the Final Agenda. Schroeder reported that the portion of the Final Agenda that included this item was sent out late and Council just received it. Schroeder suggested tabling this item until the February 3, 1999 meeting. Mayor Denzer stated that he believed this item has already been discussed and the • Council was ready to vote. Mayor Denzer reported that people had received notice of this issue in the local papers. Shiely stated that she preferred the opportunity to review the legal ramifications prior to a vote and would like to table this issue until the next meeting. She would like an opportunity to review and discuss the information recently provided. MOTION BY SHIELY, SECONDED BY KOHLS, TO TABLE THE DISCUSSION REGARDING AN ORDINANCE AMENDING CHAPTER 17A OF THE CITY CODE RELATING TO PARKS UNTIL THE FEBRUARY 3, 1999, MEETING. MOTION FAILED. 2 AYES (SHIELY AND KOHLS) - 3 NAYS (DENZER, RICE AND WOLCOTT). Wolcott stated that the reason he opposed the motion is the legal information provided was related to the legal permit issue. The workshop discussions related to continuing the ban, and to consider if the ban would be permanent or not. Wolcott stated that he would hate to pass a resolution that permits alcohol abuse in the parks because he does not support doing that. His concern is too much government in this issue. He stated that it was discussed that alcohol be banned after the parks were closed. Shiely explained that she did not recall that discussion and a compromise being reached. Shiely stated that the issue being discussed tonight is to get rid of the ban, to allow drinking in the parks, and should it be allowed by permit or as previously done. • She stated that the City should go along with the majority of cities in the metropolitan area and have a policy regarding the types of alcohol allowed. There was not a stated policy previously and there will not be one tonight. Shiely explained that she would like Regular Meeting - January 20, 1999 Cottage Grove City Council Page 14 the citizens to be able to use the parks for their enjoyment and is in favor of a stated policy. She stated that she would vote against this ordinance. Schroeder briefly reviewed the changes in the ordinance with the Council. The back page has four provisions for prohibitive uses for City parks. Schroeder reviewed items y, z, aa, and bb. Schroeder stated that in the interest of conformity, Staff recommended that all parks be closed between 10:30 p.m. and 7:00 a.m. Currently there are variances in the hours. He explained that would be an easier issue for law enforcement if the hours for parks being open were across the board. Schroeder explained that all items in the first section of the ordinance cannot be done without a permit, and all items in the second part are prohibited in any case. The Council discussed the ordinance and permit requirements. Shiely stated that the issue for her is the City has not come up with a City-wide policy that gives the City more control. MOTION BY RICE, SECONDED BY WOLCOTT, TO PASS ORDINANCE NO. 662, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MINNESOTA, AMENDING CHAPTER 17A, OF THE COTTAGE GROVE CITY CODE, RELATING TO PARKS. • Kohls stated that the agenda provided to the Council on Friday did not have this item included and she saw this item added at noon today and had not had time to prepare. Kohls asked that her statements be part of the public record: Kohls stated that this is more than just a policy issue, this is a public safety issue. A year ago when alcohol was banned several citizens told her that softball cannot be played without beer, that it was needed to socialize, and ball players were still going come drunk and still going to leave drunk. We as a City do not allow a bar or a place that sells alcohol to be within 1000 feet of a church but allow outdoor consumption of alcohol within 30 feet of a church. City Clerk Stransky's memorandum stated that most communities ban alcohol. She found an old Pioneer Press article wherein Fredrickson stated that it is not a good idea to mix adult and youth programs at the same location and it was best to keep Lamar Field for adults. What about the families on the other side of the fence who are raising two and three year olds. If it is not an issue why doesn't the City move adult leagues from Lamar Park to Kingston Park. Perhaps there would be a better buffer. Would the City consider this, probably not. In today's editorial in the Bulletin, it states that one of the reasons Cottage Grove approved the ban was to set an example for the City's youth. Kohls read a quote from Former President George Bush and additional quotes from the Bulletin. Kohls stated that another issue is the liability and what this could potentially cost the City. She has been concerned that the City Attorney assures her that the City is not . responsible if someone is drinking and gets in a car accident and gets hurt. It will cost the City if someone gets injured. Legal fees will add up. Sometimes it is difficult to Regular Meeting - January 20, 1999 Cottage Grove City Council Page 15 • know what the right decision is. We can hope we do not make a wrong decision. Allowing open alcohol decision in any of the City parks is a wrong decision. She will vote no. Wolcott suggested making an amendment to Item z, and stated this item should be worded consistently with Items y, aa and bb. The first sentence in Item z should start with the wording "Possess or consume." Kohls asked that the record show that she personally believes that if someone gets hurt due to consuming alcohol at a City park, she does feel the City has a responsibility. UPON VOTE BEING TAKEN ON THE ORDINANCE, MOTION CARRIED. 3 AYES (DENZER, RICE, AND WOLCOTT) - 2 NAYS (KOHLS AND SHIELY). RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS Kohls notified the Council that she had attended the County Board Meeting regarding the bridge from Grey Cloud Island. At this meeting County Board members stated their concern about children in the area hanging from the bridge and diving into the water. Kohls stated that this is a City bridge and has asked the Public Safety, Health and . Welfare Commission to look into the issue regarding the children on the bridge. Kohls commented that in the January 19, 1999, Pioneer Press there was an article featuring a Cottage Grove family nominated as Foster Family of the Year. Kohls congratulated Cottage Grove residents Janet and Debbie Olson on their nomination. PAY BILLS MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE PAYMENT OF CHECK NUMBER 106075 TO 106288 IN THE AMOUNT OF $567,385.14. MOTION CARRIED. 5-0. WORKSHOP SESSION - OPEN TO THE PUBLIC - None. WORKSHOP SESSION - CLOSED TO THE PUBLIC MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADJOURN TO THE CONFERENCE ROOM FOR A CLOSED SESSION AT 10:45 P.M. MOTION CARRIED. 5-0. 4 Those in attendance were Mayor John Denzer, Council Members Cheryl Kohls, Pat Rice, Sandy Shiely, Jim Wolcott, City Administrator Ryan Schroeder, City Attorney Bob Long, Assistant City Administrator Michelle Wolfe, Public Works Director Les Burshten, . and City Engineer Jerry Bourdon. Regular Meeting - January 20, 1999 Cottage Grove City Council Page 16 • Pursuant to the open meeting law, the City Council met in closed session to discuss with the City Attorney pending litigation relating to the Districts E2A and E2B Pavement Management Improvements and the Jamaica Avenue South Street Improvements. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADJOURN THE CLOSED SESSION AND RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADJOURN THE REGULAR MEETING AT Respectfully submitted, Carolyn Petruga, Recording Secretary TimeSaver Off Site Secretarial, Inc. • �