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HomeMy WebLinkAbout1999-09-01 MINUTES� � i - � FINAL AGENDA COTTAGE GROVE CITY COUNCIL SEPTEMBER 1, 1999 Persons wishing to address the Council during fhis meeting are asked to fill out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meefing. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 12. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor • ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES A. August 5, 1999 Special Meeting. 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Economic Development Authority of July 13, 1999. ii. Public Safety, Health and Welfare Commission of July 13, 1999. iii. Public Works Commission of July 12, 1999. B. Appoint Greg Brysky to the position of police sergeant. Staff Recommendation: Approve the appointment. C. Approve change order with Richard Knutson, Inc. for storm sewer installation in Hidden Valley 7th Addition. Staff Recommendation: Approve the change order. D. Adopt resolution authorizing the installation of a yield sign to replace the current stop sign at 91 st Street and Jareau Avenue. � Staff Recommendation: Adopt the resolution. � �r SEPTEMBER 1, 1999 AGENDA Cottage Grove City Council • E. F. G. H. *I. *J. � Adopt resolution accepting a grant for $2,400 from Washington County School- to-Work to provide financial rewards to youth volunteers in the Recreation Department's U-Lead and U/R programs to be used towards an educational activity or some type of schooling to further their education. Staff Recommendation: Adopt the resolution. Adopt resolutions declaring costs and calling for public hearings for 1999 Pavement Management Improvements, Pine Forest 4th Addition, Pine Forest 5th Addition, Pine Glen 7th Addition, and Kingsborough Woods Addition. Staff Recommendation: Adopt fhe resolutions. Permit South Washington Watershed District to install monitoring equipment within the City right-of-way at the south end of the Glendenning wetland, north of 100th Street and east of Glendenning Road. Staff Recommendation: Permit installation of monitoring equipment. Authorize staff to make purchase offer for property at 7981 Ideal Avenue South. Staff Recommendation: Authorize purchase offer. Continue public hearing vacating a road right-of-way easement in Pine Glen 7th Addition to September 15, 1999. Staff Recommendation: Continue public hearing. Continue public hearing vacating a portion of drainage and utility easements in Hidden Valley 7th Addition to September 15, 1999. Staff Recommendation: Continue public hearing. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 5. PUBLIC HEARINGS � 7. BID AWARDS A. Award abbreviated sealcoating project to Bituminous Roadways, Inc., in the amount of $21,800. Staff Recommendation: Award bid. 8. UNFINISHED AND NEW BUSINESS A. Adopt resolution approving a Proposed 1999 Tax Levy Collectible in 2000, adopt resolution approving a Proposed 2000 Budget, and set public hearing date for Truth In Taxation Hearing and a hearing continuation date. Staff Recommendation: Adopt the resolutions, and set public hearing date and hearing continuation date. B. Formally receive the draft Fiscal Impact Analysis Growth Scenario Comparison and Land Use Prototype Study for the City of Cottage Grove and determine if a workshop to discuss the study should be scheduled. Staff Recammendation: Receive Fiscal Impact Analysis Study and determine if a workshop to discuss the study should be scheduled. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 0 � 10. COUNCIL COMMENTS AND REQUESTS r SEP7EMBER 1, 1999 AGENDA Cottage Grove City Council � 11. PAY BILLS A. Approve payment of check numbers 109460 to 109718 in the amount of $700.360.79. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. HRA discussion. B. Code enforcement discussion. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. Determine code enforcement action. ADJOURNMENT * Late Packet Items LJ � �:- . TJ, REGULAR MEETING COTTAGE GROVE CITY COUNCIL September 1, 1999 OPEN FORUM — 7:15 p.m. Open forum provides an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Jim Wolcott Council Member Pat Rice Council Member Sandy Shiely Council Member Cheryl Kohls Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Elizabeth Johnson, Finance Director Kim Lindquist, Community Development Director Bob Long, City Attorney, Kennedy & Graven Jim Kinsey, Public Safety Director Les Burshten, Public Works Director � Jerry Bourdon, City Engineer, BRAA There were no open forum issues. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, September 1, 1999 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Jim Wolcott Council Member Pat Rice Council Member Sandy Shiely Council Member Cheryl Kohls Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Elizabeth Johnson, Finance Director Kim Lindquist, Community Development Director Bob Long, City Attorney, Kennedy & Graven Jim Kinsey, Public Safety Director . Les Burshten, Public Works Director Jerry Bourdon, City Engineer, BRAA Mayor Denzer presided over the meeting. ,, REGULAR MEETING — September 1, 1999 Cottage Grove City Council Page 2 of 6 � ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY RICE, TO MOVE "PRESENTATION" DOWN ON THE AGENDA FOLLOWING THE "CONSENT CALENDAR" AND TO APPROVE THE FINAL AGENDA AS AMENDED. MOTION CARRIED. 5-0. APPROVAL OF MINUTES Council accepted the minutes of the August 5, 1999 special meeting as presented by the City Clerk. CONSENT CALENDAR- Council moved Item G, Request of South Washington Watershed District to Install Monitorina Equipment within City right-of-way, to "UNFINISHED AND NEW BUSINESS" as Item C. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE: i. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF JULY 13, 1999 ii. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MEETING OF JULY 13, 1999 • iii. PUBLIC WORKS COMMISSION MEETING OF JULY 12, 1999 B. APPOINT GREG BRYSKY AS POLICE SERGEANT EFFECTIVE SEPTEMBER 2, 1999, CONDITIONED ON SATISFACTORY COMPLETION OF THE REQUIRED ONE-YEAR PROBATIONARY PERIOD. C. APPROVE CHANGE ORDER NO. 2 TO THE HIDDEN VALLEY 7 ADDITION UTILITY, STREET, AND STREET LIGHTING CONTRACT WITH RICHARD KNUTSON INC., FOR $2,910.00. D. ADOPT RESOLUT/ON NO. 99-143, A RESOLUTION AUTHORIZING THE INSTALLATION OF A YIELD SIGN TO REPLACE THE CURRENT STOP SIGN AT THE INTERSECTION OF 91 ST STREET AND JAREAU AVENUE. E. ADOPT RESOLUT/ON NO. 99-144, A RESOLUTION ACCEPTING GRANT FOR $2,400 FROM WASHINGTON COUNTY SCHOOL-TO-WORK TO PROVIDE FINANCIAL REWARDS TO YOUTH VOLUNTEERS IN THE RECREATION DEPARTMENT'S U-LEAD AND U/R PROGRAMS TO BE USED TOWARDS AN EDUCATIONAL ACTIVITY OR SOME TYPE OF SCHOOLING TO FURTHER THEIR EDUCATION. F. ADOPT RESOLUT/ON NO. 99-145, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE 1999 PAVEMENT MANAGEMENT STREET IMPROVEMENTS. . ADOPT RESOLUT/ON NO. 99-146, A RESOLUTION CALLING HEARING FOR OCTOBER 6, 1999 AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE 1999 PAVEMENT MANAGEMENT STREET IMPROVEMENT PROJECT. � REGULAR MEETING — September 1, 1999 Cottage Grove City Councii Page 3 of 6 • ADOPT RESOLUTION NO. 99-147, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE PINE FOREST 4TH ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 99-148, A RESOLUTION CALLING HEARING FOR OCTOBER 6, 1999 AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE PINE FOREST 4TH ADDITION STREET AND UTILITY IMPROVEMENTS PROJECT. ADOPT RESOLUTION NO. 99-149, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE PINE FOREST 5TH ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 99-150, A RESOLUTION CALLING HEARING FOR OCTOBER 6, 1999 AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE PINE FOREST 5TH ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. ADOPT RESOLUT/ON NO. 99-151, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE PINE GLEN 7TH ADDITION STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUTION NO. 99-152, A RESOLUTION CALLING HEARING FOR OCTOBER 6, 1999, AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE PINE GLEN 7TH ADDITION STREET AND UTILITY IMPROVEMENT PROJECT. • ADOPT RESOLUT/ON NO. 99-153, A RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL FOR THE KINGSBOROUGH WOODS STREET AND UTILITY IMPROVEMENTS. ADOPT RESOLUT/ON NO. 99-154, A RESOLUTION CALLING HEARING FOR OCTOBER 6, 1999, AT 7:30 P.M., ON PROPOSED ASSESSMENTS FOR THE KINGSBOROUGH WOODS STREET AND UTILITY IMPROVEMENT PROJECT. G. AUTHORIZE STAFF TO MAKE A PURCHASE OFFER FOR PROPERTY LOCATED AT 7981 IDEAL AVENUE AS RECOMMENDED BY CITY ADMINISTRATOR RYAN SCHROEDER IN HIS REPORT DATED AUGUST 27, 1999. H. CONTINUE THE PUBLIC HEARING TO CONSIDER VACATING A ROAD RIGHT-OF-WAY EASEMENT IN PINE GLEN 7TH ADDITION TO THE SEPTEMBER 15, 1999 CITY COUNCIL MEETING. I. CONTINUE THE PUBLIC HEARING TO CONSIDER VACATING A PORTION OF DRAINAGE AND UTILITY EASEMENTS IN HIDDEN VALLEY 7TH ADDITION TO THE SEPTEMBER 15, 1999 CITY COUNCIL MEETING. MOTION CARRIED. 5-0. PRESENTATIONS , Public Safety Director Jim Kinsey and the Mayor and Council presented a new badge to newly- -- appointed Sergeant Greg Brysky. .� � REGULAR MEETING — September 1, 1999 Cottage Grove City Council Page 4 of 6 . PUBLIC HEARINGS None. BID AWARDS MOTION BY WOLCOTT, SECONDED BY RICE, TO AWARD BID FOR THE 1999 SEAL COATING PROJECT TO BITUMINOUS ROADWAYS, INC., FOR $21,800. MOTION CARRIED. 5-0. UNFINISHED AND NEW BUSINESS 2000 Tax Levlr and Proposed Budqet MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 99-155, A RESOLUTION ADOPTING THE PROPOSED 1999 TAX LEVY, COLLECTIBLE IN 2000. MOTION CARRIED. 5-0. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-156, A RESOLUTION ADOPTING THE PROPOSED 2000 BUDGET. MOTION CARRIED. 5-0. MOTION BY RICE, SECONDED BY KOHLS, TO SET THE INITIAL TRUTH-IN-TAXATION HEARING FOR DECEMBER 6 AND A CONTINUATION HEARING, IF NEEDED, FOR DECEMBER 15, 1999. MOTION CARRIED. 5-0. • Draft Fiscal Impact Analysis Growth Scenario Comparison and Land Use Prototvpe Studv MOTION BY WOLCOTT, SECONDED BY RICE, TO FORMALLY RECEIVE THE DRAFT FISCAL IMPACT ANALYSIS GROWTH SCENARIO COMPARISON AND LAND USE PROTOTYPE STUDY FOR THE CITY OF COTTAGE GROVE AND TO DISCUSS THE STUDY AT A COUNCIL WORKSHOP SESSION TO BE HELD SEPTEMBER 15, 1999. MOTION CARRIED. 5-0. South Washinaton Watershed District The Council considered the request of the South Washington Watershed District to install a monitoring station at the south end of the Glendenning wetland, north of 100th Street and east of Glendenning Road. Jill Smith, representing the 3M Company, requested that the Council table the request until after they have had an opportunity to complete their review and receive additional information from the South Washington Watershed District. Smith furnished the Council with a letter outlining their questions. Kohls commented she had some of the same questions raised by 3M. Denzer asked Kohls to give staff a list of her questions and directed Staff to obtain a written response to the questions from the Watershed District. MOTION BY WOLCOTT, SECONDED BY RICE, TO TABLE THE REQUEST TO A FUTURE MEETING. MOTION CARRIED. 5-0. • RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS None � ,. .. REGULAR MEETING — September 1, 1999 Cottage Grove City Council Page 5 of 6 i COUNCIL COMMENTS AND REQUESTS Mayor Denzer announced the Cottage Grove Lions Club invited the Council to attend a membership drive at Hamlet Park on Tuesday, September 7 at 6:00 p.m. PAY BfLLS MOTION BY RICE, SECONDED BY WOLCOTT, TO APPROVE PAYMENT OF CHECK NUMBERS 109460 TO 109718 TOTALING $700,360.79. MOTION CARRIED. 5-0. At 7:53 p.m., the Council temporarily adjourned the regular meeting for a workshop and closed session to be held in the adjoining conference room. WORKSHOP SESSION - Open to the Public Washinqton County HRA Council reviewed the proposal from the Washington County HRA to terminate municipal service charge agreement in exchange for an annual direct grant from the HRA for $10,000 -$15,000 to the police department for services provided at the Parkside Apartment complex. Under the proposal, the HRA would continue to pay PILOT payments to Washington County. Shiely stated she would like to know how much the cities of Oakdale, St. Paul Park and Woodbury • each waived under their Municipal Service Charge Agreements with the HRA. The Council was opposed to the proposal presented by the HRA but there was some willingness to consider a much higher grant option in lieu of the Municipal Service Charge Agreement. It was suggested that the HRA increase the initial grant to $60,000 to $70,000 plus a minimum 3% annual increase. Council authorized staff to present the new proposal to the HRA , informing them the City could remove the special police and recreation programs currently in place at the Parkside Apartment complex. Wolcott expressed an interest in meeting with the Washington County HRA Board of Directors. CLOSED SESSION MOTION BY WOLCOTT, SECONDED BY RICE, TO CLOSE THE MEETING. Present: Mayor Denzer Council Member Jim Wolcott Council Member Pat Rice Council Member Cheryl Kohls , Council Member Sandy Shiely Also present: Ryan Schroeder, City Administrator • Caron Stransky, City Clerk Kim Lindquist, Community Development Director - Bob Long, City Attorney, Kennedy & Graven i � � :M REGULAR MEETING — September 1, 1999 Cottage Grove City Council Page 6 of 6 • Pursuant to the open meeting law, there was discussion with the City Attorney relating to attorney/client privifeged information regarding continued code violations at A& F Auto Parts, 10876 Ideal Avenue South. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADJOURN THE CLOSE SESSION AND RECONVENED THE REGULAR MEETING. MOTION CARRIED. 5-0. WORKSHOP SESSION (Continued) - Open to the Public Code Enforcement Council briefly discussed the four enforcement alternatives available to the City with respect to Code violations: 1. Issue an administrative citation 2. Issue a criminal citation 3. Initiate proceeding to consider revocation of a permit 4. Initiate civil action in District Court to compel enforcement. Long stated another option would be to abate a nuisance or violation pursuant to the procedures outlined in Chapter 15 of City Code relating to Nuisances. In essence, the City could remove the nuisance and bill the property owner the actual cost to do so. If unpaid, the abatement costs are certified to Washington County as an assessment on the property. He suggested that the existing • abatement procedures be updated. Council reconvened the regular meeting. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADJOURN THE REGULAR MEETING AT 9:25 P.M. MOTION CARRIED. 5-0. Respectfully submitted, �/�! Caron M. Stransky City Clerk �