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Home My WebLink About1999-09-15 MINUTES--t - � 't .�,-. � ,�:�.t'. FINAL AGENDA � COTTAGE GROVE CITY COUNCIL SEPTEMBER 15, 1999 Persons wishing to address the Council during this meeting are asked to �11 out a"Speaker Signup Form" and refurn the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are felevised LIVE, airing on Government Channel 12. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor • ROLL CALL — City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS A. Introduction of new employees. 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: B. Adopt resolution authorizing application for the Livable Communities Demonstration Program. Staff Recommendation: Adopt the resolution. C. Approve Fortis as the City's long-term-disability provider effective January 1, 2000 through January 1, 2002. Staff Recommendation: Approve Fortis as City's long-term-disability provider. D. Adopt resolution amending Resolution 98-225 (adoption of 1999 pay plan), and authorize staff to begin recruitment for the position of Assistant Golf Manager. Staff Recommendation: Adopt the resolution, and authorize staff to begin recruitmenf for Assistant Golf Manager position. . �` � ;�. SEPTEMBER 15, 1999 AGENDA Cottage Grove City Council � E. Adopt resolution approving conditional use permit for AT&T Wireless Services to install three antenna brackets and wireless communication antennas on top of the Pinehill water tower and to construct a 12-foot by 24-foot equipment building, and approve lease agreement with AT&T Wireless Services. Staff Recommendation: Adopt the resolution and approve the /ease agreement. F. Approve design development of drainage way and updating of comprehensive infrastructure plan for Cottage Grove Industrial Park in the amount of $8,000. Staff Recommendation: Approve design development of drainage way and updating of comprehensive infrastructure plan. G. Authorize purchase of three replacement pickup trucks for the Streets, Parks, and Water Departments from Falls Automotive, Inc. for a total price of $63,385.54. Staff Recommendation: Authorize the purchase. H. Adopt resolution approving rural lot division application by Floyd and Laureen Ott for property at 11865 West Point Douglas Road. Staff Recommendation: Adopt the resolution. I. Permit South Washington Watershed District to install monitoring equipment within the City right-of-way at the south end of the Glendenning wetland, north of 100th Street and east of Glendenning Road. Staff Recommendation: Permit installation of monitoring equipment. J. Authorize the City to enter into an easement agreement with the property owner to facilitate water tower construction in the West Draw, and authorize payment • of $40,000 to the property owner. Staff Recommendation: Authorize easement agreement and payment. K. Adopt resolutions approving conditional use permit and site plan review for expansion of plastic manufacturing operations and construction of a 320-foot by 410-foot concrete outdoor surface for long-term parking of semi-trailers at Up North Plastics, 9480 Jamaica Avenue South. Staff Recommendation: Adopt the resolutions. *L. Award fall street-tree planting for new developments to Whispering Gardens in the amount of $14,730. Staff Recommendation: Award fall street-tree planting to Whispering Gardens. *M. Authorize issuance of single-occasion gambling permit to the Cottage Grove Area Chamber of Commerce to conduct a raffle at Mississippi Dunes Golf Links, 10351 Grey Cloud Trail, on October 10, 1999. Staff Recommendation: Authorize issuance of single-occasion gambling permit. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS A. Hold public hearing and adopt resolutions for assessments for Sandy Hills 8th Addition, Hidden Valley 7th Addition, Pine Forest 3rd Addition, and 80th Street. Staff Recommendation: Hold the public hearing and adopt the resolutions for assessments. • � �� . SEPTEMBER 15, 1999 AGENDA Cottage Grove City Council : B. Hold public hearings on easement vacations for Lot 2 Block 1 Hidden Valley 7th Addition and Lot 3 Block 1 Hidden Valley 7th Addition, and adopt resolutions granting the easement vacations. Staff Recommendation: Hold the public hearings and adopt the resolutions. C. Hold public hearing on right-of-way vacation for Lot 49 Block 1 Pine Glen 7th Addition, and adopt resolution granting the easement vacation. Staff Recommendation: Hold the public hearing and adopt the resolution. 7. BID AWARDS *A. Adopt resolution awarding bid for construction of the 1.0 million gallon West Draw Water Tower to Pitt Des Moines, Inc. in the amount of $1,481,980. Staff Recommendation: Adopt the resolution. 8. UNFINISHED AND NEW BUSINESS A. Adopt resolution creating two lots of record from three separate taxing parcels, owned by Ronald Reimann, at 6100 Hadley Avenue South. Staff Recommendation: Adopt the resolution. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS • 11. PAY BILLS A. Approve payment of check numbers 109719 to 109893 in the amount of $553.281.60. 12. WORKSHOP SESSION — OPEN TO PUBLIC A. Fiscal Impact Analysis Study. 13. WORKSHOP SESSION — CLOSED TO PUBLIC A. E2A Settlement Agreement. ADJOURNMENT *Monday Packet ftems r� � P � . REGULAR MEETING COTTAGE GROVE CITY COUNCIL September 15, 1999 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Jim Wolcott Council Member Pat Rice Council Member Sandy Shiely Council Member Cheryl Kohls Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Elizabeth Johnson, Finance Director Kim Lindquist, Community Development Director Bob Long, City Attorney, Kennedy & Graven Jim Kinsey, Public Safety Director Les Burshten, Public Works Director • Jerry Bourdon, City Engineer, BRAA Michelle Wolfe, Assistant City Administrator There were no open forum issues. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, September 15, 1999 at the Cottage Grove City Hall, 7516 80 Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Jim Wolcott Council Member Pat Rice Council Member Sandy Shiely Council Member Cheryl Kohls Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Elizabeth Johnson, Finance Director Kim Lindquist, Community Development Director Bob Long, City Attorney, Kennedy & Graven • Jim Kinsey, Public Safety Director Les Burshten, Public Works Director Jerry Bourdon, City Engineer, BRAA Michelle Wolfe, Assistant City Administrator �� REGULAR MEETING — September 95, 1999 Cottage Grove City Council Page 2 of 9 Mayor Denzer presided over the meeting. ADOPTION OF AGENDA Council added the proclamation declaring October as "Crime Prevention Month" as Item 2.B. MOTION BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE FINAL AGENDA AS AMENDED. MOTION CARRIED. 5-0. PRESENTATIONS Introduction of New Employees Administrator Schroeder introduced the new employees in attendance who have been hired since the last introduction of employees at the April 1 City Council meeting: • Suzanne Deans, Part-time Accountant, Finance - Hired 6/7/99 • Maria Steele, Payroll Clerk, Finance - Hired 8/2/99 • Brenda Peper, Financial Analyst, Finance, Appointed to regular status 9/21/99 Schroeder also recognized Karen Carrigan, Part-time Receptionist at Public Works; Michele Olwell, Building Inspector; and Kathleen Buss, Lead Dispatcher, who were not present. • Crime Prevention Month Council Member Rice read aloud a proclamation declaring the month of October 1999 as "Crime Prevention Month" in the City of Cottage Grove. APPROVAL OF MINUTES - None. CONSENT CALENDAR- Council pulled Items C, F and K for discussion purposes. Council Member Kohls complimented staff on the proposal from Fortis Benefits for the City's long- term disability insurance coverage. Council reviewed the request to spend $4,000 from the Storm Water Trunk Fund for design development of the Glengrove Industrial Park drainage way, and $4,000 from the Utility Trunk Funds to update the Industrial Park Comprehensive Infrastructure Plan. David Davenport of Up North Plastics Inc. informed the Council the earth-berm and plantings proposed along 95 Street will be maintained. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE: . i. NONE. / � �_ --..+.. REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 3 of 9 � B. ADOPT RESOLUTION NO. 99-157, A RESOLUTION AUTHORIZING APPLICATION FOR THE LIVABLE COMMUNITIES DEMONSTRATION PROGRAM. C. APPROVE THE QUOTATION FROM FORTIS BENEFITS FOR LONG-TERM DISABILITY COVERAGE FOR THE 48-MONTH PERIOD OF JANUARY 1, 2000 TO JANUARY 1, 2002. D. ADOPT RESOLUTION NO. 99-158, A RESOLUTION AMENDING RESOLUTION NO. 98-225, A RESOLUTION ADOPTING THE 1999 PAY PLAN AND BENEFITS FOR EMPLOYEES NOT COVERED BY A LABOR CONTRACT, FOR THE POSITlON OF ASSISTANT GOLF MANAGER. AUTHORIZE STAFF TO BEGIN RECRUITMENT FOR THE POSITION OF ASSISTANT GO�F MANAGER WITH A TARGET START DATE OF NOVEMBER 15, 1999. E. ADOPT RESOLUTION NO. 99-159, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO A T& T WIRELESS SERVICES OF MINNESOTA, INC., FOR INSTALLATION OF AN ELECTROMAGNETIC COMMUNICATION FACILITY ON THE PINEHILL WATER TOWER. APPROVE THE SITE LEASE AGREEMENT BETWEEN THE CITY OF COTTAGE GROVE AND A T& T WIRELESS SERVICES OF MINNESOTA, INC. AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. � F. APPROVE DESIGN DEVELOPMENT OF DRAINAGE WAY AND UPDATE OF COMPREHENSVIE INFRASTRUCTURES PLAN FOR THE GLENGROVE INDUSTRIAL PARK BY BONESTROO, ROSENE, ANDERLIK & ASSOCIATES FOR A TOTAL AMOUNT OF $8,000. G. AUTHORIZE PURCHASE OF TWO (2) 2000 DODGE 3 /4 TON 4-WHEEL DRIVE 2500 PICKUPS FROM FALLS AUTOMOTIVE INC., IN THE TOTAL AMOUNT OF $21,133 EACH, LESS THE TRADE IN OF UNIT 31-1005-86 FOR $1,700, AND THE PURCHASE OF A 2000 DODGE RAM 4-WHEEL DRIVE 1500 PICKUP FOR $18,996, LESS TRADE-IN OF UNIT 70- 2501-86 FOR $200. TOTAL COST FOR THE PURCHASE NOT TO EXCEED $63,385.54 (INCLUDES TRADE INS, SALES TAX AND LICENSE FEES). H. ADOPT RESOLUTION NO. 99-160, A RESOLUTION APPROVING THE RURAL LOT DIVISION APPLICATION MADE BY FLOYD AND LAUREEN OTT FOR PROPERTY LOCATED AT 11865 WEST POINT DOUGLAS ROAD. I. PERMIT THE SOUTH WASHINGTON WATERSHED DISTRICT TO INSTALL MONITORING EQUIPMENT WITHIN THE CITY RIGHT-OF-WAY AT THE SOUTH END OF THE GLENDENNING WETLAND, NORTH OF 100 STREET SOUTH AND EAST OF GLENDENNING ROAD. J. AUTHORIZE THE CITY TO ENTER INTO AN EASEMENT AGREEMENT WITH THE PROPERTY OWNER TO FACILITATE WATER TOWER CONSTRUCTION IN THE WEST DRAW, AND AUTHORIZE PAYMENT OF $40,000 FROM THE WATER AREA FUND TO THE � PROPERTY OWNER. �..----=-- � REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 4 of 9 • K. ADOPT RESOLUTION NO. 99-161, A RESOLUTION APPROVING A CONDITIONAL USE P ERMIT FOR UP NORTH PLASTICS FOR EXPANSION OF PLASTIC MANUFACTURING TO INCLUDE A NEW OUTDOOR STORAGE AREA AT 9840 JAMAICA AVENUE SOUTH. ADOPT RESOLUTION NO. 99-162, A RESOLUTION APPROVING A SITE PLAN FOR THE EXPANSION OF PLASTIC MANUFACTURING TO INCLUDE A NEW OUTDOOR STORAGE AREA FOR SEMI-TRAILERS, STOCKPILE OF PLASTIC MATERIAL AND WOODEN PALLETS AT UP NORTH PLASTICS, 9480 JAMAICA AVENUE SOUTH. L. TO AUTHORIZE THE PURCHASE OF 1 3 /4" BALL AND BURLAP-CONTAINER STREET TREES FOR NEW DEVELOPMENTS TO WHISPERING GARDENS FOR $14,730.00. M. AUTHORIZE ISSUANCE OF A SINGLE-OCCASION GAMBLING PERMIT, EXEMPT FROM THE REQUIREMENTS OF THE MINNESOTA GAMBLING CONTROL BOARD, TO THE COTTAGE GROVE AREA CHAMBER OF COMMERCE FOR A RAFFLE AT THE MISSISSIPPI DUNES GOLF LINKS ON OCTOBER 10, 1999. MOTION CARRIED. 5-0. PUBLIC HEARINGS th rd • Mayor Denzer announced the purpose of the public hearings was to consider the adoption of the assessment rolls for the Sandy Hills 8 Addition, Hidden Valley 7 Addition, Pine Forest 3� Addition, and 80 Street Improvements. The legal notices were published in accordance to applicable laws. Mayor Denzer opened the public hearing to consider the assessment roll for the Sandy Hills gtn Addition utility and street improvements. There being no comments or objections either orally or in writing, Mayor Denzer closed the public hearing. Mayor Denzer opened the public hearing to consider the assessment roll for the Hidden Valley 7` Addition utility and street improvements. There being no comments or objections either orally or in writing, Mayor Denzer closed the public hearing. Mayor Denzer opened the public hearing to consider the proposed assessment roll for the Pine Forest 3� Addition utility and street improvements. Connie Freund, 7290 Jonathan Avenue South, questioned the assessments. She stated her and her neighbors were under the impression that Orrin Thompson built the entire development. Administrator Schroeder and Finance Director Johnson suggested that Ms. Freund contact her mortgage company. The Mortgage Company placed funds into an escrow account to cover the cost of the public improvements. There being no further comments, Mayor Denzer closed the public hearing. � Mayor Denzer opened the public hearing to consider the proposed assessment roll for the gp' Street road improvements. � �_._,._....� • REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 5 of 9 . Jack Sherer, 8368 80` Street South, raised a number of issues. First, a portion of the driveway apron at 8352 80 Street South has not been blacktop. Second, the frontage road at Ideal Avenue is very narrow. Is the City still negotiating with the property owner to purchase additional right-of-way to widen the road? Third, what will be done about his driveway? Administrator Schroeder reported that the City has reached a verbal agreement with the property owner at the corner of Ideal/frontage to purchase the property. As the owner of the property, the City will be able to use whatever property is needed to improve the frontage road. Schroeder stated there were three issues surrounding Mr. Sherer's driveway: 1) Elevation of the old driveway apron; 2) Paving blocks adjacent to the old driveway; and 3) Quality of the work performed by the City contractor. Mr. Sherer stated the City needs to do something about the condition of his driveway. He presented a letter in abjection to the proposed assessment. A copy of the letter is attached to and made a part of the official report. Sherer asked whether his driveway would be repaired to his satisfaction, whether he would be compensated for such, or whether he would be forced to take this matter a step forward. Relative to the second and third issue, Mr. Schroeder stated Mr. Sherer had asked the City to • come in, re-landscape, and replace paving blocks. Staff agreed to reduce the amount of the assessment by the estimated cost to repair the paving blocks. Regarding the request to receive compensation for the difference in quality of what he expected and what he received, that request was denied since the work that was completed was done according to the project specifications. Mr. Schroeder stated he informed Mr. Sherer he would have to ask the Council for an adjustment. Mr. Sherer asked why the quality in workmanship between a contractor hired by the City and a private contractor hired by an individuaf would be different. Schroeder responded there is a difference in the type of production work that is done. Sherer commented that when the contractor installed the concrete, the concrete was setting up before they poured the concrete on the ground. Mr. Sherer stated that after you lay concrete, you are suppose to put on a sealer and then it cures. A month later the contractor grinds off chunks of concrete. Doing this opens up the pores. With no sealer, the concrete will break down and deteriorate much quicker than it should. Kohls asked whether it was true that the concrete was ground and no sealer was placed on the concrete? Engineer Bourdon stated grinding itself should not change the nature of the concrete and cause it to deteriorate. The concrete is designed to survive three frost seasons. He commented that what he is hearing is the color and texture of the concrete installed by the City's contractor is different from the concrete installed by Mr. Sherer's contractor. That is an inherent problem on a reconstruction. Concrete over time wifl change in color slightly. Different contractor's have different finishing techniques. Bourdon commented he would have to do an inspection to determine whether there were any defects. . Denzer directed Staff to inspect Mr. Sherer's driveway and report back to the Council as to its condition. There being no further comments from the audience, Mayor Denzer closed the public hearing. REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 6 of 9 • MOTION BY WOLCOTT SECONDED BY RICE TO ADOPT RESOLUTION NO. 99-163 A , , RESOLUTION ADOPTING ASSESSMENTS FOR THE SANDY HILLS 8 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED. 5-0. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 99-164, A RESOLUTION ADOPTING ASSESSMENTS FOR THE HIDDEN VALLEY 7 ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED. 5-0. MOTION BY SHIELY, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-165, A RESOLUTION ADOPTING THE ASSESSMENTS FOR THE PINE FOREST 3 RD ADDITION UTILITY AND STREET IMPROVEMENTS. MOTION CARRIED. 5-0. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-166, A RESOLUTION ADOPTING THE ASSESSMENTS FOR THE 80 STREET ROAD IMPROVEMENTS. Wolcott stated he would like to receive a report from Staff in response to Mr. Sherer's concerns relating to the quality of concrete work on his driveway. UPON VOTE BEING TAKEN, MOTION CARRIED. 5-0. Hidden Valley 7 Addition - Vacation of Utility and Drainage Easement • Mayor Denzer announced the purpose of the public hearing was to consider the vacation and discontinuance of a utility and drainage easement on the easterly five (5) feet of Lot 2, Block 1, Hidden Valley 7` Addition and the westerly five (5) feet of Lot 3, Block 1, Hidden Valley 7tn Addition. The legal notice was published in accordance to applicable law. Mayor Denzer opened the public hearing. There being no comments or objections from the audience, Mayor Denzer closed the public hearing. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 99-167, A RESOLUTION APPROVING THE VACATION AND DISCONTINUANCE OF A DRAINAGE AND UTILITY EASEMENTS LOCATED IN THE EASTERLY FIVE (5) FEET OF LOT 2, BLOCK 1, HIDDEN VALLEY 7 ADDITION. MOTION CARRIED. 5-0. MOTION BY KOHLS, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-168, A RESOLUTION APPROVING THE VACATION AND DISCONTINUANCE OF A DRAINAGE AND UTILITY EASEMENT IN THE WESTERLY FIVE (5) FEET OF LOT 3, BLOCK 1, HIDDEN VALLEY 7 ADDITION. MOTION CARRIED. 5-0. Pine Glen 7' Addition - Vacation of Road Right-of-Way Mayor Denzer announced the purpose of the public hearing was to consider the vacation and discontinuance of a road right-of-way located in the westerly 20 feet of Lot 49, Block 1, Pine Glen 7` Addition. The legal notice was in order and published in accordance to applicable law. . Mayor Denzer opened the public hearing for comments or objections from the audience. , t , _ � ;. ' REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 7 of 9 Richard Bloom of G.M. Homes, stated the vacation is a housekeeping measure consistent with the final plat previously approved by the City Council. He questioned whether the City would be recording the necessary documents. City Clerk Stransky responded her office would file a"notice of completion" with the Washington County Recorder's Office. There being no further comments from the audience, Mayor Denzer closed the public hearing. Shiely asked whether this vacation could compromise the trail along Hadley Avenue or fand along 100 Street. Community Development Director Lindquist responded the property proposed to be vacated is adjacent to Hadley Avenue. MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-969, A RESOLUTION APPROVING THE VACATION AND DISCONTINUANCE C�F A ROAD RIGHT-OF- WAY LOCATED IN THE WESTERLY 20 FEET OF LOT 49, BLOCK 1, PINE GLEN 7 ADDITION. MOTION CARRIED. 5-0. BID AWARDS West Draw Water Tower MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-970, A RESOLUTION AWARDING BID FOR THE CONSTRUCTION OF THE ONE (1) MILLION GALLON WEST DRAW ELEVATED WATER STORAGE TANK TO THE LOWEST � RESPONSIBLE BIDDER, PITT DES MOINES, INC., FOR $1,481,980.00. MOTION CARRIED. 5-0. UNFINISHED AND NEW BUSlNESS Subdivision — Ronald Riemann Council reviewed the application of Ronald Riemann, 6100 Hadley Avenue South, to create two (2) lots of records from three (3) separate taxing districts. The Planning Commission reviewed the application and recommend approval subject to compliance with nine (9) conditions outlined in the proposed resolution. Ronald Riemann stated he was surprised to learn that his request would trigger the payment of a the storm sewer area charge for two (2) parcels; the newly created parcel and his existing residence. He stated during the West Draw discussions, he recalls that the Council would not be required to pay the area charge untii services were installed. He asked the Council why he should have to pay the estimated $9,000 when he is requesting a reduction in the number of lots on his parcel. Council discussed Mr. Riemann's concerns and Section 26-3(1)(c) of the City's Zoning Ordinance which requires "residential development or any new residential lot" to pay a storm sewer land use assessment charge. The total residential storm sewer land use assessment charge is $80,542.22 or $4,647.57 per lot. A totat of 17-lots could be created if the parcel was rezoned to match and land use designation. There was discussion on the total amount of the area charge, the per lot � amount, and the triggering event. - MOTION BY WOLCOTT, SECONDED BY RICE, TO ADOPT RESOLUTION NO. 99-171, A RESOLUTION APPROVING THE RURAL LOT DIVISION APPLICATION MADE BY RONALD H. �'� REGULAR MEETING — September 15, 1999 Cottage Grove Cify Council Page 8 of 9 • REIMANN FOR PROPERTY AT 6100 HADLEY AVENUE SOUTH, AS RECOMMENDED BY THE PLANNING COMMISSION, AND TO DIRECT CITY STAFF TO REVIEW THE EXISTING ORDINANCE. Council informed Mr. Reimann they would consider giving him a rebate on the area charge should they decide to amend the existing policy in the future. UPON VOTE, MOTION CARRIED. 5-0. PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS — None. COUNCIL COMMENTS AND REQUESTS There was discussion on a fax from the Metropolitan Transit will be submitting a TEA21 funding request for a permanent park and ride site within the City. Kohls announced on October 15, the South Washington Senior Center will be holding is annual craft fair and invited the public to attend. Kohls asked for a status report regarding the Heritage Tree Program and the City's web page. She commented much of the information on the Web page was outdated. She asked that it be updated and suggested that there be links set up to the various commissions and committees. • Shiely stated there has been considerable discussion regarding Grey Cloud Island. She asked staff to set up a meeting to discuss this matter with representatives of the Planning Commission, Washington County, Department of Natural Resources, Metropolitan Council, and interested residents. PAY BILLS MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE PAYMENT OF CHECK NUMBERS 109719 TO 109893 TOTALING $553,281.60. MOTION CARRIED. 5-0. At 7:53 p.m., the Council temporarily adjourned the regular meeting for a workshop and closed session to be held in the adjoining conference room. WORKSHOP SESSION — Open to the Public Fiscal Impact Analysis Study Council reviewed the Fiscal Impact Analysis Growth Scenario Comparison and Land Use Prototype Study prepared by Tischler and Associates, Inc., for the City and the Metropolitan Council. CLOSED SESSION MOTION BY WOLCOTT, SECONDED BY KOHLS, TO CLOSE THE MEETING. . Present: Mayor Denzer Council Member Jim Wolcott Council Member Pat Rice ��` REGULAR MEETING — September 15, 1999 Cottage Grove City Council Page 9 of 9 s. Council Member Cheryl Kohls Council Member Sandy Shiely Also present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Bob Long, City Attorney, Kennedy & Graven Jerry Bourdon, City Engineer, Les Burshten, Public Works Director Pursuant to the open meeting law, there was discussion with the City Attorney relating to attorney/client privileged information regarding the proposed Pavement Management E2A Settlement Agreement. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADJOURN THE CLOSED SESSION AND RECONVENED THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY RICE, TO ADJOURN THE REGULAR MEETING AT 11:05 P.M. MOTION CARRIED. 5-0. RespectFully submitted, � ��.�-�� `Y Caron M. Stransky City Clerk Attachment.1 � � ` . � 9-15-99 v S � JOHN L SHERER / PATRICIA J SHERER � PROPERTY OWMERS AT 8368 80TH ST SO AHa�%me-�� t� �/i� /g� � COTTAGE GROVE, MN. 55016 LOT 11, BLOCK 1, SUBDIVISON PINETREE POND 1ST WE HERE BY GIVE NOTICE TO THE CITY OF COTTAGE GROVE OUR OBJECTION TO PAY THE PROPOSED ASSESSMENT ON OUR PROPERTY IN THE AMOUNT OF $1,798.00 REGARDING THE 80TH ST RECONSTRUCTION. 1. OUR OLD SERVICE STREET WAS IN GOOD CONDITION AND DID NOT ;�NEED REPLACEMENT. � . 2. THE NEW, SERVICE ST�tEET I1� FRO�J`r' O� �UR HOME „IS NOW TEN �;. INCHES LOWER AND Ti�TO FEET NARROWER THEN THE �OLD STREET. � WE AND OUR NEIGHBORS WER ASSURED BY THE CITY COUNCIL AND CONSTUCTION COMPANY THAT THE ELEVATION WOULD NOT CHANGE AND THE WIDTH WOULD CHANGE VERY LITTLE. DURING CONSTRUCTION WE TOLD THE CITY AND CONSTRUCTION COMPANY THE STREET WAS GOING TO BE TO LOW, BUT THEY ASSURED US THAT IT WOULD BE WITHIN TWO INCHES OF THE OLD STREET ELEVATION. DUE TO THE NEW SERVICE STREET ELEVATION AND WIDTH THE FOLLOWING PROBLEMS AND CONDITIONS HAVE DEVELOPED WHICH HAVE LOWERED OUR PROPERTY VALUE. 1. WE NOW HAVE A STEEPER DRIVEWAY. NOT ONLY DOES THIS AFFECT OUR PROPERTY VALUE OF OUR HOME, BUT ALSO CAUSES • PROBLEMS FOR PARKING AND MAINTAINING OUR MOTOR HOME. 2. THREE WEEKS BEFORE THE NEW STREET WAS INSTALLED I HIRED A PRIVATE CONTRACTOR TO REPLACE OUR OLD DRIVE- WAY TO THE POINT WHERE THE CITIE'S CONTRACTOR WOULD INSTALL A NEW APRON. I TOLD MY CONTRACTOR THE SREET ELEVATION WAS GOING TO BE THE SAME. AGAIN THIS IS WHAT WE WERE TOLD BY THE CITY AND THEIR CONTRACTOR. WE PAID OUR CONTRACTOR $ 2,500.00 FOR OUR NEW DRIVWAY. THE NEW STREET CURBING IS INSTALLED AND IS TEN INCHES LOWER THEN THE OLD ONE. ERICK JOHNSON WITH THE CONSTRUCTION COMPANY AND THE CITY THEN PROPOSE TO TEAR OUT TEN FEET OF MY NEW DRIVEWAY AND INSTALL THE NEW APRON TO THIS POINT, WHICH WOULD LOWER THE GRADE SOME. I AGREED THAT THIS WOULD HELP, BUT THE WORK HAS TO BE PERFECT. GUESS WHAT!!!! THEIR QUALITY AND WORKMENSHIP IS VERY POOR!!!!! THE CONCRETE IS VERY ROUGH AND UNEVEN. IF YOU WOULD WALK BAREFOOT ON IT YOU WOULD TEAR YOUR FEET OPEN. ERICK JOHNSON LOOKED AT IT AAiD HE AGREED . THEN THE CONTRACTOR COMES BACK AND GRINDS OFF THE ROUGH SPOTS. NOW YOU CAN WALK ON THE DRIVEWAY BAREFOOT � � � !�i �.. J � �..r� s �, � _ :. �. .. . . -.�. � ' � BUT IT IS STILL VERY ROUGH AND UNEVEN. RYAN SCHRODER AND OTHER COUNCIL MEMBERS INSPECT OUR DRIVEWAY AND SAY THE QUAILTY AND WORKMENSHIP IS STANDARD. COUNCIL WOMAN CHERYL KOHLS COMES BY SEVERAL DAYS LATER AND AGREED THAT THE DRIVEWAY IS VERY ROUGH AND SAID SHE WILL TALK TO COUNCIL ABOUT IT. WE NEVER �- �iEARD ANYTHING MOz2E AB7T.TT IT NOW IT� ALMOST A YEAR � �ATER. � _ . MY CONCERN IS NOT ONLY THE APPEARENC, BUT THE LIFE OF THE CONCRETE. 3. OUR SERVICE STREET WHERE IT MEETS IDEAL IS NOT YET COMPLETED.THE STREET IS ONLY WIDE ENOUGH FOR ONE CAR. WE CANNOT MAKE A LEFT TURN ONTO 80TH STREET. THE CITY HAS BEEN TRYING TO OBTAIN RIGHT-OF-WAY FROM THE AJACENT PROPERTY OWNER. WHATS THE HOLD UP? IS THTS SECTION OF SERVICE STREET EVER GOING TO BE COMPLETED? WE WERE TOLD IT WILL BE A TWO-WAY AND WE WOULD BE ABLE TO TURN LEFT ONTO 80TH STREET. 4. WE HOPE THAT IN THE FUTURE THE CITY OF COTTAGE GROVE WILL TAKE A CLOSER LOOK�AT THE QUAILTY AND WORK- • MENSHIP OF NEW PROJECTS SO ALL OF US AS TAX PAYERS GET MONEYS WORTH. THE CITY OF COTTAGE GROVE IS PROPOSING A$1,798.00 ASSESSEMENT ON OUR PROPERTY FOR IMPROVEMENTS. WHAT IMPROVE- MENT5. WE CONTEND OUR PROPERTY VALUE WILL DECREASE BECAUSE OF THESE SO CALLED IMPROVEMENTS. WE DO NOT INTEND ON PAYING THIS PROPOSED ASSESSEMENT.FUTFIERMORE WE�EXPECT TO BE CQMPENSATED FOR OUR DRIVEWAY. /1 / � � �