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Home My WebLink About1999-10-20 MINUTES: _ « FINAL AGENDA (Amended October 20) � COTTAGE GROVE CITY COUNCIL OCTOBER 20, 1999 Persons wishing to address the Council during this meeting are asked to fill out a"Speaker Signup Form" and return the form to any Staff Member prior to the start of the meeting. Speaker Signup Forms are located on each audience chair in the Council Chamber. OPEN FORUM - 7:15 P.M. Persons may address the City Council on subjects that are not a part of the Regular Meeting agenda, but must limit remarks to two (2) minutes. Open forum will adjourn to the Regular Meeting promptly at 7:30 p.m. Open Forum and a portion of the Regular Meeting are televised LIVE, airing on Government Channel 12. REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor • ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS 3. APPROVAL OF MINUTES 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission of September 13, 1999. ii. Economic Development Authority of September 14, 1999. iii. Public Works Commission of September 13, 1999. B. Adopt resolution specifying certain improper conduct of intoxicating liquor, wine and 3.2 percent malt liquor licensees and stating recommended discipline. Staff Recommendation: Adopt the resolution. C. Adopt resolution authorizing write-off of the South Washington County Ambulance Service accounts receivable in the amount of $62,722 and approve an interfund transfer in the amount of $62,722 from the General Fund (100) to the South Washington County Ambulance Service Fund (660). � Staff Recommendation: Adopt the resolution and approve the interfund transfer. D. Appoint Bob LaBrosse to regular status. � Staff Recommendation: Approve the appointment. . OCTOBER 20, 1999 AGENDA Cottage Grove City Council • E. Pass ordinance extending workers' compensation to elected officials and members of the EDA. Staff Recommendation: Pass the ordinance. F. Authorize staff to purchase wireless connection equipment from PDS Communications at a cost of $8,600. Staff Recommendation: Authorize the purchase. G. Approve contractual agreements with the cities of St. Paul Park and Newport for the delivery of Emergency Medical Services effective January 1, 2000. Staff Recommendation: Approve the agreements. H. Receive information on the South Washington Watershed District central draw issue. Staff Recommendation: Receive information. I. Adopt resolution supporting submission of an official grant application for Fiscal Year 2000 Metro Greenways Planning Grant Program. Staff Recommendation: Adopt the resolution. J. Adopt resolution electing to continue participation in the Local Housing Incentives Account Program under the Metropolitan Livable Communities Act for the 1999 calendar year, and receive Livable Communities Grant Application. Staff Recommendation: Adopt the resolution and receive the grant application. *K. Appoint Dennis Neitz as Assistant Golf Professional/Food and Beverage Manager. Staff Recommendation: Approve the appointment. • *L. Motion to forward legislative letters regarding funding for the I-494/Wakota Bridge and Highway 61 project with requested changes. Staff Recommendation: Forward legislative letters regarding 1-494/Wakota Bridge/Highway 61 funding with any requested changes. 5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES 6. PUBLIC HEARINGS **A. Hold public hearing on the proposed street improvements in the 2000 Pavement Rehabilitation project on 100th Street, Jamaica Avenue, East Point Douglas Road, 90th Street, and Inwood Avenue; and adopt resolution ordering the improvements. Staff Recommendation: Hold the public hearing and adopt the resolution. **B. Hold public hearing on the proposed street improvements in the 2000 Pavement Rehabilitation project on 110th Street and Ideal Avenue; and adopt resolution ordering the improvements. Staff Recommendation: Hold the public hearing and adopt the resolution. 7. BID AWARDS 8. UNFINISHED AND NEW BUSINESS A. Receive the Comprehensive Plan and set a workshop session dedicated to its • discussion. Staff Recommendation: Receive Comprehensive Plan and set workshop session. �r OCTOBER 20, 1999 AGENDA Cottage Grove City Council . B. Approve cooperative and cost-sharing agreement for local roadway improvements between the City of Cottage Grove and the Metropolitan Council Environmental Services according to the draft dated October 15, 1999. Staff Recommendation: Approve fhe cooperative and cost-sharing agreement. **C. Adopt resolution approving conditional use permit for construction of the Southeast Regional Wastewater Treatment plant within an I-3 zoning district and granting variances to setback requirements and height restrictions. Staff Recommendation: Adopt the resolution. ***D. Authorize purchase of four (4) Life Pak 12 units from Medtronics Physio Control in the amount of $41,865. Staff Recommendation: Authorize the purchase. 9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS 10. COUNCIL COMMENTS AND REQUESTS 11. PAY BILLS A. Approve payment of check numbers 110182 to 110355 in the amount of 1,002,530.67. 12. WORKSHOP SESSION – OPEN TO PUBLIC A. Workshop—River Oaks Update. Review contracts, renter rates, catering • contract, logo change, smoking policy, caterer plate charge, budgeted purchases, Food and Beverage Manager update, scoreboard construction, financial and construction updates. 13. WORKSHOP SESSION – CLOSED TO PUBLIC A. Closed Workshop—Union Negotiations. ADJOURNMENT * Monday Packet Items ** Contains Supplemental Information *** Late Packet Items � REGULAR MEETING � COTTAGE GROVE CITY COUNCIL October 20, 1999 OPEN FORUM — 7:15 p.m. Open forum provides a person an opportunity to inform the Council of a problem or to request information related to City business not scheduled for Council action and on the Agenda. Mayor Denzer encouraged persons to limit their remarks to two (2) minutes per issue. Present: Mayor John Denzer Council Member Cheryl Kohls Council Member Sandy Shiely Council Member Jim Wolcott Council Member Pat Rice Also Present: Michelle Wolfe, Assistant City Administrator Caron Stransky, City Clerk Kim Lindquist, Community Development Director Jerry Bourdon, City Engineer, BRAA Bob Long, City Attorney, Kennedy & Graven Les Burshten, Public Works Director John Mickelson, Police Captain � There were no open forum issues. CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on Wednesday, October 20, 1999, at the Cottage Grove City Hall, 7516 80` Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Cheryl Kohls Council Member Sandy Shiely Council Member Jim Wolcott Council Member Pat Rice Also Present: Michelle Wolfe, Assistant City Administrator Caron Stransky, City Clerk Kim Lindquist, Community Development Director Jerry Bourdon, City Engineer, BRAA Bob Long, City Attorney, Kennedy & Graven Les Burshten, Public Works Director John Mickelson, Police Captain • Mayor Denzer presided over the meeting. Regular Meeting — October 20, 1999 Cottage Grove City Council Page 2 ADOPTION OF AGENDA MOTION BY SHIELY, SECONDED BY WOLCOTT, TO APPROVE THE FINAL AGENDA AS AMENDED. MOTION CARRIED. 5-0. PRESENTATIONS — None. APPROVAL OF MINUTES — None. CONSENT CALENDAR Council pulled and briefly discussed Items E, J and H. MOTION BY RICE, SECONDED BY WOLCOTT, TO: A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE: i. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING OF SEPTEMBER 13, 1999. ii. ECONOMIC DEVELOPMENT AUTHORITY MEETING OF SEPTEMBER 14, 1999. iii. PUBLIC WORKS COMMISSION MEETING OF SEPTEMBER 13, 1999. B. ADOPT RESOLUTION NO. 99-185, A RESOLUTION SPECIFYING CERTAIN IMPROPER CONDUCT OF INTOXICATING LIQUOR, WINE AND 3.2 PERCENT MALT LIQUOR • LICENSEES AND STATING RECOMMENDED DISCIPLINE. C. ADOPT RESOLUTION NO. 99-186, A RESOLUTION AUTHORIZING WRITE-OFF OF THE SOUTH WASHINGTON COUNTY AMBULANCE ACCOUNTS RECEIVABLE IN THE AMOUNT OF $62,772 AND PROVIDING FOR AN INTERFUND TRANSFER IN THE AMOUNT OF $62,772 FROM THE GENERAL FUND (100) TO THE SOUTH WASHINGTON COUNTY AMBULANCE SERVICE FUND (660). D. APPROVE REGULAR STATUS APPOINTMENT OF CHIEF BUILDING OFFICIAL EFFECTIVE OCTOBER 26, 1999. E. PASS ORDINANCE NO. 671, AN ORDINANCE FOR THE CITY OF COTTAGE GROVE, MiNNESOTA, AMENDING CHAPTER 2 OF THE COTTAGE GROVE CITY CODE RELATING TO ADMINISTRATION, EXTENDING WORKERS COMPENSATION INSURANCE COVERAGE TO ELECTED OFFICIALS AND MEMBERS OF THE ECONOMIC DEVELOPMENT AUTHORITY. F. AUTHORIZE PURCHASE OF WIRELESS CONNECTION EQUIPMENT FROM PDS COMMUNICATIONS FOR $8,600. G. APPROVE THE EMERGENCY MEDICAL SERVICES CONTRACT BETWEEN THE CITY OF COTTAGE GROVE AND THE CITY OF SAINT PAUL PARK AND THE CITY OF NEWPORT FOR THE PERIOD JANUARY 1, 2000 THROUGH DECEMBER 31, 2003. H. RECEIVE INFORMATION FROM COMMUNITY DEVELOPMENT DIRECTOR KIM • LINDQUIST ON THE SOUTH WASHINGTON WATERSHED DISTRICT CENTRAL DRAW ISSUE. Regular Meeting — October 20, 1999 Cottage Grove City Councii Page 3 . I. ADOPT RESOLUTION NO. 99-187, A RESOLUTION SUPPORTING SUBMISSION OF AN OFFICIAL GRANT APPLICATION FOR FISCAL YEAR 2000 METRO GREENWAYS PLANNING GRANT PROGRAM. J. ADOPT RESOLUTION NO. 99-188, A RESOLUTION ELECTING TO CONTINUE TO PARTICIPATE IN THE LOCAL HOUSING INCENTIVES ACCOUNT PROGRAM UNDER THE METROPOLITAN LIVABLE COMMUNITIES ACT FOR THE 1999 CALENDAR YEAR. K. APPROVE APPOINTMENT OF DENNIS NEITZ AS GOLF ASSISTANT MANAGER/FOOD AND BEVERAGE MANAGER EFFECTIVE NOVEMBER 15, 1999, CONDITIONED ON COMPLETION OF A 12-MONTH PROBATIONARY PERIOD. L. FORWARD LEGISLATIVE LETTERS REGARDING FUNDING FOR THE I-494/WAKOTA BRIDGE AND HIGHWAY 61 PROJECT AS DRAFTED. MOTION CARRIED. 5-0. PUBLIC HEARINGS Public Improvements — 2000 Pavement Management Proiect (90 Street, East Point Douglas Road, Jamaica Avenue, and 100` Street) Mayor Denzer announced the purpose of the public hearing was to consider the making of the • improvements for the 2000 Pavement Rehabilitation Project. The legal notice of hearing was published and mailed in accordance to applicable law. Mayor Denzer opened the public hearing to hear comments and objections from those in the audience. There being none, Mayor Denzer closed the public hearing. MOTION BY WOLCOTT, SECONDED BY KOHLS, TO ADOPT RESOLUTION NO. 99-189, A RESOLUTION ORDERING THE 2000 PAVEMENT REHABILITATION PUBLIC IMPROVEMENTS: • 90 STREET FROM INWOOD AVENUE TO JAMAICA AVENUE; • EAST POINT DOUGLAS FROM APPROXIMATELY 400 FEET WEST OF JAMAICA AVENUE TO 90 STREET; • JAMAICA AVENUE FROM 95 STREET TO A POINT APPROXIMATELY 400 FEET NORTH OF EAST POINT DOUGLAS ROAD; AND • 100 STREET FROM GLENDENNING ROAD TO A POINT APPROXIMATELY 500 FEET WESTERLY OF IDEAL AVENUE SOUTH. AND, DIRECT PREPARATION OF THE NECESSARY PLANS AND SPECIFICATIONS. MOTION CARRIED. 5-0. Public Improvements — 2000 Pavement Rehabilitation Project (110 Street and Ideal Avenue) Mayor Denzer announced the purpose of the public hearing was to consider the making of the � improvements for the 2000 Pavement Rehabilitation Project. The legal notice of hearing was published and mailed in accordance to applicable law. Regular Meeting — October 20, 1999 Cottage Grove City Council Page 4 • Mayor Denzer opened the public hearing to hear comments and objections from those in the audience. Jay Karlovitch of Levander, Gillen and Miller and on behalf of Robert, Joan, Todd and Kim Julen, presented a handout in opposition to the improvement project and the proposed assessments. A copy of the handout is attached to and made a part of the public hearing. Karlovitch asked the City Council to direct Staff to reevaluate the fairness of the proposed Ideal Avenue assessment against the property owned by the Julens. John Swenson, 7903 113' Street South, commented properties along Ideal Avenue should not be assessed for the installation of a nine-ton road. They will not benefit from the improvements. Mr. Swenson urged the Council to install a bicycle or walking trail along Ideal Avenue. City Engineer Jerry Bourdon highlighted the scope and cost of the improvement project. Bourdon stated Ideal Avenue today is a 22-foot wide paved-surface road. The proposal is to widen the road to a width of 30-feet to accommodate two 12-foot wide driving lanes and two six- foot wide shoulders intended to be used for shoulders and pedestrian traffic. The approximate cost of the project is $470,000. Bourdon then highlighted the 110 Street improvements. Today the road is a 26-foot wide seal coated surface with a one-inch thick pavement. It will be improved to a nine-ton road and widened to 27-feet wide. The approximate cost of the project is $183,000. • Schroeder stated for the Ideal segment of the project, the Metropolitan Council would be making a payment in lieu of an assessment in the amount of $384,000. The balance of $136,000 will be paid for through assessments and other funding sources. For the 110` Street improvements, the Metropolitan Council would pay for the entire cost of the improvements. Henry Mattaini, 7459 Ivystone Avenue South, asked whether the proposed method of assessment was consistent with past pavement management projects. Schroeder responded the benefited properties would be assessed consistent with the pavement management assessment policy. Mike Rygh, 8235 113 Street South, asked whether an off-road bicycle/pedestrian trail was being proposed for ldeal Avenue. Bourdon responded that no trail was proposed. The road would be widened an additional six-feet to accommodate pedestrian traffic. Rygh also asked whether a trail was proposed along 100` Street. Bourdon responded the proposed design does not include a separated trail. Rygh asked whether turn lanes would be installed along Ideal for individual commercial properties. Bourdon responded turn lanes were not being proposed. Rygh asked what the cost differential would be between installing the on-street bicycle trail versus a separated trail. Bourdon commented a separated trail would be significantly more expensive due to the additional installation costs and right-of-way acquisition. Shiely commented that due to the number of non-conforming uses in the area and the volume of truck traffic, she was concerned that no turn fanes were being proposed. � Regu/ar Meeting — October 20, 1999 Cottage Grove City Council Page 5 S Rygh asked what the comprehensive plan shows for growth in the next five to 10 years in this area. Regarding the installation of a separated bicycle path, Rygh commented he would not be opposed to paying a portion of the cost. It would be a benefit to him and his neighborhood. Mr. Swenson again urged the Council to consider installing a separated bicycle path on ldeal Avenue. Denzer asked Staff to prepare a cost estimate on the installation of a separated bicycle trail along Ideal Avenue. Rygh suggested that the City negotiate a cost participation agreement with the Metropolitan Council. For a separated bicycle trail, Jeff Podoll, 8818 Grospoint Avenue South, asked who would maintain the green space between the road and bicycle path. This should be factored into the cost of the improvement. Bourdon commented the cost to install a separated bicycle trail and turn lanes would be significant. Additional right-of-way acquisition would be required. Kohls stated the proposed design of the road would improve safety. She stated she was comfortable with the improvements as proposed. • Mr. Karlovich stated the Julens dedicated 3.36 acres of right-of-way to the City as a part of a lot split. He reiterated his request that the Council direct staff to recalculate the amount of the proposed assessment. Lenny Clancey, 8063 113 Street South, asked why the City needed the property from the Julens. Community Development Director Kim Lindquist responded the subdivision ordinance allows the City to require the dedication of right-of-way for future roadway construction on any lot division or subdivision. There being no further testimony, Mayor Denzer closed the public hearing. MOTION BY KOHLS, SECONDED BY RICE, TO ADOPT RESOLUT►ON NO. 99-190, A RESOLUTION ORDERING THE 2000 PAVEMENT REHABILITATION PUBLIC IMPROVEMENTS: • 110TH STREET FROM IDEAL AVENUE SOUTH TO A POINT APPROXIMATELY 2,600 FEET EASTERLY THEREOF; AND • IDEAL AVENUE SOUTH FROM 100TH STREET SOUTH TO 110TH AVENUE SOUTH. AND, DIRECT PREPARATION OF THE NECESSARY PLANS AND SPECIFICATIONS. MOTION CARRIED. 5-0. BID AWARDS - None. UNFINISHED AND NEW BUSINESS . Regular Meeting — October 20, 1999 Cottage Grove City Council Page 6 • Draft Comprehensive Plan 2020 Council received the Draft Comprehensive Plan for the City of Cottage Grove. Eileen Weber, 8450 Indian Blvd South, asked the City Council to discuss and vote on the Plan this evening. The Plan should be discussed during a regular Council meeting, not during a workshop session. Weber stated the Plan has rejected all citizen input. It disregarded the CityVision 21 Task Force report and the Parks, Recreation and Natural Resources Commission recommendation. It also disregarded the information from the Decision Resources citizen survey. In her opinion it has not been a comprehensive planning process that has been open to public modification during the process. The Plan should to be voted on tonight and not discussed in a future workshop session. Shiely commented she was in favor of discussing the Comprehensive Plan in a workshop session. At the last Council meeting, she suggested that the Council hold a workshop session to meet with the Metropolitan Council, the Department of Natural Resources, and other entities to discuss the Grey Cloud Island park issue. She did not want to vote on the Plan until after the Grey Cloud Island Workshop. She encouraged people to attend the Workshop Session, which would be open to the public, scheduled for next Tuesday, October 26 at 7:00 p.m. Ms. Weber commented discussion on the Comprehensive Plan should occur during a regular meeting. • Mattaini stated the Council should focus on expanding the commercial/industrial areas within the City. He encouraged the Council not to vote on the Plan until they have fully reviewed all the issues surrounding the Plan. Jon Auge, 9481 91 S ` Bay South, and Chair of the Planning Commission, highlighted the planning process and presented an overview of essential elements of the Draft Plan: 1. New to the Draft Plan is an Economic Development Element. A policy issue within this section is consideration of a Mississippi River bridge located within Cottage Grove. The Plan does not designate a site for such a river crossing but expresses a desire to be considered when future siting would occur. 2. The most significant change in the Parks and Open Space Element is the use of the Natural Resources Inventory as the basis for future park acquisition. This section also references the idea of a community center. The Draft Plan refers to the CityVision 21 Report that recommended that a community task force study the issue. The Commission was not comfortable making a stronger recommendation particularly on siting of a Community Center without further study and direction from the Council. 3. Within the Transportation Element there is more emphasis on a multi-modal transit hub and commuter rail service within the City. The Draft Plan also stresses the need for expansion of mass transit. 4. The Land Use Element contains the most changes: a. Added additional Multi-Family Housing Districts. Upon the advice of the Human Services/Rights Commission, the Commission added a policy statement in the Housing Element on the need to provide senior housing options with the community. b. Inclusion of Neighborhood Commercial Districts within residential neighborhoods. • c. Creation of an Environmentally Sensitive Areas Overlay District. d. Creation of Transition Zones. Regular Meeting — October 20, 1999 Cottage Grove City Council Page 7 e. Designate Lower Grey Cloud Island rural residential and overlaying the environmentally sensitive areas overlay district on the Island. Council briefly reviewed the Planning Commission's decision to be neutral in their recommendations relating to the Grey Cloud Island and community center issues. Auge invited the City Council to attend a joint Planning Commission/City Council meeting on Tuesday, October 26. Representatives of the Metropolitan Council, State of Minnesota, and Washington County would be in attendance to discuss the Grey Cloud Island. He also offered to have a joint meeting with the Planning Commission and City Council to discuss the Draft Comprehensive Plan. Kohls asked whether all the advisory commissions were given an opportunity to review the Land Use element? Lindquist responded that a complete copy of the Comprehensive Draft Plan was provided to each Commission liaison for distribution and comment. Kohls asked Terry Miller, Chair of the Parks, Recreation, and Natural Resources Commission, who was in the audience, whether the Commission reviewed the Land Use and Park elements of the Draft Plan. Miller responded in the affirmative. Kohls asked why during the past 18 months of discussion was "senior housing" only added within the last couple of weeks? Auge responded the Human Services/Rights Commission requested that senior housing be added to the Housing element. � There was discussion of the upcoming workshop session that would be open to the public and televised. Kohls stated she was prepared to discuss the Draft Plan this evening and was uncomfortable discussing it in workshop session. The television audience should be able to listen to the Council's discussion. There was brief discussion on the schedule of future meetings to discuss the Draft Plan. Lenny Clancey suggested holding a workshop session on a Saturday and to well publicize the meeting in advance. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO RECEIVE THE DRAFT COMPREHENSIVE PLAN FROM THE PLANNING COMMISSION AND TO HOLD TELEVISED JOINT CITY COUNCIL/PLANNING COMMISSION WORKSHOP SESSIONS REGARDING THE COMPREHENSIVE PLAN ON NOVEMBER 10 AT 7:00 P.M. MOTION CARRIED. 5-0. Council took a brief break at 9:36 p.m., and reconvened the meeting at 10:00 p.m. Cooperative and Cost-Sharing Agreement for Local Roadway Improvements MOTION BY RICE, SECONDED BY WOLCOTT, TO APPROVE THE COOPERATIVE AND COST-SHARING AGREEMENT FOR LOCAL ROADWAY IMPROVEMENTS BETWEEN THE CITY OF COTTAGE GROVE AND THE METROPOLITAN COUNCIL ENVIRONMENTAL . SERVICES, AND AUTHORIZE THE MAYOR AND CITY CLERK TO EXECUTE THE AGREEMENT ON BEHALF OF THE CITY. MOTION CARRIED. 5-0. Regular Meeting — October 20, 1999 Cottage Grove City Council Page 8 • Southeast Reqional Wastewater Treatment Plant Council reviewed the conditional use permit and variance applications of the Metropolitan Council Environmental Services for construction of the southeast regional wastewater treatment plant. Craig Christenson of the Metropolitan Council, in attendance, responded to questions and concerns of the Council relative to the enforcement of the posted speed limit on 110` Street and the capacity of the plant. MOTION BY KOHLS, SECONDED BY SHIELY, TO AMEND THE DRAFT RESOLUTION ALLOWING FOR THE CONSTRUCTION OF A"15 MGD" SOUTHEAST REGIONAL WASTEWATER TREATMENT PLANT. MOTION CARRIED. 5-0. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 99-191, A RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR CONSTRUCTION OF THE SOUTHEAST REGIONAL WASTEWATER TREATMENT PLANT WITHIN AN I-3, HEAVY INDUSTRY ZONING DISTRICT, AND VARIANCES TO SECTION 28-64, MINIMUM INDUSTRIAL DEVELOPMENT STANDARDS AND REQUIREMENTS, AND SECTION 28-73, DEVELOPMENT REGULATIONS OF THE MISSISSIPPI RIVER CORRIDOR CRITICAL AREA. MOTION CARRIED. 5-0. . Purchase of Life Pak 12 Units MOTfON BY WOLCOTT, SECONDED BY RICE, TO APPROVE THE PURCHASE OF FOUR (4) LIFE PAK 12 UNITS FROM MEDTRONICS PHYSIO CONTROL IN THE TOTAL AMOUNT OF $41,865.00. MOTION CARRIED. 5-0. RESPONSE TO PREVIOUSLY RAISED COUNCIL COfVIMENTS AND REQUESTS — None. COUNCIL COMMENTS AND REQUESTS Council discussed the Advisory Commission term limits, specifically the appointment of new members to the Planning Commission. Denzer suggested that the Council discuss this matter in a future Workshop Session. He also requested that Staff furnish the Council with updated Advisory Commission membership rosters. PAY BILLS MOTION BY WOLCOTT, SECONDED BY KOHLS, TO APPROVE PAYMENT OF CHECK NUMBERS 110182 TO 110355 TOTALING $1,002,530.67. MOTION CARRIED. 5-0. Mayor Denzer temporarily adjourned the regular meeting at 10:48 p.m. to the conference room for a workshop session. He noted the workshap session was open to the public. � Regular Meeting — October 20, 1999 Cotfage Grove City Council Page 9 � WORKSHOP SESSION River Oaks Golf Course Bruce Anderson, Golf Course Manager, reviewed the draft rental agreement, proposed rental rates, and draft catering agreement for reservation of the River Oaks Municipal Golf Course clubhouse. Council accepted the rental agreement and following recommended rental rates: TYPE OF RENTAL WEEKDAY WEEKEND Seating 350-280 (Total capacity dependent upon season 3:00 p.m. to $ 500.00 $ 600.00 12:30 .m. River Room and Oak Room Seatin 220-240, 3:00 .m. to 12:30 .m. $ 400.00 $ 500.00 River Room or Oak Room (Seating 116 each) $ 50.00 per hour $ 50.00 per hour Four Season Porch Seatin 35-40 $ 25.00 er hour $ 25.00 er hour Anderson presented a picture of a new golf course logo and signage designs. Council accepted the new logo and authorized staff to pursue to purchase a new front entrance sign and five • matching directional and information signs at a total cost not to exceed $10,675 and funded through the 1999 River Oaks budget. Anderson asked the Council whether smoking should be prohibited in the clubhouse. Council consensus was to prohibit smoking in the clubhouse except in a posted area within the lounge. Council reviewed the draft catering agreement and the proposal to charge a$1.00 per plate for all rentals. It was the Council's direction to drop the surcharge and to prepare a report on other ways to recover the estimated $2,000 to $3,000 annual loss of income. One suggestion was to increase the beverage surcharge. Allan Larson, Public Works Technician, presented a cost summary of the River Oaks Golf Course expansion project. The summary outlined the original budget ($1,372,123.00) and actual expenditures to date ($1,200,900.26). Larson also presented a list of possible upgrades to the clubhouse estimated at $41,847.00. The Council approved funding the following upgrades from the $135,000.00 budged for "building equipment/furnishings": 1. 2. 3, 4. • 5. 6. Installation of 5/4" x 3" chair rail in banquet room Installation of wainscoting with cap in lounge area Addition of snack counter to north wall in lounge area Addition of a 19' x 21' storage area in basement for cooler (Health Department requirement) Addition of a floor drain and condensation pipe (Electrical cost to cooler storage area) Addition of quarry tile to walk-in cooler floor (Health Department requirement) $ 2,300.00 3,500.00 900.00 3,382.00 510.00 1,445.00 Regular Meeting — October 20, 1999 Cottage Grove City Council Page 10 • 7. Addition of 250' of inetal railing to patio area 8. Additional exposed aggregate to patio area (1,700 sf.) 9. Two additional floor outlets in banquet room 10. Installation of ceramic floors in bathrooms 11. Installation of quarry tiles in vestibule 12. Addition of two rows of painted 1-3/4" bull nose at 8" bond in all four soffits in banquet room 13. Addition of oak bull nose in foyer and lounge soffits 14. Installation of three-layer 20' x 20' hardwood dance (Can be sanded and refinished when needed) 11,397.00 6,800.00 690.00 642.00 300.00 � ►__J 4,325.00 1,836.00 3.820.00 $ 41,847.00 With the additional upgrades, the expenditures to date totals $1,242,747.26. Anderson then gave an update on the hiring of a food and beverage manager. The Council authorized staff to proceed to purchase a new scoreboard in an amount not to exceed $3,800. ' Mayor Denzer reconvened the regular meeting. CLOSED SESSION MOTION BY WOLCOTT, SECONDED BY RICE, TO CLOSE THE MEETING. MOTION CARRIED. 5-0. Present: Mayor John Denzer Council Members Cheryl Kohls, Pat Rice, Jim Wolcott, and Sandy Shiely Also Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Michelle Wolf, Assistant City Administrator Pursuant to the open meeting law, there was discussion with Staff relative to 2000 labor negotiations. MOTION BY RICE, SECONDED BY SHIELY, TO ADJOURN THE CLOSED SESSION AND RECONVENE THE REGULAR MEETING. MOTION CARRIED. 5-0. ADJOURNMENT MOTION BY RICE, SECONDED BY WOLCOTT, TO ADJOURN THE REGULAR MEETING AT 12:05 A.M. MOTION CARRIED. 5-0. Respectfully submitted, /�/ Caron M. Stransky City Clerk CMC Attachment 1 AFlacf� m e� � � �%0/49 /LI��U f� 5 . JULEN FAMILY OBJECTION TO THE PROPOSED IDEAL AVENUE ASSESSMENT Facts 1) Robert W. Julen and Joan E. Julen have used their property along Ideal Avenue for residential and agricultural purposes for over ten (10) years. 2) In 1997/1998, the City allowed Robert and Joan Julen to give 4.5 acres to their son Todd Julen and his wife Kimberly Julen to build their single family home (see E�ibit A). 3) In return for the right to give some of their property to their son and his wife, the City required the Julen parents to give the City 50' x 2,316.78' of Ideal Avenue right of way, and 50' x 612.69' of 100`� Street right of way (see Exhibit B). In other words, the City received 3.36 acres of right of way for free. 4) The City's Administrative Assessment Calculations show that the Julens will be required to pay 56% of the Ideal Avenue Assessment (($14,242 +$4,808) / ($33,842)) = 56% (see Exhibit C). • 5) The Julens own only about 34% of the Ideal Avenue frontage between 100�' Street and 110�' Street. Anal,�: 1) The Julens have already given their fair share to the Ideal Avenue Project with the conveyance of 50' x 2,316.78' of Ideal Avenue right of way. 2) The proposed Ideal Avenue Assessment allocates a disproportionate share of the Ideal Avenue Assessment against the Julens' residential/agricultural property. 3) The value of the Julen's residential/agricultural property will not rise as a result of the Ideal Avenue Project. Re uest: The Julens respectfully request that the City Council direct the City Staff to reevaluate the fairness of the proposed Ideal Avenue Assessment against the property owned by Robert, Joan, Todd and Kimberly Julen. Thank you for your consideration. � � �N�ap`��for: Robert Ju len N• lin• oi Sectioa 29 662 6 x 88' S9' 30" E ►._.1 W if� � � 0 0 0 � x. w z w 0 �' N . w ,.' n ., O N x w w 0 m a ,i � s � . � � � 0 a 0 �' 66�i ' ' : i'. �... � . I • . .• ... ; � � . .•: .... .. . .� .... . 2. .... � I L� • � � 3 z . ...•..• il � :� I y .• ..r�' , ••: •� :. � :". � • ��: i • � a �.. • .. • i� �� •� . .. .•. . f...�.' e . a .. . ..�.., . • »., � .�� . ; � z ..� t � . ;•' .:.. . : ,• . � . t• l... ::�� : 1 J...t t�• 0 � °. m '�.: `:"�' N 34.64t ACRES o � � 0 d � N O . m a • I � S 88° 59� 30" w W �7 . R ls�e or:i�; 330 of N 1650 s line o��t. 1650 � �_::. 595.54°�3=:::; ...,.. x 88' S9'�'*3d3•" E . I a r � ��'oo't eeaement l 601.07 H 89•-'0 � 18"� t..,.. ,.; I .� x l:ne of 9. 33� t•et N: Scale 1 inch � 200 teet Ma7 17� 1997 DESCRIPTZON � The bast half (E.y4) oS the Eaet ha1S (E.y4) of the Northeaat Q've�rter (H.E.ii) except the south 330.Q0 feet nnd ezcept the nouth 330.00 Seet of the ncrth 1650.00 Seet l�ing east oS the xeet 66.00 feet in the East hnli (8.14) oS the Eaat ha1S (E.yi) oS the Northeaet quarter (N.E.}() oS Section 29, Toxaehip 2'J North� Itaage 21 Neat� Cit� of Cottage Grove� Wnshingtoa Couat7� Minneaota . Sub�ect to the righta or 100i Street aouth nnd Zdeal Avenue 6outh aad a 40.00 foot easenent over the eouth 40.00 Sset. Containiag 34.� dcrea nore or lesa. I herebT certif� thst thie nap wsa prepared b7 me or uader � direct aupervieioa aad that I am a dul� Regiatered Zdad 6urve�or unde: the lawa ot the etate. ° Mianeeota. rw � ,obh^, c, xer.son —.xegleterea l,ana Su.�v=.cr /� V� riinneeota Reg'_st.--_tion �o. 1C/a60 • 964494 s ROADWAY/TRAILWAY/DRAINAGE/UTILITY EASEMENT DEED . I This indenture, made this o70� day of January, 1998, by and between Joan E. Julen, an individual married person, Party of the First Part, and the City of Cottage Grove, a municipal corporation under the laws of the State of Minnesota, Party of the Second L;� WITNESSETH: That the said Party of the First Part, in consideration of the sum of One and � ��/�Cf� �oiiar ($1.OGj aud=other good and val�:able consiceration, i:o it in hand paid, by the said Party of the Second Part, the receipt of which is hereby acknowledged, does hereby grant, bargain, quit claim and convey unto the said Party of the Second Part, its successors and assigns, forever, an easement for roadway/trailway/drainage/utility purposes over, under and across that tract or parcel of land lying and being in the County of Washington, State of Minnesota, described as follows, to-wit: An easement for roadway/trailway/drainage/utility purposes across the north fifty (50.00) feet and the east fifly (50.00) feet except the north fifly (50.00} feet and the south three hundred thirty (330.00) feet of the East half (E.1/2) of the East half (E.1/2) of the Northeast Quarter (N.E. 1!4) of Section 29, Township 27 North, Range 21 West, City of CottaQe Grove, Washin�ton County, Minnesota. T.. 1.... .. ..,,.7 �.. 1,..1.7 a t. - r �.,u l., r...... w..�.0 ul:. SaiilZ, i"v�cul:.. Wliil dli (ii �:C'iC t'iCI'eC11i1T11e1iS 1riQ appurtenances thereunto belonging, or in anyway appertaining, to the said Party of the Second Part, its successors and assians forever. In testimony whereof, the said Party of the Pirst Part has hereunto set its hands tl�e day and year first written above. � Joan E.�JuI i � • \ J � m �!�•:. " ''��.'.�.'i��jJ._�".,,�FH��:k.. , � E7(�ll�]It� ,- I � STATE OF NIINNESOTA • • 1�� ' .� } ) ss. ) On this o7c��x� day of , 1998, before me a notary public within and for said County, personall appeared oan E. Julen, to me known, by me duly sworn, did say that she is the individual named in the foregoing instrument, and that she executed the foregoing instrument as her free act and deed. _��'� � �Z�'z�.�d — = otary Public State Deed Tax Due Hereon: None o4z�"; This Instrument was Drafted By: SMITS LAW OFFICE Mary Elizabeth Smits, Esq. P.O. Box 10532 White Bear Lake, Mi.nnesota 55110 Attorney Registration No. 270830 Telephone: (612) 407-1984 cNT;��s�� iJ i�t1�,�,i:,; �;E H�CGtt� V'�ASi C�U��dTY, P;iliViVESOTr� ��.� o,l— 1 � p a N STAFF4R , �1tlDIT�, ,-T�,EASUREr� gY c� -�r- � � CF�;'Tv '�' MARY E. SMITS • •� NOTARY PUBLIC MINNESOTA e�;• ,�,�. �.• MY COMMISSIpN EXpIRES `'}'° JANUARY 31, 2000 . ? 2 ::�:�:E. . ADMINISTRATIVE ASSESSMENT CALCULATiONS CUMULATIVE TOTALS FOR PROJECTS , p, � II I C � City ot cottage �rove � f� JAMAJCA 110TH ST DEAL AVE TOTAL TAXPAYER PROJECT PROJECT PROJECT ASSESS. CORN MINt-STORAGE 10 423.51 10 ,423.51 HERN,WALTER J b PATRICIA A 1,108.64 4,584.00 5,692.64 LLlrvn HEALTH SYSTEM 6,016.55 6,016.55 MOCO OIL COMPANY 3,846.21 3, 846.21 SHLAND OIL 5,894.16 5,894.16 BORDER FOODS INC �t15867 3, 425.96 3, 425.96 BURLINGTON NORTHERN INC 140.00 140.00 CAPITAL INVESTMENT PARTNERS 978.67 978•67 CARLSON TORGERSON LLC 1, 114.38 1, 114.38 CITY OF COTTAGE GROVE - 6 ,835.36 6,835.36 COMMERCIAL CARRIERS 4,687.53 4,687.53 COTTAGE GROVE BAPTIST CHUR 990.15 990.15 COTTAGES OF COTTAGE GROVE 2,598.68 2, 598.68 cuRRarrr THOMAS E ETAL 12,631.98 12,631.98 DAYTON HUDSON CORP #T-662 23 ,334.18 23,334.18 DOLEJS, FRANCIS C 8 PATRICIA 5,115.98 5, 115.98 EAST GROVE PARTNERS A LTD 2,511.97 2,511.97 FOURCROWN INC 5,083.59 5,083.59 . GOODHUE, ADAMS 2, 605.45 2, 605.45 HOPKINS, DANIEL J 4,149.61 4,149.61 HOUSE,GORDON D 1,306.00 1,306.00 HOUSE,TIMOTHY A 8 CONNIE G 1,624.00 1,624.00 HOUSER, PETER 4,949.11 4,949.11 AMAlCA FOOD MART INC 4,756.00 4, 756.00 JAMAICA SQUARE PARTNERSHIP 713.40 713.40 �f ULEN,R06ERT W 8 JOAN E 14,242.00 14 ,242.00 � ULEN,TODD R& KIMBERLY M 4,808.00 4,808.00 KANAWHA REALTY 8� DEVELOP. 3 ,576.84 3, 576.84 LAND HOLOING CO 5,756.4Q 5,756.40 MALHOTRA, KULDIP RAJ 8 SUMAN 6,642.00 6,642.00 MARS II INC 26,461.40 26,461.40 MARTIN,ALVIN J& DOROTHY R 590.30 2,896.00 3, 486.30 MARTIN,CECIL L 8� LINDAL F 230.63 750.00 980.63 MEISSNER, D& G 2,213.80 2,213.80 MENARD iNC. 6 ,466.68 6,466.68 MINNESOTA MINING 8� MFG CO 17 ,761.40 14 ,049.00 31,810.40 MORK,STANLEY G 8 EVELYN M 1, 397.00 1, 397.00 NORFOR INVESTMENTS 8, 410.62 8, 410.62 • NORTHERN NATL GAS 60.27 60.27 NORTHERN STATES POWER 34.85 ��85 � � AAC Curtwlative Totals{na GS�sept20 Pa9e 1 9�'2�� . w :� � ,-. � � e � � LJ ADMiNISTRATiVE ASSESSMENT CALCULATIONS CUMULATIVE TOTALS FOR PROJECTS � City ofi Cottage Grove TAXPAYER REEL, FRED 8 BARBARA =TRICH,WILLIAM G 8 CAROL L =AFF, JOHN B �LKA DOT DAIRY INC ENEWAL BY ANDERSEN CORP OSEBUD OF COTTAGE GROVE UMPCA,ADAM J & LEONA S HERMAN, IRVING J-TRUSTEE OF IEGERT, ROBERTA A 8 PATRICI? IROTIAK,LAUREN D8 BRENDA L JC INC O. WASHINGTON CO SCHOOLS 00 LINE RAILROAD T PAUL LAND RESOURCES TATE OF MINNESOTA UPERVALU HOLDINGS INC UPV OF COTTAGE GROVE HORNBERG,BRYCE A8 DEBRA J RIPLE S INVESTMENTS RUST OF OIL CHEM URNQUIST, RALPH C 8► ROLF W �.S. BANK TRUST, NA 'IDEO UPDATE INC VAG FARMS INC :YWIEC LIMITED PARTNERSHIP 'OTALS PROJECT 6,450.12 5,949.92 � 3,387.16 1,683.87 669.63 5,365.26 184.50 1.376.00 4, 293.11 7,480.94 8,071.26 4,038.71 2.46 26,189.49 705.61 3,436.62 739.64 6, 742.18 27,791.65 4, 059.62 39,784.41 349.94 350,020.66 1.992.00 25,741.00 IDEAL AVE PROJECT -�. • � 33,842.00 w � �\ � �) �� 'l� �� , � C � -� 33 � �� C� AAC Cumulative Totaks-(no GS)-sept20 Page 2 110TH ST PROJECT 3, 857.00 � TOTAL ASSESS. 6,450.12 3,857.00 5,949.92 668.30 3,387.16 1,683.87 7,231.63 5,365.26 184.50 1,376.00 4,293.11 7,480.94 8,071.26 4,038.71 2.46 26,189.49 705.61 1,992.00 3,436.62 73s.s4 6, 742.18 27,791.65 4, 059.62 39,784.41 349.94 aos,so3.ss ..� , c� `5 � � �