Loading...
HomeMy WebLinkAbout1998-01-07 MINUTESFINAL AGENDA � �� r COTTAGE GROVE CITY COUNCIL JANUARY 7,1998 REGULAR MEETING - 7:30 P.M. CALL TO ORDER - Mayor ROLL CALL - City Clerk ADOPTION OF AGENDA 2. PRESENTATIONS - None 3. APPROVAL OF MINUTES A. Special Meeting of December 2, 1997 B. Regular Meeting of December 17, 1997 4. CONSENT CALENDAR � A. Accept and Place on File the Following Minutes: i. Parks, Recreation and Natural Resources Commission Meeting of �� December 8, 1997 ii. Planning Commission meetings of August 25, September 22, October 27, and November 24, 1997 iii. Public Works Commission meeting of December 8, 1997 B. Appoint Jason West to Regular Status in the Parks and Recreation Department C. Adopt Resolution to Write Off'Uncollectible Utility Receivables D. Table Final Adoption of the AUAR E. Receive Memorandum on Comprehensive Plan F. Authorize a Bill for an Act Relating to Tax Increment Financing G. Receive Update on Staffing Projects 5. OPEN FORUM 6. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None 7. PUBLIC HEARINGS - None 8. BID AWARDS - None f�� Regular City Council Meeting — January 7, 1998 • 9. UNFINISHED AND NEW BUSINESS A. Designate Vice Mayor for 1998 B. Designate Council Members to Serve as Liaisons to Advisory Commissions for 1998 C. Appoint Jim Wolcott to Serve as Representative to the Economic Development Authority D. Designate the Washington County Bulletin as the Official Newspaper for 1998 10. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None 11. COUNCIL COMMENTS AND REQUESTS 12. PAY BILLS A. Approve Payment of Check Numbers 100574 to 100779 in the Amount of $511,801,76 13. WORKSHOP SESSION - OPEN TO PUBLIC A. Adopt Special Assessment Policy B. Discuss 1998 Street Rehabilitation Project • C. Discuss Cottage Grove Transit Station ADJOURNMENT � REGULAR MEETING , COTTAGE GROVE CITY COUNCIL JANUARY 7, 1998 CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesota held a regular meeting on January 7, 1998, at the Cottage Grove City Hall, 7516 80 Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Mayor John Denzer Council Member Cheryl Kohls Council Member Sandy Shiely Council Member Rod Hale Council Member Jim Wolcott Staff Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Kim Lindquist, Community Development Director • Liz Johnson, Acting Finance Director Michelle Wolfe, Assistant City Administrator Bob Long, City Attorney — Kennedy & Graven Jerry Bourdon, City Engineer — BRAA Dennis Cusick, Public Safety Director Les Burshten, Public Works Director Kirstin Barsness, Economic Development Director Mayor Denzer presided over the meeting. ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 5-0. PRESENTATIONS — None. APPROVAL OF MINUTES There being no corrections, the minutes of the December 2 Truth-in-Taxation Special Meeting and December 17 Regular Meeting were approved as submitted. / Regular Meeting — January 7, 1998 Cottage Grove City Councii Page 2 � CONSENT CALENDAR Council pulled and briefly considered Item D, the recommendation to table final adoption of the Alternative Urban Areawide Review (AUAR) for the West Draw Study Area indefinitely. MOTION BY HALE, SECONDED BY WOLCOTT, TO: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: 1. PARKS, RECREATION, AND NATURAL RESOURCES COMMISSION MEETING OF DECEMBER 8, 1997. 2. PLANNING COMMISSION MEETINGS OF AUGUST 25, SEPTEMBER 22, OCTOBER 27, AND NOVEMBER 27, 1997. 3. PUBLIC WORKS COMMISSION MEETING OF DECEMBER 8, 1997. B. APPOINT JASON WEST TO REGULAR EMPLOYEE STATUS AS RECREATION PROGRAM COORDINATOR IN THE PARKS AND RECREATION DEPARTMENT • EFFECTIVE JANUARY 13, 1998. C. ADOPT RESOLUTION NO. 98-01, A RESOLUTION AUTHORIZING WRITE OFF OF ACCOUNTS RECEIVABLE IN THE AMOUNT OF $7,517.15. D. TABLE INDEFINITELY FINAL ADOPTION OF THE ALTERNATIVE URBAN AREAWIDE REVIEW AND MITIGATION PLAN FOR THE WEST DRAW AREA. E. ACKNOWLEDGE THE FOLLOW-UP REPORT FROM CITY ADMINISTRATOR RYAN SCHROEDER DATED JANUARY 6, 1998 REGARDING THE COMPREHENSIVE PLAN. F. AUTHORIZE A"BILL FOR AN ACT" RELATING TO TAX INCREMENT FINANCING, AMENDING MINNESOTA STATUTES 469.176, SUBD. 7. G. ACKNOWLEDGE THE REPORT FROM ASSISTANT CITY ADMINISTRATOR MICHELLE WOLFE DATED JANUARY 6, 1998, ON THE STATUS OF RECRUITMENT AND OTHER PERSONNEL PROJECTS. MOTION CARRIED. 5-0. OPEN FORUM — No one addressed the Council. � RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES — None. • Regular Meeting — January 7, 1998 Cottage Grove City Council Page 3 PUBLIC HEARINGS — None. BID AWARDS — None. UNFINISHED AND NEW BUSINESS Vice Mavor MOTION BY HALE, SECONDED BY SHIELY, TO DESIGNATE COUNCIL MEMBER JIM WOLCOTT AS VICE MAYOR FOR 1998. MOTION CARRIED. 5-0. Liaison Appointments to Advisorv Commission MOTION BY WOLCOTT, SECONDED BY HALE, TO APPOINT CITY COUNCIL MEMBERS TO SERVE AS LIAISONS TO EACH OF THE FOLLOWING CITY ADVISORY COMMISSIONS FOR 1998: COMMISSION • Human Services Parks, Recreation & Natural Resources Planning Pub(ic Safety, Health & Welfare Public Works Historic Preservation Woodbury Subcommittee MOTION CARRIED. 5-0. Economic Development Authoritv COUNCIL LIAISON Cheryl Kohls Sandy Shiely Rod Hale Sandy Shiely Jim Wolcott Cheryl Kohls John Denzer & Jim Wolcott MOTION BY HALE, SECONDED BY KOHLS, TO APPROVE THE APPOINTMENT OF COUNCIL MEMBER JIM WOLCOTT TO SERVE AS THE SECOND CITY COUNCIL REPRESENTATIVE TO THE ECONOMIC DEVELOPMENT AUTHORITY. MOTION CARRIED. 5-0. Official Newspaper MOTION BY WOLCOTT, SECONDED BY HALE, TO DESIGNATE THE WASHINGTON COUNTY BULLETIN AS THE OFFICIAL NEWSPAPER FOR 1998. MOTION CARRIED. 5-0. i RESPONSE TO PREVIOUSLY RAISED CITY COUNCIL COMMENTS AND REQUESTS — None. � • Regular Meeting — January 7, 1998 Cottage Grove City Council Page 4 COUNCIL COMMENTS AND REQUESTS — None. Council Member Kohls congratulated the local student who had a story published in the St. Paul Dispatch. Council Member Shiely complimented Eric Gottfried for receiving his Eagle Scout Award and suggested posting a Girl Scout plaque in City Hall. Staff informed the Council that a plaque for the Girl Scouts is already hanging in the hallway. PAY BILLS MOTION BY HALE, NUMBERS 100574 CARRIED. 5-0. SECONDED BY KOHLS, TO APPROVE PAYMENT OF CHECK TO 100779 IN THE AMOUNT OF $511,801.76. MOTION WORKSHOP SESSION Mayor Denzer temporarily adjourned the regular meeting to the adjoining conference room for a workshop session. The workshop session was open to the public. Sqecial Assessment Policv Council discussed the draft Special Assessment Policy. Staff s recommendation was to implement the following policy for the 1998 Pavement Management Project: Reconstruction Assess at 30% of cost, not to exceed 3.50% of market value. Overlav Assess at 85.34% of cost, not to exceed 1.75% of market value. Reclamation Assess at 51.95% of cost, not to exceed 2.50% of market value. There was discussion on the actual cost per lot of $6,537. Staff reported that the actual cost is someone higher than it was for previous projects. The reason behind the increase in the per lot cost is due to the larger amount of parkland, vacant property, and property already assessed, i.e. corners. Council then spent a considerable amount of time discussing the City Attorney's recommendation to change the existing policy of capping assessments based upon a percentage of a property's market value. In the letter from Corrine Thomson, Kennedy & • Graven, it outlines the three requirements that must be met for a special assessment to be upheld. It also recommends that the City apportion street assessments on a unit Regular Meeting — January 7, 1998 Cottage Grove City Council Page 5 • basis and peg the unit amount to the percentage of the market value of the residential properties in the project. At 9:20 p.m., the Council took a break. Meeting reconvened at 9:35 p.m. 1998 Street Rehabilitation Proiect Council reviewed the information provided by City Engineer Jerry Bourdon requesting comments and direction from Council concerning trails and walks in the 1998 Street Rehabilitation Project, AKA District E3. Staff was directed to inform the residents at the neighborhood meeting to be held on Monday, January 12 that the Council has no specific opinion on the matter and would like the issue fully disclosed to the neighborhood before making an official decision on the matter. Cottaqe Grove Transit Station ! Industrial Park Council discussed the concept of locating a transit station within the Langdon neighbofiood to meet both short-term park and ride and long-term multi-modal transit • needs. Staff was authorized to continue planning for the use of the Langdon area as a park and ride facility and work with the Metropolitan Council on parking facility design. Also, they authorized staff to continue to pursue the concept of locating a transit station in the Langdon area. Mayor Denzer and Council Members Wolcott and Hale volunteered to attend a meeting on January 15 with transit activists and officials from the cities of Hastings, St. Paul Park, Newport, and St. Paul. At 10:15 p.m., the Council reconvened the regular meeting. ADJOURNMENT MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADJOURN THE REGULAR MEETING AT 10:15 P.M. MOTION CARRIED. 5-0. Res ectfully submitted, �L��lr/ � `���t��� Caron M. Stransky � City Clerk CMC r1 � . • YOU'RE INVITED TO A NEIGHBORHOOD MEETING FOR THE 1998 PAVEMENT MANAGEMENT PROJEC WHY THIS Street improvements in your neighborhood are proposed to be made this MEETING spring and summer as a part of the City's proposed Street Rehabilitation Program. This neighborhood meeting will provide you with an opportunity to receive information concerning the proposed project and to discuss with city staff any concerns or issues you may have concerning the proposed improvements. The meeting is intended to provide an opportunity for public comment and discussion about the proposed project in an informal setting prior to the project's formal review and consideration by City Council. WHAT'S A Neighborhood Meeting will be held on Monday, January 12, BEING 1998 from 7:00 to 9:00 P.M. at Zion Lutheran Church, 8500 Hillside PLANNED Trail. A brief presentation will be made at 7:00 P.M., giving an overview of the project. Residents will then have the opportunity to ask questions and discuss the project with city staff, and project engineers. Information will be provided concerning: • Method of street rehabilitation • Storm sewer improvements • Sidewalk/ pathway improvements • Project cost and funding • Cost to property owners • RESIDENT As we develop this project your input is important to us. We need to INPUT hear your concerns and comments regarding the proposed project such as traffic, drainage, and sidewalks/pathways. Specifically related to sidewalks/pathways your opinions and thoughts are important to the decision making process, because this is a neighborhood issue. WHAT'S The feasibility report will be used as the basis for the neighborhood AVAILABLE meeting. A copy of this report can be examined at the City Hall or the Park Grove Library prior to the neighborhood meeting. CONTACTS ff you cannot attend this meeting or would like information concerning specific issues and concerns, you are encouraged to call: • Dave Hanson, Project Engineer, at 604-4882 or • Les Burshten, Public Works Director at 458-2810. - Memorandum — TO: Residents of Proposed 1998 Pavement Management Project FROM: City of Cottage Grove DATE: December 31, 1997 SUBJECT: Neighborhood Meeting Notice and Public Hearing Notice 1998 Pavement Management Project Enclosed is your neighborhood meeting notice for the proposed improvement project referenced above. This meeting is scheduled for January 12, 1998 at 7:00 P.M. at the Zion Lutheran Church, 8500 Hillside Trail. This will be an opportunity to receive information concerning this project. • PLEASE NOTE: Also enclosed is your formal public hearing notice for the proposed street improvement project referenced above. This meeting is scheduled for January . 21, 1998 at 7:30P.M. at Cottage Grove City Hall Council Chambers. For further information, please feel free to call the project representatives listed below. Dave Hanson, Project Engineer 604-4882 Les Burshten, Public Works Director 458-2810 . . Please join us for an informational meeting a bo ut a�osslble long-term comm uter rail demonstration frorn -�-lastings to St. I'a ul. �� Date; Time: Place: Thursday, )anuary 15, 1998 8:30 a.m, to 10 a.m. City Hall in Cottage C.irove 13reakfast will be a vatlable. Please RSVP to C�ina C�ross at 292- By Tuesday, )anuary 13. Thank you. We look forward to seeing you there! � � AGENDA Joint Planning Meeting Highway 10i61 Corridor January 15, 1998 8:30 a.m. Cottage Grove City Hall 1. Welcome • Myra Peterson — Chairman, Washington County Board of Commissioners • Mary Hauser — Chainnan, Washington County Regional Railroad Authority � Sharon Marko — Minnesota State Representative • 2. History of Comm�uter Rail Demonstration Proposal • Bill Stouvenel — Department of Trade and Economic Development 3 . Organizational lEffort • Organizational Effort and Corridor Team — El Tinklenberg, Goff & Howard • Operational Team Effort — Bill Stouvenel 4. Discussion � . : . . . . . ... . _ _ , _ � - - __ - . . . � r . _ . . . . .. �. : , : � . ' '/. " ^ ' . � .. . . � ' Y _ '. . "4 � i .-ia �� . � ' C' J� �� s p .. . -.. +_�a .... � � ' =� � .. . _.: . - - } f, . :. .., ��.'. i ..., 1 . -• '_'" .. ••� ; .:.• � . � � ., . .- ' ' �� ��4 . - ' ' ' . . �.i't�"'.Y: ' .i: - ,n (' , . .. .. ... . ' .. . - . .` � ��:�. �- .�`' • � .. - . . ' . . � �.� . ' ..� . . . . . .. . - r 6 �' ,- . . . . ' ' . , . .. . � .. �: ' . - � � . - � . ,�i�OU'RE !N�/�D TO . ' . 3' .''' ' , ' 1 '.. _ .. � � . . � , � . � �1NFORMATI4NAL �VIEETING . � .fF . ,:fi . :.: , , _ . . ;.`�R T#IE �- ., .. _. -, - = . w 80 STREET 50UT-H RECONSTRUCTION PROJECT h.� ��� . -. �� �, . , .: _ t:� � ,::_ � � �. �. st, :� . An informational meeting wili be hefd on 7hursday� January 15, 1998 �at 7.00 p.m. at - City Hall 7516 -:80�' Street So. to discuss the proposed 80'" Street reconstruction � � project and the function of.the frontage road with the reconstruction of 80�' Street. _� Residents will have tfie opportun�ty to ask questions and discuss the project with the . project engineer. If you cannot attend this meeting or would like infonnation conceming specific issues and concems, you are encouraged to cali: � ,fric Johnson� Project Engineer at 604-47i7 . .,-�. � Attached is the proposed design of the frontage road adjacent to your properties. Some modifications� have been made to accommodate a right tum iane on to ldeal Avenue for west bound 80'" Street traffic. These modifications or changes will impact you as far as your daily travels are . concemed. #iowever� on a positive note, this wii! reduce the amount ofi through traffic for the majority of you, and remain unchanged for the rest. ; �', � � � r- ��,'' ' _. n ' � . . , . , . . -' . -���� . = . �-�� . . - .. :;_ __ .::� .-� , ��`,. � .