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Home My WebLink About1998-03-18 MINUTESFINAL AGENDA COTTAGE GROVE CITY COUNCIL � MARCH 18, 1998 REGULAR MEETING - 7:30 P.M. CALL TO ORDER — Mayor ROLL CALL — City Clerk 1. ADOPTION OF AGENDA 2. PRESENTATIONS A. Present Officer Jim Smith with Sergeants Badge. 3. APPROVAL OF MINUTES A. Regular Meeting of February 4, 1998 A. Regufar Meeting of February 18, 1998 4. CONSENT CALENDAR A. Accept and Place on File the Following Minutes: i. Public Works Commission Meeting of February 9, 1998. ii. Parks, Recreation and Natural Resources Commission Meeting of • February 9, 1998. iii. Public Safety, Health and Welfare Commission Meetings of December 9, 1997, January 13 and February 10, 1998. iv. Planning Commission Meetings of December 22, 1997 and January 26, n �/ 1998. B. Receive Update Information regarding CSAH No. 39 (Hadley Ave.) Project. C. Appoint Brenda Peper to Full-Time Status as Account Clerk II. D. Reappoint Jackie Smith and Extend Wally Todd's Appointment to the Human Services Commission. E. Adopt Resolution Accepting Donation from Coca Cola for River Oaks Golf Course in the amount of $1,500. F. Accept and Place on file the 1998 Parks, Recreation and Natural Resources Goals and Objectives. G. Adopt Resolution Authorizing Issuance of "Class B" Premises Permit to the � Cottage Grove Lions Club for Lawful Gambling Purposes at Hirman's Hide-A- Way. H. Approve Single Occasion Charitable Gambling License for Crestview Elementary School PTSA. I. Approve Single Occasion Charitable Gambling License for Grey Cloud Elementary School PTA. J. Approve Outdoor Event Permit for the Riverbend Auto Club Car Show to be held at the Majestic Ballroom. K. Receive Information Concerning the Debt Levy Status. L. Adopt Resolution Banning Parking on 80 Street from Highway 61 to Jamaica Avenue. M. Adopt Resolution Authorizing Budget Transfer of $2,059 for the Police Department Divisions 1997 Budget. Regular City Council Agenda — March 18, 1998 Page 2 � � N. O. P. Q. R. S. T. U. Adopt Resolution Approving Joint Power Agreement for Federal HOME Program. Approve Contingent Offer of Employment to Christopher ponahoe as a Police Officer. Approve Contingent Offer of Employment to Paul Thiesen as CSO/Paramedic. Adopt Resolution Approving Class "A" Premise Permit for VFW Post 8752. Appoint Officer Kevin Kaszas to Regular Status. Appoint Wilmer Holz as Chair and Tim Mathison as Vice Chair of the Public Works Commission. Receive Information Regarding the Bid Date for the 80 Street South Street Reconstruction Project. • Q 7. �PEN F�RUM — Residents wishing to address fhe Council are asked to sign-in using the !og sheet located on the table in the back of the Council Chambers p�or to Open Forum. Residents are also encouraged to limit their remarks to 3 minufes. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None PUBLIC HEARINGS - None 8. BID AWARDS A. Authorize Bid Award to Parsons Electric for the Purchase of New and Retrofit of Existing Interior/Exterior Lighting for Ice Arena for $6,880.00. 9. UNFiNISHED AND NEW BUSINESS A. Adopt Resolution Approving Solberg Aggregate Company's 1998 Mining Permit. B. Adopt Resolution Approving a Rural Subdivision Application for Thomas W. Newcome, III. C. Approve Re-Roofing of the Existing Public Works Building. D. Discuss Watershed District Issues. 10 11. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None COUNCIL COMMENTS AND REQUESTS 12. PAY BILLS A. Approve Payment of Check Numbers 101559 to 101791 in the Amount of $545, 870. 39. 13. WORKSHOP SESSION — OPEN TO PUBLIC A. Review, Modify and Adopt the 1998 Park Trust Fund Budget. B. Discuss Ice Arena Financial Analysis and Provide Direction. • 14. WORKSHOP SESSION — CLOSED TO PUBLIC A. Potential Litigation, Jamaica Avenue ADJOURNMENT � • � REGULAR MEETING COTTAGE GROVE CITY COUNCIL MARCH 18, 1998 CALL TO ORDER A regular meeting of the City Council of the City of Cottage Grove, Minnesota, was held on the 7 day of May, 1997, at the Cottage Grove City Hall, 7516 8p Street South. Mayor Denzer called the meeting to order at 7:30 p.m. ROLL CALL Present: Absent: Mayor John Denzer Council Member Sandy Shiely Council Member Jim Wolcott Council Member Rod Hale Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Bob Long, City Attorney Jerry Bourdon, City Engineer Dennis Cusick, Public Safety Director Elizabeth Johnson, Acting Finance Director Les Burshten, Public Works Director ADOPTION OF AGENDA MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE FINAL AGENDA. MOTION CARRIED. 4-0. PRESENTATIONS Mayor Denzer and City Administrator Ryan Schroeder presented a new badge to Jim Smith, who was promoted to the position of Police Sergeant. APPROVAL OF MINUTES There being no corrections, the minutes of the February 4 and February 18 regular City Council meetings, prepared by the City Clerk, were accepted. CONSENT CALENDAR MOTION BY WOLCOTT, SECONDED BY SHIELY, T0: A. ACCEPT AND PLACE ON FILE THE FOLLOWING MINUTES: 1. PUBLIC WORKS COMMISSION MEETING OF FEBRUARY 9, 1998; ��_ Regular Meeting - March 18, 1998 Cottage Grove City Council Page 2 n U i � B. C. D. E. F. G. H. I. J. K. L. M, N. O. P. Q. R. S. 2. PARKS, RECREATION AND NATURAL RESOURCES COMMISSION MEETING OF FEBRUARY 9, 1998; 3. PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MEETINGS OF DECEMBER 9, 1997, JANUARY 13 AND FEBRUARY 10, 1998; AND 4. PLANNING COMMISSION MEETINGS OF DECEMBER 22, 1997 AN D JAN UARY 26, 1998. RECEIVE UPDATE INFORMATION REGARDING CSAH N0. 39 (HADLEY AVENUE) PROJECT. APPOINT BRENDA PEPER TO REGULAR STATUS AS ACCOUNT CLERK II. REAPPOINT JACKIE SMITH AND EXTEND WALLY TODD'S APPOINTMENT TO THE HUMAN SERVICES COMMISSION. ADOPT RESOLUTION 98-28, A RESOLUTION ACCEPTING DONATION FROM COCA COLA FOR THE RIVER OAKS GOLF COURSE IN THE AMOUNT OF $1,500.00 ACCEPT AND PLACE ON FILE THE 1998 PARKS, RECREATION AND NATURAL RESOURCES GOALS AND OBJECTIVES. ADOPT RESOLUTION 98-29, A RESOLUTION AUTHORIZING ISSUANCE OF A"CLASS B" PREMISES PERMIT TO THE COTTAGE GROVE LIONS CLUB FOR LAWFUL GAMBLING PURPOSES AT HIRMAN'S HIDE-A-WAY. APPROVE SINGLE OCCASION CHARITABLE GAMBLING LICENSE FOR CRESNIEW ELEMENTARY SCHOOL PTSA. APPROVE SINGLE OCCASION CHARITABLE GAMBLING LICENSE FOR GREY CLOUD ELEMENTARY SCHOOL PTA. APPROVE OUTDOOR EVENT PERMIT FOR THE RIVERBEND AUTO CLUB CAR SHOW TO BE HELD AT THE MAJESTIC BALLROOM. RECEIVE INFORMATION CONCERNING THE DEBT LEVY STATUS. ADOPT RESOLUTION 9$-30, A RESOLUTION BANNING PARKING ON 80 STREET FROM HIGHWAY 61 TO JAMAICA AVENUE. ADOPT RESOLUTION 98-31, A RESOLUTION AUTHORIZING BUDGET TRANSFER OF $2,059.00 FOR THE POLICE DEPARTMENT DIVISIONS 1997 BUDGET. ADOPT RESOLUTION 98-32, A RESOLUTION APPROVING JOINT POWER AGREEMENT FOR FEDERAL HOME PROGRAM. APPROVE CONTINGENT OFFER OF EMPLOYMENT TO CHRISTOPHER DONAHOE AS A POLICE OFFICER. APPROVE CONTINGENT OFFER OF EMPLOYMENT TO PAUL THIESEN AS CSO/PARAMEDIC. REMOVED FROM AGENDA. ADOPT RESOLUTION 98-33, A RESOLUTiON APPROVING CLASS "A" PREMISE PERMIT FOR VFW POST 8752. APPOINT OFFICER KEVIN KASZAS TO REGULAR STATUS. Regular Meeting - March 18, 1998 Cottage Grove City Council Page 3 • T. APPOINT WILMER HOLZ AS CHAIRMAN AND TIM MATHISON AS VICE CHAIR OF THE PUBLIC WORKS COMMISSION. U. RECEIVE INFORMATION REGARDING THE BID DATE FOR THE 80 STREET SOUTH STREET RECONSTRUCTION PROJECT. MOTION CARRIED. 4-0. OPEN FORUM Stanley Hale, 6757 Lamar Avenue South, read aloud a prepared statement to the City Council relative to the City's water supply. He requested that the four (4) communities located in the South Washington Watershed District meet to decide how large users of water could be taxed when extracting a non-renewable resource from the acquifer. A copy of Mr. Hale's statement is attached to and made a part of the original minutes. Lowell Torseth, 8040 Kimbro Avenue South, commented on the 3M Woodbury disposal site located east of County Road 19 at the Woodbury/Cottage Grove boundary. He requested that the City maintain pressure on the Minnesota Pollution Control Agency to ensure that the disposal site does not become a serious threat to our water supply. � RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None PUBLIC HEARING - None BID AWARDS Authorize Bid for the Purchase of New and Retrofit of Interior/Exterior Liqhtinq for the Ice Arena MOTION BY HALE, SECONDED BY WOLCOTT, TO AWARD BID FOR THE PURCHASE OF INTERIOR AND EXTERIOR LIGHTING FOR THE COTTAGE GROVE ICE ARENA FROM PARSONS ELECTION IN THE AMOUNT OF $6,880.00. MOTION CARRIED. 4-0. UNFINISHED AND NEW BUSINESS MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 98-34, A RESOLUTION APPROVING THE 1998 MINING PERMIT FOR SOLBERG AGGREGATE COMPANY. MOT{ON CARRIED. 4-0. Resolution Approvinct a Rural Subdivision Aqplication for Thomas W. Newcome, III . MOTION BY HALE, SECONDED BY SHIELY, TO ADOPT RESOLUTION NO. 98-35, A RESOLUTION APPROVING A RURAL SUBDIVISION APPLICATION Regular Meeting - March 18, 1998 Cottage Grove City Council Page 4 � OF THOMAS W. NEWCOME, III, ON BEHALF OF BETTY KARTARIK TO CREATE A 14.8 AND 25.2 ACRES PARCELS FROM A 40 ACRE PARCEL AT 10870 GREY CLOUD ISLAND DRIVE (GEO CODE 30-027-21-33-0002). Hale pointed out this rural subdivision would enable Betty Kartarik to sell 25.2 acres of property to Washington County. Thomas W. Newcome, III, attorney for the property owner Betty Kartarik, stated Washington County has submitted a letter to the City stating they will not disturb the Indian burial mounds located south of Grey Cloud Island Drive South. Newcome�commented he was unsure whether any lndian mounds exist within the acreage to be retained by Betty Kartarik. UPON VOTE BEING TAKEN, MOTION CARRIED. 4-0. Approve Re-Roofin4 of the Existinq Public Works BuildinQ MOTION BY WOLCOTT, SECONDED BY HALE, TO AUTHORIZE THE FIRM OF MEYERS & JACKSON ROOFING CO., INC., TO RE-ROOF THE ORIGINAL PUBLIC WORKS BUILDING IN THE AMOUNT OF $80,900, AND DIRECT STAFF TO PREPARE A CHANGE ORDER TO THE PUBLIC WORKS FACILITY . CONTRACT AND A 1998 BUDGET AMENDMENT. Schroeder reported the improvements are proposed to be funded through the existing 1998 public works operating budget. UPON VOTE BEING TAKEN, MOTION CARRIED. 4-0. Discuss Watershed District Issues Council reviewed the comments prepared by Community Development Director Kim Lindquist to the South Washington Watershed District regarding their list of potential issues to be discussed at an April 1 workshop session of the Board. Schroeder stated Council Member Kohls, who was not in attendance, did not suggest any changes to the comments. He requested authorization to forward the comments to the Board. MOTION BY WOLCOTT, SECONDED BY SHIELY, TO AUTHORIZE STAFF TO FORWARD THE COMMENTS INCLUDED IN THE MARCH 17, 1998 MEMORANDUM PREPARED BY KIM LINDQUIST TO THE SOUTH WASHINGTON WATERSHED DISTRICT. MOTION CARRIED. 4-0. � Regular Meeting - March 18, 1998 Cottage Grove City Council Page 5 • Stanley Hale, 6757 Lamar Avenue South, stated Council Member Kohls told him she would like to continue to obtain engineering support from HDR Engineering, the firm hired to review the draft Watershed District Plan. Council Member Hale informed Mr. Hale the issues being commented on deal with policy not engineering issues. Dick King, 10855 68 Street South, suggested that a representative of the City attend Watershed District meetings. At the last meeting there was discussion on mining operations in CDP-85 and engineering budget overruns Referring to the Water Quality Monitoring 1997 Annual Report prepared by the Watershed District, King commented on graphs found in the rear of the booklet. It shows contaminates have been found in a well being tested by the City of Woodbury near the Cedarhurst He suggested that Staff review the report. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS - None COUNCIL COMMENTS AND REQUESTS Hale gave a verbal update on the most recent Interceptor Advisory Committee � meeting. He stated the Kimbro and Central Draw alignments have been eliminated. The County Road 19 and Ravine Park alignments are still under consideration by the Committee. Denzer acknowledged receipt of the letter from Scott and Debbie Langevin, 7679 Irish Avenue South, regarding their claim for damages. PAY BILLS MOTION BY WOLCOTT, SECONDED BY SHIELY, TO APPROVE PAYMENT OF CHECK NUMBERS 101559 TO 101791 IN THE AMOUNT OF $545,870.39. MOTION CARRIED. 4-0. At 8:03 p.m., Mayor Denzer temporarily adjourned the regular meeting to the conference room for a closed session to discuss potential legal litigation. WORKSHOP SESSION CLOSED SESSION MOTION BY HALE, SECONDED BY SHIELY, TO CLOSE THE MEETING. MOTION CARRIED. 5-0. � Present: Mayor John Denzer Council Member Rod Hale Regular Meeting - March 18, 1998 Cottage Grove City Council Page 6 • Council Member Jim Wolcott Council Member Sandy Shiely Absent: Council Member Cheryl Kohls Also Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Bob Long, City Attorney — Kennedy & Graven Jerry Bourdon, City Engineer — BRAA Dave Hanson, City Engineer — BRAA Les Burshten, Public Works Director Pursuant to the open meeting law, there was attorney-client privileged discussion relating to potential litigation relating to the District E2a, E2b, and Jamaica Avenue improvement projects. MOTION BY SHIELY, SECONDED BY WOLCOTT, TO ADJOURN THE CLOSED SESSION AT 8:40 P.M., TO A SPECIAL WORKSHOP SESSION. MOTION CARRIED. 4-0. Council Member Wolcott left at 8:40 p.m. • WORKSHOP SESSION — Open to the public Council held a workshop session to discuss the Ice Arena financial analysis prepared by Acting Finance Director Liz Johnson and Ice Arena Manager Dean Mulso. The financial analysis reviewed operating results since 1992, the impact of recent legislation on the supply of ice, and an analysis of projected revenues and expenditures if the studio rink were expanded. Staff determined based on conservative estimates, revenues would fall short of what would be required for debt principal and interest repayment. No outside funding sources were considered in the projections. The foilowing representatives of the Cottage Grove Hockey Associations were in attendance and participated in the discussion: ➢ Terry Johnsen, 8324 69 Street south ➢ Chuck Mortel, 8300 Foothifl Road ➢ Dave Steffes, 8796 76 Street Court South ➢ Paul Jeske, 9499 Harkness Avenue South ➢ Pat McMorrow, 7692 Ideal Avenue South ➢ Tom Irvin, 9795 85 Street South ➢ Mike Kozlowski, 7699 Hyde Avenue South . ➢ Cindy Lanik, 8750 Indahl Avenue South Regular Meeting - March 18, 1998 Cottage Grove City Council Page 7 • There was considerable discussion on estimated construction costs, revenue, and operating projections, and the bond schedule prepared by Ehlers & Associates. Council directed staff to schedule a workshop session to discuss the City's overall debt levy projections covering the next five years with and without this project. Staff was also directed to determine the hourly rental rate needed to break-even given proposed operating expenditures and debt repayment. There was brief discussion on an issue brought up by the Association on the inequity of requiring hockey players to pay for use the Arena, while users of other City facility, such as baseball and soccer fields, do not. There was interest in determining what it would cost if the City were to start charging baseball and soccer players for use of outdoor athletic facilities to cover park maintenance operating costs. 1998 Park Trust Fund Budqet Council tabled this matter for discussion at a future Workshop session. The Council reconvened the regular meeting. • ADJOURNMENT MOTION BY HALE, SECONDED BY SHIELY, TO ADJOURN THE REGULAR MEETING AT 10:15 P.M. MOTION CARRIED. 5-0. Respectfully submitted, �� Caron M. Stransky City Clerk CMC C� S.V.HALE 6757 LAMAR AVENUE SOUTH COTTAGE GROVE MN 55016-1649 USA Fax (612) 459-1645 Home Phone (612) 459-1645 Email FLAGSHIPS@JUNO.COM March 18, 1998 G� c :: �o �.�:.�� 3 �0�9 � FRESENTATION TO THE CITY OF COTTAGE GROVE COUNCTL • SOME TIME AGO, IN THIS VERY COUNCIL CHAMBER, I SAT, AS QUIET AS A CHURCH MOUSE AT A SUNDAY SERVICE, AND LISTENED TO A YOUNG LADY AS SHE EXPLAINED TO THE MAYOR, MR DENZER, AND THE COLJNCIL, HOW, $ECAUSE OF URBAN EXPANSION, IT WAS, IN HER OPINION, TIlV1E TO PLAN FOR'THE POSSIBLE RATIONING OF THE WATER SUPPLY, HERE IN COTTAGE GROVE. SOMEONE HAD INVITED HER TO THE MEETING TO MAKE THE PRESEN'TATION. TI� COUNCTI. LISTENED AND CO1vIMENTED IN FAVOR OF HER SUGGESTION, AND AGREED TO FUND A STUDY. WHETHER OR NOT A STUDY WAS MADE, I DO NOT KNOW, BUT I CAN SAY THAT THIS SAME PERSON MADE AN AFPEARANCE AT A LATER PUBLIC MEETING, THIS TIl�IE REPRESENTING A COMPANY THAT PUMPS 1.2 BILLION, Pi,US, GALLONS OF WATER, PER YEAR, FROM OUR PRECIOUS LOCAL WATER SUPPLY; 1.2 BII,LION GALLONS LOST TO TI� RESIDENTS OF COTTAGE GROVE. REMEMBERING TI� ZEAL OF 'THE COUNCIL, AND THE NEED TO PROTECT OUR EVER DW1NDLiNG WATER SUPPLY, AT THE MARCH, 1998, SOUTH WASHINGTQN WATERSHED DISTRICT MEETING, I SUGGESTED TO TF� C�-L4IItMAN AND MEMBERS THAT THEY TAKE INT'O ACCOUNT T'HE FACT THAT THIS COMPANY PAYS NO WATER COSTS TO THE CITY AND PAYS ONLY SOMETHING IN THE REGION OF $'1.50 PER NIlLLION GALLONS TO THE STATE. A SUPER BARGAIN. I FURTHER STATED THAT TO HELP MEET THE COSTS OF THE WATERSHED DISTRICT, 'THE WATERSHED [SWWD] SHOULD Il�IPOSE A TAX OF SAY ONE PENNY PER GALLON ON THIS COMI'ANY AND ANY OTHER LARGE CONSUMERS LOCATED WITHiN THE WATERSHED DISTRICT. THIS WOULD GIVE THE WATERSHED SOME $12 MILLION PLUS DOLLARS, PER YEAR. THESE REVENUES WOULD OFFSET SOME, OR ALL OF TI� COSTS INVOLVED IN ESTABLISHING AND MAINTAINING THE WATERSHED. EVEN IF T'I� CHARGE WAS TO BE ONE TENTH OF A CENT PER GALLON, THE WATERSHED WOULD STILL GET 1.2 PLUS MILLION DOLLARS PER YEAR. MR MA.YOR AND COUNCIL MEMBERS, SINCE TI-IE WATERSHED HAS EXTRA-ORDINARY POWERS, EVEN USURPiNG THOSE OF CITIES, IT APPEARS TO ME THAT TI� CITY OF COTTAGE GROVE, AND THE OTI-�R FOUR CITIES IN TI� WATERSHED, SHOULD MEET AND DECIDE HOW, FOR THE BENEFIT OF ALL RESIDENTS LIVING IN THE WATERSHED, LARGE USERS OF WATER CAN BE TAXED WHEN EXTRACTING A NON-RENEWABLE RESOURCE FROM OUR ACQUIFERS. PLEASE REMEMBER, WE KEEP GETTING MIXED SIGNALS FROM THE WATERSHED AS TO WHAT THE RESIDENTS' FINANCIAL STAKE IN THE PROJECT WILL BE. CURRENTLY, IT APPEARS THAT RESIDENTS WII,L HAVE TO PAY $50 TO $1 SO PER YEAR TO THE WATERSHED. WE HAVE SEEN HIGHER FIGURES, AND FOR 20 YEARS. IT IS NOT A ONE TIME PAYMENT. WOULDN'T IT BE I�TICE IF THE CORPORATIONS SHOWED US THAT THEY ARE PART OF THE WATERSHED FAMILY, AND KICK IN THEIR FAIR SHARE? THEY WOULD THEN DEMONSTRATE TO US THAT TI-�Y ARE GOOD, CONCERNED, CORPORATE ENTITIES. �