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HomeMy WebLinkAbout1998-04-01 PACKET 04.A.I.REQUES7 OF CIiY GOUIVCIL ,4CTB0(V COUNCiL AGENDA MEETItVG ITENi # DATE 04/01/98 . � PREPARE� BY Public Works John Fredrickson ORiGiNATIPJG DEFA�ZT�viEivT STAFF AUTNOR �.<.����.��.,....����.�.��<��.��.���.<.����«�.�� COUNGIL ACTfON REQUEST Accept and place on file the minutes of the March 9, 1998 meeting of the Parks, Recreation and Natural Resources Commission. SUPPORTING DOCUMENTS ❑ MEPVlO/�ETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Minutes Attached �� •. •. � i � � ;'� ; � � � ,� �-� '� � ����� ��_ �� , �:� _,� � City Administrator Date «����.,<����....��..��.��,������>...,,,<����.���«� COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DEtJIED ❑ OTH�R City of Cottage Grove Parks, Recreation & Natural Resources Commission March 9, 1998 Pursuant to due call and notice thereof, a regular meeting of the Parks, Recreation, and Natural Resources Commission was duly held at City Hail, 80th Street South, Cottage Grove, Minnesota, on the 9th day of March 1998. The meeting was called to order at 7:10 p.m. by Chair Terry Miller. MEMBERS PRESENT: u u- : �? _.� . OTHERS PRESENT: Jon Cheney, Frank Star, Craig Kostelecky, Terry Miiler, Stephanie Wiegand Randali Briese, Diane Fredrickson Staff Representative, John Fredrickson Minutes of the February 9, 1998 meeting were approved as mailed. COUNCIL ACTION 1. 2. 3. 4. 5. 6. 7. Authorized purchase of touch screen cash register system at golf course. Adopted resolution approving plans and specifications and bid date for 80` Street improvements. Approved curbside recycling incentive program. Adopted resolution supporting the Youth Initiative Bill. Awarded bid to Bassai Limited for purchase of low emissivity ceiling. Awarded bid to Culligan for the purchase of a reverse osmosis water treatment system. Awarded bid to Cool Air Mechanical Inc. for the purchase of an evaporative condenserfan. Parks Commission Minutes March 9, 1998 8. Awarded bid to Gartner Refrigeration for the purchase of an ice temperature control and automatic capacity control. 9. Reviewed issues affecting operations at Ice Arena. Directed staff to develop cost figures for various improvement options. 10. Reviewed and provided staff direction on development of facility use policy. 11. Discussed maintenance issues affecting Outdoor Municipal Pool. 12. Appointed Terry Miller as chairman to the Parks Commission in 1998. 13. Reappointed Terry Milier, Diane Fredrickson and Frankiin Star to the Parks Commission for additionai two-year term. 14, Adopted tobacco and tobacco related products ordinance. 15. Adopted resolution approving preliminary plat for Hauck Family Farms Subdivision. � A. PRIORITY USE OF PUBLIC FACILITIES Staff presented to the Commission a copy of the recently adopted policy for use of public facilities for their review. Commissioners with questions were asked to contact staff directly or bring any comments up at the next meeting. B. PARK RENTAL POLICIES Staff presented to the Commission park rental and athletic fieid rental policies, adopted by the City Council at their March 4` meeting. Staff gave a general overview of the minor modifications to the document following the last review. C. ATHLETIC FIELD RENTAL POLICY See item B. D. PINE TREE POND PARK DEVELOPMENT REQUEST The Commission reviewed a letter received by a resident who requested Parks Commission Minutes March 9, 1998 3 information regarding plans to upgrade the play equipment in Pine Tree Pond Park. Commission member Star indicated that he toured the park recently to look at the condition of the equipment in the park and agreed that improvements are needed. Commission member Star expressed safety concern with regards to the slide and questioned whether or not it shouid be removed. He indicated that it was weli maintained but did not comply with current playground safety guidelines. He also indicated that the basketball court appeared to be worn but in relatively good shape yet. The Commission questioned whether or not an access sign leading to the park was posted on the intersection of Isly Avenue South and Isleton Court South. Staff indicated that he would research that and if not, get a sign placed at that location. In response to the letter specificaliy, staff stated that new playground equipment has been earmarked for Pine Tree Pond Park in the Capital Improvement Pian in the year 1999. E. ICE ARENA IMPROVEMENTS UPDATE The Commission reviewed a memorandum presented to the City Council dated January 15, 1998. �n that memorandum, it highlights six options for consideration by the Council. Staff informed the Commission that options three, five and six are being considered. Stafffurther intlicated, that a workshop session was held following the regular March 4�' City Council meeting with representatives of the Cottage Grove Athletic Association Hockey Division. He indicated that at that meeting the Athietic Association strongly recommended going with option six to expand the studio rink to a full size rink. Staff stated that cost estimates for options three, five and six are currently being developed by consuiting engineers and will be presented to the City Council in a workshop session foliowing their March 18`" meeting. The Athietic Association is also currently meeting to look at funding assistance if the Council elects to support going to a full sheet. Staff indicated that additional information would be provided to the Commission as it becomes available. F. WEED AND SEED PROGRAM Staff presented to the Commission a memorandum from Diane Evans to Sergeant Mickelson and the Weed and Seed Steering Committee requesting funding of youth programs in Cottage Grove in the amount of $5,100. These funds are available through a state grant program in which the City is participating. Staff indicated that he would keep the Commission apprised as to the funding of these grant requests. Parks Commission Minutes March 9, 1998 A. REVIEW AND APPROVAL OF 1998 GOA�S G! The Commission reviewed the preliminary lists of goals and objectives, which have been discussed during the past several months. A number of modifications to the goals were suggested. Staff indicated that he wouid update the goals as directed by the Commission. (Council Note: motioned by Craig Kostelecky to recommend approval of the 1998 Parks Commission Goals and Objectives, {Attachment A}. Seconded by Jon Cheney, motioned carried viva voce.) B. FOLLOW UP DISCUSSION ON C.G.A.A. MEETING OF 1/17/98 This issue was tabled to a workshop session following the regular meeting. During that workshop session the Athletic Association expressed interest in working cooperatively with the City to make various park improvements in 1998. C. WEST DRAW MEADOWS SUBDIVISION REVIEW At the February meeting, the Commission requested staff to present them with � copy of the final plat approved by City Council. Staff reviewed the development pian with the Commission. (No action taken) D. JAMAICA AVENUE RIGHT-OF-VI1AY ISSUES At the February meeting Commission member Cheney questioned whether or not encroachment on to road right-of-way was occurring along Jamaica Avenue because of the irregular location of backyard fences. Staff researched the issue and found that the road right-of-way limits are approximately 18 inches on each side of the existing pathways on both the east and west sides of Jamaica. Based on that information, there is no encroachment taking place along Jamaica Avenue. NEW B� 51-� A. 1998 PARK TRUST FUND BUDGET During the past several months, the Commission has been reviewing planned improvements to various parks within the city. The Commission reviewed the list prepared by staff and recommended that several additions be included in the lists of projects. One addition was the inclusion of a park sheiter at Kingston Parks Commission Minutes March 9, 1998 5 Park; a small shelter near the small play area in the budgeting amount of $5,000 and the inclusion of $10,000 to finish up the Hamlet Park Trail System. (CounciB Note: Motion by Jon Cheney to recommend the approval of the Park Trust Fund budget prepared by staff and amended by the Commission. Seconded by Craig Kostelecky, motion carried viva voce.) Staff indicated that the Park Trust Fund Budget will be presented to the City Council for their consideration soon. B. HEARTHSIDE PARK TENNIS COURT REPLACEMENT Staff indicated that the Hearthside tennis courts are in need of repair and are included in the City's current Capital Improvement Plan for 1998. Staff questioned whether ar not the Commission wouid support the concept of converting one of the two courts into an inline skating facility. The Commission felt that was in line with their emphasis to provide inline skating opportunities in the community due to the popularity of the sport and supported the effo�t. Staff indicated that those comments will be shared with the City Council when request of funding for the upgrades of the courts is presented. C. COMPREHENSIVE P�AN REVIEW The Cottage Grove Planning Department is in the process of updating the Comprehensive Plan and the Parks Commission has an opportunity to provide feedback to the Planning Commission in the areas of parks a�d open space. A memorandum, dated March 9�', listed a number of areas where the Commission can have direct input. Staff stated that over the next six months specific areas wiil be discussed by the Commission in workshop sessions immediately following the regular meetings (March 9�' memo attached. {Attachment B}) D. LAWFUL GAMBLING FUND PROGRAMS Staff presented to the Commission a sample policy that was recently adopted in the City of Ramsey whereby gambiing proceeds coliected by the city are put into a special fund and used as a matching grant program for park improvements. The Parks Commission strongiy supported the idea of creating the Lawful Gambling ImprovementProgram. (Council Notes Motion by Cheney to recommend support of the creation of a Lawful Gambling Improvement Fund with proceeds to be used for park improvements. Motion seconded by Frank Star, motioned carried viva voce). COMMISSION / COMMITTEE MINUTES None. Parks Commission Minutes March 9, 1998 MISCELLANEOU3 A. EXHIBIT OF INVENTORS The Commission reviewed a memorandum prepared by Robert Vogel which highlighted an exhibit of inventors items at City Hall. B. EARTH DAY CELEBRATION Chairman Miller indicated that in the last issue of "Keeping Up" there was an article entitled "For Your Parks" in recognition of Earth Day scheduled for Saturday, April 25`". Staff indicated that he would be in contact with the Minnesota Recreation Park Rssociation to get additional information on the program and inform the local clubs and organizations that adopt parks, to participate in the event that day if possible. C. COMMISSION VACANCY �� Commission Chair Miiler indicated that we are currently one member short on the Commission and that an effort should be made to fiil that vacancy. Staff indicated it was his understanding that an advertisement was being placed in the Cottage Grove Bulietin soliciting interested residents to participate on Commissions. • . • -•- Severai Commission members expressed interest in the status of the acquisition of the Ashland property by the Minnesota Department of Natural Resources and questioned why the Parks, Recreation and Naturai Resources Commission has not been actively involved in the discussions. Staff indicated it was his understanding that actions were taking place at the legislative level that triggered immediate discussions by the City Council. Apparently, the DNR are working with legislators to appropriate funds to acquire the property. Staff indicated that he would provide additionai information, as available, at the April meeting. ADJOURNMENT The meeting was adjourned at 9:06 p.m. PARKS, RECREATION AND NATURAL RESOIJRCES COMMISSION 1998 GOALS AND OBJECTIVES 1. Discussion and deve(opment of a management plan for N.S.P. properties located within the City. 2. Review and discuss short and long term maintenance needs at the Cottage Grove !ce Arena. 3. Review and discuss short and long term maintenance needs at the Outdoor Municipa6 PooL 4. Review and update the City 5 year Capitol improvement Program, particulariy as it relates to a possibie park bond referendum in 1999. 5. Actively participate in the development and impiementation of a park master plan for park and open space properties in the West Oraw. 6. Actively participate in the updating of the park and open space element of the City Comprehensive Plan. 7 Participate in discussions with representatives of the Cottage Grove Athletic Association to define their organizationai needs and develop strategies to assist them in meeting those needs. 8. Carefully analyze the long term recreation needs of the City and determine if it would be in the City's best interest to acquire a portion or aii of the Cottage Grove Ravine Regional Park to meet those �eeds. 9. Research and participate in national and local parks and recreation programs which promote healthy lifestyles. Develop strategies to better market the values and benefits of recreation. 10. Establish policies and procedures that would allow for the operation of farmers markets in designated parks in Cottage Grove. 11. Work with staff to coordinate the preparation of a detailed facility inventory handbook that would include aerial photos, locations, park equipment, fieid dimensions, vegetation, significant land forms, and other pertinent data. 12. Study the need for the installation of protective fencing around play equipment where surrounding activities may impact the safety and well-being of children playing on play equipment. Review areas wnthin the community that would benefit from delineation fencing or other forms of markers along park boundaries. 13. Develap leisure picnic and resting areas along City trail systems. Give consideration to planting of trees adjacen4 to resting areas along Highway 61. Upgrade access points and condition of natural traiis throughout public open space properties. 14. Continue to monitor development of balifields and support facilities at Grey Cloud Elementary School and Kingston Park. 15. Promote the construction of a frisbee disc golf facility in Cottage Grove. 16. Consider and promote opportunities within existing parks for inli�e skating and skateboarding. a ' � � TO: PARKS COMMISSION MEMBERS FROM: JOHN FREDRICKSON SUBJECT: COMPREHENSIVE PLAN UPDATE DATE: MARCH 9, 1998 The Cottage Grove Planning Department is in the process of updating the City Comprehensive Plan. The Parks Commission have an opportunity to provide feedback to the Planning Commission in the areas of Park and Open Space acquisition and development. in talking with Planning Staff, it has been determined that feedback should be provided in the following areas: 1 Is there a need for an athietic complex in the City's future? If so, what criteria should be used in selecting a site and determining the facilities to include? Address issues such as size, location, access, topography, vegetation, need. 2. Is there a need for a community center? If so, what criteria should be used in selecting a site? What type of facilities to include in the center. Address issues such as size, users, location, access, need, other 3. What natural woodlands, wetlands, prairies, other areas are significant within the City and should be acquired in the future? Reference to the Natural Resource inventory. 4. Should recreation areas be deveioped adjacent to natural areas to provide both passive and active uses in community and neighborhood parks, or should passive areas be kept separate? 5. Where shouid neighborhood parks of the future be located? What criteria should be used in determining future sites? What amenities should be incl�ded in these parks? 6. Does the City need community parks to serve muitiple neighborhoods? If so what criteria should be used in determining general locations and wi�at types of uses should be planned for?