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Home My WebLink About1998-05-06 PACKET 13.A.REQUEST OF CITY CQUNCIL 6�CT IOM1I CC3UPICIL AGEt�DA MEETI�lG ITEM # DATE 5/6198 t3, �. PREPARED BY Administration Ryan Schroeder ORIGINATING DEPAF2TIUIENT STAFF AUTHOR .«..��R..�..��«.*.�<.��«��.�d��.��...�..�. COUNCIL ACTION R�QUEST Workshop to discuss 80th Street Assessments SUPPORTING DOCUtJIENTS � MEMO/LETTER: City Administrator, Ryan Schroeder, dated May 1, 1998. ❑ RESOLUTION: ❑ ORDINANCE: ❑ EIVGINEERING RECOMt�IENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADNiINISTRATORS COMMENTS __ � - �i,2ti`�GA��1 S f �I City Administrator Date @& fs d@ b f� W R 4 4 rt R rt** k* Sr rt R t rt A G$* k 4& 4 R 6#** rt f 9e & rt Y C M tr** R COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER MEMO TO: MAYOR AND CITY COUNCIL � FROM: RYAN SCHROEDER SUBJECT: 80 STREET ASSESSMENTS DATE: MAY 1, 1998 On July 16, 1997 Council accepted the feasibility study for the reconstruction of 80"' Street. On September 16, 1997 Council met with representatives of the School District regarding 80"' Street assessments. Copies of the resulting minutes are enclosed for your review. On January 7, 1998 Council discussed amendments in existing assessment policy for 1998 construction projects. It was determined that no change in residential assessment would occur at this time and that the policy for future years would be discussed this summer. On February 4, 1998 Council approved pians and spec.'s and authorized bids on the project. On Apri1 1, 1998 bids were awarded. Within both the feasibility study and the discussion of September 16 the City Engineers recommended that the School District be assessed 100% of project cost Also in the September 16 minutes it was reported that the pavement management task force had the same recommendation. The Church of St. Rita assessment in the feasibility study was calculated on a residentiat lot equivalent Residential and commercial properties were calcutated at project costs not to exceed 2% of market value. The resuit of the above is: Property Type Residential Commercial Schoois St. Rita Total Assessable frontage 6141 1800 2160 Total Assessed $115,560 269,930 300,700 11,300 $697,490 lFoot 18.82 149.96 139.21 16.38 64.63 690 10,791 The total estimated project cost is $3,247,320. The tota! project cost is currently estimated at $3,641,562. According to Minneso4� S4a4u4�s d29.099 �ubd. 3 the City is obligated 4o assess a41ea�4 26% of the project cost (failure to do so would require an election to order the improvement). As you know the project has been ordered. It has been Cauncil intent (under the statute) to provide that at least 20% of the project are assessed. Utilization of the numbers within the feasibility study results in assessments just shy of the statutory requirement. Assuming the most conservative position the total assessed must be at least $730,000. A more liberal position would ailow the City to break the project down into component parts, not all of which will be financed with debt. At the time of preparation of this memorandum I have not been able to touch base with the attomey for an opinion on the matter. Staff has informed the Schoot District that our financing scenarios included the assessment to the schools under the rationale that they would be 100% of project costs. The definition of 100% of project costs can vary quite dramatically. For instance if we divide the entire assessable frontage of the project by the entire contract costs the resulting assessments to the School District would be $771,400. If we deducted the costs of the frontage roads within the feasibility study from that number the assessment is reduced to $673,685. tf we assess only 80"' Street and street lights from the study (keeping in mind that those costs are lower than actual) the assessment drops to $354,071. Under that scenario what is not included are improvements such as landscaping, storm sewer, tra�c signal improvements, private utility work (such as undergrounding the utilities) and engineering. Councii is not obligated to make decisions on assessment policy until the actual assessment hearing this fall. However, the issue needs to be discussed given 1 j statutory requirements; 2) project cost overruns from that originaily contempiated; 3) verbal petition from the School District for reconsideration 4) issues of equity Council Action Provide direction to staff SPECIAL MEETING COTTAGE GROVE CITY COUNCI� September 16, 1997 CALL TO ORDER A special meeting of the City Councii of the City of Cottage Grove, Minnesota, was held on the 16th day of Septe,ber, 1997, at the Cottage Grove City Hall, 7516 80` Street South. Mayor Denzer called the meeting to order at 7:09 p.m. ROLL CA�L Present: Mayor John Denzer Council Member Jim Wolcott Council Member Sandy Shiely Council Member Rod Hale Council Member Cheryl Kohis Also Present: Diane Archer, Finance Director Caron Stransky, City Cierk Les Burshten, Public Works Director Kim Lindquist, Community Development Director Jerry Bourdon, City Engineer School District 833 representatives Dan Hoke and Mike Vogel addressed tne Councii regarding the amount and method of assessing the School District for the 80` Street improvements. Mike Vogei questioned the change in assessment policy. He commented that previously the School District was informed that they would be assessed on an equivalent lot size basis. The feasibility study suggests assessing the actual cost of the roadway section bordering the schaol property. Vogel questioned why the proposed assessment for Crestview wouid be caiculated differently than the formula previously used for the Hillside property when traffic volumes are similar? How and why was the assessment policy changed? Did the 80` Street Project Advisory Committee discuss the new assessment policy? Engineer Bourdon explained that Hiliside School is situated in a residential neighborhood and does not have the extreme amount of traffic as generated by Crestview and Park High student traffic. He suggested that the City and School District continue discussion of this matter. A finai decision by the Council on the assessment method will need to be made at the assessment hearing. This wiil not occur until the actual cost of the improvements have been determined. Special Meeting 9l16/97 Page 2 Council Member Hale asked how other communities assess School Districts for similar types of improvements. Council Member Wolcott spoke about spending $150,000 for traffic signals to serve mainly school property. He asked the School District representatives for their thoughts on realigning Ideal and connecting it to Hyde Ave, or changing the schooi start time to 8:00 a.m. He felt changing the time wouid aileviate traffic concerns and perhaps the signal light wouid not be needed. Hoke commented that the School Board was not in favor of this alternative. It would not be feasible to move the tennis courts in order to expand the parking lot. Abby Grenfell commented that the Pavement Management Task Force had nothing to do with the 80' Street project. Their only involvement was on discussion of the assessment policy. It was their recommendation that the School District pay 100% of the actuai construction cost due the arnount of traffic generated by the two schools. Councii then proceeded to review the PAC and staff recommendations on the 80` Street improvements project. Hwv. 61 to East Point Douglas Road Council agreed with Staff's recommendation to maintain two right turn lane access points af the Dairy Queen and Rapid Oil and install a right turn lane for both businesses. Heminqwav Council reviewed the creation of a four-way signalized intersection at south Hemingway and the southern access to tt�e City Flall police entrance. The option of placing the signalized system at north Hemingway was aiso discussed. Staff was directed to review both options in greater detaii and to provide a report and recommendation to Council prior to completion of the construction plans and specifications. Council agreed with the recommendation to ciose the southern entrance to City Hall, along north Hemingway and the 80` Street entrance to the strip mali at 7584 80` Street South. Frontaqe Roads Councii directed staff to widen the frontage roads from 20 feet to 22 feet wide for two-way traffic and to reduce the width of the median adjacent to the frontage Speciai Meeting 9/16/97 Page 3 road from 15 to 13 feet. The plans should also increase the width of the frontage road, east of Ideai Avenue, for two-way traffic and adjust the southern two medians accordingly. Hinton Avenue Upon review, Council consensus was to install rumpie strips on Hinton Avenue, north of 80` Street and a traffic barrier along south 80` Street in front of 7755/7763 80"' Street. Nyde,and ideal Avenues Council discussed the PAC recommendation to create a four-way signalized system at Hyde Avenue and an alternative to connect the north Ieg of Ideai Avenue with Hyde Avenue by extending Ideal through a portion of the high schooi parking lot. Council also discussed staff's recommendation to consider opening up Ideal Avenue, south of 80` Street. Consensus was to accept the design proposed by the PAC and not open Ideal Ave., south of 80` Street. Landscapinq(Sidewalks/Street Liqhtinq Kim Lindquist reviewed the landscaping budget and the preliminary landscaping design plans. Council agreed to installation of landscaping in the center median. Consideration should be given to future maintenance, snow removai and cost. Council concurred with the PAC recommendation to install a sidewalk or pathway on the north and south side of 80` Street between approximately 79` Streef and Isieton Ave., and on the north side of 80` Street between ivystone Ave., and Jamaica Ave. Council agreed to bid as an alternative decorative "aesthetically pleasing" street lighting. Council Member Hale asked staff for a copy of Kevin Frazell's letter to the School District referred to earlier in the meeting. He asked for additionai information on the amount assessed for improvements to Hiliside and Armstrong schools, and whether they assessed based on equivalent lot size or 2% of market value. In order to determine traffic volumes, Kim Lindquist suggested obtaining traffic counts at Crestview and Park High SchooL Special Meeting 9/16/97 Page 4 Councii Member Shiely expressed an interest in receiving copies of minutes, either City Council or Pavement Management Task Force, relative to discussion of assessment policies. She also asked staff to obtain a copy of the Woodbury Pavement Management Assessment Policy specifically addressing school and commercial (business) property. Council Member Kohls asked staff to have overheads of the Final PAC recommendation available to view at the Pubiic Improvement Hearing. MOTION WOLCOTf, SECONDED BY HALE, TO ADJOURN TNE SPECIAL MEETING AT 9:22 P.M. MOTION CARRIED. 5-0. Respectfully submitted, C �/�ti74.%��/ �tiLCticd�-�� Caron M. Stransky City Cierk CMC