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Home My WebLink About1998-05-20 PACKET 04.A.II.REQUEST OF CITY COURICIL ACTIC?N COUNCIL AGENDA CVIEETIIVG ITEM # DATE 05/20/98 ��,�,�°, PREPARED �Y: Recreation Jahn Fredrickson OE�6GItJR1"BNG [7�1'AR7MERT STAFF AUTP-IOR �«�.<.�..�...¢��.�.��.�.��*.<��...<..��. COUNCIL ACTION REQUEST: Accept and place on flle the April 13, 1998 minutes of the Parks, Recreation and Natural Resources Commission. SUPPORTING DOCUMENTS ❑ MEMO/LETI'ER: ❑ RESOLUTION: ❑ ORDINANGE: ❑ ENGINEERING RECOMNIENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Minutes Attached I•� �, � � City Rdministrator Date f 4 rt b * * k * # * * 9 S � * S * * * * * 4 # yp 0 * * * * * * 9 # 8 w` R * * * * * :F A� yr�! ¢ * A COUNCIL ACTIOfV TAKEN: ❑ APPROVED ❑��vEp ❑ orH�R City of Cottage Grove Parks, Recreation & Natural Resources Commission Aprii 13, 1998 Pursuant to due cali and notice thereof, a regular meeting of the Parks, Recreation, and Natural Resources Commission was duly held at City Hall 80th Street South, Cottage Grove, Minnesota, on the 13th day of April 1998. The meeting was called to order at 7:00 p.m. by Chair Terry Miller. MEMBERS PRESENT: MEMBERS ABSENT: OTHERS PRESENT: Jon Cheney, Frank Star, Terry Miller, Diane Fredrickson Randail Briese, Craig Kostelecky, Stephanie Wiegand Staff Representative, John Fredrickson �AFPROVAL OF MlNUTES Minutes of the March 9, 1998 meeting were approved as mailed. •COUNCIL ACTION � r� Adopted palicy for priority use of public facilities. Adopted policy for park rental and athietic field rentals. Accepted CityVision 21 Task Force final report. Adopted ordinance prohibiting possession or consumption of alcohoi in City parks. Adopted resolution accepting donation from Coca Cola for River paks Golf Course in the amount of $1,500 over next three years. Accepted the 1998 Parks Commission goals and objectives. Authorized bid award to Parson's Electric for the purchase of new and retrofit of existing interior and e�erior lighting for the Ice Arena for $6,880. Held a workshop regarding pianned improvements to the Cottage Grove Ice Arena. Tabled discussion on 1998 Park Trust Fund improvements. �.'�?EPORTSe� A. WEED AND SEED UPDATE Staff informed the Cammission that the Parks and Recreation Department will be receiving $5,100 as part of a$74,404 grant issued by the Attamey General's office. Parks Commission Minutes April 13, 1998 Funds will be used for staffing of Recreation Programs and fees for recreational equipment. The Commission questioned when the program will start, what type of programs will be included, and when will the programs be offered. Staff informed the Commission that he would put together some information on the programs and present that information to the Commission. A. PARK TRUST FUND PROJECT UPDATE 2 Staff shared with the Commission a memorandum presented to and reviewed by the City Council calling for the upgrading of a number of parks in the City through the use of Park Trust Fund dollars. He indicated that the only two items not approved were the installation of an overtlow parlcing lot at Lamar Fields in the amount of $16,000 and the delay of authorizing the purchase and instailation of a Fristiee Disc Golf Facility at Oakwood Park. Staff further stated that the Council supported the effort for the Frisbee Disc Golf, but would like to see the $5,000 matching grant from the Minnesota Recreation and Park Association prior to undertaking this project. C. ICE ARENA IMPROVEMENTS UPDATE Staff presented a general overview of the study that was recently undertaken to look at the feasibility of converting the Studio Rink into a fuli-size rink. It was noted that in order to expand the Studio Rink to a full-size rink, revenue bonds wouid have to be sold with the u�derstanding that sufficient revenues would be generated to offset the debt payment and interest. It appeared likely that insufficient revenues wouid be generated to offset the debt service payments and operating costs. Therefore, the Studio Rink will be repaired and maintained at the current size. Staff further indicated that the improvement wili be funded through the use of Park Trust Fund dollars. It would then be paid back over a seven year period through increased revenues at the arena as a result of a fee increase proposed for implementation in June of 1998. Staff also indicated that pians, specifications and authorization to proceed with improvements to the Studio Rink wil! be presented to the Council at the April 15"' meeting. D. VOLUNTEER RECOGNITION DINNER Terry Miller encouraged members of the Parks Commission to make plans to attend the Annuai Volunteer Recognition Dinner scheduled for Thursday, April 30"' at the New Moon Restaurant. E. JOINT MEETING WITH THE RTHLETIC ,4$SOCIATION Staff indicated that a tentative date of Saturday, Aprii 25"' has been set to meet with the representatives of the Cottage Grove Athletic Association to discuss issues that affect the City Parks and Recreation Department and the Association. The Commission expressed interest in beginning at 9:00 and wrapping up before noon. Parks Commission Minutes April 13, 1998 Staff indicated that he would finalize the plan writh representatives of the Association and send out a notice. F. EARTH DAY CITY PARK CLEAN-UP Staff informed the Commission that letters have been sent to various clubs and organizations in the community soliciting their support and participation in a Citywide parks ciean-up on Saturday, Apri125"'. This clean-up effort is part of Earth Week with promotion and participation coming through a joint effort with the Minnesota Recreation and Parks Association and WCCO Radio. It was agreed that the Parks Commission would make an effort to clean the Grey Cloud Boat Launch site which they adopted. Thi�. is scheduled immediately following the CGAA meeting on the 25` G. DNR INTEREST IN PURCHASE OF ASHLAND PROPERTY Staff reviewed with the Commission a sketch plan highlighting the property to be acquired by the Department of Natural Resources from Ashland Company. The Gommission supported the efforts to preserve this unique prairie area within the City. Staff informed the Commission he would report back whether or not funds from the State Legislature during the last legislative session were approved for the purchase of this land. H. NATIONAL GUARD ARMORY — CONDITIONAL USE PERMIT The Commission reviewed the Conditional Use Permit application submitted by the National Guard Armory requesting permission to rezone the property to aliow for community events, teen dances and other community functions. Staff stated that the Pianning Cornmission has supported the approval of the Conditional Use Permit and this issue will be presented to the City Council for their consideration and approval. GOLDEN EGG HUNT — SPRING CELEBRATION Staff indicated that last week a Golden Egg Hunt was coordinated for elementary children similar to the Medaliion Treasure Hunt offered each winter for junior and senior high schoo� kids. He also indicated that there was a special event Friday aftemoon at the Armory for elementary age children and their families. Approximately 140 participated in the event. Ghair Miller congratulated Diane Evans and Jason West in their efforts to promote family recreation opportunities in Cottage Grove. J. HAMLET TRAIL UPDATE Staff stated that a settiement has been reached with the property owner that abuts the Hamlet Park pathway end the segment located behind that properiy wiil be paved within the next several months, pending City Council approval. The Commission expressed their satisfaction with the City's ability to successfully negatiate the Parks Commission Minutes April 13, 1998 � compietion of this traii project and indicated that, based on their experience, the trail is receiving significant use by persons of all ages. K. ARBOR MEADOWS PARK Staff presented a master pian layout of facilities that are, or will be, instailed in the park this summer, particulariy the placement of the backstops, pathway system and picnic area. (Attachment A) UNFINISHE BUS NESS A. KINGSTON PARK PLANTING — SATURDAY MAY 2" Staff reminded the Commission that last fall Randall Briese and John Fredrickson met with Gordon Bailey, Jr. to discuss the possibility of the donation of plant materiais to be placed around the tennis courts and picnic pavilion at Kingston Park. Mr. Bailey agreed to donate the materials to the City. Staff has scheduled Saturday, May 2" to plant those materials. Contact has been made with the Cottage Grove Lions Ciub to solicit their participation in the planting effort. Staff further indicated that Teen/Action has agreed to assist at the planting as well. Staff requested participation from the Parks Commission if their schedules permitted. The planting wili take piace Saturday morning at 9:00 a.m. NEW BUSINESS �.�... A. ARMSTRONG SCHOOL PROPERTY RENOVATIONS Staff presented to the Commission plans by the School District to construct a new parking area and relocation of existing play equipment and the general skating rink located at that facility. COMMISSION t COMMITTEE MINUTES None. M15CELLANEOUS A. GREY CLOUD ELEMENTARY FIELD USE Commissioner Miller indicated that he had obseroed teams practicing on the Grey Cioud Elementary Schooi fieids which were recentiy reseeded. Sfaff indicated he Parks Commission Minutes April 13, 1998 wouid look into posting "no fieid use" signs at the facility to aliow the turt to get re- es4ablished. B. PARKING LOT LIGHT AT KINGSTON PARK 5 Commissioner Cheney indicated that the pa�{cing fot light appears to be malfunctioning at Kingston and should be looked into. Staff indicated the manner would be addressed. C. PARK PROPERTY ENCROACHMENT AND UNLAWFUL USE OF PARK AND OPEN SPACE PROPERTIES Commissioner Miller questioned whether or not an inventory of park and open space areas would be taking piace soon to inform residents of the fact that they are not permitted to use park and open space areas for personal use without authorized permission from the City. Staff indicated that as time permits, efforts wiil be made to contact those violators. Staff further suggested that if anyone witnesses activities on park and open space properties, to inform the City so that the residents can be contacted in a timely manner. ADJOURNMENT The meeting was adjourned at 8:15 p.m. The Commission then went into a workshop session to discuss the updating of the Park and Open Space element of the City's Comprehensive Plan. m m y mp � A � = D �� a� c�oc��° � � � b n O C� n r� D O Z Om � 99 � r m O C � m Z ti pc� � c� c� � G� O CJ Q O C.7 5 v � K � O O � � � A < O �D � Q r � Q � � r p0 0 , � D �. � �.- D G) O m y � � D N m m T r mC r tn Op T � � D r r r. 5c n n m N N D �D W �O � � O pt � `rn =v np z� � m / �n �