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Home My WebLink About1998-05-20 PACKET 04.D.REC2UEST OF GITY COUNCIL ACTIdN COUPdCIL AGENDA MEETING ITEfVi # DATE 5-20-98 __�_�, PREPARED BY: Public Safety Jim dCinsey �RIG6f�ATING DEPARTMEtST STAFF AUTHdR W� a��+ e� c x�:a ��:t :� e� a w c x x,r < r: w c� s �e s.� m e a n�� r� x+ x x,r a�.t x COUNCIL ACTION REQUEST Authorize issuance of an Outdoor Event Permit to Mr. Kevin Raun in conjunction with the Great Grove Get Together for Saturday, June 13th, 1998 for the following events to be held at Kingstan Park - Car Show, Craft Show, Faot Races and Food Concessions, conditioned on compliance with the recommendations established by the Public Safety, Health and Welfare Commission and waive the $250.00 permit fee. Authorize issuance of an Outdoor Event Permif to M1Ar. Kevin Raun in conjunction with the Great Grove Get Togther for Sunday, June 14th, 1998 for a Garden Tractor Puli event to be held at the VFW Red Barn conditioned on compliance with the recommendations established by the Pubiic Safety, Health and Welfare Commission and waive the $250.00 permit fee. ADVISORY COMMISSION ACTION DATE REVIEWED APPROVED DENIED � PUBLIC SAFETY 5-12-98 � � ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS � MEMO/LETfER: Memo from Jim Kinsey dated May 13, 1998 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATIOiV: ❑ OTHER: ADiVIIM1lISTRATORS COMME(VTS 7 � f "` j . i#y Administratar Date ��,<.�.�.��.��..��«��«��.��.>.��«�.�. ca��ci� �cr�ora �r�K�r�: ❑ ��p�av�o ❑ ��a�� ❑ o�HER � � �• To: City Administrator Ryan Schroeder � From: Acting Director of Public Safety James E. Kinse�j�� Date: May 13, 1998 � Re: OUTDOOR EVENT APPLICATION — GREAT GROVE GET TOGETHER INTRODUCTION Mr. Kevin Raun, on behalf of the Great Grove Get Together, has made application for a permit to conduct an outdoor event on Saturday, June 13 1998, to be conducted at Kingston Park and on Sunday, June 14 1998 at the VFW Red Barn. BACKGROUND The Cottage Grove City Ordinance has been amended to transfer the review of such permit appiications from the Department of Community Development to the Department of Pubiic Safety. DISCUSSION In accordance with the requirements of Cottage Grove Ordinance 607, the Public Safety, Health and Welfare Commission reviewed the application for this event submitted by Mr. Kevin Raun, at their May 12�' meeting and unanimously recommended the following conditions for the conduct of this event. Car Show — Kingston Paric Hours of operation: 9:00 A.M. to 3:00 P.M. Parking - The parking design must ensure for emergency access Ianes in all areas Display of vehicies — No vehicle may be displayed on an elevation higher than three feet off the ground. -- ► :• _ �►� •i . • Page t Food — Kingston Park Hours of operation: 9:00 A.M. to 9:00 P.M. Licensing Requirements - All vendors providing food service must nave current licenses, and comply with all Minnesota and Washington County Department of Health regulations See GENERAL CONDITIONS Craft Show — Kingston Park Hours of operation — 9:00 A.M. to 5:00 P.M. See GENERAL CONDITIONS Foot Races — Start and end at Kingston Park Kids Fun Run — 9:00 a.m. 2 mile course — 8:00 a.m 5 mile course — 8:45 a.m. Garden Tractor Pull — Sunday June 94, 1998 at Cottage Grove VFW Hours of operation: 10:0� A.M. to 6:00 P.M. Alcoholic beverages Alcoholic beverages may not be possessed or consumed outdoors during the event except in fenced area contiguous with the building. See GENERAL CONDITIONS GENERAL CONDITIONS Trash and debris — Applicant shall provide adequate trash and debris containers within all areas of the event and shall be clearly marked. Trash and debris in ali areas of event held property shall be periodically picked up during the event and by 12:00 noon tne next day, including the removal of all temporary trash dumpsters. Policing — Adequate policing as determined by the Director of Public Safety shall be provided to maintain order. Any costs incurred for the police enforcement required for the event shall be the responsibility of the applicant. Emergency lanes — The applicant is responsible for maintaining ail fire and emergency lanes located within the event held property. These fire and emergency lanes shall be designated by the Public Safety Department. Tents —All tents used shail meet the requirements listed in the Uniform Fire Code. Proof of the fire retardancy treatment for ali tents must be provided for inspection. • Page 2 Inspection — The applicant shall contact the Director of Public Safety during City Hall business hours to schedule ail required inspections. One week prior to the event, the applicant shall submit a schedule and site plan detailing the dates and times to set up (e.g. fence installation, temporary staging, tables, name(s) and telephone number(s) of people in charge of the event, etc.), removal and cieanup operations. These inspections must be completed prior to the opening of the event. Glass containers — No giass containers shall be used, displayed, or allowed in the event or perimeter parking lots. Electrical — All necessary electrical permits shall be the responsibility of the electrical contractor. All electrical connections shall be inspected as required by the State Electrical Code. Fire Lanes — Marked fire lanes shall be kept open around the event area. Noise — All events must conform to the criteria concerning noise set forth in Section 28.51.1 of the Zoning Ordinance. Traffic — Appiicant shali designate and maintain adequate egress and ingress entrances on streets adjacent to event heid property to prevent traffic from stacking on adjacent roadways and property. Stage/Grandstand — Applicant must submit prior to the installation of any stage/grandstand detailed structural and positioning plans to the Director of Public Safety. Sanitary Facilities — The applicant shall provide adequate sanitary facilities which shall consist of a minimum of four (4) portable unisex toilets. Portable toilets must be emptied as necessary. Alcoholic beverages Alcoholic beverages may not be possessed or consumed during the event. RECOMMENDATION It is my recommendation that the City Council authorize the issuance of a permit. COUNCIL ACTION REQUIRED If the City Councii concurs with this recommendation, they should pass a motion authorizing the issuance of the permit to Mr. Kevin Raun, subject to the conditions outlined in this memorandum. Thanks. JEK/cce • Page 3 REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 5-20-98 PREPARED BY: Public Safety Jim Kinsey ORIGINATING DEPARTMENT STAFF AUTHOR ,.��,.�,,.��,,.�.,,��.�,�„��<.�.,.<�.��..,��,.�,. COUNCIL ACTION REQUEST Authorize issuance of an Outdoor Event Permit to Mr. Kevin Raun in conjunction with the Great Grove Get Together for Saturday, June 13th, 1998 for the following events to be held at Kingston Park - Car Show, Craft Show, Foot Races and Food Concessions, conditioned on compliance with the recommendations established by the Public Safety, Health and Welfare Commission. Authorize issuance of an Outdoor Event Permit to Mr. Kevin Raun in conjunction with the Great Grove Get Togther for Sunday, June 14th, 1998 for a Garden Tractor Pull event to be held at the VFW Red Barn conditioned on compliance with the recommendations established by the Public Safety, Health and Welfare Commission. ADVISORY COMMISSIQN ACTION �� ' ' ■ �� ---• � • ; �1 �� ■ ■ �_� � ■ SUPPORTING DOCUMENTS � MEMO/LETTER: Memo from Jim Kinsey dated May 13, 1998 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS City Administrator Date „��,.>��«.,,..,,.��.<<.,.,.�.��,�,.,,><..,��,� COUNCII ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER