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Home My WebLink About1998-05-20 PACKET 07.B.REC�uEST oF coTY couNCiL acTio� couNCi� a�ENDa �EE�ro�� c�r�nn # DATE 5/20/98 �., . PREPARED BY: Public Works John Fredrickson A ORIGINATfNG DEPARTMENT STAFF AUTHOR .�..�>�...�*,.<.��..�..��..�,t.��.��..<,�.<�� COUNCIL ACTION REQUEST Authorize purchase of 11' rotary motor for the Park Maintenance Division. BUDGET IMPLICATION: $45,000.00 $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY ❑ PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICES/RIGHTS ❑ ECONOMIC DEV. AUTHORITY 0 �. ftEVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ � ❑ ❑ ❑ DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS � MEMO/LETTER: John Fredrickson 5/12/98 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMIMENDATION: ❑ LEGAL REGOMMENDATIC}N: ❑ OTHER: IG1r7iI1�lI.`Si:7ctir�17:Z+YK��i1��i1�►rE,'�I � � �� I_ ��.�'.�� City Administrator Date .>�<��,�.,.<�.�>�,�<�>��,�..��<«..��<,�«�, COURICEL ACTI(7RI TAKEIV� ❑ APPf�CJVE[7 [] DENIED C.� OTHER � - . � TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JOHN FREDRICKSON SUBJECT: PURCHASE OF 11' ROTARY MOWER DATE: MAY 12, 1998 ISSUE At the Aprii 1, 1998 City Council meeti�g, staff presented to the Council a request for approval of plans and specifications for the purchase of a new 11' rotary mower for the Park Mai�tenance Division. The Council approved the specifications and autnorized staff to solicit bids. DISCUSSION The notice of bid was officially advertised in the Washington County Bulletin. In addition, plans and specifications were mailed directiy to turf equipment representatives throughout the area. The City will be publicly opening bids at 11:00 a.m. on Monday May 20, 1998. Staff wiil be providing the Council with bid results in the Tuesday packet. ' 1•�� r ' � a TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JOHN FREDRICKSON SUBJECT: PURCHASE OF 11' ROTARY MOWER DATE: MAY 19, 1998 ISSUE On Monday, May 18, 1998, at 11:00 a.m. , sealed bids were pubiicly opened for the purchase of an 11' rotary mower for the Parks Division. Forty-five thousand ($45,000) was budgeted in the 1998 Equipment Repiacement Program for this sceduled purchase. The City received two bids and the resuits were as foilows: North Star Turf Inc. $33,957.53 �� Cushman Motor Company $33,�.80 Fleet Maintenance Division Foreman (Mark Oison) and Park Maintenance Foreman (Bonnie Schroeder) have reviewed the submittals and have determined that North Star Turf Inc.'s bid meets or exceeds specifications. Council Action Request Based on the bid results, Staff recommends the purchase of a Jacobsen HR5111, 11-foot wide, 4-wheel diesel rotary mower from North Star Turf Inc. in the bid amount of $33,957.53. This issue is being placed on the May 20, 1998 agenda tor consideration and approvai. �� 4-t�-1 GA 9: 5-t -1998 ` ' 12AM FROM COTTAGE GROVE P WKS 672 d58 6�80 g:12AM FROM CO'f GROvE P wKS 612 d58 6afi0 Proposaifor One (1) New t99811-Eoot�de 4-Wheef Diesel Rotary Mower Opening Tme: 11:00 a.m. Opening Date: Monday, May 18, 1998 Giry of Cottage Grove Public Works Oepartment 8635 W. Point Douglas Road Cottage Grove, Minnesota 55016 We, the undersigned, have examined the bid documents, and hereby agree to fumish the foliowing: Orte (1) new 199811-foot wide, 4-wheel diesel rotary mower Ransomes Model 951D, 946900 Descrip6on and Modei Cost for new 1998 11-foot wide, 4wheel diesel rotary mower: Add sales tax (6-1/2%): TOTAL COST 31,920.00 2,074.80 33,994.80 Descriptive titerature and eomplete accessory and specification lisf is induded. �� The undersigned further proposes that upon written notice of acceptance of bid, the complete unit with the spec�ed items wiil be deiivered in �days. AcCOmpanying this bid is a bidder'S bond, certified check, cash deposit, in the amount of t, 700 dollars �p_ cents, which is at least five per cerrt (5°k) of the amount of mylour bid payable to the city and the same is subject to forfeiture in the event of tlefauft on the part of tha undersigned or faiture on the part of the undersigned to execute the prescribtd contract and bond within fifteen (15) days aRer its submitta{ to me/us. it is understood that bids may not be withdraxm for a period of 30 days after the date and time set for the opening of bids. !n submitting this bid, it is understood the city retains the right to reject any and all bids, to waive irregularities and intormaiities therein and to award the contract in the best interest of the city. 5-72-1998 1:29PM FROM CCTTAGE GROVE P nK5 6'2 aba b�ae Peoposalfor One (1} New 199811-Foot�de 4-Wh�et Di�sal Ratary Mower Opening Time: 14:UU a.m. Opening Date: Manday, May 't 8, 1988 City of Cottege Grove Public Works Department 8635 W. Point Douglas Road Gottaqe Grove, Minnesota 55016 We, the undersigned, have examined the bid documents, and hereby agree to lumish the following: One (1) new 199811 •Eoot wide, 4-wheei diesel rotary mower `Jaco6se.. 1�25t�1 �wl,�..�.,\ �ctwe Descrtptlon and Model Cost ior nQw 1998 41-foot wide, 4-wheel diesel rotary mower: Add s01es tax (6-i/2%): 70TAL COST 3l �`a�5. � — a2, a�2 .53 � �3,q57. 53 .� G?� 5�,��4� .-- Descrip#ive iiterature and cornpiete accessory and specification list is indud�d. The undersigned further proposes !hat upon writt�n notice of acceptance of bid, the complete unft with the specibetl items will be delivered in 3� days, Accom anying this bid is a bidder's bond, cert�ed check, cash deposit, in the amount of �' o dollars cents, which is at !east five per cer3t (5°h) of the amount of mylour bid payable to the city and the same is subject to forfefture in the event of default on the part of the undersigned or ta�ilure on the part o4 the undersigned to execute the prescriM�r! r.nn4ract and bond within fifteen (15) days after its submRtai to me/us. it is understood that bids may not be withdrawn for a period of 30 days aRer the date arrd time set for the opening of bitls. In submitting this bid, it is understaod the ciry retains the right to reject any and all bids, 40 waive irreguiarities and iniormalicies therein and to awa:d the cantract in the best inte2sY of the city.