HomeMy WebLinkAbout1998-06-03 MINUTES��
�
FINAL AGENDA
COTTAGE GROVE CITY COUNCIL
JUNE 3, 1998
WORKSHOP SESSION
6:50 P.M.
�
OPEN FORUM - 7:15 P.M.
•
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Residents wishing to address the Council are asked to sign-in using the log sheet located on
the tab/e in the back of the Council Chambers prior to Open Forum. Residents are a/so
encouraged to limit their remarks to 3 minutes.
REGULAR MEETING - 7:30 P.M.
CALL TO ORDER — Mayor
ROLL CALL — City Clerk
1.
2.
Presentation by Auditors - Financial Statement and Management Letter.
ADOPTION OF AGENDA
PRESENTATIONS
A. Proclaim the Week of June 21-27, 1998, as Amateur Radio Week.
3. APPROVAL OF MINUTES
Regular City Council Meeting of May 6, 1998.
Regular City Council Meeting of May 20, 1998.
4. CONSENT CALENDAR
A. Accept and Place on file the following Minutes:
i. Economic Development Authority meeting of April 14, 1998.
B. Appoint Julie Tuthill to Regular Part-Time Status effective June 2, 1998.
C. Approve Retainer Agreement for Civil Services.
D. Appoint Judy Ryan, Public Safety Department, to Regular, Part-Time Status
as Secretary 1.
E. Approve Single Occasion Gambling Permit, Second Chance for
Life Foundation to Conduct a Raffle on June 14, 1998.
Regular City Council Meeting - 6/3/98
Page 2
;� F. Approve Single Occasion Gambling Permit, Church of St. Rita to Conduct
Bingo, Raffle and Pulltabs on September 19 and 20, 1998.
G. Approve Purchase of Night Vision Equipment for Public Safety Department.
H. Approve Spring Boulevard Tree Planting.
I. Ap�rove Change Order No. 1 in the amount of $6,522.11 to Tower Asphault,
80 Street Reconstruction Project.
5. RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None
6. PUBLIC HEARINGS
A. Adopt Resolution Authorizing Application for the Minnesota Investment Fund for
Renewal by Andersen.
B. Authorize Issuance of an Off Sale Intoxicating Liquor License to Cherokee
Liquors, Inc., dba Cottage Grove Liquors.
C. Adopt Resolution Modifying Development District No. 1.
7. BID AWARDS - None
8. UNFINISHED AND NEW BUSINESS
A. Approve Purchase Agreement with Glendennings for Renewal by Andersen
Site.
B. Approve Development Agreement for Renewal by Andersen Project.
D. Adopt Resolution Approving Plans and Specifications and Ordering Bids for the
Industrial Park Infrastructure for Renewal by Andersen Project.
E. Direct Staff to Send a Letter to the Watershed Board Explaining City's Position
on the Role of the District in Permitting of Projects.
9. RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS -
None
10. COUNCIL COMMENTS AND REQUESTS
11. PAY BILLS
A. Approve Payment of Check Numbers 102767 to 102969 in the Amount of
$301,271.03.
12. WORKSHOP SESSION — OPEN TO PUBLIC
A. Consider Penalties or Revocation of Liquor License for Majestic Ballroom.
B. Presentation by Washington County on the Hadley Avenue Project.
13. WORKSHOP SESSION — CLOSED TO PUBLIC - None
w ADJOURNMENT
SPECIAL MEETING
COTTAGE GROVE CITY COUNCIL
JUNE 3, 1998
•
CALL TO ORDER
The City Council of the City of Cottage Grove, Washington County, Minnesota held a
special meeting on Wednesday, June 3, 1998, at the Cottage Grove City Hall, 7516 80tn
Street South. Mayor Denzer called the meeting to order at 6:30 p.m.
CALL TO ORDER
Present: Mayor John Denzer
Council Members Rod Hale
Council Members Jim Wolcott
Council Members Sandy Shiely
Absent: Council Member Kohls
Staff Present: Ryan R. Schroeder, City Administrator
Liz Johnson, Finance Director
Karen Matthees, Deputy City Clerk
Mayor Denzer presided over the meeting.
Mr. Dave Mol, HLB Tautges Redpath, LTD, gave a brief presentation to Council
regarding the audit report on the General Purpose Financial Statements, State Legal
Compliance Report and Report on Internal Control. The audit was favorable for the
General Purpose Financial Statements and State Legal Compliance Report. The only
reportable condition found in the Report on Internal Control is Segregation of Duties,
however, the reportable condition is not a material weakness.
Special meeting adjourned at 7:09 p.m.
Respectfully submitted,
�
Karen Matthees
Administrative Secretary
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REGULAR MEETING
COTTAGE GROVE CITY COUNCIL
� June 3, 1998
OPEN FORUM — 7:15 p.m.
Open Forum provides persons an opportunity to inform the Council of a problem or to
request information related to City business that has not been scheduled for Council
action and does not appear on the Agenda. Mayor Denzer encouraged persons to limit
their remarks to three (3) minutes per issue.
Present: Mayor John Denzer
Council Member Jim Wolcott
Council Member Sandy Shiely
Council Member Rod Hale
Absent: Council Member Cheryl Kohls
Also Present: Ryan Schroeder, City Administrator
Karen S. Matthees, Administrative Secretary
Michelle Wolfe, Assistant City Administrator
Liz Johnson, Finance Director
Jim Kinsey, Acting Police Chief
� Les Burshten, Public Works Director
Jerry Bourdon, City Engineer, BRAA
Bob Long, City Attorney, Kennedy and Graven
There being no one wishing to address the Council, Open Forum was closed.
At 7:29 p.m., the Council adjourned to the regular meeting.
CALL TO ORDER
The City Council of the City of Cottage Grove, Washington County, Minnesota held a
regular meeting on Wednesday, June 3, 1998, at the Cottage Grove City Hall, 7516 80tn
Street South. Mayor Denzer called the meeting to order at 7:30 p.m.
ROLL CALL
Present: Mayor John Denzer
Council Member Jim Wolcott
Council Member Sandy Shiely
Council Member Rod Hale
Absent: Council Member Cheryl Kohls
� Staff Present: Ryan Schroeder, City Administrator
Karen Matthees, Deputy City Clerk
Liz Johnson, Finance Director
REGULAR MEETING — 6/3/98
Cottage Grove City Council
• Kirstin Barsness, Economic Development Director
Kim Lindquist, Community Development Director
Michelle Wolfe, Assistant City Administrator
Jerry Bourdon, City Engineer, BRAA
Bob Long, City Attorney, Kennedy & Graven
Jim Kinsey, Acting Police Chief
Les Burshten, Public Works Director
Mayor Denzer presided over the meeting.
ADOPTION OF AGENDA
Page 2
MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE FINAL AGENDA.
MOTION CARRIED. 4-0.
PRESENTATIONS
Mayor Denzer read aloud a proclamation declaring the week of June 21-27, 1998, as
Amateur Radio Week. Mayor Denzer thanked the amateur radio operators for their help
in emergency situations.
• APPROVAL OF MINUTES
Council Member Shiely noted that under Council Comments and Requests in the
minutes of May 20, she, not Mayor Denzer, requested that a workshop session be held
to look into the open space acquisition grant as it related to preservation of open space
or a community center.
That correction being noted, the minutes of the May 6 and May 20 regular City Council
meetings were accepted.
CONSENT CALENDAR
Council pulled item G, Aqprove Purchase of Night Vision Equipment for the Public
Safety Department, for discussion only.
MOTION BY HALE, SECONDED BY WOLCOTT, TO:
A. ACCEPT THE MINUTES OF THE ECONOMIC DEVELOPMENT AUTHORITY
MEETING OF APRIL 14, 1998.
B. APPOINT JULIE TUTHILL TO REGULAR PART-TIME STATUS AS SECRETARY II
IN THE FIRE DEPARTMENT, EFFECTIVE JUNE 2, 1998.
• C. APPROVE RETAINER AGREEMENT FOR CIVIL SERVICES BETWEEN THE CITY
OF COTTAGE GROVE AND KENNEDY AND GRAVEN THROUGH DECEMBER
31, 1999.
REGULAR MEETING — 6/3/98
Cottage Grove City Council
�
Page 3
D. APPOINT JUDY RYAN TO REGULAR PART-TIME STATUS AS SECRETARY I IN
THE PUBLIC SAFETY DEPARTMENT EFFECTIVE MAY 22, 1998.
E. APPROVE THE SINGLE-OCCASION GAMBLING PERMIT APPLICATION OF
CALVIN C. STOLL, ON BEHALF OF THE SECOND CHANCE FOR LIFE
FOUNDATION, TO CONDUCT A RAFFLE ON JUNE 14, 1998, AT THE MAJESTIC
BALLROOM, 9165 W. POINT DOUGLAS ROAD.
F. APPROVE THE SINGLE-OCCASION GAMBLING PERMIT APPLICATION OF
CHURCH OF ST. RITA TO CONDUCT A RAFFLE, BINGO AND PULL-TABS ON
SEPTEMBER 19 AND 20 AT 8694 80 STREET SOUTH.
G. AUTHORIZE PURCHASE OF NIGHT VISION EQUIPMENT FOR
INVESTIGATIONS AND PATROL FROM BLUE LINE LAW ENFORCEMENT GEAR
FOR $10,715.47.
H. AUTHORIZE PURCHASE OF TREES FOR SPRING BOULEVARD TREE
PLANTING FROM MIDWEST LANDSCAPES FOR $16,525.97.
I. APPROVE CHANGE ORDER NO. 1 IN THE AMOUNT OF $6,522 TO TOWER
• ASPHALT, INC., FOR THE 80 STREET RECONSTRUCTION PROJECT.
MOTION CARRIED. 4-0.
RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES - None
PUBLIC HEARING
Adopt Resolution Authorizing A�plication for the Minnesota Investment Fund for
Renewal by Andersen
Mayor Denzer announced the purpose of the hearing was to consider adoption of a
resolution authorizing application for the Minnesota Investment Fund for Renewal by
Andersen.
Economic Development Director Kirstin Barsness reported that the legal notice of
hearing was in order and published in accordance to applicable law.
Mayor Denzer opened the public hearing to those wishing to be heard. There being no
comments, Mayor Denzer closed the public hearing.
MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION 98-82,
� A RESOLUTION AUTHORIZING APPLICATION FOR THE MINNESOTA
INVESTMENT FUND FOR RENEWAL BY ANDERSEN. MOTION CARRIED.
.�
REGULAR MEETING — 6i3i98
Cottage Grove City Council
Page 4
• Authorize issuance of an "Off Sale" Intoxicatin� uor License to Cherokee Liauors,
Inc., dba Cottage Grove Liquors
Mayor Denzer announced the purpose of the Public Hearing was to consider the
issuance of an "Off-Sale" Intoxicating Liquor License to Cherokee Liquors, Inc., d.b.a.
Cottage Grove Liquors, upon compliance with (1) the Off Sale license be issued only
upon surrender of the existing license issued to David L. Wrolstad; and (2) new license
shall terminate upon the opening of the new G-Will Liquor establishment.
Administrative Secretary Karen Matthees reported that the legal notice of hearing was in
order and published in accordance to applicable law.
Mayor Denzer opened the public hearing to those wishing to be heard. There being no
comments, Mayor Denzer closed the public hearing.
City Attorney Long announced he received a telephone call prior to the meeting from a
representative of MGM Liquor Warehouse. The caller cited Minnesota Statute
340A.412, sub. 4(a)(5) which states, in part, that a liquor license cannot be issued to an
establishment within 1,000 feet of a state hospital, training school, reformatory, prison or
other institution under the supervision or control, in whole or in part, of the
Commissioner of Human Services or Commissioner of Corrections. The caller raised
• the issue that the G-Will Liquor would be within 1,000 feet of the Washington County
Court House and that there are some programs housed within the Court House that are
under the jurisdiction of the Commissioner of Human Services. Attorney Long noted the
City has not had an opportunity to interpret the Statute and asked the Council to
continue the public hearing until the situation was investigated.
Council Member Hale noted that Cherokee Liquor would operate in the existing Cottage
Grove Liquor space and there has been a liquor license issued to that space for the last
20+ years.
Long noted that if a license was in existence prior to the statute being passed, that
licensee would be "grandfathered" in.
Bill Munson, Owner/Operator of Shopping Center, stated construction is half-complete
and if there was a problem, he needed to know now.
Joe Nemo, representing Cherokee Liquors, informed the Council that Cherokee Liquors
plans to be in operation for approximately 90 days at the Cottage Grove Liquor location.
Nemo asked City Attorney Long to relay what types of activities were taking place within
CourtHouse.
Long noted that based upon the information received, a WIC Program is located within
. the building.
MOTION BY WOLCOTT, SECONDED BY SHIELY, TO CONTINUE THE PUBLIC
HEARING TO CONSIDER THE ISSUANCE OF AN OFF SALE LIQUOR LICENSE TO
REGULAR MEETING — 6/3/98
Cottage Grove City Council
Page 5
• CHEROKEE LIQUORS, INC., TO TUESDAY, JUNE 9, 1998, AT 8:00 A.M. MOTION
CARRIED. 4-0.
Ado�t Resolution Modifying Development District No. 1
Mayor Denzer announced the purpose of the Public Hearing was to consider adopting a
resolution adopting the modification to the development district program for
Development District No. 1: establishing within Development District No. 1 Tax
Increment Financing District 1-9, and adopting the related Tax Increment Financing
Plan therefor.
Economic Development Director Barsness reported that the legal notice of hearing was
in order and published in accordance to applicable law.
Mayor Denzer opened the public hearing to those wishing to be heard.
The Council accepted for the record a letter from Washington County with their
comments concerning the Tax Increment District.
There being no further comments, Mayor Denzer closed the public hearing.
• MOTION BY WOLCOTT, SECONDED BY SHIELY, TO ADOPT RESOLUTION 98-83,
A RESOLUTION ADOPTING THE MODIFICATION TO THE DEVELOPMENT
PROGRAM FOR DEVELOPMENT DISTRICT NO. 1; ESTABLISHING WITH THE
DEVELOPMENT DISTRICT NO. 1 TAX INCREMENT FINANCING DISTRICT NO. 1-
09, AND ADOPTING THE RELATED TAX INCREMENT FINANCING PLAN
THEREFOR. MOTION CARRIED. 4-0.
BID AWARD - None
UNFINISHED AND NEW BUSINESS
�prove Purchase Agreement with Glendennings for Renewal by Andersen Site
MOTION BY SHIELY, SECONDED BY WOLCOTT, TO APPROVE THE PURCHASE
AGREEMENT WITH GLENDENNING'S CONTINGENT UPON FINAL REVIEW AND
APPROVAL BY THE CITY ATTORNEY MOTION CARRIED. 4-0.
Approve Development Aareement for Renewal by Andersen Project.
MOTION BY WOLCOTT, SECONDED BY HALE, TO APPROVE THE DEVELOPMENT
AGREEMENT FOR RENEWAL BY ANDERSEN PROJECT AND AUTHORIZE STAFF
AND CONSULTANTS TO TAKE NECESSARY STEPS TO ACCOMPLISH ITS
• EXECUTION.
Bill Buth, 6340 Lamar Avenue, a member of the EDA, commented that Economic
Development Director Barsness should receive credit for the Renewal by Andersen
REGULAR MEETING — 6/3/98
Cottage Grove City Council
Page 6
• Project. Ms. Barsness is highly respected by the City of St. Paul and the MEDP and
deserves to be recognized for this project.
Mayor Denzer and Council extended their thanks to Kirstin for her part in securing the
Renewal by Andersen Project.
UPON VOTE BEING TAKEN, MOTION CARRIED. 4-0.
Adopt Resolution A�proving Plans and Specifications and Ordering Bids for the
Industrial Park Infrastructure for Renewal b�Andersen Project.
MOTION BY HALE, SECONDED BY WOLCOTT, TO ADOPT RESOLUTION 98-84, A
RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING BIDS
FOR THE INDUSTRIAL PARK INFRASTRUCTURE FOR RENEWAL BY ANDERSEN
PROJECT.
Council Member Hale asked whether the City would be working with the Metropolitan
Council for assistance in financing improvements on 100 Street and Jamaica Avenue.
Administrator Schroeder stated the City's obligation under the Development Agreement
was to improve 100 Street prior to the end of the year 2000. The Metropolitan Council
• Environmental Services and Board have, in concept, approved a cost sharing of
approximately one-third on 100�' Street and Jamaica Avenue improvements.
UPON VOTE BEING TAKEN, MOTION CARRIED. 4-0.
Direct staff to send a letter to the Watershed Board ex�laining the City's position on the
role of the District in permittinq of projects.
Community Development Director Kim Lindquist noted there may be some benefit to
having the Watershed Board play a role in the permitting process.
Council Member Hale commented it would be beneficial for the Watershed Board to
review projects; however, the City should retain authority over the permitting process.
Council Member Wolcott stated it was his understanding that individual cities would do
their own permitting unless there was a dispute between two cities.
Mayor Denzer concurred on the permitting process.
Lindquist stated it was her understanding that the Watershed Board would be the
permitting agency until all watershed municipalities' Storm Water plans were consistent
with the watershed plan. Cottage Grove's draft plan does not encompass the entire
community and it is not clear how they will handle permitting. Lindquist asked if Council
• wanted the Watershed Board to retain permitting or discontinue when the plans are in
place.
REGULAR MEETING — 6/3/98
Cottage Grove City Council
Page 7
• Council Member Wolcott expressed a desire that the City retain as much control as
possible.
Council directed staff to send a letter to the Watershed Board stating that where there
are conflicts between municipalities as a result of water impacting one, both, or more
communities, that is where the Watershed Board should step in. If a municipality has an
approved storm water plan, that plan should be the governing document for that
municipality.
Council also directed staff to send a letter to the County asking that no one municipality
have more representation on the Board than another.
Stan Hale, 6757 Lamar Avenue South, questioned the water tests the City is doing at
Gables Lane and Ravine Park. Hale reminded the Council that residents of Old Cottage
Grove have been asking for full testing of Gables Lake and stated that testing must be
completed.
RESPONSE TO PREVIOUSLY RAISED COUNCIL COMMENTS AND REQUESTS —
None
COUNCIL COMMENTS AND REQUESTS
• Mayor Denzer encouraged residents to attend the Great Grove Get-together on June
12-14 and 3M's 50' Anniversary Open House on June 13, 1998.
Council Member Wolcott commended Public Works and Public Safety staff for their
excellent response during the storm on Saturday night. Wolcott informed residents that
the City is picking up brush that is placed on the curb and, if they have the means, to
take it to the compost site free of charge.
Mayor Denzer wished the Park High School Girls Fastpitch Softball good luck in the
State tournament in Mankato.
Council Member Shiely asked what the criterion was for sounding the emergency
weather sirens.
Acting Police Chief Kinsey noted that a tornado moving into the area or a sustained
wind of 70 mph or greater moving into the area would trigger a response.
Council Member Shiely noted she is always amazed and proud of how well our
community responds to an emergency.
Council Member Hale recognized Kirstin Barsness, Ryan Schroeder, Planning
. Department Staff, Legal Staff, and the EDA for their role in the Renewal by Andersen
Project. He stated he was very excited about Renewal by Anderson coming to Cottage
Grove and hoped this would be the stimulus for getting additional development in our
Industrial Park.
REGULAR MEETING — 6/3/98
Cottage Grove City Council
• PAY BILLS
Page 8
MOTION BY HALE, SECONDED BY SHIELY, TO APPROVE PAYMENT OF CHECK
NUMBERS 102767 to 102969 IN THE AMOUNT OF $301,271.03. MOTION CARRIED.
4-0.
WORKSHOP SESSION - Open to public.
CLOSED SESSION - NONE
At 8:19 p.m., Council temporarily adjourned the regular meeting to a workshop session
to discuss penalties against or revocation of Majestic Ballroom's 1998 3.2 Beer License
and Dance Permit.
Majestic Ballroom
City Attorney Long provided the Council an overview of action that can be taken against
the Majestic Ballroom's 1998 3.2 Beer License and Dance Permit.
Council directed Attorney Long and Acting Public Safety Director Jim Kinsey to prepare
a Public Hearing Notice for action at the June 24, 1998, City Council meeting.
� Presentation by Washington Countxon the Hadley Avenue Project
Don Tiesen, Brian Gage and Myra Peterson, representing Washington County, provided
Council with an overview of the proposed CSAH No. 39 (Hadley Avenue) reconstruction
project. The County plans to reconstruct Hadley Avenue from Belden Boulevard to
Summit Avenue in St. Paul Park.
Following considerable discussion, Council directed Public Works Director Burshten to
review costs associated with sanding/plowing 70 and 65 Streets. Washington County
will send a formal letter to the City of Cottage Grove outlining the CSAH No. 39 project
for Council's consideration.
ADJOURNMENT
MOTION BY HALE, SECONDED BY DENZER, TO ADJOURN THE REGULAR
MEETING AT 10:12 P.M.
Respectfully submitted,
XJ - ��
. Karen S. Matthees
Administrative Secretary
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! �� Tautges Redpath, Ltd.
• Certified Public Accountants and Consuitants
INDEPENDENT AUDITOR'S REPORT
To the Honorable Mayor and
Members of the City Council
City of Cottage Grove, Minnesota
We have audited the accompanying general purpose financial statemenu of the City of Cottage Grove, Minnesota,
as of and for the year ended December 31, 1997 as listed in the table of contents. These general puipose fmancial
statements are the responsibility of the City of Cottage Grove, Minnesota's management Our responsibility is to
express an opinion on these general purpose financial statements based on our audit
We conducted our audit in accordance with generally accepted auditing standards and Government Auditing
Standards issued by the Comptroller General of the United States. Those standards require that we plan and
perform the audit to obtain reasonable assurance about whether the general purpose financial statements aze free of
material misstatement An audit includes exa**+;n;ng, on a test basis, evidence supporting the amounts and
disclosures in the general purpose financial statements. An audit also includes assessing the accounang principles
used and significant estimates made by management, as well as evaluating the overall general purpose financial
statement presentaaon. We believe that our audit provides a reasonable basis for our opinion.
� In our opinion; the general ptupose financial statements referred to above present fairly, in all material respects, the
fmancial position of the City of Cottage Grove, Minnesota, as of December 31, 1997, and the results of its
operations and cash flows of its proprietary fund types for the year then ended in conformity with generally
accepted accountiag principles.
In accordance with Government Auditing Standards, we have also issued a report dated Apri18, 1998 on our
consideration of the City of Cottage Grove, Minnesota's intemal control over financial reporting and on our tests of
compliance with certain provisions of laws and regulations.
Our audit was made for the puipose of forming an opinion on the general purpose financial statements taken as a
whole. The combini.ng and iadividual fund and account group financial statements, supporting schedules and
statisrical informarion listed in the table of contents are presented for purposes of addirional analysis and are not a
required part of the general purpose financial statements of the City of Cottage Grove, Minnesota. Such
information, except for that portion marked "unaudited," on which we express no opinion, has been subjected to the
auditing procedures applied in the audit of the general puipose financial statements and, in our opinion, is fairly
presented in all material respects in relation to the general purpose fmancial statements taken as a whole.
Apri18, 1998
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HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
�
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Teleplione. 61Z '26 7000 Fax: 612 426 5004
HLd fawqes Re.dpach. L�d. �s a memher oi � hne.mational. A wotld�wide organitation of ar.countinq hnns .ma r. ���.: :i.:. �. ��� .
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• �� Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
1NDEPENDENT AUDITOR'S REPORT ON COMPLIANCE
To the Honorable Mayor and
Members of the�City Council
City of Cottage Grove, Minnesota
We have audited the general purpose financial sta.tements of the City of Cotta.ge Grrove, Minnesota,
as of and for the year ended December 31, 1997, and have issued our report thereon da.ted Apri18,
1998.
We conducted our audit in accordance with generally accepted auditing standards and the provisions
of the Minnesota Legal Compliance Audit Guide for Local Government promulgated by the Legal
Compliance Task Force pursuant to Minnesota Statutes Section 6.65. The audit included such tests
of the accounting records and such other auditing procedures we considered necessary in the
• circumstances.
The Minnesota Legal Compliance Audit Guide for Local Government covers five main categories of
compliance to be tested: contracting and bidding; deposits and investments; conflicts of interest;
public indebtedness; and claims and disbursements. Our study included all of the above listed
categories.
The results of our tests indicate that for the items tested, the City of Cottage Grove, Minnesota
complied with the material terms and conditions of applicable legal provisions. Further, for the
items not tested, based on our audit and the procedures referred to above, nothing came to our
attention to indicate that the City of Cottage Grove, Minnesota had not complied with such legal
provisions.
This report is intended for the information of the City of Cottage Grove, Minnesota. However, this
report is a matter of public record and distribution is not limited.
Respectfully submitted,
f7��l3 7�� ��►�'>�� � r-1
HI,B TAUTGES REDPATH, LTD.
Certified Public Accountants
! April 8, 1998
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 612 426 7000 Fax: 612 426 5004
HLB Tautqes Redpath, Ltd. is a member of � Interaational. A world-wide organization of accounting firms and 6usiness advise�s.
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• � Tautges Redpath, Ltd.
Certified Public Accountants and Consultants
Independent Auditor's Report on Compliance and on Internal Control
over Financial Reportin� Based on an Audit of Financial Statements Performed
in Accordance with Government Auditing Standards
To the Honorable Mayor and
Members of the City Council
City of Cottage Grove, Minnesota
We have audited the genera.l purpose financial statements of the City of Cottage Grove, Minnesota as
of and for the year ended December 31, 1997, and have issued our report thereon dated Apri18, 1998.
We conducted our audit in accordance with generally accepted auditing standazds and the standards
applicable to fmancial audits contained in Government Auditing Standards, issued by the Comptroller
General of the United States.
Compliance
• As part of obta.ining reasonable assurance about whether the City of Cottage Grove, Minnesota's
genera.l purpose financial statements aze free of material misstatement, we performed tests of its
compliance with certain provisions of laws, regulations, contracts and grants, noncompliance with
which could have a direct and material effect on the determination of general purpose financial
statement amounts. However, providing an opinion on compliance with those provisions was not an
objective of our audit, and accordingly, we do not express such an opinion. The results of our tests
disclosed no instances of noncompliance that are required to be reported under Government Auditing
Standards.
Internal Control Over Financial Reportin�
In planning and performing our audit, we considered the City of Cottage Grove, Minnesota's internal
control over financial reporting in order to determine our auditing procedures for the purpose of
expressing our opinion on the general purpose financial statements and not to provide assurance on the
internal control over financial reporting. However, we noted certain matters involving the internal
control over financial reporting and its operation that we consider to be reportable conditions.
Reportable conditions involve matters coming to our attention relating to significant deficiencies in the
design or operation of the internal control over financial reporting that, in our judgment, could
adversely affect the City of Cottage Grove, Minnesota's ability to record, process, summarize, and
report financial data consistent with the assertions of management in the general purpose financial
statements. Reportable conditions are as follows:
�
4810 White Bear Parkway, White Bear Lake, Minnesota 55110, USA Telephone: 612 426 7000 Fax: 612 426 5004
HLB Tautges fledpath, Ltd. is a member of � International. A world-wide organization of accounting firms and business advisers.
�
Report on Compliance and on Internal Control
Page 2
•
Segre�ation of Duties
A portion of certain accounting processes aze performed by a single employee. Ideal
conditions call for segregation of duties to establish a system of internal testing of
procedures performed. This condition is common to cities of this size. Any modification
of the internal control in this azea, however, must be viewed from a cost/benefit
perspective. o
A material weakness is a condition in which the design or operation of one or more of the internal
control components does not reduce to a relatively low level the risk that misstatements in amounts
that would be material in relation to the general purpose financial statements being audited may occur
and not be detected within a timely period by employees in the normal course of perfornung their
assigned functions. Our consideration of the internal control over financial reporting would not
necessarily disclose all matters in the internal control over financial reporting that might be reporta.ble
conditions and, accordingly, would not necessarily disclose all reportable conditions that are also
considered to be material wealrnesses. However, we believe the reportable condition described above
is not a material wealrness.
This report is intended for the information of the management and the City of Cottage Grove,
Minnesota. However, this report is a matter of public record, and its distribution is not limited.
� jf�� 7�� /�z�; �� ti�.
HLB TAUTGES REDPATH, LTD.
Certified Public Accountants
Apri18, 1998
•
�
i
City of Cottage Grove, Minnesota
• Financial Analysis and
Management Considerations
Executive Summary
EXECUTIVE SUMMARY
Throughout this report various topics are tagged for easier reference as follows:
� State statute or federal legislation.
0 Financial comparison or trend analysis.
� Impact of accounting and reporting standards of the
� Governmental Accounting 5tandards Boazd.
p Oprions to continue improvement in policies, procedures,
systems and/or long-range planning.
O City's accomplishments.
�
Several azeas highlighted for your reference include the following:
.
GAB Effective for 1998, the City will be required to report investments at
market value in the financial statements. page 5
p Determine the status of the $93,594 account receivable from
Washington County HRA. Page 7
O The City has an excellent property tax collection rate. Page 9
t� The City does not report delinquent tax increment receivable in its
financial statements. We recommend the City consider reporting this page 10
amount in the financial statements.
C� Monitor the impact of excess tax increments on the City's levy limit. Page 10
� Tax increment compliance reporting has been significantly increased.
The 1998 legislature added sanctians for cities which do not report to page 10
the Office of the State Auditor in a timely manner.
Page 2
City of Cottage Grove, Minnesota
Financial Analysis and
� Management Considerations
.
�
Executive Suinmary
p � The special assessment collecrion rate decreased from 96% for 1996 to
88% for 1997. We recommend the City monitor the effect of the
decreased collection rate on the related debt service funds. Page 12
p Monitor the status of all special deferred assessments. Page 13
p We recommend the City review deposits payable to determine whether
amounts should be retuined to the developer, held as protection for
incom lete ro'ects or reco Page 15
P p J , gnized as revenue to reimburse costs
incurred by the City.
0 The fund balance of the general fund increased by $420,873 during 1997 Page 20
to a balance of $4,172,535 at December 31, 1997.
p Included in the Economic Development Fund is a deposit payable of
$48,565 to Oakwood Heights. This balance has remained unchanged
for several years. We recommend the City determine the status of this Page 31
deposit.
� Recent SEC rules require increased reporting for cities. The City has
taken action to comply with these regulations. Page 39
p Internal control matters are indentified on Page 56. Page 56
O The City was awarded the Certificate of Achievement for Excellence in
Financial Reporting for its 1996 Comprehensive Annual Financial �
Report (CAFR). Page 58
GA� The Govemment Accounting Standazds Board (GASB) is proposing
p significant changes in financial reporting requirements for cities and Page 59
other local governments.
Page 3
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Nr��o ��
Sergeant James D. Smith
Sergeant Brian D. Wilson
FROM: Sergeant Laurel J. Toliefs n�� i . I i ��
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DATE: May 28, 1998 '
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SUBJECT: MAJESTIC DANCES
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Attached is the June through October schedule for dances which may be of concefn
to you.
LJTdjm
Cc: Captain Zurbey
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C��y � Cottage Grove
Department of Pub�c Safeiy
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To: Direc�o� o� Pu6Cc Safety �
From:
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Date: �G '' � �
Re: MAJESTIC BALLRO�M PUBl.1C DANCE 1NSPECTION
._ � - � :
' Rned, unarmed security officess fr°m a Minnesota rcens� SecuRt�/
Number of un�fo
Company. �
#� Name of Securit�l Company:
Security 4ffice� fluent in the pre�ominant
Language of the patrons at the dance if other
than English
Security D��t �� pf0�r ID of persons
entering d��
Persons unde� 21 are ses-�ure�l �Aa� fr
areas whefe aicoholic bevera9eS � P��'
uniess acxomPa�ied by pa�� or legal9uacd�
Perso�s in the Batiroom are not atio�►� ti �e
- and re-enter the buiiding i ��� ` `� S
in or consuming
Persons 21 four�d to be possess 9 on of the
alcoholic beverages � b1O�� to the a�►
� Cottage G�ove PoGce Depar�t�ent
• Page 1
Yes � N�A
� No IWA
Yes No I�I/A
Yes Q rUA
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/�(es'� No
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��MY O�icers Present in the ' fot to I �
P�9 that aqows the p�g Pro�nde Y� i
. vehicfes indudi f�� �� �Y NO wA �
areas k t.� aPPar�a�� 9 fue ian� p�rivn
eP dear _ � - 9
- - � . �,
� . . . fumbe� tidcet systern in p�$ce ind'c.��n the � . - ' - - _ _ '� -
.. Patrons wha have � 9 number. . - es No .- .
� Limit of 1,200 been admr�ed to the Ba(iroom. -. � _. WA: -_ �•.
People including emptoY�, b� m .
S��tY and patrvns observed. . - . � . .. � . , . � .
COMMENTg ON Agp�
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cc: Captain Zurbey
Liquor F�1e
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To: Director of Public Safety
From: ��- J �-�'+'�"'---
Date: �- 3 c� - �i �___—
Re: MAJESTIC BALLROOM PUBLIC DANCE INSPECTION
Number of unifiormed, unarmed security officers from a Minnesota (icensed Security
Company.
#.� Name of SecurityCompany. `� ( �--
.
Security Of�cer fluent in the predominarrt
Language of the patrons at the dance if other
than English
Security Offfcer cheddng proper fD af persons
entering dance
Persons under 2'f are secucely separated fr�m
areas where aicohoGc beverages are present, -
uniess accompanied by parent or legai guardian
Persons in the Baliroom are not allowed tio leave
and re-er�ter the bu�ding
Persons 21 found to be possessing ar oonsuming
aicoholic beverages are brought to the atter�tion of the
� Cottage Grove Pofice Departrnent
• Page 1
Yes No N/A
' ��e�, No N/A
��e„ No N/A
Y�s No MIA
. �
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N/A
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Security Officers present in the parlang lot to provide
for parking that apows the passage of emergency
vehicles indud'mg fire apparafius —fire Iane parbng
k d� �
Yes No wA
areas ept ear . � - • 2 - � . � , . _
Numbered tidcet system in piace indicating the� number "� �� No -� WA: ....,
of patrons who have been adm�ted to the Bailroom. -��.� - �� :
Limit of 1,200 people including empioyees, band members, �. � .. -.
security and patro�s obsesved. : � - � . � . � . .
COMMENTS ON ABOVE: Q `J" �'� �
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cc: Capfiain Zurbey
Liquor F7e
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• Page 2
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CSAH 39 COST PARTICIPATION
�+� � `'"� �
�, _ �` 1 �.'
1 ���� ��,�. v.;,� ;,�,
�.-����° ° ��
CSAH 39 (HASTINGS AVE) COST PARTlCIPATION
CSAH 39 COST BREAKOUT St Paul Park Cottage Washington TOTAL NOTES
June 3, 1998 Park Grove County
PRORATEDITEMS
MOBILIZATION $ 2,222.98 $ 3,382.98 $ 44,394.04 $ 50,000.00 1
FIELD OFFICE TYPE D S 133.38 $ 202•88 $ 2,663.64 S 3�000•00 �
TRAFFIC CONTROL $ 1,333.79 $ 2,029.79 $ 26,636.43 $ 30,000.00 1
BALECHECK S 362.79 S 552.70 $ 7,245.11 $ 8,160.00 1
SILT FENCE, TYPE HEAW DUTY MAINTAINED $ 425.34 $ 647.30 $ 8,494.36 $ 9,567.00 1
CONSTRUCTION SIGNS-SPECIAL $ 0.44 $ 0.68 $ 8.88 $ 10.00 7
PRORATED ITEMS SUBTOTAL $ 4,478.72 $ 6,815.83 $ 89,442.45 $ 100,737.00
CONSTRUCTION ITEMS
AGGREGATE BASE (C� CLASS 6 $ 6,290.00 $ 18,190.00 $ 83,946.00 $ 108,426.00 2
TYPE HV 4 WEARING COURSE MIXTURE $ 4,920.00 $ 12,960.00 $ 69,912.00 $ 87,792.00 2
TYPE HV 3 NON-WEARING COURSE MIXTURE $ 4,920.00 $ 12,960.00 $ 69,912.00 $ 87,792.00 2
TYPE MV 3 NON-WEARING COURSE MIXTURE $ 9,954.50 $ 26,122.50 $ 13d,891.00 S 170,968.00 2
BITUMINOUS MATERIAL FOR TACK COAT $ 290.40 $ 762.90 $ 4,221.60 $ 5,274.90 2
CONCRETE CURB & GUTTER DESIGN 6618 $ 22,586.00 $ 21,022.00 S 84,617.00 $ 728,225.00 Z
750 mm RC PIPE APRON $ - S - $ 1,500.00 $ 1,500.00 4
300 mm RC PIPE SEWER DES 3006 S - $ - $ 7,770.00 S 7,770.00 4
375 mm RC PiPE SEWER DES 3006 $ - $ - S 62,090.00 $ 62,090.00 4
450 mm RC PIPE SEWER DES 3006 $ - $ - $ 70,686.00 $ 70,686.00 4
600 mm RC PIPE SEWER DES 3006 $ - S - $ 34,200.00 $ 34,200.00 4
750 mm RC PIPE SEWER DES 3006 $ - $ - $ 93,285.00 $ 93,285.00 4
CONST DRAINAGE STRUCTURE $ - S - $ 93,750.00 $ 93,750.00 4
CASTING ASSEMBLY $ - $ - $ 29,900.00 $ 29,900.00 4
RANDOM RIPRAP CLASS III $ - $ - $ 2,890.00 $ 2,890.00 4
CONCRETE DRIVEWAY APRON OPTION (RESIDENTIAL) $ 10,710.00 $ 8,050.00 $ - $ 18,760.00 7
CONCRETE DRNEWAY APRON OPTION (COMMERCIAL) $ 6,084.00 $ - $ - $ 6,084.00 7
OTHER ITEMS S - $ - $ 476,190.00 $ 476,190.00
CONSTRUCTION ITEMS SUBTOTAL ; 65,754.90 $ 100,067.40 $ 1,313,160.60 $ 1,478,982.90
PRORATED ITEMS SUBTOTAL S 4,478.72 S 6,815.83 a 89,442.45 � 100,737.00
CONSTRUCTION TOTAL $ 70 ,233.62 S 1os,883.2s S t,4o2 ,603.05 s �,57s ,719.90
ENGINEERING S 8,89t.s1 S t3,531.92 $ t77,576.t7 S 200,000.00 5
RIGHT OF WAY estimated $ - s to,000.00 s �o,000.00 $ 20,000.0o s
GRAND TOTAL $ 79,125.53 $ 130,415.15 $ 1,590,179.22 $ 1,799,719.90
PERCENTAGE OF TOTAL 4.4% 7.2% 88.4% 100.0%
NOTES
1 PRORATED ITEMS based on city's share of construction items:
COTTAGE GROVE: $100,067.40/$1,478,982.90 = 6.77°�.
ST PAUL PARK: $65,754.90/$1,478,982.90 = 4.45°�.
2 SURFACING ITEMS:
COTTAGE GROVE: 50°.6 of parking lanes and 100°.6 of side streets.
ST PAUL PARK: 100°� of side streets.
z CURB 8 GUTTER:
COTTAGE GROVE: 50°� of curb & gutter within city limits.
ST PAUL PARK: 25°,6 of curb & gutter within city limits.
4 STORM SEWER ITEMS based on city's storm water runoff contribution to total system:
COTTAGE GROVE: 0°.6
ST PAUL PARK: 0°,6
WASHINGTON CO: 100°,6
5 ENGINEERING based on city's share of construction items:
COTTAGE GROVE: $100,067.40/$1,478,982.90 = 6.77°,6.
ST PAUL PARK: $65,754.90/$1,478,982.90 = 4.45°�.
s RIGHT OF WAY:
COTTAGE GROVE: 100°,G
ST PAUL PARK: 0°�
7 CONCRETE DRIVEWAYS:
COTTAGE GROVE: 100°,6
ST PAUL PARK: 100°�
BASED ON WASHINGTON COUNTY DEPT OF PUBLIC WORKS POLICIES FOR COST PARTICIPATION BETWEEN WASHlNGTON
COUNTYANO OTHER AGENCIES FOR COOPERATIVE HlGHWAY IMPROVEMENT PROJECTS ADOPTED 9/5�J5.
- COTTAGE GROVE - CITY OVER 5000 POPULATION
- ST PAUL PARK - CITY UNDER 5000 POPULATION
6/3/98
Est39may.xls
Page 1
! � �.
�i
�
.
COST PARTICIPATION POLICY - COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
TABLE OF CONTENTS
V.
V{
VII.
VIII.
IX.
Page
PURPOSE ................................................. 1
SCOPE ................................................... 1
GENERALPOLICIES .......................................... 1
DEFINITIONS ............................................... 1
ROADWAY5 ......... .................................... 2
TRAFF{C SiGNAL SYSTEMS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
UTI�IZATtON OF TAX INCREMENT FiNANCING . . : . . . . . . . . . . . . . . . . . . . . 6
TURNBACKS ............................................... 6
VARIANCES ............................................... 7
.
COST PARTICIPATION POLICY - COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
PURPOSE
•, To establish policies for determining appropriate division of cost participation to be
used by Washington County in funding cooperative roadway, traffic signal, and
bridge construction projects with the Minnesota Department of Transportation,
municipalities, and other agencies.
11. SCOPE
The establishment of cost policy is consistent with Minnesota Statutes, Sections
162.17, 373.01, 469.175, 471.59, and Amendments.
III. GENERAL POLICIES
A. A greater degree of County participation is afforded municipalities having a
population of less than 5,000 because of the absence of direct State Aid
allocations to these municipalities.
B. It is recognized that there may be occasional differences between these
policies and written participation policies of the Minnesota Department of
Transportation. In those cases, participation will be negotiated by the
County Engineer.
C. When federal aid higt�way funds are utilized on a County highway project,
these cost participation policies will be applied to the non-federal share of
.; any specific item of work. In the event federal or state grant funds are
made available to a project on a lump sum basis, the County will determine
the items for which those funds will be utilized.
IV. DEFINITIONS
Countv: Washington County.
Countv Engineer: The County Engineer of Washington County or designated
representative.
Over 5,000: A city of 5,000 population or more.
Permanent Traffic Sig.nal: A traffic control signal system normally consisting of
metal signal poles with mast arms and underground electrical systems with conduit,
cable, and access-hole installations.
Prioritv Factor: A number which reflects the sum of the various factors in the
County's Traffic Signal Ranking System.
Street Lightinct: All components normally installed by a municipality for the purpose
of street illumination.
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COST PARTiCIPATION POLICY - COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
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Standard Saecifications: Minnesota Department of Transportation Standard
Specifications for Highway Construction, latest edition and/or supplement thereto. �
State Highwav: A highway under jurisdiction of the State of Minnesota.
Temoorarv Traffic Signal: A traffic control signal system normally consisting of
wood poles with signal indications suspended on span wires and overhead electrical
systems.
Under 5,000: A city under 5,000 population or township.
Contract Items: All line item costs in a project bid proposal.
Construction Items: All line item costs in a project bid proposal except mobilization,
traffic control, field office, and erosion control measures.
Serviceable Condition: The facility has a useful life estimated to be similar to
project proposal.
Non-Programmed Proiects: Any project not identified in the Washington County
Capital Improvement Program.
A�aroved Svstem: A bikepath system which has been adopted by a local unit or
Washington County.
Ve ROADWAYS
The County's participation in roadway projects will be as follows:
(PERCENT OF COUNTY PARTICIPATION)
CITIES < 5000
CITIES> 5000 POPULATION
CATEGORY POPULATION AND TWPS.
Right-of-way 0 100
Removals 100 100
Mobilization °�6 of participation in °� of particlpation in
constructio� items construction items
Traffic Contro) °� of participation in °� of participation in
construction items construction items
Field Office °� of participation in °�6 of participation in �
construction items construction items
Erosion Control °k of participation in °� of participation in
Measures construction items construction items
Grading 100 100
Two-travel lanes (1)(2) 100 100
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COST PAR7ICIPATION POLICY - COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
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� CITIES < 5000
CITIES> 5000 POPULATION
CATEGORY POPULATION AND TWPS.
Additional Travel Lanes 50 0
(2)
Parking lanes (2) 50 100
Shouiders (2) 50 100
Concrete curb & gutter 50 75
(new)
Concrete curb & gutter 100 if in serviceable 100 if in serviceable
(replacement) condition condition
Concrete Median (3? 50 75
Storm Sewer (4) °k eligible for State Aid °k eligible for State Aid
Culverts 100 100
Watermain Modification 0 0
Sanitary Sewer 0 0
Modification
Other utilities 0 inside existing R/W 0
(telephone, gas, cable 100 outside R/W
TV, electric, pipelines,
etc.) (6)
New utilities 0 0
Traffic signals (5) 100 of county legs 100 of county legs
Street lighting 0 0
Intersecting Streets 0- Outside of 0- Outside of
County R/W County R/W
Retaining walls t7) 25 25
Sidewalks (newy 0 0
Sidewalks (replacement) 100 if in serviceable 100 if in serviceable
condition and required condition and required for
for travel lane travel lane construction
construction
Bituminous 25 if on approved 25 if on approved system
Bikepath (new) system and funds are and funds are available
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COST PARTICtPAT10fV POLICY - COOPERATtVE HIGHWAY IMPROVEMEMT PROJEC7S
CITIES < 5000
CITIES> 5000 POPULATION
CATEGORY POPULATION AND TWPS.
Bituminous Bikepath 100 if in serviceable 100 if in serviceable
(replacement) condition and required condition and required for
for travel lane travel lane construction
construction
Bituminous Overlay 100 100
Replacement or 100 100
transplanting trees
Replacement Shrubs 0 0
New Landscaping 0 0
Bridges by negotiation by negotiation
Turf Restoration 100 100
Driveway Replacement 100 100
Wetland Mitigation °� of participation in °,6 of participation in
const�uction items construction items
Preliminary Engineering °� of participation in °� of participation in
cont�act items contract items
Construction °k of participation in °k of participation in
Engineering contract items contract items
Non-programmed 0-25, by negotiation 0-25, by negotiation
Projects
1. Includes required turnlanes and bypass lanes
2. - Costs for gravel base and surfacing used in determining participation
3. Median treatments or landscaping is 0°k county participation
4. County Road projects based on contributing flows
5. Traffic signal construction and maintenance is addressed in Item VI.
6. County participation with utility companies is negotiated. Participation
shown is for agreements with local units only.
7. Retaining walls constructed in lieu of right-of-way acquisition
VI. TRAFFIC SIGNAL SYSTEMS
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As traffic volumes increase, the County is being faced with an expanding number of
intersections where traffic signals are warranted in accordance with the Manual on
Uniform Traffic Control Devices. Installation of marginally warranted traffic signals
reduces the efficiency of moving traffic on the County highway system and
consumes construction and maintenance funds more appropriately used on higher �.:.
priority needs. The County must, therefore, be more selective in terms of which
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COST PARTICIPATION POLICY - COOPERATIVE HIGHWAY 4MPROVEMENT PROJECTS
traffic signals are installed and the extent of County participation. The County has
� developed a Traffic Signal Ranking System which reflects traffic volumes and
accident susceptibility and severity. This system will be utilized to determine
priorities for new traffic signals (both temporary and permanentl. As a general
policy, the County wil4 not norma4ly instal{, or aflow to be installed, traffic signals at
intersections with a priority factor of less than ten (10).
A. CONSTRUCTION
The construction cost of a traffic signal would include all design and
construction engineering, and the total cost of the construction work
including, but not limited to, interconnect, lighting, and emergency vehicle
pre-emption equipment. The construction cost participation factor for each
party will be the ratio of the number of legs of the intersection under each
jurisdiction to the total number of legs of the intersection. This participation
applies to all new signal systems.
B. MAINTENANCE
Maintenance for all traffic signals on County Roads and County State Aid
Highways, will be furnished by Washington County. The County will own
and maintain the control equipment, electrical wiring, i�cluding conduit and
bases, replace knocked down equipment, and re-lamp, clean, and paint the
traffic control system. Traffic signals at intersections with trunk highways
will be maintained in accordance with Minnesota Department of
Transportation policies.
. The participating City/Township in which the traffic signal is to be located
shall provide for the installation of an adequate etectrical power supply to the
service equipment or pole including any necessary extension of power lines
at no cost to the County. The City(Township shall maintain the integral
street lighting including relamping and cleaning of luminaries. The
CitylTownship shall pay for electrical energy to operate both the signal
system and the integral street lighting. If the traffic signal is located within
more than one city/township, the costs shall be apportioned in accordance
with the construction cost participation factor.
C. FLASHING BEACONS
The participation for flashing beacons shall be the same as traffic signals.
D. TEMPORARY TRAFFIC SIGNAL INSTALLATIONS
The County prefers that permanent traffic signals be installed initially
wherever feasible. In the event that permanent traffic signals are not
feasible, the following cost participation policies apply for temporary traffic
signal installations:
The municipality will pay the full cost of a temporary traffic signal and will
not receive any credit for those costs when a permanent traffic signal is
instalted if, at the time the temporary traffic signal is installed, the priority
factor is less than ten (10).
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COST PARTICIPATION POLICY - COOPERATiYE HIGHWAY IMPROVEMENT PROJECTS
Temporary traffic signals that are installed prior to prog�ammed
reconstruction of an intersection wi!! be participated in on the same basis as �
permanent t�affic signals.
The costs for temporary traffic signals installed only for traffic control during
construction of a County project shall be paid on the same basis as
permanent traffic signals.
Vlla UTILIZATION OF TAX INCREMENT FINANCING
The County's participation in a project where Tax Increment Financing is utilized by
a municipality will be as follows:
A. PROJECTS NOT IN THE CURRENT CAPITAL IMPROVEMENT PROGRAM
At the time a municipality is requested to approve the preliminary
plans for a project, the municipality must identify, by resolution,
whether it intends to use Tax Increment Financing for any portion of
the project cost. If the municipality elects to use Tax Increment
Financing from any Economic Development District for any portion of
the project cost, municipal participation could be 100°�6 of the total
engineering and construction cost and 100°� of the right of way cost
for any portion of ttie project within that municipality. The County
Board of Commissioners will review and approve County
participation, if any. ,
B. PROJECTS tN THE CURRENT CIP �
Participation will be as set forth in this policy.
Vtllo TURNBACKS
Washington County does not have the financial resources to provide improvements
on its entire system of local, collector, and Minor A�terial roadways. Local
roadways as defined in the County Transportation Plan serve tittle to no County
function and are a low prio�ity for improvement.
The County does consider that it has an obligation to insure that a turnback does
not constitute an immediate maintenance problem for the local government.
Therefore, turnback roads should be in a condition so as to require only normal
maintenance work for a five (5) year period following turnback.
The philosophies are reflected in the following turnback policy:
1. Bituminous pavements shall be in generally good condition. If they have not
been overlaid within the previous ten years or seal coated within the
previous four years, they should be overlaid or seal coated prior to turnback.
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COST PARTICIPATION POLICY - COOPERATIVE HIGHWAY IMPROVEMENT PROJECTS
2. Widening, curve correction, vertical curve correction would normally not be
• considered as part of the County's obligation in turn backs. There may be
isolated instances where turn lanes and bypass lanes would be considered.
These would have to be justified by r cen major changes in traffic
generation or high accident history.
3. It shall be possible for the local government to receive funds from the
County in lieu of any work the County would do to put the road in turnback
condition. These funds would reflect the estimated cost of the County
work. The local government would have to agree to use the funds on the
road being turned back, either for contribution towards more major work or
for maintenance.
4. The County, in taking over an existing local road would essentially take it
over in its current condition, except that:
a. If gravel, it should be well graveled.
b. If paved, all holes should be patched.
c. Isolated drainage problems should be corrected.
d. Right-of-way must be provided for future county improvements to the
roadway.
5. In regard to bridges or major drainage structures, the obligation should be
the same for County and tocal governments. Prior to turnback, the present
"owner" should insure that the structures are in a good state of repair. This
• would include such things as a sound pavement, tight bolts, railings sound
and reasonably painted, and erosion correction. It would not mean
st�engthening an under-designed structure for current loads or enlarging for
inadequate hydraulic capacity.
IX. VARIANCES
Any variance from this policy must be approved by the Washington County Board
of Commissioners.
".1r\coatD�rt\C ost p�rt.b
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City of Cottage Grove
May 30, 1998, Storm Clean-Up Estimate
* Labor
* Equipment
Disposai costs
Backstops
Generators
Blvd. restoration
Pumphouse #1 roof vents
Booster telemetry tower
Well #5 radio
Pool pump
Well #1 UPS unit
Replacement trees
Park building shingles
$ 38, 095.00
69,156.00
64, 000.00
7,500.00
4,320.00
12, 500. 00
50.00
450.00
1, 225.00
375.00
9,650.00
38, 500.00
1,000.00
$246, 821. 00
"' 10 days labor and equipment costs
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