HomeMy WebLinkAbout1998-06-03 PACKET 03.A.EGIJ R EETBNC
CQ°TTAG� GRO\/E CITI' COt�NCI�..
AY 6, 199�
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7he City Council of the City of Cottage Grove, Wasnington County, Minnesota held a
regular meeting on Wednesday, May 6, 1998, at the Cattage Grove City Hall, 7516 80
Street South. Mayor Pro Tem Wolcott called the meeting to order at 7:30 p.m.
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F'resent: Council Member Jim Wolcott
Council Member Cheryl Kohis
Councii Member Sandy Shiely
Council Member Rod Hale
Absent: Mayor John Denzer
Staff Present: Ryan Schroeder, City Administrator
Caron M. Stransky, City Clerk
Liz Johnson, Acting Finance Director
Kim Lindquist, Gommunity Development Director
Michelle Wolfe, Assistant City Administrator
Jerry Bourdon, City Engineer, BRAA
Bob l.ong, City ,4ttorney, Kennedy & Graven
Jim Kinsey, Acting Pubiic Safety Director
iVtayor Pro 7em Wolcott presided over the meeting.
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Council Member Kohls, who is the Council Liaison to the Historic Preservation Carnmittee,
read aloud a proclamation proclaiming fVlay 11 through May 17 as Nistoric Preserva4ion
Week.
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E2EGULAR MEETIM1lG —5/6/98
Coftage Grove City Council
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There being na other corrections, the minutes of the April 1 Regular Meeting (as
corrected}, Aprii 8 Special Meeting, and April 18 Special Meeting were accepted.
CONSENT CALENDAR
Council puBled items D, L, R, S, T, U, V W, X and Y for discussion.
D& L Donation from Community Education YouYh Council (CYC) and Cammunitv
On behalf of the entire Council, Council Member Hale thanked the Community Education
Youth Council (CYC) and Community Education Advisory Councii (CEAC) for the $300
grant awarded to assist the City in recovering expenses for the "Spring Celebration"
sponsored by Teen/Action, Cottage Grove Recreation Department, and Guard Our Youth.
He aiso thanked the Cottage Grove Lions Ciub, 3M, Sunbeit Sales, Shamrock Liquor,
Family Chiropractic, and Cottage Grove Florist for their donations of cash to the Great
Grove Get Together Committee.
R throuqh X-- Chanqe Orders for the Public Warks Ex ap nsion.
City Administrator Ryan Schroeder distributed a breakdown of the Public Works Building
Project costs. Schroeder pointed oufi the project is within budget and was hopeful there
would be funds left in the contingency fund to build the sait storage shed.
Council Merrrber Kohls requested that the City Staff negotiate with the Contractor to share
a portion of the cost for Change Order No. 24.
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A. ACCEPT AND PLACE ON FILE THE MINUTES OF THE PUBLIC SAFETY, HEA�TH
ANQ VVEL.FARE COMMISSION MEETING OF MARCH 10; PLANNING COMMISSIOfV
MEETINGS OF FEBRUARY 23 AND MARCH 23; AND HUMAN SERVECES
COMMiSSION MEETING OF MARCH 25.
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REGULAR f�EETItVG —5/6/98
Gottage Grove City Council
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G. ADOPT RESO�UTION 98-56, A RESOLUTION APPROVING INTERFUND
TRANSFER FROM GENERAL FUND (100), SEWER ENTERPRISE (620) AND
STREET LIGHT ENTERPRISE (630) TO WATER ENTERPRISE FUND (610) TO
FINANCE F200F REPAIRS FOR THE PUBLIC WORKS EXPANSION PROJECT.
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APPOINT PUBLIC SAFETY POLICE DISPATCHER CAROLYN MACASKILL TO
REGULAR, FULL-71ME EMPLOYMENT STATUS.
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REGULAR t�EETI(VG -5/6l98
Cottage Grove City Councii
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Q. APPROVE CHANGE ORDER tJO. 2 TO THE HILLSIDE TRAIL STREET
RECONSTRUCTION DISTRICT E4A CONTRACT WITH DANNER, INC., FOR
$2,275.00.
R. APPROVE CHANGE ORDER N0. 20 FOR PUBLIC WORKS EXPANSfON
CONTRACT WITH KEL�INGTON CONSTRUCTION FOR $10,500.00.
S. APPROVE CHANGE ORDER N0. 22 FOR PUBLIC WORKS EXPANSION
CONTRACT WITH KELLINGTON CONSTRUCTION FOR $2,928.00.
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V. APPROVE CHANGE ORDER NO. 25 FOR PllBLIC WORKS EXPAtJSION
CONTRRCT WITH MEYERS AND JACKSON ROOFING FOR $80,900.00.
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REGLILAR MEETI(VG —5/6/98
Co4fage Grove City Council
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EE. APPROVE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF
COTTAGE GROVE AND NEWPORT FOR THE HERITAGE EDUCATION
PARTNERSHIP.
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OPEN FORUM — None.
RESPONSE TO PREVIOUSLY RAISED OPEN FORUM ISSUES
Response to Open Forum Request F2eqardinq the Citv's Abili4v to Impose a Water Fee
City Administrator Ryan Schroeder reviewed the request of Stan Hale regarding the City's
ability to charge a surcharge on water that 3M is e�racting from a well at the 3M
Woodbury site. Schroeder read aloud a letter written by City Attorney Corrine Thomson of
Kennedy & Graven.
City Attorney Bob Long explained that the City does not have the authority to charge a fee
for a private well.
Stanley Hale, 6757 Larnar Avenue South, explained that water runs underneath a county
road for several miles and possibly through City owned rights-of-way. Hale asked if, under
those circumstances, would the City then be able top charge 3M for right-of-way usage.
Council directed Attorney Long to research and respond to Mr. Nale's question a4 a future
meeting.
F'U�LIC F°IEAFtItVG — None.
BID AWP,RDS
Alternate Street Liqhtinq for 80 Street F2econstruction Proyct
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REGUL4FZ MEETIiVG —5/6/98
Cottage Grove City Council
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UNFINISHED AND NEW BUSiNESS
Amend the Structure of the Current Citv Councii Aqenda
Councii reviewed the current agenda format and a proposal to move the Open Forum
portion of the agenda prior to the regular meeting.
CounciB Member Shiely commented a certain segment of our population feei intimidated
presenting concerns on-camera and the Council encourages those residents to come
forward. Shiely went on to say that an issue brought up during open forum could be placed
on the agenda for later that evening or at a subsequent meeting.
MOTION BY SHIELY, SECONDED BY KOHLS, TO AMEND THE STRUCTURE OF THE
CITY COUNCIL AGENDA BY PLACING "OPEN FORUM" AT 7:15 P.M., PRIOR TO
REGULAR MEETINGS BEGINNING MAY 20, 1998. MOTION CARRIED. 4-0.
Sale of Series 1998A and 19988 General Obiiqation Improvement Bonds.
MOTION BY HALE, SECONDED BY fCOHLS, TO ADOPT RESOLUTIOPV NO. 98-64, A
E2ESOLUTION PROV6DING FOR THE SA�E OF $3,940,000.00 GENERAL OBLIGATION
IMPROVEMENT BONDS SERIES 1998A. MOTlON CARRlED 4-0.
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West Draw Meadows
Council reviewed the Development Agreement between Centex Homes and Blue and Gold
Company and the Cifiy of Cottage Grove for West Draw Meadows, Phase I.
Dan BBake of Centex Homes requested amendments to a number of provisions in fihe
agreement relating to streetiight utility and sealcoat fees and the financial guarantee.
Additianally, Blake also requested thaf the City nat restrict the issuance of building or
occupancy permits due to a lack af trunk sewer and water facilities.
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REGULAR MEETIIVG —5l6/98 Page 7
Cottage Grove City Council
Schroeder recommended that the Cauncii r�ot approve Mr. Biake's request relative to the
issuance of building and occupancy permits.
�laryl Gonyea, 16495 Kingswood Drive, LakevilBe, r�oted there is preliminary work that
needs to be compieted by Centex before construction begin. Centex is concerned that
their project could be delayed if the quick-take acquisition does not occur.
Dan �Iake informed Council that Centex would not proceed without assurance from the
City that it would not restrict building and occupancy permits.
Discussion then turned to the streetlight utility and seal coating costs inciuded in the
Agreement.
Blake requested Centex be allowed fo pay ihe streetlight utility fee up front and that
homeowners not be billed during that three-year period. Blake asked for assurance from
the Council that the money earmarked for seal coating is actually used to seal coat the
roads within the Cen4ex development.
Council Member Wolcott assured Blake that within two years, the streets within the
development would be seal coated.
Council Member Hale directed Staff to research the City's policy on biiling for street lighting
in a new development.
Blake requested that the City consider allowing them to post a bond for a majority of the
work and provide a Ietter of credit for items such as street sweeping and erosion control.
Council iVlember Hale directed City Attomey Long to review a previous legal opinion
written by former City Attorney Clinton regarding this issue.
Councii discussed Centex's request to name streets in their development and consented
to ailowing Centex to seiect street names. The numbering system however must be
consistent with City policy.
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REGULAR MEETING —5/6/98
Cottage Grove City Council
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Councii Member Hale expressed concern over recent disturbances at the Majestic
Ballroom.
Administrator Schroeder reported that Staff is researching the owner's compliance with
Council approved conditions under their liquor license and dance permit. One of the issues
staff wilB be researching as to whether or not undue expense was being borne by the public
as a result of the activities and wheYher there are other issues beyond Iicensing and
permitting that need to be reviewed.
Acting Public Safety Director Jim Kinsey noted the owner of the Majestic Baliroom must
comply with specific requirements and that the City performs compliance inspections
during permitted events.
Council Member Shiely directed City Attorney Long to review case law on the City's ability
to revoke the Majestic Baliroom's licenses and permits based on undue expense to the
City.
Council Member Shiely directed Staff to research the feasibility of placing a directional sign
for both northbound and southbound traffic on Highway 1 Q/61 at 80 Street indicating the
location of Park Fiigh School.
Councii Member Shiely noted that in 1998, the budget for River Oaks Golf Course included
improvements ta their sign on Highway 10/61. She hoped that the improvements would
include making the name "Cottage Grove" more prominent.
Mayor Pro Tem Wolcott noted that River Oaks Golf Course was recenfily listed as one of
the top ten pubiic courses in the State of Minnesota.
Council Member Kohis shared that she had the opportunity to attend some of the D.A.R.E.
graduations and commended both students and police officers.
Council Member Wolcott announced that at the City's Annual F2ecognition Banquet, 4he
Citizen of the Year Award was presented to Jamie Lind and Speciai Recognition Awards
went to Ntel Wallace and Jon Auge. lNolcott congratulated the recipients and thanked them
for their service to the City.
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REGULAR MEE°CBNG —5/6/98
Cottage Grove Cify Councii
WORKSHOP SESSION
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At 9:d3 �,.m., Meyor Denzer 4ernpora�iiy adiouPned the regular meeiii�g to the ac;joininq
conference raom for a VVorkshap Session.
Discuss 80` Street Assessments
Council reviewed the report from Cify Administratar Ryan Schroeder dated May 1, 1998
regarding the 80� Street Assessment Policy for schooB property.
Council informally agreed that school property should not be assessed for cammunity
costs, such as turn lanes, sidewaiks, aesthetics, and engineering. Street costs, storm
sewer costs, a portion of the lights, and possibiy tra�c signals should be assessed.
Staff was directed to survey and obtain copies of assessment policies from surrounding
community cities.
Discuss MCES Interceptor Aliqnments
Council reviewed the three (3) waste treatment interceptor alignments: Ravine, Kimbro
and Co. Rd. 19.
Council Member Wolcott commented he had major concerns about running the interceptor
dow� 90 Street South in the Co. Rd. 19 alignment. The interceptor line should continue
sou4h along Co. Rd. 19.
Council Member Shiely commented that the Ravine option would cover more area of
Cottage C�rove.
Schroeder informed Council local cost for each alignment would be available at the next
{nterceptor Task Force meeting.
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Ftespectfully submitted,
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