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Home My WebLink About1998-06-24 PACKET 08.B.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # p2 DATE 6/24/98 [�� PREPARED �Y Administration Ryan Schroeder �F2{GENATWG CE°ARTMENT STAFF AUTHOR ��..��.�...� « �«��4.�.�..�k,.�a......�.�.=x��.tr. COUNCIL ACTION REQUEST Approve re-evaluation from Washington County regarding cost sharing for Caunty State Aid Flighway 39 (CSAH 39). BUDGET IMPLICATION: $None $41,483.51 BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE SUPPORTING DOCUMENTS � MEMO/LETI'ER: Ryan R. Schroeder, City Administrator, 6/18/98 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGRL RECOMMENDATION: � OTHER: Donald Wisniewski, Wash. Co., 6/12/98 ADMINISTRATORS COIVIMENTS Project funding can be made availa e ug ��eit �r 1 8 and 1999 line items. � , ,,��, , � �'� � 1 �� _ City Administrator Date R& tr k'R It !* k 4 R C Yt C## t* A! R}r ! R x 4 R#!#'k tr R fe d k 1` R fi R 4 R! R k!'k R COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER � � To: Mayor and City Councii Members From: Ryan R. Schroeder, City Administrator Date: June 18, 1998 Re: CSAH 39 Paving On June 3, 1998, Washington County, represented by Commissioner Myra Peterson, County Engineer pon Tiesen, and Project Engineer Brian Gage presented a proposal to the City to provide for reconstruction of County State Aid Highway 39 (Hadley Avenue}. Their proposal, attached, resulted in Cottage Grove providing an estimated $130,415 toward the $1,799,720 County project. St. Paui Park was projected to contribute $79,126. At their meeting of June 3, Council expressed concems with how the County funding formula for a County project impacted the locai municipal budget. Council also expressed the observation that the bulk of the project appeared to be in St. Paul Park with the bulk of the local participation derived from Cottage Grove. Commissioner Peterson and Engineer Tiesen agreed to review the Council issues and respond with a re-evaluation. Enclosed please find a letter irom Don Wisniewski, Washington County Public Works, with a response to Council concerns. You wili note that the project budget has been reduced siightiy to $1,796,220. You will also note that the participation levels from St. Paui Park and Cottage Grove have been reduced fairly dramaticaliy to $47,388 and $41,484 respectively. The County will be picking up an additional $117,170 as a resuit of the re-evaluation. The City will be sharing in the cost of storm sewer, curb, and driveway aprons. i believe the above is more in keeping with Council's understanding of reasonable cost participation on County projects such as this one. Commissioner Peterson assures me that this meets the intent of County policy and is a cost sharing which she supports as equitabie. • Page 1 CSAH 39 COST PARTICIPATION CSAH 39 (NASTINGS AVE) COST PARTICIPATION CSAH 39 COST BREAKOUT St Paul Park Cottage Washington TOTAL NOTES June3,'1998 Park Grove County PRORATE�ITEMS MOBILIZATION $ 2,222.98 $ 3,382.98 $ 44,394.04 $ 50,D0�.00 1 �fIELDOFFICETVPED S 133.38 5 202.98 S 2,663.64 S 3,000.00 7 TRAFFIC CONTROI S 1,33379 $ 2,029.79 4 26,636.43 $ 30,000.00 7 BALECHECK $ 36279 S 552.70 S 7,245.11 S 8,160.00 7 SIIT FENCE, TYPE HEAW DUTY MNNTAMED S 425.34 S 647.30 S 8,49d.3G S 9,567.00 1 CONSTRUCTION SIGNSSPECIAi. $ 0.44 $ 0.68 S 8.88 S 10.00 1 PRORATED ITEMS SUBTOTAI S 4.478.72 f 6,615.83 S 89,442.45 S 100,737.00 CONSTRUCTION ITEMS AGGREGATE BASE (C� CLASS 6 S 6,290.00 S 18,190.OQ S 83,946,00 S 108,426.00 3 NPE HV 4 WERRING COURSE MIXTURE 5 4,920.00 S 12,960.00 $ 69,912.00 $ 81,792.00 2 NPE NV 3 NON-WEARING COURSE MIXTURE S 4,920.00 S 12,960.00 S 69,972.00 S 87,792.00 ] TYPE MV 3 NON-WEARING COURSE MIXTURE S 9,954.50 $ 26,722.50 S 134,891.00 $ 170,968.00 2 BITUMINOUS MATERIAL FOR TACK COAT $ 29D.40 $ 762.90 S 4,221.60 S 5,274.90 2 CONCRETE CURB 8 GUTTER DESIGN B618 S 72,586.00 S 27,022.00 S &7,677.00 $ 128,225.00 0 750 mm RC PIPE APRON 3 - $ - $ 1,500.00 S 1,500.00 � 300 mm RC PIPE SEVJER DES 3006 $ - S . - S 1,/7�.00 $ 1,770.00 4 375 mm RC PIPE SEV✓ER DES 3006 S - S - S 62,090.00 $ 62,D90.00 d 450 mm RC PIPE SEW ER DES 3006 $ - S - $ 70,686.00 $ 70,686.00 4 600 mm RC PIPE SEW ER DES 3006 $ - S - S 34,200.00 S 34,200.0� 1 750 mm RC PIPE SEWER �ES 3006 S - $ - S 93,285.00 ffi 93,285.00 4 CONST DRAINAGE STRUCTURE $ - S - S 93,750.00 $ 93,750.00 4 CASTING ASSEMBLV $ - $ - S 29,900.00 S 29,900.00 4 RANDOM RIPRAP CLASS III S - S - $ 2,890.00 $ 2,890.00 4 CONCRETE DRIVEWAV APRON OPTION (RESIDENTIAL) S 70,710.00 $ 8,050.00 $ - $ 18,760.00 7 CONCRE7E DRNEVJAY APRON OPTION (COMMERCIAL) $ 6,084.00 $ - 5 - $ 6,084.00 7 OTHERITEMS $ $ 1 47Q/90.OD $ 476,190,C0 CONSTRUCTION ITEMS SUBTOTAL $ 65,754.90 S 100,067.40 $ 1,313,160.60 S 1,478,982.90 PRORATEO ITEMS SUBTOTAI S 4,47B.72 S 6,8'15.83 $ B9,442.45 $ 100,737.00 CONSTRUCTION TOTAL $ 70,233.62 $ 706,88323 $ 7,402,603.05 $ 1,579,779.90 ENGINEERING� �S s.es7.s7 $ 13,531.92 S �77,576.i7 S 300,000.ao 5 RIGHT OF WAY estimated s S io,000.00 S 10,000.0o S 20,000.0o s � GRANDTOTAL S 79,125.53 $� 130,415.15 S'1,590,179.22 S� '1,799,T19.90 PERCENTAGE OF TOTAL 4.4°!0 7.2% 68.4°/ 100.0% NOTES 1 PRORATED ITEMS based on city's share of construction items: COTTAGE GROVE: $100,067.40($1,478,982.90 = 6.77%. ST PAUL PARK: $65,754.90/$1,478,982.90 = 4.45°h. 2 SURFACING ITEMS: COTTAGE GROVE: 50°h of parking lanes and 100 % of side streets. ST PAUL PARK: 100°,G of side streets. 1 CURB & GUTTER: COTfAGE GftOVE: 50 h of curb 8 gutter within city limits. 5T PAUL PARK: 25°h of curt & gutter within city limits. s STORM SEWER ITEMS based on ciry's storm water runotf contribution to total system: COTTAGE GROVE: 0°h ST PAUL PARK: 0% WASHINGTON CO: 100°,4 5 ENGINEERING based on city's share of construction items: COTTAGE GROVE: $100,067.40/$1,478,982.90 = 6.77°6. ST PAUL PARK: $65,754.9�/$1,478,982.90 = 4.45°.6. 6 RIGHT OF WAY: COTfAGE GROVE: 100°h ST PAUL PARK: 0°b 7 CONCRETE DRIVEWAYS: COTTAGE GROVE: 100% ST PAUL PARK: 100 % BASED ON WASHINGTON COUNTY DEPT OF PUBLIC WDRKS PoLICIES FOR COST PARTICIPATION BETWEEN WASHINGTON COUNTYAND OTHER AGENpES FOR COOPERATIVE HIGHWAY iMPROVEMENT PRQIECTS ADOPTED 9595. - COTTAGE GROVE- qTY OVER 5�0 POPULAitON - ST PAUL PARK- CITY UNDER 5000 PoPULATION 6/3198 Est39may.ws Page 1 WASHINGTON COUNTY DEPARTMENT OF PUBLIC WORKS PARKS . HiGHWAYS • PACIIITIES t 1660 MYERON ROAD NORTH • STILLWATER, MINNESOTA 55082-9573 672-430-4300 Facsimile Machine 672-430-4350 � �I(}'I JUN 16 �9$ June 12, 1998 ( � Mr. Ryan Schroeder City Administrator City of Cottage Grove 7516 80"' Street South Cottage Grove, MN 55016 County State Aid Highway 39 (CSAH 39) Cost Sharing Dear Mr. Schroeder: �onaltl C. Wisniewski, P.E. Director Public Works/Counry Engineer John P. Perkovich, Oeputy Director Operations Division Donaitl J. Theisen, P.E., Depvty Director Technical & Adminis[rative Division Sandra K. Culien, P.E. Trafficlfransponation Engineer Marvin E. Erickson, Facilities Manager We appreciate the time the City Council, Mayor, and yourseif took to meet with us June 4"' to discuss the CSAH 39 (Hadley Avenue) project. Staff informed me of the City concems with our Cost Participation Poiicy and its implications for the City. We discussed this issue with Commissioner Peterson to develop a proposal that is fair, reasonable, and meets the parameters of our policy. When this project was first placed into our Capital Improvement Program, the project scope was to miil and overlay the road surface. These projects are 100% paid for by the County. Subsequent analysis lead to the increased scope of reconstruction. We also considered that the current road width is not being improved; we are basicalty replacing the existing pavement. The elements being measurabley improved are the storm sewer, curb, and driveway aprons. We feel it is appropriate to request participation in these improvements. We are proposing City participation in the concrete curb and gutter costs, driveway apron costs, right of way, engineering, and miscellaneous items prorated based on total construction costs. We wili pay 100% of the road and storm sewer costs. The attached cost participation sheet shows that this reduces your City contribution to 541,483.51. Actual costs will be known when bids are opened. This same proposal changes the City of St. Paui Park costs to 547,387.55. We believe that this is a fair and reasonable contribution for the City. Washington County will be committing 51,700,000 to this project, approximately 95% of the project costs. We will work to improve communications with you and the City Council on these Capital Improvements. We face the same budget constraints and recognize that planning is needed in order to fund large projects. We do believe that working together on projects with regional and local benefits allows us to build better projects. Mr. Ryan Schroeder, City Administrator City of Cottage Grove June 12, 1998 Page 2 I appreciate your review of this proposal and any comments you may have. If acceptable to the City Council, we will process agreements for your approvai. Based on the time this process takes, we can make a determination on a project schedule. Please feei free to contact me at 430-4370 with a�y questions. Si ereiy, � „� c4�— �V..o-.� Donald C. Wisniewski Director of Public Works/County Engineer c: Barry Sittlow, City Administrator St. Paul Park Myra Peterson, County Commissioner Jim Schug, County Administrator _ \MGNOItA\W%OJi�RYAN CSAH 39 COST PARTICIPATION CSAH 39 {HASTINGS AVE} COST PARTICIPATION CSAH 39 COST BPEAKOUT St Paul Park Cottage Wastiington TOTAL NOTES Juoe 15, 7998 Psrk Grove Cou�ty � PRORATEDITEMS MOBICIZATION $ 1,331.32 $ 982.84 $ 4],68684 $ 50,OW.00 1 FIELD OFFICE TYPE D $ �9.88 $ 58.9� $ 2,86L15 $ 3,000.00 1 'RAFFlCCONTROL $ ]98J9 $ 589]0 $ 28,61151 $ 30,00000 1 BAL'cCHECK $ 21Z27 $ i6G.40 $ ],]82.33 $ 8,160.00 1 S;L:TFENCE,TYPEHEAVYDUTYMAIMAIRED $ 254]3 $ 188,�6 b G,�24,21 $ 9,56]AO i CONSIPOCTION SIGN&SPECIAL E 02] $ 020 $ 9.54 $ ?0.00 1 PRORATED ITEMS SUBTOTAI S 2.68226 S 1,980,Y6 S 96.G74.57 S 100,737.00 CONSTAUCTIONITEM: AGGP.EGATE BASE(CVJ CLASS 6 S � $ - E 108,426.00 $ 108,42E.00 2 TVPEHV4WEARWGCOURSEMIXTGRE $ � $ � $ 8],79200 $ 87�92.00 2 ?ypEHV3NCN-WEARINGCOUR�EMIX'URE $ - $ - $ 87,�92.00 $ e],7920Q 2 7VPE N�V 3 NON-`NEARING COURSE MIXTUFe $ - S - R 1]0,968.00 S '�0,9E8.00 2 51NMINOUgMq'(ERIALFORiACi(COAT S - $ - $ 5,274.90 $ 52]4.90 2 CONCFE?E CURB & GUTTER DESIGN B610 $ 22,SBE.00 R 21,022.G0 $ Ba,6II.00 £ !28,225AC 3 ]50 mm RC PIPE APRON 4 - $ � $ 1,500.00 $ 1,SOO.GG 4 300m*r�RGPIPc'SEWERDE63006 $ - S - $ 1,"��O.G6 $ 1,Y%C.00 a 3�5 mm RC °IPE SEWeR vEC 30i6 $ - $ - $ 62,C90.00 $ 62 4 450 mm RC P:PE SEWcP CeS 30G6 R - S � 8 �0,686D0 $ 10,686 00 4 6�G mm RC PIPE SEWEP DES 3009 S� � $ - $ 34,200D3 S 34,200.00 4 ]50 mm RC PIPE SEiNER DES 30G6 $ - 8 - S 93,286A0 $ 93,285,00 4 CONSTDRAIkAG`cSTRUCTURE $ - S � $ 93,]50.00 5 93,�50D0 4 CASiINGASSEMBLY 4 - $ � T 29,9000G $ 29,90000 4 AANDOMPIFRAPCLASSIii $ - $ � S 2080.00 5 2,86Q00 4 GONC9ETflpRNEWAVAPRONOPT10N(RC$IOENT4AL1 S 10,113G0 $ A,050�+0 $ � A �BJ60.00 � CONCRE'EDPIVEWAYAP�ONOPTiON(COMMEPCIAI�� $ 6,L84b0 $ � 8 - S c.GP4AC 7 OTHERITEMS S S S 4�6,iB0.00 $ a16,1B0.00 CONSTRUCTION ITEMS SUBTOTAL $ 39,380.00 $ 29,072.00 $ 7,410,530.90 �$ 7,478,982.90 PRORATED ITEMS SUBTOTAL S 2,682.26 S t,980.t6 $ 96,07G.57 S 500.737.60 CONSTRUCTIONTOTAL S aa,°�ze 4 �,ase�e s� ..;..:esa� x ��.?.so ENGINEERING & 5,e25.n s e,3a� ,� 5 ��c,�,��a�a� :P G_,=_. _ 5 � FIGHTOFWAY estimated S � s'oco > ��.00 s � - e GRAND TOTAL $ 47,387.55 $ 41,483.61 $ 1,707,348.84 $ 7,798,2Y9,90 PERCENTAGE OF TOTAL 2.6% 2.3% 95.1 % 100.0% NOTES i PRORATED ITEMS based on city's sbare of conshuction items: COTTAGE GROVE $29,072.00i$1,4�8,982.90 = 1.97%. STPAULPARK: $39,380.00/$1,478,982.90=266%. x SURFACING ITEMS: COTTAGE GROVE:O% ST PAUL PARK, 0! a CURB &GUTTER: C6TTAGE GROVE 50 % of curb & gutter within ctity Iimits. ST PAUL PARK: 25% of curb & gutter within ciry limits. a STOflM SEW ER ITEMS based on ciry's storm water runoff contri6ution to total system: COTfAGE GROVE: 0 % ST PAUL PARK: 0% WASHWGTONCO: t00% e ENGINEERING based on city's share of construc6on iBems�, . COTTAGE GROVE: $700,067.40/$7,4�8,982.90 = 6.77 % . ST PAUL PARK: $65,754.90/$1,478,982.90= 4.45%. s RIGHT OF WAY: CATfAGE GROVE:1001 ST PAUI PARK, 0 % � CONCRETE DRNEWAYS�, GOTTAGE GROVE: 700 % ST PAUL PARK: 100% BASEO ON WASH/NGTON COUNTY DEP7OF PUBGC WORKS POLICIES FCACOST PAATICIPqT/ON BETINEEN WASHINGTON COUN7Y AND OTHER AGENC/ES PoF COOPERl1TlVE NIGHWAY 1MPAO�EMENT PAOJEC7S ADOPTED 9/5/95. � C077AGE GROVe � C1TY OVEA50C0 POPULATION - S7 PAUL PARX -Cl7Y UKDER5000 POPUfAZION 6116/98 Est39jun.xls Page i