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Home My WebLink About1998-07-15 PACKET 12.A.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEE71(VG ITEM # �� DATE 7/15/98 PREPAREG BY Adn�inistratian Ryar Scyrceder ORIGINATING DEPARTMENT STAFF AUTHOR k f vk rt x R + * # # # k M # k k R # * * * �F :k * # k # k k k > t u * # # + f ! # + �.F t * R 1' # i: COUNCIL ACTION REQUEST Financial Analysis and Other Information regarding the 1998 Great Grove Get Together . SUPPORTING DOCUMENTS � MEMO(LETTER: Brenda Peper, 7(13/98 and Caron Stransky, 7l13/98 ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: ❑ OTHER: ADMINISTRATORS COMMENTS i� � � h �� , , � City Administrator Date �F * < * * * * * * * + rt :Y * :F # * * k * * k * 'k * 'k * 'k * * # * i :F * * :k * * * * * * :Y k k t * COUNCIL ACTION TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER i►��c� c : ►� � a►� i Date: 7/13/98 To: Ryan Schroeder, City Administrator From: Caron M. Stransky, City Clerk RE: GAMBLING CONTRIBUTIONS FUND INTRODUCTION In September 1996, the City Council adopted Ordinance No. 631 requiring organizations conducting lawful gambling within the City to contribute to the City each month, 10% of its net profits derived from lawful purpose gambling to a fund administered and regulated by the City. Since October 1996, the funds collected from licensed gambling organizations have been placed into a fund. To date, the City has collected $50,617.68. BACKGROUND in June of 1997, the City Council discussed possible awards from the Gambling Fund and directed staff to contribute $25,000 to the Youth Service Bureau and $5,000 to the South Washington Senior Center. Future contributions would be considered during 1998 Budget discussions. In August 1997, during Council discussions regardi�g the 1998 proposed budget, the Council reviewed anticipated revenues and a Iist of possible contributions from the Gambling Fund. Following discussion, the Council authorized the following contributions for 1998: $ 15,000 1,000 5,000 5.000 $ 26,000 Great Grove Get Together Festival Committee and Cottage Grove Jaycees (fireworks) Crime Prevention Advisory Board Youth Service Bureau' South Washington Senior Center was ..; Attached are two spreadsheets. One outlines revenues and the second outlines expenditures. For the period of October 1996 through May 1998, the City collected $50,617.68 and expended $45,000. The fund has a$5,617.68 balance. Of the expenditures authorized for 1998, $10,000 has been contributed to the Great Grove Get Together Festival Committee, $4,000 for the Jaycees Fireworks Display, and $1,000 to the Crime Prevention Advisory Board. No gambling Memorandum-Gambling Fund 4/9/98 Page 2 contribution funds have been used for the Youth Service Bureau ($5,000) or to the Soutn Washington Senior Center (5,Q00) in 1998. During 1998 Budget deliberations, the Council will be asked to consider the recommendatio� of the Parks, Recreation and Natural Resources in support of creating of a"Lawful Gambling Improvement Fund" with proceeds to be used for park improvements. The Commission strongly supported the concept of setting up a program similar to the program set up by the City of Ramsey. A copy of that program is attached. Additionaily, the 1998 Legislature expanded the definition of "lawful purposes" to include police, fire and other emergency or pubiic safety-related services, equipment and training (excluding pension obligations). /CS Attachments GAMBLING CONTRIBUTIONS Qctober 1996 through May 199$ ***REVENUES*** CGAA* Nat. Ataxia CG Lions MS Soc. CG VFW Poi. Fed. TOTAL Oct-96 580.97 369.72 509.23 389.08 580.00 2,429.00 Nov-96 511.96 16.02 107.94 256.50 336.00 1,228.42 Dec-96 - 98.74 504.56 691.36 363.00 1,657.66 Jan-97 231.90 571.63 175.49 902.63 - 1,881.65 Feb-97 1,239.55 347.47 305.97 637.87 - 2,530.86 Mar-97 1,665.26 435.26 106.95 1,309.38 140.00 3,656.85 Apr-97 1,480.46 230.52 508.59 875.80 - 3,095.37 May-97 879.19 424.63 20d.48 - - 1,504.30 Jun-97 953.54 201.06 238.74 236.01 - 1,629.35 Jul-97 718.95 565.83 693.00 507.38 - 2,485.16 Aug-97 2,129.36 705.06 990.22 737.29 274.00 4,835.93 Sep-97 829.36 581.13 964.45 333.41 635.00 3,343.35 Oct-97 710.43 363.30 199.47 - 572.00 1,845.20 Nov-97 710.43 546.11 377.80 810.96 425.00 2,870.30 Dec-97 516.00 401.64 - 765.64 371.00 2,054.28 Jan-98 675.55 - 30.39 1,092.64 366.00 - 2,164.58 Feb-98 1,680.61 - 732.06 973.94 - 202.92 3,589.53 Mar-98 1,254.33 - 573.Od 839.50 33.20 612.01 3,312.04 Apr-98 1,605.05 - 469.00 499.78 289.90 774.98 3,638.71 May-98 123.01 - 352.00 - - 390.13 3,589.53 18,495.91 5,858.12 8,039.34 11,859.17 4,385.10 1,980.04 50,617.68 'Fantasy Cruise Bingo Hali & CG Buffet & Grill � C i ' : •� �� .. . Youth Service Bureau (1997) South Washington Senior Center (1997) Great Grove Get-Together (1998) Cottage Grove Jaycees (1998} Crime Prevention Advisory Board (1998) TOTAL: 25,000 5,000 10,000 4,000 1,000 $ 45,000 Parks Commission Minutes March 9, 1998 5 Park; a small shelter near the smail play area in the budgeting amount of $5,000 and the inclusion of $10,000 to finish up the Hamlet Park Traii System. (Councii Piote: Motion by Jon Chen�y to recommend the approval of the Park �rust Fund budget prepared by staff and amended by the Commission. Seconded by Craig Kostelecky, motion carried viva voce.) Staff indicated that the Park Trust Fund Budget wil( be presented to the City Councii for their consideration soon. B. HEARTHSIDE PARK TENNIS COURT REPLACEMENT Staff indicated that the Hearthside tennis courts are in need of repair and are inciuded in the City's current Capital Improvement Plan for i 998. Staff questioned whether or not the Commission wouid support the concept of converting one of the two courts into an inline skating facility. The Commission felt that was in line with their emphasis to provide iniine skating opportunities in the community due to the popularity of the sport and supported the efforf. Staff indicated that those comments will be shared with the City Council when request of funding for the upgrades of the courts is presented. C. COMPREHENSiVE PLAN REVIEW The Cottage Grove Planning Department is in the process of updating the Comprehensive Pian and the Parks Commission has an opportunity to provide feedback to the Planning Commission i� the areas of parks and open space. A memorandum, dated March 9"', listed a number of areas where the Commission can have direct input. Staff stated that over the next six months specific areas wili be discussed by the Commission in workshop sessions immediately foliowing the regular meetings (March 9"' memo attached. {Attachment B}} D. LAWFUL GAMBLING FUND PROGRAMS Staff presented to the Commission a sample policy that was recent(y adopted in the City of Ramsey whereby gambling proceeds collected by the city are put into a special fund and used as a matching grant program for park improvements. The Parks Commission strongly supported the idea of creating the �awful Gambling Improvement Program. (Council Note: Motion by Cheney to recommend support of the creation of a Lawful Gambting Improvement Fund with proceeds to be used for paek improvements. Motion seconded by Frank Star, motioned carried viva voce). COMMISSION / COMMITTEE MINUTES None. i - .-.._ .� •.- . �.. _.•.. Date: 07l13l98 To: Ryan From: Brenda Peper b� CC: Caron, L'¢ RE: GreatGroveGetTogetherAnaysis Here are the latest numbers on the Great Grove Get Together. I have talked to Terri and Ralph to verify that we have received ali invoices. They believe that we have. They are still collecting button saie money and a possible donation from Demori's. The donation from Cottage Grove is shown as the 10,000.00 donation. If you wish to add the 1997 Surplus that amount is $1754.06. This was not a council approved budget carryover. If you should have any questions, let me know. Confidential GREAT GROVE GET TOGETHER ANALYSIS REVENUE DONATIONS Gweingarter 3/13 Norwest Foundation 3/13 NSP 3l13 3M 4(14 Sunbelt Sales 5!7 Shamrock Liqour 5/7 Family Chiropractic 5/7 lio�s Ciub 5l7 Cottage Grove Florist 5/7 South Suburt�an Rental Village Transmission $10 cup checks Mike Rygh KOCH REFINING Vendor Checks Weekend Receipts T-Shirt Sales and Button Sales Cottage Grove Donation 50.00 100.00 100.00 1250.00 100.00 100.00 100.00 1000.�0 50.00 30.00 100.00 280.00 350.00 1000.00 816.00 3924.25 1331.00 10000.00 20681.25 EXPENSES CITY USED POSTAGE ON 115/98 CITY USED POSTAGE ON 3/24l98 CITY USED POSTAGE ON 4114/98 CITY USED POSTAGE ON 5/27/98 CITY USED POSTAGE ON 7/10/98 3m Clown Club AA Party Rental ABC RENTALS Advanced Sportswear ANtMALS OF WALTON'S HALLOW Art Scraps BARB STOFFEL BILL BRADLEY BILL THE JUGLER Change for Hunt CHARLY KAINZ CLARENCEAND LARUE Como Zoo Dennis Mutti Ed's Trophies FAST SIGNS FIRST CHOICE IN ADV-CUPS/RIBBONS FORTY-EIGHT BOX CAR FRESH SQUEEZED COUNTRY 47.36 10.56 4.16 10.24 15.00 50.00 850.65 125.00 1807.35 1000.00 350.00 126.54 300.00 225.00 100.00 120.00 150.00 120.00 350.00 104.90 546.35 1162.93 50.00 450.00 Page 1 Fun Services (Games) JAMES SCHATfAUER -CHILDREN'S ENTER. JOHMARFARMS KDWA KOCK'S M!N! TRR!N MONROE TIEGS Nolie Robichon ONSITE SANITATION OSMAN SHRINE CLOWNS Pied Pipers Prescott High School RALPH MARQUARDT RENTAL OF PO BOX 2/98 Roger Peterson ROYAL ORDER OF KLONDITES SHOWMOBILE RENTAL SOUTH SUBURBAN RENTAL Start up cash Sue Crisier TARTAN HIGH SCHOOL THE STREEL DRUMEITES THE UNDERBITES TONY HENSLER TWW CITY UNICYCLE WURDEMAN PIANO COMPANY Total Expenses Surplus 964.89 225.00 750.00 234.00 550.00 400.00 1000.00 243.90 0.00 250.00 350.00 267.92 20.00 41.76 275.00 745.00 128.88 100.00 14.89 250.00 100.00 800.00 300.00 300.00 250.00 Page 2 .. : 4043.97 MEMORANDUM TO: PARKS COMMISSION MEMBERS FROM: JOHN FREDRICKSON SUBJECT: LAWFUL GAMBLING FUND IMPROVEMENT PROGRAM DATE: FEBRURY 27, 1998 On Saturday January 17`", Terry Miller and I met with representatives of the Cottage Grove Athletic Association to discuss issues of common interest. During our discussions, the question was raised as to whether or not the City wouid consider appropriating revenues generated through gambiing proceeds for park improvements. While attending a M.R.P.A. Board meeting last week, i was made aware of the fact that the City of St. Paul has a matching grant program whereby organiiations can request funds on a doliar for dollar matched basis for park improvements. In discussing this idea with Ryan Schroeder, he informed me that the City of Ramsey had a similar program. He went on to say that under Ramsey's program, all gambiing proceeds were placed in a special fund and each year matching grant funds were made available. The totai grant money available each year was based on the amount of interest that the account generated in the previous year. As the account continues to grow each year, so does the matching grant amount. It sounded like a great program to me so I contacted the City of Ramsey and requested a copy of their program (attached). I would request members to review the program and share any thoughts you may have at our March 9` meeting. City of Ramsey's Park and Recreation Lawful Gambling Fund Improvement Program <� � ti � �'� . �' / �� •!1� � �. ' �/''�,� � �� la��. � �� f � .. � ` This program's purpose Raznsey to provide a iznprovements. .o:,� ; ..�. � � � � is to utilize the City's proceeds from lawful gaznbling licensed in matching program for the provision of outdoor recreationai The Park and Recreation Commission's primary mission is to provide, protect, and enhance safe and diverse, aciive and passive recreation and to plan for and manage natural and developed outdoar resources to the highest quality possible. Ramsey's City Officials and Staff are pleased to provide you as an outcome of the above, the oppomtnity to participate in this unique, natural resource and recreation development initiative. Submission deadline: January 28, 1998 Rev. 4/7/97 Page 1 �' � � � �. �� '`"' ' .. � � M� �if[e1 e3��'� Ail psogosers who can answ�r °'yes" to all four qualifying criteria (see page 5), and have not received funding for the past three consecutive years aze eligible . This includes fhe City of Ramsey or any enrity of the City. However, only one "City" pmposal per yeaz will be accepted by the Commission and the three consecutive year limitation applies. ►Y : � ► • L._.11 _ _.1 : a • 1� . : • 'I'he Park and Recreation Commission's (here after referred to as the Commission) Lawful Gambling Fund Review Committee comprises nine individuals including the City Administrator and the Commission's Ex Officio. Throughout the yeaz the Commission will solicit and accept applicarions for projects occurring the following year. Applications will be accepted at any time. The deadline for submittal of projects will be 5:00 p.m. the last Wednesday of January for projecu to occur that yeaz. For 1998, the Commission has available approximately $4,000, equating to one or more projects totaling more than $8,000 in "value". Appiicant's aze urged to make eazly contact with a Commissioner or staff member to: ensure appropriateness with the program's intent and the City's plans; to poten6ally improve the proposal with other elements and cooperation; and, to define potential City project assistance. Applying for this program is not a guarantee of funding. If there is a more appropriate source of funding, your proposal may not be eligible or you will be advised eazly in the process to seek other sources of assistance. The Commission reserves the right to modify the provisions deemed in the best interest of the City, including modifying additional worthwhile projects. Conversely, the Commission projects in a given year. of this application when it is the available dollars to fund may decide not to fund any The project must cleazly benefit youth of Ramsey by recreational improvements or related property improvements with City limits, or in the case of outdoor environmental education, the project must provide lasting benefits for Ramsey's residents. 1998 Project Emphasis T'he Commission reserves the right to exciude certain projects or provide special consideration for others. For 1998 thera is no project emphasis guidelines 4o consider. Page 2 ,0�-3 Evaluation Process Eac� Com�nittee member will receive copies of all proposals to review prior to the regulaz Pazk and Recreation Commission meeting in February. After tha apglicani's gresezatation to the Commission, each Committee member will assign a ranking to the proj ects. The ranldngs would be added then divided by the number of voters to detennine the initial ranldng• At this point, the Committee will undertake a discussion to ensure that the resultant rank of the project does indeed fit the City's need. This collective review may allow for a re-vote of all of the project or an agreement to modify the scope of the program or the available dollars to ensure the City receives the most benefit for its effort. Project Report and Award After notificarion of a successful application, the Commission, and/or Staff, will establish the projects reporting requiremenu. In most cases this will be a brief written report and will require a personal appeazance at a Commission meeting after completion of the project. Documentation, such as pictures of the various stages, may be desired by the Commission for use in promoring this program. Upon successful completion of the project and the report, the City will issue a check for reimbursement. In some cases, materials may be purchased directly by the City. .. � � �:• � :_ There aze four primary elements to this application. The first component of the application is the qualifying criteria. Proposers must answer the qualifying criteria in the affirmative to be considered further. For purposes of Qualifying Criteria Statement Number 4, the 1998 volunteer monetary rate is $7.00 per hour. The second is a written narrative. This should speak to the project's expected outcomes and describe how it meets with the qualifying criteria. The third part of the appiication is a written response to the project considerations. Desirable responses to these considerations could be viewed as "bonus points". As with any azea of this application, a particular order does not represent priority or funding preference. The finai, and an important element of this appiication, is the project presentation before the Commission. It will be viewed as extremely helpful to visualize the project (or problem) ttuough photos, sketches, or to have a"sample" on hand of what the Commission's participation will facilitate. When possible, these e�ibits shouid be provided to the Commission with the application itself. The deadline for receiving requests for projects proposed for 1998 is 5:00 p.m., 7anuary 28, at the Ramsey Municipal Center, 15153 Nowthen Boulevard N.W., Ramsey, MN. One copy is sufficient unless materials aze not photo copy suitable (such as photographs) in which case nine copies would be helpful. Page 3 Questions or clarificarion on the materiais presented may be directed to: Pazk and ReePea6on Co�aussioner �;hairman Todd Cook Park and Recreation Commissioner Jill Sohns Park and Recreation Commissioner Beth Asfahl Park and Recreation Commissioner Reid Droegemueller Pazk and Recreation Commissioner Tom LaMere Park and Recrearion Commissioner Steve Ostrum Pazk and Recreation Commissioner Michael Rolfe City Administrator Ryan Schroeder Park and Recrearion Commission Ex Officio Iviuk Boos 241-0038 753-6585 427-7931 421-2647 576-0655 422-85a8 753-9467 427-1410 427-1410 or 427-8254 The City of Ramsey's fax number is 427-5543, the TDD number is 427-8591. Good Luck!?! page 4 � � ag Name: Address: Phone - Day: Evening: • �111 : : : Please provide a yes or no, or a brief explanation to the following statements. 1. The project cleazly and primarily benefits both youth and/or identified park, recreationai and natural resource needs located within Ramsey's Ciry limiu. _ Yes: No: 2. The project has a low degree of safety liability and is low maintenance or that which is commonly associated with recreation and parks. , Yes: No: 3. The applicant or their representative will appeaz before the Park and Recreation Commission at a predetermined meeting (most likely the 2nd Thursday of February) to present their proposal and answer any questions. Yes: No: 4. A fifty-fifty match of dollars or labor at the current volunteer rate is required by the applicant and mus4 be detailed in the budget. (The 1998 volunteer hourly rate is $7.00) Yes: No: Page 5 : ; : : Y�I Describe your proposals objectives, outcomes and the projects benefits. Consider the who, what, why, how and when appre�ach. Ensure that the printing is able to be photo copied and include e�chibits photos or additional sheeu if necessary. m Page 6 ':�l • il i: • The following statements aze intended to encourage quality projects that best address needs and provide opYsmum return on City participation. Please provide a response zo each item; attachments aze welcome. • Describe the projecYs time line from start to completion. • Provide budget detail, total resources required, sources of these resources, volunteer participation and how the project meets the minimum match of 50 percent, cash or labor. If the project requires less than a 50% match, please demonstrate. • Provide a listing of project participants and their involvement. • Describe experience related to the proposed project or reference other similar successful endeavors. • Has the project begun? • Are any individuals or interests adversely affected? Page 7 • Is the applicant prepared to make financial commitments for future operation and maintenance? • Has the project been reviewed by any other potenrial funder? • ' Is there an economic development aspect to the project? • Does the project provide for a recreational facet not yet developed in Ramsey or otherwise unlikely to occur? • Does the project have a high degree of being zepeated or increasing in value? • Does the project have more than one potential user group? • Does the project represen4 a component of a larger City plan? � Page 8 • Are trees or other natural resources adversely affected? • Are there other benefits associated with the project that cleazly benefit residents (e.g. pollution zeduction or increased cultural awazeness)? • Is the project innovative? • Does the project leverage resources beyond that of the City and its residents? ; • How is the project disability sensitive? • Are Ramsey businesses or contsactors recipients of expenditures? Page 9