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Home My WebLink About1998-08-05 PACKET 04.A.III.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM#, DATE 8-5-98 �. . ► t o PREPARED BY: Public Safety Jim Kinsey ORIGINATING DEPARrtM�N�C STAFF AUTHOR .��.,��..��.��«.>��.>��,��...��..>��.�«. COUNCIL ACTION REQUEST Pass a motion to accept the May 12, 1998 minutes of the Public Safety, Heaith and Welfare Commission and request that they be placed on file. ADVISORY COMMISSION ACTION a PUBLIC SAFETY SUPPORTING DOCUMENTS DATE REVIEWED APPROVED 7-14-98 ❑ ❑ ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: May 14, 1998 minutes of the Pubiic Safety Commission ADMINISTRATORS COMMENTS: City Administrator � ■ � � � c� % Date .��<��.�<��.,>��.,,,��.<�<��w.�w.>�.>�.��.�«�.< COUNCIL ACTIdPV TAKEN: ❑ APPROVED ❑ DENIEQ ❑ OTHER PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MINUTES OF MEETING May 12, 1998 Pursua�t to due notice, a meeting of the Pubiic Safety, Health and Weifare Commission was held at the City Hall Council Chambers and was telecast on locai Government Cable Channef 12 CALL TO ORDER: The May 12", 1998 meeting of the Cottage Grove Pubiic Safety, Health and Weifare Commission was called to order at 7:00 p.m. MEMBERS PRESENT: Mark Leier, Biil Schmidt, Don Strom, Dennis Ackerman, Mark Rudek STAFF PRESENT: Acting Director of Pubiic Safety James Kinsey Approvai of minutes: Chairperson Don Strom presented the April 14"', 1998 minutes of the Public Safety, Health and Welfare Cornmission for approval. On a motion by Dennis Ackerman, seconded by Mark Rudek, the April 14�', 1998 minutes were accepted by a unanimous voice vote of the Commission. Aqproval of acaenda: Chairperson Do� Strom presented the May 12`", 1998 agenda of the Public Safety, Heaith and Welfare Commission for review. On a motion by Mark Rudek, seconded by Dennis Ackerman, the May 12"' agenda was approved by a unanimous voice vote of the Commission. OPEN FORUM Chairperson Don Strom invited citizens present to address the Commission regarding any matters that were not on the approved agenda. There being no presentations from the audience, Chairperson Strom closed the Open Forum portion of the meeting. PIANNING COMMISSION ISSUES The Commission was provided a copy of the Agenda and accompanying Staff Reports for the Planning Commission mesting of May 18`",1998 for review and Page 2 PSHWC Meeting Minutes May 12"', 1998 comment. Acting Chief Jim Kinsey informed the Commission that Mike Rygh has requested a variance to narrow the 60 foot easement to 50 feet. Acting Chief Kinsey went on the say that one option the Planning Department was entertaining would be to reduce the width of the street by one foot on each side (30 feet to 28 feet), and requested the Commission provide their input regarding this request. After general discussion, it was the Commission's position to remain consistent with their past recommendations that aIl roads within the deveiopment be built to a width of 34 feet as required by ordinance and that if roadways are to be built at a width of 28 feet, then no parking be ailowed on either side of the street. OLD BUSINESS Response to Hillside Trail Issues from Open Forum segment of April meeting Acting Chief Kinsey provided the Commission with a memorandum which informed them that Sergeant Toilefson has been made aware of Mr. Boyer's and Mr. Ebbenga's requests for a renewed effort for traffic enforcement on Hillside Trail. He went to state that since the Commission's April meeting, Sergeant Tollefson has made personal contact with Mr. Boyer to advise him of what action the patrol division could take. Additional patrol enforcement with officers logging aii contacts has been initiated along with Mr. Boyer being given Sergeant Toilefson's direct phone number so they may continue to communicate regarding this issue. Acting Chief Kinsey went on to say that Public Works has been made aware of the lack of speed Iimit signage on Hiliside Traii and has placed signs at three Iocations. The Commission requested that 2— 3 additional signs be placed along Hiliside Trail. Acting Chief Kinsey stated that he would be contacting Public Works personnel regarding this request. NEW BUSINESS Case 98-05-01 Outdoor event permit application — Great Grove Get Together — June 13 and 14, 1998 The Commission was provided a copy of the Outdoor Event Permit Application submitted by the Great Grove Get Together to conduct events inciuding live entertainment, a ciassic car show, three foot races, a craft show at Kingston Park on Saturday, June 13, 1998 and a garden trector puli at the Cottage Grove VFW Red Barn on Sunday, June 14, 1998. The Commission reviewed the operating conditions to ensure for the public safety of the citizens and on a Page 3 PSHWC Meeting Minutes May 12"', 1998 motion by Mark Rudek, seconded by Dennis Ackerman, unanimously approved the operating conditions. Motion carried. RESPONSE TQ PREVIOUSLY RAISED COMMISSION COMMENTS AND REQUESTS 103r Street bridge signage — Acting Chief Kinsey provided the Commission with the City Councit Action Form for the recommendation for signage on 103r Street in the area of the rail road bridge. Commission member Ackerman requested that some research be done to find the recommendation by the Commission. He specifically recalled that signage indicate that only one vehicie be allowed to pass under the bridge at a time. Acting Chief Kinsey stated that he wouid do the research and advise the Commission of his findings. Piacement of poles near 90` and Hadley Avenue — Acting Chief Kinsey informed the Commission that he spoke with Senior Planner John McCool and was advised that there are no city or state minimum set back requirementis) for the piacement of utility poles. Commission member Bill Schmidt recommended that staff advise the Pianning Department of the Commission's request to have minimum set back requirements for piacement of power poles. SOt" Street Improvements — Acting Chief Kinsey provided the Commission with a memo from Eric Johnson, Project Manager for the 80`" Street improvements project for their review and information. Commission member Dennis Ackerman inquired as to whether semaphores will be placed at the intersection of 80"' Street and Jamaica Avenue. Acting Chief Kinsey informed the Commission he could check with Eric Johnson, Project Manager for the 80`" Street Improvements and report back to the Commission. COMMISSION COMMENTS AND REQUESTS Commission member Mark Rudek wished to express his appreciation and commend the City's Pubiic Safety Department for the excellent and professional work that is performed by the members of both the Police and Fire Divisions. Commission Chair pon Strom sent out condolences to the family of the boy that was fataily injured by a motor vehicle this past weekend. Page 4 PSHWC Meeting Minutes May 12'", 1998 STAFF REPORTS POUCE - Acting Chief Kinsey informed the Commission that Community Service Officer Heather Wahl has been assigned to the position of Investigative Aid. She will also be assigned to the Communications Center as a Dispatcher on an "As Needed" basis. Acting Chief Kinsey went on to say that Public Safety Dispatcher Carolyn MacAskill completed her 1 year probationary period and has bee� appointed to permanent status. FIRE - Acting Chief Kinsey informed members that Fire Chief Dally is not at tonight's meeting because he is meeting with Prairie Island Nuclear Power Plant representatives regarding the Power Plant exercise which is conducted every two years. Acting Chief Kinsey advised members that Fire Fighter Emil Klossner has retired from the Fire Division, effective Aprii 30, 1998. COUNCIL- Acting Chief Kinsey informed the Commission he had nothing to report on from the Council. ADJOURN Motion by Bili Schmidt, seconded by Mark Rudek, to adjourn the meeting at 7:35 p.m. Motion carried. Respectfuliy submitted, Cyndee Engfer — Administrative Secretary Icce