The URL can be used to link to this page

Home My WebLink About1998-08-05 PACKET 04.D.REQUEST OF CITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # DATE 8-5-98 �. L'�. PREPARED BY Public Safety Jim Kinsey ORIGINATING DEPARTMENT STAFF AU I HOK k k ! * * * * * * 4 * * # * M' * * * * :M Y * * * * * 'k * * * * * * * ak %"k * %x * # Y * * * R * * COUNC�L ACTION REQUEST: Authorize the issuance of a permit to Hirman's Hide-A-Way to conduct a street dance on Saturday, September 12, 1998, subject to the conditions established by the Public Safety, Health and Welfare Commission. ADVISORY COMMISSI�N ACTION � PUBLIC SAFETY SUPPORTING DOCUMENTS: DATE REVIEWED APPROVED 7-14-98 � ❑ � MEMOlLETTER: Acting Director of Public Safety James E. Kinsey ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATIdN: ❑ OTHER: ADMINISTRATORS COMMENTS: '---�.� 1 City Administrator � . � � � o�r U 7 Date ��,.��<��.<<.�.�.�.��<,<�.,.<� CdUNCIL ACTION TAKEN� ❑ APPRQVED ❑ DENIED ❑ OTHER � • . To: City Administrator Ryan Schroeder From: Acting Director of Public Safety James E. Date: July 16, 1998 Kinsey Re: OUTDOOR EVENT PERMIT APP�ICATION - HIRMAN'S HIDE-A-WAY INTRODUCTION Brad Hirman, on behalf of Hirman's Hide-A-Way, has made application for a permit to conduct an outdoor dance for Saturday, September 12, 1998. BACKGROUND The Cottage Grove City Ordinance has been amended to transfer the review of such permits from the Department of Community Development to the Department of Public Safety. DISCUSSION In accordance with the requirements of Cottage Grove Ordinance 607, the Public Safety, Health and Welfare Commission reviewed the application for this event submitted by Brad Hirman, at their July 14th meeting and unanimously recommended the following conditions for the conduct of this event. Trash and debris in ali areas of the Grove Piaza Shopping Center parking lot and property shall be periodically picked up during the street dance and by 12:00 (noon) the next day. Including the removal of all temporary trash dumpsters. Adequate policing as determined by the Director of Pubiic Safety shall be provided to maintain a balance of law enforcement between the general use of the shopping center and the proposed street dance. Any costs incurred for the police enforcement required for the events shall be the responsibility of the applicant. Adequate policing shall mean four Cottage Grove Police Officers. �- •: �• s Page 1 • Adequate sanitary facilities shaii consist of a minimum of four portable unisex toilets. Portable toilets shall be pumped as necessary. • The applicant is responsible for maintaining all fire and emergency lanes located within the Grove Plaza Shopping Center and in the general vicinity of the fenced area. These fire and emergency lanes shall be designated by the Public Safety Department. • All tents used shall meet the requirements listed in the Uniform Fire Code. Proof of fire retardancy treatment for alI tents must be provided for inspection. • The applicant shall contact the Director of Public Safety during City Hail business hours to schedule all required inspections. One week prior to the event, the applicant shall submit a schedule and site plan detailing the dates and times to set-up (e.g. fence installation, temporary staging, tables, name(s) and telephone number(s) of people in charge of the event, etc.), removai and cieanup operations. These inspections must be completed prior to the opening or operation of the street dance. • The City of Cottage Grove shall be named as an additional insured by the applicanYs Comprehensive General Liability and Liquor Liability Insurance policies for a minimum of one million dollars. Proof of coverage shall be submitted in the form of a Certificate of Insurance no later than one week prior to the event. • The designated street dance area shall be fenced ofF contiguous with the building, and separate areas must be maintained where alcohol is permitted. • No glass containers shall be used displayed or allowed in the street dance area or perimeter parking lots. • Ail necessary electrical permits shall be the responsibility of the electrical contractor. Ail eiectrical connections shall be inspected as required by the State Electrical Code. • All music and/or ampiified communication shall cease by 12:00 midnight on Saturday. • Ail events must conform to the criteria concerning noise set forth in Section 28.51.1 of the Zoning Ordinance. • Trash and recycling bins shall be provided throughout the designated dance area and be clearly marked. • Page 2 • An emergency access at the north side of the fenced area shall be provided. The width and location of this emergency access shail be approved by the Public Safety Department. • A double fence having a parailel separation of at least 10 feet shall be installed between the main outdoor dance area and the entrance/exit to Hirman's Hide-A-Way. This connection shall also have an emergency access through the fences. • This event shall only take place with the written consent of the property owner provided to the City Administrator one week prior to the event. RECOMMENDATION it is my recommendation that the City Council authorize the issuance of a permit to Hirman's Hide-A-Way to conduct a street dance on Saturday, September 12, 1998, subject to the conditions established by the Pubtic Safety, Heaith and Welfare Commission. JEK/cce • Page 3 ��i 50. v OUTDOOR EVENT PERMIT APPLICATION City of Cottage Grove, Minnesota TYPE OF EVENT: Permits may be issued for a period up to three consecutive days for the same event at the same location: (�], Dance not conducted within a building [ ] Carnival [ ] Foot race [ ] Bicycle race [ ] In-line skating race [ I Rodeo [ ] Commercial auction [ ] Swap meet ( ] Flea market [ ) Car show [ ) Snowmobile show [ � Music Festival [ l Fiying club event [ I Other event: Please describe: _ �" ' Applicant's Name: � �� .�r - / Mailing Address: SAinf Daytime Phone: y5%�3�5� Evening Phone: �� -5 G�i'7 EVENT COMPONENTS: Requested day and date: ��i�� I�2 � ��"/J�A' Requested hours of operation: From ,$� AM,�N to �;oo �PM Set up beginning day and date: �T��l�'l� , time 97�,aAM�M Disma�tle by day and date: �/� , timeo?�J AM,�M 0'2� Anticipated number of participants: and spectators � INSURANCE Attach to this appiication a certificate of insurance. The certificate shali include the policy number, amount, and the provision that tfie City of Cottage Grove shali be named as an additional insured. Insurance requirements are set forth under City Ordinance No. 607. LOCATION MAP/SITE PLAN: Attach a location map and site pian. Please indicate on the location map and site plan such things as: []!f a route is invoived, the bsginning area, the roste (irdicate directions), and the finished area. [] If a route is invoived,_the places where buses need to be considered; [] If a reiay is involved, indicafe hand-off points. [�] Entertainment or stage locations (grandstand operators should provide you with a to-scale drawing) � Emergency lanes [ ] Tent ( ] Barricades andlor fencing locations [�]- Alcoholic beverage concession area [ � Non-alcoholic beverage concession area [ ] Food concession areas [ ] General merchandise concession areas [aC}- Portable toilet facilities (indicate number�: � [ ] First aid facilities [�']- Event participant and/or spectator parking areas [ ) Fireworks site ( ) Cooking areas [�}� Tables, enclosures, etc [) Temporary structures to be constructed for event • [] Sit2 cf electrical �.vir;ng to be installed for event , (� Trash containers (indicate number): � [ ] Other: Please describe: AVAILABiLITY OF FOOD BEVERAGES AND/OR ENTERTAINMENT: If there wiii be music, sound ampiification or any other noise impact, please described, including the intended hours of music, sound or noise. �J�Z/�� R t'/� — l7 `ba /ti2�''/ Alconolic beverages to be served? [] Yes [ S No If yes, describe what system will be used to ensure that alcoholic beverages wili be consumed only by those persons 21 years and older. L/ Z� .3 t�,�Gl1��ctl6 ) t¢T" To�4T� L�i1Jfr �-n c� �i al ,��ti S� ✓a •� If yes, describe how, where, when and by whom the aicoholic beverages wili be served. � �i�r� s /�/� � �--�c� G� u PS .L /� pi,2�-iCc /.> /�2 c`.r!'T oh /a9A/� � if yes, describe how you will separate persons under 21 years of age from those persons 21 years and older. 1 GviGL /�� a�m ��y If yes, attach appiication for alcoholic beverage license. Application for license may be obtained from the City Cierk's Office (458-2814). If a dance, or live entertainment is part of your event, please describe: Food and/or non-aicoholic beverages to be served? (] Yes (�j No NdT �+fS�dG If yes, a temporary food stand permit may be necessary from the Washington County Pubiic Health Department. CITY SERVICES/EQUIPMENT: Describe city services and/or equipment requested for this event, i.e. City barricades, fencing, cones, trash containers, etc. J�F.�G� � ne� 5�- ��/ ' � Monday foliowing tne event, except all weight restricted and wide-Ioads may remain on the site untii 9:00 a.m. of the Monday followi�g the event. • Parking lot attendants shall be provided if required by the Director of Public Safety at the entrance of each parking area. These attendants shaii direct traffic to designated parking spaces. � The appiicant shall contact the Director of Pubiic Safety during City Hail business hours to schedule aii required inspections. These inspections must be completed prior to the opening or operation of street dance. • The City of Cottage Grove shall be named as an additionai insured by the appiicant's Comprehensive General Liabiiity and Liquor Liability insurance policies for a minimum of 51,000,000 coverage. Proof of coverage shaii be submitted in � the form of a Certificate of Insurance no later than one week prior to the eve�t. • Designated street dance areas shall be fenced off with separate areas where aicohoi is permitted. No giass containers shaii be used, dispiayed or ailowed in the designated street dance area or perimeter parking area. • Ail necessa�y electricai permits shaii be the responsibility of the electricai contractor. All electrical connections shail comply with the State Eiectrical Code. • Other conditions or measures to conform to tne intent of applicable ordi�ances. � --�=�-L�- ��.�"- -��.s� Date ignature of applicant