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Home My WebLink About1998-08-19 PACKET 03.C.J :. . '�. .... , 1. f , � . �. � # � � 1 . 1 .' � � R. f. • ., � ' � �:: + " � 1. Call to Order 2. Introduction to 1999 Budget 3. Overview of Revenue Projection 4. Community Development � Planning o Historic Preservation • Inspections • Surface Water • Engineering 5. Public Works ■ Administration o Street Maintenance ■ Signs and Striping � Snow/Ice Control • Forestry ■ Equipment Replacement � Recycling � Water Operation � Sewer Operation • Street Lights � Fieet Service 6. City Clerk/Elections 7. Finance/MIS 8. Administration � Pvlayor/Council � Administration � Persannel � F�rofessional Services � City Nall � Community/Employee Pragrams � Transfers/Contingertcy � �elf Insurance 9. Summary of Ctuestions and Failow-up Actions . SPEC{AL MEE�TING COTTAGE GROVE CI�TY COUNCIL July 30, 1998 CALL TO ORDER The City Council of the City of Cottage Grove, Washington County, Minnesofia held a special meeting on Thursday, July 30, 1998, at the Cottage Grove City Hall, 7516 80` Street South. Mayor Denzer cailed the meeting to order at 7:00 p.m. RQLL CALL Present: Mayor John Denzer Council Member Rod Hale Council Member.lim Wolcott Council Member Sandy Shiely Council Member Cheryl Kohis Staff Present: Ryan Schroeder, City Administrator Caron Stransky, City Clerk Patti Storby, Pubiic Works AdminisYretive Secretary Michelle Wolfe, Assistant City Administrator Liz Johnson, Finance Director Brenda Peper, Accounts Payable Clerk Les Burshten, Public Works Director PNayor Denzer presided over the meeting. The purpose of the special meeting was to review the 1999 recommended Gity Budget for the City of Cottage Grove. City Administrator Schroeder requested that Council consider rescheduling the next Budget workshop previausly scheduled for Thursday, August 6 at 7:00 p.m. Following discussion, Council scheduled the next Budget Workshop for Monday, August 3, 1998, at 7:00 p.m., and canceled the Budget Workshop previausiy scheduled for Thursday, �ugust 6, at 7:OQ p.m. Cauncii reviewed the proposed tax levy and debt. It was questioned whether the Tax lncrement Financing (TIF) praceeds or self-insurance fund could be utilized ta pay ior Yhe �re statian debt. !t �as noted that appraximately 60% of th�: tax inr,reases were attribut�ble to pavement management prajects. Speciai Meeting — July 30, 1998 Cattage Grave City Gouncil Page 2 Community Development Director Lindquist reviewed the planning, historic preservation, inspections, surtace water, and engineering proposed budgets. There was consensus to schedule a Council workshop to discuss 4he CityVision Task Force report and recommendation in September, and meet with the Task Force in October. There was discussion on the reduction in personnel recommended in the Building Inspections budget. Council briefly discussed the hiring of an in-house engineer and the existing engineering consulting contract. Consensus was to discuss the entire engineering function during a future Workshop Session. Public Works Director Les Burshten reviewed the public works administration, street maintenance, signs and striping, snowlice control, forestry, equipment replacement, recycling, water operation, sewer operation, street lights, and fleet service proposed budgets. Council directed Staffi to obtain quotes for the collection and removai of solid waste from City property and for the annuai Spring Ciean up. Burshten noted that the recommended street maintenance budget does not include the requested hiring of an additional laborer/equipment operator. He requested Council consideration to add the position to the budget. Council discussed existing subdivision tree planting program and concurred with the proposal to provide planting just off the boulevard in the front yard. There was discussion on the level of funding provided for replacement of boulevard trees in existing subdivisions. Council consensus was to continue to fund the replacement program but to purchase bare root versus burlap trees. Councii discussed the proposed funding source to rewire 86 city-awned streetlights estimated to cost $73,OQ0. It was suggested that the rates for streetlights be averaged at $12.07 per quarter for city-owned and NSP owned custamers. Fallowing discussion, Council consensus was ta add a$2.50 per quarter surcharge for city-owned streetlight custamers only. The Council reviewed the Ciiy Clerk/Elections, �'inance/iV115, and Administretion budgets. 7here was discussian on providing assistance ta the Persannel Director irr th� recruitment af persannel ta fiii vacant positions. Special Meeting — JuBy 30, 1998 Cottage Grove City Councii Page 3 Council directed Staff to prepare a follow-up report on what in-kind services are provided to the Youth Service Bureau and the anr�ual dollar value. Additionally, a report on the Ievei of service to the Police Department, i.e. number of referral type of referrals, etc. Council concurred with the recommendation ta prepare a Request for Proposal (RFP) for Insurance Agent of Record and Risk ManagemenULoss Control consulting services. Special meeting adjourned at 10:43 p.m. Respectfully submitted, Caron M. Stransky City Clerk CMC