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Home My WebLink About1998-08-19 PACKET 04.A.II.REQUEST OF GITY COUNCIL ACTION COUNCIL AGENDA MEETING ITEM # , DATE 8-19-98 , p i � PREPARED BY: Public Safety Jim Kinsey ORIGINATING DEPARTMENT STAFF AUTHOR �.«.��.��}..��..<.�«.��<��.��«�;«*,.� COUNCIL ACTION REQUEST Pass a motian to accept and place on file the minutes of the July 14, 1998 Public Safety, Health and Welfare Commission. ADVISORY GOMMISSION ACTION DATE REVIEWED APPROVED DENIED � PUBLIC SAFETY 8-11-98 � � ❑ ❑ ❑ ❑ ❑ SUPPORTING DOCUMENTS ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMfV1ENDATION: � QTHER: July 14, 1998 minutes of Public Safety, Health and Weifare Commission ADMINISTRATORS COMMENTS � ;- / �"�- Administrator Date * f N * 'k * # < * * * Y * * * * * M * k i i� + Y t * 4 * k 4 * * * R 6 R * * * k * * t * * Y: k * COUNCIL ACT1dN TAKEN: ❑ APPROVED ❑ DENIED ❑ OTHER PUBLIC SAFETY, HEALTH AND WELFARE COMMISSION MINUTES OF MEETING July 14, 1998 Pursuant to due notice, a meeting of the Public Safety, Health and Weifare Commission was held at the City Hall Councii Chambers and was telecast on local Government Cable Channel 12. CALL TO ORDER: The July 14, 1998 meeting of the Cottage Grove Public Safety, Health and Welfare Commission was cailed to order at 7:00 p.m. MEMBERS PRESENT: Mark leier, Bill Schmidt, Don Strom, Dennis Ackerman, Mark Rudek STAFF PRESENT: Acting Director of Public Safety James Kinsey Aooroval of minutes: Vice-Chairperson Mark Leier presented the May 12, 1998 minutes of the Public Safety, Health and Welfare Commission for approval. On a motion by Dennis Ackerman, seconded by Bill Schmidt, the May 12, 1998 minutes were accepted by a unanimous voice vote of the Commission. Aooroval of aqenda: Vice-Chairperson Mark Leier presenied the July 14, 1998 agenda of the Public Safety, Health and Welfare Commission for review. On a motion by Bili Schmidt, seconded by Mark Rudek, the July 14, 1998 agenda was approved by a unanimous voice vote of the Commission. OPEN FORUM Vice-Chairperson Mark �eier invited citizens present to address the Commission regarding any matters that were not on the approved agenda. Ms. Maliips, 7992 110"' Street South, presented concerns regarding Ideal and 110`" Street, specifically the speed of vehicies traveling on the road, and moving the section line where it belongs and instailation of a bike path. Page 2 PSHWC Meeting Minutes July 14`", 1998 Commission Chair Strom requested that this matter be included in the agenda item already on tonight's agenda. There being no further presentations from the audience, Vice-Chairperson Leier closed the Open Forum portion of the meeting. PLANNlNG COMMISSION ISSUES Because there was no copy of the Agenda and accompanying Staff Reports for the Planning Commission meeting of July, 1998 provided to the Commission, this matter was not discussed by the Commission. OLD BUSINESS Case 98-06-02 {deal Avenue sidewalk - memos trom Community Development Director Kim Lindquist The Commission was provided memos dated June 3, 1998 and June 19, 1998, reference resident meeting - Ideal and 110`" Street. These memos were for informational purposes to the Commission. Case 98-06-03 Parking Complaint - Officer Tuchner's reports The Commission reviewed the reports from Officer Tuchner regarding this issue. Vice-Commission Chair Mark Leier informed the Commission that he has spoke with the complainant. The Commission discussed possibiy instaliing temporary no parking signs on Pt. Douglas. After general discussion, on a motion by Commission member Dennis Ackerman, seconded by Commission member Mark Rudek, the Commission recommended the installation of no parking signs on the west side of West Pt. Dougias to the south side of Isiay Avenue, the determination of the placement of these signs will be left up to City Staff. Motion carried. NEW BUSINESS Case 98-07•01 Request for Stop Sign on ideai Avenue and 110`" Street - COP Team memo The Commission was provided a copy of the Southwest Team's rnemo a�d recommendation for this matter. There were several area residents in the audience who also wished for a stop sign on Ideal and 1 10`" Street and Page 3 PSHWC Meeting Minutes July 14t 1998 provided a petition with 25 names on it is support of this. Those present also wished to have the 50 mph speed limit lowered, due to excessive speeding of vehicles when driuing on this road. Commission member Dennis Ackerman wanted to review this matter further as he felt by placing a stop sign, this would not keep vehicies from speeding. After a lengthy discussion, on a motion by Mark Rudek, seconded by Don Strom, the Commission recommended the placement of stop sig�s on ideal and 1 10`" Street. Motion carried, 4 in favor, 1 opposed. Case 98-07-02 Request for Stop Sign on Greenway at 85`" Street — COP Team memo The Commission was provided a copy of the Southwest Team's memo and recommendation for this matter. The Commission discussed the area and felt that the Public Works Deoartment be contacted to trim back those bushes/shrubs that are overgrown to allow better visibility of the intersection. On a motion by Dennis Ackerman, seconded by Mark Rudek, the request far the Stop Sign was denied and recommended that the Pubiic Works Department be contacted to trim back those bushes/shrubs that are overgrown to allow better visibility of the intersection. Motio� carried. Case 98-07-03 Request for Stop Sign an Irvin Avenue at 77�' Street — Tim Bartz, 7695 Irvin Avenue, 459-3082 Acting Chief Kinsey advised the Commission that due to scheduling conflicts, the report from the COP Team was not available for their review. On a motion by Mark Rudek, seconded by Dennis Ackerman, the Commission tabled the matter to the August meeting, pending the COP Team's report and further review by the Commission. Motion carried. Case 98-07-04 Outdoor Event Permit — Majestic Bailroom Festivai 8-14/16-98 The Commission was provided the Outdoor Event Permit Appiication for reivew. On a motion by Mark Rudek, seconded by Siil Schmidt, the Commission recomrnended the permit be approved with the foliowing conditions. Motion carried. Page 4 PSHWC Meeting Minutes July 14` 1998 • Trash and debris in aii dance areas, parking lots and other areas of the property shall be periodicaily picked up during the festival period. • Adequate policing as determined by the Director of Public Safety shali be provided to maintain order. Any costs incurred for the police e�forcement required for the events shall be the responsibility of the applicant. • Adequate sanitary facilities shali consist of a minimum of six portable unisex toilets. Portable toilets shaii be pumped as necessary. • All tents used shall meet the requirements Iisted in the Uniform Fire Code. Proof of fire retardancy treatment for all tents must be provided for inspection by the City Fire Marshall. • The applicanUFestival Promoter shaii contact the Director of Pubiic Safety during City Hall business hours to go over the Festivai safety pian, and to schedule ail required inspections. These inspections must be completed one week prior to the opening or operation of any Festival activity. • All requirements deemed necessary by the Director of Public Safety shall be foilowed. • The designated street dance area shali be fenced off with separate areas where alcohol is permitted. • Ail necessary electncai permits shali be the responsibility of the electrical contractor. Ali electrical connections shaii be inspected as required by; the State Electrical Code. • All tra�c entering the Majestic grounds shall be directed onto 96th Street from West Point Douglas Road (Southeast of the Majestic property). Tra�c access to the overflow lot shali not be via lslay Avenue and 96th Street South. • No vehicies shall be al(owed to park on West Point Dougias Road, between Islay Avenue and 96th Street or anywhere else posted. • Marked Fire lanes shall be kept open around the festival site. The width and location of said lanes shaii be approved by; the Fire Marshall. • Ail music shall cease by the times on the dates specified below. Page 5 PSHWC Meeting Minutes July 14` 1998 Friday, August 14, 1998 Saturday, August 15, 1998 Sunday, August 16, 1998 11:00 p.m. 12:00 midnight 12:00 midnight 10:00 p.m. 10:30 p.m. outside inside inside and outside outside inside VIOLATION OF THESE TIMES MAY RESULT IN THE ISSUANGE OF A CITATION Ail events must conform to the criteria conceming noise set forth in Section 28.51.1 of the Zoning Ordinance. • The Interim Conditional Use Permit shall be valid for a period of one (1 } year fram the date approved by the City Councii. The City Councii reserves the right to revoke, review, add, or modify any pa�t of the permit as listed during this period. Such a review, if deemed necessary, does not mandatorily require a publishing to be held. Aithough, if it is determined that a public hearing is necessary, the City Council can conduct such a hearing or refer the matter back to the Public Safety, Health and Weifare Commission for a recommendation(s). • Trash and recycling bins shail be provided throughout the designated dance area and be clearly marked. • All resident campers on the Majestic site shail be informed of the on-site sewage dumping location, and of any other waste disposal locations in the area. • The Majestic septic system shali be monitored on a daily basfs. This may inciude pumping and/or restricting use of the disposai system. • A name and phone number of a contact person that shall be responsible for handling noise compiaints shail be included in the festival safety plan. • There shafi be at least three semi-tractor trailers pariced on the west edge of the property to serve as a noise buffer. Page 6 PSHWC Meeting Minutes July 14, 1998 Case 98-07-05 Outdoor Event Permit — Hirman's Hide-A-Way 9-12-98 The Commission was provided the Outdoor Event Permit Appiication for review. On a motion by Dennis Ackerman, seconded by Mark Rudek, the Commission recommended the permit be approved with the foilowing conditions. Motion carried. Trash and debris in ali areas of the Grove Plaza Shopping Center parking lot and property shall be periodically picked up during the street dance and by 12:00 (�oon) the next day. Including the removal of all temporary trash dumpsters. • Adequate policing as determined by the Director of Pubiic Safety shaN be provided to maintain a balance of law enforcement befiveen the general use of the shopping center and the proposed street dance. Any costs incurred for the police enforcement required for the events shall be the responsibility of the applicant. Adequate policing shaii mean four Cottage Grove Police O�cers. • Adequate sanitary facilities shail consist of a minimum of four portable unisex toilets. Portabie toilets shall be pumped as necessary. • The applicant is responsible for maintaining all fire and emergency lanes located within the Grove Plaza Shopping Center and in the general vicinity of the fenced area. These fire and emergency lanes shall be designated by the Public Safety Department. • All tents used shall meet the requirements listed in the Uniform Fire Code. Proof of fire retardancy treatment for all tents must be provided for inspection. • The applicant shail contact the Director of Public Safety during City Hall business hours to schedule alt required inspections. One week prior to the event, the applicant shali submit a schedule and site plan detailing the dates and times to set- up (e.g. fence installation, temporary staging, tables, name(s) and telephone number(s) of peopie in charge of the event, etc.), removal and cieanup operatio�s. These inspections must be completed prior to the opening or operation of the street dance. • The Gity of Cottage Grove shali be named as an additionai insured by the appiicanYs Comprehensive General Liability and Liquor Liability Insurance policies for a minimum of one miliion doilars. Proof of coverage shall be submitted in the form of a Certificate of Insurance no later than one week prior to the event. Page 7 PSHWC Meeting Minutes July 14, 1998 ,......:. • The designated street dance area shali be fenced off contiguous with the building, and separate areas must be maintained where alcohol is peRnitted. • No glass containers shail be used displayed o� allowed in the street dance area or perimeter parking lots. • All necessary electricai permits shail be the responsibility of the electrical contractor. Aii electrical connections shall be inspected as required by the State Electrical Code. • All music and/or ampified communication shall cease by 12:00 midnight on Saturday. • All events must conform to the criteria conceming noise set forth in Section 28.51.1 of the Zoning Ordinance. • Trash and recyciing bins shali be provided throughout the designated dance area and be clearly marked. • An emergency access at the north side of the fenced area shail be provided. The width and location of this emergency access shali be approved by the Public Safety Department. • A double fence having a parallel separation of at least 10 feet shall be instafled between the main outdoor dance area and the entrance/exit to HiRnan's Hide-A- Way. This connection shaii also have an emergency access through the fences. • This event shal( onfy take place with the written consent of the property owner provided to the City Administrator one week pnor to the event. RESPONSE TO PREVIOUSLY RAISED COMMISSION COMMENTS AND REQUESTS 103'� Street bridge signage — Acting Chief Kinsey advised the Commission that the recommendations that went to Council were not ali put in place as the Council and Engineer's o�ce feit that what was piaced at the )ocation wouid be sufficient. Page 8 PSHWC Meeting Minutes July 14, 1998 COMMISSION COMMENTS AND REQUESTS Commission member Dennis Ackerman expressed concem regarding the intersection of Greenway and Grange due to the fack of visibility caused by evergresns at the address of 8263 Grange Avenue. He suggested that the owners be contacted and requested to trim back the evergreens so that better visibility would result for that intersection. Commission member Mark Rudek informed the Commission that he is working on getting a Teen Center in the Cottage Grove community to help keep kids interested and busy with heaithy e�ra-curricular activities and not on the streets and in mail areas of the city. Commission member Mark Leier stated he would help out any way he could. STAFFREPORTS PO�ICE - Acting Chief Kinsey informed the Commission that Community Service O�ceriParamedic/Police Cadet Randy McAlister has successfully compieted his Skiiis course and POST Licensing Exam and will be taking his Police Officer Oath of Office at the Council's July 15`",1998. We ail wish Randy the best in his new position as Police Officer/Paramedic. Acting Chief Kinsey went on to say that intenriews were held last week for the Community Service Officer position. There are three possibie candidates the city is looking at. FIRE - Acting Chief Kinsey inforrned members the Prairie Island Nuclear Power Piant exercise is scheduied for July 21, 1998 and invited members to attend. COUNCIL- Acting Chief Kinsey informed the Commission he had nothing to report on from the Council. . ADJOURN Motion by Dennis Ackerman, seconded by Bili Schmidt, to adjoum the meeting at 7:55 p.m. Motion carried. � Respectfuily submitted. Cyndee Engfer—Administrative Secretary Icce