The URL can be used to link to this page

Home My WebLink About1998-08-19 PACKET 04.A.III.REQUEST OF CITY COUNCIL ACTION COUCVGL AGENDA PNEETIfVG IT !Vi # , . DATE 8/19/98 ��. // 9 • PREPARED BY: Public Works Les Burshten ORIGINATING DEPARTMENT STAFF AUTHOR <�<�.�.�«.,��..��.��.��....��.��.�� COUNCIL ACTION REQUEST Receive and place on file the approved minutes of the Public Works Commission meeting of July 13, 1998. BUDGET IMP�ICATION: $ $ BUDGETED AMOUNT ACTUAL AMOUNT FUNDING SOURCE ADVISORY COMMISSION ACTION ❑ PLANNING ❑ PUBLIC SAFETY � PUBLIC WORKS ❑ PARKS AND RECREATION ❑ HUMAN SERVICESlRIGHTS ❑ ECONOMIC DEV. AUTHORfTY ❑ _ SUPPORTING DOCUMERITS �''� ❑ MEMO/LETTER: ❑ RESOLUTION: ❑ ORDINANCE: ❑ ENGINEERING RECOMMENDATION: ❑ LEGAL RECOMMENDATION: � OTHER: Minutes of July 13, 1998 ADMINISTRATORS COMMENTS REVIEWED ❑ ❑ ❑ ❑ ❑ ❑ ❑ APPROVED ❑ ❑ ❑ ❑ ❑ ❑ ❑ � , _ . i �-? Gity Adminisirator DENIED ❑ ❑ ❑ ❑ ❑ ❑ ❑ cY�a� �f=� '' Date .�.�..��»�.<�<��...��.��.<«�<��<��.��..��. COUIVCIL AC710N TAKEN: ❑ �PPF2dVED ❑ ��iED ❑ oT�ER • • � '• 'I.: •' ! • July 13, 1998 Pursuant to due cali and notice tnereof, a meeting of the Public Works Commission of Cottage Grove was duly held at the Public Works Garage, 8635 West Point Douglas Road, Cottage Grove, Minnesota, on July 13, 1998, af 7:00 p.m. CA�L TO ORDER Chair Wiimer Holz called the meeting to order at 7:00 p.m. ROLL CALL Members Present: Wilmer Holz, Steve Ingram, Allan Larson, Dan Massarotti, Dale Johnson, Tim Mathison Members Absent: Robert Eddy Jim Wolcott Also Present: Les Burshten, Director of Public Works Harold Taylor, Utilities Foreman Ron Eriksen, Streets Foreman Patricia Storby, Public Works Secretary APPROVE MINUTES Correction made to "Call to Order'; June 8, 1998. Minutes to read " Chair Wilmer Holz, not Vice Chair Wilmer Holz". Motion made by Dan Massarotti and seconded by Dale Johnson approving minutes of June 8, 1998 Public Works Commission meeting. Motion carried unanimously. f. ��Ti�I��b31.1��? A. Technical Review No Technical Review Meeting. B. Renewai by Andersen Proiect Commission members reviewed a map illustrating the location of the future Andersen facility to be built on the corner of Jamaica Avenue and 100` Street. The water main will be extended down Jamaica Avenue up to the building. There will be a water line put in on the future 97�' Street, which will run to the west with a water line installed on the future 97` Street. Improvements for Jamaica Avenue are planned for next year. Future plans include the expansion of Jamaica Avenue from two to four lanes, however in the short term will remain two, with added right turn lanes. Tax increment financing PWC Meeting 7l13/98 Page 2 wiil fund future expansion of Jamaica. Harry concluded that ma�y issues are very preliminary at this time. Construction is slated to begin this fall. OLD BUSINESS A. 80`" Street Update: Les reported that most of the utility work is done and that Tower Asphalt has been put on notice that things are expected to be on schedule. The curb has been poured on 79`� Street off of Ideal, however, there has been some concern regarding the elevation. The curb is lower than residents thought, however, was put in according to design. Various option are being considered B. Public Works Building Update AI Larson reported that the concrete work is done. Crews are moving into the phase of finish work, which will include painting, hanging wallpaper, laying tile, etc. The bulk of the heavy work is done. Outside work is now shaping up with the parking lot cut in on the east side. Work is continuing in the rear of the building for the future installation of blacktop. The fuei facility is almost up and running removed the first part of August. Old tanks are tentatively scheduled to be C. Mav 30` and June 26`" Storm Updates Ron Eriksen reported that crews picked up storm debris for 3 weeks and 2 days — door to door, anything that was on the curb until June 30` Another week was spent picking up boulevard trees from the June 26`" storm. To date, labor cost are a little over $53,000 (hired equipment was almost $30,000). Our equipment charges were $31,000, a good part which wiil be reimbursed by FEMA. There are stili pending expenses inciuding sidewalk and backstop repairs. Boulevard restoration started this past Wednesday with an expected cost of $10,000. 200 boulevard trees will be replaced at a cost of $15d.00 per tree. Roof damage done to various park buiidings will cost a few thousand dollars. A booster pump was lost at the station at a cost of $25,000, which is expected to be covered by FEMA funds. The disposal of trees at SKB Compost is expected to be about $70,000. Total damage is approximately $286,900. If we get 60°/o back from FEMA, we'll be in good shape. This year we have the added benefit that some of these items will be reimbursed by our insurance company. PWC Meeting 7/13/98 Page 3 Washout of 103r Street and railroad bridqe in Grev Cloud Island: To date, gravel base has been replaced at a cost of $3,500. The engineers are giving a recommendation of road improvements and a culvert under the bridge which may realistically cost $20,000 for road repair and $85,000 for a cuivert. Dan asked if the bridge damage repair should be the responsibility of the Mississippi Dunes Golf Course or Baileys because of the fact that flooding did not happen before. Les said both scenarios are being looked at to determine fault. Since this is the second time flooding has occurred, the problem must be remedied. City staff will be meeting with FEMA in the near future. Les reported that Ron Eriksen and Joe Long have done a great job compiling storm damage reports. Dale added that the entire Public Works Department has done an excellent job with storm related duties. RESPONSE TO PREVIOUSLY RAISED COMMISSION COMMENTS/REQUEST: None. COMMISSION COMMENTS AND REQUESTS: Due to booster pumps losing their variable frequency drive, there has been fluctuating water pressure in some areas of the city. They've been running booster pump two, which runs 4,000 galions per minute, so you're probabiy going to see more surging. Les said the arbitration for the driveway issue has been delayed until August 10, 11, or 12. Dan asked if there°s something that can be published in the locai paper so citizens know something is being done. He added that he is often asked what is going on with this issue. Dale asked what kind of trees would be planted to replace those lost in the storm. Les said that is a decision that will have to be made by the City Council — particularly since the costs wiil not be covered by FEMA. Dan reported that grounds work was done in Hearthside Park mid-June. Walks were trimmed and debris was removed. Tim said they finaliy got rid of the dust on 77th Street. Big improvement! PWC Meeting 7/13/98 Page 4 AI said they've been sending out letters regarding weeds. Wilmer reported that there are many thistles on 70`" Street where fhe new weli is going in. Hopefully ne�ct year, thistles will be sprayed eariy enough to prevent them from blossoming. l�. [c71.1��:7��:7�:Z�7:iil '►`� .C7T:� '.= �•:. '�' • Seaicoating is done. • New Mechanic will begin shortly, pending results from his physical. • Open house is still scheduted for October. • Silt fence by Menards was removed by Jeff Podoll and Ron Eriksen. .� � Dale made a motion to adjourn, seconded by Dan. Meeting was adjourned at 7:50pm. Respectfully submitted, Patricia Storby I/PWJULY